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HomeMy WebLinkAboutMN-CA-2018-05-16CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. May 16, 2018 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (4): Gearhart, Kerslick, McGonigal, Nguyen Mayor (1): Myrick OTHERS PRESENT: City Attorney – Lavine Bridge Systems Engineer – Gebre Youth Bureau Director – Klohmann Superintendent of Public Works – Thorne Director of Parking – Messmer Chief of Staff – Cogan HR Director – Michell-Nunn Controller - Thayer Deputy Controller – Andrew 1. Call to Order 1.1 Agenda Review: The following item was pulled from the agenda and will be on next month’s agenda: 4.1 – Mayor – Safer Consumption Spaces. 1.2 Review/Approval of Minutes: Alderperson Kerslick made a motion to approve the minutes from the April 18, 2018 meeting of the City Administration Committee. Seconded by Alderperson Gearhart. Motion carried unanimously. 1.3 Statements from the Public Fay Gougakis, of Ithaca, expressed her concerns about lime bikes being left on bike racks and asked that signage regarding dogs on commons be made larger. 1.4 Statements from Employees. None. 1.5 Council Response Alderperson Nguyen stated that the rollout about lime bikes was confusing and that these bikes are not supposed to be left on bike racks. Alderperson McGonigal responded that the issue about dogs on the Commons had not been resolved and that the regulations in the Charter are not enforced. This item will be included on the agenda for the Public Safety Commission. Alderperson Kerslick stated that the Chief of Staff’s e-mail encouraged people to move lime bikes off the racks. City Administration Committee Meeting May 16, 2018 Page 2 2. Consent Agenda Items 2.1 W&S - Amendment to Personnel Roster Moved by Alderperson Kerslick. Seconded by Alderperson Gearhart. WHEREAS, the City of Ithaca Department of Public Works Water & Sewer Division has need of a Senior Geographic Information Systems (GIS) Specialist, and WHEREAS, the new job description and new position duties statement have been approved by the City of Ithaca Human Resources Department and the Civil Service Commission, and WHEREAS, the total additional salary difference entailed in adding a Sr. GIS Specialist and deleting a GIS Specialist is approximately $2,116, and WHEREAS, the City of Ithaca Department of Public Works Water & Sewer Division has the funds available in the 2018 Budget in the Administrative salary lines and will incorporate the necessary funds in the 2019 and future Budgets; now, therefore, be it RESOLVED, that the Personal Roster of the City of Ithaca Department of Public Works Water & Sewer Division be amended as follows: Delete: One (1) Geographic Information Systems Specialist (40 hours) Add: One (1) Senior Geographic Information Systems Specialist (40 hours), and be it further RESOLVED, That the position of Senior Geographic Information Systems Specialist shall be assigned to the CSEA Administrative Unit Compensation Plan at salary grade 13, and be it further RESOLVED, That for the sole purpose of determining days worked reportable to the New York State and Local Employees’ Retirement System, the standard workday for the Senior Geographic Information System Specialist position shall be established at eight (8) hours per day (forty (40) hours per week). A vote on the resolution resulted as follows: Passed unanimously. 2.2 HR – Request to Amend Authorized Budget for a Safety Grant Moved by Alderperson Kerslick. Seconded by Alderperson Gearhart. WHEREAS, the City applied for and received an Occupational Safety and Health Training Education Program Grant from the New York State Department of Labor in the amount of $11,810, and WHEREAS, the grant will run until July 31, 2018, and provide City staff with various safety training, including, but not limited to: confined space, trenching, excavation, lockout/tagout, hazard communications and work zone safety; now, therefore, be it City Administration Committee Meeting May 16, 2018 Page 3 RESOLVED, That Common Council hereby amends the 2018 Authorized Human Resources Budget to account for the $11,810 Safety and Health Training and Education Program Grant from New York State as follows: Increase Revenue Account: A1430-3489 NYS Aid Health $ 11,810 Increase Appropriations Account: A1430-5435 Human Resources Contracts $ 11,810 A vote on the resolution resulted as follows: Passed unanimously. 2.3 Access Oversight Committee Recommendations for 2019 Budget Moved by Alderperson Kerslick. Seconded by Alderperson Gearhart. WHEREAS, Section 15.12 of the Franchise Agreement between the City of Ithaca and Time Warner Entertainment-Advance/Newhouse Partnership (TWC) of January 2003, and since assigned to Charter Communications, Inc. (d/b/a Spectrum Networks) after its 2016 acquisition of TWC, requires the participating municipalities (City of Ithaca, Town of Ithaca, Village of Cayuga Heights) to provide it with an annual budget for Public, Educational and Governmental access operations (PEG) by June 30 of each calendar year, and WHEREAS, the City of Ithaca's Ordinance #2003-17, Par 18-4-G, requires the Access Oversight Committee (AOC) to provide the Participating Municipalities with a recommended annual budget by May 31 of each calendar year, and WHEREAS, in 2017 it was resolved not to use the 2018 Budget funds but have them become part of the 2019 Budget, and WHEREAS, the AOC has reviewed PEG’s current equipment and anticipates that only a limited amount of new or replacement equipment will be needed, and WHEREAS, the AOC anticipates the replacement of computers and the current playback system in the next few years, and WHEREAS, such purchases would exceed the available funds of one budget year; now therefore be it, and WHEREAS, at their regular meeting on May 1, 2018 the AOC recommended earmarking up to $5,000.00 as contingency to purchase equipment as needed for the functioning of PEG operations, and to let the remaining 2018 and 2019 Budget funds accumulate and become part of the 2020 Budget; now therefore be it City Administration Committee Meeting May 16, 2018 Page 4 RESOLVED, That the Common Council of the City of Ithaca accepts the AOC recommended budget for 2019 such that the participating municipalities may meet their obligation to provide Spectrum TV with an annual budget for Public, Educational and Governmental access operations. A vote on the resolution resulted as follows: Passed unanimously. 3. Finance, Budget and Appropriations 3.1A Eng. - Brindley Street Bridge Replacement Project Moved by Alderperson Kerslick. Seconded by Alderperson Gearhart. WHEREAS, a Project for the Brindley Street Bridge Replacement over Cayuga Inlet, P.I.N. 375611 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-Federal funds, and WHEREAS, the project involves the construction of a new roadway and bridge on a relocated horizontal alignment that will connect Taber Street with the West State Street/Taughnnock Boulevard intersection, and WHEREAS, as part of the approved 2011 budget, the City of Ithaca established Capital Project #764 in the amount of $205,000 to cover scoping and development phases of the project, and WHEREAS, as part of the approved 2015 budget, Common Council authorized an additional $303,000 for the project, and WHEREAS, as part of the approved 2017 budget, Common Council authorized an additional $134,000 for the project, and WHEREAS, On June 8, 2017, Common Council approved an increase of CP#764 by an amount not to exceed $16,650 (80% Federal and 20% City Share) to cover the cost of participation in the Right-of- Way Acquisition phase of the Project, and WHEREAS, as part of the approved 2018 budget, Common Council authorized additional $2,788,000 (80% Federal and 20% City Share) to pay in the first instance 100% of the federal and non-federal share of the costs of Construction and Construction Inspection, and WHEREAS, the Department of Public Works has decided to allocate $100,000 in Consolidated Local Street and Highway Improvement Program (CHIPS) fund to be used as a local match to cover construction cost, and WHEREAS, On May 15, 2018, an additional $570,000 Project funding was made available by New York State Department of Transportation (NYSDOT) for Construction and Construction Inspection Phases, and City Administration Committee Meeting May 16, 2018 Page 5 WHEREAS, to cover a significant project budget shortfall, the Department of Public Works has decided to bid the following project components as bid alternates: repurposing the existing Brindley Street Bridge as a pedestrian/bike bridge; additional aesthetic improvements; and additional landscaping improvements, and WHEREAS, inclusion of the bid alternates to the project will only be determined based on whether sufficient funds for the work are available according to the total cost bid for the bid alternate work by the successful low bidder for the base bid, and WHEREAS, the amended project budget is projected to be $4,120,000, and WHEREAS, the current and proposed project costs are outlined as follows: Authorization Total Project Cost City of Ithaca Share Federal Highway Administration Share NYSDOT CHIPS Fund Current $3,450,000 $1,370,000 $2,080,000 $0 Proposed $4,120,000 $1,317,600 $2,702,400 $100,000 Increase/Decrease $670,000 ($52,400) $622,400 $100,000 now, therefore, be it RESOLVED, That, Common Council hereby approves an increase of Capital Project #764 by an amount not to exceed $670,000, for a total project authorization of $4,120,000, and be it further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 32% of said portion, currently estimated at $1,317,600 of the $4,120,000 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further RESOLVED, That in the event the full federal and non-federal share costs of the project exceed the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and be it further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and be it further RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and be it further City Administration Committee Meeting May 16, 2018 Page 6 RESOLVED, That this resolution shall take effect immediately, and be it further RESOLVED, That, the Superintendent of Public Works be and is hereby authorized to administer the above project, and be it further RESOLVED, That funds necessary for said project amendment shall be derived from the issuance of Serial Bonds with later payment from Federal Aid. A vote on the resolution resulted as follows: Yes (1): Kerslick No (4): Gearhart, McGonigal, Mohlenhoff, Nguyen Motion failed 1-4. 3.1B Eng. - Brindley Street Bridge Replacement Project Moved by Alderperson Gearhart. Seconded by Alderperson Nguyen. WHEREAS, a Project for the Brindley Street Bridge Replacement over Cayuga Inlet, P.I.N. 375611 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-Federal funds, and WHEREAS, the project involves the construction of new a roadway and bridge on a relocated horizontal alignment that will connect Taber Street with the West State Street/Taughnnock Boulevard intersection, and WHEREAS, as part of the approved 2011 budget, the City of Ithaca established Capital Project #764 in the amount of $205,000 to cover scoping and development phases of the project, and WHEREAS, as part of the approved 2015 budget, Common Council authorized an additional $303,000 for the project, and WHEREAS, as part of the approved 2017 budget, Common Council authorized an additional $134,000 for the project, and WHEREAS, on June 8, 2017, Common Council approved an increase of CP#764 by an amount not to exceed $16,650 (80% Federal and 20% City Share) to cover the cost of participation in the Right-of- Way Acquisition phase of the Project, and WHEREAS, as part of the approved 2018 budget, Common Council authorized an additional $2,788,000 (80% Federal and 20% City Share) to pay in the first instance 100% of the Federal and non- Federal share of the costs of Construction and Construction Inspection, and City Administration Committee Meeting May 16, 2018 Page 7 WHEREAS, the Department of Public Works has decided to allocate $100,000 in Consolidated Local Street and Highway Improvement Program (CHIPS) fund to cover the project construction cost as a local match, and WHEREAS, On May 15, 2018, an additional $570,000 Project funding was made available by New York State Department of Transportation (NYSDOT) for Construction and Construction Inspection Phases, and WHEREAS, the Department of Public Works is planning to repurpose the existing bridge to serve as pedestrian bridge for a total cost of $202,000, and WHEREAS, On November 28, 2017, as part of the project’s Site Plan Approval, City of Ithaca Planning and Development Board requested additional aesthetic and landscaping improvements for a total cost of $160,000, and WHEREAS, the amended project budget is projected to be $ 4,482,000, and WHEREAS, the current and proposed project costs are outlined as follows: Authorization Total Project Cost City of Ithaca Share Federal Highway Administration Share NYSDOT CHIPS Fund Current $3,450,000 $1,370,000 $2,080,000 $0 Proposed $4,482,000 $1,679,600 $2,702,400 $100,000 Increase $1,032,000 $309,600 $622,400 $100,000 now, therefore, be it RESOLVED, That, Common Council here by approves an increase of Capital Project #764 by an amount not to exceed $1,032,000, for a total project authorization of $ 4,482,000; and be it further RESOLVED, That this project be undertaken with the understanding that the final cost of the Project to the City of Ithaca will be roughly 37.5% of said portion, currently estimated at $1,679,600 of the $4,482,000 authorized for this portion of the project, in monies and in-kind services as managed by the Superintendent of Public Works and monitored by the City Controller, and be it further RESOLVED, That in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the NYSDOT thereof, and be it further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary Agreements on behalf of the City of Ithaca with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and be it further City Administration Committee Meeting May 16, 2018 Page 8 RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and be it further RESOLVED, This Resolution shall take effect immediately, and be it further RESOLVED, That the Superintendent of Public Works be and is hereby authorized to administer the above project, and be it further RESOLVED, That funds necessary for said project amendment shall be derived from the issuance of Serial Bonds with later payment from Federal Aid. Yes (3): Gearhart, Mohlenhoff, Nguyen No (2): Kerslick, McGonigal Motion passed 3-2. 3.2 Eng. - South Cayuga Street Bridge Deck Replacement Project Moved by Alderperson Nguyen. Seconded by Alderperson Kerslick. WHEREAS, a project for the rehabilitation of the South Cayuga Street Bridge over Six Mile Creek, P.I.N. 375616 (“the Project”) is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non-Federal funds, and WHEREAS, the City of Ithaca desires to advance the Project by making a commitment of 100% of the non-Federal share of the costs of Scoping, Preliminary Design and Detailed Design, and WHEREAS, this project constitutes a reconstruction of facility in-kind on the same site as well as maintenance or repair involving no substantial change in an existing facility, and is therefore a Type II action under the National Environmental Policy Act (NEPA) Regulation and in accordance with 6 NYCRR Part 617 requiring no environmental review, and WHEREAS, As part of the approved 2018 budget, Common Council already authorized $155,000 (80% Federal Share and 20% Local Share) to cover the cost of participation in Scoping and Preliminary Design Phases and an additional $25,000 (100% Local Share) to cover project administration cost, and WHEREAS, in October 2018 an additional $210,000 (80% Federal and 20% Local Share) in funding for the project will be made available by the New York State Department of Transportation to cover the cost of participation in Detailed Design; now, therefore, be it RESOLVED, That the City of Ithaca Common Council hereby approves the above subject project, and be it further City Administration Committee Meeting May 16, 2018 Page 9 RESOLVED, That the Common Council hereby authorizes the City of Ithaca to pay in the first instance 100% of the Federal and non-Federal share of the cost of Scoping, Preliminary Design and Detailed Design thereof, and be it further RESOLVED, That the City of Ithaca Common Council hereby amends CP#848 to add $210,000 for a total of $390,000, and be it further RESOLVED, That funds needed for said project shall be derived from the issuance of Serial Bonds with the City’s estimated share of the project cost not to exceed 25.1% or $98,000, and be it further RESOLVED, That in the event the full Federal and non-Federal share costs of the project exceeds the amount appropriated above, Common Council of the City of Ithaca shall convene as soon as possible to appropriate said excess amount immediately upon the notification by New York State Department of Transportation thereof, and be it further RESOLVED, That the Mayor of the City of Ithaca of the County of Tompkins be and is hereby authorized to sign all necessary Agreements with New York State Department of Transportation to secure Federal Aid and Marchiselli Aid on behalf of the City of Ithaca and the Superintendent of Public Works is authorized to sign all necessary construction documents, contracts, certifications and reimbursement requests, and be it further RESOLVED, That the Superintendent of Public Works be and is hereby authorized to administer the above project, and be it further RESOLVED, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and be it further RESOLVED, That this Resolution shall take effect immediately. A vote on the resolution resulted as follows: Passed unanimously. 3.3 DPW - Amend Capital Project 777 for Green and Seneca Garages Moved by Alderperson Gearhart. Seconded by Alderperson Kerslick. WHEREAS, Capital Project 777 was established in 2012 and has been amended each year for the purchase of parking related equipment, and WHEREAS, the automated parking equipment at Green and Seneca Garages is past its useful life, requiring frequent, expensive repairs using parts that are no longer commercially available, and is unreliable to the point that exit gates need to be raised after 11:00 p.m. to prevent vehicles from being stuck in the garages after hours, representing a significant loss in revenue, and City Administration Committee Meeting May 16, 2018 Page 10 WHEREAS, the lost revenue from raising the exit gates at Green and Seneca Garages is estimated at $7,500 per month, and repair costs associated with the outdated parking equipment were approximately $58,000 for 2017, for a total of nearly $150,000, and WHEREAS the replacement cost for newer, reliable equipment for Green and Seneca Garages is estimated at $485,000, representing a payback period of approximately 3.5 years; now therefore be it RESOLVED, That Common Council hereby amends Capital Project 777 by an amount not to exceed $485,000 for a total authorized project amount of $1,746,000 for the replacement of automated parking equipment at the Green and Seneca Garages, and be it further RESOLVED, That funds necessary for said amendment shall be derived from the issuance of Serial Bonds. A vote on the resolution resulted as follows: Passed unanimously. 3.4 YB – Request for Authorization to Apply for a New York State Consolidated Funding Application Grant for the Cass Park Rink Enclosure Project Moved by Alderperson McGonigal. Seconded by Alderperson Kerslick. WHEREAS, the Ithaca Youth Bureau would like to apply for the Environmental Protection Fund (EPF) Grant Program for Parks, Recreation, Preservation and Heritage, Consolidated Funding Application (CFA) 2018, for the Cass Park Rink Enclosure Project on behalf of the City of Ithaca and WHEREAS, The Cass Park Rink serves as the hub of all Cass Park facilities and programs, serves thousands of Ithaca area residents on a year-round basis, and is widely recognized as a valuable public asset, and WHEREAS, the City has completed a series of Rink improvements as recommended in structural and operational reports to complete Phase 1 and Phase 2; Year 1 of the planned 3-phase renovation project, and WHEREAS, The Friends of the Ithaca Youth Bureau (FOIYB) has been actively fundraising in the community, and WHEREAS the grant funds would enable the City to move forward with the help of FOIYB to complete Phase 2; Year 2 of the project, which will enclose Cass Park Rink as recommended for optimal operations; now, therefore, be it RESOLVED, that the Director of the City of Ithaca Youth Bureau, is hereby authorized to file an application for funds in an amount not to exceed $500,000 for the Cass Park Rink Enclosure Project from the New York State CFA, and upon approval of said request, the Mayor, upon the advice of the City Attorney, is hereby authorized to enter into and execute a project agreement with the State for such financial assistance to the City of Ithaca for the Cass Park Rink Enclosure Project; and be it further City Administration Committee Meeting May 16, 2018 Page 11 RESOLVED, that The City of Ithaca is authorized and directed to agree to the terms and conditions of the Master Contract with OPRHP for such Cass Park Rink Enclosure Project. A vote on the resolution resulted as follows: Passed unanimously. 3.5 Bond Resolution Request Moved by Alderperson McGonigal. Seconded by Alderperson Gearhart. The Committee approved the resolution authorizing the issuance of Bonds in the amount of $2,252,000; to pay the cost of certain capital improvements in and for the City of Ithaca. A vote on the resolution resulted as follows: Passed unanimously. 4. City Administration, Human Resources, and Policy 4.1 Mayor – Resolution Urging the New York State Legislature to Pass the Safer Consumption Services Act that Authorizes Safer Consumption Spaces as an Emergency Public Health Tool to Combat Overdose Deaths This item was removed from the agenda. 4.2 Establishment of a Charitable Gifts Reserve Fund Pursuant to General Municipal Law § 6-u Moved by Alderperson Kerslick. Seconded by Alderperson Gearhart. WHEREAS, on March 30, 2018, the New York State legislature passed the 2018-19 New York State Budget, and WHEREAS, under the Budget, the State legislature added a new section 6-u to Article 2 of the New York State General Municipal Law that enables the Common Council of the City of Ithaca to establish a reserve fund known as a charitable gifts reserve fund that may receive unrestricted charitable monetary contributions to the City of Ithaca, and WHEREAS, the Common Council finds it beneficial to establish such a charitable gifts reserve fund for the potential benefit of the City and its taxpayers; now, therefore, be it RESOLVED, That the Common Council hereby establishes a charitable gifts reserve fund under section 6-u of the New York State General Municipal Law, and be it further RESOLVED, That the Common Council hereby delegates to the City Controller the duty to secure and invest money deposited into the charitable gifts reserve fund in conformity with the requirements of General Municipal Law § 6-u and all other applicable provisions of the General Municipal Law, and be it further City Administration Committee Meeting May 16, 2018 Page 12 RESOLVED, That the Common Council hereby establishes the following procedure for contributions to the charitable gifts reserve fund: charitable gifts may be made into the charitable gifts reserve fund by presenting such gifts to the City Chamberlain’s Office, which Office shall provide in duplicate to the contributor a written acknowledgment of the gift, all in accord with such additional procedures as the City Controller, in consultation with the City Chamberlain, may establish, and be it further RESOLVED, That the written acknowledgment of the gift shall, per Real Property Tax Law § 980- a(3)(a), be provided, in duplicate, on a form prescribed by the New York State Commissioner of Taxation and Finance (the “Commissioner”) and shall specify the amount of the contribution, the name and address of the donor, the date the contribution was received, the authorized signature of a member of the Chamberlain’s Office, and such other information as the Commissioner shall require. A vote on the resolution resulted as follows: Yes (4): Gearhart, Kerslick, Mohlenhoff, Nguyen No (1): McGonigal Motion passed 4-1. 4.3 Local Law - Authorization for a Charitable Gifts Reserve Fund Tax Credit Pursuant to Real Property Tax Law Moved by Alderperson Nguyen. Seconded by Alderperson Kerslick. Local Law No. __-2018 A local law entitled “Authorization for a Charitable Gifts Reserve Fund Tax Credit Pursuant to Real Property Tax Law § 980-a.” WHEREAS, on March 30, 2018, the New York State legislature passed the 2018-19 New York State Budget; and WHEREAS, under the Budget, the State legislature added a new section 6-u to Article 2 of the New York State General Municipal Law that enables the Common Council of the City of Ithaca to establish a reserve fund known as a charitable gifts reserve fund that may receive unrestricted charitable monetary contributions to the City of Ithaca; and WHEREAS, under the Budget, the State legislature also added a new section 980-a to Article 9 of the New York State Real Property Tax Law that authorizes real property tax credits for contributions by real property taxpayers to a charitable gifts reserve fund; now, therefore, BE IT ENACTED by the Common Council of the City of Ithaca as follows: Section 1. Legislative Findings, Intent, and Purpose The Common Council makes the following findings of fact: City Administration Committee Meeting May 16, 2018 Page 13 1. The Common Council has established a charitable gifts reserve fund under General Municipal Law § 6-u. 2. The Common Council seeks to extend a real property tax credit to real property taxpayers in the City of Ithaca for their contributions to the charitable gifts reserve fund provided for in Real Property Tax Law § 980-a. Based upon the above findings of fact, the intent and purpose of this Local Law is to authorize a tax credit pursuant to Real Property Tax Law § 980-a to real property taxpayers in the City of Ithaca for their contributions to the charitable gifts reserve fund. Section 2. Authority This Local Law is adopted pursuant to real property tax law § 980-a, which authorizes municipal corporations to adopt a real property tax credit if it has established a charitable gifts reserve fund. Section 3. The Charitable Gifts Reserve Fund Tax Credit a) Having previously established a charitable gifts reserve fund, the Common Council hereby establishes a charitable gifts reserve fund tax credit for the City of Ithaca. b) Any owner of real property located within the City who makes an unrestricted charitable monetary contribution to the City’s charitable gifts reserve fund shall be issued a written acknowledgement of such contribution and may claim a credit against their City real property tax equal to ninety-five percent (95%) of the charitable gifts reserve fund donation. c) The “associated credit year” for administration of the real property tax credit authorized in this Local Law shall, per Real Property Tax Law § 980-a(2)(a), begin on February 1st of each year and end on January 31st of the following year, except that in the first instance it shall begin on such date as this local law takes effect and end on January 31, 2019. d) Upon presentation during any given associated credit year of a written acknowledgement of contribution and credit claim form in compliance with Real Property Tax Law § 980-a(3)(b) and such other procedures as may be established pursuant to this Local Law, the City Chamberlain shall, to the extent authorized by Real Property Tax Law § 980-a and this Local Law, grant the property owner a tax credit towards the tax liability arising from the next-due tax installment specified in § C-42 of the City Charter as to which the last day prescribed by law on which taxes may be paid without interest or penalty has not yet expired. e) The City Chamberlain shall administer the real property tax credit authorized in this Local Law in conformance with such procedures as specified in Real Property Tax Law § 980-a(3)(b) and (c), and such other procedures, not inconsistent therewith, established by the City Controller, in consultation with the City Chamberlain. Section 4. Severability Severability is intended throughout and within the provisions of this Local Law. If any section, subsection, sentence, clause, phrase, or portion of this Local Law is held to be invalid or unconstitutional City Administration Committee Meeting May 16, 2018 Page 14 by a court of competent jurisdiction, then that decision shall not affect the validity of the remaining portions of this Local Law. Section 5. Effective Date This Local Law take effect immediately upon the filing of the Local Law in the office of the Secretary of State. Yes (4): Gearhart, Kerslick, Mohlenhoff, Nguyen No (1): McGonigal Motion passed 4-1. 5. Budget Process - June Meeting Prep There will not be a presentation from DPW – Parking at the Special Common Council meeting in May. The Parking Division presentation will be included with DPW at the Special Common Council meeting in June. Chief of Staff Cogan stated that he would work with the Director of Parking on what to include in the presentation for the Parking Division. The Committee discussed what information they wanted the Department of Public Works to present at the Special Common Council meeting in June, such as:  Parking garages and equipment  What expenses would be incurred with the installation of the new parking equipment? Would the new equipment be good for gathering data?  What parking equipment is currently sitting in storage?  Updated parking data (e.g. that shows a return on investment, increase in revenue, etc.)  Investigate pay parking on evenings and weekends  What the impact would be if the City returned to one-hour free parking  Offsite/remote parking, similar to Cornell. What would the impact be to relocate employee parking and shuttle employees to worksites?  What are the pros and cons to long term parking and/or short-term parking?  Is Downtown Ithaca Alliance pursuing parking initiatives? If so, why?  Consider hang tag option for parking in garages  Funding for new paving crew. If funded, could the employees be able to work in other jobs?  Water infrastructure 6. Meeting Wrap-up 6.1 Announcements The Board of Public Works (BPW) meetings are held on the 3rd Tuesdays of the month. There has been a problem with a quorum at the BPW meeting. Without a quorum, important voting items could be delayed. It was suggested that resolutions that require a vote on the BPW agenda be included on the City Administration Committee Meeting May 16, 2018 Page 15 City Administration Committee (CAC) agenda. If the resolutions are passed at the BPW meeting, they would be removed from the CAC agenda. 6.2 Next Meeting Date: June 20, 2018. 6.3 Review, Agenda Items for Next Meeting Future agenda items: Shopping Carts 6.4 Adjourn: With no further business and on a motion by Alderperson Gearhart, the meeting was adjourned at 8:40 p.m.