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HomeMy WebLinkAbout05-03-17 Civil Service Commission Meeting Agenda CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF HUMAN RESOURCES / CIVIL SERVICE Telephone: 607 / 274-6539 Fax: 607 / 274-6574 CITY OF ITHACA CIVIL SERVICE COMMISSION Regular Meeting Date: Wednesday, May 3, 2017 Time: 11:30 am Location: City Hall, large 2nd floor conference room AGENDA Approval of Minutes New Business 1. Update of Supervisor of Electrical Services Job Description 2. Update of Electrician Job Description 3. New Position Duties Statement: DPW – Electrician 4. Request to Expand Residency Requirement for Supervisor of Electrical Services and Electrician vacancies Continuing Business 1. Addition of Candidates to Continuous Recruitment Eligible Lists 2. Approval of Personnel Transactions Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 09/14/99 Revised: 04/06/05, 04/01/09, 09/15/10, 07/11/12, 05/03/17 SUPERVISOR OF ELECTRICAL SERVICES DISTINGUISHING FEATURES OF THE CLASS: The Supervisor of Electrical Services is responsible for planning, directing and supervising the skilled and efficient installation, maintenance and repair of all electrical equipment, wiring and electrical systems for the City. The Supervisor of Electrical Services also directly performs skilled electrical maintenance, construction and extensive troubleshooting work. The incumbent is responsible for assuring that all electrical installations under the Board of Public Works control are in safe operating condition and in compliance with the National Fire Protection Association, code, the National Electrical Code, the National Fire Alarm and Signal Code, the New York State Manual on Uniform Traffic Control Devices, and the Manual on Uniform Traffic Control Devices issued by the United States Department of Transportation. The work is performed under the general direction of the Assistant Superintendent of Public Works (Streets and Facilities) Building Systems and Solid Waste Supervisor with extensive leeway allowed for the exercise of independent judgment in the performance of the work. Supervision is exercised over the work of skilled workers. Does related work as required. TYPICAL WORK ACTIVITIES: Assigns, schedules and inspects the work of subordinate personnel; Supervises and participates in the installation, maintenance and repair of electrical lighting, distribution, switchgear, relays, transformers and associated components and heating systems; Supervises and participates in the installation, maintenance and repair of traffic control systems, including TS1/TS2 traffic controllers, software and related equipment both electro- mechanical and computerized traffic control devices; Supervises and participates in the installation, maintenance and repair of electric and electronic motors, motor control centers, and variable frequency drives and generators; Supervises and participates in the installation, maintenance and repair of all exterior and interior electrical systems under BPW control; Supervises and participates in the installation, maintenance and repair of parking lot electrical equipment, including ticket machines, parking booth electrical services, gate controllers and detectors; Supervises and participates in the installation, maintenance and repair of low voltage wiring for computer, data, fire alarm, security and telephone equipment; Supervises and participates in the installation, maintenance and repair of fire alarms, emergency systems and exit signs in city buildings; Supervises and participates in the installation, repair and maintenance of City owned street lights; Supervises and participates in electrical installations and maintenance involving energized equipment including utility secondary feeders; Instructs and trains subordinate personnel in the installation, maintenance and repair of electrical systems, electrical devices, electrical equipment and wiring, as well as in the use of computer programs, tools, equipment, etc; Prepares plans for new and renovated electrical installations of traffic control devices, roadway lighting and City owned electrical infrastructure; facilities; Performs work in potentially hazardous environments, such as confined spaces, inclement weather, heights in excess of 50 feet, and where toxic vapors may be present; Reads and interprets blueprints and other technical drawings; Prepares and maintains detailed computerized and handwritten records and reports; Supervisor of Electrical Services Page 2 Typical Work Activities - continued Consults with a variety of public and private agencies, organizations and professionals, including the New York State Department of Transportation, utility companies and private contractors; Responds to public inquiries and questions relative to the work including inquiries and questions from attorneys, insurance companies and residents; Prepares annual divisional budget for inclusion in departmental budget submission; Orders materials and keeps inventory of electrical supplies; Performs work in confined spaces or under potentially hazardous conditions including crawl spaces and underground spaces; Operates or utilizes and maintains a variety of equipment and tools relative to the work including trucks, drills, saws, electric meters, hand tools, pipe cutters and threading equipment, threaders etc. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of state and local codes governing the installation and maintenance of traffic signal devices and other industrial electrical work performed; thorough knowledge of the common practices, tools, terminology and safety precautions of the electrical trade; thorough knowledge of the traffic signal devices, alarm systems and other specialized electrical circuitry; good knowledge of the geography of the municipality; working knowledge of the local governmental budget process and procedures; working knowledge of public works projects and activities; ability to perform skilled electrical work; ability to schedule, supervise, and inspect the work of subordinate personnel; ability to read and interpret electrical blueprints and/or other technical drawings pertaining to the electrical trade; ability to analyze and organize data and prepare and maintain written records; ability to understand and interpret complex oral instructions and/or written directions; ability to establish and maintain effective working relationships with others; ability to perform close, detail work involving considerable visual effort and concentration; ability to communicate effectively both orally and in writing; ability to successfully work with and serve a diverse local community; willingness to respond to emergency situations; excellent safety record; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Either: A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s degree in electrical or electronic technology or a closely related field, and five (5) years of full-time paid experience, or its part-time paid equivalent, as a journey-level electrician; or B. Graduation from high school or possession of a high school equivalency diploma and ten (10) years of the experience described in (A); or C. An equivalent combination of training and experience as defined by the limits of (A) and (B). SPECIAL REQUIREMENTS: 1. Candidates must obtain certification from the City of Ithaca as a Licensed Electrician within twelve (12) months of appointment and must maintain said certification for the duration of employment. Supervisor of Electrical Services Page 3 Special Requirements - continued 2. Candidates must obtain a Possession of a valid New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License at the time within twelve (12) months of appointment and must maintain maintenance of said license for the duration of employment. 3. Candidates must obtain a Traffic Signal Level 1 Certification issued by the International Municipal Signal Association (IMSA) within two (2) years of appointment and must maintain said certification for the duration of employment. Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: 07/01/68 Revised: 04/11/94, 05/19/97, 05/03/17 ELECTRICIAN DISTINGUISHING FEATURES OF THE CLASS: The work involves the skilled and efficient installation, maintenance and repair of all electrical equipment, wiring and electrical systems for the City. Immediate supervision is exercised over the work of one or more helpers. As a journey-level electrician, the incumbent is responsible for assuring that all electrical installations under the Board of Public Works control are in safe operating condition and in compliance with the National Fire Protection Association, National Electrical Code, the National Fire Alarm and Signal Code, the New York State Manual on Uniform Traffic Control Devices, and the Manual on Uniform Traffic Control Devices issued by the United States Department of Transportation code. The work is performed under the general supervision of the Supervisor of Electrical Services. General instructions are received regarding the tasks to be performed, with considerable leeway allowed for planning the details of each job. Working supervision may be exercised over the work of technicians or apprentices. Does related work as required. TYPICAL WORK ACTIVITIES: Installs, maintains and repairs electrical lighting, distribution, switchgear, relays, transformers and associated components and heating systems; Installs, maintains and repairs traffic control systems, including TS1/TS2 traffic controllers, software and related equipment both electro-mechanical and computerized traffic control devices; Installs, maintains and repairs electric and electronic motors, motor control centers, and variable frequency drives and generators; Installs, maintains and repairs remote reading and control systems; Installs, operates and maintains and repairs all City interior and exterior electric systems under BPW control; Installs, maintains and repairs electrical equipment at water and wastewater pumping stations; Installs, maintains and repairs parking lot electrical equipment, including ticket machines, parking booth electric services, gate controllers and detectors; Installs, repairs and removes outdoor Christmas fixtures and lights; Installs, repairs and maintains City owned street lighting systems; Installs, maintains and repairs low voltage wiring for computer, data, fire alarm, security and telephone equipment; Performs electrical installations, repairs and maintenance involving energized equipment, including utility secondary feeders; Installs, maintains and repairs fire alarms, emergency systems and exit signs in City buildings; Coordinates and consults with public and private agencies, organizations and professionals, including the NYS Department of Transportation, NYSEG, telecom providers and private contractors; Orders materials and keeps inventory of electrical supplies; Operates and maintains a variety of equipment and tools relative to the work; Performs work in potentially hazardous environments such as confined spaces, inclement weather, heights in excess of 50 feet, and where toxic vapors may be present. May provide assistance to persons with disabilities in reaching less accessible areas of City facilities. Electrician Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL CHARACTERISTICS: Thorough knowledge of state and local codes governing the installation and maintenance of traffic signal devices and industrial electrical work performed; thorough knowledge of the common practices, tools, terminology and safety accident precautions of the electrical trade, and of the design, construction, installation, maintenance and repair of electrical instruments, devices and equipment; thorough knowledge of the traffic signal devices, alarm systems and other specialized electrical circuitry; good knowledge of the geography of the municipality; some knowledge of mechanical drawing; ability to perform skilled electrical work; ability to safely and effectively work with low potential, high potential and extra high potential circuits; ability to read and interpret electrical blueprints and/or other technical drawings pertaining to the electrical trade; ability to work from plans, specifications and working diagrams and to follow sketches and oral instructions; ability to establish and maintain effective working relationships with others; ability to perform close, detail work involving considerable visual effort and concentration; ability to successfully work with and serve a diverse local community; conscientiousness; dependability; willingness to respond to emergency situations; excellent safety record; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and three years of experience as a journey-level electrician. SPECIAL REQUIREMENTS: 1. Candidates must obtain certification from the City of Ithaca as a Licensed Electrician within twelve (12) months of appointment and must maintain said certification for the duration of employment. Possession of a City Electrician's license at the time of appointment and maintenance of said license for the duration of employment. 2. Candidates must obtain a Possession of a New York State Class B Commercial Driver License (CDL) or a valid Commercial Driver License equivalent to a New York State Class B Commercial Driver License at the time of appointment within twelve (12) months of appointment and must maintain maintenance of said license for the duration of employment. CIVIL SERVICE COMMISSION Regular Meeting February 22, 2017 Commissioners Present: Commissioner Richardson Commissioner Abrams Excused: Commissioner Thompson Staff Present: Valerie Saul (Deputy Director of Human Resources) Commissioner Richardson called the meeting to order at 11:55 am. APPROVAL OF MINUTES Commissioner Abrams made a motion to approve the minutes from the January 4, 2017 meeting. Seconded by Commissioner Richardson. Motion carried 2-0. NEW BUSINESS New Position Duties Statement: Youth Bureau – Deputy Youth Bureau Director The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Youth Bureau. Commissioner Abrams made a motion to classify the position as Deputy Youth Bureau Director. Seconded by Commissioner Richardson. Motion carried 2-0. Update of Job Description: Deputy Youth Bureau Director The Commission reviewed proposed updates to the Deputy Youth Bureau Director job description. The updates reflect current Youth Bureau activities and operations; they do not change the overall scope or nature of the position. Commissioner Abrams made a motion to update the Deputy Youth Bureau Director job description as proposed. Seconded by Commissioner Richardson. Motion carried 2-0. New Position Duties Statement: Youth Bureau – Recreation Program Assistant The Commission reviewed and discussed a New Position Duties Statement from the Ithaca Youth Bureau. Commissioner Abrams made a motion to classify the position as Recreation Program Assistant. Seconded by Commissioner Richardson. Motion carried 2-0. New Position Duties Statement: DPW – Water Treatment Plant Operator/Trainee The Commission reviewed and discussed a New Position Duties Statement from the Department of Public Works. Commissioner Abrams made a motion to classify the position as Water Treatment Plant Operator/Trainee. Seconded by Commissioner Richardson. Motion carried 2-0. Civil Service Commission February 22, 2017 Page 2 Update of Job Description: Information Management Specialist The Commission reviewed a proposed update to the Information Management Specialist job description. The update removes the statement “May act as City Clerk in the absence of the City Clerk, with full signatory power”. With the incorporation of the Information Technology Department into the City Clerk’s Office, this statement is no longer appropriate. The City Clerk will instead grant signatory authority for specific tasks within the City Clerk’s Office on a task-by-task basis. Commissioner Abrams made a motion to amend the Information Management Specialist job description as proposed. Seconded by Commissioner Richardson. Motion carried 2-0. Update of Job Description: Deputy Director of Economic Development The Commission reviewed proposed updates to the Deputy Director of Economic Development job description. The job description is being updated in preparation for the search for a new Deputy Director. The updates do not change the overall scope or nature of the position. Commissioner Richardson made a motion to update the Deputy Director of Economic Development job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Update of Job Description: Deputy Director of Planning and Development The Commission reviewed proposed updates to the Deputy Director of Planning and Development job description. The job description is being updated in preparation for the search for a new Deputy Director. The updates do not change the overall scope or nature of the position. Commissioner Richardson made a motion to update the Deputy Director of Planning and Development job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement and Adoption of Job Description: Planning Department – Zoning Administrator The Commission reviewed and discussed a New Position Duties Statement from the Planning Department and the proposed job description for Zoning Administrator. Commissioner Richardson made a motion to classify the position as Zoning Administrator and adopt the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Update of Job Description: Chief Wastewater Treatment Plant Operator (Type 4-A Plant) The Commission reviewed and discussed proposed updates to the Chief Wastewater Treatment Plant Operator (Type 4-A Plant) job description. The updates reflect current IAWWTF activities and operations; they do not change the overall scope or nature of the position. Commissioner Richardson made a motion to update the job description as proposed. Seconded by Commissioner Abrams. Motion carried 2-0. Civil Service Commission February 22, 2017 Page 3 Request to Expand Residency Requirements – Chief Wastewater Treatment Plant Operator and Assistant Chief Wastewater Treatment Plant Operator The Commission discussed a request from the Superintendent of Public Works to expand the residency requirement for the Chief Wastewater Treatment Plant Operator and Assistant Chief Wastewater Treatment Plant Operator vacancies to New York State. Both positions require Grade 4-A certifications from the NYS Department of Environmental Conservation, so the pool of both local and regional candidates is small. Commissioner Richardson made a motion to expand the residency requirement for the Chief Wastewater Treatment Plant Operator and Assistant Chief Wastewater Treatment Plant Operator vacancies to New York State, through the completion of the next exam process. Seconded by Commissioner Abrams. Motion carried 2-0. New Position Duties Statement: GIAC – Administrative Coordinator The Commission reviewed and discussed a New Position Duties Statement from GIAC. Commissioner Abrams made a motion to classify the position as Administrative Coordinator. Seconded by Commissioner Richardson. Motion carried 2-0. Approval of Annual Report The Commission reviewed and discussed the 2016 Annual Report to the NYS Department of Civil Service. Commissioner Richardson made a motion to approve the annual report. Seconded by Commissioner Abrams. Motion carried 2-0. EXECUTIVE SESSION Commissioner Richardson made a motion to go into executive session to discuss civil service examination matters. Seconded by Commissioner Abrams. Motion carried 2-0. During executive session, the Commission took the following actions: CONTINUING BUSINESS Approval of Rosters of Candidates for Examination Commissioner Abrams made a motion to approve the Rosters of Candidates for Examination listed below. Seconded by Commissioner Richardson. Motion carried 2-0. Deputy Police Chief #74-083 Firefighter #66-656 Police Chief #74-102 Police Chief #69-269 Civil Service Commission February 22, 2017 Page 4 Establishment of Eligible Lists Commissioner Richardson made a motion to establish the eligible lists specified below for the time period indicated. Seconded by Commissioner Abrams. Motion carried 2-0. Customer Service Representative Trainee #69-241 (1 year) Permit Clerk #71-044 (1 year) Tenant Relations Assistant #61-389 (1 year) Addition of Candidates to Continuous Recruitment Eligible Lists Commissioner Abrams made a motion to add candidates to the continuous recruitment eligible lists. Seconded by Commissioner Richardson. Motion carried 2-0. Approval of Personnel Transactions Commissioner Richardson made a motion to approve the Personnel Transactions. Seconded by Commissioner Abrams. Motion carried 2-0. The next Civil Service Commission meeting will be held Wednesday, April 5, 2017 at 11:30 am. With no further business, the meeting was adjourned at 12:55 pm.