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HomeMy WebLinkAbout1990• Town Sewer for West Hill Fire Station The City Engineer requested that the Town of Ithaca extend sewer service to the new West Hill Fire Station. In negotiations that followed the City agreed to pay $7,000. for its share of avoided colt_ 4r_;_the Fire Statiori boject. Cornell University agreed to a $25,000. payment spread over twenty years to reflect future benefits to its adjacent land. The Town picks up the balance of $28,000. to make up the $60,000. project budget. The special Joint Subcommittee has reviewed and passed the following resolution: RESOLVED, that the Joint Capital Project be established for the construction of the West Hill Fire Station sanitary sewer, at a maximum authorized cost of $60,000., and be it further RESOLVED, That the financing plan for such project be established as follows: Town of Ithaca Cornell University City of Ithaca and be it finally $28,000. 25,000. 7,000. $60,000. RESOLVED, That the Cornell share of $25,000. be advanced by the joint owners, at their proportionate shares of involvement. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, The Town has bid a contract for extending a sewer to the West Hill Fire Station, and WHEREAS, The SJS has reviewed and approved the project such that joint owner will advance the Cornell share in accordance with their resolution of November 14, 1989; now, therefore, be it RESOLVED, That the Board of Public Works adopts the resolution of the SJS dated November 14, 1989 and recommends the payment of up to $7,000. to the Town of Ithaca for the installation of sewers to serve the West Hill Fire Station. Carried Unanimously r WATER AND SEWER ITEMS: I Expungement of Late Penalty on Water & Sewer Bill , A request was received from Nancy Avery of the Home Dairy for expungement of the late penalty of $76.86 from the water and sewer bill at that location. The due date on the bill was February 15, 1990, and Mrs. Avery made the payment on February 16, 1990, thinking this was equivalent to a postmark dated ���� February 15, 1990. �\ Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, there is no legal requirement mandating the Chamberlain's Office to accept postmarks as payment date; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the City Chamberlain, denies the request from Nancy Avery of the Home Dairy for expungement of the late penalty of $76.86 from her water and sewer bill. Carried Unanimously WATER AND SEWER ITEMS: Request for Expungement of Charges for Installation of Water Meter A request was received from James and Cecile Spero, owners of the CC�O property at 208 Dey Street, to expunge the charges for the \'�\ • installation of a. new water meter at'that address. When the l9 house was painted in 1988, the painters got some paint on the old water meter, thus, making this meter classified as defaced according to City specifications for water meters. During Water and Sewer's routine check of meters, they removed the defaced one and installed a new meter at this address and billed the property owner accordingly. Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, according to the Board of Public Works Rules .and Regulations in the City of Ithaca Charter, Chapter 245 entitled, "Water and Sewers", Section 23, Meters, ".... any damage which said meter may sustain from freezing ... or from any external cause, will be repaired by the Water and Sewer Division and the cost thereof charged to the owner or agent"; now, therefore, be it RESOLVED, That the Board of Public Works denies the request from James and Cecile Spero to expunge the charges for replacement of a water meter at 208 Dey Street, and, be it further RESOLVED, That the Board of Public Works, due to the amount of time lapsed before review of this issue, agrees to expunge the late penalty that may have already occurred for this replacement. Carried Unanimously Request for Expungement of Late Penalty on Water and Sewer Bill A request was received from Mary Yaple, owner of the property at 211 Williams Street, for expungement of the late penalty on .,.her water and sewer bill. Ms. Yaple states that her bill was due on August 15, 1990, but that she did not receive this bill until August 16, 1990. Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, The City Chamberlain has verified that this bill was sent out on the last business day of July 1990, and WHEREAS, the delay in receiving this bill is most likely the fault of the Postal Service and not City staff; now, therefore, be it RESOLVED, That the Board of Public Works denies the request for expungement of the late penalty on the water and sewer bill at 211 Williams. Street. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Mark Macenas of 204 Cornell Street requested that the Board expunge a water service bill he received for his South Quarry Street property. Mr. Macenas stated that his water service was hooked up to a 30 pound water main instead of the 100 pound water main which runs 3 1/2 feet away from it. Mr. Macenas believes that this error was made by the City and is requesting the Board to expunge the bill for reconnection of his service as well as reimburse him for a private plumber he hired to research this problem. On a motion by Commissioner Reeves and Seconded by Commissioner Connor this matter was referred to the Committee of the Whole for further discussion. • • Request for Expunqement of Water and Sewer Bill Quarry Street Mark Macenas, owner of the property at 109 South requested that the Board of Public Works expunge sewer repair bill of $800.83 for extending the water service to high pressure main service. at 109 South Quarry Street, the water and existing 3/4" Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, this work was done at the request of Mr. Macenas, WHEREAS, due to the nature of the existing service, most replacement work had to be done by hand requiring a large of labor charges, and WHEREAS, the City Engineer has verified all the charges on this bill to be correct; now, therefore, be it RESOLVED, That the Board of Public Works denies the request from Mr. Macenas for expungement of the water and sewer repair bill for 109 South Quarry Street. and of the amount Carried Unanimously WATER AND -SEWER ITEMS: Expunqement of Sewer Portion of Water and Sewer Bill at 307 South Meadow Street A request was received from Mario Guidi, executor for the estate of Margaret Geary, located at 307 South Meadow Street, for expungement of a portion of the sewer portion of the water and sewer bill for that address. There was a large water leak at that location, resulting in an unusually high water and sewer bill. Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, the City Plumbing Inspector and Senior Meter Servicer of the Water and Sewer Division did a thorough investigation into this matter and have concluded that the water did not enter the City sewer system; now, therefore, be it RESOLVED, That the Board of Public Works agrees to expunge $369.90 from the sewer portion of this bill and the late penalty of $36.99 on the sewer portion of this bill. Carried Unanimously Expunqement of Water and Sewer Bill for Repair Work Resolution By Commissioner Connor: Seconded by Commissioner Cannon. WHEREAS, an incorrect bill was issued for water and sewer repair work at 111 West State Street to K. Jo Tang, which is an incorrect address; now, therefore, be it RESOLVED, That the Board of Public Works expunges bill #14886 issued to K. Jo Tang for 111 West State Street and directs a new bill be issued with a correct address of 111 West Clinton Street. Carried Unanimously Acting Superintendent Gray suggested that these matters, such as bill corrections and expungements, be delegated to staff to handle since Board approval should not be necessary. - WATER AND SEWER ITEMS: E sun•ement of Water and Sewer Bill for 213 Mitchell Street Resolution By Commissioner Cox: Seconded by Commissioner Cannon to etri 213 WHEREAS, a bill was issued Mr.Anthony theh curb box llide at of that Mitchell Street for replacement address, and Water andSewer Director, this WHEREAS, according to the Acting City a snow plow; now, replacement was due to damage caused by therefore, be it RESOLVED, That the Board of Public Works expunges Water and Sewer Bill #14712 issued to Mr. Anthony Petrillose of 213 Mitchell Street, in the amount of $15.00 for replacement of the curb box lid at that address. Carried Unanimously Discussion followed on the floor regarding delegation of expungement matters to staff. Further e cussion of this matter was referred to the Committee of the Whol ie • \o\ • WATER AND SEWER ITEMS: Request for Partial Expunqement of Water Service Bill at 105 Hudson Street. , A request was received from Mrs. Bessie Stratakos, owner of the property at 105 Hudson Street, for partial expungement of the water service bill at this address. In conjunction with the Hudson Street reconstruction project, approximately 30 property owners were notified in advance of the City's intent to upgrade their water service from 1" lead service to 3/4" copper service, at the property owner's expense. Resolution By Commissioner Cox: Seconded by Commissioner Cannon WHEREAS, the water service replacement work was necessary to bring the property owners into compliance with City specifications, and WHEREAS, property owners were notified in advance of this replacement work; now, therefore be it RESOLVED, That the Board of Public Works denies the request for partial expungement of the water service bill for 105 Hudson Street. Mayor Nichols suggested that Ms. Stratakos be informed of the City's 5 year payment plan. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Stencilling on Catch Basins In conjunction with the local Earth Day Conservation Advisory Council is planning to messages on City storm sewers advising people waste into them. This work will be a community the help of local school children. Resolution By Commissioner Cannon: Seconded by Commissioner Cox WHEREAS, the Board of Public Works is supportive of the efforts of the Conservation Advisory Council to undertake the project of stencilling City storm sewers; now, therefore, be it celebration, the paint stencilled not to dump toxic effort, enlisting RESOLVED, That the Board directs the Department of Public Works to furnish all necessary material needed for completion of this project. Discussion followed on the floor. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the last resolved read as follows: RESOLVED, That the Board directs the Department of Public Works to furnish all necessary material up to $100. in value needed for completion of this project. A vote on the Amending Resolution resulted as follows: Ayes: (3) Sprague, Cox, Cannon Nays: (3) Reeves, Berg, Connor Mayor Nichols voted Nay breaking A vote on the Main Motion resulted as follows: Ayes: (6) Sprague, Cox, Cannon, Nichols Nays: (1) Reeves the tie. Motion Fails Berg, Connor, Mayor Carried WATER AND SEWER ITEMS: Award of Contract for Rehabilitation of the Cornell Street Tank and Budget Adjustment The City had planned to paint and repair both Cornell Street and Oakwood Avenue water tanks this year. The Oakwood tank cannot be done until the Haller Boulevard tank is replaced. The Haller Boulevard tank was taken out of service last summer due to its poor structural condition and this has resulted in water pressure problems (low pressure) in the adjacent area. Bids have been requestedsting ave been move nd dispose of the requested to installla boltedller steelotankard on tankk..Bids h the existing foundation. Resolution By Commissioner Cox: Seconded by Commissioner Reeves . WHEREAS, the City received bids for the rehabilitation of the Cornell Street Water Tank on May 7, 1990 and these have been reviewed by the Engineer's office; now, therefore, be it RESOLVED, That the low bid of $77,710. be rejected as not complying with the bid requirements of bid item breakdown and bonding and the contract be awarded to Allied Coatings for their bid of $85,300., and, be it further RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee amend the 1990 Budget for Standpipe Maintenance (7 f the Haller Boulevard ot nk ad thatthe $120,000 $200,000 nallow for source the replacement of funds shall be the fund balance of the Water Fund. Discussion followed on the floor regarding the bids. A vote on the Resolution resulted as follows Carried Unanimously • • -5- REPORT OF THE CITY CONTROLLER: City Controller Cafferillo reported on the following: Water and Sewer Funds Water and Sewer rates were raised, effective January 1, 1990, in conjunction with the 1990 budget. The water rate was raised from $.90 to $1.00 for 100 cubic feet and the sewer rate was raised from $1.00 to $1.16. Due to reasons beyond the control of the Chamberlain's office the new water and sewer rates have not been assessed as of yet. The Chamberlain's office will be sending out amended, retroactive bills to user's, incorporating the first two quarters of the year, with the third quarter billing. These bills will be in the tax bill form with a notification of the water and sewer rate change. City Controller Cafferillo noted that the billing has to be done this way in order to keep revenues at the estimated levels to finance the water and sewer fund operations for 1990. Discussion followed regarding the reaction of the users to this billing procedure. NOTE:.Following the meeting, the City Controller reviewed the need for retroactvno`payments osed that the billing of f1ty newEratesebe r. As a result, it isp postponed to January 1, 1991. REPORT ON WATER AND SEWER RULES: Commissioner Reeves stated that she rec the increase in the water and t sewer the have the City Controller rep clarification on this matter. Mayor Nichols, for the record, state(:: is that we are not ocess ow institutingin an but that the p roc: Department of Public Works budgetP WATER AND SEWER ITEMS: Engineer Gray reported that the Cty from $.90 per 100 cubic fee $t90 per rates may be changing from 1991. Water and sewer rates have not th research will be conducted on ly received a memo re. She would like to rd of Public Works for Jt the upshot of it is Ase in rates this year :ember as part of the water rates may be changing .15 in 1991 and the sewer 100 cubic feet to $1.40 in been adjusted for 3 years. these rates. Fur er The Board is scheduled to adopt the new rates on October 11, 1990. WATER AND SEWER ITEMS: Water and Sewer Rates for 1991 The Board of Public Works has reviewed the 1991 Departmental requests for water and sewer operations, which includes the recommendations of the Special Joint Subcommittee for the 1991 Wastewater Treatment Plant budget. The City Engineer and City Controller have made initial presentations concerning changes in water and sewer rates needed to support these programs. Resolution By Commissioner Cox: Seconded by Commissioner Cannon WHEREAS, the requests of staff and recommendations by the Special Joint Subcommittee represent an economical and viable program for the Water and Sewer budgets in 1991; now, therefore, be it RESOLVED, That the Water and Sewer budget requests be approved and presented to the Mayor and Common Council for their consideration, and be it further RESOLVED, That the City Water and Sewer rates bills rendered and payable January 1, 1991, be $1.15 per 100 cubic feet for water and $1.30 per for sewer, and, be it further RESOLVED, That the rate for water provided to the at the Cliff Street pump station be established 100 cubic feet and that all other rates remain as Amending Resolution By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That the $1.30 sewer rate in the second Resolved clause be changed to $1.25. effective with established at 100 cubic feet Town of Ithaca at $1.4375 per established. Carried Unanimously Discussion followed release bethe issuedor. rega ding Commissioner newCannon rateseasesoon ested that a press as possible. Main Motion as Amended A vote on the Main Motion as amended resulted as foli Unanimously CNG Transmissions Easement - Discussion Asst. City Attorney Kennedy reported that CNG Transmissions' Attorney requested that the City provide the easement thathey s sought in return for $4,200. CNG does not seem to be following upon all of the provisions they promised the City. City '\C �\ Attorney Kennedy will be filing a notice of claim against CNG Transmissions for additional damages. COMMUNICATIONS OF PERSONS BEFORE THE BOARD: Betsy Darlington, Chair of the Conservation Advisory Council addressed the Board regarding the CNG Transmissions Easement. Mrs. Darlington clarified her role in this project. She stated that when she learned CNG Transmissions wanted to run a pipeline across City property she made various comments and recommendations regarding the project. She stated that she attended a public hearing on the project in Albany and at that time felt that her concerns had been addressed and signed a stipulation which stated what DEC would require of the project. Mrs. Darlington stated that she signed off on the project on her own behalf, and not on the behalf of the City or the Conservation Advisory Council. • WATER AND SEWER Town Sewer for West Hill Fire Station 1 Request for Expungment of late penalty on water & sewer bill Stencilling on Catch Basins Cornell St. Water Tank Water and Sewer Rates CNG Transmissions • 2 3 4 5 6 • STREETS & FAC REFUSE • • -1- HIGHWAY ITEMS: Public Hearing for Sidewalk Repairs in Connection with the Hudson Street Project Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That January 31, 1990 at 4:00 pm be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a notice will be given the opportunity to. show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Unanimously Heinz Biesdorf of 702 Hudson Street addressed the Board to express his opposition to the proposed construction of sidewalks on the west side of Hudson Street. Mr. Biesdorf feels that the sidewalks would not be used frequently,and maintenance of the sidewalks would present a problem. He feels that the construction of these sidewalks would be a waste of time and money. Donald Culligan of 627 Hudson Street concurred with Mr. Biesdorf in regard to pedestrian traffic on the west side of Hudson Street. He was concerned about the placing of surveying stakes around the Oak Hill Manor property and Marion property which indicated that trees would have to be removed to accommodate the new sidewalks. He urged the Board to reconsider the construction of these sidewalks. Sarah Suplee of 218 Hudson Street spoke to the Board regarding the 25% overhead fee the City charges residents to complete sidewalk repairs. City Engineer Gray explained why the 25% fee was imposed and told Hudson Street residents to feel free to hire a private contractor if they could get a better price. Paul Marion of 620 Hudson Street expressed his opposition to the construction of sidewalks on the West side of Hudson Street in the South Hill School area. Mr. Marion feels this sidewalk is not needed because most of the children who live south of the school cut through the Grandview Court apartment complex and do not walk on the side of the road even in the winter months. He also voiced his concerns over the maintenance of the sidewalks, particularly the Carpenter lot which is currently vacant and the Pentecostal Church property which does not have 24 hour maintenance people. \\\°' Barbara Sylvester of 128 Hudson Street addressed the Board regarding the sidewalks in front of her residence. Ms. Sylvester feel that her sidewalks are in excellent condition except for one slate which does need to be replaced. She requested that someone take another look at her sidewalk. Ms. Sylvester also requested that the Board consider replacing the stairs that go down to Hudson Street that are bad condition with ramps. She feels that this would be much easier for senior citizens and mothers with small children and strollers. —� Linda Schutt of 136 Hudson Street commented that she was one of the first advocates of the Hudson Street sidewalks because she walks that side of the road everyday, but said she did not want the sidewalk constructed if it meant removing the trees on the Oak Hill Manor property. Marty Preston of 636 Hudson Street who currently does not have sidewalks voiced her concern about the proposed sidewalks on her property. Ms. Preston stated that in order to install these sidewalks two healthy trees would have to be removed, her chain. link fence would have to be taken down and moved and a well would AD have to be constructed around a large Maple tree. She estimated �\ that the new sidewalks would cost her approximately $1,600. She also voiced her opposition to the 25% overhead feeandrequested that the fee be waived in her situation as the new sidewalks are in conjunction with the Hudson Street project and not sidewalk repairs. Gene Battaligni of Oak Hill Manor addressed the Board to voice his opposition to the Hudson Street sidewalks. Mr. Battaligni expressed his concern over the number of trees that would have to be removed and also stated that maintenance of these sidewalks would be a problem for the nursing home since they do not have 24 hour or Sunday maintenance people. He stated that the sidewalks would have little or no value to the nursing home. On a motion by Commissioner Cox, seconded by Commissioner Sprague the Public Hearing on Sidewalk Assessments was closed. Further discussion on the sidewalk assessments will be addressed at the Committee of the Whole meeting and notification will be sent to the citizens that attended today's meeting. HIGHWAY ITEMS: Hudson Street Sidewalk Repairs Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, thirty-one (31) property owners were sent notice of defective sidewalks on Hudson Street, and WHEREAS, the Board of Public Works January 31, 1990 addressing repairs on Hudson Street as required by the be it has held a public hearing on'a to these defective sidewalks. City Charter; now, therefore, RESOLVED, that the Board of Public Works requires the owners of these properties to repair defective sidewalks on Hudson Street before June 1, 1990 or, upon the failure of these owners to complete such repair within that time, the Board of Public Works shall cause these sidewalks to be repaired at the expense of the owner. Carried Unanimously Hudson Street Sidewalk on the West Side from South Hill School to Hudson Place Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the Board of Public Works has been petitioned by 'members of the South Hill community for the construction of new sidewalks on the west side of Hudson Street from South Hill School to Hudson Place and on the east side of Hudson Street from house 641 Hudson Street to Pennsylvania Avenue, and WHEREAS, the Board of Public Works held the public hearing required for this uniform sidewalk improvement on January 31, 1990 and received negative comments concerning the west side sidewalk; now, therefore be it RESOLVED, that new sidewalks be constructed on the east side of Hudson Street from house number 641 Hudson Street to Pennsylvania Avenue in accordance with plans and specifications prepared by John S. MacNeill, Consulting Engineers, and that the costs of constructing said sidewalks shall be assessed to the appropriate property owners as provided for in Chapter 5 of the City Charter, and, be it further RESOLVED, that a public information meeting be held at 6:00 pm on February 20, 1990 for the Hudson Street community to review the proposed new sidewalk on the west side of Hudson from South Hill School to Hudson Place and that the Board reserves the power to act at its meeting of February 21, 1990 to provide staff the necessary direction to proceed with the contract. Carried Unanimously Public Hearing for Sidewalk Repairs in Connection with the Hudson Street Project Resolution By Commissioner Sprague:. Seconded by Commissioner Cox RESOLVED, that February 28,. 1990 at 4:00 pm be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a notice will be given the opportunity to show cause before this Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Carried Unanimously Public Hearing for Assessments of Sidewalk Repairs - Hudson Street Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, that the Public Hearing for Sidewalk Assessments be opened. Carried Unanimously No one appeared to address the Public Hearing. Resolution to Close Public Hearing By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, that the Public Hearing for Sidewalk Assessments be closed. Carried Unanimously COMMUNICATIONS AND. HEARINGS OF PERSONS BEFORE THE BOARD: Donald Culligan of 627 Hudson Street addressed the Board regarding the proposed sidewalk construction on the west side of Hudson Street. Mr. Culligan requested that this sidewalk not be installed for various reasons including child safety. He suggested using some of the money that would have been used on this project to install a blinking caution signal by South Hill school, like Belle Sherman school has done, and to possibly install a stop sign where Coddington Road meets Hudson Street to slow traffic down. Mr. Culligan also congratulated City Engineer Gray and Asst. Superintendent Fabbroni for their fine work on the Hudson Street project. HIGHWAY ITEMS: Hudson Street Sidewalks Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has held several public information meetings and public hearings regarding installation of sidewalks on the west side of Hudson Street from South Hill School to Hudson Place; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to remove eet the installation of sidewalks School and Hudson Place from the Hscope ofudson the between South Hill Sch the Hudson Street Reconstruction project. Discussion followed on the floor. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg - RESOLVED, That the following Resolved paragraph be added to the resolution: RESOLVED, That the Board of Public Works directs City staff to make every possible effort to save as many of the existing trees on Hudson Street as possible. Carried Unanimously Amending Resolution By Commissioner Cox: 'Seconded by Commissioner Cannon RESOLVED, That the following Resolved paragraph be added to the resolution: RESOLVED, That this Board requests the Ithaca City School District to install a sidewalk behind South Hill School to Grandview Court. Carried Unanimously A vote on the main motion as amended resulted as follows: Carried Unanimously COMMUNICATIONS 'OF PERSONS BEFORE THE BOARD: Denise Russo of 209 Hudson Street urged the Board to support the resolution that will be presented by Alderpersons Daley and Cummings at the Special Common Council meeting tonight. Dick Booth, 3rd Ward Alderperson addressed the Board regarding the Cornell Street/Ithaca. Road/Dryden Road intersection. Alderperson Booth explained how dangerous this intersection is and how difficult it is to get across it, especially for older citizens. He would like the City to look at some type of mechanism to help people across this intersection. Alderperson Booth also requested that the City research how successful the oil and stone method of street repairs has been. He noted that a lot of the stones appear to have come loose and are in lawns. Susan Cummings, 2nd Ward Alderperson commented that she has heard remarks about the stone and oil problem too. Alderperson Cummings also spoke in regards to the Hudson Street resolution. She is in favor of keeping Hudson Street at a 27 foot width the entire length of the Street. She feels that this would have less impact on the homes closest to the street. She also thanked the staff for all of the work they have put into this project. Mayor Nichols requested that the Board move on to the item under "Special Business" so Commissioner Cox would have a chance to comment before he had to leave. SPECIAL BUSINESS: Hudson Street Reconstruction Resolution By Mayor Nichols: Seconded by Commissioner Reeves WHEREAS, this Board of Public Works has listened to the concerns of the residents of the Hudson Street neighborhood about the plans for the reconstruction of Hudson Street, and WHEREAS, this Board is committed to the maintenance of streets within the City of Ithaca that provide safety for vehicular traffic and pedestrians while maintaining to the maximum extent possible the historic and residential character of neighborhoods, and t WHEREAS, this Board has come to the conclusion that thenakest interests of the City and neighborhood would be served by traffic additions and changes to the current construction, control_, and street tree plans, and WHEREAS, the additions and changes listed below can be made without subjecting the City to liability for a road reconstruction that does not meet standards of safety, without significant economic costs to the City, and without the risk that the project will not be completed this year; now. therefore, it RESOLVED, That staff is directed dadditions:make provisions for the following policies, changes a 1. The maximum number of trees shall be saved; 2. Every attempt shall be made toCOnstructio eserve the life of those trees that suffer' damage during the re 3. A tree planting program be instituted at the first possible planting season; 4. The areas between the sidewalks and curbs shall be maintained as grass; 5. There shall be the minimal possible taking of private property; 6. There shall be a STOP sign installed near the top of the hill at the entrance to the City; 7. There shall be an all -way STOP sign at the intersection of Hudson and Columbia Streets; 8. The YIELD sign the a STOP ss t on of Hudson and Aurora Streets shall be replaced by 9. The design of the curves shall have the minimum radius within the constraint of safety requirements; 10. The width of the street between Hillview Place and the City line shall be a 27 foot design, and 11. The width of the street between Columbia Street and Hillview Place shall provide a transition to a 27 foot width design; and, be it further That,, in the future planning and design of major RESOLVED, the early projects, such as the Elm Street Reconstruction, the participation of the public will be sought in deciding options to be considered as well as in the on-going process of choosing among specific design alternatives. Discussion followed on the floor with Mayor Nichols stating that major changes need to be made to the initial design of this project and traffic controls should be instituted. He also \� stated that policies should be established for the way projects �J are conceptualized and finalized. Mayor Nichols expressed the ^� importance of the Board passing a resolution today and asked them to exercise their best judgement regarding this matter. He commented that Common Council will be addressing this issue tonight at a special session. Mayor Nichols explained that by passing the resolution before them the additional costs of construction would be approximately $45,000. If the plans have to be re -drawn and work delayed until mid-April the additional costs could escalate up to approximately $60,000. He also remarked that if this should happen construction may not be completed in time for the winter season. If the construction should be stopped at this point and re -started at a future date it could cost the City up to $500,000 in addition to the money that has already been spent on this project. Commissioner Cox remarked that this project should go forward and agreed that decisions had to be reached today. He stated that he was willing to support this resolution but would not support the inclusion of the traffic control devices. He feels this should be thought out carefully and should not be tied in to the construction. Due to conflicting schedules, Commissioner Cox left the meeting • at 4:45 pm. Further discussion followed with Commissioner Berg offering the following amendment: Amending Resolution By Commissioner Berg: Seconded by Commissioner Connor RESOLVED, That section #10 be deleted and section #11 be amended to read as follows: 11. The width of the street between Aurora Street and the City line shall be of an approximate 27 foot design but consistent with current widths. Discussion on the amending resolution followed with Superintendent of Public Works Thadani stating that if this amendment is included in the main resolution the project would be in an unsatisfactory format. He explained that significant safety factors would not be addressed, and the staff would not be able to support it. He believes that if the amending language is added, it would not be possible to execute this project by the end of this year. He stated that the staff would be sacrificing their degrees, licenses and professional integrity by implementing a project like this. •City Attorney Guttman addressed the issue of potential 3��Q° liabilities. rte) Mayor Nichols expressed his opposition to the amendment. He explained that with any project many things have to be considered such as the character and historic nature of neighborhoods, trees and green spaces in the City, public safety, traffic safety and the economic viability to the City. He further explained that not everyone will always get what they want, some compromises will have to be made. He stated that he is aware that there have been communication problems in the past regarding this project, but feels the main resolution is an attempt to make up for some of those problems. Amending Resolution A vote on the Amending Resolution resulted as follows: Ayes (3) Berg, Cannon, Connor Nays (3) Reeves, Sprague, Nichols Main Motion A vote on the Main Motion resulted as follows: Ayes (4) Reeves, Sprague, Cannon, Nichols Nays (2) Berg, Connor Motion Fails Carried 06') UNFINISHED BUSINESS: Commissioner Sprague expressed his opinion that the Hudson Street project should be built according to the existing design. On a motion by Commissioner Cannon and Seconded by Commissioner Cox the Committee of the Whole will have Power to Act on the Hudson Street issue at the Committee of the Whole meeting on May 16, 1990. a COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that he has sent a letter to Consulting Engineer MacNeil requesting that the radius of the curve at Pearsall Place/Grandview Avenue be 15 feet or the present radius, whichever is larger. Mr. MacNeil stated that he would6V accept this change and will approve the plans. Mayor Nichols also stated that he has appointed a sub -committee that will address issues involving traffic enforcement on Hudson Street. This committee will prepare a traffic enforcement proposal for the Board's consideration. Commissioner Berg is the Chair of this committee and other members include Commissioner Sprague, Superintendent Thadani, Police Chief McEwen and Planning and Development Director VanCort. 110 HIGHWAY ITEMS: Hudson Street Relandscaping Resolution By Commissioner Sprague: Seconded by Commissioner Connor WHEREAS,-u.Common Council has directed that "substantial additional landscaping shall be implemented under the auspices of the Parks Commission, Shade Tree Commission, and the City Forester working with individual residents..."(item 3d, Common Council Resolution of April 2, 1990), and WHEREAS, the Board of Public Works has no budgetary guidelines and no project scope guidelines to judge the preliminary plan submitted by the City Forester at their meeting of June 13, 1990; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to forward the preliminary landscape plan to Common Council for their review, and,'be it further RESOLVED, That staff obtain the necessary guidance from Common Council on budgetary impacts, increase in project scope, and resolution of conflicts between the landscape plan and the original project goals and guidelines, municipal code requirements, and the April 2, 1990 Common Council Resolution. Carried Unanimously • -2 - SOLID WASTE ITEMS: Landfill Tipping Fees Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the Tompkins County Board of Representatives has resolved that all refuse haulers in the County begin paying a $40. per ton tipping fee on March 1, 1990, and WHEREAS, Tompkins County has also mandated a fee per container system be instituted to recover the cost of the new tipping fee while encouraging recycling and overall reduction of waste generation and WHEREAS, the City has budgeted for $350,000. revenue for offsetting tipping fees and administrative expenses in the approved 1990 City Budget; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Department of Public Works to proceed with implementation of the fee per container system in coordination with the City Chamberlain, City Controller, Tompkins County DPW, and other interested parties. The estimated cost of the stickers is $10. for a sheet of twelve stickers. Discussion followed on the floor in regard to the costs of the stickers and the means of advertising that will be used to promote the system. Commissioner Berg stated his concerns for the lower-income citizens who may not be able to afford such a system. He also voiced his concern that the public was not asked how they felt about this process. Commissioner Berg asked for confirmation that the City was actually mandated to implement this process. Acting Supt. Fabbroni stated that he was at the County meeting that mandated the fee per container system. The County did not require the City to start the system on March 1, 1990 but they would still charge the $40. per ton fee beginning March 1st. Commissioner Berg questioned the legality of this decision. Acting Supt. Fabbroni replied that the question of legality has never been completely answered. Acting Supt. Fabbroni stated that this system seems to be the best answer to this problem, taking into consideration that the tipping fees are projected to rise steadily over the years. In regard to gathering the public's input, Acting Supt. Fabbroni commented that it was difficult getting the public involved when the staff did not have the complete details. City Controller Cafferillo stated that the City is investigating other methods of paying for the landfill tipping fees but for the short term this process appears to be in the City's best interest. A vote on the resolution resulted as follows: Carried Unanimously LANDFILL TIPPING FEES Description of Problem Tompkins County has resolved to collect $40. per ton tipping fees starting March 1, 1990. In addition, Tompkins County has mandated that fee per container ("bag -tag") system be utilized to directly charge the generator the cost of refuse disposal and further encourage recycling. The City of Ithaca and Village of Cayuga Heights have been given whatever time it takes to institute their respective systems realizing however, that they will be charged the $40. per ton tipping fee starting March 1, 1990 like everyone else. q° Discussions through the 1990 budget review with the Board of Public Works and Common Council have resulted in no specific and better system acceptable to the County to date. To put any system into place is a minimum two month process, approximately one month to identify outlets acceptable and auditable to the City Controller and City Chamberlain and approximately one month to give the public an opportunity to absorb the media communications and purchase tickets. Description of the System Proposed Tompkins County will shortly be holding a number of information meetings to describe the total system. To date, no one document has described the system other than the recent county -wide mailing labeled "Let's Talk Trash". A meeting will be held especially for City of Ithaca representatives on January 18, 1990, 3 to 5 pm in the third floor conference room. Moving forward with the information gleaned from numerous staff meetings, committee meetings, and Board of Representative meetings of the past two months, the following system is proposed to be instituted to recover landfill.expenses for 1990. Since the timetable is very short leading up to March 1, 1990 it seems advisable to proceed with the bag -tag system and discuss alternated systems for 1991 as costs are projected to double at that time. 1) Tags (stickers) are currently being printed for the City of Ithaca use. Itis estimated that 400,000 stickers are needed based on our annual garbage landfilled. These stickers are two part, one half being on an all weather adhesive, the other half to be removed on the process of collection. The sticker can be used on either loose garbage bags or on a garbage can. The County has estimated costs based on a 35 pound per bag or can average, and $.02 per pound landfill expense, thus explaining the $.70 per sticker basic charge. The system will allow each hauler to add administrative fees to this basic charge to recover handling fees. The tags will be sold twelve (12) to a sheet with an identifying number on each sheet for audit purposes. Each tag has a blank where name and address will be filled in to answer many of the enforcement concerns raised. The tags will be sold by each hauler, the City of Ithaca included. 2) The sales will be coordinated by the City Controller and City Chamberlain. It is anticipated that order sheets for stickers would go out to all City property owners. After an initial sales period with special sales locations and hours including some nights and weekends, long term convenience centers would be established much like transit tickets are currently sold. to provide a convenient location in the neighborhood. While it is anticipated that the bulk of sales and resales would be through the City Hall Chamberlain's Office, it is necessary to make this convenient to the public, particularly those most difficult to reach through the media. For this reason, the following municipal or private outlets are proposed: Fire Station #9 City Hall Fire Station #7 Community Service Building GIAC Southside Streets and Facilities Maintenance Facility Any private vendor who prepays for stickers to resell as a customer convenience. 3) Monthly distribution and cash records will be maintained by the Sanitation Working Supervisor for fee collection weekly and monthly audit by the City Chamberlain. 4) Intensive publicity will be done with repeat mailings and media spots over a three to four week period from late January to late February to educate and alert the public. Submitted by: Lawrence P. Fabbroni, P.E., L.S. Acting Superintendent of Public Works PETITIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: County Bag Taq System Enforcement Guy Gerard, a Fourth Ward resident addressed the Board with his concerns regarding enforcement of the County Bag Tag System. Mr. Gerard feels that there will be numerous problems enforcing illegal dumping as there are already problems enforcing the garbage ordinance that is presently iii effect. Mr. Gerard stated that he will be lobbying for an Ordinance Enforcement Agent to site garbage violations on private and commercial properties and he asked the Board to consider this proposal. The Board agreed that this should be discussed further at the Committee of the Whole meeting. • -3- HIGHWAY ITEMS: Hudson Street Reconstruction Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, bids were received and opened on January 23, 1990 for the reconstruction of Hudson Street; now, therefore, be it RESOLVED, That the contract for reconstruction of Hudson Street be awarded to G. DeVincentis and Son Construction Company, Inc. of Binghamton, New York for their low bid of $1,131,112.80. Discussion followed on the floor regarding the proposed Hudson Street bikeway. City Engineer Gray gave a quick run down of the Hudson Street project as it relates to the bikeway. Mayor Nichols asked City Engineer Gray if it would still be possible to include the bikeway after this resolution was passed and City Engineer Gray responded that the City would be able to change the design of the project. A vote on the resolution resulted as • Hudson Street Bicycle Path Carried Unanimously Resolution By Commissioner Sprague: Seconded by Commissioner Reeves WHEREAS, the needs of the bicycling public are accommodated by the general scope of work included in the Hudson Street. Reconstruction Project, and WHEREAS, maintaining parking and providing a separate bicycle lane would result in wider paving than the intended 30 foot wide .4 pavement, and WHEREAS, this would adversely effect the neighborhood, the environment and the budget; now, therefore, be it RESOLVED, That the Reconstruction of Hudson Street shall proceed as shown on the drawings prepared by John S. MacNeill, Consulting Engineer, and, be it further RESOLVED, That parking be removed from Hudson Street south of Hillview Place and the road striped for a designated bicycle lane on the west side providing a Class II bicycle route for uphill riders only, and, be it further RESOLVED, That the Board of Public Works respectfully requests the Planning and Development Department prepare an overall policy regarding bicycle lanes for use in future projects. Discussion followed on the floor. Commissioner Cannon asked that wording be added to state that the City Engineer has recommended •that the crown be maintained in the center of the road so that the center line will not be on the crown but will be moved over a little. After further discussion, it was decided that the wording was already included with the statement "as shown on the drawings." A vote on the resolution resulted as follows: Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Mayor Nichols entered into the record a petition he received from South Hill residents which reads as follows: "We, as residents of Hudson Street and its immediate vicinity, wish to commend the City Forester and the Shade Tree Commission for their hard work in developing a Comprehensive Relandscaping Plan for the Hudson Street area. The process of developing this \(6\c\t'' plan, which included a group slide presentation on vegetation appropriate for our area, followed by a series of block -by -block walk-throughs with residents of the street, was extremely successful. Input and communication flowed smoothly in both directions and have resulted in a plan that we are very happy: with and of which we truly feel a part. We are confident that the plan will indeed substantially mitigate the negative effects of the Hudson Street Reconstruction Project on our neighborhood, as was its intent. We thank the Mayor, Common Council, B.P.W., and D.P.W. for their support of this plan. It has gone, and will continue to go, a long way in restoring a sense of trust and cooperation between our neighborhood and the city. Therefore, we the undersigned urge you to approve this Comprehensive Relandscaping Plan for the Hudson Street area." This petition contained 49 signatures. Further discussion on the Hudson Street Relandscaping Plan was referred to the Committee of the Whole. Encroachment Request at 414 Spencer Road Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, the City of Ithaca has received a request from Attorney Bruno A. Mazza, Jr. regarding property known as 414 Spencer Road, and WHEREAS, Elnora J. Teeter is the current owner of said premises, and WHEREAS, as shown on a survey map prepared by Clarence W. Brashear, Jr., dated August 3, 1989, all of the improvements on the above-described premises are located within the bounds of the property except that a corner of the building encroaches onto the public street known as South Meadow Street and another corner of the building encroaches onto the public street known as Spencer Road, and a portion of the roof over the paved drive-through which encroaches onto both South Meadow Street and Spencer Road, and WHEREAS, it appears that the continued existence of these encroachments will not interfere with the use by the public of South Meadow Street or Spencer Road; now, therefore, be it RESOLVED, that the Board of Public Works grants an encroachment for the said corners of the building and the roof overhanging the paved drive-through according to the usual terms, and, be it further RESOLVED, that the Mayor is hereby authorized to execute the Encroachment Agreement on behalf of the City. Carried Unanimously • HIGHWAY ITEMS: Encroachment Request at 1311 North Cayuga Street Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, the City of Ithaca has received a request from Attorney Stephen M. Bowman regarding property known as 1311 North Cayuga AStreet, and ( WHEREAS, Sharon Jimenez and John Driscoll are the current owners of said premises and WHEREAS, as shown on the survey map .prepared by Howard Schleider dated June 12, 1990 a large portion of the building encroaches north into Water Street (as shown on drawing; not an actual in- place street), and WHEREAS, it appears that the continued existence of these encroachments will not interfere with the use by the public; now, 'therefore, be it RESOLVED, That the Board of Public Works grants an encroachment for the said area of the building according to the usual terms for the encroachment in addition to those terms for the use of the property by the Zoning Board of Appeals, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the Encroachment Agreement on behalf of the City. Carried Unanimously / 1 -:ncroachment Request at 301 South Corn Street Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the City of Ithaca has received a request from Attorney George Pfann regarding property known as 301 South Corn Street, and WHEREAS, Alphonsa Benson and Melinda B. Smith, as trustees under a trust agreement dated November, 1987, between Adolphus C. Hailstork, Sr. and the said trustees is the current owner of said premises, and WHEREAS, as shown on a survey map prepared by Howard R. Schleider dated November 21, 1989, revised April 30, 1990, all of the improvements on the above-described premises are located within the bounds of the property except that a portion of the building encroaches onto West Cleveland Avenue by approximately .65 feet, more or less, and WHEREAS, it appears that the continued existence of this encroachment will not interfere with the use by the public of West Cleveland Avenue; now, therefore, be it RESOLVED, That the Board of Public Works grant an encroachment for the continued existence of the building as shown on the survey according to the usual terms, and, be it further L____ RESOLVED, That the Mayor is hereby authorized to execute the encroachment agreement on behalf of the City. Carried Unanimously • • HIGHWAY ITEMS: Encroachment Request at 801 West Buffalo Street By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, the City of Ithaca has received a request from Attorney Edward Mazza regarding property known as 801 West Buffalo Street, and WHEREAS, Lehigh Valley House Restaurant and Hotel, Inc. is the current owner of said premises, and WHEREAS, as shown on a survey map prepared by Clarence W. Brashear, Jr., dated July 10, 1990, all of the improvements on the above-described premises are located within the bounds of the property except that a corner of the building encroaches onto the public street known as West Buffalo Street, and WHEREAS, it appears that the continued existence of these encroachments will not interfere with the use by the public of West Buffalo Street; now, therefore, be it RESOLVED, .That the Board of Public Works grants an encroachment for the said corner of the building according to the usual terms, and be..it -further RESOLVED, That the Mayor is hereby authorized to execute the Encroachment Agreement on behalf of the City. Ayes (4) - Reeves, Connor, Berg, Mayor Nichols Abstention (1) - Cannon Carried Boundary Agreement for 209 Elmwood Avenue By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the City has received a request from Peter Grossman, attorney representing Peter J. Mansfield, owner of the premises of 209 Elmwood Avenue for an agreement concerning the boundaries at said property, and WHEREAS, a survey map prepared by George Schlecht dated May 19, 1986 shows that a fence belonging to the City of Ithaca encroaches on the northwest corner of the property at 209 Elmwood Avenue, and WHEREAS, the owner is willing to let the fence remain in its. present location; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor to execute the Boundary Agreement as stated above on behalf of the City. Carried Unanimously 16\q° HIGHWAY ITEMS: Encroachment Request at 405 East Marshall Street Resolution By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, a request was received from Attorney James A. Salk regarding property known as 405 East Marshall Street, and WHEREAS, Mark D. Crimmins is the current and owner of said premises, WHEREAS, as shown on a survey map prepared by dated August 7, 1987, all of the improvements described premises are located within the bounds except that a portion of the brick stoop and a front fence encroaches onto the public street_ Marshall Street, and flO George Schlecht 1\i on the above - of the property portion of the known as East WHEREAS, it appears that the continued existence of this encroachment will not interfere with the use by the public of East Marshall Street; now, therefore, be it RESOLVED, That the Board of Public Works grants an encroachment for the said brick stoop and fence according to the usual terms, and, be it further RESOLVED, That the Mayor is hereby authorized to execute said Encroachment Agreement on behalf of the City. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Expungement of License Fee Bill for Holley's The Board of Public Works, at their Regular Meeting of March 9, 1989, approved an encroachment agreement with Mr. Stuart'Lewis, representative of the Holley's store located at 119 East State Street. At that time, Mr. Lewis was inthe process of remodeling the above mentioned store and the plans showed that the remodeled building may encroach 1 1/2" onto the City right-of-way. After the remodeling was finished, the Building Commissioner reviewed this and noted that the building is not encroaching on City property. Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, a license fee bill in the amount of $50.00 was issued to Iry Lewis Inc. for occupying City land at 119 East State Street, and WHEREAS, this bill is in error as the building referred to does not occupy City land; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the City Building Commissioner, expunges license fee bill #2594 to Iry Lewis Inc. for occupying City land at 119 East State Street, and, be it further RESOLVED, That the Board of Public Works rescinds its Resolution of March 9,-1989 to enter into said encroachment agreement with Stuart Lewis. Carried Unanimously Encroachment Agreement at 403 College Avenue Resolution By Commissioner Brandford: Seconded by Commissioner Connor WHEREAS, the City of Ithaca received a request from Roger Sovocool, Attorney representing Liang Chun Po and Ching Po, owner of the premises at 403 College Avenue for an encroachment agreement regarding this property, and WHEREAS, a survey map prepared by T.G. Miller, P.C., dated March 14, 1990 shows the building face encroaches onto the City street right-of-way (+/-) .15 inches and the cornice of the building encroaches onto the City street (+/-) 16 inches, and WHEREAS, it appears that the continued use of these encroachments will not interfere with the use by the public; now, therefore, be it RESOLVED, That the Board of Public Works grants an encroachment for the building face and cornice at 403 College Avenue according to the usual terms, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the encroachment agreement on behalf of the City. Carried Unanimously • -5- Sidewalk Assessments for 1989 Resolution a(� By Commissioner Sprague: Seconded by Commissioner Cannon RESOLVED, That the assessments for sidewalks built in 1989 by the 7 City of Ithaca be approved, and, be it further RESOLVED, That said assessments be forwarded to the City Clerk for notification to property owners. Carried Unanimously HIGHWAY ITEMS: Establishment of Public Hearing for Sidewalk Assessments Resolution By Commissioner Sprague: Seconded by Commissioner Reeves RESOLVED, That May 23, 1990 at 4:00 pm be established as the date for a public hearing on sidewalks, at which time the owners of property receiving a notice will be given the opportunity to show cause before the Board of Public Works why the sidewalk abutting their premises should not be repaired by the City at the owner's expense and the expense thereof collected in accordance with Section 5.30 of the City Charter. Discussion followed on the floor. Mayor Nichols requested that the minutes reflect that this public hearing is for sidewalk assessments in the downtown area, specifically State, Seneca and Green Streets. A vote on the resolution resulted as follows: Carried_Unan i mnusLv COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Public Hearing for Sidewalk Assessments By Commissioner Berg: Seconded by Commissioner Reeves �`� RESOLVED, That the Public Hearing for Sidewalk Assessments be opened. Carried Unanimously Tsvi Bokaer addressed the Board regarding his property on West State Street. Mr. Bokaer expressed his feelings that the City does not give people enough time to have their sidewalks repaired. He feels that one month is not enough time for most people to find a contractor and to raise the money needed to repair their sidewalks. He also added that the notices appear to give residents an ultimatum and should be revised. Mr. Bokaer requested an extension on his assessment. City Engineer Gray stated that the Board has addressed this issue before and, that there are legal ramifications in extending sidewalk assessment notices too far. He explained that once the City has provided a notice of defects, repairs have to be made 410 within a certain time limit or the City can be held liable if something happens on that property. Commissioner Sprague stated that he would like to see the notices rewritten so that the procedures are thoroughly explained. Commissioner Berg concurred with Commissioner Sprague and added that he would like to see residents have two months to repair their sidewalks instead of one. - - Resolution By Commissioner RESOLVED, That closed. Berg: Seconded by Commissioner Sprague the Public Hearing on Sidewalk Assessments be Carried Unanimously Time Extension for Sidewalk Repairs Resolution By Commissioner Sprague: Seconded by Commissioner Connor WHEREAS, a public hearing has been held by the Board of Public Works on May 23, 1990 to afford property owners an opportunity to show cause why they should not comply with a notice to repair condemned sidewalks before June 23, 1990; now, therefore be it RESOLVED, That the Superintendent of Public Works be authorized to cause the repairs of said sidewalks remaining in a condemnable condition after July 15, 1990 and upon completion of said repairs, certify the cost thereof to this Board for levy against the respective property owner as provided by the City of Ithaca Charter. Discussion followed on the floor. Commissioner Connor suggested that the property owners be notified Engineer Gray stated that they would Journal. A vote on the Resolution resulted as of this change. City place a box ad in the Ithaca follows: Carried Unanimously Award of Contract for City Sidewalk Construction Bids were received on May 21, 1990 for work under the City contract program. Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the contract for sidewalk construction be awarded to Edger Contracting of Elmira for their low unit bid of $61,515. based upon engineer's estimate and unit prices with the awarded contract to be $55,000. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously REPORT OF THE COUNCIL LIAISON: Council Liaison Blanchard reported that she has had many phone calls regarding sidewalk inspections. She asked the Board if they would look at the criteria for sidewalk repairs and see if adjustments should be made. .yr (\\\44' • • -6- Susan Cummings, 2nd Ward Alderperson addressed the Board with Mr. Stanley Scharf of 214 South Hill Terrace. Mr. Scharf has a child that must cross Aurora Street two times a day, after the crossing guard has left, to catch the Boynton school bus that stops on Hillview Place. Mr. Scharf is concerned for his child's safety because of Aurora Street's heavy traffic problems. He suggested installing a button operated. traffic light to cure the problem. Commissioner Cox asked why the bus could not let the children off on Aurora Street, Mr. Scharf stated that he has discussed this with the school district and they replied that they would not do it. Mayor Nichols suggested that this be referred to the Committee of the Whole meeting and that City staff discuss this matter further with the school district staff and keep Mr. Scharf informed of the situation. On a motion made by Commissioner Cannon and seconded by Commissioner Berg this matter was referred to the Committee of the Whole to be discussed at the February 7, 1990 meeting. SOLID WASTE ITEMS: Recycling Violations at 617 W. Buffalo Street A request was received from Theresa Flacco of 617 W. Buffalo Street for expungement of the recycling violation she received for that address. Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, the Sanitation Supervisor has reviewed this violation and foundit to be the result of a clerical error; now, therefore, be it RESOLVED, that the Board of Public Works, with the recommendation of the Sanitation Supervisor, expunges the recycling violation at 617 W. Buffalo Street. Carried Unanimously Recycling Violations at 408 Stewart Avenue A request was received from Richard Gilbert, owner of the property at 408 Stewart Avenue for expungement of the recycling violations at this address. Resolution By Commissioner Connor: Seconded by Commissioner Berg WHEREAS, The Sanitation Supervisor has reviewed and investigated these violations, and has found that these violations did occur at that address; now, therefore, be it RESOLVED, that the Board of Public Works, with the recommendation of the Sanitation Supervisor, denies the request for expungement of the recycling violations at 408 Stewart Avenue. Carried Unanimously SOLID WASTE ITEMS: Trash Violations at 220 South Geneva Street A request was received from Tim Terpening, owner of the property \C located at 220 South Geneva Street, to expunge the $25.00 2� violation he received for untagged trash picked up at that Lg residence. The Assistant Refuse and Recycling Supervisor recommends that this violation be expunged this time, but in the future he will more thoroughly investigate untagged trash at this address to accurately pinpoint the offender. Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, there is no evidence to prove that this trash belonged to any tenants living at 220 South Geneva Street, other than the untagged trash that was picked up in front of that residence; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the Assistant Refuse and Recycling Supervisor, expunges the trash violation at 220 South Geneva Street. Discussion followed on the floor. Refuse and Recycling Supervisor Kelly explained the procedures that the DPW follows regarding untagged trash. Council Liaison Blanchard suggested that the City check with the County DPW and other municipalities to see how they enforce illegal dumping laws. A vote on the Resolution resulted as follows: Ayes (4) - Connor, Cannon, Reeves, Berg Nays (2) - Sprague, .Cox Carried SOLID WASTE ITEMS: Trash Violation at 305 Fairmount Avenue The Board of Public Works reviewed a request from John and Jane Lis to expunge the trash violation for no City trash tags which they received at 305 Fairmount Avenue. Resolution By Commissioner Connor: Seconded by Commissioner Berg RESOLVED, That the Board of Public Works directs staff to investigate this violation further and report back. Discussion followed on the floor. After investigating this case, Asst. Refuse and Recycling Supervisor Kelly recommended that this violation not be expunged. Amending Resolution By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That the new Resolved clause shall read as follows: RESOLVED, That the Board of Public Works denies this request for expungement of the trash violation at 305 Fairmount Avenue. Carried Unanimously Main Motion as Amended A vote on the Main Motion as amended' resulted as follows: Carried Unanimously -8 - Guy Gerard, a Fourth Ward resident spoke to the Board regarding the Elm Street reconstruction project. He stated that he would like to see Board members conduct public hearings instead of staff members. He also mentioned that he would like the seating arrangement changed so that when residents addressed the Board they would be facing Board members instead of staff members. Dorothy Bozzone of 317 Elm Street addressed the Board regarding the Elm Street reconstruction project. Mrs. Bozzone stated that the Elm Street residents were distressed because they had all signed a petition against the reconstruction and it has not been acknowledged by anyone except Robert Romanowski, 1st Ward Alderperson. She also felt that the project was being misrepresented when it was described as a repaving project. Mrs. Bozzone explained that the Elm Street residents would like the original road project to be finished. She stated that after the 400 block of Elm Street there are open ditches with no curbing. Mrs. Bozzone commented that people already drive too fast on this street and she feels that if the street is widened it would only cause serious safety hazards. Kathy Halden, who lives on the corner of Elm and Chestnut Streets addressed the Board regarding the Elm Street project. She stated that one of the reasons given for this project was potential growth in the area within the next 15 - 20 years. Ms. Halden commented that she cannot see where there is any more room for growth in the Elm Street area inside the City limits. She also pointed out that Elm Street is not a major street that connects to any State routes or that goes anywhere in particular like Cliff Street does. Ms. Halden stated that the reconstruction project was also going to allow ample room on the street for a car to pull off the road to let passengers off, but feels this is not necessary considering all of the houses on Elm Street have driveways. Ms. Halden did suggest that a blinking light or speed bumps be installed at the intersection of Elm and Chestnut to slow speeders down. John Whalen of 319 Elm Street stated to the Board that he felt the speeding problem on Elm Street would only get worse if that street was widened. John Bozzone of 317 Elm Street commented that some of the houses on Elm Street are already close enough to the street that they have slush from the road splattered over them. He feels that the widening of Elm Street would take away what small front lawn. space residents do have. Paul Tess of 325 Elm Street addressed the Board stating that only 24 feet of pavement is required in a 30 M.P.H. zone for future growth and for safety requirements. He feels that 27 feet is excessive. Mayor Nichols stated that he would like to see three members of the Board of Public Works and three members of the West Hill Civic Association meet with members of the staff along with the 1st ward Alderpeople to see if they could reach a mutual aareement. Commissioner Cannon encouraged the Board to consider letting the Community Dispute Resolution Center facilitate this meeting. Superintendent Thadani commented that he felt two of Mrs. Bozzone's statements were untrue. He stated that he had spoken. to Mrs. Bozzone on the phone and had confirmed at that time that he had received the petition. He also stated that the City Engineer had explained the whole Elm Street project to the residents that attended the informational meeting so they should have been aware of what the project entailed. Assistant Supt. Fabbroni stated that the informational meeting was just the beginning of the process and that work was not going to be scheduled right away if there was a conflict with the Elm Street residents. Commissioner Connor suggested that it may be useful in the future to have the Board of Public Works members conduct public hearings with the Department present to explain the project and answer questions. HIGHWAY ITEMS: Elm Street Reconstruction Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the Board of Public Works and staff have met with residents of Elm Street and have decided that the Elm Street Reconstruction project needs further engineering evaluation and ./ project coordination; now, therefore, be it RESOLVED, That the Elm Street Reconstruction Project be indefinitely postponed and not included in the Department's overall schedule for projects in 1990. Discussion followed on the floor. Amending Resolution By Commissioner Sprague: Seconded by Commissioner Connor RESOLVED, That the last Resolved read as follows: "RESOLVED, That the Elm Street postponed, a decision reached by reconstruction project be included schedule for projects in 1991." Reconstruction Project be September 1, 1990 and the in the Department's overall Carried Unanimously Amending Resolution By Commissioner Berg: Seconded by Commissioner Cannon RESOLVED, That the first Whereas read as follows: "WHEREAS, the Board of Public Works and staff have met with residents of Elm Street and have decided that the Elm Street Reconstruction project needs further engineering evaluation and project coordination including soliciting participation from residents of the Elm Street neighborhood" Carried Unanimously Main Motion as Amended A vote on the resolution as amended resulted as follows: Carried Unanimously SOLID WASTE ITEMS: Trash Tags for Under 35 Pounds The Board of Public Works has received many inquiries and complaints regarding the current trash tag system which is designed for trash up to 35 pounds. This weight is inconvenient for smaller households. Resolution By Commissioner Connor: Seconded by Commissioner Sprague WHEREAS, trash tags that would accommodate a smaller amount of trash would be more economical and practical for smaller households; now,therefore, be it RESOLVED, That the Board of Public Works directs staff to notify Tompkins County Solid Waste Division of the City's intent to proceed with a "half -tag", "half-price" system. Discussion followed on the floor. Further discussion on this matter was referred to the Committee of the Whole. A vote on the Resolution resulted as follows: Carried Unanimously Expungement of Administrative Charges on Trash Taqs A request was received from Tompkins County Social Services to expunge the administrative charges of $1.60 per sheet on the 758 trash tags sold to Tompkins County Social Services by the Tompkins County Department of Solid Waste, equalling a total waiver of $1,212.80. Resolution By Commissioner Connor: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works expunges the administrative costs from the sale of 758 trash tags to Tompkins County Social Services for low income residents. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously SOLID WASTE ITEMS: Half Trash Tags The Board of Public Works passed a resolution on April 11, 1990 which stresses the need for a "half -tag", "half-price" system to accommodate smaller households. Resolution By Commissioner Connor: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works approves this system with a weight limit of 15 lbs. at a price of $5.00 per sheet of 12 tags. Discussion followed on the floor regarding a 17 1/2 lb. weight limit verses a 15 lb. weight limit. Amending Resolution By Commissioner Reeves: Seconded by Commissioner Cannon RESOLVED', That the Resolution be amended to read as follows: RESOLVED, That the Board of Public Works approves this system with a weight limit of 17 1/2 lbs. at a price of $5.00 per sheet of 12 tags, and be it further RESOLVED, That this system be implemented as soon as possible. A vote on the Amending Resolution resulted as follows: Ayes (5) Connor, Cannon, Reeves, Sprague, Cox Nays (1) Berg Carried Main Motion A vote on the Main Motion as amended resulted as follows: Ayes (6) Connor, Cannon, Reeves, Sprague, Berg, Nichols Nays (1) Cox Carried City of Ithaca Trash -tag Program Resolution By Commissioner Connor: Seconded by Commissioner Cox WHEREAS, due to a mandate from Tompkins County for a fee per container charge to help alleviate the landfill problems the County is currently experiencing, the City of Ithaca enacted a "trash -tag" program on March 1, 1990 for efficient and effective disposal of trash and to help encourage recycling, and \v3 • -10- COMMUNICATIONS FROM THE MAYOR: Mayor Nichols read the following petition that was received by his office from the Dey Street residents: "The undersigned residents from the Dey Street neighborhood request your attention to a matter of great concern. As you know in the late 1960's Dey Street became an access to Route 13,. That action changed a street in a quiet residential , neighborhood into a busy thoroughfare. The street is now used by hundreds of cars daily as an entrance to the City. It also serves as a heavily traveled bus route, and as a means for DPW trucks and equipment to enter the City from the facilities on Willow Avenue. Drivers on their way to or from Route 13 seldom employ a safe speed for a residential area. We believe the speed of these vehicles to be a danger to pedestrians, especially children. Additional concern is the vibration caused by the rapid passing of trucks, buses and heavy equipment. The vibrations cause the literal shaking of many of these century old homes. We believe the installation of several strategically placed lights or stops signs would be helpful while still allowing Route • 13 traffic access to the City through the neighborhood. Thank you for your attention." On a motion by Commissioner Connor and Seconded by Commissioner Berg this matter was referred to the Committee of the Whole. • -11- Expunqement of License Fee Bill for Farmers Market An incorrect .bill was issued to the Ithaca Farmers Market for occupying City land at DeWitt Park. This bill was formulated without the increased meter rates and a new bill is in the process of being issued. Resolution By Commissioner Reeves: Seconded by Commissioner Berg RESOLVED, That bill #2602 issued to the Ithaca Farmers Market in the amount of $431.36 be expunged. Carried Unanimously Expungement of License Fee Bill for 401-411 Elmira Road A bill was issued to Mr. William Zikakis for occupying City property at 401-411 Elmira Road. Mr. Zikakis is asking to be relieved of this licensing fee bill as he is in the process of redeveloping this property and intends to remove all of his property from the City right-of-way. Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That the Board of Public Works agrees to expunge the City of Ithaca license fee bill #2617, issued to Bill Zikakis Chevrolet, Inc., in the amount of $213.85, upon verification from the City Engineer's Office that Mr. Zikakis has removed all his property from the City right-of-way at 401-411 Elmira Road. Commissioner Berg stated for the record that he will abstain from this vote due to a conflict of interest. A vote on the Resolution Connorresulted Cannon,sReeves`,sCox Ayes (4) Nays (0) Abstentions (1) Berg Carried Request to block off part of Geneva Street for Block Party A request was received from the Tompkins County Senior Citizens Council to block off part of South Geneva Street for the purpose of a block party on June 1, 1990. Resolution By Commissioner Sprague: Seconded by Commissioner WHEREAS, the Board has reviewed this request overwhelming approval from the neighborhood in block party, and WHEREAS, access to McGraw House will still be therefore be it Connor and received regard to the possible; now, RESOLVED, That the request to block off South Geneva Street.from number 213 northerly to Green Street on Friday, June 1, 1990 from 2:00 pm to 5:00 pm be granted, and staff will provide the barricades for this purpose. Discussion followed on the floor. Commissioner Cannon requested that "No Parking signs" be placed on that part of the street the night before the party. A vote on the resolution resulted as follows: Carried Unanimously Lucia Beer, Coordinator of the Senior Citizens Center thanked the Board for approving their request for a Block Party that will be held on June 1, 1990. Ms. Beer requested permission to hang a publicity banner over the North end of Geneva Street in conjunction with the party. She stated that it would be hung high enough for the vehicles to pass under but not too high so that it would be near any electrical. wires. Ms. Beer would like the banner to be hung tomorrow and would remain there for one week. Ms. Beer was directed to work out the specific details with the Superintendent's office and the Fire Department. Gregory Rolle presented the Board with a petition from the Committee for the Preservation of Juneteenth. The petition • requests that Cleveland Avenue, from Corn Street to Plain Street, be blocked off on June 16, 1990 between the hours of 10:00 am to 9:00 pm for a community festival celebrating Juneteenth, a Black Holiday. Mr. Rolle stated that live entertainment, speakers and refreshments are scheduled to occur. He further stated that the Committee would be responsible for clean up and trash disposal as well as enforcing crowd control and capacity limits. Commissioner Cox suggested that this Committee take a poll of the neighborhood so the neighbors would be informed of this festival and would have a chance to express their opinions regarding it. Mr. Rolle stated that he has people doing that now and will present the results next week. On a motion made by Commissioner Cannon and Seconded by Commissioner Berg this matter was referred to the next Committee of the Whole meeting. • Request to close Cleveland Avenue for Community Festival A request was received from the Committee for the Preservation of Juneteenth to block off Cleveland Avenue from Corn Street to Plain Street on Saturday, June 16, 1990 from 9:00 am to 9:00 pm. This is to celebrate Juneteenth, an emancipation related Black Holiday celebrated in Black Communities throughout America. Resolution By Commissioner Sprague: Seconded by Commissioner Connor WHEREAS, this Committee has canvassed the residents in this neighborhood and has received their support for the blocking off of Cleveland Avenue for this festival, and WHEREAS, this Committee has agreed to take care of the clean up and disposal of trash after this, festival, and WHEREAS, this -Committee will also obtain the necessary permit for amplified sound from the Mayor's office, vendor and assembly permits from the Police Department and food vendor permits from the Tompkins County Health Department; now, therefore, be it RESOLVED, That the Board of Public -Works approves this request and directs staff to provide the necessary barricades for blocking off this street on June 16, 1990. Discussion followed on the floor. Staff was directed to place "No Parking" signs on that section of the street on the evening of June 15, 1990. A vote on the Resoltition resulted as follows: Carried Unanimously • -14- SOLID WASTE ITEMS: Recycling Center on Route 13 The Recycling Center on Route 13 is currently open from Monday through Friday, from 7:00 am to 7:00 pm. These hours do not seem to be sufficient to many residents and the Board of Public Works is interested in expanding the current hours. Resolution By Commissioner Connor: Seconded by Commissioner WHEREAS, the Board would like to have the Center opened but not staffed on Saturdays and Sundays from 7:00 am to 7:00 pm for a trial period; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to investigate the possibility of expanding the hours of the Recycling Center to include weekends for a trial period to begin May 26, 1990 and ending June 10, 1990. Discussion followed on the floor. On a motion by Commissioner Reeves and Seconded by Commissioner Berg further discussion on this matter was referred to the Committee of the Whole. A vote on the Resolution resulted as follows: Carried Unanimously 61 2141'0 • SOLID WASTE ITEMS: Recycling Drop-off Center Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, the Recycling Drop-off Center located on Willow Avenue has currently been operating on weekdays from 7:00 am to 7:00 pm, and WHEREAS, this arrangement has caused unanticipated problems such (�1��wiQ as contamination of recyclables and excessive littering; now, 1 therefore, be it RESOLVED, That the Board of Public Works limits the operation of the Recycling Drop-off Center to Saturdays, from 8:00 am to 4:00 pm until August 1, 1990, and, be it further RESOLVED, That a committee consisting of the City Attorney, County Attorney, County Commissioner of Public Works, City Superintendent of Public Works, one City appointed or elected official and one County appointed or elected official be formed to discuss future operations of the Recycling Drop-off Center and to further amend and interpret the existing City -County contract. Carried Unanimously HIGHWAY ITEMS: Formation of Committee to Review Public Involvement Procedure for Reconstruction Protects The Board of Public Works reviewed a ,proposed procedure from Alderperson Blanchard outlining a systematic plan to advance the �\ Elm Street project. Resolution By Commissioner Sprague: Seconded by Commissioner Berg WHEREAS, the Board concurs that there is a need to establish procedural guidelines which could be followed for all street reconstruction projects and other major capital projects to help prevent confusion and delays that are currently being experienced; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the Mayor appoint a committee to review, study and propose a written procedure for street reconstruction projects, and, be it further RESOLVED, That this committee consist of two members from the Board of Public Works, two members from Common Council and two members from City staff. Carried Unanimously Repaving of Seneca and Green Streets Resolution By. Commissioner Sprague: Seconded by Commissioner Connor WHEREAS, Seneca and Green Streets are in a state of disrepair, and WHEREAS, the City is constantly investing a large amount of CiO and streets, these manpower and monies patching p(1 WHEREAS, the Board of Public Works is entering into its 1991 budget preparation with numerous other demands for the City's resources, and WHEREAS, these streets are within the state's jurisdiction as part of the arterial system, and WHEREAS, the New York State Department of Transportation has not completed any major road work on Seneca and Green Streets since 1957; now, therefore, be it RESOLVED, That the Board of Public Works of the City of Ithaca strongly recommends and urges that the New York State Department of Transportation complete the major repairs that are necessary on Seneca and Green Streets, provide the Board with information concerning the scheduling of this work, and respond quickly to this request. Carried Unanimously HIGHWAY ITEMS: Third Street Improvements Resolution By Commissioner Reeves: Seconded by Commissioner Connor (� WHEREAS, the Department of Public Works desires to install curbing and sidewalks on Third Street between Adams and Franklin Streets, and WHEREAS, the City Charter requires that a public hearing be held before these improvements are made; now, therefore, be it RESOLVED, That a public hearing be held on August 8, 1990 at the Regular Board of Public Works meeting at 4:00 pm in Council Chambers in City Hall, 108 East Green Street, Ithaca, New York, as provided for in the City of Ithaca Municipal Code, Articles 5.28 and 5.47. Discussion followed on the floor. City Engineer Gray stated that 50% of the expense of installing curbing and sidewalks will be assessed to the City and the other 50% will be assessed to the property owners. He also noted that the area business owners have been notified of this project. Brick pavers will be used on this project because it is a low maintenance but still attractive alternative. A vote on the Resolution resulted as follows: Carried Unanimously Public Hearing for Third Street Improvements Resolution to Open Public Hearing By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the public hearing for Third Street improvements be declared open. Carried Unanimously Mr. Charles Parkins, owner of the Bowl-O-Drome, asked the Board who is going to pay for the sidewalk work being done on Third Street. He stated that he does not think it is right that the City just comes through and puts sidewalks and curbing in and the property owner is expected to pay for it. Discussion followed on the floor with Asst. Civil Engineer West explaining the process that was followed for these improvements. Mayor Nichols referred to Section 5.28 of the Charter and remarked that it does not appear to him that the procedures that are cited in that Chapter have been followed in this project. Further discussion followed on the floor. Refer to Staff By Commissioner Cannon: Seconded by Commissioner Reeves: �� RESOLVED, That this matter be referred to staff to look into the \y7\ history of this project and to get in touch with the property owners involved, etc. Carried Unanimously Drain on Adams Street Mr. Parkins mentioned that there is a drain on Adams Street that has not worked in years and he asked that staff look into that matter. Resolution to Close Public Hearing By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the public hearing on the matter of Third Street improvements be closed. Carried Unanimously HIGHWAY ITEMS: Third Street Sidewalk Assessments By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, a public hearing was held on August 15, 1990 to allow the public to voice their concerns regarding the installation of curbing and sidewalks on Third Street, and WHEREAS, the abutting property owners have been adequately notified of these improvements; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to proceed with said improvements and to assess abutting property owners accordingly with said improvements. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Letter from Sean Killeen Mayor Nichols read a letter from Sean Killeen, 111 0 thanking the Superintendent and staff for their ti of brush on the east side of Eddy Street (100 requesting that the stairway between sidewalk scheduled for repair as soon as possible. rchard Place, mely trimming block), and and curb be Commissioner Reeves stated that a copy of the letter has been forwarded to City Engineer Gray with a note asking if that particular project is going to be included in the budget process. • -19-, City- Bricks - Mark Haag, owner of 440 E. Buffalo Street, spoke to the Board regarding using surplus city bricks that were taken from State Street for part of the driveway at that location. This matter was brought up at the Landmarks Preservation Commission on August 9th and the commission agreed that would be an appropriate use of those bricks. Mr. Haag asked the Board's endorsement for this project. He said there are 29 pallets at the Southwest Park and his proposal would take all 29 pallets plus a few more for his project. Discussion followed on the floor. Refer to Committee of the Whole By Commissioner Cannon: Seconded by Commissioner Reeves: RESOLVED, That the request of Mr. Mark Haag for use of the State Street bricks on his renovation project at 440 E. Buffalo Street, be referred to the Board of Public Works Committee of the Whole. Carried Unanimously • -20 - Stuart Stein, of 1018 East State Street addressed the Board regarding the East State Street culvert repair project. Mr. Stein stated that he is also representing Mr. and Mrs. David Wallace who reside at 1102 East State Street. The Stein 's and the Wallace's are concerned about •the impact that this construction will have on their properties. They would like their properties restored to the original state after construction is finished, which would includerebuilding the Wallace's driveway and thereplacing necessarystone reparshead towall the culvertwill need to be removed to make On a motion by Commissioner Reeves and Seconded by Commissioner Connor this matter was referred to the Committee of the Whole for further discussion. East State Street Culvert Repair A steel culvert located at 900 - 1,100 East State Street collapsed on Saturday, November 10, 1990, making the street very dangerous and unsafe for any type of traffic. The Department of Public Works has closed this section of. East State Street and is in the process of analyzing this situation and reviewing options for replacing this culvert and repairing the street. Resolution By Commissioner Brandford: Seconded by Commissioner Cannon WHEREAS, the repair of this street and the replacement of this culvert is of extreme importance requiring emergency measures; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to immediately proceed with all necessary replacement and repair work to restore the 900 - 1100 blocks of East State Street as quickly as possible. Carried Unanimously REPORT OF CITY ATTORNEY: Asst. City Attorney Kennedy reported on the following: East State Street Culvert Repairs The Wallace's request for a preliminary injunction was denied by Judge Rose. The basis for the denial was: 1.) The Wallace's did not establish where the property lines lay and the Judge could not decipher where the property lines are from the material available to him. 2.) In balancing the interest to the City vs. the interest to the property owners, he found in favor of the City due to the emergency nature of the situation. 3.) There is no irreparable harm to the Wallace's because the City can pay for any damages assessed. The Engineering department is still researching the property lines. • -21- Department of Public Works Street Protects for 1991 Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the Department of Public Works has provided the following list of streets planned for rehabilitation in 1991: 1. Maple Avenue - 5 corners to City line 2. Madison Street - Lake Avenue to Second Street 3. Madison Street - Second Street to Third Street 4. Mitchell Street - Ithaca Road to Cornell Street 5. Hector Street - Octopus to Sunrise Road 6. Elm Street - Floral Avenue to City. line 7. Dryden Road - Five corners to City line 8. Tioga Street - Buffalo Street to Cascadilla Creek Bridge 9. Aurora Street - Buffalo Street to Cascadilla Creek Bridge now, therefore, be it RESOLVED, That the Board of Public Works authorizes the City Engineering staff to conduct surveys and prepare preliminary plans for the repaving, rehabilitation, restoration or reconstruction of these streets. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously -22 - Sarah Hess, of 208 Utica Street, addressed the Board regarding implementing "Recycle -it -Days". Ms. Hess stated that she would like to see a Saturday and Sunday in the Spring designated as days where people could put out free, reusable items, such as old sinks, furniture, appliances, etc. on the curb for other people to take away. This weekend would be in lieu of spring clean-up days and the property owners would be responsible for disposing of any items that were not taken. Ms. Hess commented that the City's only responsiblity would be publicity. Further discussion of this matter was referred to the Committee of the Whole. • REPORT OF COUNCILLIAISON: Alderperson ' Blanchard reported that she and Alderperson e . Romanowski will be meeting with the Elm Street representatives to I discuss the proposed Elm Street procedures. She noted that some of the representatives may want to sit in on the Committee of the Whole meeting next week while this is being discussed. i • • WHEREAS, this system has been established and enforced according to the guidelines set forth in Chapter 272 of the City of Ithaca Municipal Code, Board of Public Works Rules and Regulations, entitled "Garbage, Trash and Weeds"; now, therefore, be it RESOLVED, That the Board of Public Works reaffirms the establishment of the "trash -tag" program for trash removal in the City of Ithaca with an expiration date of December 31, 1990, and be it further RESOLVED, That in conjunction with Chapter 272.1 (B) of the City of Ithaca Municipal Code, entitled, "Authority of the Superintendent of Public Works", the Board reaffirms the designation of the Superintendent of Public Works as their representative in negotiation, establishment and enforcement of this "trash -tag" program, as well as the specific terms described.: within said paragraph, and be it further RESOLVED, That service charges for residents not complying with the "trash -tag" program be assessed according to the schedule set forth in Chapter 272 Section 9, Collection Regulations, Paragraph D, "Service Charges". Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously REPORT OF CITY CHAMBERLAIN: City Chamberlain Parsons reported on the following: Trash Tags O The new trash tags have been ordered, the full tags will be a \C AC) orange color, the half tags will be beige. City Chamberlain Parsons will be contacting all of the outlets that �\ supply City trashtags to see if they will be willing to exchange the 1990 tags for the new ones. If the outlets are -not willing to do this, all exchanges will have to be: -made at City Hall. �. SOLID WASTE ITEMS: Trash Tag Program for 1991 The Tompkins County Board of Representatives passed a Resolution on August 15, 1990 establishing the 1991 tipping fees at $62.00 a ton, effective January 1, 1991. The impact of this increase in tipping fees will have to be passed on through an increase in trash tag costs for City of Ithaca users. Resolution By Commissioner Connor: Seconded by Commissioner Reeves WHEREAS, The Board of Public Works initiated the City's trash tag program in 1989 based on County landfill tipping fees of $40.00 per ton and City administrative costs, resulting in 35 pound trash tags being sold at $10.00 per 12 stickers and 17 1/2 pound trash tags being sold at $5.00 per 12 stickers; now, therefore, be it RESOLVED, That the Board of Public Works again establishes the trash tag program as the method of trash removal for the City of Ithaca, and, be it further RESOLVED, That the 17 1/2 pound trash tags be replaced with 20 pound trash tags to more adequately accommodate smaller households, and, be it further RESOLVED, That the costs for the 1991 trash tags be established at $13.00 for- 12 - 35 pound trash tags and $7.00 for 12 - 20 pound trash tags, thus, reflecting the County's increase in tipping fees, City collection costs, and City administrative costs, and, be it further RESOLVED, That 1991 trash tags be sold beginning December 1, 1990, and 1990 trash tags be sold only until December 15, 1990, after which time 1990 trash tags may be traded in and credited for 1991 trash tags. Discussion followed on the floor. Acting Asst. Superintendent Carpenter noted that the new CarP to s will not be available from the printers before December 15, 1990. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the last Resolved read as follows: RESOLVED, That 1991 trash tags be sold as soon as they are available and 1990 trash tags be sold until December 31, 1990 after which time 1990 trash tags may be traded in and credited for 1991 trash tags. Carried Unanimously Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the following Resolved be added to the Resolution: RESOLVED, That bags with 1990 tags will be accepted up to, but no later than February 1, 1991. Carried Unanimously Amending Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the following Resolved be added to the Resolution: RESOLVED, That no trash bags will be picked up without the ill's appropriate trash tags. - _ _ _ Carried Unanimously Trash Violation at 110 Monroe Street The Board of Public Works reviewed a request from Steven and Pamela Sackett to expunge the trash violation for no City trash tags for the property they own at 110 Monroe Street. Resolution By Commissioner Connor: RESOLVED, That the Board of the Assistant Refuse request for expungement Street. Seconded by Commissioner Cannon of Public Works, with the recommendation and Recycling Supervisor, denies this of the trash violation at 110 Monroe Carried Unanimously Trash Violation at 506 South Cayuga Street The Board of Public Works reviewed a request from Edward Mazza to expunge the trash violation for no City trash tags for the property he owns at 506 South Cayuga Street. Resolution By Commissioner Connor: RESOLVED, That the Board of the Assistant Refuse request for expungement Cayuga Street. Seconded by Commissioner Cannon of Public Works, with the recommendation and Recycling Supervisor, denies this of the trash violation at 506 South Carried Unanimously Trash Violation at 323 South Titus Street The Board of Public Works reviewed a request from Leslie McMahon to expunge the trash violation for no City trash tags for the property he owns at 323 South Titus Street. The Department of Public Works was not aware that Mr. McMahon had reported to the Police Department that an untagged bag had been dropped off in front of his residence, therefore, a violation was issued to him. Resolution By Commissioner Connor: Seconded by Commissioner Berg RESOLVED, That the Board of Public Works, with the recommendation of the Assistant Refuse and Recycling Supervisor, expunges this trash violation at 323 South Titus Street. Carried Unanimously Trash Violation at 410 West Seneca Street The Board of Public Works reviewed a request from Nancy Falconer to expunge the trash violation for no City trash tags for the property she owns at 410 West Seneca Street.• Resolution By Commissioner Connor: Seconded by Commissioner Cannon RESOLVED, That the Board of Public Works, with the recommendation of the Assistant Refuse and Recycling Supervisor, denies this request for expungement of the trash violation at 410 West Seneca Street. Carried Unanimously Trash Violation at 204 Homestead Terrace The Board of Public Works reviewed a request from Mr. Larsen to 1..\\00 expunge the trash violation for no City trash tags which he �`C6�� received at 204 Homestead Terrace. Resolution By Commissioner Connor: Seconded by Commissioner Cannon • RESOLVED, That the Board of Public Works directs staff to investigate this violation further and report back. Discussion followed on the floor. Amending Resolution By Commissioner Cannon: Seconded by Commissioner Cox RESOLVED, That the new Resolved clause shall read as follows: RESOLVED, That the Board of Public Works, with the recommendation of the Assistant Refuse and Recycling Supervisor, expunges this trash violation at 204 Homestead Terrace. Carried Unanimously Main Motion as Amended A vote on the Main Motion as amended resulted as follows: Carried Unanimously Authority of Superintendent of Public Works to Expunge Trash Violations Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, The Board of Public Works has received many requests for review and expungement of trash violations from residents, and WHEREAS, Due to the amount of time needed for investigation and review by the Board, it is more advantageous for the Board and the residents to have these requests reviewed by staff; now, therefore, be it RESOLVED, That the Board of Public Works hereby designates the Superintendent of Public Works as their representative for review and expungement of trash violations. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously Main Motion as Amended A vote on the Main Motion as amended resulted as follows: Ayes (5) Connor, Cannon, Reeves, Berg, Brandford Nays (1) Cox Carried The media will be notified of the new trash tags, and price increases. UNFINISHED BUSINESS: On December 5, 1990, Common Council passed an amended version of the Board's November 28, 1990 Resolution on 1991 trash tag fees. The 1990 trash tags will be accepted up to but no later than January 6, 1991. • STREETS/FACILITIES AND REFUSE Public Hearing for Sidewalk Assessments - Hudson St 1 Landfill Tipping Fees 2 Hudson Street Reconstruction 3 Encroachment Request 4 Sidewalk Assessments for 1989 5 Street crossingat South Hill Terrace/Aurora Street 6 Recycling violations 7 Elm Street Reconstruction 8 Trash Tags 9 Petition for stop signs on Dey Street 10 Expungement of Farmers Market bill 11 Block party on Geneva Street 12 Request to close Cleveland Ave. for Community Festival 13 Recycling Drop-off Center 14 Committee for Street Reconstruction Projects 15 Repaving of Seneca and Green Streets 16 Third Street Improvements 17 Eddy Street work 18 State Street bricks 19 East State Street Culvert Repair - 20 DPW 1991 Street projects 21 Recycling Days proposal 22 • 1 A • • -1- CREEKS, BRIDGES AND PARRS ITEMS: Pedestrian/Bicycle Bridge over Cascadilla Creek Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the Cornell Student Chapter of the American Society of Civil Engineers presented to the Board of Public Works a pedestrian/bicycle bridge that they would like to construct within the City, and WHEREAS, this bridge would be located just north of the Ithaca Area Wastewater Treatment Facility near the sharp curve on Willow Avenue, adjacent to the railroad bridge over Cascadilla Creek, and WHEREAS, this bridge would make the Farmers Market and other sections in that area accessible to both pedestrians and cyclists, and WHEREAS, this bridge will be constructed for handicapped accessibility; now, therefore, be it RESOLVED, that the Board of Public Works enthusiastically approves the pedestrian/bicycle bridge over Cascadilla Creek as presented by the Student Chapter of the American Society of Civil Engineers, and, be it further RESOLVED, that the Department of Public Works will provide a crane for use in the construction of this bridge, and, be it further RESOLVED, that the Board of Public Works authorizes the bidding of the steel beams for this project. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Cascadilla Bicycle/Pedestrian Bridge Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works, at their meeting of February 14, 1990 unanimously approved the construction of a bicycle/pedestrian bridge over Cascadilla Creek as presented and designed by the Cornell Student Chapter of Civil Engineers, and WHEREAS, an environmental review has been done for this project, and has been reviewed by the Department of Public Works and other interested agencies; now, therefore, be it RESOLVED, That the Board of Public Works, acting as Lead Agency in the environmental review of this Unlisted Action, hereby does make a negative determination of environmental significance of the described project. Carried Unanimously State Aid to Local Bridges Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, pursuant to Chapter 261 of the Laws of 1988 and Article 20 of the Transportation Law, the New York State Legislature has authorized and appropriated funds for a State Aid Local Bridge Program to be administered by the New York State Department of Transportation, and WHEREAS, the City of Ithaca desires to participate in such Program; now, therefore, be it RESOLVED, That the City shall participate in the State Aid Local Bridge Program, pursuant to the terms of the Bond Act, the Program Guidelines and State/Applicant Agreement which the Municipality ratifies and affirms, and, be it further RESOLVED, That the accomplishment of all State Aid Local Bridge Projects authorized under the State Aid Local Bridge Program shall be by Municipal forces or by competitively let contract with oversight by the City, and, be it further RESOLVED, That the Mayor of the City of Ithaca be and is hereby authorized to execute all necessary agreements and documents on \\\" • behalfof the City of Ithaca required by the New York State Department ment of Transportation for participation in its State Aid Local Bridge Program. Carried Unanimously -3 - CREEKS, BRIDGES AND PARKS ITEMS: Thurston Avenue Bridge Rehabilitation The City received bids for rehabilitation work on the Thurston Avenue Bridge on April 19, 1990. Two bids were judged satisfactory. The updated engineer's estimate for construction was $313,000. for work on a closed bridge and replacing the concrete sidewalks in-kind. The bids for the same work were $273,000. and $328,000. After review of the approved Capital Project budget of $265,000. (prepared in 1988 for 1989 and then carried over into 1990) and the lowest post bid budget possible staff recommends that the project be awarded for work on a closed bridge and to replace the concrete sidewalks in kind. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works has reviewed the bids for the Rehabilitation of the Thurston Avenue Bridge; now, therefore be it RESOLVED, That the contract is awarded to Vector Construction for work on a closed bridge and installation of concrete sidewalks for their low bid on $273,447.75 contingent upon the necessary budget adjustment and, be it further RESOLVED, That the Board of Public Works request that the Budget and Administration Committee take the necessary steps to increase 111 the budget for Capital Project #222 from $265,000. to $290,000. Discussion followed on the floor. Commissioner Cox pointed out that if this Resolution is passed the bridge will have to be closed completely. Mayor Nichols stated that there was an $80,000. difference in figures for keeping the bridge partially open and closing it completely. City Engineer Gray noted that the bridge could be completed 3-4 weeks earlier if it was closed. The project is expected to be completed by mid-October. A vote on the Resolution resulted as follows: • Carried Unanimously • • COMMUNICATIONS FROM MAYOR: Mayor Nichols read a petition that he received regarding the removal of the Monroe/Marshall Street bridge. "The bridge at Monroe/Marshall Street is an important and desired feature of our neighborhood. Many of us used it on a regular basis to get to the stores on North Cayuga Street and to walk to the Commons. We are concerned about the possibility that the bridge may be removed before a plan for either its rehabilitation or reconstruction has been developed and adopted as a Capital Improvement project by the Common Council. We urge the Board and Department of Public Works not to take any action regarding the removal of the existing bridge until such a Capital Project has been approved." The petition was signed by 34 people. Further discussion on this matter was referred to the Committee of the Whole. CREEKS AND BRIDGES Pedestrian/bicycle bridge over Cascadilla Creek State -Aid to Local Bridges Monroe/Marshall St. Bridge • r• • A i • -1- DPW Relocation Design Study Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has endorsed the concept for consolidated Department of Public Works operations, and WHEREAS, many groups are interested in the property which would be vacant once this consolidation is completed; now, therefore, be it RESOLVED, that the Architectural Firm of Trowbridge and Trowbridge be engaged for an amount not to exceed $4,100., to prepare a conceptual design relative to the proposed relocation and consolidation of the Water, Sewer and Streets and Facilities Divisions of the Department of Public Works, and, be it further RESOLVED, that the Superintendent of Public Works finance such conceptual design within existing Superintendent appropriations, and, be it finally RESOLVED, that should the Superintendent determine that the required funds are not within the existing Superintendent budget, the Board of Public Works requests that Common Council appropriate an amount not to exceed $4,100. from unrestricted contingency for such purpose. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Department of Public Works Consolidation Study Resolution By Commissioner Cannon: Seconded by Commissioner Cox WHEREAS, the Board of Public Works, at their meeting of January 31, 1990, authorized funds not -to -exceed $4,100. for preparation of a conceptual design for the proposed consolidation of the Department of Public Works, and WHEREAS, the architectural firm of Trowbridge and Trowbridge were hired for this purpose, and due to numerous complications, the expenses to complete this conceptual design exceeded the original contract amount; now, therefore, be it RESOLVED, That the Board of Public Works approves the additional amount of $630.13 to Trowbridge and Trowbridge for the conceptual design done in connection with the proposed consolidation of the Department of Public Works. Discussion followed on the floor. Superintendent Thadani stated that the reason the project went over budget was because of the number of presentations that were given. Commissioners Reeves and Connor expressed their opposition to this Resolution. Asst. City Attorney Kennedy commented that if the contract states not - to -exceed $4,100. and no change orders have been made, no money should be owed. A vote on the Resolution resulted as follows: Ayes (1) Cannon Nays (4) Connor, Reeves, Berg, Cox Motion Fails De•artment of Public Works Consolidation The Capital Improvements Review Committee has recommended that a high priority for the1991 Capital Projects ro e is be a study for the consolidation of the Department Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, The Board of Public Works, at their regular meeting of August 30, 1989, endorsed the concept for consolidation of Public Works functions; now, therefore, be it RESOLVED, That the Board of Public Works further endorses the 1991 Capital Project for a study of the consolidation for this of the Department of Public Works and the high priority given project, and, be it further RESOLVED, That the Board of Public Works requests that this study be performed only with the approval of the Board of Public Works. Carried Unanimously -2- BUILDINGS AND PROPERTIES ITEMS: Ice Climbing on City Property Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works received a request from Mr. Steve Uzmann for the use of City property for ice climbing, and WHEREAS, Mr. Uzmann also submitted an insurance waiver that was reviewed by the City Attorney; now, therefore, be it RESOLVED, that the Board of Public Works, with the opinion of the City Attorney, denies this request for ice climbing on City property. Carried Unanimously • • City Court Facility Plan The Ithaca City Court has been mandated by the New York State Unified Court System to expand and restore the existing City Court and Facilities. The Superintendent of Public Works has met with the City Court Judge and Court Clerk to discuss how to achieve this, and has arrived at two options for renovations that would satisfy the decision of the New York State Unified Court System. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, two of the options which meet the State requirements are the expansion of the existing Court facilities building by adding an extra floor or the addition of a 5,000 square foot two-story facility behind the existing building, and WHEREAS, the finalization of these options cannot be done by staff in the time frame required because the professional expertise of the Department is already tied -up in various on- going projects, and WHEREAS, the State has stated that this analysis must be completed no later than March 31, 1990, therefore the results of the in-house analysis must be done by the middle of March as required by the Mayor; now, therefore, be it RESOLVED, that the Superintendent is requested and authorized to negotiate with and for the services of a consulting firm to provide this analysis at a sum not to exceed $5,000., to be taken out of Capital Reserve Account #25, for design of new capital projects. Discussion followed on the floor with Superintendent Thadani explaining the resolution further. Commissioner Connor noted that the Hall of Justice could conceivably come under study for historic preservation and if so the addition of another floor could be detrimental to that status. Commissioner Connor requested that this matter be referred to the Committee of the Whole with power to act so that staff could confer with experts in the field on this matter before they make any decisions. Resolution By Commissioner Connor: Seconded by Commissioner Cannon RESOLVED, that Item B - City Court Facility Plan - Resolution be referred to the next Committee of the Whole meeting on February 21, 1990 with Power to Act. A vote on the resolution resulted as follows: AYES (3), Connor, Berg, Cannon NAYES (3), Cox, Sprague, Reeves Mayor Nichols voted Aye breaking the tie. Carried BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Ithaca City Court Site Selection Study The Board of Public Works, at their meeting of February 14, 1990, directed the Superintendent of Public Works to negotiate a contract with a consulting firm for an analysis of various options for the renovation and/or expansion of the Ithaca City Court as mandated by the New York State Unified Court System. A site selection study for the Ithaca City Court has been prepared by Teitsch-Kent Architects, and reviewed and commented on by the Police Chief, City Court Judge, and District Administrative Judge for the Sixth Judicial District. Resolution By Commissioner Cannon: Seconded by. Commissioner Reeves WHEREAS, based on these comments, the Board of Public Works concurs with the opinions of those above, that Option #2 - the construction of a new court facility on East Clinton Street across from the existing one, would offer the best solution to the long-term needs of the court, and WHEREAS, to maximize operational efficiencies and public security while minimizing security concerns, a connection between the Hall of Justice and the proposed Court Facility should be strongly encouraged; now, therefore, be it RESOLVED, That the Board of Public Works recommends Option #2 as the best solution to the State's mandate with a secured connection, preferably underground, between the Hall of Justice and the proposed Court Facility for maximum public security, and, be it further RESOLVED, That the Board of Public Works respectfully passes this recommendation onto Common Council for their consideration. Carried Unanimously -4 - CREEKS BRIDGES AND PARRS ITEMS: Mowin Polic for Festival Lands Resolution Commissioner Berg By ,Commissioner Cox: Seconded by g throu bout the WHEREAS, many field bird species are declining Northeast, and WHEREAS, the meadow area of the Festival Lands is a critical nesting, and feeding area for resident as well as resting, migrating field birds, including some rare species, and WHEREAS, Ithaca has a large and growing population of bird watchers who enjoy birding in this area, considered a "birding hot spot", and WHEREAS, according to lepidopterist and naturalist Robert Dirig, the Festival Lands are an important collector pointfor many species of migrating butterflies, and WHEREAS, the Cornell Laboratory of Ornithology recommends that mowing of this field area be6 done no morand September than and once a year, such mowing to be between July WHEREAS, Finger Lakes State Parks personnel has for some years mowed the Festival Lands as a favor to the City; now, therefore, be it RESOLVED, That the Department of Public Works establish a mowing policy that is in accordance with the Laboratory of Ornithology's recommendations, and, be it further RESOLVED, That the Department of Public Works inform the Regional Office of Finger Lakes State Parks of the new mowing policy, and, be it further RESOLVED, That the lawn area by operators encroa encroaching the to the meadow directed not to area. enlarge the Discussion followed on the floor. A vote on the resolution resulted as follows: • Carried Unanimously Outdoor Dinin The owners of Simeon's that they be granted a east and south sides of Permit - Simeon's Restaurant Restaurant on the Commons have requested permit to operate an outdoor cafe on the their building. Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 70 square feet of the Aurora Street right of way for the period of May 1 through September 30, 1990 at a minimum fee of $25.00 pending review of the Environmental Assessment Form. Discussion followed on the floor regarding future procedures of issuance of outdoor dining permits for the Secondary Commons and future permit fees. On a motion further discussion on outdoor dining permit fees was referred to the Committee of the Whole. Resolution A vote on the Resolution resulted as follows: Carried Unanimously Outdoor Dining Permits Procedure Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, each year the Board of Public Works is approached by the Commons Advisory Board for approval of various outdoor dining permits, and WHEREAS, according to Chapter 70 of the City of Ithaca Municipal Code, entitled, "Ithaca Commons Rules", Article 1, Section 70.3, defines the Primary and Secondary Commons to be under the jurisdiction of the Commons Advisory Board, and not the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works desires to reaffirm the rules for the Ithaca Commons as set forth in the City of Ithaca Municipal Code, which allows the Commons Advisory Board to approve outdoor dining permits on the Primary and Secondary Commons without Board of Public Works approval, and, be it further RESOLVED, That the Board of Public Works does wish to be notified of the issuance of all outdoor dining permits on the Commons each year. Discussion followed on the floor. Referral Motion By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the Outdoor Dining Permits Procedure Resolution be referred to the Committee of the Whole for further discussion. Carried Unanimously Outdoor Dining Permits Procedure Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works is approached yearly for approval of various outdoor dining permits, and WHEREAS, there has been discussion of giving this authority to the Commons Advisory Board solely; now, therefore, be it RESOLVED, That the Board of Public Works reaffirms its desire to continue to jointly approve outdoor dining permits on the secondary Commons with the Commons Advisory $oard.Carried Unanimously • Anna Steinkraus, President of the Ithaca Farmers Market gave the Board a brief. update of what is going on with the Market. The Market has received a $50,000 matching funds grant from the New York State Department of Agriculture and Markets for construction. Construction has started and is going well. She noted that there has been much confusion over the new fee schedule and wanted to clarify it for the Board. A $300. lifetime membership fee has been established for all market members. Payment schedules are available to those who need it. If a member leaves the market, $100. of this fee will be returned to them. The annual active fee has gone up to $25. and the daily selling fee is $12. for a full stall on Saturdays and $7. on Tuesdays. Reserved spot fees have remained the same. The current ratios for the Market are 60% agricultural, 20% crafts and 20% baked goods. There is a waiting list for the craft and baked goods division. Ms. Steinkraus stated that the Tuesday market has started but is a little slower than the Saturday market due to parking problems. Mayor Nichols informed Ms. Steinkraus that the Board will be addressing George Sheldon's request for an additional market at DeWitt Park next week at the Committee of the Whole meeting and she was welcome to attend to offer her input. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request from Ithaca Farmers' Market for Use of Steamboat Landing for Fund Raiser By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the Board reviewed a request from the Ithaca Farmers' Market to use Steamboat, Landing on Sunday, August 19, 1990 from 1 p.m. to 9 p.m. for the purpose of a fund raising event, and WHEREAS, the contract between the Farmers' Market and the City requires that the City approve the use of Steamboat Landing by the Farmers' Market for activities other than the Farmers' Market; now, therefore, be it RESOLVED, That the Board of Public Works approves the request from the Ithaca Farmers' Market for use of the Steamboat Landing site for a fund raising event on August 19. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously HIGHWAY ITEMS: Electric Service to the Ithaca Farmers' Market Resolution By Commissioner Brandford: Seconded by Commissioner Berg WHEREAS, New York State Electric and Gas desires to extend electric service to the Ithaca Farmers' Market and access to the Market site is across City -owned property; now, therefore, be it RESOLVED, That the Board of Public Works grants NYSEG a right-of- way across its property along the access drive to the Ithaca Farmers' Market. Carried Unanimously • • Engineering Services for Asbestos Removal in City Buildings Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the City has received and reviewed three proposals for Engineering Services related to the asbestos removal from City Hall, Hall of Justice, and GIAC; now, therefore, be it RESOLVED, That the Superintendent of Publicorks is Serviis au thorized to enter into a contract for Engine design, bid, construction ering Laboratories, Cortland, New York, for an amount not -to - monitoring and post construction reporting exceed $14,000 charged against Capital ProjectCarried Unanimously • (00" • • • NEW BUSINESS: Request of Fourth Ward Democratic Committee to Use Public Space for Voter Registration Commissioner Connor reported that the Fourth Ward Democratic Committee has requested permission to set up a table on Oak Avenue on the traffic island to hand out voter registration cards and literature on weekdays from 12:OOn to 2:00 pm from September 9, 1990 to October 9, 1990. Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That the Board of Public Works grants the Fourth Ward Democratic Committee permission to set up a table on the traffic island on Oak Avenue to hand out voter registration cards and literature on weekdays from 12:00 noon to 2:00 pm from September 9, 1990 to October 9, 1990. Carried Unanimously -9 - Jean Demming, Commons Coordinator asked the Board for permission to hang a piece of Centennial art work in the second floor conference room on the blank wall that is currently being used to show films and slides on. The Board agreed that the art work should be hung on the blank wall in the conference room and a standing screen will be used to show films and slides on until the permanent screen can be purchased. • -10 - City of Ithaca Energy Commission as a Subcommittee of the Board of Public Works • The City of Ithaca Energy Commission was formed several years ago, organized to be under the direction of the Planning and Development Committee. During that time, the Energy Commission has found many of its projects and issues deal more directly with those under the Board of Public Works' jurisdiction. The Board has reviewed and endorsed the concept of placing the Energy Commission under its direction. Resolution By Commissioner Reeves: Seconded by Commissioner Connor WHEREAS, placing the Energy Commission under the jurisdiction of the Board of Public Works will be advantageous to both groups, as energy-related projects are of concern to both groups; now, therefore, be it RESOLVED, That the Board of Public Works approves the proposal of the Energy Commission to reorganize under their direction, and, be it further RESOLVED, That the Board of Public Works requests the Energy Commission to appoint a liaison that would periodically report to the Board. Carried Unanimously • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Marsha Fort, Coordinator of the Greater Ithaca Activities Center, addressed the Board regarding the asbestos removal project at GIAC which is scheduled to begin on October 15, 1990. Ms. Fort addressed several issues, including: 1.) GIAC staff members were only given 4 days notice of the commencement of this project, and there are numerous programs to reschedule. 2.) GIAC staff has recently been informed that this project could take up to a month to complete. GIAC has a large amount of people using its facilities daily, and Ms. Fort would like to know what arrangements will be made for portable heaters should the weather turn cold. 3.) Staff members and parents are concerned about the safety factors of asbestos removal, who should they contact with their questions? Diann Sams, representing the Ithaca City School District, stated that there is a dumpster parked in the playground area of Central School and GIAC for the disposal of asbestos. Business Director, Gary Lindenbaum would like to talk to the appropriate staff person regarding this matter. City Engineer Gray stated that asbestos removal is safe for occupied buildings. All of the materials are doubly protected and tested. He further explained that all of the material that goes into the disposal dumpster is fully bagged and sealed. The dumpster will remain at the site until it is full, or the project is completed. Mayor Nichols suggested that City Engineer Gray and Acting Asst. Superintendent Carpenter meet with GIAC staff members tomorrow at 9:00 am at GIAC to further discuss these concerns. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Children's Playground on the Ithaca Commons The Capital Improvements Review Committee has recommended that a high priority for the 1991 Capital Projects be improvements and repairs to the Ithaca Commons, including the installation of a new playground. Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the Board of Public Works agrees that the improvements to the Commons should be a high priority item for the 1991 Capital Projects; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to immediately remove the existing playground located on the Commons in anticipation of the construction of a new pla ried groundUin 1991. • COMMUNICATIONS OF PERSONS BEFORE BOARD: Public Hearing for Collegetown Special Benefit Assessment District Charges Resolution to Open Public Hearing By Commissioner Cannon: Seconded by Commissioner Cox RESOLVED, That the Public Hearing on the Collegetown Special Benefit Assessment District charges be opened. Carried Unanimously No one appeared before the Board to address the Public Hearing. Resolution to Close Public Hearing By Commissioner Cannon: Seconded by Commissioner Cox RESOLVED, That the Public Hearing on the Collegetown Special Benefit Assessment District charges be closed. Carried Unanimously Collegetown Special Benefit Assessment District Charges Resolution By Commissioner Cannon: Seconded by Commissioner Cox RESOLVED, That the Board of Public Works accepts the Collegetown Special Assessment Benefit District charges, and, be it further RESOLVED, That the City Chamberlain be requested to make the billing at the appropriate time. Carried Unanimously • • • -14- Richard Booth, 3rd Ward Alderperson, addressed the Board regarding an inventory of City lands that was prepared by Charlie Barber a few years ago. He stated that there are quite a few vacant, surplus pieces of land that are extraneous to City purposes on this inventory. Alderperson Booth feels it would be ' in the City's best interest to sell a few of these lots. He would like the Board to identify these lots and pursue selling them. Deputy City Controller Thayer will provide copies of this inventory to the Board members. This matter will be discussed further at the Committee of the Whole meetings. BUILDINGS AND GROUNDS DPW Relocation Study Ice Climbing on City property City Court Facility Plan 1 2 3 Mowing policy for the Festival Lands 4 Outdoor dining permits 5 Ithaca Farmers Market 6 Engineering Services for City buildings 7 Permission .to use traffic island on Oak Ave. 8 Permission to hang artwork in 2nd F1. Conf. Rm at City Hall 9 City of Ithaca Energy Commission 10 GIAC Asbestos Removal 11 Playground on the Commons 12 • Collegetown Special Benefit Assessment District 13 City lands Inv, ' ry City lands inventory 14 • r • • • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Berg RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #1 General Fund $ 47,872.69 Water and Sewer Fund 0.00 Joint Activity Fund 9,783.76 Capital Projects 249,010.82 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Sprague RESOLVED, that bills listed on the following Abstracts be approved for payment: Abstract #2 General Fund $97,193.94 Water and Sewer Fund 20,858.69 Joint Activity Fund 0.00 Capital Projects 1,387.37 Abstract #67 Ithaca Area Wastewater Treatment Facility Capital Projects $58,748.60 and, be it further RESOLVED, that bills,receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report i Resolution By Commissioner Reeves: Seconded by Commissioner Sprague RESOLVED, that bills listed on the following Abstract be approved for payment: Abstract #3 General Fund $ 71,104.85 Water and Sewer Fund 1,912.18 Joint Activity Fund 0.00 Capital Projects 223,472.89 and, be it further RESOLVED, that bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Sprague RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #4 General Fund $ 39,856.89 Water and Sewer Fund 11,454.08 Joint Activity Fund 0.00 Capital Projects 17,654.72 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #5 General Fund Water and Sewer Fund 3,467.39 $ 58,999.78 Joint Activity Fund Capital Projects and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 39,848.55 133,704.02 R° REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #6 General Fund $ 65,950.05 Water and Sewer Fund 25,908.71 Joint Activity Fund 0.00 Capital Projects 2,930.20 and, be it further RESOLVED, That bill receivable be approved and rendered. Carried Unanimously AP° REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #7 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further $ 59,165.46 5,658.67 0.00 73,748.71 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously ,\\\DP • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #8 General Fund $ 78,925.08 Water and Sewer Fund 0.00 Joint Activity Fund 13,862.72 Capital Projects 48,310.28 Abstract #68 Ithaca Area Wastewater Treatment Fac. Cap. Projects..$ 21,766.11 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Cannon 1011 RESOLVED, That bills listed on the following Abstract be approved for payment: • • Abstract #9 $ 53,045.54 General Fund 16,090.04 Water and Sewer Fund 0.00 Joint Activity Fund 25,178.08 Capital Projects and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Reeves RESOLVED, That bills listed on the following abstract be approved for payment: General Fund $ 75,272.48 Water and Sewer Fund 18,317.94 Joint Activity Fund 49,636.72 Capital Projects 118,033.39 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously \C\0 Abstract #10 s\i3 REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #11 General Fund $ 94,272.92 Water and Sewer Fund 3,679.96 Joint Activity Fund 16,609.41 Capital Projects 153,260.14 and, be it further (A‘° RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Sprague: Seconded by Commissioner Cannon RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #12 $ 59,042.92 General Fund 17,278.07 Water and Sewer Fund 11,262.52 Joint Activity Fund 122,574.16 Capital Projects ,\\c4) (DY and, be it further RESOLVED, That bills receivable be approved and der Carrieded. Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: C6 Abstract #14 l` • 6,969 1 . 1 9 6,993 General Fund $ 10 0.31 6 Water and Sewer Fund 21,763.668 Joint Activity Fund 263,221.29 Capital Projects and, be it further RESOLVED, That bills receivable be approved and ed. Carried rUnanimously REPORT OF SPECIAL COMMITTEES: Audit Report Seconded by Commissioner Connor By Commissioner Berg: approved RESOLVED, That bills listed on the following Abstract be for payment: Abstract #15 $ 262,488.90 General Fund $ 121,355.51 Water and Sewer Fund $ 34,053.59 Joint Activity Fund $ 142,582.14 Capital Projects and be it further RESOLVED, That bills receivable be approved and Carried eUnanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #16 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further $ 87,146.03 68,942.23 5,193.26 135,989.97 co\ RESOLVED, That bills receivable be approved and rendered. Carried Unanimously. REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: 111 Abstract #17 General Fund $ 64,593.65 Water and Sewer Fund 1,375.29 Joint Activity Fund 29,944.91 Capital Projects 405,173.21 and, be it further 0\ RESOLVED, That bills receivable be approved and rendered. Carried Unanimously �qo REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That bills listed on the following Abstract be approved for payment: n Abstract #18 ,lo1�jv 129, 449.51 Cn d'`" 1 General Fund $ vi Water and Sewer Fund 37,705.41,505.1 Joint Activity Fund 138,920.12ilo Capital Projects and, be it further RESOLVED, That bills receivable be approved and rerendered. danimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #19 General Fund $ 107,838.01 Water and Sewer Fund 12,993.92 Joint Activity Fund 10,103.46 Capital Projects 351,760.81 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #20 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and, be it further $ 69,470.57 7,018.37 9,084.10 143,508.20 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves:. Seconded by Commissioner. Cox RESOLVED, That bill listed on the following Abstract be approved for payment: Abstract # 21 General Fund $ 33,724.30 Water and Sewer Fund 39,773.75 Joint Activity Fund 5,512.41 Capital Projects 116,345.34 and, be it further \\V\ RESOLVED, That bills receivable be approved and rendered. Carried Unanimously • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Connor: Seconded by Commissioner Reeves RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #22 General Fund $ 182,246.74 Water and Sewer Fund 23,298.72 Joint Activity Fund 8,170.77 Capital Projects 151,747.97 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 11` REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved ci\o for payment: Abstract #23 General Fund $ 110,694.87 Water and Sewer Fund $ 0.00 Joint Activity Fund $ 56,747.40 Capital Projects $ 49,468.88 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 3. Approval of Audit - Committee has "Power to Acte. A. Audit Report. Resolution by Commissioner Berg; seconded by Commissioner Cox. RESOLVED, That bills listed on the following Abstract payment: Abstract #23 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects and be it further be approved for\`CP \'4 $ 33,316.26 $ 42,039.20 $ 20,265.82 $ 103,727.05 RESOLVED, That bills receivable be approved and rendered. Carried unanimously Penalties on Miscellaneous Bills Resolution �o By Commissioner Reeves: Seconded by Commissioner Sprague WHEREAS, The Board of Public Works has reviewed and endorsed a `` proposal from the City Chamberlain to institute late penalties on miscellaneous bills; now, therefore, be it RESOLVED, That the Board of Public Works authorizes a late penalty rate of 12% per annum or $3.00 a month, whichever is greater, on unpaid balances of miscellaneous bills after a 30 day due date, and be it further RESOLVED, That these changes be forwarded to the Charter and Ordinance Committee for their consideration and incorporation into the Board of Public Works Rules and Regulations of the Ithaca City Charter. Carried Unanimously • Approval of Payment of Fire Station Construction and Inspection 110 Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, the regularly scheduled Fire Station Oversight Committee meeting of May 7, 1990 was cancelled and has been rescheduled ford May 14, 1990, and WHEREAS, regular monthly payment requests for construction and inspection have been approved by the Architect and submitted to the City Engineer; now, therefore, be it RESOLVED, The Board of Public Works approves payment of the following pay requests: Bear Electric $ 16,645.90 J.L. Lewis 9,779.00 McGuire & Bennett 22,407.30 S&S Mechanical 11,495.00 Egner & Associates 2,400.00 Discussion followed on the floor. A vote on the Resolution resulted as follows: • • Carried Unanimously -4 - WATER AND SEWER ITEMS: • Wastewater Treatment Plant Budget Adjustment During the preparation of the 1990 budget for the treatment plant, equipment needed for the industrial pretreatment program was included in the Laboratory Supplies (496) line. This was reviewed and approved in the Fall of 1989. In attempting to purchase the equipment, Finance has required that it be budgeted on the Other Equipment (225) line and appear in the approved equipment list. SJS has reviewed this and recommended that funds be transferred and the equipment list revised. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works has reviewed the request of the SJS to transfer $11,915. from J8150.496 to J8150.225 and to amend the approved equipment to include the following equipment: Computer and Plotter Refrigerator, locking Ice Maker ISCO flow meter and weirs $ 4,415. 1,600. 1,900. 4,000. Total: $11,915. now, therefore, be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee make these changes to the 1990 budget, and, be it further RESOLVED, That the Board request that the Budget and Administration Committee review its procedures and consider handling similar well documented items in an administrative manner between the Chairman of the Budget and Administration Committee, the City Controller and the Department Head. eadIInanimously Request for Funds for Industrial Pretreatment Items Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, the Chief Operator of the Ithaca Area Wastewater Treatment Facility has outlined a need to update the Industrial Pretreatment Regulations of the Joint Owners and presented a proposal for this work to the Special Joint Subcommittee, and WHEREAS, the Chief Operator has requested that funds be available for testing and enforcement matters related to Industrial Pretreatment, and WHEREAS, the Special Joint Subcommittee has reviewed and recommends this action to the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works recommends to the Budget and Administration Committee that $10,000 be reserved for pretreatment enforcement and that $9,500 be reserved for review and updating the pretreatment regulations and that an amount not - to -exceed $19,500 be derived from Joint Activities Restricted Contingency Fund J1990 to cover these items. Carried Unanimously Mayor Nichols stated that he is preparing a press release regarding the state of the water facilities and what is being done to correct the problems that have been incurred. • WATER AND SEWER ITEMS: Amendments to the 1990 Water Filtration Plant Operating Budget The Chief Operator at the Water Filtration Plant has submitted a request for increased monies amounting to a.total of $19,520. in various line items. This is due to the fact that these items were not planned for or overlooked while going through the 1990 budget process. Resolution By Commissioner Cox: Seconded by Commissioner Connor RESOLVED, The Board of Public Works approves the increases in line items for the Water Filtration Plant which shall come from the 1990 Contingency Fund of the Water Fund (F1990) and recommends this action to the Budget and Administration Committee. Carried Unanimously -6- Request for Funds for Removal of Buried Tanks on Linden Avenue Resolution By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, two contaminated tanks were found buried in front of 227 Linden Avenue, on land apparently belonging to the City, and WHEREAS, these tanks were tested and found to contain high levels of gasoline, which if left intact, could pose a serious safety threat; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to proceed with the removal of these tanks and all contaminated soil surrounding these tanks, and, be it further RESOLVED, That the Board of Public Works requests the Budget and Administration Committee to allocate appropriate funds for this purpose. Discussion followed on the floor. A vote on the Resolution resulted as follows: • Carried Unanimously • Capital Protects Requests Resolution By Commissioner Cannon: Seconded by Commissioner Connor A WHEREAS, each year a committee is formed to review Capital ! Project Requests for the upcoming year, and WHEREAS, many of the requests submitted to the Capital Projects Review Committee are of special interest and concern to the Board of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works requests that all future Capital Projects Requests regarding the Department of Public Works or any project within the Board of Public Works jurisdiction be referred to the Board for their review and approval before being submitted to the Capital Projects Review Committee. Carried Unanimously FINANCE Audit Reports 1 Penalties on Miscellaneous Bills 2 Approval of Fire Station bills 3 WWTP Budget Adjustment 4 Water Filter Plant Budget Amendments Request for funds to remove tanks from Linden Ave. Capital Projects 5 6 -1 - PARKING AND TRAFFIC ITEMS: for the 41,Re • est for Free Parkin • at Woolworths Parkin frLotparking �� representing RSVP has requestedare providing their \ David Smith, tax preparation volunteers while they services in City Hall. Rysoluion Seconded by Commissioner Sprague RESOLVED, Commissioner Berg: request be granted and that free parking R , Thatthis thheetax counselors selors be provided in the Woolworths Parking during the period of January 16 - 22, 1990. for Lot Carried Unanimously -2- III COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Neil Golder, 4th Ward Alderperson, addressed the Board regarding the Dryden Road parking garage. Alderperson Golder stated that he has been contacted by the Pastor of the Lutheran Church on Oak Avenue who is concerned because the attendance at his Church is being affected by the parking fees charged on Sundays in the Dryden Road garage. Alderperson Golder commented that he has ten heard that the Church may have plans awten hChurche dmay \ing �\�" next to the Church to installparking lot or consider moving. Alderperson Golder asked the Board to research 3 the effects of the 24 hour parking fees in regards to long-teH parking and also therevenues not charge ed from on Sundays dfromay a8k30gam to suggested that thegarage 1:00 pm to allow people to attend services. Asst. Superintendent Fabbroni stated that the 24 hr parking fees are reducing long- term parking and that revenues have significantly increased. He also mentioned that this is a trial r a motion period byfor CommissionerpCannon rking fees until the end of May. and seconded by Commissioner Connor this matter was referred to the Committee of the Whole for further discussion. • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Commissioner Berg entered into the record a letter received from Rev. Rick L. Bair, Pastor of The Lutheran Church, 109 Oak Avenue, Ithaca, New York. Dear Members of the Board of Public Works, We write to express our distress about the change in the operation of the parking ramp, garage in Collegetown. Until one month ago, the garage was open and free on Sundays. Many of our members and visitors parked in that facility when they came here to worship, study and fellowship on Sundays. They were quite encouraged by the availability of that parking for an hour or two. Not only did it enable people to share in our. church community, but it also encouraged people to share in the life of the City and of Collegetown, when otherwise they would not have fought the traffic and invested the time in searching for a parking space. We have learned that even at 10:30 am on Sunday mornings a parking space on a Collegetown street is a scarce commodity. Whether you intended it or not, the net effect of the change in the parking garage on this community is one of discouragement. We do not need further discouragement among us because some in this community have indicated for a number of years that this church ought to leave its present location due to the poor (ie. non-existent) parking. Others have said we should knock down the Parish House next to the church and gain a few (a dozen?) needed c...4-ljt, parking spaces. —�! Many of us have been very committed to staying in the City, in Collegetown, and in service to the neighborhood We are committed to continue to promote the health of the neighborhood. But as Garrison Keillor's Lake Wobegon listeners know, Lutherans do that, like they do many other things, quietly. Currently, there are nine sections of English as a Second Language (ESL) classes meeting in the Parish House. In addition between the two buildings, (Church and Parish House) there are five sections of Alcoholics Anonymous, Overeaters Anonymous, and Emotions Anonymous, plus a two year program on lay ministry that we are hosting for the Episcopal Church at Cornell. We have hosted meetings of Drugs Anonymous when they could not find meeting space at Cornell during a vacation period. Co -Dependents Anonymous has contacted us recently for regular meeting space. With the exception of one or two sections of English as a Second Language, none of these groups are led by members from this congregation. We see this as part of our community responsibility and service. All this is in addition, of course, to the variety of ministries we enjoy with members of our church community who are residents of the City, of the surrounding towns and of the three campuses among us. We write to let you know that we are effected --deeply-- by the. change, and would like to engage in some conversation about the situation. Sincerely, The Council and people of The Lutheran Church Guy Gerard, a 4th Ward resident addressed the Board regarding the parking request from the Lutheran Church. He feels that the Board should make an exception for free parking in this case. He noted that the Lutheran Church is the only church in the 4th Ward and that they may have to consider moving if they can't find a solution to the parking problem. Mr. Gerard also expressed his opinions on the outdoor dining permit fees issue. He feels that license fees should be based on administrative costs and that the City should not use these fees as a money making device. He also suggested that the City use the surplus money being generated from the current trash tag system to clean up the garbage that is strewn throughout the City. Commissioner Connor read a letter written by Alderperson Neil Golder who was not able to attend the meeting. Dear Members of the Board of Public Works: I am writing to reiterate a request I made of the Board a month ago concerning e waiver of Sunday morning parking fees at the Collegetown parking garage. I understand that on March 21, 1990 the Board heard briefly from Pastor Rick Bair of the Lutheran Church and received a letter from the Church Council on this ''(s-" matter. Other pressing matters at the time may have kept you C-1_ from giving this one full attention. -7 The recently instituted changes at the parking garage (i.e., the 24 hour attendant coverage) have caused a significant hardship on those who use the Lutheran Church on Sunday morning. For the reasons below, I am asking that parking fees be waived from approximately 10:00 am to 12:30 pm. This is not asking that an attendant not be on duty, only that those who arrive between those times be allowed to park for free. The Collegetown parking garage is close enough to the Lutheran Church to make it a convenient place to park for church -goers, who have a difficult time finding parking spaces in Collegetown even on Sundays. Approximately 20 people from the church use the garage on Sunday mornings. Allowing free parking on Sunday- mornings would bring many benefits and few losses. The 24-hour attendant coverage would still serve the purpose of preventing long-term parkers from leaving without paying, which I understand was one of the main reasons for the change. The slight loss of revenue to the City does not outweigh the value of having the Lutheran Church where it is. The Lutheran Church is the only Church in the Fourth Ward. It serves not only as a place of worship, study and fellowship, but also serves the local and larger community in many ways. The church and the Parish House next door host --at no charge -- activities such as classes in English -as a Second Language and meetings of Alcoholics Anonymous. These activities are not restricted to or run by church members. Most recently residents of the Fourth Ward had a get-together in the basement of the Parish House. The Lutheran Church and Parish House are the closest thing the Fourth Ward has to a community center. We don't want to lose them. Some members of the church council, in part discouraged by the parking fees, are lobbying to have a church elsewhere, or to tear down the Parish House for parking space. Either of these possibilities would be a great loss to the Fourth Ward and to the community as a whole. Those people who use the Lutheran Church, whether. on Sunday or on other days, share in the life of the community and of Collegetown. They patronize local businesses and restaurants. They come to Ithaca from surrounding towns and college campuses. The church itself provides a community space that is sorely needed. It is important to our City not to lose our businesses and churches, be they downtown, Collegetown or any other part of the City. The present case is one where a small change will make a big difference. Yours Truly, Neil H. Golder Common Council Further discussion of this matter was referred to the Committee of the Whole. PARKING AND TRAFFIC ITEMS: Sunday Morning Parking at the Dryden Road Parking Garage Resolution By Commissioner Berg: Seconded by Commissioner Connor WHEREAS, the Board of Public Works, at their meeting of December 13, 1989 established a 4 month (from February 1 to May 31, 1990) trial period of 24 hour operation of the Dryden Road Parking Garage to efficiently balance the amount of long-term and short- term parking in this garage, and WHEREAS, since a preliminary result of this trial period has shown a large availability of parking on Sunday mornings, the Board is willing to modify the collection period on Sunday mornings slightly to accommodate short-term parkers; now, therefore, be it RESOLVED, That in conjunction with the trial period of 24 hour operation of the Dryden Road Parking Garage, there will be no charge for parking on Sunday mornings between the hours of 9:00 am and 1:00 pm. Discussion followed on the floor. Commissioner Cannon voiced his opposition to this. Resolution. He feels that the City is already subsidizing the Church because of its property tax exempt status. He expressed his concerns at passing this Resolution to accommodate a handful of people from the Church when no studies have been completed to determine the possible impact on the City. A vote on the Resolution resulted as follows: Ayes (5) Berg, Connor, Sprague, Reeves, Nichols Nays (2) Cannon, Cox Carried Common Council was not in favor of the free Sunday parking resolution the Board passed regarding the Dryden Road parking garage. They would like the Board to seriously consider this matter before making it a permanent action. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: The following people spoke in favor of continuing the free (l parking on Sundays from 9:00 am to 1:00 pm in the Dryden Road \� Parking Garage: \fy� John Taylor, 201 DeWitt Place �\ Neil Golder, 4th Ward Alderperson Jay Menninger, President of Collegetown Merchants Association Guy Gerard, 4th Ward Resident Dryden Road Parking Garage Monitoring and Parking Fee Collection Resolution By Commissioner Berg: Seconded by Commissioner Cannon WHEREAS, the City of Ithaca has provided 24 hour monitoring and parking fee collection at the Dryden Road Parking Garage for the months of March, April and May 1990, and WHEREAS, the results of these extended hours of operation have resulted in additional revenues to the City and alleviation of .the congestion that previously occurred; now, therefore, be it RESOLVED, That the Board of Public Works authorizes 24 hour staffed operation and fee collection permanently, with reviews in September 1990 and April 1991. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously Dryden Road Parking Garage Sunday Free Parking Period from 9:00 am to 1:00 pm _ Resolution By Commissioner Berg: Seconded by Commissioner Cannon WHEREAS, the Board of Public Works had authorized a "free" time slot on Sundays from 9:00 am to 1:00 pm for a trial basis at the Dryden Road Parking Garage, and WHEREAS, the Board feels that this free time slot is not justifiable; now, therefore, be it RESOLVED, That no more free parking will be allowed at the Dryden Road Parking Garage. Discussion followed on the floor with Mayor Nichols and Commissioner Connor voicing their opposition to the Resolution. Commissioner Cannon and Commissioner Sprague spoke in favor of the Resolution. Commissioner Cox stated that he would not support the Resolution at this time but if other groups requested the same considerations, he would act in favor of discontinuing the free time slot. A vote on the Resolution resulted as follows: Ayes (2) Cannon, Sprague Nays (5) Nichols, Connor, Reeves, Berg, Cox Motion Fails 1 • • -3- Joseph Daley, 2nd Ward Alderperson addressed the Board regarding a traffic enforcement officer. Alderperson Daley proposed that the City hire an additional police officer to work only with traffic enforcement. He suggested using the revenue that this would produce to pay the officer's salary. Alderperson Daley will be presenting his proposal to the Human Services Committee and would like the Board to submit a resolution supporting it. Mayor Nichols suggested that this matter also be referred to the Police Commissioners Board. On a motion by Commissioner Reeves and seconded by Commissioner Berg this matter was referred to the Committee of the Whole. Chief McEwen will be notified of this agenda item. REPORT OF COUNCIL LIAISON Common Council Liaison Blanchard reported that the Human Services Committee discussed the traffic enforcement officer resolution at their last meeting and was very supportive of the idea and would like it included in the 1991 budget. PARKING AND TRAFFIC ITEMS: Traffic Violations Officer Resolution By Commissioner Berg: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has, over the years, received many traffic enforcement complaints andhas continuously referred them to the Ithaca Police Department, and WHEREAS, the Board has reviewed a proposal from Alderperson Daley regarding the establishment of a "Traffic Violations Officer" and consulted with the Police Chief regarding this full-time traffic enforcement position; now, therefore, be it RESOLVED, That the Board of Public Works strongly encourages the establishment of the position "Traffic Violations Officer", and refers this request, with their support, to the Budget and Administration Committee for their consideration. Carried Unanimously PARKING AND TRAFFIC ITEMS: Formation of Ad -Hoc Committee to Review Parking Management Possibilities The City of Ithaca has spent much time investigating and studying the parking and traffic situations in the City, the most recent being a downtown parking study prepared by Rich and Associates. Resolution By Commissioner Berg: Seconded by Commissioner Connor WHEREAS, the Board feels there are many alternatives and possibilities to consider regarding the current parking situation, and WHEREAS, one solution to some of the current parking problems could be the establishment of a Parking Management Officer; now, therefore, be it RESOLVED, That the Board of Public Works agrees that further discussion and options need to be addressed by an ad-hoc parking committee consisting of two members from the Board of Public Works, two members from Common Council, three from the Department of Public Works staff, the Police Chief, two members from Downtown Ithaca, Inc., and one member from the Collegetown Merchants Association, and, be it further RESOLVED, That this committee's mission shall be to thoroughly investigate, study and review the justification for a possible "Parking Management Officer", and if justification is met, then to evaluate the current organizational structure of departments within the City to find the most appropriate funding and location of such a position, or if such a position requires a totally separate entity within the City. Discussion followed on the floor. On a motion by Commissioner Connor and Seconded by Commissioner Sprague the resolution was referred to the Committee of the Whole. 1 • • PARKING AND TRAFFIC ITEMS: Resolution Forming an Ad Hoc Committee on Parking Management The City of Ithaca has spent much time investigating and studying V13 the parking and traffic situation in the City, the most recent \/5\ being a downtown parking study prepared by Rich and Associates. 19\ Resolution By Commissioner Berg: Seconded by Commissioner Cannon WHEREAS, the Board feels there are a number of alternatives to consider regarding the current parking situation, and WHEREAS, one solution to some of the current parking problems could be the establishment of an improved parking management system, and WHEREAS, the Rich and Associates parking study identified and evaluated various options for improving the City's parking system including better organizational structure and management, and WHEREAS, the Board has determined that undertaking the following evaluations including: (1) examining the feasibility of reorganizing the parking responsibilities within the Department of Public Works and (2) developing a job description for a new position that reflects these responsibilities, if warranted, and developing recommendations, -are important steps process of improving the parking system; now, therefore, RESOLVED, That the Board of Public Works names the committee to undertake these evaluations: Vice Chair of the Board of Public Works Chair of the BPW Parking and Traffic Committee Council Liaison to the Board of Public Works Chair of the Parking Study Committee Chief of Police Superintendent of Public Works Two DPW Parking Staff Two members of Downtown Ithaca Inc. One member of the Collegetown Merchants Association and, be it further in the be it following RESOLVED, That this committee shall report back its findings to the Board of Public Works with a recommendation for appropriate actions by September 1, 1990. Amending Resolution By Commissioner Berg: Seconded by Commissioner Connor RESOLVED, that the first Resolved include three members of the community which will represent local neighborhoods and users of the parking facilities, which will be appointed by the Mayor. Discussion followed on the floor regarding the Amending Resolution. A vote on the Amending Resolution resulted as follows: Ayes (2), Berg, Connor Nays (4), Cox, Cannon, Reeves, Sprague Motion Fails Amending Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, that the first Resolved include two members of the community, one will represent the local neighborhoods, and one will represent users of the parking facilities. These community members will be appointed by the Mayor. A vote on the Amending Resolution resulted as follows: Ayes (5) Nichols, Berg, Connor, Reeves, Cannon Nays (2) Cox, Sprague Carried Discussion followed on the floor. Mayor Nichols asked Vice Chair Reeves to convene the first meeting of this committee and the members could choose their own Chair at that time. Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously \\5\/c4 PARKING AND TRAFFIC ITEMS: Formation of Subcommittee to Discuss Possible Restoration of Possible First Hour Free Parking in Parking Garages Resolution By Commissioner Connor: Seconded by Commissioner Cannon WHEREAS, several merchants in the downtown business area have approached the Board of Public Works requesting the restoration of first hour free parking in the City -owned parking ramps as they are concerned about the negative impact the current parking situation is having on their businesses, and • WHEREAS, by Resolution dated December 6, 1989, Common Council recommended that the Board of Public Works "eliminate all existing 'first hour park free' provisions" to "alleviate pressures on the Ci o her 'eal sou res and byrerty xexpanding bthose y lother City revenues from revenues", and WHEREAS, while the Board of Public Works is sensitive to the merchants' concerns, a more thorough review of the first hour parking revenues should be done by a subcommittee to consist of the City staff directly involved in the operations of the garages and overseeing City revenue, before restoring the first hour free parking; now, therefore, be it RESOLVED, That the Board of Public Works hereby establishes a subcommittee to consist of one member of the Board of Public Works, one member from Common `Council, the Building Systems Supervisor and the City Controller, to review options for restoration of first hour free parking in the City -owned parking garages. • Discussion followed on the floor. Commissioner Reeves stated that Alderperson Joseph Daley has offered to Chair this committee and Commissioner Berg will also be serving on it. The committee will report its findings to the Board. A vote on the Resolution resulted as follows: Carried Unanimously • • -5- COMMUNICATIONS FROM MAYOR: Mayor Nichols read a memorandum from Planning and Development Director VanCort. "With the approval of our Community Development Application, we must move rapidly to implement the projects for .which we have requested funding. The centerpiece of this year's application, as you know, is the Polygon project on Floral Avenue. One of the critical issues facing the Polygon project is parking. The developer applied to the BZA for a variance to permit construction of additional parking spaces on their site, but was turned down on two occasions. The parking requirement is of particular importance on that site since there is no on -street parking on Floral Avenue. The City has faced this problem previously with INHS projects and has assisted that organization by providing off street parking to the east of Floral Avenue on the land between Floral Avenue and the Flood Control Channel. Polygon has requested that the City give it permission to create additional parking east of Floral Avenue using the excess fill material which is to be excavated from their site. This would require some cooperation from the City ont only in permitting Polygon to move the fill to that location, but also in altering the curb so that access to the parking area could be provided. It would be of considerable assistance to the project if the City could do the curb alteration and associated work as an in-kind contribution. There is a precedent for the City providing this sort of assistance to other low and moderate income projects. I would appreciate your referring this to the Board of Public Works for their consideration, at the earliest possible time. Polygon plans to begin construction in September and it would be very helpful to them if this issue could be resolved before that time." Discussion followed on the floor. Council Liaison Blanchard requested that the Conservation Advisory Council be informed of this project, so they may offer recommendations and ideas. Further discussion was referred to staff. Mayor Nichols also read a portion of a Resolution (Item 16.1) that was adopted by Common Council at their July 11, 1990 meeting regarding the Capital Budget Review Process. "RESOLVED, That in order to facilitate the Capital Budget Review Process in future years, the Board of Public Works shall take those steps necessary to develop, maintain, and update on a continuous basis repair and replacement schedules for all major infrastructure elements in the City (e.g., roads, bridges, sewer pipes, storm drains, and water supply pipes), such schedules to provide forecasts for repairs and replacements needed over five, ten, fifteen, and twenty year periods (or such other periods as the Board determines are appropriate), and, be it further RESOLVED, That Common Council requests that the Board of Public Works, working with .the appropriate City departments and boards, develop and implement viable processes fwr creating public dialogue and obtaining public input with-7respect to capital projects that may be controversial, before those projects are funded and/or plans for those projects are finalized." Discussion followed on the floor. HIGHWAY ITEMS: Possible Parking Area on Floral Avenue Planning and Development Director VanCort reported that Polygon Associates has offered to give the City fill material from their construction site for a parking area on Floral Avenue if the City is still interested in pursuing the project. Discussion followed on the floor regarding the project. On a motion, the Board accepted the fill material with appreciation. The Superintendent's office will coordinate the project. Traffic Flow Between on Cayuga Street Between Farm and Court Streets Guy Gerard spoke to the Board on the issue of traffic problems on Cayuga.Street. He asked the Board to look at the traffic lights in that area to make the traffic flow better. Discussion followed on the floor. Commissioner Berg asked that while this problem is being looked at, that staff also review why there is a sign on Court Street, as you're headed west on Court at Cayuga, forbidding a right turn on a red light. Refer to Staff By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the traffic flow problem on Cayuga and the matter of a sign forbidding a right hand turn from Court Street to Cayuga be referred to staff for review and report back to the Board of Public Works. Carried Unanimously • -7 - COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Parking Manager Committee Joe Daley, 2nd Ward Rep., addressed the Board regarding the re- institution of 1st hour free parking in the City. The Parking Manager Committee and the merchants are asking that the Board re- examine this matter. Discussion followed on the floor. Refer to Committee of the Whole By Commissioner Connor: Seconded by Commissioner Reeves RESOLVED, That the matter of re -institution of 1st hour free parking in the City be referred to the Committee of the Whole for discussion. Carried Unanimously • • -8 - Various Signage Requests Alderperson Daley requested that the Board of Public Works consider installing signs on the following streets: a "No Through Truck Traffic" sign on North and South Titus Avenue; a "Not a Through Street" sign on the 500 block of South Cayuga Street; a "Dead End" street sign on the 600 block of South Cayuga Street; and a "Children at Play" sign on Grandview Place. Resolution By Commissioner Berg: Seconded by Commissioner Cox WHEREAS, the Board has thoroughly reviewed this request, with the input of the City Engineer; now, therefore, be it RESOLVED, That the Board of Public Works denies the request for a "No Through Truck Traffic" sign on North and South Titus Avenue as there is already an enforceable truck route system in the City, making this signage unnecessary, and, be it further RESOLVED, That the Board of Public Works denies the request for a "Children at Play" sign on Grandview Place, and, be it further RESOLVED, That the Board of Public Works approves the request for a "Not Through Street" sign on the 500 block of South Cayuga Street to replace the existing graphic picture sign depicting "No Trucks", and a "Dead End" street sign on the 600 block of South Cayuga Street to replace the missing "Dead End" sign, and directs the Traffic Engineer to arrange for these installations. Discussion followed on the floor. A vote on the Resolution resulted as follows: Ayes (4) Connor, Reeves, Berg, Cox Nays (0) Commissioner Cannon was absent from the room when vote was taken. Carried HIGHWAY ITEMS: Installation of Signs on Grandview Court The Alderpersons of the Second Ward presented the board of Public Works with a petition from residents of Grandview Court requesting the installation of a "Slow, Children at Play" sign on or near the entrance to Grandview Court. Resolution By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, due to construction work done in this area, the "Slow, Children at Play" sign on Grandview Court was removed and has not yet been replaced; now, therefore, be it RESOLVED, That the Board of Public Works approves the request from the residents on Grandview Court for the installation of a "Slow, Children at Play" sign and directs the Traffic Engineer to arrange for this installation. Carried Unanimously • -9- PARKING AND TRAFFIC ITEMS: Two Hour Parking Limitation on North Aurora Street The following Resolution was previously tabled by the Board of 'Public Works. -�,g Dr. Richard A. Gardner has once again repeated his request that (� the City establish a two-hour parking zone in the area of his "1 office at 450 North Aurora Street. Resolution By Commissioner Berg: Seconded by Commissioner Cox WHEREAS, the initial denial of this request was because it was not practical to enforce such a parking regulation at that time; now, therefore, be it RESOLVED, That the request of Richard Gardner be approved, and, be it further RESOLVED, That the Traffic Engineer be directed to establish two- hour parking zones in the vicinity of 450 North Aurora Street as appended to the minutes of this meeting. Carried Unanimously -10- PARKING AND TRAFFIC ITEMS: Request for All-Way Stop at Jay and Utica Streets A petition was received from residents and parents of children that attend a nursery school in that area for an all-way stop at 1t\ the intersection of Jay and Utica Streets, in an attempt to slow \\ traffic. Resolution By Commissioner Berg: Seconded by Commissioner Cannon WHEREAS, the Board reviewed this request and received input from the Traffic Engineer regarding this request; now, therefore, be it RESOLVED, That the Board of Public Works denies the request for an all -way stop'at the intersection of Jay and Utica Streets as the Board does not feel that the proposed stop signs are an effective solution to the problem, and, be it further RESOLVED, That the Board refers the petitioners to the Police Chief for his recommendation and consideration with the speeding problems they are experiencing in the Jay and Utica Street area. Carried Unanimously -11- • Installation of Street Aprons on Tioqa Street The Board of Public Works reviewed recent accident history and a number of complaints regarding speeding on Tioga Street, especially at its intersection with Farm Street. Staff has suggested and implemented several short-term recommendations to improve the line of vision on this street. Resolution By Commissioner Berg: Seconded by Commissioner Reeves WHEREAS, the Board is interested in further improving the visibility at the intersection of Farm and Tioga Streets with a long-term permanent improvement; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the Traffic Engineer, directs staff to install 6 foot wide corner aprons at the intersection of Farm and Tioga Street. Discussion followed on the floor. Commissioner Cox requested that the Fifth Ward Alderpersons talk to the residents of that area to get their input on this project. Motion to Table By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That this Resolution be tabled pending further discussion with staff, Alderpersons and residents of the affected • area. Carried Unanimously • • -12- COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Jim Houghton, of Downtown Ithaca, Inc. addressed the Board to express his concerns about the parking garage fee increases effective January 1, 1991. He asked the Board to also consider implementing a few small improvements to the garages such as, providing customer service training for the lot attendants, establishing minimum dress code standards for lot attendants, establish a standard of cleanliness for the booths, and allow a ten minute grace period between the hourly rates for people that are delayed from leaving due to traffic problems. On a motion by Commissioner Cannon and Seconded by Commissioner Berg, this matter was referred to the Committee of the Whole for further discussion. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Jim Houghton, of Downtown Ithaca Inc. requested that the Board give themselves Power to Act at the next Committee of the Whole meeting for the parking garage improvements discussions. Mr. Houghton stated the improvements that DII have suggested are as follows: 1.) Customer service training for booth attendants 2.) Minimum dress code for booth attendants and a standard of cleanliness for the booths 3.) A 10 minute grace period between hours for people held up in the parking lot exit lines. On a motion by Commissioner Berg and Seconded by Commissioner Cox, the Board of Public Works will have Power to Act at the December 19, 1990 Committee of the Whole meeting. Resolution by Commissioner Cox; seconded by Commissioner Berg. RESOLVED, That the Department of Public Works provides customer service training for the parking lot attendants; said training to address issues such as appearance, dress and the use of discretion in charging people who have obviously been waiting in a long queue. Carried unanimously PARKING AND TRAFFIC Request for free parking in Woolworths Parking Lot 1 Dryden Road Parking Garage - 24 hour operation 2 Traffic Enforcement Officer 3 Parking Management Committee 4 Parking on Floral Ave in conjunction w/Polygon project 5 Traffic Flow on Cayuga Street- 6 Restoration of first hour free parking 7 Various Signage requests 8 Two hour parking requests - N. Aurora St. 9 Traffic concerns on Jay & Utica Streets 10 Traffic concerns on Tioga-and Farm Streets Parking garage complaints, misc. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Joint Transit Maintenance Administration Facility Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, Staff from Cornell University, City of Ithaca and Tompkins County have been exploring the possibility of a Joint Transit Maintenance Administration Facility, and WHEREAS, Staff has met with New York State Department of Transportation (NYSDOT) and Urban Mass Transit Administration (UMTA) representatives and presented them with a Conceptual Plan, and WHEREAS, NYSDOT has matching funds available for the design phase, and WHEREAS, The local cost would be shared, 50% Cornell University, 25% City of Ithaca, and 25% Tompkins County; now, therefore, be it RESOLVED, That the Board of Public Works requests the Common Council to appropriate an amount not to exceed $45,000. for the City of Ithaca's share of the design costs, and be it further RESOLVED, That Common Council authorize the Mayor, after the City Attorney's review, to sign the appropriate agreements to facilitate the design phase. Discussion followed on the floor. Transit Supervisor Carpenter stated that the total design cost for this project is $294,000. A vote on the resolution resulted as follows: Carried Unanimously REPORT OF BOARD LIAISONS: Joint Transit Facility Commissioner Connor commented that she felt that the graphics on the transit maps, that were produced in conjunction with the p Joint Transit Facility, had sexist connotations. She feels that $A the City should review all material, before publication, that CA bears its name. Acting Asst. Superintendent Carpenter explained that this map was a joint effort by all of the transit systems in Tompkins County. Cornell University paid for the map without assistance from the other transit systems. The graphics were done by a professional firm. • • Earth Day 1990 - Proposal of free Ithaca Transit Bus Service Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, local Earth Day celebrations will take place in Ithaca on Saturday, April 21, 1990 and WHEREAS, the Board of Public Works is supportive of the Earth Day organizers' quest to protecting the environment and educating the public about environmental protection measures, and WHEREAS, the use of the Ithaca Transit System offers a cleaner - air alternative by reducing the amount of pollution, saves energy resources and relieves traffic congestion which strongly emphasizes the environmental benefits of mass transit, and WHEREAS, to further assist the Earth Day organizers with their campaign to educate the public on environmental protection, the Transit System Manager has proposed offering free bus service for Saturday, April 21, 1990 to coincide with Earth Day activities; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the Transit System Manager, approves the proposal for free Ithaca Transit Bus Service on April 21, 1990. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Ithaca Transit Operating Assistance Funds Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the City of Ithaca has submitted a request for a grant of funds to the New York State Department of Transportation, AGO. pursuant. to Section 18 of the Urban Mass Transportation Act of � 1964, as amended, for a project to provide operating assistance �1 funds for transportation services within the City of Ithaca and partly in two adjoining municipalities, provided by the City of Ithaca Transit System for fixed route, scheduled, open and available to the general public during the periods January 1, 1990 to December 31, 1990 (PIN 3799.27.406); now, therefore, be it RESOLVED, That the Board of Public Works recommends that the Common Council authorize the Mayor to sign the agreement(s) between the City of Ithaca and State of New York for the above named projects, and, be it further RESOLVED, That the Board recommends that the Mayor be authorized to act on behalf of the City of Ithaca to progress and complete the above named projects. Carried Unanimously • Memos from Planning & Development Director Van Cort Mayor Nichols referred to two memos from P&D Director Van Cort. The first was regarding the Central Business District Bus Shelters heating mechanisms. He would like to have the heating devices re -activated. The second memo was in reference to the Green Street Garage reconstruction project. Mr. Van Cort stated that it appears that the project will not be started in the Summer of 1990 and he feels that the decision to delay this project may be ill-advised. Acting Asst. Supt. Carpenter stated that he had responded to Mr. Van Cort regarding heating the Bus Shelters. He stated that the heating units were de -activated as a result of a report by the Energy Commission as part of the City's energy conservation program. Further discussion followed on the floor. Refer to Committee of the Whole By Commissioner Berg: Seconded by Commissioner Reeves RESOLVED, That the matter of re -activating the heating devices in the Bus Shelters be referred to the Committee of the Whole for discussion and review. Carried Unanimously TRANSIT Joint Transit Maintenance Facility Free Transit Service for Earth Day Ithaca Transit Operating Assistance Funds Bus Shelter Complaints • • -1 - CREEKS, BRIDGES AND PARRS ITEMS: Ithaca Industrial Park Authorization to Bid Project Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, Common Council has authorized $580,000. for the construction of the Ithaca Industrial Park, and WHEREAS, The Ithaca Urban Renewal Agency/Community Development Agency has completed its review and approval including a Negative Environmental Declaration; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the bidding of this project. Planning and Development Director Van Cort addressed the Board in regard to the BPW's role in this process. City Controller Cafferillo explained the budget breakdown of the project. Further discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Ithaca Industrial Park Proposal for Engineering Services during Construction Resolution By Commissioner Cox: WHEREAS, Novelli and engineering services Industrial Park, and Seconded by Commissioner Sprague Co. has submitted an acceptable proposal for during the construction of the Route 13 WHEREAS, the City Engineer recommends full-time inspection and contract administration during construction of the Route 13 Industrial Park; now, therefore, be it RESOLVED, That the Board of Public Works approve the Novelli and Co. proposal for engineering services during the construction of the Route 13 Industrial Park at a cost of $2,460. weekly for an estimated 20 weeks at a total amount not to exceed $50,000. Discussion followed on the floor. A vote on the resolution resulted as follows: NEW BUSINESS: Mayor Nichols reported that Third Street, in conjunction Mayor requested that all the new road as a City street. responsible for naming this Meadow Place as it runs along Carried Unanimously a new road has been built off of with the new Industrial Park. The preparations be made to adopt this The Ithaca Urban Renewal Agency is street and has considered the name Meadow Street. HIGHWAY ITEMS: Street Name at Meadow Street Industrial Park Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the Meadow Street Industrial Parkis scheduled to be officially opened on September 27, 1990, and WHEREAS, in conjunction with this project, a new road has been built, and the Board is considering adopting this road as a City street; now, therefore, be it RESOLVED, That the Board of Public Works asks the Ithaca Urban Renewal Agency to submit all documentation necessary to the Board for the purpose of adopting this road as a City street. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously to\)19fP SPECIAL ORDER OF BUSINESS: Naming of New Road and Industrial Park Mayor Nichols read the following Resolution into the record: WHEREAS, the Board of Public Works is responsible for naming the new road and industrial park in the vicinity of Third and Meadow Streets, and \A WHEREAS, Sally Carpenter has been employed by the City of Ithaca .0` in the Department of Public Works since September 27, 1961, and WHEREAS, Bernie Carpenter, though 72 days shy of his wife in seniority, has been employed by the City of Ithaca in the Department of Public Works since December 8, 1961, and WHEREAS, both Bernie and Sally will be retiring from the City of Ithaca in 1991, after a total of over 58 years of service to the City of Ithaca, and WHEREAS, Sally Carpenter, as Department Fiscal Manager, has brought the Department of Public Works finances and budgeting processes into the nineties and has earned the lifelong respect of all her co-workers through firm and fair treatment and support, and will always be remembered for the Departmental Children's Christmas Party, and WHEREAS, Bernie Carpenter, at one time, the City's only Bus Driver, has risen to manage the entire Transit System, and has brought the Ithaca Transit System both State and National recognition and has assisted numerous Superintendents in the management of the entire Department; now, therefore, be it RESOLVED, That the Board of Public Works names the new street, Carpenter Circle, and the new Industrial Park, Carpenter Circle Industrial Park, in honor of two of its most dedicated and enduring employees. Carried Unanimously Sally and Bernie Carpenter were presented with a Carpenter Circle street sign. • -2 - CREEKS, BRIDGES AND PARKS ITEMS Earth Day - Request to use Stewart Park Pavilion Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, organizers of the local Earth Day Committee have approached the Board of Public Works with a request to use Stewart Park on Saturday, April 21, 1990 from 11:00 am to 4:00 pm for the 20th anniversary celebration of Earth Day; now, therefore, be it RESOLVED, that the Board of Public Works accepts the reservation request outside of the normal reservation period and waives the large pavilion fee at Stewart Park and further directs staff to open restrooms on this day for the Earth Day celebrations, and, be it further RESOLVED, that the Earth Day Committee be requested to forward a copy of their insurance policy to the City Attorney's office, and, be it further RESOLVED, that food sales be allowed in Stewart Park during the Earth Day celebrations but all other sales will be prohibited. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: St. Paul's Methodist Church Request to Use Stewart Park A request was received from St. Paul's Methodist Church for the use of Stewart Park on Easter Sunday, April 15, 1990 from 7:00 am to 8:00 am for their sunrise service. Resolution By Commissioner Cox: Seconded by Commissioner Berg RESOLVED, That the Board of Public Works approves the request from St. Paul's Methodist Church to hold Easter Sunday services at Stewart Park on Sunday, April 15, 1990, and, be it further RESOLVED, That this group may use the large pavilion in the event of rain, and, be it further RESOLVED, That staff be directed to open the restrooms at Stewart Park on that day. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Permission to Ithaca Farmers Market for Use of Stewart Park Resolution By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, the Ithaca Farmers Market is planning a fund raising \ "1 "time estimate race" on August 19, 1990, and WHEREAS, this race is planned to pass through Stewart Park between 12:00 and 12:30 pm; now, therefore, be it RESOLVED, That the Board of Public Works grants the Ithaca Farmers Market permission for this race to pass through Stewart Park between 12:00 and 12:30 pm on August 19, 1990. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to Sell Flares at Stewart Park Resolution By Commissioner Cox: Seconded by Commissioner Sprague CIb WHEREAS, a request was received from the Women's Community 011 Building to sell flares in Stewart Park . in conjunction with the l9\ July 4th holiday, and WHEREAS, this has been done annually without any complications; now, therefore, be it RESOLVED, That the Board of Public Works approves the request from the Women's Community Building to sell flares in Stewart Park for the July 4th celebration. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to Waive Fee for Large Pavilion at Stewart Park The Mayor, Common Council and City Department Heads plan on sponsoring an Employee Recognition Picnic for City employees on Friday, September 28, 1990 from 1:00 pm to 5:00 pm at Stewart Park, and are requesting use of the large pavilion at no cost. Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, this function is a City function, in appreciation of the outstanding and dedicated service the City has received from its employees; now, therefore, be it RESOLVED, That the Board of Public Works waives the fee for the large pavilion at Stewart Park on September 28, 1990, from 1:00 pm to 5:00 pm, for the purpose of the City of Ithaca Employee Recognition Picnic. Carried Unanimously • • CREEKS, BRIDGES AND PARRS ITEMS:` Newman Municipal Golf Course Rate Increases Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, due to various increases in material and operational costs, the. Golf Course Manager has recommended a 10% increase for rates at the Newman Municipal Golf Course, and WHEREAS, the proposed increases would allow the Golf Course staff to continue to provide the best service at reasonable rates; now, therefore, be it RESOLVED, That the Board of Public Works, with the recommendation of the Golf Course Manager, establishes the following rates for the Newman Municipal Golf Course 1990 Season: Weekday daily pass Weekend daily pass Weekday Sr. Citizens pass Sr. Citizens Sunday afternoon After 5 pm $ 7.00 8.00 5.00 2.50 5.00 Memberships Individual 175.00 Husband & Wife 300.00 Family 345.00 Sr. Citizens Individual 140.00 111 Sr. Citizens Husband & Wife 235.00 Jr. (18 and under) 80.00 • and, be it further RESOLVED, That the category "Husband & Wife" be explored as to a possible other name which includes two people, not necessarily married to each other, and, be it further RESOLVED, That the Board of Public Works directs staff to investigate the possibility of establishing fees for non -City residents for the 1991 season. Discussion followed on the floor regarding the term "Husband & Wife". Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the term "Husband & Wife" be changed to "Pair". Ayes (3) Berg, Connor, Cannon Nays (3) Sprague, Reeves, Nichols Motion Fails Amending Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That an additional Resolved be added to read as. follows: RESOLVED, That Common Council is urged to explore more progressive language to replace the terms "Husband & Wife" and "Family". Carried Unanimously Resolution A vote on the Resolution as amended resulted as follows: Carried Unanimously • • • -4- Merry-go-round at Stewart Park Mr. Montgomery May• has operated the merry-go-round at Stewart Park under a license agreement since 1983. Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the merry-go-round at Stewart Park has continues to be a very important attraction, and WHEREAS, Mr. May has done much rehabilitation to round in the past 7 years; now, therefore, be it RESOLVED, That the Board of Public Works approves a license agreement between Mr. May and the City of Ithaca for operation of the merry-go-round for a three year period at the minimum license fee of $50.00 per year, and, be it further RESOLVED, That Mr. May provide the City with an insurance certificate in the amount of $500,000 naming the City as also insured, and, be it further RESOLVED, That the Board of Public Works authorizes the Superintendent to issue said permit to Mr. Montgomery May under the terms and conditions necessary for the safe operation and maintenance of the merry-go-round. been, and the merry -go - Carried Unanimously George Sheldon of Lansing addressed the Board concerning his desire to form an outside Market, consisting of six vendors that would set up business on Saturday mornings, from 8:00 am to 2:00 ,pm in DeWitt Park. The merchandise would be all home grown or homemade items, 60% of it would be produce and 40% of it would be crafts or prepared foods. Mr. Sheldon felt this would help the downtown business area and would not compete with the Farmers Market. On a motion by Commissioner Berg and Seconded by Commissioner Connor this matter was referred to the Committee of the Whole meeting of May 16, 1990. CREEKS, BRIDGES AND PARKS ITEMS: Ithaca Green Market at DeWitt Park Resolution By Commissioner Berg: Seconded at Commissioner Connor WHEREAS, there has been concern expressed about possible confusion by the public that the Ithaca Green Market and the Ithaca Farmers Market are separate organizations, run independently from each other, and WHEREAS, the Board of Public Works recognizes it is important that efforts be made to avoid such confusion; now, therefore, be it RESOLVED, That the Board of Public Works directs the City • Attorney to include in the agreementbetween the Ithaca Green Market and the City, language that requires the Ithaca Green Market to do everything possible to avoid confusion by the public when it advertises, promotes, recruits vendors, fund raises, or otherwise communicates with individuals, groups and the greater community at large. Assistant City Attorney Kennedy informed the Board that the Ithaca Green Market may be forced_ into changing their name as "Green Market" is a trademark of a group from New York City. Discussion followed on the floor. A vote on the Resolution resulted as follows: Ayes (3) Cannon, Connor, Berg Nays (3) Cox, Sprague, Reeves Mayor Nichols voted Aye, breaking the tie. Carried BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Ithaca New Market License Agreement Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS., the Board of Public Works reviewed the proposed revocable license agreement as prepared by the City Attorney's Office, and WHEREAS, the Board is interested in approving said agreement with a few minor modifications and stipulations; now, therefore, be it RESOLVED, That under paragraph four, the wording shall be changed to, "If the City of Ithaca shall require immediate complete possession of the premises for any municipal, state and/or federal project, then this agreement may be terminated on fifteen (15) days' notice except in the case of an emergency, in which case the term shall be shorter", and be it further, RESOLVED, That as reflected in paragraph two, the New, Market be required to furnish a liability insurance policy in the amount of $1,000,000., and be it further RESOLVED, That since the above requirements are incorporated and provided, the Board of Public Works authorizes the Superintendent of Public Works to sign said agreement with the Ithaca New Market, subject to approval of the insurance policy by the City Attorney. Discussion followed on the floor regarding the New Market's Insurance requirements. A vote on the Resolution resulted as follows: Ayes (5) - Connor, Reeves, Berg, Cox, Sprague Nays (1) - Cannon Carried CREEKS, BRIDGES AND PARKS ITEMS: 1991 Contract for the New Market at DeWitt Park Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the New Market is interested in renewing their contract with the City of Ithaca for use of DeWitt Park on Saturdays from May 18, 1991 to October 26, 1991 from 9:00 am to 1:00 pm, based on the same stipulations and terms agreed upon in the 1990 contract, and WHEREAS, the Board of Public Works is willing to approve the same contract as last year with a change in the parking meter payment arrangements to be that the New Market agrees to pay $40.00 per week, payable monthly, for parking for the duration of the 1991 New Market season; now, therefore, be it RESOLVED, That the Board of Public Worksauthorizes the Acting Superintendent of Public Works to enter into said contract with the New Market for 1991. Discussion followed on the floor regarding a petition that was received from 4 DeWitt Mall merchants objecting to the hours of the New Market and the lack of parking around their stores caused by it. Commissioner Cannon requested that the Resolution be deferred until next week so Board members could contact the DeWitt Mall merchant regarding this matter. Motion to Defer By Commissioner Cannon: Seconded by Commissioner Cox • RESOLVED, That this Resolution be deferred until the Committee of the Whole meeting of November 14, 1990 when the Board will have "Power to Act". A vote on the Motion to Defer resulted as follows: Ayes (2) Cox, Cannon Nays (3) Reeves, Berg, Brandford Motion Fails Further Discussion followed. Mayor Nichols instructed the New Market to be ready to leave at 1:00 pm as their contract states. Main Motion A vote on the Main Motion resulted as follows: Ayes (4) Reeves, Berg, Cox, Brandford Nays (1) Cannon Carried Construction of Shelter Resolution By Commissioner Cannon: WHEREAS, members of the construct an open sided House, and WHEREAS, Steve Torrant, plans, and at Newman Golf Course Seconded by Commissioner Reeves Newman Golf Course require permission to shelter off the back of the Newman Club City Golf Manager, has approved shelter WHEREAS, the cost of the shelter would be paid for out of the Helen Mike Memorial Fund, and WHEREAS, the City Engineer or one of his staff have agreed to review the plans and oversee the construction; now, therefore, be it RESOLVED, That the request to build the shelter be approved. Council Liaison Blanchard noted that she, Peter Weed of the Planning Department and Steve Torrant met at the Golf Course to discuss this matter. Mr. Weed offered some comments in regard to grading, which he will be forwarding to the City Engineer. The Conservation Advisory Council also looked over the plans and did not have any objections. A vote on the Resolution resulted as follows: • Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request from Day Care Council to Use DeWitt and Washington Parks By Commissioner Berg: Seconded by Commissioner Connor: WHEREAS, a request was received from the Day Care and Child ^ Development Council of Tompkins County for use of DeWitt and Washington Parks on August 9, 1990 and August 23, 1990<09 respectively, from 10:00 a.m. to noon, for an activities workshop for this agency and their clientele, and WHEREAS, this Agency has agreed to take care of clean up responsibilities when they are through; now, therefore, be it RESOLVED, That the Board of Public Works grants this request from the Day Care and Child Development Council of Tompkins County for use of DeWitt and Washington Parks. Carried Unanimously -8 - CREEKS, BRIDGES AND PARKS ITEMS: 110 Stewart Park Entranceway Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works reviewed plans prepared by the City Forester and Parks and Forestry Supervisor, in conjunction with the Shade Tree Advisory Commission and the Interim Parks Commission, to modify the entranceway to Stewart Park, and WHEREAS, this project will be funded from the Centennial Commission account, and WHEREAS, the plans as proposed include a conceptual, painted bicycle path which shall be further developed with input from the City Engineer, the Traffic Engineer and the Ithaca Bicycle Commission; now therefore be it RESOLVED, That the Board of Public Works approves the plans as submitted, excluding the ed bicyc le path, for the review and approval entranceway to Stewart Park, pending further of the City Engineer. Discussion followed on the floor regarding the bicycle path which will be put back into the design after the Ithaca Bicycle Commission's input and approval of the City Engineer. • A vote on the Resolution resulted as follows: Carried Unanimously -9 - REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard requested that the Board consider waiving the $200.00 use fee for the Cass Park -d\,0ballfields on September 30, 1990 for Slotteo's Men's and Women's Softball Teams' 4th annual softball marathon, that will benefit c\ -Y the American Red Cross and Beep Baseball programs. Resolution By Commissioner Cannon: Seconded by Commissioner Berg RESOLVED, That the Board of. Public Works authorizes a waiver of the $200.00 fee for use of the Cass Park ballfields by Slotteo's Men's and Women's Softball Teams for their 4th annual softball marathon, pursuant to the Superintendent's review and approval. The proceeds from this event will be donated to the American Red Cross and Beep Baseball programs. Carried Unanimously PARKS Ithaca Industrial Park 1 Earth Day - Request to use Stewart Park 2 Newman Golf Course Increase in rates 3 Merry-go-round at Stewart Park 4 Green Market at Dewitt Park 5 Shelter at Newman Golf Course 6 Day Care Council request to use Washington/Dewitt Parks 7 Stewart Park entranceway 8 Cass Park - request to waive fee for softball fields 9 -1- Award of Contract for Fire Department Telephone System Bids were received on February 7, 1990 for a new telephone system for the Ithaca Fire Department as part of the new construction and renovation projects. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, that the contract for a new telephone system for the Fire Department be awarded to All-Mode Communications for their low and only bid of $15,296.00, total amount of base bid and alternates. Carried Unanimously iv- -2- Award of Contract for City DPW Trucks Resolution By Commissioner Sprague: Seconded by Commissioner Cannon WHEREAS, bids were received on February 6, 1990 for furnishing 4 trucks; now, therefore, be it RESOLVED, that the low bid from Maguire Ford Inc. for furnishing one (1) 3/4 ton pickup be rejected as not meeting specifications, �\�� and, be it further \\ eiV RESOLVED, that the contract for furnishing trucks be awarded as follows: one heavy half-ton pickup be awarded to Maguire Ford Inc. for their low bid of $11,536.00; the contract for furnishing one crew cab pickup be awarded to Stafford Chevrolet for their low bid of $14,425.00; the contract for furnishing one small 4x4 supercab pickup be awarded to Maguire Ford Inc. for their low bid of $13,552.00; and the contract for furnishing one 3/4 ton pickup be awarded to Spencer Ford Sales for their low bid of $12,110.90 meeting specifications. Carried Unanimously Award of Contract for DPW Mid-range Trucks Bids were received on February 15, 1990 for furnishing four (4) Mid-range Trucks for the Department of Public Works. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing four (4) mid-range trucks be awarded to Stadium International of Binghamton for their low bids as follows: Two (2) mid-range cab and chassis at $14,877.00 and $16,877.00 (truck bodies to be bid at a future date); and two mid-range dump trucks at $22,293.00 and $21,093.00, all differences based on trade-in values of present vehicles. Carried Unanimously Award of Contract for 3/4 Ton Pickup Truck Bids were received on March 23, 1990 for furnishing one (1) 3/4 Ton Pickup Truck. Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That the contract for furnishing one (1) 3/4 Ton Pickup Truck be awarded to Maguire Ford for their low bid of $11,952. Carried Unanimously Award of Contract for Reel Mower Grinder Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, bids were received on January 26, 1990 for furnishing one Reel Mower Grinder; now, therefore, be it RESOLVED, that the bid from S.V. Moffett Co., Inc. be rejected as not meeting specifications, and, be it further RESOLVED, that the contract for furnishing one Reel Mower Grinder be awarded to Eaton Equipment Corp. of Syracuse for the only and low bid of $5,549.00, meeting specifications. Carried Unanimously • -4- BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Contract for Truck Tire Changer Bids were received on February 15, 1990 for furnishing one (1) Truck Tire Changer. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the bid from Willcox Service Center be rejected as not meeting specifications, and, be it further RESOLVED, That the contract for furnishing one (1) Truck Tire Changer be awarded to Finger Lakes Tool Sales of Lansing for their low bid of $10,047.00 meeting specifications. Carried Unanimously • • • -5- Award of Contract for Structural Steel Bids were received on February 28, 1990 for furnishing Structural Steel for the Department of Public Works. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the contract for furnishing Structural Steel be awarded to Triangle Steel Inc. of Ithaca for their low and only bid of $9,250.00. Carried Unanimously Award of Contract for Ithaca Industrial Park Resolution By Commissioner Cox: Seconded by Commissioner Cannon �Ar1 WHEREAS, bids were received on March 7, 1990 for the construction �\\V of the Ithaca Industrial Park; now, therefore, be it �\ RESOLVED, That the contract for Ithaca Industrial Park construction be awarded to Rizzo Construction for their low bid of $356,467. as recommended by Peter Novelli and Associates, Consulting Engineers following their review, contingent on the acquisition of the necessary permits and right-of-way for the project. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • 1 • -7- Award of Contract for Compact Sedan Bids were received on March 23, 1990 for furnishing one (1) Compact Sedan. Gb Resolution By Commissioner Cannon: Seconded by Commissioner Reeves �\ RESOLVED, That all bids be rejected as this item has been amended in the 1990 budget to reflect one (1) small pickup truck. Carried Unanimously -8- Award of Contract for 20 Yard Packer Body Bids were received on March 23, 1990 for Yard Packer Body. Resolution By Commissioner Cannon: Seconded by Commis RESOLVED, That the contract for furnishing Body be awarded to Hacker's Packers Inc their low bid of $15,820. • furnishing one (1) 20 (\ sioner Connor one (1) 20 Yard Packer . of Harpursville for Carried Unanimously Award of Contract for 180 CFM Portable Air Compressor Bids were received on March 21, 1990 for furnishing one (1) 180 CFM Portable Air Compressor. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the bid of Rupp Rental and Sales be rejected as not meeting specifications, and, be it further RESOLVED, That the contract for furnishing one (1) 180 CFM be awarded to Mid -State Contractors of Syracuse for their low bid of $8,619.00 meeting specification. • Carried Unanimously • • • -10-.. Award of Contract for Portable Welder Bids were received on March 21, 1990 for furnishing one (1) Portable Welder. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague RESOLVED, That the bid from Rochester Welding be rejected as not meeting specifications, and, be it further RESOLVED, That the contract be awarded to Cottett's Welding of Syracuse for their low bid of $3,210.81 meeting specifications. Carried Unanimously • • Seneca Street Parking Garage - Otis Elevator Equipment Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works has 'been requested by the Department of Public Works to standardize on United Technologies Otis Elevator equipment as the type of elevator equipment to be used in the Seneca Street Parking Garage, and to recommend to B&A and Common Council authorization of complete restoration of existing Otis equipment at the Seneca Garage, and WHEREAS, it is deemed to be in the best interest of the City for reasons of efficiency, compatibility, and economics to approve such standardization for the following reasons: 1. The City of Ithaca Seneca Street Ramp presently has all Otis Elevator Equipment. 2. Replacement after over fifteen years of service is not necessary but overhaul by Otis who has continuously serviced the units is appropriate with the general garage rehabilitation. 3. The cost of maintenance, parts and service will be less than if different types of equipment were being used. now, therefore, be it RESOLVED, That pursuant to Section 103, Subdivision 5 of the General Municipal Law of the State of New York, this Board of Public Works hereby recommends that B&A and Common Council authorize the standardization of United Technologies Otis Elevator as the type of such equipment to be used and upgraded by the Department of Public Works at the Seneca Street Parking Garage during the year 1990. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously • HIGHWAY ITEMS: Award of Contract for Transit Mix Concrete Bids were received on April 12, 1990 for furnishing Transit Mix Concrete. Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the contract for furnishing Transit Mix Concrete be awarded to Saunders Concrete Co., Inc. of Nedrow for their low bid of $66,000. Carried Unanimously • Award of Contract for Asphalt Concrete Bids were received on April 12, 1990 for furnishing Asphalt Concrete. Resolution By Commissioner Sprague: Seconded by Commissioner Cox RESOLVED, That the contract for furnishing Asphalt Concrete be /. „\\A'‘) awarded to General Crushed Stone Co. of Jamesville for their net low bid cost of $173,825. including transportation costs. Discussion followed on the floor. Mayor Nichols requested that the record show that the low bid includes the additional cost of $.40 per ton mile. A vote on the Resolution resulted as follows: Carried Unanimously -14 - Award of Contract for Annual Chemical Requirements Bids were received on April 18, 1990 for furnishing the annual !chemical requirements for the Water Filter Plant and Wastewater Treatment Plant. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the bid for Item 1, Primary Coagulant, from Faesy and Besthoff, Inc. be rejected as not meeting specifications, and Abe it further RESOLVED, That the contracts be awarded Item 1) Item 2) Item 3) Item 4) Item 5) Item 6) Item 7) Item 8) Item 9) Item 10) Item 11) Primary Coagulant Filter Aid Liquid Caustic Soda Coagulant Aid Potassium Permanganate Liquid Chloride Pebble Line Ferric Chloride Ferrous Sulfate Sulfer Dioxide Sodium Hypochlorite as follows: - American Cyanamid Co. O'Brien Industries Inc. - Monarch Chemicals - American Cyanamid Co. - Monarch Chemicals - Nyclor Inc. - Bellefonte Lime Co. Monarch Chemicals - Waste Stream Environmental Monarch Chemicals - Monarch Chemicals Carried Unanimously Award of Contract for Conditioning Chemical Polymer Bids were received on October 19, 1990 for Conditioning Chemical Polymer for the Ithaca Area Treatment Facility. furnishing 70Le Wastewater Resolution By Commissioner Connor: Seconded by Commissioner Berg RESOLVED, That the contract for furnishing Conditioning Chemical Polymer be awarded to Secodyne, Inc. of Detroit, Michigan, for their low bid of $29,920.71. Carried Unanimously -15- • • Award of Contract for Installation of a Bolted Steel Tank at Haller Boulevard Resolution By Commissioner Cox: Seconded by Commissioner Connor WHEREAS, the City received bids for a new factory -coated steel bolted tank for water storage to be installed at Haller Boulevard on May 21, 1990 and these have been reviewed by the Engineering Office, and WHEREAS, an economical analysis determined that it is more advantageous to use a glass -lined tank as opposed to a factory - coated epoxy tank; now, therefore, be it -lined RESOLVED, That tanke atntract for Haller Boulevard installation awarded as bolted steelto J SAndrew Lange, Inc. for their low bid of $72,500. Discussion followed on the floor. On a motion by Commissioner Cox and Seconded by Commissioner Connor this motion was referred to next week's Committee of the Whole meeting where the Board will have Power to Act. 6. Award of Contract for installation of a Bolted Steel Tank at Haller Blvd. - Committee has "Power to Acte. Discussion followed about the resolution tabled from the last BPW meeting and City Engr. Gray explained his justification for preferring a steel bolted tank rather than a welded tank. It was noted that this tank's color will be dark blue, a "standard" color for silos. The BPW passed the following resolution: Resolution by Commissioner Cox; seconded by Commissioner Sprague. Award of Contract for installation of a Bolted Steel Tank at Haller Blvd. WHEREAS, The City received bids for a new factory -coated steel bolted tank for water storage to be installed at Haller Blvd. on May 21, 1990 and these have been reviewed by the Engineering Office, and WHEREAS, an economical analysis determined that it is slightly more advantageous to use a glass -lined tank as opposed to a factory -coated epoxy tank, now, therefore, be it RESOLVED, That the contract for installation of a glass -lined bolted steel tank at Haller Blvd. be awarded to J. Andrew Lange, Inc. for their low bid of $72,500. • Carried Unanimously WATER AND SEWER ITEMS: Award of Contract for Removal and Disposal of Water Tank at Haller Boulevard Bids were received on May 14, 1990 for removal and disposal of the water tank at Haller Boulevard. Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the contract for removal and disposal of the water tank at Haller Boulevard be awarded to Crispell Construction of Richford for their low bid of $2,897. Discussion followed on the bids that were received. A vote on the Resolution resulted as follows: Carried Unanimously Award of Contract for Removal and Disposal of Water Tank at Haller Boulevard Resolution By Commissioner Cox: Seconded by Commissioner Cannon WHEREAS, on May 23, 1990 Crispell Construction was awarded the contract but was unable to submit the Certificate of Insurance required by the City and consequently withdrew its bid, and WHEREAS, Central New York bidder by eliminations of lines in accordance with therefore, be it H&E Co., Inc. has become the next low the need to relocate the existing power the letter dated June 8, 1990; now, RESOLVED, That the contract for removal and disposal of the water tank at Haller Boulevard be awarded to Central New York H&E Co., Inc. for their bid of $6,900. Carried Unanimously -17- CREEKS, BRIDGES AND PARKS ITEMS: Request to amend 1990 Budget for Purchase of Air Breathing Pump During a recent safety inspection by New York State Department of Labor, Division of Safety and Health, the Department of Public Works Bridge Crew was informed that they were not in compliance with OSHA standards when sandblasting. To bring the bridge program into compliance, the purchase of an Air Breathing Pump is required but not included in the 1990 budget. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Board wants to ensure that the bridge maintenance program is in compliance with OSHA standards and to protect the safety of the Department's employees; now, therefore, be it RESOLVED, That the Board of Public Works approves the amendment of the 1990 budget to include the purchase of one Air Breathing Pump and refers this request to the Budget and Administration Committee for their consideration. Carried Unanimously -18 - BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Contract for Riding Broom Sweeper Bids were received on May 16, 1990 for furnishing one Riding Broom Sweeper. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the contract for furnishing one Riding Broom Sweeper be awarded to Tennant Company of Pennsauken,. New Jersey for their bid of $19,097.22, the lowest bid meeting specifications. Discussion followed on the floor regarding bids that were received. A vote on the resolution resulted as follows: Carried Unanimously Award of Contract for Portable Air Compressor Bids were received for furnishing one Air Compressor. Resolution By Commissioner Cox: Seconded by Commissioner Cannon RESOLVED, That the bids for the "250" machines from Mid -State Contractors, Rupp Rental and Sales, Roberts Equipment, and Tracey Road Equipment be rejected as not meeting specifications, and be it further RESOLVED, That the bid from Seneca Supply for a "125" machine be rejected as being over the budget, and be it further RESOLVED, That the contract for furnishing one Air Compressor be awarded to the alternate bid of Mid -State Contractors for a "375" machine for their bid of $19,163. as only bid meeting specifications. Discussion followed on the floor regarding the rejected bids. On a motion by Commissioner Connor and Seconded by Commissioner Cannon this Resolution was tabled until the next Board of Public Works meeting. Award of Contract for Portable Air Compressor Bids were received for furnishing one Air Compressor. Resolution (i9\ By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the bids for the "250" machines from Mid -State Contractors, Rupp Rental and Sales, Roberts Equipment, and Tracey Road Equipment be rejected as not meeting specifications, and, be it further RESOLVED, That the bid from Seneca Supply for a "125" machine be rejected as being over the budget, and, be it further RESOLVED, That the contract for furnishing one Air Compressor be awarded to the alternate bid of Mid -State Contractors for a "375" machine for their bid of $19,163.00 as the only bid meeting specifications. Carried Unanimously -20 - Award of Contract for Water Meters Bids were scheduled to be opened on June 22, 1990 for furnishing water meters. However, no bids were received. The current contract with Badger Meter expired on June 22, 1990, but the company is willing to extend the current contract an additional year. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the length of time needed to rebid this contract would cause a great hardship to the Water and Sewer Division; now, therefore, be it RESOLVED, That the Board of Public Works extends the current contract with Badger Meters to expire June 29, 1991, to supply water meters. Carried Unanimously • 411 CREEKS BRIDGES AND PARKS ITEMS: Award of Contract for Bride Re air19Wo0 for award of contract for rk Bids were received on July bridge repair work. Resolution Commissioner Cannon By Commissioner Cox: Seconded by for bridge repair work be RESOLVED, That the one and only bid and be it further rejected as exceeding project budget, RESOLVED, That the Board of Public Works directs sthe Engineering staff to develop a new program of repairs, jthbuthis dget as necessary and to consider the lacement contract othe f oNorth Cayuga repair work with the rep Street bridge over Cascadilla Creek. Carried Unanimously \e`' -22 - Award of Contract for Ice Resurfacer By Commissioner Berg: Seconded by Commissioner Reeves: Bids were received on July 9, 1990 for furnishing one Ice Resurfacer, RESOLVED, That the low bid of $39,453. from Frank J. Zamboni and Co. Inc., be rejected as not meeting specifications, and be it CZ further RESOLVED, That the bid from H.L. Leclair, Inc. also be rejected as not meeting specifications, and be it further RESOLVED, That the bid for furnishing one Ice Resurfacer be awarded to Frank J. Zamboni and Co. Inc. for their bid of $43,774., as the only bid meeting specifications. Mr. Rick Farrell explained the reasons for rejecting the two bids. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • -23- 111 BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Contract for Single Membrane Roofing Bids were received on August 22, 1990 for furnishing Single Membrane Roofing for the Streets and Facilities Office. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the bids received included bids for. "ballasted system" roofing which meets the specifications but does not meet Department staff's qualifications, as a "mechanically attached design" will reduce maintenance costs and remove load weight roofing problems, and WHEREAS, the cost difference between the two different types of roofing is minimal; now, therefore, be it RESOLVED, That all bids for a "ballasted system" be rejected, and be it further RESOLVED, That the contract for furnishing Single Membrane Roofing for the Streets and Facilities Office be awarded to Excelsior Systems, Inc. for their low bid of $16,730 for their "mechanically attached design" roofing. Carried Unanimously • -24- IT BUILDINGS ,ContractPROERT Asbestos ES AsosS�atement • Award o ResolutionCommissioner Cox By Commissioner Cannon: Seconded bys abatement in WHEREAS, the City has received Hall of Justiceds for oand the Greater three City buildings - City Hall, Ithaca Activities Center, and WHEREAS, the bids have been reviewed by the City's consultant, resulting in their recommendation of award to Abscope Environmental with the lowestoveralllthere project cost it for all the basic work and ten spot repairs; be RESOLVED, That the contract for Canastota, Newa York, for theird to base Abscope Environmental Inc. of in their bid bid of $70,085., and unit price work as provided submittal. Discussion followed on the floor. A vote on the Resolution resulted as follows: • • Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Contract for Asbestos Abatement Resolution By Commissioner Cannon: Seconded by Commissioner Connor WHEREAS, a review of bids and contract award was requested by the Board of Public Works following its resolution dated September 12, 1990, to award one contract to Abscope Environmental, and WHEREAS, subsequent review approximately $14,000 by award in the contract documents; now, revealed potential savings of of multiple contracts as allowed therefore, be it RESOLVED, That the award of contract to Abscope Environmental passed September 12, 1990 is rescinded, and that contracts for asbestos abatement are awarded as follows: City Hall - Buffalo Asbestos $19,200 GIAC —Flower City 19,272 Hall of Justice - Abscope Environmental 18,410 based on bids submitted September 5, 1990. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously Award of Contract for Material Spreader Bids were received on October 12, 1990 for furnishing one material spreader. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves RESOLVED, That the two low bids from Roberts Equipment be rejected as not meeting City specifications, and, be it further RESOLVED, That the contract forlng obid ofmateria $81783 .. 00 readas be awarded to Seneca Supply for their low lowest bid meeting specifications. Carried Unanimously • Award of Contract for Salt for Ice Control Bids were received on November 8, 1990 for furnishing bulk salt for ice control. Resolution By Commissioner Brandford: Seconded by Commissioner Cannon WHEREAS, Cargill Inc. is the low bidder for bulk salt; now, therefore, be it RESOLVED, That the contract for furnishing bulk salt for ice control be awarded to Cargill Inc. for their low bid. Carried Unanimously • • • BIDS Award of contract for Fire Department Telephone System Award of Contract for City DPW Trucks Award of Contract for Reel Mower Grinder Award of Contract for Truck Tire Changer Award of Contract for Structural Steel Award of Contract for Ithaca Industrial Park 2 3 4 5 6 Award of Contract for Compact Sedan 7 Award of Contract for 20 yard packer body 8 Award of Contract for 180 CFM Portable Air Compressor 9 Award of Contract for Portable Welder 10 Standardization of Otis Elevator equipment 11 Award of Contract for Transit Mix Concrete 12 Award of Contract for Asphalt Concrete 13 Award of contract for Annual Chemical Requirements 14 Award of contract for Installation of a Bolted Steel Tank at Haller 15 Blvd. Award of Contract for REmoval and Disposal of Water TAnk at Haller 16 Blvd. Request to amend 1990 Budget for Purchase of Air Breathing Pump 17 Award of Contract for Riding Broom Sweeper 18 Award of Contract for Portable Air Compressor 19 Award of Contract for Water Meters Award of Contract for Bridge Repairs 20 21 Award of Contract for Ice Resurfacer 22 Award of. Contract for Single Membrane Roofing 23 Award of Contract for Asbestos Abatement Award of Contract for Material Spreader Award of Contract for Ice for Salt Control 24 25 • -1- NEW BUSINESS: DPW Personnel Transactions James Kelly Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, James Kelly, Refuse and Recycling Working Supervisor, has taken on numerous additional responsibilities related to recycling, marketing, collection and enforcement including four additional employees within the past two years, and WHEREAS, The position has evolved more appropriately to an Assistant Supervisor of Refuse and Recycling; now, therefore, be it RESOLVED, By the Board of Public Works that the position of Assistant Supervisor of Refuse and Recycling or the equivalent be established by the Civil Service Commission at a starting salary of $23,500., and be it furthOr RESOLVED, To eliminate the Refuse and Recycling Working Supervisor position once the above new position has been permanently filled. Carried Unanimously Frank Gardner Resolution By Commissioner Reeves: Seconded by Commissioner Sprague WHEREAS, Mr. Frank Gardner has rendered the City 31 years of untiring and dedicated service and responsibility, and WHEREAS, Mr. Gardner is presently compensated at a level $57. +/- above the bottom step of the entry grade for a supervisor, and WHEREAS, an adjustment is in order based on performance, responsibility, reliability, knowledge and service; now, therefore, be it RESOLVED, By the Board of Public Works to increase Mr. Frank Gardner's annual salary to $33,050. Carried Unanimously James Miller Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, Mr. James Miller was asked to assume special technical duties to expedite a number of in-house projects such as, the new Cass Park maintenance building, the Southside addition, and the chemical handling additions at the Cass Park pool during the temporary appointment of Mr. Fabbroni,as Superintendent of Public Works, and WHEREAS, he performed these added duties in a thorough, professional, and timely manner; now, therefore, be it RESOLVED, That Mr. Miller be awarded a one time $1,000. payment for these additional duties performed from June 16, 1989 through January 19, 1990. Carried Unanimously SPECIAL BUSINESS: Larry Fabbroni - Thank You Larry Fabbroni has assumed the duties of Superintendent of Public Works since June 16, 1989 and has done so in a quiet, confident and competent fashion. Resolution By Commissioner Reeves: Seconded by Commissioner Sprague WHEREAS, Larry has managed to carry out the duties of Superintendent of Public Works in addition to effectively maintaining the operations of the Streets and Facilities Division, and WHEREAS, Larry has admirably served the Ithaca community and among his many accomplishments were the Stewart Avenue Bridge Reconstruction, gravel basing of Wait Avenue and Mitchell Street, the Hudson Street Reconstruction planning and neighborhood meetings, began the organization of the County bag - tag system for the City trash collection, and most important, the merger of the City and County Recycling Program; now, therefore, be it RESOLVED, That on behalf of the entire community, the Board of Public Works hereby commends and extends its sincere gratitude to Larry for his service, dedication and loyalty during his tenure as Acting Superintendent of Public Works. Carried Unanimously RESOLVED, That the salary of Lisa Cornell be established at $21,711. that being Step 7 of the 1990 Compensation Plan for Confidential Employees not covered by a Union, to better compensate her for the duties she performs daily. \ Carried Unanimously Salary Increase for Building Systems Supervisor Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, James Miller has recently been permanently appointed to the position of Building Systems Supervisor, and WHEREAS, in addition to the many duties Jim already has, Jim also has been given two additional divisions (Parking Meters and City Electrician) to be under his supervision; now, therefore, be it RESOLVED, That the Board of Public Works establishes the salary of James Miller to be $32,980. that being within the salary range for Grade Level 1 of the City of Ithaca Executive Contract, and that the Board of Public Works recommends that his job description be modified to reflect these additions, and forwards this recommendation to the Budget and Administration Committee for their consideration. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously WATER AND SEWER ITEMS Appointment of Chief Operator at Water Filter Plant Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the City Engineer has reviewed the list of eligible candidates for the position of Chief Water Treatment Plant Operator provided by Civil Service and has recommended Charles Baker for the position; now, therefore, be it RESOLVED, That Charles Baker be hired to the position of Chief Operator, at a starting salary of $32,000. per year within Grade One of the Executive Unit starting in February of 1990, and be it further RESOLVED, That the Board of Public Works forwards this resolution to the Budget and Administration Committee for their review and approval. Carried Unanimously NEW BUSINESS: Appointment of Acting Assistant Superintendent of Public Works Due to the upcoming departure of the Assistant Superintendent of Public Works, the Superintendent will spend part of his day at the Streets and Facilities Division. In addition to this, he has decided to appoint an Acting Assistant Superintendent of Public Works who will be able to deal with the day to day operations of the Streets and Facilities Division. Resolution By Commissioner Cannon: Seconded by Commissioner Reeves WHEREAS, the appointee to this position must be extremely familiar with the operations of the Streets and Facilities Division, and have significant administrative and managerial skills as well; now, therefore be it RESOLVED, That Bernard J. Carpenter be appointed to the position of Acting Assistant Superintendent of Public Works, effective April 5, 1990, and, be it further RESOLVED, That Mr. Carpenter's salary be increased by 10% while he is assuming the duties of Assistant Superintendent of Public Works. Carried Unanimously rConsolidation of Streets & Facilities Operations Due to the upcoming departure of the Assistant Superintendent of Public Works, the Superintendent has appointed an Acting Assistant Superintendent .of Public Works and intends to consolidate three divisions of the Streets and Facilities operations. This consolidation would consist of building systems, parks and forestry and equipment maintenance and would report back to one supervisor, comparable to the existing situation of the consolidation of sanitation, bridges, and highways who report to the Streets and Sanitation Supervisor. Resolution By Commissioner Cannon: Seconded by Commissioner Sprague WHEREAS, consolidation of building systems, parks and forestry and equipment maintenance should result in a smoother, more efficient operation during the absence of a Assistant Superintendent of Public Works; now, therefore, be it RESOLVED, That Richard Ferrel be appointed to this position, effective April 5, 1990, and, be it further RESOLVED, That the salary of Mr. Ferrel be increased by 10% for his increased duties and responsibilities while he is in this interim position. Carried Unanimously Administrative Secretary in the Department of Public Works The current Administrative Secretary in the Department of Public Works is the lowest paid Administrative Secretary in the entire City. With the departure of the Assistant superintendent of Public Works, the Superintendent will be spending more time at Streets and Facilities which will mean an added increase to the duties of the Administrative Secretary. The duties currently performed by the Administrative Secretary are already out of the normal scope of duties described in the job description for an Administrative Secretary and are far more than clerical or. secretarial. Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the Department of Public Works is the largest department in the City, and WHEREAS, the position of Administrative Secretary in the Department of Public Works is the most complex function in the department, and WHEREAS, this position is comparable to the position in the Tompkins County Public Works office where the base salary is higher than the current Step 7 on the 1990 City of Ithaca compensation plan for Administrative Secretaries, and WHEREAS, to ensure that the City retains its most hard-working and competent employees and not lose them to other higher paying agencies such as Cornell University, the City must compensate personnel for duties actually performed, and WHEREAS, the duties performed by the Administrative Secretary in the Department of Public Works are more administrative and managerial than clerical; now, therefore, be it C- • -3- Retirement of Water and Sewer Director Walter J. Happel, Jr. retired from the City of Ithaca on January 12, 1990 after serving 39 years with the Department of Public Works. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, Walt began his career with the City on September 24, 1951, and WHEREAS, Walt was instrumental to the Water and Sewer Division by contributing extensive labor in his early years, earning himself extensive experience and knowledge, and WHEREAS, His early work and experience matured into leadership assignments and earned him the respect of his peers, and WHEREAS, Walt gave his time and experience unselfishly through hard work, interrupted evenings and sleepless nights, to the City and surrounding communities who called on him, and WHEREAS, Through Walt's experience, knowledge and sense of humor, the Water and Sewer Division has become the top notch organization that it is today; now, therefore, be it RESOLVED, That the board of Public Works hereby thanks Walt for his 39 years of loyal and dedicated service to the City of Ithaca. Carried Unanimously • • -4- REPORT OF SUPERINTENDENT OF PUBLIC WORKS Superintendent of Public Works Thadani reported that he has made the following appointments: has been promoted to the position an hourly rate of $8.96, effective Steven Gulyas, Supervisor, at 1990. of Mechanic January 21, Donna Payne, to the permanent position of Senior Typist in the Engineering Office, at an annual salary of $14,251., effective January 22, 1990. Shawn M. Murray has been reinstated to Refuse and Recycling, effective January 29, 1990 as a result of an arbitration decision. Appointments Superintendent of Public Works Thadani reported the following appointments: Bob Irvin, to the position of Custodial Worker, of $5.49, effective March 19, 1990. Peter Seeley, to the position of Laborer, at an hourly rate of $5.49, effective March 26, 1990. Robert Adams, to the position of Laborer, at an hourly rate of $5.49, effective April 1, 1990. Zale Hutchinson to the position of Part-time Custodial Worker, at an hourly rate of $5.49, effective April 9, 1990. Superintendent Thadani also reported that he has made the following promotion: Dale Burlingame, to the position of Maintainer, of $7.03, effective April 9, 1990. at an hourly rate at an hourly rate REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani appointment: Darwin Sharpsteen, to the position of Sewer Division, at an hourly rate of 1990. reported on the following Laborer in the Water and $5.94, effective April 8, WATER AND SEWER ITEMS: Amendment of Personnel Roster at Wastewater Treatment Plant Due to the. opening of the new Wastewater Treatment Plant, the full-time Maintainer position at the Wastewater Treatment Plant is no longer necessary since it required equipment maintenance duties which have now been transferred to the plant operators. However, the custodial duties of this position are still required on a part-time basis. Resolution By Commissioner Cox: Seconded by Commissioner Berg WHEREAS, the Chief Operator of the Wastewater Treatment Plant and the City Engineer agree that the full-time Maintainer position should be eliminated and replaced with a part-time Custodial Worker, and WHEREAS, the Civil Service Commission has already approved this change; now, therefore, be it RESOLVED, That the Personnel Roster of the Wastewater Treatment Plant be amended as follows: Delete one (1) Maintainer - 40 hours/week ($10.55 hour) Add one (1) Custodial Worker - 20 hours/week ($8.00 hour) and be it further RESOLVED, That Ernest .Gray be appointed to the position of Part- time Custodial Worker at the Wastewater Treatment Plant at an hourly rate of $8.00, effective May 7, 1990. Carried Unanimously REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani reported that he the following appointments: James Miller, to the permanent position of Building Supervisor, at an annual salary of $29,982., effective 1990. Lane Marvin, to the permanent position of Laboratory Director at the Wastewater Treatment Plant, at an annual salary of $26,282., effective June 22, 1990. has made Systems June 22, REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani reported that he has made the following appointment: Dan Schmohe, to the provisional appointment of City Forester, at an annual salary of $32,244., effective July 9, 1990. (\e° • • • REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani reported that he has made the following appointments and promotions: Brian Conover, to the position of Parking Lot Attendant, at an hourly rate of $5.49, effective August 27, 1990. theposition of Custodial Worker, James Schneider, to at an hourly rate of $5.49, effective August 27, 1990. Chirstopher Parrish, to the position of Wastewater Treatment Operator Trainee, at an annual salary of $13,931, effective August 20, 1990. Clifford Murphy, promoted to the position of Maintenance Equipment Operator, at an hourly rate of $8.42, effective August 27, 1990. Gary Ervay, promoted to the position of Maintainer, at an hourly rate of $8.13, effective August 27, 1990. David Livingstone, promoted to the position of Maintainer, at an hourly rate of $9.30. REPORT OF SUPERINTENDENT: Superintendent Thadani reported that he has made the following appointments and promotions: William Park, to the position of Truck Driver, at an hourly rate of $6.27, effective September 3, 1990. Michael Austin, promoted to the position of Maintenance Worker, at an hourly rate of $6.33, effective September 3, 1990. Jack Allen, promoted to the position of Truck Driver, at an hourly rate of $7.33, effective September 3, 1990. Rose Marribitt, promoted to the position of Maintenance Worker, at an hourly rate of $6.09, effective September 10, 1990. REPORT OF SUPERINTENDENT: Superintendent Thadani reported that he has made the following appointment: James Crandall III, to the position of City Electrician, at an annual salary of $21,228., effective September 24, 1990. auVla REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that he has made the following appointments: Charles Schanbacher, to the position of Bus Driver in the Transit Division, at an hourly rate of $6.99, effective October 8, 1990. Don Parker, to the permanent position of Automotive Mechanic Supervisor, at an hourly rate of $9.57, effective October 15, 1990. Steve Gulyas, to the permanent position of Automotive Mechanic Supervisor, at an hourly rate of $9.66, effective October 15, 1990. Hollis Oltz Jr., to the position of permanent part-time Custodial Worker, at an hourly rate of $5.49, effective October 21, 1990. Allen Nunnally, to the position of part-time Bus Driver, at an hourly rate of $6.72, effective October 21, 1990. • Community Dispute Resolution Center The Board of Public Works has met with Judy Saul, Director of the Community Dispute Resolution Center. Ms. Saul explained her agencies' services and has offered the Department of Public Works the opportunity to use her agency at no cost for one service. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the Board of Public Works is supportive of the Community Dispute Resolution Center and the fine work it has done to resolve issues in the community; now, therefore, be it RESOLVED, That the Board of Public Works graciously accepts the offer from the Community Dispute Resolution Center for one free introductory service to aid the Department of Public Works in a future matter that necessitates the involvement of a neutral third party to help resolve that matter in a satisfactory manner to both the Department and the other party. A vote on the resolution resulted as follows: Ayes: (5) Connor, Cox, Berg, Sprague, Reeves Abstentions: (1) Cannon (conflict of interest) Carried -6 - Personnel Item - Employee Incentive Award for Pete Albertsman The Board of Public Works has reviewed a request from Richard Ferrel, Motor Equipment Maintenance Supervisor, to increase the salary of Pete Albertsman, Parts and Supply Manager, by 8% according to the clause in the 1990 Administrative Contract, based on employee performance, productivity, responsibility and length of service. Resolution By Commissioner Sprague: Seconded by Commissioner Berg WHEREAS, the duties and responsibilities of the Parts and Supply Manager have steadily increased over the years, evolving from being a basic parts storage into what is currently a central stores warehouse, and WHEREAS, Mr. Albertsman's initiative and skills has helped make this a successful operation; now, therefore, be it RESOLVED, That the Board of Public Works establishes the salary of Peter Albertsman, Parts and Supply Manager, at $23,032, that being an 8% increase, in accordance with the 1990 Administrative Contract. Carried Unanimously • • CREEKS, BRIDGES AND PARKS ITEMS: Establishment of City Forester Position Resolution By Commissioner Cox: Seconded by Commissioner Cannon WHEREAS, Chapter 67 of the City of Ithaca Municipal Code entitled, "Protection and Maintenance of Trees and Shrubs on City Property" also known as the "City Tree Ordinance" authorizes the position of City Forester to be established within the Department of Public Works, and WHEREAS, this position is of extreme importance in administering and enforcing the City of Ithaca Shade Tree Ordinance; now, therefore, be it RESOLVED, That the Board of Public Works establishes the position of City Forester at a salary range of $32,244 - $40,702, that being Grade 2 of the City of Ithaca Executive Unit, pending the approval of the Civil Service Commission, and be it further RESOLVED, That the Board of Public Works passes this recommendation onto the Budget and Administration Committee of Common Council for their consideration. Carried Unanimously -8 - ;Position of Principal Account Clerk in Water and Sewer Department .Bill Riker will retire on August 4, 1990 from the position of Principal Account Clerk for Water and Sewer Operations. Due to the nature and detail of the work involved, this position should be filled as soon as possible and allowed to run concurrently with Mr. Riker's position until his retirement. This position accounts for approximately $4 million in appropriations in the 1990 budget and Mr. Riker is currently preparing the 1991 budget for initial review. This is an excellent time to train a new person in this position. Resolution By Commissioner Cox: Seconded by Commissioner Sprague WHEREAS, the position of Principal Account Clerk in Water and Sewer Operations will be vacant following Bill Riker's retirement August 4, 1990 unless the position has been previously filled, and WHEREAS, the position is important to the daily operation of the group and a new employee will require several weeks of training to function competently in this position; now, therefore, be it RESOLVED, That the Board requests that the Personnel Division advertise this position in an open competitive manner as soon as possible, and, be it further • RESOLVED, That the Board requests that the Budget and Administration Committee create the necessary temporary position which will allow training and will cease with Mr. Riker's retirement on August 4, 1990. Carried Unanimously • -9 - Recruitment Process for Assistant Superintendent of Public Works Resolution By Commissioner Sprague: Seconded by Commissioner Cox WHEREAS, the position of Assistant Superintendent of Public Works at Streets and Facilities has been vacant for almost three months, and WHEREAS, this is a very important position which requires immediate attention in finding a replacement; now, therefore, be it RESOLVED, That the Board of Public Works approves the following guidelines for recruitment of an Assistant Superintendent of Public Works: 1.) Personnel_ Department prequalifies applicants; sends Superintendent all eligible applicants. 2.) Superintendent prescreens eligible applicants, narrows selection down to 5 people, submits these applicants to Selection Committee, along with all of the remaining applications. 3.) Selection Committee consisting of 6 people will interview candidates and recommend the top three candidates in order of preference, to the Superintendent of Public Works for his final selection. and, be it further RESOLVED, That the Selection Committee shall consist of: two Common Council members - two Board of Public Works Commissioners - Personnel Administrator - and outside City review, and, be it further RESOLVED, That the Superintendent of Public Works be expected to participate in the Selection Committee's interviews. Discussion followed on the floor. A vote on the Resolution resulted as follows: Carried Unanimously • ; NEW BUSINESS: Amendment to the Personnel Roster of the City Engineering Office Due to the many increases in duties in the Engineering Office, the City Engineer is requesting that the personnel roster of his department be amended to include the addition of another Junior Engineer, eliminating one of the Engineering Technician positions. Resolution By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the increased duties in the Engineering Office include computer aided drafting and design and an increased load of construction projects that need supervision from personnel at a higher level that an Engineering Technician; now, therefore, be it RESOLVED, That the Personnel Roster of the City Engineering Office be amended as follows: Delete one (1) Engineering Technician Add one (1) Junior Engineer and, be it. further RESOLVED, That the Board of Public Works passes this amendment onto the Budget and Administration Committee and Common Council for their consideration. Discussion followed on the floor. A vote on the Resolution resulted as follows: • Carried Unanimously Appointment of Engineering Technician One of the Engineering Technician positions in the City Engineering Office has been vacant for over a year. This position has been advertised several times over the past year, and many applicants have been interviewed. However, due to the current starting salary for this position, favorable candidates would not accept this position at the minimum step. The vacancy of this position has caused a great hardship to other staff members in the Engineering Office. Therefore, the appointment of an individual to the vacant position of Engineering Technician is of extreme importance. Resolution By Commissioner Cannon: Seconded by Commissioner Cox WHEREAS, an extensive competitive search has been completed and the Superintendent of Public Works and Civil Engineer Carlos Laquette have together thoroughly interviewed several well qualified candidates and have selected an individual they feel would best serve the Engineering Office based upon this individual's education and work experience; now, therefore, be it RESOLVED, That the Board of Public Works approves the appointment of Raymond Benjamin to the position of Engineering Technician in the City Engineering Office, at an annual salary of $22,077., that being Step 5 of the 1990 CSEA Administrative Unit Plan, and, be it further RESOLVED, That the Board of Public Works passes this recommendation onto the Budget and Administration Committee and to Common Council for their consideration. Commissioner Reeves read a memo she received from William R. Baker, President of the C.S.E.A. Administrative Unit. "Due to prior commitment, I am unable to attend today's Board of Public Works meeting and therefore respectfully request that the Resolution under New Business, B. Appointment of Engineering Technician be tabled. The proper procedure has not been followed. It was agreed during the last Administrative contract negotiations that the Union President would be notified in advance if and when the City planned to hire above Step 1 of salary line and the City was to show justification for hiring above Step 1. In the interest of respect to our agreement, delay this action until proper procedure has been followed. I also request that this memorandum be read into the minutes of the July 18, 1990 meeting." Commissioner Reeves read Article 5, Section 2 of the Administrative contract. " Whenever the City intends to hire a ^AC,ip new employee above Step 1 on the Compensation Plan, the City (-\,1 shall notify the Union President, in writing, of its intent." 0 Discussion followed on the floor. Resolution to Table By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That the appointment of an Engineering Technician be tabled until the next Committee of the Whole meeting, where the Board of Public Works will have Power to Act. A vote on the Resolution to Table resulted as follows: Ayes (4) Connor, Cannon, Reeves, Berg Nays (1) Cox Carried 3. Engineering Technician position - Committee has "Power to Act". Commissioner Reeves noted that this item was tabled from the last BPW meeting, and that the Budget and Administration Committee has already approved this. The BPW noted the correspondence between the CSEA Union and the Supt. Resolution by Commissioner Cannon; seconded by Commissioner Connor. One of the Engineering Technician positions in the City Engineering Office has been vacant for over a year. This position has been advertised several times over the past year, and many applicants have been interviewed. However, due to the current starting salary for this position, favorable candidates would not accept this position at the minimum step. The vacancy of this position has caused a great hardship to other staff members in the Engineering Office. Therefore, the appointment of an individual to the vacant position of Engineering Technician is of extreme importance. WHEREAS, an extensive competitive search has been completed and the Superintendent of Public Works and Civil Engineer have together thoroughly interviewed several well qualified candidates and have selected an individual they feel would best serve the Engineering Office based upon this individual's education and work experience, now, therefore, be it RESOLVED, That the Board of Public Works approves the appointment of Raymond Benjamin to the position of Engineering Technician in the City Engineering Office, at an annual salary of $22,077, that being Step 5 of the 1990 CSEA Administrative Unit Plan, and be it further Com' r • • • RESOLVED, That the Board of Public Works passes this recommendation onto the Budget and Administration Committee and to Common Council for their consideration. Discussion followed. Mayor Nichols offered a friendly amendment to be inserted after the first WHEREAS. Friendly Amendment WHEREAS, pursuant to the 1990 CSEA Administrative Contract, the Union has been given advance notice of this action to hire above Step 1. A vote on the Main Motion with the Friendly Amendment resulted as follows: Carried Unanimously • Appointment of City Electrician By Commissioner Reeves: Seconded by Commissioner Berg WHEREAS, Jack Brooks retired from his position as City Electrician within the Department of Public Works, and WHEREAS, a competitive search has. been completed and the former City Electrician, City ELectrical Inspector ng Systems Supervisor, and Acting Assistant Superintendent $ have thoroughly interviewed and selected an individual they feel would best serve the Department, and WHEREAS, pursuant to Article Administrative contract, the Union the City's intent to hire a new Compensation Plan; now, therefore, 5, Section 2 of the CSEA President has been notified of employee above Step 1 on the be it RESOLVED, That the Board of Public Works approves of James L. Crandall to the position of City Electrician in mthe Department of Public Works, at an annual salary of $21,228, that being Step 4 of the 1990 CSEA Administrative Unit Compensation Plan, and be it further RESOLVED, That the Board of Public Works forwards this recommendation to the Budget and Administration Committee and to Common Council for their consideration. Carried Unanimously -13 - Appointment of Wastewater Treatment Plant Operator Trainee Resolution By Commissioner Cox: Seconded by Commissioner Cannon WHEREAS, a vacancy for an Operator Trainee exists at the Ithaca Area Wastewater Treatment Facility, and WHEREAS, the Chief Operator and Assistant Chief Operator have done a competitive search and have canvassed the eligible list for this position and have interviewed several applicants for this position and have selected Derek Overstrom, who is currently employed at the Wastewater Plant as a Maintainer, and WHEREAS, since Mr. Overstrom has already worked at the Plant for over two years and during this time has gained considerable experience and "hands-on" knowledge of all the equipment used for daily operation of the Plant, and WHEREAS, to hire Mr. Overstrom as an Operator Trainee would entail his changeover from the DPW Laborers Unit to the City of Ithaca Administrative Unit, and the Department is requesting to hire Mr. Overstrom at Step 4 of the Administrative Contract to compensate him fairly in relation to his current salary, and WHEREAS, the Union President of the Administrative Unit is aware of the Department's intent to hire Mr. Overstrom at Step 4; now, therefore, be it RESOLVED, That Derek Overstrom be appointed Operator Trainee at the Ithaca Area Wastewater Treatment Facility at an annual salary of $15,671, contingent upon further approval of Common Council. Carried Unanimously PERSONNEL Personnel transactions - Jim Kelly, Frank Gardner, Jim Miller Thank you Larry Fabbroni 1 Appt. of Chief Operator at Water Filter Plant 2 Retirement of Water and Sewer Director 3 DPW Appointments 4 Community Dispute Resolution Center 5 Employee Incentive Awards 6 Establishment of City Forester 7 Principal Account Clerk in Water and Sewer Division 8 Recruitment Process for Asst. Supt. of Public Works 9 Amendment to the Personnel Roster - addition of Junior Engineer 10 Appointment of Engineering Technician 11 Appointment of City Electrician 12 Appointment of Wastewater Treatment Plant Operator Trainee 13 -1 - REPORT OF ACTING SUPERINTENDENT: Acting Supt. Fabbroni reported on the following: Transit Facility Acting Supt. Fabbroni and Transit Supervisor Carpenter went to New York City and spoke with the Urban Mass Transit Administration people. Things still look favorable for the combined transit facility. Acting Supt. Fabbroni stated that he would like to discuss the plans and proposals further with the Committee of the Whole. He also commented that the City will be making applications for Section 3 monies for this project. City Hall Heating and Cooling System Acting Supt. Fabbroni handed out a report that was prepared by a consultant regarding different options and recommendations for upgrading the heating and cooling system in City Hall. He suggested that this be referred to the Committee of the Whole. Stewart Park Plantings The Department of Public Works is pursuing numerous improvements around the Youth Bureau building and the entrance to Stewart Park as well as the replacement of the Weeping Willows at Stewart Park. Stewart Park Restrooms The Stewart Park restrooms are almost completed. 411 Cascadilla Creek Work on the Cascadilla wall is ongoing. Sludge Handling Acting Supt. Fabbroni stated that the increased costs of sludge handling is a direct result of the tipping fees the County is charging. Arbitration Award The City has received an arbitration award requesting that an employee be reinstated. Acting Supt. Fabbroni is working with Attorney Guttman and Personnel Administrator Walker on this matter: Acting Supt. Fabbroni expressed his thanks for the Board's support, understanding and patience during his tenure as Acting Superintendent. He gave a quick run down of completed projects as well as projects that are still ongoing. Commissioner Cox expressed the Board's gratitude to Larry for everything he has done for the BPW. REPORT OF ASSISTANT SUPERINTENDENT OF PUBLIC WORKS: Assistant Superintendent of Public Works Fabbroni reported on the following: Garbage Tact System The garbage tags are in and available in the City Chamberlain's office. City Chamberlain Parsons is attempting to set up additional outlets throughout the City for tag sales. The City's first informational mailing has gone out to all property owners and the second mailing will go out tomorrow afternoon. Superintendent Thadani has issued a press release and Mayor Nichols has been on Channel 7 News explaining the new system. Commissioner Connor urged the City staff to work closely with the County in regards to devising new tags for bags under the 351b weight limit to help single person households that do not generate a lot of trash. Asst. Superintendent Fabbroni stated that the County is expected to act on this within 2-3 months. On a motion made by Commissioner Reeves and Seconded by Commissioner Berg further discussion of this matter was referred to the next Committee of the Whole meeting. Cascadilla Wall Work on the Cascadilla wall is ongoing, progress has been slow due to the weather. REPORT OF SUPERINTENDENT AND STAFF Superintendent of Public Works Thadani reported on the following: Bus Tour There will be a bus tour of the public works facilities on Saturday, March 3, 1990. The bus will be departing from City Hall promptly at 8:00 am. Letter to Editor Superintendent Thadani read excerpts from a recent letter to the urnal Ithaca Transit appeared in the Ithaca Superintendent o Thadani that expressedded the thanks Ithaca Transit Sy to Bernie Carpenter for the fine job he is doing. Resolutions to B & A Committee The consolidation of DPW facilities resolution and the resolution regarding the court facilities were passed by the Budget and Administration Committee of Common Council with minor amendments. Trash Tags Tomorrow is the first day of trash pick up with the new tag system in place. Channel 7 News and the Ithaca Journal will be going out in the morning to collect information for the stories they will be running that day. Channel 9 from Syracuse will also be down shooting footage of the trucks tomorrow. Commissioner Berg has agreed to ride in one of the trucks that will be leaving at 5:20 am. Collegetown Clean Up Day The Collegetown Neighborhood Committee is having a clean up day April 28, 1990 and has requested free trash stickers in return for community service. On a motion this matter was referred to the Committee of the Whole for further discussion. Six Mile Creek Committee The Six Mile Creek Committee will be addressing the Board to request the appointment of a gorge ranger for the summer. It is believed that the person who had the job last summer has requested to be appointed again this year. The Committee will also be addressing the Board regarding the purchase of water plans around the water shed area. Telephone System All Mode has submitted an initial proposal for the new telephone system for City Hall. No Smoking Signs More no smoking signs will be going up around the City which indicate that according to New York State Law smoking is prohibited in public places effective January 1, 1990. Elm Street Members from the engineering staff and the West Hill Civic Association have already met and are scheduled to meet again on • March 7, 1990 at 9:00 am to go over specific details of the Elm Street project. Catch Basin Signs The Department of Public Works has been requested by the Conservation Advisory Council to put dumping notices on the catch basins. They want school children to place these signs on the catch basins in conjunction with the Earth Day activities and have been referred to Attorney Guttman regarding liability issues. Cornell University has requested that these notices not be placed around their campus. Commissioner Reeves stated that this issue is on the Committee of the Whole agenda for next week. Snow and Ice Removal The Department of Public Works received 23 complaints in the month of February of 1989 regarding snow and ice removal. All of the property owners were notified and all of the owners complied. In 1989-1990 the Department has received 47 complaints, 11 owners were notified and complied, 9 sidewalks were cleared before notification even reached the owners and 27 sidewalks were cleared by higher temperatures and sunshine before anything could occur on them. REPORT OF ASST. SUPERINTENDENT Asst. Superintendent Fabbroni reported on the following: Trash Tags The City will be leaving their own tags on garbage which is not properly tagged giving residents the option to properly retag their garbage next week without receiving a penalty. Cascadilla Wall Work is still ongoing but has become difficult due -to the weather. Stewart Park Restrooms The restrooms at Stewart Park are nearing completion. Centennial Plantings The Centennial Committee has allotted their remaining funds to the Shade Tree Committee in trust to beautify the entrances to the City such as Stewart Park, Route 13, East State Streetand such. The plantings are scheduled for the first part of this year. Snow and Ice Removal The City crews are doing everything they can to clear away the ice and snow. We are nearing the end of the salt budget due to the numerous ice storms we've had this winter. Hazardous Communications Report The consultant that was hired to point out hazards in the workplace has completed approximately 20% of his work. GIAC Asbestos Removal Asbestos removal in the GIAC building is scheduled to be completed before GIAC's summer program. In the worse case scenario it will be done in the fall, but in any case the summer program will not be affected. REPORT OF ASST. SUPERINTENDENT: Asst. Superintendent of Public Works Fabbroni reported on the following: Cascadilla Wall Work is slowly proceeding iCascadilla Wall. Work has been �� hampered due to unpredictable weather..�ti� Stewart Park The restrooms at Stewart Park are completed. Cass Park Maintenance Facility Work on the office space has been completed. Night Crews The night crew will return to day shifts next week. ciYit Trash Tags Approximately 85 - 90% of City residents are complying with the new trash system. There appears to be more recyclable materials Gb out and less trash to pick up. There have been some problem spots including the Collegetown area. Enforcement issues still .\`j\ • need to be worked out with the County. Signalization Work on the signalization study is progressing. This study is intended to help the City upgrade the traffic signals in the central business district. • • Meadow Street The contractor who is widening Meadow Street for Wegmans and Tops may consider extending his work down to Clinton Street as long as the City provides the materials. City Engineer Gray, Asst. Superintendent Fabbroni and the contractor will be meeting at a future date to discuss this matter further. Youth Bureau Building Work has started on the Youth Bureau building. Dropped ceilings are being installed in the office spaces to reduce sound effects caused by the building structure. Hazardous Communications The hazardous communications study is proceeding. The consultant has met with the Water and Sewer Department. The study will conclude with an update to our hazardous communications plan and will also include basic safety training for our employees. Stewart Park Willows Willow tree plantings will begin shortly. Asst. Superintendent Fabbroni thanked the Board for their good wishes and their encouragement over the years. Commissioner Connor asked Asst. Superintendent Fabbroni if progress has been made regarding the City producing garbage tags for single person households. She stated that the County was not planning on addressing this until June and wondered if the City could move on it now. Asst. Superintendent Fabbroni stated that he was not aware of any reasons that the City could not start researching this now. Commissioner Cannon stated that it was on the Committee of the Whole agenda for next week. Commissioner Connor asked Asst. Superintendent Fabbroni if the Board had, given approval for the Meadow Street project. He responded that it was funded from the operating budget which did not require Board approval but also stated that this project has been discussed for approximately 10 years now and has received Mayoral approval in past administrations. REPORT OF ASST. SUPERINTENDENT: Assistant Superintendent of Public Works Fabbroni reported on the following: Cascadilla Wall Work on the Cascadilla Wall is progressing. Tree Plantin s Trees have been deliveredThe Willow trees the Youth Bureau site and Stewart Park lw 11 nbe will begin shortly. replaced this Spring. Paint Booth Work on the new paint booth at the DPW facilities is proceeding. Street CleanincT The Spring street cleaning has started and will continue for a 10 week period. Oil and Stone Street Repairs The use of oil and stone for street repairs has been a very successful program. For budgetary reasons, this practice will be necessary to keep all of the streets in good repair. City employees will clean up the loose stone and debris if it is raked out to the edge of the street. Youth Bureau Building Dropped ceilings are being installed in the Youth Bureau office spaces to address some the acoustical problems. Assistant Superintendent Fabbroni expressed his thanks for the support edhe Board has the staff hehisnthe leavingphis tenure. behind and urged the Board to commended work cooperatively with them. REPORT OF THE ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported on the following: Cascadilla Wall Work on the Cascadilla Wall is proceeding. completed in 2-3 weeks. The project should be Pedestrian Bridge Work on the Cascadilla. Creek pedestrian bridge is on schedule and should be ready for dedication on May 26, 1990. Street Cleaning Street cleaning throughout the City is proceeding. Curb Line Repair Work A crew is working on the curb lines that were damaged winter season. during the Youth Bureau Plantings Crews are completing the Rose bush plantings at the Youth Bureau and the Stewart Park entrance. I• c City Beautification We have received 102 trees and shrubs to plant throughout the City including the strip of Route 13 from Stewart Park to the Purity Ice Cream Shop. Hudson Street Frank Gardner and Dan Schmoe will be working closely with the Hudson Street residents during the reconstruction project. They will be going door-to-door explaining exactly what will be happening regarding tree and shrub plantings in front of the resident's homes. Cass Park The maintenance addition is finished and Recycling The Willow Avenue site is ready for the the County will be providing. Trash Taqs The new trash tag system is going well. be a lot of illegal dumping. ready to be occupied. recycling containers that There doesn't appear to Paint Booth The paint booth at the Streets and Facilities center will be complete in approximately 4-5 weeks. Hall of Justice 0 The Hall of Justice lobby remodeling should be complete in 2-3 weeks. Youth Bureau The installation of dropped ceilings in the Youth Bureau office spaces should be complete in 4-6 weeks. Joint Transit Facility Staff from Cornell, the County, and_ the City have been reviewing the request for proposal of the design of the Joint Transit Facility. A Design Review Committee is being established and the Mayor needs to appoint two .Commissioners to this Committee to represent the Board of Public Works. There will be a meeting of the various legal staffs to discuss future agreements. Mayor Nichols appointed Commissioners Reeves and Connor to the Design Review Committee for the Joint Transit Facility. REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported on the following: Third Street The Third Street gravel basing project has been started. This project will run from Cascadilla Street to Route 13. Restrooms Work on the restrooms at Stewart Park and Cass Park is complete and they.. are now open to the public. Street Cleaning Street cleaning throughout the City is proceeding. Tree Plantings Tree planting are in progress. Hazardous Communication Plan Work is proceeding on the hazardous communication plan. This plan will include employee training on working with hazardous materials. Street Maintenance firing maintenance is being The prioritized list of streets approximately rpa week. completed and should be ready Arbor Day There will be a memorial tree planting for Arbor Day on Friday, April 27, 1990 at 10:00 am at Seneca Street and Seneca Way. /6 REPORT OF THE ACTING FACILITIES MAINTENANCE SUPERVISOR: Acting Facilities Maintenance Supervisor Ferrell reported on the following: Street Maintenance The list of streets that will worked on this year has been completed. The stone and oil work will be subcontracted and a memo will be sent to residents a few days before the work is scheduled to begin. Third Street The gravel basing project on Third Street is progressing. NYSEG p g is laying a gas main now and the curb work and backfilling will begin next week. Storm Sewers on the 600 block of E. Buffalo A storm sewer crew is working Street and Sunrise and Hector Streets. Cascadilla Wall Work on the Cascadilla Creek wall will be completed this week. Street Cleaning The ten week street cleaning process will be completed next week. Striping Alternatives A handout was distributed consensus that the process owe striping epnow alternatives. It was theeek this w is the most cost effective. Road striping will begin compleek with the center lines and critical cross walks being first. Stewart Park The plantings at Stewart Park have been completed and work on the park entrance will begin tomorrow. Hall of Justice The lobby remodeling at the Hall of Justice is nearly completed. Youth Bureau Sprinkler heads and smoke detectors are being installed in the Youth Bureau building. Commons Flower planting on the Commons will start on Monday. REPORT OF THE ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported on the following: City Pools The swimming pools at Cass Park and GIAC are being repaired in preparation for the summer season. Third Street Gravel Basing Work on the Third Street gravel basing project is progressing although there have been weather related delays. Paint Booth Sprinkler heads are being installed in the paint booth. It should be operational next week. Ithaca Transit Ithaca Transit has won an International Safety Achievement Award for 1989. There were 111 other systems in the United States and Canada competing for this award. Joint Transit Facility The Request for Proposal that has been prepared by the County for the Joint Transit Facility will be going out next week. There will be a meeting on June 1, 1990 at Cornell University from 2:00 pm to 4:00 pm to draft a joint agreement. Acting Asst. Superintendent Carpenter also reported that the following projects have been completed: City Tree Plantings Police Station Lobby Remodeling Street Cleaning REPORT OF THE ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent of Public Works Carpenter reported on the following projects: Parking Facility Cleaning - Graffiti removal Sprinkler Head Installation - Youth Bureau Building Street Striping - Double lines are completed, white lines and crosswalks will be started next. week. Third Street Gravel Basing Street Repairs and cleaning Cascadilla Pedestrian Bridge - bike path Catch Basins - cleaning and repairs REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported the following projects are proceeding: \� North Cayuga Street - micro paving Third Street - curb installation Street Maintenance-- stone & oil Parking Garages - graffiti removal Commons Maintenance - drinking fountain repairs Youth Bureau Building - sprinkler head installation Cass Park - storage shed heating system installation Transit System - development of transit survey questionnaire to determine travel needs REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Asst. Supt. Carpenter reported on the following: Paving Projects - Buffalo Street, between Stewart and Geneva, and Court Street between Linn and Geneva were milled last week and the paving should be completed by Friday. North Taylor Place - Has been gravel based and is ready for paving now. Third Street Project - This project is near completion. Stewart Avenue Bridge - The bridge crew is doing minor repairs to Stewart Avenue Bridge over Cascadilla Creek. Pedestrian Bridge/Path Commissioner Connor remarked that she spoke with'Betsy Darlington about the pedestrian/bicycle bridge and when they inspected it, it really was a sloppy job, with the dirt piled up everywhere. Asst. Supt. Carpenter stated that the path now is all paved and fixed. REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported that the following projects are proceeding: Storm Sewer Cleaning Catch Basin Repairs Man -hole ring raising and curb work Southside Center maintenance Crosswalk striping Sign replacements Storm clean up Acting Asst. Superintendent Carpenter is also preparing the 1991 Federal operating assistance grant for the transit system. REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported that the following projects are proceeding: N. Taylor Place gravel basing Oil and stone street repairs Cleveland Avenue curb replacements South Plain Street gravel basing Route 13 clean out structure Third Street sidewalks Crosswalk striping Sign Replacements Acting Asst. Superintendent Carpenter also noted that a team from the Contract Auditing Bureau of NYSDOT is preparing a auditing manual for transit systems throughout New York State and is using Ithaca Transit as a model. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following projects: Haller Boulevard Water Tank - piping changes to prepare for new tank �\ Cornell Street Water Tank - paint is curing, will start water tests ct Thurston Avenue Bridge - utility work being completed Fire Stations - will be open by mid September Hudson Street - will be completed by 1st week of November Sidewalk Contract - is underway Budget preparations - actual review of water & sewer budgets will be September 5, 1990 REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported that the following projects are progressing: Brick repair - Primary and Secondary Commons Tree grate enlargements - Primary and Secondary Commons GIAC Heating system - completed Southside Community Center exterior painting Sign replacement - all City entrance signs have been replaced Information stickers placed on parking meters Plain Street gravel basing Stone and Oil street repairs - 16 streets completed Permanent patching on utility cuts Cross training of DPW employees Ithaca Transit The Contract Auditing Bureau has been using Ithaca Transit as a model for a procedural manual they will be producing. Acting Asst. Superintendent Carpenter will be composing a policy and procedure manual for Ithaca Transit to be available for future staff. The Ithaca Transit surveys are printed. The mailing cost for the surveys is prohibitive, so the Transit System will be calling on volunteers, such as Alderpeople to help distribute them randomly, throughout the City. REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Carpenter reported following projects are progressing: that the y� 1�_ Third Street - completed Plain Street Gravel Basing - should be complete next week Stewart Park Entrance - storm sewers are in Overlay Work - Madison St, Cleveland Ave, Kline Rd, Needham P1 complete Stewart Avenue Bridge 1991 Special Olympics preparation . New York State Transportation Safety Board The New York State Transportation Safety Board met yesterday and indicated that they will be requiring all transit systems to implement a new system safety program plan. Crosswalk Striping/Sign Replacement The crosswalk striping and sign replacement projects are progressing. Acting Asst. Superintendent Carpenter will provide the Board with a report on the areas that have been completed to date. Acting Assistant Superintendent Carpenter extended his heartfelt thanks for the naming of the new road and industrial park after Sally and himself. • REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported that the following projects are proceeding: Storm Clean-up Storm Sewer clean-up Plain Street - ready to pave Stewart Park - ready to set curb work Utility Ditch repairs West Seneca Street Bridge - sidewalk repairs City Hall Annex - cleaned up Asbestos Removal - City Hall and Hall of Justice complete, GIAC should be complete next week Strand Theater - secured Southside exterior painting - complete Commons water fountains - turned off in anticipation of cold weather Tree plantings, pruning and stump removal Bulb plantings, Stewart Park and the Commons Acting Asst. Superintendent reports don't include all of crews perform which includes custodial services, vehicle transit services, etc. Carpenter also noted that these the day to day work that the DPW street and building maintenance, maintenance, sign replacements, REPORT OF ACTING FACILITIES MAINTENANCE SUPERVISOR: Acting Facilities Maintenance Supervisor Ferrell reported that the following projects are proceeding: South Plain Street - complete Asbestos Abatement - complete Third Street - almost complete Storm Clean-up - almost complete Stewart Park entrance - curb will be set tomorrow, paving will begin next week Leaf pick up - ongoing Seneca Street bridge Stewart Avenue - brick replacement Storm Sewer replacement - State and Aurora Streets Night Snow Crews - will start on Nov. 18, 1990 and will pick up leaves when not snowing Tree Planting Roof Contract - Streets and Facilities building Christmas Lights - have been installed Material spreader and snow plow preparations Street sweeper repairs /\\GP REPORT OF ACTING ASSISTANT SUPERINTENDENT: Acting Assistant Superintendent Carpenter reported that the following projects are proceeding: Tennis court repairs - complete Tree plantings - complete Streets and Facilities roof repairs - complete Southside Center interior painting Dryden Road parking garage light pole replacements Creeks and storm sewer cleaning Equipment winterization 4° \ REPORT OF ACTING ASST. SUPERINTENDENT Acting Asst. Superintendent Carpenter reported that the following projects are proceeding: Southside Center - interior painting Creeks and streams cleaning Pothole patching Storm sewer cleaning Meterpost replacement - Dryden Rd./Oak Ave. Youth Bureau fire lane - brick laying Stewart Park entrance - finished until Spring Safety Program A safety program has been created to provide safety training for employees and on-site safety inspections. A Safety Committee will be formed to perform internal safety inspections. The Department of Labor will provide training for employees. Old Agway Building The old Agway building on Taughannock Blvd. has been vacated and returned to the City. The building has been secured and will be used for cold storage. • Fire Station #6 Fire Station #6 has been turned over to the City by the Board of Fire Commissioners and will be used as a temporary homeless shelter until it is sold. The Fire Department thoroughly cleaned out the building. The Department of Public Works has no obligation to maintain the building in accordance to the agreement with the Tompkins County EOC. .\ l REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani reported on the following: Letter of Resignation - Larry Fabbroni Asst. Superintendent Fabbroni has submitted his letter of resignation which becomes effective April 4, 1990. Larry has accepted a job with Cornell University and everyone wishes him well in his future endeavors. Superintendent Thadani will be performing both his and the Asst. Superintendent's duties until a replacement is hired. Court Facilities The report on the Court facilities was received this afternoon and will be given to Common Council with the Board's recommendation before their March 28, 1990 special meeting. Northside Consolidation The contract for the consolidation of the DPW facilities is being prepared now and will be completed in 3 - 4 weeks. City Hall Telephone System Specifications are being prepared for the new telephone system for City Hall. All -Mode has made a .presentation of the capabilities of their equipment. GIAC Asbestos Removal A letter has been sent to Diane Sams of GIAC confirming that the asbestos removal will be completed before their summer programs begin. Simeons Restaurant A resolution will be forthcoming to the Board requesting approval for the sale of alcohol on the Commons for Simeon's restaurant. 3rd & 4th Ward Parking Study Discussions are starting on the 3rd & 4th ward parking problems. A Committee has been formed including Alderpersons Johnson and Booth and BPW Commissioners Cox, Berg and Reeves. Catch Basin Stencilling The Department of Public Works will be providing stencils, paint and brushes for area school children, in conjunction with the Conservation Advisory Council, to stencil "No Dumping" signs on the City's catch basins. REPORT OF SUPERINTENDENT AND STAFF: Superintendent of Public Works Thadani reported on the following: Northside Lands Consolidation We have received the contract from Peter Trowbridge and will be executing it over the next few weeks. Acting Asst. Superintendent Bernie Carpenter has been appointed Acting Assistant Superintendent until a new Assistant Superintendent is hired. GIAC Asbestos Removal The proposals that were received for the removal of asbestos from the GIAC building were too high so the department will be entertaining more proposals. This could delay the project until the fall but will not disrupt the summer programs. Youth Bureau Work needs to be done on the Youth Bureau Building in regards to' the acoustical problems that exist due to the building's design. Southside Audrey Cooper has requested that the City prepare estimates of all of the repairs and changes that need to be made at the Southside building. GIAC Building GIAC would like the City to update the repair study that was completed on their building in 1987. Trash Tags The Budget and Administration Committee has requested that the Board review the half -tag proposal at their next meeting. The Department of Social Services has requested 758 trash tags, excluding the surcharge, for their clients. Court Facilities The Budget and Administration Committee has recommended the site on Clinton Street, across the road from the Hall of Justice, for the new Court facilities. REPORT OF SUPERINTENDENT: Superintendent of Public Works Thadani reported on the following: Thurston 'Avenue Bridge A serious problem has arisen on the Thurston Avenue bridge. On Monday, a hole was discovered on the east sidewalk of the bridge. Currently, both east and west sidewalks have been blocked off. Signs have been posted instructing pedestrians to use the pedestrian bridges instead of using the road but pedestrians are still walking in the road along side the moving vehicles. This presents a liability to the City and the potential of injury to the pedestrians. The following alternatives should be considered during the bridge repair period: Closing the bridge to vehicular tra-ffic, allowing pedestrians to walk on the roadway. Using one lane for one-way vehicular traffic and the other lane e' for pedestrian traffic. afo Allowing two lanes of vehicular traffic with barricades set up on the edge of the road allowing enough room for pedestrians to use as a walkway. Phil Cox, representing Cornell University, has suggested that the City place plywood over the sidewalks and weld it down as a temporary means of repair until the bridge goes under reconstruction in June. Cornell is willing to lend the City the plywood and possibly some welding equipment to assist in this project. It is estimated that the repair work will take a crew of four people approximately one week to complete. After further discussion the Board decided to close the bridge to vehicular traffic, while repairs are made, allowing the pedestrians to walk in the roadway. The Department of Public Works was requested to put crews together to start repairs tomorrow and work through the weekend utilizing double shifts. Earth Day The Department of Public Works, Ithaca Transit, the Wastewater Treatment Plant, and the Water Filtration Plant will be actively participating in the Earth Day festivities on the Commons. Stewart Park The Interim Parks Commission is considering rearranging parking at Stewart Park. City Forester Dan Schmoe has completed a conceptual design of the plantings for the park. Collegetown Good Neighbor Day The Department of Public Works will pick up garbage for the Collegetown Good Neighbor Day on April 28, 1990. Northside Consolidation The contract with Peter Trowbridge and Associates has been executed. A report will be ready in approximately three weeks. Sludge Composting Plant Superintendent Thadani will be lodking at one of IBC's sludge composting plants in Fairfield, Connecticut tomorrow. Hudson Street The South Hill Civic Association met with City representatives yesterday in the first of many informational meetings. They will meet every Tuesday at 8:30 am in the second floor conference room. Superintendent Thadani also reported on the following: Trash Tags The County is planning on implementing a half -tag system by the end of June. Their preliminary ideas include keeping the colors the same for the designated haulers but using a new shape for the half -tags. They expect to set the weight limit at 15 pounds. The County has no objections to the City implementing their own system, however, they would prefer the City to follow their format. The County wants the Tompkins County Solid Waste Management Program wording included on the City's tags and they also want the price to be set at the same amount as the County's. Recycling Drop Center There will be a grand opening of the new recycling drop center at the Streets and Facilities site on May 1, 1990 at 10:00 am. Thurston Avenue Bridge The Thurston Avenue bridge is expected to be closed on June 11, 1990. Discussions will be held regarding re-routing of traffic. All input is welcome. Interim Parks Task Force The Interim Parks Task Force is working on plantings and changes to the Stewart Park entrance. Hudson Street Work scheduling difficulties have arisen due to the changes and delays of the Hudson Street project. The first of many bills has been received by the City from the contractor for the amount of $41,000. in relation to the delays. 'City Attorney Kennedy is working on this case and the City may retain outside counsel in the future regarding this matter. Parking Meter Division The parking meter division will now be reporting to Building Systems Supervisor Miller in conjunction with the restructuring of the Department of Public Works. The City is attempting to merge the traffic and parking divisions. A committee has been formed to define the new job description for the consolidated Parking Manager. Fire Department The Fire Department will be setting up a tour of the new fire stations on May 12, 1990 and has requested the use of„a bus for that day. Commons Graffiti Problem A number of complaints have been received regarding the graffiti on buildings on the Commons. Staff has been working on the situation and will continue to do so. Superintendent Thadani suggested that the downtown building owners prepare a maintenance list, prioritizing items that they would like to see completed. Commons Lighting NYSEG will re -lamp all of their fixtures with exact replacements in conjunction with the Commons lighting project. The Department of Public Works along with NYSEG will be taking a foot candle reading throughout the Commons. The Department of Public Works will re -shape trees in an attempt to let more light in. After the tree shaping is complete another foot candle reading will be taken to determine if other alternatives should be considered. New Pay Phones New York Telephone Company will be installing approximately six new pay phones on various City streets. Earth Day The Earth Day festivities that were cancelled April 20, 1990 are rescheduled for Friday, April 27, 1990 on the Commons. Superintendent Thadani read a letter from the New York State Department of Environmental Conservation regarding the Sewage Treatment Plant. The letter commended staff for the excellent work they are doing at the plant. REPORT OF THE SUPERINTENDENT: Superintendent of Public Works Thadani reported on the following: Trash Tags The City has ordered 5,000 sheets of "half -tags". They will be light peach in color and the wording will say "City of Ithaca Authorized Trash Hauler, Weight Limit 17 1/2 lbs., $.35". They should be ready in two weeks. Thurston Avenue Bridge There was a meeting this morning regarding the proposed traffic detour route for the Thurston Avenue Bridge reconstruction. Representatives from the Fire and Police Departments, Cornell University, Cayuga Heights and the Town of Ithaca were present. If anyone has comments on this detour they should submit them to the Superintendent's office by Monday morning. 3rd and 4th Ward Parking Study Work on the parking study in the 3rd and 4th Wards is ongoing. Alderpersons Booth and Johnson will be holding a Public Information meeting and Presentation on May 24, 1990. at 7:30 pm at Belle Sherman Elementary School. Court Facilities Alderperson Cummings had suggested that the City look into the land next to the Police station that is owned by Roy Parks as an alternative to the other City Court site. Mr. Parks however, is concerned with the possible undermining of the embankment on that property should the court facilities be built there. The City will research these concerns further. Central Business District Parking Study The Committee working on the CBD parking study is working on a job description for a Parking Manager. Northside Consolidation Work on the Northside Consolidation is progressing. The study that Trowbridge and Associates is conducting should be.completed in 2-4 weeks. Fire Station Tour The tour of the new Fire Stations will be held on Saturday, May 12, 1990. Recycling Center Grand Opening The grand opening of the recycling center on the Willow Avenue site went very well. Seven dumpsters have been installed to collect glass, plastic, newspaper, cardboard and cans. The County has requested that the center be manned during the hours it is open. The City will be looking for volunteer help through the RSVP program and others like it. Commissioner Reeves suggested that the center be open on Saturdays and Sundays. Commissioner Berg suggested that signs be placed on Route 13 directing people to the center. REPORT OF THE SUPERINTENDENT: Superintendent Thadani reported on Recycling Center The Recycling. Center will be open to 7:00 pm for a trial basis. provided. A letter has been regarding placing Center. the following: seven days a week from 7:00 am Volunteer supervision will be sent to the NYS Department of Transportation tion signs on Route 13 to direct people oplthe . ee the e end of wk The new half -tags should be available by Trash Tags thpublicity ane other The Chamberlain's office will be handling p Y details. GIAC Asbestos Removal Asbestos removal in the GIAC building will be postponed until their summer programs are over. Vacant Positions The Gorge Ranger and Park Ranger positions have not been filledGorge Ranger as no qualified applications have been received. City Electrician City Electrician J are being requested retiringBrooks is at the end of the position can nbe and applications Illikhl. filled. Assistant Superintendent Nine applications, that meet the minimum requirements, have been received for the Assistant Superintendent position. Superintendent Thadani will review the applications and select 3- 5 candidates. arch C 3and the Superintendent will will a rrow make down the e candidates to2o the final selection. REPORT OF SUPERINTENDENT: Superintendent Thadani reported on the following: Gorge Ranger The Gorge Ranger position has been filled. The Park Ranger position is still vacant however, and will be re -advertised. DPW Consolidation The City has received reports from Trowbridge and Associates regarding the consolidation of DPW facilities. There will be significant impacts on the Department of Public Works and the Transit facility that are intended to be located on this site. Board members who are interested in reviewing this study further should arrange a time to meet with staff. Recycling Center Discussions have been held with the County regarding the problems that have occurred at the Willow Avenue drop-off center. Southside Community Center Board members and staff of the Southside Center are interested in having an architectural space needs study prepared. There is still money in the budget to accomplish this. Court Facilities An ad-hoc committee has been formed for the court facilities plan. They will meet the first Tuesday of every month at 3:00 pm. Superintendent Thadani also reported on the following: Park/Gorge Ranger Positions Jim Hogan has been appointed to the Park Ranger position for Stewart Park. The Civil Service Commission granted a waiver of the lifesaving requirement for this position. The Civil Service Commission did not approve the appointment of Bill Lovejoy to the Gorge Ranger position because he does not have lifesaving experience. He will continue to patrol the gorge, but will be placed in a seasonal laborer position. Valerie Walker and Carolyn Peterson will meet with the Civil Service Commission again to request a waiver of the lifesaving requirement for the Gorge Ranger position due to the difficulty in filling this position. DPW Consolidation Trowbridge and Associates presented their study to the Budget and Administration Committee last Wednesday. Further discussion on this matter was referred to the next Committee of the Whole meeting when the study will be presented to the Board. Recycling Center The new hours for the recycling center are working out very well. A meeting will be scheduled for next week with the County. Mayor Nichols appointed Commissioner Connor to the committee which will be studying the City/County recycling contract. Southside Center The Board members of the Southside architects to complete the space needs Bob Leathers and Henry Richardson will project. Central Processing Facility County Officials gave a presentation to the City on the Central Processing Facility. Youth Bureau Building There is $3,000 in the budget for an acoustical study on the Youth Bureau Building. Acoustical experts will be completing this study. City Court Facilities There will be a meeting of the Court Facilities Committee next Tuesday at 3:00 pm. The committee will set up guidelines on how to proceed with the court facilities study. The committee will also research the possibility of using Roy Park's property, behind the Hall of Justice, for expansion of the current facilities. Center have chosen two study for their facility. be working jointly on this Superintendent Thadani also reported on the following: The Department of Public Works has closeaeterioration/Marshal Monrthe oe Marshall Street Pedestrian Brid e l � � Street pedestrian bridge due to structural A press release has been issued, A 1988 memo prepared by Carlos have been notified and the bridge has been posted. Laquette estimated that the repairs would cost apProximately 175 000. Asst. City Attorney Kennedy suggested that the City $ quickly or take it out before anyone gets either fix the bridge h e signs. Staff is investigating the hurt by not obeying various options. Recyclinct Center open Monday - Saturday from 7:00 am The recycling center is now h the County that will P to 3:30 pm. Negotiations are underway with the fullCounty costs will of probably result in the County picking operating the Center. DPW Budget for the Board's review next week. The DPW budget will be ready Staff Interviews Interviews are being held for the Engineering Technician positions. One position has been filled the other is still vacant. The pre-screening of applicants for the Asst. Superintendent of Public Works is almost complete. Committee nexNames of eligible w e candidates will be forwarded to the Selection • REPORT OF SUPERINTENDENT: Superintendent Thadani reported on the Capital Review Process - The process be forthcoming to Board members. City Court Facility - There has not City -Court Facility due to conflicts has been given the task of putting t are qualified to do this type of wor reviewing those. GIAC Renovations - The Planning De for the committee a list of ar renovation work of that type. There to shorten that list and invite the the committee. Downtown Visions Sub -committee - He 1 and discussed some of the requests sub -committee 'Immediate Action'. HE and the Board to discuss which of t can respond to. DPW Consolidation Task Force - Th meeting on Monday to discuss how to outlining the minimum necessary elemE- the basis of a consolidation of the I • Recyclinq in City Hall - The DepartmE to implement recycling in City Hall buildings. Recyclinq Center Supervisor - Wf response from the County on the super Youth Bureau Acoustical Remediation starting next week. Parks Commission - The commission he they are in the process of consic permanent Parks Commission. Recruitment of Asst. Supt. - It has that position. Retirement of Bernard Carpenter - Mr. in January 1991. The Supt. would lil Mr. Carpenter before he retires. received from Personnel Administrator having someone in place for this posi 4 lowing: begun and packets. will recent meetings on the hedules. Judge Sherman :er a list of firms who :?. the committee will be ent is putting together >ctural firms that do be a meeting next week altants in to meet with -it with Susan Blumenthal have been made by the also met with his staff requests the department qimittee had their first eed. He is going to be of a study that would be is come up with a policy :11 of the City's public still waiting for a n costs. ,z - The study will be „Draft charter ready and the charter for the decided to re -advertise :enter will be retiring have a replacement for ding to a memo he has , the time schedule for .could be June 1991. \'1C Superintendent Thadani also reported on the following: Solid Waste The County has offered to reimburse the recycling center supervisors $6.00 an hour retroactive to August 15, 1990. They also requested the center be manned six days a week from 8:00 am to 11:00 am and 11:30 am to 3:30 pm. Superintendent Thadani stated that he will be protesting the retroactive date and the $6.00 an hour figure as the City had the center manned prior to August 15, 1990 and we are paying our personnel more than $6.00 an hour because we have to pay time and a half on Saturdays. Superintendent Thadani stated that there is a $1,500 - $2,000 differential between what the County has offered to pay and what the City is asking for. Superintendent Thadani mentioned that he will also be discussing the possibility of reimbursement for the curb side recycling program and sludge composting with Bill Mobbs. The County Board of Representatives has established the solid waste disposal fees for 1991 as $62.00 per ton for garbage and $65.00 per ton for construction materials. Discussion followed on the reasons for the increases in tipping fees. Further discussion on this matter was referred to the Committee of the Whole. Capital Projects Review Committee The Capital Projects Review Committee has met several times and has prioritized 26 projects. Recommendations will be forwarded to the Board after the next meeting. GIAC Renovations A request for qualifications has been sent out and 25 different qualification statements have been received. After screening these statements, a short list will be comprised and contractors will be invited to submit proposals. Youth Bureau Acoustical Remediation Study The consultants measured the high noise rates at the Youth Bureau building with their meters and found that the noise levels in the building were ranging 75-80 decibels, where a normal office has a noise level of approximately 25 decibels. They will continue taking noise measurements and will prepare recommendations and suggestions. Superintendent Thadani also reported on the following: Solid Waste The County has reiterated their offer of paying $6.00 an hour for supervision of the recycling center retroactive to August 15, �1 1990, but they will not pay the additional costs the City has incurred, even though their surveys have shown that only 3-5% of the people using the recycling center are City residents. Superintendent Thadani suggested that the City either turn supervision of the recycling center over to the County completely, or cut back the operations of the center one day a week and only use seasonal staff. Superintendent Thadani felt that the contract with the County should be studied again as there seems to be confusion over the interpretation of it. Further discussion on this matter was referred to the Committee of the Whole. Sludge Composting The County would like to take the leadership role in composting all solid waste in the County including sludge. Superintendent Thadani also reported on the following: Annual Report The 1988-1989 annual report should be complete by the of November. first week Wage Negotiations Wage negotiations with the DPW unit are underway. Assistant Superintendent Recruitment The Assistant Superintendent position has been readvertised in various newspapers and will appear in numerous trade publications as they are due for publication. The application cut off date is towards the end of November. Recycling Drop-off Center The County will possibly take recycling drop-off center after County would also like to know if use of the Willow Avenue recycling Further discussion on this matter of the Whole. over the supervision of the the first of the year. The the City wishes to discontinue site completely next year. was referred to the Committee Employee Recognition Picnic The DPW offices as well as all other City offices will be closed at 1:00 pm on Friday, September 28, 1990 for the employee recognition picnic. Emergency services will be provided and a notice with the emergency phone numbers has been published in the newspaper. Commissioner Reeves requested that the advertisement also be given to radio stations. Capital Projects Review Committee The Capital Projects Review Committee has requested more information and cost estimates on the City Hall HVAC system and the regionalization of the Water Filtration Plant. DPW Consolidation The DPW consolidation study has been given top priority by the Capital Projects Review Committee and the Mayor. A scope of work is currently being prepared. 1991 Trash Tags Surveys will be completed to determine the average weight of trash bags, so that the price of trash tags can be adjusted to coincide with the 1991 tipping fees. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported on the following: DPW Negotiations The DPW labor contract negotiations are underway. Mental Health Facility Discussions are ongoing regarding South Tioga Street. REPORT OF ACTING SUPERINTENDENT: Acting Superintendent Gray reported that the following projects are proceeding: Budget modifications East State Street culvert repair Forest Home Dr./University Ave. research Fire Stations Hudson Street ,16\" REPORT OF ACTING SUPERINTENDENT: 1�4� Acting Superintendent Gray reported on the following: 1,a DPW Budget Modifications Common Council adopted the DPW budget with one amendment. A new dump truck ($23,000) was removed from the budget, but $5,000. was added for maintenance of the existing truck. East State Street Culvert Repairs The stone wall on the Wallace's property has fallen. It will be replaced in the manner previously discussed. Hudson Street The Hudson Street project is Joint Transit Facility The Joint Transit Facility Committee is in the process of selecting an architect. in the final stages of completion. Snow Removal Chief McEwen would like to remind people that dumping snow into street rights -of -ways is a violation of the New York State411 o(3 Vehicle and Traffic law. Linden Avenue Tank Removal C}p A contractor has been hired for the Linden Avenue tank removal YDroject and work should begin in mid-January. Assistant Superintendent Position The Personnel Administrator is reviewing the Assistant Superintendent applications and will be distributing them to the Search Committee. • • • REPORT OF THE CITY ENGINEER: City Engineer Gray reported on the following: Thurston Avenue Bridge The documents are in the process of being printed. The project will go out to bid on March 19, 1990 with bids due back April 19, 1990. Construction is scheduled to start on June 11, 1990. Watertank Documents are being prepared for the Cornell Street and Oakwood Avenue watertank projects. Hudson Street The documents have been signed. NYSEG should begin working on March 19, 1990 and the contractors should start that week also. Elm Tree Lawsuit The City is going to court regarding a 1985 claim that the City created a hazardous condition by cutting down a dead Elm tree and allowing the roots to rot under a sidewalk which caused the sidewalk to settle. Tom West will be representing the Engineer's Office. Fire Stations Work on the Fire Stations is 90% complete. The exterior work will begin shortly. 309 Buffalo Street • Frank Gombas and City Engineer Gray have looked at the 309 Buffalo Street parking problem. It appears that people are stopping in front of the driveways to drop their children off for school thereby blocking the driveways. Traffic Engineer Gombas feels that "No Parking" signs would be redundant since° people know they are not allowed to park in front of driveways anyway. The traffic police have been notified of the situation and will be checking on it. City Engineer Gray stated that he will provide the Board members with a copy of a memo he received from Tom West regarding the Banfield sidewalk issue. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Thurston Avenue Bridge The Thurston Avenue Bridge project is out to bid. Water Tank Protects The water tank projects will go out for bid in April. The West Hill water tank is currently out of commission. East Hill Parking Study •The East Hill Parking Study has started. Personnel from the engineering office has been out collecting data for this project. Traffic Signal Study Data is currently being collected on Cayuga Street for the traffic signal study. �7 4] Sidewalk Contract The sidewalk contract should go out to bid in April. The targeted area this year will be the downtown neighborhoods. Fire Stations Fire Station #7 and Fire Station #9 completed. Fire Central is approximately Industrial Park Notice of award shortly. are approximately 90% 50% completed. of the Industrial Park project should go out REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Hudson Street proceeding. Tree Work on the Hudson Street project is p g• protection is going up. The property agreements are half way done. Fire Stations Work on the Fire Stations is almost complete. Route 13 Through agreements with the State's be widened to f and lanesTops aas Wegmans' contractors, Route 13 far as the Maguire Ford Dealership and not to Clinton Street. Industrial Park SiteThe Work on the Industrial tork so the gardenersite will s begin will shortly be .able to astart will be relocated firs work when the street work begins. Thurston Avenue Bridge Bids have been received on the Thurston Avenue Bridge project. Water Tanks The Cornell Street water tank will be taken down and painted this summer, and its sister tank will be painted next year. Documents have b t Hill water tanks. he demolition of one of the West and replacement Bridge WorkClinton Work is being scheduled for the Seneca Street bridge, Street bridge and the Stewart Avenue bridge. • REPORT OF CITY ENGINEER: City Engineer Gray reported that the following projects are progressing: Street Lighting requests Sidewalk Contracts Water Tanks Fire Stations Hudson Street Thurston•Avenue Bridge - completed Route 96/89 Layouts - for Inlet Island Land Use Committee Route 13 South Widening Discussion followed on the floor regarding the State's Route 13 South widening project. A section of the highway lies within the City limits. Mayor Nichols stated that the Planning and Development Committee will be discussing this matter further. Acting Superintendent Gray also reported on the following: Storm Clean-up The southwest section of the City had substantial drainage problems during last night's rain storm. The City also has serious sewer problems that should be addressed by the Special Joint Subcommittee. The WasEewater Treatment Plant was processing water last night at a rate of 30 million gallons a day when the average rate is 6 to 7 million gallons a day. Acting Superintendent Gray also noted the good response he had from DPW crews last night. He stated that the crews worked well together and were resourceful and that the equipment and materials available to them were adequate. REPORT OF CITY ENGINEER: City Engineer Gray reported that the following projects are proceeding: Hudson Street - should be complete by November 15, 1990 Water Tanks - on line Carpenter Circle Industrial Park - nearly complete, land is available Thurston Avenue Bridge - complete Mental Health Building - driveway repairs Composting studies Septage fees - Wastewater Treatment Plant will start metering septage handling REPORT OF CITY ENGINEER: City Engineer Gray reported that the following projects are proceeding: Water Tanks - complete Fire Stations - almost complete Hudson Street - almost complete .DPW budget - will be reviewed by Common Council on Nov. 15, 1990 at 7:30 pm • -2 - REPORT OF CITY ENGINEER: • City Engineer Gray reported on the following: s Hudson Street Protect Bids for the Hudson Street project are due back on January 23, 1990. There appears to be as many fifteen bidders. Elm Street Elm Street work is progressing. Fire Stations The fire stations are almost complete. Sidewalks Hudson Street sidewalks will be installed shortly. Bills for the 1989 sidewalks will be going out soon. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Hudson Street Bids Hudson Street bids have been received and they are well within the budget projections. Elm Street Work on the Elm Street design is being done in house and is proceeding. Fire Stations Work on the fire stations is ongoing, #7 building is complete, #9 should be completed within three weeks and Central will proceed through Spring. The new stations are progressing, the buildings should be done by April and the outside work will be started then. Learning Web The Engineering Office is being offered a High School student through the Learning Web to work in their office and they will also be applying for a work-study student from Cornell. Parking Study Frank Gombas is working with the engineering office on the parking study for the 3rd and 4th Wards. Mr. Gombas will address the Board regarding this matter at a future time. Treatment Plant Outfall Cornell University has contacted the Engineering Office and would like to study the treatment plant outfall. REPORT OF CITY ENGINEER: City Engineer Gray reported on the following: Hudson Street There will be a Public Hearing for sidewalk assessments on Wednesday, February 28, 1990 at 4:00 pm for the lower part of Hudson Street. There will also be a Public Information Session on Tuesday, February 20, 1990 from 6:00 pm to 7:00 pm in the Council Chambers regarding the proposed construction of new sidewalks on the West side of Hudson Street from South Hill School to Hudson Place. Elm Street There will be a Public Information Session on Thursday, February 15, 1990 from 7:00 pm to 9:00 pm at West Hill Alternative Community School regarding the proposed widening of Elm Street. Fire Stations Work on the Fire Stations is proceeding. Learning Web There will be a High School sophomore from the Learning Web working in the Engineering office within the next couple of weeks. State Aid To Local Bridges We have received initial notification from the State in regards to funding the North Cayuga Street-Cascadilla Creek bridge renovation work. The State will allot $420,000. and the City's share will be $105,000. Work is scheduled to begin next year. The documents for the Thurston Avenue bridge are almost complete and are expected to go out by the end of February. Work on the bridge is scheduled to begin this summer. The next bridge to be worked on is the North Cayuga Street -Fall Creek bridge. Route 13 The New York State Department of Transportation has approved the widening of Route 13 to five lanes from Wegmans to Clinton Street. REPORT OF CITY ENGINEER City Engineer Gray reported on the following: Route 13 Widening New York State Department of Transportation has given their go ahead for the widening of Route 13 from Wegmans to Clinton Street. Bridges The Stewart Avenue bridge grant money has been received. The Thurston Avenue project design is complete and the project will go out to bid shortly. Both of these bridges will still need to be painted after the projects are done. The Cayuga Street bridge paperwork is still being processed. Hudson Street A Hudson Street pre -construction meeting was held today and NYSEG should be starting their work in mid March. UNFINISHED BUSINESS: Selection of Vice Chair for 1990 Mayor Nichols entertained nominations from the floor for the position of Vice Chair of the Board of Public Works. Commissioner Cox nominated Commissioner Reeves for the position and his nomination was seconded by Commissioner Cannon who also expressed the Board's appreciation for the fine work Commissioner Reeves has done in the past as Vice Chair. The motion was carried unanimously. Announcement of Appointment to Board of Public Works Mayor Nichols stated that he will be nominating Diann Sams to the cK\\`; to the Board of Public Works at the Common Council meeting in September. COMMUNICATIONS FROM MAYOR: Mayor Nichols reported on the following: Budget Modifications The Mayor's budget will be submitted to Committee of the Whole meeting on Monday few modifications will be proposed to the The sidewalk account will be separated from the budget. The sweeper has been added to the budget and will be financed over seven years. Parking lot and ramp parking rates will be increased from $.27 an hour ($.25 + .02 sales tax) to $.30 an hour including sales tax. Parking permit rates will be increased from $19.26 a month ($18.00 + 1.26 sales tax) to $22.00 a month including sales tax. Common Council at the , October 29, 1990. A DPW budget, such as: operating Ithaca New Marketfrom Mayor Nichols read aca letterNewhe Market Ce Mrd Sheldon remarkedlthat President of the Ith attendance. The the Market had a successful year with goodNew year. e. Market would like to renew their license for next y lying for a ll be them Sheldon also mentioned that the Market purchase signsland umbrel las for the grant that would help P next season and is wondering if the City has any objections to this. Resolution By Commissioner Cannon: Seconded by Commissioner Connor RESOLVED, That further discussion on the Ithaca New October 3be 1, referred to the Committee have tPower to Acthe Whole ". 1990 where the Board willCarried Unanimously McCurdy and Companya tter from Mayor Nichols also noted that tie the as losseCof the 1 ehour free McCurdy and Company protesting parking in the parking garages and would like the Board to reconsider this. Discussion followed regarding the committee formed to research various options in restoring first hour free parking. -4 - REPORT OF COUNCIL LIAISON Alderperson Barbara Blanchard reported that the Planning and Development Committee did not vote on the bicycle route request on Hudson Street because they wanted to discuss this further with City Engineer Gray. It was her impression that the Bicycle Commission is not intending to drastically change the Hudson Street project. REPORT OF COUNCIL LIAISON: Alderperson Blanchard requested that the Board discuss the future of the Recycling Task Force in regards to it becoming a County committee before the Task Force's next meeting which is March 5, 1990. Commissioner Reeves stated that she spoke with Lynn Leopold, Chair of the Recycling Task Force regarding this matter and Lynn has agreed to come to the April 4, 1990 Committee of the Whole meeting to discuss this issue further. REPORT OF COUNCIL LIAISON: Council Liaison Blanchard noted that the West Hill Civic Association supports the idea of having the Willow Avenue Recycling Center open on the weekends. She also reported that the Tompkins County Environmental Management Council is working on an exemption policy for landfill fees for clean-up projects sponsored by non-profit groups but not for municipalities. She suggested that anyone that is interested in more details contact the Environmental Management Council. NEW BUSINESS: Council Liaison Blanchard requested that discussion regarding the Cornell University parking lot at East Hill Plaza, be placed on the Committee of the Whole agenda. She stated that construction of this parking lot has been indefinitely postponed. She further added that it was in the City's best interest to have this lot completed especially in view of the current East Hill parking problems. Commissioner Reeves stated that David Stewart of Cornell University asked her if the Board would be willing to support Cornell University for this "park-and-ride" lot. She affirmed that this item will be placed on the Committee of the Whole agenda and that Acting Asst. Superintendent Carpenter will also present the results from the Cornell University students' transit study. Council Liaison Blanchard also reported that the tour of the Commons went well. She and Alderperson Schroeder are composing a picture board and they will be drafting a Capital Project submission. Traffic Enforcement Officer The Budget and Administration Committee has discussed the idea of a Traffic Enforcement Officer and will be considering it further in September when the Police Department's budget has been submitted. The Budget and Administration Committee will request the Board's comments and suggestions in September. Zoning Amendment Common Council is considering amending the zoning ordinance in regards to off street parking. The proposed change would repeal a footnote in the ordinance which reads "In the case of rental dwelling units, the required number of parking spaces must be provided by the owner, without additional charge to the tenant." Common Council has referred, this matter to the Parking and Traffic Committee of the Board of Public Works for further discussion. SJ\ 41, Alderperson Blanchard read for the record a letter from Alderperson Romanowski: "Board of Public Works; Mr. Hugh Hall of 112 Third Street called me this week to inform me of a problem with his water bill. Copies of the bill and correspondence are enclosed. Apparently, the New York State Electric and Gas workmen, taking part in the rebuilding of Third Street damaged Mr. Hall's water service. The foreman from NYSEG, Mr. Martin J. DeSanto, spoke to Mrs. Hall about the damage and left his card with her. He also informed her that NYSEG has a reciprocal agreement with the City to repair damage to either utility's equipment on a job such as the Third Street rebuild. Mr. Hall found out differently. He is now being caused by NYSEG.billed hasfoe r repair of damage, which he says was already called Bill Gray and was told that he is responsible for this bill, even though he is blameless. I would and appreciateif the factse arearas d ost t d Public byWorks Hall,investigated this billlBto not require Mr. Hall to pay for it." On a motion by Commissioner Cox and Seconded by Commissioner Connor the matter was referred to the Water and Sewer Committee, of the Board of Public Works, to be discussed at the next Committee of the Whole meeting. Alderperson Blanchard also reported on a letter she received from Mrs. Virginia Leonard of 215 Cliff Street. She stated that there is a vacant lot on 217 Cliff Street, next to the Leonard home, that used to have a house on it, but the house has been removed and all that is left is an open basement. The lawn on this lot is in disrepair. Mrs. Leonard requested that the owners of the property be required to maintain this lot. This matter was referred to the Building Department. Alderperson Golder addressed the Board regarding a complaint he received from Mr. Shadick on Cascadilla Park Road. Mr. Shadick stated that the road drains onto his garden when it rains and would like the City to construct a three foot long curb along the road to prevent this. This matter was referred to the Engineer's Office. Guy Gerard, a Fourth Ward resident addressed the Board regarding the establishment of an ad-hoc committee to review parking management possibilities. Mr. Gerard feels that parking facility users as well as neighborhood residents should be appointed to this committee to offer their input. REPORT OF COUNCIL LIAISON: Council Liaison Blanchard read a letter to the Board from Alderperson Romanowski: "Please include on your agenda a request to designate a short section of the street(s) at the southwest intersection of Farm and N. Aurora Streets immediately bordering 450 N. Aurora Street as a 2 -hour limit (public parking) between the hours of 8:00 am 110 and 4:00 pm daily, Monday through Friday. The property at 450 N. Aurora Street is currently owned by Dr. Richard Gardner and houses his dental practice. This practice treats a large number of elderly patients. With our parking fees being as high as they presently are, those areas, such as this area adjacent to paid parking, tend to be filled early in the day with long-term parkers. Such a time limit designation for this area would go a long way to make parking more available to local renters/homeowners as well as those who need dental services. It would especially relieve our elderly citizens from some of the burden of finding more convenient parking to avail themselves of needed dental services, especially in bad weather. I've discussed this request with the Alderpersons representing this area, Carolyn Peterson and Dan Hoffman, as well as Frank Gombas, our Traffic Engineer and they all concur that this change would be worthwhile for the reasons outlined above. Thank you for your consideration." 411 Discussion followed on the floor. Further discussion was ijrLL, referred to the Committee of the Whole. Council Liaison Blanchard requested that the issue of re- CID activating the heating devices in the Ithaca Transit bus shelters be referred to the transit sub -committee of the Downtown Vision Task Force in addition to the BPW Committee of the Whole. 411 Alderperson Blanchard also reported that the committee working on the Capital Projects procedures is working on a draft report that should be completed by mid October. REPORT OF COUNCIL LIAISON: - Council Liaison Blanchard reported that she and Alderperson Romanowski along with Chief McEwen will be holding a public meeting on Sunday afternoon from 1:00 to 2:30 at the Journey's End motel regarding Spencer Road traffic problems. SOLID WASTE ITEMS: 1topics Council Liaison Blanchard County reported on Board the Public and discussed at the Construction Management meeting held earlier today: Sludge Compostin The County has indicated that my in lthee futurresponsible sib Th for ian sludge composting throughout theoperation at Landstrom expand their current sludge composting o p landfill until the new landfill is built. operation County is at the expecting to have Augustofed1992 . The composting for disposing of new landfillby sludge is expected to be less than $62.00 a ton. Central Processing Facility Resource Associates has made presentation likeing different perspectives of what newfacility The current plans show a dense row of Evergreens betested wen ht Commercial ootntallnfence be motel. inst lled between eCommeen rcial AvAvenue a 6 to 8 f and the Evergreens to further protect the motel mnoise. h daily traffic in thatalainclude from xarbae trucks, dump trucks, people delivering recyclable and household hazardous waste products, etc. will be Council Liaison Blanchard reported that the neonsultant meetingxt will be held on October 10, 1990. A recycling presenting the pros and cons of private operation of the facility versus public operation. \Y\D REPORT OF THE CITY ENGINEER: City Engineer Gray reported on the following: Fire Stations Work on the Fire Stations is proceeding. They can be occupied in mid-June. Work on the Central Fire Station will probably run a month longer due to complications with the communications equipment. Route 13 Work on the Route 13 road widening project is ongoing. Manholes will be rebuilt by City crews in conjuction with this project. Cornell Summer Students The Engineer's office has many good applicants for the summer positions available. The rate of pay has been changed for this year. Water Tanks The bids have been returned for the painting of the Cornell Street water tank. Two bids are out for the demolition of the old Haller Blvd. tank and one bid is out for the replacement of that tank. State Aid to Local Bridge Program The bridge grant has passed through all of the Committees it was required to. The money will be used for projects to be started next year. REPORT OF THE CITY ENGINEER: Thurston Avenue Bridge The Thurston Avenue bridge will be closed on June 11, 1990 until mid-October due to the reconstruction project. Cornell Street Water Tank The bids are in for the Cornell Street water tank. The work should be completed within a few months. City Engineer Gray stated that work was proceeding on the following projects: Third Street Industrial Park Meadow Street Widening Project Hudson Street Reconstruction Project Fire Station Construction Signalization Study REPORT OF CITY ENGINEER: City Engineer Gray reported that the following projects are proceeding: Fire Stations Third Street Industrial Park Hudson Street Reconstruction Thurston Avenue Bridge Rehabilitation Meadow Street Widening Traffic Signalization Study Third Street Gravel Basing Water Tank Maintenance Sludge Disposal Data is being collected and various options are being considered regarding sludge disposal at the Wastewater Treatment Plant. Cascadilla Pedestrian Bridge The Cascadilla pedestrian bridge is almost complete. A path is being cleared as an extension to the bridge for pedestrians and bicyclists. REPORT OF ACTING ASST. SUPERINTENDENT: Acting Asst. Superintendent Carpenter reported that the following projects are in progress: Parking Garage Cleaning Boiler Maintenance Street Maintenance Paint Storage Room Repairs Street and Crosswalk Striping Lawn Mowing Program City Pools The swimming pools at Cass Park and GIAC have been inspected and permits have been issued for their use. Commemorative Plaque The plaque that was donated to the City in conjunction with the Ithaca Festival has been hung in the large pavilion at Stewart Park. This plaque is commemorative of the early movie making days in Ithaca. Commissioner Cannon noted that the DPW did an excellent job cleaning the oil and other debris left on the Commons after the Ithaca Festival. He suggested that the Committee of the Whole consider raising deposit fees for the vendors who are involved with the Festival. Superintendent Thadani commented that the Department of Public Works has begun their budget procedures and requests that the Board review the future Capital Projects and offer their input. REPORT OF THE CITY ENGINEER: City Engineer Gray reported that the following projects are proceeding: Third Street Industrial Park Fire Stations Hudson Street Meadow Street Widening Traffic Signalization Study Sidewalk' Repair Work (by residents) Thurston Avenue Bridge Water and Sewer extensions in conjunction with the Town of Ithaca Water Tanks - Haller Blvd tank will be demolished next week, a new tank will be installed in two months. The Cornell Street tank is out of commission for repairs. REPORT OF THE CITY ENGINEER: City Engineer Gray reported on the following: Pedestrian Path Pat Connor noted that Betsy Darlington has contacted her regarding the path that was cleared for pedestrians and bicyclists in conjunction with the pedestrian bridge. She stated that the man-made path has caused a large amount of earth to pile up around. the bottoms of the trees that could eventually kill the trees. City Engineer Gray stated that he would have Dan Schmohe contact Betsy regarding this matter. ,OP Hudson Street The Hudson Street project is running approximately 2 weeks behind schedule. The budget for this project appears to be balancing out within the amount originally allocated. The re -landscaping plan was presented to Common Council, Committee of the Whole and was referred to the Budget and Administration Committee. Water Tanks The Cornell Street tank has been repaired and painted and will be on line in approximately three weeks. • The Haller Blvd. tank has been demolished and removed. The new tank should be installed in mid-August. .City Engineer Gray reported that the following projects were progressing: Thurston Avenue Bridge Rehabilitation Route 13 Industrial Park Fire Stations REPORT OF CITY ENGINEER: 0� 1 City Engineer Gray reported that the following projects are �e� proceeding: �� Water and Sewer Budget preparation Thurston Avenue Bridge - will be complete by October 3, 1990 Cornell Street Water Tank - will be on line shortly Haller Boulevard Water Tank - new tank will be going up this week Fire Stations - will be complete by mid-September Sidewalk Contract Cayuga Street bridge design Reservoir sediment survey Hudson Street - a Bolton Point water main has been discovered at Therm Curve and needs to be moved. REPORT OF CITY ENGINEER: City Engineer Gray reported that the following projects are ongoing: Cayuga Street bridge - design and survey work Reservoir siltation survey Industrial Park Road - adoption preparation Haller Boulevard Tank - should be complete by the end of the week Hudson Street Thurston Avenue Bridge Fire Stations Sidewalk Contract Stewart Avenue Bridge. Industrial Park Linden Avenue Tanks Budget Preparation Commercial Avenue drainage work Route 13 Widening from The State is considering widening rox ma 13 tofour es from Buttermilk Falls State Park to app Y Route 13A will be coordinating this project with the City. ci 0 • • COMMUNICATIONS FROM THE MAYOR: Mayor Nichols read into the record a letter he received from the Disability Advisory Council: "Dear Mayor Nichols: It has come to the attention of the Disability Advisory Council that a parking space. at City Hall is to be reassigned. At present, there is only one designated Handicapped Parking ?J�` space at City Hall, which often forces handicapped people to park a considerable distance away. While this might be an inconvenience to an able-bodied person, it can present extreme difficulties to handicapped people. The City has made many significant advances in improving accessibility for the handicapped, including the creation of the Disability Advisory Council which meets at City Hall. Also, there are more planned improvements to further increase access to the building. All of this is resulting in the increased use of City Hall by persons with disabilities; and the single Handicapped Parking space, which was never adequate, has become much more of a problem. Accordingly, the Disability Advisory Council respectfully requests that the parking spot in question be designated a Handicapped Parking space. Sincerely, Raymond S. Reynolds, Chairperson" On a motion by Commissioner Cannon and Seconded by Commissioner Connor, this matter was referred to the Committee of the Whole for further discussion. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported on the following: Solid Waste Management The Charter and Ordinance Committee will be discussing and drafting a comprehensive solid waste management ordinance at the December 13, 1990 meeting. The outline includes: general provisions, intent, purpose, supervision by Superintendent, collection, disposal, authority to establish fees, dumpsters in front yards, exceptions, recycling requirements, etc. Mayor Nichols commented that Board members may be interested in attending that meeting. Request to Lower Speed on Route 13 The City's request to NYSDoT to lower speed on Route 13 has been Ilkdenied. Council Liaison Blanchard stated that if the City wanted ;_o appeal this decision they should submit a factual report to '-_-he Department of Transportation including pertinent accident information, traffic counts, etc. Further discussion on this matter was referred to the Committee of the Whole. Interim Parks Commission The Interim Parks Commission has completed the first draft of an ordinance creating a Parks and Recreation Commission and Department. The Board and the Planning and Development Committee will be reviewing this in the near future. Street Striping Request Jim Meyer, of 224 Pleasant Street has requested that the crosswalk on Prospect and Aurora Streets be striped. Mr. Meyer stated that this crosswalk is traditionally painted every year, but was not painted this year. Handicapped Parking Space at City Hall Mayor Nichols requested that further discussion on the handicapped parking space at City Hall be held at the next Committee of the Whole meeting. REPORT OF COMMON COUNCIL LIAISON: ' Common Council Liaison Blanchard reported on the following: \ O Joint Transit Facility Committee \O The Joint Transit Facility Committee met today to address various Pe problems that have arisen regarding the transit facility. There 1 is a provision in the New York State Constitution which prohibits joint ownership by public and private consortium. The Urban Mass.. Transit Administration also has regulations that need to be addressed. There will be a joint meeting in New York City with Assistant City Attorney Kennedy, representatives from Cornell, Tompkins County, the Urban Mass Transit Administration and the State Department of Transportation to discuss various options for the design, construction and ownership of this facility. Tompkins County Board of Public Works and Construction Management Committee The County will be preparing a Solid Waste Management Plan to fulfill landfill application requirements. The approximate cost of this plan is $215,000. Recourse Systems, the County's recycling consultant provided background information for the committee to prepare them for future discussions regarding the design, construction and private vs. public operation of the Central Processing Facility. •Tompkins County Board of Representatives Meeting The County will be holding a Public Hearing to adopt the amended trash tag legislation. The amended version states that there will be no exceptions to the trash tag option. Mayor Nichols stated that he proposed an amendment to the legislation that would allow any municipality that collects its own solid waste to design their own system, including the form, and charges of trash tags, and the penalties for violations of the legislation. Spencer Road Meeting The Spencer Road meeting was very successful with over 30 people in attendance. Alderperson Blanchard presented background information on the history of the road and traffic counts. Chief McEwen explained how he intends to lessen traffic and speed problems. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported on the following: Tompkins County BPW and Construction Management Meeting 2 The County will be refurbishing the front of the Tompkins County 1� Public Library building, improving the handicap accessibility ramp and the client access area. The County also wants to turn the old jail building into office space. Council Liaison Blanchard stated that she would like to see the City's Disability Advisory Council involved with these projects as they are within the City limits and will involve handicap accessibility. Trash Tag Legislation The County has received suggestions that the new trash tag legislation include. certain requirements for the trash haulers such as reports to be submitted monthly, stating the number of resident households that are part of the system, the number of trash tags sold, the total fees paid to the County, the haulers price per trash tag, etc. Council Liaison Blanchard suggested that the City reply to this before the County votes on the legislation at their next meeting. REPORT OF COUNCIL LIAISON: Common Council Liaison Blanchard reported that the Conservation Advisory Council would like information on the status of the following projects: 1.) Linden Avenue tank removal 2.) Removal of abandoned appliances from Southwest ParkNe 1� 3.) Coal tar situation at the GIAC pool site Commissioner Connor will report back to the Conservation Advisory Council. • • • REPORT OF CITY ATTORNEY Commissioner Reeves asked Attorney Guttman for a report on the ice climbing on City property issue. Attorney Guttman replied that there are many issues that the Board should look in to before granting such a request. At a minimum, Attorney Guttman recommended that the Board have any person interested in ice climbing sign an agreement stating that they are aware of the risks involved in ice climbing and that they will waive any claims against the City. Attorney Guttman advised the Board that even though people sign this agreement they could still sue the City. • Harold Hodes of 102 Treva Avenue requested permission from the Board to construct a fence on City -property which runs alongside his own property. City Attorney Guttman noted that many issues would have to be considered but felt that the City could issue a revokable permit pursuant to the Board's approval. Mr. Hodes was instructed to contact the City Attorney's office to discuss this matter further. REPORT OF THE CITY ATTORNEY: Assistant City Attorney Kennedy requested that the Board of Public Works consider hearing towing complaints. Currently, the City Attorney's office is hearing these complaints which causes a conflict of interest if the complainants disagree with the decision of the City Attorney. This matter was referred to the Committee of the Whole for further discussion. REPORT OF THE CITY ATTORNEY: Assistant City Attorney Kennedy reported on the following: Fall Creek Designation A representative from the New York State Department of Environmental Conservation met with City Officials approximately three weeks ago and requested that the City expand its P\ boundaries, in relation to the Fall Creek designation, to include (.0 the golf course and the DPW sites in the Fall Creek area. Common Council voted not to include these properties in the designation at this time. The New York State Assembly and the Senate have voted to approve the original proposal, although it has not been approved by the Governor yet. Mayor Nichols commented that the Department of Conservation was assured that Common Council would consider this expansion of boundaries in the future. REPORT OF CITY ATTORNEY: Designation of Parking Spaces in Garages Asst. Attorney Kennedy reported that the City continues to receive requests to give reserved parking spaces in the garages. In researching this, she thinks it can be done under two different theories. If the perspective tenant was some kind of governmental agency there is a specific exception that would allow for the county or the U.S. government, for example, to have designated parking spaces in garages. If Council voted to permit a lease they could do so for a period of ten years. Discussion followed on the floor. Supt. Thadani stated that Item 21.D on the agenda, request for an Executive Session, is in reference to this matter. Poster Committee Asst. Attorney Kennedy stated that the City Attorney is requesting the a Board member or a department member be appointed to serve on the Poster Committee. Discussion followed and Commissioner Reeves stated that she might be available to serve on that committee. Private Dumpster - Illegal Dumping Problem Asst. Attorney Kennedy stated that her office has received a complaint from someone whose privately owned dumpster had been filled up with garbage that did not belong to the individual. The owner tof helped. he dumSheer was referred to the asked what the procedureolice shouldDepartment be and was no ct\\./7\" Discussion followed. Commissioner Reeves stated that the procedure for illegal dumping is to notify the Police Department. Asst. Attorney Kennedy said that she ;:-ould talk with Chief McEwen. REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported that several tanks of unknown content were found on City property abutting WVBR's property on Linden Avenue. She stated that the tanks are on City property and have to be removed as well as the contaminated material surrounding them. The approximate cost for this project is between $10,000 and $25,000. Tests are being run on the material inside the tanks. Attorney Kennedy suggested that the tank removal work be done now and legal actions can be brought against the responsible parties in the future. Commissioners Cox and Cannon and City Engineer Gray felt that the City should speak with WVBR now regarding their responsibility in this matter. Superintendent Thadani stated that the DPW crews can not complete this project as it deals with hazardous waste and they do not have the necessary training to handle hazardous materials. REPORT OF CITY ATTORNEY: Asst. City Attorney Kennedy reportedomhltshe has procedure McEwen regarding illegal dumping pint McEwen stated that the Police Department's official handling dumping complaints is to take a preliminary turn the complaint over to the ewho Tomfpkins County t Department, which has a person up complaints. The Department of Public Works receives all complaints. with Chief s. Chief policy on report and Sheriff's on these a copy of REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported on the following: Joint Transit Facility Cornell University has been informed that the City is not willing to sell the proposed Joint Transit Facility site to them. A lease arrangement may be acceptable to Cornell. Cornell may also consider giving their portion of the money to the City and County in the form of a grant, in exchange for a lease arrangement for the facility and an agreement that they will receive a percentage of the money should the facility change use or be sold in the future. Attorneys for Cornell University, Tompkins County and Asst. City Attorney Kennedy will meet next Tuesday morning to discuss these options further. • REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported on the following: Brick Reuse Policy Common Council would like to reduce the price of used bricks from $.50 to $.25 per brick as they are not selling at the current rate. Historic Ithaca has expressed an interest in purchasing a large amount of bricks to pave their back lot. The Board agreed with the price reducement with the provision that the Department of Public Works may reserve as many bricks as they will need for future projects. Joint Transit Facility The Joint Transit Facility contract for the design phase is ready to be signed. Signing of this contract is tentatively scheduled for Friday afternoon. Mayor Nichols commented for the record, that without Asst. City Attorney Kennedy's hard work, this would not have happened. University Avenue/Forest Home Drive Research is ongoing to clarify responsibility for the maintenance of Forest Home Drive and University Avenue. A 1985 memorandum of understanding is ambiguous as to whether the Town or City of Ithaca is the responsible party for maintenance prior to annexation but after the road was repaired in 1985. A 1983 DoT opinion indicates that Cornell is the owner, but the City is responsible for the road as a highway. In the 1985 memorandum, Cornell University agreed to maintain the upper portion of University Avenue and Forest Home Drive and the Town of Ithaca agreed to annex Forest Home Drive. In 1986 Cornell stated that they would only maintain Forest Home Drive for two years or upon annexation by the Town, whichever came first. The Town of Ithaca has not annexed Forest Home Drive as yet. According to the 1985 memorandum of understanding, the City Attorney's office was to serve as lead agency for the legal aspects of this matter. A meeting with Cornell staff and the Town is scheduled. 1‘V New Market The 1991 agreement has been drafted for the New Market for May 18, 1991 to October 26, 1991. Included in the agreement is the payment for use of parking meter spaces which will be $1,000.00 ($40.00 per week for 25 weeks for 21 metered sites). • • • • NEW BUSINESS: Resolution By Commissioner Cannon: RESOLVED, that Item Resolution be referred on February 7, 1990. Seconded by Commissioner Berg A, Committee of the Whole Meetings - to the next Committee of the Whole meeting A vote on the resolution resulted as follows: AYES (3), Connor, Berg, Cannon NAYES (3), Cox, Sprague, Reeves Mayor Nichols voted Aye to break the tie. Carried \\"'I Joe Daley, 2nd Ward Alderperson and former Board of Public Works Commissioner addressed the Board to encourage them not to pass the proposed resolution that would limit public discussion at the Committee of the Whole meetings. He suggested trying to limit the number of people that speak like the Board of Zoning Appeals does, allowing only the people who live within a certain limit of the project or are directly affected by the decision speak. He also stated that he had spoken with Mr. Yarrow Nelson regarding the Bicycle project and assured him that the Board was taking his requests seriously. Alderperson Daley ,feels that the Bicycle Commissionhas been very responsible in trying to accommodate both the Department of Public Works concerns and the Hudson Street neighbors' concerns as well, and he does not feel that the bicycle path would substantially alter the Hudson Street Project. City Engineer Gray stated that he would like to discuss this further with Alderperson Daley. Guy Gerard, a Fourth Ward resident voiced his dismay regarding Q Board of Public Works procedures and attitudes. He stated that being on the. Board of Public Works is a privilege and he would �\ like to see the Board members more involved in projects instead of relying on staff members to do the behind the scenes work. Commissioner Cannon spoke in response to Mr. Gerard's comments about the Board of Public Works and expressed his frustration in serving on a Board that receives little respect from the public. -7- REPORT OF BOARD LIAISONS: Commissioner Cannon, Board Liaison to the Commons Advisory Board, reported that Charjans listed the parking fee increases as one of the reasons that they are going out of business. Commissioner Cannon stated that the merchants are considering a proposal to reimburse their customers for the first hour of parking. He also commented that the Commons Advisory Board would like to see signage for the parking garages on State Highways and City Streets and he requested that this be referred to the Committee of the Whole. UNFINISHED BUSINESS: Commissioner Reeves asked Asst. Superintendent Fabbroni if the Environmental Assessment form for the Cascadilla Creek/Route 13 and Willow Avenue foot bridge has gone through the Conservation Advisory .Council yet. Asst. Superintendent Fabbroni stated that he had sent it out today and asked for their comments to be back by March 21, 1990 so the Board could act immediately after. Commissioner Cannon wanted to make sure that the signage issue for the parking garages has been added to the Committee of the Whole agenda and Commissioner Reeves confirmed that it had. Commissioner Cannon also stated that the Commons Advisory Board •was opposed to changing the existing building height limits in the downtown business district and is more interested in seeing the City work on planning issues and promoting health to the downtown area. Commissioner Berg stated that the Planning Board passed a resolution calling for building heights to be set at 75 feet in the downtown business district. UNFINISHED BUSINESS: Commissioner Cannon reported that the Downtown Ithaca Business Association is considering reimbursing the City $40,000. for restoring the one hour of free parking in the parking garages. Discussions are still ongoing at this point. Commissioner Cannon also stated that he will have an update on the golf course issue discussed last week at the next Committee of the Whole meeting. ciP REPORT OF BOARD LIAISONS: Commissioner Cox, Liaison to the Youth Bureau Board reported that they endorse the notion of a skateboard park. They will be looking into the economical feasibility of such a park in the near future. Commissioner Cox added that the Youth Bureau Board will be submitting three Capital Projects for the 1991 budget. 1.) Possible extension of the Cass Park Lobby (due to overcrowding) 2.) Enclosure of the ends of the Cass Park Ice Rink 3.) Renovations to the Youth Bureau Building Commissioner Sprague, Liaison to the Hydropower Commission, reported that the Commission has recommended that the City surrender their hydropower license and rely on the designation of a recreational river through the Department of Environmental Conservation. Another determining factor was the fact that the City would not show a profit for 16-19 years should a hydropower plant be built. Commissioner Connor, Liaison to the Interim Parks Commission, reported that a sub -committee has been established to draft the proposal for the actual Parks Commission. Another topic currently under discussion is the Stewart Park entrance paving project. Superintendent Thadani stated that this will most likely be started this fall. Commissioner Berg, Liaison to the Planning Board, stated that the Planning Department will have a summer student working with them on neighborhood planning issues. The department will also have a permanent Planner starting work on June 15, 1990. Commissioner Cox, of the East Hill Parking Study Committee noted that there will be an informational meeting on May 24, 1990 at 7:30 pm at Belle Sherman Elementary School. REPORT OF BOARD LIAISONS: Special Joint Sub -Committee Commissioner Cox reported that there was a presentation on land application of sludge at a recent SJS meeting. He also mentioned that the SJS has commissioned a legal review of the Sewer Use Ordinance. Susan Brock has recommended that the Industrial Pretreatment Rules and Regulations be separated from the Sewer Use Ordinance. The SJS will be requesting updates to this Ordinance in the near future. Commissioner Cox reported that the Town and the Village of Lansing, along with the Town of Dryden, have approached the Special Joint Sub -Committee .regarding the possibility of "buying into" the new facility. Sterns and Wheeler has been commissioned to conduct a study on various costs, etc. Lansing will be funding this study. Commissioner Cox stated that Lansing and Dryden could buy the spare capacity in the new facility from the existing owners and that money would go into a reserve fund to be used to purchase matching spare capacity as it becomes necessary. The SJS Committee will be meeting with the Town and Village of Lansing and the Town of Dryden Boards on July 30, 1990 to present the findings of the Sterns and Wheeler report. Mayor Nichols suggested that the Board of Public Works and Common Council receive copies of this presentation, and then have their own presentation. WATER AND SEWER ITEMS: Commissioner Cox reported that Stearns & Wheler made a presentation to the Special Joint SubCommittee regarding the costs involved in expanding the Wastewater Treatment Plant to accommodate the Town and Village of Lansing and the Town of Dryden. This group would like to meet again for further discussions. Commissioner Cox requested that Common Council be informed of these transactions. A subcommittee has been formed to begin discussions with Noel Desch who is representing the three communities. • WATER AND SEWER ITEMS: Commissioner Cox reported that Alderperson Blanchard has sent a memorandum to the Mayor and Common Council summarizing the activities of the Special Joint Subcommittee pertaining to the Sewer Use Ordinance and the discussions with the Town and Village of Lansing and the Town of Dryden. The subcommittee of the SJS started discussions this week with a representative from the Town and Village of Lansing and the Town of Dryden about the possibility of buying into the Wastewater Treatment Plant. These discussions will be continued. 0\ UNFINISHED BUSINESS: Commissioner Cox reported that the Special Joint Subcommittee has been requested to consider increasing it's membership from 8 members to ten members allowing the Town of Lansing and the Village of Lansing representation on the committee. Asst. City Attorney Kennedy explained the procedural guidelines needed to implement this request. • NEW BUSINESS: Carlos Laquette Commissioner Reeves read a letter she received from Cornell University in regard to Carlos Laquette, into the record: "Dear Carlos, On behalf of everyone at Cornell, I want to thank you and your colleagues in the Public Works Department for your efforts to complete work on the Thurston Avenue bridge in a way that minimized disruption to the university's academic programs. We especially appreciate the linking of your construction cycle with the excavation phase of our library project. The accelerated schedule you undertook also meant that the bridge was closed only for the first weeks of the academic year, significantly reducing inconvenience to members of the university community and the large number of local citizens who use that bridge to cut across the campus to get to the City. I also would like to commend you and the contractor on what appears to be a very handsome job. The cooperative planning efforts between your office, the contractor, and corresponding offices at Cornell are encouraging and continue to be a source of gratification to the university. With best regards. Cordially, John F. Burness Vice President" Hudson Street Mayor Nichols suggested that Commissioner Berg contact Hudson Street residents to see if they are interested in having a ceremony for the opening of Hudson Street. Li REPORT OF BOARD LIAISONS: Youth Bureau Board Commissioner Cox reported that Sear -Brown has been selected as the architect for the GIAC renovations. Sam Cohen has reported that the work recommended for the acoustical improvements for the Youth Bureau building could be completed under the approved capital project for -that building. -8 - REPORT OF CITY CLERK Deputy City Clerk Boyle asked the Board members if they would prefer having the Board of Public Works minutes mailed directly to their houses. The Commissioners stated that this would be easier for them. Deputy City Clerk Boyle also requested that the Commissioners be careful about moving the desks around in the Common Council Chambers because of the recent problems with the sound equipment and also asked that they spread the word to the people on other committees they may serve on. Deputy City Clerk Boyle suggested that speakers before the Board fill" out name and address cards as speakers do when they address Common Council. REPORT OF CITY CLERK: Deputy City Clerk Boyle reported on the. following: Correction to September 12, 1990 Board of Public Works Minutes Police Chief McEwen has requested that the Minutes of the September 12, 1990 Board of Public Works meeting be amended. During the City Attorney's report on illegal dumping complaint procedures, it was mentioned that the DPW receives copies of all complaints. Chief McEwen stated that this is not correct and would like the minutes to reflect that. No Board member objected, therefore a note will be attached to 1 the Minute Book to reflect the correction. Deputy City Clerk Boyle also reported that the description of the two-hour parking zone on North Aurora Street has been attached to the Minute Book. July Board of Public Works Meetings Due to the July 4th holiday falling on a Wednesday this year, July Board of Public Works meetings need to be rescheduled. the Resolution By Commissioner Cox: Seconded by Commissioner Sprague RESOLVED, That the following meetings be established for the Board of Public Works for the month of July 1990: July 4th - July 11th - July 18th - July 25th - Cancelled Committee of the Whole Board of Public Works Committee of the Whole UNFINISHED BUSINESS: Commissioner Reeves reminded Board members schedule: Carried Unanimously of the July July 4 - No meeting July 11 - Committee of the July 18 - Regular Meeting July 25 - Committee of the meeting LP Whole meeting Whole meeting NEW BUSINESS: Schedule of August Meetings By -Commissioner Reeves: Seconded by Commissioner Connor WHEREAS,thereWorkswas regular meeting; now, for therefore, be i 1990 t of Public RESOLVED, That the schedule of August meetings for the Public Works be as follows: Committee of the Whole Cancelled Regular Board meeting Committee of the Whole Regular Board meeting Carried Unanimously August 1st August 8th August 15th August 22nd August 29th Board Board of Schedule of Board of Public Works Meetings for Remainder of Year 1�j and January 1991 �\ Resolution \ By Commissioner Cannon: Seconded by Commissioner Berg WHEREAS, the Board of Public Works has reviewed and discussed rescheduling their meeting dates due to the upcoming holidays; now, therefore, be it RESOLVED, That the Board of Public Works approves the following schedule for their meeting dates for the remainder of the year and January 1991: November 7 - Regular Meeting November 14 - Committee of the Whole November 21 - Cancelled November 28 - Regular Meeting December 5 December 12 - Committee of the Whole - Regular Meeting December 19 - Committee of the Whole December 26 - Cancelled January 2 - Cancelled January 9 - Regular Meeting January 16 - Committee of the Whole January 23 - Regular Meeting January 30 - Committee of the Whole and, be it further RESOLVED, That the Board of Public Works requests "Power to Act" at the Committee of the Whole meeting of December 19, 1990 for the purpose of approving the Audit for that month, and, be it further RESOLVED, That the Board of Public Works directs staff to immediately notify all City departments and the news media of this schedule. Carried Unanimously • • -10- NEW BUSINESS: Good Luck Paul Mazzarella Resolution By Commissioner Reeves: Seconded by Commissioner Berg WHEREAS, Paul Mazzarella will be leaving the City of Ithaca employ to join the Ithaca Neighborhood Housing Services staff, and WHEREAS, Paul has always been very helpful to the Board of Public "'r .4I1° Works with well-planned and informative presentations of various L9� City projects; now, therefore, be it RESOLVED, That the Board of Public Works hereby thanks Paul Mazzarella for the dedication and service he provided to the Board and to the City, and extends their best wishes for his future success in his new position. Carried Unanimously • -11- 1 Thank you - Mike Sprague By Commissioner Reeves: Seconded by Commissioner Connor WHEREAS, Michael Sprague has resigned from the Board of Public Works, and WHEREAS, Mike was appointed to the Board of Public Works in 1988, �\ and during his tenure was instrumental in many projects including improvements at the Newman Golf Course, a major conversion of street lights in the City of Ithaca, as well as liaison to the City Hydropower Commission and the SJS Committee for the Ithaca Area Wastewater Treatment Plant; and WHEREAS, Mike Sprague has patiently and diplomatically resolved the problems of lighting on Taylor Place, and WHEREAS, Mike Sprague's calmness, good sense, and concern for fair treatment for all have been invaluable contributions to the workings of the Board of Public Works; now, therefore, be it RESOLVED, That on behalf of staff, the Board of Public Michael Sprague for his years Board of Public Works. the entire community and Department Works hereby commends and thanks of service as a Commissioner of the Carried Unanimously BOARD OF PUBLIC WORKS Report of Superintendent 1 Report of City Engineer 2 Seletion of Vice Chair for 1990 3 Report of Council Liaison 4 Report of City Attorney 5 Committee of the Whole Meetings 6 Report of Board Liaisons 7 Report of Deputy City Clerk 8 Rescheduling of BPW meetings 9 Good luck Paul Mazzarella 10 Thank you Mike Sprague 11