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HomeMy WebLinkAbout07-12-17 Civil Service Commission Meeting Agenda CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF HUMAN RESOURCES / CIVIL SERVICE Telephone: 607 / 274-6539 Fax: 607 / 274-6574 CITY OF ITHACA CIVIL SERVICE COMMISSION Regular Meeting Date: Wednesday, July 12, 2017 Time: 11:30 am Location: City Hall, large 2nd floor conference room AGENDA Approval of Minutes New Business 1. Revision of Minimum Qualifications: Supervisor of Water and Sewer Operations 2. Update to Job Description: Environmental Engineer 3. Residency Requirements – Proposed Revisions to Policy 4. Revision of Special Requirement: Electrician 5. New Position Duties Statement: Youth Bureau – Recreation Program Assistant Continuing Business 1. Establishment of Eligible Lists 2. Addition of Candidates to Continuous Recruitment Eligible Lists 3. Approval of Personnel Transactions Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 02/11/91 Revised: 06/15/93, 05/19/97, 09/15/10, 07/12/17 SUPERVISOR OF WATER AND SEWER OPERATIONS DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for supervising and directing the installation, maintenance and repair of the water distribution system and wastewater collection system. The work is performed under the general supervision of the Assistant Superintendent of Public Works with considerable leeway allowed for the exercise of independent judgment in planning and supervising daily activities. Supervision is exercised over the work of first-line supervisors, skilled labor and unskilled labor. Does related work as required. TYPICAL WORK ACTIVITIES: Plans, assigns and inspects the work of subordinates on a daily basis in the Water and Sewer Division of the Department of Public Works; Assists in the planning and direction of construction of new sewer lines, new water lines, and the reconstruction, maintenance and cleaning of existing lines; Assists in the preparation of budget estimates within assigned division; Assists in the preparation of specifications for the purchase of equipment, machinery, materials, tools and others supplies, and recommends the purchase thereof; Assists in the preparation and maintenance of a variety of activity, cost, personnel, statistical and related records and reports; Supervises the maintenance, repair, and extension of the water distribution system, consisting of mains, valves, hydrants and services; Monitors the amount and condition of materials such as hydrants, pipes, valves, and fittings, and recommends requisitions as needed; Sketches water systems and changes there in; Directs the laying and tapping of water mains, and the installation of new services; Supervises the maintenance, inspection, repair and relocation of fire hydrants; Reviews repair and installation records and maps of distribution and collection systems; Supervises the activities of subordinates in the cleaning, maintenance and repair of the sewer system; Supervises the activities of subordinates in the construction of new sewer lines and repair of existing lines; Provides assistance with the maintenance and repair of the sewer pumping stations, water filtration plant, and sewage treatment plant; Investigates citizens' complaints of sewer blockages and water leaks; Supervises the construction and repair of storm drains, manholes, catch basins, and culverts; Instructs subordinates in the safe and proper use of tools, equipment, and materials, and ensures that work is performed in accordance with established safety procedures; Prepares and submits time and activity records and reports; May act for and in place of the Assistant Superintendent of Public Works. Supervisor of Water and Sewer Operations Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of the practices, tools, equipment and safety procedures used in the installation, maintenance and repair of services, hydrants, valves, water mains, sanitary and storm sewers; thorough knowledge of the City water distribution and wastewater collection systems; good knowledge of hydraulics as they relate to water distribution and sewage collection systems; working knowledge of government budgetary procedures; ability to plan and supervise the work of others; ability to read and work from plans and sketches; ability to understand and carry out oral and written directives; ability to prepare and maintain records; ability to successfully work with and serve a diverse local community; mechanical aptitude; willingness to be on call and to respond to emergency situations; reliability; alertness; initiative and resourcefulness; good judgment; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's degree in Construction Technology, Civil Engineering or a closely related field with similar course curriculum and two (2) years of full-time paid supervisory experience, or its part-time paid equivalent, in the installation, maintenance and repair of water mains, valves, hydrants and other components of a water distribution system, or in the construction, maintenance and repair of wastewater collection systems; or B. Graduation from a regionally accredited or New York State registered two year college with an Associate's degree in Construction Technology, Engineering Technology or a closely related field with similar course curriculum and four (4) years of full-time paid experience, or its part-time paid equivalent, in the installation, maintenance and repair of water mains, valves, hydrants and other components of a water distribution system, or in the construction, maintenance and repair of wastewater collection systems, at least two (2) years of which shall have been in a supervisory capacity; or C. Graduation from high school or possession of a high school equivalency diploma and six (6) five (5) years of full-time paid experience, or its part-time paid equivalent, in the installation, maintenance and repair of water mains, valves, hydrants and other components of a water distribution system, or in the construction, maintenance and repair of wastewater collection systems, at least two (2) years of which shall have been in a supervisory capacity. SPECIAL REQUIREMENTS: 1. Possession of a New York State Class D Water Distribution System Operator license at the time of appointment and maintenance of said license throughout employment. 2. Incumbents must obtain a City of Ithaca Sewer Layers License within one year of appointment and must maintain said license throughout employment. 3. Possession of a valid New York State Class D driver license or a valid driver license equivalent to a New York State Class D driver license at the time of appointment and maintenance of said license for the duration of employment. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 01/08/01 Revised: 02/26/01, 07/12/17 ENVIRONMENTAL ENGINEER DISTINGUISHING FEATURES OF THE CLASS: This is a professional engineering position responsible for the planning, design, inspection, construction supervision, contract management and technical review of engineering projects related to the water distribution system and wastewater collection system of the City of Ithaca. The Environmental Engineer also serves as the City Stormwater Management Officer, performing general regulatory oversight for Municipal Separate Stormwater Sewer System (MS4) requirements, and overseeing and administering the City’s Stormwater Management Program. General supervision is received from the Assistant Superintendent of Public Works with considerable leeway permitted for the exercise of independent professional judgment. Direct supervision is exercised over engineering staff. Technical direction is also provided to professional peers within the Water and Sewer Division. Does related work as required. TYPICAL WORK ACTIVITIES: Has charge of the engineering, construction management and first order survey and mapping activities of the Water and Sewer Division; Conducts and prepares first order surveys involving GPS equipment and software; Serves as the City Stormwater Management Officer for all Municipal Separate Stormwater Sewer System (MS4) requirements; oversees and administers Stormwater Management Program; Prepares, reviews and approves Stormwater Pollution Prevention Plan (SWPPP); develops erosion and sediment control plans, and TR-55 hydraulic and hydrologic modeling; Supervises the design and plans and directs the construction of new water mains, bridge crossings, storm drains, sanitary sewers, retaining walls, buildings, water and sewer pump stations, water and wastewater plant processes, and piping; Prepares cost estimates, time schedules and materials specifications for plant projects, water and sewage system maintenance and extensions, bridge crossings, buildings and other structures; Supervises the design and plan preparation for extensions to the water supply and sewage disposal systems; Supervises the maintenance and permanent storage of City maps, cemetery maps, assessment maps, surveys, construction drawings, etc. of City owned facilities; Checks the structural design of water and wastewater buildings infrastructure, structures and hydraulic equipment submitted with applications for site permits; Directs and administers the following regulatory functions: water and wastewater main installation and testing, inspection of outside site water and wastewater piping and appurtenances; Assists in the review of building plans, and the preparation of permit limits for plants; Provides engineering assistance to other City departments, particularly in the areas of stormwater run-off, chemical and petroleum bulk storage, water quality standards, and hazardous waste; Drafts specifications for and recommends the purchase of equipment, machinery, materials, tools and other supplies; Makes periodic evaluations of the job performance of subordinates; May Assists in budget planning and capital improvement preparation, and is involved with the overall control of the financial operations of the Water and Sewer Division; May act for and in place of the Assistant Superintendent of Public Works (Water and Sewer) as assigned. Environmental Engineer Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of the principles and practices of civil and environmental engineering; thorough knowledge of modern methods and techniques practices as applied to the environmental compliance, construction and maintenance of public works; thorough knowledge of federal, state and local laws, rules and regulations pertaining to stormwater management; thorough knowledge of federal, state and local laws, rules and regulations pertaining to erosion and sediment control; working knowledge of governmental accounting and budgetary procedures; ability to design major engineering projects and to prepare engineering plans and specifications and to carry out municipal public works programs; ability to train and direct subordinates; ability to understand and carry out complex administrative and technical oral and written directions; ability to prepare clear and concise reports; ability to get along well with others and to secure the cooperation of others; ability to establish and maintain successful working relationships; ability to successfully work with and serve a diverse local community; sound judgment; initiative; resourcefulness; integrity; dependability; willingness to respond to emergency situations; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from a New York State registered or regionally accredited college or university with a Bachelor's Degree in Environmental, Civil or Sanitary Engineering and two (2) years of full-time paid environmental, civil or sanitary engineering experience, or its part-time paid equivalent. Residency Requirements for Civil Service Examinations Tompkins County Residency Requirement All City of Ithaca job titles, unless noted below. Contiguous County Residency Requirement 1. Job titles that are shared with the Ithaca City School District 2. Job titles that are shared with the Ithaca Housing Authority 3. All continuous recruitment exams, with the exception of information technology exams 4. Police Officer (required by Public Officers Law) 5. Housing Inspector 6. Laboratory Technician NYS Residency Requirement 1. The following code inspection positions: Building Inspector, Chief Inspector of Plumbing, Code Inspector, Electrical Inspector, Housing and Land-Use Supervisor, Housing Code Supervisor, Senior Code Inspector, Senior Plan Examiner 2. All electrical positions 3. All GIS positions 4. Laboratory Director 5. Watershed Coordinator No Residency Requirement 1. Promotional examinations 2. Managerial positions 3. All Executive Association positions 4. All information technology exams positions Waivers: If an adequate pool of applicants does not result under the above residency requirements, a department head can request a waiver of the above residency requirements from the Commission. Adopted by the Ithaca Civil Service Commission 09/09/1991 Reviewed and reaffirmed by the Ithaca Civil Service Commission 03/01/2006 Reviewed and reaffirmed by the Ithaca Civil Service Commission 04/01/2009 Revised by the Ithaca Civil Service Commission 06/12/2013 Reviewed and reaffirmed by the Ithaca Civil Service Commission 04/06/2016 Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 07/01/68 Revised: 04/11/94, 05/19/97, 05/03/17, 07/12/17 ELECTRICIAN DISTINGUISHING FEATURES OF THE CLASS: The work involves the skilled and efficient installation, maintenance and repair of all electrical equipment, wiring and electrical systems for the City. As a journey-level electrician, the incumbent is responsible for assuring that all electrical installations under the Board of Public Works control are in safe operating condition and in compliance with the National Fire Protection Association, National Electrical Code, the National Fire Alarm and Signal Code, the New York State Manual on Uniform Traffic Control Devices, and the Manual on Uniform Traffic Control Devices issued by the United States Department of Transportation. The work is performed under the general supervision of the Supervisor of Electrical Services. General instructions are received regarding the tasks to be performed, with considerable leeway allowed for planning the details of each job. Working supervision may be exercised over the work of technicians or apprentices. Does related work as required. TYPICAL WORK ACTIVITIES: Installs, maintains and repairs electrical lighting, distribution, switchgear, relays, transformers and associated components; Installs, maintains and repairs traffic control systems, including TS1/TS2 traffic controllers, software and related equipment; Installs, maintains and repairs electric motors, motor control centers, and variable frequency drives; Installs, maintains and repairs remote reading and control systems; Installs, maintains and repairs all interior and exterior electric systems under BPW control; Installs, repairs and maintains City owned street lighting systems; Installs, maintains and repairs low voltage wiring for computer, data, fire alarm, security and telephone equipment; Performs electrical installations, repairs and maintenance involving energized equipment, including utility secondary feeders; Installs, maintains and repairs fire alarms, emergency systems and exit signs in City buildings; Coordinates and consults with public and private agencies, organizations and professionals, including the NYS Department of Transportation, NYSEG, telecom providers and private contractors; Orders materials and keeps inventory of electrical supplies; Operates and maintains a variety of equipment and tools relative to the work; Performs work in potentially hazardous environments such as confined spaces, inclement weather, heights in excess of 50 feet, and where toxic vapors may be present. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of state and local codes governing the installation and maintenance of traffic signal devices and industrial electrical work performed; thorough knowledge of the common practices, tools, terminology and safety precautions of the electrical trade, and of the design, construction, installation, maintenance and repair of electrical instruments, devices and equipment; thorough knowledge of the traffic signal devices, alarm systems and other specialized electrical circuitry; good knowledge of the geography of the municipality; ability to perform skilled electrical work; ability to safely and effectively work with low potential, high potential and extra high potential circuits; ability to read and interpret electrical blueprints and/or other technical drawings pertaining to the electrical trade; ability to work from plans, specifications and working diagrams and to follow sketches and oral instructions; ability to establish and maintain effective working relationships with others; ability to perform close, detail work involving considerable visual effort and concentration; ability to successfully work with and serve a diverse local community; willingness to respond to emergency situations; excellent safety record; physical condition commensurate with the demands of the position. Electrician Page 2 MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and three years of experience as a journey-level electrician. SPECIAL REQUIREMENTS: 1. Candidates must obtain certification from the City of Ithaca as a Licensed Electrician within twenty- four (24) twelve (12) months of appointment and must maintain said certification for the duration of employment. 2. Candidates must obtain a New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License within twelve (12) months of appointment and must maintain said license for the duration of employment. CIVIL SERVICE COMMISSION Regular Meeting May 3, 2017 Commissioners Present: Commissioner Richardson Commissioner Abrams Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 11:45 am. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes from the April 5, 2017 meeting. Seconded by Commissioner Thompson. Motion carried 3-0. NEW BUSINESS Update of Supervisor of Electrical Services Job Description The Commission reviewed and discussed proposed changes to the Supervisor of Electrical Services job description. The changes update daily tasks to reflect current methods and technology. The requirement for a City Electrician license is also being reinstated, and the CDL B requirement is being amended to allow an appointee up to a year to obtain the license. The special requirements will read as follows: “SPECIAL REQUIREMENTS: 1. Candidates must obtain certification from the City of Ithaca as a Licensed Electrician within twelve (12) months of appointment and must maintain said certification for the duration of employment. 2. Candidates must obtain a New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License within twelve (12) months of appointment and must maintain said license for the duration of employment. 3. Candidates must obtain a Traffic Signal Level 1 Certification issued by the International Municipal Signal Association (IMSA) within two (2) years of appointment and must maintain said certification for the duration of employment.” Commissioner Richardson made a motion to update the job description and amend the special requirements as proposed. Seconded by Commissioner Thompson. Motion carried 3-0. Update of Electrician Job Description The Commission reviewed and discussed proposed changes to the Electrician job description. The changes update daily tasks to reflect current methods and technology. Civil Service Commission May 3, 2017 Page 2 The requirements for a City Electrician license and a CDL B are also being amended to allow an appointee up to a year to obtain the licenses. The special requirements will read as follows: “SPECIAL REQUIREMENTS: 1. Candidates must obtain certification from the City of Ithaca as a Licensed Electrician within twelve (12) months of appointment and must maintain said certification for the duration of employment. 2. Candidates must obtain a New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License within twelve (12) months of appointment and must maintain said license for the duration of employment. Commissioner Thompson made a motion to update the job description and amend the special requirements as proposed. Seconded by Commissioner Abrams. Motion carried 3-0. New Position Duties Statement: DPW – Electrician The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Abrams made a motion to classify the position as Electrician. Seconded by Commissioner Thompson. Motion carried 3-0. Request to Expand Residency Requirement – Supervisor of Electrical Services and Electrician The Commission reviewed and discussed a request from Superintendent of Public Works Mike Thorne to expand the residency requirement for the current Supervisor of Electrical Services and Electrician vacancies to include the contiguous counties. The local pool of skilled electricians who will have interest in the vacancies is anticipated to be low, so a broader recruitment effort is needed. After discussion, Commissioner Abrams made a motion to expand the residency requirement for the Supervisor of Electrical Services and Electrician positions to include the contiguous counties, through the completion of the next exam process. Seconded by Commissioner Thompson. Motion carried 3-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 3-0. During executive session, the Commission took the following actions: Civil Service Commission May 3, 2017 Page 3 CONTINUING BUSINESS Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Abrams made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Thompson. Motion carried 3-0. Approval of Personnel Transactions Commissioner Thompson made a motion to approve the Personnel Transactions. Seconded by Commissioner Abrams. Motion carried 3-0. The next Civil Service Commission meeting will be held Wednesday, June 14, 2017 at 11:30 am. With no further business, the meeting was adjourned at 12:22 pm.