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HomeMy WebLinkAbout1988• WATER & SEWER -1 - Request to Expunge and Reissue Bill Resolution By Commissioner Reeves: Seconded by Commissioner Stone WHEREAS, bill #13725. originally issued by Water $ Sewer to McGuire & Bennett in the amount of $3,954.98 was actually for services rendered under the Edward Joy contract for the Dryden Road Parking Garage, and WHEREAS, review of this bill has resulted in a compromise where the bill has been divided by Edward Joy and the City, .now, therefore, be it RESOLVED, That bill #13725 is expunged and that new bills be issued in the amount of $1,977.49, one to the Edward Joy Company and the second to the City Capital Project #149 (Dryden Road Parking Garage). 1113M Carried Unanimously Expungement of Bill Resolution By Commissioner Gerkin: Seconded by Commissioner Daley WHEREAS, bill No. 14048 issued to Mr. John Ford for rodding the sewer lateral at 419 Mitchell Street was in error, now, therefore, be it RESOLVED, That bill No. 14048 issued to Mr. John Ford in the amount of $27.89 be expunged. Commissioner Gerkin explained that this bill was in error as no work was done at this location. A vote on the resolution resulted as follows: Carried Unanimously Jemma Macera of 125 West Green Street, Ithaca, New York addressed the BPW with a request for a waiver of the 10% penalty for late payment on her water bill. Motion to Refer to Committee of the`_Whole By Commissioner Daley: Seconded by:Commissioner Gerkin RESOLVED, That the request of Jemma Macera for a waiver. of a water bill penalty be referred to the Committee of the Whole. Carried Unanimously Request for Expungement of Late Payment Penalty Jemma Macera appeared at the Board meeting of January 27, 1988 to request expungement of a late payment penalty on her water and sewer bill:- Although the Board appreciates her honesty in presenting her case, they cannot expunge.Y:the penalty. Resolution By Commissioner,Gerkin: Seconded by Commissioner Cannon RESOLVED, That the request for expungement of the late payment penalty on the water and sewer bill sent to.Jemma Macera, be denied. Alvr6 Carried Unanimously Michael Weinstein - 142 South Aurora Street addressed the Board and asked permission to appeal his excessive water bill. He explained that the high bill was due to a.broken water pipe and vandalism that occurred in the buildin-g. t(t) Motion to Refer to Committee of the Whole 0 By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the request of Michael Weinstein to appeal the water bill for 142 South Aurora Street be referred to the Committee of the Whole. Carried Unanimously Mr. Weinstein informed the Board that vandalism had occurred at this address and it was necessary for the Fire Department to break into the building. He further reported that the Police Department :was: not very cooperative in regard to the incident. Engineer Gray requested that Michael Weinstein provide him with written information. for his appeal in regard to the date and how this incident occured. He also requested a copy of the Police report. WATER & SEWER ITEMS Request for Expungement of Bill - 835 Cliff Street tst asewernbillreceive 835rCliffStan Streetmthatowaspthee a water a watererand result of broken water pipes. Resolution By Commissioner Gerkin: Seconded by Commissioner Daley WHEREAS, it is evident that sewers;water now,from thereforeslbeaiton did not enter the public RESOLVED, That thesewer portion of the bill for this address be expunged. Carried Unanimously Request for Expungement•of Bill - 142 S. Aurora Street Michael Weinste.iWhas requested that a portion of his water and sewer bill for property at-142` S. Aurora. Street be, expunged. Resolution By Commissioner Gerkin: Seconded by Commissioner.Stone • WHEREAS, the Board has investigated this request and feels that the.incidents surrounding.the increased use of water at this _time-.were the result of poor management on the part.ofthe .property owner; now therefore, be it .RESOLVED, .That the .request of Mr. Weinstein be denied. Discussion followed on the floor. .A vote on the resolution resulted as follows: Ayes (4) Gutenberger, Gerkin, Stone, Reeves Nays (0) Abstentions (2) Daley; Cannon (possible conflict of interest) Ayes (4) Nays (0) Abstentions (2) Carried Waiver of Water and Sewer Bill Penalty Mr. Peter Petrina of 319 Elm Street addressed the Board with a request to have the late penalty portion of his Water U and Sewer Bill, in the amount of $3.99 waived and stated that his payment was mailed on time. Discussion followed on the floor and Mr. Petrina was asked to submit the information regarding the late penalty on his water bill in writing, addressed to the attention of the Superintendent of Public Works for the committee to review. Motion .to.Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request of Peter Petrina of 319 Elm Street, Ithaca, New York for a waiver of the late penalty portion of his Water & Sewer Bill in the amount of $3.99 be referred to the Committee of the Whole for review at their Meeting on May 18, 1988. WATER AND SEWER ITEMS Request for Expungement of Water and Sewer Bill Peter Petrina has requested that the late payment penalty on a recent Water and Sewer bill for 319 Elm Street be expunged. Carried Unanimously ‘-3-////g Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the request of Peter Petrina be denied. Carried Unanimously tein Request from Michael Weenueste•tt atOverturn Boar•Recent Publi�on Mi.c ael Weinstein as r q ex un Public Works overturn its recent decision regarding p g of a portion of the water and sewer bill for his house at 142 South Aurora Street. Resolution By Commissioner ReeseofnMra Weinsteinby stonreverseDaley RESOLVED, That the request this decision be denied. Ayes (3) Reeves, Daley, Sprague Nays (0) Abstention (1) Cannon Carried !BUILDINGS AND PROPERTIES ITEMS 'Expungement of Bills Two bills were made up in error for license to use City Property. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That Bill #2193 to the Farmers Market in the amount of $237.29 and Bill #2209 to the Station Restaurant in the amount of $1,896.48 be expunged. U\� Discussion followed on the floor. ,Members of the BPW asked what the bills represent. 'Commissioner Daley responded that the bills represented —the_in.ability of the City to actually charge license fees - Yn�-a_ine_d that we would accept a contribution but we are not allowed to charge license fees. Discussion followed in regard to others who are on BOR land. A vote on the resolution resulted as follows: HIGHWAY ITEMS: Expungement of Bill Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin Computerland of 371 Elmira Road has been billed under our standard licensing procedures for use of City land at that address. Carried Unanimously WHEREAS, Computerland is no longer using City property, now therefore be it RESOLVED, That bill #2197 dated February 10, 1988 to Computer - land of Ithaca in the amount of $33.50 be expunged. Carried Unanimously -lb - WATER AND SEWER ITEMS: Expungement of Late Penalty Mrs. Dalia Pelli has requested the expungement of the $2.16 late penalty of the Water and Sewer bill for 208-210 East State Street. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the request of Mrs. Pelli be denied. Carried Unanimously Expungement of Late Penalty Fee A request was received from Richard J. Cowan of 301 Maple Avenue, asking that his 10% late payment fee be expunged due to his check not being delivered. Resolution By Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the request of Mr. Cowan be denied unless he can prove that the check should have been received in time to avoid a late fee. Carried Unanimoulsy • WATER AND SEWER ITEMS: Request for Expungement of Late Penalty Fee A request was received from Jean Deuschel to expunge the late penalty fee on her water and sewer bill. She recently moved to Berkeley, California, and her mail was not forwarded. Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the request of Jean Deuschel be denied. Carried Unanimously -2- Sewer Plant The Sewer Plant is now at the point of 95% operational and we are proceeding toward contract substantial completion II� ia by April 1, 1988 and total completion around July 1, 1988. re REPORT OF BOARD LIAISON Special Joint Sewer Committee Commissioner Gerkin reported that at the Special Joint Sewer Committee Meeting that change orders were requested for safety reasons and stated that $28,000 had been approved. The final inspection will take place on June 23, 1988 for the New Wastewater Treatment Plant. Commissioner Gerkin reported that the SJS the proposed roster. Commissioner Gerkin reported that Stearns a full color brochure for discussion. Committee approved and Wheeler presented Commissioner Gerkin reported that the draft Septage Agreement was passed by the SJS. Discussion followed on the floor in regard to the cost of the full color brochure. -3 - WATER AND SEWER ITEMS Eddygate Apartments request for Right -of -Way for Water Main A request was received from the owners of the Eddygate Apartments asking the City to accept a right-of-way for a water main directly north of the apartment complex. Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, the right-of-way would serve no useful purpose for the City of Ithaca, and WHEREAS, without this right-of-way, the installationof the water main and appnrtena.nces still meets all design requirements, now, therefore, be it RESOLVED, That the offer of the right-of-way be rejected. WATER AND SEWER ITEMS: Sewer Right -of -Way For The Town of Ithaca The Town of Ithaca has requested that the City grant them a 10' permanent easement and a variable (up to 50') temporary construction easement for the installation of a sanitary sewer along the railroad right-of-way near the Youth Bureau building. Carried Unanimously Resolution By Commissioner Daley: Seconded by Commissioner Sprague WHEREAS, the proposed right-of-way is shown on a Town of Ithaca plan entitled "East Shore Drive Sanitary Sewer Plans and Profiles" Sheet 1 of 8 dated November 23, 1988, and WHEREAS, the Town of Ithaca has agreed to provide the City with a formal right-of-way document based on a survey to be made by a licensed land surveyor; now therefore be it RESOLVED, That the request of the Town of Ithaca be approved pending the receipt of the formal right-of-way agreement, and be it further RESOLVED, That the Town of Ithaca be granted permission to install the sewer line as shown on the plans prior to the receipt of the formal right-of-way agreement if necessary. Carried Unanimously 4 • WATER AND SEWER ITEMS: New Wastewater Treatment Plant State Aid Wastewater Treatment T e New Yor State Department o Environmental Conservation has approved the state aid for the Plan, Step 2 be increased by $280,349. • Resolution Seconded by Commissioner Stone RESOLVED, Th tr Ger kin: ali of the Ceta of That the Superintendent ofbe� Public Works be authorize toexecute to execute this revised contract on 4/g1- Ithaca. Ithaca. Carried_ Unanimously Waste Water Treatment Plant Grand Opening Mayor Gutenberger announce tat t Plant wie O11 be1heldal rondSeptember 1, pening ' of the Waste Water Treatment .1988. ‘) Grant Amendment Resolution By Commissioner Gerkin: Seconded by Commissioner Stone WHEREAS, The total project eligible cost has been decreased from $32,812,017 to $32,212,017 per Grant Amendment No.. 5 an d WHEREAS, The estimated project cost eligible for State Aid has been revised from $3,650,110 to $3,582,820 as per the July 1988 Amendment No. 5 to the Assistance Application to reflect the reduction in the required project contingency; now, therefore, be it (06 RESOLVED, That the Board of Public Works authorizes the Superintendent to sign the revised Grant Agreement on behalf of the joint owners,- The City of Ithaca, Town of Ithaca, and Town of Dryden as approved by the SJS Committee. Discussion followed on the floor. Deputy Controller Cafferillo stated that there are funds remaining in the contingency to complete the project. A vote on the resolution resulted as follows: Carried Unanimously Ithaca Wastewater Treatment Plant Asst. Supt. Fabbroni reported that the New Wastewater Treatment Plant contractual phase is nearly completed. There will be a ribbon cutting. ceremony on September 1, 1988 at 11:00 A.M. Invitations•.:will.be.•put in the mail in a couple.of days arid all Board. members are urged to attend. 53\\* • • 5 Septage Agreement A raft agreement between the Ithaca Area and Tr atmene t Plant and Tompkins County for receiving processing has been prepared and submitted to Tompkins County. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That this draft agreement be approved that the Superintendent be authorized to sign such an agreement for the owner of the Ithaca Area Wastewater Treatment Plant. Carried Unanimously WATER AND SEWER ITEMS: Septage Agreement A septage agreement with Tompkins County has been negotiated by the Superintendent and approved by the Special Joint Sub -committee. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the agreement negotiated with Tompkins County be approved, and be it further RESOLVED, That the Superintendent be authorized to sign such agreement as the representative of the Joint Owners. Carried Unanimously Interceptor Sewer The Joint Owners of the Ithaca Area Wastewater Treatment Plant have authorized the Superintendent to engage a consulting engineer for the preliminary design of a jointly owned inter- ceptor sewer that will run from the Stewart Park area to the \\D5) new Treatment Plant. A request for proposals and the selection of a consultant based on those proposals was made. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the Superintendent of Public Works, representing the Joint Owners of the Ithaca Area Wastewater Treatment Plant, be authorized to sign the contract with Stearns and Wheeler of Cazenovia, New York, for the preliminary design of the project. Carried Unanimously -6 - PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Radian Corporation for Ground Water Monitoring Well Perry Sugg - Representing Radian Corporation of Herndon, VA addressed the Board with a request for permission to construct a permanent ground water monitor well on a 'right-of-way on South Geneva Street. He presented a diagram and explained the structure to the Board. Mr. Sugg stated that a decision as soon as possible is necessary. Discussion followed on the floor. Mr. Sugg answered questions from Board members. Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the request from Radian Corporation to construct a permanent ground water monitor well on a right-of-way on South Geneva Street be referred to the Committee of the Whole for discussion with the power to act at their next meeting on July 20, 1988. Carried Unanimously HIGHWAY ITEMS: Morse Industrial Test Well License Morse Industrial of Ithaca is under orders from the New York State Department of Environmental Conservation to conduct a ground water monitoring program. Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS, Morse Industrial of Ithaca has requested a license to construct and operate a ground water monitoring well in the vicinity of 424-426 South Geneva Street, and WHEREAS, the purpose of this well would seem to be in the best interest of the public, and WHEREAS the construction and operation of this. well would not interfere with the public's use of the street right-of-way at this time; now therefore be it RESOLVED, That Morse Industrial of Ithaca be granted a one year renewable and revocable license to construct and operate the monitoring well. Carried Unanimously Expungement requests IAWWTP (Ithaca Area Wastewater Treatment/Plant) - 95% completed. Capital Project - BPW.recommendsi:establ;ishment of:Capital Project for Water Treatment PlantImprovements (see Finance - pp. 5) Eddygate Apts. request for City to accept right of way for water main (denied), WWTP State Aid WWTP and Tompkins Co. septage,agreement 1 3 4 5 Request to construct Ground Water Monitor Well on City's right-of-way 6 -1- Alderperson Nichols reported that there is a major problem in regard to the shoveling of sidewalks in the Collegetown area and on East State Street. There has been very little enforcement. Asst. Supt,. Fabbroni responded that there will be a reminder in the newspaper to residents that sidewalks must be cleared of snow and ice within 24 hours. He further reported that when a complaint has been received, they call the owner of the property and give them 24 hours to remedy the situation. There seems to be more of a problem when students are away. Discussion followed in regard to the process of how complaints are-- received and the follow-up process. ip\lt -2 - Supt. Dougherty also reported that at the next Committee of the Whole meeting on February 3, 1988, the DPW is prepared to offer the preliminary plans for discussion on the reconstruction of Cliff Street. This is just 'the first step to give Sthe Board ideas, and to receive comments. The Alderpersons from the 1st Ward will be asked to attend the meeting. Mayor Gutenberger requested that he be informed of the progress as it is necessary the outlaying areas be kept informed. Discussion followed on the floor in regard to detours while the project is in progress. Cliff Street Cliff Street work design is continuing. There was an ommission in the description of the Cliff Street Project on the first page. Engineer Gray has reissued the corrected description.i11o17t Cliff Street Project When we went through our brief review of the Cliff Street tk Project a question was raised about the need for an 11 Environmental Review of the project. It is a Type II project and is exempt from Environmental Review. West Hill Cliff Street Project Supt. Dougherty reported that the West Hill Neighborhood Meeting was held on Tuesday, February 23, 1988 at the West Hill School concerning the reconstruction of Cliff Street. The meeting was well attended and most of the information presented was well„ received•. \,A,CL Supt. Dougherty also reported that the major concern is the cost to property owners for the reconstruction of sidewalks. Cliff Street Project Staff on February 3, 1988 presented a preliminary plan for the rehabilitation of Cliff Street. Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, the preliminary plan for the rehabilitation of Cliff Street has been presented to and reviewed by the Board of Public Works, and WHEREAS, this plan was presented to a neighborhood information meeting, and WHEREAS, this plan adequately addresses the needs to provide a facility to handle todays traffic volumes on this important _street, and WHEREAS, this plan addressees the reconstruction of curbing, pavement, drainage, sidewalks and other items, now, therefore, be it RESOLVED, That the plan be approved as presented, and be it further JJ Cris sC -pearl e vie) U:5 Si dc. RESOLVED, That any items possible involving a cost to abutting property owners be further reviewed. Discussion followed on the floors. A vote on the resolution resulted as follows: Request to Release Funds Resolution 34-0 Carried Unanimously By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the requirement of the detour for the rehabilitation of Cliff Street has been filled, the board of Public Works requests the Budget and Administration to release the funds form the Restricted Contingency account at the earliest possible date. Carried Unanimously Cliff Street Project Supt. Dougherty reported that the DPW has met with the NYS Resident Engineer and Bill Mobbs from the County regarding the Cliff Street detour. They have developed a plan that. is agreeable to all the parties involved. Supt. Dougherty also reported that this year N.Y. State is planning to resurface Hector Street - Mecklenburg Road area, and the Town of Ithaca will be constructing some major Water and Sewer lines on Taughannock Boulevard. Supt. Dougherty asked the Board the proceedure to have the monies for the Cliff Street Project released from the Restricted Contingency Funds. Deputy City Controller Cafferillo responded that a resolution needs to be submitted to the Budget and Administration Committee requesting the release of funds. He stated that the next meeting of the Budget € Administration Committee is on March 31. Supt. Dougherty stressed the need to start ordering materials very soon. Mayor Gutenberger suggested that possibly a special meeting of the Budget and Administration and Common Council could be held for the purpose of releasing the restricted funds. Discussion followed on the floor. 3-0 Cliff Street Project Engineer Gray reported that he is still working on one more �✓\� easement for the Cliff Street Project. L REPORT OF ASSISTANT ,SUPERINTENDENT: Asst. Supt. Fabbroni reported on the following: Cliff Street Asst. Supt. Fabbroni reported that about 1700 feet of the project has been prepared for the curbing process on the U Cliff Street Project. • 2A Approvalof Minutes of June 22, 1988 Board of Public Works Meeting Commissioner Reeves requested that on page 2 under Supt. of Public Works report on the Cliff Street project that the last sentence should read, "unless there are changes there will be no charges against the abutting Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That the Minutes of the June 22, 1988 meeting be approved as corrected. Carried Unanimously e\ Cliff Street Curbing Engineer Gray__reported..that .approximately 4,000 feet of• the 8,800 feet of curbing has been completed and about _\A'g 80% of the drainage structures are in. „hag Cliff Street Asst. Supt. Fabbroni reported that the Cliff Street project is moving along and the storm sewer work is nearly completed below Vinegar Hill. As of Monday, August 1, 1988 it will be necessary to reroute traffic to the Orthopedic Building. This will be a major change. _ <Vfe • Cliff Street Asst. Supt. Fabbroni reported that the last phase of curb placement will take place on the Cliff Street project this week and next. He stated that there is about 3,000 feet DP of curb to be completed by the week of August 15, 1988. Asst. Supt. Fabbroni reported that it will be the week of August 29, 1988 before the paving work begins, and mid September before the road can be opened up to traffic. He stated he is pleased with progress and feels that the project is on schedule. REPORT OF ASSISTANT SUPERINTENDENT: Cliff Street Asst. Supt. Fabbroni reported that the curbing on Cliff Street was completed on August 23, 1988. The milling should be completed on August 24, 1988. Cliff Street Reopening Supt. of Public Works Dougherty stated that Cliff Street will be opened at the end of the Department's work day (3:30 P.M.), on Friday, September 15. He mentioned that the Taughannock Boulevard detour will be left in place for a time to alleviate some of the traffic on Cliff Street while sidewalk work continues on that ��► Street. The Campbell Avenue detour will be disbanded to give traffic relief to that neighborhood. t • Cliff Street Engineer Gray reported that the crews are doing a nice job on the sidewalks on Cliff Street and the project is proceeding nicely. There will be some adjustments to the grade.\�� 1 Cliff Street Mail Deliveries Engineer Gray reported that he had consulted with the Post Office in regard to the Cliff Street Project before work started and none of the problems the :mailpersons are experiencing was discussed. • • -3- The Elm Street wall restoration has been completed and the curb and sidewalk work will be finished in the spring.► Request for Public Hearing on Westside Sidewalk Project Engineer Gray gave background information on the Westside Sidewalk Project. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That a public hearing will be held on May 25 at 4:00 p.m. at the regularly scheduled meeting of the Board of Public Works to discuss construction of sidewalk and curbing on West Seneca and West Buffalo Streets between Fulton Street and the Inlet. 51/1/g1 Carried Unanimously IqQ West End Sidewalk Project A project has been proposed in connection with a CD Grant providing in part that sidewalks be constructed on West Buffalo and West Seneca Streets between Fulton Street and the Inlet L� bridges. i� Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That this project be approved and that Common Council be requested to provide $12,000 for_the construction of these sidewalks. Carried Unanimously West Side Sidewalks ' Engineer Gray reported that the West side sidewalk contract is going out to bid shortly. West Side Sidewalk Bid Engineer Gray reported that the West Side Sidewalk contracts are ready to go out to bid. West Side ,Sidewalks Engineer Gray reported that the West Side Sidewalk Project is now out to bid. \146 .040 West Side Sidewalk Contract Engineer Gray reported that the West Side Sidewalk Contract. has been awarded and work will be starting on Monday, O'V�,1 October 3, 1988. -4 - The DPW has been working on handicapped benches and restroom facilities as part of the Handicapped Access Program. They have also been working on the heating system on the 3rd fl nor of City Hall_. _ j�� • �$$ Streets and Facilities Restrooms II The womens restroom at Streets and Facilities and is handicapped accessible, is completed reported that they have now addressed aSllttheaissues also the Human Rights Committee in regard to handicapped accessibilityat issues from �g� Streets and Facilities, Hall of Justice - Handicapped Accessibility T e Handicappe. Accessibility wor on t e fourth floor bathrooms in the Hall of Justice -is incomplete. The doors have been made handicapped accessible but the inside is not finished. Asst. Supt of Public Works Fabbroni reported that insidea�} � work is about to resume. the -5 - We have had our second Recycling Award winner in the amount of $600 plus. `t711 51 Recycling Task force. Commissioner Reeves reported that the Recycling Task Force Committee is planning a big media blitz for the June 1, 1988 deadline for mandatory recycling. They are also trying to obtain information from other college communities in hogg regard to how they enforce their recycling programs. �I City/County Ad -Hoc Committee for landfill Mayor Gutenberger reported to the BPW that the City has an Ad -Hoc Committee for the issue of landfill, baling and transfer, recycling, etc. and are waiting for the Countyib to have their first meeting. yo�q Mayor Gutenberger reported that the Southwest Park is the Passible site for the baling and transfer station for "lgg recycling. Recycling Incentive Award Alderperson Nichols asked Asst.. Supt. Fabbroni how the Recycling Incentive Award for proper recycling was progressing. Asst. Fabbroni reported that the award is now at $725. and that people who are recycling put out recyclables about every three weeks. Only one in three or one in every four households actively recycle. He stated that lack of participation is � not due to lack of publicity. ) ,Q$ Discussion followed on the floor. Recycling Task Force Commissioner Reeves reported to the BPW that the Recycling Task Force is working on media presentations and community education for the upcoming deadline for mandatory recycling on June 1, 1988. She also reported that the committee has been contacting other communities in regard as to - how they handle their programs. Other communities do not seem to have as much off campus housing as the City of Ithaca. REPORT OF BOARD LIAISONS /3 F Recycling Task force Commissioner Reeves reported that the Recycling Task Force Committee met on April 4, 1988. She reported that the. Committee will hold a meeting with landlords before the mandatory recycling goes into effect. The tentative date for this meeting is Wednesday, May 11 or Thursday May 12, 1988. Mandatory Recycling Asst. Supt. Fabbroni reported that the mandatory recycling in the City of Ithaca has started: Lynn Leopold, Recycling Coordinator, has been out with the regular pick-up crews helping with the citations. Asst. Fabbroni stated that the4/ recycling stops have increased from 200 to approximately k.9\ 500 stops per day and that it is still too early to know if extra equipment will be needed. Questions followed on the floor in regard to the method used for checking for non-compliance of recycling. Asst. Supt. Fabbroni explained how the crews checked the trash to see if residents were recycling when evidence of recyclables was not present. Commissioner Daley reported that he visited the Commons area after the Festival was over on Sunday and noticed that there was a considerable amount of grease, etc. left from the events. Asst. Supt. Fabbroni responded that there was extra clean-up needed and that plans were being made for next year and a better effort will be made for keeping the area free of grease, etc. SOLID WASTE ITEMS: Recycling Commissioner Reeves reported to the BPW that there was a possibility that we could:get reimbursement funds for some of our expenses. She reported that the stipulation that a two-year contract with markets has been removed by the New York Legislature in order for municipalities I� to be eligible. Commissioner Reeves stated that in a conversation with Ms. Sherry Howard, DEC staff person in charge of approving funding proposals, it became clear that while the city does not have a long term agreement with Ithaca Scrap, the DEC would be content with a signed letter of commitment from one of our markets, either Ithaca Scrap or C $ M Insulation; stating that they would continue to work with the city for at least a year. Ms Howard is sending a new application packet for the funds now available from the New State Waste Law. Funds would be available for up to 50% reimbursement for recycling equipment such as a collection vehicle. The application process should begin as soon as possible. tff SOLID WASTE ITEMS: Commissioner Reeves reported that si.- had received a copy of a memo from J. Clynes to J. Kelly:: in regard to the recycling of plastic. She suggested that maybe the recycling of plastic is something we might want to pursue. Recycling Asst. Supt. Fabbroni reported that to his knowledge there has not been anybody charged an extra pickup for the recycling�`q� program. He stated that if people have questions about the 10 program they should contact Jack Kelly at the DPW. -5A - Recycling Asst. Supt. Fabbroni stated that the first round of enforcing the mandatory recycling ordinance has been completed. There has been. good response --only about (10) ten third offender notices have been necessary. 30-60% .of residents are in complete compliance. He stated that -when -students return it will be a whole new situation to deal with. Request for Additional Monies for Recycling Program Lynn Leopold, the Education Coordinator for the Recycling Task Force, has indicated a need for additional funding in the 1988 budget. Resolution By Commissioner Reeves: Seconded by Commissioner Stone RESOLVED, That the budget needs be approved and be it further RESOLVED, That Common Council be requested to appropriate an additional $5,000 to Account #A8161 -Recycling as requested. Carried Unanimously Discussion followed on the floor in regard to funds available for recycling. Mayor Gutenberger requested that Commissioner Reeves follow up in regard to monies available to Tompkins County for recycling programs. Recycling Asst. Supt. Fabbroni reported that recycling participation continues to increase. We are now collecting over 31 tons per day. This represents over 10% of our total volume. Recycling Commissioner Reeves reported that she is looking into the issue of obtaining containers for the recycling program through the County. She reported that she will be meeting very soon with Lynn Leopold and the County Coordinator in regard to this issue. Commissioner Daley reported that the DEIS will be meeting on August 25, 1988 at the Womens' Community Building and they will be discussing, among other things, the Central Baling Station. Recycling Asst. Supt. Fabbroni reported that the recycling program is progressing well; that approximately 4 tons a' day are involved. *Or Recycling Engineer Gray signed the first penalty bills the: were sent out as part of the audit. He expects to hear something about it. SOLID WASTE ITEMS: Filing of an Application for State Grant -In -Aid The following is a Resolution authorizing the Filing of an Application for a State Grant -In -Aid for Local Resource Reuse and Recovery Program and signing of State Contract, under the appropriate Laws of New York State. Resolution By Commissioner Reeves: Seconded by Commissioner Stone WHEREAS Chapter 615 of the Laws of 1987 and Chapter 70 of the Laws of 1988 of the State of New York provides financial aid for local resource reuse and recovery programs; and WHEREAS, The City of Ithaca herein called the MUNCIPALITY, has examined and duly considered Chapter 615 of the Laws of 1987 and Chapter 70 of the Laws of 1988 of the State of New York and MUNICIPALITY deems it to be in the public interest and benefit to file an application under these laws; and WHEREAS, it is necessary that a Contract by and between THE PEOPLE OF.THE STATE OF NEW YORK, herein called the STATE, and the MUNCIPALITY be executed for such STATE aid; now, therefore, be it RESOLVED by the City of Ithaca Board of Public works, 1. That the filing of application in the form required by the State of.New York and in conformity with Chapter 615 of the Laws of 1987 and Chapter 70 of the Laws of 1988 of the State of New York is hereby authorized including all under- standings and assurances contained in said applications. 2. The Assistant Superintendent of Public Works is directed and authorized as the official representative of the MUNCIPALITY to act in connection with the application and to provide such additional information as may be required and to sign the resulting contract if said application is approved by the STATE; 3. That costeofUsaidALITY Localagrees Resourceawill Reuse and Recovery ofrtion theProgram. 4. That the MUNCIPALITY OR MUNICIPALITIES set forth their respective responsibilities by attached joint resolution relative to a joint Solid Waste Recovery and Management Project. 5. That four (4) Certified Copies of this Resolution be prepared and sent to the DIRECTOR, DIVISION OF SOLID WASTE, NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION, ALBANY, NEW YORK 12233-4010, together with a complete application. 6. That this resolution shall take effect immediately. Assistant Superintendent of Public Works Fabbroni gave background information on the resolution. He stated that this is a one- time grant and is provided for education and coordination efforts of recycling programs. A vote on the resolution resulted as follows: Carried Unanimously Recycling Task Force Commissioner Reeves reported that Tompkins County isShsupplying 1,000 containers as part of their pilot project. that the County Recycling Coordinator salary and educational materials are coming from the N.em o erche overcharge �\ money. Lynn Leopold, Recycling Coordinator foy plans to ask Tompkins County for a grant to prepare a recycling., package for teachers. -6 - Ithaca Festival Request The Festival Committee has requested that Cayuga Street between Seneca and Green, and West State Street between Cayuga and Geneva, be closed on Saturday, June•4, 1988 between the hours of 7 a.m. and 10 p.m. for festival activities. RESOLVED, That therequest of the Festival ComihitteP be approved pending concurrence from the Fire and Police Departments. Discussion followed on the floor .in regard to whether this activity would require an Environmental Review. Tabling Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the resolution for the Ithaca Festival Request be tabled. 2.\10ViS Carried Unanimously Festival Asst. Supt. Fabbroni reported that the clean up of the areas used for the Festival activities was the main activity of the DPW last week. cAsV -7 - City Centennial Clean-up Committee Commissioner Gerkin is going to request at the Committee of the Whole Meeting that the Spring Clean-up be moved up to April. Discussion followed on the floor. STREETS. AND FACILITIES ITEMS: Special Clean-up Week Prior to Week of April 25, 1988 A special clean-up week is going to be held prior to the designated special pick-up week of April 25, 1988. In order to accommodate the pick-up of yard materials generated by this activity .i.t . has been requested that home owners be allowed to place this material at the curb earlier than normal. Resolution . By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That for this event only,. the regulation of the Board shown in Section 272.9, Item B.b concerning the time limits in setting out material be temporarily waived. Discussion followed on the floor in regard to how the pick-up will be conducted. Asst. Supt. Fabbroni explained that some of the materials that would not blow away would be left for regular clean-up and for some items it will be necessary to have a larger truck pick up. He also stated that some of the trash will be picked up by the regular pick-ups. A vote on the resolution resulted as follows: Y.-/3-0/ Carried Unanimously City Fall and Spring Clean-up Mayor Gutenberger reported that the Tompkins County Board of Representatives has passed a resolution stating that the City, Towns, and Villages are not to schedule fall and spring clean-up activities due to the situation at the landfill. The City will be receiving a copy of the resolution. -8 - PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Steve Fontana -Fontana's Shoe Store - Collegetown addressed the Board and asked for permission to display merchandise on tables in front of his shop May 5 thru May 14, 1988 and stated that he would like a decision as soon as possible. Mr. Fontana explained that this is the same type of activity that he has. held -for. thepast two..years... . Discussion followed on the floor. Resolution By Commissioner Gerkin: Seconded by Commissioner Reeves RESOLVED, That Fontana's Shoe Store be allowed to set up display tables in front of their establishment May 5 thru May 14, 1988. Carried Unanimously Steve Fontana also offered to review the Collegetown Parking Garage situation with the Board. The next review is expected to be in July. /3 -$S' UNFINISHED BUSINESS Commissioner Reeves reported that the BPW has received a letter from Summer Meadow Herb Shop protesting the display of merchandise in front of Fontana's Shoe Store. • Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the letter from Summer Meadow Herb Shop protesting the display of merchandise in front of Fontana's Shoe Store be referred to the Committee of the Whole. Carried Unanimously 5 i • • -9- PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Don Enright of 520 Spencer Road, addressed the Board in regard to drainage and water problems from the construction of a new house and driveway near his property. He reported that in 1986 and 1987 the DPW built a curb which helps stop the water. However, a developer is building a new access road across from his property and has covered up a drainage ditch that was there. He reported that the culvert in his parking area is becoming clogged with mud and debris and poses a potential drainage problem and possibly floodingin the neighborhood. Mr. Enright asked the BPW-ifanything.is being done about this problem. Engineer Gray responded that he has looked at the plans for the house that is being built on Spencer Road and that a permit has been applied for. He reported that he has noted on the form that the street and driveway access has to be approved through a permitting process by his office before a Certificate of Occupancy can be issued. Mr. Enright passed out a diagram of the area of concern. Discussion followed on the floor. Engineer Gray will be the contact person for Mr. Enright in regard to the drainage problem. • -10- HIGHWAY ITEMS Request for Oak Avenue Conduit A request was received from Cornell University to allow the installation of an underground conduit on Oak Avenue just east of College Avenue. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request of Cornell University be approved with the stipulation that the City Engineer approve the details of the installation, and be it further RESOLVED, That the conduit and/or cable remain the property of Cornell University, Discussion followed on the floor in regard to the Sellman Woolen Memorial which is alsoon-going at this time and is in the approximate area. Tabling Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from Cornell University to allow the installation of an underground conduit on Oak Avenue just east of College Avenue be tabled. Carried Unanimously Oak Avenue Conduit At the Board of Public Works meeting of May 11, 1988, the resolution on the Oak Avenue Conduit was tabled. Resolution to Left From Table By Comm. Sprague: Seconded by Comm. Stone RESOLVED, That the Oak Avenue Conduit resolution that was tabled at the May 11, 1988 Board meeting be lifted from the table. Carried Unanimously Resolution By Comm. Sprague: Seconded by Comm. Stone RESOLVED, That the request of Cornell University be approved, with the stipulation that the City Engineer approve the details of the installation, and be it further RESOLVED, That the conduit and/or cable remain the property of Cornell University. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -11 - Street Painting Al erperson Cummings addressed in regaBdato the repodrtefod more that • she has received many calls street graphics (street painting). Asst. Supt. Fabbroni responded that the painting of crosswalks and striping continues for the entire season from May thru October. He stated that if there are pressing needs and priorities that staffBstknow the area and they will be worked into their schedule. Alderperson Cummings also stated that resideotstfro sec oral areas are requesting speed bumps control and asked the Boaedhn� uesthink weacouldout this use.onSheCreported ity wide basis and of what other t q where. that traffic seems to be picking up everywhere. Motion to Refer to Staff and Committee of the Whole Resolution By Commissioner Daley: Secondedby Commissionerdents on GerkinEastpencer RESOLVED, That the request from roblem be referred Street for a solution to their traffic p to the Committee of the Whole. Carried Unanimously • Hillview Place Asst. Supt. Fabbroni reported that the DPW presently is working with the City Engineer's office on a design for the reconstruction \�\ and gravel base for Hillview Place. • Driveway Permit - Weisman Property Engineer Gray reported that Mr. Weisman has applied for and received a driveway permit. The driveway must comply with the terms of the permit when completed. • 14 Subdivisions Subdivision activity has been increasing in recent months. The City's policy as to what roadway items and utility items are furnished by the City to a new subdivision has been quite lenient. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That Common Council be requested to review this policy and either reaffirm or revise it as a guide for subdivision development, and be it further RESOLVED, That the Board of Public Works does urge the Common Council to revise the policy with a view towards requiring the developer to pay these infrastructure costs. Carried Unanimously REPORT OF SUPERINTENDENT: Subdivisions on West Hill Superintendent of Public Works Dougherty requested that the Department of Public Works staff be included in the discussions on the new "Master Plan" for subdivision on West Hill before `�� decisions and proposals are made.tiAv Discussion followed on the floor. Mayor Gutenberger requested that the Department of Public Works staff be actively involved in all discussions and plans for the new "Master Plan" for subdivision on West Hill. • -15- Neighborhood Garage Sale Doug Dylla - 109 Auburn Street, representing a neighborhood - group of the 100 block of Auburn Street addressed the Board with a request for permission to close off the 100 block of Auburn Street from 7 a.m. thru 2 p.m. on Saturday, July 16, 1988 for their fourth annual block garage sale. Mr. Dylla explained that the Department of Public Works had denied their request but that he would like to appeal their decision. Discussion followed on the floor. Supt. of Public Works Dougherty explained that the basis for the denial of permission to close the street was that this was for a commercial activity and normally permits to close streets are for neighborhood gatherings such as picnics, etc. Mayor Gutenberger stated that requests of this type that come to his office are routinely denied permission. Resolution By Commissioner Daley: RESOLVED, That the BPW grant the request to allow a permit to close the 100 block of Auburn Street from approximately 7:00 a.m. to 2:00 p.m. on Saturday, July 16, 1988. Motion failed for lack of a second • • Route 96 Draft Environmental Impact Statements Mayor Gutenberger reported that the Route 96 Draft Environmental Impact Statements for A, B, and C proposals.have been sent: - to Washington for review and signature. and New York State Department of Transportation has sent -supporting documentation with the DEIS statements. COMMUNICATIONS FROM THE MAYOR: Route 96 Update Mayor Gutenberger reported that the Federal Highway Administration has signed the documents on Route 96 and the documents are now at the printers. At present, the schedule is that the documents will be available from the printers in the middle of October; a Public Hearing will be held in mid-November; the comment period will be extended through mid-December; the DEIS statement will be incor- porated into the FEIS and a recommendation will be made as to q�14V which option .will be taken, if any. °'�' Route 96 Mayor Gutenberger reported the Route 96 DEIS may be arriving next week. IO`\° -17 - Streetlights on the Northeast -Arterial Resolution By Commissioner Sprague: Seconded by Commissioner Cannon The streetlights on the northeast arterial are owned by the City and the City is responsible for maintaining or replacing them. A policy was established a number of years ago that the costs of maintaining the streetlights under the existing conditions was not worth the benefits and as a result whenever the light pole was damaged it was not replaced. New York State Department of Transportation has requested that we either replace the light pole or remove the pole bases and wiring. This cannot be done on an intermittent basis. RESOLVED, That the use of streetlights on the northeast arterial be discontinued,and be it further RESOLVED, That the pole bases and wiring be removed,and be it further RESOLVED, That new streetlights be installed under our normal streetlight program on the interconnecting cross street where appropriate. �� Discussion followed on the floor. S`, Superintendent Dougherty answered questions from the Board and explained that this lighting could not be incorporated into our normal streetlight program. Tabling Motion By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the streetlights on the Northeast Arterial issue be tabled. Carried Unanimously HIGHWAY ITEMS: Streetlights on the Northeast Arterial At the August 24, 1988 meeting of the Board of Public Works, a resolution to discontinue the use of streetlights on the Northeast Arterial was tabled. Lift from Table Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That this resolution be lifted from the table. Carried Unanimously Amending Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That the streetlights on the Northeast Arterial be discontinued as outlined in the September 1, 1988 letter from New York State Electric and Gas with the additional installation of City approved lights at the westerly end of Woodland Place, West York and West Falls streets. RESOLVED, That the main motion as amended be approved. Discussion followed on the floor. A vote on the -resolution resulted as follows: Carried Unanimously • -18- Railroad Improvements Supt. Dougherty reported that the town is going to make some improvements on railroad crossings at Clinton Street, and Buffalo Streets. He has asked them to look at the State Street crossing. Discussion followed on the floor. c� Commissioner Stone reported that trains are still going through the city__at peak times. Mayor Gutenberger stated that he has been in enntact.with the Conrail Regional Director in Elmira and our complaints have been registered. -19 - HIGHWAY ITEMS: -- Elmira Road Sidewalks The need for pedestrian sidewalks along Meadow Street and Elmira Road has been a subject of discussion for a long period of time. Resolution By Commissioner Sprague: Seconded by Commissioner Stone WHEREAS the need for such sidewalks seems to be growing and WHEREAS the abutting property owners would have to pay for the installation of the sidewalks if ordered constructed by the Board, now therefore be it RESOLVED, That a Public Information Meeting be held at 7:30 P.M. on a date to be announced to discuss and receive input from the public concerning the construction of sidewalks on Meadow Street and the Elmira Road from Clinton Street southernly to the City line, and be it further RESOLVED, That the owners of all abutting property in this area where sidewalks do not now exist be notified of the Public Information Meeting. Carried Unanimously HIGHWAY ITEMS: Elmira Road Sidewalks The need for pedestrian sidewalks along Meadow Street and Elmira Road has been a subject of discussion for long period of time. Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS the need for such sidewalks seems to be growing and WHEREAS the abutting property owners would have to pay for the installation of the sidewalks if ordered constructed by the Board of Public Works, now therefore be it RESOLVED, That a Public Information Meeting be Secheld at ond Floor p.m. on Wednesday, December 14, 1988 in heConference room of City Hall, to discuss and receive input from the public concerning the construction of sidewalks on Meadow Street and the Elmira Road from Clinton Street southerly to the City line, and be it further RESOLVED, That the owners of all abutting property in this area where sidewalks do not now exist be notified of the Public Information Meeting Discussion followed on the floor in regard to the meeting date. Mayor Gutenberger expressed concern that the date of the public information meeting (December 14, 1988) is the tentative date set for a Public Hearing on the Route 96 issue. Commissioner Stone suggested that the Committee of the Whole make a decision on the date for the public information meeting at their meeting on November 15, 1988. By this time the City should have a definite date for the Route 96 Public Hearing. ,Motion to Refer to Committee of the Whole ',Resolution .By Commissioner Stone: Seconded by Commissioner Daley ,RESOLVED, That the thedate for public referredntorthe1Committeemeeting on the Elmira Road Sidewalks of the Whole with the "Power to Act". Carried Unanimously HIGHWAY ITEMS: Elmira Road Sidewalks Public Information Meeting Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS, the Board of Public Works is interested in discussion and receiving input from the Roadblic and MeadownStgtheete nowttherefore of sidewalks on the Elmira be it RESOLVED, That a Public Information Meeting will b�e held � on Tuesday, December 6, 1988 at 7:00 p.m. in Common Council Chambers. Carried Unanimously -20- - Hudson Street Reconstruction Hiring of Engineering Firm Resolution By Commis,sioner Sprague: Seconded by Commissioner Reeves WHEREAS, the Office of City Engineer has received and reviewed proposals for engineering services for the reconstruction of Hudson Street; now therefore be it RESOLVED, That the firm of John S. MacNeill, Jr., P.C. of Homer, New York be engaged to perform engineering services for the reconstruction of Hudson Street for a total fee not to exceed $125,000. Discussion followed on the floor. Engineer Gray gave background information on the bids received for this project. Mayor Gutenberger reminded the Board and City Engineer that the needs of the Empire State Games must be considered in regard to the staging and timing of the construction projects. Engineer Gray reported that the project is a four-month project and hopes bids will be out in late February 1989 and awarded by late March or early April with construction starting immediately. A vote on the resolution resulted as follows: Carried Unanimously • • Snow Removal - complaints; 1. Cliff St. Reconstruction -Preliminary plans; 2 Collegetown St. Improvements -Phase II -Request additional funding to complete (See Finance - pg. 4) Streets & Facilities Projects - Reports 3 Handicapped accessibility 4 Recycling Program 5 Ithaca Festival - Request to close Cayuga St.,bet.Seneca/Green Sts. and West State St. bet. Cayuga/Geneva Sts. 6 Cleanup Items - Centennial Clean-up; Spring Clean-up designation; 7 Permission to display merchandise on sidewalk area (Fontana's Shoes) 8 Drainage Problem Complaint on Spencer Road (Don Enright) 9 Request from Cornell for underground conduit on Oak Avenue 10 Street Painting 11 Hillview Place Reconstruction 12 Driveway Permits Utility and roadway items furnished by City to new subdivisions Request to close 100 block of Aurora Street for Neighborhood Garage Sale Route 96 13 14 15 16 Streetlights on the Northeast Arterial 17 Railroad Crossing Improvements Elmira Road Sidewalks Hudson Street Reconstruction 18 19 20 -1 - Repairs are continuing on the Cascadilla Creek wall that 1gs was overturned west of North Cayuga Street. ��� Cascadilla Wall The accumulation of ice in the creek has backed up the flow of water. We are unable to work on the wall until 1,.1v4T the water level recedes. Cascadilla Creek Wall We are still waiting for the water to recede to finish our( g work on Cascadilla Creek Wall. P1 CREEKS, BRIDGES, PARKS ITEMS: Allocation of Funds for Cascadilla Creek Wall Tompkins County has approved allocation of $7,500 for future work on Cascadilla Creek Wall restoration and an allocation of unencumbered monies in the amount of $8,700 plus some money targeted for work along Fall Creek to be applied to the work already planned in 1988 on the Fall Creek Wall Restoration Project. Resolution By Commissioner. Stone: Seconded by Commissioner Daley RESOLVED, That the Superintendent of Public Works be authorized to execute the Agreement that formalizes this grant. Carried Unanimously • Cascadilla Wall Asst. Supt. Fabbroni reported that the DPW has been awarded a grant from Tompkins County for the improvement program along the major creeks in the City. This year the. grant was $7,500 for Cascadilla Wall and he was able to use some '� \a other funds to complete other necessary work on the wall. Cascadilla Creek Bank Improvements Alderperson Peterson reported t-hat-the'BP-W will be hearing more on the Cascadilla Creek Bank Improvements shortly. Cascadilla Creek Bank Walls \ Janice McCarrick, 313 Willow Avenue addressed the BPW and reported that she lives along Cascadilla Creek. She thanked the BPW and City for the improvements in her neighborhood and reported that the neighborhood is not happy with the plan to raise the height of the retaining walls along the Cascadilla Creek. She feels that the height of 4-2 feet for the wall is too high and dangerous, especially for animals and children. She reported that a petition has been started in the neighborhood in regard to the higher walls and will be presented at a later date. Cascadilla Creek Retaining Walls Commissioner Reeves reported that at the Committee of the Whole meeting on October 5, 1988, a petition was submitted to the committee signed by. 84 residents of the Cascadilla Creek neighborhood expressing their displeasure with the plan to raise the concrete retaining walls by two feet. The petition will be on file in the City Clerk's Office. ,o\` Asst. Supt. Fabbroni reported that he is waiting to hear from Alderperson Peterson to schedule a meeting with the Fall Creek Civic Association, etc., to review the plans and design. • • -2 - Civil Engineer Laguette has reviewed the bridges in the 413 City and more information will be forthcoming at a later date. Bridge Rating Program Engineer Gray reported he has scheduled a meeting with Mojeski and Masters regarding a bridge rating study. a2,(lI -3 - Six Mile Creek Watershed Area - Request for Protective Designation Resolution By Commissioner Gerkin: Seconded by Commissioner Stone WHEREAS, the Six Mile Creek Overseer Committee has recommended that the Six Mile Creek watershed be better protected, and WHEREAS, a map was established in 1984 for conservation zoning of lands around Six Mile Creek and its reservoirs with a goal of critical environmental area and other protective - designations, and WHEREAS, recent events continue to underscore the urgent need for such designation, now, therefore, be it RESOLVED, That Common Council be requested to establish such a critical environmental area and accompanying conservation zone with special considerataon given toward removing trees, drainage, erosion, increased runoff, disturbance of vegetation cover and similar factors during project review, and WHEREAS, a similar need exists in and around the lands of Six Mile Creek and its reservoirs in the area outside the City of Ithaca, now, therefore be it RESOLVED, That the Board of Public Works requests the Town of Ithaca tb designate the City -owned watershed lands as a critical environmental area, and be it further RESOLVED,'That a specific map for a conservation overlay zone (or other special designation) beyond the critical environmental area boundary be considered for further�F ev environmental protection. Carried Unanimously Six -Mile Creek - near Titus Avenue We may soon be starting to remove some of the bar in Six -Mile s Creek in the Titus Avenue area. Six -Mile Creek Overseer Committee Commissioner Gerkin reported that the Six -Mile Creek Overseer Committee suggested that he ask the Board of Public Works to set up a mechanization to appeal to the property owners in the Six -Mile Creek area to inform the Committee when land becomes available adjacent to the watershed, and that an acquisition budget be established for purchase of these lands. Mayor Gutenberger reported that he has included in his 1989 Budget for establishing thiskind$100,0 , b 0 it must be passed by Common Council.fund, but \\ Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works requests the City Attorney to contact Professor Sweet in regard to the purchase of property along Six -Mile Creek near the watershed area. Carried Unanimously Stewart Avenue Bridge Asst. Supt. Fabbroni reported that tentative plans are to close Stewart Avenue Bridge on Monday, June 13, 1988 for a period of about two (2) weeks while the grading work is in cAN't Stewart Avenue Bridge Asst. Supt. Fabbroni reported that the project on Stewart Avenue Bridge has been completed and the bridge is now open to traffic. Stewart and Thurston Avenue Bridges Drawings are being worked on for repairs to both bridges for next year. The Engineer will be able to give more information after more work has been done on the project. He has had many calls from Cornell concerning these bridges. Stewart Avenue Over Fall Creek Bridge Rehabilitation Resolution By Commissioner Stone: Seconded by Commissioner Daley WHEREAS, the City has programmed repairs to both the Stewart Avenue and Thurston Avenue Bridges over Fall Creek for 1989 in order to preserve or restore their load ratings. WHEREAS the design for the Thurston Avenue Bridge will be done inhouse, and Modjeski and Masters has submitted a proposal for concurrent design of the Stewart Avenue Bridge in an amount not to exceed $21,000, now therefore be it RESOLVED, That the services of Modjeski and Masters, Engineers, be engaged for the engineering of the necessary repairs and that the money be derived from the $51,000 in the 1988 Capital Reserve Fund for painting the Stewart Avenue Bridge. Discussion followed on the floor. Engineer Gray gave background information on the resolution. A vote on the resolution resulted as follows: Carried Unanimously Stewart Avenue Bridge Engineer Gray reported that the posting on the Stewart Avenue �g� Bridge has been changed from a twenty ton posting to a twelve P ton posting. -5 - Madison Street Bridge Engineer Gray reported that in regard tp the lighting on the Madison Street Bridge, Mr. Laguette has informed him that other bridges in the City also have lights that are not lit. We are in the process of getting the lights hooked up. He reported that the intention is to light the lights on the bridges and to remove some of the overhead lights. Engineer Cray asked the Board for suggestions of areas where the overhead lights might be installed. ux* CREEKS, BRIDGES, PARKS ITEMS Madison Street Bridge Rehabilitation By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the contract for providing the rehabilitation of the Madison Street Bridge in accordance with the specifica- tions and plans prepared by the Office of the City Engineer, be awarded to Schooley enterprises, Inc. of Auburn, New York, for their low bid, and be it further RESOLVED, That Common Council be requested to increase the authorization for the rehabilitation of the Madison Street Bridge (capital project #218 to $141,000, to allow the use of the alternate concrete handrail and the installation and lamping of historic luminaires on Madison Street, North Tioga and North Aurora Street Bridges. k � Discussion followed on the floor. q A vote on the resolution resulted as follows: • Carried Unanimously Madison Street Bridge Engineer Gray reported that we have received bids this week for the Madison Street Bridge concrete hand rail. 13VCY Madison Street Bridge Engineer Gray reported the Madison Street Bridge work is ready to begin. He reported that it is expected that the bridge will be closed for several months and additional funds have been requested for a concrete handrail and lighting. Madison Street Bridge Engineer Gray reported that the Madison Street Bridge re- construction is on schedule and will be back in service late October, 1988. *At' Madison Street Madison Street work is proceeding and appears to be on schedule. ci\07 Madison Street Bridge Engineer Gray reported that the contractor is waiting for \ ,some expansion bands but that form work continues. �1?�Y i' r • • -6- Quarry Street Engineer Gray reported that there is an item that has been added to the agenda giving the Mayor permission to sign the indenture for securing the easements for the construction of the new Quarry Street Retaining Walls, Quarry Street Retaining Walls Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the Board of Public Works authorize the Mayor of the City of Ithaca to sign the indenture for securing the permanent and temporary easements for the construction of the new Quarry Street reinforced soil retaining walls. Carried Unanimously rl\kV Quarry Street Wall Project Engineer Gray reported that bids will go out for Quarry Street Wall project on August 1, 1988. *.cc REPORT OF CITY ENGINEER: North Quarry Street Retaining Wall City Engineer Gray reported we have received all the bids for the North Quarry Street Retaining Wall Project and stated 4 that he recommends the Board reject all bids. This will enable renegotiations with homeowners next spring and the �� project can be rebid in 1989. Quarry St. Retaining Wall A new set of drawings is being prepared. The project will be put out for bid and it is anticipated that the work will be done next 1441 spring. • • • • Linn Street Bridge , Asst. Supt. Fabbroni reported that the DPW is repairing the abutments and reshoring under the Linn Street Bridge where washouts have occured. Linn Street Bri.ge Asst. Supt. Fabbroni reported that work is being done under Linn Street Bridge, shoring up some of the washed out abutment. ' Buffalo Street Bridge ' Asst. Supt. Fabbroni reported that 80% of the sand blasting has been completed on the Buffalo Street Bridge. Buffalo Street Bridge Asst.. Supt. Fabbroni reported that painting on the Buffalo Street Bridge is about 85% complete and we may replace the deck in October. -9 - CREEKS, BRIDGES, PARKS ITEMS: Fall Creek Dike Resolution By Commissioner Cannon:.. Seconded by Commissioner Daley WHEREAS, the Soil Conservation Services has submitted a preliminary engineeringfcritical area treatment project for Fall CreekDike betweenCayugaand Lake Streets, and WHEREAS, the Soil Conservation Services has requested that we advise them which of the two proposed alternatives is favored by the Board, now therefore be it RESOLVED That the Soil Conservation Services be advised that the Board of Public Works favors Alternate #1 which is the installation of heavy rock rip -rap. 1� Discussion followed on the floor. Deputy City Controller Cafferillo stated that we need to know if the Soil Conservation Service is going to operate the project directly money financialobligation to forwardY andthenbereimbursed. A vote on the resolution resulted as follows: Carried Unanimously • Cascadilla Creek Wall - Repairs Bridge Reviews; Rating Study; 2 Six Mile Creek - Watershed Area request of protective designation; Work to be in Titus Ave. area; 3 Stewart Avenue Bridge 4 Madison Street Bridge 5 Quarry Street Retaining Wall 6 Linn Street Bridge Buffalo Street Bridge 7 8 Fall Creek Dike 9 • • • osevairs- • -...:?;..1;',••,;•,' BUILDINGS & GROUNDS -1 - Request from Hangar Theatre - Re: Lease (Center for the Arts) Resolution By Commissioner Reeves: Seconded by Commissioner Daley WHEREAS, THE Center for the Arts at Ithaca, Inc. is attempting to secure State grants to help them construct the additions to the Hangar Theatre, and WHEREAS, one of the requirements of the grant would be that a long-term lease be in place, now, therefore, be it RESOLVED,That the Board of Public Works approves in concept a 20 year lease for the Hangar Theatre and surrounding grounds, be it further RESOLVED That the details of the lease are to be worked out before the lease will become effective, and be it further RESOLVED That the Center for the Arts at Ithaca, Inc. be required to present an environmental impact review of the lease. Discussion followed on the floor in regard to who is responsible for the grounds around the building. Mayor Gutenberger reported that this matter would be included in the lease agreement. A vote on the resolution resulted as follows: If l O Carried Unanimously Hangar Theatre Lease Resolution By Commissioner Cannon: Seconded by Commissioner Stone WHEREAS, the Board of Public Works and the Center for the Arts at Ithaca, Inc. have agreed to terms of a lease that among other provisions will include a twenty-year term, total grounds maintenance responsibilities by the lessee, and provision for lease dispute resolution by the Common Council, and WHEREAS, an Environmental Impact Form has been filed showing no adverse impact and WHEREAS, the legal counsel for both parties have cooperatively updated and simplified wording of the lease to more clearly define intent and details of construction approval process, now therefore, be it RESOLVED That the Board of Public Works approves the lease as presently proposed, for the Mayor's signature, pending staff review. Carried Unanimously -2 - Pu lic Hearing on Sidewalk Assessment Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, a public hearing has been held by this Board on January 13, 1988 on assessments levied by this Board on one property located in the City of Ithaca, and WHEREAS, the prooeoinehas teaed ne�ty to be heard as pviddthe CiyCharternowtherefore be it RESOLVED That the sidewalk assessment levied by this Board on one property in the total amount of $1,631.31 be and hereby is finally approved and recommended to the Common Council for confirmation. Engineer Gray reported to the BPW that the property was located at 1322 East State Street. The sidewalk at this property was condemned a year ago and reconstructed under the City of Ithaca Sidewalk Contract last fall. Discussion followed on the floor in regard to how the process of sidewalk assessment occurs. Tabling Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the resolution for the sidewalk assessment levy at 1322 East State Street be tabled for further clarification. A vote on the resolution resulted as follows: Ayes (2) Cannon, Daley Nays (2) - Stone, Reeves AIA" Motion Defeated A vote on the main motion resulted as follows: Ayes (3) - Stone, Reeves, Mayor Gutenberger Nays (2) - Cannon, Daley Motion Defeated for lack of a fourth affirmative vote. Mayor Gutenberger requested that the matter of Sidewalk Assessments be discussed at the Committee of the Whole Meeting on January 20, 1988. Sidewalk Assessment Resolution By Commissioner Reeves: Seconded by Commissioner Stone WHEREAS, a public hearing has been held by this Board on January 13, 1988 on assessments levied by this Board on one property located in the City of Ithaca, and WHEREAS, the property owner has been afforded an opportunity 'to be heard as provided in the City Charter, now, therefore, be it RESOLVED, That the sidewalk assessment levied by this Board on one property in the total amount of $1,631.31 be and hereby is finally approved and recommended to the Common Council for confirmation. 1 Carried Unanimously Sidewalk Program A sidewalk review document has been put together and sent 406 - to the Superintendent of Public Works to review and distribute. SPECIAL ORDER OF BUSINESS Date for Public Hearing for Second Notice on Sidewalk Repairs Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That April 27,,. 1988 at 4:00 p.m. be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a second notice will be given the opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. 1-/2- VW' ADDITIONS TO THE AGENDA: - Supt. of Public Works Dougherty requested the addition of two (2) Public Hearings to the Agenda - Sidewalk Construction. Engineer Gray reported that the sidewalk construction information has been reviewed by the City Attorney and that Mr. Abbott (Woolworth's) has been contacted directly with a five-day notice. He also stated that we have met our obligations. SPECIAL ORDER OF BUSINESS: Public Hearing - Sidewalk Construction Resolution to Open Public Hearing By Commissioner Gerkin: Seconded by Commissioner Cannon RESOLVED, That the public hearing on the West End sidewalk construction bedeclared open. Carried Unanimously No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the public hearing on West End sidewalk construction be declared closed. Carried Unanimously Public Hearing - Woolworth's Sidewalk Construction Resolution to Open Public Hearing By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the public hearing on Woolworth's Sidewalk Construction be declared open. 111 Carried Unanimously Engineer Gray reported that Mr. David Abbott had responded by phone as he could not attend today's hearing and requested the hearing be postponed. Engineer Gray reported that he did not agree to postpone the hearing as it had been advertised. Engineer Gray stated that we will proceed with the Woolworth's sidewalk project and have condemmed portions of that sidewalk. He also stated that the City plans to include this sidewalk in the 1988 contract. Mr. Abbott has received a notice of condemnation. • No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the public hearing on Woolworth's sidewalk construction be declared closed. Carried Unanimously 1987-1988 Sidewalk Contracts Engineer Gray reported that the 1987-88 sidewalk contract will be starting within the next two (2) weeks. The 1988 contractor will be asked to re -submit insurance data. 0\c‘c6 REPORT OF CITY ENGINEER: College. Avenue Sidewalks I3L g� Engineer Gray reported that the sidewalks at 401 College 1 1 Avenue should be completed by the end of th;G week Mayor Gutenberger reported in regard to the sidewalks in Collegetown. The city did the street improvements and Cornell University was to complete the project from the Performing Arts Center to the Reconstructed.: Stone Bridge. The city installed brick accent pavers along the sidewalks on College Avenue, Dryden toad and Eddy Streets and ends at Sheldon Court. The university has installed sidewalks in front of the Performing Arts Center without brick accent pavers. Mayor Gutenberger stated that we have met with the Cornell architects and theydid not have plans showing the brick. He also stated that they are well aware that the Mayor is very upset. Sidewalks Doug Dylla addressed the Board in regard to the needfor side walks for pedestrians, particularly along Route 13 on the Elmira Road. Mayor Gutenberger reported that the Route 13 sidewalk issue is still in the discussion stage. Sidewalk Construction Engineer Gray reported that sidewalk construction is in progress .\% in the City. �` Sidewalk Program `fhe 1987 portion of the sidewalk program is largely complete 04411 now. The 1988 portion is progressing. Sidewalk Assessments Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the schedule of sidewalk assessments be approved and levied against the respective property owners in accordance with Section 5.30 of the City Charter as codified, and that a public hearing on said levy be held at the regular meeting of the Board of Public Works on - January 11, 1989. Carried Unanimously Mayor Gutenberger asked Engineer Gray to check on the status of the extention granted to Cornell Radio Guild for sidewalk repairs on Linden Avenue in front of their building. He stated they have not followed through with their commitment to the City. Commissioner Daley reported that in regard to sidewalks on Elmira Road,•todays Ithaca Journal contains an article about a planned Zikakis Mall to be located on the current Zikakis Chevrolet Dealership property. Commissioner Cannon reported that he observed a well-worn path in the snow in the Elmira Road area near K -Mart this past week indicating that a number of people do walk along the roadway. -3 - Encroachment at 314 East Seneca Street Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, Norman D. Freeman is the owner of property located at 314 East Seneca Street as shown on a survey map by Carl Crandall dated November 14, 1944 and amended by Thomas G. Miller, L.S. dated January 4, 1988 and WHEREAS, said survey map does show that the building and steps encroach upon the City right of way, by a distance of 0.7 feet, and permission to maintain this encroachment is needed in order to complete a sale of the property, and ~T �. WHEREAS, said structures have existed for at least forty years in their present position, now, therefore, be.it RESOLVED, That the Board of Public Works authorizes an encroachment easement agreement for the structures at 314 East Seneca Street currently encroaching upon the City right of way, as long as such" -s=tructures remain, said agreement to be reviewed by the City Attorney, and it is -further RESOLVED That the Mayor of the City of Ithaca is authorized to sign said agreement on behalf of the Board of Public Works and the City of Ithaca. Carried Unanimously ll Request for Encroachment Easement- Spencer Road Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS, a request was made by Teresa Howser Aroca, owner of property at 545-547 Spencer Road in the City of Ithaca, County of Tompkins and State of New York for approval of an agreement giving her an encroachment easement onto Spencer Road as her house and two garages slightly encroach on Spencer Road as indicated by the survey map. Said encroachment is necessary to complete the sale of the property and will not adversely affect the interests of the City in maintaining the roadway; now, therefore, be it RESOLVED, That the encroachment agreement providing Teresa. Aroca with an encroachment easement onto Spencer Road as indicated by the survey map be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City. Carried Unanimously Request for Encroachment Easement - Turner Place Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, a request was made by Arthur Jr. and Susan Milligan, owner of property at 401 Turner Place in the City of Ithaca, County of Tompkins and State of New York for approval of an agreement giving them an encroachment easement onto Columbia Street as their garage slightly encroacheson Columbia Street. Said encroachment is necessary to complete the sale of the property and will not adversely affect the interests of the City in maintaining the roadway; now, therefore, be it RESOLVED, That the encroachment agreement providing Arthur Jr. and Susan Milligan with an encroachment easement onto Columbia Street be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf, of the City. Carried Unanimously Encroachment Permit Joseph Ciaschi addressed the BPW in regard to his permit for encroachment on his property at the corner of College Avenue and Dryden Road. Mr. Ciaschi stated that last year the designof the building showed total encroachment on two (2) sides and he did not obtain a permit as the design plans were changed. Now only a little part of the building encroaches on City property. He stated that Thomas Hoard, Building Commissioner suggested that the BPW be consulted in regard to the permit that has been issued. Supt. of Public Works Dougherty stated that the Building Department has forwarded information to his department as it is not the type of encroachment permit that the Building Department has the authority to issue. Discussion followed on the floor. Mr. Ciaschi stated that the design of the building has changed and that he has received a list of stipulations needed to obtain a Certificate of Occupancy and an encroachment permit is one of them. He said that a Certificate of Occupancy is needed as soon as possible. Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That the Board of Public Works authorize this encroachment/easement on the property of Joseph Ciaschi on the corner of College Avenue and Dryden road pending necessary review by the City Attorney and other relevant committees. Discussion followed on the floor. The Board of Public Works requested that a survey map of:the property be forwarded to the Department of Public Works as soon as possible. A vote on the resolution resulted as follows: Carried Unanimously -3a - Encroachment Agreement.- Monroe Street By Comm. Sprague: Seconded by Comm. Stone WHEREAS, a request was made by Rosa Lee Miller, owner of property known as 316 Cascadilla Street, in the City of Ithaca, County of Tompkins and State of New York, for approval of an agreement giving Rosa Lee Miller an encroachment easement onto Monroe Street, as her wooden shed encroaches approximately 8.4 feet over Monroe Street, a corner of the house encroaches approximately 6.2 feet over Monroe Street and the northwesterly corner of the house encroaching approximately .7 feet over the south line of Monroe Street, as indicated by the survey map. Said encroachment is necessary to complete the sale of the property and will not adversely affect the interests of the City in maintaining the roadway. RESOLVED, That the encroachment agreement providing Rosa Lee Miller with anencroachmenteasement onto Monroe Street, as indicated by the survey map, be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the. City. Discussion followed on the floor. A vote on the resolution resulted as follows: 9\0\6 Carried Unanimously Encroachment Easement for 406-408 East Lincoln Street Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, a request was made by William E. Everts and Beverly Everts owner of property known as 406-408 East Lincoln Street in the City of Ithaca, County of Tompkins and State of New York for approval of an agreement giving William E. Everts and Beverly Everts an encroachment easement onto East Lincoln Street as the southern portion of the house encroaches approximately 1.6 feet over the north line of East Lincoln Street as indicated by the survey map entitled "Survey for William E. and Beverly Everts, City of Ithaca, County of Tompkins, State of New York" made by George Schlecht, P.E. and dated June 21, 1988, a certified copy of which is attached hereto. Said encroachment is necessary to complete the �\ refinance of the property and will not adversely affect the ‘\\ interests of the City in maintaining the roadway. RESOLVED, that the encroachment agreement providing William E. Everts and Beverly Everts with an encroachment easement onto East Lincoln Street as indicated by the survey map be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City as duly approved by the City Attorney. Carried Unanimously REPORT OF CITY ATTORNEY: Encroachment Agreement for 618 East State Street Asst. City Attorney Beers-Schnock requested that a Resolution for an Encroachment Agreement for 618 East State Street be referred to the Committee of the Whole. The Mayor requested that the COW report back to the Board before action is taken. Motion to ;Refer to the Committee of the Who;le Resolution By Commissioner Cannon: Seconded by Commissioner Stone. RESOLVED, That the Encroachment Agreement for 618 East State Street Resolution be referred to the Committee of the Whole. Carried Unanimously HIGHWAY ITEMS; Encroachment Request at 618 East State Street Resolution By Commissioner Sprague: Seconded by Commissioner Daley WHEREAS, a request was made by William L. Baldini, owner of the property known as 618 East State Street in the City of Ithaca, County of Tompkins and State of New York, for approval of an agreement giving William L. Baldini an encroachment easement onto North Quarry Street and East State Street, as the porch on the southern portion of the house encroaches over the north line of East State Street approximately 1.87 feet, and the eastern portion of the house encroaches over the west line of North Quarry Street approximately 3.94 feet and the garage encroaches over the west line of North Quarry Streetapproximately 2.i feet over the West line of North Quarry Street, all as _ indicated - by -the survey. -map, entitled -"Survey Map of 618 East State Street - City of Ithaca - Tompkins County - New York" made by Kenneth A. Baker, L.S., dated March 12, 1985 and recertified August 10, 1988. Said encroachment is necessary to complete the refinance of the property and will not adversely affect the interests of the City in maintaining the roadway. RESOLVED, That the encroachment agreement providing William L. Baldini with an;. encroachnient easement onto East State Street and North Quarry Street as indicated by the survey map be approved and the Mayor is duly authorized to sign such encroachment agreement on behalf of the City. Carried Unanimously Alderperson Nichols also reported that Common Council passed a resolution in regard to the licensing of the Farmers','Market and designated itself lead agency for purposes of Environmental Review. Discussion followed on the floor. Mayor sGutenberger stated that there is still a request to Albany and to Washington for determination of whether the Farmers:.` Market activity is a legal use of the land. Alderperson Nichols also reported that this was the first. time that a request for a license has required an Environmental Review. Council is now suggesting that all requests for a license have Environmental Review. Farmers Market The Environmental Assessment form, which declared a negative impact for a one-year license, was approved and the Mayor will set up an ad hoc committee to write the terms of the license. The Negotiating Committee willinclude a member :from the Board of Public Works. Mayor Gutenberger reported that the representative from the BPW on his Ad -Hoc Negotiating Committee will be Commissioner Daley. Farmers' -Market License Alderperson Nichols reported that the Mayor appointed an Ad -Hoc Negotiating Committee to negotiate the terms for the license with the Farmers' Market for this year on the Inlet Island site. There will be a report made to the Planning and Development Committee tonight. The terms of the license include traffic flow, sanitation, parking, .payment,- et.c. +*\11 Mayor Gutenberger reported that we are still waiting for the requested legal opinion from the Federal Department of Interior or the N.Y.State.Parks office on the use of park lands. Amanda Lott, Trumansburg,'N.Y. addressed the BPW as a representative from the Ithaca Farmer's Market. She asked the BPW to renew the Ithaca Farmer's Market. Permit to operate a market on Tuesday mornings at DeWitt Park and reported that they would operate unchanged from previous years. She submitted a completed Environmental Assessment Form along with a written request to the BPW. 34 —6 Motion to Refer to Committee of the Whole By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the request from the Ithaca Farmer's Market to renew their permit to operate a market at DeWitt Park on Tuesday mornings be referred to the Committee of the Whole� ���� Meeting on March 16, 1988. A �` Carried Unanimously Farmers' Market Use of DeWitt Park The Ithaca Farmer' Market has again requested the use of the tree, lawn and parking spaces adjacent to DeWitt Park from May 17 to November 1, 1988.. Resolution By Commissioner Stone: Seconded by Commissioner Daley WHEREAS, an Environmental Assessment Form has been completed for this request, and WHEREAS, the use of this land will be the same as in previous years; now, therefore, be it RESOLVED, That the Ithaca Farmers' Market be granted a revocable license to use the land and parking spaces adjacent to DeWitt Park for the period from May .17 to November 1,1988 under the usual terms and conditions. Discussion followed on the floor. Mayor Gutenberger stated that he has received a negative declaration on the Environmental Assessment Review from the Conservation Advisory Council. _.. Commissioner Reeves questioned the need for an Environmental Review as this was on the Type II list. Asst. Attorney Sanders responded that in this case it was. necessary to do an Environmental Review as it had not been done in the past. A vote on the resolution resulted as follows: a3 - Carried Unanimously REPORT OF BOARD LIAISONS Farmers'. Market Commissioner Daley reported that there will be another meeting on Thursday, May 12, 1988 with the Farmers' 'Market. He reported 'th'at`-thelta.rket"idii be -at' tile Taughannock— Blvd. site for the next six weeks. Still under consideration are the Northside Site, the Industrial Site and the DPW site. 510 REPORT OF BOARD LIAISONS: Farmers' Market Commissioner Daley reported that at the meeting of the Farmers Market with Supt. Dougherty, Asst. Supt. Fabbroni, Engineer Gray and Gary Gleason, the staff made suggestions that the Farmers' Market will incorporate in their design and construction schedule. 4a • BUILDINGS AND PROPERTIES: Farmer's- Market A request was received from the Farmer's Market to provide aid in mulching straw at the City property on the Third Street site. Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the staff be authorized to aid the Farmer's Market in laying down the mulch on the recenfily regraded areas. CarriedUnanimously Ithaca Farmers' Market Anna Steinkraus, President Ithaca Farmers' Market addressed 1 the Board in regard to the Farmers' Market. She reported that the Farmers' Market has hired an architect and handed out a diagram of the proposed structure for the market. Commissioner Gerkin asked if the market plans to utilize the boat dock as a means for boats to use for access to ' the market. Mayor Gutenberger stated that he is pleased to see a dock in the plans as it is a means of opening up the market to as many people as possible and he has received inquiries All from members of the community about the possibility of utilizing a dock in that area. He stated that he has requested interested persons to express their interest in writing and has received a request from a tour boat requesting this area as a possible access site. Ms. Steinkraus explained that the boating dock is something the market would like to see as a long term usage of the site and would not be designed for market use only. Ms. Steinkraus answered questions from Board members on the proposed structure. Ms. Steinkraus reported that a left hand traffic arrow light is needed on Route 13 at the Third Street intersection both ways to eliminate long waits in traffic for access to Route 13. She stated that she has talked with Supt. Dougherty and NYSDOT in Syracuse in regard to this matter. Ms. Steinkraus also reported that No Parking signs have ,been placed by the railroad tracks. The seven signs eliminate approximately 80 parking spots. Asst. Supt. Fabbroni will check into this situation and 41,1reported that there was concern about parking in front of 'the Sewer Treatment Plant entrance and Grossman's. Crwtz.,•.ud Commissioner Daley stated that we are going to have a Buildings and Properties item where essentialy the Board has passed a recommendation on to Council involving the Farmers' Market. Up until today most of the discussions this Board has had have revolved around the issue that the BPW feels that Council has taken away our discretion in regard to the Farmers' Market. He stated that it may be that by passing back the responsibility for the license that Council feels it is passing back all those responsibilities but up until now it has not been clear. Commissioner Reeves requested clarification from Council in regard to the Farmers' Market because up until this point the only thing the BPW is able to do is the license procedure. Council Liaison Nichols responded that it is not too late to get something on the Agenda for Common Council. He stated that the Board is correct in that it would now like to have the whole issue returned for future action by this Board. Supt. of Public Works Dougherty stated that in regard to the proposed dock at the Farmers' Market site that in addition to having City approval that there is at least three other agencies that must be involved. Discussion followed in regard to the activity a dock in the area of the Farmers' Market could generate. Farmers' Market - Dewitt Park The Farmers' Market has requested to have the Morris Dancers perform in Dewitt park during one of the Tuesday sessions ;of the Farmers' Market. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin WHEREAS, the performance of the Morris Dancers in Dewitt Park would be in keeping with the nature of the park; now therefore be it RESOLVED, That the request of the Farmers' Market be granted. Carried Unanimously Farmers' Market Schedule The Farmers' Market has requested permission to conduct their S sales at their new site on Thursdays. 1� Resolution . . �`� .By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, Common Council has approved the Farmers' Market use of the site adjacent to the IAWWTP, and WHEREAS, the Farmers' Market desires to conduct their activities at additional times; now therefore be it `� • 4A RESOLVED, That subject to the granting of authority to the Board of Public Works by the Common Council, the Board of Public Works approves the request of the Farmers' Market for use of the site on Thursdays at a fee to be negotiated later. Discussion followed on the floor in regard to determining !charges of fees to the Farmers' Market. Anna Steinkraus answered questions from Board members. A vote on the resolution resulted as follows: Carried Unanimously UNFINISHED BUSINESS: Farmers' Market Alderperson Nichols read a resolution to the BPW that he will present to Common Council in regard to the use of the Farmers' Market site. Ithaca Farmers' Market Council Liaison Nichols reported that on August 3, 1988 Common Council passed a resolution delegating the Board of Public Works the authority over the granting of a -license to the Ithaca Farmers' Market for the 1988 season with no conditions attached. He stated that any permanent structures or long term leasing arrangements for the market must be approved got by Council. Discussion followed on the floor in regard to the safety and appearance of metal roof. CREEKS, BRIDGES, AND PARKS ITEMS: Farmers' Market Resolution ,By Commissioner Stone: Seconded by Commissioner Daley Common Council has given the Board of Public Works authority to issue a license to the Farmers' Market for the 1988 use of the "Steamboat Landing" site. WHEREAS, The Farmers' Market has invested many thousands of dollars into permanent improvements to the site, and WHEREAS, The site may be used by the public for other events and activities, now therefore be it RESOLVED, That a license be granted to the Ithaca Farmers' Market for use of the "Steamboat Landing" site under the usual terms and conditions, and be it further RESOLVED, That any 1988 fee for said use be waived. Discussion followed on the floor. s\e ,cntALKA.,.Ad --v Mayor Gutenberger asked Alderperson Nichols to report to Common Council that the Board of Public Works requests authority, as soon as possible, to start negotiations for 'a license fee for the Farmers' Market for 1989. A vote on the resolution resulted as follows: Carried Unanimously • • • -5 - .The New Fire Station's Committee are making -their recommendations and a budget has been agreed to for renovations. The -figure is about $900,000. tVii" The satellite Fire Station's Committee has settled for the amount of about $900,000 per building. The two buildings are bid. together and a compromise is now being reached. Fire Stations The Fire Stations budget has been passed by Common Council and the town of Ithaca Board. Included are two new fire stations with a budget of $900,000 per station and renovations to the three existing stations in the City with a budget of $900,000.. Asbestos samples -have- been—taken-in the fixe stations. There may be asbestos. in some of the heating pla system at #7's. ill ' Fire Stations Engineer .Gray_ repo.rted_ that_ duringthe,renovation work on, thefire stations there is asbestos that will have to be removed from the fire stations. New Fire Stations Mayor Gutenberger reported that the City Engineer has been reporting on the status of the New Fire Stations Project. He stated that once the plans are finalized by the Fire Commissioners and the ad hoc committee, the Charter requires the BPW accept the bids as the Project Manager. 3 _1 c$?. Fire Stations Project Engineer Gray reported that he will have the reports for the New Fire Stations and renovations from the architect next week. It is expected bids will go out in November and be returned by Christmas. Asbestos removal in the older fire station_.' will be done before the renovations are started. Engineer Gray reported on the status of the bids for asbestos removal. Fire Stations Asbestos abatement work is going on now in the City's fire stations and the contract drawings for the new stations and the rehabilitation of City existing stations are almost complete. It is hoped that the project will be put out to bid at the end of this year, for con- 1\%%' struction next spring. " Asbestos Removal - Fire Stations Engineer Gray reported that the asbestos removal at the fire 01' D51 stations is proceeding. -6 - License for use of Shoreline Property Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, A request was received last year from McPherson Sailing Products to use an additional 120 ft. of shore line for the purpose of installation of docks and appropriate utilities, and WHEREAS, Johnson's Boat Yard has indicated that they wished to give up a 200 ft. section of shore line they previously had been licensed to use, now therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Superintendent to sign such agreements with McPherson Sailing Products and with Johnson's Boat Yard to reflect the changes in area use by both companies pending satisfactory Environmental Review. Discussion followed on the floor in regard to the Environmenta_1 Review process for all City licenses Supt of Public Works Dougherty stated that as many as thirty or forty licenses that have expired at the end of last year are now not in effect if they are subject to environmental review. A :rote on the floor resulted as follows: Carried Unanimously -7- Modifications at GIAC At the last Common Council meeting on February 3, 1988, a report on proposals for modification of the GIAC building 4 -was presented. ?Aw1�. • • -8- Southside. Community Center We are finalizing information to request bids for the asbestos removal at Southside Community Center. We plan to start wlst the project in April 1988. Southside Community Center We have been through the Southside Community Center building and will be starting the bidding process for the asbestos tl° removal. Asbestos Removal - Southside Center Alderperson Lytel reported that the asbestos removal has been completed at Southside Community Center and they have moved back in. The Human Services Committee will receive a request at its next meeting that they consider making a recommendation to the B $ A Committee for money from the Capital Project Estimation Fund for possible changes in the building. • • • -9- Request from Simeon's Restaurant - Outdoor Dining Theowners of Simeon's Restaurant on the Commons have requested that they be granted a permit to operate an outdoor cafe on the east and south side of their building. " Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 70 square feet of the Aurora Street rightof way for the period of May 1 through September 30, 1988 at a minimum fee of $25.00 pending review of the Environmental Assessment Form. Carried Unanimously -10- PBA Office - The room that the PBA now uses as an office at the Hall of Justice is needed for more space for City..:COurt,. Alderperson Nichols asked the BPW if there is other space available or if there have been other provisions made for a PBA office. a)a\t`a Supt. of Public Works Dougherty reported that he has discussed this matter with Police Chief Page and he does not think that there is space available in the building. Supt. Dougherty also stated that he has received a memo from the PBA stating that they are a completely independent organization. The PBA was offered space at the GIAC building but it was refused. • • - 11 - Commons Advisory Board Commissioner Reeves reported that the CAB met on April 8, 1988 and they are trying to set up some interesting events for the Commons this summer. A problem arises from the rules and regulations that govern the Commons. People are not allowed to sell things on the Commons to benefit themselves. The CAB is in the process of discussing this with the Commons Coordinator. Commons Advisory Board Commissioner Reeves reported that the Commons Advisory Board met Friday, May 6, 1988 with Thys Van Cort and Paul Mazzarella of the City Planning Department in regard to future plans for parking structures in the downtown area. She stated that there will be another meeting on Friday, May 13, 1988 at 9:00 a.m. in the fourth floor conference room at City Hall with members of the Planning Department and the Commons Advisory Board to begin to study the whole issue of parking in the City of Ithaca. Commissioner Reeves stated that Common Council needs to be 'more aware of the parking problems and.it- was .suggested that the Board as well as members from CAB go before Council and express their concerns about the limited parking, urging Council to look seriously at what we should do next. UNFINISHED BUSINESS: Commons Advisory Board Commissioner Reeves reported that the next CAB meeting is I scheduled for Friday, June 17, 1988: REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Reeves reported that there will be an update of the Commons Directory of all downtown businesses. The CAC granted a permit to the Fingerlakes Food and Wine for their August 10, 1988 -day long event. Commissioner Reeves reported that at the last CAC meeting on August 19, 1988 the committee rejected two permit requests and the budget was reviewed. There was epposition to the demographic study partial funding request. -12 - Bi -Centennial of Constitution Neil Schwartzbach, from Empire State College, Ithaca Unit of the Bi -centennial of the Constitution, addressed the Board with a request to be allowed to put up murals on the Commons for the Ithaca Festival. He f presentemural d.twtwo proposals, one a temporary placement o be placed on the Commons Seneca Street bank alley as a banner and a more permanent mural to be placed on a City building and suggested the Seneca Street Parking Garage. Mr. Schwartzbach passed out drawings of the proposed murals and described each in detail. Discussion followed on the floor. Mayor Gutenberger referred the issue of the temporary use of a mural on the Commons to the Commons Coordinator, Jean Deming for discussion. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from Neil Schwartzbach to place permanent ofrthe Wholels on a forrreviewnandereferred discussiontattthe Committeef next meeting on May 18, 1988. Carried Unanimously 3/Vgg Constitution Bicentennial Murals The Constitution Bicentennial Committee has requested permission to place murals at various locations in the downtown area. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the concept of the proposal be approved with the understanding that final locations be worked out with Staff, and be it further RESOLVED, That the final design of these murals be brought back to the Board of Public Works for approval. Carried Unanimously Bi -Centennial Mural Mayor Gutenberger stated that Neil Schwartzbach asked thatV 1\gl he announce to the BPW that there will be a dedication of the mural on the Seneca Street Garage at 12:00 Noon Friday, July 29th, 1988. The BPW is invited to attend the dedication. Bicentennial of the Constitution tMurao l Neil Sc wartzyach, mmittee on the Bi - representing has reauestel that his committee Bi- centennial of the Constitution, to the constitution be allowed to mount a muraesketches of the design have on the Seneca Street Garage. the Board as a Committee. been reviewed and approved by Resolution Seconded by Commissioner Gerkin By RESOLVED, That Daley: the RESOLVED, That Neil SchwartzbbeParkingdGa�agevbythis mural mounted on the Seneca Streetroved City and agreement of Ithaca in a manner withand theexact understanding to be app by the Superintendent, that the City that the City will not maintain the mural,the decides when the mural will bereovedfaidstallatial Oecomes the property of the City at the time the Parking Garage. Carried Unanimously Bi. -Centennial of Constitution Murals Mayor Gutenberger reported to the BPW that he has received a call from the artist in regard to the murals for the Bi - Centennial of the Constitution. He stated that the artist will start painting the murals if the City is going to accept them. Commissioner Daley reported that he will get further information from Neil Schwartzbach in regard to the murals. • -13 - Acceptance. of Property The City Attorney has recommended acceptance of a Quit Claim Deed on a lot in the Van Natta's Dam area. Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the City has been attempting to obtain ownership to privately held lots in this area, and WHEREAS, the acceptance of this deed in return for back taxes on the property is in accordance with this policy, now, therefore, be it RESOLVED, That the Board of Public Works accepts the Quit Claim Deed 'from H:W. Hower for Tax Map -109, Black 2, Lot 3. Carried Unanimously 5/ • • • 14 Floral Avenue Property Common Council is considering the sale of City owned property' on Floral Avenue. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That Common Council be advised that there is no Public Works use for the property in question. -6-cs Carried Unanimously -15- COMMUNICATIONS FROM THE MAYOR: Fire Alarm System at City Hall Mayor Gutenberger reported that the fire alarm system is now operablei City Hall. A memo will be sent to the employees in the building informing them that the alarm system is working. -16 - Youth Bureau Building Site Asst. Supt. Fabbroni reported that the Youth Bureau sidewalk work and the Ithaca Transit shelter are completed. There are many items of landscaping, the emergency'lane for the fire department, etc. that will be finished over the balance of the year. Youth Bureau Engineer Gray reported that repair work has started at the Youth Bureau. Youth Bureau Engineer Gray reported the first of arbitrations on the Youth Bureau with Downing Associates was held and an agreement was arrived at for approximately one-third of what the architect asked for. Discussion followed in regard to the safety of the Cascadilla Creek Bank Wall. REPORT OF BOARD LIAISON: Youth Bureau Board Commissioner Cannon reported that the Youth Bureau Board does not wish to see the lands behind the marina near Cass Park given to the state without the Youth Bureau Board being consulted. Youth Bureau Arbitration Engineer Gray reported that the Youth Bureau Arbitration for a'$ the concrete work and stucco is coming up the second week of November 1988. 10` -17 - Bike Racks on Commons Doug Dylla stated that the bike racks around the Commons are in atrocious condition. They are rusted and there •._� s n nl tan nuv�o�t Pm — Mayor Gutenberger stated that in regard to bike racks, the Commons Advisory Board and staff have toured the Commons repairs area for the purpose of obtaining a list of the needed 1y�1gg to the bike racks. 1 1 Commissioner Reeves stated that some of the bike racks were vandalized soon after they were put up and it is an ongoing problem. • • • HIGHWAY ITEMS: Fourth Ward Democratic Committee A request was received from the Fourth Ward to conduct voter registration activities on the intersection. of Oak Avenue and College Resolution By Comm. Sprague: Seconded by Comm. Gerkin RESOLVED, That this request be 15, 1988 to October 7, 1988. Democratic Committee the traffic island at Avenue. granted for the period of September Carried Unanimously -19 - BUILDINGS AND PROPERTIES ITEMS: Sellman Wollen Memorial Resolution By Commissioner Cannon: Seconded by Commissioner Stone WHEREAS the Board of Public Works and the Collegetown Neighborhood Council are interested in proposing a memorial to Sellman Woollen for his many contributions to the community and WHEREAS Mr. Wollen was an alumnus of Cornell University an d WHEREAS the desired site for this memorial is on property owned by Cornell University and WHEREAS at the most recent meeting of the Collegetown Neighborhood Council, the Council reached an agreement with Cornell University concerning this memorial, now therefore be it RESOLVED, That the Board of Public Works thanks the Collegetown Neighborhood Council for all the work it has done in obtaining this memorial. Carried Unanimously -20- 'HIGHWAY ITEMS 4iShortstop Deli The owner of the Shortstop Deli at 204 West Seneca Street has requested permissirishtlofl awaycatlthatamera addressa wiring to a tree on the streetg �` Resolution By Commissioner Sprague: Seconded by Commissioner Stone WHEREAS the Shade Tree Advisory Committee approvedthe equest \� of the Shortstop Deli owner to install a security camera wiring to a tree on the Seneca St. right-of-way at that address, now therefore be it, RESOLVED, That the request be approved. Carried Unanimously • Hangar Theatre (Center for the Arts) - Board approves 20 -year lease; Sidewalks - Assessments;Public Hearing; 2 1 Encroachments -314 E.Seneca St.; 545-547 Spencer Rd.; 401 Turner Place; 3 Farmers' Market - Licensing 1988; DeWitt site 1988 4 Fire Stations - Renovations/New Fire Stations 5 Licenses - Use of shoreline property (McPherson Sailing Products); 6 GIAC - Modifications at GIAC-Proposal presented to CC 7 Southside Community Center - Asbestos removal 8 Simeon' Restaurant - Request for license to operate outdoor cafe 5/1-9/30/88 9 PBA Office - Need for space other than Hall of Justice 10 CAB (Commons Advisory Board Reports) 11 Murals on the Commons (request) 12 Acceptance of Property (Tax Map 109, Block 2, Lot 3) 13 Floral Avenue - City owned property 14 City Hall Renovations Youth Bureau Bike Racks on the Commons Request use of Traffic Island at College and Oak Avenues Sellman Woolen Memorial Shortstop Deli Request for Security Alarm 15 16 17 18 19 20 • • • ,_ . FINANCE -1 - Audit Report By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That bills as listed on the following abstracts be approved for payment: Abstract No. 1 General Fund $ 15,231.03 Water & Sewer $ 18,383.80 Joint Activity Fund $ 4,342.41 Capital_Proiects . _ • . $ 37,166.00 Abstract No. 47 Ithaca Area Wastewater Treatment Plant Capital Project $230,319.74, WI and be it further II13 RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit Report By Commissioner Reeves: Seconded by Commissioner Stone RESOLVED, That bilis as listed on the following abstracts be approved for payment: Abstract No. 2 General Fund $ 47,228.74 Water & Sewer Fund $ 3,722.26 Joint Activity Fund $ 1,170.45 Capital Projects $ 15,672.72 and be it further RESOLVED, That bills receivable be approved and ordered �� rendered. I I ail Carried Unanimously Audit Report By Commissioner Reeves: Seconded by Commissioner Stone RESOLVED, That bills as listed on the following abstracts be approved for payment: Abstract No. 3 General Fund $ 46,355.61 Water & Sewer Fund $ 15,622.66 Joint Activity Fund $ 5,969.60 Capital Projects $ 60,823.41 Abstract No. 48 Ithaca Area Wastewater Treatment Plant Capital Project $ 91,207.39 and be it further 9.\ RESOLVED, That bills receivable be approved and ordered rendered. Audit Report Carried Unanimously Resolution By Commissioner Reeves: Seconded by Commissioner Gerkin RESOLVED, That bills as listed on the following abstract$ be approved for payment: /13s�(ner )•� General Fund $ 80,862.54 Water & Sewer Fund $ 10,924.82 Joint Activity Fund $ 6,320.03 Capital Projects $ 9,621.3.0.. and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit Report Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That bills as listed on the following abstracts be approved for payment: Abstract No. 5 General Fund $43,341,93 Water & Sewer $ 1,536.96 Joint Activity Fund $.2,289.72 Capital Projects $46,187.17 Abstract No. 49 Ithaca Area Wastewater Treatment Plant Capital Project $25,725.96,. and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit Report Resolution By Commissioner Gerkin: Seconded Commissioner Stone RESOLVED, That the bills as listed on the following abstracts be approved for payment: Abstract No. 6 General Fund $ 77,217.01 Water $ Sewer Fund $ 32,734.32 . Joint Activity - Fund... ... . _ ._ .. . . $ .320_42_. Capital Projects $ and be it further RESOLVED, That bills receivable be approved and ordered rendered. 3-�3 -fig Carried Unanimously • REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That bills as listed on the following abstracts be approved for payment: Abstract No. 7 General Fund Water & Sewer Fund Joint Activity Fund Capital Projects Abstract No. 50 Ithaca Area Wastewater Treatment Plant Capital Project $ 90,531.34 $ 57,121.55 $ 15, 706.34 $ 28, 167.00 and be it further RESOLVED, That bills receivable be approved and ordered rendered. 7v /3 -?8i Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Reeves: Seconded by Commissioner Cannon RESOLVED, That bills as listed on the following abstracts be approved for payment: Abstract No. 8 General Fund $ 96,567.92 Water $ Sewer Fund $ 2,911.83' Joint Activity Fund $ 4,220.00 Capital Projects $ 36,282.75 Abstract No. 9 General Fund $ 45,710.50 Water & Sewer Fund $ 3,427.12 Joint Activity Fund $ 1,181.38 Capital Projects.. $ 8,037.00 Abstract No. 51 Ithaca Area Wastewater Treatment Plant Capital Project $199,911.30 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills as listed on abstract No. 10 be approved for payment as follows: General Fund $119,276.36 Water $ Sewer Fund . . . . . . . $ 20,464.27 Joint Activity Fund $ 6,343.70 Capital Projects $ 13,908.48 and be it further RESOLVED, That bills receivable be approved and ordered rendered. - Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report By Commissioner Daley: Seconded by Commissioner Stone RESOLVED,, That bills listed on the following Abstract be approved for payment: • Abstract No. 11 General Fund $ 46,677.21 Water and Sewer Fund $ 3,666.33 Joint Activity Fund $ 12,777.52 Capital Projects $ 1,947.50 Abstract No. 52 Ithaca Area Wastewater Treatment Plant Capital Project $230,483.86 \a`' and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: { Audit Report By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That bills listed on the following Abstract be approved for •a ment: Abstract No 12 General Fund $ 91,624.44 Water and Sewer Fund $ 18,056.01 Joint Activity Fund $ 15,297.20 Capital Projects $143,334.11 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously r REPORT OF SPECIAL COMMITTEES: -Audit By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That bills listed on the following Abstract approved for payment: Abstract No. 13 General Fund $70,131.22 Water and Sewer Fund $44,950.57 Joint Activity Fund $ 8,800.41 Capital Projects $ 4,977.50 Abstract No.. 53 Ithaca Area Wastewater Treatment PlantCapital Project $ 91,844.98 Also approved was a partial return of retained percentage for contractor #3, L. Picciano Sr. Corporation in the amount of . . . $394,400.00 and be it further be RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That bills listed on the following Abstract approved for payment: Abstract No. 14 General Fund Water & Sewer Fund Joint Activity Fund Capital Projects be $50,796.81 $16,749.34 $62,696.57 $ 3,135.98 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Budget The Department of Public Works Budget will be ready for the Board of Public Works to review in August, 1988. REPORT OF SPECIAL COMMITTEES: Au it Resolution By Commissioner Stone: Seconded by Commissioner Cannon RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract No. 15 General Fund $85,123.46 Water and Sewer Fund $ 4,263.07 Joint Activity Fund $ 3,606.18 Capital Projects $ 250.00 Abstract No. 54 Ithaca Area Wastewater Treatment Plant Capital Project $45,682.65 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That bills listed on the following Abstract be • approved for payment: Abstract No. 16 General Fund Water & Sewer Fund $91,610.75 53 $ 1,610.53 Joint Activity Fund $16,466.09 Capital Projects = $21,596.60 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously s\Af REPORT OF SPECIAL COMMITTEES: Audit Report By Comm. Cannon: Seconded by Comm. Stone RESOLVED, That the bills listed on the following approved for payment: Abstract No. 16 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects Abstracts be $ 99,397.10 $ 45,331.65 $ 8,626.22 $ 16,568.00 Abstract No. 55 Ithaca Area Wastewater Treatment Plant Capital Projects $121,743.55 and, be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously MINUTES: Approval of Minutes of September 14, 1988 Board of Public Works Meeting Commissioner Reeves requested a correction under Special Committees - Audit Report - Abstract #16 should read Abstract #17. Resolution By Commissioner Stone: Seconded by Commissioner Sprague RESOLVED, That the Minutes of September 14, 1988 Board of Public Works meeting be approved as corrected. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract No. 18 General Fund $187,581.20 Water and Sewer Fund $.78,004.74 Joint Activity Fund $ 1,429.04 Captial Projects $ 3,953.41 :and. be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract No. 19 General Fund $28,860.45 Water and Sewer Fund $23,927.11 Joint Activity Fund $ 5,137.59 Capital Projects $44,986.81 Abstract No. 56 Ithaca Area Wastewater Treatment Plant Capital Projects $265,732.41 and be it further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the bills listed on the be approved for payment: Abstract No. 20 General Fund' Water and Sewer Fund Joint Activity Fund Capital Projects and be it further following Abstract RESOLVED, That bills receivable rendered. • be approved $ 166,908.59 $ 8,475.79 $ 4,461.31 $ 115,638.60 and ordered c:e t®\#) Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract No. 21 General Fund $ 27,550,.42 Water and Sewer Fund $ 2,842.77 Joint Activity Fund $ 4,679.35 Capital Projects $ 77,424.87 Abstract No. 57 Ithaca Area Wastewater Treatment Plant Capital $25,960.45 Projects and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Audit Report Resolution By CommissionerSprague: Seconded tCommissioner RESOLVED, Thtthblls listed on hefollowingAbstract be approved for payment: Abstract No. 22 General Fund Water and Sewer Fund Joint Activity Fund - Capital Projects and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously $116,114.13 $ 14,373.82 $ 41,728.15 $ 11,916.50 REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the'bills listed on the following Abstract be approved for payment: Abstract No. 23 General Fund $155,485.75 Water and Sewer Fund- . . . . . . $ 10,535.32 Joint Activity Fund $ 65,610.47,. Capital Projects $114,303.55 Abstract No. 58 Ithaca Area Wastewater Treatment Plant Capital Projects $ 75,807.55 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT .OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the bills listed on the following Abstract • be approved for payment: Abstract No. 24 General Fund $ 32,348.28 Water and Sewer Fund $ 39,947.23 Joint Activity Fund $ 9,780.05 Capital Projects $ 42,321.52 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously -2- Collegetown Special Benefit Assessment District Resolution By Commissioner Reeves: Seconded by Commissioner Stone WHEREAS, Common Council has directed that a Special Benefit Assessment District be developed in Collegetown to assess property owners for a portion of the cost of developing the Dryden Road Parking Facility; and WHEREAS, the procedures for implementing such a district that are contained in the Municipal Code require that the Board of Public Works hold a public hearing on the boundaries of the proposed district, the amount to be assessed, the period during which the assessments shall be recovered, and the method of apportionment among the properties within the district; and WHEREAS, the Board of Public Works has held several meetings to discuss how the district can be structured and has developed -a proposal for the operation of the Special Benefit Assessment District; now, therefore, be it RESOLVED that the Board of Public Works does hereby schedule a public hearing on the proposed Collegetown Special Benefit Assessment District to be held in Common Council Chambers, City Hall, on Wednesday, February 10, 1988 at 7:30 p.m., and be it further RESOLVED that notice of such hearing shall be published at least two weeks prior to the hearing in the Ithaca Journal, posted in City Hall and mailed to all affected property owners within the district boundaries, and be it further RESOLVED that the Mayor and Common Council shall be notified of such hearing and shall be invited to attend. A vote on the resolution resulted as follows: 108 Carried Unanimously BUILDINGS AND PROPERTIES ITEMS Collegetown Special Benefit Assessment District Several Plans have been presented by the Planning Department for the Collegetown Special Benefit Assessment District. Resolution _ By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the third plan presented with credit for off-street parking be accepted, and be it further RESOLVED, That this plan be recommended to Common Council for adoption. Commissioner Daley gave background information on the resolution. Discussion followed on the floor. A vote on the resolution resulted as follows. Carried Unanimously SPECIAL ORDER OF BUSINESS: Public Hearing - Proposed Special Assessment District Resolution to Open Public Hearing By Commissioner Stone: Seconded by Commissioner Cannon RESOLVED, That the public hearing to hear comments on the proposed Special Assessment District in the Collegetown area be declared open. Carried Unanimously No one appeared to speak at the public hearing. Resolution to Close Public Hearing By Commissioner Stone: Seconded by Commissioner Reeves RESOLVED, That the public hearing on the proposed Special Assessment District in the Collegetown area be declared closed. Carried Unanimously Collegetown Special Benefit Assessment District 1989 Assessment Schedule Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the Common Council of the City of Itlhaca authorized the implementation of the Collegetown Special Benefit Assessment District on July 6, 1988; and WHEREAS, said authorization provided that the annual assessments to properties within the district shall be computed based on property conditions that exist on September 1, of the year preceding the year in which the assessments are levied; and WHEREAS, the Ithaca City Charter provides that the Board of Public Works shall hold a public hearing on the matter of the proposed assessments prior to the final approval of the assessment schedule for each year that the district is in effect; and WHEREAS, notice of the proposed assessments has been published in accordance with the provisions of the Ithaca City Charter, and WHEREAS, the public hearing for the 1989 assessment schedule was held on September 28, 1988, now, therefore, be it RESOLVED, That the 1989 Assessment Schedule for the Collegetown Special Benefit Assessment District dated September 19, 1988 is hereby approved and that the assessments listed on said schedule are authorized to be levied against the affected properties. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -3 - Request for Additional Funding, Stewart Park Bathrooms Resolution By Commissioner Stone: Seconded by Commissioner Daley WHEREAS, in the process of renovating the Stewart Park Bathrooms to provide handicapped accessibility it has been found that the bathrooms were historically constructed of asbestos, and WHEREAS, this material should be immediately removed, now therefore, be it RESOLVED, That the Board of Public Works requests that up to $5,000 be released from the restricted contingency account for Stewart Park for the testing, removal and disposal of the asbestos, and that this request be forwarded to the Budget ?._. -"Administrat"ion Committee for action. Discussion followed on the floor. A vote on the resolution resulted as follows: CREEKS, BRIDGES, PARKS ITEMS: Stewart Park Improvements Assistant Superintendent Larry Fabbroni is proposing to repair or replace the roof on the main pavilion and the bath house at Stewart Park. His proposal also includes the refurbishing of the old restrooms in the bath house and continuing the landscaping of the Youth Bureau building. Resolution By Commissioner Stone: Seconded by Commissioner Sprague RESOLVED, That this proposal be approved as being part of normal maintenance and operations, and be it further Carried Unanimously RESOLVED, That the Common Council be requested to release $20,000 from restricted contingency to be for the Park improvements. Carried Unanimously Release of Funds for Stewart Park Resolution By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the Board of Public Works endorse a request to the Budget and Administration Committee for the release of the balance of the $40,000 Restricted Contingency Funds for the on-going work at Stewart Park. Carried Unanimously Roofing Materials - Stewart Park Bids were received on October 11, 1988 for furnishing roofing materials for Stewart Park. Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That the contract for furnishing roofing materials for Stewart Park be awarded to Erie Materials of Auburn, New York for their low bid of $10,408.45. Discussion followed on the floor in regard to the quality of materials. Asst. Supt. Fabbroni stated that it is necessary to replace the shingles as the roof is worn out and that the materials used will be fiberglass. A vote on the resolution resulted as follows: Carried Unanimously \DV • • • -4- Collegetown_ Street Improvement Resolution By Commissioner Reeves: Seconded by Commissioner Daley WHEREAS, the City of Ithaca has entered into construction contracts with McGuire and Bennett, Inc. and New York State Electric and Gas Corporation for the construction of Phase II of the Collegetown Street Improvements project, and WHEREAS, currently there are insufficient funds in the Collegetown Capital Project to complete Phase II of the Street Improvement project, now, therefore, be it RESOLVED, That the Board of Public Works recommends that Common Council appropriate an additional $45,000 to complete Phase II of the Collegetown Street Improvement project. Paul Mazzarella, Deputy Planning Director spoke to the Board regarding the resolution and gave background information on this project. • Discussion followed on the floor. Dominick Cafferillo, Deputy City Controller answered further questions on the floor and stated that in the future, his recommendation is that there be written agreement or a memorandum of understanding so that we have something of a firm basis to know exactly what is .forthcoming.. �C/ A vote on the resolution resulted as follows: t)1\ Carried Unanimously -5 - Request to Establish Capital Project for Water Treatment Plant Improvements Resolution By Commissioner Gerkin: Seconded by Commissioner Stone WHEREAS, the safe and efficientoperation of the City of Ithaca Water Supply System is vital to the health and economic well-being of the community, and WHEREAS, the City,of Ithaca has demonstrated its dedication to maintenance and improvement of the City's water supply through the recent expenditure of $1,250,000 spent on rehabilitation of the water supply dam, relocation of the raw water.. lin_e,_. and..ins.tallation. of sludge lagoons for the Water Treatment Plant, and WHEREAS, the chlorine and treatment chemical storage/feed systems of the Water Treatment Plant need improvements to meet the current Health Department and engineering standards, an d WHEREAS, the Board of Public Works has reviewed the Engineer's recommendations for these improvements outlined in the report, 1987 Plan of Improvements, prepared by Herbert S. McCall, P.E. now, therefore, be it RESOLVED That the Board of Public Works recommends the establishment of a Capital Project for Water Treatment Plant Improvements in an amount not to exceed $1,000,000. ����bC/ Discussion followed on the floor. �) Carried Unanimously IAWWTP Conditioning. Chemical Polymer Bids were received on September 29, 1988 for furnishing conditioning chemical polymer for the Ithaca Area Wastewater Treatment Plant. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the contract for furnishing conditioning chemical polymer for the Ithaca Area Wastewater Treatment Plant be awarded to Secodyne, Inc. of Detroit, Michigan, for their low bid of $33,464.19. Carried Unanimously -6 - Technical Assistance Study Mayor Gutenberger reported that the City has received a grant for a Technical Assistance Study. Purchasing Agent Clynes reported to the BPW that the Energy Commission and staff selected eight (8) city facilities and applied for a Technical Assistance Study. The grant involves bringing in a consultant to analyze the facility for any possible energy conservation measures. He reported that we have already started the Technical Assistance Study for citing, City Hall. The state will pay for half of the TAS. The other sites are the two new fire stations, GIAC, Hall of Justice, two facilities at Cass Park and Southside. 3-q'6`t‘ Golf Course - Request for Working Supervisor Resolution By Commissioner Stone: Seconded by Commissioner Gerkin WHEREAS, the establishment of the Working Supervisor position on the Golf Course as a permanent full-time position was approved during the 1988 budget process by the Board of Public Works, the Mayor and Common Council's Budget and Administration Committee, and WHEREAS, the need is as great as ever, and WHEREAS, making this position permanent and full-time would enhance our ability to attract more qualified candidates for the position, and WHEREAS, a more qualified employee in this position would increase our ability to properly maintain the Golf Course and all its related equipment and appurtenances, now therefore, be it RESOLVED, That Common Council be requested to amend the roster of the Department of Public Works to provide for - this change in position, and be it further RESOLVED, That Common Council be advised that the Board of Public Works will raise the Newman Golf Course memberships and greens fees to provide funds for the increased costs of this position. Carried Unanimously Golf Course Fees for 1988 By Commissioner Stone: Seconded by Commissioner Gerkin WHEREAS, Common Council has been requested to upgrade the position of Working Supervisor at the Newman Golf Course at an increased cost of approximately $11,000, and WHEREAS, this position will improve Golf Course maintenance; now, therefore, be it RESOLVED, That the 1988 rates for the Newman Golf Course be raised to offset this increased cost as follows: 1988 GOLF COURSE - WORKING SUPERVISOR COST DIFFERENTIAL Budgeted (Seasonal) Wages - Permanent Full (7.50) Retirement Social Security (additional) Health Insurance (family) Workers' Comp. (additional) Full time total Difference $8,512 $15,600 1,045 586 2,100 165 -$19,496 $10,984 3_1_Ig OFF -SETTING INCOME Membership Junior Regular Regular (HFW) Sr. Citizen Sr. Citizen (H & W) Family Week day Weekend $ Holiday After 5:00 P.M. Sr. Citizen week days Sr. Citizen special 1987 Proposed Diff - Rate Rate erence $65.00 $70.00 $5.00 150.00 160.00 10.00 250.00 270.00 20.00 120.00 130.00 10.00 200.00 215.00 15.00 295.00 315.00 20.00 5.00 6.00 1.00 6.00 7.00 1.00 3.75 4.00 0.25 4.00 4.50 0.50 1.50 2.00 0.50 New Income 1987 Number Increase 48 110 4 87 870 31 465 3 60 4260 4260 2295 2295 2823 705 654 327 357 178 total $ 10,580 Mayor Gutenberger stated that he has concerns about any raise in the rates for Senior Citizens and suggested that the other rates be adjusted a little higher and Senior Citizens be left the same. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (5) - Cannon, Daley, Gerkin, Reeves, Stone.. Mayor Gutenberger voted Nay Carried • -8 - Southwest Area Mapping Discussions have been ongoing about various long range projects in the Southwest section of the City. These projects have included the construction of roads, solutions to drainage problems, construction of parks, and housing projects. All of these future projects will require topo- graphic maps of the areas involved. The Superintendent has received proposals from 2 surveyors and finds that the proposal from T.G. Miller Associates best meets the needs of the City. Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, it is in the best interests of the City to prepare topographic maps for the planning of future projects in the Southwest portion of the City, and WHEREAS, it is economically advisable to prepare these maps as a single project; now, therefore, be it RESOLVED, That the proposal of T.G. Miller Associates dated March 28, 1988 to provide topographic mapping of the area be approved and be it further RESOLVED, That Common Council be requested to appropriate $19,500 for such service. ,37///8"-K Carried Unanimously -10- PARKING AND TRAFFIC ITEMS: Traffic Signalization Grant Money Commissioner Daley reported that there may be $250,000 of State grant money available for energy improvements. Traffic signalization is considered to be a part of the use of such 11c'S\g funds. Commissioner Daley is to get more information from '1 the County on this matter. Mayor Gutenberger suggested that Commissioner Daley check with Purchasing Agent Clynes in regard to this type of grant money. -11- HIGHWAY ITEMS: CHIPS Fun By Commissioner Sprague: Seconded by Commissioner Stone Resolution WHEREAS, the addition of the Cliff Street sidewalks andthe permanent pavement marking of the Elmira Road paving project are improved additions to those projects and WHEREAS a CHIPS Funding Program is intended to provide funding for additional highway items such as these, now therefore be it RESOLVED, That the Common Council be requested to appropriate $70,000 from the CHIPS Funding thatAccount normallfunding-487 lofways) to fund these improvements this account will not be depleted. Carried Unanimously • -12- PARKING AND TRAFFIC ITEMS: Emergency Vehicle Replacement Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS, the Ithaca Transit car was involved in an unauthorized use accident; and, WHEREAS, the Ithaca Transit car was damaged beyond repair; and, WHEREAS, the cost of replacement will be approximately $7,000, now therefore be it, RESOLVED, That the emergency purchase of a replacement vehicle for the Ithaca Transit System be approved, and be it further, RESOLVED, That Common Council be requested to release the $7,000 or an amount sufficient to make said purchase, from Capital Reserve #22 bus replacement. Bernard Carpenter and Larry Fabbroni gave background information on the Resolution. A vote on the resolution resulted as follows: Carried Unanimously • Audit Reports 1 Collegetown Special Benefit Assessment District - Development of; Public Hearing; 2 Stewart Park Bathrooms -Request for funding to remove asbestos 3 Collegetown Street Improvements, Phase II -Request additional funding to complete 4 Capital Project - BPW recommends establishment of capital project for Water Treatment Plant Improvements 5 Technical Assistance Study Grant - to bring in a consultant to analyze the facility for any possible energy conservation measures 6 Golf Course Fees for 1988 7 Appropriation for Topographic Maps (T.G. Miller Assoc.) Southwest Park Grant Money for Traffic Signals CHIPS Funds Emergency Vehicle Replacement (Transit Car) 8 9 10 11 12 -1-- Dryden 1= Dryden Road Parking Garage Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, The sale and usage of the various parking permits for the Dryden Road Parking Garage have not met with our expectations, now therefore, be it RESOLVED, That the number and cost of the permits be changed as follows: 75 daytime permits at $35.00 each 80 nightime permits at $25.00 each A vote on the resolution resulted as follows: 01" Carried Unanimously Alderperson Nichols reported that the Dryden Road Parking Garage daytime permits were sold out on February 3, 1987. Commissioner Daley asked if the hourly use of the garage has increased. Commissioner Gerkin responded that he drove through the garage last week and that it was 3/4 full and most of the cars had out-of-state license plates. Commissioner Gerkin also reported that better signage for directions of how to enter the Dryden Road Parking GarageQ� is needed. �.`I°\ BUILDINGS AND PROPERTIES ITEMS: Dryden Road Parking Garage Resolution By Commissioner Cannon: Seconded by Commissioner Reeves The rates and usage of the Dryden Road Parking Garage were recently reviewed by staff and the Board of Public Works. WHEREAS, Both staff and the BoaYa of Public Works feel that the length of time that the Garage has been opened does not give a true picture of all operating conditions, now therefore be it RESOLVED, That all parking fees for the Dryden Road Parking Garage remain as is and be it further RESOLVED, That the rates be reviewed by January 15, 1989. Carried Unanimously Collegetown Parking Garage Engineer Gray reported that there has been massive vandalism at the Collegetown Parking Garage. cifrtvP -2 - Common Council voted down the Resolution to raise the 1ga parking meter fine from $2.00 to $3.00. Parking Fines Deputy City Controller Cafferillo reported to the Board of Public Works that the $5.00 penalty for parking fines has been in effect a number of years and has not been reviewed for at least 15-20 years. He has consulted with Judge Clynes and he agrees that the late penalty fee should be adjusted and included in the City Charter. Judge Clynes will support increasing the administrative penalties for delinquent payments but not the adjustment of other fines. The City only controls the minimum fines. The other fines are established by City Court. -3 - Tom Cahill of 208 Hudson Street addressed the Board with regard to the problem of alternate night parking on the lower end of Hudson Street. He reported to the Board that he feels it is unfair for people to be cited. for illegal parking when there is not enough legal parking provided and asked the Board to allow parking on both sides of the street every night. Discussion followed on the floor. Mayor Gutenberger requested that this matter be referred to the Committee of the Whole. Alderperson Cummings reported to the Board that there is a great concern in the need for parking particularly in the area of South Hill and asked that the Board not let this request go unanswered. She further asked that the committee get information on why this section is assigned alternate parking and to possibly consider an experiment to open up this street for parking every night, either on alternate sides or one side only. She also offered to gather information on the parking situation in the South Hill area if necessary. \ "k1 Council Liaison Nichols responded that it has been the position of the Board of Public Works that it is not the responsibility of the City to provide night parking. It is the responsibility of the property owners to provide off street parking. However, Alderperson Nichols does feel that the problem on lower Hudson Street should be looked into. Hudson Street Request for Parking Tom Cahill of 208 Hudson Street appeared at the January 13, 1988 meeting of the Board of Public Works to request that parking be allowed on both sides of the lower end of Hudson Street. RESOLVED, That this request be denied due to the continuing increase in traffic volumes on Hudson Street. Tabling Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Resolution on Hudson Street Request for Parking be tabled in view of the neighborhood input and review of further discussion. Mr. Cahill asked for clarification of the Resolution. His request was to permit 24-hour parking on the East side I in that location. At° `V43 . I Commissioner Daley withdrew the tabling motion to allow discussion. Commissioner Reeves gave a summary of the Committee of the Whole Meeting, February 3, 1988 and the report from the Traffic Engineer in regard to the traffic and parking in the South Hill area. Parking in this area is not recommended based on the research presented from the Traffic Engineers study. Commissioner Daley agreed that there is a dislike for 24-hour parking, but the fact that the appellants are willing to try 24-hour parking on a trial basis and they recognize it isn't the best solution is the reason he suggested further discussion. Alderperson Nichols reported that most of the discussion in committee had to do with alternate side parking possibilities as our experience with 24-hour parking has been very bad all over the City. He further stated that he feels that there are other techniques that might be used that still would allow parking every night but would not allow 24-hour parking. Cars would have to move on a regular basis. Commissioner Reeves stated that the volume of traffic in the area was one of the most important items that was brought up by Mr. Gombash's report. The traffic has doubled in the last 20 -years and is increasing rapidly. Commissioner Daley pointed out that currently parking is, allowed every othe.r..night ..on -one .sideof.the street and that we would not be increasing any potential hazard if parking was allowed every night. Tabling Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Hudson Street Request for Parking Resolution be tabled and referred to the Committee of the Whole for further discussion. �1�% Carried Unanimously Alderperson Lytel - from the Second Ward -addressed the Board in regard to parking regulations on lower South HIll in the 200 and 300 blocks of Hudson Street between Prospect and Columbia Streets. He explained that there are more persons in that area who need parking than there is space available. He asked the Board to make the 200 �aVb$ and 300 blocks of Hudson Street twenty-four hour one '*� side parking for a period of one year on a trial basis. Alderperson Cummings - from the Second Ward - addressed the Board in regard to parking regulations on lower South Hill in the 200 and 300 blocks of Hudson Street. She echoed Alderperson Lytel's sentiments and suggested that the Board impose this less than satisfactory solution, on just one more street, for a period of six or seven months while we try to come to a better solution. She asked the Board not to pass the resolution on today's Agenda and to give some ?'1� thought to the request for temporary twenty-four hour parking on lower Hudson Street. Dorothy Green - 226-228 Columbia Street - spoke to the Board in regard to the need for a parking solution on lower 8 Hudson Street. Barbara Bergman Resident on Columbia Street- addressed the Board in regard to parking on South Hill and reported that she is always looking for a place to park. Tom Cahill - addressed the Board in regard to parking on South Hill and reported that it would be much,more comfortable for the residents if parking were legal 24-hrs. per day in that area. Lorraine Saggese - 201 Columbia Street -supports Alderperson Lytel's request for parking on lower HudsonStreet on a 24-hour basis and feels it should be looked into. 1)P\gg Verlaine Boyd - 315 Pleasant -St .-addressed the Board and I reported that she- ;supports the request for 24 -Hr. parking on lower South Hill. Request for Parking - Hudson Street A request has been received to provide for every night parking in the 20.0 and 300 blocks of Hudson Street. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the 200 and 300 blocks of Hudson Street be signed"'Parking anytime except no parking 9 a.m. to 12 Noe.n Monday through Friday" on the east side on an experimental ti 90 day trial basis. y\A\° A vote on the Resolution resulted as follows: Ayes (4) Daley, Gerkin, Reeves, Cannon Nay., (1) Stone Carried Parking Regulations on Hudson Street Alderperson Lytel addressed the BPW in regard to the decision Iof the BPW on February 24,-1988, to change the parking regulations on the 300 and 400 blocks of Hudson Street and reported that the signs are still not in place. He stated that it has already been a longer time than the ninety day test period would have 4 been and asked that staff facilitate the signage that the Board:19\ has already agreed to. Asst. Su t. Fabbroni res onded that he has just received the work order and the DPW will be working on the signage shortly. -4 - Planning F Development Board Graphics/Signage Study Commissioner Daley reported that the P & D Board accepted the Graphics/Signage Study by Cannon and Associates. It is complete and ready for our review and use. Signage for the Green Street garage will be discussed at a meeting to be set up inthe near future. Mayor Gutenberger reported that there are renewed requests for additional signage 1410 on the routes entering the City. Stop Signs on Stewart-- Avenue Mayor Gutenberger reported that he has received a request that the City of Ithaca paint solid white lines on Stewart Averiue`at" the -upper` end"Ynear University A"venue to help indicate where cars should stop at this intersection. �1 Alderperson Susan Cummings- addressed the Board in regard to the traffic problems and signage in the southside area and asked the Board to place the issue on the Committee of the Whole agenda to look over the street plans for that area. She also commented on the need for parking on South Hill. 2,l}olg Mayor Gutenberger stated that in regard to Alderperson's request for increased signage the staff will investigate the issue and make a recommendation to the Committee of the Whole. Commissioner Daley reported on the City-wide signage meeting d that was held on February 23, 1988; /;00 Signage at the Green Street Parking Ramp Commissioner Reeves stated that she is pleased with the signage at the Green Street Parking Ramp and that the exits are now more clearly defined. a�z % Mayor Gutenberger reported that Channel 7 TV covered the Green Street Parking Garage on Tuesday, February 23, 1988. Jackie Brooks, 804 N. Aurora Street Past President of the Lioness Club - addressed the BPW-with a request from the Ithaca Lioness Club for permission to erect a logo sign in the same manner and location as the Ithaca Lions Club, the Kiwanis Club and the Rotary Club. Commissioner Daley stated that there are a number of similar requests for signs. �`�A\�� Motion to Refer to Committee of the Whole ` By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from the Ithaca Lioness Club for permission to erect a sign be referred to the Committee of the Whole Meeting on March 2, 1988. Carried Unanimously r ------- HIGHWAY ITEMS Lioness Club Signage The Lioness Club of Ithaca has requested permission to mount signs on existing poles that now contain Lion Club signs in the City of Ithaca. Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS, the granting of this request would not require additional sign post installations, and WHEREAS, the Lioness Club has been advised that this permission is given only on a temporary basis; now, therefore, be it RESOLVED, That their request be approved. Mayor Gutenberger raised the question of why the inclusion of a temporary basis in the resolution. Commissioner Daley explained that we hope to have a more permanent centralized location for all of the volunteer organizations and not have a prd1iferation -.of signs at the entrances of the city. A vote on the resolution resulted as follows: Carried Unanimously Structural work in 'the Seneca Street- Garage is completed. ,�-))8F We are expecting the structural report on the Green Street Garage by mid February, 1988. Green Street Parking Garage Green Street—FTEUITEuffaTtruns report will be ready next llg8 / Green Street Parking Garage Engineer Gray stated that a report has been received on repairs to the Green Street Parking Garage. It indicates $1 million; review is being done with the consultant. Seneca Street Garage Engineer Gray reported that a letter has been sent out to the BPW informing them that the garage will be out of service. ,9 Green Street Parking Garage Asst. Supt. Fabbroni reported that the stairs in the Green Street Parking Garage are now being repaired. Some of the stairways will be out of service for a short period of time. Seneca Street Garage Engineer Gray reported that the initial floor preparation on the Seneca Street Garage has been"completed and is ready for the membrane work. Seneca Street Garage Engineer Gray reported that the work on Seneca Street Garage is nearing completion and he hopes to have the garage open by this week end. (01 Seneca Street Garage Asst. Supt. Fabbroni reported that metal stairs have been_AO installed at the Seneca Street Garage. -6 - The parking garage occupancy study is complete for the past year and the numbers are starting to be put together. Parking Garage Occupancy Study Engineer Gray reported that the results from the parking ti garage occupancy study will be available shortly. Commissioner Reeves also reported that the CAB is interested in being included in any discussions regarding parkin ramps that may be in the planning stages. g Engineer Gray responded that in regard to the parking garages the first set of reports from a garage survey has been completed. The data from a year long study of the Seneca Street Garage shows that the high point is at 11:00 a.m. and shows about 80% usage of the garage. A full report will be forthcoming soon. i3—fig- , Downtown Parking " Mayor Gutenberger reported that we now have a year long analysis from Traffic Engineer, Frank Combas, of the two (2) parking garages and the occupancy rates. At the last Council meeting, June 8, 1988, a resolution from the DIBA/CAB was presented asking the City to immediately start addressing the parking problem and to set up an ad hoc committee to start the process. He stated that he would like to set up that committee in July and for Council to pass some type of resolution in August which will give the City some direction. Discussion followed on the floor in regard to the shortage of parking, Mayor Gutenberger reported that from September thru December 31, 1987 the parking garages were at 75% to 90% of capacity at peak periods. 6/aa/g87 • •Alderperson Hoffman - 607 N. Tioga Street, addressed the Board in regard to the need for a traffic signal light at the corner of Farm and Tioga Streets. Alderman Hoffman explained that he has brought a petition that was signed by Fall Creek residents and that -it points to the fact that there have been several accidents on Tioga Street in the 400, 500, and 600 block area and asks for a signal light on the corner of Farm and Tioga Streets. He stated that he lives between Marshall and Yates Streets and agrees with the signers of the petition that there is a dangerous situation and there have been numerous accidents. He also stated that the 87 petitioners feel that a traffic light would probably reduce the overall speed. Alderman Hoffman presented the petition to the BPW and asked that they look into this matter. Motion to Refer to Committee of the Whole By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the request for a traffic signal light at the corner of Farm and Tioga Streets be referred to the Committee of the Whole and the Traffic Engineer. Carried Unanimously, • • • PARKING AND TRAFFIC ITEMS County Court House Driveway The County Attorney has requested that the two metered parking spaces adjacent to the driveway serving the Court House parking lot from Court Street be removed to improve the sight distance for cars exiting this parking lot. Resolution By Commissioner Daley: WHEREAS, parking spaces valuable, and Seconded by Commissioner Stone in the Court House. area -are very .. WHEREAS, the sight distance from this particular parking lot exit is similar to many others in the City of Ithaca; now, therefore, be it RESOLVED, That the request of the County Attorney be denied, and be it further RESOLVED, That the County be advised to consider rearranging the traffic patterns of the parking lots surrounding the Court House to provide an exit for this particular lot on Tioga Street. Carried Unanimously --9- PARKING AND TRAFFIC ITEMS Traffic Conditions - Intersection of Clinton and Corn Streets A letter was received from Mr. Eddie Smith regarding traffic conditions at the intersection of Clinton and Corn Streets. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the letter be referred to the Traffic Engineer for a report at our April 20 Committee meeting.' 113-7 Carried Unanimously PARKING AND TRAFFIC ITEMS The. Traffic Engineer has submitted a report dated April 20, 1988 concerning the traffic conditions at the corner of Clinton and Corn Streets. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the report of the Traffic Engineer_ be accepted and that the recommendations listed on page 3 of said report be accepted and the staff directed to implement said recommendations. • Carried Unanimously -10 - Belle Sherman School The parents and staff at the Belle Sherman School have expressed -concerns about the crossing conditions in this area. Resolution - By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works requests Common Council to establish a school speed zone on all four blocks adjacent to the main Belle Sherman School building; and be it further RESOLVED, That the Traffic Engineer be directed to forward the proposed changes to Section 60.32 maximum school speed limits of the Parking and Traffic Ordinance to Common Council. /3-7 Carried Unanimously Belle Sherman School Crossing Resolution By Commissioner Sprague: Seconded by Commissioner Daley The 1988 budget included a request for $10,000 to replace the control system on the traffic signal at Dryden Road and Campus Road. • WHEREAS, The Belle Sherman School neighborhood has requested a flashing light installation at the Cornell Street crossing and WHEREAS, the replacement of the traffic control equipment at Dryden Road and Campus Road will not exceed $5,000, now therefore be it RESOLVED, That the installation of a flashing warning light on Cornell Street be approved, and be it further RESOLVED, That Common Council be requested to release the $10,000 in restricted contingency for both projects. Carried Unanimously \a0 PARKING AND TRAFFIC ITEMS: Request for "All-way" Stop at Cornell Street and Valley Road A request was receive • for t e aStreetnand'Valleyof an lRoad11 stop at the intersection of Cornell Resolution By Commissioner Cannon: Seconded by Commissioner Stone an WHEREAS this request was discussed Be1leeShermanmeans School of traffic control at anapproach to and WHEREAS the decision to install a flashing school crossing school crossing makes the .requestfor thetherefore signalat the nearby "aa ll-way" stop sign unnecessary at this time, be it RESOLVED, That this request for installation be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously All -Way Stop Signs Resolution ByCommissioner Daley: Seconded by Commissioner Sprague WHEREAS, some installations of all -way stop signs may have outlived their original intent and WHEREAS, such installations are sometimes an impediment good traffic flow, now therefore be it RESOLVED, That the Traffic Engineer be directed to study the all -way stop sign installations for possible elimination at the intersections of Clinton and Geneva Streets, Court and Geneva Streets, and Utica and Lewis Streets. Carried Unanimously -11- Iszard's Request of Permit for June 6 John Miller, Manager of Iszard's, has requested that some additional parking restrictions be made in the Green Street Parking Garage for a sales event. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from Iszard's be denied as it would be unfair to the permit holders who use that facility. Carried Unanimously i -12- • Request for 15 Minute Loading Zone be Changed to Metered Parking Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the space designated as a 15 minute loading zone. on the:; nox_th.,side-;of.Sene.ca._Stre_et..nea-x Tiaga_.Street be changed to a standard metered parking space. Carried Unanimously •. Request for 2 -hour Parking Limitation on North Aurora Street A request was received from Dr. Richard Gardner and Attorney William Sullivan for a 2 -hour parking limitation on the 400 block of North Aurora Street. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request be denied due to the inability of the City to properly enforce a 2 -hour parking limit �� at this time. illi Carried Unanimously 0 ;PARKING AND TRAFFIC ITEMS: Request for Two -Hour Parking Zones at 450 North Aurora Street Dr. Richard A. Gardner has once again repeated his request that the City establish a two-hour parking zone in the area of his office at 450 North Aurora Street. Resolution By Commissioner Daley: Seconded by Commissioner Sprague WHEREAS the initial denial of this request was because it was not practical to enforce such a parking regulation, and • WHEREAS Common Council at its meeting of September 7, 1988, authorized Public Works employees to enforce such regulations, now therefore be it RESOLVED, That the request of Richard Gardner be approved and be it further RESOLVED, That the Traffic Engineer be directed to establish two-hour parking zones in the vicinity of 450 North Aurora Street. Discussion followed on the floor. Tabling Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the Request for Two -Hour Parking Zones at 450 North Aurora Street Resolution be tabled. Carried Unanimously • I, • 14 Commons Advisory Board/Downtown Ithaca Business Association Peg Underwood from DIBA/CAB read the following statement to the BPW: "There is an increasing need for attention to be given to parking issues in the central business district of Ithaca. The CAB and the DIBA requests through this joint statement that Common Council officially recognize the need for focused attention to improve the management of current parking and the need for future parking and planning in the central I business district to meet the anticipated growth. To accomplish this, we urge Common Council to appoint a committee to research, discuss, evaluate and recommend an agenda on issues of parking in the central business district and neighboring areas. Such an effort should preferably recommend within three to four months an agenda to Common Council as to reconfirm the city's commitment to provide adequate parking in the central business district, the present needs for improvement in policies enforcements, and interdepartmental cooperation. The need to provide additional parking capacity. It is suggested that a committee be created for this purpose that would represent the following interests: The BPW, DPW, Planning Board, Planning Department, Planning Committee of Common Council, Police Department, DIBA/CAB, Neighborhood Representatives, specific individuals should be recommended by each of the above committees. It is important that Council direct Department Heads to provide staff time as needed for this objective and we will be requesting that at a future Council meeting a resolution of this fact will be introduced." PARKING AND TRAFFIC ITEMS: Downtown Parking Committee The Commons Advisory Board and the Downtown Ithaca Business Association has issued a statement dated June 8, 1988 on parking issues. The statement basically requests Common Council to appoint a committee to research, discuss, evaluate and recommend an agenda on issues of parking in the downtow area. Resolution --By Commissioner Daley: • Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works endorses this statement and adds its recommendation to Common 'Council. Carried Unanimously REPORT OF BOARD LIAISONS: Commons Advisory Board Commissioner Reeves reported that the CAB on June 17, 1988 granted a request to T.J. Tuesdays for an outdoor dining permit. Commissioner Reeves reported that there is a long range planning committee for the Central Business District and the Downtown Ithaca Business Association is working on a downtown \t promotion counsel. Commissioner Reeves reported that the Commons Maintenance �\ Committee has met with the DPW representatives to work on budget requests for next year. Commissioner Reeves reported that there is continuing positive feedback about the Ithaca Festival and the good job of the festival coordinators. • • 15 Traffic Problems Mr. Guy ;Gerard - 510 Turner Place, Ithaca spoke to the Board 111 in regar4•to the traffic problems on Turner and Hillview Place intersections. He passed out diagrams of the area and described the location in detail and requested that traffic lights be installed in that area. He also reported that he felt there was a need for crosswalks to be painted throughoutthe city. Commissioner Cannon stated that the Traffic Engineer will look into the matter of stop signs/lights in this area and that it would be difficult to do a complete investigation to-p with the schools in the area on summer break. blX51" Asst. Supt. of Public Works Fabbroni reported that he would be willing to send Mr. Gerard a list of the crosswalks that have been completed in the city and explained that the cross- walks in school areas are a priority. He explained that painting crosswalks is a seasonal activity. Alderperson Nichols gave torf the he suggestedast studies of traffic problems inhe South Hill aea that the South Hill Civic Association meet in regard to the traffic problem and agree to a common point of view of what needs to be done in the area. PARKING AND TRAFFIC ITEMS 100 West Buffalo Street A request has been received from the owners of Cayuga Apartments to change the designation of a two car space on the Buffalo Street side from a 10 minute parking zone to a No Parking zone. Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That• the request be approved and that the Traffic Engineer be directed to take the steps necessary to make such a change. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • • Speed Limit on East Spencer Street__ Alderperson Lytel reported that he has received a letterfrom a resident on East Spencer Street. The letter includes a petition of forty (40) signatures and addresses the speed of traffic on East Spencer Street. The original request from the residents was for speed bumps. Alderperson Lytel reported that some of the residents would consider the re-routing of thru traffic and he would endorse that action. He asked that this Board give every consideration to this request. Jennifer Cook addressed the Board in regard to the speed of 1 the traffic on East Spencer Street and described the street as narrow with parking on one side only. She explained that the concern of residents is the high rate of speed of traffic and stated that there are incidents where resident's cars and property are damaged. Ms. Cook asked the BPW to consider the residents requests for hand rails and better signage in the area of East Spencer Street. Petition From Spencer Street Residents A petition was received from residents along the 100 block of Spencer Street. This petition, among other things, requested speed bumps, installation of handrails and other suggestions aimed at helping to ease traffic on the street. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the request for speed bumps be denied, be it further RESOLVED, That the request for handrails be approved and that the Department of Public Works be directed to install these handrails, and be it further RESOLVED, That through truck traffic be banned from the 100 block on Spencer Street effective on the date of proper sign installation. Carried Unanimously PARKING AND TRAFFIC ITEMS Collegetown Parking Information and Directional Signs Paul Mazzarella has andsdirectioa nalpsignsfforathetCollegetown • parking lnformatio area. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the proposal presented by the Deputy Planning Director be approved, and be it further RESOLVED, That the costs of furnishing and installing these signs in an amount not -to -exceed $3,600 be charged to the Collegetown Capital Project. Discussion followed on the floor in -regard to whether the Collegetown Business District was consulted for input. A vote on the resolution resulted as follows: Carried Unanimously -19- Parking Tickets 111 Alderperson Nichols reported that the ruling from the City Attorney is that non -uniformed personnel can issue parking tickets. C & 0 would like a plan from staff or the Board of Public Works indicating personnel needed. WV Addition to Local Law Alderperson Nichols stated that pursuant to a new section added to Local Law, Chapter 60, of the Municipal Code of the City of Ithaca, to be known as Section 60.49 "Enforcement of Parking Regulations", employees of the Department of Public Works who will be designated as Parking Regulation Enforcement Officers will be authorized to issue traffic tickets and enforce parking regulations. `, Parking Regulation Enforcement Officers Resolution By Commissioner Daley: Seconded by Commissioner Gerkin WHEREAS the Department of Public Works has been authorized to establish a Parking Enforcement Program which allows Parking Enforcement personnel to issue traffic tickets and enforce parking regulations, and WHEREAS the establishment of such a program will require additional personnel and WHEREAS many of these parking zones to be enforced are scattered throughout the City requiring the use of some means of transportation and WHEREAS the board of Public Works would like to get this program underway as soon as possible and WHEREAS the position would be a revenue generating position, now therefore be it RESOLVED, That the 1989 Department of Public Works Budget be revised to include the request of one (1) Parking Regulation Enforcement Officer and one (1) small vehicle to accomodate the needs of a Parking Enforcement Program by the Department of Public Works. Discussion followed on the floor in regard to the possible need for two (2) positions. The Mayor suggested that the Board may wish to see how the program works with one before adding another person. A vote on the resolution resulted as follows: Carried Unanimously -20 - Daytime Alternate Parking Program Resolution By Commissioner Daley: Seconded by Commissioner Cannon The Planning Department and the Planning and Development Committee of Common Council has recommended that a Daytime Alternate Side Parking Program be established. WHEREAS, the Board of Public Works feels that the normal operations of the Department of Public Works would be very adversely affected by such a program and WHEREAS, the program as set forth completely ignores the problem of commuter parking and WHEREAS other factors such as safety and costs have not been evaluated. Now therefore be it -RESOLVED;.That the. Board of -Public Works lodges -its objections to this program, and be it further RESOLVED, That the Board of Public Works recommends to ! Common Council that this program not be adopted. Substitute Resolution The Planning Department and the Planning and Development Committee of Common Council has recommended that a Daytime Alternate Side Parking Program be established. By Commissioner Daley: Seconded by Commissioner Stone WHEREAS the Board of Public Works feels that the normal and customary operations of the Department of Public Works ! would be very adversely affected by such a program and WHEREAS the program would adversely affect commuter parking, particularly near the downtown business district, and WHEREAS the Board of Public Works feels that a more complete parking and traffic program is the answer. Now, therefore be it RESOLVED, That the Board of Public Works encourages the Common Council to continue to look at alternatives to the existing regulations, and be it further RESOLVED, That the BPW feels that the proposed change is not a step forward and should not be adopted. A vote on the substitute resolution resulted as follows: Ayes - (5) Gerkin, Stone, Daley, Sprague, Reeves Nays - (1) Cannon Carried MINUTES: Approval of Minutes of July 13, 19.88 Board of Public Works Meeting Commissioner Cannon requested that on Page 4 under Substitute Resolution - Daytime Alternate Parking Program - the vote on resolution resulted as follows should read: Ayes - (5) including Mayor Nays (2) z\ \"V Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Minutes of July 13, 1988 meeting be approved as corrected. Carried Unanimously -21 Dryden Road Traffic Signal Common Council put monies for anew traffic signal controller •The at the intersection of Dryden Road and Campus Road into restricted v4'contigency in the 1988 budget. 9t\ • Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That the Common Council be requested to release. $5,000 from restricted contingency for the purchase of a traffic control assembly #179-30 and the purchase and installation by the Department of Public Works at this location. Discussion followed on the floor. Mayor Gutenberger asked the Board if the traffic light request 'from the Belle Sherman School was discussed along with the discussion for this traffic signal. Supt. of Public Works Dougherty stated that the money the City requested to be appropriated was for the upgrading of the signal control at the Dryden Road intersection. Commissioner Reeves stated that the Belle Sherman intersection was discussed at the April 6, 1988 meeting of the Committee of the Whole and there was no mention of a traffic signal. Their request was for cross walks and speed limits of 15 miles per hour. Mayor Gutenberger reported that there was no mention of a traffic light because the group was under the impression that it was already approved and would be done. A vote on the resolution resulted as follows: Carried Unanimously L-•yden Road Asst. Supt. Fabbroni reported that the DPW is now working on curbing on Dryden Road in preparation for paving next year. Traffic Light on Dryden Road/Campus Road Intersection Council Liaison Nichols reported that in regard to the traffic light on Dryden Road/Campus Road intersection that $5,000 needs to be released from the reserve for installation costs. There is some question as to whether this project is contingent on some type of traffic light or flashing traffic signal being installed at Belle Sherman School. More information \D\6 . is needed. Discussion followed in regard to the estimated costs for `installing flashing warning lights at the Belle Sherman intersection. Supt. of Public Works Dougherty stated that his department is in the process of getting an estimate. -22 - All -Way Stop. Signs at Corner oftNorthWAurora andsKingfStreets Al•erperson Ho furan reporte to of installing all -way stoptlfor safety reasonsgns at the ctiHe believes on of North Aurora and King Streesame that the children atCreek in otherSchool elementaryhschools protection that the children have. He stated that safety rafdiceighborhood quality should take preceden \~ Cameron - 520 Sheffield Road reported tothe hool asWwell \n\ Judy Cam guard at Fall Creek Sc that s e is a crossing as a parent and is in favor of a 4 -way stop reasons. corner of North Aurora and King Streets for safety stated that she has been a crossing guard at the Fall Creek School for four (4) years and the traffic has increased. There are times when it is danger us forwn even taestraffic always guard as traffic does not zone. PARKING AND TRAFFIC ITEMS: Stop Signs at Fall Creek School The Common Council members of the Fall Creek area have forwarded, with their backing, a request for the installation of a four-way stop at the intersection of North Aurora and King Streets. • Reslolution DQ By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request for the four-way stop sign c� at King and Aurora Streets be approved, and be it further RESOLVED, That the Traffic Engineer be directed to order the installation, and be it further RESOLVED, That the Traffic Engineer be directed to request the appropriate changes be made in the traffic ordinances. Discussion followed in regard to the need for a traffic study of the area. Commissioner Reeves stated that she has consulted with Traffic Engineer Gombash and his recommendation was to have school crossing signs at all four corners at King and North Aurora Streets. ladling Motion By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the Resolution - Stop Signs at Fall Creek School, be tabled. A vote on the resolution resulted as follows: Ayes - (3) Stone, Gerkin, Reeves Nays - (3) Cannon, Daley, Mayor Gutenberger Motion Fails A vote on the Main Motion resulted as follows: Ayes - (3) Daley, Cannon, Mayor Gutenberger Nays - (3)` Gerkin, Reeves, Stone Motion Fails PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: All -Way Stop Signs at Corner of N. Aurora and King Streets Alderperson Hoffman reported to the Board of Public Works that he has received a copy of the traffic report from Traffic Engineer Gombas for the North Aurora and King Street area that was requested in regard to the neighborhood request for an all -way stop at the corner of North Aurora and King Street. He stated that he hopes the Board of Public Works would make their decision based on the fact that we are talking about a school area and have established a precedent of protecting other schools with either stop signals or 4 -way stop signs. Although the limited traffic study shows the \\\ traffic is not as great as New York State standards suggest we are talking about a school area. We have supplied this kind of protection for the other elementary schools and there is new development occuring on the Lake Street hill for about 350 students. He asked the Board to please consider installing the all -way stop signs at this corner. Four -Way Stop at Aurora and King Streets Resolution By Commissioner Daley: Seconded by Commissioner Gerkin WHEREAS a request was received from the Alderpersons of the Fifth Ward to install a four-way stop sign at the intersections of King and Aurora Streets, and WHEREAS a thorough traffic and pedestrian study was done by the Traffic Engineer and reviewed by the Board of Public Works and WHEREAS the results of this study indicate no apparent or necessary need for the installation of a four-way stop sign at this intersection, now therefore be.it RESOLVED, That the request for a four-way stop sign at the intersection of King and Aurora streets be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (3) - Gerkin, Stone, Reeves Nays (4) - Daley, Cannon, Sprague, Mayor Gutenberger Motion Fails ) >MI0 \\V -22A - Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS a request was received from the Alderpersons of the Fifth Ward to install a four-way stop sign at the intersections of King and Aurora Streets, and WHEREAS a thorough traffic and pedestrian study was done by the Traffic Engineer and reviewed by the Board of Public Works, now therefore be it RESOLVED, That the request for a four-way stop sign at the intersection of King and Aurora Streets be granted and that the Department of Public Works be instructed to proceed. Discussion followed on the floor. Asst. Supt. Fabbroni stated for the record that more and 'more the uniform Manual of Traffic Control Devices is used for determining liability in terms of installing traffic installations and using data as guidelines for putting up street signs, etc. It should be clear from Traffic Engineer Gombas's recommendation that this does not meet the criteria in the document. Commissioner Reeves also stated she does not believe that 4 -way stop signs are warranted in that area as they will tie up traffic twenty-four hours a day when all that is needed is control of traffic during the school hours. A vote on the resolution resulted as follows: Ayes (4) - Sprague, Cannon, Daley, Mayor Gutenberger Nays (3) - Gerkin, Stone, Reeves Carried Valentine Place Signage Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS a request was received by residents of Valentine Place for the placement of appropriate signs indicating children in the area, and WHEREAS, the installation of these signs would benefit the Valentine Place neighborhood, now therefore be it RESOLVED, That the staff be directed to install two (2) signs indicating children in the area on Valentine Place. Carried Unanimously -24 - PARKING AND TRAFFIC ITEMS Handicapped Parking Space Requests have been received to establish a handicapped parking space in the vicinity of Albany and State Streets. Resolution By Commissioner Daley: Seconded by CommisFsioner Cannon RESOLVED, That the existing handicapped parking space on the south side of the Central Fire Station Parking Lot be relocated to the north side of the lot near State Street. Discussion followed on the floor. Commissioner Reeves reported that the N.Y.S. Construction (�g Code refers to the American National Standard Specifications 1 1 '�I for making buildings and facilities handicapped accessible and usable by handicapped people. Their recommendation is that parking spaces designated for physically handicapped persons and accessible passinger loading zones that serve a particular building shall be located on the shortest possible circulation route to an accessible entrance to the building. Commissioner Reeves stated that this also applies to polling places. The parking space in question has to stay where it is. Commissioner Daley withdrew the resolution as it is still in committee. Further discussion followed in regard to other requests for handicapped parking spaces in this area. PARKING AND TRAFFIC ITEMS: Handicapped Parking at the West State Street Lot P A request was received and an investigation made for an additional ,handicapped parking space at the SState Street \..\ side of the West State Street parking to Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, a portion of the West State Street parking lot will be closed during renovations to the Fire Department building an d WHEREAS, the area to be closed included the best location for a handicapped parking space, now therefore be it RESOLVED, That the Superintendent be directed to establish a handicapped parking space along the northernly edge of the West State Street parking lot after the repair work is finished to the Fire Department building. Carried Unanimously Parking Permits - Dryden Rd. Parking Garage; 1 Parking Meter Fines -Resolution to raise fine voted down; 2 Alternate Side Parking -Hudson St.; South Hill -area; discussions; 3 • Signaje Study; Stop sign requests; Southside area; Lioness Club; 4 Seneca & Green St. garage - City Engr. reports 5 Parking garages occupancy study 6 Traffic Signal Light - Corner of Farm & Tioga Sts. 7 Parking spaces near Court House 8 Traffic Conditions: Clinton and Corn Streets 9 Traffic Conditions: Belle Sherman School Area 10 Request from Iszard's-Green St. Parking Garage 11 Seneca *.(loading zone space changed to regular meter space) 12 Request for parking change (400 N. Aurora St.) denied 13 Downtown Parking - Business District 14 Turner and Hillview Place Traffic Problems 15 100 West Buffalo St.- 10 min. prkg zone to NO PARKING ZONE 16 Request for speed bumps on East Spencer Street 17 • Collegetown Parking Information and Directional Signs 18 Parking Tickets issued by non -uniformed personnel 199 Daytime Alternate Side Parking Proposal 20 Dryden Road Traffic Problems 21 Four-way Stop Sign Request at King & Aurora Sts. (Fall Creek School) 22 Valentine' Place Signage 23 Handicapped Parking Space in Central Fire Station Lot 24 • • • • -1- NEW BUSINESS: 'Certificate of Excellence Commissioner Reeves requested that the BPW recognize the Ithaca Transit for their achievements and their safety record for 1987. Mayor Gutenberger and the Board of Public Works extends congratulations to the Ithaca Transit for their Certificate of Excellence Award for 1987. Transit System Map Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS the Ithaca Transit System Map has received National recognition for its design; now therefore be it RESOLVED, That the Board of Public Works join in congratulating Bernard Carpenter and the Ithaca Transit System. Carried Unanimously REPORT OF SUPERINTENDENT: Ithaca Transit Route Maps Award Superintendent Dougherty reported that Ithaca Transit System has received "Honorable Mention" for route maps in the Bus Ride Magazine in the competition for bus route schedules as one of the Graphics Competition Winners. There were four awards Nation wide. \\\-6A‘c( 2 Fare Increases Bernard Carpenter, Manager of the Ithaca Transit System, has furnished data indicating the necessity of increasing fares for the Ithaca Transit System. Resolution By Commissioner Daley: Seconded by Commissioner Stone WHEREAS the fares of the Ithaca Transit System are among the lowest in New York State and WHEREAS the percentage of the costs of operating the Transit System for farebox revenues has been steadily decreasing; now therefore be it RESOLVED, That effective Monday, August 15, 1988, the fare structure for the Ithaca Transit 5/$2y00emStudentshereby 8/$2t001anded as follows: Cash 50(t, Tokens Senior Citizens Tickets 8/$2.00. Carried Unanimously • • -3- Transit Systems Long -Range Plan Mayor Gutenberger reported that the (5) five person committee, appointed to develop a long-range plan for funding for transit �� systems outside of the New York City Area (Upstate Unspecifieds) p� will have completed their plan soon. The report must be completed and acted on by January 1, 1989. COMMUNICATIONS FROM MAYOR: Upstate Unspecifieds Committee Mayor Gutenberger reported on the transit meetings for Upstate Unspecifieds Committee that has been meeting in Albany for funding for upstate bus systems. The meeting of August 25,1988 has been cancelled and will be rescheduled. The Committee is working on a 5 -year plan and is progressing quickly. The final plan should be complete by January 1, 1989. • I.1 • -4- Ithaca Transit Route Change Resolution By Commissioner Cannon: Seconded by Commissioner Stone Ithaca Transit has requested a change in Route #5. WHEREAS, the portion of Route #5 from Mitchell. Street to East Hill Plaza via State Street, Cornell Street and Ellis Hollow Road has never produced the expected ridership, and WHEREAS, Indications are that a need exists to connect the Collegetown area to the East Hill Plaza, now therefore be it RESOLVED, That effective September 12, 1988, the above described unproductive portion of Route #5 be dropped and be it further RESOLVED, That Route #5 proceed on College Avenue, Dryden Road, Maple .Avenue and Judd Falls Road to East Hill Plaza. COMMUNICATIONS FROM THE MAYOR: Ithaca Transit Route #5 Mayor Gutenberger reported that he has received correspondence „Ave in regard to the re-routing of Ithaca Transit route #5 in the `,o�` East Hill area. Bernard Carpenter will be sending him updated information on public usage of both the old and the new route. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Ithaca Transit Route #5 Alderperson Booth from the Third Ward addressed the Board of late Public Works and reported that he is receiving calls and 10% correspondence on two issues; 1) The Smoking Ordinance, for which he is willing to take responsibility and, 2) Ithaca Transit Route #5. He stated that he feels Route #5 should be returned to its original route from a practical point of view as it serves a number of people who need this service. The new route is now routed through an area of collegetown that is served by a number of other buses. Carried_Unanimously Alderperson Booth urged the Board of Public Works to put back Ithaca Transit Route #5 as it was, and to advertise in whatever way is appropriate and to encourage ridership. He stated that if this was not possible to consider putting back the jog in the route from the five corners, down Cornell and Mitchell Streets and to the P $ C. Alderperson Booth answered questions from the BPW in regard to how the routes are subsidized. Alderperson Johnson from the Third Ward addressed the Board of Public Works in regard to the Ithaca Transit Route #5. He reported that he has received over thirty (30) phone calls and seven (7) letters from the residents in the east hill area in regard to the lack of bus transportation in their area. He stated that collegetown is ,already served by at least three (3) other buses. Many residents reported to him that they chose to purchase their homes in this area because public transportation was available. Many parents with children attending Belle Sherman School from the downtown area also used the bus to attend school functions and conferences. He is concerned that there was not discussion with neighborhood residents in the area before this route was discontinued and urged the BPW to reinstate this route and re-examine it later. He stated that he hopes that the city will look at the city wide system and see how we can insure this very important part of our city will be served by public transportation. Superintendent Dougherty reported to the BPW that it was a staff decisionto change Ithaca Transit route #5. He feels that we should go back to the original route within a reasonable time and that a method of evaluating the residential sections of all routes needs to be developed. Discussion followed on the floor. Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the issue of reinstating Ithaca Transit Route #5 in the East Hill area be referred to the Committee of the Whole with the "Power to Act". Carried Unanimously PARKING AND TRAFFIC ITEMS: Ithaca Transit Bus Route #5 Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS the rerouting of Ithaca Transit Bus Route #5 has caused much distress and inconvenience to people living on Cornell, Mitchell and State Streets and WHEREAS these people would like to see the original busroute reinstated and WHEREAS this route was initially changed by the recommendation of the Transit Supervisor because of low ridership statistics, and WHEREAS the Board of Public Works would like to study and 45 discuss this route further with the input of the Transit '1 Supervisor, and WHEREAS the Board of Public Works would like to find a solution to this dilemma as soon as possible, now therefore be it RESOLVED, That this discussion be referred to the Committee of the Whole with "Power to Act". Discussion followed on the floor. -4a- CommissionerStone requested that the record show that the reason for the delay on this request is that the Transit Supervisor has been on vacation. Mayor Gutenberger stated that proceduraly, issues referred to the Committee of the Whole that have a split vote of 3-3 1�� should be returned to the full Board of Public Works so that he may have an opportunity to vote on the issue. �lI A vote on theresolution resulted as follows: Carried Unanimously Ithaca Transit Route #5 Commissioner Daley reported that tthe BCa dCommittee ofofithe Whole ,. rks will meet immediately following Meeting to discuss Ithaca Transit Route #5. Ithaca Transit Bus Route #5 Resolution By Commissioner Cannon: Seconded by Commissioner Stone WHEREAS,effectiv.e September 12, 1988, Ithaca Transit Route #5 was re-routed through Collegetown to East Hill Plaza via Dryden Road and Maple Avenue, and 1111 WHEREAS the Transit System Manager suggested that Route #5 be changed to proceed through Collegetown, east on Dryden Road to Cornell Street, south on Cornell Street to Mitchell Street, and east on Mitchell Street to the East Hill Plaza, and WHEREAS the Board of Public Works finds this suggested routing change to be acceptable, and WHEREAS the Board of Public Works met on November 30, 1988 as a Committee of the Whole with "Power to Act" and discussed this issue, now therefore be it RESOLVED, That this Board of Public Works, meeting as a Committee of the Whole with "Power to Act", reaffirms the action on the above described change on Route #5, to be effective December 12, 1988, as submitted by the Transit System Manager. Carried Unanimously Safety & Miscellaneous Awards Fare Increases Long-range Funding Committee Transit Bus - Route #5 - Route Change -1 - Common Council referred the recommendations from SPAG1`�'1,�� to the Planning and Development Committee. ``''`` Alderperson Nichols reported that in January Common Council considered the recommendations of SPAG, part of which includes setting up of a Parks Commission and the provision for appropriate staff for the operation of the Parks Commission. The creation of a Director of Parks -position was alsodiscussed and was referred to several committees, one of which was Human Services and the other the Budget and Administration Committee. Discussion followed on the floor regarding these resolutions and how discussion would proceed on them. Superintendent Dougherty suggested that the BPW consider having the staff make recommendations for beginning discussion on the creation of a Parks Commission. Further discussion followed on the floor regarding the need for such a commission. Mayor Gutenberger pointed out that the community has indicated the desire to have a Stewart ParkCommission or a Parks Commission. He also suggested that we get staff recommendation to start with, and that the Board and Common Council work \M together. a,) j�� Commissioner Reeves stated that she would like to know what the other committees are discussing, and have a list of what the proponents feel is necessary. Also, what would constitute a Parks Commission, and what purpose they would serve. Ithaca Youth Bureau Board of Advisors - Resolution Mayor Gutenberger reported that the following resolution was sent to Common Council from the Ithaca Youth Bureau Advisory Board: " BE.IT RESOLVED, that the Youth Bureau Advisory Board would like to be included from the inception in the discussion on the feasibility of creating a new position 0 of Director of Parks and Recreation, as stated in the Common Council resolution." 1\? -1 This resolution was passed by unanimous vote of the Ithaca Youth Bureau Advisory Board at its regular monthly meeting on January 11, 1988 Citizens to Save Stewart Park Commissioner Daley reported that he had met with Doria Higgins and was asked to convey to the Board of Public Works that the Citizens to Save Stewart Park are pleased with the effect of increased enforcement of park rules and it is 100% improved. Stewart: Park Trees Asst. Supt. Fabbroni stated that money will be needed for additional trees and shrubs at Stewart Park over and above funds already in reserve for the Park and Youth Bureau. -2 - Request to use Washington Park for Fund Raiser Resolution By Commissioner Stone: Seconded by Commissioner Reeves WHEREAS, David Graff has requested the use of Washington Park as the site for a fund raising event, and WHEREAS, the Board of Public Works has decided that such an event is in conformance with normal usage of this type of park, now, therefore; be it RESOLVED,That the request of David Graff be approved under the conditions spelled out in a memorandum dated January 4, 1988 from the Fire Department regarding barrel fires, and in a memorandum dated January 6, 1988 from the City Attorney re "Washington Park Fund Raiser", and be it further RESOLVED, That David Graff be required to provide insurance indemnifying the City in the amount of one million dollars (applied to property damage or bodily injury) and that a copy of the Certificate of Insurance be placed on file in the office of the City Clerk. Discussion followed on the floor in regard to the cost and the amount of insurance needed for this event. Commissioner Reeves reported that at the last Committee of the Whole Meeting on January 6, 1988 this matter was discussed and it was decided that the City's insurance carrier would be asked to advise the amount of liability coverage Mr. Graff's group should provide the. City during this event. Assistant Superintendent Fabbroni suggested that the resolution be passed and that Mr. Graff be contacted and let him investigate how much insurance coverage will cost his group. If he feels it is prohibitive he can come to the Committee Meeting next week to appeal. A vote on the resolution resulted as follows: 1113157 Carried Unanimously West Hill Day Care Center Request A letter was received from the West Hill Day Care Center requesting the use of Washington Park on May 14, with a rain date of May 21 to hold a fund raiser for day care activities. Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That this request be approved with the stiuplations that all Health Department and Fire Department regulations regarding the preparation and sale of food be adhered to and that the area be completely cleaned up, after the event, and be it further, RESOLVED, That the organization provide proof of liability insurance forthe event in the amount approved by the City Attorney. 7 /3 —`yir Carried Unanimously Request to Use Washington Park Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin The First Street Playhouse has requested permission to hold a performance of the Bread and Puppet Theater on September 7, 1988, from 7-8 p.m. WHEREAS, The First Street Playhouse has requested to sell ice cream at the performance to raise funds for their activities, now therefore be it $\'' • RESOLVED, That the request be granted on the conditions that evidence of insurance protecting the City be filed and that all permits including the parade permit and any necessary Health Department permits be secured. Carried Unanimously • • • -3- Slow-Ball Association Contract Superintendent of Public Works Dougherty reported that the Slow Ball Association does not have a contract with the City at this time. He has been unable to contact anyone in the Association at this time as they do not have an active Board of Directors. a�10 - 4- •Doria Higgins - "Citizens to Save Stewart Park" - addressed the Board and read the following: "On January 17, 1988 the Ithaca City Attorney wrote the State Attorney General's Office asking whether the city had authority to make Stewart Park land available to the Chamber of Commerce for a parking lot and an access road `4i� under terms of a one-year revocable license. As you may'.� know the city made this park land available to the C�_amA er because there is no other land currently available for their access road and parking needs. We would like to suggest that the Board of Public Works postpone review of any site plans for this proposal (the. necessary next step in the process) until after the City has received a reply from the Attorney General's Office. We think such a prudent delay would be in the best interests of the City and of the Chamber. The decision for the City Attorney to write a letter to the Attorney General was made because Citizens to Save Stewart Park had brought to the attention of Mayor Gutenberger and Common Council a number of court decisions which raised serious questions as to whether the city does have the authority to license park land to a private organization for non -park purposes under circumstances which seem to involve a longer period than the one-year term of the revocable license. It is difficult to believe the Chamber of Commerce would buy the the Bowman lot, remove the buildings presently on it and then construct a new building (currently estimated to cost over a half million dollars) when that building can only be made workable for them and their parking needs under a license that will be revoked in one year. We think that the Chamber of Commerce, good business men and women that they all are, assume that they have a long term lease. We think this matter should be clarifiedlegally before the Chamber is encouraged to spend more money on this project. We think it is the greater part of wisdom for BPW to await word from the Attorney General's Office before proceeding further on this matter. One word of clarification about the City Attorney's mention in his letter of "obtaining a special act of the State Legislature." He is referring to the act of "alienating" park lands, that is to say, discontinuing their use as park lands, which requires a special act of the State Legislature. In general such an act is easily passed because the State Legislature assumes the municipality is acting in the best interests of the community, but it is by no means a rubber stamp process. Any protest from citizens of the community would most definitely be listened to and taken into account." ;I iag Ms. Higgins further stated that from the town side this is becoming a very complicated legal situation in that the town passed a re -zoning ordinance on February 9, 1988 and that will become law as soon as the town attorney signs it and files it in Albany, but that ordinance is conditional on the city granting the license. It reads at one point if the city does not grant a license or if the city should grant a license and then revoke it then we will not issue a building permit but there is no contingency in this ordinance for what would happen if the city should grant a license and the town should grant.a building permit and the Chamber should build their half -million dollar building and then the City would revoke their license. It seems to her that that is not fair to the Chamber; the town is almost promising them to considerthings that are impossibilities at this point. In other words at the point that the Chamber has invested their money and has a structure, if the city did revoke the license they would be left out in the cold. It is a situation that has many legal ramifications, its very complicated and she would like to suggest that the city proceed very judiciously on this and not act impetuously as the town is doing. Mayor Gutenberger stated for the record, that the Chamber of Commerce, as all entities who enter into a license agreement with the City ,of Ithaca, are well aware of the risk they are taking. -5 - Request for Event at Cass Park Skating Rink The Finger Lakes Association for Motorcycle Education has requested the use of the Cass Park skating rink to hold a fund raising flea market. Resolution `� 1 By Commissioner Cannon: Seconded by Commissioner. Gerkin RESOLVED, That the request from F.L.A.M.E. be approved with the stipulation that the floor of the skating rink be protected at all times and with the details of the permit to be worked out between John Doyle and the Superintendent. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Designation of Running Path City Planner Meigs addressed the Board of Public Works with a request from the "Sri Chinmoy Peace Mile" organization to designate a running path at Cass Park on a stretch of the path between Route 89 and the Flood Channel.. Planner Meigs gave background information on the concept of the "Peace Mile". Motion to Refer to the Committee of the Whole By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the request to establish a designated "Peace Mile" be referred to the Committee of the Whole with "Power to Act". Mayor Gutenberger stated that he has been following this request and has checked with other places in regard to this organization and the results have been favorable. He stated he strongly supports this request for a "Peace Mile". A vote on the resolution resulted as follows: Carried Unanimously CREEKS, BRIDGES, PARKS ITEMS: Sri Chinmoy Peace Mile A request was received at the Board of Public Works meeting of October 12, 1988 to establish a "Sri Chinmoy Peace Mile" in the vicinity of Cass Park. This request was referred to the Board as a Committee of the Whole with power to act. The Committee at its meeting of October 19, 1988, approved this rannpsf _ Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That the Board of Public Works approve the Committee action regarding this request. 10\41 Carried Unanimously CREEEKS, BRIDGES, PARKS ITEMS: Heartmates, Inc. Donation of "Fit -Trail" for Cass Park Resolution By Commissioner Stone: Seconded by Commissioner Cannon WHEREAS Heartmates, Inc. has graciously agreed to donate to the community a "Fit -Trail", and WHEREAS this "Fit -Trail" can be installed in the vicinity 1 of the pedestrian and bike trail leading to Cass Park, now therefore be it RESOLVED, That the offer of Heartmates, Inc. be accepted with thanks, and be it further RESOLVED, That the City of Ithaca agree to install and maintain the "Fit -Trail" for a period of at least one year from the time of installation. Carried Unanimously 6 CREEKS, BRIDGES, PARKS ITEMS Parks F Porestty, Advisory Board Resolution By Commissioner Stone: Seconded by Commissioner Gerkin WHEREAS, a proposal for the establishment of a Parks & Forestry Advisory Board was submitted to the Board by staff on February 10, 1988, and WHEREAS, the Board members have had the opportunity to discuss and consider in depth the proposal presented, and WHEREAS, the Board feels that the proposed Advisory Board would well serve the needs of the staff, the Board of Public Works and the community at large; now, therefore, be it RESOLVED, That the Board of Public Works accepts the proposal as presented, and be it further RESOLVED, That the proposal be designated the official concept of the Board in regard to this matter, and be it further RESOLVED, That the Board very strongly requests that the Common Council implement the proposal as submitted as soon as possible. Carried Unanimously -7 - BUILDINGS AND PROPERTIES ITEMS Cascadilla Boat Club Resolution By Commissioner Cannon: Seconded by Commissioner Daley WHEREAS, the Cascadilla Boat Club has requested renewal of their license to use various lands and facilities in Stewart Park, and WHEREAS, necessary Environmental Reviews have been completed, therefore, be it RESOLVED, That the licenses (2) of the Cascadilla boat Club to use certain land and portions of their Cascadilla Boat House be renewed and be it further, RESOLVED, That their request for additional dock space on Fall Creek be approved and new licenses drawn up for that use. /3 - Fi( Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: American Cancer Society Golf Passes Motion to Refer to Committee of the Whole e jr Resolution \\r By Commissioner Stone: Seconded by Commissioner Dal y • RESOLVED, That the request of the American Cancer Society be referred back to the Committee of the Whole. Carried Unanimously American Cancer Society Golf Pass The American Cancer Society as requested the City to consider participating in the Society's Golf Pass program. Resolution By Commissioner Stone: Seconded by Commissioner Cannon WHEREAS the request of the American CancerSocietywould be a service to the area and WHEREAS the publicity and public relations value rtthathantthe City would receive would be tamelto or involved at the Newman Golf reahe normal costs of the playing Course, now therefore be it RESOLVED, That the request of the Society be approved and be it further RESOLVED, That the Superintendent of PublicoWorks rkstbendirected to advise the forethean Cancer golf Pass. any requirements Carried Unanimously -8 - Executive Session Mayor Gutenberger requested the Board move into an Executive Session to discuss possible legal action. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works move into Executive Session to discuss possible legal action. Carried Unanimously The Board adjourned into Executive Session at 4:05 P.M. and reconvened in Regular Session at 4:10 P.M. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That staff be directed to notify any and all affected parties on Bureau of Outdoor Recreation Land that their leases are going to be cancelled immediately and to take appropriate steps to remove themselves as soon as possible. j3_ ws Carried Unanimously • 9 Southwest Park It has been brought to the attention of the Board that occasionally private unauthorized dumping of materials occurs at Southwest Park. Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin RESOLVED, That the Staff be directed to remove such unauthorized materials and dispose of them at the County landfill, and be it further RESOLVED, That the security of the site be improved to better control such unauthorized use. Carried Unanimously •I • -9- Proposed Recreation Trai George Frantz, Assistant Town of Ithaca Planner addressed the Board in regard to a proposed Recreation Trail Grant Application. He reported that the Town of Ithaca is applying for funding from the State through the Environmental Quality Bond Act for a Recreation Trail in the Buttermilk Falls and South Hill area and described in detail where the trail would be. The proposed cost of the trail is $116,000 total and $58,000 would be funded through the State grant. He stated that the Town of Ithaca would like to split the cost with the City of Ithaca 50/50 for the portion of the trail that falls within the City of Ithaca. Asst. Planner Frantz reported that the Town of Ithaca is asking for the City's support of the application and that the. deadline of application is May 30, 1988. Motion to Refer to the Committee of the Whole 1 Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request from the Town of Ithaca in regard to the proposed Recreation Trail be referred to the Committee of the Whole for review .at their next meeting on May 18, 1988. Carried Unanimously • • -10- BUILDINGS AND PROPERTIES ITEMS Request for Amplified Sound in Stewart Park The organization, "More than The News" has requested permission to use amplified sound for their picnic on May 1 at the main. pavilion_ in_ Stewart Park. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the request be approved with the stipulation that the participants keep in mind the use of the Park by other people and that if complaints are received concerning the volume of the amplified sound, permission will be withdrawn. Carried Unanimously PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Ithaca Rotary Club Request Jack Burns - representing the Ithaca Rotary Club and the Cornell Summer Session, addressed the Board with a request for amplified sound for a Jazz Festival at Stewart Park on July 31, 1988 from Noon until 5:00 P.M. Mayor Gutenberger responded that the Ithaca Rotary Club has also applied for a noise permit for this event. Request from Ithaca Rotary Club for Amplified Sound at Stewart Park Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That the Board of Public Works approve the request from the Ithaca Rotary Club for amplified sound at Stewart Park for the Jazz Festival on July 31, 1988 from Noon until 5:00 P.M. Carried Unanimously Request for Stewart Park Pavilion Mayor Gutenberger reported that he has received a letter from Herb Brewer, member of St. Paul's United Methodist Church, requesting the use of the Stewart Park Pavilion for early Sunday morning church services. They have been using the pavilion for the past several years. Motion to Refer to Committee of the Whole Resolution By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the request from St. Paul's United Methodist Church to use the Stewart Park Pavilion for early Sunday morning church services be referred to the Committee of the Whole for review and discussion at the next meeting on June 15, 1988. Carried Unanimously y Rotary Club Festivities Supt. DoughertY reported that the Rotary Club of Ithaca have made arrangements to hold a Beef and Chicken Barbecue at Stewart Park on July 31, 1988 and to have a jazz session. He stated that all of the proceeds from this event goes to help sponsor a non-profit international program "Polio Plus". Because it is a non-profit program and it is not mandatory to pay admission, permission has been grantedto have donation barrels at this event. • CREEKS, BRIDGES, PARKS ITEMS: Democratic Party Request A request was received from the Democratic Party to at their Stewart Park picnic on Saturday, September By Comm. Stone: Seconded by Comm. Daley RESOLVED, That the request be approved with the understanding that if the amplified sound becomes objectionable to other Park users, they will be asked to turn it off. amplify sound 10, 1988. Carried Unanimously Immaculate Conception Church A request was received from the Immaculate Conception Church to amplify sound at their Stewart Park picnic on Sunday, September 18, 1988. Resolution By Comm. Stone: Seconded by Comm. Sprague RESOLVED, That the request be approved, with the understanding that if the amplified sound becomes objectionable to other Park users, they will be asked to turn it off. Carried Unanimously ok's 4 • -11 - Stewart Park Commissioner Reeves reported that the issue of alcoholic beverages in Stewart Park will be addressed at the next Committee of the'Whole meeting on. June 15, 1988 and stated that it is within the power of the BPW to change any ruling at the park. She asked Asst. City Attorney Sanders for direction on how to proceed and if a public hearing is necessary. Asst. City Attorney Sanders will look into the procedure and notify the Committee of the Whole. • -12 - ;CREEKS, BRIDGES, PARKS ITEMS: ;Request for Pavilion Reservation at Stewart Park 41,'St. Pauls United Methodist Church has requested permission to reserve the pavilion at Stewart Park on Sunday mornings from July 3, to August 28, 1988. 'Resolution By Commissioner Stone: Seconded by Commissioner Gerkin RESOLVED, That the request from St. Pauls Church be denied as this type of reservation is against our rules for pavilion use, and be it further RESOLVED, That the Church be granted permission as in previous years to hold their services in the area between the pavilion and the lake with the stipulation that in the event of inclement weather the pavilion may be used only if not reserved by other groups. Carried Unanimously tot,. 0/8 • -13 - Volleyball Court Doug Dylla stated that given the number of recreational facilities that we have in the City, such as tennis and softball courts, he would like to see a volleyball court also. • • -14 - Pet Problems in City Parks Numerous complaints have been received regarding animal droppings in the City parks and on the street right-of-ways. Resolution - By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the Board of Public Works recommends that the Charter and .Ordinance Committee of Common Council be requested to investigate the matter and to consider a proper ordinance requiring clean-up after pets on public property. Carried Unanimously • • -15- McDaniels Park Asst. Supt. Fabbroni reported that a memorial boulder will be placed in the park as soon as the parties involved make a decision as to where it is to be placed. 10\K • • • -16- Stewart Park Asst. Supt. Fabbroni stated that there is additional work to be done, especially at the west end of the Park. He will try to get proposals to the Board sometime in the next two weeks. Mayor Gutenberger suggested that the Commission get together and discuss what projects should get priority. -17 - Dewitt Park Resolution By Commissioner Stone: Seconded by Commissioner Reeves WHEREAS, it has been the intent of the City over the years to establish Dewitt Park as a quiet, passive area near the center of town, and WHEREAS, the use of Dewitt Park as , a' a.ctive .s.po•rts area is not in keeping with the established goals for the Park, now therefore be it RESOLVED, That the use of skateboards in Dewitt Park be banned. Discussion followed on the floor in regard to the need for a place to skateboard. Mayor Gutenberger reported he has received many complaints from persons objecting to skateboarding on the monuments and in the Dewitt Park. He stated that he feels that Dewitt Park is an inappropriate place for skateboarding. Tabling Motion By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Dewitt Park Resolution be tabled for a two (2) week period to give the Board time to look for and consider alternative sites. �\\ A vote on the resolution resulted as follows: Ayes (4) - Mayor Gutenberger Reeves Sprague Stone Nays (2) - Cannon Daley Carried CREEKS, BRIDGES, PARKS ITEMS Skateboarding in Dewitt Park At the September 28, 1988 meeting, the Board tabled a resolution banning skateboarding in Dewitt Park. Motion to Lift from Table By Commissioner Stone: Seconded by,Commissioner Gerkin RESOLVED, That the resolution to ban the use of skateboards in Dewitt Park be lifted from the table. Discussion followed on the floor. Alderperson Nichols asked the Board of Public Works not to lift this motion from the table. He stated that there are a number of people, including the Youth Bureau Board working on this issue. Discussion followed on the floor. Commissioner Cannon reported on his meeting with the Youth Bureau Board. A vote on the resolution to lift from the table resulted as follows: Ayes - (3) Gerkin, Stone, Reeves Nays - (2) Cannon, Daley Carried Further discussion followed on the floor. Amending Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works feels that the matter of providing an appropriate place for skateboarding should be investigated vigorously. Discussion followed on the floor. A vote on the resolution as amended resulted as follows: Carried Unanimously ,013(\''/ • SPAG (Stewart Park Advisory Group) - Recommendations referred to P&D Committee; 1 Creation of Director of Parks; - Washington Park -Request David Graff to use site for fund raising; 2 Stewart Park bathrooms -request for funding (See Finance-pg.3) Slow -ball Association Contract - No contract (Park use) 3 Stewart Park - Issue -City leasing park land to Chamber of Commerce 4 Cass Park - Request from F.L.A.M.E. to use skating rink to hold fund raising event 5 7 Newman Golf Course - Request for Working Supervisor (see Finance, pg. $) Proposal to establish Parks & Forestry Advisory Board 6 Washington Park -Request from West Hill Day Care Center to use site for fund raising on May 14. 2 Stewart Park -Use by Cascadilla Boat Club 7 Bureau of Outdoor Recreation Land (Cancelation of .Leases) •8 Proposed Recreation Trail Grant Application (South Hill & Buttermilk Falls) 9 Request for amplified sound in Stewart Park 10 Stewart Park Alcoholic Beverage Control 11 Request to use pavilion 12 Request for Volleyball Court - 13 City Barks Animals Problems 14 McDaniels Park 15 Stewart Park Improvements 16 Skateboarding in Dewitt Park 17 Motor Grader - Bid Award Bids were received on February 4, 1988 for one Motor Grader as shown on the bid sheet attached to the Agenda. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED,, That the bid from Charles J. Blackwell, Inc. be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing one Motor Grader as specified be awarded to Tracey Road Equipment, Inc. for their net low base bid of $81,757 and the optional rear wing blade at $6,827 for a total cost of $88,584. Carried Unanimously Contract for Motor Grader - Bid Award Supt. Dougherty reported that there is additional wording on the resolution for the Motor Grader - Bid Award, which he stated to be added. a�l°`g • Award of Bids - Pickup Trucks Bids were received on February 23, 1988 for supplying Pickup Trucks. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the contracts for supplying Pickup Trucks be awarded as follows; all awards are for the net low bids. Item 1) Groton Ford Item 2) Groton Ford Item 3) Maguire Ford Item 4) Maguire Ford Item 5) Bill Zikakis Chevrolet - $11,579.00 - $13,364.00 - $13,322.00 - $10,033.00 - $14,866.00 In addition Groton Ford has agreed to supply 75 amp alternators as specified. Carried Unanimously • Bid on Dump Trucks Bids were received on March 3, 1988 for supplying dump trucks. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the contract for supplying dump trucks be awarded.as follows: - Item No. 1, 5 yard dump truck to Spencer Ford of Spencer, N.Y. for their low net bid of $30,632.40. - Item No. 2, 21 yard dump truck to Spencer Ford of Spencer, N.Y. for their low net bid of $21,137.50. 3 `1 - Carried Unanimously • Award of Bids - Annual Chemical Requirements Bids were received on February 18, 1988 for supplying annual Chemical Requirements. Resolution By Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the contract for supplying annual Chemicals be awarded as follows - all low bid: Item 1) Primary Coagulant - American Cyanamid Item 2) Filter Aid - O'Brien Industries Item 3) Liquid Caustic Soda - Monarch Chemicals Item 4) Coagulant Aid - Citi -Chem, Inc. Item 5) Potassium Permanganate - American Int'l. Chemical Item 6) Liquid Chlorine - Nyclor, Inc. Item 7) Pebble Lime - Center Lime $ Stone Item 8) Ferric Chloride - Monarch Chemicals Item 9) Ferrous Sulfate - Davis Water & Waste and Waste Stream Environmental (tied bids and a dual award) 3 -?-5 The award for Item 4 is contingent upon Citi -Chem providing the necessary Certificate of Approval by the NYS Dept. of Health. Carried Unanimously • -5 - Bid on Asbestos Abatement at Southside Center Bids were received on March 7, 1988 for Asbestos Abatement at the Southside Center. Resolution By Commissioner Cannon: Seconded by Commissioner Stone RESOLVED, That the contract for the Asbestos Abatement at Southside Center be awarded to Sunstream Construction & Energy Systems, Inc. for their low bid of $26,900. Carried Unanimously 50 • • -6- Award of Contract for Street Trees Bids were received on March 31 for furnishing trees to the City for Spring planting. Because so many trees were not in stock and there was only one bidder we negotiated a list. Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the contract for furnishing street trees be awarded to Schichtel's Nursery. Carried Unanimously 1, HIGHWAY ITEMS Awar -7- Contract for Granite Curbin. Bi.s were received on April 11, 1988 for furnishing and installing granite curbing for the Cliff Street project. Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That the contract for furnishing and installing. granite curbing be awarded to the Geneva Granite Company for their low bid. 4- 13- Carried Unanimously • -8 - Award of Contract for Pipe Bids were received on April 11, 1988 for furnishing pipe. Resolution By Commissioner Reeves: Seconded by Commissioner Daley RESOLVED, That the contract for furnishing pipe be awarded to Blair Supply Corp. for their low bid. Carried Unanimously Award of Contract for Ductile Iron Pipe Bids were received on November 17, 1988 for providing Ductile Iron Pipe to the City. Resolution By Commissioner Gerkin: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing Ductile Iron Pipe be awarded to Vellano Brothers, Inc. of Syracuse, New York, for their total low bid. Carried Unanimously -9 - Truck Utility Bodies Bids were received on April 21 for furnishing and installing Truck Utility Bodies. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the bid of Valley Truck and Equipment be rejected as their delivery time does not meet the specifications. Be it further RESOLVED, That the bid for furnishing and installing two truck utility bodies be awarded to F.P. Riester Truck Bodies as the low bidder meeting the specifications. Carried Unanimously Backhoe Bid Superintendent Dougherty gave background information on bids received for the purchase of a backhoe.. Bids were received on March 10, 1988 for the furnishing of one backhoe. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the bid of S.C. Hansen, Inc. be rejected as not meeting the specifications, be it further Iv RESOLVED, That the Bid of Five Star Equipment, Inc., as the low bidder meeting the intent of the specifications, be accepted for their bid price of $63,000, and be it ! further RESOLVED, That this award be made contingent upon approval of the City Attorney. Carried Unanimously Backhoe Bid Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That if the City Attorney fails to approve the award of the bid to Five Star Equipment, Inc., that all bids received on March 10, 1988 for the purchase of one backhoe be rejected and that staff be directed to rebid. Carried Unanimously 10 HIGHWAY ITEMS Sidewalk Construction Bids were received on May 4, 1988 for work under the City contract program. Resolution By Commissioner Sprague: Seconded by Commissioner Stone RESOLVED, That the contract for sidewalk construction be awarded to C and Z Masonry of Waverly, New York for their low bid of $14,320.00. Carried Unanimously • • 11 PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: • K & H Concrete Bid Kim Wetzel, Owner of Gaggle Co., Inc. and K H Concrete Co., Inc, Brooktondale, New York addressed the BPW in regard to the bid submitted by K H Concrete Co., Inc. to supply concrete to the.City of Ithaca this season. He gave background history of past contracts between his company and the city and of the trucks used emphasizing the fact that the specifications of the trucks for the contract award have been changed from previous years. Mr. Wetzel stated that K $ H Concrete Co., Inc. did bid the contract this year and supplied the necessary testing data required on the quality of the product and they were the low bidder. Mr. Wetzel asked the BPW to award the contract for concrete to K & H Co., Inc. as the low bidder ar rebid the contract and instruct the people who draw up the specifications to include the necessary specifications to let their trucks have a fair chance for award rather than have only one bidder meeting specifications. Transit Mix Concrete Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin • WHEREAS, bids were received on June 7, 1988 for furnishing transit mix concrete, now, therefore, be it RESOLVED, That the bid of K & H Concrete be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing transit mix concrete be awarded to Saunders Concrete Co., Inc. for their low bid. Discussion followed on the floor. Asst. Supt. Fabbroni explained to the Board that he received the bid from K F H Concrete at the end of May, 1988 and that he was favorably impressed by the test results on the concrete. However, when he consulted with the main highway foreman and the engineering office, he learned there had been problems in the past on occasion with the K H Concrete due to the process and the way_t3e concrete is batched in the trucks. When something goes wrong with the process it is more of a problem than rejecting a load of concrete. An in-house analysis of past deliveries showed special charges such as truck drivers time and the time of the truck as additional charges above the dollar amount per yard of concrete. Asst. Supt. Fabbroni explained that he did respond by letter and had chosen K & H for a back-up supplier for concrete. Questions followed on the floor in regard to the other bidders also not meeting the specifications. Motion to Refer to the Committee of the Whole Resolution By Commissioner Stone: Seconded by Commissioner Daley RESOLVED, That the transit mix concrete resolution be referred to the Committee of the Whole with the power to act. Commissioner Gerkin stated that he was concerned that Mr. Wetzel of K & H Concrete made a statement that the specifications were not being adhered to no matter who received the bid for concrete. Asst. Supt. Fabbroni reported that the bidding is competative as long as there are two (2) suppliers that can supply and meet the specifications. A vote on the resolution resulted as follows: �c \1 Carried Unanimously Mayor Gutenberger left the meeting at 5:00 P.M. Commissioner Reeves chaired the remainder of the meeting. HIGHWAY ITEMS Transit Mix Concrete Award Bids were received on June 7, 1988 for transit mix concrete. At .the Board of Public Works meeting of June 8, 1988, the question of the award of transit mix concrete was referred to the Committee of the Whole to take action. At the Committee of the Whole meeting of June 15, 1988, the Committee rejected the bid of K & H Concrete as not meeting the specifications and awarded it to Saunders Concrete Company,. Inc. as low bidder meeting specifications. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That this action of the Committee of the Whole of Board of Public Works, be reaffirmed and be it further RESOLVED, That staff be directed to experiment with the concrete system used by K & H Concrete whenever possible, and be it further RESOLVED, That the Board of Public Works members be alerted whenever K $ H Concrete has been awarded. Carried Unanimously 6/a • • -12- HIGHWAY ITEMS: Awarding Contract for Highway Items - Asphalt Concrete Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS Bids were received on June 7, 1988 for furnishing asphalt concrete, now, therefore, be it RESOLVED, That the contract for furnishing asphalt concrete be awarded to General Crushed Stone for their low bid. Carried Unanimously -13 - HIGHWAY ITEMS: Award of Contract for Articulating Loader Bids were received on June 9, 1988 for furnishing one (1) articulating loader. Resolution By Commissioner Sprague: Seconded by Commissioner Daley RESOLVED, That the bid of William Thom and Company, Inc. 3 be rejected as being non -conforming, and be it further \ _{ RESOLVED, That the contract for one (1) articulating loader \*\Vbe awarded to Thompson and Johnson Equipment Company, Inc. for their low net bid of $21,821. Carried Unanimously • -14- Award of Contract for Transit Buses Bids were received on June 29, 1988 for furnishing five (5) transit buses. The lone bidder was Bus Industries of America and they will have to prove to the New York State Department of Transportation that their bid is warranted by current market conditions. Resolution By Commissioner Daley: Seconded by Commissioner Reeves WHEREAS Bus Industries of America submitted a bid that meets specifications in the amount of $714,995 and WHEREAS the costs will be shared by a Federal Section 18 grant of $472,000; a New York State grant of $118,000 1 and a City share of $124,995, now therefore be it RESOLVED, That the contract for furnishing five (5) transit buses be awarded to Bus Industries of America for their only bid contingent upon acceptance of the bid by NYSDOT. Carried Unanimously • • -15- • WATER AND SEWER ITEMS: Award of Contract for Water Meters Bids were received on June 23-, 1988, for furnishing water meters. solution iy Commissioner Gerkin: Seconded by Commissioner Daley RESOLVED, That the bid of Kent Meters, Inc. be rejected as not meeting the specifications, and be it further RESOLVED, That the contract for furnishing water meters be awarded to Badger Meter, Inc. for their bid. Carried Unanimously 16 Resolution for Award of Contract for Side Arm Mower Bids were received on July 21, 1988 for a side arm mower. Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin RESOLVED, That the bid of Jennings Ford and S K & M Implement Corp. for their model McConnel PA -92 and Rousseau M42 -T be rejected as not meeting the specifications, and be it further \ RESOLVED, That the contract for one side arm mower be awarded<y to S K & M Implement Corp. for their model Rousseau M42 DSR bid of $9,397 as the low bid meeting the specifications. Supt. Dougherty explained the rejections and why the bids did not meet specifications. He also answered questions from the BPW in regard to the bids received. A vote on the resolution resulted as follows: • -17- Award of Contract for Ithaca Firestations Asbestos Abatement Resolution By Commissioner Stone: Seconded by Commissioner Gerkin Bids were received on August 17, 1988, for asbestos abatement work on the Ithaca Firestations. RESOLVED, That the contract for the Asbestos Abatement at the Ithaca Firestations be awarded to Environmental Safety and Control of East Syracuse, New York, for their low bid of $44,444.00. Carried Unanimously • • ce% • • • -18- Resolution to Reject all Bids for Construction of the North Quarry Street Retaining Wall. Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin Bids were received on August 22,=1988, for construction of a reinforced soil retaining walL-on North Quarry Street. RESOLVED, That the bids all be rejected as not conforming to the requirements of the bid documents and exceeding the project budget, and be it further RESOLVED, That the Engineering Department is directed to review and adjust the bid documents, and rebid the project. Carried Unanimously Paint Booth Bids Bids were received on August 11, 1988, for furnishing one (1) paint booth as shown on the tabulation bid sheet. Resolution By Comm. Cannon: Seconded by Comm. Daley RESOLVED, That the bid of Harrison Industrial Supply, Inc., be rejected as being incomplete, and be it further RESOLVED, That the contract for furnishing a paint booth be awarded to Devilbiss Company, for their bid of $16,600.92, as the lowest bidder meeting the specifications. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • • -20- BUILDINGS AND PROPERTIES ITEMS: Elevator Cab Repairs - Seneca Street Garage Bids were received for elevator cab repairs to the Seneca Street Garage, as shown on the bid tabulation sheet. Resolution By Comm. Cannon: Seconded by Comm. Stone RESOLVED, That the bid for elevator cab repairs to the Seneca Street Garage be awarded to the Otis Company for its low bid of $6,600, as shown on the bid tabulation sheet. Carried Unanimously -21 - West Side Sidewalks Resolution By Comm. Daley : Seconded by Comm. Sprague RESOLVED, That the Supt. of Public Works be authorized to award the contract for sidewalk repairs ins the West Side to V. Giordano, for his low, and only, bid, for an amount not to exceed $47,000, subject to the approval of the City Controller. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • -22- .Award of Contract for Salt for Ice Control - Bids were received on November 10, 1988 for providing salt .for snow and ice control. Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS, the Cargill, Inc. is the low bidder for delivering salt, and WHEREAS, the alternate pick-up bulk salt bid specifications included a factor for mileage and WHEREAS, when the factor is applied to the bid, Cargill, Inc. is the low bidder for the alternate, now therefore be it RESOLVED, The contract for furnishing salt to the City be awarded to Cargill, Inc. for their low bid. Discussion followed in regard to the low bidder and the mileage factor. A vote on the resolution resulted as follows: Ayes (5) - Cannon, Gerkin, Reeves, Sprague, Stone Nays (1) - Daley Motion Carried • • Motor Grader Pickup Trucks Dump Trucks Annual Chemical Requirements Asbestos Abatement at Southside Center Bid for Street Trees Award of Contract for Granite Curbing Award of Contract for Pipe Truck Utility Bodies - Backhoe Bids Award of Bid for Sidewalk Construction Bid for Transit Mix Concrete Award of Contract for Asphalt Concrete Award of Contract for Articulating Loader Award of Contract for Transit Buses Award of Contract for Water Meters Award of Contract for Side Arm Mowers Award of Contract for Ithaca Firestations Abestos Abatement Rejection of Bids for Construction of N. Quarry St. Retaining Wall Award of Contract for Paint Booths Award of Contract for Elevator Cab Repairs Award of Contract for West Side Sidewalks Repairs Award of Contract for Salt for Ice Control 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 r • • • -1 - Engineer Gray reported that the new Civil Engineer, Carlos Laguette started work in the Engineering Department on Monday, January 11, 1988. He has started work on three projects; Quarry Street w..all, Thurston Avenue and Giles Street bridges. He will also be working on the Green Street Parking Garage. Engineer Gray also reported that his office is now working on updating addresses on some old properties in the City that are incorrect due to changes in locations of streets. Engineer Gray introduced Carlos Laguette to the BPW. Appointments Supt. Dougherty Reported that he has appointed the following persons: Carlos La:guette to the position of Civil Engineer at an annual salary of $34,000`effective January 11, 1988 Merle Sloughter to the position of Laborer at an hourly rate of $4.75, effective January 18, 1988 Francis VanHouten to the position of Laborer at an hourly rate of $4.75 effective January 18, 1988 Donald Croft to the position of Parking Lot Attendant at an hourly rate of $4.75 effective January 18,1988 Carlton Elston to the position of Part Time Bus Driver at an hourly rate of $5.93 effective January 25, 1988 and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approves the appointments as presented by Supt. Dougherty. Carried Unanimously Appointments Supt. of Public Works Dougherty reported that he has appointed the following persons: John J. Williams to the position of Automotive Mechanic Helper at the Streets and Facilities Division, at an hourly rate of $5.31 effective February 1, 1988; Dennis Drader to the position of Plumbing Inspector aL an annual -:salary of $25; 490 -effective" Febfta y 16,' 1988' and he asked the Board's concurrence. a\\Q\1 Resolution By Commissioner Gerkin: Seconded by Commissioner Reeves RESOLVED, That the Board approves the appointments as presented by Supt. Dougherty. Carried Unanimously Supt. of Public Works Dougherty reported that he has appointed the following persons: Bruce Eastman, Jr. to the position of Tree Trimmer in the Parks and Forestry group at an hourly wage of 07.56_, effective February 22,1988; Donald Letts to the position of Truck Driver at an hourly wage of $5.50, effective February 22, 1988, and he asked the Board's concurrence. I Resolution.,. By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approves the appointments as presented by Supt. Dougherty. Carried Unanimously REPORT OF SUPERINTENDENT: Appointments Supt. of Public Works Dougherty reported that he has made the following appointments: Carlos M. Laguette to the permanent position of Civil Engineer at an annual salary of $34,000, effective May 30, 1988; Dominique S. Bouchard to the permanent position of Engineering Technician at an annual salary of $17,190, effective May 30, 1988; Phyllis R. Lee to the position of Parking Lot Attendant, at an hourly rate of $5.25, effective May 23, 1988; Rebecca H. Millick to the position of Part Time Parking Meter Checker at an hourly rate of $5.25, effective May 25, 1988; and Lisa Cornell as a Provisional Administrative Secretary at an annual salary of $15,630, effective May 31, 1988, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the appointments as presented by Supt. Dougherty. Carried Unanimously TA • REPORT OF SUPERINTENDENT: Appointments Supt. of Public Works Dougherty reported that he has made the following appointments: Duane D. Ross to the position of Auto Mechanic, at an hourly rate of $6.43, effective July 25, 1988; Paige Emerick to the permanent position of Account Clerk/Steno at an annual salary of $11,928, effective July 25, 1988; David Krager to the position of Bus Driver, at an hourly rate of $6.43, effective July 11, 1988, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approve the appointments as presented by Supt. Dougherty. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Appointments Supt. of Public Works Dougherty,reported that he has made the following appointments: Donna Payne, to the position of Provisional Senior Typist, at an annual salary of $12,482, effective August 8, 1988; John Woodard, to the position of Automotive Mechanic, at an hourly rate of $6.43, effective August 15, 1988; Carolyn Dickens, to the position of Part-time Bus Driver at an hourly rate of $6.25, effective August 15, 1988; Dan Ramer, to the position of Wastewater Treatment Plant Operator Trainee, at an annual salary of $12,689; effective August 15, 1988; Larry Gabriel, to the position of Wastewater Treatment Plant Operator Trainee, at an annual salary of $12,689, effective August 15, 1988; Derrick Overstrom, to the position of Maintainer at the Wastewater Treatment Plant at an hourly rate of $6.22, effective August, 8, 1988; and he asked the Board's concurrence. Resolution • By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approve the appointments as presented by Superintendent Dougherty. Carried. Unanimously REPORT OF SUPERINTENDENT: Appointment Supt. of Public Works Dougherty Donald Reynolds to the position rate of $5.81, effective August concurrence. reported that he has appointed of Meter Servicer, at an hourly 29, 1988, and he asked the Board's Resolution By Comm. Gerkin: Seconded by Comm. Stone RESOLVED, That the Board approve the appointment of Donald Reynolds to the position of Meter Servicer, at an hourly rate of $5.81, effective August'29, 1988. Carried Unanimously REPORT OF SUPERINTENDENT: Appointment Supt. of Public Works Dougherty reported that he has appointed John N. Fuller to the position of Truck Driver in the Engineering and Utilities Division at an hourly rate of $6.00 per hour, effective October 3, 1988, and he asked the Board's concurrence. Resolution by Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board approve the appointment of John N. Fuller to the position of Truck Driver at the Engineering and Utilities Division at an hourly rate of $6.00 per hour, effective October 3, 1988. Carried Unanimousl REPORT OF SUPERINTENDENT: Appointments Superintendent of Public Works Dougherty reported that he has appointed Thomas Sharpsteen to the position of Auto Mechanic in the Streets and Facilities Division, at an hourly rate of $6.43, effective November 7, 1988; Karen Massicci to the position of Parking Meter Checker, at an hourly rate of $5.25, effective November 7, 1988, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Gerkin RESOLVED, That the Board approve the appointments as presented by Superintendent Dougherty. Carried Unanimously Retirement of Superintendent of Public Works Mayor Gutenberger reported that he has received an official letter from Superintendent of Public Works, John A. Dougherty stating that he will retire from services to the City of Ithaca on Friday, June 16, 1989. Supt. Dougherty has been an employee of the City of Ithaca for nearly 40 years. • Appointments Superintendent of Public Works Dougherty reported that he has made the following appointments: David C. Hunt to the position of Truck Driver at an hourly rate of $6.00, effective November 14, 1988; William Vasques to the position of Maintenance Worker at an hourly rate of $5.61, effective November 14, 1988; Dennis L. Drader to the permanent position of Plumbing Inspector at an annual salary of $26,892, effective December 5, 1988; Karen Massicci to the position of Part-time Parking Meter Checker at an hourly rate of $5.25, effective November 7, 1988; Wayne R. Shipman to the position of Working Supervisor at an hourly rate of $8.59, effective November 20, 1988; Jo A. Stermer to the position of Part-time Bus Driver Relief at an hourly rate of $6.25, effective November 21, 1988; Elmer Cook to the position of Motor Equipment Operator at an hourly rate of $7.57, effective November 21, 1988; and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works approve the appointments as presented by Superintendent Dougherty. Carried Unanimously SUPERINTENDENT'S APPOINTMENTS: Appointments Mayor Gutenberger reported that Superintendent of Public Works Dougherty has made the following appointments: Robert E. Lynch to the position of Truck Driver in the Streets and Facilities Division, at an hourly wage of $6.00, effective December 19, 1988; John R. Clink to the position of Truck Driver in the Streets and Facilities Division, at an hourly wage of $6.00, effective December 19, 1988; Randy D. Burlingame to the position of Auto Mechanic Helper in the Streets and Facilities Division, at an hourly wage of $5.81, effective December 25, 1988; Michael R. Austin to the position of Laborer in the Streets and Facilities Division, at an hourly rate of $5.25, effective December 19, 1988 and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner. Cannon RESOLVED, That the Board approve the appointments of Superintendent Dougherty as presented by Mayor Gutenberger. Carried Unanimously • -2 - Engineering Technicians Resolution By Commissioner Reeves: Seconded by Commissioner Daley WHEREAS, The position of Engineering Technician was created as a result of the Civil Service job survey, and WHEREAS, certain employees were placed in the position of Engineering Technician, their appointment conforming to all the existing rules and regulations, and WHEREAS, the Civil Service Commission recently decided that all existing Senior Engineering Aides and Engineering Technicians were working at the same level of expertise, and WHEREAS, the staff has recommended that there is no need for six employees to perform at the higher level of Engineering Technician, now therefore, be it RESOLVED,That this Board recommends to the Common Council that no further increase in the number of Engineering Technicians on, the roster of the Department of Public Works is needed or desired, and be it further RESOLVED, That the staff is directed to make sure that duties are assigned to the Engineering Technicians and the Senior Engineering Aides that conform to the Civil Service specifications for the respective titles. 11A" Disucssion followed on the floor. Bill Baker from Water and Sewer Department spoke to the Board in regard to this resolution and gave background information. He reported that in a letter from Richard Cipprionni from Albany, it was recommended that all Engineering Aides be moved to Engineering Technicians because they were found to be working out of title. He suggested that before acting on this resolution the Board refer to the Civil Service Minutes of October 13 and December 9, 1987. Further discussion followed on the floor. Engineer Gray requested that Mr. Baker furnish him_with a copy of the letter from Richard Cipprionni for his reference. Bill Baker answered further questions from the Board and clarified his statement that Civil Service found that the Engineering Aides were improperly classified and have been reclassified by Civil Service as of December 9, 1987 to Engineering Technicians. He feels that there needs to be more discussion on this resolution before it is acted on. Tabling Resolution Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the resolution on Engineering Technicians be tabled and discussed at the Committee -of the Whole Meeting and that all appropriate personnel attend the meeting. Discussion followed on the floor. Tabling Motion was withdrawn so that discussion could continue on the resolution. Asst. Supt. Fabbroni stated that the Board can establish the titles it wants with the number of staff. This resolution says that you want two titles and that stratification. We have a resolution to ensure that that stratification exists. Mayor Gutenberger commented that the confusing part is that we have existing people in these titles and that what Asst. Supt. Fabbroni pointed out was that the Board could establish the titles it wants but how they get staffed is different. Asst. Fabbroni further explained that if it turns out that persons have been working out of title for three months they would be compensated. Art Santora, Senior Engineering Aide, gave - background information on the Civil Service Survey and related material regarding the Civil Service determination to reclassify the Sr. Engineering Aides to Engineering Technicians. Further discussion followed on the floor regarding duties of Engineering Aides and Engineering Technicians. A vote on the main motion resulted as follows: Ayes (4) Reeves, Stone, Daley, Mayor Gutenberger llPl" Abstention (1) Cannon Motion Carried Request For Two Part-time Meter Checkers A full-time parking meter checker has requested and has been granted a 3 -month medical leave of absence. Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works requests Common Council to amend the Department of Public Works roster by adding two temporary part-time meter checkers, and be it,‘,i16 further ah`� RESOLVED, That the Common Council be requested to make these two part-time meter checker positions permanent at the expiration of the medical leave of absence granted to Gordon Welch. Carried Unanimously -2a - REPORT OF SPECIAL COMMITTEES: Junior Engineer Position The City Engineer has indicated a need for a staff person to operate at the Junior Engineer level in his office. Resolution By Commissioner Sprague: Seconded by Commissioner Gerkin WHEREAS the position complement of the City Engineer's office authorizes, among other positions", two (2) Engineering Technicians, one (1) Engineering Aide and no Junior Engineer an d WHEREAS the position of Engineering Aide has been vacant since the retirement of the incumbent, now therefore be it RESOLVED, That the Board of Public Works requests Common Council to amend the complement of the City Engineer's Office to provide for one (1) Junior Engineer, two (2) Engineering Technicians, and zero (0) Engineering Aides. Carried Unanimously • • -3- Plumbing Inspector By Commissioner Reeves: Seconded by Commissioner Gerkin WHEREAS, the position of Plumbing Inspector has been vacant since the resignation of Ivan C. Burris, and WHEREAS, the requirements for thepositionare, in part, that the applicant be a master plumber who is a resident of the City, and WHEREAS, Dennis L. Drader has indicated he would become a resident of the City if appointed to the position, and WHEREAS, the Examining Board of Plumbers has indicated. they would test Mr. Drader for his master's license, and WHEREAS, Mr. Drader not only has been an active plumber for at least 25 years, but also has an Associate Degree in Construction Technology, now., therefore, be it RESOLVED, That the Board of Public Works requests the Common Council approve the appointment of Dennis L. Drader to the position of Plumbing Inspector at an annual salary of $25,490 pending the licensing of Mr. Drader as a master plumber and pending his becoming a resident of the City of Ithaca. Superintendent Dougherty gave background and recruitment information on the position of Plumbing Inspector and on the applicant. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Plumbing Inspector Engineer Gray reported that he is looking forward to the o(6 addition of the new plumbing inspector to the staff. 0°1 Retirement of Harold Onan Harold Onan has retired from the DPW effective February 1,1988. He has served us well for over twenty-one years and most V recently has held the title of Tree Trimmer in the Parks 410 and Forestry group. Leave of Absence Gordon Welch, Parking Meter Checker has notified us he will not be able to continue his. employment with the City due to medical conditions. He will be filing for disability retirement. I have granted Mr. Welch a 3 -month medical 7) leave of absence, effective Monday, February 15, 1988. .111) Resolution By Commissioner Daley: Seconded by Commissioner.Gerkin RESOLVED, That the Board approves a medical leave of absence for Gordon Welch for a 3 -month period, effective February 15, 1988. Retiring Staff Members Supt. Dougherty reported that Olga Potorti and Mary Barrett _will both be retiring as of week ending March 25, 1988. .9-1 COMMUNICATIONS FROM THE MAYOR: Retirement of Olga Potorti and Mary Barrett Mayor Gutenberger reported to the BPW that today, March 23, 1988 is Olga Potorti's last day and Friday, March 25, 1988 will be the last day for Mary Barrett; they are both retiring. The Mayor presented Olga and Mary with official Centennial, pins and expressed a personal thank you from himself and the BPW for their loyal and dedicated service to the City of Ithaca and wished them both a very happy retirement. .3)a3/6g Communications to BPW from Olga Potorti $ Mary Barrett Commissioner Reeves reported that she has received communications for the BPW from Olga Potorti and Mary Barrett to be read to the board. From Olga Potorti "Would you please express my thanks to members of the BPW for the kindness that was shown to me on my last: -day of City employment. The severing of my ties as an employee of eighteen years was made less painful by your appreciation of my past efforts. I thoroughly enjoyed my association with the Board." From Mary Barrett "Thanks to you and members of the BPW who joined us at the luncheon. You brightened our day." Commissioner Stone and Mayor Gutenberger reported that Cookie $`S'S� Paolangeli, City Clerk, fell and injured her knee cap. She 19 \ is currently recovering from surgery at Tompkins Community Hospital. • -5- Brass Fare Box Mayor Gutenberger reported to the Board that Bernard Carpenter has been presented with a brass fare box and read the inscribed plaque: "To Bernie Carpenter, Appreciation for his dedication and leadership as President and Vice President of the New York State Public Transit Association 1983-87." The Mayor stated that he would like to display the fare box in his office for members of the staff and public to view. 6A2 .21 ye REPORT OF SUPERINTENDENT: Southerntier. Invitational "Bus Roadeo" Supt. Dougherty passed out a poster congratulating Pete Dzikiewicz for his first place win in the Annual Southerntier Invitational Bus Roadeo and Dick Elston for 2nd place. Both Pete and Dick represented Ithaca Transit. He stated that Ithaca Transit has the honor of hosting the 1989 "Southerntier Invitational Bus Roadeo." (,/c2e/8t • Southerntier Invitational "Bus Roade b" Resolution By Commissioner Cannon: Seconded by Commissioner Daley RESOLVED, That the Board of Public Works congratulates Pete Dzikiewicz for his excellent score at the Southerntier Invitational Roade, and for his and Dick Elstons :superb representation on behalf of the City of Ithaca. Carried Unanimously 6 IAWWTP Roster Changes The Special Joint Subcommittee at its meeting on June 21, 1988 approved and recommended changes in the staffing for the Ithaca Area Wastewater Treatment Plant. The proposed changes result in a total of 17 employees. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone RESOLVED, That the proposed roster be approved and be it further RESOLVED, That Common Council be requested to amend the roster of the Department of Public Works to reference the staffing as follows: Budgeted Existing Proposed Chief Operator 1 1 1 Asst. Chief Operator 1 1 1 Operators 6 6 9 Operator Trainee 1 2 0 Lab Director 1 1 1 Truck Driver 11 1 Laborer 3 0 0 Account Clerk Typist 1 1 1 Maintainer 0 1 2 Permanent Part Time 0 1 1 Seasonal Part Time 0 0 1 TOTAL: 15 14.5 17 Carried Unanimously WATER AND SEWER ITEMS: Chief Water Treatment Plant Operator The Superintendent of Public Works has requested that the Civil Service Commission conduct an open competitive examination to fill the vacancy of the Chief Water Treatment Plant Operator. Resolution By Commissioner Gerkin: Seconded by Commissioner Stone WHEREAS the position of Chief Water Treatment Plant Operator requires a wide range ofadministrative and supervisory skills ` %F6 • in addition to the technical skills in running the Plant, an d WHEREAS the Chief Operator must be able to represent the City in contact with other municipality and regulatory agencies an d WHEREAS the position requires the ability to manage the City Watershed area; now therefore be it RESOLVED, That the Board of Public Works endorses the request of the Superintendent of Public Works, and strongly urges the Civil Service Commission to hold an open competitive examination for this position. Carried Unanimously • • -7- •Position Reclassification The Superintendent has requested a reclassification review of the position of Office Manager for the Department of Public Works. The Civil Service Commission at its meeting on June 13, 1988, reviewed and approved this request and established a title of Fiscal Manager (DPW). Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Common Council be requested to amend the 1988 Department of Public Works roster and delete one (1) Office Manager position and add one (1) Fiscal Manager position at no change in the 1988 salary. Discussion followed on the floor. Supt. Dougherty gave background information in regard to the need for reclassification and explained that the title of Office Manager no longer fits this position. A vote on the resolution resulted as follows: Carried Unanimously • n • Appointments - Civil Engineer; All others; 1 DPW Roster - Engineering Technicians BPW recommendations; ) Plumbing Inspector-requirments; appointment pending licensing as Master Plumber 3 Retirements; Leaves of Absence; Commendations; 4 Request for Working Supv.-Golf Course (See Finance - page 7) (See BPW - page 5) Award to Bernard Carpenter 5 Prize Winners in Bus Roadeo-Dzikiewicz & Elston 5 IAWWTP Roster Changes 6 DPW position reclassification of Office Manager to Fiscal Manager 7 • • • -" BOARD OF PUBLIC WORKS -1 - Mayor Gutenberger officially welcomed our newest member to the Board of Public Works, Michael Cannon, and also welcomed back Alderperson Nichols as Common Council Liaison to the BPW. (11510 Michael Cannon was sworn into office by City Clerk Paolangeli and was seated with the Board. Mayor Gutenberger requested that liaison assignments be made at the next Committee of the Whole Meeting on 'IP) 0 January 20, 1988. Election of Vice Chairperson of the Board Commissioner Daley moved that Commissioner Reeves be nominated as Vice Chairperson of the Board of Public Works for 1988. Commissioner Stone seconded the nomination. Resolution By Commissioner Daley: Seconded by Commissioner Stone RESOLVED, That Commissioner Reeves will serve as Vice Chairperson of the Board of Public Works for 1988. Mayor Gutenberger reported that he as presented and listed below: Committee of the Whole Assignments Buildings & Properties; Transit Creeks & Bridges: parks Highways Parking & Traffic Solid Waste Water $ Sewer Audits January $ February March & April • May & June July $ August September & October November & December Carried Unanimously accepts the appointments ((BPW) - Michael Cannon - Charlotte Stone - Joseph Daley - Carol Reeves - Harold Gerkin - Carol Reeves - Harold Gerkin - Joseph Daley - Charlotte Stone - Michael Cannon Liaison Assignments Capital Projects Review - Carol Reeves and Joseph Daley Commons Advisory Board Carol Reeves (Charlotte Stone Alternate) Conservation Advisory Council Hydropower Commission - Planning"Board - Joseph Daley Special Joint Sewer Committee - Harold Gerkin, Charlotte Stone Youth.Bureau' Mihael-Cannon Six Mile Creek Committee - Harold Gerkin \‘a.1\0 Mayor Gutenberger reported that there .is still a vacancy on the BPW and that he is looking for a new person. COMMUNICATIONS FROM THE MAYOR: Assistant City Attorney Mayor Gutenberger introduced the new Assistant City Attorney, Jennifer Sanders to the BPW. Hydropower Commission Mayor Gutenberger reported that a volunteer from the BPW is needed as a liaison to the Hydropower Commission. Commissioner Reeves volunteered to be the BPW liaison temporarily until the vacancy on the BPW is filled. COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported that he has received communications. from the Belle Sherman PTA and from Bill Gaffney in regard to the traffic situation in the school area. Mayor Gutenberger also reported to the BPW and staff that there would be a meeting of the City/County Joint Committee on Baling Station Recycling and passed out a Notice of Meeting to the BPW. COMMUNICATIONS FROM THE MAYOR: Route 96 Update Mayor Gutenberger reported that the Draft Environmental Impact Statements will be completed for local review and publication in July or August 1988. They have been completed at the regional level and sent to Albany and Washington D.C. They are now in the "Final Signature Stage" which will take approximately two months to complete. The State will set up an office in the Ithaca area, that is readily accessible to the public, where the documents and maps will be available for the public to review, and to have their questions answered. ,57/i/fie Kiosk Plans for Collegetown Mayor Gutenberger expressed concern in regard to the Kiosk Pians for Collegetown that were discussed at the Committee of the Whole Meeting and asked that all the parties concerned be included in any further discussion on the project. Ithaca Courier Mayor Gutenberger referred to a letter he has received from Pat MacDougall of Ithaca Courier in regard to the receipt of parking tickets she has received while making deliveries in the City. The Mayor referred to her statement that she had received a parking ticket at City Hall while making a delivery of 23 boxes of traffic tickets from Wilco Business Forms. III VI Supt. Dougherty will respond to Ms. Mac Dougall. 66 COMMUNICATIONS FROM THE MAYOR: Request for Parking for Post Office Mayor Gutenberger reported that he has received a memo from the City Attorney on the possible lease of City parking to the Post Office. He stated that the City Attorney attached the opinion of the State Controller. that we may not lease public parking spaces to any particular group or individuals. Request for Security System for Short Stop Mayor Gutenberger reported that he has received a request from Al Smith for a security system for Short Stop.Deli in which they would attach a camera to a tree. The request will be sent to Superintendent Dougherty for referral to the, Committee of the Whole. Request for a Handicapped Parking Space Mayor Gutenberger reported that he has received a request from Mr. and Mrs. Ernest Gray of 252 "Floral Avenue to designate a handicapped parking space on one of the turn-off parking areas on Floral Avenue. This request has been sent to Superintendent Dougherty to refer to the Committee of the Whole. Acknowledgement of Commissioner Gerkin Resolution By Commissioner Daley: Seconded by Commissioner Cannon WHEREAS, The Board would like to acknowledge the long and energetic services that Bud Gerkin has devoted to the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works, on behalf of the City of Ithaca, express our appreciation of Bud's efforts. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Gutenberger reported that at the Town of Ithaca Board Meeting on Tuesday, May 25, 1988, on a vote of 6-1, the Town Board adopted the same resolution that Common Council adopted for the New Fire Stations and renovations to allow the process to go forward and into the bidding process. Mayor Gutenberger expressed his sincere thanks to Bill Gray, Dom Cafferillo and the city staff who have worked hard on this. project. the\ PETITIONS AND. HEARINGS OF PERSONS BEFORE BOARD Commissioner Stone - Concern of BPW Members Before Council Commissioner Stone addressed the Board with a concern about a Board member approaching Common Council with an issue that had not been voted on by the BPW and stated that she very seriously objected to this method of operation. The issue had been addressed by the BPW and referred to the Committee of the Whole for review and discussion. Commissioner Stone stated that she did not want to make a big. issue but felt some clarification of procedure between both''Bk.rds is needed. Discussion followed on the floor. REPORT OF CITY ATTORNEY: Assistant City •Attorney Resignation 1101 Mayor Gutenberger reported that Jennifer Sanders has resigned as Assistant City Attorney. She is leaving the Ithaca area. ct\toV6 Commissioner Reeves requested she be excused from the September 14, 1988 Board of Public Works Meeting. REPORT OF CITY ATTORNEY: Assistant City Attorney Beers-Schnock reported that a Tow -Away Hearing was held on September 22, 1988 at the request of a resident. She reported that Police Officer House had suggested that the date and time of the posting on street cleaning signs would help eliminate some of the confusion of residents in regard to when the street cleaning is to occur. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Carolyn Peterson - 110 Dey Street, Fifth Ward Alderperson addressed the Board of Public Works in regard to the following: Street Lighting Alderperson Peterson reported that there is a need for more street lighting in the Dey Street/Route 13 area and asked that the BPW give full attention to this issue. Fall Creek School Intersection Alderperson Peterson reported that residents in the Fall Creek School area are asking for assistance in obtaining a 4 -way stop at the corner of King and N. Aurora Streets for better traffic speed control. REPORT OF COUNCIL LIAISON: Alderperson Nichols reported that at the meeting of the Human Services Committee and Firefighters on Monday, September 26, 1988 the Exit signs in the City Hall were not lit. Mayor Gutenberger reported that a .citizen reported to him that the parking lines in the parking lot at the corner of Geneva and State Streets are not visible. REPORT OF BOARD LIAISONS: Planning and Development Commissioner Daley reported that the Planning and Development Board met onpbture7cos988ts forand subdivisionresolution regarding infratru Hydropower Committee Commissioner Sprague reported that the Hydropower Committee •- met on Monday, September 26, 1988 in regard to the Hydropower at Ithaca Falls proposition that will go to referendum in the November election. The next step is to educate the public through the media. REPORT OF COMMON COUNCIL LIAISON Council Liaison Nichols reported on the following items from the October 5, 1988 Common Council Meeting: 1. The request for signage at the Belle Sherman School resolution has been sent back to the Charter and Ordinance Committee. 2. The item of late penalties for parking violations was referred back to the Charter and Ordinance Committee. REPORT OF CITY ATTORNEY: Request of Post Office for Parking Spaces Asst. City Attorney Beers-Schnock reported that their office is currently looking at a reqeust for consideration to reserve spaces in the Seneca Street Parking Garage for restricted use for the Post Office. \D\ COMMUNICATIONS FROM THE MAYOR: Toy Truck for Sewer Inspections Mayor Gutenberger reported on an interesting article he read about a motorized 4 -wheel drive toy truck used by . sewer inspectors in Portsmouth, Virginia to pull a television camera through sewer lines for inspections, which resulted in a savings to the city. REPORT OF BOARD LIAISONS Farmer's market Common Council Liaison Nichols reported that the Common Council has started negoiations with the Farmer's Market for long range planning. `c�E Commons Advisory Board Ice Commissioner Reeves reported that the Commons Advisory Board met on October 21, 1988. A concern was discussed in regard to the necessity of armored vehicles driving on the Commons. REPORT OF COMMON COUNCIL LIAISON: Superintendent of Public Works Dougherty reported for Alderperson Nichols and read his report as follows: Budget • "Superintendent of Public Works will be asked to come up with a budget that adds up to the amount recommended by the Mayor but distributed according to the Superintendent's judgement of how that be best used. The superintendent will also be asked to state his main priorities." Parking Enforcement "There seems to be a consensus that more personnel should. be added for parking enforcement. This will bring in more revenue than the cost. Alderperson Nichols believes that the BPW should be asked for two (2) positions rather than one. PETITIONS AND HEARINGS OF PERSONS BEFORE BOARD: Alderperson Booth - 510 Mitchell Street addressed the Board of Public Works with the following: • 1) "Prior Written Notice" The Charter and Ordinance Committee is looking at the City Charter regarding "Prior Written Notice". The City Charter currently does not apply to all City owned property and City Attorney Nash strongly recommends that the City ammend the Charter to include all City owned property. 2) Ithaca Transit Route #5 Alderperson Booth reported that the Third Ward Residents are not pleased with the re-routing of Ithaca <� Transit Route #5 and stated that he feels the BPW a\ decision is the wrong one. �!\ 3) Stop Signs on Valley Road and Cornell Street \v There has been discussion with the Department of Public Works and the School Board in regard to a stop sign on the Corner of Cornell Street and Valley Road (a three-way stop). Alderperson Booth reported that he strongly endorses this three-way stop and explained the traffic problems in the area are not totally related to the times school is in session. REPORT OF BOARD LIAISONS: Hockey Rink at Cass Park Commissioner Cannon reported on concerns of the Youth Bureau Board in regard to the addition of a new hockey rink and the possible loss of Youth Bureau ball fields. Disucssion followed on the floor. Mayor Gutenberger reported that if a new road is not put around the building, the Youth Bureau will not loose space at the, cJ ball fields. He also stated that an oversite committee has been set up to work on the plans for the new hockey rink. \�\ Commons Advisory Board Commissioner Reeves reported that the Commons Advisory Board will meet on Friday,, December 16, 1988 with, City EngineetrWi-lliam Gray, Director of Planning, Thys Van Cort, and Attorney 'Nash to discuss the.possible expansion,of Center Ithaca and how the loss of parking spaces will affect the Green Street Parking Ramp. NYSEG Negotiations Bidding Commissioner Sprague reported that the Hydropower Commission Meeting was held on Tuesday, December 13, 1988. The NYSEG negotiations for the present form of bidding on hydropower will be ending on December 31, 1988. A new process ,of bidding contracts was discussed. -2- Assistant Superintendent Fabbroni reported on the following:: 1'. Work is continuing on the walls on Elm Street. A1''r* 2. We are beginning work on'the Cascadilla Creek Wall between North Cayuga and Madison Streets. • IV" 3. Testing of systems at the Wastewater Treatment Plant is moving along well. We will very shortly be drying sludge and taking it to the landfill. The phosphorus gg. stripping process needs to be tested. 1V3\ 4..The DPW .has been busy with snow removal. j1vOt 5. Fuel meters are now being installed that will allow us to have a better inventory of the incoming fuel, .42 supplies. 6. We now.have all the fill that is needed at the NYSEG Industrial Park Site. ►`��` �gq Asst. Supt of Public Works Fabbroni reported on the following: Snow Removal We are still, as of today, recovering from last weeks storm and are preparing for the next one. Handicapped Access at Stewart Park We are rearranging the stalls at Stewart Park Pavilion �1As$ in both restroom areas for handicapped accessibility. snow 16,6 Graffiti We -are attempting to clean up the graffiti in The Commons area and are making progress. alvd6 Van.Natta's Dam Project The County approved a project at Van Natta Dam parking lot to stabilize the bank wall along Six -Mile Creek. We have looked at the project and have asked the Six -Mile aHV Creek Committee to study it for input. r. Assistant Superintendent of Public Works Fabbroni reported on the following: Stewart Park Restrooms ��� We have nearly completed the conversion of the bathrooms J24 at Stewart Park Pavilion to make them handicapped accessible. Six Mile Creek We are working with the Six Mile Creek Committee to repair g$ a section of the bank near Van Natta Dam parking lot. �Ia • REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public Works Fabbroni reported on the following: Cascadilla Creek We are again starting the project on Cascadilla Creek. We are not sure if all the lilac bushes and bank foliage will survive the project. We have had a lot of problems with the water but should have the footer in place for the wall next week. Six Mile Creek We are removing snags. and the bars that have settled in the Six Mile Creek and have found quite a bit of undermining of the wall on the south side. 3- c1 Van Natta's Dam We have applied for a permit to do some' work that -was approved under the County Flood Erosion Program. As soon as we receive the permit we will be able to complete the project. Hall of Justice Renovation The restrooms at City Court in the Hall of Justice are now complete and handicapped accessible. Clerk's Office The shelves in the City Clerk's office are completed and have been installed. Southside Community Center We have started the bidding process for the asbestos removal at Southside Community Center and are now working on the additions associated with the fire access to the building. City Hall We have a crew working at City Hall on the Rehabilitation and they are upgrading offices and painting. Cass Park Refreshment Stand The Park crew has been working on the Cass Park. Refreshment 3_1,'6 Stand this winter. Sewer Plant Demolition is continuing and is a slow process that seems to cause a lot of attention because the materials must be removed from the site. We are not directly involved with the demolition but we are monitoring the contractors activities. The project is progressing well and we are looking forward to substantial completion around the first part of May 1988. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Superintendent of Public Works Fabbroni reported on the following: Southside Community Center We expect to do the asbestos removal at Southside Community Center soon and it will take about three weeks for the project. The Center has made arrangements to locate their Day Care Center at the Salvation Army Building while the 3-,;2 3_Fg removal takes place. Cascadilla Wall Work on Cascadilla Wall is proceeding and the first section was poured today, March 23, 1988. We intend to. remove the old road in the park and will also plant new lilacs as part of the project. Cliff Street We are in the process of bidding the curbing at this time for the Cliff Street project and will be bidding the storm sewer soon. The active work will start in about 2 weeks. The detour will be put in place on April 12, 1988. DeWitt Park The DPW is now working on a Centennial project putting in lamps that NYSEG has donated as part, of the Centennial festivities. Six Mile Creek We are continuing the Six Mile Creek dredging until April 1, 1988. Van Nattag Dam We are still waiting for the DEC Permit for the project at VanNattas., Dam and expect to start the project on April 8, 1988. SpringClean Up . on: ,CiJ y Streets The cean up -of City -streets will -begin Monday March 28, 1988 • and will continue into the month of May. Stewart Park Report Common Council passed a resolution directing staff to look at pages 17 and 18 of the Stewart Park Report to see how much they can do or come back with a budget to do certain. things. We are proceeding with things like leaning poles, fixing posts and getting garbage out of the way. The repair of the roof of the old bathhouse and the bathrooms in the old boathouse will need a definite proposal presented in some form of action to get the funds released from the Restricted Contingency Funds as actual improvements. Training Program Trees The DPW has set up a training program for the Parks Department to" train employees- in -tfiminin spraying and safety methods. The program will be for six sessions and begins Thursday March 24, 1988. We have developed the program along with the Shade Tree Committee and a graduate student at Cornell University. Supervision Course Asst. Supt. Fabbronni reported that he participated in a Basic Supervisory Course as one of the presenters in Binghamton last week. 3 -a3 -Y8' REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public Works Fabbroni reported on the following: Cliff Street Project Asst. Fabbroni reported that Cliff Street has been closed to traffic and "No Parking" signs have been put up on Campbell Avenue. He stated that work has started on the project and a few adjustments in the signs directing traffic to Tompkins Community Hospital have been made. Cascadilla Wall Asst. Fabbroni reported that -another pour has been made on Cascadilla Wall and about 100 ft. has been completed. He reported that the concrete work should, be completed in approximately three weeks. —DeWift rarK Asst. Fabbroni reported the lanterns have been installed in DeWitt Park and that it was a speedy and nice job. The seven lanterns were a donation to the Centennial by NYSEG. Spring Clean-up Asst. Fabbroni reported that the Spring Clean-up is about half completed and the crews are working in the West Hill and South Hill areas at this time. Youth Bureau Asst. Fabbroni reported that work has started on the sidewalks at the Youth Bureau and he expects them to be completed in about two weeks. Refuse Pick-up Asst. Fabbroni reported that on May 2, 1988 the City will be going to a three -truck system for refuse pick-up. The pick-up will not change the schedule for daily pick-up. He reported the change was due to the Recycling Program and itwill be necessary to shift manpower around. Questions followed on the floor in regard to the effect of the three -trucks for refuse pick-up and the hours the men work. Supt. Dougherty explained that they were not adding additional hours of work. He stated that the same number of men would. -be doing the same amount of work with one less truck. Asst. Supt. Fabbroni stated that the change in rescheduling of some workers was due to the increase in recycling. Commissioners Stone and Gerkin left the meeting at 4:30 P.M. Wastewater Treatment Plant Asst. Fabbroni reported that the Wastewater Treatment Plant is nearing completion. • -2b- REPORT OF ASST. SUPERINTENDENT Asst. Supt Fabbroni reported on the followin Recycling Asst. Supt. Fabbroni reported that the City of Ithaca will be starting mandatory recycling on June 1, 1988 and that public participation is increasing. He also reported that there is a scheduled meeting for landlords on Thursday, May 12, 1988. Cascadilla Wall Asst. Supt. Fabbroni reported that the Cascadilla Wall Project that includes taking a road out of the park, re -seeding the bank, and the planting of lilacs and forcythia bushes, is well under way. The back filling will be completed by the end of this week. Centennial Trees Asst. Supt. Fabbroni reported that the Centennial Trees have been planted and the planting of the street trees is in progress. • Van Natta's Dam Asst. Supt. Fabbroni reported that the permit from the DEC for the project along Van Natta's Dam parking lot and at the end of the trail has been received. We expect the project to be completed in approximately two weeks. Street Cleaning Asst. Supt. Fabbroni reported that the street cleaning in the City will continue probably until Memorial Day. Ithaca Festival Asst. Supt. Fabbroni reported that the DPW is coordinating efforts with the Ithaca Festival and will have special crews to help with the extra clean-up. Pogo Parcel Asst. Supt. Fabbroni reported that the DPW has received several letters from Council members about the dust and the state of the Pogo Parcel. He stated that the response to the public is that there is not an ordinance to cover this matter. He stated that the most we can do about this situation is to ask them to clean the street. Old Sewer Plant Asst. Supt. Fabbroni reported that the Old Sewer Treatment Plant Site will be re -seeded this Spring. • Discussion followed in regard to whether the sitecould be used by July 1988 for the Farmer's Market if the area _ was re -seeded this spring. ��� New Wastewater Treatment Plant Mayor Gutenberger asked Asst. Supt. Fabbroni about the problem of strong odors around the New Wastewater Treatment Plant. Asst. Supt. Fabbroni responded that the odors are caused by the process of emptying out a tank. Until. it has been flushed down the tank will cause odors. City Engineer Gray reported that this process does not occur very often and explained that due to our low phosphorus level it may be necessary only every five years. Cliff Street Project Asst. Supt. Fabbroni reported that the Cliff Street project is in progress. The activity at the project will increase during the next few weeks as more crews become involved. REPORT OF ASSISTANT SUPERINTENDENT: Asst. Supt. of Public Works Fabbroni reported on the following: Flowers Flowers are being planted on the Commons and in the park areas. Cascadilla Creek Wall Asst. Supt. Fabbroni reported that the work on the Cascadilla Creek Wall Project is nearing completion and the crews are re -planting and re -seeding this week. Bridges Asst. Supt. Fabbroni reported that the bridge decks have been cleaned and are now in the painting phase. Sewer Plant Project Asst. Supt. Fabbroni reported that the Sewer Plant Project is nearing completion. The outside restoration and site work should be completed in another week. Street Cleaning Asst. Supt. Fabbroni reported that street cleaning is on-going and should be completed by the end of this week. Stewart Avenue Bridge Asst. Supt. Fabbroni reported that the Stewart Avenue Bridge project will be started very soon. While the project is in progress there will be a detour for traffic flow on the northern part of Stewart Avenue and along Cayuga Heights Road Festival Activities Asst. Supt. Fabbroni reported that the crews are preparing for the festival activities, parades, activities on the Commons, and Stewart Park activities for next week. As' • • Recycling Asst. Supt. Fabbroni reported that Mandatory Recycling begins on June 1, 1988. Stickers are ready and we will enter into the 3 -Phase warning system. 1 - will be a warning of what you are doing wrong; 2 - will be a warning that you may be charged a special pick-up fee; 3 - will be a charge for special pick-up Discussion followed on the floor. Asst. Supt. Fabbroni explained that with the second' notice residents will receive a letter with a synopsis of the mandatory recycling program and explained that the check list also has a summary form of how to place your recyclable materials for pick-up. Cliff Street Cliff Street work is progressing. Asst. Fabbroni reported that in spite of the weather, work is moving along and storm sewers are being placed. As soon as the street cleaning is completed they will be able to organize the crews more effectively. REPORT OF ASSISTANT SUPERINTENDENT: Assistant Supt. Fabbroni reported on the following: Cliff Street Asst. Supt. Fabbroni reported that the work on the Cliff Street Project storm sewers are about two-thirds complete and the crews are now preparing for the curbing. Discussion followed on the floor. Hard Ball Fields Asst. Supt. Fabbroni reported that he has had a few complaints about the condition of the hard ball fields at Cass Park. He stated that staff is working on them. Buffalo Street Bridge Asst. Supt.-Fabbroni reported that the Buffalo Street Bridge is being repainted. Stewart Avenue Bridge Asst. Supt. Fabbroni reported that the Stewart Avenue Bridge over Fall Creek was closed today and the detour plan is now in effect. Curbs Asst. Supt. Fabbroni reported that the crews are working on curbs. They have finished the curbs on the lower block of Elm Street. Dryden Road Asst. Supt. Fabbroni reported that we are doing some paving work on Dryden road. ozreet Lleaning Asst. Supt. Fabbroni reported that the leaf pick-up on City streets is on-going as long as weather permits. Paving Asst. Supt. Fabbroni reported that Cliff Street and Elmira Roads are the two major projects for this year. Trees Asst. Supt. Fabbroni reported that we have been watering the newly planted Centennial and street trees as conditions have been very dry. Sewer Plant Asst. Supt. Fabbroni reported that the Sewer Plant Project is nearing completion and both the plant site and the site for the Farmer's Market have been seeded. Crosswalks Asst. Supt. Fabbroni reported that the street crosswalks and center lines are in the process of being painted. Green Street Parking Garage Stairways Asst. Supt Fabbroni reported that repairs are now in progress on the stairways at the Green Street Parking Garage and metal plates are being installed. Recycling Asst. Supt. Fabbroni reported that=the recycling is now it the enforcement stage. It is taking a lot of policing and paper work at the moment. He stated that one tenth of the City is checked each week and when violations are found those stops will'be checked each week. Discussion followed on the floor in regard to the new sewage treatment plant, recycling enforcement and publicity about recycling. /0/a a3/48? Elmira. Road Paving Asst...Supt. Fabbroni,reported..that paving of the commercial section of the Elmira Road will be done the week of August.22, 1988.. g Street Tree Plan Asst. Supt. Fabbroni reported that the Department of Public Works is now bidding trees for the Street Tree Planning Program. Elmira Road Paving Asst. Supt. Fabbroni reported that the pavingon the commercial section of Elmira Road is in progress today. He reported %`d'!'' the traffic has been heavy at times and the manhole covers have been reset. Superintendent Dougherty complimented Asst. Supt. Fabbroni on the good job on Elmira Road Paving Project and his excellent scheduling of the actual paving. Crosswalk Striping \ Asst. Supt. Fabbroni reported that crosswalk striping is 04( \ in progress with emphasis on the South.Hill area and school crossings. gg • -2A- Sharing Equipment Asst. Supt. Fabbroni reported that Tompkins County Highway Department has loaned their paver to the City for three weeks and in return we have loaned them our backhoe. Discussion followed on the floor. Commissioner Daley asked Asst. Supt. Fabbroni the status of the Stewart Avenue brick paving. Asst. Supt. Fabbroni responded that we plan to work on a wide section of Stewart Avenue later this fall. Paving Asst. Supt. Fabbroni reported that Elmira Road repaving has been completed and is ready for travelers. He mentioned that Cliff Street has also been repaved. • REPORT OF ASSISTANT SUPT. OF PUBI,IC�T(� Buffalo Street Bridge Asst. Supt. Fabbroni reported that the Buffalo Street Bridge is closed for repairs for approximately 21 - 3 weeks. Cliff Street Asst. Supt. Fabbroni reported that work on Cliff Street is progressing and about 50% of the sidewalks are completed. Restoration work on the East side of the road has been completed. Cass Park Maintenance Building Asst. Supt. Fabbronireported that they are working on the construction of the Cass Park Maintenance Building that was budgeted in 1988. Stewart Park Bathhouses Asst. Supt. Fabbroni reported that he will be acting on bids for the roofing materials for the bathhouses at Stewart Park. Landscaping of Youth Bureau Site Asst. Supt. Fabbroni reported that he is trying to coordinate with the Centennial. Committee the landscaping of the Youth Bureau Site. Recycling Asst. Supt. Fabbroni reported that recycling is on-going but we are experiencing a slight, decline in participation. He reported that they are finding that there is a need to hand out more citations for noncompliance and to levy more fines. ,kto Discussion followed on the floor. Commissioner Gerkin reported that the Collegetown Neighborhood Council met on October 11, 1988. They will be promoting recycling in the Collegetown area. cAti* REPORT OF ASSISTANT SUPERINTENDENT: Cliff Street Sidewalks Asst. Supt. Fabbroni reported that the sidewalks on Cliff Street are nearly completed. This years construction projects should be completed in approximately two weeks. Buffalo Street Bridge Asst. Supt. Fabbroni reported that the repair work on the Buffalo Street Bridge is nearly completed and is expected to be re -opened to traffic on Friday, October 28, 1988. Weather Asst. Supt. Fabbroni reported thatthe weekend storm caught everyone by surprise and the Department of Public Works was ' not prepared for a snow storm. It was necessary for the tree crew to work all weekend. Commissioner Gerkin asked Asst. Supt. Fabbroni what kind of service the city may provide for taking away the fallen limbs from this weekend storm that have dropped on private property. Asst. Supt Fabbroni responded that the City is responsible for only the limbsthat:have dropped from City trees (trees between the street and sidewalk). However, small amounts of limbs can be cut up and put out with the regular trash. �� Stewart Park Asst. Supt. Fabbroni reported that the roofing materials for the bathhouse and pavilion have arrived and repairs will begin within a week. Completion is expected by November 21, 1988. The bathrooms in the boathouse on the west end of the park have new plumbing and have been made handicapped accessible. Youth Bureau Asst. Supt. Fabbroni reported that the DPW and the Centennial Commission have devised a Centennial. project for Gibbs Drive in front of the Youth Bureau Building. Materials will be delivered next week. Street Trees Asst. Supt. Fabbroni reported that delivery of street trees is expected next week. Fifty (50) trees will be planted where it was necessary to remove old trees. REPORT OF ASSISTANT SUPERINTENDENT: Stewart Park Asst. Supt. Fabbroni reported that work has started on the bathhouse at Stewart Park and the roofers will be starting on the pavilion on Thursday, November 10, 1988. Boathouse Asst. Supt. Fabbroni reported that repairs in the bathrooms at the boathouse are progressing and the porch on the building has been leveled. \\0\q' Youth Bureau Asst. Supt. Fabbroni reported that the landscaping materials for planting around the Youth Bureau have arrived. He explained that this is a joint project with the Centennial Commission and is a Centennial Project. Cliff Street Asst. Supt. Fabbroni reported that work on the Cliff Street Project is nearly completed for this year. There will be some re -seeding and landscaping to be finished in the spring of 1989. Buffalo Street Bridge Asst. Supt. Fabbroni reported that the Buffalo Street Bridge repairs are completed and the bridge is now open. West State Street Bridge Asst. Supt. Fabbroni reported that the West State Street Bridge is in need of repairs and will be done sometime in December. Octopus Bridge Asst. Supt. Fabbroni reported that the Octopus Bridge needs . deck work and he will try to schedule it at a time when it, will cause the least inconvenience to the West Hill residents. Recycling Asst. Supt. Fabbroni reported that we are going to receive 1,000 containers from Tompkins County for our recycling project to be placed in the City. He will ask the Recycling Committee e for suggestions on where the containers should be placed. Miscellaneous Asst. Supt. Fabbroni reported that the crews are working on cleaning up leaves, repairing brick on Stewart Avenue, and cleaning storm sewers. Cascadilla Wall Asst. Supt. Fabbroni reported that the DPW will be starting on the next phase of the Cascadilla Wall project next week. We have met with the neighborhood as much as possible and have reached a compromise on the height of the wall. .Discussion followed in regard to the use of one container for all recyclables. 'Asst. Supt. Fabbroni explained that we do accept materials in one container, with glass items on the bottom and paper materials on the top. REPORT OF ASSISTANT SUPERINTENDENT: Recycling Asst. Supt. Fabbroni reported that the City has received 1,000 recycling containers from Tompkins County and reported on their use. Placement for the containers has not been decided at this time. Asst. Supt. Fabbroni stated that he is open for suggestions for the placement of the 1,000 containers for the best results. Brick Work on Stewart Avenue Asst. Supt. Fabbroni reported that the brick work on Stewart Avenue has been completed for this year. Street Cleaning Asst. Supt. Fabbroni reported that the leaf pick-up on City streets is on-going as long as weather permits. Cascadilla Creek Wall Excavation on the Cascadilla Creek Wall near Thompson Park will be starting this week. The footings will be in soon. Cliff Street Asst. Supt. Fabbroni reported that work on Cliff Street - has been completed for this season and will resume in the spring. Budget Asst. Supt. Fabbroni expressed his thanks to the Board of Public Works for their help on the budget. REPORT OF ASSISTANT SUPERINTENDENT: Cascadilla Wall Asst. Supt. Fabbroni reported that the DPW is presently working on the second phase of the Cascadilla Wall replacement. Snow Removal Asst. Supt. Fabbroni reported that the snow season has arrived and removal will be on-going. Stewart Park Pavilion and Bathhouse Asst. Supt. Fabbroni reported that the Stewart Park Roofing project on the two main rooms has.been completed. He stated that he has received a recommendation from the Landmarks Commission to put in an older style gutter. Body Work Asst. Supt. Fabbroni reported that the DPW is now in the process of doing body repair work on the City vehicles in the shop. Recycling Program Asst. Supt. Fabbroni reported that the City has now received 1,000 containers from Tompkins County and they will be placed throughout the City and explained the placement proceedure. -3 - Special Joint Sub. Committee Commissioner Gerkin reported on the SJS Committee Meeting of January 21, 1988 and answered questions from Board ip1IO members. Private Parking Garage Commissioner Daley also reported that at the and Development Board Meeting on January 26, recommended the granting of a variance for a garage on Linden Avenue. Planning 1988, they private parking Alderperson Nichols reported that plans are now being drawn up for a major capital project at GIAC. One of the plans involves a day care center. The Police Chief has reported that there are problems at the Hall of Justice, and he will probably be making some requests in the next years budget for that building. Alderperson Nichols also asked if ,these.._ has been ,a _problem_ with meter checkers. in the collegetown area. In the last three weeks he has noticed several cars that have not been moved for several days without tickets. Discussion followed on the floor in regard to ticketing of parked cars. Alderperson Nichols further reported that at the Human Services Committee Meeting that Police Chief Page gave an up -date on the changes that are being made in the Police Department and methods of organization. At the next meeting the comth tee will Vbe^discus ng~the \)'1\%° issue of parking enforcement by non-uniform personnel. Planning.and Development board Commissioner Daley reported thai- un `'Tuesday; February 1,,, y�-988 � the Planning & Development Board will meet with representatives of Cornell University to discuss Cornell's future plans for expansion, including parking schemes. Alderperson Nichols reported on the following: Budget and Administration Committee The Budget and Administration Committee approved the request for asbestos removal at Stewart Park, the change in the Personnel Roster in the. Department of Public Works and X11,9\?% the resolution of hiring a Plumbing Inspector at their meeting of February 3, 1988. Planning and Development Board Commissioner Daley reported on the P ? D Board/Cornell University Representatives Meeting that was held on February 16, 1988 to discuss Cornell's future plans for expansion and traffic. There will be another meeting in May. REPORT OF BOARD LIAISONS: Planning Board Commissioner Daley reported that on 7-26-88 the Planning Board /\\�b� approved the building moratorium concept. Cy1 Council Liaison Nichols reported on the following: DPW Unit of CSEA Contract Council Liaison Nichols reported that the negotiations are still in process for the DPW Unit of the CSEA contract and that many employees attended the Common Council Meeting on March 2, 1988. Part Time Meter Checkers Council. Liaison Nichols reported that Common Council approved the two (2) part-time meter checker positions. ,7�o`�b 1 Engineering Technicians Council Liaison Nichols reported that the issue of reclassifica tion of the Engineering Technicians was addressed and that Common Council stated that as long as employees seem to be working out of title that they should be compensated at the title that they are working under. Revocable Licenses - Ithaca Farmer's Market and Simeon's Council Liaison Nichols reported that the Revocable Licenses for the Ithaca Farmer's Market and for Simeon's Restaurant has been approved for 1988 as recommended by the Board. ,`(.,s REPORT OF COUNCIL LIAISON Alderperson Nichols reportedon the following: Parks and Forestry Advisory Board The proposal on our agenda for the establishmentof a Parks and Forestry Advisory Board was presented to the Charter and Ordinance Committee by the Shade Tree Committee. It, is a draft of an ordinance which has a lot of items in it, such as protecting trees and policy on trees. The proposal also included setting up a permanent Shade Tree Committee as a separate body. This item is also on tonight's Planning and Development, Committee Agenda and Alderperson Nichols suggested that the BPW have a representative at 3. 18 the Planning and Development Meeting. Uses of Park Lands Alderperson Nichols reported that the City Attorney has requested that any of the permits that we are now issuing for use of park lands should be reconsidered and the C & 0 Committee has asked that the staff and the BPW put together a list of all kinds of uses that are being made of the park lands. The C $ 0 Committee needs the list to help determine what the legal policy for use of city park lands should be. Enforcement of Parking Regulations Alderperson Nichols reported to the BPW that the C & 0 Committee is looking into better ways to enforce the parking regulations system. .2-2.11-44r 3a One major option that was proposed to the committee was. the setting up of a Traffic Violations Bureau. .The problem with this option is that we have received a legal opinion that the meter checkers are by New York State Law only allowed to issue tickets for parking violations at meters. Alderperson Nichols stated that if under our present system we are going to use non -police personnel to enforce parking regulations, then it is necessary they take police training. He reported that it isn't yet clear how much training would be. involved. J®43, a Alderperson Nichols reported that the other option, which is one used in some cities such as Rochester, Buffalo and New York City have Traffic Violations Bureaus where they have set up a special Civil Court for parking violations and civil tickets•are issued by other than police personnel. He reported that the problem with this type of system is that. it requires an action by the New York State Assembly. REPORT OF BOARD LIAISON: Planning and Development Board - Commissioner Daley Commissioner Daley reported that at the Planning and Development Board meeting on March 22, 1988, two sub -divisions that will require the building of roadswere brought before the Board. The existing City statute requires the City to provide water and final grading and=asphalt, of the roadways. The Planning Board has suggested that it is time for the City to review the requirements for sub -division. Commons Advisory Board Commissioner Reeves reported that the Commons.. Advisory Board has received several applications for mobile vending carts. The Board received copies of the. Commons Rules, Operations. Manual and the Regulations governing mobile carts. Commissioner Reeves also reported that they received a request from Formerly Fannie's Candy Store to put up a sign, in the street. The request for a sign will be denied. Message • rom Counc 1 Liaison Nicho1s Supt. of Public Works Dougherty reported that Alderperson Nichols asked him to express his regrets for being unable to attend the BPW Meeting today. He also requested that the Board refer to the Committee of the Whole a request from "More Than the News" television organization to use amplified sound at Stewart Park on May 1, 1988, from 2 - 5 P.M.. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Reeves RESOLVED, That the request to have amplified sound at Stewart Park by the television organization "More Than the News" on May 1, 1988 from 2 - 5 P.M. be referred to the Committee of the Whole. Carried Unanimously REPORT OF COUNCIL LIAISON Alderperson Nichols reported that Common Council, at their meeting on May 4, 1988, passed a resolution giving authority to the Commons Advisory Board to grant waivers_for .the Commons area during the celebration period. Alderperson Nichols reported that Common Council is concerned about the fact that Landstrom Landfill may be closed on June 30, 1988 and the city could possibly be left without a landfill to send our garbage to. Alderperson Nichols reported that currently there are discussions on the baling and transfer station site for the County. The first preference as a site is behind the new Wastewater Treatment Plant. He also reported that there are some other sites in the city but they are rated lower. Alderperson Nichols reported that Alderperon Schlather has introduced a resolution for consideration at the next C & 0 Committee meeting in regard to the payment for the construction of sidewalks. Alderperson Nichols reported that the INHS is planning a construction of a mutual housing development on West Hill that will require the purchase of City land along Floral Avenue. He also reported that some members of Council felt that this issue should have come before the BPW for review before it was sent to Council. Mayor Gutenberger reported that the request from Common Council to set up an Interim Parks Commission needs clarifica-01°tion. Staff is working on this clarification. REPORT OF COUNCIL LIAISON: Alderperson Nichols reported that the County and the City have been meeting in regard to the locations for a baling and transfer site. Mayor Gutenberger reported that County and City staff met Friday, May 20, 1988 with representatives of the engineering firm that the County has hired. The group will meet again on Friday May 27, 1988. Commissioner Reeves reported that the baling and transfer site issue will be addressed at the. next Committee of the Whole on June 1, 1988. REPORT OF COUNCIL LIAISON: Local Law Amendment Alderperson Nichols reported that Common Council has approved amending Local Law, Article 4,i, Section -5.27(2), whereby the owner of land abutting any street,' highway, alley or other: public place in the City shall be liable for -keeping such land in a safe state of repair. 3b REPORT OF BOARD LIAISONS: 4110' Planning and Development Board Commissioner Daley reported that the Planning and Development Board did resolve that the DPW site is not an appropriate site for a baling and transfer station .and request that Council not use that site as the County baling and transfer station site. Farmers' Market Commissioner Daley reported that the Planning and Development Board did approve of the DPW site as being appropriate for the Farmers' Market. Residential Parking Commissioner Daley reported that the Planning and Development Board approved the residential parking plan in concept to b change the residential parking on alternate sides of the 96V street from night time hours to day=time hours. �1 Discussion followed on the floor in regard to the baling station site and the Farmers' Market site. Commissioner Daley stated that the Farmers' Market has developed a site plan that has been submitted to the C $ 0 and the P $ D Board and he will request that it be presented to the BPW at the next meeting. Commons Advisory Board Commissioner Reeves reported that at the CAB meeting on May 20, 1988 the joint statement from CAB/DIBA was discussed. Commissioner Reeves also reported that there was discussion of the 1989 projects to be submitted for the Commons for the budget process. -Posters and Bills on Poles Alderperson Nichols reported that the C E 0 Committee discussed the issue of posters and bills on poles. Infrastructures on Subdivisions Alderperson Nichols reported that the C & 0 discussed la/infrastructure on subdivision. REPORT OF COUNCIL LIAISON: Alcoholic Beverages at Stewart Park Alderperson Nichols reported that the C & 0 Committee discussed at their last meeting on June 16, 1988 the possiblility of a resolution which would limit the drinking of alcoholic beverages at Stewart Park. They are consic-"ng to propose drinking of alcoholic beverages b, allowed by permit only. He stated that the C 0 will address this issue at their meeting on July 21, 1988. The public will be invited. UNFINISHED BUSINESS Dept. of Public Works Annual Report Resolution By Commissioner Reeves: Seconded by. Commissioner Stone RESOLVED, That the Board accepts with gratitude the 1987 Annual Report of; the Department of Public Works. Carried Unanimously Board of Public Works Meeting of November 23, 1988 Resolution By Commissioner Sprague: Seconded by Commissioner Stone WHEREAS, the next Board of Public Works meeting is scheduled for November 23, 1988, and WHEREAS this date is the eve of Thanksgiving, now therefore be it November RESOLVED, beThat cancelledBoard andorescheduledWorks formeeting Novembf 23, 1988 November 30, 1988. Carried Unanimously REPORT OF BOARD LIAISONS: Department has Commissioner Daley reported that the Planning De Planning an Development p decided on Rich and Associates for eadprel�minarylstudy district parking study. They will do before December 25, 1988 if they are awarded the contract. Commons Advisory .Board Downtown Par ing met Commissioner Reeves reported the CAB sed.onTovember 18 , • 1988 1988 heir The downtown parking study p is the loss of ninety-two (92) parking spaces under the Green Street Parking Ramp due to the expansion oente rineeaca. The CAB will meet with the City Attorney, City the Planning and Development Director in regard to the loss of parking space. The CAB is disappointed in the loss of funds for the five-year Five -Year Plan plan for the Commons. Marketing Director Directora The Downtown Business Association has hired Marketing as of December 1, 1988. DEIS Route 96 Public Hearings Mayor Gutenberger reported teathe 4D$IS5Rolte896 Pu lic te Hearings will be held on De from Woolworth's Free bus transportation will be provided to NYSEG. opv REPORT OF COMMON COUNCIL LIAISON: 1989 Budget Common Council Liaison Nichols reported that at the December 7, 1988 Common Council Meeting the 1989 Budget was, approved. An additional $10,000 in Restricted Contingency funds was added to the budget for a study of the Department of Public Works and its organization. Downtown Parking Study by Rich and Associates Common Council Liaison Nichols reported that money has been appropriated for a downtown parking study which includes all the parking garages and lots,. Street Lighting at Quarry and Ferris Streets Common Council Liaison Nichols reported that there has been a request for additional lighting from residents at Ithacare for the Quarry and Ferris Street area near the facility. REPORT OF BOARD LIAISONS Planning and Development Board Route 96 Plan "B" Commissioner Daley reported that the Planning and Development Board voted to send a recommendation to Common Council to endorse Plan "B" for Route 96, if the Town of Ithaca does substantial regional planning for West Hill in regard to the connector road the City and the Town have discussed. West Hill Master Plan Commissioner Daley reported that the West Hill Master Plan was also discussed and the Ad Hoc Committee will meet on January 12, 1989. They are expected to have a draft proposal that is similar to the 1971 Master Plan to present to the P & D Board. Discussion followed on the floor. -4 - City Engineer Gray reported on the_following: The sidewalks review for 1988 has been done and we are ��� now looking at the cost. He will keep the Board informed.`'a� Adjustment to "house numbers" is going forward. %`;.11a City Engineer Gray reported on the following: Student Agencies in Collegetown The barricades are being removed from the front of Student La,lyi Agencies in Collegetown and the sidewalk will be returned. x'1)1 Quarry Street Retaining Wall Engineer Gray reported that a meeting was held with the property owner and staff is reviewing options in regard to the Quarry, AO ,Street retaining wall. 8 City Engineer Gray reported on the following: Fire Stations We are hoping to tie the asbestos removal at the fire stations together with the DPW Southside Contract. A schedule is being prepared for the work with the current intention of taking the project out to bid in May or June of 1988, looking for completion in late spring of 1989. Cliff Street Project We should have a detour plan for signage to the Department of Transportation for their review as soon as the DPW has had a chance to review it. Bridges 'Civil Engineer Laguette has met with Modjeski and Masters in regard to the bridges in the City pf Ithaca. He has received a lot of information that was needed. He is now putting together information on the bridges and their ratings. Quarry Street Retaining Wall We are waiting for the owners of the retaining wall on Quarry Street to review the options related to buttressing the retaining wall. A neighborhood meeting will be held on March 15, 1988. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Cliff Street Project Engineer Gray reported that he also attended the Cliff Street neighborhood meeting. He reported that the next step will be to contact the homeowners to obtain right-of-way permission for the work that will be performed on their property or on the immediately adjacent property. Fire Stations Engineer Gray reported soil borings are now being performed on the fire stations site in the Town of Ithaca and the designs for the new stations is on-going. It will be necessary to put out a bid for asbestos removal for the ,existing fire stations that are to be renovated. -' 3-? 3_W Seneca Street Garage Engineer Gray reported basically complete and for July 1988. It may down for approximately installed. that the Seneca Street Garage is the membrane work will be scheduled be necessary to close the garage - three weeks while the membrane is being Green Street Garage The supplemental work at the Green Street Parking Garage is now in progress. Bridge Work We are presently working on the details for the Thurston, Stewart, Buffalo and Madison Street bridges. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: City Water City Engineer reported that a notice in regard to lead in water was published earlier this week and that he put out a cover memorandum. He stated that the City' does not have a problem in distributing water with lead but lead can•.get into water once it is inside a house. Quarry Street Wall Engineer Gray reported that all the soil borings have been done at the Quarry Street Wall and we are still waiting for the owners to agree to the work. Fire Stations City Engineer Gray reported that the soil borings have been done for the New Fire Stations. He also reported that there have been a number of meetings with the architect. and the Fire Department. There will be one more meeting with the committee scheduled in the near future to review tha i.,tork and the hLLd et. l�-/3 REPORT OF CITY ENGINEER Madison Street Bridge Engineer Gray reported that he has received the Madison Street Bridge drawings and they are ready for his review. He also reported that he will send a memo to the Mayor and the BPW within a few days explaining the details of the project. Ng Green Street Garage Engineer Gray reported that he has asked for some additional follow-up work in the Green Street Garage. Youth Bureau Project Engineer Gray reported that Attorney Nash has received a request for arbitration on the Youth Bureau Project. • • REPORT OF CITY INGINEER: Sidewalk Projects • Engineer. Gray reported that there are a number of sidewalk projects on-going at`this:time such as -the West Side project. •The 1988 contracts include a number of handicapped ramps. The 1987 contracts that were not completed last year are expected to be started in June. Seneca Street Garage Engineer Gray reported that workis currently planned fur July 9 thru July 30, 1088. Wastewater,, Treatment Plant Upgrade Engineer Gray reported that work is on-going at the Wastewater Treatment Plant. Other Projects tla6 - Hudson Street Project - Green Street Parking Garage - Madison Street Bridge Design Work - Quarry Street Retaining Wall - Stewart Ave., Thurston Ave., and Madison Street 'Bridges - Asbestos removal as tied into the fire stations REPORT OF CITY ENGINEER: Engineer Gray reported on the following: Bridges The bids for the Madison Street Bridge are now out and should be returned by July 11, 1988. Sub -Divisions Engineer Gray reported that there have been a number of. sub -division requests. Quarry Street Wall Engineer Gray reported that they are still waiting for an easement for the Quarry Street Wall. Seneca Street Garage Engineer Gray reported that the Seneca Street Garage will be out of service for several weeks for repair. L/ a /8'b/ Southwest Park Drainage Engineer Gray reported that Mr. Zikakis has requested a meeting in regard to Southwest Park drainage. sAA\-(4/ Thurston Avenue Engineer Gray reported that we are trying to eliminate a seventeen ton posting on the Thurston Avenue Bridge. Traffic Engineer Gray reported that the traffic engineer is starting to collect data on the traffic patterns in the Tops/Wegmans area on Route 13. Water Tanks Engineer Gray reported that the Maple Avenue water tank has been cleaned in preparation for painting. REPORT OF CITY ENGINEER: Engineer Gray reported on the following: Sidewalk Program Engineer Gray reported that the work scheduled to be done under the Sidewalk Program is pretty much wrapped up for this season. Noise Complaints Engineer Gray stated that he has had no noise complaints until now. Eddygate Apartments has filed a complaint concerning noise •from the Performing Arts Center. Youth Bureau An arbitration claim by the architect will be heard in late September, and by the general contractor sometime in November. Pavement Markings .The markings on the pavement on both Cliff Street and Elmira Road are being done now. (.4 West Hill Master Plan The Planning Department is having discussions with property owners in the City and Town about the West Hill Master Plan for water and sewer services. Traffic represents both problems and oppor- tunities. REPORT OF CITY ENGINEER: Signalization Engineer Gray reported that a signalization grant application has been applied for. Madison Street Bridge Engineer Gray reported that the work on Madison Street Bridge is approximately 2 -weeks behind schedule. There was a waiting period for supplies. and .we. are -now funning = - - into weather problems with the concrete work. The contract will be completed this fall but not by the end of October. Asbestos Removal The asbestos removal at the City's fire stations is nearing completion. Westside Sidewalks Engineer Gray reported that the Westside Sidewalks Project is under way. Chemical Bid Engineer Gray reported that there is a Chemical Bid for sludge de -watering on today's agenda. He explained the requirements and the process for awarding of the bid. Lead Levels in Water Engineer Gray reported that the Federal and N.Y. State 0\\\-ii\S-.7)( Governments are working on guidelines and standards for measuring of lead levels in water. Discussion followed in regard to what are acceptable levels and the methods currently used. • • • REPORT OF CITY ENGINEER: Water System Engineer Gray reported that the intake at the sixty -foot reservoir was blocked this past week. The water level at the reservoir was down to twenty-five (25) feet and debris material was ten (10) feet over the intake. The reservoir needs immediate excavation to remove debris from the intake area. It was necessary to obtain water temporarily from Bolton Point. Madison Street Bridge Engineer Gray reported that work is proceeding on Madison Street Bridge but the project is approximately two weeks behind schedule. The handrails are going in this week. Stewart Avenue Bridge e Engineer Gray reported that work on the Stewart Avenue Bridge has been started by our consultants. - Thurston Avenue Bridge i\\/ Work on Thurston Avenue Bridge has not been started. West Side Sidewalks Engineer Gray reported that the work on West Side Sidewalk Projects is proceeding on schedule. Assessments for that work REPORT OF CITY ENGINEER: Madison Street Bridge Engineer Gray reported that the Madison Street Bridge should be open by Monday November 14, 1988. The lights have not been installed at this time. West Side Sidewalks Engineer Gray reported that the West Side Sidewalk project is nearly completed with some trees still to be planted within the next two weeks. Asbestos Removal Contract Engineer Gray reported that the Asbestos Removal Contract at the fire stations is nearly completed. Quarry Street Retaining Wall Engineer Gray reported that the designs for the Quarry Street Retaining Wall Project is in progress and will be ready to send out to bid soon. Stewart and Thurston Avenue Bridges Engineer Gray reported that the designs for the Stewart and Thurston Avenue Bridges are being done at this time. City Engineer Gray reported on the following concerns: 1. Youth Bureau Arbitration - was postponed and will be rescheduled. 2. Green Street Garage - the new designs for construction for the parking lot underneath. 3. West Hill Master Plan - is still trying to get information. 4. Hudson Street RFP - is has been re -written and should be completed soon Chamber of Commerce Supt. of Public Works Dougherty reported that he has received a request from Henry Theisen, representing the Chamber of Commerce, for the City to grant a Right -of -Way on East Shore Drive near the Youth Bureau building for ;a water line. He reported that although there does not seem to be a problem in granting this request, he would request a stipulation ,in the agreement, that if the City should' decide to put.a building in that area the Chamber will move their Right -of -Way at their own expense. Discussion followed on the floor. Supt. Dougherty will respond to this request. REPORT OF CITY ENGINEER: Water Shed Engineer Gray reported that the sixty -foot reservior area dredging is on-going. The area close to the intake has been cleaned. Thurston Avenue Bridge Engineer Gray reported that work on the Thurston Avenue Bridge design continues. It is being done in-house. Madison Street Bridge Engineer Gray reported tire work is nearly completed on the Madison Street Bridge Project. Historic type lamps are being installed for lighting. Stewart Avenue Bridge Engineer Gray reported that the Stewart Avenue Bridge has been inspected by the DOT. Hillview Place Project Engineer Gray reported that the in-house design work is started for the Hillview Place Project. Engineering Office Files Engineer Gray reported that he is very happy with the files "overhaul" in the engineering office. He is, impressed with the historical records that are on file. Hudson Street Engineer Gray reported that the Hudson Street RFP's have been sent out for the Hudson Street Project. • REPORT OF CITY ENGINEER Hudson Street Project, Engineer Gray reported that eight (8) proposals have been received for the Hudson Street Project. He is hoping_ to award a contract for services by December 28,'1988. Quarry Street Retaining Wall Engineer Gray reported that the bids are out for the Quarry Street Retaining Wall Project. Bids are due in January 1989. Thurston Avenue and Stewart Avenue Bridges Engineer Gray reported that design work is in.progress for the Thurston Avenue and Stewart Avenue Bridges. One is being done in house and one out -of -house. Madison Street Bridge Engineer Gray reported that Madison Street Bridge is basically completed. Empire State Games Engineer Gray reported that the Empire State Games are to be held during the summer of 1989 in Ithaca. Work on the Hudson Street Project in relation to the traffic during the Empire State Games was discussed. Mayor Gutenberger reported that Assistant Superintendent ,Fabbroni will be the "point person" for the Empire State Games to be held on August 2 - 6, 1989. DOT Inventories Engineer Gray reported that the City is doing some work with the DOT on street inventories.''The DOT has asked the City for an update on traffic counts on Meadow Street. Youth Bureau Arbitration Engineer Gray reported that the William Phal Arbitration regarding the Youth Bureau is now scheduled for late January and early February 1989. Water System , Engineer Gray reported that contracts are in progress for the water tank painting scheduled for summer 1989. Curb Cuts - Cherry Street Engineer Gray reported that they,°are workingon curb cuts on Cherry Street due to the increase in building in that area. REPORT OF CITY ENGINEER: Hudson Street Reconstruction Proposals City Engineer Garay gave background information on the procedure of selecting afirm and the fee for the Hudson Street Reconstruction Project. Thurston Avenue Bridge Engineer Gray reported that the Thurston Avenue Bridge Project will be reviewed with Cornell University. The request from Cornell to increase the width of the sidewalks and the routing of traffic will be reviewed. This project is scheduled to start the second week of August 1989. Stewart Avenue Bridge Engineer Gray reported that the City is hoping to reuse some - of the materials from the Stewart Avenue Bridge project. Use of Lead Based Paints City Engineer Gray reported that New York State is changing its specifications in regard to the use of lead based paints. The City is now making a change from lead based paints to. :. synthetics'and other types of paint. New York State is starting to develop requirements we may have to follow in regard to the removal and disposing of paint removed from bridges. Engineer Gray stated that he will keep the Board informed as he receives information. Sub -:Division Review Regulations Sub -Division Review Regulations are -being circulated from the Charter and Ordinance Committee West Hill Master Plan The West Hill Master Plan is now being reviewed. • Parks and Forestry Advisory Board Supt. Dougherty distributed a proposal to the board for the Establishment of a Parks and Forestry Advisory Board.41 Shade Tree, Committee Supt. Dougherty reported that he has invited Nina Bassuk to address the Committee of the Whole at their next meeting on March 2, 1988. Nina Bassuk, Chairperson of the Shade Tree Committee; will present their ordinance and the results of the tree survey. Ithaca Softball Association A local attorney has contacted Supt. Dougherty in regard to the Ithaca,Softball Association Contract. REPORT OF SUPERINTENDENT: Cliff Street Project Superintendent of Public Works Dougherty reported that the DPW and the residents of Cliff Street and surrounding areas held a second informational meeting on Tuesday, March 22, 1988.aboutthe construction project on Cliff Street. He also reported that he and Assistant Supt. Fabbroni have met with Hugh Hurlbut of Tompkins County, other department heads of the County operations of the Biggs Complex and representatives of Tompkins Community Hospital to give ' them the details of the project. There is also a meeting scheduled on Thursday, March 25, 1988 with the Fire Department.' and Jack Miller, Tompkins County Fire Coordinator and the County Emergency and Ambulance Services to go over the project with them. Discussion followed on the floor. Superintendent Dougherty explained the detour and reported to the Board that there would be one lane of Cliff Street open northbound for emergency vehicles only. When itis necessary to close the street completely the Tompkins County emergency service will be notified on.a day-to-day basis as to whether that lane is open or closed to help route their vehicles. Commissioner Daley asked Supt. Dougherty about the status of the sidewalk assessment for the Cliff Street area. 3-a,3-8Fs Supt. Dougherty reported to the Board that the neighbors had been advised of the resolution from the last BPW meeting and they were informed that when the time comes to address the item of sidewalk assessment, his recommendation would be that the sidewalk construction should be considered as part of the project. He also stated that Charter and Ordinance Committee will be looking into the problem and hope to have the Charter change ready to present at the 3-d3-eg June Common Council meeting. REPORT OF SUPERINTENDENT: Appointment Supt. of Public Works Dougherty reported that he has appointed Mark King to the position of Working Supervisor at the Golf Course, at an hourly rate of $7.94, effective April 11, 1988 and asked the Board's. concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the:Board approve the appointment of Mark King to the position of Working Supervisor at the Golf Course, at an hourly rate of $7.94, effective April 11, 1988. / 3 -ee Carried Unanimously REPORT OF SUPERINTENDENT Appointments Supt. of Public Works Dougherty reported that he has made the following appointments: Richard E. Sinn, to the position of Maintenance Worker at an hourly rate of $5.83, effective April 18, 1988; an d Michael Reynolds, to the position of Maintainer at an hourly rate of $7.30 effective April 18, 1988, and he asked the Board's concurrence. Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the Board approve the appointment of Richard E. Sinn to the position of Maintenance worker at an hourly rate of $5.83 effective April 18, 1988 and the appointment of Michael Reynolds to the position of Maintainer at an hourly rate of $7.30 effective on April 18, 1988. Carried Unanimously Requests for Property Supt. Dougherty also reported that his department has received requests from Donald Lucenti for a property on Giles Street and from Ron Seacord for property on Willow Avenue that he has discussed with both parties and the City Attorney. He will bring this issue to the next Committee of the Whole meeting. Southwest Park Alderperson Nichols referred to a memo from Betsy Darlington in regard to Southwest Park. Supt. Dougherty reported that the DPW is improving their security at the site to help with isolated dumping and that he will be making out a report. Cliff Street Project Supt. Dougherty reported that they are now ready to construct some of the sidewalks on the Cliff Street Project. He reported that there has not been a change in how property owners are charged for sidewalk construction. Unless there are changes there will be a charge against the abutting property owners for construction of the sidewalks where there have not been sidewalks in the past. • • 5A Request for Signal Light and No Parking Signs` Supt. Dougherty -reported that he has talked with Barry Stevens, / NYS Regional Traffic Engineer, in regard to the traffic situation on Foute 13 at the Third Street Exit and also possibly restricting parking along Route 79 near the watershed area. He stated that both requests will be sent to Mr. Stevens in writing. REPORT OF SUPERINTENDENT: Map s Superintendent of Public Works Dougherty reported to the BPW that the maps he has provided for them show thelocation of "all -way stops" in the City and the color coded copy shows the location of "collector streets". -6 - REPORT OF THE ASSISTANT CITY ATTORNEY • Asst. City Attorney Sanders reported that we need to establish a lead agency to handle the Ithaca Festival activities. She said that either the BPW or the Ithaca Commons Advisory Board would be appropriate but suggested the BPW as it is a city-wide festival with events going on in various places in the city. Asst. City Attorney Sanders asked the BPW to develop a list of projects that might be questionable and may need some form of Environmental Review. She stated that she would put together a list that clarifies the regulations of Type II projects that would not require any Environmental Review. Discussion followed on the floor. Asst. City Attorney Sanders stated that the Ithaca Festival requires a SEAF form. Mayor Gutenberger requested that staff start to develop a list of projects for the City Attorney's office. The Mayor reported that they now do an Environmental Review for all types of permits issued by the Mayor's office as it involves discretion. 3-1 REPORT OF ASSISTANT CITY ATTORNEY Asst. City Attorney Sanders reported that she has had inquiries about the uses ofSouthwest Park and asked the Board for the history of the park. Supt. of Public Works Dougherty stated that he will meet with Commissioner Daley and Assistant Attorney Sanders to go over the history of Southwest Park. REPORT OF ASSISTANT CITY ATTORNEY Asst. City Attorney Sanders reported that she has an application for an encroachment agreement for a property on Old Spencer Road that needs approval for sale of property. Motion to Refer to the Committee of the Whole Resolution By Commissioner Daley: Seconded by Commissioner Cannon RESOLVED, That the request of Asst. City Attorney Sanders for an encroachment easement for a property on Old Spencer Road, Ithaca, New York be referred to the Committee of the Whole with the power to act. Carried Unanimously ,31////� Handicapped Parking Space - South Side of Central Fire Station Parking Lot Asst. City Attorney Beers-Schnock reported on the Handicapped Parking space requirements for the South Side of --the .Ceritr.al Fire Station Parking Lot. She explained the New York State requirements for HTandi,capped Parking in relation to the size,,. location and number of spacesthe required by the N.Y. S. Code NYS'. �� of Rules and Regulations andCA A\Discussion followed on the floor.,\` Mayor Gutenberger responded that the size of the existing space an the south side of Central Fire Station lot needs to be checked and if an additional space is needed it must meet size requirements. • -7-.. Budget 'R'etommendations Resolution By Commissioner Cannon: Seconded by Commissioner Gerkin WHEREAS the Board of Public Works has spent many_hours constructing a program of Budget recommendations that reflect the needs of a public works program for the residents of the City df Ithaca, now therefore be it RESOLVED, That Common Council be respectfully requested to include the Board in deliberations concerning the additions or deletions to the Board's Budget recommendations,,and be it further RESOLVED, That Common Council b;e respectfully requested to s'eind the proposed Department of Public Works Budget back to the :Board of Public Works for comment and input before final passage.O Discussion followed in regard to the budget process. � Commissioner Cannon explained thatC!�•� the already existing procedure, this was in addition to 1 r A vote on the resolution resulted as follows: Carried Unanimously BPW - Appointments; Liaisons; Election of Vice -Chairman 1988 1 Reports - Asst. Supt. DPW BPW Liaisons Reports m:Is - City Engineer Reports - Supt. DPW Reports - Assistant City Attorney 1989 Budget Review 2 3 4 5 6 1988 BOARD OF PUBLIC WORKS ASSIGNMENTS , • Buildings and Properties,, Transit Commissioner Cannon Creeks and Bridges; Parks,, - Commissioner Stone Highways - Commissioner - , Parking and Traffic - - Commissioner Daley Sol id Waste 7 - Commissioner Reeves Water 'and' 50Wer AUDITS , . • - ..',•,Januarp-FebrOary- r rchApril May -June•.:„.„ ••• Jul y-AUgust, • .. November 4eCember,' LIAISONS* TO:, COmmissioner Gerkin -Capital Projects Review _Commons Advi sory. Board - -Conservation Advisory Council :Hydropower Commission .Planning Board -Special Joint Sewer Committee . , -touth -Bureau— Mile -- Creek Committee ,,aftlAVPtift WORKS - AM *bi- . John Gutenbrg' .,CaliWReeves dMitzlqtann ,)*pboarejllii)! Dal ey r1 thThiGerki ro.1 Cherka 1b. Wi Stone c. 90 -88 -3 6, 88' :a9 139 PIEUNA4EfoudaatAlro BPW1 : CciMintssi °tier Reeves CoMMis s oner": Gerkin Commi ssi o ner Daley Comini S-si oner Stone . • crominisioner Cannon .Commissioner - Commissioners Daley and Reeves Commissioner Reeves (Alternate Commissioner Commi ssioner - Commissioner Daley - Commissioners Gerkin and - Commissioner Cannon - Commissioner Gerkin tgligirman --myv rr. .r;.• me LT), - 08M - 459Ci 724220 Stone March 1988 - Stone) H°7101411A%$ S. 'Albany St. 116 Mitchell Ste 301LtnnSt1;'-- 94Nates rl Oral Est. 56fljaMiii°Nfchols ' 1O9 OvIroc Court ;a 1, APII4igIfggYIfeillitaMifieh8f tReiNhgle