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HomeMy WebLinkAboutMN-B&A-1998-03-20 BUDGET AND ADMINISTRATION COMMITTEE MARCH 25, 1998 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight's Agenda A. Common Council Outdoor Dining Permit Proposal Discussion/Possible Resolution Proposals to Increase Fines for Public Disturbances - Discussion/Possible Resolution Request for Enabling Legislation to Allow Ticketing of Vehicles Instead of Drivers for Traffic Violations Discussion/Possible Resolution B. Police Department *C Standardization on Recording Equipment - Resolution Canine Pilot Experimental Program Time Period /IV Discussion Contractual Police Services to Town of Ithaca Discussion C. Finance/Chamberlain *C fRequest to Correct1998City Tax Roll - Resolution D. Attq ,gliev ZPersonnel Item - Executive Session E . Youth Bureau R, Request to Amend Capital Project for Alex Haley Pool Possible Resolution NOTE: *C = Consent Agenda. If you have questions, or want this item discussed at B & A, call Jane Marcham, 273-5754. (over) BUDGET AND ADMINISTRATION COMMITTEE AGENDA MARCH 25, 1998 PAGE 2 E. Youth Bureau (continued) *C 2 . Request to Amend Youth Bureau Personnel Roster - Resolution F. DPW � 1 . Water/Sewer - Authorization of CWSRF Application and Project Financing and Loan Agreement - Resolution Authorization for DOT Funding Agreement - Giles Street Bridge - Resolution /3 Authorization for DOT Funding Agreement - Linn Street Bridge - Resolution Approval of Bridge Systems Engineer Appointment Possible Resolution G. Reports XFeedback Instruments from Department Heads - Status Report Subcommittee on Grievance Policy - Progress Report Vacancy Review - Report Mayor' s Report 5 . Council Members ' Report H. Next month' s B & A, April 29th: Agenda to include proposals to raise Building Department fees. A - 1 Outdoor Dining Permits RESOLVED, That the Superintendent of Public Works is hereby authorized to oversee the issuance of outdoor dining permits for 1998 for all sidewalk dining spaces, excluding the primary Commons, under the same terms as 1997, except that the fee will be waived, and be it further RESOLVED, That the Board of Public Works hereby requests that Common Council transfer $1, 800 from the unrestricted contingency fund to Account to cover the Department of Public Works ' loss of revenue. K C AGREEMENT THIS AGREEMENT, made as of the day of , 1998, by and between The City of Ithaca, 108 East Green Street, Ithaca, New York (hereinafter referred to as the "City"), and the Town of Ithaca, 126 East Seneca Street, Ithaca, New York (hereinafter referred to as the "Town"). WITNESSETH: WHEREAS, the City has a Police Department which provides police services and police protection for the City of Ithaca, including those schools operated by the Ithaca City School District located within the City limits; and WHEREAS, many of the children residing in the Town attend schools located in the Town operated by the Ithaca City School District; and WHEREAS, the High School campus and the Boynton Middle School campus join one another at or near the City - Town municipal boundary line; and A WHEREAS, there is a need for continuity in the enforcement of laws which are sometimes violated by students in the various schools in the Town, a need for consistency and programming including programs related to drug and alcohol awareness in the schools, a need for consistency in patrolling the school grounds, and a need for consistency in the response by a police agency for infractions and problems occurring on school grounds; and WHEREAS, at present several of the elementary schools, the High School building, and part of the High School campus are located within the City and therefore the City Police Department is the responding police agency in the event of any alleged crimes occurring thereon; and WHEREAS, a portion of the High School campus, the Boynton Middle School, DeWitt police.agr, wp511ith March 4, 199811:19am Middle School, and the Northeast Elementary School are located within the Town where the Tompkins County Sheriff's Department is the responding police agency with respect to any crimes allegedly committed on those properties; and WHEREAS, it would be desirable to provide for continuity of response by one police agency over all of the schools, and particularly at the High School campus and Boynton Middle School where the boundary line between the City of Ithaca in effect bifurcates the school property; and WHEREAS, the City has indicated a willingness to provide police services for the schools in the Town if requested to do so by the Town; NOW, THEREFORE, it is mutually agreed as follows: 1. Provision of Services The City shall provide law enforcement services on the grounds of any school operated by the Ithaca City School District in the Town including, without limitation, those portions of the High School campus located within the Town, Boynton Middle School, DeWitt Middle School, and Northeast Elementary School. Such services shall include but not be limited to responding to calls, enforcement of penal and other laws that appear to have been violated on those school grounds,effecting arrests for any offense regardless if such arrest occurs outside the geographical area of the City, providing patrol services for such schools, and providing drug and alcohol awareness programs and training for such schools. 2. Term The term of this Agreement shall commence July 1, 1998. The contract shall terminate December 31, 1998 provided, however, that the contract shall be deemed automatically renewed for the ensuing year unless either party to the contract notifies the other; at least three months before the end of each year (i.e., by October 1 of the year) that such contract is not to be renewed for the ensuing year. Such notice shall be in writing and delivered to the other party on or before the first of October. 3. Payments by Town The Town shall pay to the City the sum of$19.000.00 per annum in quarterly installments on February 1, May 1, August 1, and November 1 of each year upon receipt of a voucher from the City of Ithaca for such payments. For the year 1998, said payment shall be prorated and shall be half the annual amount. The amount of payments shall remain the same from year to year unless the parties mutually agree to a different amount. 2 police.agr, wp5l lith March 4, 1998 11:19am 4. Indemnity. The City shall hold the Town harmless for all claims by third parties with regard to false arrest, personal injury, wrongful death and for property damage arising out of any act or negligence of the City, its officers or agents, related to the performance of the law enforcement services under this contract, such indemnity to include reasonable costs of defending such claims, including attorneys'. fees. The obligation to indemnify shall survive termination of this Agreement, whatever the cause of such termination. Indemnification shall be provided for all acts occurring during the term of this Agreement (e.g., the City shall provide such indemnification for any claims made with respect to actions by the City prior to the termination of this Agreement even if the claim itself is not made until after termination of the Agreement). 5. Exculpation. Nothing herein contained shall be deemed to limit in any lawful way any lawful right of the City, the Town, or any member of the Ithaca Police Department provided by the general statutes of the State of New York, provided that this provision shall not be deemed to abrogate or modify any rights or obligations provided for in this Agreement. 6. Authority of Chief. It is specifically understood and agreed that the number of personnel, the manner of responding to any activity on any of the schools, the manner of conducting the patrols, and all other matters relating to the provision of the law enforcement services under this Agreement, are matters within the judgment of the Police Chief of the City of Ithaca Police Department (the "Chief") or his designees and there shall be no liability or responsibility whatever upon the City for any failure, act or omission in connection therewith, subject to the provisions of paragraph 4 and further subject to the understanding that the City and its officers shall use sound professional C, judgment based on generally accepted.standards in the provision of its law enforcement services pursuant to this Agreement. The word "Chief' shall mean the person duly appointed to that office by the appropriate authorities of the City of Ithaca. 7. Authority of Other Police Agencies Nothing contained in this Agreement is intended to alter, reduce, or otherwise limit in any manner the jurisdiction or authority of any other police agency to act with respect to violations or crimes committed on the schools within the Town of Ithaca, including, without limitation, the Tompkins County Sheriff's Department and the Division of the New York State Police. 8. Geographical Area This Agreement is intended to provide law enforcement services for L- those schools and related school grounds located in the Town of Ithaca outside the Village of Cayuga Heights. 9. _Authorization The City represents to the Town that this Agreement has been duly approved by Common Council of the City of Ithaca and that the Mayor has been duly authorized by Common Council to execute same on behalf of the City and to bind the a City. The Town represents to the City that this Agreement has been duly authorized by 3 police.agr, wP51lith March 4, 199811:19am the Town Board of the Town and that the Supervisor has been duly authorized by said Board to execute same on behalf of the Town and to bind the Town by such execution. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. City of Ithaca By: Alan Cohen, Mayor Town of Ithaca By: Catherine Valentino, Supervisor 4 i 7Po�1�Q CASS PARK CITY OF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14850 Telephone:(607)273-1090 Fax: (607)273-8633 TO: Budget and Administration Committee FROM: John M. Doyle,Recreation Facilities Manager RE: Haley Pool Capitol Project—Agenda item for 3/25/98 Meeting DATE: March 3, 1998 The Capital project for the Alex Haley Pool for 1998 was $16,000.00 (floor matting $3,000.00, fence moved $3,000.00 and a pool cover$10,000.00). These items have been purchased for the following amounts: matting $ 3,000.00 4 fencing 2,428.00 pool cover 5,550.00 $10,978.00 With the remaining $5,022.00,we would like to request permission to purchase the following items: portable water slide $ 4,000.00 coin locker ': 1,022.00 . $ 5,022.00 These are items which were requested last year but due to budget constraints, were denied. A• "An Equal Opportunity Employer with an Affirmative Action Program" ter Recycled Paper i L .q 55-005 55-020 BARRACUDA SWIM GOGGLES _ WATER PARK TUBES-Heavy-duty vinyl LINCOLN SPONGEX KICKBOARDS - innertubes with safety valve. Available in Adjustable nose bridge and double head Size:22"x 11 3/4". both 42" and 48" sizes in both single and strap result in a perfect fit for each individual. 54-005 Blue Three styles available: Standard, which is double tube designs. Features safety hand Regular $9.50 ......................Sale$7.00 larger, offers increased vision and comfort; grips. Specify color:yellow, blue or orange. 54-010 Red 63-030 42"single tube the Racer,a streamlined goggle with excep- Regular $9.50 ......................Sale$7.00 tional peripheral vision with wrap-around Regular $16.50 ..................Sale$11.50 54-015 Yellow 63-035 42"double tube frame; Elite, lowest profile goggle available, Regular $9.50 ......................Sale$7.00 Regular $27.75 ..................Sale$18.50 fits.inside the eye socket, ideal for competi- 54-020 Orange 63-040 48"single tube five swimmers. Replacement kits available. Regular $9.50 ......................Sale$7.00 Colors:blue,clear or smoke. Regular $19.25 ..................Sale$13.50 LINCOLN YOUTH SPONGEX KICK- 55-005 Standard 63-045 48"double tube BOARDS-Size: 17 '/2"x 8 3/4". Regular $24.75 Sale$19.75 Regular $35.50 ..................Sale 524,50 54-025 Blue g �������������•���• 55-010 Standard Fog-Resistant Regular $8.25 ......................Sale$6.50 Regular $30.50 ..................Sale$24.50 54-030 Red ys Regular $8.25 ......................Sale 56.50 55-015 Racer • Regular $24.75 ..................Sale$19.75 54-035 Yellow Regular $8.25 ......................Sale 56.50 55-020 Elite Fog Resistant Regular $16.75 ..............::..Sale$13.50 54-040 Orange Regular $8.25 ......................Sale$6.50s WATER,SLIDES r g HAND PUPPETS-Made of durable PVC these little water creatures will capture your ZURA KICKBOARDS - Ergonomically classes attention and become superstars of designed for improved body position. the water. A perfect addition to your instruc- Variable hand and arm position for training, -'µ65-035 tional program. technique work and flip turns. Speedray is -- 56-066 Dolphin hand puppet recommended for children, teenagers and MARLIN SLIDE - Economical way to Regular $20.00 ..................Sale$15.00 swimmers with shoulder or back problems. increase your pool attendance with a 56-067 Whale hand puppet The Sprint board is higher buoyancy for portable water activated slide. Rotationally Regular $20.00 ..................Sale$15.00 adult swimmers. molded UV stabilized polyethylene slide 56-068 Seal hand puppet 54-046 Speedray tube is totally enclosed for safety. Solid poly- Regular $20.00 ..................Sale 515.00 Regular $20.00 ..................Sale$15.00 ethylene wheels provide an easy way to 56-069 Penguin hand puppet 54-047 Sprint move the slide around your pool deck. Vinyl Regular $20.00 ..................Sale S15.00 Regular $24.00 ..................Sale$18.00 coated stairs and footings provide increased protection from corrosion. Handrails and -'HANDPAbbusslide support frame is double powder coated over 10 gauge steel. Optional powder coat- ed stainless steel handrails are available. Side slide supports are removable for con- venient storage when not in use. Water acti- vated slide requires 3/4" hose or pipe con- nection. 12'slide length with 6'6"high entry. 4'water depth is recommended and 12'6" x 6'6" deck area required. Specify colors. u Slide tube: blue, red, yellow, teal and tan. CATALYST HAND PADDLES - State-of- Slide handrails and supports:blue, red, yel- the-art training paddle design. New shape low and black. Inquire for custom colors and y� and perforations give you a better feel of the graphics. water. Specify size:XL, L, M, S, XS. 65-035 Marlin Slide 54-116 Regular $3795.00 ..........Sale$3415.00 Regular $15.90 ..................Sale$12.75 65-040 Stainless steel handrails LINCOLN Regular $160.00 ..............Sale$144.00 5 American Locker Security Systems, Inc. LOC W%CURM MM I I Asylum Street,Suite 511 Statesman Hartford,Connecticut 04103 The American Locker KEVIN PARIS zoo-2046 REGIONAL SALES MANAGER Fax 2031243-2044 Workhorse The esthetics of the baked enamel in your specified color combination is the perfect finish to the electro- zinc coated steel fabrication. Stainless steel wear points ensure long trouble-free operation.Ultra protection is provided by the Selectomatic or custodian rocking systems.For heavy or bulky articles,the Statesman-L is available in triple tier sizes with Fes.: stainless steel shelves. American Locker. Ambassador The Ultimate in Corrosion Resistance Designed for maximum durability and enhanced wearability,the polished 302/304 stainless steel fabrication gleams with confidence. The one to eighteen compartments, ` depending on size required,have doors with a rugged leather grain pattern or optional painted finish. Also available in a reinforced modelx for exceptionally heavy use applications.It's secured by the Selectomatic or custodian w l6cking systems. Handicap AccessCr ' Details on page 10. m 7 S m ' 2 +tt°$ w F - 1 Water/Sewer - Authorization of CWSRF Application and Project x Financing and Loan Agreement WHEREAS, City of Ithaca herein called the "Borrower" , after thorough consideration of the various aspects of the problems and study of available data, has hereby determined that the project generally described as Wastewater Treatment Plant Modifications and Phase I • Interceptor and Collector Sewer Reconstruction 3 Part and identified as CWSRF Project Number(s) 6387 , 01 , 0; 6387 , 02 , 0, herein called the "Project" , is desirable and in the public interest, and to that end it is necessary that action preliminary to the construction of said Project be taken immediately, and WHEREAS, the United States, pursuant to the Federal Water Quality Act of 1987 (as such may be amended from time to time, the "Water Quality Act" ) , requires each State to establish a water pollution control revolving fund to be administered by an instrumentality of the state before the state may receive capitalization grants under the Water Quality Act, and WHEREAS, the State of New York has, pursuant to the State Water Pollution Control Revolving Fund Act, Chapter 565 of the Laws of New York 1989, as amended (the "CWSRF Act" ) established in the custody of the New York State Environmental Facilities Corporation (the "Corporation" ) a water pollution control revolving fund (the "Fund" ) to be used for purposes of the Water Quality Act, and WHEREAS, the Corporation has been created, reconstituted and continued pursuant to the New York State Environmental Facilities Corporation Act, as amended, being Chapter 744 of the Laws of 1970, as amended, and constituting Title 12 of Article 5 of the Public Authorities Law and Chapter 43-A of the Consolidated Laws of the State of New York, and constitutes a public benefit corporation under the laws of the State of New York, being a body corporate and politic with full and lawful power and authority to provide financial assistance from the Fund, and WHEREAS, the Corporation has the responsibility to administer the Fund and to provide financial assistance from the Fund to municipalities for eligible projects, as provided in the CWSRF Act, and WHEREAS, the CWSRF Act authorizes the establishment of a program for financial assistance for planning, design and construction of eligible projects; now, therefore, be it RESOLVED, by Common Council, City of Ithaca as follows : 1 . The filing of an application for CWSRF assistance in the form required by the Corporation in conformity with the CWSRF Act is hereby authorized, including all understandings and assurances contained in said application. 2 . The following person, as chief fiscal officer, is directed and authorized as the official representative of the Borrower to execute and deliver an application for CWSRF assistance, to execute and deliver the Project Financing and Loan Agreement and any other documents necessary to receive financial assistance from the Fund for the Project, to act in connection with the Project and to provide such additional information as may be required and to make such agreements on behalf of the Borrower as may be required: Dominick R. Cafferillo City Controller 3 . The official designated above is authorized to make application for financial assistance under the CWSRF Program for either short-term or long-term financing or both. 4 . One ( 1) certified copy of this Resolution shall be prepared and sent to the New York State Environmental Facilities Corporation, 50 Wolf Road, Room 508, Albany, New York 12205- 2603 . 5 . This Resolution shall take effect immediately. �OFITI;,q�' CITY OF ITHACA James L. Gibbs Drive Ithaca, New York 14850 �CQ`o r•�� YOUTH BUREAU __/ A�RA7E� Telephone: 607/273-8364 Fac: 607/273/2817 I To: Dominick Cafferillo City Controller From: Allen Green Acting Director . Date: 3/16/98 Re: Agenda items for the March meeting of the Budget and Administration Committee Please place the following items on the agenda of the 3/25/98 meeting. 1) Haley Pool - Proposed Capital Project amendment t 2) Proposal to amend the personnel roster - Youth Employment Service Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." 41* �F� F - 2 Authorization for DOT Funding Agreement - Giles Street Bridge WHEREAS, a Project for the replacement of the GILES STREET BRIDGE, B. I .N. 2210470, P. I.N. 375248, T. I .P. 94-10 for $857, 000 ( "the Project" ) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration ( "FHWA" ) , as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping and Design (Phases I-VI) , and WHEREAS, the Board of Public Works is responsible for the operation and maintenance of city streets and bridges as well as city capital construction as charged by the City Charter, and WHEREAS, Common Council authorized Capital Project 265 in 1993 for reconstruction of the Giles Street Bridge which must be reauthorized in order to undertake the project and to provide the state and federal government proof that the City is authorized to front monies required to start the project, up to the full project authorization, to cover the cost of change orders and any authorized scope change required to complete the project; now, therefore, be it RESOLVED, That Common Council reauthorizes Capital Project 265 in the amount of $857,000 as requested by the Board of Public Works, and be it further RESOLVED, That the Mayor be authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent be authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost to the City will be roughly five percent (5%) of the final approved project cost, currently estimated at $431000 of the $857 ,000 authorized for the project, in monies and in-kind services as managed by the Superintendent and monitored by the City Controller. F - 3 Authorization for DOT Funding Agreement Linn Street Bridge WHEREAS, a Project for the replacement of the LINN STREET BRIDGE, B. I .N. 2210560, P. I.N. 375236, T. I .P. 94-10 for $788,000 ( 11th,e a Project" ) is eligible for funding under Title 23 U.S. Code s administered by the Federal Highway Administration ( "FHWA" ) , as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping and Design (Phases I-VI) , and WHEREAS, the Board of Public Works is responsible for the operation and maintenance of city streets and bridges as well as city capital construction as charged by the City Charter, and WHEREAS, Common Council authorized Capital Project 280 in 1994-5 for reconstruction of the Linn Street Bridge which must be reauthorized in order to undertake the project and to provide the state and federal government proof that the City is authorized to front monies required to start the project, up to the full project authorization, to cover the cost of change orders and any authorized scope change required to complete the project; now, therefore, be it RESOLVED, That Common Council reauthorizes Capital Project 280 in the amount of $788, 000, as requested by the Board of Public Works, and be it furtheri. RESOLVED, That the Mayor be authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent be authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost to the City will be roughly five percent (5%) of the final approved project cost, currently estimated at $39,500 of the $788,000 authorized for the project, in monies and in-kind services as managed by the Superintendent and monitored by the, City Controller. F - 4 Approval of Bridge Systems Engineer Position, BPW RESOLUTION WHEREAS, the City is eligible for substantial matching funding for three major bridge projects as part of the New York State Intermodal Surface Transportation Efficiency Act ( ISTEA) and these projects have been included in the current 5 year Transportation Improvement Program (TIP) which is slated to end in 1999, and WHEREAS, current staff levels are not adequate to permit additional assignments for projects of this magnitude within this time frame, and WHEREAS, staff expenses for these projects shall be funded through capital project authorizations and can comprise the City' s share of matching funding required by the ISTEA program, and WHEREAS, the Civil Service Commission and the Budget and Administration Committee have designated the position of Bridge System Engineer as a permanent, full time position; now, therefore, be it RESOLVED, That the Board of Public Works recommends the addition of a permanent full time Bridge Systems Engineer to the City Engineer' s Office roster, and be it further RESOLVED, That the Board of Public Works hereby accepts staff' s recommendation to provisionally appoint Richard Brennan to the position of Bridge Systems Engineer at a salary of $39,300, and be it further RESOLVED, That the Board of Public Works passes this recommendation on to Common Council for their concurrence. General recommendations of the Ad Hoc Grievance Committee to the Budget and Administration Committee of Common Council on the subject of removal of Counseling Memoranda from employees' personnel files. The Ad Hoc Committee recognizes that Counseling Memoranda are the initial step in a disciplinary procedure for an employee whose behavior has been unacceptable. At the same time, the Committee does not want to have such a Memorandum remain in an employee's file for in inordinately long period if the behavior in question is not repeated. We believe that Common Council should consider instituting a policy which permits the removal of a Counseling Memorandum from the employee's file after some specified period of time, if the behavior is not repeated during this interim period. 1) The City Attorney informs us that a Counseling Memo and a Warning Letter are equivalent. 2) We agree that neither a Counseling Memorandum or a Warning Letter is subject to a grievance procedure. 3) We believe that Common Council should consider instituting a policy which permits .the removal of a Counseling Memorandum from the employee's personnel file after some specified period of time, (perhaps two years from the date of the original behavior cited in the Memorandum), if there is no repetition of the cited behavior during that intervening period. The employee will be required to make a written request for removal of that Counseling Memorandum to the Personnel Administrator. This policy would not apply to employees who are covered by a labor contract. We recommend that a policy on this subject be formulated by a subcommittee of the Budget and Administration Committee of Common Council in consultation with the Personnel Administrator and the City Attorney. Planning Department - Southwest Area Land Use Plan RESOLVED, That Common Council hereby establishes Capital Project . #367 Southwest Area Land Use Planning and Environmental Statements in an amount not to exceed $12,000 for the purposes of funding costs associated with the Southwest Area Land Use Plan including planning and environmental statements, and be it further RESOLVED, That said funds shall be advanced from the General Fund and repaid upon final cost determination of the Southwest Area Land Use Environmental Impact Statement by the issuance of Serial Bonds . - c �,�, A ` � � CITY OF ITHACA 310 West Green Street v�?� �� rk 14850'5497 West '— N. ti OFFICE onTHE FIRE CHIEF Telephone: 607/272'/254 Fox. 607/272-2793 MEMORANDUM To: Budget andAd i i i Committee ofCommon Council From: Brian H. Wilbur Ra Nominations for Appointment toJoint Operations Committee Date: 20 MAR 88 As you may /ema|[ the Regional Fire Training Center concept that vve are implementing requires the Board of Fire Commissioners nominate to the Common Council three names for appointment to the Joint Operations Committee. So as to stagger the three year appointments, the initial terms ofoffice are for one, two, and three years. At the regular meeting of the Board of Fire Commissioners held on 10 MAR 98. on m motion by RnrnanowoN, seconded by Nelson, and carried, the Board moved the nominations ufthe following persons to be the Qb/ and Town representatives to the Joint Operations Committee for the Regional Training Center: One year term: Deane M. Oook, Fire Fighter ' Two year term: J. Thomas Dorman, Deputy Fire Chief/MTO Three year term: Loon D. LaBuff, Assistant Rna Chief/Training Center Section Leader Fire Fighter Cook, a resident of the Town of Ithaca, has been actively involved in making the improvements to the Training Center and has a keen interest in the continued development and stewardship of this important resource. As the Support Division Chief, and as the Municipal Training Officer, Deputy Chief Dorman oversees both the facilities construction an-- maintenance function of the department and the training function. His continued involvement in the development ofthe Training Center iaimperative. Assistant Chief LaBuffhas been the driving force behind the tremendous improvements made todate sdthe Center. In oddition, he and Peter K8eokiU have gone to each ofthe fire departments inthe county to explain the improvements and the regional training center concept; as result they have garnered much support for the program. His interest and initiative has been pivotal in getting us where we are today. Your consideration of, and action tnappoint, these nominations is respectfully requested. cc: D. Cook T. Dorman L LeBuff P. K4askiU J. Miller "An Equal Opportunity Employer with x commitment to workforce diversification." � Resolution to Appoint Representatives to the Joint Operations Committee of the Ithaca/Tompkins Regional Training Center WHEREAS, the structure for, and the formation of a Joint Operations Committee as the administrative and planning group for a regional training center was approved at the February 1998 meeting of the City of Ithaca Common Council; and, WHEREAS, the Board of Fire Commissioners of the City of Ithaca makes nominations for three persons to be appointed as the City and Town representatives to the Joint Operations Committee; and, WHEREAS, the Board did, at the regular March 1998 meeting pass a motion nominating Deane M. Cook for a one year term; J. Thomas Dorman for a two year term; and, Leon D. LaBuff for a three year term; and, WHEREAS, Deane M. Cook, whose residence is situated in the Town of Ithaca, is also nominated as the representative from the Town of Ithaca; now, therefore be it RESOLVED, the Common Council of the City of Ithaca hereby confirms the nominations of the Board of Fire Commissioners to the Joint Operations Committee; and, be it further RESOLVED, that such appointments be for the terms as recommended by the Board of Fire Commissioners. B - 1 Request to Standardize on Recording Equipment WHEREAS, this Common Council has been requested by the Ithaca Police Department to standardize on Dictaphone Communications recording system equipment to be used by the Police Department, and to authorize the City to purchase approved equipment from the manufacturer, or a representative thereof, and WHEREAS, it is deemed to be in the best interest of the City for reasons of efficiency, compatibility and economics to approve such standardization, as more fully spelled out in the following items : 1 . Tompkins County presently has Dictaphone Communications recording system equipment; 2 . The dictaphone equipment will allow for greater coordination between City and County government, reducing time and costs while improving life safety response time; 3 . This equipment will make it possible to assure compatibility with recording and playback equipment used by Tompkins County' s Fire & Disaster, Sheriff, and District Attorney' s Offices; 4 . Labor costs for maintenance and service of a standard type of equipment county-wide will be less than are required to service different types of recording systems equipment; 5 . Present dictaphone equipment has been satisfactory for the uses of the Tompkins County Sheriff, Fire & Disaster, and District Attorney' s Office; 6 . Will allow for lower acquisition cost of recording systems and related equipment; now, therefore, be it RESOLVED, That pursuant to Section 103, subdivision 5-A of the General Municipal Law of the State of New York, this Common Council hereby authorizes the standardization of Dictaphone Communications.. recording system equipment as the type of equipment to be used and .. purchased by the City of Ithaca Police Department during 1998 . C - 1 Request to Correct 1998 City Tax Roll WHEREAS, the original Ithaca Downtown Business Improvement District called for assessments to be levied against properties designated as commercial properties within the central business district, and WHEREAS, the commercial designation on 420 E. State Street was changed to a residential designation on the 1997 City assessment role, used to levy 1998 taxes, and WHEREAS, the change in classification was not transferred to the BID assessment roll, resulting in a BID assessment on each installment of the City taxes levied against 420 E. State Street; now, therefore, be it RESOLVED, That the City Chamberlain be directed to correct the 1998 City tax roll and bills for 420 E. State Street. -t° I � CITY OF ITMCA 108 East Green Street Ithaca, New York 14850-5690 t OFFICE OF THE CHAMBERIAIN c�R�RIlTf�O� Telephone: 607/274-6580 Fax: 607/272-7348 To: Budget and Administration Committee of Common Council From: Debra Parsons, City Chamberlain Re: Correction to 1998 City Tax Roll Date: March 9, 1998 The BID assessments were created based on the original documentation sent to Tompkins County that defined the district area. I have since discovered that the original plan called for assessments on commercial properties only within the central business district. The commercial designation on one of the properties was changed to residential in 1997. No BID assessment should have been levied. Tax bills for 420 E. State Street need to be reduced by$55.20 for each installment of the City taxes. I have contacted Ed Hughes at Tompkins County Assessment to discuss methods to ensure a review is conducted prior to the extension of the roll for future years. "An Equal Opportunity Employer with a commitment to workforce diversification." :�J r EAST HILL PROPERTIES P.O. Box ❑ 1 63 ITHACA, NY 1 4851 -01 63 (607)277-5669q6 v/ �) f 111 February 4, 1998 Debrah Parsons City of Ithaca Chamberlain's Office 108 E.Green Street Ithaca,NY 14850 Dear Ms.Parsons: BID Assessment—420 E. State I notice on our most recent city tax bill a charge for the special BID assessment. The property at 420 East State is a residential property and should not be charged this special assessment. We would appreciate your review of this matter and arrange for a retroactive refund If you should have any questions I may be reached at 273-2814. Thank you. Sincerely, i William F.Olney,fo Hip Hip Yeung �. v cc: Hip Hip Yeung / celli �o iT �9 CITY OF ITHACA 1 James L. Gibbs Drive Ithaca, New York 14850 C�, YOUTH BUREAU ��RA7E� Telephone: 607/273-8364 Fax: 607/273%2817 To: Budget and Administration Committee From: Allen Green Youth Development Coordinator Re: Agenda item for the March B&A meeting Date: 3/16/98 1) Proposal to amend personnel roster: We' been in the process of following up on the recommendations of the Youth Development Transition Task Force. In relation to this, we would like to amend the personnel roster for the Youth Employment Service, contigent upon approval from the Civil Service Commission. as follows: Delete 1 Youthworker - Full Time (35 hours/week) Youth Employment Service Add 1 Youth Development Program Leader (35 hours/week) Youth Employment Service There is no cost to the city associated with this change as these titles are at the same salary level. Thank you. xc: Valerie Saul "An Equal Opportunity Emplover with a commitment to workforce diversification." RESOLUTION AUTHORIZING CWSRF APPLICATION AND PROJECT FINANCING AND LOAN AGREEMENT NEW YORK CLEAN WATER STATE REVOLVING FUND Resolution authorizing the execution and filing of an application and execution and delivery of a Project Financing and Loan Agreement and other documents necessary for CWSRF assistance. WHEREAS, (Legal Name of Borrower) herein called the "Borrower", after thorough consideration of the various aspects of the problems and study of available data,has hereby determined that the project generally described as (Description of Project) and identified as CWSRF Project Number(s) , herein called the"Project',is desirable and in the public interest,and to that end it is necessary that action preliminary to the construction of said Project be taken immediately;and WHEREAS,the Unites States,pursuant to the Federal Water Quality Act of 1987(as such may be amended from time to time,the"Water Quality Act"),requires each State to establish a water pollution control revolving fund to be administered by an instrumentality of the state before the state may receive capitalization grants under the Water Quality Act;and WHEREAS, the State of New York has, pursuant to the State Water Pollution Control Revolving Fund Act, Chapter 565 of the Laws of New York 1989, as amended(the"CWSRF Act")established in the custody of the New York State Environmental Facilities Corporation(the"Corporation")a water pollution control revolving fund (the"Fund")to be used for purposes of the Water Quality Act;and WHEREAS4 the Corporation has been created, reconstituted and continued pursuant to the New York State Environmental Facilities Corporation Act,as amended,being Chapter 744 of the Laws of 1970,as amended,and constituting Title 12 of Article 5 of the Public Authorities Law and Chapter 43-A of the Consolidated Laws of the State of New York,and constitutes a public benefit corporation under the laws of the State of New York, being a body corporate and politic with full and lawful power and authority to provide financial assistance from the Fund; and WHEREAS,the Corporation has the responsibilityto administerthe Fund and to provide financial assistance from the Fund to municipalitiesfor eligible projects,as provided in the CWSRF Act;and WHEREAS, the CWSRF Act authorizes the establishment of a program for financial assistance for planning, design and construction of eligible projects; -1- 06/27/97 NOW,THEREFORE,BE IT RESOLVED BY as follows; (Governing Body of Borrower) 1. The filing of an application for CWSRF assistance in the form required by the Corporation in conformity with the CWSRF Act is hereby authorized,including all understandings and assurances contained in said application. 2. The following person,as chief fiscal officer,is directed and authorized as the official representative of the Borrower to execute and deliver an application for CWSRF assistance,to execute and deliver the Project Financing and Loan Agreement and any other documents necessary to receive financial assistance from the Fund for the Project,to act in connection with the Project and to provide such additional information as may be required and to make such agreements on behalf of the Borrower as may be required: (print name) (print tile) 3. The official designated above is authorized to make application for financial assistance under the CWSRF Program for either short-term or long-term financing or both. 4. One (1) certified copy of this Resolution shall be prepared and sent to the New York State Environmental Facilities Corporation,50 WoM Road,Room 508,Albany,New York 12205-260a 5. This Resolution shall take effect immediately. -2- 06/27/97 CERTIFICATEOF RECORDING OFFICER The attached Resolution is a true and correct copy of Resolution No. authorizing the execution and filing of an application and the execution and delivery of a Project Financing and Loan Agreement and other documents necessary for CWSRF assistance,as regularly adopted at a legally convened meeting of the (Name of Governing Body of the Borrower) duly held on the day of . 19 ;and further that such Resolution has been fully recorded in the in (Title of Record Book) my office. in witness whereof,I have hereunto set my hand at this day of , 19_ If the Applicant has an Official Seal, Impress here. Signature of Recording Officer Title of Recording Officer -3- 06/27/97 13. TRAFFIC, HIGHWAYS, STREETS, SIDEWALKS, PARKING, CREEKS AND BRIDGES ITEMS D. Authorization for DOT Funding Agreement - Giles St Bridge. WHEREAS, a Project for the replacement of the GILES STREET BRIDGE, B.I.N. 2210470, P.I.N. 375248, T.I.P. 94-10 for $857,000 ("the Project") is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration ("FHWA"), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping and Design (Phases I-VI), and WHEREAS, the Board of Public Works is responsible for the operation and maintenance of city streets and bridges as well as city capital construction as charged by the City Charter, and WHEREAS Common Council authorized Capital Project 265 in 1993 for reconstruction of the Giles Street Bridge which must be reauthorized in order to undertake the project and to provide the state and federal government proof that the city is authorized to front monies required to start the project, up to the full project authorization, to cover the cost of change orders and any authorized cope change required to complete the project; now, therefore, be it RESOLVED, That the Board of Public Works request that Common Council reauthorize Capital Project 265 in the amount of$857,000, and be it further RESOLVED, That the Mayor is authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent is authorized to sign all necessary construction document, contracts, certifications and reimbursement requests contingent on reauthorization of the capital project by Common Council, and be it further RESOLVED, That this project is being under taken with the understanding that the final cost to the city will be roughly five percent (5%) of the final approved project cost currently estimated at $43,000 of the $857,000 authorized for the project. In monies and in kind services, as managed by the Superintendent and monitored by the City Controller. 3/17/98 13. TRAFFIC HIGHWAYS STREETS SIDEWALKS PARKING CREEKS AND BRIDGES ITEMS E. Authorization for DOT Funding Agreement - Linn St Bridge. WHEREAS, a Project for the replacement of the LINN STREET BRIDGE, B.I.N. 2210560, P.I.N. 375236, T.I.P. 94-10 for $788,000 ("the Project") is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration ("FHWA"), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Scoping and Design (Phases I-VI), and WHEREAS, the Board of Public Works is responsible for the operation and maintenance of city streets and bridges as well as city capital construction as charged by the City Charter, and WHEREAS Common Council authorized Capital Project 280 in 1994-5 for reconstruction of the Linn Street Bridge which must be reauthorized in order to undertake the project and to provide the state and federal government proof that the city is authorized to front monies required to start the project, up to the full project authorization, to cover the cost of change orders and any authorized scope change required to complete the project; now, therefore, be it RESOLVED, That the Board of Public Works request that Common Council reauthorize Capital Project 280 in the amount of $788,000, and be it further RESOLVED, That the Mayor is authorized to sign all necessary Agreements with NYSDOT to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent is authorized to sign all necessary construction document, contracts, certifications and reimbursement requests contingent on reauthorization of the capital project by Common Council, and be it further RESOLVED, That this project is being under taken with the understanding that the final cost to the city will be roughly five percent (5%) of the final approved project cost currently estimated at $39,500 of the $788,000 authorized for the project, in monies and in kind services, as managed by the Superintendent and monitored by the City Controller. 3/17/98 14. ADMINISTRATION AND COMMUNICATIONS ITEMS C. Approval of Bridge Civil Engineer Position. WHEREAS, the City is eligible for substantial matching funding for three major bridge projects as part of the New York State Intermodal Surface Transportation Efficiency Act (ISTEA) and these projects have been included in the current 5 year Transportation Improvement Program (TIP) which is slated to end in 1999, and, WHEREAS, current staff levels are not adequate to permit additional assignments for projects of this magnitude within this time frame, and WHEREAS, staff expenses for these projects shall be funded through capital project authorizations and can comprise the city's share of matching funding required by the ISTEA program, now, therefore be it WHEREAS, the Civil Service Commission and the Budget and Administration Committee have designated the position of Bridge System Engineer as a permanent, full time position; now therefore, be it RESOLVED, That the Board of Public Works recommends the addition of a permanent, full time Bridge Systems Engineer to the City Engineer's Office roster. And, be it further, RESOLVED, That the Board of Public Works hereby accepts staff's recommendation to provisionally appoint Richard Brennan to the position of Bridge Systems Engineer at a salary of$39,300, and be it further RESOLVED, That the Board of Public Works passes this recommendation on to Common Council for their concurrence. 3/17/98 E - 2 Request to Amend Youth Bureau Personnel Roster RESOLVED, That the personnel roster of the Youth Bureau be amended, subject to appropriate approvals of the Civil Service Commission, as follows : Delete : One (1) Youthworker - Full time (35 hr. /week) - for the Youth Employment Service Program Add: One (1) Youth Development Program Leader - Full time (35 hr. /week) - for the Youth Employment Service Program F - 4 Approval of Bridge Systems Engineer Position WHEREAS, the City is eligible for substantial matching funding for three major bridge projects as part of the New York State Intermodal Surface Transportation Efficiency Act (ISTEA) and these projects have been included in the current 5 year Transportation Improvement Program (TIP) which is slated to end in 1999 , and WHEREAS, current staff levels are not adequate to permit additional assignments for projects of this magnitude within this time frame, and WHEREAS , staff expenses for these projects shall be funded through capital project authorizations and can comprise the City' s share of matching funding required by the ISTEA program, and WHEREAS , the Civil Service Commission and the Budget and Administration Committee have designated the position of Bridge Systems Engineer as a permanent, full time position; now, therefore, be it RESOLVED, That Common Council approves the Board of Public Works recom- mendation to add a permanent , full time Bridge Systems Engineer to the City Engineer ' s Office roster for the period of planning and construction of the referenced projects, and be it further RESOLVED, That Common Council accepts the Board of Public Works recom- mendation ecommendation to provisionally appoint Richard Brennan to the position of Bridge Systems Engineer at a salary of $39 , 300 .