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HomeMy WebLinkAbout1992• REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent for Water & Sewer Shimer reported on the following projects: Lead & Copper Regulations survey is being finalized and testing will begin in July. Lab proficiency test results for bacteriological analysis showed the City to be in non-compliance and may result in the loss of certification. A letter has been written to attempt to clarify the situation. Water Treatment Plant boiler has been repaired. Filter 7 is out of service and repairs will be made shortly, weather permitting. New cleaner/vac truck has been received. Department of Labor excavation training course has been completed which brought the City into compliance from the worksite violation received at the Clinton Street site in December. REPORT OF ASST. SUPERINTENDENT FOR WATER & SEWER Asst. Superintendent for Water & Sewer Shimer reported on the following projects: Lead & Copper survey is complete and will be mailed shortly Watershed has been inspected Gordie Morgan has retired after 32 years Dam proposal review Prepared specifications for dump truck REPORT OF ASST. SUPT. FOR WATER & SEWER: Assistant Superintendent for Water & Sewer Shimer reported on the following projects: Monitoring Stations repairs Sewer Use Ordinance questionnaire preparation Filters 7 & 9 are out of service for repairs Lab certification still pending Annual Watershed inspection - completed Roof specifications - complete Dump truck specifications - complete Mr. Deschere of 202 South Hill Terrace is challenging the City's ruling on his property in Small Claims Court. 2i REPORT OF ASSISTANT SUPERINTENDENT FOR WATER & SEWER: Assistant Superintendent for Water & Sewer Shimer reported on the following projects: The Wastewater Treatment Plant received a Municipal Achievement Award from the New York section of the Water Pollution Control Association. The Department of Environmental Conservation made the nomination. Gary Gleason was appointed to a Blue Ribbon Committee that will be evaluating the certification process. The Wastewater Treatment Plant is starting to install the new monitoring software. The 1991 operations report has been completed for the Water Plant. The lead and copper surveys are complete, and should be mailed by the end of this week. Filter 7 and 9 are still out of service, no. 9's repairs are nearly complete and should be on line by next week. Quotation documents are being prepared so that 25,000-30,000 feet of sewer mains can be videotaped and inspected this summer. REPORT OF ASST. SUPT. FOR WATER & SEWER: Assistant Superintendent for Water & Sewer Shimer reported on the following projects: The capacity issue and the Kline Road issue have been discussed with the SJS. Water and sewer agreements have been completed and sent to the Town for their review. Proposals to videotape 25,000 to 50,000 feet of sewer pipe will go out next week. Roof bids will be opened on Friday for the Water Treatment Plant. 'The interim improvement designs for the Water Treatment Plant will be completed by April 8, 1992. Construction should begin on schedule. The Hillview Place survey has been completed. Installation of a water main and hydrant is complete on Woodcrest Avenue. 3/2,sAz, • Sewer main and laterals are being replaced in the 100 block of North Quarry Street. This is to correct a realignment problem caused several years ago by a small mud slide. The return rate for the lead & copper surveys has been good. A f'\ • total of 4,000 questionnaires will be mailed. The Learning Web students have completed the'interior painting of the Water Treatment Plant and are interested in returning to paint the exterior this summer. •Last year's Gorge Ranger will be returning and is tentatively scheduled to begin work on May 23, 1992. Repairs to filters 7 and 9 are ongoing. If the weather_ cooperates, number 9 should be back on line within one week. Painting and repairs are ongoing at the Wastewater Treatment Plant. Work is continuing on the upgrading of the monitoring stations. ID REPORT OF ASSISTANT SUPERINTENDENT FOR WATER & SEWER: Assistant Superintendent of Water & Sewer Shinier reported on the following projects: Filter 9 is back in service, filter 7 repairs are almost complete 400 lead & copper surveys have been received to date The flow study on Jay Street for the Kline Rd sewer line is ongoing Tompkins County is composting sludge on a limited basis N. Quarry St. sewer main and laterals replacement is complete Hydrant relocation on Hillview/Aurora Street Water is being turned on in the summer sites (parks, etc.) Gravel removal - Silt Dam Request for Quotes for videotaping sewer lines is out Chuck Baker is working with staff from Bolton Point and Cornell on how consecutive areas will be affected by the lead/copper regulations. They are also discussing how they will respond to certain media commercials which are questioning local water quality. REPORT OF ASST. SUPT. FOR WATER & SEWER: Assistant Superintendent of Water & Sewer Shinier reported on the following projects: The Wastewater Treatment Plant received a Municipal Achievement Award and the plaque has been posted on the building. The DEC will inspect the industrial pre-treatment program on Thursday. The WWTP annual report will be submitted at the next SJS meeting. Lead & Copper questionnaire results are still being compiled. Data should be formulated within the next few weeks. The Operations crew has been replacing sewer laterals and repairing manholes. Vandals damaged the old Dryer Building and some of the bicycles and parts being stored there by Recycle Ithaca's Bicycles. The Police will be patrolling the area more extensively. 411 Flow testing is being done with the Fire Department on West Hill and in the High School area. Staff has been attending training seminars on cutting torch safety and traffic work zone safety. Quotes are being sought for replacement of the sewer main on Tioga Street near the Post Office which is a frequent problem. This' work could affect the parking ramp. Lead and copper regulations preparation. REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Shimer reported on the following projects: Dam Sites - 30ft dam study has begun Sewer Videotaping - bids came in at $.40 a foot Town of Ithaca Water & Sewer Agreements - will be finalized tomorrow 510 REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER Assistant Superintendent of Water & Sewer Shimer reported on the following: North Tioga Street water main and laterals have been completed, the pavement still needs to be restored. A Capital Project request has been submitted to complete the RFP on the long term water supply options. Plumbing Inspector Dennis Drader will retire effective July 1, .1992. A request has been submitted to fill the vacancy as well as the Principal Account Clerk position which was never filled. The final documents have been received for the interim water treatment plant project, and are being reviewed. n/Z7 REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects: Water Plant - membrane roof installation is complete Gorge Ranger - started 5-23-92, is currently installing signage Zebra Mussels data compilation Jay Street flow monitoring project Water main replacement on Madison Street Raw Water Line Inspection - additional bank erosion discovered Interim Contracts - have been sent to Albany for review Beaver Monitoring at Six Mile Creek DEC Legislative Forum - regulatory agencies are being required to enforce new regulations without necessary funding so the burden will be transferred to the municipalities through fees Gas tank spill on South Hill is entering the sanitary system and is being monitored REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects: Municipal Pool - water & sewer utilities installation complete Intake Inspections - no adult zebra mussels present Interim project - has been reviewed by State, will bid in July Dam Study - is ongoing Ron Denmark at the Wastewater Treatment Plant has received the Euell T. Mann Award for excellence in treatment plant operations from the Water Pollution Control Federation. Plumbing Inspector Dennis Drader will be retiring next week, Bill McGee will work full-time on plumbing inspections until a replacement is hired. Discussion followed regarding the Master Plumber requirement for the position. Asst. Superintendent Shimer will check with Civil Service to see if the specifications can be changed to read "eligible to be licensed as a Master Plumber". REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects: Filter 7 back in service ?AY/9 2_ Final inspection of roof at Water Plant Lead & Copper sampling Municipal Pool water work complete Sewer videotaping will begin next week Draft Environmental Assessment Form for Sewer Use Ordinance complete Town of Dryden - Sewer Contract N. Cayuga Street Bridge - new design for water main project complete Meeting with Town of Ulysses regarding a request for extension of water lines to Jacksonville REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects: Interim Water Treatment Plant - bid opening today Kline Road - bypass meetings with the Town of Ithaca Budget Preparation Lead & Copper Sampling - no lead violations to date RFP being processed to increase the maximum flow of discharge permitted at the Wastewater Treatment Plant Videotaping Inspection Work - to begin shortly REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects: Budget Preparation Water Plant - both clear wells in service/roof is leaking Lead & Copper Testing - 50% of sampling is complete Sewer Videotaping has begun - 10,000 feet completed Fall Creek Drive - water main installation Triphammer Road - fire line installation Dump Truck is in Kline Road - design complete DEC Discharge Permit - appears that it will be denied Meetings with Town of Ithaca on Route 13 water connections REPORT OF ASST SUPERINTENDENT OF_ WATER & SEWER: Assistant Superintendent of Water & Sewer Shimer reported on the following projects.: Budget Preparation DEC denied the discharge permit with the 3 municipalities named Filter 9 out of service - major repairs needed Lead and Copper Sampling Accident at the 60 ft dam area in the watershed Town of Dryden did not adopt the Sewer. Use Ordinance, may act on it in October REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Asst. Supt. Shimer reported to the Board on the following items: Pipe Repairs on Cayuga Street Bridge - The installation of the pipe has been completed. The repairs were done differently than in the past, therefore, there was considerably more work than had been anticipated. Video Taping of Sewer Lines - This project is ongoing. all 6\\7/5 • Removing Brush at Filter Plant - Crews have been removing brush and small trees from the tops of the clear wells in anticipation of putting a membrane down on top to waterproof the roofs. Court Facility Water Lines - Work has begun to install the new water line for the Court Facility. Freeze Kit - The crew has started using the new freeze kit to freeze water services that were leaking and in need of repair. This method is more environmentally friendly than the freon that was previously used. • REPORT OF ASSISTANT SUPERINTENDENT FOR WATER & SEWER: Assistant Superintendent Shimer reported to the Board on the following items: Wastewater Plant RFP's - The RFP's have gone out for the design capacity increase for the Wastewater Treatment Plant and the proposals will be presented to the SJS members at the November 16 meeting. Wastewater Plant Inspection - The DEC will be doing their annual inspection of the Wastewater Plant tomorrow. Polymer Performance Test - The crew is in the process of bidding Polymer and now evaluating the performance of each Polymer. It is an extensive project because the Polymer ultimately affects the sludge and the effectiveness of the Polymer reduces the amount of water in the sludge which reduces the tonnage that goes to the landfill. The process of conducting the performance test is lengthy. Water Plant Pre -construction Meeting - The pre -construction meeting for the interim project has been held and they are waiting on a couple of insurance documents. Then they will be issuing notices to proceed. Groundbreaking for the interim project should be in the very near future. Lead and Copper Samples - 50 out of 60 of the lead and copper samples have been completed. At this time there have been 40 above the action level but none above the maximum contaminant level. Mr. ,Shimer's office has been receiving numerous calls from people •regarding the regulations and his office is beginning to put together a public relations hand-out for information. 'Watershed Signs - The new signs for the watershed are ready. Court Facility - The crews have finished the installation of the six inch utilities to the new Court facility. Video Taping and Cleaning of Sewer System - The 50,000 feet that the crew was anticipating doing this year, is approximately 80% complete. South Cayuga Street Bridge Pipe - The pipe line that is under the bridge on the west side is a pre -insulated pipe and there is an expansion joint on the pipe. It is considerably different than how any bridge has been done in the past so Mr. Shimer would like Board ;members to take a look at it if they go to the bridge opening on ;Friday. • REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the following items: Wastewater Treatment Plant - Is being prepared for cold weather operation. Water Plant - Has been inspected by the Health Department. Watershed Signs - Have been installed. Gorge Ranger Report - The Gorge Ranger report will be forthcoming. Sciencenter Hydrant - The hydrant at the Sciencenter has been removed and a new one will be installed. Videotaping Program - A presentation will be made in late November or early December, on the videotaping of the sewer lines that has been ongoing. Beavers - The beavers are causing serious damage to the trees in the watershed area and the issue needs to be looked at soon. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the following items: Water Plant - Work has begun on the interim project. Ground has been broken and the foundation is ready to be poured. Lead and Copper Samples - Results of the last group of samples of lead and copper have been completed and we passed the requirements of the law. Water Discharge Violations - The City received two violations on the water plant on the water that was discharged after back - washing. This month we cleaned the lagoons and the sedimentation basins and we exceeded the discharge limits for the amount of chlorine in the water. Wastewater Treatment Plant - We have received a written review of the DEC inspection and the treatment plant and staff were given straight A's. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported on the following: Pilot Grease Program - We are using one of the septage tanks to accept grease from the grease traps in the restaurants around town. He explained the process and stated that he will keep the Board updated. Lab Analysis Bidding - We are working on preparing bid specifications and documents for lab analysis. He stated that they are going to try bidding all their lab analysis for both the water and sewer plant. Interim Project at Water Plant - The foundation has been poured and they are beginning to form the chemical tank pads that will be in the facility and they hope to begin laying block soon, weather permitting. Corrosion Control Study - They are beginning a corrosion control study. The Board will be kept updated. »))e P-) WATER, SEWER AND SOLID WASTE ITEMS: Expungement of Sewer Portion of Water and Sewer Bill at 230 Fourth Street 'A request was made by Mary Louise Battisti, Executive Director of the Ithaca Housing Authority, for expungement of part of the sewer portion of the water and sewer bill for 230 Fourth Street. There was a leak in the water service line, resulting in an unusually ;high water and sewer bill. `Resolution 'By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the Senior Water Meter Servicer investigated this matter ,and concluded that 89,600 cubic feet of water did not enter the ,City sewer system, and WHEREAS, the Assistant Superintendent of Public Works, Water and Sewer, has recommended an expungement of the charge for that part of the water which did not enter the sewer system; now, therefore, be it RESOLVED, That the Board of Public Works agrees to expunge $1120. from the sewer portion of this bill. Carried Unanimously Expungement of Bill for Replacement of Water and Sewer Service at 316 North Titus Avenue •A Resolution was not presented at this time and the Board referred the issue to the next Committee of the Whole meeting. !POWER TO ACT 'Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works reserves the Power to Act at the January 22, 1992 Committee of the Whole meeting on the issue of the Water and Sewer bill at 316 North Titus Avenue. Carried Unanimously • 1. WATER, SEWER AND SOLID WASTE ITEMS Expungement of Bill for Replacement of Water and Sewer Service at 316 North Titus Avenue The Board had Power to Act. Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works directed the City Plumbing Inspector to investigate water/sewer problems at 316 North Titus Avenue, and WHEREAS, the Plumbing Inspector concluded that the problems were internal and not related to the installation of utilities by the City, and WHEREAS, the property has a history of root problems dating back to 1942, prior to creek maintenance projects, and WHEREAS, the installation of the water service and the sewer ';lateral were requested by the property owner, therefore be it 'RESOLVED that the Board of Public Works deny the request to expunge or modify the water and sewer installation bill for 316 'North Titus Avenue. 'There was some discussion of possible reasons for the 24 -year gap ,between the call for'service in 1963 and the recent group of calls, beginning in 1987. Supt. Gray explained the probable working life of clay laterals. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Tripp, Cox, Brandford, Reeves Abstain (1) Gerard Motion Carries Water and Sewer Bill Expungement - Gun Hill Residences Resolution By Commissioner Cox: Seconded by Commissioner Gerard ;WHEREAS, Sibley Real Estate Service, the managers of Gun Hill Residences, paid the October 1991 water and sewer bill for that property on December 9, 1991, and incurred a late fee of $418.80, and WHEREAS, Sibley Real Estate Services has previously paid the water :and sewer bills for the Gun Hill Residences property on time, and paid the October bill late because of non -receipt, and WHEREAS, the Ithaca City Code states that "failure to receive a bill shall be no reason for an extension of the period" (348-49.C), and WHEREAS, the Board of Public Works recognizes that the normal 1 method of calculating a late charge for bills owed to the City represents a very large penalty to a large water user who has an excellent history of paying bills in a timely manner, and who sought to pay this bill once they realized it was not paid; now, therefore, be it RESOLVED, That in this case, the Board of Public Works reduces the penalty to $150.00, which is the approximate cost to the City due to the late payment and administrative costs necessary to handle that payment. Extensive discussion followed on the floor. Commissioners Tripp and Reeves stated that they will not support this Resolution because they do not believe this case is any different than other expungement requests the Board receives. Commissioner Gerard spoke in favor of the Resolution because he felt that Gun Hill is a well established business, that is aware of the large penalties assessed to late payments, and made an honest mistake. He also felt that this may set a precedent for others, ;and that the City could be a little more flexible in payment schedules. • •' • =z -6 - 'Common Council Liaison Berg urged the Board not to pass this Resolution because he feels it may set a precedent, and that would be a mistake. Superintendent Gray explained the billing process and the costs of related administrative fees for late payments. Commissioner Rusoff stated that she will support this Resolution and commented that she would like the Board to amend their policy and set a cap on late fees so that they will equal the related 'administrative costs. Commissioner Cox stated that the City should not be inflexible in the service we show our customers simply because we are the only utility in the area. He stated that Gun Hill is a good customer and they have gone out o -f their way to discover what was wrong. He feels that the $150. late fee covers the administrative costs and he does not feel that this case will set a precedent. A vote on the Resolution resulted as follows: Ayes (4) Cox, Rusoff, Gerard, Nichols Nays (2) Reeves, Tripp Carried REPORT OF THE CITY ATTORNEY: Assistant City Attorney Kennedy reported that the Deschere court case will be held tomorrow morning regarding the City charging Mr. Deschere for replacing his leaky, lead water service. 3/ REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported that the Deschere case was dismissed last week by Judge Olds in City Court. Judge Olds stated that Mr. Deschere would have to bring an Article 78 proceeding 3/Z02 because he brought his matter to the Board, who ruled on it. He had his opportunity to have a hearing on the issue and now if he doesn't like that determination, he will have to go to Supreme Court. Mr. Deschere has approximately two months to decide whether or not to proceed in this manner. 3 ;;Six Mile Creek Commissioner Gerard stated that Chuck Baker reported the following to the Six Mile Creek Committee: 1. The silt dam will be cleaned. 2. The 60ft dam has been deemed unsafe and will require re anchoring. '3. A new service road needs to be built because of the zebra mussel threat. ';Commissioner Rusoff requested that staff address the Board regarding the necessity of the new service road, and the specific plans being discussed. 'Superintendent Gray explained that the new service road is needed to provide daily access to the 60ft dam in the event of zebra �--�� ; � �- � t_h_P current service road cannot provide REPORT FROM SIX MILE CREEK COMMITTEE, CIRCLE GREENWAY AND CONSERVATION ADVISORY COUNCIL: City Forester Schmohe showed photographs of tree damage in the i watershed area caused by beavers. An Inspector from the Department of Environmental Conservation has examined the area and determined that the City should wait on any action until Fall when a beaver count can be taken. Betsy Darlington, Conservation Advisory Council Chair, added that ,the DEC inspector advised her that the damage at Six Mile Creek is not sufficient to warrant a trapping permit at this time. She also explained that trees falling into a stream is a natural part of a stream's ecology. Fencing will be installed around some trees, especially those recently planted. Chuck Baker, Chief Operator - Water Plant, stated that the added material falling into the stream could cause blockage in the City's emergency water supply. He further stated that the beaver dens that are built into the banks could cause erosion on the banks along the stream. Beth Mulholland, Circle Greenway Chair, expressed her concern over the destruction of the native plants. Alderperson John Johnson, Six Mile Creek Committee Chair, suggested that the beaver situation be monitored at this point rather than removing the animals. Asst. Supt. of Water & Sewer Shimer expressed his concern over the possibility of beavers contaminating the water supply with Giardia Cyst. ;Commissioner Gerard advised the Board that he had accompanied the 411 DEC Investigator on the tour, and that the Investigator had stated that the Six Mile Creek area did not appear to be in danger of `beaver destruction, and that he would deny the City's permit application. The Inspector suggested installing fences around trees, and procuring the services of a reputable trapper during the proper season. Beth Mulholland, Chuck Baker, and Dan Schmohe agreed to work out a monitoring system and report back to the Board in the future. • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Fire Chief Olmstead addressed the Board to discuss water pressure problems in the northside of the City which contributed to the devastating fire on North Cayuga and Farm Streets last week. The Insurance Services Office, is an organization which circulates through New York State and evaluates the fire protection of a community in terms of the fire department and water supply. One of their duties is to define how much water pressure is needed to fight a fire at specific building locations. Based on the Insurance Services Office calculations, 5,500 gallons of water per minute was needed to effectively fight that fire. Approximately 3,000+ gallons of water per minute was available through seven hydrants. The Fire Department and Department of Public Works have been working cooperatively on several projects such as flow testing hydrants and color coding hydrants. The color coding project defines how much water is available from each hydrant. Red = less than 500 gallons per minute Orange = 500 - 1,000 gallons per minute Green = 1,000 - 1,500 gallons per minute Blue = 1,500 + gallons per minute Mayor Nichols suggested that discussions be held regarding the water pressure deficiencies in the north end and the options available to the City. REPORT OF BOARD LIAISONS: 'SJS Commissioner Cox reported that the SJS is still waiting for the Sewer Use Ordinance to be approved by the respective legal offices. Commissioner Cox also asked the Mayor to make an appointment to the 'SJS as the committee is short one City representative because Alderperson Blanchard has not been replaced. 2 SJS Commissioner Cox reported that there is a sub -subcommittee dealing with the question of capacity of the plant in an attempt to respond to the Town of Dryden's request to buy additional capacity. The SJS did approve a pre-treatment sewer use ordinance which will be distributed to the three participating municipalities for adoption. " j/2jf i� 1L REPORT OF BOARD LIAISONS: Special Joint Subcommittee Commissioner Cox reported that the SJS has forwarded a proposed Ordinance to the Wastewater Treatment Plant owners asking them to adopt new industrial pretreatment regulations and setting limitations on various industrial pollutants. There were also recommendations forwarded to the owners to amend the Intermunicipal Agreement. Special Joint Sub -Committee - Sewer Use Ordinance Assistant City Attorney Kennedy reported that the Town of Ithaca has already completed their environmental assessment, which means the City will have to complete one also unless the City becomes an interested party under the Town of Dryden's environmental assessment. If the City has to complete their own environmental assessment as a Type I action, the Engineering Department would complete it, bring it to the Board of Public Works to recommend that a negative declaration of environmental impact of the Sewer Use Ordinance be approved and to also declare themselves Lead Agency in the City for review of this matter, hold a Public Hearing, and make a recommendation to Common Council to approve the Ordinance. WATER, SEWER AND SOLID WASTE ITEMS: Declaration of an Emergency and Award of Contract for the Replacement of Sewer Main and Lateral Replacement - 200 Block of • North Tioga Street Resolution By Commissioner Reeves: Seconded by Commissioner Gerard WHEREAS, the failure of the sewer main on the 200 block of North Tioga Street during the City's major construction projects could have a crippling effect on the City's available Downtown parking, and •I • WHEREAS, inspection and maintenance of this line has become a weekly occurrence, and videotape inspection has determined that this sewer main has severely deteriorated and its collapse or failure is imminent, and WHEREAS, staff has received four written quotations for the emergency replacement of this line; now, therefore, be it RESOLVED, That the Board of Public Works declares the replacement of th,e sewer main within the 200 block of North Tioga Street an EMERGENCY action that must take place immediately, and, be it further RESOLVED, That a contract be awarded to G. DeVincentis of Binghamton, New York for the lump sum amount of $41,780. to be funded out of Capital Project 603 Sewer System Renovations, and, be it further RESOLVED, That the Superintendent of Public Works is authorized to execute this contract. Discussion followed on the floor regarding the project. A location check of all utilities resulted in the discovery of New York Telephone cables laying on top of the sanitary sewer, which doubled the cost of this project. Work is scheduled to begin next week. A vote on the Resolution resulted as follows: (Commissioner Tripp was absent at the time of the vote) Carried Approval of Water Service Agreement The City and Town have drawn up an interim agreement to consolidate a number of outdated agreements. This agreement will serve to formalize the existing operations of the two systems while a long- term agreement is being negotiated. Resolution By Commissioner Cox: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has reviewed the proposed agreement between the City of Ithaca and the Town of Ithaca for the provision of certain water services to the Town by the City; now, therefore, be it RESOLVED, That the Bogrd of Public Works approves the proposed agreement,which will be effective 35 days from the date of passage to provide' Common Council an opportunity for review as outlined in Chapter 5.35 of the City Charter, and recommends that Common Council review and approve the agreement. f` Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Approval of Sewer Service Agreement The City and Town have drawn up an interim agreement to consolidate a number of outdated agreements. This agreement will serve to formalize the existing operations of the two systems while a long- term agreement is being negotiated. Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed the proposed agreement between the City of Ithaca and the Town of Ithaca for the provision of certain sewer services to the Town by the City; now, therefore, be it RESOLVED, That the Board of Public Works approves the proposed agreement, as modified in Clauses 6 and 9, as outlined in Chapter 5.37 of the City Charter, and the Mayor is authorized to enter into the agreement. Assistant City Attorney Kennedy explained the changes that were made to the agreement. A vote on the Resolution resulted as follows: Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Board's Recommendation to Change Job Description of Plumbing Inspector The Department of Public Works has recently received notice that the current Plumbing Inspector intends to retire. The position was authorized to be filled by the Vacancy Review Committee and a candidate search has begun. Review of the job description has determined that there currently exists a City of Ithaca residence requirement prior to appointment to the position. This qualification is listed in the code of the City of Ithaca. A similar requirement exists for all members of the Examining Board of Plumbers. Current sentiment is that the City residency requirement is restrictive. Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, staff has reviewed the current job description for the position of Plumbing Inspector and requirements for a member of the Board of Examining Plumbers and has found both positions require City.residency prior to appointment, and WHEREAS, the Board of Public Works encourages City residency, but feels this requirement is too restrictive, and severely limits the pool of prospective candidates for both positions; now, therefore, be it RESOLVED, That the Board of Public Works request the Charter and Ordinance Committee, and ultimately Common Council, to eliminate the City residency requirement for the position of City Plumbing Inspector, and for one or more members of the Board of Examining Plumbers as currently listed in the existing Municipal Code, Section 26.43 and the proposed Code, Sections 146-24 and 146-23 respectively. Carried Unanimously q Master Plumber Requirements By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, the Plumbing Inspector position is open due to a recent retirement, and WHEREAS, the present wording for the qualifications of this position restricts applicants that are not currently licensed as Master Plumbers in the City of Ithaca; now, therefore be it RESOLVED, That the Civil Service Commission be requested to expand the qualifications to include those persons qualified to be licensed as Master Plumbers in the City of Ithaca, and, be it further RESOLVED, That the successful candidate for the position shall be licensed as a Master Plumber before the end of their probationary term, and permanent appointment. Carried Unanimously • Kline Road Sewer Relief By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, the SJS has passed a Resolution recommending that the Board of Public Works proceed with the establishment of a Capital Project entitled "Kline Road Sewer Relief Project", and WHEREAS, the Committee has set a goal for the project including the "design of a by-pass sewer to divert up to 1 MGD of flow from Kline Road to the existing sewer mains located on Lake Street", and WHEREAS, the Capital Project has an initial estimated cost of $100,000. and a goal to be completed within the current fiscal -310'1/ year; now, therefore, be it o RESOLVED, That the Board of Public Works recommends to the Budget and Administration Committee that a Capital Project be established as "Kline Road Sewer Relief Project" in the amount not to exceed $100,000., funds to be derived from a Capital Reserve for Joint Sewers to be set up within the Joint Activities Fund, and, be it further RESOLVED, That the setting up of the Reserve as well as the credits and expenses accrued in this account for this project shall be negotiated by the SJS in accordance with the Joint Owners Agreement. Carried Unanimously * 17.B Kline Road Sewer Project The SJS instructed staff to evaluate and propose designs to divert flow from the existing portion of the Kline Road Sewer that is currently at capacity. The Engineering staff of the Owners has developed a design and an estimated construction cost. Staff has also recommended a percentage of cost to each owner based on current usage (45% City of Ithaca, 45% Town of Ithaca, and 10% Town of Dryden). This project will be funded by the Capital Reserve Fund of the SJS or as a Capital Project of the SJS. Exact financing will be recommended by the City Controller. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, the SJS has reviewed the conceptual design of a relief sewer for the lower Kline Road sewer and the estimated construction cost being $200,000, and WHEREAS, the SJS has adopted a percentage of cost to each owner at 45% City of Ithaca, 45% Town of Ithaca, and 10% Town of Dryden, and WHEREAS, the SJS would like to see this project move expeditiously; now, therefore, be it RESOLVED, That the Board of Public Works approves the Kline Road Sewer Relief Project as recommended by the SJS, and request that the B&A Committee and Common Council approve the necessary funds pending approval of the project and funding by the other owners in the form needed for the financing to be used. Carried Unanimously -I1 Sewer Use Requirements and Local Pollutant Limitations By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, the SJS hired an environmental law expert to assist in the preparation of the proposed Ordinances entitled "Sewer Use Requirements" and "Local Pollutant Limitations", which were required to meet current State and Federal regulations, and WHEREAS, the SJS has reviewed the proposed ordinances and recommends approval and adoption by the joint owners, and WHEREAS, the Board of Public Works has also reviewed and approved the proposed Ordinances, and WHEREAS, staff has prepared a Draft Environmental Assessment Form as required under the City Environmental Quality Review Ordinance (CEQR), declaring a negative impact, and WHEREAS, the Board of Public Works wishes to thoroughly and expeditiously complete the environmental review; now, therefore, be it RESOLVED, That the Board of Public Works requests the Planning and Development Committee review and recommend that Common Council declare itself as "Lead Agency" as required under the CEQR Ordinance, and, be it further RESOLVED, That the Board of Public Works requests Common Council to take such action at their August 5, 1992 meeting and proceed with the environmental review and adopt the "Sewer Use Requirements" and "Local Pollutant Limitations" Ordinances in a timely manner, thus bringing the City in compliance with current USEPA and NYDEC regulations. Carried Unanimously ..•••••••• ,Interim Water Treatment Plant Improvements The City's consulting Engineers for the "Interim Water Treatment Plant Improvements" project have received approval from the New •'York State Department of Health Design Review Section. The next ,phase of this project is to advertise for bids. Resolution By Commissioner Cox: Seconded by Commissioner Gerard WHEREAS, the design for the Interim Water Treatment Plant has been completed, and approval has been received by the New York State Department of Health, and WHEREAS, these improvements are mandated by the Tompkins County Health Department, and in order to proceed with the project in a timely manner; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Controller's office to advertise for bids on July 13, 1992 with bids to be received and opened on August 12, 1992. Discussion followed on the floor regarding the scope of the project. A vote on the Resolution resulted as follows: Carried Unanimously Award of Bids for Interim Water Treatment Plant Improvements Project The City received and opened bids for the Interim Water Treatment • Plant Improvements Project on August 12, 1992. The bids have been reviewed by the City's consulting engineers and they have recommended award to the low bidder for each contract. Resolution By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, bids were received for the Interim Water Treatment Plant Improvements Project, and Malcolm Pirnie, Inc., the City's consulting engineers, have recommended award; now, therefore be it RESOLVED, That Interim Water Treatment Plant Improvements Contract 1G - General Construction be awarded to Wellco Inc. of Elmira, New York for their low bid of $266,935., and, be it further RESOLVED, That Interim Water Treatment Plant Improvements Contract 1E - Electrical Construction be awarded to R. MacDonald Electric, Inc. of Victor, New York for their low bid of $12,768. Carried Unanimously • -r- REPORT OF CITY ATTORNEY: Report on Hillview Sewer Status City Attorney Guttman outlined the history of the Hillview sewer line. He explained that the Vanderburgh's own property up to the center line of the street. Property was never deeded to the City and the City has never taken possession of the sewer lateral. Tree roots are currently clogging the sewer line and there is a break in the sewer line above the Vanderburgh property causing sewage to back up into the Vanderburgh's basement. City Attorney Guttman explained three options that could correct the broken lateral situation. He further explained that the City has no legal obligation to fix the sewer lateral, but if the City did choose to fix the lateral it could pay for all, part, or none of the work. Superintendent Gray, Asst. Superintendent of Water & Sewer Shimer and City Attorney Guttman will make a proposal for the Board to approve. Mr. Vanderburgh will be notified of this proposal. * 17B. Hillview Sewers - Acceptance of City Attorney's Proposal to Homeowner (Tabled from 8/12/92) Referred to Committee of the Whole with Power to Act By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, a private sewer lateral exists on Hillview Place which serves several properties located on Hillview Place and which currently connects to the City's sewer main in South Cayuga Street, and WHEREAS, this private sewer lateral is currently in need of ah repairs, and WHEREAS, there have been discussions and negotiations regarding the rights and responsibilities with respect to this lateral of the City and the owners of properties which are served by this private lateral; now, therefore, be it • RESOLVED, That contingent upon the owners of all of the property which use this private lateral, granting to the City of Ithaca, in a form acceptable to the City Attorney, an easement to install any necessary public utility lines in Hillview Place; and further contingent upon the owners of all of the properties which use this private lateral repairing the section of the lateral east of the east line of property of Vanderburgh (501 South Cayuga Street) to a condition satisfactory to the Superintendent of Public Works, that the Department is authorized to repair the section of the lateral west of the Vanderburgh's east property line and to consider the Hillview Place private sewer lateral as a proper private sewer lateral which is to be connected to the City's sewer main in South Cayuga Street, and be it further RESOLVED, That contingent on the entire private sewer lateral being properly maintained in the future by the owners of properties which use the private sewer lateral, that the Department shall continue to allow the private lateral to remain connected to the City's sewer main in South Cayuga Street. A vote on the Resolution to refer the matter to the Committee of the Whole with Power to Act resulted as follows: Carried Unanimously 0-\9/ The following Resolution was passed by the Board of Public Works at the December 16, 1992 Committee of the Whole meeting when the Board had Power to Act. Hillview Place Sewer Lateral By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, a private sewer lateral exists on Hillview Place which serves several properties located on Hillview Place and which currently connects to the City's sewer main in South Cayuga Street, and WHEREAS, this private sewer lateral is currently in need of repairs, and WHEREAS, there have been discussions and negotiations regarding the rights and responsibilities with respect to this lateral of the City and the owners of properties which are served by this private lateral; now, therefore, be it RESOLVED, That contingent upon the owners of all of the properties which use this private lateral, granting to the City of Ithaca, in a form acceptable to the City Attorney, an easement to install, operate and maintain any existing or future necessary public utility lines in those portions of Hillview Place owned by the owners of properties which use this private sewer lateral, namely 501 South Cayuga Street and 105, 107, and 108 Hillview Place; and further contingent upon the owners of all of the properties which use this private lateral repairing the section of the lateral east of a mutually agreeable point located between Cayuga Street and the west edge of the porch on the property of Vanderburgh (501 South Cayuga Street) to a condition satisfactory to the Superintendent of Public Works, that the Department is authorized to repair the section of the lateral west of the aforesaid point and to consider the Hillview Place private sewer lateral as a proper private sewer lateral which is to be connected to the City's sewer main in South Cayuga Street, and, be it further RESOLVED, That existing easement between 501 South Cayuga and 105 Hillview Place (Mechanic Street in original) be updated to include all involved properties and filed with the City Clerk in accordance with Section 348-12 of the City Code, and, be it further RESOLVED, That contingent on the filing of the easement and the entire private sewer lateral being properly maintained in the future by the owners of properties which use the private sewer lateral, the Department shall continue to allow the private lateral to remain connected to the City's sewer main in South Cayuga Street. Carried Unanimously (Commissioner Cox absent from meeting) • • • WATER, SEWER AND SOLID WASTE ITEMS: Disposal of Asbestos Concrete Pipe The Water and Sewer Division has a stock pile of asbestos cement pipe which is no longer used. It is in the best interest of the City to dispose of the material which is currently occupying valuable storage space. Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, staff has determined that the existing inventory of asbestos cement pipe is of no value to the City and will no longer be utilized in new construction or system repairs; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the department to dispose of said pipe at the County Surplus Au6tion for the salvage value offered by the highest bidder. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEM: Appointment of Principal Account Clerk - Water and Sewer By Commissioner Cox: Seconded by Commissioner Tripp •WHEREAS, the position of Principal Account Clerk has been approved by the Vacancy Review Committee, and WHEREAS, the interviews and reference checks have been completed by staff; now, therefore, be it RESOLVED, That the Board of Public Works recommends the provisional appointment of Joanne Phillips as Principal Account Clerk at' an annual salary of $18,837. (Step 4) which is commensurate to the candidate's education and experience, and, be it further RESOLVED, That the Board requests that the Budget and Administration Committee review and approve the provisional appointment. Carried Unanimously • • . • WATER AND SEWER Report of Asst. Supt. 1 Expungements/Requests for aid 2 Six Mile Creek 3 Water pressure/ hydrants 4 SJS 5 _Emergency replacement --main and lateral- _ ,gin:. -Tioga St. -Water"Service Agreenent.:- with. Town of Ithaca .7 Sewer Service Agreement - with Town of Ithaca 8 Master Plumber -Requirements Kline Road Sewer Relief Sewer Use Requirements and Local Pollutant Limitations 9 10 11 Interim Water Treatment Plant Improvements 12 Hillview Sewer Lines - 501 S. Cayuga Street 13 Disposal of Surplus Materials 14 REPORT OF ASST. SUPERINTENDENT OF STREETS AND FACILITIES: Asst. Superintendent Ferrel reported on the following projects: 1110 Illegal dumping at City parks and dumpsters 50/50 mix of salt and sand was spread on the streets last night due to icy conditions. Christmas tree pick-up and chipping for compost Street Sweepers have been out during the mild weather Driveway culvert replacements - Hector Street Storm Sewer replacement - South Plain Street Man holes are being raised Sidewalk shoveling crews are out Sign replacements - Central School area, No Right on Red sign will be installed shortly Major repairs will have to be made to the Cass Park ice rink in the near future, due to leaky pipes under the concrete floor. • REPORT OF ASST. SUPT. FOR STREETS & FACILITIES I2-1 , Asst. Supt. for Streets & Facilities Ferrel reported on the following projects: Storm sewer replacement - 700 block of South Plain St. Manhole cover raising Southwest Park - new gates have been installed Gravel hauling from Burns Rd Cass Park - leak in chiller tank Cass Park - restroom tiling Hall of Justice - new office constructed Equipment - the crane needs approx. $12,000. worth of repairs Seneca Street Parking Garage - approx. $2,000. worth of brass valves from the water stand pipe have been stolen Stewart Park - Nuisance wildlife people are live -trapping raccoons in the park and having them tested for rabies due to the caretaker and his family living in the park REPORT OF ASST. SUPT. FOR STREETS & FACILITIES: Assistant Superintendent for Streets & Facilities Ferrel reported on the following projects: Street Sweepers - working, weather permitted Pot hole crews, Catch basin crew, Guard rail crew - working Crews have picked up 3 tons of illegally dumped trash in 1992 Staff will attend a Train the Trainer program - for DPW safety program Bids are out on one ton dump trucks, air compressor, trees, and the Commons sweeper An employee training session has been held on handling rabid raccoons A new building is needed for golf course maintenance 7./ 7A, 1 REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: The Ithaca Transit bus/train accident is under investigation by the department. The bus stalled on .the railroad tracks at Seneca Street early this morning and was pushed off the tracks by the train. There were no injuries in this accident. The City is self- insured for collision claims. Street Sweepers are on double shifts to clean the roads. Crews have been working on surface water problems - these areas are being tied into the storm sewer system. Crews are cleaning ditches throughout the City with a machine that was borrowed from the County.. A hazardous waste storage area is being installed by the pole barns pursuant to DEC regulations. Pot hole crews are working daily. Park crews are cleaning up the parks, the path around the swan pond will be cleared, fencing repairs will be made and the banks of the pond will be cleaned at Stewart Park. Cass Park ice rink is closing on Sunday, March 15, 1992. The Golf Course will be opened in early April, work on the course will begin next week. A request will be made to the Vacancy Committee to fill the working supervisor position which is open due to a resignation. Two dead raccoons were picked up over the weekend and both of them tested positive for rabies. 311 /i L: REPORT OF ASST. SUPT. STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: ,Ithaca Transit will be providing service to the Farmers' Market. `There will be a four week trial period beginning June 6, 1992. The Market will be charged $34.00 per hour for the service, minus any fare back revenues. After the trial period, the service will be evaluated to see if it should be continued. The Market will promote this bus line extension in their printed advertising. The Green Street garage rehabilitation has begun. The North Cayuga Street bridge bids have been received. The funding must be updated before the award is made. The City Court facility bid documents were released today. The bid opening is scheduled for the end of April. Construction will begin in early June. The Commons' preconstruction meeting has been completed. Work should start soon. Clean-up Week will take at least two weeks due to the snow storm on Sunday. All trucks are being weighed as they go into the landfill 3 /S7q z so accurate tonnage will be recorded, and a cost for this project can be formulated. The first two days of collection generated 30 tons of material, approximately 70 tons of trash is collected on a normal week. Commissioner Cox stated for the record that he wished eto thank the County and the City for this opportunity. • The night crew finished work last week, so if there are future snow storms, overtime will be required for evening work. Stewart Park - boathouse is being upgraded, the shore line has been cleaned up with debris going to Southwest Park to be composted, and the fencing around the tennis courts is being replaced. Cass Park - the ice has been removed from the rink. The Vacancy Review Board approved filling the golf course working supervisor position from within existing staff. The paperwork for the environmental review of the golf course maintenance building site has been started. Repair appraisals are forthcoming for the damaged Ithaca Transit bus. Receiving estimates from local companies has been difficult, so this matter may be taken out of state. There was a recruiting outreach meeting held at Southside Community Center. This meeting was attended by Rick Ferrel and Jim Miller in compliance with Affirmative Action Advisory Committee's request regarding seasonal employees. Softball contracts are being drawn up pending review of the costs of maintaining the ball fields last year, and the projected costs for this year. The Softball Association is funding approximately one-third of the cost for maintenance of the fields. Last year's cost to the City was $23,000. Discussion was held regarding lighting complaints, and parking on the grass at the fields. REPORT OF ASSISTANT SUPERINTENDENT FOR STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: The City clean-up project is over after 13 days of special collections. Approximately 400 tons of material was collected. Two additional trucks with laborers were hired, and the .Town of Ithaca highway crew was available to assist the City with the collection. Street/gutter cleaning will begin next week. A press release will .be issued notifying people that they may rake the curb lawn (between the sidewalk and curb) into the street and the City will pick it up. Golf Course - opens Saturday Stewart Park - work will be started on the duck pond due to bank erosion, undermining of trees and roots, vegetation overgrowth on paths, dead trees, and deteriorated fencing. Grass and new shrubs will also be planted in the area. Beavers have been causing tree damage to the Six Mile Creek area and the Wildflower Preserve. A trapping permit will be applied for from the Department of Environmental Conservation and meetings will be set up with the Six Mile Creek Committee, Conservation Advisory Council and Circle Greenway to solicit their recommendations. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets and Facilities Ferrel reported on the following projects: Clean-up Week - final figures regarding staff and vehicle hours for special collection have been tabulated: S&F - $55,030. (2,354 staff hours), $10,560. for rental trucks; $5,635. was donated by Town of Ithaca in staff hours and trucks = total of $71,225. The City incurred no tipping charges for over 400 tons of material that went to the landfill. Sign Shop - the Shop is down to a crew of two and are working on detour signs for the Cayuga Street bridge project and for the Court Facility construction (Hall of Justice parking) Rabies - A dead raccoon was removed from a trail near Van Natta's Dam, which tested positive for rabies. Another raccoon was killed near Fall Creek and is being tested. Arbor Day - Festivities are planned for Friday, April 24, 1992 on the Commons. The DEC Cwill ablevision presentthe beree recognized 11 forardheir American Community donation of $565. which was used for the purchase and planting of trees in the City. around the Stewart Park - The fenaroundork has een the fence dr during the nextdtwo pond. Shrubs will be planted weeks by a Boy Scout troop under the City Forester's supervision. Trees for spring planting will arrive on April 23, 1992. The City Forester's crews will begin planting immediately. Fifty Black Locust trees were planted in the Watershed area last week by a Cornell group, under the direction of the City Forester. • Sidewalk Assessments - certified letters are being prepared GIAC Renovations - budget preparation Spring Clean-up - public notice sent out, will continue for 1 month Community Service Workers - will be raking tree lawns in lieu of seasonal help Lawn damage repair from snow plows is in progress Pot hole crews are out Parking ramps are being washed except for the Green Street ramp Commons will be hosed down next week Mowing crews working in parks and other green areas Commissioner Gerard questioned the City's crosswalk striping policy and requested a report on this matter. This matter will be referred to the Traffic Engineer. • • REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following projects: Madison Street - gravel base job Street Striping - crosswalks are being striped GIAC Mini -pool Repairs - piping under pool is leaking and needs repairs S I13 REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following: The Spencer Road traffic pattern change cost the department $1,025. in materials and $575. in labor which totals.$1,600. Ithaca Transit has received the Silver Safety Award from the American Public Transit Association. Ithaca Transit was one of 121 transit systems competing, and this is an impressive accomplishment for the drivers. and mechanics. 5/27 REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: Ithaca Festival — Festival volunteers did very well, DPW overtime was decreased and labor costs were reduced by more than 50%. Flood Control Channel - the Army Corp of Engineers met with Asst. Superintendent Ferrel and City Forester Schmohe to discuss mowing procedures and bank erosion as well as other topics. Cass Park Ice Rink - there is a leak in the chiller tank of the rink, Davis Mechanical will be down to investigate the problem. If the leak cannot be repaired, a new unit would cost $100,000. Cass Park Pool/GIAC Mini -Pool - will be filled and running by the end of the week. Street Striping - Meadow Street, Elmira Road l() REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: Stewart Park - pillar work Third Street Extension - paving and grading Madison Street - paving Giles Street Bridge - bridge abutment repairs, will need to replace deck in the near future Cass Park Pool - inspected and opened today GIAC Mini -Pool - will be inspected and opened tomorrow Ithaca Transit Bus repairs - ongoing Street Striping A request has been made to waive the fees for use of Field #5 for a teenage, girl's fast -pitch, softball league for four home (evening) games. Discussion followed on the floor, this matter will be considered at the next Committee of the Whole meeting. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: National Triple Crown Softball Tournament - (this weekend) will pay for DPW services Dump Truck has been delivered - Recycling Truck will be delivered in 2 weeks Ithaca Transit Bus repairs - going well Asphalt Roller - needs repairs (approx. $5,000.) Madison Street - gravel basing complete Giles Street Bridge -abutment repairs complete Cliff Park Road - re -paving Highland Place - curb crew working Stewart Park - stone pillars installed at entrance Street Striping REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: Budget Preparation - will be ready for Board's review next week Odd/Even Signage - being installed Extended Parking Lot Hours - begin Monday, signage will be installed and a press release will be distributed Highland Place - curb reconstruction/gravel basing NYSEG hosted a conference in Binghamton on vehicle power from compressed natural gas. NYSEG is interested in installing a compressed natural gas fueling station at the City DPW site. NYSEG has stated that they will fund most of the project, but they would like the station open to the public. 'REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: South Hill Terrace - Building Dept. notified of brush overgrowth Aurora & Prospect Streets - striping complete Budget Preparation Highland Place - street reconstruction/gravel basing Brandon & Dunmore Place - curb/asphaltproject/drainage problems IT Bus - repairs ongoing Recycling Truck - is in and should be on the road next week Recycling Crews - are rejecting overweight trash bags Signage for Beverly J. Martin School - is on order will be (installed before school opens Notes from Natural Gas Conference in Binghamton REPORT OF ASST SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: Highland Avenue Paving - work will be finished next week Road System Management Course - offered by Cornell University which explained street inventories, evaluation and prioritization of conditions, and repair and preventive maintenance programs New Recycling Truck is on the road REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Asst. Supt. Ferrel reported to the Board on the following items: Highway Paving - The crews are preparing street surfaces to repave. The City paver is out of service at this time and a paver will be rented to finish the work. Surface Treatments - The crew will be doing some surface treatments at various locations in the City for the next two weeks. - Brandon Place Storm Sewer - That work is completed and new curbs have been poured in that areas. The crews are working on sidewalks at this time. Creek Grates and Culverts - With the heavy rain that we have been having there has been a need to clean the creek grates and culverts daily in many places. Cass Park - New playground equipment is being installed. Glass is being repaired around the rink area and the soccer and football fields have been prepared and are currently in use. Stewart Park - There is a crew working on the shore line at Stewart Park. Golf Course - The tree crew has been working removing a trees and doing a lot of trimming. Aerial Truck - The truck inspection. is in Syracuse for an few large its annual Cemetery Vault Damage - There was a vault break-in last week, which resulted in both damage to the vault and theft from inside the vault. The door has been repaired butthere is a need to do some blocking in and sealing of that particular vault. There are many vaults in the cemetery that need sealing but the operating budget cannot accommodate any of that work. New York State Transportation Safety Board - There are four people from the NYS Transportation Safety Board at our facility for the next few days going over our transit safety plan. They are reviewing our records and procedures for compliance with the transportation law. Ithaca Transit Safety Plan has been chosen by. the State as a model for other small municipalities. Wheat Street Historical Marker - was installed the first week of September. Trash Hauler Meeting - Asst. Supt. Ferrel attended a County trash hauler meeting. The hauler's were told at the meeting that the 1993 tipping fee would be between $80 and $90. Discussion followed between Asst. Supt. Ferrel and Mayor Nichols regarding the differences between the City's and County's methods of handling illegal dumping and the matter of picking up corrugated cardboard. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets and Facilities Ferrel reported to the Board on the following items: Meeting with Collegetown Merchants - The big issues were garbage cans on the streets and cleaning out the garbage cans, street cleaning, setting up recycling bins in the area and the possibility of having the department do some sidewalk sweeping. He stated that in a drive through the area, there should be 27 locations for garbage cans in the Collegetown area; there are currently 9 present and accounted for. The 27 cans will be put back in and there are a couple of areas where there should be one or two additional cans. They will have to be secured by chain or anchored in some other way. The street cleaning is on a schedule of getting the sweeper up there just about every day. However, the parking situation does create a problem in the area. The question of recycling bins in the area was discussed and the matter will be looked at further. Seneca and Green Street Repaving - NYS DoT has told Mr. Ferrel that they are in the middle of doing some design work and the paving will not be done until 1994 and that it is going to be more extensive than just paving the streets. Therefore, City crews will have to do some major patchwork, especially between Cayuga and Tioga where it is really needed. Islands on Franklin Street - The islands that are next to the Pogo parcel are being removed as the parcel was sold to Mutual Housing, and the property line is out into the street. The islands have to be removed to have proper access and proper lanes on the street. Seneca Street Bridge - The concrete work on the abutment has been. finished and NYS Dot yellow flag has been lifted. Cass Park Ice Rink - The compressor has been fired up and the rink is scheduled to open October 21st at 2:30 p.m. o\` • Stewart Park Pavilions - Have been closed down for the season, effective on October 15. Fall Tree Planting - Will be starting. The trees were delivered today. Planters on Elmira Road - Planters are going to be installed in front of the Valley Lumber and Superior Transmission sites. This is a project initiated by the Shade Tree Committee and is funded through a federal grant. The planters will be granite curbed and regular street trees will be planted in them. City Forester - The City Forester interviews are scheduled for tomorrow. Discussion followed on the floor on the procedure that needs to be followed regarding the position of City Forester. Sign Shop - The crew is beginning to start on their backlog of sign orders which have piled up over the summer months. Extended Hour Parking Trial - Will be over on Friday and the City Chamberlain has been requested to put together financial information and a report will be made to the Board on October 28th. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Hector Street - Ditch drainage work is going on in the Hector Street area. Drainage work in the lower Hector Street area will begin next week. Transit Facility - On November 9, the new Transit Facility will open for maintenance. Collegetown Garbage Cans - The crews are in the process of replacing the 27 garbage cans in the Collegetown area. Stewart Park - The park is closed. The caretaker has moved out of the house and it will be winterized and closed. Elmira Road Tree Planting - The tree planting on the Elmira Road is in progress. Extended Hour Parking Study - The figures for this study have been distributed and Mr. Ferrel suggested that they be,discussed at the next Committee of the Whole and the Board concurr'gd. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Night Snow Crew - The night snow crew has started. Lower Hector Street Storm Drainage - A crew is working on lower Hector Street installing some storm drainage. Transit Facility - The Transit move occurred this week. The buses and the Transit Supervisor were relocated to the joint facility. Change in Garage Operation - With the Transit move, the garage operation has changed from a three shift -24-hour a day shift to two shifts. This is being done on a test basis at this time to see how it works out. City Recycling Center - Effective Monday the City Recycle Center was taken over by the County. The hours have changed to 11:00 a.m. to 5:00 p.m. and in the summer it will be 12 noon through 6 p.m. Tree Plantings - The Fall tree planting project is completed except for Elmira Road. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND, FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following: Hector Street Storm Sewer - A storm sewer is being installed at the lower section of Hector Street. The crew has hit solid rock so the work is going very slowly. Southside Break-in - There was a break in at Southside with quite a bit of damage being done. Collection Lock Boxes - The collection lock boxes are ordered after standardizing the equipment. They will be installed as soon as they arrive. Train Wrecked Transit Bus - The bus is back together and running. There is some detail work to be completed and a road test. It should be back on the road next week. There will be a detailed parts and labor bill forthcoming on the repairs being done in- house. Doing the work in-house resulted in considerable savings. Cass Park Rink - Approximately $5,000 has been spent on unexpected repairs on the refrigeration system so far this year. We are filing for a grant to fund the major repair work needed. John Schroeder, 4th Ward Alderperson, addressed the Board regarding the gravel mix that is spread on the streets during snowfalls. He commented that he has seen small stones in the mix and believes 'that there is too much dirt in the compound. He further stated that the dirt turns to mud when the snow melts and makes the roads extremely slippery and dangerous. When the dirt dries it becomes dust which covers houses and windows and creates a further nuisance. Alderperson Schroeder requested that the department examine the quality of the mixture to confirm that it is gravel and sand, and not stones and dirt. Jerry Munchel and Holly VanSciver of 130 Cascadilla Park Road addressed the Board regarding the gravel mix problems as well as the Department's snow removal program. Mr. Munchel stated that the crews sand Cascadilla Park Road even after it has stopped snowing. He believes that the top and the bottom of the road need to be sanded because of its steepness, but the middle of the road does not require as much sand. Ms. VanSciver concurred with Mr. Munchel and Alderperson Schroeder and further stated that the gravel accumulates on Cascadilla Park Road because of the light traffic patterns creating safety hazards. Superintendent Gray responded to Mr. Munchel's and Ms. VanSciver's concerns. He stated that the sand trucks are calibrated to drop sand at the speed at which the truck is operating. He further stated that the mix purchased is not supposed to produce a lot of dust, but if it stays in the road a long time, it will break down and create dust. Superintendent Gray explained that the snow crews may sand streets before it snows if a storm is expected, to prevent roads from getting hazardous. �Z' Charter and Ordinance Committee Commissioner Reeves reported that she met with the Charter and Ordinance Committee to review the snow removal procedures for sidewalks and curbcuts. Commissioner Reeves stated that the committee is attempting to strengthen the legislation and she will continue to monitor their progress and report back to the Board. .t; Trash Tags Approximately $1,500. in fines for non-compliance to the trash tag. program have been written for 1992. People have been stating that they were not aware of the change in trash tags. Jim Kelly is notifying landlords to remind their tenants and returning students of the change in the program. ,Commissioner Reeves responded, for the record, that 17 notices to local media were mailed explaining the changes to the trash tag program. Commissioner Tripp suggested that a press release be sent to the Cornell Daily Sun to remind the returning students. Conservation Advisory Council Commissioner Gerard reported that the Conservation Advisory Council is interested in finding an organization that will purchase City trash tags and resell them to low income residents in smaller quantities (ex. one at a time). Mayor Nichols asked Deputy City Controller to research the possibility of the City selling trash tags in smaller quantities also. Sanitation Violation Mrs. Doreen Rudan of 53 Woodcrest Avenue addressed the Board regarding a sanitation violation one of her tenants received for using old trash tags. Mrs. Rudan explained that her tenant is a foreign student, and was not aware of the change in trash tags. She suggested that the City improve their notification process by advertising changes to the program earlier in the year as many of our residents are Cornell University or Ithaca College students and are often out of town in December. She also suggested making the notice of changes clear, with simple instructions to assist foreign residents. 5 COMMUNICATIONS FROM THE MAYOR: Cost of 1993 Trash Tags Mayor Nichols reported that the 1993 budget assumes that the cost of trash tags for 1993 will remain the same as for 1992. HIGHWAY, STREETS AND SIDEWALK ITEMS: Request for Payment for Sidewalk Repairs at 405 Mitchell Street Jerry Langdon has written the Board requesting that the City pay for the sidewalk repairs at 405 Mitchell Street which were contracted for by his deceased father-in-law, W. Robert Farnsworth. These repairs included the replacement of a section of walk in which a disconnected water service curb box was set. The City had not condemned the sidewalk, nor was staff called upon to inspect the site until after the sidewalk had been removed. The original bill was for $200. Resolution By Commissioner Brandford: Seconded by Commissioner Cox 'WHEREAS, the Board has received a request from Jerry Langdon that the City pay the cost of sidewalk repairs at 405 Mitchell Street, and WHEREAS, the City neither received any complaint about the sidewalk prior to its removal, nor did the City condemn the sidewalk, and WHEREAS, the owner of the property contracted for the work and the contractor obtained a sidewalk work permit for the owner; now, therefore, be it RESOLVED, That the Board of Public Works refuses ,the request to pay the cost of sidewalk repairs at 405 Mitchell Street. Carried Unanimously • Foliage and Hedges on Giles and Columbia Streets Resolution By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, the Board of Public Works has received a petition from the residents of Giles, Columbia, and Hudson Streets complaining of visibility at the intersection of Giles and Columbia Streets, and WHEREAS, the Traffic Engineer has reported that there are overhanging branches and foliage growing close to and overhanging Giles Street as it approaches Columbia Street, and furthermore that there is a hedge on the southwest corner of Giles and Columbia Streets which contributes to poor visibility, and WHEREAS, the Traffic Engineer has recommended removing or transplanting part of the hedges near the corner, and trimming the foliage along the street; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to replace missing signs and trim the branches and foliage in the right of way on Giles Street southwest of the intersection, and, be it further RESOLVED, That the Board directs staff to contact the Building Department about compliance of the hedges on the southwest corner of Giles and Columbia Streets with the City's Zoning Ordinance, Section 30.34 (B) Visibility at Intersections. Superintendent Gray and Assistant City Attorney Kennedy explained enforcement procedures and clarified the definitions of selective enforcement and permanent obstructions. A vote on the Resolution resulted as follows: Carried Unanimously. John Efroymson, 2nd Ward Alderperson addressed the Board regarding the Stop sign at Giles/Columbia Streets Resolution on the agenda. He stated that he received six phone calls on this issue and urged the Board to install the stop sign at that location as a means to slow down traffic and make that area safer for pedestrians. Installation of A11 -Way Stop Sign at Giles Street and Columbia Street Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request from the residents of Giles, Columbia, and Hudson Streets requesting the installation of a stop sign on Giles Street at the intersection of Giles and Columbia, and WHEREAS, the staff has completed its study of the traffic and pedestrian warrants and has recommended that an all -way stop sign inot be installed at that corner, and 1WHEREAS, the Board has reviewed staff's recommendation and weighed lit, but feels because of the presence of a pedestrian bridge and other considerations a stop sign is advisable; now, therefore, be 'it RESOLVED, That the Board of Public Works directs the Traffic Engineer to install an all -way stop configuration at the intersection of Giles and Columbia Streets. Extensive discussion followed on the floor. Superintendent Gray stated that he has spoken with Police Chief McEwen who agreed with the staff's recommendation of not installing the stop sign. Chief McEwen would be willing to write the Board a general overview of how traffic control issues relate to these types of items. Commissioner Tripp stated for the record, that she is familiar with this area and will vote for the Resolution because of the presence of the pedestrian bridge and the neighborhood's perception of traffic which moves too fast with no other means to slow it down. Commissioner Rusoff stated that she will vote for this Resolution because she feels that this is a special situation due to the pedestrian bridge which is heavily used. Commissioner Gerard stated that he believes in urban management, not just traffic management, and would like to see more protection for pedestrians. He further called attention to the fact that 23 area residents requested this stop sign. Mayor Nichols stated that in the case of a tie on this Resolution, he will vote no. Mayor Nichols stated that this is one of 8-10 similar requests throughout the City, and would like the Board to establish a list of general principals that will be followed on these types of requests. A vote on the Resolution resulted as follows: Ayes (3) Rusoff, Tripp, Gerard Nays (3) Reeves, Cox, Brandford Mayor Nichols voted Nay breaking the tie. Motion Fails • John Efroymson, 2nd Ward Alderperson was not able to be present at the meeting, but distributed the following memo to the Board members: "Two weeks ago I came too speak with you about a stop sign at the corner of Giles and Columbia Streets. I spoke about the large number of calls I received from Giles Street residents about what they consider to be a hazard for both pedestrians and vehicles. I was disappointed that the majority of the BPW choose to deny the request for help. I am pleased, however,:. that you are currently looking at the overall philosophy and guidelines for the Board regarding residential traffic management. I would like to offer you a few of my thoughts. 1. Ithaca is a very small City. Although some of us talk about "congestion", let's get real. There are very few roads in the City which regularly cause any major type of delays for traffic. Everything may be relative, but it's important to keep a perspective. '2. Since there are few real problems with congestion, on those roads which are not major arteries, the major concern for traffic management should be safety. 3. Who experiences safety issues the most in any given neighborhood? The residents do. They are the ones who walk across its intersections, who ride bikes on its streets, who attempt to back out of driveways, watch their children at play in their yards and ride down its streets several times each day of the year. They are the experts on their neighborhood's traffic concerns. Taking the above factors into consideration, I feel very strongly I" that a neighborhood's traffic management ideas be given extraordinary weight when you consider their requests for traffic control mechanisms. The burden of proof should not rest heavily on the residents of a neighborhood asking for such mechanisms, especially if the affected street(s) is not a major thoroughfare. In fact, the case should probably have to be made that the neighborhood's solution is a poor one. Yes, many neighborhoods may get together to ask for stop signs, or other devices. I see nothing wrong with this. We should be making the City streets safer. I hope that you will come to some consensus on this issue before a needless tragedy occurs. Thank you for your consideration." • Outdoor Dining Permit The owners of Simeon's Restaurant on the Commons have requested that they be permitted to operate an outdoor cafe on the east and south sides of their building. Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 60 square feet on the Aurora Street right of way for the period of May 1, 1992 through September 30, 1992, and, be it further RESOLVED, That the Mayor be authorized to sign a revocable license agreement with the owners of Simeon's Restaurant. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: Outdoor Dining Permit - Little Cafe Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the owners of the Little Cafe be granted a license to use a limited area of the sidewalk adjacent to their building on the State Street right of way for outdoor dining for the period of May 1, 1992 through September 30, 1992, and, that this area be subject to agreement by the Department of Public Works, and, be it further IIIRESOLVED, That the Mayor be authorized to sign a revocable license agreement with the owners of the Little Cafe. Discussion followed on the floor regarding the dimensions of the area. A vote on the Resolution resulted as follows: Carried Unanimously HIGHWAY, STREETS, AND SIDEWALK ITEMS: Request for Outdoor Dining - Muffin Madness Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, Muffin Madness has requested approval from the Board for the use of the sidewalk adjacent to their building on State and Aurora Streets for outdoor dining, WHEREAS, Muffin Madness has also requested approval for the operation of a hot dog stand on the sidewalk at the intersection of those two streets; now, therefore be it RESOLVED, That the owners of Muffin Madness be granted a license to use approximately 125 square feet on the Aurora Street right of way for the period of May 28, 1992 through September 20, 1992, and, be it further • RESOLVED, That the Mayor be authorized to sign a revocable license agreement with the owners of Muffin Madness, and, be it further RESOLVED, That the Board of Public Works grants permission for the operation of a hot dog stand on the sidewalk at the intersection of State and Aurora Streets adjacent to Muffin Madness. Discussion followed on the floor regarding the hot dog stand and the seating arrangements. Fire Chief Olmstead stated that the fire escape/outdoor seating arrangement issue has not been reviewed by the Fire Department. He further stated that he would have to review the egress requirements for the building structure to ensure that the fire escape could in fact be removed. He suggested that this agreement be made contingent upon approval of the Fire Department. Commissioner Gerard stated that he will abstain from this vote because of his reservations about the hot dog stand. Tabling Resolution By Commissioner Rusoff :. Seconded by Commissioner Gerard RESOLVED, That this Resolution be tabled until the June 1, 1992 Committee of the Whole meeting when the Board will have Power to Act on this matter. Carried Unanimously Request for Outdoor Dining - Oasis Natural Grocery By Commissioner Brandford: Seconded by Commissioner Gerard WHEREAS, Oasis Natural Grocery has requested approval from the Board for the use of the sidewalk adjacent to their store on Buffalo Street for outdoor dining; now, therefore, be it RESOLVED, That the owners of Oasis Natural Grocery be granted a license to use approximately 80 square feet on the Buffalo Street right of way for the period June 10, 1992 through September 20, 1992, and, be it further RESOLVED, That the Mayor be authorized to sign a 30 -day revocable license agreement, based on the usual terms and conditions, with the owners of Oasis Natural Grocery, and, be it further RESOLVED, That the owners -of Oasis be obliged to keep the area adjacent to their store clean and free from litter associated with this use. Ayes (4) Tripp, Reeves, Gerard, Brandford Nays (1) Cox Carried 6k7 6//6 • Elmira Road Sidewalks Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp 0 WHEREAS, the Board of Public Works has reviewed the results of Peter Weed's feasibility study and schematic design for an Elmira Road sidewalk, and • WHEREAS, the Board has held a public information meeting to receive input from property owners on the Elmira Road and the general public regarding the proposed sidewalk installation, and WHEREAS, the property owners on the Elmira Road have strongly voiced their opposition and concerns to this proposed project, and WHEREAS, others in the community have expressed support for the installation of sidewalks on the Elmira Road, and WHEREAS, the Disability Advisory Council has unanimously passed a Resolution endorsing, in concept, the construction of sidewalks along the Elmira Road, and WHEREAS, the Planning and Development Board has unanimously passed a Resolution supporting the eventual provision of sidewalks on both sides of Elmira Road, through site plan review as sites are redeveloped; now, therefore, be it RESOLVED, That the Board of Public Works accepts the Planning Board's current approach and reserves the right to monitor progress and community needs in the future. Carried Unanimously • • Clean Up Day_ Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, the County has offered municipalities an opportunity to 3//!/1v hold clean up days between March 16 and April 3, 1992, and WHEREAS, the Board of Public Works would like to participate in this program; now, therefore, be it RESOLVED, That the Board directs staff to develop a program that offers an opportunity for scavenger reuse, and which does not handle recyclable materials already covered by the City's existing recycling program; and further directs staff to implement the program as soon as possible to meet the dates and rules set by the County. The City will be collecting clean up day materials during the week of March 23, 1992. Discussion followed regarding a "scavenger" time period before collection times. The Board decided to allow residents to put their clean up day materials out two days before their regular trash collection day. Commissioner Cox voiced his concern over the crews picking up appliances such as refrigerators and air conditioners which contain CFC's. Assistant Superintendent Ferrel noted that the County is willing to accept these items, but he will contact them again to find out what they are planning to do with them. A vote on the Resolution resulted as follows: Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: Request for Trash Violation Expunqement Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, Tim Durnford, of 1210 East State Street, has informed the Board that he received a bill for a special service charge for picking up incorrectly tagged garbage the day following normal collection, and WHEREAS, Mr. Durnford has told the Board that he did put his garbage out incorrectly tagged on January 8, 1992 because he was not aware that the new trashtag regulations were in effect, and that he did leave his garbage out until the day following collection, because he did not notice the violation sticker attached to his garbage and presumed that collection was a day late, as it had been the two previous weeks (Christmas and New Year's), and WHEREAS, the City Municipal Code, Chapter 69, Section 5 dictates the actions followed by staff where waste materials were not placed or prepared in accord with the provisions of the Article, and WHEREAS, the Board of Public Works made reasonable efforts to inform the public about the new trashtag regulations for 1992, through various methods, including news releases and legal notices; now, therefore, be it RESOLVED, That the Board denies Mr. Durnford's request for an expungement of the service charge for the trash violation. A vote on the Resolution resulted as follows: Ayes (4) Tripp, Reeves, Cox, Brandford Nays (2) Rusoff, Gerard Carried 370/1z - WATER, SEWER, AND SOLID WASTE ITEMS: Request to Expunge Trashtaq Violation - 610 North Cayuga Street Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, Michelle Ferlo, of 610 North Cayuga Street, has informed 3l744.2. the Board that she received a bill for a special service charge for picking up incorrectly tagged garbage the day following normal collection, and WHEREAS, Ms. Ferlo has told the Board that she did put her garbage out incorrectly tagged because she was not aware that the new trashtag regulations were in effect, . and that she did leave her garbage out until the day following collection because she was not aware that there was a twenty-four hour limit, and WHEREAS, the City Municipal Code, Chapter 69, Section 5, dictates the actions followed by staff where waste materials were not placed or prepared in accord with the provisions of the Article, and WHEREAS, the Board of Public Works made reasonable efforts to inform the public about the new trashtag regulations for 1992, through various methods, including news releases and legal notices; now, therefore, be it RESOLVED, That the Board denies Ms. Ferlo's request for an expungement of the service charge for the trash violation. Discussion followed on the floor regarding the unreadability of the tag placed on Ms. Ferlo's garbage by City crews. Amending Resolution By Commissioner Cox: Seconded by Tripp RESOLVED, That the following Whereas and Resolved clauses be added after the fourth Whereas clause, and that the existing Resolved clause be deleted: WHEREAS, Ms. Ferlo asserted that she was unable to read the warning tag placed on her trash can because of the method by which it was placed on the trash; now, therefore, be it RESOLVED, That the Board agrees to expunge Ms. Ferlo's service charge for the trash violation. A vote on the Amending Resolution resulted as follows: Ayes (4) Rusoff, Tripp, Gerard, Cox Nays (2) Reeves, Brandford Main Motion as Amended: A vote on the Main Motion as Amended resulted as follows: Ayes (3) Cox, Gerard, Rusoff Nays (3) Reeves, Tripp, Brandford Mayor Nichols voted Aye breaking the tie Carried Carried WATER, SEWER AND SOLID WASTE ITEMS: Request to Expunge Trash Tag Violation Mrs. John Rudan, landlord of 612 East Buffalo Street, has sent correspondences to the Department of Public Works requesting expungement of a trashtag violation. The violation, received by her tenant, was in the full first week of January. Mrs. Rudan feels that there was not adequate general notice of the change, despite her efforts to notify her tenants, and that her tenants were not given proper notice of their specific violation. Resolution By Commissioner Cox: Seconded by Commissioner Gerard WHEREAS, Mrs. John Rudan, has requested expungement of a $25.00 fee for a trashtag violation; now, therefore, be it RESOLVED, That the Board of Public Works approves Mrs. Rudan's request for an expungement of the charge for improper tags, and, be it further RESOLVED, That an additional penalty charge of $6.00 be included in the expungement. Ayes (3) Gerard, Rusoff, Cox Nays (2) Brandford, Reeves Motion Fails Commissioner Rusoff requested that this Resolution be resubmitted at the next voting meeting. -/Da - WATER, SEWER AND SOLID WASTE ITEMS: Request to Expunge Trash Tag Violation Mrs. John Rudan, landlord of 612 East Buffalo Street, has sent correspondence to the Department of Public Works requesting expungement of a trashtag violation. The violation, received by her tenant, was in the first full week of January. Mrs. Rudan feels that there was not adequate general notice of the change. This occurred despite her efforts to notify her tenants. She also feels that her tenants were not given proper notice of their specific violation. A resolution was brought before the Board at its June 24, 1992 meeting gn ande reconsidered.failed. Commissioner Rusoff requested that the resolution Resolution By Commissioner Cox: Seconded by Commissioner Gerard WHEREAS, Mrs. John Rudan, has requested expungement of a $25.00 fee for a trashtag violation; now, therefore, be it RESOLVED, That the Board of Public Works approves Mrs. Rudan's request for an expungement of the charge for improper tags, and be it further RESOLVED, That the additional penalty charge of $6.00 be included in the expungement. Ayes (4) - Cox, Rusoff, Gerard, Mayor Nichols Nays (3) - Reeves, Tripp, Brandford Carried WATER AND SEWER SOLID WASTE ITEMS: * 17.1 Request to Expunge Trash Violation Mrs. Thomas Miller, property owner of 201 North Aurora Street, received special service charges due to a trash violation incurred by her tenant. Mrs. Miller has requested that the Department expunge the current bill and suggests that if the tenant causes future violations and services charges, that they also be charged for this bill. Superintendent Gray has denied Mrs. Miller's request for expungement of the violation. Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed the correspondences between Mrs. Miller and Superintendent Gray, and WHEREAS, the City Municipal Code, Chapter 69, Section 5, dictates the actions followed by staff where waste materials were not placed or prepared in accord with the provisions of the Article; now, therefore, be it RESOLVED, That the Board of Public Works feels that staff's actions were in accordance with the City code and, therefore denies Mrs. Miller's request for expungement. Carried Unanimously • COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that the Planning & Development Board gave its preliminary approval to the Weisburd Project at the March 24, 1992 meeting. Final approval of the project is scheduled for April or May. He stated that one item that will require discussion is 3/1-515 the portion of the land which runs along the road, it has been suggested that the City take this as part of their right-of-way. Mayor Nichols requested that Assistant Civil Engineer West address the Board. Mr. West reminded the members of the Board that they had received a packet of information regarding the project and pointed out the areas in question to the Board. He stated that it would make sense to use all of that property as the right-of-way. He further stated that there are also a number of other parts of the property that the developer would like the City to accept. Ms. Norton addressed the Board in response to a question from Commissioner Gerard regarding the amount of open space required under the cluster zoning provisions. She explained the various alternatives available to the City. She also addressed the concern of the preservation of certain tree species in this area. Council Liaison Berg reported that the Planning Board is not requiring the installation of sidewalks on this project. Commissioner Reeves requested that this issue be discussed further. Community Development Coordinator Norton suggested that Mr. Weisburd attend the next Regular meeting on April 8, 1992 to • address these issues. • HIGHWAYS, STREETS, AND SIDEWALK ITEMS: West Inlet Subdivision Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, Housecraft Builders has presented the Board with plans for the subdivision and development of the parcel known as the West Inlet subdivision, and WHEREAS, the City Engineer has reviewed the plans for those issues which must be approved by his office, and WHEREAS, staff has made certain recommendations to the Board regarding those issues which are within the Board's control; now, therefore be it RESOLVED, That the plans submitted by Housecraft Builders for sanitary sewers be accepted following staff review and approval, and, be it further RESOLVED, That the plan for a six foot wide paved drainage swale be accepted as an alternative to curbs and gutters, and, be it further RESOLVED, That the requirement for sidewalks be waived at this time, in consideration of the reasons presented by the developer, and, be it further RESOLVED, That street lighting be installed at the three intersections in the proposed plan. Carried Unanimously 013 West Inlet Project Betsy Darlington, Chair of the Conservation Advisory Council, addressed the Board regarding the West Inlet Project. She urged the Board to recommend City ownership of two parcels of land for public access, and- passive or active recreation. She also suggested that all appropriate parcels have conservation easements. 5/13 West Inlet Subdivision - Undeveloped Land Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, Housecraft Builders has offered the City three undeveloped parcels within the area known as the West Inlet subdivision, and WHEREAS, the Board of Public Works feels that the long range public use, budgetary and maintenance impacts of these particular properties are important concerns; now, therefore, be it RESOLVED, That the Board recommends that the City decline the offer of those parcels, and, be it further RESOLVED, That the Board recommends that land which is not incorporated into a coherent right of way be included with the subdivided parcels offered for sale and be placed under a conservation easement as an acknowledgement of the ecological and aesthetic value of the land in its present condition. Discussion followed on the floor with Assistant City Attorney Kennedy explaining conservation easements and deed restrictions. Jerry Weisburd presented the revised map, dated May 13, 1992 and explained the lot numbering system. He requested that the City accept parcels 28 and possibly 27B. Further discussion followed regarding lot 27B with Commissioners Rusoff and Gerard suggesting that the City accept that lot for public access, and passive or active recreation. Alderperson Barbara Blanchard stated that in accordance with the West Hill Master Plan, a park was not designated for this area because the land was not useful as park land, and there is a park planned further up the hill by the West Village Complex which will be connected to the West Inlet project by a road. Commissioner Reeves stated that she did not want the City to accept this parcel due to the decrease in DPW budget funding, equipment, and manpower. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Reeves RESOLVED, That the last Resolved clause be Amended to read as follows: RESOLVED, That the Board recommends that the land which is not incorporated into a coherent right of way be included with the subdivided parcels offered for sale with deed restrictions for lots 9B, 5B, and 1B as shown on the subdivision map dated May 13, 1992, to protect against any action which would affect its ecological value and subject to authority by the City to enforce such deed restrictions. Carried Unanimously Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That the first Resolved clause be Amended to read as follows: • RESOLVED, That the Board recommends that the City decline the offer of those parcels accept for lots 27B & 28 as shown on. the 03subdivision map dated May 13, 1992. Ayes (4) Rusoff, Gerard, Brandford, Nichols Nays (2) Reeves, Tripp Main Motion as Amended A vote on the Main.Motion as Amended resulted as follows: Carried Unanimously Carried REPORT OF THE CITY ATTORNEY: Assistant City Attorney Kennedy reported that the Weisburd subdivision was approved by the Planning and Development Board last (.0 ((G1 night. The Superintendent of Public Works will be supervising the installation of water and sewer services. REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner Gerard reported that the CAC spent their last meeting discussing the Weisburd project. • eekd HIGHWAYS, STREETS AND SIDEWALK ITEMS: Request for Street Closings - Ithaca Festival Resolution By Commissioner Brandford: Seconded by Commissioner Gerard WHEREAS, the Ithaca Festival has requested permission to close Cayuga Street between Seneca and Green Streets and West State Street between Cayuga and Geneva Streets from 10:00 a.m. until midnight on Friday, June 5, 1992 and from 6:00 a.m. until midnight on Saturday, June 6, 1992, and WHEREAS, the Festival plans to use that section of Cayuga Street for a craft fair and that section of State Street for a stage and food vendors, and WHEREAS, the Board has considered the input of affected City services, including the Ithaca Fire Department, the Ithaca Police Department, and the Ithaca Transit System; now, therefore, be it RESOLVED, That the Board permits the closing of those streets as requested for both days, and, be it further RESOLVED, That the Ithaca Festival must obtain all required permits from the Ithaca Police Department for this gathering, including a noise permit if amplified sound is to be used, and, be it further RESOLVED, That the Festival will name the City of Ithaca as co- insured in an insurance policy covering this gathering, and, be it further RESOLVED, That the streets will be left in a condition upon departure, and, be it further RESOLVED, That the Ithaca Festival must maintain clean and orderly all closed streets such that the Ithaca Fire Department and other emergency service agencies will be able to access the streets throughout their full length and width of driving lanes, and, be it further RESOLVED, That the Board directs staff to provide the barricades necessary for blocking off these streets at a time to be agreed upon with the Ithaca Festival and further directs staff to post "No Parking" signs as necessary to clear cars from this area in time for the Festival's use. Fire Chief Olmstead addressed the Board regarding his concern over closing the streets during peak rush hour periods on a Friday during the Festival. He requested reassurance that traffic flow would be maintained in the downtown area during the Police Department's defined peak traffic flow times. Commissioner Reeves reported on her conversation with Chief McEwen who advised her that Captain Barnes had attended a meeting with the Ithaca Festival representatives and expressed his opposition to the closing of the street because of the rush hour traffic and other traffic concerns. There is also concern because the Cayuga Street bridge will be closed at that time. She further stated that the Board had been given a preliminary report from the City Attorney's Office on a agreement that would be entered into between the City and the Ithaca Festival representatives and requested an update on the situation. Ted Crane, Festival Director, explained what activities are planned for the Festival and why certain streets need to be closed. Further discussion followed regarding fire safety problems, street closings, cost, and the placement of the food vendors during the Festival. Carol Reeves advised the Board that she will abstain from voting on this matter as she belongs to a group that is involved in the Festival. Commissioner Berg stated for the record that the daily revenue for the 40 parking meters on Cayuga Street is approximately $160. Mayor Nichols suggested that in the future, the City and the Festival reach an agreement earlier in the year asto what is expected from each party regarding funding and other commitments. A vote on the Resolution resulted as follows: Ayes (4) - Rusoff, Tripp, Gerard, Brandford Nays (1) - Cox Abstention - (1) - Reeves Carried • • Approval of Contract for Sale of Bricks Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the City Landmarks Preservation Commission has issued to Robert Flumerfelt of Paolangeli Contractors a certificate of appropriateness for the use of historical used bricks belonging to the City to construct two crosswalks on the Cornell campus; now therefore, be it RESOLVED, That the Board of Public Works approves the agreement made between the City and Robert Flumerfelt for the sale of these bricks and authorizes the Superintendent of Public Works to sign Carried Unanimously the agreement. Approval of Contract for Sale of Bricks Resolution By Commissioner Reeves: Seconded by Commissioner Gerard "WHEREAS, the City Landmarks Preservation Commission has issued to Michael Cannon a certificate of appropriateness for the use of historical used bricks belonging to the City to construct at 409 West Buffalo Street a driveway which is visible from the public right of way; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement made between the City and Michael Cannon for the sale of these bricks and authorizes the Superintendent of Public Works to sign the agreement. Carried Unanimously 5 g7 BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Approval of Contract for Sale of State Street Bricks By Commissioner Rusoff:Seconded by Commissioner Brandford WHEREAS, The Alex Haley Memorial Fund has requested the use of historical used bricks belonging to the City to construct a small plaza at 212 Cascadilla Street; now, therefore, be it RESOLVED, That the Board of Public Works approves an agreement between the City and The Alex Haley Memorial Fund under the ;condition that the City Landmarks Preservation Commission will issue a certificate of appropriateness, and, be it further ;RESOLVED, That the Board authorizes the Superintendent of Public Works to sign the agreement. Carried Unanimously 12C. Request for Contract for Sale of Bricks By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the City Landmarks Preservation Commission has issued to Fahs-Ralston Paving of Binghamton, N.Y. a certificate of appropriateness for the use of approximately 900 historical used bricks to construct a crosswalk at Balch Hall on the Cornell Campus; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement made between he City and Fahs-Ralston Paving for the sale of these bricks and authorizes the Superintendent of Public Works to sign the agreement. Carried Unanimously lir io HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Public Hearing on Sidewalk Evaluations - Set Date By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, notice has been given of the 1992 sidewalk evaluations to the owners of properties where the sidewalks require repair in the survey area, and WHEREAS, the City Charter (5.27.4) requires that the Board hold a public hearing on these evaluations; now, therefore, be it RESOLVED, That a public hearing on the 1992 sidewalk evaluations will be held at the Board of Public Works' Regular meeting on Wednesday, June 24, 1992, starting at 4:00 P.M. in the Common Council Chambers of the City of Ithaca. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Public Hearing on Sidewalk Evaluations By Commissioner Cox: Seconded by Commissioner Reeves RESOLVED, That the Public Hearing on Sidewalk Evaluations be declared open. Carried Unanimously The following people addressed the Board regarding their sidewalk evaluations and requested re-evaluations: Margaret Wood, 121 South Titus Avenue Linda Lerch, 402 North Titus Avenue Vincent Franciamone, 232 South Albany Street (after 3:30 P.M.) Margaret McCasland, 212 Fayette Street The following people cited tree damage as the reason their sidewalks needed to be repaired and requested a re-evaluation with the Engineering Dept. and the City Forester: Thomas Kimble, 801 South Plain Street Luann Elizabeth, 216 Fayette Street Edward Humulock, 308 North Titus Avenue John Leonard, 109 Cleveland Avenue Madeline Newby, 519-521 West Clinton Street, addressed the Board because she received a notice stating that she was required to install a concrete apron to the end of her driveway. Ms. Newby explained that she doesn't own a car and would like to fill driveway in with dirt and plant grass instead of installing the apron. Superintendent Gray had no objections. Mary Ann Burgess Puhalka, 505 South Albany Street, stated that she and her husband would like to repair their sidewalk themselves, and asked what they should do with the old concrete. Superintendent Gray responded that homeowners who repair their own sidewalks would have to make arrangements with the County to dispose of the old concrete. Ms. Burgess Puhalka requested a re-evaluation because she feels that the damage to her sidewalks is only surface deterioration. William Payne, Administrator, Homes Properties, requested a re- evaluation for their property at 523 South Albany Street, because he believes that the old slate sidewalk in front of that property has historical value. 0. Carter, 306 South Plain Street addressed the Board to explain that her sidewalk evaluation only showed "U's" which mean that there is sidewalk damage, but it is not bad enough to need replacing at this time. She further explained that she has been notified that because the City has to do work on a portion of the sidewalk, they are required to repair all of the "U's" for liability purposes, and she feels she should not be responsible for paying for the repairs. The Board will review this case and respond to Ms. Carter's complaint. Jean Bruning, 117 Park Street requested that the City be more careful about planting trees so the amount of sidewalk damage created by the trees can be reduced. She suggested that the City consider removing some of the older trees that are deteriorating, and replace them with younger trees. Discussion followed regarding sidewalk litigation. The City Attorney's office will prepare a summary of all recent sidewalk related lawsuits. The Board of Public Works will review this summary as well as the current sidewalk regulations. The Board will also discuss the issue of tree damage with the City Forester and establish a policy. Motion to Close Public Hearing By Commissioner Cox: Seconded by Commissioner Reeves RESOLVED, That the Public Hearing on Sidewalk Evaluations be declared closed. Carried Unanimously Commissioner Gerard reported that Alderperson Johnson had asked him to pass out a Resolution that will be presented to Common Council in the future regarding the Six Mile Creek area. This matter was referred to the Committee of the Whole for further discussion. REPORT OF CITY ATTORNEY: Assistant City Attorney Kennedy reported that she has the sidewalk repair standards and si h d a chance t10 ron eview it inforto The but has not discuss this matter further at a Committee of the Whole meeting. HIGHWAY, STREETS AND SIDEWALK ITEMS: Award of Sidewalk Contract By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, staff has reviewed bids received on July 13, 1992 for work under the City sidewalk contract program; now, therefore, be it RESOLVED, That the contract for the 1992 sidewalk program be awarded to F & J Masonry, Waverly, NY for their total low bid of $45,407., and that the funds for this work be derived from Capital Project 249. Carried Unanimously 7/? -h, Request to Waive Fee for Sidewalk Repairs Mayor Nichols reported that the Ithaca Urban Renewal Agency owns a building on West Clinton Street that requires sidewalk repairs. He requested that the Board waive the repair fees as this is a City building. No Board member objected. NEW BUSINESS: Alternative Fuel Vehicles Commissioner Tripp reported that she has been reading about • alternative fuels and using clean fuels in fleet vehicles. She stated that the Northeast Natural Gas Vehicle conference will be held in Binghamton in August, and suggested that someone from the j DPW attend this conference. She further reported that there is going to be a proposal in the State Assembly in the next few months, that will possibly reimburse municipalities that convert to less pollutant fuels. • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Nina Bassuk, Chair of the Shade Tree Advisory Committee, addressed the Board regarding the tree planting project on the Old Elmira Road. She explained that her group has received a $14,800. grant from the Small Business Administration to plant 21 trees on the Old Elmira Road. Ms. Bassuk stated that the Shade Tree Advisory Council has worked closely with DPW personnel and the project is ready to begin pending Board of Public Works approval. This item will be discussed further under New Business, Item D. Request to Approve Tree Project - Old Elmira Road By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the City has received a grant from the Small Business Administration for $14,785. to prepare the ground and plant street trees on the Old Elmira Road, and WHEREAS, the City Forester, in consultation with the Shade Tree Advisory Committee, Assistant Superintendent of Public Works - Streets & Facilities, the Superintendent of Public Works, and the City Traffic Engineer, has prepared a plan and cost estimate for materials and labor that will fulfill the proposed grant; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the spending of SBA grant monies by the DPW to construct new planting beds and curbs, and to plant 21 trees on the Old Elmira Road. Carried Unanimously ;HIGHWAY, STREETS AND SIDEWALK ITEMS: South Hill Terrace Sidewalk The South Hill Civic Association has pointed out to the Board of Public Works that there is a hazardous situation at 106-126 South Hill Terrace due to the lack of sidewalks. At present, pedestrians are unable to safely walk up the hill without entering into the street. Resolution 'By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works would like to pursue the installation of sidewalks at 106-126 South Hill Terrace; now, therefore, be it RESOLVED, That the Board of Public Works will hold a public hearing on placement of said sidewalk at its September 9, 1992 regular meeting to be held at 4:00 P.M. in Common Council Chambers in City Hall, 108 East Green Street, Ithaca, New York, and, be it further RESOLVED, That the Board directs staff to notify the owners of said properties on South Hill Terrace of this public hearing. Discussion followed on the floor regarding the topography of the area and the feasibility of installing sidewalks in that area. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Tripp, Reeves, Gerard, Brandford Nays (1) Cox Carried 'COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Public Hearing for Sidewalks on South Hill Terrace Motion to Open Public Hearing By Commissioner Cox: Seconded by Commissioner Gerard RESOLVED, That the Public Hearing to consider sidewalks on South Hill Terrace be declared open. Carried Unanimously Janet Snoyer, of 126 South Hill Terrace, explained to the Board that she is generally in favor of the concept of sidewalks in that section of South Hill Terrace, however because of the unusual topography of the area, the installation of sidewalks on her property would cost approximately $5,000. - $10,000. She suggested that instead of installing sidewalks which would be very steep and especially dangerous during the winter, that the brush along the edge of those properties be removed and a gravel path be made instead. On a motion by Commissioner Rusoff and Seconded by Commissioner Tripp this item will appear on the agenda for the next Committee of the Whole meeting. Motion to Close Public Hearing By Commissioner Tripp: Seconded by Commissioner Cox RESOLVED, That the Public Hearing to consider sidewalks on South Hill Terrace be declared closed. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: \* 13.A Request for Adjustment in Sidewalk Assessment The Board of Public Works has approved the assessments for sidewalk repairs on Hudson Street, which are to be collected by the City Chamberlain. Notices were sent and a public hearing was held. John Alling, property owner of 623 Hudson Street, received a notice and contested the amount. Staff adjusted the initial assessment, a bill for $472.50 was then sent to the property owner. Upon receipt of the bill Mr. Alling contested the amount. Staff met with him on December 31, 1991 and agreed that an adjustment should be made to53Offi0ce therefoaeusanent was not adjusted billawasdon to not sent. the Chamberlain' Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, Assessments have been approved by the Board of Public Works for sidewalk repairs on Hudson Street, and WHEREAS, the property at 623 Hudson Street has been billed for $472.50, which the owner contested, and WHEREAS, staff has adjusted the assessment of this property to an amount of $375.30; now, therefore, be it RESOLVED, That the Board of Public Works approves of staff's adjustment to $375.30., and be it further • RESOLVED, That the Board requests the necessary steps be taken to adjust and collect the bill for 623 Hudson Street. Carried Unanimously • • • WATER, SEWER AND SOLID WASTE ITEMS: * 17A. Policy for Illegal Dumping It has been brought to the Board of Public Works' attention that the Department is spending a great deal of time and money removing trash which is illegally dumped on private property. The City removes the illegal deposits at the expense of the tax payers (trash tag purchasers). thepkins City andnty does thereforeot canvnote hassistis vthe ice to residents outside City in removal of such items. Resolution By Commissioner Cox: Seconded by Commissioner Gerard re WHEREAS, thes illealdfPublic Works has been made aware d posits of trash made throughout heaCityt e are numerous illegal a weekly basis, and WHEREAS, the Department spends a considerable amount of money and time collecting the illegal deposits and disposing of them, and WHEREAS, the Department has no obligation to pick up trash which is not properly tagged, and WHEREAS, the City Police Department has expended a lot of effort to coordinate enforcement issues with the County; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to work with the police department to implement the policy of picking up only properly tagged trash while cooperating with police and county enforcement functions. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously —Q -o — * 17C Policy of Recycling Collection for Large Commercial Generators The Department of Public Works is entering into a contract with Tompkins County to collect recyclable materials within the City of Ithaca. The contract ecteon ins1993tial TheoCitytw�lllnotdbetely paidato small commercial coli collect any large commercial generators of recyclables. Resolution By Commissioner Cox: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works is aware that the recycling program budget is totally supported by the County contract, and WHEREAS, the County Recycling contract does not include funds for collection of large commercial generators; now, therefore, be it RESOLVED, That the Department of Public Works, effective December 7, 1992, will collect recyclables only for large commercial generators who use City trash collection and which produces no more than one County recycling bin of recyclables per week and not more than one half a cubic yard of corrugated cardboard per week. Discussion followed on the floor. Mayor Nichols referred to a memo from the County Solid Waste Division. A vote on the resolution resulted as follows Carried Unanimously • COMMUNICATIONS FROM THE MAYOR: Proposed Resolution on Security Deposits Mayor Nichols stated tat there is a need for a resolution regarding the proposed 30 day time limit on return of security deposits. He stated that landlords have complained that they sometimes do not learn of fines for trash tag violations, which they pass on to tenants, for more than 30 days after the incident. Mayor Nichols explained that the reason for the long delay is that the Chamberlain does not send out these notices until after the Board has acted on the audit and approved the vouchers due, etc. He feels that the power to approve the sending out of those fees' can be dejegated to the Superintendent and not to have to wait for the formal vote. He said that he would like this matter to be placed on the Board's agenda for discussion at a future meeting. City Attorney Guttman stated that the City Chamberlain is preparing a resolution which she will be bringing to the Council Committee, of the Whole meeting next week. The resolution will say that the Superintendent will have the authority to approve these bills but at the first meeting of each month, she will bring to the Board a list of all bills to be sent out. HIGHWAYS, STREETS AND SIDEWALK ITEMS: Request for Temporary Opening of Allen Street 0 By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, Allen Street is a street within the City which has not been abandoned or discontinued but is presently closed to traffic because of the existence of obstructions which have arisen in the street, and • • WHEREAS, the Friends of the Tompkins County Public Library, Inc. will be holding an event at their property on Esty Street between ql- Allen Street and Meadow Street from Saturday, October 10, through Monday, October 19, which event is expected to result in a large amount of traffic on Esty Street, and WHEREAS, the Chief of Police of the City of Ithaca has recommended that Allen Street be temporarily reopened to traffic on a one-way basis during the term of this Friends of the Tompkins County Public Library event so as to minimize traffic congestion in the area, and WHEREAS, the Friends of the Tompkins County Public Library, Inc. have offered to remove the existing obstructions in Allen Street prior. to October 10, 1992 and to indemnify and hold the City harmless from any claim or liability that may arise as the result of their work in removing such obstructions; now, therefore, be it RESOLVED, That contingent upon the Friends of the Tompkins County Public Library, Inc. agreeing to indemnify and hold the City harmless from any claim or liability that may arise as a result of their action in removing the existing obstructions to Allen Street, in a form satisfactory to the City Attorney, and the Friends of the Tompkins County Pubic Library, Inc. actually removing such obstructions, that Allen Street be reopened to traffic on a one-way basis running southerly from Esty Street to Court Street from Saturday, October 10, 1992 through Monday, October 19, 1992, after which time it will again be closed to traffic; and the Department of Public Works, the Traffic Engineer and the Chief of Police are hereby directed to take all appropriate steps to effectuate the temporary opening of the street to traffic as above specified and the closing of the street to traffic after October 19, 1992. Police Chief McEwen explained to the Board the necessity of re- opening this street for the book sale. Mayor Nichols read a memo from Deputy Fire Chief Brian H. Wilbur agreeing with Police Chief McEwen regarding the need for the re- opening of this street during the book sale. Deputy Chief Wilbur stated in his memo that without providing some relief for the anticipated heavy traffic because of the book sale, it is clear to him that Esty and Meadow Streets in that area would be completely clogged with vehicles and that would make access for emergency vehicles nearly impossible and would create substantial risk for all motorists and pedestrians in the area during the sale. Henry Theisen, Attorney for the Friends of the Tompkins County Public Library, Inc., stated to the Board that the Friends are willing to pay for the cost of clearing up that street for its reopening, and as is stated in the resolution, they are agreeing to indemnify and hold the City harmless from any claim or liability that may arise as a result of their action in removing the existing obstructions to Allen Street. Further discussion followed on the floor with City Attorney Guttman and Asst. Supt. Ferrel answering questions from Board members. Mayor Nichols stated that he wants to make it very clear that the Department of Public Works will only be responsible for signage. Police Chief McEwen stated that this is a unique situation, and this is a reasonable way to solve this problem. He stated that the Friends of the Library, on the first two days and possibly the third, will pay for extra police officers to control traffic at Meadow and Esty Streets and they have also agreed to get volunteers, who will be trained and outfitted to deal with the parking and the traffic movement in the street itself. City Attorney Guttman asked how the street will be closed after the book sale. Police Chief McEwen responded that there is a 4 -foot pile of -dirt in that street now and that dirt will be replaced after the sale. He advised City Attorney Guttman that he believes this needs to be stated in the Agreement. Ms. Regina Lennox, speaking for the Friends of the Library, stated that the Friends of the Library will replace the dirt in the street. A vote on the motion resulted as follows: Ayes (5) - Gerard, Tripp, Rusoff, Cox, Reeves Nays (0) - Abstention (1) - Brandford Carried - 09-4 ;Sidewalk Assessment !The.City Chamberlain presented the Board of Public Works with a 'list •of sidewalk assessments to be levied against properties. 'Public hearings have beenheld and notices were issued to property ;owners. The Board has never furnished final assessments to the ;controller, therefore a warrant from Common Council to collect on them was not received by the City Chamberlain and bills were not !sent. !Resolution ,By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, notices of defect, public hearings and notices of l!assessment were provided to property owners for the installation and repair of their sidewalk covering work during 1987 to 1990; 'now, therefore, be it RESOLVED, That the Board of Public Works approves of the finalization of these assessments, and forwards them to the City 'Controller for the purpose of collection. 'Discussion followed on the floor. 'Motion to Defer ,By Commissioner Cox: Seconded by Commissioner Tripp RESOLVED, That the resolution regarding sidewalk assessments be !referred to the Committee of the Whole meeting of October 7, 1992 ;with Power to Act. Carried Unanimously 'The following resolution was passed at the October 7, 1992 'Committee of the Whole meeting when the Board of Public Works had 'Power to Act: 'Sidewalk Assessment ;The City Chamberlain presented the Board of Public Works with a ,list of sidewalk assessments to be levied against properties. :Public hearings have been held and notices were issued to property owners. The Board has never furnished final assessments to the !controller, therefore a warrant from Common Council to collect on 'them was not received by the City Chamberlain and bills were not sent. 'Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, notice of defects, public hearings and notices of assessment were provided to property owners for the installation .and repair of their sidewalk covering work during 1987 to 1990; ;now, therefore, be it RESOLVED, That the Board of Public Works approves of the 'finalization of these assessments, and forwards them to the City Controller for the purpose of collection. Carried Unanimously jD 1 COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Hector Street Improvement - Alderperson Blanchard thanked the Board for their work on the All! . northern part of Hector Street. She stated that it is going to be a tremendous improvement and the neinhborhood is most appreciative. Ms. Blanchard spoke to the Board regarding suggestions for signage that is needed in the area as long as the construction is being done at this time. • Collegetown Recycling Meeting with Merchants Alderperson Berg reported that there was a meeting with the Mayor, 0 Collegetown merchants, Asst. Supt. Ferrel, and some Alderpersons regarding means of getting glass bottles, etc. off the streets in the Collegetown area. • • • • • od (X Discussion followed on the floor regarding the delay with NYS DoT repaving Green and Seneca Streets. Resolution By Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That the Mayor be requested to write to NYS DoT expressing the Board's regret at the delay and stressing the poor condition of the streets and requesting that the repaving of Seneca and Green Street be done as soon as possible. Carried Unanimously There was discussion regarding striping and whether the department should be using thermo-plastic. Asst. Supt. Ferrel stated that it is too cold to be using thermo-plastic striping at this time of year. NEW BUSINESS: Solid Waste Operation 410 Mayor Nichols stated there have been discussions going on for months between the Controller, the Superintendent and Assistant Superintendent, himself and Jim Kelly, regarding the cost of the ;City's solid waste operation and the need to bring it down as well ,as the relationship with the County in terms of the recycling 'program and what they are willing to pay for and how to keep those ;costs down. Extensive discussion followed on the floor. STREETS & FACILITIES / REFUSE Report of the Asst. Supt. 1 Salt / sand for snow control 2 Snow removal 3 Trash tags 4 Request for payment for sidewalk repairs - 405 Mitchell St. 5 Intersection Giles and Columbia St. 6 Outdoor dini'ug permits 7 Elmira Road sidewalks 8 _Glean Up_Day :-- - --- . 9 Requests to expunge trashtag violations 10 Weisburd Project 11 Requests for street closings 12 Contract for Sale of State Street Bricks 13 1992 Sidewalk Program 14 Alternative Fuel Vehicles 15 Old Elmira Road Tree Project 16 South Hill Terrace Sidewalk 17 Request for adjustment to sidewalk assessment (Hudson St.) 18 Policy -for Illegal Dumping 19 Policy off -Recycling Collection for Large Commercial Generators 20 Request for resolution for security deposit for landlords enabling for collection of trash violations 21 Request for temporary opening of Allen Street 22 Sidewalk Assessments Hector Street Curve Improvements 24 25 • CREEKS. & BRIDGES, COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Sarah Adams of 112 West Marshall Street addressed the Board regarding the Monroe/Marshall Street Bridge Resolution. Ms. Adams urged the Board to make a commitment, with a time table, to replace the bridge. The Cornell University Civil Engineering Department has expressed interest in making this a student project, but they would need a budget for materials. Ms. Adams also asked that the handrails on the bridge be taken apart carefully so they could be used on the new bridge as they are one of the few examples left in the County of the work of the Groton Bridge Company, that no longer exists. Marshall/Monroe Street Bridge Resolution By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, the Marshall/Monroe Street bridge has been found unsafe for use, and has been closed to both pedestrian and vehicular traffic, and WHEREAS, the Board of Public Works is concerned that the bridge, currently blocked off, may become an eyesore and an attractive nuisance, and WHEREAS, the Board has considered staff's statement that the bridge superstructure would have to be removed in all options including repair, replacement, or simple removal, and WHEREAS, Common Council has not yet funded a capital project to replace or restore the bridge; now, therefore be it RESOLVED, That the Board set a public hearing at 4:00 p.m. March 11, 1992 to receive public input prior to directing staff to remove the existing superstructure. Commissioner Gerard offered the following Substitute Resolution: Substitute Resolution By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, the Marshall/Monroe Street Bridge, in 1990 was deemed unsafe for, and closed to, pedestrian traffic, and WHEREAS, an informal survey and a signed petition to this Board by the residents of the surrounding community overwhelmingly maintained the importance of pedestrian access through this location and furthermore urged the Board not to take action until such restoration has been approved and funded, and WHEREAS, after meetings between City and residents, the Board presented to the Capital Projects Review Committee a capital project request of $50,000. for the 1991 budget and such project was deemed high priority by the Committee, although defeated by budgetary constraints; now, therefore, be it RESOLVED, That this Board reaffirms its commitment to address the community concern and to maintain a capital project request until such time when financially acceptable to the City, and, be it further RESOLVED, That based upon this understanding, the Board directs staff to proceed, at their discretion, with the removal of the Marshall/Monroe Street Bridge with the provision to salvage desirable and reusable parts in future action on this matter, and, be it further RESOLVED, That the Board expeditiously take all reasonable steps to communicate to the residents of the area their plans and decisions regarding this work. Extensive discussion followed on the floor with Commissioner Gerard providing the Board with a history of the Marshall/Monroe Street bridge and surrounding area. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the following Resolved clause be inserted as the 2nd Resolved in the Substitute Resolution: RESOLVED, That staff is hereby directed to present to the Board, in a timely fashion, several alternatives for. pedestrian bridges to replace the current bridge, and, be it further... A vote on the Amending Resolution resulted as follows: Ayes (3) Gerard, Rusoff, Tripp Nays (2) Reeves, Cox Substitute Resolution A vote on the Substitute Resolution as Amended resulted as follows: Carried Unanimously Carried • REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Gerard asked what the status of the lower dam work, and the service road/recreational path was. Superintendent Gray stated that no construction is planned until next summer. He further stated that the Board will see the plans for the work first and they could have the Conservation Advisory Council and the Six Mile Creek Committee join them for the presentation. VII /41/ NEW BUSINESS: Six Mile Creek By'Commissioner Gerard: Seconded by Tripp WHEREAS, the City of Ithaca is fortunate to be the largest landowner in the Six Mile Creek area which 1) serves as the crucial 317,S'kv matrix for its water supply system; and 2) is widely and historically recognized as a unique ecological and recreational value; and WHEREAS, these two functions are, and should be held as, mutually beneficial and compatible; and WHEREAS, consistent with its charge, the Board of Public Works is considering maintenance and upgrading projects for its water supply system; and WHEREAS, consistent with its charge, the Conservation Advisory Council has expressed its concern of potential environmental impacts and its willingness to offer constructive input to the Board relevant to these projects; now, therefore, be it RESOLVED, That this Board reaffirms its sensitivity to the environmental value of the Six Mile Creek area, and in its aim to protect all the City's assets, will actively consider the CAC's input while maintaining sound engineering standards; and be it further RESOLVED, That this Board welcomes an open and constructive dialogue with the CAC and/or its spokesperson on this and future issues relevant to both. Commissioner Gerard offered an explanation of the intent of the resolution. Commissioner Reeves suggested that this resolution should not be limited to Six Mile Creek because there are other areas that involve the CAC. She also stated for the record that she is distressed that she hasn't seen the CAC willing to give constructive input to the Board relevant to the projects. Commissioner Brandford stated he will vote against this resolution because he feels it is unnecessary and inappropriate. He further stated that the CAC has made no attempts to discuss this issue with the Board, only DPW staff, the Six Mile Creek Committee, and Common Council. Mayor Nichols stated that he thought the Resolution should address the issues of the Board setting policy for the protection of the Six Mile Creek area, and the Board making a commitment to complete environmental studies before it undertakes any projects. Commissioner Tripp offered to write an alternate resolution for the April 8, 1992 meeting. On a motion by Commissioner Cox and Seconded by Commissioner Rusoff this matter was tabled until the April 8, 1992 meeting. CREEKS, BRIDGES, AND PARKS ITEMS: Environmental Issues'in the Six Mile Creek Watershed Motion to Remove From the Table By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Resolution from the March 25, 1992 Board of Public Works meeting regarding the environmental issues in the Six Mile Creek Watershed be removed from the Table. Carried Unanimously Resolution By Commissioner Gerard: Seconded by Commissioner Reeves WHEREAS, the City of Ithaca is fortunate to be the largest landowner in the Six Mile Creek area which- 1) serves as the crucial matrix for its water supply system; and 2) is widely and historically recognized as a unique ecological and recreational value, and WHEREAS, these two functions are, and should be held as, mutually beneficial and compatible, and WHEREAS, consistent with its charge, the Board of Public Works is considering maintenance and upgrading projects for its water supply system, and WHEREAS, consistent with its charge, the Conservation Advisory Council has expressed its concern of potential environmental impacts and its willingness to offer constructive input to the Board relevant to these projects; now, therefore, be it RESOLVED, That this Board reaffirms its sensitivity to the -environmental value of the Six Mile Creek area, and in its aim to protect all the City's assets, will actively consider the CAC's input while maintaining sound engineering standards, and, be it further RESOLVED, That this Board welcomes an open and constructive dialogue with the CAC and/or its spokesperson on this and future issues relevant to both. Commissioner Gerard offered the following Substitute Resolution: Substitute Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works recognizes the environmental and recreational value of the Six Mile Creek Watershed, and WHEREAS, the maintenance of the City water supply is within the Board's responsibility; now, therefore, be it RESOLVED, That the Board of Public Works reaffirms its commitment to consider environmental assessments in any project affecting the Six Mile Creek watershed area and will consult with all appropriate advisory bodies in planning and maintaining projects in the watershed area. Six Mile Creek Ayes (5) Rusoff, Tripp, Reeves, Gerard, Cox Nays (1) Brandford Carried Commissioner Gerard reported that the Six Mile Creek Committee has been discussing the beaver issue. He requested that the Committee be notified when the DEC is invited back for an additional inspection. Six Mile Creek Committee Commissioner Gerard reported that Karen Limburg of the Bicycle Advisory Council wrote a memo regarding the damage that is being caused by the use of mountain bikes in the Six Mile Creek area. He requested that the Board give guidance to the Six Mile Creek Committee and the Gorge Ranger. Further discussion of this matter was referred to the Committee of the Whole. CREEKS, BRIDGES AND PARKS ITEMS: Request for Installation of Signs in Six Mile Creek The Board has received a request from the Conservation Advisory Council to consider installing signage to prohibit bicycles in the natural areas of the Six Mile Creek Wildflower Preserve. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works is considering the prohibition of bicycles in the Six Mile Creek Wildflower Preserve except for designated trails; now, therefore, be it RESOLVED, That the Board requests the Six Mile Creek Committee and the Bicycle Commission work in conjunction with the Board to identify these designated trails, and, be it further RESOLVED, That the Board direct staff to install such signage prohibiting the use of bicycles in the Six Mile Creek area with direction to designated trails if any are identified, and, be it further RESOLVED, That the funds for the signage be derived from the budget A7113 for Six Mile ;Creek. Carried Unanimously Beavers in Six Mile Creek There has been much concern about the presence of beavers in the Six Mile Creek area. The Board requested that a representative from DEC tour the gorge and make recommendations concerning possible removal of the beavers. Resolution By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, Mr. Roger Miner from the DEC toured the area with City staff and assessed the population of beavers as two or three individuals with poor growth potential, and WHEREAS, Mr. Miner determined their impact as minimal and not justifying their removal, and WHEREAS, Mr. Miner acknowledged that the decision of removal remains with the City during the regular trapping season; now, therefore be it RESOLVED, That the Board of Public Works thanks Mr. Miner for his time and effort, and, be it further RESOLVED, That the Board will not take any action to remove the beavers from the Six Mile Creek area, and, be it further RESOLVED, That the Board welcomes a joint monitoring of the situation by staff and Six Mile Creek Committee members, and requests to be kept informed and consulted in any further findings thereof. Discussion followed on the floor regarding the intent of the Resolution. Amending Resolution By Commissioner Brandford: Seconded by Commission Reeves RESOLVED, That the second Resolved Clause will read as follows: "RESOLVED, That the Board of Public Works will not take any action to remove the beavers from the Six Mile Creek area between Van ,Atta's dam and the lower reservoir at this time, and, be it further" Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Ayes (4) Nichols, Rusoff, Cox, Gerard Nays (2) Brandford, Reeves Carried 12 23 • • • .3 Award of Contract for the Reconstruction of the North Cayuga Street Bridge over Cascadilla Creek Resolution •By Commissioner Gerard: Seconded by Reeves WHEREAS, bids were received and opened on March 17, 1992 for the reconstruction of the North Cayuga Street Bridge over Cascadilla Creek, and • WHEREAS, staff has reviewed the bids and the bidders' qualifications, and WHEREAS, staff has reviewed the 1989 budget (for 1990 construction) and updated it with the 1992 bid, increasing the project budget from $525,000. to $575,000.; now, therefore, be it RESOLVED, That staff is directed to review funding sources (Bridge Reserve and CHIPS) with the City Controller and the Chair of the Budget and Administration Committee, and, be it further RESOLVED, That the contract for reconstruction of the North Cayuga Street Bridge be awarded to G. DeVincentis and Son of Binghamton, New York, for their low bid of $392,824.10 contingent upon funding of the Post Bid Budget, and, be it further RESOLVED, That the Mayor be authorized to sign said contract. Carried Unanimously Amendment to Contract with John S. MacNeill, Jr., P.C. Consulting Engineers for Additional Design and Contract Administration Services Resolution By Commissioner Gerard: Seconded by Cox WHEREAS, the City is committed to the reconstruction of the North Cayuga Street Bridge over Cascadilla Creek during 1992, and WHEREAS, demands upon engineering staff preclude contract administration and inspection, and WHEREAS, John S. MacNeill, Jr., P.C. Consulting Engineers has provided design services through bidding; now, therefore, be it RESOLVED, That the City Engineer be authorized to amend the agreement with John S. MacNeill, Jr., P.C. Consulting Engineers for engineering services for an additional amount not to exceed $44,500. Discussion followed on the floor. Commissioner Rusoff stated that she will not support this Resolution because she objects to the City contracting with John S. MacNeill, Jr. P.C. Consulting Engineers, due to a letter Mr. MacNeill wrote to Hudson Street residents regarding the Hudson Street reconstruction project. A vote on the Resolution resulted as follows: Ayes (4) Gerard, Reeves, Cox, Brandford Nays (2) Tripp, Rusoff Carried COMMUNICATIONS FROM THE MAYOR: Mayor Nichols stated that he, as Chair of the Board of Public Works, has received letters from Alderperson Efroymson regarding the North Cayuga Street bridge detour route, and Alderpersons Romanowski and Blanchard regarding the Spencer Road traffic situation. Copies of these letters have been distributed to the Board members. North Cayuga Street Bridge Detour Robin Whittlesey, Laura Kreidler, and Anne Peters addressed the Board regarding the proposed detour of traffic for the North Cayuga Street bridge construction which will begin on June 1, 1992. They expressed the following concerns: 1. Residents were unaware that this detour route was being considered, and had no opportunity to provide input. 2. First Street is a narrow road and cars have to stop to let oncoming vehicles pass. The detour would not only increase traffic, but also increase the number of larger vehicles. 3. First Street is heavily populated with children and senior citizens. Over half of the houses on this street have no back yards or off street parking. There is also fairly heavy bicycle traffic and increased vehicular traffic would represent a serious safety hazard. 4. Already a large number of cars travel on First Street, with the detour, noise, dust, and vehicular exhaust pollution will also increase considerably, with greater ramifications, because of the narrowness of the street. 5. There have been a number of accidents and near misses at the First/Hancock Street intersection, what will happen with increased traffic? 6. The jog at First/Cascadilla/Geneva is also extremely dangerous because it is a jog and because visibility from Geneva Street is poor. 7. There are presently no stop signs along the whole of First Street between Cascadilla and Hancock, therefore allowing drivers to build up speed in either direction. Extensive discussion followed on the floor. Ms. Whittlesey suggested that the City use an alternate route such as Tioga or Aurora Streets which are much wider, and already used for thru traffic. She also suggested that if the First Street detour is to be used, temporary stop signs should be erected at First/Madison, First/Monroe and First/Hancock Streets to slow traffic down and keep the neighborhood safer. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works will have Power to Act at the May 20, 1992 Committee of the Whole meeting regarding the North Cayuga Street Bridge Project traffic detour. Carried Unanimously C/13 • -3-4- Contract 3b Contract for Geotechnical Inspection Services - North Cayuga Street Bridge Reconstruction Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, reconstruction of the North Cayuga Street bridge over Cascadilla Creek will require specialized inspection for pile foundation construction, and WHEREAS, Gary L. Wood, P.E. performed the geotechnical design for this project; now, therefore, be it RESOLVED, that the Superintendent of Public Works be authorized to execute a contract for geotechnical engineering services for the reconstruction of the North Cayuga Street Bridge with Gary L. Wood, P.E. for a fee not to exceed $8,000. Carried Unanimously COMMUNICATIONS FROM THE MAYOR: Cayuga Street Bridge Opening Mayor Nichols referred to the press release that was sent out regarding the opening of the Cayuga Street Bridge. The opening will be on Friday, October 16th at 9:00 a.m. with a ribbon cutting ceremony. • • CREEKS, BRIDGES AND PARKS ITEMS Marshall / Monroe St. bridge Six=.M:ile._4Greek Dam / Watershed._,_. North- Cayuga S;_t,._::br.idge _ • REPORT OF BOARD LIAISONS: Court Facility Commissioner Rusoff reported that the plans for the new Court Facility and renovations to the Hall of Justice are on schedule and should be presented to Common Council in March. REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that the bids for' the new Court Facility came in $500,000. over bid.. This project has been mandated by the State, and Council will consider this matter at the June 3, 1992 Common Council meeting. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Contract for Construction - City Court Facility By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the City received bids on May 7, 1992 for the construction of a City Court Facility and Police Station Renovations and staff has reviewed bids and the bidders' qualifications, and WHEREAS, Common Council has reviewed the project budget and has voted at its meeting of June 3, 1992 to fund the post bid project budget of $3.1 million; now, therefore, be it RESOLVED, That the contract for General Construction be awarded to Streeter Associates of Elmira, New York for their low base bid of $1,978,000., and, be it further RESOLVED, That the contract for Heating, Ventilation and Air Conditioning be awarded to J&K Plumbing and Heating of Binghamton, New York for their low base bid of $174,800., and, be it further RESOLVED, That the contract for Plumbing be awarded to Louis N. Picciano & Son of Vestal, New York for their low base bid of $98,830., and, be it further RESOLVED, That the contract for Electrical be awarded to Yager Electric, Inc., of Bainbridge, New York for their low base bid of $215,000., and, be it further RESOLVED, That the Mayor is hereby authorized to execute these contracts on behalf of the City. Discussion followed on the floor regarding parking alternatives after the court facility is completed. A vote on the Resolution resulted as follows: Ayes (4) Reeves, Tripp, Cox, Gerard Nays (1) Brandford Carried Amendment to Agreement for Construction Management Services - City Court Facility_ By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, Lehrer, McGovern, Bovis, Inc. has provided construction management services during the prebid and bidding phases resulting in a net savings of approximately $88,000. to the City; now, therefore be it RESOLVED, That Lehrer, McGovern, Bovis, Inc. agreement for Construction Management Services be amended to include services during construction as outlined in the amendment to agreement at a cost not to exceed $20,000. and that the source of funds be Capital Project #242, and, be it further RESOLVED, That the Mayor, Chair of the Budget & Administration Committee, Superintendent of Public Works, City Attorney, and City Controller be authorized to sign the amendment to agreement. Discussion followed on the court facility project, and various changes made tothe original plans. A vote on the Resolution resulted as follows: Ayes (4) Tripp, Reeves, Gerard, Cox Nays (0) Abstention (1) Brandford Carried Amendment to Agreement for Professional Services for Contract Administration - City Court Facility By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, Perkins, Eastman, and Partners have provided all architectural design services to date; now, therefore, be it RESOLVED, That Perkins, Eastman, and Partners' agreement be amended to include contract administration at a cost not to exceed $45,000. and that the source of funds be Capital Project #242, and, be it further RESOLVED, That the Mayor, Chair of the Budget & Administration Committee, the Superintendent of Public Works, City Attorney, and City Controller be authorized to sign the amendment to the agreement. Ayes (4) Tripp, Reeves, Gerard, Cox Nays (0) Abstentions (1) Brandford Carried Easement with RHP Enterprises By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the construction of the City Court facility requires a retaining wall which is anchored into the abutting hill side and • WHEREAS, said anchors will permanently extend approximately 70 -feet into the neighboring property owned by RHP Enterprises, and WHEREAS, construction of said retaining wall will require temporary use of the abutting property; now, therefore, be it RESOLVED, That the Board of Public Works accepts the terms of the encroachment agreement dated August, 1992 establishing such temporary easement for use of abutting property and such permanent easement for anchors. Carried Unanimously • • BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Removal of License Fee - 334 Elmira Road / Reduction in License Fee - 322 Elmira Road Rubin Weiner. has requested removal of the license fee for 334 Elmira Road (lamp posts) and a reduction in the license fee for 322 Elmira Road (mini -golf and parking) because of changes he has made to the properties. Creig Hebdon has investigated the sites and made the recommendations to Mr. Weiner which are contained in the following Resolution. Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, the lamp posts previously placed on City property at 334 Elmira Road have been removed, and WHEREAS, the portion of the mini -golf course which was previously situated on City property at 322 Elmira Road has been removed, and WHEREAS, a 12' by 15' building still remains on City property at that address, and WHEREAS, staff has reviewed the request and investigated the current state of the sites, and made certain recommendations; now, therefore, be it RESOLVED, That the license fee for 334 Elmira Road be dropped, and, be it further -• RESOLVED, That the license fee for 322 Elmira Road be reduced to the area of the building, with a 20% allowance for access, which is currently on City property, and, be it further RESOLVED, That the driveways and parking at 322 Elmira Road be controlled (suggested: with a fence, stones, or other delineator) to prevent parking on City property. Extensive discussion followed on the floor regarding the possibility of selling properties like these instead of licensing them, or of leasing whole properties and not just pieces. Motion to Table By Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That this Resolution be tabled until the Board has a chance to discuss this matter thoroughly. Carried Unanimously BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Removal of License Fee - 334 Elmira Road / Reduction in License Fee - 322 Elmira Road Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Removal of License Fee - 334 Elmira Road / Reduction in License Fee - 322 Elmira Road Resolution from the January 29, 1992 meeting be removed from the table. Carried Unanimously The following Resolution was substituted in place of the original Resolution from the January 29, 1992 meeting. Substitute Resolution Rubin Weiner has requested removal of the license fee for 334 Elmira Road (lamp posts) and a reduction in the license fee for 322 Elmira Road (mini -golf and parking) because of changes he has made to the properties. Resolution By Commissioner Rusoff: Seconded by Commissioner Cox WHEREAS, staff has reviewed the request to remove the license fee for 334 Elmira Road and to reduce the license fee at 322 Elmira Road, and has investigated the current state of the sites, and WHEREAS, the lamp posts previously placed on City property at 334 Elmira Road have been removed, and IHEREAS, the portion of the mini -golf course which was previously situated on City property at 322 Elmira Road has been removed; but 'a 12' by 15' building still remains on City property'at that address, and WHEREAS, the Board of Public Works wishes to license the whole of the portion of the right of way at 322 Elmira Road, without dividing it; now, therefore, be it 'RESOLVED, That the license fee for 334 Elmira Road be dropped as long as the unlicensed property is not used, and, be it further RESOLVED, That the license fee for 322 Elmira Road be retained in full. Discussion followed on the floor. Common Council Liaison Berg asked that staff monitor the situation throughout the year. A vote on the Resolution resulted as follows: Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: Quitclaim to Therm Drive Resolution By Commissioner Rusoff: Seconded by Commissioner Cox WHEREAS, the Town of Ithaca apparently deeded Therm Drive/Hudson Street Extension to both the City of Ithaca and to Therm Inc., and WHEREAS, both the City of Ithaca and Therm Inc. are satisfied that Therm Drive should be a private drive; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the City of Ithaca quits claim Therm Drive/Hudson Street Extension to Therm Inc., and, be it further RESOLVED, That a copy of this Resolution be forwarded to the City Clerk for action by Common Council and the City Attorney. Carried Unanimously • 1 • "Y r Award of Bid - Commons Reconstruction Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, bids were received and opened on February 27, 1992 for the 3/1/ /12 -- reconstruction of the Ithaca Commons, and WHEREAS, staff has reviewed the bids and the bidders' qualifications; now, therefore, be it RESOLVED, That the contract for reconstruction of the Ithaca Commons be awarded to Dellapenna Brothers, Inc. of Johnson City, New York for their low bid for base bid, alternate 1, alternate 2, and alternate 3 totaling $214,440. Discussion followed on the floor regarding the bid tabulations. A vote on the Resolution resulted as follows: Carried Unanimously Construction Inspection of Commons Reconstruction Resolution By Commissioner Brandford: Seconded by Commissioner Gerard RESOLVED, That Jeffrey Caster be hired as a seasonal full-time Engineering Aide at the rate of $8.50 per hour, with an amount not to exceed $6,000. to perform construction inspection of the Ithaca Commons Reconstruction, and, be it further RESOLVED, That the source of funds be the Ithaca Commons Reconstruction Capital Project #243. Carried Unanimously Commons Brick Design Assistant Civil Engineer West discussed the Commons renovation and brick design project. He explained that the renovation bids were under budget, so there is an opportunity to create a geometric brick design for the circle, in front of Center Ithaca (intersection of Tioga and State Streets). There is a short time period in which to complete the work, so if possible, staff would like the Board to review the design soon so it can be delivered to the architect by April 1, 1992. Staff will present the design to the Commons Advisory Board on April 3, 1992, and formal proposals will be delivered to the contractors in the first week in April. Construction should begin in mid-April. The project should cost approximately $5,000. - $10,000., if no delays are involved. The Board will host a public comment period regarding this project at the April 1, 1992 Committee of the Whole meeting. A short discussion followed regarding this project and possible reactions. City Planner Jon Meigs addressed the Board regarding the Commons Renovation project. Mr. Meigs referred to his memos of April 1, 1992 and April 7, 1992 regarding commemorative markers to be installed during the Commons project. Mr. Meigs described the plaques as being cast in bronze and containing historical information about Ithaca. These plaques would be installed flush with the pavement and would need to be ordered soon because they could take up to seven weeks to produce. The estimated cost of these plaques is $1,850. - $2,500. City Planner Meigs stated that he has had feedback from the Commons Advisory Board, Circle Greenway Committee and other individuals who are associated with downtown, such as Susan Blumenthal. Mr. Meigs asked the Board to consider this addition to the project, and have Power to Act at the April 15, 1992 Committee of the Whole meeting. Mayor Nichols stated that he didn't think it was appropriate for the Board to go through the suggestions and approve the designs, and suggested that the Client Committee review the suggestions and make a recommendation to the Board. • Resolution By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works will have the Power to Act at the April 15, 1992 Committee of the Whole meeting on the Commons Renovation Project additions. Carried Unanimously REPORT OF THE COUNCIL LIAISON: Common Council Liaison Berg reported that Common.Council approved the allocation of money for the Commons Renovation project, except for the historical plaques, at their May 6, 1992 meeting. Susan Blumenthal, Chair of the Downtown Revitalization Leadership Committee, addressed the Board regarding the electrical conduit box on bank alley. She stated that she is very concerned about the location of the box and that Alderperson Schroeder will express her concerns under the New Business Agenda Item. Andrew Gillis, Chair of the Commons Advisory Board, and Chair of the Commons Renovation Project Client Committee addressed the Board regarding the Commons brick work phase of the project. He stated that the merchants were promised that all of the work on the Commons would be completed this year, and he would like to see that the promise is kept. Superintendent Gray explained that the brick work has been delayed because the original bricks were not installed the way the drawings showed, and this was not known before the renovation project was started. Several options are being reviewed at this time regarding how to proceed with the work. Resolution By Commissioner Rusoff: Seconded by Commissioner Brandford • RESOLVED, That the Board of Public Works will have Power to Act at. the August 19, 1992 Committee of the Whole meeting to act on the Commons Reconstruction/Brick Work matter. Carried Unanimously NEW BUSINESS: Commons Electrical Conduit Box Alderperson Schroeder expressed his concern about the concrete electrical conduit box that was installed in Bank Alley on the Commons. He explained that the Bank Alley portion of the Commons was designed to have low planters that attribute to the visual openness and character of that area. The electrical box is a large concrete box that was built on top of one of the low planters, and will have two metal doors that face towards the center of the Commons. The cost of either lowering the electrical box or turning it sideways would be approximately $7,000. - $10,000. Alderperson. Schroeder noted that the Advisory Commission on Art and Design for Public Space discussed this matter at their meeting last night and reviewed several low cost options. One of the suggestions made was to create a design for the doors that would make them attractive and informative, such as a directory of the Commons commemorative markers, an explanation of the meaning of the brick circle design, and having the poem about Ithaca (Greece), painted on a door. Alderperson Schroeder asked that the Board consider allocating $3,500. to decorate the doors. The Board decided that they need more information on the Commons Renovation Project and costs and will discuss this matter further at the next Committee of the Whole meeting. a • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Circuit Breaker Box in Bank Alley By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the electrical circuit breaker box recently constructed in Bank Alley is unsightly and obtrusive, and WHEREAS, the City of Ithaca has spent approximately $400,000. on renovations to improve the appearance and quality of the Commons, and WHEREAS, demolition and relocation of the circuit box would cost $7,000. to $10,000.; now, therefore, be it RESOLVED, That this structure be made into a feature by designing the doors to include the legend for the 'Art Underfoot' historic plaque project and possibly to include the Ithaca poem by C. P. Cavafy, and, be it further RESOLVED, That the necessary design work be developed and approved by the Advisory Commission on Art. and Design for Public Space and, be it further RESOLVED, That an amount not to exceed $3,500. be allocated from Capital Project 248, Commons Improvements to accomplish this work. Lengthy discussion followed on the floor regarding what responsibilities the Advisory Commission on Art and Design for Public Space will have in this project. The Commission will investigate costs, designs, and fabrication methods. A vote on the Resolution resulted as follows: Carried Unanimously Commons Reconstruction - Brick Circle By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the City desires a brick circle to be constructed with n of trolley rails at to drawinos1by1EgnereandoAs ociateseand Tioga dated April Streets according 9 24, 1992, and WHEREAS, a price of $47,200. has been quoted by the contractor for fabrication of rails and installation of the brick circle; now, therefore, be it RESOLVED, That the Board of Public Works accepts the contractor's price of $47,200., and, be it further RESOLVED, That the Board directs the Superintendent to issue a change order in the said amount. Considerable discussion followed on the floor regarding the increase of the cost of the installation of the brick circle. Common Council Liaison Berg strongly suggested that this matter be forwarded to Common Council for their consideration as well. Alderperson John Schroeder explained the remaining repair work to be completed on the Commons and reduced costs of that work. He further explained that the rails will be stainless steel and not bronze as originally planned, due to the effects that snow, ice, and salt would have on bronze. Motion to Call the Question By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the question be called regarding the Main Motion Commons Reconstruction - Brick Circle. Ayes (5) Rusoff, Tripp, Reeves, Gerard, Cox Nays (1) Brandford Carried Main Motion A vote on the Main Motion resulted as follows: Carried Unanimously The following Resolution was passed at the August 19, 1992 Committee of the Whole meeting when the Board of Public Works had Power to Act: Commons Reconstruction - Brick Work and Brick Circle By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, unforeseen conditions below, at least some and possibly all of the existing bricks to be replaced on the Ithaca Commons require a thicker setting bed than first proposed, and WHEREAS, Dellapenna Brothers has asked for a unit price of $3.95 per square foot for a thick set where required; now, therefore, be it RESOLVED, That the Board accepts the contractors price of $3.95, of additional masonry setting bed, and, be it further RESOLVED, That the Board directs the Superintendent to issue a change order in the said amount. Carried Unanimously Brick Circle on the Commons Alderperson Schroeder spoke to the Board regarding some geographical errors that are in the drawing of the proposed brick x%23 circle on the Commons. Replacement of Golf Course Maintenance Building Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Department of Public Works renovate the old club house located between the third tee and the sixth green to serve as a maintenance and chemical storage building, at a cost not to exceed $30,000., and, be it further RESOLVED, That the Budget and Administration Committee be asked to finance this project, with the costto be recovered from the golf course revenue over a period of five years. Mayor Nichols suggested that the Conservation Advisory Council - prepare an environmental impact statement on this project dueto the storage of chemicals at the site. A vote on the Resolution resulted as follows: Carried Unanimously •. • • Sciencenter Assistant City Attorney Kennedy reported that the Sciencenter wishes to use approximately 600 square feet in the basement of the old vacuum filter building at the end of Lake Street (currently being used by Recycle Ithaca's Bicycles) for storage of small educational materials until December 1, 1992. The Sciencenter is requesting a 30 -day revocable agreement to begin April 16, 1992 through December 1, 1992 even though they will probably only need the space through the end of November. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works grants a license, beginning April 16, 1992 and ending December 1, 1992, revocable on thirty days notice to the Sciencenter for the use of a portion of the basement of the old vacuum filter building located at the west end of Lake Street for storage of small educational materials, and, be it further RESOLVED, That the Mayor is hereby authorized to execute the license agreement on behalf of the City. Carried Unanimously • • • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request to use Steamboat Landing - Tompkins County Homebuilders' Association Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Tompkins County Homebuilders' Association has asked to use the Ithaca Farmers' Market site at Steamboat Landing for a sale of surplus building materials on Sunday, May 17 1992 to benefit Habitat for Humanity, and WHEREAS, the Association will provide a certificate of liability to the City Attorney covering this gathering; now, therefore, be it RESOLVED, That the Board of Public Works gives permission for the Association to use the Steamboat Landing site, and, be it further RESOLVED, That the Board waives the City fee, calculated at $60.00, for the Association's use of this site and that this will be deducted from the total fee charged by the Market for the use, and, be it further RESOLVED, That the reserved area will be left in a clean and orderly condition upon departure. Carried Unanimously NEW BUSINESS: GIAC Pool Repairs Resolution By Commissioner Gerard: Seconded by Commissioner Brandford WHEREAS, the new municipal pool will not be in service for the 1992 summer season, and WHEREAS, repairs to the existing pool will require replacing the PVC piping in addition to the normal repairs and start-up procedures, and WHEREAS, the "construction materials" account was reduced by $2,000. in anticipation of the opening of the new pool, and WHEREAS, the labor to effect these repairs will be done in-house; now, therefore, be it RESOLVED, That the Budget and Administration Committee be requested to provide funds to be added to the "Mini -Pool Account", A7181-483, in the amount of.$2,000. (for materials only). Carried (Commissioner Tripp absent at time of vote) Jane Marcham of the Ithaca Journal addressed the Board regarding the Municipal Pool project. She stated that many people have expressed their concerns to her about the high cost of the project. She further stated that she believes the design of the pool may be 411 the problem as there are concerns regarding the depth of the pool and the related underground problems. Another concern is the fact that this pool is costing substantially more than a comparable pool that has recently been built in the Town of Newfield. Ms. Marcham requested that the Board look in to these concerns for the taxpayers of the City of Ithaca. Superintendent Gray reported that the depth of the pool was discussed by the Client Committee initially because there was a question of installing diving boards which would have required a 12 foot depth. The diving boards have been deleted, but in order to accommodate diving into the pool without a board, a depth of 8 feet is required. • Award of Contract for Municipal Pool Bids were received on March 5, 1992 for the construction of a new pool and bath house. Resolution By Commissioner Rusoff: Seconded by Commissioner Brandford WHEREAS, the City has sought and received bids for the construction of a new municipal pool and bath house; now, therefore, be it RESOLVED, That the contract for General Construction be awarded to Iverson Construction of Gorham, New York for their low bid of $458,855.00, including alternates 1 through 7, and, be it further RESOLVED, That the contract for Plumbing Construction be awarded to S&S Mechanical of Central Square, New York, for their low bid of $24,600.00, and, be it further RESOLVED, That the contract for Electrical Construction be awarded to Yager Electric of Bainbridge, New York, for their low bid of $24,047.00, and, be it further RESOLVED, That the S-uperintendent of Public Works be authorized to sign the contracts. Ayes (4) - Rusoff, Tripp, Gerard, Brandford Nays (2) - Reeves, Cox Carried jc Contract for Geotechnical Inspection Services - Municipal Pool Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, construction of foundations for the Municipal Pool project will require specialized geotechnical inspection services to insure proper construction, and WHEREAS, Empire Soils Investigations provided geotechnical design services for this project; now, therefore, be it RESOLVED, That the Superintendent of Public Works be authorized to execute a contract for geotechnical inspection services for the Municipal Pool with Empire Soils Investigations of Groton, New York, for a fee not to exceed $1,800.00. Carried Unanimously zi/q REPORT OF COUNCIL LIAISON: Council Liaison Berg reported that the second round of bids for the Municipal Pool have come in and are approximately $100,000 over the budgeted amount. Council will be discussing this at the Committee of the Whole Meeting tonight and voting on April 1, 1992. REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that Common Council approved the Municipal Pool project by an 8-2 vote at the April 1, 1992 meeting. Common Council passed a Resolution that will allow the Planning Department to apply for a grant which will partially fund emergency measures needed to fortify the Cascadilla Boathouse. NEW BUSINESS: Naming of the Municipal Pool By Commissioner Tripp: Seconded by Commissioner Cox RESOLVED, That the new pool being constructed in the area across from the Greater Ithaca Activity Center be named the Alex Haley Municipal Pool. Discussion followed on the floor. Commissioner Reeves stated that she would have liked a greater effort made towards having someone locally recognized. Carried Unanimously 118 41/r/q- i Encroachment Agreement for 227 West Spencer Street By Commissioner Brandford: Seconded by Tripp WHEREAS, Terry A. Smith and Betty T. Smith are the owners of a property at 227 West Spencer Street, and jWHEREAS, a portion of the garage encroaches over the the Spencer Street right of way about 5 feet; now, west line of RESOLVED, That the Board of Public Works IT. Smith according to the usual terms. enter into an encroachment agreement with therefore, be it authorizes the Mayor to Terry A. Smith and Betty Carried Unanimously Request for Use of City Property for Great American Circus The Board of Public Works has received a written request from the Allan C. Hill Entertainment Corp. to hold the Great American Circus in Ithaca. The request included use of City property for a three ring circus tent and for parking. This event is scheduled for Thursday, August 13, 1992. Allan C. Hill Entertainment is a commercial business which holds circuses for charities. Resolution By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, the Board of Public Works has received a request from Allan C. Hill Entertainment Corporation for the use of City property for the Great American Circus; now, therefore, be it RESOLVED, That the Board approves the use of Carpenter Business Park for the location of said circus and use of the Farmers Market site for parking, and, be it further RESOLVED, That the Allan C. Hill Entertainment Corp. be charged a prepaid fee of $500. for the use of City property in addition to charges incurred by water usage, site preparation and site clean up, and, be it further RESOLVED, That the Board will consider a request to waive the fee (but not expenses) upon proof of involvement of a charity acceptable to the City. Mayor Nichols stated for the record that. the Ithaca Urban Renewal Agency has leased the land to the Board for one day with no charge. Further discussion followed on the floor regarding the last Resolved clause. Amending Resolution By Commissioner Reeves: Seconded by Commissioner Gerard RESOLVED, That the last Resolved clause be stricken from the Resolution. Ayes (4) Nichols, Reeves, Gerard, Cox Nays (2) Brandford, Tripp Carried __ Encroachment Agreement for 1104 East State Street By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, a recent survey has been completed for the property at 1104 East State Street to be bought by Steven and Susan Long. Said survey shows an outdoor walkway and steps are located approximately 15 feet in the City's property, and WHEREAS, an agreement has been drawn up by the Long's attorney and reviewed by the City Attorney's Office; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor to enter into an encroachment agreement with the Longs according to the usual terms. Carried Unanimously Encroachment Agreement for 236 Fall Creek Drive Brian Chabot is the purchaser of property at 236 Fall Creek Drive. The property is currently owned by Cornell University. The survey for this property shows a stone wall, two parking areas and a porch attached to the house encroaching on the City right-of-way line. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Mr. Brian Chabot is purchasing property from Cornell 8J2 -t4 University at the location of 236 Fall Creek Drive, and WHEREAS, said property encroaches into the City right-of-way; now, therefore, be it • RESOLVED, That the Board of Public Works authorizes the Mayor to enter into an encroachment agreement with Cornell University according to the usual terms. Carried Unanimously Encroachment Agreement for 202 First Street Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Stephen and Lori Masiclat are the owners of 202 First Street, and WHEREAS, according to the survey, the existing house encroaches on City right-of-way by .04 feet, more or less; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor to enter into an encroachment agreement with Mr. and Mrs. Masiclat according to the usual terms. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Encroachment Agreement for 132 University Avenue By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, Robert and Kathleen Seibel are the property owners of 132 University Avenue, and WHEREAS, according to the most recent survey map, the front steps are on City property 3 to 4 feet, more or less, and has been reviewed by staff; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor to enter into an encroachment agreement with Mr. and Mrs. Seibel according to the usual terms. Carried Unanimously • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: 12.A Request Permission for Horse-drawn Wagon Rides on Commons and Perimeter Debbie Warren Holley of the Ithaca Times has approached the Board requesting permission to allow horse-drawn wagon rides around the Commons from November 28th to December 19, 1992. The horses will be contracted by rhe Ithaca Times with Marquis's Horse -Drawn Wagon Rides. On Saturday, November 28th, Santa will be brought onto the Commons by wagon entering the Commons on Tioga Street, and exiting at the Aurora end of the Commons. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request for permission to allow horse-drawn wagon rides around the perimeter of the Commons and onto the Commons on November 28th, and WHEREAS, the Chief of Police has made his recommendation to the Board for their consideration; now, therefore, be it RESOLVED, That the Board of Public Works approves the request for horse-drawn wagon rides around the Commons between November 28th and December 19th, and be it further RESOLVED, That the Board approve of the wagon entering the Commons on November 28th, and be it further RESOLVED, That the Board of Public Works requires a "slow moving vehicle" emblem along with other safety equipment on the wagon. Carried Unanimously • 12D. Request toAtelease Right Title Interest from 402 Third Street The land known as "Ithaca Scrap" owned by Ida Weber, is soon to change hands. The Attorney for the prospective purchaser, Mr. Randall Marcus, is requesting that a 1931 agreement (copy unavailable) be released. The agreement conveyed a right of way across Block 32 and the right to use the existing spur on Block 31 for construction, maintenance and operation of a railroad spur from the easterly end of the present switch to the City premises on Block 33. Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, the City of Ithaca has an existing agreement from 1931 with the owner of 402 Third Street which conveyed a right of way to the City, and WHEREAS, Mr. Randall Marcus, Attorney for the prospective purchaser of this land, is requesting that the City release this agreement; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor to sign an appropriate agreement which will release all City right title and interest of, . and if necessary, to forward this resolution to Common Council for their action. City Attorney Guttman answered questions and addressed the Board on this matter. 40, A vote on the resolution resulted as follows: Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Recycle Ithaca Bicycles Mr. Andy Ruina, who runs the Recycle Ithaca Bicycles program, spoke to Council regarding the lease for the building (sludge dryer building) that they have been using for their program. He reported that since they have had that building, the program has given away over 300 bicycles that have been fixed up. Mr. Ruina stated that when they were given their lease they were given no assurance that the lease could be renewed and it was totally provisional and they do not have expectations that the Board will renew the lease. He stated that when they got the building, they expected to use it one day a week, it is being used six days a week. It used to be a program that had about 15 volunteer hours a week, now it has more than 100 person hours a week of volunteer time. Mr. Ruina requested that if the Board is going to have to ask the RIB Program to vacate the building in 1993 for the Senior Citizens Center, they would like to have at least a thirty day notice. Resolution 'By Commissioner Reeves: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works extends the lease for Recycle Ithaca Bicycles for 1993 with the same 30 -day notice of termination as they have now. Carried Unanimously ✓ ' W ✓ COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: 'Request for Permission to Allow Carriage Rides in the Commons Area !Ms. Brigid Hubberman from the Commons Coordinator's Office spoke to •the Board regarding the request from the Bradley's re. carriage rides in the Commons area. She stated that the only concern they have is that the DII has worked hard on the holiday program and has wagon rides available. They are afraid there will be a 'misconception with the public confusing the carriage rides and the ;wagon rides. She wondered if the carriage rides could begin after the holidays. Mayor Nichols suggested that the resolution concerning this matter Ibe moved to this point in the meeting. • • 'Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the resolution requesting permission to allow carriage rides in the Commons area be put before the Board at this time. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: * 12A. Request for Permission to Allow Carriage Rides in the Commons Area Candice and Drew Bradley have requested permission for carriage rides around the Commons area. The Bradley's plan to start the rides on December 10, 1992 and continue until May 31, 1993. The rides will be approximately a half hour in duration with services between 4:30 p.m. and midnight, weather permitting, on Thursday, Fridays and Saturdays, except on December 12th and 19th when they will begin their rides at 5:00 p.m.. They would like to have loading and unloading space available near Simeons Restaurant. Resolution By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, Candice and Drew Bradley have requested permission for carriage rides around the Commons and downtown area; now, therefore, be it RESOLVED, That the Board of Public Works approves of the Carriage rides under the condition that the Bradley's make arrangements for routes and loading zones with the Chief of Police and DPW staff, and, be it further RESOLVED, That the Board of Public Works requires all necessary safety equipment on the carriages, and, be it further RESOLVED, That the Bradley's leave all utilized facilities in a clean and orderly manner. Mayor Nichols referred to a memo from Police Chief McEwen regarding the hours of operation for the carriage rides. Mr. Drew Bradley explained to the Board that they stand to lose between $5,000 and $6,000 if they have wait to start the carriage rides after Christmas. Fr. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Gerard 'RESOLVED, That permission for the Bradley's carriage rides is subject to approval by the City Attorney as to adequate insurance coverage by the Bradleys and a certificate of good health from a veterinarian_ regarding the health of the horses. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • .. BUILDINGS AND GROUNDS Court Facility 1 Removal/reduction license fee 334/322 Elmira Road 2 Quitclaim - Therm Drive 3 Commons reconstruction 4 Golf Course maintenance building 5 Sciencenter - Lake St. 6 Steamboat Landing - Use 7 8 GIAC pool 9 New Municipal pool 10 Request For Use of City Property for Great American Circus 11 Encroachment agreements 12 Request for Horse-drawn Wagon Rides around Commons 13 Request to Release Right Title Interest from 402 Third Street 14 Recycle Ithaca Bicycles - Lease of Building 15 i • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #1 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects Solid Waste Fund and, be it further $ 52,541.56 6,534.83 9,820.79 318.95 251.85 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously c\v REPORT OF THE CITY CONTROLLER: Deputy City Controller Thayer reported that the City is revising its purchasing policies, and the BPW audits will be changed slightly. The Water & Sewer line will now be combined with the General Fund line. REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #2 General Fund $ 15,224.61 Water & Sewer Fund 18,808.12 Joint Activity Fund 23,630.04 Capital Projects 1,250.00 Solid Waste Fund 22,376.36 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #4 General Fund •$36,360.55 Water & Sewer Fund 6,814.36 Joint Activity Fund 12,329.79 Capital Projects 5,228.96 Solid Waste Fund 264.33 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #5 General Fund $ 53,199.33 Water & Sewer Fund 16,180.28 Joint Activity Fund 8,611.30 Capital Projects 15,746.75 Solid Waste Fund 45,447.67 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Cox RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #6 General Fund Water & Sewer Fund Joint Activity Fund Capital Projects Solid Waste Fund and, be it further RESOLVED, That bills receivable be approved $31,762.99 13,319.77 24,699.95 32,916.13 12,869.50 and rendered. Carried Unanimously • • • REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, that bills listed on the following Abstract be approved for payment: Abstract #7 General Fund $59,699.99 Water & Sewer Fund $ 7,411.36 Joint Activity Fund $19,413.42 Capital Projects $15,720.83 Solid Waste Fund $ 7,788.05 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously Alh REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Commissioner- Gerard RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #8 General Fund $ 43,998.23 Water & Sewer Fund $ 13,611.37 Joint Activity Fund $ 6,856.74 Capital Projects $ 21,022.85 Solid Waste Fund $ 28,518.45 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: L1/7 -2 -- Audit Report Resolution By Commissioner Gerard: Seconded by Commissioner Reeves RESOLVED, That bills listed on the following abstract be approved for payment: _ Abstract #9 General Fund $ 35,795.23 Water & Sewer Fund 19,261.39 Joint Activity Fund 36,447.01 Capital Projects 86,355.19 Solid Waste Fund 39,395.75 and, be it further RESOLVED, That bills receivable be approved and rendered. (Commissioner Tripp absent at time of vote) Carried ,113 REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Gerard: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #10 General Fund $ 57,621.98 Water & Sewer Fund 10,266.42 Joint Activity Fund 14,766.23 Capital Projects 102,030.11 Solid Waste Fund 26,925.50 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously S/z REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #11 General Fund $ 45,570.0 5 7 ,570.07 15 ,284.96 110,585.4 Water and Sewer Fund 6 Joint Activity Fund 3 Capital Projects 12,592.005 Solid Waste Fund and, be it further RESOLVED, That bills receivable be approved and ed. darenderUnanimously REPORT OF SPECIAL COMMITTEES: Audit Report Commissioner By OVEDthener a bills e li ded ted by nt efollowinga RESOLVED, Thatabstract be approved for payment: Abstract #12 3 ,8 0. 2 General Fund $ 37,540.84 Water & Sewer Fund 10,226.18 66 110,6.18 Joint Activity Fund Capital Projects 33,613.55 Solid Waste Fund and, be it further RESOLVED, That bills receivable be approved and d. Carried reUnanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #13 General Fund $ 35,002.98 Water & Sewer Fund 1,309.15 Joint Activity Fund 14,830.15 Capital Projects 39,884.77 Solid Waste Fund 32,483.95 and, be it further 74/9 3 - RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #14 General Fund $ 49,094.13 Water & Sewer Fund 14,206.49 Joint Activity Fund 25,266.52 Capital Projects 207,125.66 Solid Waste Fund 15,325.25 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the bills listed on the following Abstract be approved for payment: Abstract #15 General Fund $ 51,183.05 Water and Sewer Fund 8,633.01 Joint Activity Fund 19,841.59 Capital Projects 145,353.43 Solid Waste 40,947.93 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously -1 22 REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #16 General Fund $ 35,190.61 Water and Sewer Fund 21,859.42 Joint Activity Fund 11,574.09 Capital Projects 284,389.84 Solid Waste 941.16 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 5/24,. REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 17 General Fund $ 50,959.76 Water and Sewer Fund 47,174.78 Joint Activity Fund 21,865.80 Capital Projects 244,732.00 Solid Waste 23,156.90 and, be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously 0\\0\ REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Cox RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #17 General Fund $ 32,734.30 Water and Sewer Fund $ 22,558.97 Joint Activity Fund $ 22,485.19 Capital Projects $325,783.92 Solid Waste 35,855.65. and be it further RESOLVED, That bills receivable be approved and rendered, contingent upon approval of the audit by Commissioner Rusoff. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following abstract be approved for payment: Abstract #19 General Fund $ 38,807.95 P' Water and Sewer Fund $ 5,007.64 Joint Activity Fund $ 18,865.25 Capital Projects $221,487.01 Solid Waste $ 19,356.70 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #20 General Fund ., $ 58,035.58 Water and Sewer Fund $ 30,454.24 Joint Activity Fund $ 14,973.73 CapitalProjects $446,896.40 Solid Waste $22,394.00 and be it furthe9t' RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Cox: Seconded by Commissioner Brandford RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #21 General Fund $ 46,179.85 Water and Sewer Fund $ 8,499.48 Joint Activity Fund $ 16,672.81 CapitalProjects $321,217.92 Solid Waste $ 24,512.45 and be it further RESOLVED, That bills receivable be approved and rendered. 411 Carried Unanimously IIT REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Cox: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #22 General Fund $ 48,381.03 Water and Sewer Fund $ 13,190.02 Joint Activity Fund $ 28,656.18 CapitalProjects $500,486.17 Solid Waste $ 28,012.45 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Commissioner Brandford By Commissioner Reeves: Seconded by RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #23 $ 52,208.44 General Fund 12,408.44 Water and Sewer Fund 9,449.61 61 Joint Activity Fund 243,541.23 Capital Projects 43,511.61 Solid Waste and, be it further RESOLVED, That bills receivable be approved. Carried Unanimously ,'BUDGET ADMINISTRATION AND COMMUNICATION ITEMS: Re•uest to Write Off Uncollectible Bills By Commissioner Reeves: Seconded by Commissioner Rusoff The Board of Public Works has reviewed a re quest made by •1HEREAS, :the City Chamberlain to write off many accumulated uncollectible bills, after being advised by the City Attorney's Office that they considered the bills uncollectible; now, therefore, be it RESOLVED, That the Board of Public Works approves the City !debChamberlain's request to write off these uncollectible bills to t, and, be it further bad I (b;RESOLVED, That the Board directs the Chamberlain to reinstate these ills at any time they become collectible. Carried Unanimously • BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: Transfer of Payroll Funds (Streets and Facilities By Commissioner Reeves: Seconded by Commissioner Brandford WHEREAS, some department projects have been held up due to weather patterns during the summer months, and WHEREAS, the Streets and Facilities Division has had an abnormally high number of full time employees off work due to compensation claims, and WHEREAS, Streets and Facilities needs to retain several seasonal employees longer than budgeted in order to accomplish several projects; now, therefore, be it RESOLVED, That $12,000 be transferred from A2055111-115 to Account A2055111-120 for the Highway Account and $2,391 be transferred .from A2055120-115 to A2055120-120 for the Bridge Account. Carried Unanimously -4 - BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: * 16A. 1993 Golf Course Rates The Board of Public Works met with Steve Torrant in late summer 411 1992 and requested a review of course rates as part of the budget process. Steve responded in his memo of October 14, 1992 suggesting a schedule of rates for 1993 and projecting revenues. He also provided a memo of the same date discussing future needs and directions. 1993 Program Budget A 7255 Golf Course Capitalized Equip. (.20)(14,000) Benefits(.35)(48,900) (.10)(30,000) Equip. Shed Rehab. Program Income A 2050 Resolution 1 By Commissioner Reeves: Seconded by Commissioner Tripp iWHEREAS, The Board of Public Works has reviewed the •1 recommendations of the Golf Pro for 1993 course rates and the need for future improvements, and WHEREAS, Common Council has directed the Board in its 1993 Budget Directions (resolution 14.16 of December 2, 1992) to establish fees to produce the projected revenue of $137,000; now, therefore be it RESOLVED, that the Board adopts the rates recommended by the Golf 110,900 2,800 17,100 3,000 7 , 000 $140,800 Revenues Budget Actual 1989 90,000 1990 10 000 92,900 1991 ' 107,700 133,000 124,900 1992 1993 120,000 122,200 (est.) 137,000 144,000 (est.) Pro in his memo of October 14, 1992. 1 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously FINANCE Audit Request to write off uncollectible bills Transfer of Payroll Funds (S&F) 1 2 3 1993 Golf Course Rates 4 UNFINISHED BUSINESS: Commissioner Tripp reported that Commissioners Brandford, Rusoff and herself met to discuss the traffic management issues, and would 2124/(-0 like to report to the Board at the next Committee of the Whole meeting. Mayor Nichols<.reported that Commissioner Brandford attended the Planning & Development Committee meeting on April 21, 1992 and outlined the principal behind the designation of streets and neighborhoods which will be designed so that there will be less traffic and more pedestrians and bicycles, and which streets will pick up the extra traffic. He received a positive response. • • COMMUNICATIONS OF PERSONS BEFORE THE BOARD: Le Moyne Farrell of the Disability Advisory Council addressed the Board to request that additional handicap parking spaces be placed in the Woolworths parking lot, near the Mental Health Center, to $/h/42/ assist disabled Mental Health clients. She stated that three spaces currently exist, one by the bus shelter on Green Street and two near the Cayuga Street entrance. Ms. Farrell also requested that a striped crosswalk be painted, and the traffic light delayed slightly at the Green Street and South Tioga Street intersection. Ms. Farrell stated that crossing with the light at that intersection requires brisk walking and people who are not ambulatory would have a difficult time. Ms. Farrell explained that the pedestrian exit of the Center Ithaca parking lot is not opposite from the pedestrian crosswalk and suggested that a striped crosswalk would assist pedestrians as well as motorists. Superintendent Gray stated that his department is reviewing the number of handicapped parking spaces available in the City. He stated that the Woolworths parking lot is short of the required amount of spaces and that the City is working with the County on this issue. • • • Request for Traffic Signal at Hudson and Columbia Streets A request was received for the following items: a traffic signal at the intersection of Hudson and Columbia Streets, a warning sign with a flashing light uphill from the intersection on Hudson Street, a "Slow Children" sign on Hudson Street. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, a request was made for a variety of traffic control devices to be installed at or near the intersection of Hudson and Columbia Streets, and WHEREAS, there is currently a four-way stop at that intersection, and WHEREAS, following the instruction of the Board, the Department of Public Works has purchased and will install special plastic crosswalks to increase the visibility of the crossing area, and WHEREAS, the Board of Public Works wishes to install those traffic control devices which are appropriate for the character of each neighborhood and which contribute to the safe, efficient, and appropriate flow of traffic through the City; now, therefore, be it RESOLVED, That the Board of Public Works directs the Traffic Engineer to proceed with the installation of the plastic crosswalks at the South Hill School adjacent to Crescent Place, as well as at the Hudson and Columbia Street intersection, and reserves the right to monitor the performance of the intersection and community needs. Discussion followed regarding the history of traffic control devices at this intersection. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the last Resolved clause be amended to read as follows: RESOLVED, that the Board of Public Works denies the original request but directs the Traffic Engineer to proceed with the installation of the plastic crosswalks at the South Hill School adjacent to Crescent Place, as well as at the Hudson and Columbia Streets intersection. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • • • PARKING AND TRAFFIC ITEMS: Request for Traffic Signal at South Aurora Street and Hillview Place A variety of requests have been received over the years for a traffic signal at South Aurora and Hillview Place. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, people who cross, or whose children cross, South Aurora Street at Hillview Place report that crossing is difficult or hazardous and have requested the installation of a traffic control device at that intersection, and WHEREAS, the two traffic signals at Ithaca College and at Morse Chain may be supposed to indicate to the drivers of vehicles descending the grade into the City that stops may be required on South Aurora Street, and WHEREAS, staff has reviewed the traffic warrants and has reviewed potential impacts of the proposed installation with the Board, and WHEREAS, the Board of Public Works realizes that no traffic control device can guarantee the safety of pedestrians; now, therefore, be it RESOLVED, That the Board of Public Works wishes to have a traffic signal installed at the South Aurora Street and Hillview Place intersection and directs the Traffic Engineer to prepare a plan and budget for a traffic signal at this intersection for the next Board of Public Works meeting. Extensive discussion followed on the different types of traffic signals, the cost, and the source of funding for this project. A vote on the Resolution resulted as follows: Ayes (5) - Rusoff, Tripp, Gerard, Cox, Brandford Nays (1) - Reeves Carried • • • Peter Klinge of 150 Giles Street, addressed the Board regarding the Giles/Columbia Street traffic control Resolution. He stated that the pedestrian bridge is a major link from South Hill to East Hill and he urged the Board to act on this Resolution as he is concerned for pedestrian safety. Request for Traffic Signal at Giles and Columbia Streets A request was received for the following items: a "Stop" sign on Giles Street at its intersection with Columbia Street, and a series of speed bumps on Giles Street on both sides of that intersection. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, a request was made for a variety of traffic control devices to be installed at or near the intersection of Giles and Columbia Streets, and WHEREAS, the Board of Public Works wishes to install those traffic control devices which are appropriate for the character of each neighborhood and which contribute to the safe, efficient, and appropriate flow of traffic through the City; now, therefore, be it RESOLVED, That the Board of Public Works denies the original request, but directs the Traffic Engineer to install a crosswalk on Giles Street at its intersection with Columbia Street to serve the pedestrian bridge. Substitute Resolution By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, the residents of the neighborhood surrounding the intersection of Giles Street and Columbia Street have repeatedly petitioned the Board for the protection of the pedestrians crossing Giles Street at Columbia Street to and fro the existing pedestrian bridge, and WHEREAS, an all -way stop has raised concern that it may not be appropriate to the existing traffic condition; now, therefore, be it RESOLVED, That the existing Stop sign regulating the Columbia Street approach be transferred to the Giles Street approach to the intersection, therefore achieving the requested protection and preserving the overall safety of the intersection. A vote on the substitute resolution resulted as follows: Ayes (1) - Gerard Nays (5) - Rusoff, Tripp, Reeves, Cox, Brandford Motion Fails Main Motion A vote on the Main Motion resulted as follows: Carried Unanimously • • • Linda Bower of 316 Center Street addressed the Board regarding the Center/South Plain Street traffic control Resolution on the agenda. She stated that she previously submitted a petition to the Board requesting an all way stop at the Center/South Plain Street intersection. Ms. Bower explained that people drive too fast in the area because there is no traffic control at that intersection and many accidents have occurred as a result. She further explained that there are many children living in this neighborhood and urged the Board to act on this issue. Request for All -Way Stop at Center and South Plain Streets A request was received for the following items: a "Children at Play" sign, and a four-way stop at the intersection of Center and South Plain Streets. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, a request was made for a four-way stop to be installed at or near the intersection of Center and South Plain Streets, and WHEREAS, the Board of Public Works wishes to install those traffic control devices which are appropriate for the character of each neighborhood and which contribute to the safe, efficient, and appropriate flow of traffic through the City; now, therefore, be it RESOLVED, that the Board of Public Works directs the Traffic Engineer to install a yield sign on Center Street at its intersection with South Plain Street. Discussion followed as to what signage is appropriate for this intersection. On a motion by Commissioner Brandford and Seconded by Commissioner Cox, this matter was referred back to Committee for further discussion. Center Street Traffic Concerns Linda Bower, 316 Center Street addressed the Board to express her concern over the Resolution on the agenda regarding Center S Street/S. Plain Street traffic concerns. She stated that the 2i residents' main concern is pedestrian safety and she doesn't believe that switching the Stop sign from South Plain Street to Center Street would solve the traffic and speeding problems. Mayor Nichols explained that there is another proposal being discussed for the Center Street area in conjunction with the Board's plan to control the flow of vehicular traffic throughout the City. Request for A11 -Way Stop - Center and South Plain Streets A request was received for the following items: a "Children at Play" sign and a four-way stop at the intersection of Center and South Plain Streets. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, a request was made for an all -way stop to be installed at the intersection of Center and South Plain Streets, and WHEREAS, the Traffic Engineer has made certain recommendations to improve safety for both pedestrians and vehicular traffic at this intersection; now, therefore be it RESOLVED, That the Board of Public Works directs the Traffic Engineer to reinstall "No Parking" signs near the intersection to 'improve visibility, and, be it further RESOLVED, That ,the Board directs the Traffic Engineer to remove the stop signs currently placed on Plain Street at that intersection and to place stop signs on Center Street instead. Discussion followed on the floor with Commissioner Gerard stating that he did not believe that these measures would solve the traffic problem in that area. Commissioner Gerard moved an amendment to install an all -way stop at the Center and South Plain Street intersection, but the motion failed for the lack of a Second. Commissioner Gerard moved an amendment to implement the traffic changes for a six month trial period, and have the Board review the situation with the option to reconsider their decision, but the motion failed for the lack of a Second. A vote on the Resolution resulted as follows: Ayes (4) Reeves, Cox, Rusoff, Nichols Nays (1) Gerard Carried • • Closing of Green Street Parking Garage Council Liaison Berg reported on the elimination of approximately 489 parking spaces during the reconstruction of the Green Street Parking Garage and the construction of the new Court Facility in mid-June through mid-August, 1992. The use of car pooling, mass transit, and park and ride lots is being suggested with the support of area business leaders. There are presently 190 permits being sold for the Green Street garage and 165 permits for the Seneca Street. Options available for the construction period are to create a limit on the number of permits sold for the Seneca Street aarage; maintain the status quo; or increase the limit. Decisions need to be made quickly as people purchase permits for a 3 month period. This matter will be discussed further at future Board meetings. UNFINISHED BUSINESS: Commissioner Reeves reported that Deputy Planning & Development Director Sieverding will be making a presentation on the parking plan for the downtown reconstruction period at the April 29, 1992 Committee of the Whole meeting. He will also have a recommendation on the number of parking permits that should be sold for the summer months. City Chamberlain Parsons will also be present at this meeting. Summer Parking Program Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the rehabilitation of the Green Street Parking Garage and construction of the City Court will eliminate approximately 500 parking spaces during the period June 15 to August 15, 1992, and WHEREAS, many of those displaced will be downtown employees which the parking system has a limited capacity to absorb elsewhere without affecting the supply of parking available for retail and other short term trips, and WHEREAS, a plan has been developed to provide alternate parking and transportation into the Central Business District including: Park n' Ride Carpooling Park n' Walk, and WHEREAS, this plan requires funding and programmatic changes in order to, succeed; now, therefore, be it RESOLVED, That the Board of Public Works: 1. Authorize Ithaca Transit to offer freebus transportation from approved Park n' Ride lots to the Central Business District and back to individuals who have been issued a permit to park in these lots. • 2. Recommend to Common Council that $6,120. be allocated to contract for additional bus Centralservice Businessand DistrictElm for tiraheoad and Stewart Park and the period June 15 to Aug es itlwillgbe 92.terminat d after aIf n initaal exists for this serve two week period. 80% of the Section 9cost fund�ngr the foradditional a maximum net cost will be reimbursed by ; eriod or if to the City of wo,2WeeksfO$275he nine - week p terminated after t 3. Make up to 75 long term permits available to participants of a carpool program. A carpool will consist of three individuals driving °decksfrom thework SenecatStreetThe Garagemits will. be for the upperCarried Unanimously 6191 ,451, ose' "Summer in the City" Downtown Summer Parking By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the closing of the Green Street Garage and construction of the new Court and Police Facility will result in a loss of about 500 public parking spaces from June 15, 1992 until August 15, 1992, and WHEREAS, the Board would like to maximize participation in the Summer in the City Program designed to promote physical activity and encourage alternate means of commuting to work, including walking, bicycling, park & walk, and park & ride, and WHEREAS, the Board wishes to offer a small gift (such as a ticket for Ben and Jerry's ice cream or a sports squeeze bottle) to each participant at an approximate cost of $2.00/person and approximately 500 participants, with the source of funds being divided between the Ithaca Commons Reconstruction CP #243, the Green Street Parking Ramp Renovations CP #224, and City Court Facility construction CP #242; now, therefore, be it RESOLVED, That the City will donate eight prizes for one winning team of eight members; each winner to choose between a full season pass for the Cass Park Rink, Cass Park Pool - 1993, or Willow Ave Golf Course - 1993 at no direct expense to the City, and, be it further RESOLVED, That the City will fund program participation awards, up to $1,500. in cost, from the three related Capital Projects #224, #243, and #242. Discussion followed on the floor regarding the issues of awarding "gifts" and funding these items from Capital Projects. Amending Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the last Resolved Clause be amended to read as follows: RESOLVED, That the City will fund program participation awards, up to $1,500. in cost, from the three related Capital Projects #224, #243, and #242, subject to approval by the City Attorney and City Controller. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: 16- Carried Unanimously lo Park and Ride Lots Assistant City Attorney Kennedy reported that Deputy Planning. & Development Director Sieverding has prepared a letter for private •land owners who have provided lots for the park and ride program that would indemnify them in the event that a claim was filed against them. The Ithaca Agency, (the City's Insurance Company) has been notified. REPORT OF CITY CONTROLLER: Deputy City Controller Thayer reminded the Board that Council directed them to look into the parking rates and adjust them accordingly as the City received $70,000. less then projected in parking revenue last year, and parking revenues are currently under budget for 1992, which will be compounded by the loss of parking during the construction period for the new Court Facility and Green Street parking garage. REPORT OF OF THE CITY CONTROLLER: Deputy City Controller Thayer reported that there is a $100,000. 6124 projected loss of parking revenue, including the future extension of hours of the parking garages. He requested that the Board discuss this matter and make recommendations. •, Cobb Street Traffic Concerns Bonnie Rabin, 107 Cobb Street addressed the Board regarding traffic concerns in her neighborhood. She stated that there is excessive traffic and speeding on her street due a driveway entrance to the Fairview Heights Apartment Complex. She explained that there are 13 families and 13 children (many of whom are under 5 years old) living on the block, and she would like to have a "Children at Play" sign posted at both entrances of the street and an "A11 Way Stop" sign placed at the intersection of Cobb and Worth Streets. Commissioners Gerard and Brandford explained the Board's schedule of traffic concerns, and stated that Ms. Rabin's request will be placed on the Committee of the Whole agenda for discussion in regard to priority. • Melinda Muller, 207 Cobb Street, addressed the Board regarding the Cobb/Worth Street Stop Sign Resolution on the agenda. She stated that it wouldbe better for the children on Cobb street if either a 4 -way stop sign was installed, or to keep the stop sign where it is. Stop Signs at Cobb and Worth Streets By Commissioner Rusoff: Seconded by Commissioner Cox WHEREAS, the Board of Public Works has received a request from the residents of Cobb Street to deter traffic and excess speed by use of additional stop signs at the intersection of Cobb and Worth, and WHEREAS, the Traffic Engineer has submitted traffic counts and accident reports to the Board for their review; now, therefore, be it RESOLVED, That the Board ,of Public Works directs staff to rotate existing stop signs at the intersection of Cobb and Worth Streets from Worth Street to Cobb Street. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the last Resolved Clause be amended to read as follows: RESOLVED, That the Board of Public Works directs staff to install four-way Stop signs at the intersection of Cobb and Worth Streets. Ayes (2) Rusoff, Gerard Nays (3) Reeves, Cox, Brandford Main Motion A vote on the Main Motion resulted as follows: Ayes (4) Rusoff, Gerard, Reeves, Cox Nays (1) Brandford Motion Fails Carried • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Public Library Parking Request Enid Ruoff, Trustee, of the Tompkins County Public Library asked the Board about three parking spaces that were to be established on the south side of Court Street near the Cayuga Street intersection. Superintendent Gray explained that the south side of Court Street underwent sidewalk construction and durinthat time the curb line was realigned. The additional parking spaces will not be available, however, until the curb line on north side of Court Street is realigned, and the street becomes wide enough to allow parking in that area. He further stated that the project is not budgeted for this year. Request for "Children at Play" Sign on Cobb Street By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, the Board of Public Works has received a request from residents of Cobb Street for signage to alert motorists of children playing in the neighborhood, and WHEREAS, the Board has reviewed the requirements for the installation of such signage; now, therefore, be it RESOLVED, That the Board of Public Works grants the request. Ayes (2) Rusoff, Gerard Nays (3) Cox, Brandford, Reeves Motion Fails Spencer Road Traffic Control Elizabeth Smith, Bob Stutner, Lynn Gerstein, John Humphries, Raymond Francis, Heather Camacho, John Katz, David Nutter, and Alderperson Neil Golder addressed the Board, and submitted a petition signed by 50 people, regarding Spencer Road traffic issues (the petition is on file in the City Clerk's office). Merwin Blodgett Gallahan, an 11 year old Spencer Road resident was hit by a car in front of his house, and is in critical condition. Spencer Road residents expressed the following concerns: 1. All the Spencer Road intersections are unsafe 2. People drive down Spencer Road to avoid traffic on Route 13 resulting in excessive traffic and speeds 3. Police patrols have decreased 4. The road is narrow, and has no curbs, sidewalks or shoulders, causing pedestrians and bicyclists to jump into the ditches when two cars are passing at the same time, or cars come too close 5. A new 14 unit housing project planned for Spencer Road will increase traffic even more 6. The 30mph speed limit is not safe on this narrow road Extensive discussion followed on the floor. Commissioner Tripp gave a brief description of the Spencer St/Spencer Rd/S. Albany St intersection realignment project that was proposed in 1986. She suggested that the Spencer Road residents review this proposal and submit comments to the Board in the near future. Commissioner Reeves explained that she was on the Capital Improvements Review Committee when the proposal was submitted in 1986. The Board, at that time, was anxious to implement the project to divert the traffic from Spencer Road. There was opposition to that plan in City Hall, however, and the plan was never started, but the "No Thru Traffic" signs were installed at that time. Mr. Humphries suggested that the City install a radio control traffic barrier on Spencer Road that would not allow thru traffic to pass except for City services and buses. Mr. Humphries also suggested that the speed limit be reduced. Commissioners Tripp and Brandford suggested that the Board hold a Public Information session during the first hour of their Regular Board4of Public Works meeting on May 27, 1992 to further discuss the Spencer Road traffic problems and possible solutions. The Board agreed unanimously. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Spencer Road Public Information Session Mayor Nichols explained the temporary traffic pattern that has been established for a 90 day trial period, as well as the proposed Capital Project that would realign the Spencer St/Spencer Rd/Albany St intersection.' Michael Pickering, 571 Spencer Rd read the following statement, and seven people raised their hands in support of the statement and agreed not to speak separately: "Dear Mayor Nichols: On behalf of the residents of Spencer Road and Spencer Street I would like to thank you and the Board of Public Works for the actions already taken to relieve the traffic situation on our streets. We believe that restricting traffic flow to one-way, traveling north, in the 400 block of Spencer Road, may in fact be an acceptable solution to the problem. However, in addition , we request that you ask the New York State Department of Transportation to establish a 20 M.P.H. speed zone on Spencer Road. As well, we insist that you regularly inform us and consult with us on the -traffic studies currentlyunderway and on any proposed changes to traffic patterns affecting Spencer Road and any intersecting streets. Specifically, we are interested in more information on the plan to realign the intersection of Spencer Street, Spencer Road , Elmira Road, and Albany Street. It is our understanding that the City is currently developing a plan which would designate city streets as "arterial",'! feeder", or "neighborhood". We urge you to involve us and representatives from all neighborhoods throughout the City in this process. We recognize that developing a solution to the traffic problems on Spencer Road is not the sole responsibility of the City and that you need active and constructive input and representation from the Spencer Road community. To that end, we are in the process of establishing a formal neighborhood associat,2r1;_ . Asr,a group, we will make every effort to communicate to all City Boards and Departments the special needs and concerns of our community and to work with you to address these issues. Already, we have contacted our local state legislator urging that he introduce a bill returning authority over local speed zones to municipalities. We will work with the Ithaca Police Department to address safety and security concerns and will ask for street and bicycle safety workshops for our children. Lastly, we would like to invite you and members of the Board to attend our meeting on Monday, June 15, 1992 at 7:30 pm. The meeting will be held at 554 Spencer Road. We'll provide you with an agenda in advance. Thank you for your consideration and continued support." Mary Ann Burgess Puhalka of Albany Street spoke in regard to the increased traffic on South Albany Street as a result of the new traffic pattern on Spencer Road. Ms. Burgess Puhalka stated that because South Albany Street was built over an old dump site, heavy traffic causes the houses in that area to shake, and develop stress cracks. She also described vehicular accidents that have occurred at the intersection of South Albany/South Titus Avenue, and is concerned about what will happen with the increased traffic. Ms. Burgess Puhalka also spoke about the sidewalk repair issue. Commissioner Reeves stated that there will be a public hearing on June 24, 1992 at 4:00 pm at the regular Board of Public Works meeting to discuss the sidewalk program. • Attorney Wesley McDermott addressed the Board in behalf of Edgar Neff, owner of JR'S Auto Repair, 400 Spencer Road. Mr. McDetmott stated that the new traffic pattern on Spencer Road has had a dramatic impact on Mr. Neff's auto repair/wrecker business. He further stated that there is no traffic signage placed by the business and it is very confusing for the customers. The following suggestions were made by Mr. McDermott and Mr. Neff: 1.) Eliminate the traffic light on Elmira Road near the Zikakis plaza 2.) Make Spencer Road one-way north from Route 13 to Meadow Street extension Tim Terpening, Irene Richards, Alderperson Barbara Blanchard, Martha Lyon, John Humphries, Alderperson Neil Golder, David Nutter, Pat Neff, Don Enright, Lynn Gerstein, Robert Stundtner also addressed the Board regarding Spencer Road traffic issues and made the following comments and suggestions: 1.) Lower the speed limit and enforce it 2.) Block off Meadow Street Extension at Spencer Road 3.) Improve roads, increase the capacity of traffic carriers 4.) Formally submit long standing Capital Project for Spencer St/Spencer Rd/Albany St intersection 5.) Develop a Capital Project for the Meadow St. Ext./Elmira Rd intersection to increase capacity and install a two lane left turn onto Elmira Road 6.) Review timing of traffic light on Route 13 at Zikakis plaza 7.) Investigate feasibility of electronic speed devices for monitoring speed and traffic control 8.) Install a remote controlled gate on Spencer Road 9.) Make Spencer Road a pedestrian and bicycle alternative to Route 13 10.) Keep crosswalks painted, install Walk/Don't Walk lights 11.) Help alleviate traffic congestion leaving the City 12.) Have traffic counts reflect what traffic will be like after the 14 unit housing project is built in the 300 block of Spencer Road 13.) Redesign Meadow Street Ext./Spencer Rd intersection so that traffic would continue to be two-way, but traffic from the 400 block of Spencer Rd would have to turn right onto Meadow St Ext. and traffic from the 500 block of Spencer Rd would have to turn left onto Meadow St Ext., and thru traffic would be eliminated Report on South Albany Street Commissioner Reeves reminded the Board of the meeting regarding the Spencer Road traffic situation on Monday, June 15, 1992 at 554 Spencer Road. She further stated that the South Albany Street residents are opposed to any reconfiguration of the South Albany Street/Spencer Road intersection because they do not want the excess traffic on their street, and because they have concerns about their children as well. Commissioner Tripp reported that she and Commissioner Brandford will not be able to attend the Spencer Road meeting as they will be attending the Planning and Development Committee meeting to discuss the "hierarchy of streets" plan. UNFINISHED BUSINESS: Spencer Road Traffic Pattern Commissioner Reeves reported that Chief McEwen will be reviewing the data that has been collected on the Spencer Road Traffic Pattern. She stated that she will schedule this issue for a future Committee of the Whole meeting and will invite the Spencer Road and South Albany Street residents. PARKING AND TRAFFIC ITEMS: Extension of Spencer Road Traffic Pattern On May 21, 1992, the Chief of Police and the Traffic Engineer implemented a 90 day trial period for a new traffic pattern on Spencer Road. This trial period is scheduled to end on August 21, 1992, at that time, a decision to implement permanently, extend or discontinue must be made. Permanent continuation of this configuration will need approval of Charter and Ordinance Committee and Common Council. Resolution By Commissioner Rusoff: Seconded by Commissioner Cox WHEREAS, The Board of Public Works feels that the 90 day trial period has not given enough data to show the yearly traffic variations needed to make a final decision for the Spencer Road configuration; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Chief of Police and the Traffic Engineer approve an extension of an additional 75 days for the temporary traffic configuration ending November 4, 1992; and, be it further RESOLVED, That the Board direct staff said counts to include speed data, September for review. to obtain traffic counts, in early August and mid Carried Unanimously UNFINISHED BUSINESS: Spencer Roadeek Commissioner Reeves wished he datae collected dBoard bot members during thatthe the Board must review trial period earlier this summer and also the data obtained during the 75 -day extension. Commissioner Reeves stated that Alderperson Daley, Chair of the Task Force on Traffic Issues and that ittee at1theviry meetingtod be discussing in this subject and will to come back to the Board with Thursday night and he will be happy an opinion from that group on whether or not to continue this one- way configuration- on SP sscarresolRoad. utionhto discontinue the onee stated that on �way 28th, the Board should pass rule or make the change permanent. COMMUNICATIONS AAAA HEARINGS OF PERSONS BEFORE THE BOARD: Spencer Road Mrs. Margaret Neff, whose husband owns Jr's Auto Repair at 400 and 406 Spencer Road, addressed the Board regarding making that block one-way going north. She is in opposition to that block of Spencer Road being made one-way. She handed out a statement to Board members of her opinion and discussion followed with Mrs. Neff. Mr. Gene Welch, 411 Spencer Road, also spoke to the Board in opposition to the proposed plan of making that block of Spencer Road a one-way road. PARKING AND TRAFFIC ITEMS: 14.A Spencer Road Traffic Pattern On May 21, 1992, a 90 day trial traffic pattern was implemented on Spencer Road and later extended to end on November 1, 1992. The Engineering Department collected traffic data from Spencer Road, Albany Street and the surrounding area before and after the change was made. The Board has received this data along with reports from residents, the Traffic Engineer, Superintendent of Public Works and the Chief of Police. The Board of Public Works must decide whether to make the "new" traffic pattern permanent or to return to the original configuration. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has reviewed the data which was taken from Spencer Road, Albany Street and the surrounding area, and WHEREAS, the Task Force on Traffic Issues has not had a chance to review any of the data, look at long term impacts, or provide any input; now, therefore, be it RESOLVED, That the Board of Public Works requests input of this configuration from the Task Force on Traffic Issues, and be it further RESOLVED, That the temporary configuration should be made permanent to provide stability to the current situation. Extensive discussion followed on the floor with Superintendent Gray answering questions from Board members. It was the consensus of the Board that the final Resolved clause shall read as follows: "RESOLVED, That the present configuration be continued until further change to provide stability to the current situation." Commissioner Reeves, stated, for the record, that she will not support this resolution because of the difficulties in enforcement, the impacts on the Spencer Road residences and bu also because of the impact that they have seen on Alb ny,sesWood,1d South Streets and Titus Avenue and a fact that a child was struck on Albany Street recently. She stated that she feels that it is much more fair to distribute the problems rather than create this impact on Albany Street. A vote on the resolution, as amended, resulted as follows: Ayes (4) - Rusoff, Tripp, Gerard, Mayor Nichols Nay (2) - Reeves, Cox Abstention (1) - Brandford Carried \‘' • • Parking Garage Committee The data from the parking study will be reviewed and distributed to 5/g1 Board members for the next Committee of the Whole meeting. REPORT OF BOARD LIAISONS: Parking Garage Client Committee Commissioner Brandford reported on the status of the new parking garage. He stated that the Committee asked Common Council to broaden their charge so they could look at other sites as well as a wider range of financing. The current option being discussed is placing all of the parking facilities into one fund, such as the solid waste program is set up, so that they would have their own budget. Currently there is a negative cash flow from the ramps of approximately $360,000. One suggestion has been to create two special benefit districts to finance the ramps and operating costs, one for all City residents and the other one for most of the business areas. The Board of Public Works would be responsible for setting up the City assessments. LIQ Signage for Odd -Even Parking Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, the Department of Public Works has been directed to upgrade odd -even signage by City Judge John Sherman, and WHEREAS, this requires the purchase of oversize signs which cannot be fabricated by the Department; now, therefore, be it RESOLVED, That the Board of Public Works requests the Budget and Administration Committee to provide $2,500. to Account A3311.477 for the purchase of these materials and directs staff to provide installation in time for the Fall semester. Carried Unanimously 'Odd/Even Parking Mr. Timothy Terpening spoke to the Board in opposition to the Odd/Even parking system. He would like to see the entire system abolished. • -14 COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: The following people addressed the Board regarding the proposed "Street Hierarchy" plan which would control the flow of vehicles throughout the City: Sally Schwartzbach, 107 Park Place Stephanie Vaughn, 113 Park Place Barbara Anger, 109 Park Place Tracy Farrell, 429 W. Buffalo Street Pat Frantz, 403 W. Buffalo Street They cited increased traffic, noise, dirt, and house and property degradation in their neighborhoods, as problems which would occur as a result of the change in traffic patterns. They stressed that speed and traffic control would be a better solution. Jemma Macera, 125 West Green Street, addressed the Board regarding the proposed "Street Hierarchy", and parking problems on Geneva Street. She stated that her driveway is often blocked by cars parked on the south side of Geneva Street, and asked the Board if it would be possible to move the parking sign approximately one foot so that the cars would have more room to park without blocking her driveway. Mayor Nichols said that the Board of Public Works would investigate this matter further. Tia Rudd and Ayana Conway, Co -Presidents of Beverly J. Martin School PTA addressed the Board regarding various traffic concerns around the school including speed enforcement, and cars passing school buses that are picking up/dropping off students. They suggested that the bus drop off be moved from Buffalo Street to Albany Street, blinking yellow lights be installed, and the words "Slow, School Zone, 15 MPH" be painted on the street in front of the school. Commissioner Reeves stated that the Board will be discussing this issue at the next Committee of the Whole meeting. Further discussion followed about cars passing school buses, and the Board will investigate how the police currently handle such complaints, and what options may be available. Mary Ann Burgess Puhalka, 505 S. Albany Street, addressed the Board regarding the closing of the Green Street Parking Garage and the alternate methods of parking that the City has implemented, such as the park and ride, and park and walk programs. She suggested that if these alternate methods are successful, they should be continued after the parking garage is re -opened. Owe Happek, 1108 East State Street, addressed the Board regarding the increased speed and traffic, especially trucks, on East State Street. He further noted that East State Street is in poor condition which increases the danger of the road as well as the noise. His suggestions included increased speed enforcement, repaveing East State Street, and investigating the possibility of re-route truck traffic around the City. 411 Common Council Liaison Berg suggested that the Board make another recommendation to Common Council requesting increased speed and traffic enforcement throughout the City. Commissioner Gerard arrived at 4:55 P.M. is - PARKING AND TRAFFIC ITEMS: Request for Parking Changes - Bryant Park Area A request was received for changes in the parking regulations in the Bryant Park area. Resolution By Commissioner Tripp: Seconded by Commissioner Brandford ;WHEREAS, a request was made for parking to be prohibited from 9:00 A.M. to 12:00 noon on the 200 block of Bryant Avenue Monday through Friday, and on Fairmont Avenue from 12:00 noon until 3:00 P.M. Monday through Friday, with no change to the current night parking regulations, in order to improve the availability of parking within the neighborhood; now, therefore, be it RESOLVED, That the Board of Public Works grants this request and directs staff to erect appropriate signage by the middle of August. Discussion followed on the floor regarding the night parking regulations and the changes that were suggested at the last Committee of the Whole meeting. Mayor Nichols explained that it was his understanding that the alternate side night parking would be eliminated and night parking would be allowed every night on one side of the street. He stated that the basis for this decision was to discourage all day (24 hour) parking, but not to make parking difficult for the residents of that area. Amending Resolution By Commissioner Cox: Seconded by Commissioner Tripp RESOLVED, That the Whereas Clause be amended by striking the phrase • "with no change to the current night parking rulio CarriedUnanimously Council Liaison Berg suggested that another Resolved Clause be added to the Resolution which would direct staff to send out notices to the area residents in August to notify them of the impending parking changes. Motion to Send Back to Committee By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That this Resolution be sent back to the Committee of the Whole for further discussion, and be it further RESOLVED, That the Board of Public Works will have Power to Act at the June 17, 1992 Committee of the Whole meeting regarding this matter. Carried Unanimously Pr- Request for Parking Changes - Bryant Park Area WHEREAS, a request was made for parking to be prohibited from 9:00 A.M. to 12:00 noon on the 200 block of Bryant Avenue Monday through Friday, and no parking on the 200 and 300 blocks of Fairmont Avenue from 12:00 noon until 3:00 P.M. Monday through Friday, and alternate parking be suspended on Bryant Avenue, in order to improve the availability of parking within the neighborhood, and to improve public safety; now, therefore be it RESOLVED, That the Board of Public Works grants this request and directs staff to implement a 90 -day trial period through erection of appropriate signage by the middle of August, and, be it further RESOLVED, That the Board directs staff to notify residents, who live on the 200 block of Bryant Avenue and the 200 and 300 blocks of Fairmont Avenue, of the new regulations approximately one week before the change goes into effect. Carried Unanimously Extending Hours for City Parking Lots Due to an error in the agenda preparation, this Resolution was not included in the agenda packets. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works will have Power to Act at the June 17, 1992 Committee of the Whole meeting regarding this matter. Carried Unanimously Extending Hours for City Parking Lots WHEREAS, a study done last year under the direction of the Board of Public Works showed that extensive use was made of the City's parking lots by daytime parkers who left the lots after the attendants went off duty or by drivers who parked in the lots overnight and left before the attendants came on duty,and WHEREAS, the Board would like to ensure that all persons who use the City's lots for parking are charged equally for the service they have received; now, therefore, be it RESOLVED, That the Board of Public Works extends the hours for which parking is charged to 2:00 A.M. through 6:30 P.M., Monday through Friday, and, be it further RESOLVED, That the Board extends the hours of collection in the City lots to 8:00 A.M. through 8:00 P.M., and, be it further RESOLVED, That the Board requests the Budget and Administration Committee to authorize the hiring of three part-time employees to cover the additional four hours per day which this change requires, the cost of such additional hiring to be offset by the increased revenues from the lots, and, be it further RESOLVED, That pending such approval and the hiring of the additional personnel, the Board directs the changed hours to take effect July 1, 1992 or as soon as can be implemented. Carried Unanimously PARKING AND TRAFFIC ITEMS: * 14A. Permanent Extension of Parking Lot Hours By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, in August, 1992 the Department of Public Works extended the hours of collection in the downtown parking lots from 8:00 a.m. to 8:00 p.m., covering revenue hours from 2:00 a.m. and 6:30 p.m., and WHEREAS, the Department has presented the Board of Public Works with figures comparing revenues of 1991 and 1992; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the permanent extension of the hours for collection in the downtown parking lots, and be it further RESOLVED, That the Board authorizes the Department to take the appropriate steps to hire permanent staff for the extension. Carried Unanimously * 14B. Adjustment of Hours for Collection in Downtown Parking Lots The Board of Public Works, at its June 17, 1992 meeting, passed a resolution which extended the hours of collection,_in the downtown parking lots from 8:00 a.m. and 8:00 p.m. In mid August of 1992, the Department implemented this extension ending the collection at 8:15 p.m. The figures collected are based on these time periods. The Department is requesting that a resolution be passed adjusting the time of collection from 8:00 a.m. until 8:15 p.m. Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works adjusts the extension time of collection in the downtown parking lots to 8:00 a.m. to 8:15 p.m. which has been the hours since the extension was implemented. Carried Unanimously \\ PARKING AND TRAFFIC ITEMS: Request from Plum's Restaurant to Occupy Parking Space Plum's Restaurant has requested use of the sidewalk and curbside parking spaces to be blocked in order to hold an outdoor barbecue 0 during the week of July 20-26, 1992. Plum's has had correspondences with the Deputy Fire Chief regarding Fire IPrevention Code issues. 7/87q._ 1 ;Resolution HBy Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has received a request from Plum's to occupy the sidewalk and parking space directly in front of their business for an outdoor barbecue for the week of July 20- ,26, 1992; now, therefore,be it RESOLVED, That the Board approves Plum's request providing the Fire Prevention Code is followed, and, be it further RESOLVED, That the City will enter into the usual contract with Plum's which will cover the fee for occupying the sidewalk and parking spaces, the allotted time period, and site restoration or !clean-up requirements. Carried Unanimously • • COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Denise McGuire, Ayana Conway, Tracey Farrell, and Tia Rudd addressed the Board regarding the Beverly J. Martin School traffic requests. They stated that the caution lights should not be deleted from the request as the school needs them to protect the children. Beverly J. Martin will have a pre -kindergarten program starting in the Fall which will add approximately sixty, 3-4_ year olds to the student population. They reiterated tthe speed and traffic problems in that area. The Board explained the traffic solutions that have been proposed by the Chief of Police and asked that the Beverly J. Martin School community allow some time for these changes to take effect. They further explained that if these changes do not have the desired effect, Beverly J. Martin School can request the caution lights again. Parking Regulation Changes in the Area of GIAC and Beverly J. Martin School There is concern for the existing traffic patterns around the area of GIAC and the Beverly J. Martin School. Currently, school buses load and unload on Buffalo Street creating a vehicular and pedestrian hazard. The City's Chief of Police has reviewed said situation with the School's principal. Resolution By Commissioner Rusoff: Seconded by Commissioner Cox WHEREAS, The Chief of Police has submitted his recommendations for the area of GIAC and Beverly J. Martin School to the Board of Public Works; now, therefore, be it RESOLVED, That after consideration of these recommendations, which have been added to the end of this Resolution, the Board directs staff to execute the changes, including the elimination of the mid - block crosswalk on Court Street, which the Chief of Police has recommended in his memo to the Board dated July 24, 1992 and, be it further RESOLVED, That the Board directs staff to make this implementation a priority so that signage may be in effect by August 28, 1992. RECOMMENDATIONS FOR PARKING REGULATION CHANGES IN THE BEVERLY J. MARTIN SCHOOL/GIAC AREA The recommendations for sign and regulation changes were submitted by Police Chief Harlin McEwen, and will accomplish the following: 1. School buses that have previously loaded/unloaded on Buffalo Street will do so on Albany Street starting on September 2, 1992. The school buses do not sit waiting for students at the Beverly J. Martin School and are in the middle of runs between other schools. Principal Ed Wright and the School District Transportation Director report that the children are . immediately discharged or are lined up to be loaded when the buses arrive and that the only traffic disruption on Albany Street will be for the short periods of loading or unloading andduringthat time all traffic be required to stop. We all believe this will be a major improvement in the neighborhood traffic situation and will result in less danger and confusion on the Buffalo Street side of the school. 2. A "No Standing Zone" will be designated on Buffalo Street to replace the school bus loading area and this will be used for parents and others who must stop and safely pick up or discharge passengers. Section 1200 of the NYS Vehicle and Traffic Law sets forth what "STOPPING", "STANDING", and "PARKING" means, and we intend to send this to all school parents with an explanation that the "No Standing" area is being designated for loading/unloading passengers and any vehicles left parked there will be tagged. The school has agreed to advise parents and school staff that the 2 hour parking restriction on Buffalo Street during school days will also be rigidly enforced and that this is for persons coming to the school for short periods of time or having to load/unload articles. Principal Ed Wright has stated that he has met with the staff and they will park in other places than this. (They will make increased use of the property the school owns off Court Street for staff parking). 3. Parking will be allowed in the places set forth in the diagram submitted to the Board on Court Street to h6lp alleviate parking needs for GIAC staff and visitors. GIAC endorses this recommendation and in fact, many people are already parking in this area in violation of the current regulations. I have not been able to determine the history of the mid -block crosswalk/curb cut on Court Street. In general, mid -block crosswalks are dangerous and I would recommend it be eliminated. This would require that pedestrians cross at the corner of Court and Albany Streets where at times there is a school crossing guard and the intersection is always regulated by stop signs. If the BPW does not eliminate the crosswalk, then the DPW should be directed to clearly stripe the road for the crosswalk. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That a Resolved Clause be added after the first Resolved g�k �e� Clause to read as follows: RESOLVED, That two (2) sets of yellow flashing lights be installed at appropriate locations according to the recommendations of the City Traffic. Engineer. Ayes (2) Rusoff, Gerard Nays (3) Reeves, Cox, Brandford Motion Fails Discussion followed on the floor with Commissioner Reeves reading Chief McEwen's memo of July 24, 1992 in which he states that he has a plan to increase parking and traffic enforcement in the area commencing in September. Commissioner Cox explained that he would like to see how these changes will affect the area, and if traffic and speed continue to be a problem, the Board can consider the option of installing flashing lights at a later date. Main Motion A vote on the Main Motion resulted as follows: Carried Unanimously • _lq- PARKING AND TRAFFIC ITEMS: Use of Lot D by Senior Citizen Council By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, the Tompkins County Senior Citizen Council has been using Lot D "Woolworth's Lot" since the 1970's at a rate of $2.00 per day; now, therefore, be it RESOLVED, That the Board of Public Works approves a 1992 Permit for the Senior Citizen Council's use of parking Lot D for their daily trips and occasional three day trips, and be it further ;RESOLVED, That the Board requests staff to negotiate the form of the permit and its reporting requirements with the Senior Citizen ;Council, using a daily rate of $3.00, including applicable taxes. Carried Unanimously Request for Improvements on South Titus Avenue The Board of Public Works has received a request from Frank and Filomena Hall of 417 South Titus Avenue for improvements to the area of South Titus Avenue, South Street, and Fair Street. The Halls submitted proposals for the area. Mr. and Mrs. Hall have also requested that enforcement of this area be increased since many motorists do not obey the existing traffic regulations. Resolution By Commissioner Brandford: Seconded by Commissioner Cox WHEREAS, the Board of Public Works and staff have reviewed proposals of the area of South Titus Avenue, South and Fair Streets; now, therefore be it RESOLVED, That the Board of Public Works requests that staff write a letter to the Chief of Police requesting that enforcement be improved in the area of South Titus Avenue in response to the neighborhood concerns, and, be it further RESOLVED, That the Board directs staff to install existing construction barricades when they are available (approximately late October), including flashing beacons, to block off South Titus Avenue between Fair Street and South Street parallel to Six Mile Creek next to South Titus Park, and, be it further RESOLVED, That said barricades will be in effect for 120 days, and, be it further RESOLVED, That the Board denies the request for the installation of all -way stops at the intersections of South and Fair Streets and South Titus Avenue and South Plain Street at this time. Discussion followed on the floor with Mr. Hall stating that he didn't feel this Resolution would work without the Stop signs included. Amending Resolution By Commissioner Gerard: Seconded by Commissioner Brandford RESOLVED, That the last Resolved clause be amended to read as follows: "RESOLVED, That the Board denies the request for the installation of all -way stops at the intersections of South and Fair Streets and South Titus Avenue and South Plain Street at this time, but directs staff to move the Stop sign at the intersection of Fair and South Streets from Fair Street to South Street." Discussion followed regarding the Traffic Engineer's recommendations and reasons Stop signs are located in certain locations and not in others. A vote on the Resolution resulted as follows: Ayes (1) Gerard Nays (4) Rusoff, Tripp, Cox, Brandford Motion Fails Commissioner Gerard proposed the the following Amending Resolution: "RESOLVED, That the last Resolved clause be stricken and have the Traffic Engineer respond to the Stop sign and pedestrian issues." The Motion failed for lack of a Second. 7. Motion to Defer By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That this Resolution be deferred until the September 23, 1992 meeting so the Traffic Engineer may respond to the Stop sign and pedestrian issues. Ayes (2) Tripp, Rusoff Nays (3) Cox, Gerard, Brandford Motion Fails Main Motion A vote on the Main Motion resulted as follows: Ayes (4) Nichols, Cox, Gerard, Brandford Nays (1) Tripp Abstention (1) Rusoff Carried Commissioner Brandford requested that staff respond -to the Stop sign and pedestrian issues. HIGHWAYS, STREETS AND SIDEWALK ITEMS: Request for "No Thru Traffic" at Turner Place and Prospect Street By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from the South Hill Civic Association for installation of a "No Thru Traffic" sign on Turner Place at the intersection with Prospect Street, and WHEREAS, the South Hill Civic Association realizes that the signs are, unenforceable, but hopes they will deter traffic; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to install q\ 6` a "No Thru Traffic" sign on Turner Place at the intersection with Prospect Street. Discussion followed on the floor with Commissioner Tripp stating that she will not support this Resolution as she does not feel that this location differs from many other residential streets, and she is not sure that this is advisable at this time. Commissioners Gerard and Rusoff spoke for the Resolution as they contended that this is a heavily trafficked area which has an unusual topography, and the streets are misused by students cutting across town to get to Ithaca College. A vote on the Resolution resulted as follows: Ayes (3) Rusoff, Cox, Gerard Nays (2) Brandford, Tripp Motion Fails REPORT OF COUNCIL LIAISON: Alderperson Berg requested that the Board review the possibility of having recycling receptacles in key, highly -trafficked, pedestrian areas in the City where there are public facilities of disposing for trash, particularly in the Collegetown area. (4/e HIGHWAYS, STREETS AND`SIDEWALK ITEMS: North Tioga and Farm Streets The Board of Public Works has heard comments and concerns from residents in the area of North Tioga and Farm Streets. The residents would like to see measures taken which would result in improved safety. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed recommendations for the intersection of North Tioga Street and Farm Street; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to install temporary aprons at the intersection, and be it further RESOLVED, That the Board authorizes the installation of signage which alert motorists to the potentially hazardous intersection, and be it further RESOLVED, That the Board directs the Traffic Engineer to reduce parking near said intersection and adjust it as necessary to conform to the new curbline and the goal of improved safety. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Cox RESOLVED, That the second Resolved Clause be deleted from the resolution. A vote on the amending resolution resulted as follows: Ayes (2) - Cox, Brandford Nays (3) - Gerard, Tripp, Rusoff Abstention (1) - Reeves Motion Fails Main Motion A vote on the Main Motion resulted as follows: Ayes (5) - Brandford, Gerard, Tripp, Reeves, Cox Nay (1) - Rusoff Carried cOs Installation of Permanent Apron at North Tioga and Farm Streets By Commissioner Brandford: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works directs staff to install permanent curb aprons and an gall -way stop at Farm and Tioga Streets. Amending Resolution By Commissioner Gerard: Seconded by Commissioner Brandford RESOLVED, That the words "permanent curb apron" be deleted from the resolution. Carried Unanimously Commissioner Gerard suggested that there be an amendment stating that the all way stop at Farm and Tioga Streets be for an experimental period of 90 days. The amendment failed for the lack of a second. Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Ayes (2) - Rusoff, Gerard Nays (4) - Cox, Reeves, Brandford, Tripp Motion Fails North Tioga/Farm Street Resolution Alderperson Hoffman addressed the Board in support of the resolution that is on the agenda regarding the North Tioga/Farm Street All -Way Stop sign. 900 • • -- - Request for All -Way Stop at South Plain and Wood Streets By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed a request for installation of two stop signs making the intersection of South Plain and Wood Streets an all -way stop; now, therefore, be it RESOLVED, That the Board of Public Works denies the request for an all -way stop at the intersection of South Plain and Wood Streets. Amending Resolution By Commissioner Cox: Seconded by Commissioner Reeves RESOLVED, That there be a further Resolved Clause added to read as follows: "RESOLVED, That the Traffic Engineer's recommendations of October X14, 1992, be accepted and is on file in the Engineer's Office and ithe City Clerk's Office". Carried Unanimously j Main Motion as Amended 1 A vote on the Main Motion as Amended resulted as follows: Carried Unanimously !Collegetown Special Assessment District .Deputy City Controller Thayer explained that a Collegetown Special 'Assessment District public hearing is needed to be held on November •4th at the Committee of the Whole meeting, with the Board having !power to act on the matter at that meeting. 1 (Resolution By Commissioner Reeves: Seconded by Commissioner Tripp 'Committee That the Board have Power to Act at the November 4 Committee of the Whole meeting in regard to the Collegetown Special Assessment District. Carried Unanimously • HIGHWAYS, STREETS AND SIDEWALK ITEMS: 13A. Request for Permission to Place Signage By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, Susan Blumenthal has presented the Board with a map which shows placement of proposed signage which will direct motorists to downtown Ithaca, and WHEREAS, Common Council has approved funds for installing such signage, though approval from the Board of Public Works is needed for installation; now, therefore, be it RESOLVED, That the Board of Public Works approves of the sites that are proposed, and be it further RESOLVED, That the Board directs staff to contact the New York State Department of Transportation as needed for those signs in the State right-of-way, and be it further RESOLVED, That the Board directs staff to install the signs once they are produced and available. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That there be a further Resolved clause added to read as follows: RESOLVED, That the Board requests that the design and installation of the signs be carried out in conformance within existing standards." • Carried Unanimously A vote on the main motion as amended resulted as follows: Carried Unanimously PARKING AND TRAFFIC ITEMS: 14B. Lake Avenue - Permanent one-way Configuration As part of the Noph Cayuga Street Bridge Reconstruction, staff had Aft recommended changes to curb alignments and a change in some traffic MOF'patterns to improve operation of the related intersections. Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, the 100 block of Lake Avenue between Monroe Street and North Cayuga Street was proposed to be changed to a one-way street as part of the North Cayuga Street Bridge Reconstruction; now, therefore, be it RESOLVED, That the Board of Public Works accepts the Traffic Engineer's proposal to make, the 100 block of Lake Avenue one-way and forwards this resolution to the City Clerk for incorporation into the Municipal Code. Commissioner Gerard stated that he is very pleased about the safety of the pedestrian traffic in this area now. A vote on the resolution resulted as follows: Carried Unanimously NEW BUSINESS: Alternate Side Parking • Commissioner Reeves stated that the Planning and Development Committee needs an opinion from the Board regarding the matter of alternate side parking. It was the consensus of the Board that they would discuss this matter at the next Committee of the Whole meeting. -a�- * 13B. Request for New Permanent Motor Vehicle Test Site B. Request for New Permanent Motor Vehicle Test Site The Motor Vehicle Test site was temporarily moved to Third Street from North Cayuga Street during the reconstruction of the bridge. 411, The Department of Motor Vehicle has contacted staff requesting that the temporary site remain permanent. Resolution 1By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works grants the Department of Motor Vehicle's request to make the Third Street test site permanent. Carried Unanimously Request for Improvements on College Avenue and Mitchell Street By Commissioner Brandford: Seconded by Commissioner Cox ;WHEREAS, the Board of Public Works has received requests for illiimprovements at the curve on Mitchell Street at College Avenue in !order to reduce the number and severity of vehicular accidents at !this location; now, therefore, be it 'RESOLVED, That the Board of Public Works directs staff to install additional signage and extend the existing guiderail, and, be it further RESOLVED, That the Board consider reconstruction of the curve and directs staff to complete preliminary design including a cost estimate for review. Discission followed on floor regarding the Resolutions intent pertaining to signage. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the first Resolved clause be amended to read as follows: "RESOLVED, That the Board of Public Works directs staff to install signage as recommended by the City Traffic Engineer in his memo of August 27, 1992, and extend the existing guiderail, and, be it further" - Carried Unanimously •Considerable discission followed on the floor regarding grooved pavement and'rumblestrips. Superintendent Gray explained that pavement that is grooved deteriorates much faster than regular pavement. of further reconstructed, plainedand thathat ggroovingis ois not effective done when curvves cann be in snow. Alderperson Golder stated that he thinks that motorists need something to alert them to slow down for pedestrians and the ,dangerous curve ahead. He stated that the only signage that is up :now is a sign indicating a hill ahead and reiterated the need for rumble strips and flashing lights. • Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the first Resolved clause be amended to read as follows: "RESOLVED, That the Board of Public Works directs staff to install signage as recommended by the City Traffic Engineer in his memo of August 27, 1992, extend the existing guiderail, and install two sets of rumble strips and a "Pedestrian Crossing" warning sign at an appropriate distance from the intersection for down hill traffic." Discussion followed on the cost of installing and maintaining the rumble strips. Commissioner Cox noted that the neighborhood may not be pleased with the noise the rumble strips create. A vote on the Amending Resolution resulted as follows: Ayes (3) Gerard, Rusoff, Tripp Nays (2) Cox, Brandford Motion Fails Amending Resolution By Commissioner Gerard: Seconded by Commissioner Rusoff RESOLVED, That a Resolved clause be added to the end of the Resolution to read as follows: "RESOLVED, That the Board of Public Works directs staff to install a "Pedestrian Crosswalk" warning sign, and a pedestrian crosswalk on Mitchell Street at College Avenue and Brandon Place. Ayes (4) Nichols, Tripp, Rusoff, Gerard Nays (2) Cox, Brandford Carried Main Motion as Amended The Main Motion as Amended reads as follows: WHEREAS, The Board of Public Works has received requests for improvements at the curve on Mitchell Street at College Avenue in order to reduce the number and severity of vehicular accidents at this location; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to install signage as recommended by the City Traffic Engineer in his memo of August 27, 1992, and extend the existing guiderail, and, be it further RESOLVED, That the Board consider reconstruction of the curve and directs staff to complete preliminary design including a cost estimate for review, and, be it further RESOLVED, That the Board of Public Works directs staff to install a "Pedestrian Crossing" warning sign, and a pedestrian crosswalk on Mitchell Street at College Avenue and Brandon Place. Carried Unanimously _30 - HIGHWAYS, STREETS AND SIDEWALK ITEMS: Request for Pedestrian Dedicated Signal at East State and North Aurora Streets 'The Board of Public Works has received a request from Paula Wambo, 600 Warren Road, to improve the southern pedestrian crossing at the intersection of East State and North Aurora Streets. Ms. Wambo suggested installation of a dedicated pedestrian cycle which would allow pedestrians to cross without any vehicular movement through the intersection. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed pedestrian safety at the intersection of North Aurora and East State Streets; now, therefore, be it RESOLVED, That the Board of Public Works requests staff, by November 15, 1992, to provide information on cost and operational impacts of installation of a dedicated pedestrian cycle, and be it further RESOLVED, That the Board requests staff's recommendation by November 15, 1992 on changing the signalization to accommodate pedestrian traffic, and be it further RESOLVED, That the Board requests staff, by November 15, 1992, to include recommendations concerning designing the realignment of the pedestrian cross walk across North Aurora Street from the island to the Commons, and be it further IIIRESOLVED, That the Board directs staff to zebra stripe the pedestrian cross walk by November 15 or as soon as possible. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously t • PARKING AND TRAFFIC Traffic management plan Requests for handicapped' parking- =. Intersection jfudson and Columbia Intersection S. Aurora and Hillview Intersection Giles and Columbia Intersection Center and S. Plain Parking during renovation of Green St. garage (Summer in the City) Parking rates Cobb 4+t . Parking near public library Spencer Rd. Parking Study Signage for Odd/Even Parking 3 4 5 6 7 8 9 10 11 12 13 Street Hierarchy 14 Bryant Park Area 15 Extended Hours for City Parking Lots 16 Plum's Request to Occupy Parking Space on Aurora St. 17 Beverly J. Martin School - Requests for improved parking 18 and traffic flow Request for improvements on College Ave. and Mitchell 19 Request for improvements on South Titus Avenue 20 Request for "No Thru Traffic" at Turner Place and Prospect Streets 21 Request for improvements at N. Tioga and Farm Streets 22 Request for all -way stop at S. Plain and Wood Streets 23 Collegetown Special Assessment District 24 Request for Permission to Place Signage 25 Lake Avenue - Permanent one-way configuration 26 Alternate Side Parking 27 Request for New Permanent Motor Vehicle Test Site 28 Request for Improvements on College Ave & Mitchell St. 29 Request for Pedestrian Dedicated Signal at East State and North Aurora Streets 30 411 j REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported on the following: Joint Transit Facility The Joint Transit Facility project is proceeding on schedule and is at or belsw,budget. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Ithaca -Tompkins Transportation Center Alderperson Blanchard, Chairperson of the Ithaca -Tompkins Transportation Center spoke to the Board in favor of the resolution to purchase 2 buses that is on the agenda today. However, she would like the Board to delay their decision to hire the 3 bus drivers, which is also on the agenda. Alderperson Blanchard announced that the grand opening of the Ithaca -Tompkins Transportation Center will be on October 27 at 2 p.m. and she hoped that Board members will attend the event. q I23 'Transit Center - The time frame for moving into the Transit Center is in place. As of today, the building is insured. The move will start the week of October 29th, with stock, computers and office records being moved first. The following week, staff will relocate and go through employee orientation and the week of November 9, the bus maintenance will be transferred over to the facility. Andrew Yale of the Traffic Reduction & Transit Committee spoke to the Board regarding the Free Bus Passes for All City Employees Resolution on the agenda. Mr. Yale stated that Cornell University has reduced the faculty and staff parking by 26% by implementing parking alternatives. He is hoping that once the City starts this program, private employers may consider joining in. Mr. Yale clarified that the bus passes are only good for Ithaca Transit, but he is in hopes that the City can work with Tomtran-and possibly be able to add their services in the future. BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Free Bus Passes for All City Employees Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, City streets are increasingly congested with automobile traffic, causing increased pollution, damage to the environment, and safety problems, and WHEREAS, public transit is an efficient, economical, and environmentally wise mode of transportation, and WHEREAS, the City of Ithaca wishes to promote the use of public transit rather than that of automobiles; now therefore, be it RESOLVED, That the City of Ithaca permit any employee displaying a current City identification card to ride Ithaca Transit buses without charges on an experimental basis for a period of one year beginning April 1, 1992, subject to written agreement by Unions that this privledge will not be considered as past practice, and, be it further RESOLVED, That the Board of Public Works requests Common Council to pass a Resolution confirming this decision, and, be it further RESOLVED, That staff is directed to monitor the use of this privledge and report back to the Board and the Traffic Reduction and Public Transit Committee on the results on a quarterly basis. Discussion followed on the floor. Assistant City Attorney Kennedy explained that because the City is offering this privledge to all employees and not just a select group it would be considered a benefit and not a "gift". Transit Consultant Carpenter called attention to the 1990 Clean Air Legislation which mandates that employers with 100 or more employees be required to reduce their vehicle mileage trips by 25%. Mr. Carpenter also noted that Building Inspectors and Traffic Guards have been allowed to ride the City buses for free during working hours when they are in uniform. A vote on the Resolution resulted as follows: Carried Unanimously 3/1/A2-- • • REPORT OF BOARD LIAISONS: Bicycle Advisory Council Commissioner Tripp reported that the BAC will be requesting a budget for bikeway planning and construction during the coming year. The Board will be presented with a proposal regarding what that budget should consist of, and what parts of projects will need funding. They would like their budget to consist of a percentage of the current budget which is dedicated to car travel in the City. The BAC would also like to have an update in the fall regarding what hazards on bike paths have been corrected. Monthly Transit Passes Transit Consultant Carpenter addressed the Board regarding implementing a monthly transit pass program. Mr. Carpenter suggested that Ithaca Transit create a monthly, unlimited use pass which could be used at any time to go to any location. Transit Consultant Carpenter suggested that the permits be sold for $19.00 and extensive discussion followed. Mayor Nichols suggested that this matter be discussed further at the next Committee of the Whole meeting. Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works will have Power to Act at the April 15, 1992 Committee of the Whole meeting regarding the monthly transit pass issue. Carried Unanimously Request to Exchange City Parking Permit for Free Bus Pass Commissioner Tripp reported that Betsy Darlington, Chair of the Conservation Advisory Council, has inquired about Chairs of City Committees who already possess City parking permits being able to turn in their permits in lieu of obtaining free bus passes. Discussion followed regarding who has been issued City parking permits and the procedures for issuing the permits. Resolution By Commissioner Tripp: Seconded by Commissioner Brandford RESOLVED, -That the Board of Public Works will allow anyone who currently possesses a City parking permit to turn in their permit for a free bus pass to be used solely for City business. Carried Unanimously BUILDINGS, PROPERTIES, AND TRANSIT ITEMS: Free Transit Bus Service for Earth Day Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, the Transit Consultant has requested that the Ithaca Transit System offer free bus service on Saturday, April 25, 1992 in celebration of Earth Day and as part of the Transit System's May "Try Transit" promotion; now, therefore, be it RESOLVED, That the Board of Public Works approves the proposal for free transit bus service on that day. Carried Unanimously • • Ithaca Farmers' Market Shuttle Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the Ithaca Farmers' Market has requested Saturday service to their market at Steamboat Landing on a trial basis, WHEREAS, the Ithaca Farmers' Market has agreed to pay the operating deficit (cost $34.00 per hour, less farebox revenue) this service, and bus and net for WHEREAS, the Ithaca Transit System is able to provide this service; now, therefore, be it RESOLVED, That the Ithaca Transit System will operate a route, on a trial basis, from 9:00 a.m. to 1:00 p.m. on the following dates: June 6, 13, 20, 27, 1992, and, be it further RESOLVED, That the Ithaca Transit System will make available to the Ithaca Farmers' Market a weekly operations report to allow them to determine the feasibility of requesting an extension of this service beyond the trial period. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request for Contract to Purchase Two Buses ;By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, numerous requests have been received for additional bus service to East Hill and soon to be created park and ride lots, and WHEREAS, it will require two (2) 24 foot medium duty buses to provide this additional service, and WHEREAS, the City of Ithaca has submitted a request for a grant of funds to the New York State Department of Transportation and the United Stated Department of Transportation, pursuant to Section 18 of the Urban Mass Transportation Act of 1964 as amended, for a ,project to purchase two (2) 24 foot passenger buses and related ;equipment, and WHEREAS, the project has been approved by the New York State 'Department of Transportation and the Federal Government for Federal and State financial assistance; now, therefore, be it RESOLVED, That the Mayor be authorized to sign the Agreement between the City of Ithaca and the State of New York for the above named project, and be it further RESOLVED, That the Mayor is authorized to progress and complete the above project, and be it further RESOLVED, That the City of Ithaca agrees to provide its share of •the project cost, which is estimated to be $14,000, according to the terms of said Agreement, and hereby certifies the availability of this amount for this purpose. The City of Ithaca's actual project cost, to be determined by the final project Audit, is that which is not reimbursed by Federal Section 18 and State Mass Transportation funds. Carried Unanimously TRANSIT Joint Transit Facility 1 Free bus passes -City employees 2 Bicycle Advisory Committee 3 Monthly transit passes 4 Free bus service - Earth Day 5 Ithaca Farmers' Market shuttle 6 r • • • • Mayor Nichols gave a brief summary of the Department of Transportation public hearing held last night regarding the substitution of park land in conjunction with the Route 96 project. The substitute land is on the east side of the flood control channel near the bicycle path. The Route 96 project is on schedule, work will begin in 1994 and finish in 1995. • • Parks Commission Commissioner Gerard reported that the Parks Commission is discussing the issue of widening the pedestrian path at Cass Park. Information is being collected on the impact that widening the path ,would have on the surrounding trees. One option being discussed is constructing a type 2 bicycle path which would run adjacent to the pedestrian path. Commissioner Tripp asked that the Commission also review the additional signage issue. 12.B Request for Wavier of Fee for Bud Light Triple Crown Softball Tournament, 1993 The Board of Public Works has been approached by the Chamber of Commerce and Triple Crown Sports requesting that the fee for the annual National Triple Crown Slowpitch Softball Series be waived for 1993. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has reviewed the current request and past requests for a waiver of fees; now, therefore, be it RESOLVED, That the Board of Public Works denies the request to waive the costs associated with the Triple Crown Series. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the following Resolved clause be added to the resolution: "RESOLVED, That staff is directed to work with both the Chamber of Commerce and the Triple Crown to reduce costs to match the level of service requested by Triple Crown to provide a susessful series." Carried Unanimously A vote on the Main Motion as Amended resulted as follows: Carried Unanimously Bud Lite Baseball Tournament for 1993 Mr. Bob McGee, representing Triple Crown Sports, addressed the Board regarding the National Slow Pitch Baseball Series in the Ithaca community. He stated that they have held their event at Cass Park for the past two years. He explained to the Board how the tournament works. He referred to the money for renting of fields that will be needed to put the tournament on; $522 times 130 events next year creates a budgeted item of $65,000., which is a great deal of money to them. Mr. Tom King, Chamber of Commerce, spoke to the Board in support of the Baseball Tournament and urged the Board to also support the • event. Discussion followed on the floor with Mr. King and Mr. McGee answering questions from the Board. • Request to Use Large Pavilion at Stewart Park Courtside Racquet and Fitness Club has asked for permission to use the large pavilion at Stewart Park and the areas of the park adjacent to the pavilion May 31, 1992, starting at 10:00 A.M. for a corporate volleyball tournament, associated fitness and blood pressure testing, as well as consultation, as a fundraiser for the Special Olympics. Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, Courtside Racquet and Fitness Club has made reservations for the use of the large pavilion at Stewart Park on May 31, 1992 for a fundraising event for the Special Olympics, and WHEREAS, Courtside has shown proof of liability insurance provided by the Ithaca Police Benevolent Association for this event; now, therefore, be it RESOLVED, That the Board of Public Works grants permission for Courtside Racquet and Fitness Club to use the large pavilion and the requested areas of the park adjacent to the pavilion for this event. Carried Unanimously Request to use Stewart Park - Women's Motorcyclist Foundation Resolution By Commissioner Gerard: Seconded by Commissioner Brandford 411. WHEREAS, the Women's Motorcyclist Foundation has asked to reserve the parking loop near the Southern lagoon in Stewart Park from 1:30 p.m. until 4:30 p.m: on Monday, August 17, 1992, and WHEREAS, the Women's Motorcyclist Foundation agrees to name the City of Ithaca as co-insured in an insurance policy covering this gathering; now, therefore be it RESOLVED, That the Board of Public Works gives permission for the Women's Motorcyclist Foundation to use the parking loop, and instructs staff to post the loop 24 hours in advance and to provide barriers as necessary to reserve the use of the loop, and, be it further RESOLVED, That the Women's Motorcyclist Foundation will contact the Ithaca Police Department to determine whether normal staffing will provide them with the police assistance they require, and must contract with the IPD for assistance if overtime will have to be paid, and, be it further RESOLVED, That staff will assist the Foundation in investigating the possibility of using tokens or some other system to permit the Women's Motorcyclist Foundation to pay for concessions and/or merry-go-round rides for its members, and, be it further •RESOLVED, That the reserved area will be left in a clean and orderly condition upon departure. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to Use Stewart Park - American Cancer Society Resolution By Commissioner Gerard: Seconded by Commissioner Brandford WHEREAS, the Tompkins County Unit of the American Cancer Society has asked to use the paths in Stewart Park from 9:00 a.m. until 8:00 p.m. on Sunday, September 13, 1992 for a walkathon, and WHEREAS, the ACS has already reserved the small pavilion for that day, and WHEREAS, this activity does not represent an exclusive use of the Park; now, therefore, be it RESOLVED, That the Board of Public works gives permission for the American Cancer Society to use the paths in Stewart Park for the walkathon, and, be it further RESOLVED, That the ACS will obtain all required permits from the Ithaca Police Department, including a noise permit for the use of amplified sound, and, be it further RESOLVED, That the American Cancer Society will name the City of Ithaca as co-insured in an insurance policy covering this gathering, and, be it further RESOLVED, That the area which is used will be left in a clean and orderly condition upon departure. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to Use Stewart Park - Courtside Rtucquet and Fitness Club Courtside Racquet and Fitness Club has asked for permission to use the areas around the barbecue pit and the picnic tables on June 28, 1992, starting at 9:30 A.M., for a corporate volleyball tournament, associated fitness and blood pressure testing, as well as consultation, as a fundraiser for the Special Olympics. This use was previously granted for May 31, 1992, but the event was rained out on that day. Resolution By Commissioner Gerard: Seconded by Commissioner Reeves WHEREAS, Courtside Racquet and Fitness Club has requested the use of the areas around the barbecue pit at Stewart Park, on June 28, 1992 for a fundraising event for the Special Olympics, and WHEREAS, Courtside has shown proof of'liability insurance provided by the Ithaca Police Benevolent Association for this event; now, therefore, be it RESOLVED, That the Board of Public Works grants permission for Courtside Racquet and Fitness Club to use the requested areas of the park, subject to availability, on June 28, 1992, from 9:30 A.M. to 5:00 P.M. for this event, and, be it further RESOLVED, That the area which is used will be left in a clean and orderly condition upon departure. Carried Unanimously • • NEW BUSINESS: Stewart Park Superintendent Gray reported that there will be a Walk/Run and Zoomobile at Stewart Park to benefit the Cancer Society. They requested that the paths in the bird sanctuary be cleared of fallen trees and poison ivy. Cayuga Nature Center Request to Use DeWitt Park The Cayuga Nature Center has asked to use DeWitt Park on Saturday, April 25, 1992 for an Earth Day celebration (co-sponsored by the Nature Center and the Eco -Justice Network) featuring displays and activities about environmental issues. Resolution By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, the Cayuga Nature Center has requested the use of DeWitt Park on April 25, 1992 for an Earth Day celebration, and WHEREAS, the planned activities are educational, and will not disrupt the normal peace of the Park on a Saturday; now, therefore be it RESOLVED, That the Board of Public Works gives permission to the Cayuga Nature Center to use DeWitt Park for the planned activities, and, be it further RESOLVED, That no amplified sound or commercial activity associated with this celebration be permitted, and, be it further RESOLVED, That the Cayuga Nature Center must obtain all required permits from the Ithaca Police Department for this gathering. Discussion followed on the floor. Commissioner Tripp stated that in the absence of a Board policy on the use of DeWitt Park, she will vote for these types of activities, with the conditions mentioned above, on Saturdays, but not on other days of the week. Commissioner Berg urged the Board to adopt a policy in the near future that will permit the reasonable use of DeWitt Park for a variety of community activities and make it as accessible to the public as possible. Commissioner Reeves stated that this subject has been placed on the Committee of the Whole agenda for discussion and the Board will address this matter as soon as possible. A vote on the Resolution resulted as follows: Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to use DeWitt Park - Tompkins County Labor Coalition Resolution By Commissioner Gerard: Seconded. by Reeves WHEREAS, the Tompkins/Cortland Labor Coalition has requested the use of the DeWitt Park on April 25, 1992 for a Workers Memorial Day service, and WHEREAS, the planned activities are peaceful and of a memorial nature, and WHEREAS, the Cayuga Nature Center, which has previously been granted the use of the park, has agreed that the memorial service may be held concurrently with their Earth Day celebration; now, therefore, be it RESOLVED, That the Board of Public Works gives permission to the Tompkins/Cortland Labor Coalition to use DeWitt Park for the planned activities, and, be it further RESOLVED, That no amplified sound or commercial activity associated with this service be permitted, and, be it further RESOLVED, That the Tompkins/Cortland Labor Coalition must obtain all required permits from the Ithaca Police Department for this gathering, and, be it further RESOLVED, That the park will be left in a. clean and orderly condition upon departure. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Terry Pasco, Director of the Friendship Center, addressed the Board to request the use of DeWitt Park in conjunction with the First Presbyterian Church for a Sleep -Out on Easter weekend, April 18-19, 1992. Mr. Pasco explained that the purpose for the sleep -out is to promote public education about homelessness. Workshops, guest speakers and music are planned for Saturday afternoon and evening, Boy Scout Troops, and Church youth groups would sleep over Saturday night and the event would end with an Easter Sunrise Ceremony Sunday morning. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp ;WHEREAS, The Friendship Center has requested the use of DeWitt Park at 10:30 a.m. on Saturday, April 18, 1992 until 10:30 a.m. on Sunday, April 19, 1992, and WHEREAS, the planned activities are sponsored by the First Presbyterian Church and are of a peaceful and quiet nature; now, therefore, be it RESOLVED, That the Board of Public Works gives permission to the Friendship Center to use DeWitt Park for the planned activities, and, be it further 1 , RESOLVED, That no commercial activity associated with this event be �-Jn permitted, and, be it further • • RESOLVED, That the Friendship Center must obtain all required permits from the Ithaca Police Department for this gathering, including a noise permit if amplified sound is to be used, and, be it further' RESOLVED, That the park will be left in a clean and orderly condition upon departure. Discussion followed on the floor regarding the City's liability in Ga-, this issue. Mayor Nichols requested that Mr. Pasco present the City with a statement from the Presbyterian Church stating that they are sponsoring this program and either the Church's or the Friendship Center's insurance will cover any claims. A vote on the Resolution resulted as follows: Carried Unanimously Request to Use DeWitt Park - Ithaca Festival Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Ithaca Festival has requested the use of DeWitt Park on Saturday, June 6, 1992 between 10:00 a.m. and 6:00 p.m. for quiet family entertainment, a writing contest awards presentation ceremony, and an art display, and WHEREAS, the planned activities are of a quiet and peaceful nature; now, therefore, be it RESOLVED, That the Board of Public Works gives permission to the Ithaca Festival to use DeWitt Park for the planned activities, and, be it further RESOLVED, That no commercial activity associated with this event be permitted, and, be it further RESOLVED, That the Ithaca Festival must obtain all required permits from the Ithaca Police Department for this gathering, including a noise permit if amplified sound is to be used, and, be it further RESOLVED, That the Festival will name the City of Ithaca as co- insured in an insurance policy covering this gathering, and, be it further RESOLVED, That the park will be left in a clean and orderly condition upon departure. Ayes (4) - Rusoff, Tripp, Gerard, Cox Nays (1) Brandford Abstention (1) = Reeves Carried y Agreement with Ithaca Farmers' Market for Use of DeWitt Park for Tuesday Markets By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed the proposed agreement as amended between the City of Ithaca and the Ithaca Farmers Market for the Market's use of DeWitt Park on Tuesdays; now, therefore be it RESOLVED, That the Board of Public Works approves the proposed agreement, which will be effective from May 19, 1992 through October 27, 1992, and be it further RESOLVED, That the Superintendent of Public Works be authorized to sign this agreement. Commissioner Reeves explained the changes that were made to the agreement. A vote on the Resolution resulted as follows: 1 Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request for Use of DeWitt Park A request was received from the First Presbyterian Church to use DeWitt Park for marketplace 29 A.D. Marketplace 29 A.D. is a non- profit event sponsored by the First Presbyterian Church, St. Paul's Methodist Church, First Baptist Church and First Congregation Church featuring displays and activities. Resolution By Commissioner Gerard: Seconded by Commissioner Brandford WHEREAS, the First Presbyterian Church, St. Paul's Methodist Church, First Baptist Church and First Congregation Church have requested the use of DeWitt Park for August 28 through 30, 1992 for Marketplace 29 A.D., and WHEREAS, the planned activities are based on a Judean marketplace around 29 A.D., and will not disrupt the normal peace of the Park on these days; now, therefore, be it RESOLVED, That the Board of Public Works gives permission to First Presbyterian Church, St. Paul's Methodist Church, First Baptist Church and First Congregation Church to use DeWitt Park for the planned activities, and, be it further RESOLVED, That no amplified sound or commercial activity associated with the celebration be permitted, and, be it further RESOLVED, That the First Presbyterian Church, St. Paul's Methodist Church, First Baptist Church and First Congregation Church must obtain all required permits from the Ithaca Police Department for this gathering, and be it further RESOLVED, That the area used will be left in a clean and orderly condition upon departure. Carried Unanimously Request from Ithaca College for Use of DeWitt Park By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has reviewed the request from Ithaca College to use DeWitt Park as part of their Centennial Celebration on September 20, 1992 for their recreation of "Patsy Conway Band Concert in the Park"; now, therefore, be it RESOLVED, That the Board of Public Works approves Ithaca College's request to use DeWitt Park, and, be it further RESOLVED, That no commercial activity associated with this event be permitted, and, be it further RESOLVED, That the College must obtain all required permits from the Ithaca Police Department and the Mayor, including a noise permit for amplified sound, and, be it further RESOLVED, That the park will be left in a clean and orderly condition upon departure. Carried Unanimously 'CREEKS, BRIDGES AND PARKS ITEMS: Request from Morris Dance Performers to Use DeWitt Park By Commissioner Gerard: Seconded by Commissioner Cox WHEREAS, the Morris Dance performers has requested permission to use DeWitt Park on August 2, 1992 for their performance, and WHEREAS, they have also requested to "pass the hat" following their • presentation; now, therefore, be it RESOLVED, That the Board of Public. Works allows the Morris Dance Performers to use the park, and, be it further RESOLVED, That the Board denies the performers to "pass the hat", and, be it further RESOLVED, That DeWitt Park be left in a clean and orderly fashion as the group found it. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request to Use Washington and Thompson Parks - Ben and Jerry's Resolution By Commissioner Gerard: Seconded by Commissioner Reeves WHEREAS, Ben and Jerry's Youth Scoops has asked to use Washington and Thompson Parks from 12:00 noon until 9:00 pm on June 17 and 18, 1992 'for performances of a circus/vaudeville entertainment, and WHEREAS, this entertainment is to be offered free to the public in two performances on each day; now, therefore, be it RESOLVED, That the Board of Public Works gives permission for Ben and Jerry's Youth Scoops to use Washington and Thompson Parks for these performances, and, be it further RESOLVED, That Ben and Jerry's will obtain all required permits from the Ithaca Police Department and Mayor's Office, including a noise permit if amplified sound is to be used, and, be it further RESOLVED, That Ben and Jerry's will name the City of Ithaca as co- insured in an insurance policy covering this gathering and will deliver a certificate of this insurance to the City Attorney's office by June 15, 1992, and, be it further RESOLVED, That the area which is used will be left in a clean and orderly condition upon departure. Carried Unanimously Parks Commission iCommissioner Gerard reported that the Parks Commission is presenting a recommendation to the Charter & Ordinance Committee to 411, prohibit duck hunting in the Cass Park area (Hog Hole). • lo)74 NEW BUSINESS: Waiver of Fee at Cass Park Mayor Nichols reported that Common Council established a Police Community Relations Task Force which is attempting to create more interaction between Police Officers and young people in the community. The Task Force will be hosting a Cops & Kids field day at Cass Park on August 22, 1992. The Mayor requested that the Board waive the fee for use of Cass Park on that day as this event is sponsored by the City. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works waives the fee for use of Cass Park on August 22, 1992 for a Cops & Kids field day which is sponsored by the City of Ithaca Police Community Relations Task Force. Carried Unanimously CREEKS, BRIDGES AND PARKS ITEMS: Request for Use of Cass Park Ball Field By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, a request was made from the Ithaca Girls Fast Pitch League to waive the fee for Cass Park Ball Field number 5; now, therefore, be it RESOLVED, That the Board of Public Works denies the request due to its current contract with the Ithaca Amateur Softball Association which states all other organizations shall pay the $10.00 fee per game for use of ball fields. Discussion followed on the floor regarding the Ithaca' Amateur Softball Association contract. A vote on the Resolution resulted as follows: Carried Unanimously • Auburn Park Superintendent Gray reported that Hickey's Music Store will be celebrating their 100th year of business on August 28, 1992 from 4:00 P.M. to 6:00 P.M. The band Desperado will be playing and they are concerned that they may get enough people that they will have to use Auburn Park for overflow. Amplified sound will not be used and all of the neighbors have been notified. 'CREEKS, BRIDGES AND PARKS ITEMS: DeWitt Park Usage Policy_ By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received requests for •clarification of its policy on DeWitt Park usage, and WHEREAS, the Board of Public Works desires to be fair and consistent in its treatment of requests for DeWitt Park usage; now, therefore, be it RESOLVED, That the following policy will serve as the Board of Public Works' policy in guiding decisions: That the Board of Public Works' primary interest is to maintain DeWitt Park as a contemplative space in keeping with its function as a Veteran's Memorial and a common space for several churches, and That requests to use the park will be reviewed by the Superintendent or the Superintendent's designee on a case- by-case basis with the exception of requests that involve amplified sound, including music, and/or the sale of product, and That requests which involve amplified sound and/or sales of products will be denied by the Superintendent of Public Works or his designee. In all cases recourse of appeal is the Board of Works. Public Carried Unanimously PARKS Route 96 project - substitute park land 1 Cass Park - ped path 2 Stewart Park - requests to use 3 DeWitt Park - requests to use 4 Washington -Park,' -.request to use 5 Waiver of Fee for Cass Park 6 Auburn Park 7 DeWitt Park Usage Policy 8 CREEKS, BRIDGES AND PARKS ITEMS: Award of Contract for Golf Course Greens Mower Bids were received on January 30, 1992 for a greens mower for use on the City golf course. Resolution By Commissioner Gerard: Seconded by Commissioner Reeves RESOLVED, That the contract for a greens mower be awarded to S.V. Moffett Company, Inc., West Henrietta, NY for their sole bid of $7,900., and, be it further RESOLVED, That the Assistant Superintendent of Public Works (Streets and Facilities) be authorized to sign the contract. Carried Unanimously • • 2 - PARKING PARKING AND TRAFFIC ITEMS: Amendment to Agreement - Green Street Parking Garage Resolution By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, the City is committed to repairing the Green Parking Garage in a timely manner, and WHEREAS, demands upon engineering staff administration and inspection, and WHEREAS, Novelli & Co. bidding; now, therefore, has provided be it RESOLVED, That the agreement with services be amended to include inspection as enumerated in the January 30, 1992 for an and the source of funds preclude Street contract / VeiZ design services through Novelli & Co. for engineering contract administration and Amendment to Agreement dated additional amount not to exceed $65,000., will be Capital Project #224. Carried Unanimously • Amendment to Engineering Agreement - Malcolm Pirnie for Improvements at Water Treatment Plant Resolution By Commissioner Cox: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works is committed to completing interim improvements at the Water Treatment Plant, and WHEREAS, the City would like to complete design and proceed with engineering and construction phases, and WHEREAS, staff has recommended the approval of several additional design tasks covering instrumentation, process piping and related system improvements as well as construction phase services; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the Mayor and Superintendent to amend the existing contract with Malcolm Pirnie for basic services not to exceed $75,950. and total construction - related services not to exceed $80,000. Carried Unanimously • Award of Contract for Engineering Services Proposals were received for consulting services to complete the Phase II Inspection Report on the City dams and follow up engineering as needed. Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, staff has reviewed proposals for this work and recommended that the contract be awarded to Stearns and Wheler; now, therefore, be it RESOLVED, That the contract be awarded to Stearns and Wheler for their proposal of $86,000., with funds to be derived from Capital Project #502 for Water Supply Improvements, and, be it further RESOLVED, That the Mayor and the Superintendent of Public Works be authorized to sign the said contract. Carried Unanimously WATER SEWER AND SOLID WASTE ITEMS: Award of Contract for Rec clip 3 ruC1992 for the purchase of one Bids were received on January recycling truck. Resolution By Commissioner Cox: Seconded by Commissioner Gerard to 'RESOLVED, That the contract be Stadium International for their bid of $53,015., and, RESOLVED, That the Superintendent of Public Works be authorized to sign the said contract. Carried Unanimously HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Award of Contract for Dump Trucks Bids were received on March 13, 1992 for three dump trucks. • Resolution By Commissioner Brandford: Seconded by Rusoff RESOLVED, That the contract for a rear wheel drive, one -ton dump truck with snow plow be awarded to Maguire Ford, Ithaca, NY, for their low bid of $16,763., and, be it further • RESOLVED, That the contract for a dual rear wheel drive crew cab, one -ton dump truck be awarded to Spencer Ford Sales, Inc., of Spencer, NY, for their low bid of $15,644., and, be it further RESOLVED, That the contract for a four-wheel drive, one -ton dump truck with snow plow be awarded to Harris Pontiac Oldsmobile of Fulton, NY, for their low bid of $18,806.92, and, be it further RESOLVED, That the Assistant Superintendent of Public Works (Streets and Facilities) be authorized to sign the contracts. Carried Unanimously * 13C. Award for Purchase of One Ton Dump Truck By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, bids were received on December 1, 1992 for the purchase of a One Ton Crew Cab Dump Truck; now, therefore, be it RESOLVED, That the Board of Public Works accepts the low bid of $16,514.00 from Spencer Ford Sales, Inc., and be it further RESOLVED, That the Assistant Superintendent of Streets and Facilities be authorized to sign the contract. Carried Unanimously Award of Contract for Trees Bids were received on March 13, 1992 for various trees to be planted along the streets this spring. Resolution By Commissioner Brandford: Seconded by Cox RESOLVED, That the contract for the following trees be awarded to Schichtel's Nursery, Inc., of Orchard Park, NY, for their low bids as follows: 10 Crataegus "Winter King" @ $ 860.00 3 Malus "Madona" @ $ 168.00 10 Acer freemani "Celebration" @ $ 700.00 10 Zelkova serrata "Holka" @ $ 870.00 10 Tilia tomentosa @ $ 820.00 5 Liquidamber styraciflua @ $ 545.00 5 Sorbus intermedia @ $ 385.00 10 Sophora japonica "Regent" @ $1095.00 plus shipping costs, and, be it further RESOLVED, That the contract for the following trees be awarded to Edgewood Nursery, Inc., of Macedon, NY, for their low bids as follows: 10 Acer planitoides @ $1000.00 10 Amelanchier "Tradition" @ $1000.00 2 Koelreutenia paniculata @ $ 290.00 plus shipping costs, and, be it further RESOLVED, That the contract for 5 Aesculus carnea "Briotti" will not be awarded, and be it further RESOLVED, That the Assistant Superintendent of Public Works (Streets and Facilities) be authorized to sign the contracts. Carried Unanimously 3/2.0L, 8' HIGHWAY, STREETS, AND SIDEWALK ITEMS: 'Award of Contract for Air Compressor Bids were received on March 26, 1992 for an air compressor to be used by the Streets and Facilities highway crew. • Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, staff has reviewed the bids and specifications; now, therefore, be it RESOLVED, That the contract for an air compressor be awarded to Roberts Equipment of Cazenovia, NY, for their low bid of $7,808.00, and, be it further 'RESOLVED, That the Assistant Superintendent of Public Works (Streets and Facilities) be authorized to sign the contract. Carried Unanimously • • • WATER, SEWER, AND SOLID WASTE ITEMS: Award of Contract for Single Ply Membrane Roofing at Water Treatment Plant Resolution By Commissioner Cox: Seconded by Commissioner Brandford WHEREAS, staff has reviewed the bid and found that it conforms to the specifications and the engineer's estimate; now, therefore, be it RESOLVED, That the contract for single ply membrane roofing be awarded to Excelsior Systems, Inc., 715 Willow Avenue, Ithaca, New York, for the low (sole) bid of $12,990.00, and be it further RESOLVED, That the Assistant Superintendent of Public Works, Water, and Sewer be authorized to sign the contract. Carried Unanimously 40 J Request to Modify Authorized Equipment Lists, and Award of Contract for Dump Truck Resolution Bids for a New and Unused Dump Truck for the Water and Sewer Division were received on April 3, 1992. The Dump Truck specified and bid is larger and more suited to the needs of the Water and Sewer Division than the vehicle originally budgeted and approved. The budgeted vehicle in the approved equipment list is a 21/2 ton, 2 cubic yard, 6 wheel dump truck. The truck that was bid has a 7 cubic yard capacity, 6 wheel dump. This would be the largest dump in the W & S fleet. It will allow fewer trucks and fewer trips to service a job site. A long-range plan will realign the vehicle fleet to reduce the number of dump trucks in the fleet. A determination was also made that the Division would not require a 1 ton cab and chassis as budgeted and approved and would be better served with a 3/4 ton pickup truck. Resolution By Commissioner Cox: Seconded by Commissioner Tripp WHEREAS, Staff has determined that the vehicles originally intended for purchase by the Water and Sewer Division do not reflect the actual needs of the_Division, and WHEREAS, the Division also intends to purchase a 3/4 ton pickup through the New York State Contract, and WHEREAS, the cost of the recommended dump truck and pickup truck will be $36,000 and $12,500 respectively and represents a net increase of $7,500, and WHEREAS, Staff recommends transferring $7,500 ($3,000 - Water and $4,500 Sewer) from the contingency account to satisfy the revised purchase plans; now, therefore, be it RESOLVED, That the Board of Public Works request the Budget and Administration Committee make these modifications to the 1992 Budget and Authorized Equipment List, and, be it further RESOLVED, That the Assistant Superintendent of Public Works for Water and Sewer be authorized to execute a contract for purchase of the dump truck with Spencer Ford, the low bidder, who meets all specifications of the bid; and execute a purchase order under New York State Contract for the 3/4 ton pickup, upon approval of the Budget and Administration Committee and Common Council. Carried Unanimously /f_. Award of Bid for Industrial Riding Broom Sweeper Bids were received on March 27, 1992 for an industrial riding broom sweeper to be used on the Ithaca Commons. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, staff hasreviewed the bids and specifications; now, therefore, be it RESOLVED, That the low bid of $18,370. be rejected as not meeting the City's printed specifications, as the machine bid by Cyncon Equipment, Inc. has less engine horsepower than was specified, and, be it further RESOLVED, That the bid for one industrial riding broom sweeper be awarded to S.V. Moffett Co. Inc., of West Henrietta, New York for their bid of $18,945., and, be it further RESOLVED, That the Assistant Superintendent of Public. Works (Streets and Facilities) be authorized to sign the contract. Carried (Commissioner Tripp absent at time of vote) • WATER, SEWER AND SOLID WASTE ITEMS: ' Award of Chemical Supplies for Water Treatment Plant Bids were received on May 11, 1992 for furnishing the annual chemical requirements for the Water Filter Plant and the Wastewater • Treatment Plant. Resolution By Commissioner Cox: Seconded by 'Commissioner Reeves WHEREAS, staff has reviewed the bids for the annual chemical requirements for the Water Filtration Plant and the Wastewater Treatment Plant; now, therefore, be it RESOLVED, Item 1) Item 2) Item ,3) Item 4) Item 5) Item 6) Item 7) Item 8) Item 9) Item 10) Item lla) Item 11b) • That the contracts Primary Coagulant Filter Aid Liquid Caustic Coagulant Aid Potassium Permanganate - Liquid Chlorine Pebble Lime Ferric Chloride Ferrous Sulfate Sulfur Dioxide Sodium Hypochlorite Sodium Hypochlorite be Soda - awarded as follows: American Cyanimid O'Brien Industries, Inc. Textile Chemical Co. American Cyanimid Textile Chemical Co. Nyclor, Inc. Jones Chemicals, Inc. Not Awarded (no longer Waste Stream Envir. Jones Chemicals, Inc. Nyclor, Inc. bulk -Textile Chemical Co. Carried Unanimously used) • RESOLVED, That the Assistant Superintendent p intendent of Public Works (Streets and Facilities) be authorized to sign the contract. Carried Unanimously -13 HIGHWAYS, STREETS AND SIDEWALK ITEMS: Award of Contract for Transit Mix Concrete By Commissioner Brandford: Seconded by Commissioner Gerard WHEREAS, staff has received the bids that were received on May 28, 1992 for Transit Mix Concrete; now, therefore, be it RESOLVED, That the bid be awarded to Saunders Concrete Co., Inc., of Nedrow, New York for their low bid on all items listed for a base bid of $67,200. based on estimated quantities, and, be it further RESOLVED, That the Assistant Superintendent of Public Works (Streets and Facilities) be authorized to sign the contract. Carried Unanimously Award of Contract for Asphalt Concrete By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, staff has reviewed the bids that were received on May 28, 1992 for Asphalt Concrete to be used during the current construction season; now, therefore, be it RESOLVED, That the bid be awarded to General Crushed Stone Co. of Jamesville, New York, for their bid on all items which is the low bid for each item when adjusted for delivery cost in accordance with the bid specifications, and, be it further RESOLVED, That quoted prices are adjusted by 40 cents per ton mile per bid specifications to determine final bid price, and, be it further BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Contract for GIAC Renovations By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, The City received bids on May 28, 1992 for the renovations of GIAC and staff has reviewed, bids and the bidders' qualifications, and WHEREAS, Common Council has reviewed the project budget and has voted at its meeting of July 1, 1992 to increase the project budget from $565,100. to $656,677.; now, therefore, be it i\\ctiv RESOLVED, That the contract for Electrical be awarded to M. Gleason & Sons of Binghamton, New York for their low bid of $47,400. for the Base Bid and Alternates El and E2, and, be it further RESOLVED, That the contract for General Construction be awarded to Iversen Construction Corporation of Gorham, New York for their low bid of $300,100. for the Base Bid, and Alternates 1 and 2, and, be it further RESOLVED, That the contract for Heating, Ventilating and Air Conditioning be awarded to Postler & Jaeckle Southerntier Branch of Corning, New York for their low bid of $167,870. for the Base Bid; and Alternates H1, H2 and H3, and, be it further RESOLVED, That the Mayor is hereby authorized to execute these contracts on behalf of the City. Discussion followed on the floor with Chris Iversen and Greg Davis of Iversen Construction present to answer concerns regarding the delay in the Municipal Pool construction, and how it could relate to this project. Mr. Davis explained that the lag time in construction was due to the fact that many of the materials had to be custom built for this project. He stated that the pool is slated for delivery on July 18, 1992, and the completion date of the pool is October 7, 1992. Mr, Iversen explained that the GIAC renovation project would not require any special materials so there should not be a delay in the start of construction. A vote on the Resolution resulted as follows: Carried Unanimously Award of Bid for Water Meters Staff has reviewed the bids submitted for the purchase of water meters. The review included price, availability, quality, and ease 0 of adaptation to future reading technologies. • Resolution ,By Commissioner Cox: Seconded by Commissioner Rusoff WHEREAS, staff has reviewed the bids submitted for the purchase of water meters, and recommends the award to Schlumberger Industries, Neptune Water Meter Division, and WHEREAS, Schlumberger Industries meets all specifications and was the lowest bidder on the aggregate total; now, therefore, be it RESOLVED, That the Board of Public Works awards the 1992 contract for water meters to Schlumberger Industries for amounts specified in their bid. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: * 13A. Award of Bid for Material Spreader Bids were received on November 17, 1992 for one Material Spreader to be used in snow removal operations. Resolution By Commissioner Brandford: Seconded by Commissioner Gerard WHEREAS, staff has reviewed the bids and specifications; now therefore, be it RESOLVED, That the low bid with grade 304 stainless steel hopper material of $8,888.00 from Roberts Equipment, Cazenovia, N.Y. be accepted, and, be it further RESOLVED, That the Assistant Superintendent of Public Works for Streets and Facilities be authorized to sign the contract. Carried Unanimously • • BIDS Golf course greens mower 1 Amendment - Green Street parking garage 2 Amendment - Water Treatment Plant 3 Engineering services - Phase II Inspection Report - Dams 4 Recycling truck 5 Dump trucks 6 Street trees 7 Air compressor 8 Single ply membrane roofing WTP 9 Dump truck 10 Industrial riding broom sweeper 11 Chemical Supplies for WTP 12 Award of Contract for GIAC Renovations 14 Award of Contract for Transit Mix Concrete 13 Award of Bid for Water Meters 15 r • EXECUTIVE SESSION: On a motion by Commissioner Brandford and Seconded by Commissioner Rusoff the Board adjourned into Executive Session at 6:00 P.M. to discuss a personnel matter. REGULAR SESSION: The Board reconvened into Regular Session at 6:15 P.M. and considered the following Resolution: Creation of Position of Transit System Supervisor Staff has reviewed the current operation of the Ithaca Transit System and reviewed them with the Personnel Office. The new position description has been submitted and classified by Civil Service. This recommendation is based on our current system operations and some of the management options that may become available through the operation of the Joint Transit Facility. Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works request the Budget and Administration Committee amend the Personnel Roster of the Department of Public Works by adding the position of Transit System Supervisor, and, be it further RESOLVED, That the position of Transit System Supervisor be assigned to the City Executive Association at the Grade I salary range ($29,982. - $36,544.), and, be it further RESOLVED, That Nancy Oltz be provisionally appointed to the position of Transit System Supervisor at an annual salary of $31,631., effective August 6, 1992 and that the funds for this change and the associated out of title charges be transferred from A 5630-435 to A 5630-105. Carried Unanimously EXECUTIVE SESSION: By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board adjourn into Executive Session to discuss 1 a personnel matter. Carried Unanimously q\95 Request to Hire Three Drivers By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, numerous requests have been received for additional bus service to East Hill and soon to be created park and ride lots, and WHEREAS, it will require two (2) 24 foot medium duty buses to provide this additional service which are to be supplied by a capital grant with a City cost of $14,000, and WHEREAS, the NET operational cost for the additional service, including the new drivers is estimated to be $37,699, as shown below: 6160 hours @ $34.00 outside subsidy (82%) net cost to City now, therefore, be it $209,440 -171,741 $ 37,699 RESOLVED, That the Board of Public Works recommends that the Vacancy Review Committee, Budget and Administration Committee and Common Council authorize the hiring of three drivers to provide this service, and be it further RESOLVED, That the Ithaca Transit System will provide quarterly operational reports as required. Commissioner Brandford suggested that in the first Resolved Clause, the words "and provide the appropriate funding" be added before the words "the hiring of three drivers..." No Board member objected. Discussion followed on the floor with Alderperson .Blanchard answering questions from Board members. Asst. Supt. Ferrel explained that in the staff requests line items, these three bus drivers were included in the proposed 1993 budget. He said that when he and Mr. Gray were making some initial cuts, they removed these three bus drivers from the 1993 budget. However, when they did that, it meant putting back in more overtime money and more part-time seasonal money. Mr. Ferrel further clarified that during the Board meetings on the budget, the drivers were put back in and the overtime and part-time line items were reduced and he believes that is the way it has been presented to the Mayor for his budget recommendations at this time. Further discussion followed on the floor. It was pointed out that since the item was part of the 1993 budget dicussions, action at this time was not appropriate. Motion to Table By Commissioner Cox: Seconded by Commissioner Rusoff 411 RESOLVED, That the request to hire three drivers be tabled; Carried Unanimously * 17D. Request to Fill Vacant Operator Position at the Wastewater Plant By Commissioner Cox: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works approves of the resolution passed by the SJS to fill the vacant position of Operator at the Wastewater Treatment Plant, and be it further RESOLVED, That the Board directs staff to proceed to the Vacancy Review Committee. Carried Unanimously NEW BUSINESS: Retirement of Traffic Engineer By Commissioner Cox: Seconded by Commissioner Reeves WHEREAS, S. Frank Gombas began his career with the City of Ithaca on February 2, 1959, and WHEREAS, Frank will retire from his position as Traffic Engineer on December 11, 1992, after serving thirty-three (33) years with the Department of Public Works, and WHEREAS, Numerous Board of Public Works have appreciated Frank's research, recommendations and knowledge in many of the issues that have confronted them throughout the years, this support will be greatly missed; now, therefore be it RESOLVED, That the Board of Public Works is indebted to Frank for his thirty-three (33) years of loyal and dedicated service to the City of Ithaca and extends its thanks and good wishes for the future. Carried Unanimously • PERSONNEL Creation of Position of Transit System Supervisor 1 Request to Hire Three Transit Drivers 2 Request to Fill Vacant Operator Position at WWTP 3 L • • APPROVAL OF MINUTES: Approval of Minutes of the December 11, 1991 Board of Public Works Meeting Resolution By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That the Minutes of the December 11, 1991 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the January 15, 1992 Board of Public Works Meeting Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the January 15, 1992 Board of Public Works Meeting be approved as published. Carried Unanimously (IA v APPROVAL OF MINUTES: Approval of Minutes of the January 29, 1992 Board of Public Works Meeting Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the January 29, 1992 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL APPROVAL OF MINUTES: Approval of Minutes of February 26, 1992 Board of Public Works Meeting Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the approval of the Minutes of the February 26, 1992 Board of Public Works meeting be deferred to the March 25, 1992 meeting. Carried Unanimously JJ i/ii-- APPROVAL OF MINUTES: Approval of the Minutes of the February 26, 1992 Board of Public Works Meeting Resolution By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the February 26, 1992 Board of Public Works Meeting be approved with a correction to page 2 under the Report of the City Controller, the word "prospective" be substituted for the word "perspective". Carried Unanimously Approval of the Minutes of the March 11, 1992 Board of Public Works Meeting Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That approval of the Minutes of the March 11, 1992 Board of Public Works Meeting be deferred until the April 8, 1992 meeting. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the March 11, 1992 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the March 11, 1992 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of the March 25, 1992 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the approval of the Minutes of the March 25, 1992 Board of Public Works meeting be deferred until the April 22, 1992 meeting. Carried Unanimously itIcg m/s APPROVAL OF MINUTES: Approval of Minutes of the March 25, 1992 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That the Minutes of the March 25, 1992 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the April 8, 1992 Board of Public Works ^Meeting Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the April 8, 1992 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of the April 22, 1992 Board of Public Works Meeting By Commissioner Rusoff: Seconded by Commissioner Cox RESOLVED., That the Minutes of the April 22, 1992 Board of Public Works meeting be approved as published. Carried Unanimously 13 6\q"\ rr- APPROVAL OF MINUTES: Approval of the Minutes of the May 13, 1992 Board of Public Works Meetinq 111 By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the May 13, 1992 Board of Public Works meeting be approved as published. Carried Unanimously Approval of the Minutes of the May 27, 1992 Board of Public Works 'Meeting By Commissioner Reeves: Seconded by Commissioner Tripp !RESOLVED, That the Minutes of the May 27, 1992 Board of Public ;Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the June 10, 1992 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That Approval of the Minutes of the June 10, 1992 Board of Public Works meeting be deferred until the July 8, 1992 Regular meeting. • Carried Unanimously Mayor Nichols noted that he has asked Deputy City Clerk Boyle to include official actions taken at the Committee of the Whole meetings with the Regular Board of Public Works Minutes. APPROVAL OF MINUTES: Approval of Minutes of the June 10, 1992 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That approval of the June 10, 1992 Board of Public Works Minutes be deferred until the July 22, 1992 meeting. Carried Unanimously Approval of Minutes of the June 24, 1992 Board of Public Works Meeting 7j By Commissioner Reeves: Seconded by Commissioner Tripp V RESOLVED, That the Minutes of the June 24, 1992 Board of Public , Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the June 10, 1992 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the June 10, 1992 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: •Approval of Minutes of the July 8 1992 Board of Public Works „ Meeting Brandford By Commissioner Rusoff: Seconded by Commissioner RESOLVED, That the Minutes of the July 8, 1992 Board of Public Works Meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the July___22, 1992 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner ReeveBoarof Public RESOLVED, That the Minutes of the July 22, Works meeting be approved as published. Carried Unanimously 111 APPROVAL OF MINUTES: Approval of Minutes of the August 12, 1992 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the August 12, 1992 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the Board of Public Works Meeting of August 26, 1992 By Commissioner Tripp: Seconded. by Commissioner Reeves RESOLVED, That the Minutes of the Board of Public Works meeting of August 26, 1992 be approved as published. Carried Unanimously Approval of Minutes of the Board of Public Works Meeting of September 9, 1992 By Commissioner Tripp: Seconded by Commissioner Cox RESOLVED, That the Minutes of the Board of Public Works meeting of September 9, 1992 be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of the Minutes of the September_23, 1992 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the minutesba ro of the as published. tember 23, 1992 Board of Public Works meeting PPCarried Unanimously 0 APPROVAL OF MINUTES: Approval of the Minutes of the October 14, 1992,"Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the October 14, 1992 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the October 28, 1992 Board,,of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the October 28, 1992 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the November 18, 1992 Board of Public Works Meeting • By Commissioner Tripp: Seconded by Commissioner Reeves PI? RESOLVED, That the minutes of the November 18, 1992 Board of Public Works meeting be approved with editorial corrections as noted by Commissioner Reeves. Carried Unanimously 'APPROVAL OF MINUTES: ;Approval of Minutes of the December 9, 1992 Board of Public Works ;Meeting iBy Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the December 9, 1992 Board of Public I Works meeting be approved as published. Carried Unanimously • • 2 REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following projects: Green Street Parking Garage, New Court Facility, Parking Garage Equipment projects are ongoing. Cayuga Street bridge over Cascadilla Creek project will be out to bid shortly. Recycling Contract negotiations with County Water & Sewer contract with Town of Ithaca REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following projects: North Cayuga Street Bridge - drawings are complete, will be out to bid in early February with bids due back March 3, 1992. The project is scheduled to start May 1, 1992. Commons Rehabilitation work - will go to bid in late February with bids due in March Municipal Pool - drawings almost complete, will go to bid in March or April Dam Safety project - the Architect for the project will be selected by the end of the week Court Facility - drawings will be completed in February and will go to bid at the end of February Geographic Information System (computerized mapping) - Request for Proposals are out Green Street Garage project - is out to bid Hector Street storm sewer work - will begin in late winter REPORT OF SUPERINTENDENT: Superintendent. of Public Works Gray reported on the following projects: County Solid Waste/Recycling Contract - the County has offered the City a chance to have a last "clean-up" day. Superintendent Gray has asked the County for more information as to what kind of materials can be set out. Storm Sewer work - will meet with Shade Tree Committee to create a policy that will help reduce the amount of damage to trees and still repair storm sewers economically. Review of Snow Removal, Fill, and Site Plan Review Ordinance amendments West Inlet project Water & Sewer agreements with the Town of Ithaca Affirmative Action & Outreach program discussions Department policy discussions regarding the rabies problem Solid Waste violations Lead & Copper survey and testing program Commons rehabilitation work bids Municipal pool bid North Cayuga Street Bridge - will go out to bid in mid March Farm, Cayuga and Cascadilla Streets realignment Green Street Garage work Court Facility - will go out to bid in March Dam rehabilitation work Hector Street design Mitchell Street survey work REPORT OF SUPERINTENDENT OF PUBLIC. WORKS: Superintendent of Public Works Gray reported on the following projects: Rabies Policy - the draft policy statement for employees is almost complete SJS - Kline Rd sewer - capacity analysis information Records Management Program - the maps and drawings in the Engineering department are being inventoried and information derived from them will be input into a computerized database system. Survey Work - Kline Road, Johnson's Boatyard Affirmative Action Policy Summer Construction impacts - meetings Construction budgets and bids REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Gray reported on the following items: Municipal Pool - budget has been approved North Cayuga Street Bridge - preconstruction meeting is on 4-14-92 Court Facility - bids are due April 30, 1992 GIAC Renovation Project - bids are due in May Commons Renovation Project —preconstruction work is underway Green Street Parking Garage - work is underway Sidewalk Program - inspections are half -way complete Johnson Boatyard - survey work is not complete yet Kline Road - survey work is not complete yet Hillview Sewer -survey work complete, a drawing has been submitted Aurora/Hillview St. Intersection - slopes have been surveyed Mitchell/College Ave Intersection - survey work complete Dam Safety Project - contracts are out Transit Facility meetings Municipal Planning Organization - the City is now considered to be part of a metropolitan area so the funding patterns for transit and bridge/road projects which are associated with the State will change. In the future, projects will be handled through a Municipal Planning Organization which will insure that the money which is allocated' to this kind of an area is planned and properly expended. Mayor Nichols will make a presentation on this subject in the future. REPORT OF SUPERINTENDENT: • Superintendent Gray reported on the following projects: • City Court Facility - bids have been received and are being reviewed Municipal Pool - ground breaking for the project was yesterday Commons Renovation Project - proceeding Green Street Parking Garage Project - proceeding. North Cayuga Street Bridge Reconstruction - will begin June 1, 1992 GIAC Renovations - bids have been delayed County Recycling Contract = under review MPO/Transit Facility meetings REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following projects: Green' Street Parking Garage - work is on schedule, garage will be closed from June 15 - August 15, 1992. The stairway near City Hall will be out of service in approx. 10 days for several weeks for repairs. Traffic Counters have been placed on First and Tioga Streets for data collection on the North Cayuga Street Bridge detour Sidewalk Program - 300 notices have been mailed, a Public Hearing will be held in June Sewer Use Ordinance - work continuing Municipal Pool - work has started North Cayuga Street Bridge - work will begin June 1, 1992 Commons Rehab Work - is falling a little behind schedule West Inlet Subdivision - continuing through the process REPORT OF THE SUPERINTENDENT: Superintendent Gray reported on the following projects: Green Street Parking Garage - closes June 15, 1992, park and ride lots have been established North Cayuga Street Bridge - Work has begun Flood Control Channel - Army Corp. of Engineers inspection Joint Transit Facility meetings Annual Bus Rodeo - (Cornell Transit won) Parking Garage Study - expansion of hours Weisburd Project Giles Street bridge repairs City Court Facility - contracts will be awarded today Municipal Pool - complications with contractor Commons Renovation project - 3 crews have been added Sidewalk Contract - ready to bid GIAC Renovations - bids are being reviewed REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent Gray reported on the following projects: There will be a five mi1Ju "David Malcolm frome9�30al A.M Run" tos11r00ng A.Mt Stewart Park on Sunday, A formal request has been submitted to the Police Department. Park and Ride Summer Service - additional park -n -ride buses were stopped today. Planned Parenthood has planned The awillnapplyifor afront permitf fromthe pthe Office on July 7, 1992.Y Police Department. Green Street Parking Garage - work is on schedule North Cayuga Street Bridge - work is on schedule City Court Facility - contracts will be signed shortly Municipal Pool - meeting with contractor tomorrow Commons Rehabilitation - work is ongoing 1993 .Capital Project List * Mayor Nichols left at 5:30 P.M. and Vice Chair Reeves chaired the rest of the meeting. 6\11/4 REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Gray reported on the following projects: Joint Transit Facility - meetings Metropolitan Planning Organization Comm. - meetings Parking Operations - possible changes proposed Court Facility - work has begun Downtown Summer Parking Program - permits are available for Seneca Street Garage Commons Rehabilitation - 3 weeks behind schedule, additional crews have been added Municipal Pool - excavator on site N. Cayuga Street Bridge - work ongoing Green Street Garage - work on schedule GIAC Renovations - contract will be awarded today Sidewalk Contract - bids due next week Commissioner Tripp requested an update on the bicycle path maintenance requests. Mayor Nichols stated that he is working with the City Controller regarding the possibility of setting up a separate parking budget, such as the solid waste budget, matching revenues against expenses (excluding enforcement). This could involve an increase in rates, and the establishment of a special benefit district for parking in order to balance the budget. Commissioner Reeves suggested that the City contact Downtown Ithaca Inc. to get them involved in this discussion. REPORT OF SUPERINTENDENT OF PUBLIC WORKS,: _ Superintendent of Public Works Gray reported on the following projects: Commons Rehabilitation - work back on schedule N. Cayuga Street Bridge - ahead of schedule, waiting for beams City Court Facility - electrical service to be changed over next week Sidewalk Contract - bids will be awarded today Municipal Pool - excavation has begun, unsuitable soils found GIAC Renovations - work will begin next month Dam Studies - ongoing Johnson Boatyard - survey work will begin next week Sewer Ordinance - will go to Common Council in August Plumbing Inspector - back from retirement to train new Inspector Kline Road Sewer - funding for project will go to Common Council Sewer Lines - videotaping has begun Utica/Jay Streets - search for water leak Silt Dam Clean-up Lead & Copper testing has begun Signage for the Watershed area has been ordered Budget Preparation Cascadilla Park Road - pillars being repaired. •Commissioner Tripp requested that Superintendent Gray provide an update on bicycle safety issues at the next meeting. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Gray reported on the following projects: Green Street Garage - should re -open next week, weather permitting City Court Facility - work underway Municipal Pool - ground water problems under control Commons Rehab - major portion of concrete work complete Sidewalk Contract - bids have been awarded, work to begin shortly N. Cayuga Street Bridge - work on schedule GIAC Renovations - GIAC programs will move to Beverly J. Martin School and the Youth Bureau Johnson Boat Yard Survey - field work completed Spencer Road - traffic counters in place Engineering Summer Students - finished for the year MPO, Joint Transit Facility, Solid Waste & Recycling meetings REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Gray reported on the following projects: Green Street Parking Garage - open North Cayuga Street Bridge - work ongoing Municipal Pool - work ongoing City Court Facility - foundation work will begin shortly Solid Waste, MPO, Joint Transit Facility, meetings REPORT OF THE SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Gray reported on the following projects: Joint Transit Facility - budget and staffing concerns MPO - Mass Transit budget DPW Budget Preparation Capital Projects meetings Solid Waste/Recycling meetings Municipal Pool - building work ongoing/pool work delayed GIAC Renovations - ongoing Green Street Parking Garage - nearly complete Commons Rehab Work - brick repair work will begin shortly Sidewalk Program - ongoing North Cayuga Street Bridge - ongoing, should reopen Oct. 15, 1992 City Court Facility - proceeding, slightly behind schedule Hector Street - curb repair designs to be completed in-house Johnson Boatyard Survey - complete Cass Park Pool/GIAC Mini Pool -- out of service Flood Control Channel - 2nd mowing complete Beverly J. Martin School - signage installed Crosswalk Work - ongoing REPORT OF SUPERINTENDENT: Asst.. Supt. Ferrel reported for Supt. Gray on the following items: Engineering Project Report on the Commons - The concrete work will be finished this week and the crews will start installing brick pavers. A change order was recently issued to the contractor to repair the Bus Shelters. Work at the Court Building is now back on schedule. Greater Ithaca Activities Center The General and Electrical contractors have finished their demolition work. The Plumbing contractor is still doing some demolition. Sidewalk Contract - The work is being done primarily in the Southside area. Approximately 50% of the work is completed. Green Street Parking Garage - The work there is almost totally completed, except for some drain grates. Johnson Boat Yard Survey - The survey has been completed but there is some interpretation problems. State Street Bridge (across Six Mile Creek) - Last Fall the City received 'a red flag from the State because 'there was a crack on one of the beams on the west wall. All the repairs have been made and the bridge is back on line. 41Seneca Street Bridge - About two weeks ago, the City received a 01 yellow flag warning from the State. There are some rusted joist gussets and deteriorated concrete on the west end. The bridge is closed and our crews are working on it. North Cayuga Street Bridge - The contractor has been delayed as the water and sewer crews have been installing a main over the bridge. ' The contractor should begin his paving work next week. The intersections of Farm and Cayuga and Cascadilla and Cayuga Streets have been closed for about a week while- the paving is being completed. • Municipal Pool - The building part of the pool is close to completion. It will be in the ground by December, at which time construction will be halted until the Spring. The pool will be open on June 1, 1993. 2t REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Assistant Superintendent Ferrel reported on the following in the absence of Superintendent Gray: Commons Brick Circle - The work is starting for the brick circle artwork on the Commons. Most of the other items on the Commons renovations are completed. All work will be done by the end of November. GIAC Renovations - The renovations are on schedule and it is expected that the building will be re -occupied in December. There was discussion regarding the bathroom on the first floor and a possible overrun on the budget for these renovations. Sidewalk Construction - Will be finished within the next two weeks. 1010( The contractor is doing some extra work in the Woolworth parking lot with handicapped access areas. a Court Facility - The foundation work is completed. The foot bridge and steel erection on the site will start toward the end of October. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent Gray reported to the Board on the following items: New Transit Facility - The new Transit Facility's grand opening was held on Tuesday, October 27th. Court Facility_ - The new Court Facility construction is proceeding. Hector Street Curb - The curbing on Hector Street has been modified. Municipal Pool - The Municipal Pobl is behind schedule. The bathhouse construction is almost complete. REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent Gray reported to the Board on the following capital projects: North Cayuga Street Bridge - The repairs are complete except for 50 feet of handrail and some signage work. Commons Project - The latest deadline given to the contractor is for November 16. Any brick wbrk that has not been completed at that time will be black topped so that there is a hard surface in before Thanksgiving and the contractor will then have to come back next year. The Board will be kept advised of what is happening with the project. Court Facility - The steel erection for the skeleton of the building will be up shortly. Fire Station Contracts - The General Contractor for the building of the fire stations has finally come back and is ready to close out the projects. GIAC Renovations - The GIAC renovations will not be finished until late in December. Municipal Pool - The municipal pool bath house is completed. The stainless steel walls and bracing is up in the pool, but the pool construction is behind schedule. Dam Work - Two years ago we started work on the dams as we were being pressed by the DEC. The work is about half done at this time. Commercial Avenue - Work is going progessing on Commercial Avenue relating to the County's Solid Waste Facility. The County is in L..the process of constructing an office building and a building for the weights. I11)0 • REPORT OF THE SUPERINTENDENT OF PUBLIC WORKS: Superintendent Gray reported to the Board on the following: Transit Operations - The transit operations move to the new facility is very near to being completed. Commons Project - The Commons Project is in the process of being closed out. North Cayuga Street Bridge - This project went very smoothly and the City has received many compliments on the way the project turned out. City Court Facility - The work will be ongoing for possibly another year. The structural framing for the new building is almost complete. ,GIAC Renovations - The plumbing work, which had to be more extensive than originally thought is almost finished, the finishing 'work and the painting are getting started. It appears that the work will not be finished until mid-January. Festival Lands - The Attorneys Office has asked for some more ;survey work related to the Festival Lands. Community Development Block Grant - We are being invited back to participate in the Community Development Block Grant applications. COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Alan Cohen, 302 East State Street, Ithaca, owner of Simeon's On The Commons, 224 East State Street, addressed the Board regarding the recent changes to the commercial recycling regulations. Mr. Cohen stated that he is dismayed that the City is no longer handling commercial recycling material. He explained that many downtown businesses do not have the room to store the commercial recycling bins that private haulers provide them with, and is concerned that business owners may start disposing of their recycables with their regular trash. Superintendent Gray reminded Mr. Cohen that disposing recyclable material in regular trash is a violation of the City of Ithaca Recycling Ordinance. He further explained that the City no longer collects commercial recycling material due to financial reasons that are a result of the recycling contract between the County and the City. The County has stated that their program is only intended for residential recycling. Mayor Nichols suggested that Mr. Cohen speak with members of the Solid Waste Committee of the Tompkins County Board of Representatives regarding this matter. Lance Barr, 114 Auburn Street, addressed the Board regarding installing an All Way Stop at the intersection of Tompkins, Dey, and Auburn Streets. He stated that a neighborhood petition was submitted a couple of years ago and traffic counts have been taken. He asked the Board what the status of this request is. Mayor Nichols stated that the Board would research this request and discuss it further at a Committee of the Whole meeting in January. Sharon Weaver, 490 Floral Avenue, addressed the Board regarding the Resolution on the agenda pertaining to the beavers in the Van Atta's dam area of Six Mile Creek. Ms. Weaver explained that she is a teacher at Belle Sherman Elementary School and stated that the children are concerned about the welfare of the beavers. She further explained that the beavers are a great teaching tool as many classes spend time in the Six Mile Creek area and Wildflower Preserve for nature and science lessons. UNFINISHED BUSINESS: Commissioner Reeves noted that Superintendent Gray is prepared to discuss the 1993 Department of Public Works Work program, but will postpone his report until January when Commissioner Tripp will be present. • COMMUNICATIONS FROM THE MAYOR: 111 Election of Vice Chair for 1992 Commissioner Cox nominated Commissioner Reeves to continue the position of Vice Chair for the Board of Public Works for 1992, which was Seconded by Commissioner Rusoff. • No other nominations were made. Resolution By Commissioner Cox: Seconded by Commissioner Rusoff RESOLVED, That Commissioner Carol Reeves will serve as Vice Chair to the Board of Public Works for 1992. Carried Unanimously NEW BUSINESS: 1992 Work Plan Mayor Nichols stated that he feels that the Board is losing sight of bigger projects in an attempt to keep up with the day to day problems and requests. Mayor Nichols identified areas that need special consideration: DPW reorganization DPW physical consolidation Parking System Management Traffic Control Water System Needs Transit System Mayor Nichols suggested that small temporary committees be formed to address the following issues, and prepare recommendations to the Board: 1. Budget/Staffing 2. Physical Consolidation/Future Planning 3. Traffic Control 4. Parking System Management Commissioner Reeves requested suggestions from Board members to improve the efficiency of the Board. Commissioner Tripp offered to prepare some of her ideas for streamlining Board meetings for the next Committee of the Whole Further discussion was deferred to the next Committee of the Whole meeting which will be dedicated to this topic. COMMUNICATIONS FROM THE MAYOR: Appointments Mayor Nichols appointed Commissioner Reeves to the Energy Commission as a Board Liaison. Mayor Nichols agreed to serve as a Board Liaison to the Special Joint Subcommittee. Mayor Nichols reported that Mr. Rosenblum addressed the Board of Zoning Appeals regarding the phone booth that is at the Mobil Station on North Cayuga Street/Jay Street. Mr. Rosenblum is concerned because the phone booth was placed in a residential neighborhood and is creating excessive traffic in that area. Superintendent Gray has contacted the phone company who stated that the phone was placed in that area by the request of a former Superintendent and that the usage of the phone is not great. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that the Planning and Development Committee is submitting the following Resolution to the Common Council Committee of the Whole tonight: WHEREAS, the Board of Public Works has begun discussions of traffic problems in the City of Ithaca and, as a result of these discussions, has suggested an approach to traffic control that has been referred to as the street hierarchy concept, and WHEREAS, the street hierarchy concept has generated a considerable amount of public comment, interest and concern; now, therefore, be it RESOLVED, That Common Council recommends that the Board of Public Works establish a Community Task Force on Traffic Issues to recommend ways to ameliorate the harmful effects of traffic so as to benefit every City neighborhood, such task force to represent a broad cross section of the public, at least one-half of whom live on streets with heavy traffic and also include representation from the Board, from the Board of Police Commissioners, and other appropriate City boards and commissions, and, be it further RESOLVED, That the Board is requested to delay decision on installation of any new traffic control devices that may have negative impacts on adjacent streets and neighborhoods until such time as the Task Force's recommendations are accepted as official City policy by the Board of Public Works and the Common Council. Mayor Nichols suggested that the Board of Public Works review this Resolution and refer any suggestions or recommendations to Council. s COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that he received a letter from Vice President Wall of Ithaca College regarding their centennial celebrations. He requested the use of DeWitt Park on Sunday, September 20, 1992 to hold a Patsy Conway band (wind ensemble) concert, an ice cream social, and a dedication ceremony. Mayor Nichols stated that he will make copies of the request for Board members, and this matter was referred to the Committee of the Whole for further discussion. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported on the Solid Waste budget concerns. He stated that during the first year of the trash tag program people were not filling their trash bags to capacity. The City expected that factor to remain true for the second year of the program so the price of full tags only increased to $3.00 each in spite of the fact that the cost of the tipping fee alone for a full 35 pound bag is $2.54. Research has found that residents are now filling their trash bags to capacity however, and some may be overfilling their bags which has caused the current budget concerns. Mayor Nichols stated that residents have reduced the amount of trash they put out by 20% this year. The City will have to take steps to decrease 'collection costs, but in addition all municipalities in the County should request that the County lower the $145. per ton tipping fee as Ithaca is not the only municipality with solid waste concerns. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that he has received a letter from Mr. Tesori which included a possible solution to the traffic problems at the Meadow Street Extension. A copy of this letter will be distributed to Board members. Mayor Nichols stated that he has been asked many questions about the City's recycling rules and how they differ from the County recycling rules. He asked that these rules be clarified and that this matter be forwarded to the Charter and Ordinance Committee if changes to the Municipal Code are needed. Superintendent Gray stated that his staff is currently following the County rules. UNFINISHED BUSINESS: Mayor's Budget Mayor Nichols reported on his proposed budget in regard to the Department of Public Works which will be before the Budget and Administration Committee on Thursday, November 19th. Extensive discussion followed on the floor. 119-9- UNFINISHED ly9" 01\ t 1 Eg COMMUNICATIONS FROM THE MAYOR: Mayor Nichols read the following letter from Victor Rozenfine, Public Health Engineer, Tompkins County Department of Health, into the record: "Dear Mayor Nichols: Enclosed are the report and forms constituting the 1992 annual survey of the City of Ithaca's water system. We are very glad to note that construction of the new chlorination and chemical handling facilities has begun. This will lead to a safer operation. The City's staff at the water plant continues to do an outstanding job producing safe water with the facility as it exists. Sincerely, Victor Rozenfine, Public Health Engineer" • • SPECIAL ORDER OF BUSINESS: Thanks to Richard Berq Resolution By Commissioner Reeves: Seconded by Commissioner Brandford WHEREAS, Richie Berg was appointed as Commissioner to the Board of Public Works in 1990, and WHEREAS, Richie has served diligently and faithfully on the Parking and Traffic Committee of the BPW, as Liaison to the Planning and Development Board, and as Chairman of the Committee for the Hudson Street Traffic Control Plan, and WHEREAS, in 1991 Richie was elected to the 5th Ward seat on Common Council, replacing Alderperson Carolyn Peterson effective January 1, 1992; now, therefore, be it RESOLVED, That the Board of Public Works thanks Richie for all his efforts on behalf of Public Works and the City of Ithaca, and, be it further RESOLVED, That the Board of Public Works extends to Richie best wishes for a successful and rewarding term on Common Council, and looks forward to his work as liaison to the Board. Carried Unanimously Thanks to Barbara Blanchard Resolution By Commissioner Reeves: Seconded by Commissioner Cox WHEREAS, Alderperson Barbara Blanchard was appointed Liaison from Common Council to the Board of Public Works for 1991, and WHEREAS, during her tenure as Liaison she was dedicated to assisting the BPW with various tasks such as her excellent communication with Common Council and other Council committees to express concerns of the Board, her moral support through difficult issues such as Hudson Street and the budget process, the establishment of Public Participation guidelines for use by the Department of Public Works and the Board in workingwith neighborhood groups on capital improvement projects, and, generally seeing that Public Works matters be directed to the Board; now, therefore, be it RESOLVED, That on behalf of the Department of Public Works staff, the Board of Public Works hereby commends and thanks Barbara for her invaluable service to the BPW and the City of Ithaca, and, be it further RESOLVED, That the Board of Public Works extends best wishes to Barbara for success in her future endeavors on Common Council and service to the City of Ithaca. Carried Unanimously February Meeting Schedule Due to the holiday on Wednesday, February 12, 1992 (Lincoln's Birthday) the Board of Public Works schedule for the month of February was amended to read as follows: February 5, 1992 - February 12, 1992 February 19, 1992 February 26, 1992 Committee of the Whole - Off - Committee of the Whole - Regular Meeting Resolution ,By Commissioner Reeves: Seconded by Commissioner Rusoff ,RESOLVED, That the Board of Public Works has Power to Act at the ;February 19, 1992 meeting for Audit purposes. Carried Unanimously BUDGET, ADMINISTRATION AND COMMUNICATIONS ITEMS: BPW Meeting Schedule for November and December By Commissioner Reeves: Seconded by Commissioner Cox RESOLVED, That the Board of Public Works hereby sets the meeting schedule for the months of November and December as follows: C.O.W. November 4, 1992 December 2, 1992 December 16, 1992 and be it further Regular November 18, 1992 December 9, 1992 December 23, 1992 RESOLVED, That there will be no meetings on November 11, 1992, November 25, 1992 and December 30, 1992. Carried Unanimously G UNFINISHED BUSINESS: The Board reconvened discussion on the 1992 Board of Public Works Work Program and priorities. Commissioner Reeves submitted, for the record, the procedure for members of the public to bring concerns to the Board of Public Works: I. Members of the public may come to a Regular (Voting) Board meeting and speak under Agenda Item No. 5, "Communications and Hearings of Persons before the Board". A. Items on the Agenda: Anyone can comment on any Agenda item. B. Items not on the Agenda: Anyone can bring any item to the attention of the Board. These items are referred to the next BPW Committee of the Whole (working) meeting for discussion. NOTE: I tend to discourage this. It means a person has to attend the Committee of the Whole meeting and possibly come back to a Regular meeting for the results of the vote. OR II. Make an appointment with the Secretary in the Superintendent's • office to appear at the next scheduled Committee of the Whole (working) meeting. A. Present request/proposal in writing by Thursday prior to scheduled Committee of the Whole meeting. NOTE: Subject is placed on the Committee of the Whole agenda and the written request is sent to the BPW members together with the agenda for review. This also gives staff time for some research. Board of Public Works Meeting Schedule: 4:00 P.M. Council Chambers Committee of the Whole (Working) meetings: First, Third, and Fifth Wednesdays of each month Regular (Voting) meetings: Second, and Fourth Wednesdays of each month" • BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: ;Revised Meeting Procedures .Commissioner Tripp presented a revised proposal for organization of Board of Public meetings, and extensive discussion followed. This matter will be brought up for further discussion at a future meeting. • • Approval of New Members of the Energy Commission Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works recommends that the following people be appointed to the Energy Commission for a two year term: Lew Durland Troy Thorbahn Zoe Neaderland Robert Romanowski Council Liaison Kathleen Ryan Jeanne Fudala Bruce John James Miller DPW Liaison Carried Unanimously Approval of New Members of the Energy Commission By Commissioner Gerard: Seconded by Commissioner Brandford RESOLVED, That the Board of Public Works recommends that the following people be appointed to the Energy Commission: Karen Schlife Kimball Lewis Carried Unanimously Assistant City Attorney Kennedy advised the Board that they would be receiving a memo from her office on the Americans With Disabilities Act. It will be the first phase of memos coming out of the Attorney's Office regarding the responsibility of public entities such as the City, and in particular, the Board, for making sure that accessibility is available for people who have different kinds of disabling conditions. She further stated that the City needs to take affirmative steps toward making sure we can communicate with those who may have speech or hearing impairments. • • REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that Common Council will be discussing the extension of hours in the parking garages tonight. He also reported that Common Council will consider the $91y000. additional funding request for the GIAC Renovations. REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that the Resolution extending the hours of parking garage operations on a trial basis passed 9-1 at the July 1, 1992 Common Council meeting. He further reported that the Street Hierarchy Concept Resolution he proposed to Council was passed and then referred back to the Planning and Development Committee for further discussion regarding the creation of a Task Force on traffic issues. Commissioner Berg urged Board members to attend the Planning and Development Committee meeting to voice their concerns. REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that Common Council reaffirmed its commitment to install the brick circle with the granite curb and inscriptions included at the September 2, 1992 meeting. REPORT OF COUNCIL LIAISON: Ithaca Festival Alderperson Berg reported that a 'sub -committee of the Human Services Committee is going to be reviewing the proposal from the Ithaca Festival for Community Services funding on the 16th. He stated that he is bringing this to the Board's attention because a great deal of the cost of the Ithaca Festival will have to do with department costs such as handling garbage, etc. Southside Facility Addition Alderperson Berg reported that Southside is endeavoring to make a substantial addition to their facility for extra athletic space. He stated that he is bringing this to the Board's attention because this will have an economic impact on the City as we are responsible for the upkeep of the facility, as well as paying for their utilities. Discussion followed on the floor regarding the proposed Southside addition. REPORT OF COUNCIL LIAISON: 1993 Budget Alderperson Berg reported that Common Council passed the 1993 budget at its December 2 meeting. REPORT OF CITY CONTROLLER: Deputy City Controller Thayer reported that the Budget & Administration Committee did not take any action on the trash tag situation at this point, but a proposal may be forthcoming. REPORT OF CITY CONTROLLER: Budget and Administration Meeting Deputy City Controller Thayer relayed a message from Alderperson Booth inviting the Board to discuss the preliminary 1993 departmental budget. • )(kJ\ UNFINISHED BUSINESS: Report on Public Session of Common Council Meeting 'Commissioner Reeves reported that in addition to the comments the heard at today's meeting, people at the Council meeting also •Board expressed their concerns about blocking streets off. Residents do not want their neighborhoods isolated. 61//o UNFINISHED BUSINESS: Fill Ordinance Commissioner Cox stated that he is strongly opposed to the proposed Fill Ordinance because it seriously restricts people's right to use their property. Commissioner Brandford agreed with Commissioner Cox and further stated that he felt the Ordinance was too vague to enforce. Commissioner Reeves stated that the Ordinance is very vague as to how it effects the DPW, it appears that the DPW is expected to follow the objectives and policies behind the Ordinance (producing plans, obtaining permits, etc.). Assistant City Attorney Kennedy explained that this Ordinance is going to the Common Council Committee of the Whole tonight, and to Council next week. She suggested that the Board voice their objections to Council members. Commissioner Cox requested that a note be passed on to Council, tonight, requesting them to pull the Ordinance from the agenda to allow the Board a chance to discuss it further and forward comments to them. 624 Fill Ordinance Commissioner Reeves reported that she will try to attend the Charter & Ordinance Committee meeting to express the Board's concerns regarding the Fill Ordinance. Discussion followed on the Town of Ithaca's Fill Ordinance and requirements. Fill Ordinance Commissioner Reeves reported that the Fill Ordinance has been amended by including a phrase to clarify the Board's responsibilities which reads as follows: "The Board of Public Works shall not be required to obtain a permit pursuant to this Ordinance for the deposit or removal of fill, but shall ensure that in connection with every project of the Department of Public Works in which more than 50 cubic yards of fill are deposited on or removed from any parcel, that the project is designed and carried out in a manner which promotes and protects the objectives and policies behind this Ordinance." • Inlet Island Report By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, John Schroeder has presented the Board of Public Works with his report on Inlet Island for their review; now, therefore be it RESOLVED, That the Board of Public Works accepts the concept of this report, and, be it further RESOLVED, That the Board commends John Schroeder and the Committee on their efforts. Commissioner Cox abstained from this vote as he served on the Inlet Island Committee. Ayes (4) Tripp, Reeves, Gerard, Brandford Nays (0) Abstentions (1) Cox Carried • UNFINISHED BUSINESS: Set Schedule for Neighborhood Parking & Traffic Concerns Commissioner Reeves presented a schedule to the Board for discussions of parking and traffic issues which was amended to read as follows: Spencer Road Cobb & Worth Sts/GIAC, Beverly J. Martin School South Hill/Hillview & Aurora Stop Light College Ave & Mitchell St./S. Titus Ave. N. Tioga & Farm Streets S. Plain & Wood Streets July 29, 1992 Aug. 5, 1992 Aug. .19, 1992 Sept. 2, 1992 Sept. 16, 1992 Sept. 30, 1992 BUDGET, ADMINISTRATION & COMMUNICATION ITEMS: A Resolution Adopting the Recodification and Revision of Part III of the City of Ithaca Municipal Code, Entitled "Board of Public •Works Rules and Regulations" By Commissioner Cox: Seconded by Commissioner Rusoff WHEREAS, a public hearing was held the 5th day of August 1992 by the Common Council of the City of Ithaca, notice of which was given as required by the Municipal Home Rule law and the Open Meetings Law of the State of New York, and WHEREAS, at said public hearing the Common Council considered the enactment of proposed Local Law No. 3, entitled A LOCAL LAW TO PROVIDE FOR THE RECODIFICATION OF THE LOCAL LAWS, ORDINANCES AND CERTAIN RESOLUTIONS OF THE CITY OF ITHACA INTO A MUNICIPAL CODE TO BE DESIGNATED THE "CODE OF THE CITY OF ITHACA", and WHEREAS, all interested persons were given an opportunity to be heard with respect to the enactment of said local laws, and WHEREAS, Common Council enacted Local Law No. 3 on August 5, 1992; now, therefore, be it RESOLVED, That the Board of Public Works adopts the recodification and revision of Part III of the City of Ithaca Municipal Code, entitled "Board of Public Works Rules and Regulations" as follows: Chapter 329 GENERAL PROVISIONS, BOARD OF PUBLIC WORKS LEGISLATION ARTICLE I Adoption of Code by Board of Public Works Section 329-1. Adoption of Code. The resolutions of the Board of Public Works of a general and permanent nature, as codified by General Code Publishers Corp. and consisting of Chapters 329 through 348, are hereby approved and adopted as Part III of the Code of the City of Ithaca, hereinafter known and referred to as the "Code". Section 329-2. Amendments to Code. Any and all additions, deletions, amendments or supplements to any of the resolutions know collectively as "Part III of the Code of the City of Ithaca" or any new resolutions, when enacted or adopted in such form as to indicate the intention of the Board of 'Public Works to be a part thereof, shall be deemed to be incorporated into such Code so that reference to the Code shall be understood and intended to include such additions, deletions, amendments or supplements. Whenever such additions, deletions, !amendments or supplements to the Code shall be enacted or adopted, ,they shall thereafter be printed and, as provided hereunder, •inserted in the loose-leaf book containing said Code as amendments and supplements thereto. Nothing contained in this resolution shall affect the status of any resolution contained herein, and ,such resolutions may be amended, deleted or changed from time to jtime as the Board of Public Works deems desirable. Section 329-3. Changes in previously adopted legislation. A. In compiling and preparing the resolutions for publication as Part III of the Code of the City of Ithaca, no changes in the meaning or intent of such resolutions have been made, except as provided for in Subsection B hereof. In addition, certain grammatical changes and other minor nonsubstantive changes were made in one (1) or more of said pieces of legislation. It is the intention of the Board of Public Works that all such changes be adopted as part of the Code as if the resolutions had been previously formally amended to read as such. B. In addition, the following changes, amendments or revisions are made herewith, to become effective upon the effective date of this resolution. (Chapter and section number references are to the resolutions as they have been renumbered and appear in the Code.) (1) Chapter 336, Parks and Recreation. [former BPW Ch. 241] (a) Section 336-4 [former Section 241.4] is amended to read as follows: "No person shall drive any motorized vehicle, except wheelchairs, or ride a horse or other animal on the lawn or grass areas of any park." (b) The specific rates are removed from Section 336-6A [former Section 241.6A], providing that such rates be determined by resolution of the Board of Public Works. (c) Section 336-24 [former Section 241.100] is amended to read as follows: "Any person who shall violate any provision of the rules and regulations contained in this chapter shall be subject to a penalty of not more than two hundred fifty dollars ($250.) or imprisonment for a term not to exceed fifteen (15) days, or both." (2) Chapter 342, Streets and Sidewalks [former BPW Ch. 244], is hereby amended as follows: Section 342-50 [former Section 244.100] is amended to read as follows: "Any person violating any of the rules and regulations shall be subject to a penalty not exceeding two hundred fifty dollars ($250.) or imprisonment for a term not exceeding fifteen (15) days, or both, which may be enforced by action brought in the name of the City of Ithaca." Section 329-4. Incorporation of provisions into Code. The provisions of this resolution are hereby made Article I of Chapter 329 of the Code of the City of Ithaca, such resolution to be entitled "General Provisions, Board of Public Works Legislation, Article I, Adoption of Code, by Board of Public Works," and the sections of this resolution shall be numbered Sections 329-1 through 329-6, inclusive. egv- ormo-a' • • • Section 329-5. Severability. If any clause, sentence, paragraph, section, Article, chapter or part of this resolution or of any resolution included in Part III of the Code now or through supplementation shall be adjudged by any court of competent jurisdiction to be invalid, such judgement shall not affect, impair or invalidate the remainder thereof but shall be confined in its operation to the clause, sentence, paragraph, section, Article, chapter or part thereof directly involved in the controversy in which such judgment shall have been rendered. Section 329-6. When effective. This resolution shall take effect immediately. Carried Unanimously UNFINISHED BUSINESS: -- 1993 Capital Projects Commissioner Tripp listed all of the possible 1993 Capital Projects and gave a brief background for each project. The Board members voted on each project stating whether they felt that the project was a high priority (3 points), medium priority (2 points), or a low priority (1 point). The following is a list of the 1993 possible Capital Projects in order of priority set by the Board of Public Works: Giles Street Bridge Reconstruction 18 points Hillview P1/Aurora St Intersection Traffic Light 16 points Spencer Rd/Albany St/Meadow St/Elmira Road Intersection Reconstruction - Planning Project 15 points DPW Consolidation 15 points Mitchell Street Resurfacing 15 points East State Street Reconstruction - Planning Proj. 14 points Linn Street Bridge Reconstruction - Planning Proj.14 points Thurston Ave/Stewart Avenue Bridge Painting Proj. 13 points Cass Park Pool (marsiting) 13 points Cass Park Ice Rink (floor refrigeration repairs) 13 points Spencer Rd/Albany St/Meadow St/Elmira Road Intersection Reconstruction 11 points Monroe St/Marshall Street Pedestrian Bridge 8 points East State Street Reconstruction 7 points • REPORT OF BOARD LIAISONS: CommissionerTripp reported that she has just returned from a trip to Seattle and was impressed by their bicycle program. She showed •a videotape that Seattle has produced regarding their program which highlighted the facts that Seattle has a full-time employee who works out of the Engineering department that manages all bicycle issues and acts as a bicycle liaison to other departments. Seattle also has a large budget for bicycle path construction and improvements. Commissioner Tripp explained that the Ithaca Bicycle Advisory Commission would like to investigate the possibility of having a person in the Engineering department who could manage bicycle issues, as well as Engineer time allocated to the Bicycle Commission. • eleto REPORT OF BOARD LIAISONS: Energy Commission Commissioner Reeves reported that the Energy Commission discussed their projects for 1993 which includes the revision of the weatherization law. They will also be discussing and looking into alternative fuels for vehicles at the Transportation Facility. They want to do a study of Cass Park Rink and she stated that she brought the Commission up to date on the plans for a grant to fix the problems there. She said they hope to be assisting the Chamber of Commerce with information on energy conservation and also will be looking into a plan for re-lamping and re -ballasting of City owned buildings. Ms. Reeves reported that the energy accounting computer program is here. Parks Commission Commissioner Gerard reported that he attended a Park Commission meeting. There was a question on the Festival Land which was deferred and will be coming back to the Commission for further discussion. Conservation Advisory Council Commissioner Gerard reported that the deer problem was discussed and removal of lead paint from the outside of houses came up again. Bicycle Advisory Commission Commissioner Tripp reported that the Bicycle Advisory Commission has been spending the bulk of its meetings lately talking about its proposed capital project and are hopeful that it will pass. Change in Commissioner's Assignments Commissioner Tripp reported that she and Commissioner Rusoff are switching assignments with the Mayor's consent. Commissioner Rusoff will be the new BPW Liaison to the Planning Board and Commissioner Tripp will be the new Liaison to the Youth Bureau Board. 11 l lc( -16- Alderperson 16- Alderperson Neil Golder addressed the Board regarding the request for improvements on College Avenue and Mitchell Street Resolution on the agenda. He stated thathe has spoken with Alderperson Schroeder (4th Ward) and Alderperson Booth (3rd Ward) and they are concerned about the vehicular accidents and pedestrian danger at that intersection also. Alderperson Golder stated that he would like to have at least two pedestrian warning signs installed in that vicinity as well as rumble strips and flashing lights (similar to the ones at elementary schools). Alderperson Golder reported that a child's arm was caught between the railings in the picnic table area of the Commons playground recently. He requested that staff look into this; matter and possibly install plexiglass in front of those railings. Job Development Bond Act Mayor Nichols noted that there is going to be a referendum at the November election for a Job Development Bond Act for $800 million. He stated that accordingto the process, Tompkins County could receive approximately $3.1 million. The Regional. Director is asking the County to prioritize all the various proposals from the City, Town, Villages, etc. Mayor Nichols stated that the deadline for the City's proposals is October 5. Some of the City's priorities, which were discussed at the Planning and Development Committee,- could include extension of the Cherry Street Industrial Park (to extend that road and purchase additional land there to add to that Industrial Park and do the infrastructure required for further development in that area), there are other proposals involving the purchase of a block that might be used for the future garage. The third possibility is the improvement of the Bikeway along the Flood Control Channel. Intergovernmental Relations Committee Meeting Mayor Nichols reported that there will be a meeting of the IGR tomorrow evening to discuss the question of the possible purchase of land for consolidation of the Department of Public Works. 10 4 ,71 BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: 16A. Request for New Procedure of Billing Chamberlain Parsons has requested that the Board of Public Works consider changing the current billing process to a more efficient system. The system currently allows bills to be sent once the Board has approved them at its regular meetings. Chamberlain Parsons is proposing to mail these bills weekly upon receipt of the originating documents. All Department of Public Works Accounts Receivable bills will be recorded and presented to the Board on a monthly basis. City Attorney Guttman has reviewed this process and feels a resolution is adequate to make such a change. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from City Chamberlain Parsons to change Department of Public Works Accounts Receivable billing procedures; now, therefore, be it RESOLVED, That the Board of Public Works approves of changing DPW Accounts Receivable billing procedures to include billing property owners weekly and present a list of those billed on a monthly basis to the Board for their approval. City Chamberlain Parsons explained the proposed billing method. A vote on the resolution resulted as follows: Carried Unanimously NEW BUSINESS: Thank You to Commissioner Philip Cox WHEREAS, Phil Cox was appointed to the Board of Public Works in 1989, and WHEREAS, Phil has served on various committees during his term on (ZitiD the Board, and WHEREAS, Phil was elected Chairman of the Sewer Joint Committee in 1990 where through his capable leadership he was instrumental in finalizing the Sewer Use Ordinance for the City of Ithaca, Town of Ithaca and the Town of Dryden, as well as being the guiding force in helping define the boundaries of the Wastewater Treatment Plant service area, finding a solution to the Kline Road sewer problem, and helping members of the SJS through the myriad of information dealing with determining the excess capacity of the Wastewater Treatment Plant, and WHEREAS, Phil has brought many talents to the Board of Public Works such as engineering expertise, his knowledge as past City Engineer, concern for the City as a long time resident, strong leadership skills, and a dry sense of humor, and WHEREAS, during Phil's tenure on the Board of Public Works some of the more notable projects include Hudson Street reconstruction, establishment of Carpenter Business Park, Dryden Road reconstruction, reconstruction and replacement of five City bridges, the new City Court facility, and last but not least, the beaver problem in Six Mile Creek; now, therefore, be it RESOLVED, That the Board of Public Works extends to Phil its sincere thanks for all his time, effort, and support to the Board and to the City, and, be it further RESOLVED, That the Board of Public Works extends to Phil its best wishes for success in all his future endeavors. Carried Unanimously Commissioner Cox thanked the Board for their warm wishes, and noted that though they may not have always agreed on issues, he commends this Board for all of the hard work and energy that they bring to solving various City problems. He further commented that although they are not always appreciated, the civic duties the Commissioners perform are worthy of note, and that he will always remember the energy that this Board has expended. BPW Approval of minutes 1 Report of Superintendent 2 Communications from Mayor 3 Thanks to former commissioner-/ liaison 4 Meeting schedule 5 1992 Work Program 6 Revised meeting procedures 7 Energy Commission members 8 ADA 9 Report of Council Liaison 10 Report of Controller 11 Fill Ordinance 12 Inlet Island Report 13 Schedule for Neighborhood Parking & Traffic Concerns Schedule for COW meetings 14 Adopting the Recondification and Revision of Part III of the City Municipal Code 15 Possible 1993 Capital Projects 16 Report of Board Liaisons 17 Report from Common Council Memebers 18 Job Development Bond Act 19 DPW Consolidation 20 Request for New Procedure for Billing 21 Thank You to Commissioner Philip Cox 22