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HomeMy WebLinkAbout1993• :REPORJ OF ASSISTANT.SUPERINTENDENT OF WATER AND -SEWER: Assistant Superintendent Shimer reported to the Board on the following items:. • Lead and Copper :.Samplings The second round of lead samplings has begun. and copper Interim Project':at the Water Plant The project isoproceeding well. The chemical tanks should be received by the pend of the month. Sewer Use Ordinance - The ordinance has been submittedito the EPA by the City and Town of Ithaca, without coming to an agreement with the Town of.Dryden. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported on the following matters: First Street Water Main - The crew has finished laying approximately 500 feet of water main on First Street and will begin setting the hydrants and installing the new services for the housing center that is going in. Interim Project - The project is moving along. The new chemical tanks have been installed and the roof is on the building. Water Plant Utility Bridge - Quotes are being sought for either the repair or the rebuilding of the Utility Bridge behind the Water Plant. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the ;following items: New Laboratory Director - The new Laboratory Director, Jose Lazano, is on board. Water Plant - For the Interim Project the roof is on, the tank vents are in and the hand rails and grading is being done and the electrician has begun to install some of his work. Water Service Switch with Cornell - Asst. Supt. Shimer stated that staff is working on exchanging water service areas with Cornell University. There is an area on the City's high -service system that we currently supply that Cornell is very interested in supplying. In return they will give us a portion of their system which would be on our lower pressure system, which would be more ,economical for us to operate. Asst. Supt. Shimer stated that he believes it will improve the hydraulics in both areas. Testing on this project will start next week. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the following items: Interim Project - the project is moving along. There are some delays on some of the chemical feed equipment but it appears that they will still hit the anticipated substantial completion date. Flow Meters - the flow meters have been calibrated. In the Summer the storage tanks will be calibrated. By getting the meters calibrated we now seem to have a significant flow going out of ,there constantly and a program is being developed to do a leak survey. University Avenue Sewer - Three designs have been done for the University Avenue Sewer and they will be reviewed with Cornell University. Main Breaks - There were three main breaks during the snow last week. storm REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the following items: Sewer Flows - The sewer flows through the weekend were in the area 'of 20 million gallons a day. The facility has had to be staffed ,twenty-four a days due to the high flows coming in. ';Sanitary Sewer -University and Stewart Avenues - Negotiations are continuing with the contractor to try to get the sanitary sewer ;installed between University and Stewart Avenue. Water Line on Route 13 - The contractor for the Town of Ithaca is mobilized and is going to begin installing the.water line on Route 13 that will tie the City in with the Town of Ithaca. East Avenue/West Avenue Flow Testing - Flow testing is being done on East Avenue/West Avenue on the campus for a possible water 'service exchange with Cornell University. County Water Quality Bus Tour - Asst. Supt. Shimer has received a letter from the Tompkins County Planning Department informing him that there will a Water Quality Bus Tour on Saturday, April 17. If anyone is interested in going, he asked that they give him a call. Chemical Spill - Supt. Gray stated that he has spoken with the DEC spill person. They are the ones handling the contractor and the people working at the watershed and they are comfortable with what they are doing for the clean up. He said that he has spoken with Therm and asked if they were going to do any kind of a public release and they indicated that they thought that was a good idea and they would speak with their attorney. As of yesterday they had not come to an agreement with their attorney regarding a public notice. Discussion followed on the floor. REPORT OF ASSISTANT SUPERINTENDENT OF WATER AND SEWER: Assistant Superintendent Shimer reported to the Board on the • following items: Adams and First Street - There will be borings done this week at Adams and First Street to see what the soil conditions are going to be for the sanitary sewer replacement. Gorge Ranger Position - Interviews will be conducted tomorrow for the Gorge Ranger position. Water Main Breaks - There have been two water main breaks at the Filter Plant and repair is ongoing. • REPORT OF ASSISTANT SUPERINTENDENT FOR WATER AND SEWER: Assistant Superintendent for Water and Sewer Shimer reported on the following: The City has incurred another major sewer line collapse at Dey/Franklin Streets. Data collection on the site will begin on Saturday. Construction on the service road in the Six Mile Creek area has begun. Staff will attempt to minimize the width of the road, but it will have to be accessible for large vehicles. Superintendent Gray mentioned that he has spoken with Beth Mulholland who has been trying to provide handicapped access to the Wildflower area. She suggested that the Board put down an even finer gravel so that the service road can also be used for wheelchair accessibility. Mayor Nichols stated that Jon Meigs from the Planning Department is submitting a grant proposal for handicap accessibilty. SV The Gorge Ranger started work on Monday, May 10, 1993. REPORT OF ASSISTANT SUPERINTENDENT OF WATER & SEWER: Assistant Superintendent Shimer reported to the Board on the following: Emergency Sewer Projects - The specifications have been changed and are back within budget and the work should begin next weekend, at First and Franklin Streets. Energy Curtailment Program - The equipment for the energy curtailment program has been installed at the Wastewater Treatment Plant and that should begin July 1. Capacity Study - Stearns and Wheler will be meeting with the SJS at their July meeting and at that time they will be able to give us a 111 preliminary indication of what they feel can be accomplished in terms of increased capacity. Interim Project - At the Water Plant the Interim Project is winding down. The project should be closed out within the next 4 - 6 weeks. REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER Assistant Superintendent of Water and Sewer Shinier reported on the following projects: 1994 Budget Preparation Sewer Collapses - 2 additional on South Geneva and N.np, leted for engineering Cayuga V� Streets Hydraulic Analysis - interviews were comp services Replacement/Repair of Utily Bridge - interviews for engineering services were complit WTP Roof - Proposals are being worked on complete although WTP Interim Project - punchlist items are being problems have developed with a chemical feed systet from the being installed, a gri flood was removed from a p WWTP - variable speed drives arr mary settl ng tank, and specs are being prepared for lab analysis Seneca St. Main Break - the city's main station Loss of Buffalo St. Sewer Pump First Street - ongoing REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Shimer reported on the following: Gorge Ranger - will be finished as of September 4th, approximately. Water Shed - Continuing with work there Utility Bridge - moving along, trying to obtain easements Valve at College Ave.- completed Commissioner Reeves asked about status of the sewer collapse at York and Cayuga, and Titus and Geneva. Asst. Supt. Shimer stated that standard bid procedures will be done for the sewer repairs. Kline Road is done. Water Main - work will start on Monday at City line on Route 13, tying into town line. 8frs REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Shimer reported on the following: Variable speed drives - installed, should begin to see an energy saving Curtailment Program - will be receiving first check Water Plant - interim project almost complete - staff getting old well ready so new roof can be put on and digging drainage ditch, hopefully will be done before bad weather sets in. Utility Bridge - all easements have been sent to the Attorney Water and Sewer Operation - Water Shed road still being worked on, goal is to finish by fall. Water Main - Route 13 completed, meter pit to be tested and put into service Video Contractor - finishing up. Water Department shop - Two break - ins have occurred Budget - New Packet will be sent out with agenda Friday Fire Hydrant - replaced two Conversion to Computer Mapping - Some information gathering being done ,o`t9 • • • REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Superintendent Gray reported on the following: Water Shed Rules and Regulation - Tompkins County is working on a IIIset of rules and regulations similar to those adopted by the City for the water shed area. The County has approached the Mayor about possible funding for a joint program. Supt. Gray will be following up on this project. Water and Sewer is doing removal at the silt dam to replenish the gravel piles. Water main valve work has been done at Court and Plain Sts. Town of Ithaca has completed the looping of water mains that run along Floral Ave. to route 13 and tie back in to city lines on Elmira Road. REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Superintendent Gray reported on the following: Water Treatment Plant - Getting prepared for Annual Department of Health Review. A test for nitrates in the water, was done annually, rather than quarterly. If not done quarterly, a notice must be sent to all homeowners that a test was done and was acceptable. Silt Dam - Gravel is still being hauled to stockpile Cornell - First portion of water main swap has been done REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Superintendent Gray for Water & Sewer reported on the fo Nitrate Water Testing - We will beputtinglloinng: an announcement n 'paper that testing has been completd, the • Water Service under Commons the copper water pipes. The department Twill be looking ents have n affecting the cause. g for the REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: 1200 Block of N. Cayuga Street - has just finished emergency sewer repair. They uncovered some emergency water repairs that had to be taken care of. They are now taking care of some water repairs in the 1300 block of N. Cayuga Street and should have the street open within two weeks. There is still a lot of sewer work to be done in the next two months, several blocks have bad sewers. There are several contracts ongoing. A Contract has been put out for the Utility Bridge, north of the Water Treatment Plant. There are two main projects at the Water Treatment Plant, roof replacement over the chemical handling area, and finishing up the clear well roof. The water shed area was toured, and the raw water road is proceeding. Major stream crossing is just about done, so project will move ahead a little more rapidly. There have been three minor landslides. Giles Street sewer pump station is in bad condition. Hopefully it can be repaired at the same time street work is being done. n REPORT OF ASST. SUPERINTENDENT OF WATER & SEWER: Asst. Superintendent of Water & Sewer Fabbroni reported on the following: Utility Bridge design - two easements need to be executed before construction ends. Preliminary outline for the water system is complete - Asst. ' Superintendent Fabbroni will meet with the consultant next week. 60% of water system is mapped. Materials are being purchased for approximately 10 blocks of sewer reconstruction. The Sterns and Wheeler report has been reviewed with the SJS. .B. Award of Proposal for Study at the IAWWTP ;By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, the SJS has reviewed proposals for a study to expand capacity at the IAWWTP through modified use of existing •permitted ;facilities, and ;WHEREAS, SJS has recommended award of said study to Stearns and Wheler of Cazenovia, New York for a sum of $18,000 ($15,900, initial proposal and $2,000, additional services) and that the study be completed for a sum not to exceed $20,000; now, therefore, be it RESOLVED, That the Board of Public Works approves the SJS recommendation for award of the capacity study to Stearns and Wheler, and be it further RESOLVED, That the Budget and Administration Committee and Common Council release funds up to an amount of $20,000 from the IAWWTP ;Capital Reserve Fund for this study. Carried Unanimously • WATER, SEWER AND SOLID WASTE ITEMS: A. Transfer of Funds from Contingency to Contractual Services for Sewer Replacement By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, Cornell University is currently renovating drainage and reconstructing parking lots in the Stewart Avenue/University Avenue area where a replacement sanitary sewer main has been proposed, and WHEREAS, the planned replacement of this line will eliminate an acute problem area and relocate the Cornell flow to a monitoring manhole to help verify billing, and WHEREAS, this Cornell project provides an unanticipated opportunity to complete a portion of the proposed sewer at a substantial savings; now, therefore, be it RESOLVED, That $20,000 be transferred from G1990 - Contingent Account to G 8121-435 Contractual Services Account to facilitate this work. Carried Unanimously • B. Amendment of Water and Sewer Division Roster of Employees By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, the current Water/Wastewater Plant Mechanic will qualify for retirement late this year, and WHEREAS, there currently is no person trained to perform these duties which are highly technical, and require an extensive electrical and mechanical background, and WHEREAS, the City should immediately prepare for the training of a replacement for this position, and WHEREAS, staff believes that the additional position will provide greater productivity, a smoother transition and lower long range costs to the Water and Sewer Division by allowing an employee to grow into the position; now, therefore, be it RESOLVED, That the Board of Public Works recommends increasing the roster of the Water and Sewer Division to include the creation of an additional Water/Wastewater Plant Mechanic position, and requests that the Budget and Administration Committee and Common Council approve this action. Superintendent Gray explained the reason for requesting this position at this time. Motion to Table By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the resolution regarding the amendment of Water and Sewer Division Roster of Employees be tabled until the Board meeting in April. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: A. Amendment of Water and Sewer Division Roster of Employees By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the current Water/Wastewater Plant Mechanic will qualify for retirement late this year, and WHEREAS, there currently is no person trained to perform these duties which are highly technical, requiring an extensive electrical and mechanical background, and WHEREAS, staff believes that the creation of an additional position will provide greater productivity, a smoother transition and lower long range costs to the Water and Sewer Division by allowing an employee to grow into the position; now, therefore, be it RESOLVED, That the Board of Public Works recommends increasing the roster of the Water and Sewer Division by the creation of an Assistant Water/Wastewater Plant Mechanic position, and requests that the Budget and Administration Committee and Common Council approve this action, with the stipulation that upon retirement of the Water/Wastewater Plant Mechanic, one of the two positions will be deleted from the roster. Carried Unanimously • • B. Purchase of Photocopier for Ithaca Area Wastewater Treatment Plant By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the S.J.S. has reviewed the request and endorsed the request of the Chief Wastewater Plant Operator, and WHEREAS, the Controller's Office has researched New York State bids to prepare equipment recommendations and bids, and WHEREAS, the copier was not included in the 1993 budget request and approved equipment list, now, therefore, be it RESOLVED, That the Board of Public Works approves the purchase of a new photocopier for the Wastewater Treatment Plant, and be it further RESOLVED, That $5,000.00 be transferred from the Joint Activity Fund Contingent Account (J1990) to the J8150-210 Office Equipment Account, and be it further RESOLVED, That the Board of Public Works recommends that the Budget and Administration Committee and Common Council approve this request to amend the budget and the approved equipment list. Carried Unanimously • • C. Variable Speed Drive Installation at WWTP By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, staff has researched the benefit of installing variable speed drives on the influent pumps at the I.A.W.W.T.P. and has found this to be a project with both short term and long term benefit, and WHEREAS, this project has been endorsed by the S.J.S., and WHEREAS, payback from this purchase is expected to occur from a reduction in electric bilis, a transfer of funds from account J8150-410 UTILITIES to J8150-225 OTHER EQUIPMENT will facilitate this; now, therefore, be it RESOLVED, That the Board of Public Works approves the transfer of $7,000 from J8150-410 to J8150-225 for the purchase of two variable speed drives for the influent pumps at the I.A.W.W.T.P., and be it further RESOLVED, That the Board of Public Works request the Budget and Administration Committee and Common Council to approve this amendment to the budget and the approved equipment list. Carried Unanimously • WATER, SEWER AND SOLID WASTE ITEMS: A. Request to Expunge W & S Bill at 711 N. Aurora St. By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, Ms. Rose Brown of 711 North Aurora Street has requested 4 4 - her Water and Sewer bill of $894.08 be expunged or modified to reflect a senior discount, and WHEREAS, the repair was made to replace an old water service and was properly billed to the homeowner; now, therefore, be it RESOLVED, That the Board of Public Works denies Ms. Brown's request to expunge or modify the bill. Carried Unanimously ,WATER, SEWER, AND SOLID WASTE ITEMS: Request to Expunge Water and Sewer Bill for 703 South Plain Street By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, the Streets and Facilities Division accidently damaged the lead water service at 703 South Plain Street, and WHEREAS, communication between the Water and Sewer Division and Mr. John Norelli, property owner, resulted in Mr. Norelli's agreement to upgrade from a lead to a copper service at a cost which would reflect only the upgrade to copper, and WHEREAS, the bill is in line with what Mr. Norelli was told to expect; now, therefore, be it RESOLVED, That the Board of Public Works denies Mr. Norelli's request to expunge the bill. It is the City's recommendation that all lead services be replaced as the are encountered, due to health reasons. Discussion followed, regarding the history of the this case. Mr. Norelli was told that is would be less costly to replace -the water service as it was uncovered. Ayes (4) Brandford Reeves Smith Rusoff Nays (2) Gerard Tripp Carried COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Jim Zifchock spoke before the Board to request a waiver of penalty on one of his Water and Sewer bills. He has other Water and Sewer accounts with the City, and paid all the bills at the same time. The City Chamberlains's office acknowledges that the payments were made in a timely manner, however on one large bill he made the payee NYSEG instead of City of Ithaca. He is asking that under the circumstances the Board allow the Chamberlain's office to accept a check with the correct payee and waive the penalty. Resolution By Commissioner Reeves: Seconded by Commissioner Gerard subject to •RESOLVED, That subject to confirmation by the City Chamberlain, the City Chamberlain's office is directed to accept payment r. Zifchock's water and sewer bill at the original amount, withnopenalty. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: John Norelli, 703 S. Plain St., appeared before the Board to appeal a Water and Sewer bill in the amount of $357. This bill was accrued as a result of replacing a lead water service that was broken during the Plain St. construction project. He felt that the Department of Public Works was responsible for the service being broken and therefore he should not have to pay for its replacement. Mr. Norelli also voiced concern over the lack of communication and coordination of City projects. He further commented on the amount of debris and trash left in the neighborhood by DPW workers. Extensive discussion followed with Superintendent Gray and Asst. Superintendent Ferrel commenting on the City's policy on replacing lead water services, and the Plain St. project. Superintendent Gray stated he would check into Mr. Norelli's bill and other concerns and report back to the Board at the next meeting. Council Liaison Berg suggested that the DPW notify the Plain St. residents of the remainder of the project work as soon as possible. He further suggested that future projects include area notification prior to the start of work. WATER, SEWER AND SOLID WASTE ITEMS: A. Award of Bid for Kline Road Sewer Replacement Bids were received for the Kline Road relief sewer project on April 14, 1993. Staff has reviewed the bids and prepared a recommendation. During the review, the low bid of $127,500 by LRS Excavating was withdrawn due to an error in tabulating their bid. The second low bidder compares to the engineer's estimates of $143,950 and $147,210. Staff has completed the reference checks and has made a recommendation. Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff WHEREAS, bids were received for the Kline Road Relief Sewer project on April 14, 1993, and WHEREAS, staff has completed its review of the bids and the bidders references; now, therefore, be it RESOLVED, That the Board of Public Works awards the Kline Road Relief Sewer Project to R.L. Stever of Endwell, N.Y. for their low bid (unit price) of $147,489.50. Carried Unanimously B. Declaration of Emergency for Collapsed Sewer Mains on Adams and First Streets On Monday, April 19, 1993 a portion of the 9S year old trunk sewer main at Adams and First Streets collapsed. Estimates for the replacement are between $150,000 and $200,000. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, staff is requesting that a state of emergency be declared due to the recent collapse of portions of the trunk sewer main on Adams and First Streets; now, therefore, be it RESOLVED, That in the opinion of the Board of Public Works the collapse of the sewer main at Adams and First Street represents a state of emergency, and be it further RESOLVED, That the Board authorizes necessary steps to be taken by the Superintendent and the Assistant Superintendent of Water and Sewer for repair or replacement of the sewer main. Carried Unanimously WATER, SEWER AND SOLID WASTE: A. Emergency Repair of Collapsed Sewer Lines By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works passed a resolution on April 28, 1993 declaring the collapse of sewer lines at Adams and First Streets as an emergency and that necessary steps be taken by staff; now, therefore, be it RESOLVED, That the Board of Public Works confirms staff's review by hiring R. L. Stever & Assoc. for their proposal of $154,990.00 for Project 1 (First and Adams Streets) and F. G. Compagni Construction, Co. for their proposal of $107,077.00 for Project 2 (Dey and Franklin Streets), and be it further RESOLVED, That the Board requests the Budget and Administration Committee amend the current Capital Project #605 for these contracts and that the project be funded from the Capital Reserve Fund #17, Sewer Construction. Carried Unanimously !Fr - Award of Bid for Emergency Work on Stewart Avenue Sewer Line Leak by Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, a broken sewer main was detected due to the leaking of water in a road embankment along in the 800 block of Stewart Avenue in June, 1993, and WHEREAS, staff has received and reviewed proposals for replacement of the main; now, therefore, be it RESOLVED, That the Board of Public Works awards the contract to R. L. Stever of Endwell, New York for their proposal of $10,599 for replacement of 260 feet of sewer main with the funds to be derived from CP 605, and be it further RESOLVED, That the Board authorizes the Assistant Superintendent to enter into such an agreement. F. G. Compagni Construction Co., Inc. $19,429 G. DeVincentis and Son, Inc. $24,754 R. L. Stever and Assoc., Inc. $10,599 Asst. Supt. Shimer stated that Stever and Associates were able to under bid the other contractors since they are working on the Dey Street sewer collapse and have equipment close by. Carried Unanimously rt\tab • WATER, SEWER AND SOLID WASTE ITEMS: EPA Audit of IAWWTP Construction Grant By Commissioner Brandford: Seconded by Commissioner Tripp •WHEREAS, the City of Ithaca was the grantee and administrator for the joint owners during the construction grants program for the IAWWTP, and WHEREAS, the EPA has issued the final audit determination calling for reimbursement to EPA of $33,900. of the approximately $32,000,000. expended for the project, and WHEREAS, the Controller has reviewed the audit with the SJS, and they have accepted it and recommended payment, and WHEREAS, the Controller refunded the monies prior to April 30, 1993 to avoid incurring penalties from funds in the Capital Project, and WHEREAS, the Controller is in the process of closing the Capital Projects and preparing the final accounting for the Joint Owners; now, therefore, be it ,RESOLVED, That the' Board of Public Works wishes to thank the Controller's Office and the DPW staff for their work in producing very favorable terms in the finalaudit and requests that the final project close out with its associated charges be forwarded to the Joint Owners as soon as it is available. Carried Unanimously NYSEG Peak Load Management Program As part of a statewide (and nationwide) program to contain costs, reduce construction demands and make better use of existing facilities NYSEG has instituted a number of demand management and cost rebate programs in its service area. The Joint Owners of the IAWWTP have reviewed a proposed agreement by Planergy New York to include the IAWWTP in an electric load management cooperative. They have discussed the risks and rewards and recommended that the City enter into the agreement. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Assistant City Attorney has reviewed and approved the Capacity Purchase Agreement between Planergy New York and the IAWWTP to supply 3000 KW of interruptible power and approved it for form, and WHEREAS, the SJS and staff have reviewed the agreement for its operational impact and potential benefits and has recommended the agreement; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement and authorizes the Superintendent of Public Works to sign the agreement for the City of Ithaca. Carried Unanimously j NEW BUSINESS: Cornell University Use of 12" Water Main on East Avenue Superintendent Gray reported that Cornell University has requested 411: use of the 12" water main on East Avenue' to avoid having to re- route their water mains while they relocate steam lines and utilities. By looping the 1.2" main with their water mains they will be able to provide better fire flows directly to campus and Cornell Heights. The City would then be supplying water to the west dorm complex and locations within the City with a lower elevation which would save energy. The Board directed the Superintendent to draft a 1 year revokable license agreement, which could be renewed every year, for use of !the East Avenue water main. • • SJS Committee Mayor Nichols stated that there is a need to set up a meeting of the SJS Committee to establish the City's position on the question of the extension of sewer services, pursuant to the Sewer Agreement. �l� 14 - Award of Engineering Services for the Water Treatment Plant Utility Bridge Evaluation and Report 411 By Commissioner Brandford :Seconded Commissioner Tripp WHEREAS, staff has reviewed proposals and interviewed the two firms that were collectively decided to have the most cost efficient and minimally disruptive design concepts with regard to the environmentally sensitive area where the utility bridge currently exists, and WHEREAS, staff has made a final decision to recommend to award the work to Resource Associates, of Cortland, New York, for a sum not to exceed #3,500.00, now, therefore, be it RESOLVED, That the Board of Public Works awards the Water Treatment Plant Utility Bridge Evaluation and Report to the firm of Resource Associates of Cortland, New York, for a sum not to exceed $3,500.00, and, be it further RESOLVED, That funding for this project shall be provided by Capital Project #502 -Water System Improvements, and, be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the contract. Carried Unanimously • Award of Engineering Services for Water System Hydraulic Analysis and Mapping By Commissioner Brandford : Seconded by Commissioner Tripp 'WHEREAS, staff has reviewed seven proposals and interviewed four of the firms that were collectively decided to be the most cost efficient, experienced and capable, and WHEREAS, staff has made a final decision to recommend to award the work to T.G. Miller Consulting Engineers, of Ithaca, New York, for a sum not to exceed $50,000.00; now therefore, be it RESOLVED, That the Board of Public Works awards the Water Distribution System Hydraulic Analysis and Mapping Project to the firm of T.G. Miller Consulting Engineers of Ithaca, New York for a sum not to exceed $50,000.00, and be it further RESOLVED, That funding for this project shall be provided by Capital Project #502 -Water System Improvements, and be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the contract. Carried Unanimously WATER, SEWER, AND SOLID WASTE ITEMS: Adjustment of Award of Engineering Services for Water System Hydraulic Analysis and Mapping By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works on August 25, 1993, passed a •resolution to award the Hydraulic Analysis and Mapping Project to the firm of T. G. Miller Consulting Engineers of Ithaca, New York not to exceed $50,000.00, and WHEREAS, this amount is not adequate to cover additional task required by the City, staff recommends that the project ceiling be increased to a sum not to exceed $60,000.00, now, therefore.,'be it RESOLVED, That the Board of Public Works amends the Water Distribution System Hydraulic Analysis and Mapping Project awarded to the Firm of T.G. Miller Consulting Engineers of Ithaca, New York for a sum not to exceed $60,000.00, and be it further RESOLVED, That funding for this project shall be provided by Capitol Project #502 - Water Systems Improvements, and be it further RESOLVED, That the Superintendent of Public Works be authorized to execute the contract Carried Unanimously 9�a • REPORT OF BOARD LIAISONS: Planning Board - Commissioner Rusoff reported that on September 14, 1993, a public meeting will be held, dealing with the Bicycle Plan. Bicycle Expo - Commissioner Tripp stated Expo will be held this coming weekend. NEW BUSINESS: Mayor Nichols presented the following resolution: WHEREAS, Dennis R. Shimer began work with the City if Ithaca on October 15, 1991, and WHEREAS, despite the short amount of time with the city, Dennis distinguished himself and brought attention to the Water and Sewer groups through his many accomplishments such as upgraded .computerization of office operations, utilization of new equipment for increased reliability and.a general house cleaning to improve public appearance, and WHEREAS, during his two years, Dennis has re -instituted long range utility planning with its associated data collection, responded efficiently to emergency situations such as the collapse of sewers during the spring floods of 1993, and generally provided leader- ship, direction, and standards for this important city function; now, therefore, be it RESOLVED, That the Board of Public Works is indebted to Dennis R. Shimer for his dedicated service to the City of Ithaca and extends • its appreciation and good wishes in future endeavors. Carried Unanimously _f Water and Sewer Rates for 1994 By Commissioner Rusoff: Seconded by Tripp •WHEREAS, the Board of Public Works has reviewed the proposed 1994 'water and sewer budgets and the proposed rate increase for support of that budget; now, therefore be it RESOLVED, That the City water and sewer rates, effective with bills rendered and payable January 1, 1994, be established at $1.27 (currently $1.21) per 100 cubic feet of water and $1.47 (currently $1.40) per 100 cubic feet of sewage, and, be it further RESOLVED, That outside water rates effective with bills rendered and payable January 1, 1994 be established at $1.59 (rate and a quarter) per 100 cubic feet of water. Carried Unanimously -18- WATER, g- WATER, SEWER, AND SOLID WASTE ITEMS: Award of Bid for Emergency Work on North Cayuga Street Sewer Line Leak By Commissioner Brandford: Seconded by Commissioner Tripp Staff has been aware of a broken sewer main in the 1200 block of North Cayuga Street since July 1993. Attempt to televise the damage have been unsuccessful. Staff has determined that an emergency condition now exists due to the partial collapse of the road surface and the accelerating schedule of the sewer cleanings to prevent blockage of the line. The work can not be delayed until 1994. WHEREAS, a broken sewer main was detected in the 1200 block of North Cayuga Street in July 1993, and has been declared an emergency condition in November 1993 by the Superintendent, and WHEREAS, staff has received and reviewed proposals for replacement of the main; now, therefore, be it RESOLVED, That the Board of Public Works awards the contract to R. L. Stever of Endwell, New York for their proposal of $18,600 for replacement of 276 feet of sewer main with funds to be derived from CP 603, and be it further RESOLVED, That the Board authorizes the Superintendent to enter into such an agreement. R.L. Stever and Assoc., Inc $19,500 $18,600 w/o gravel G. DeVincentis and Son, Inc $22,943 Paolangeli Construction $28,982 Finger Lakes Construction $29,603 F.G. Compagni Construction Co.,Inc $49,999 Carried Unanimously (5-0) Commissioner Gerard absent for vote • WATER & SEWER Report of Assistant Superintendent Award of Proposal for Study at IAWWTP Transfer of Funds from contingency to Contractual Services for Sewer Replacement Amendment of W & S Division Roster of Employees Purchase of Photocopier for IAWWTP Variable Speed Drive Installation at WWTP Request to Expunge -Water and Sewer Bill PAGE 1 2 4 5 6 7 Award of Bid for Kline Road Sewer Replacement 8 Declaration of Emergency for Collapsed Sewer Mains at Adams and First Streets 9 EPA Audit of IAWWTP Construction Grant 10 NYSEG Peak Load Management Program 11 C.U. Use of 12" Water Main on East Ave. 12 • SJS Committee 13 Award of Services for Water Treatment Plant Utility Bridge Evaluation and Report 14 Award of Eng. Services for Water System Hydraulic Analysis and Mapping 15 Thank you to Dennis Shimer 16 Water and Sewer Rates for 1994 17 Award of Bid for Emergency Work on North Cayuga St Sewer Line 18 • • • ‘GI I REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: - Assistant Superintendent Ferrel reported to the Board on the following items: 11_GIAC Capital Project - The GIAC capital project is almost completed and the building should be re -opened on January 25. Court Facility - The interior block walls are up, the roof is being installed and they are starting on exterior brick work. Commons Project - Negotiations. are ongoing for the contractor to finish up the brick work in the Spring. Johnson's Boatyard Survey - All the physical survey has been done and staff is working on the legal description. Principal Account Clerk Position - The Vacancy Review Committee has approved filling a vacant Principal Account Clerk position which was back up, for Ithaca Transit. The appointment should be made soon. Shuttle Buses - Specifications for two small shuttle buses have . been forwarded to the State and we are looking for a July delivery date. Transit Bus Replacements - The Metropolitan Planning Organization (MPO) has approved funding to replace two of the City's older full- size Ithaca Transit Buses. Hopefully, delivery will be by next January, • Fire Department Maintenance - The garages . are getting more and more of the fire department maintenance work, rather than having the fire department use a commercial garage. 'Golf Course Maintenance Building - The Golf Course Maintenance building is in the process of being built. Storm Sewer Project on Hudson Street - The project has been completed. 1 North Taylor Place - A turnaround has been installed at the dead end on that street. Warren Place Storm Sewer Project - A storm sewer is being installed at Warren Place. Recycling Barrels for Collegetown - Drums with. lids have been ordered for recycling to be placed in Collegetown and the Colons. it i3 REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported on the following matters: Monroe Street Bridge - The Monroe Bridge is out now.. The abutments \`g • will be blocked off for pedestrian_ and driving safety. Storm Sewer Work - The storm sewer work is finished on Hector Street, Oakwood Lane, and Warren Place. Recycle Mini -Stations - Two recycle mini -stations are being prepared to be placed on the Commons next week for a trial period. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Budget for Snow Removal - The current budget for sand and salt is $50,000 for all of 1993. To date we have $16,500 left in the account. We have used 278 tons of salt more than we used in all of 1992 and 230 tons of sand more than in 1992. Also our overtime wages for snow removal are very high for this year so far. Ponds at Golf Course - A request has been received from the Golf Club Pro to install a couple of small ponds around the Number 1 green area. There is a drainage problem in that area and the ponds should help with that. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Snow Removal - Asst. Supt. Ferrel stated that the crews have cleared snow from approximately 40 properties in the City. Recycling Containers on Commons and in Collegetown - The recycling containers have been placed on the Commons and in Collegetown for a trial period. He stated that he will contact Commons Coordinator Deming to look at moving the ones on the Commons. Flood Control Project - The DEC permit has been received to work on the flood control project. However, it has a closed window date of March 15 for this year but the permit is good until the end of 1994 so we will postpone the work until next winter. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Snow Removal/Sidewalk Complaints - snow removal and sidewalk cleaning has been going on since the blizzard of '93. The overall snow removal operation went fairly smoothly. There have been several complaints about the condition of private sidewalks and crews will now be removing the snow and ice from them beginning today and the residents will be charged for the removal. Cass Park Rink - The rink has been closed for the season. The grant application for repairs to the rink has been delayed for six months. Tree City USA - The City has received a letter from the State that it has been designated a Tree City USA for 1992. • • REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel reported to the Board on the following items: Flood Areas - The Golf Course and some of the fields at Cass Park are flooded. The buses are not running into the TOPS Parking Lot because of the depth of the water there. The biggest concern at this time is on Giles Street. There is an 80 - 90 foot section of bank that is eroding away very quickly. He stated that they have closed the road and it probably will remain closed for 4 - 6 weeks for repairs. Street Cleaning - The highway crews have started the street cleaning work for the season. Arbor Day Celebration - The celebration will be in Thompson Park this year on April 30th. It will be the kick-off of the Bare Root Planting Project for this Spring. Stewart Park Handicapped Accessibility - The project has started at the Park. Crews are currently working on curb cuts and accessibility to the drinking fountains. "Carry In -Carry Out" Policy - Signs are being made for the "Carry In -Carry Out" Policy at Stewart Park. They should be in place in early May. There will be public notification of the policy. Cass Park Rink - Asst. Supt. Ferrel reported that he has received a letter from the NYS Office of Parks, Recreation and Historic Preservation, who administers the grant for the repairs of the rink at Cass Park. They are stating that there is zero money available in 1993. Asst. Supt. Ferrel stated that he would like to fund repairs to the rink for this year through a Capital Project. Community Clean Up Program - On Saturday, April 24th, we will have two separate community programs going on in the City. The Collegetown Neighborhood Clean Up Program will start at 10 a.m. They will bag trash and recyclables, there will be crews to pick those up at 1:00 p.m. There will also be a group of approximately 50-75 college student volunteers, that call themselves "The Green Core", that will be working to clean up the parks, the beach at Stewart Park and the cemetery. Their efforts will be coordinated by John Friedeborn, the City Forester. On Sunday, April 25th, the Conservation Advisory Council has also volunteered to do beach clean up at Stewart Park. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent Ferrel°reported to the Board on the following items: Cass Park Repair Work - There was a meeting today with Davis �I2� Mechanical who does most of the repair work at Cass Park. The primary subject of the meeting was the rink floor. Basically, Davis Mechanical, at this time, is saying that their company can do minor repairs or even a major repair in a few days during the winter months if the rink should have a failure and that maybe the City should not belooking at replacing the floor at this time until we actually see a problem occur. Discussion followed on the floor. Road Closings Due to Flood - Framework for the detours were set up on Friday around Meadow Street in the K -Mark to McGuire Ford area. The other minor street closings were Dey Street, Lincoln Street, and North Cayuga Street. Ballfields at Cass Park - All the ballfields along the Inlet are completely flooded over at this point. There is standing water in the other grass fields and there is some standing water in the Union Fields. All activities there have been postponed. Stewart Park - Activities at Stewart Park were canceled last weekend. The Green Corps organization helped with the clean up at the Park last weekend and they also helped with the cemetery clean up. The Conservation Advisory Council is also helping with the clean up at Stewart Park. ,Collegetown "Good Neighbor Days" - The "Good Neighbor Days" in Collegetown last Saturday was a success. The City -provided the bags and trash pick up. Blizzard Emergency Relief Fund - The City has applied for , $5, 912.00 from the Emergency Relief Fund for the blizzard in March. To date,in our snow budget, we are $16,,000 in the red for overtime and $6,000 in the red for salt and cinders for the year. REPORT OF ASSISTANT SUPERINTENDENT OF STREETS AND FACILITIES: Assistant Superintendent of Streets and Facilities Ferrel reported :that a volunteer clean-up day has been organized for Stewart Park on Saturday, May 22, 1993. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Assistant Superintendent of Streets & Facilities Ferrel reported on the following projects: Pot hole Repairs Route 89 -.base repairs Eddy Street/College Avenue - micro paving ,Mutual Housing Site - utility hook-ups, sewer collapse, street reconstruction Meadow Street - curb/catch basin damage South Plain Street - storm sewer replacement Stewart Park - flood damage / clean-up day / handicap accessibility Cass Park - league delays due to flooded ball fields Newman Municipal Golf Course - opened May 22, 1993 Street Tree Plantings Grafitti Removal Striping Program County Surcharge for Recyclables Found in Trash Ic- REPORT OF ASSISTANT SUPERINTENDENT OF PUBLIC WORKS: Assistant Superintendent Ferrel reported to Council on the following: Flood Control Channel - Last week the Army Corps and DEC made their annual inspection of the flood control channel. Supt. Ferrel and City Forester Friedeborn made their own tour of the channel and the Supt. will be preparing a report of necessary work that needs to be completed and he will submit it to the Army Corps. The Army Corps is applying for federal money to help municipalities with their flood control projects that were damaged during the Spring. Sink Hole - Another sink hole over a storm sewer has been found at the entrance to McGraw House on South Geneva Street. Stewart Park - Work is being done in the large pavilion. Crews have installed additional handicap parking spaces and have been working to make the park more handicapped accessible. (x1,23 REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES Assistant Superintendent of Streets and Facilities Ferrel reported on the following projects: First Street - curb construction will begin next week S. Plain Street - ongoing Triphammer near Deerborne - base work in street 411 Octopus Bridge - ongoing deck repairs taking place at night Tioga and Farm Street - will be started later in fall Stewart Park - handicap ramp on west side of large pavilion completed along with drinking fountain and parking Carry -in Carry -out - many questions received, evaluation to be given within the month DeWitt Park - installing benches Golf Course - new register was installed to control greens fees Building Systems - custodial changes have been made Fraternity House on The Knoll to be boarded up due to condemnation Ithaca Road Parking - restriction signs to be installed by mid August Stripping Program - ongoing Recycling Contract for three year period to be signed 1994 Budget requests are in • REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Green and Seneca Streets - paved by DOT Pavement and Milling - will begin this week Octopus Bridge - work in progress Aurora St. Project - due to start next week Curb Projects - in progress Stewart Park - new playground equipment., installed, all items on the handicapped accessibility list have been addressed DeWitt Park - Six new benches and four new garbage receptacles have been installed Golf Course - financial outlook may be better than anticipated Trees - Forester is training crew to improve skills, trees have been ordered for Fall Notices have gone out to Aurora St. residents and media regarding future traffic disruption. Discussion followed regarding establishing a weekly informational announcement that would alleviate communication criticism. Vice Chair Reeves agreed to contact the Ithaca Journal to inquire as to the possibility of printing a weekly listing of upcoming projects. It REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Hillview and Aurora - three of the four lights are installed, the fourth will he installed Thursday and should be operational next week. A decision has to be made on what hours and days the light will be operating. 'Sign Shop - has been busy painting crosswalks and slow school signs several locations. Restricted parking signs are all in place. Highway Items - Octopus Bridge approach is done,but the crews are still working on bridge deck at night, and will be for about three more weeks. Waite Ave. and intersection of Tripphammer Rd. and Jessup Rd. both completed. Plain St. between Seneca and Green delayed, the paver has broken down. On Tioga St. between Buffalo and Cascadilla Creek, crews have run into old trolley track ties, and old yellow brick, so more excavation, repair and overlap will needed. Curb Crew - Will be working in the 500 Block of S. Aurora St. and it will be necessary to detour one lane of traffic to Hudson St. Buildings Systems - Commons towers, electricians have installed new circuit boards. Parks and Forestry - Fall tree planting order is in and on November 4th they will be doing a large scale bare rooting program. Pool Closings - GIAC on September 6th. Cass Park August 29th. Commissioner Brandford asked if anything will be done on Hector St. before winter. Curb Crew will going to Hector St.and prepare the edge for granite curbing after Aurora St. project. • • • • • REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following.: Mutual Housing - Gravel base, curbs, driveway aprons complete Dey Street - started preparing street for asphalt Paving Program - delayed, paver is broken down Storm Sewer Crew.- busy, repaired sink hole State and Albany Sts. and one by Dean of Ithaca Bldg. Micro -paving - will be done .on Wood St., South St., Falls St., end of this week, or beginning of next weather permitting Octopus Bridge Deck - should finish up next week Parks and Forestry - We will receive SBA grant, this was approved for 1994. This will be for planters and trees, to continue project on old Elmira Road. Bare root tree planting sites have been selected. We have received from NYS.EG $1500.00 for tree plantings. Pool Operations - are closed for the season Ball Leagues - have completed their seasons, are being billed. Stewart Park - willow trees have bare roots that need to be covered Cass Park - new sidewalk going in Golf Course Maintenance Bldg. - is being started, location moved out of flood. plain area Cemetery - Damage of a large vault occurred, we will need to rebuild and repair. There is a need to define responsibilities and liabilities Hillview and Aurora St. light - Installed and working City Hall Recycling Area - set up in Common Council Chambers Leaf Collection - memo will be distributed Budget Summaries - passed out REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Curb Crew - Is working on Aurora Street. Northbound lane will be detoured onto Hudson Street. Finished at Mutual Housing and Paving will begin on Aurora Street when curb crew is done. Crews are still working on First and Adams Streets preparing the base for paving. Micro -paving - Wood and South and Falls Streets complete Building Crews - Have been working on heating systems. Next week will begin winterizing the Commons. Sign Shop - Crosswalk work being done, replacing missing street name signs Electricians - Repaired all outside fixtures at Southside. Have ordered smaller lamps'that will be mounted higher on building and have Lexon covers that should be vandal resistant. Golf Course Maintenance Bldg. - Construction on building has started, footer and foundation walls are in place. Stewart Park - Covering of exposed Willow tree roots has begun Assistant Superintendent Ferrel has been working on Budget, to shift funds to areas that have higher expenses than anticipated, e.g.the snow removal account, in order to have a balance to cover for the remainder of this year. Dey St.- Finished paving coat should be done on September 23, 1993 Warren Place - should be paved in two weeks 9� r Mayor Nichols stated that he received several phone calls regard- ing the new traffic light at Aurora Street and Hillview Place. The Board discussed timing of the change cycle, possible problems when winter weather arrives, delays due to turning vehicles. Mayor Nichols stated, that the large tractor trailers, making deliveries to the Ithaca Journal, create a traffic problem on West Green Street. Mayor Nichols has talked with Chief McEwen regarding this problem. REPORT OF ASST. SUPERINTENDENT FFSTREETSliies Ferrel reported on the Asst. Superintendent of Streets following: year for the department, finishing up projects ist a busy time oftruckhe and equipment ready for the first projects and getting snowstorm. Aurora Street - Granite curhi.ssstill working on The street driveway apronss been resurfaced. Concrete crew pave. First, Franklin and Adams Streets - Site is readyto Warren Place - overlaying is done Paver has broken axle and is down for rest of season. Have rented a paver to finish work. from State Street - Two complaints concerning East State Street, streetro canchell Street e City his winter. He advised them that this could not be repaired beforethat the' street not be done. Asst. Supt Ferrel tem thate wg 1 need attention inethe eds reconstruction and this is an Fund Transfers have been done to near future.' provide operating capital for the snow removal account this fall. Department has started to haul de-icing sand to rebuildset. Crews Parks and Forestry - Fall tree o planting S Stewart Park1SA Winter tree have started covering the bare removal list Main pceepBui ds ared g - Floor has been poured and Golf Course Maena erection of walls has ed Lift for the pool has been purchased. begun. Cass Park - Handicapped so that the ice rink can be Mechanicals are being worked on, operating by Oct 20th. Alex Haley - closed for season. There is a Problem h leaves and with debris in the pool. Staff has recommended that a pool itt cover be purchased. Asst. Supt Ferrel will be asking for funding for a cover. Building Systems - Crews Pa are be y moving offices for construction, in City hall and at theto DeWitt Park - Crews are ink working used will the have monum to ebes removed oby graffiti. The type of commercial sand blasters or a commercial firm. Stewart Park - Problem with graffiti on bathrooms doors some tree Southside Community Center lighting is working, and bush trim workas been done. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Parks - There is now ice at Cass Park Golf Course Maintenance Building - work is proceeding Stewart Park - has been winterized Roadside Maintenance Crew - is finishing up Trees - For Fall arrived today, planting has started Bare root planting - will be done next week Planter - is being installed out on the old Elmira Road Six Mile Creek - John Friedeborn walked the spill area with the Six Mile Creek Committee and will be submitting a rehab program for the area Ginkgo Trees - many complaints about their odor at this time of year and John Friedeborn feels that we should replace these trees. Solid Waste - Recycling contract has been signed. The County is asking for more pick-up locations. Yard Waste - Shut off date for pick-up to be set for November Highway Paving - Done for season University Ave - Overlay has been done Hector Street - preparing for curbing Farm & Tioga Streets Project - work will be done in next two weeks Building Systems - routine seasonal work and moving offices City Electrician - has a lot of work at this time at various locations. Light cycle at Aurora and Hillview has been changed,and seems to be working out better ' Parking Meters - They are trying a new scanner 1 Budgets - have been working on 1993 and 1994. Some number crunching • I will be done. Seasonal employees will be done next week. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Leaf pick-up will be extended one week Hector Street curb installed N. Titus Avenue curb replacement Night Crews begin work next week Farm/Tioga Street project - to begin shortly Giles Street landslide - work to begin shortly Elmira Road tree planter installation Bare Root Program - complete Tree plantings/NYSEG Underwire Trees Grant Golf Course maintenance building construction Cass Park compressor repairs Stewart Park garbage collection has been reduced by half University Ave/Stewart Ave 4 -way stop installed Seasonal employee lay-offs Budget Preparation \\o REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: being closed out. Engineering - Commons, Alex Haley Pool, Court Facility projects are Energy Reduction Contracts completion - various locations are nearing Working on balancing 1993 Budget Highways- Giles Street has been closed off to start work on landslide area, after Water and Sewer does sewer bypass around the area. They are having a problem keeping barricades in place. TheY will have to put posts in road and use cable to connect them. Farm and Tioga Streets Intersection - Will start on Parks and Forestry - Golf Course closed officially Monday week Golf Course Maintenance Bldg- Construction is going along well. Sheetrock, plumbing, heating, and electrical work, is done, plaster work and painting to be done. Outside stain will be done intheSpring. Project is within budget. Cass Park - Had compressor failure, costly repair, is back on line with no lost ice time. Stump Grinder - has been delivered and the tree crew is grinding stumps and report that machine works well. REPORT OF ASST. SUPERINTENDENT OF STREETS & FACILITIES: Asst. Superintendent of Streets & Facilities Ferrel reported on the following: Strand Theater - lot is open Giles Street - excavation work has started Farm and Tioga Streets - crews have started putting in railroad ties, and extending the curb line. There is still drainage and fill work to complete and signs that need to be moved. Accumulation of old records in basement of City Hall have been removed and recycled. Seneca Street Ramp - change in exiting route for holiday season is working well. The Parking Meter Division is issuing courtesy tickets this week. Cass Park ice rink is operating Golf Course Maintenance Building - is proceeding Transit System - a new office support person, and a part-time driver have been hired. Interviews are in progress for the second position. Fare Box Project - Nancy Oltz, and someone from Tomtran and/or Cornell will be going to New York City to view their system. Therm Spill Site - John Friedeborn inspected and has been working with the people from Therm regarding erosion. Therm has done some work stabilizing the area until something more permanent can be done. WATER, SEWER AND. SOLID WASTE ITEMS: A. Request to Expunge Trash Tag Fine at 702 Mitchell Street The Trash Tag Program adopted new rates at the beginning of 1992. The Department of Public Works provided public notice to the public in December 1991. Miss Kendal Harr of 702 Mitchell Street had her trash rejected in early January 1992 for old trash tags. The trash was re -tagged but left out at the curb rather than removed and put out on the following trash day. The trash was picked up the following day and a special service charge was sent to the owner of record. Eventually the bill made its way to Ms. Harr who was the new owner. Resolution By Commissioner Brandford: Seconded by Commissioner Gerard WHEREAS, Miss Kendal Harr was billed for a special service fee for trash picked up on a non-scheduled pick up day, and WHEREAS, the Board of Public Works has reviewed the correspondence between the City Chamberlain, Superintendent of Public Works, Mayor and Ms. Harr; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to arrange to reimburse Ms. Harr for the fee and penalty within 30 days of her submitting proof of payment of the full amount as it appears on her tax bill. Discussion followed on the floor. A vote on the resolution resulted as follows: • Ayes (1) - Gerard Nays (4) - Reeves, Tripp, Rusoff, Brandford Abstention (1) - Smith Motion Fails COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE BOARD: Ball Field Charges for 1993 Season Mr. Milo Richmond, Commissioner for the Ithaca Amateur Softball Association, spoke to the Board regarding the organization. He explained that there are 28 - 30 teams presently playing ball in Ithaca, down from 64 - 68 teams that they had in earlier years, so the financial burden for making use of the facility has fallen on those fewer teams. Mr. Richmond expressed appreciation for the City's help in past years and he urged the Board to continue to support the softball leagues. Mr. Richmond answered questions from Board members. B. Ball Field Charges for 1993 Season The Board of Public Works state prior to the 1992 season that recreational users of the Cass Park Ball fields should be charged to cover the Departments costs of providing requested maintenance. The Board felt that phasing in the increased charges over a multi- year period would be done until the total maintenance costs were charged to the users. Resolution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed the costs of ball field maintenance from the 1992 season and wishes to proceed with phasing increased charges to the ball leagues; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to proceed negotiating contracts with the field user leagues under the following guidelines: Ithaca Amateur Softball Association to pay all utility costs for lighting and concession stand plus 40% of labor for requested services. Merchants and Over 30 League $10. per game for same services requested in previous years. Central New York Senior League If requesting services, 40% of field preparation costs are to be charged. Ithaca High School Boys Baseball and Girls Softball The School District will provide some maintenance prior to their games. City crews will groom the infield at the rate of $16.00 per game. Other users reserving fields/requesting services Grass Fields $10.00 per game Union Fields $39.00 per game Light Use Fee $30.00 per game. Discussion followed on the floor. !! Amending Resolution By Commissioner Smith: Seconded by Commissioner Gerard RESOLVED, That there be a further Resolved clause added to the resolution to read as follows: "RESOLVED, That it is the intent of the Board to work toward 100% charges for requested services." Carried Unanimously A vote on the Main Motion as Amended resulted as follows: Ayes (5) - Gerard, Smith, Brandford, Reeves, Rusoff Nay (1) - Tripp Carried • • • Recycling Containers on Commons Mr. Alan Cohen spoke to the Board about the placement of the recycling containers on the Commons. He stated that he is pleased to see the containers but asked if they could be placed in a different location. Mr. Cohen also spoke regarding commercial recycling. He suggested that that possibly may be an additional point in the bargaining between the City and the County regarding the Sales Tax situation. Discussion followed regarding the issue of commercial recycling. • -5- (HIGHWAYS, STREETS AND SIDEWALK ITEMS: 'A. 1992 Sidewalk Assessments By Commissioner Smith: Seconded by Commissioner Brandford WHEREAS, notices of defects, public hearings and notices of assessment were provided to property owners for the installation and repair of their sidewalk in 1992; now, therefore, be it RESOLVED, That the Board of Public Works approves of the finalization of these assessments, and requests Common Council to direct the City Chamberlain to collect such assessments. The list of properties are as follows: OWNER'S NAME & ADDRESS !Kathleen Gale Stone '510 S. Albany St. !Ithaca, NY 14850 PROP ADDRESS - work site - AMOUNT OWED 510 S. Albany $ 323.44 James & Louise Rotholz 115 S. Titus 112.13 •& J. Penniman ,480 Halseyville Rd. ,Trumansburg, NY 14886 Theron Johnson 138 Linn St. 4" Ithaca, NY 14850 'Victoria Romanoff & Sara Hector 112 W. Marshall St. Ithaca, NY 14850 Charles Pomada & K. Noonan 85 Starks Road Newfield, NY 14867 220 W. Spencer 534.75 112 W. Marshall St. 1280.81 413 S. Geneva St. 1313.13 Beatrice Hanrahan 401 S. Cayuga St. 77.63 ,401 S. Cayuga St. ;Ithaca, NY 14850 :Marc & Virginia Albanese 428 S. Geneva St. 107.81 ;428 S. Geneva St. !Ithaca, NY 14850 Steven Centeno 216 W. Spencer St. 560.63 ;421 N. Albany St. Ithaca, NY 14850 1 Carl Eichenlaub 217 Wood St. 240.63 •217 Wood St. ;Ithaca, NY 14850 Eileen Sommers 616 S. Plain St. 77.63 -` 1 616 S. Plain St. Ithaca, NY 14850 Monica Burgess 3 Edward St. Binghamton, NY 13905 515 S. Cayuga St. 1690.31 Robert & Esther Johnson 215 Wood St. 240.63 65 Nates Floral Estates Ithaca, NY 14850 William Baldini & David Buckle 27 Beckett Way Ithaca, NY 14850 505 S. Cayuga St. 646.88 Jeanne Riley 806 S. Plain St. 107.81 806 S. Plain St. Ithaca, NY 14850 Thomas Kimble 801 S. Plain St. 107.81 801 S. Plain St. Ithaca, NY 14850 Florence Smith 423 S. Geneva St. 207.00 423 S. Geneva St. Ithaca, NY 14850 Wayne Wheeler 608 S. Albany St. 564.06 608 S. Albany St. Ithaca, NY 14850 George & V. Demas 612 E. State St. 1293.75 POB 2144 Telluride, CO 81435 Anna Birmingham 233 Wood St. 481.25 233 Wood St. Ithaca, NY 14850 John & Marlene Driscoll 113 S. Titus Ave. 422.00 113 S. Titus Ave. Ithaca, NY 14850 Total $10390.09 Carried Unanimously • • HIGHWAYS, STREETS AND SIDEWALK ITEMS: Request for Expungement of Sidewalk Assessment Bill By Commissioner Smith: Seconded by Commissioner Tripp • WHEREAS, in January, caner s3 forhsidewalks City arepaired mberlain bi 1987, sidewalk assessments to hoT WHEREAS, Anne and Paul Bonaparte-Krough, owners of 413 Mitchell Street received a bill for work done at that address which they are appealing because a tax search did not show an outstanding debt for sidewalk repairs, and • WHEREAS, they feel that they are not responsible for the repairs done to their property because they were not the owners at the time of completion; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee expunge the bill for $390.45 for sidewalk repairs at 413 Mitchell Street. Carried Unanimously Request for Expungement of Sidewalk Assessment Bill By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, Wayne Wheeler, owner of 608 S. Albany Street, has received a sidewalk assessment bill for sidewalk repairs during the 1992 Sidewalk Program, and WHEREAS, Mr. Wheeler is contesting the bill because the sidewalk was not repaired, and WHEREAS, staff has investigated Mr. Wheeler's claim and has found that the sidewalk in question was not repaired; now, therefore, be it RESOLVED, That the Board of Public Works requests the Budget & Administration Committee to expunge the bill to Wayne Wheeler for $564.06 for sidewalk repairs at 608 S. Albany Street. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Request to Expunge Sidewalk Snow/Ice Removal Bill Neal Howard, of Certified Properties, received a bill for ice removal at 123 Columbia Street. Mr. Howard has presented documentation that the walk, along with other rental properties was cleared on February 17, 1993. Asst. Supt. Ferrel has indicated that a complaint for 123 Columbia Street was received on February 19, 1993. The property was inspected and subsequently cleared that same day. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, Neal Howard, Manager for Certified Properties, has been billed for snow and ice removal at 123 Columbia Street on February 19, 1993, and WHEREAS, Mr. Howard asserts that the property was cleared on February 17, 1993 and should not have needed any work by DPW; now, therefore, be it RESOLVED, That the Board of Public Works feels that staff acted appropriately in clearing the walk according to Ordinance Number 92-4, Chapter 57 of the Municipal Code, and be it further RESOLVED, That the Board denies Mr. Howard's request for expungement of the ice removal bill. HIGHWAY, STREETS, AND SIDEWALK ITEMS: Request to Expunge Ice/Snow Removal Bill Rose Marie Belfort, of 402 Hudson Street, has received a bill for snow and ice removal from the Blizzard of 1993. Ms. Belfort claims that she is financially unable to pay bill #92 for $37.49. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works recognizes Ms. Belfort's financial situation as a hardship case and therefore expunges bill #92 of $37.49 for snow and ice removal. Substitute Resolution By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the following Resolution be substituted: RESOLVED, That the Board of Public Works does not have a mechanism to evaluate "hardship" cases, and therefore regretfully denies the expungement of bill #92 of $37.49 for snow and ice removal. Carried Unanimously Carried Unanimously Main Motion A vote on the Main Motion as Substituted resulted as follows: Carried Unanimously B. Request to Expunge Snow/Ice Bill at 111 and 123 Catherine Street By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, Ms. Cheryl Beach, owner of 111 and 123 Catherine Street, received snow and ice removal bills from the Blizzard of 1993, and WHEREAS, Ms. Beach has requested the Board of Public Works to expunge bills #82 and #83 totalling $50.00; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies Ms. Beach's request to,expunge the snow and ice removal bill since the removal took place approximately two weeks after the initial snow fall giving her adequate time to clear the walk. Discussion followed on the floor on the costs of snow and ice removal. Amending Resolution By Commissioner Gerard: Seconded by Commissioner Smith RESOLVED, That the bill be adjusted to reflect the actual costs of the snow and ice removal. Ayes (2) - Gerard, Smith Nays (2) - Reeves, Brandford Abstention- Tripp Main Motion A vote on the Main Motion resulted as follows: Ayes (4) - Gerard, Reeves, Brandford, Smith Abstention (1) - Tripp Motion Fails Carried HIGHWAYS, STREETS AND SIDEWALK ITEMS: Expungement of Sidewalk Clearing Charge for Cornell University_ Property at 150 Triphammer Road By Commissioner Smith: Seconded by Commissioner Rusoff WHEREAS, the Department of Public Works, Streets and Facilities Division, received a complaint on March 20, 1993 regarding a build- up of ice and snow on Cornell University property at 150 Triphammer Road, and WHEREAS, City crews cleared 85 feet of sidewalk on March 26, 1993, and a bill was issued in the amount of $37.49, and WHEREAS, Cornell University Community Relations Director, John Gutenberger, has asked for expungement of this bill based on Cornell's cooperation during the cleanup of the blizzard in March 1993; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants the request of Cornell University to expunge said bill. Carried Unanimously • • riab- Wood Street Park Improvements The City of Ithaca Urban Renewal Agency (IURA) is applying for a Community Development Block Grant which would allow for $45,000. of improvements to Wood Street Park. The client committee has developed a preliminary design which includes various improvements. Resolution By Commissioner Gerard: Seconded by Commissioner. Tripp WHEREAS, the 1993 Community Block Grant assumes a certain level of City funding in work intended for improvements in the Wood Street Park, and WHEREAS, the City funded improvements include construction of sidewalks, street trees, fill, and labor, and WHEREAS, the IURA is requesting the Department of Public Works to commit funds and manpower to complete these additional items; now, therefore, be it RESOLVED, That the Board of Public Works grants the request to IURA, contingent upon grant approval, and an acceptable final design that is similar in scope to the program reviewed by the Board. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That the Resolved Clause be amended to read as follows: "RESOLVED, That the Board of Public Works approves the request to the IURA, contingent upon grant approval, funding by Common Council, and an acceptable final design that is similar in scope to the program reviewed by the Board. Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • • • HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Granting of Power to Act for Sidewalk Award The bids for the annual Sidewalk Program are due on June 28, 1993. Staff would like to awardthe contract and issue a notice to proceed so that the contractor may begin work on July 6, 1993. Resolution By Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works gives itself Power to Act at its Committee of the Whole Meeting on June 30, 1993 to award the bid for the annual sidewalk contract. Carried Unanimously Award of Sidewalk Contract By Commissioner Smith: Seconded by Commissioner Gerard WHEREAS, staff has reviewed bids received on June 28, 1993 for work under the City sidewalk contract program; now, therefore, be it RESOLVED, That the contract for the 1993 sidewalk program be awarded to F&J Masonry for their total low bid of $55,425. and that the funds be derived from Capital Project #249. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: SShopping Carts Alderperson Blanchard spoke to the Board regarding the problem of 'shopping cart dumping. She suggested that perhaps the Board and ;members of Council could meet with store owners to try to come up 'with a solution to the problem. Discussion followed on the floor. Commissioner Reeves reported that there has been concern regarding shopping carts left around the city. A meeting will be !1\ti held August 23, 1993 with staff and management of grocery and department stores to devise a solution. • • - 10 -- BUDGET, BUDGET, ADMINISTRATION & COMMUNICATIONS ITEMS Request to C&O for Code Change (Max. Weight of Trash Containers). by Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, Chapter 196.3, section B, states that garbage containers shall not "exceed thirty-two (32) gallons in capacity and when filled, no such container shall weigh more than one hundred (100) pounds," and WHEREAS, it is staff's recommendation that the weight limit be reduced to no more than 70 pounds; now, therefore be it RESOLVED, That Board of Public Works requests the Charter and Ordinance Committee to change the trash container weight restriction from 100 pounds to 70 pounds for the safety of City employees, and residents alike. Unanimously Carried WATER, SEWER AND SOLID WASTE ITEMS Request to Tompkins County to Amend Trash Tag Law. The Tompkins County Board of Representatives is in the process of rewriting the County Local Law concerning their trash tag system. The current draft addresses use of only trash tags and does not allow alternate methods of charging residents for trash removal. Resolution by Commissioner Brandford: Seconded by Commissioner Rusoff • WHEREAS, theft of trash tags within the City of Ithaca is a common and presents constant problems for both City residents and Department of Public Works, and WHEREAS, the Board of Public Works may wish to pursue changing City collection from the tag system to an alternate method or methods; now, therefore be it RESOLVED, That the Board of Public works requests that the (Tompkins County Board of Representatives includes language into their tag law which would accommodate alternate methods of achieving a goal of fee for all refuse placed for collection. Discussion followed on alternate methods and the use of tags. Unanimously Carried Request for Temporary Opening of Allen Street By Commissioner Smith: Seconded by Commissioner Rusoff Whereas, Allen Street is a street within the City which has not been abandoned or discontinued but is presently closed to traffic because of the existence of obstructions which have arisen in the street; and WHEREAS, the Friends of the Tompkins County Public Library Inc., will be holding their annual book sale at their property on Esty Street between Allen Street and Meadow Street from October 9th through 18th, 1993 and expects a large amount of traffic on Esty Street; and WHEREAS, The Chief of Police of the City of Ithaca supports their request that Allen Street be temporarily reopened to traffic on a one-way basis during the term of this event so as to minimize ,traffic congestion in the area; and WHEREAS, the Friends of the Tompkins County Public Library Inc. have offered to remove the existing obstructions in Allen Street prior to October 9, 1993 and to indemnify and hold the City harmless from any claim or liability that may arise as the result of their work in removing such obstructions, now therefore, be it ;RESOLVED, The contingent upon the Friends of the Tompkins County Public Library Inc, agreeing to indemnify and hold the City harmless from any claim or liability that may arise as a result of their action in removing the existing obstructions to Allen Street, •in a form satisfactory to the City Attorney, that the Friends of the Tompkins County Library Inc, actually remove such obstructions, that Allen Street be reopened to traffic on a one-way basis running southerly from Esty Street to Court Street from Saturday, October 9, 1993 through Monday, October 18, 1993, after which time it will be again closed to traffic; and the Department of Public Works and the Chief of Police are hereby requested to take all appropriate steps to effectuate the temporary opening of the street to traffic 'as above specified and the closing of the street to traffic after 'October 18, 1993. Carried Unanimously WATER, SEWER, AND SOLID WASTE ITEMS: By Commissioner Brandford: Seconded by Commissioner Tripp Request for County to Waive Local Law #3 WHEREAS, the Tompkins County Board of Representatives passed a local law revising the trash tag system and requires the County's tipping fee to appear on all tags, and WHEREAS, the City Chamberlain feels that this will be a duplication of expenses for the city and a waste of tags since the city possesses an abundant reserve of current tags, and WHEREAS, the Board of Public Works feels that there was inadequate communication during the adoption of local law #3 which requires additional unbudgeted funds; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Tompkins County Board of Representatives waive the requirement that the tipping fee appears on all tags in local law #3 until the city needs to reorder tags. Carried Unanimously 14 - Trash Tag Rates - 1994 By Commissioner Rusoff: Seconded by Tripp The Tompkins County Board of Representatives has established the 1994 tipping fees at $105.00 a ton, effective January 1, 1994. The impact of this increase in tipping fees will have to be passed on through an increase in trash tag cost for City of Ithaca users. WHEREAS, staff has made preliminary projections of income requirements to meet the 1994 budget, and has recommended that rates for 1994 trash tags be set at $19.50 for 6-35 pound trash tags (currently $18.00 for 6-35 pound trash tags) a $12.00 for 6-20 pound trash tags (currently $11.00 for 6-20 pound trash tags) , thus reflecting the county's increase in tipping fees, city collection costs, city administrative costs and anticipated sales of tags; now, therefore, be it RESOLVED, That the Board of Public Works establishes the trash tag program as the method of funding trash removal for the City of Ithaca for 1994, and be it further RESOLVED, That the cost of 1994 tags be $3.25 for 35 pounds and $2.00 for 20 pounds. RESOLVED, That 1994 trash tags be sold on or about December 1, 1993 and 1993 tags be sold only until December 31, 1993, after which time 1993 trash tags may be traded in and credited for 1994 trash tags through the end of March 1994 (as required by the county). •Commissioner Gerard made a motion to delete the first resolve. Motion failed ,for lack of second: Carried Unanimously • - 15 COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Collegetown Special Benefit Assessment District Resolution to Open Public Hearing •By Commissioner Rusoff: Seconded by Commissioner Tripp 'RESOLVED, That the Public Hearing regarding the Collegetown Special Benefit Assessment District be declared open. Carried Unanimously No one appeared to speak at the Public Hearing. Resolution to Close Public Hearing By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Public Hearing regarding the Collegetown Special Benefit Assessment District be declared closed. Carried Unanimously Collegetown Special Benefit Assessment District By Commissioner Rusoff: Seconded by Commissioner Tripp !RESOLVED, That the Board of Public Works accepts the Collegetown !Special Assessment Benefit District Charges for 1994, and, be it further RESOLVED, That the City Chamberlain be requested to make the ,billing at the appropriate time. Carried Unanimously • STREETS & FACILITIES/REFUSE Report of Assistant Superintendent Trash Tag Expungement 1993 Ball Field Charges Recycling Containers on The Commons 1992 Sidewalk Assessments Request to_Expunge Sidewalk Snow/ice Removal Bill Wood Street Park Improvements Award of Sidewalk Contract Shopping Carts Amendments of Trash Laws Request for Temporary Opening of Allen Street Request to Waive Local Law #3 1994 Trash Tag Rates Collegetown Special Benefit Assessment District PAGE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Bldgs. & Grnds. 1 • B. Request for Extension of hours for Carriage Rides around the Commons. At the Board of Public Works meeting: of December 2, 1992,, the Board granted permission to Drew and Candice Bradley to operate their carriage ride business in the Commons area. Due to ;the risks involved, the City requires that the Bradleys have an 'insurance policy of one million dollars liability. Discussions followed concerning the hours previously approved, to possible use of multiple carriages for some events, the possibility of anexclusive license for 1993, and the rates charged for their service. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has required an insurance policy of one million dollars as part of the normal tenus and conditions for the operation of a carriage ride business around the Commons, and WHEREAS, Candice and Drew Bradley have asked for certain considerations during the start up year; now, therefore,.be it RESOLVED, That the Board of Public Works approves, in concept, a contract with Mr. and Mrs. Bradley for the operation of1carriage 1 rides around the Commons according to the usual terms and conditions, and be it further RESOLVED, That the Assistant City Attorney and the Superintendent with consultation of the Police Chief, are authorized to negotiate •the final terms and conditions concerning extended hours, use of multiple carriages, possible conflict with the Ithaca Festival, and some limitation of competition for a one year period only and that the Mayor is authorized to sign the contract. Carried Unanimously D. Approval of Proposed Contract for Carriage Rides Around Commons By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Assistant City Attorney has met with Drew and Candice Bradley to compose an agreement allowing the Bradley's to provide the City of Ithaca with their services of Carriage Rides around the Commons, and WHEREAS, a proposed agreement has been presented to the Board stating the conditions required by the City; now, therefore, be it RESOLVED, That the Board of Public Works accepts the City Attorney's proposed agreement of April 28, 1993, and be it further RESOLVED, That the Board authorizes the Mayor to sign the agreement. Assistant City Attorney Kennedy explained the changes in the proposed agreement. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That a new Second Whereas Clause be added to the resolution to read as follows: "WHEREAS, the Board has determined that it is in the best interest for the revitalization of the downtown business district of the city to provide commercial activities of the type the Bradley's will offer, and" Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Cleaning City Hall Duct Works By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works accepts staff's recommendation to arrange for cleaning the air handling system in City Hall, and be it further RESOLVED, That this work be undertaken for a sum not to exceed $15,000., coveringCapital Project 247and air 1ity for City Halaand l HVAC, hat the and be funbe deled from it further RESOLVED, That the City Controller be requested to verify that. this work is in the scope of the project. Carried Unanimously • C. Strand Theatre By Commissioner Rusoff: Seconded by Commissioner Gerard WHEREAS, Common Council has directed the City Engineer to proceed with an Environmental Audit of the Strand Theatre, and WHEREAS, proposals for an Environmental Audit have been received and are being reviewed by staff; now, therefore, be it RESOLVED, That the Board of Public Works grants itself Power to Act at its Committee of the Whole meeting on February 17, 1993 to accept proposal for said services. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Strand Theater By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Common Council has directed the City Engineer to proceed with an Environmental Audit of the Strand Theatre, and WHEREAS, proposals for an Environmental Audit have been received and are being reviewed by staff; now, therefore, be it RESOLVED, That the Board of Public Works grants itself Power to Act at its Committee of the Whole meeting on March 3, 1993 to accept proposal for said services. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Award of Bid for Asbestos Abatement By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Mayor has been authorized by Common Council to proceed with the disposition of the Strand Theater, and WHEREAS, the first step in this process is abatement of asbestos - containing material in the building, and WHEREAS, bids have been received for asbestos abatement in the the Strand Theater; now, therefore, be it RESOLVED, That the contract for asbestos abatement in the Strand Theater be awarded to Asbestos Removal Services of Grand Island, NY, for its low bid of $78,918., and, be it further RESOLVED, That the Mayor be authorized to sign the contract. Discussion followed on the floor regarding the bid and safety precaution checks of bidders. A vote on the Resolution resulted as follows: Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. City Hall HVAC Improvements By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the City of Ithaca is participating in the NYSEG Demand Side Energy Management Program which provides limited improvements .to City Hall heating, ventilation and air conditioning (HVAC) systems, and WHEREAS, additional design for renovations to HVAC distribution systems could be economically provided to the City at an additional cost by NYSEG's consulting engineer, Gent Engineering; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the ;Superintendent to accept Gent Engineering's proposal for design of renovations to HVAC distribution systems in City Hall for an amount not to exceed $5,000., with funds to be derived from Capital Project #247. Carried Unanimously B. Outdoor Dining Permit for Simeon's Restaurant The owners of Simeon's Restaurant on the Commons have requested that they be permitted to operate an outdoor cafe on the east and south sides of their building. Resolution By Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That the owners of Simeon's Restaurant be granted a license to use approximately 60 square feet on the Aurora Street right of way for the period of May 1, 1993 through September 30, 1993, and be it further RESOLVED, That the Mayor be authorized to sign a revocable license agreement with the owners of Simeon's Restaurant, according to the usual terms and conditions. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Request for Outdoor Dining at Oasis Natural Grocery By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, Oasis Natural Grocery has requested a 1993 agreement for the use of the sidewalk adjacent to their store on Buffalo Street for outdoor dining; now, therefore, be it RESOLVED, That the Board of Public Works grants a 1993 license to use 80 square feet on the Buffalo Street right-of-way for the period of June 1, 1993 through October 31, 1993, and, be it further RESOLVED, That the Mayor be authorized to sign a 30 -day revocable license agreement, based on the usual terms and conditions, with the owners of Oasis Natural Grocery, and, be it further RESOLVED, That the Board directs staff to establish a license fee for the use of the sidewalk in accordance with the formula used to calculate all other license fees, and, be it further RESOLVED, That the owners of Oasis be obliged to keep the area adjacent to their store clean and free from litter associated with this use, and, be it further RESOLVED, That the Board urges the owners of Oasis to contact the Board in a more timely manner in 1994. Commissioner Gerard made a motion that the owners of Oasis be charged a pro -rated fee for the period of time that they were conducting outdoor dining without a permit, but the motion failed for lack of a second. A vote on the Resolution resulted as follows: Carried Unanimously Outdoor Dining Alan Cohen, 302 East State Street, spoke to the Board in favor of outdoor dining on the Commons and stated that he would like to see more changes for outdoor dining on Aurora Street. 7 HIGHWAY, STREETS AND SIDEWALK ITEMS: B. Request for Use of Sidewalk for Out Door Dining at Plums The owners of Plums Restaurant on North Aurora Street have requested that they be permitted to operate an outdoor cafe on the east side of their building. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the owners of Plums Restaurant be granted a license to use 100 square feet of right-of-way comprised of two areas 5' x 10' on either side of the entrance until September 30, 1993, and, be it further RESOLVED, That the Board directs staff to a establish a license fee based upon the current rate, and, be it further RESOLVED, That all necessary permits from the Health Department and insurance coverage be obtained, and, be it further RESOLVED, That the Mayor be authorized to sign a revocable license agreement with the owners of Plums Restaurant according to the usual terms and conditions. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: C. Authorization and Agreement for Ithaca Festival By Commissioner Rusoff: Seconded by Commissioner Tripp •WHEREAS, the City of Ithaca and the Ithaca Festival are desirous of entering into an agreement to cover the Festival events June 3 through June 6, 1993, and WHEREAS, the Festival directors have met with City staff including the Police Department, Fire Department and Department of Public Works to review the details of the event, and • WHEREAS, the directors of the Ithaca Festival have met with the Board of Public Works to request the use of specific areas and 'services for the Ithaca Festival; now, therefore, be it RESOLVED, That the Board of Public Works approves the agreement with the Ithaca Festival for the following: 1. The closing of the 100 blocks of South Cayuga Street, North Cayuga Street, and West State Street all day Friday, June 4, and Saturday June 5. 2. The use of DeWitt Park on Saturday, June 5 for an art exhibit and a small stage for quiet family entertainment. 3. Supplemental volunteer labor to be provided by the Ithaca Festival for trash collection during all phases of the Festival. 4. Additional items covered by the Agreement between the City of Ithaca and the Ithaca Festival for 1993, said Agreement outlines the details and expectations of both parties including finances, and be it further ;RESOLVED, That the Mayor be authorized to sign the Agreement on behalf of the City of Ithaca. 1Mr. Craig Eagleson from Ithaca Festival, Inc., handed out copies of la revised agreement with minor changes that has been approved by 'Asst. City Attorney Kennedy. 'Discussion followed regarding trash pick-up from the Festival. 'A revised final agreement has been attached to the Minutes for the Board members. A vote on the resolution resulted as follows: Carried Unanimously B. Good Neighbor Day - Collegetown Clean up During the annual Good Neighbor Day in Collegetown which is scheduled for April 24, 1993, participants clean the debris from streets and creeks. The Department of Public Works has assisted the clean up by providing trash pick up in Collegetown on the day of the clean up. The DPW has been requested to assist the participants for this year's event. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the annual Good Neighbor Day in Collegetown has requested assistance with trash pick up from the Department of Public Works; now, therefore, be it RESOLVED, That the Board of Public Works has reviewed this request and approves of the Department's support of the program as in past years, and be it further RESOLVED, That the Board urges the participants to separate recyclables in order to reduce the cost of the trash disposal, and be it further RESOLVED, That similar requests in the future from this group as well as others be considered•on a case-by-case basis. Carried Unanimously 4111 D. Request to Increase Court Facility Capital Project In June 1992, a power outage on South Hill combined with the failure of protective electrical equipment resulted in the destruction of the police station HVAC condensing unit. The estimated repairs to the 25 year old unit were $10,000 to $15,000. The designer for the court facility recommended increasing size of the new HVAC condenser for the Court to serve both buildings, get the advantage of higher efficiency units and have new equipment. The estimated cost is $20,000 to $30,000. The change order is being requested now. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the City is in the middle of a capital project for construction of a new city court and renovations to the existing police station, and WHEREAS, the failure of an existing HVAC unit has resulted in an unexpected cost of approximately $30,000. Replacement of the unit would result in reduced maintenance and operations costs of approximately $3,000 per year, and WHEREAS, the project client committee and staff feel that the expense is too large to take out of the contingency fund at this point in the project; now, therefore, be it RESOLVED, That the Board of Public Works recommends that the project authorization for the City Court Facility (CP 242) be increased from $3.1 million to $3.13 million and requests the Budget and Administration Committee and Common Council approve this change. Carried Unanimously • E. Municipal Pool Construction - Extension of Architect's Contract By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the Board is aware of delays to the construction of the Municipal Pool project, and WHEREAS, the Board has reviewed the budget for the Municipal Pool project with staff, and WHEREAS, HOLT Architects had been retained to administer this project during construction through October 1992, and WHEREAS, it is the Board's intention to make claims upon the contractor for expenses incurred due to delays; now, therefore, be it RESOLVED, That the Board requests the Budget and Administration Committee approve the extension of HOLT's contract for construction phase services. Discussion followed on the floor. Amending Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That at the end of the Resolved Clause another sentence be added to read as follows: "The cost of the extension may not exceed $7,000." -Carried Unanimously •Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • B. Security at Alex Haley Memorial Pool The Alex Haley Memorial Pool opened on July 2, 1993. Following its opening, there have been several occurrences in which trespassers used the pool. The City's administration and staff are concerned that there is a possibility of someone becoming injured or other damage occurring during unauthorized use of the facility. Resolution By Commissioner Brandford: Seconded by Commissioner Reeves WHEREAS, lights are currently left on at the pool site during the night to improve security and in order to assist the Police Department who patrol the area, and WHEREAS, the Board of Public Works would like to further improve security at the pool; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to install signage stating that unauthorized use of the facility is prohibited and that violators will be prosecuted. Carried Unanimously C. Request for Easement at Westfield Drive Jeff Furman and Sara Hess have approached the City to develop parcel 41-1-5. In doing so, an easement is being sought to extend Westfield Drive as a driveway for access to said parcel. Resolution By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works accepts in principal the modified agreement for an easement to extend a proposed driveway from parcel 41-1-5 to the existing pavement, and be it further RESOLVED, That the Board authorizes the Mayor to enter into a final negotiated agreement with Mr. Furman and Ms. Hess. Discussion followed on the floor regarding the agreement. A vote on the resolution resulted as follows: Carried Unanimously - i) BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Golf Course, 1993 Season Due to the flooding conditions on the Newman Municipal Golf Course, we do not expect play to begin until June 1, 1993. Many past members have requested a reduced season rate if they are to become members this year. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, staff has calculated that 30% of the greens fees for the season are generated during April and May of each season; now, therefore, be it RESOLVED, That the Board of Public Works authorizes reducing membership fees by 20% for 1993 season passes. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Removal of Boiler from Strand Theater By Commissioner Rusoff: Seconded by Commissioner Gerard • WHEREAS, there is a salvageable boiler in the Strand Theater that is in good condition, and WHEREAS, bids have been received for removal of this boiler; now, therefore, be it RESOLVED, That Integrated Waste Special Services of Grand Island, NY low bid of $3,500. for removal of the boiler be accepted, and, be it further RESOLVED, That the Board authorizes the Mayor to sign an agreement. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS Request from Tompkins County Trust Co. to Install Conduit Under the Commons. Tompkins County Trust Company (TCTC) will be occupying space in the Rothchild's Building starting in October, 1993. TCTC is requesting permission to install conduit under the Commons in order to obtain a computer data link between their main office and the new remote office. Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works approves as a test case, the request from Tompkins County Trust Company to install conduit below the Commons walking surface, and, be it further RESOLVED, That the Board directs staff to assist the City Attorney in the development of a contract acceptable to both parties, and, be it further RESOLVED, That the Board authorizes the Mayor to enter into the agreement with the Tompkins County Trust Company. Discussion followed concerning issues to be included in the contract such as liability. Mayor Nichols stated that the Attorney's Office will undoubtedly protect the city appropriately. Carried Unanimously (5-0) Commissioner Brandford arrived at 4:20 p.m. BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request to Reduce License Fee By Commissioner Rusoff: Seconded by Commissioner •WHEREAS, the Board of Public Works has received a request to reduce the license fee for the property at 1201-1205 North Tioga Street, and, WHEREAS, Tsvi Bokaer, property owner, claims that a portion of land �j125 in the original license fee is not in use by his business; now, therefore be it RESOLVED, That the Board of Public Works has reviewed and approves of the request for the reduced license fee since the portion of land is not in use by the property owner. Discussion followed. Supt. Gray stated that he will look into this and report back next week. Motion to Table By Commissioner Rusoff: Seconded by Tripp RESOLVED, That this resolution be tabled until the next Committee of the Whole meeting when the Board will have the Power to Act. Carried Unanimously • Request for Use of State Street Bricks By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Tsvi Bokaer, owner of 413 West State Street has requested the use of 3,500 State Street bricks for a walkway in front of his business, and WHEREAS, the Ithaca Landmarks Preservation Commission passed a resolution approving the request at $.25 a brick; now, therefore be it RESOLVED, That the Board of Public Works approves of the sale of bricks to pave the "tree -lawn" in front of 413 West State Street and the adjacent property on the west, and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into this agreement. Carried Unanimously Commissioner Reeves made a motion that the Board have the "Power to Act" at the Committee of the Whole meeting on October 20, 1993 for a Resolution on the use of State Street bricks. Seconded by Commissioner Tripp. No board menber objected. \DVb COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: 411 Phyllis York, representing a group from St. John's Episcopal Church, appeared before the Board. This group had rented the pavilion at Stewart Park on June 26, 1993,and were displeased with the unclean condition of the pavilion. They requested a partial refund of the rental fee or free rental of another pavilion at a future date. This request was referred to the Board of Public Works Committee of the Whole, and the Board will have the power to act. CREEKS, BRIDGES, AND PARKS ITEMS: Request from Saint John's Church to Reimburse Pavilion Fee By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, Saint John's Church reserved the large pavilion in Stewart Park for June 26, 1993 at a fee of $150, and WHEREAS, the church felt that the pavilion was not cleaned properly, that exclusive use was not provided and they have requested that 50% of the fee be refunded; now, therefore, be it RESOLVED, That the Board of Public Works hereby grants the request from Saint John's Church and request the City Chamberlain to issue a check for $75.00 for reimbursement, and, be it, further RESOLVED, That the Board apologizes for any inconveniences that may have occurred. Carried Unanimously HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Request for Removal and Replacement of Street Tree By Commissioner Smith: Seconded by Denise Rusoff Whereas, Joe Ciaschi, owner of Clinton House, has requested that three flowering trees in front of his building be removed due to the mess and slipping hazard of the flowers. Mr. Ciaschi has stated that he is willing to replace the trees with a more appropriate tree for that location. Whereas, the City Forester has looked into the possibility of replacing the trees in front of the Clinton House and has consulted with the Shade Tree Advisory Commission, and Whereas, they have advised that removal is possible, that other trees may be more appropriate there, and replacement should be with a tree no smaller than 4 inch caliper, and Whereas, they have recommended a staged operation calling for removal of one tree per year to reduce construction and visual impacts, and to gain experience with the removal and its; now, therefore, be it RESOLVED, That the Board of Works approves of the removal and replacement of the three trees (one tree per year), and, be it further RESOLVED, That approval is contingent upon Mr, Ciaschi providing funding to cover the out of pocket expenses, set at an amount of $300 (three hundred dollars) for the first year, and, be it further RESOLVED, That the actual out of pocket cost of the first year as adjusted for current costs will be the basis of Mr. Ciaschi's expense for the second and third years and that the work will continue as long as it has the continued support of Mr. Ciaschi and no objections from the Shade Tree Advisory Commission. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Encroachment at 401 East State Street By Commissioner Rusoff: Seconded by Tripp Whereas, the DeWitt Historical Society has requested an encroachment agreement to construct stairs, landing and handicap accessible ramp to their newly leased building at 401 East State Street, and Whereas, the DeWitt Historical Society can obtain a substantial savings in current expense if the access ramp is built external to the structure; now, therefore, be it RESOLVED, That the Board of Public Works grants the DeWitt Historical Society an encroachment agreement for stairs, handicap accessible ramp and a landing which encroach onto city land six (6) feet out from the building for a distance of thirty (30) feet, and RESOLVED, That the agreement will have a revokable clause satisfactory to both parties, and, be it further RESOLVED, That the Board authorizes the City Attorney and the Superintendent of Public Works to negotiate and sign the encroachment agreement with the DeWitt Historical Society. Carried Unanimously BUDGET, ADMINISTRATION, AND COMMUNICATION ITEMS: Policy on Salvaged Artifacts By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, The Board of Public Works realizes that during demolition of city structures, artifacts of historical and monetary value may be recovered; now, therefore be it RESOLVED, That the Board of Public Works hereby adopts a policy to retain salvaged artifacts from the city properties for use of such artifacts in future public or approved private projects, and be it further RESOLVED, That if immediate use of salvaged artifacts is not apparent the Board encourages the display of these items by appropriate agencies such as the DeWitt Historical Society, and, be it further RESOLVED, That if the Board of Public Works chooses to dispose salvaged artifacts by means of a sale, such items shall be appraised before sale. RESOLVED, That, in the specific instance of the Strand Theater artifacts: 1. The Board will seek to find uses for these artifacts within the City of Ithaca. 2. Regarding the carved architectural stone recovered from the State Street facade of the Strand, the Board will give first priority to proposals that would reuse this stone in any new building erected on the Strand site. 3. Regarding the other artifacts recovered from the Strand, the Board will give first priority to use by other theaters within the City. 4. That Board will ask that the user, when any Strand artifacts are reused, they be identified by plaque or other label as having come from the Strand Theater. Carried Unanimously Andrew Ruina, Recycle Ithaca's Bicycles, asked the Board to renew their one year, 30 day revokable lease for the Dryer Building on Franklin Street. He addressed the Board's concerns regarding the appearance of the site, as well as several break-ins that have occurred during the past year, and noted that scrap metal is confined to a small outdoor area, and that all windows in the site have been secured by boards and wire, and a full divider has been erected to separate the Water Dept. side. He further asked the Board to allow them access to a second exit door in case of an emergency, and to reconnect an existing bank of lights. Mayor Nichols responded that a. 30 day revokable lease may still be possible, but that discussions are underway with a possible buyer for the building, and Recycle Ithaca's Bicycles should start looking for an alternate site. John Johnson, 3rd Ward Alderperson, addressed the Board with concerns of his constituents. He noted the parking changes on Ithaca Road, and stated that the resident of 404 Mitchell Street having difficulties getting out of her driveway because of visual impairments. He further commented that people have expressed interest to him for an annual "junk" pick-up day. Alderperson Johnson also noted the need for street sign replacements at the intersections of Mitchell Street/Ithaca Road, and Cornell Street/Eastwood Avenue. • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Request Permission for Horse -Drawn Wagon Rides on Commons and Perimeter By Commissioner Rusoff: Seconded by Commissioner Tripp Debbie Warren Holley of the Ithaca Times has approached the Board requesting permission to allow horse-drawn wagon rides around the Commons from November 27 until December 19, 1993 on Saturdays and Sundays from 11:00 am to 4:00 pm. The horses will be contracted by the Ithaca Times with Marquis' Horse -Drawn Wagon Rides. On Saturday, November 27, 1993, Santa will be brought onto the Commons by wagon entering the Commons on Tioga Street, and exiting at the Aurora end of the Commons. WHEREAS, the Board of Public Works has received a request for permission to allow horse-drawn wagon rides around the perimeter of the Commons and onto the Commons on November 27, 1993; now, therefore, be it RESOLVED, That the Board of Public Works approves the request for horse-drawn wagon rides around the Commons between November 27th and December 19th, 1993 contingent upon approval of the Police Chief and the Fire Chief, and be it further RESOLVED, That the Board requires a "slow moving vehicle" emblem along with other safety equipment on the wagon. Carried Unanimously • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Approval to Renew Contract with Recycle Ithaca Bicycles By Commissioner Rusoff: Seconded by Commissioner Tripp 411: RESOLVED, That the Board of Public Works hereby agrees to renew the current contract with Recycle Ithaca Bicycle for use of the Vacuum 1 Dryer building on Franklin Street, and be it further RESOLVED, That the Board directs staff to work with RIB and their recent concerns with safety issues within the buildCariingUnanimously • • BUILDINGS & PROPERTIES Request for extension in hours for Carriage Rides around The Commons - Bradleys Cleaning of City Hall Duct Works 2 Strand Theater 3 City Hall HVAC Improvements -- 4 Outdoor Dining Permits 5 Authorization for Ithaca Festival 6 Goodneighbor Day 7 Request to Increase Court Facility Capital Project 8 PAGE 1 Municipal Pool Construction - Extension of Architect's Contract 9 Request for Easement at Westfield Drive 10 Golf Course, 1993 Season 11 Removal of Boiler from Strand Theater 12 IllRequest from TCTC to Install Conduit Under the Commons 13 Request to Reduce LicnJ else Fee 14 Request to Use State Street Bricks 15 Request from St. John's Church to Reimburse Stewart Park Pavilion Fee 16 Request for Removal and Replacement of Street Tree 17 Encroachment at 401 East State Street 18 Policy on Salvaged Artifacts 19 Request to Renew Recycle Ithaca Bicycle Contract 20 Request Permission for Horse -Drawn Wagon Rides on Commons 21 • • • CREEKS & BRIDGES ' I J BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Request for Additional Transit Vehicle Ithaca Transit personnel are currently using their personal vehicles for driver relief purposes. There have been problems with this practice and staff feels that it would be beneficial for the City to enter in to a contract with the union to provide a vehicle for the purpose of driver relief. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has reviewed information from staff including problems of the current driver relief system and estimated yearly costs for a proriosed solution, and WHEREAS, staff has presented the Board with a proposal for use of a recycled police vehicle and maintenance costs to be charged from the current Transit budget; now, therefore, be it RESOLVED, That the Board of Public Works approves of the acquisition of a recycled police vehicle to be used for driver relief purposes and directs staff to negotiate a one year renewable contract based on guidelines from the City Attorney and Personnel Administrator. Carried Unanimously B. Conversion of One Part Time Driver to Two Half Time Drivers for Ithaca Transit Ithaca Transit requires thirteen full time shifts plus an additional fifteen hours per week. There are fourteen drivers filling the 13 positions along with one part time driver. The part time driver covers the "extra" fifteen hours when available, otherwise, full time drivers cover the time at overtime rates. Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, staff has recommended that the existing 27 hour part time driver position be changed to two half time drivers, and WHEREAS, staff feels that adding two half time drivers will reduce current operating costs; now, therefore, be it RESOLVED, That the Board of Public Works recommends the conversion of one part time driver to two half time drivers and requests that B & A and Common Council approve the necessary authorized positions in the 1993 budget to implement this change. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS:_ Bus Passes for City Employees By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works and Common Council passed a resolution allowing City employees Lo .ride Ithaca Transit for a period of one year, expiring on April 1, 1993, and WHEREAS, staff is requesting that the agreement be continued with the same stipulations as last year; now, therefore, be it RESOLVED, That the Board of Public Works requests that Common Council pass a resolution to extend this agreement for one year provided that the Unions agree to extend their agreement concerning this service. Carried Unanimously • Transit Consolidation Committee Mayor Nichols explained the make-up of the membership for the Transit Consolidation Committee and what the issues are that the committee will be addressing. Bus Rodeo Commissioner Reeves reported that Cornell Transit recently hosted ��i1 the annual Bus Rodeo in which 38 bus drivers from several New York transit systems participated. • co Funds to Support Transit ADA Program By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, Common Council placed $10,000. in the Restricted Contingency account for future ADA requirements in the Transit Systems, and WHEREAS, the Transit Operations Committee is now prepared to proceed with the Americans with Disabilities Act Program and has requested that the member systems make the funds available; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Budget and Administration Committee arrange for the funds to be released and placed in the Ithaca Transit Contractual Services line (A5630- 435). Carried Unanimously 11 ID • TRANSIT ' Request for Additional Transit Vehicle PAGE 1 Conversion of One Part Time Driver to Two Half Time Drivers for Ithaca Transit 2 Free Bus Passes for City Employees 3" Transit Consolidation Committee 4 Bus Rodeo 5 Funds to Support Transit ADA Program 6 Parking & Traffic PARKING AND TRAFFIC ITEMS: A. Permanent Parking Regulations at Bryant and Fairmount 1111,By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, The Board of Public Works instituted temporary parking regulations on Bryant Avenue and Fairmount Avenue, prohibiting parking from 9:00 A.M. to 12:00 noon on the 200 block of Bryant Avenue Monday through Friday, prohibited parking on the 200 and 300 blocks of Fairmount Avenue from 12:00 noon until 3:00 P.M. Monday through Friday, and suspending alternate side parking on Bryant Avenue in order to improve the availability of parking within the neighborhood, and to improve public safety, and WHEREAS, The Board has reviewed input from the police and residents; now, therefore, be it RESOLVED, That the Board of Public Works approves making the temporary parking regulations permanent on Bryant and Fairmount Avenues. Carried Unanimously • • C. Beverly J. Martin Parking Situation. The Board has received and reviewed new comments and concerns of the Beverly J. Martin PTA, with GIAC and Immaculate Conception support, regarding parking and traffic in a letter dated December 8, 1992. Recommendations have been received from the Police Chief in his .letter dated January 6, 1993 and the Superintendent of Public Works. Resolution By Commissioner Brandford: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works directs the following actions: 1) The words "Slow-chool Zone" or similar message be painted on the pavement at the east and west approaches of Court and Buffalo Streets. Along with the Beverly J. Martin School, three other elementary schools within the City will receive the same accommodations; 2) The existing tree on the north side of Buffalo Street between Albany and Geneva Streets will be trimmed in the spring, as needed in order for vehicular traffic to see the "15 MPH" sign; 3) A letter to NYSEG will be sent requesting permanent repairs to the dip in the road which continually returns after repair at the northwest corner of the intersection of Albany and Buffalo; 4) A 115 minute loading zone be installed on the Buffalo Street side of BJM from 8:00 am until 3:00 pm, enabling parents to drop off and pick up children, replacing the current No Standing zone; 5) A .handicap parking space be provided on the Buffalo Street side of the building as the first space on the north side of Buffalo, just west of Albany Street; 6) Staff is directed to forward a request for funding the installation of two flashing yellow beacons mid block on Buffalo at a cost not to exceed $6,000 installation and operating costs of. $1,600 per year, to B & A; and, be it further RESOLVED, That the Board directs staff to implement the above list as soon as scheduling allows. Discussion followed on the floor regarding Item #4. Amending Resolution By Commissioner Reeves: Seconded by. Commissioner Rusoff RESOLVED, That Item #4 be deleted from the resolution and that item be deferred until the next meeting of the Board. Carried Unanimously 41oH Main Motion' as Amended ,A vote on the Main Motion as Amended without Item #4 resulted as ' follows: Carried Unanimously !r B. No Standing Zone at Beverly J. Martin School By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, The Board of Public Works passed a resolution on January 13, 1993 addressing the items agreed to doing the review but deleted the designation of the Buffalo Street "Loading Zone" for further review; now, therefore, be it RESOLVED, That the Board of Public Works adopts the Chief of Police's recommendation to maintain the "No Standing" zone but modifies them to be "No Standing, 8:00 am to 3:00 pm, School Days" and directs staff to make the necessary sign changes and coordinate all signs in that block to read "8:30 am to 3:00 pm" and "School Days". Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Letter From Beverly J. Martin Elementary'School Commissioner Reeves read the following letter from the Beverly J. Martin Elementary School: "Dear Members of the Board of Public Works: On behalf of everyone at Beverly J. Martin Elementary School, I'd like to thank you all for your supportive guidance in resolving our community's particular safety and parking issues. Though most of our plans have yet to be enacted, it is clear that the new parking regulations have been well received, and are allowing for smooth drop-off and pick-up traffic in front of our school. If you recall how hard we worked on that compromise between our own conflicting needs and the professional experience of Superintendent Bill Gray, Chief of Police McEwen, and others, you should be pleased to know it was worth the effort. Thank you once again for your patience and perseverance in helping us reach our goals. We at Beverly J. Martin learned a lot about community process...and personally, I found it interesting, even fun, to work with all of you. Sincerely, Tia Rudd Co -President PTA" PARKING AND TRAFFIC ITEMS: A. Request for Use of Parking Meter Bags from Ramada Inn By Commissioner Tripp: Seconded by Commissioner Rusoff •WHEREAS, The Ramada Inn has requested that the Board of Public Works consider the possibility of allowing the use of meter bags for motorcoach tours; now, therefore, be it RESOLVED, That the Board of Public Works authorizes staff to determine a fee and procedures for extended use of meter bags, and, be it, further RESOI)VED, That the Board authorizes the Superintendent to enter into an agreement granting permission for use of such meter bags. Carried Unanimously 4 REPORT OF COUNCIL LIAISON: Parking Committee Council Liaison Berg reported that the Parking Committee met last week and will be meeting on a regular basis and will be addressing the issues of parking, including parking lots, lot booths, street parking, etc. - - HIGHWAYS, STREETS AND SIDEWALK ITEMS: A. Traffic Concern at University, Lake and Willard Way By Commissioner Smith: Seconded by Commissioner Gerard WHEREAS, The Board of Public Works has received requests to improve the intersection of University, Lake and Willard Way, and WHEREAS, The Board has reviewed the Traffic Engineer's proposal of August 3, 1989 to re -align the curbing; now, therefore, be it RESOLVED, That the Board of Public Works approves of the design concept and directs staff to implement the changes in the 1994 work plan. Carried Unanimously • C. Request for Yield Sign at Center Street and North Titus Avenue By Commissioner Smith: Seconded by Commissioner Gerard WHEREAS, The Board of Public Works has received a request to install a yield sign at the intersection of North Titus and Center Street; now, therefore, be it RESOLVED, That after consideration of the accident history and the geometry of the intersection, the Board denies the request for installation of a yield sign on Center Street and directs staff to review the intersection yearly between now and the Route 96 changes which will result in a cul-de-sac on North Titus Avenue. Carried Unanimously B. bequest for Strobe Stop Light at Titus Avenue and Albany Street By Commissioner Smith: Seconded by Commissioner Reeves The Board of Public Works has received comments •:WREREAS, concerning safety at the intersection of Titus and Albany Streets, and WHEREAS, A request for the installation of a strobe stop light has also been received; now, therefore, be it RESOLVED, That the Board of Public Works has considered the installation of a strobe stop light and feels that it is not appropriate for residential areas such as Titus and Albany Streets. Carried Unanimously a�a PARKING AND TRAFFIC ITEMS: A. Brindley Street Intersection with State and Seneca The Board of Public Works received a letter from Mr. Anthony Treadwell of Wallace Industries requesting the installation of signs to prohibit left turns from Brindley Street onto State Street from 7 am to 6 pm weekdays. Resolution By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has reviewed the intersection of Brindley Street with Seneca and State Streets, and WHEREAS, the Board has considered the accident history as shown on the City's accident spot maps as well as the probable effects of the Route 96 project; now, therefore, be it RESOLVED, That the Board of Public Works does not recommend any changes at this time. Superintendent Gray explained the reason for the recommendation of denial of signage in the area of the Brindley Street intersection with State and Seneca Streets. Ayes (4) - Tripp, Reeves, Rusoff, Gerard Nays (2) - Brandford, Smith Carried Truck Traffic Downtown (State and Aurora Streets) Mr. Alan Cohen, owner of Simeon's Restaurant, spoke to the Board regarding the issue of truck traffic in the downtown area. He explained that there is a lot of 18-wheeler traffic that comes to the intersection of State and Aurora Street and then makes a right onto Aurora and then a left onto Seneca instead of coming down the hill and using the one-way Seneca Way. He asked the Board to look at the signage coming down the hill and to request the State to place the signs further up the hill so that the tractor trailer drivers can see that they should go to the right. That might help the congestion at that intersection. • • • COMMUNICATIONS AND HEARINGS OF FROM PERSONS BEFORE THE BOARD: Barricades on' South Titus Avenue Mr. Edward Humulock, 308 North Titus Avenue, addressed the Board on a number of issues including the barricades that have been placed on South Titus Avenue. He feels that the barricades move the traffic closer to the residences. Mr. Humulock also spoke on the condition of the curbs in the area and the condition of the creek banks. Mr. Humulockrequested that the Board consider the placement of a Stop sign at: the intersection of North Titus Avenue and Center Street. PARKING AND TRAFFIC ITEMS: A. Extension of South Titus Avenue Barricades The Board of Public Works received a request from Frank and Filomena Hall of 417 South Titus Avenue for changes to the area of the South Titus Avenue, Fair Street intersection. The Board of Public Works passed a resolution September 9, 1992 which directed staff to block off South Titus Avenue between Fair and South Streets parallel to Six Mile Creek with barricades. The barricades were to be in place for 120 days after installation. This time period will end at the end of March. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received requests to remove the barricades from several neighboring residents, and WHEREAS, the Board of Public Works wishes to review the matter closer before making a final decision, and WHEREAS, the Board intends to obtain feedback from the neighborhood by enlisting aide from the Common Council representatives of the First Ward; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the barricades to remain in place for an additional sixty (60) days until June 1, 1993. Mayor Nichols stated for the record that Police Chief McEwen has raised some questions about who has the authority to close off a street. Asst. Attorney Kennedy is reviewing that question but has given an opinion that in the meantime the Board should just go ahead on this action as she sees no liability involved. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (4) - Rusoff, Tripp, Gerard, Smith Nay (1) - Reeves Carried PARKING AND TRAFFIC ITEMS: Notice of Public Hearing for South Titus Avenue The time extension for the placement of barricades blocking South Titus Avenue, between South Street and Fair Street, will expire May 31, 1993. According to the City Charter Article 5, Chapter 71, a public hearing must be held in order to discontinue a street. The Board of Public Works wishes to consider the choice of returning the street to its original state or discontinuing the flow of traffic. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works hereby declares a public hearing to be held on Wednesday, May 26, 1993 at 4:00 pm in the Common Council Chambers to discuss the possibility of abandoning South Titus Avenue between South and Fair Streets. Carried Unanimously- COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Public Hearing for South Titus Avenue Barricades Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Public Hearing for. South Titus Avenue Barricades be declared open. Carried Unanimously Mr. Lyle Neigh, 321 South Titus Avenue, addressed the Board in favor of closing the section ..:` South Titus Avenue between Fair and South Streets. Mr. Neigh suggested that the curbline be realigned from the South Plain Street bridge to Fair Street to prevent bottlenecked traffic. Mr. Neigh also :suggested that a "No Left Turn" sign be placed on Meadow Street at its intersection with South Titus Avenue. Mr. Neigh t _c.r:t::he.ir , Lated that he is supportive of the idea of placing a three way ,;lop sign on South Titus Avenue at South Plain Street. Mr. Daniel Krall, 612 South Plain Street, addressed the Board in favor of closing the portion of South Titus Avenue, and the curb realignment. Mr. Krall also suggested that sidewalks be constructed on the North Side of South Titus Avenue for pedestrians. Mr. Krall stated that he .s very supportive of creating a park for kids and ;:eerragerat that location, hopefully even including a basketball court. Gladys Baskins, 800 S. Plain '>t add, essed the Board in support of closing the above mentioned rort: io of South Titus Ave. and creating a park. Nina Bassuk, Chair of the Shade Tree Advisory Committee, and member of the Parks Commission, addressed the Board in favor of creating additional green space at that location for either passive or active recreation. Howard Ingraham, 425 South Til:us Avenue addressed the Board in opposition to the idea of closing the above mention section of South Titus Avenue and creating a park. He inquired as to the results of the changed traffic: pattern, and noted that traffic counters and surveys were never completed at that site. As a result of the barricades, his observations included increased traffic on the other portion of South Titus Avenue and South Street which are residential neighborhoods, and decreased traffic at the end of South Titus Avenue, which is not a residential neighborhood. Mr. Ingraham cited the economically deprived neighborhood, and crime rate in that location as reasons not to invest money in creating a park. Mr. Ingraham noted many of his neighbors he has spoken with who are also opposed to the creation of a park. • • Alderperson Blanchard read the following statement into the record: "I am here today representing Alderman Romanowski and myself in accordance with your resolution of March 24th enlisting our t assistance in obtaining feedback fromthe neighborhood on the 2o d proposal to permanently abandon South Titus Avenue between Fair and CP, South Streets. Alderman Rornanowsk.i. and I both have personal opinions about this issue but my presentation will focus on information that we have collected, not on our own views. Apparently, at some point, you also requested assistance or authorized Commissioner Gerard's assistance because it appears that he has also been canvassing the neighborhood. Perhaps we should have coordinated that a little better but thats all past now. One point of clarification. The gall for a public hearing and the subsequent legal notice of hearing refers only to abandonment of the street. I am assuming, therefore, that the issue of conversion of the street --if it .is abandoned-- to park space, will be discussed and decided at some later date. T make this distinction, not only because of the legal notice aspects but, also, because the park issue raises a whole other set of planning questions and concerns not related to the street. itself. My remarks are divided .into :3 categories.' First, some history; second, the results of our contacts with residents; third, some long range planning issues that may have bearing on your decision. History: In the late 1960s, the City Planning Board commissioned the preparation of a Citywide Open Space and Recreation Study. I am familiar' with this report because I was one of the primary authors. This was the first time that the notion of abandoning South Titus Ave was raised. At that time, there was no Wegmans or Tops, Meadow Street was a two lane street and the South Plain Street bridge was still functioning as a traffic carrier. Early in 1992, Alderman Romanowski forwarded to you a request from Frank & Filomena Hall of 417 South Titus Avenue to close the :t.reet and make certain other changes in signing. Mr. Hall proposed two alternatives and went to a great deal of t..r-oub l r- preparing drawings and explanatory mater i_al t t_ was at that time that the trial street closing was implemented. Tt part s important ortant to note, however, that this was \ s alternative recommendations. Shortly after the barricades were erected, Alderman Romanowski and 1 began to receive complaints about the change. Some of these complaints were from residents of the immediate neighborhood; some were from several blocks away. We never received any positive comments about the barricades. About complaints ai.ne t��ntosyoug and the brought decis�ion collection of these p was made to extend the trial by 90 days. Information from Residents: There are approx i.ma r_e i. y 16 residences that - on South Titus and Fair Street, Alderman I have personally talked with or received from 11 of these residents. Of these 11, to closing the street, 4 were in favor of degree or another, some more than others. helpful to have specific comments, I can for you. directly front Romanowski and communications 7 were opposed closing to one If it would be prepare a list While there was no consensus on the street closing, almost everyone acknowledged the serious traffic problem that exists on the straight portion of the street leading directly to Wegmans. The issues are speed and general safety; volume was not as much a concern as speed. In fact, there was a genera] recognition that, short of moving the grocery store, there was not much of a solution for the volume issue. Long Range Planning Considerations: Two important considerations here. First, as a part of the Rt. 96 improvements -----which will happen within the next 3 years----- Meadow Street will become one-way northbound. Irr addition, North Titus Avenue will be dead ended. We don't know what impact this will have on traffic patterns. Second, the City is anticipating a major renovation of the Landmark Square -Wood Street Park area that also incorporates some proposed traffic controls that may affect traffic movements in this area. Coincidentally, this project will also r.esul.t in major improvements to Wood Street Park making it much more attractive and useful for the neighborhood. In conclusion, I would ask you to consider additional study of this area before you make any decision about the street or the park. There are a number of ideas floating around about this section of the City and within them, we might find a reasonable long range solution or, at a minimum, ways of mitigating the problems. Alderperson Joseph Daley, Chair of the Traffic Task Force, addressed the Board to offer several alternatives to the traffic problems in the Titus Avenue area. The Traffic Task Force is opposed to closing the above mentioned section of Titus Avenue, because it removes traffic.: [r.oiu a predominantly non-residential street and forces more traffic onto a densely populated residential street (South Street). Alderperson Daley suggested that the other side of the grass triangle (still South Titus Avenue) be partially barricaded to allow access for the residents, but would force the bulk of traffic onto the other side of South Titus Avenue, making Wegmans accessible through i-ts back entrance on West Clinton Street. Alderperson Daley noted as well that speed is the majority of the traffic problem in that area as opposed to volume. He further stated that the Task Force has also investigated the idea of Stop signs for the area all -.hough they did not select a specific site to place them. • • • Mr. Frank Hall, 417 S. Titus Avenue, submitted a petition to the Board with 24 signatures that read as follows: "We, the undersigned residents of the South Titus Avenue area, respectfully petition the City of Ithaca to enlarge the park that is currently located to the north of 419-427 South Titus Avenue, west of 102-108 Fair Street and south of Six Mile Creek, bordered by South Titus Avenue, South -Street, and Fair Street. This park is to include South Titus to the north as part of the grasslands. This proposal, if accepted, would combine the un -numbered section of South Titus to the North and a currently unused portion of land into a casual park not to include sports and play structures but rather benches and trees. -To re -affirm and protect the right-of- way of the pedestrians crossing Lo the park we request realignment of the stop signs on the corner of the intersection of South Titus Avenue/South Street and Fair Street to face east and west rather than north and south as they currently face. Also considered should be 10:00 PM park closing signs to abide by the current statutes of the city as well as signs discouraging commercial truck traffic from traveling the incoming streets of this area. We trust you will approve the resolution to enlarge the aforementioned piece of property into a much needed and desired. casual park." Motion to Close Public Hearing By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Public Hearing for. South Titus Avenue barricades be declared closed. Carried Unanimously PARKING AND TRAFFIC ITEMS: South Titus Barricades By Commissioner Tripp: Seconded by Commissioner Brandford WHEREAS, the Board of Public Works approved of placement for temporary barricades on South Titus Avenue between Fair and South Streets, and WHEREAS, the extension of the placements expires on June 1, 1993, and WHEREAS, the Board held a public hearing .to receive .input from the neighboring property owners, and WHEREAS, the Board has received' input: from the Task Force on Traffic Issues concerning its input.; now, therefore, be it RESOLVED, That the Board of Public Works hereby directs staff to take the necessary steps to convert South Titus Avenue between South and Fair Streets into green space for additional park lands. Amending Resolution By Commissioner Brandford: Seconded by Commissioner Gerard RESOLVED, That the Resolved clause read as follows: "RESOLVED, That the Board of Public Works hereby directs staff to take the necessary steps to abandon South Titus Avenue between South and Fair Streets. Ayes (5) Rusoff, Tripp, Gerard, Smith, Brandford Nays (1) Reeves Carried Amending Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the following Resolved clause be added to the Resolution: "RESOLVED, That the Board directs staff to assess various suggestions submitted from the neighborhood residents regarding the improvement of traffic flow and pedest.ri_an safety in this area. Ayes (4) Rusoff, Tripp, Gerard, Smith Nays (2) Reeves, Brandford Carried Superintendent Gray reminded Board members that this section of South Titus Avenue was recently used as a detour for Route 13 during the recent flooding. Superintendent Gray concurred with the Traffic Task Force that this section of the street is.an asset to the City because it is only occupied on one side, which makes it a better traffic carrier than residential streets that are occupied on both sides, with additional complications of driveways, and on - street parking. Superintendent Gray further asked the Board to define whether they' are pursuing the idea of park land or green space. Commissioner Reeves stated that. she also agrees with the Traffic Task Force and will not support:: this Resolution as she feels it will grossly, and unfairly impact. the Fair. Street residents. She further noted that without signage, crossing to the green space is dangerous, and with the current and potential staff cuts, the Department of Public Works is already experiencing difficulties in maintaining the parks. Alderperson Daley asked the Board to consider keeping the Street as a right-of-way and making it a green space, as opposed to abandoning the Street. He further asked the Board to take into account the divided opinion of the residents, and the flux that the area is going through, because of both the current change in the traffic pattern, and the future changes in traffic patterns as the Route 96 project begins, as well as new business ventures in the area such as Walmart. He stated.that the City may wish to investigate different traffic pattern options at that intersection in the future, which would be much more complicated if the Street ,has been abandoned, and formerly dedicated as park land, and the City has to alienate it. Main Motion As Amended: A vote on the Main Motion as Amended resulted as follows: Ayes (4) Rusoff, Tripp, Gerard, Smith Nays (2) Reeves, Brandford Carried • • • Call for Public Hearing By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, there has been significant public interest in a Park at the South Titus Avenue triangle, and WHEREAS, the City is interested i_n expanding its green space; now, therefore, be it RESOLVED, That the Board of Public Works calls for a Public Hearing to determine whether staff should be directed to take the necessary steps to convert South Titus Avenue between South and Fair Streets into green space for additional park lands. Ayes (5) Rusoff, Tripp, Gerard, Smith, Brandford Nays (1) Reeves Carried South Titus Avenue Street Closing (for proposed park space) Alderperson Blanchard questioned why the street was closed when Alderpersons Daley, Romanowski and herself had presented a petition stating that the residents in that area did not want the street closed. Discussion followed on the floor regarding the reasons for the street closing. Commissioner Reeves stated that there will be a public hearing regarding green space or park space so there will be an opportunity for the residents to speak for or against the matter. 14 REPORT OF BOARD LIAISONS: Parks Commission Commissioner Reeves reported that she updated the Parks Commission on the Titus Avenue Triangle issue. She further reported that the Parks Commission is very interested in working on the DeWitt Park signage recommendation, and would like to start working on instituting uniform signage for all City Parks. `,\ Commissioner Reeves further noted that the Parks Commission is e\ concerned because they are not involved in discussions concerning the plantings in DeWitt and Stewart Parks. B. Request for Sale of Permits in Green Street Garage The Board of Public Works has been approached by COMEX Plaza Associates, represented by Ken Walker, who intends to fill the ,JI/La second floor of the "McCurdy's" building with office space. They 11 have a prospective tenant who is concerned with parking for their employees. The Board of Public Works considered Mr. Walker's request for his client to provide up to 90 parking permits, which will increase to 125 during the ten year guarantee period. Resolution By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, The Board of Public Works has reviewed Mr. Walker's request to guarantee up to 125 parking permits, for ten (10) years at current prices to the professional services organization which is the subject of the current COMEX negotiations, and WHEREAS, The Board has been advised by the Assistant City Attorney that such an arrangement is legal; now, therefore, be it RESOLVED, That the Board approves of the initial 90 permits to be available for the Green Street Parking Garage, 15 for the lower level and 75 for the upper level, the additional 35 permits requested in the future will be valid for the Seneca Street Parking Garage, and be it further RESOLVED, That the Board will allow this organization to obtain these permits on a six (6) month renewable basis, at then current rates, and be it further RESOLVED, That the Board reserves the right to redistribute up to 45 of the initial 90 permits between any downtown garage in order to improve use patterns during the ten year period which starts with the signing of the lease or June 1, 1993 whichever comes first. Discussion followed on the floor with Mr. Ken Walker answering questions from Board members. Amending Resolution By Commissioner Smith: Seconded by Commissioner Rusoff RESOLVED, That the final Resolved clause be changed to read as follows: "RESOLVED, That the Mayor be authorized to negotiate a 10 year agreement with the professional services organization consistent with the stipulations above and to bring this agreement back to the Board for final approval." A vote on the amending resolution resulted as follows: Carried Unanimously Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously t '1 Proposed Changes to Fred Thomas Associates Parking Agreement By Commissioner Tripp: Seconded by Rusoff WHEREAS, the Board of Public Works approved a resolution at its March 29, 1993 meeting to guarantee Fred Thomas Associates that a specified number of parking permits will be available for purchase over the next ten (10) years, and WHEREAS, Fred Thomas Associates have proposed changing the ten (10) year period to seven (7) years with option for a five (5) year extension; now, therefore be it RESOLVED, That the Board of Public Works approves the proposal of seven (7) years with an option for one, five (5) year extension, and, be it further RESOLVED, That the Board authorizes the Mayor to enter into this agreement. Carried Unanimously 1 COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE BOARD: Signage for Collegetown Common Council member Schroeder spoke to the Board regarding signage for the Collegetown area. He reminded the Board that the issue was discussed and an agreement made over a year ago and he wanted to make sure that it has not been forgotten. Discussion followed on the floor and Common Council member Schroeder was assured that the matter has not been forgotten and the project will be worked on at the same time as the signage for the downtown business district is done. • • • NEW BUSINESS: Spencer Road Mayor Nichols stated his concern regarding the traffic increase in the Elmira Road area due to the flood detours and during conversations with Supt. Gray the question arose whether or not the one-way section of Spencer Road could be re -opened for two-way traffic for the duration of the detours. Extensive discussion followed on the floor. It was the consensus of the Board that this should not be done. '4 - COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Mr. Lance Barr, 114 Auburn Street, addressed the Board with three concerns. 1. Mr. Barr inquired about the status of the 4 -way Stop Sign on Tompkins, Dey & Auburn Streets request he submitted last year. Commissioner Tripp stated that there has not been any further discussion on this issue. 2. Mr. Barr commended the Department of Public Works on their work on the Cayuga Street bridge. He further stated however, that there is construction debris that still needs to be removed. 3. Mr. Barr inquired about the possibility of establishing a business that would collect and haul recyclable materials from small businesses that currently do not have that service available to them, such as area restaurants and bars. Asst. Superintendent Ferrel stated that the County will be paying for the collection of commercial recyclables in their long range plan, and this service would be put out to bid. Mr. Barr stated that he will address the County Board of Representatives tomorrow to seek additional information. Mayor Nichols stated that the City would not have any objections if private businesses wished to contract with Mr. Barr for this service. Ms. Jill Canny, 139 Coddington Road, addressed Council regarding agenda item 14.A. Ms. Canny asked that the Board compromise, and not delete parking on the north side of Coddington Road. She suggested that the Board restrict parking from 9:00 a.m. to 3:00 411;p.m. on that side of the street, so that parking would still be 1 available to residents and their guests. PARKING AND TRAFFIC ITEMS: Request for Restricted Parking on Coddington Road By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has received a request from residents of Coddington Road to restrict parking in front of mail boxes in order to assist the post office, and WHEREAS, the Board has reviewed the situation in which the Post Office has refused to deliver mail to those boxes which are blocked by parked cars; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to install signage prohibiting parking on the south side of Coddington Road, and, be it further RESOLVED, That the Board directs staff to install signage restricting parking from 8:00 am to 4:00 pm on the north side of Coddington Road to allow mail delivery, and, be it further RESOLVED, That the Board of Public Works encourages Ithaca College to try to work with students that have lost parking privileges and accommodate them in their remote lots at NCR. • Commissioner Reeves read the following letter into the record from Mr. Robert Last, 139 Coddington Road: • "Dear Ms. Reeves, This letter is in response to the discussion of parking on Coddington Road in the City of Ithaca at the meeting of the board of Public Works that was held on May 5, 1993. In recent discussions with John Efroymson, Guy Gerard, and Denise Rusoff, it ,became clear that the major concern was that the mail delivery be s\\'' unimpeded. Although 8-4 is preferable to no parking at any time, it would be much more convenient for us to have the no parking period begin at 9:00 am. This would facilitate car shuffling and early morning service calls and deliveries. In a telephone conversation today, Police Chief McEwen told me that, although no parking from 8-4 is the more common rule, 9-4 would be quite acceptable to him. Therefore, I request that the Board consider voting on a proposal for no parking from 9-4. Unfortunately, I will be traveling on business next week, and will be unable to attend the meeting on May 12th. Jill Canny will make every effort to attend (she is a school teacher, and often must work until after 5:00 pm). Thank you very much for your consideration." Discussion followed on the floor regarding changing the parking restriction time to 9:00 am - 3:00 pm. Coddington Road residents Sarah Yengo, and Lou Bonanni spoke against the time change. Amending Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That the 2nd Resolved clause be amended to read as follows: "RESOLVED, That the Board directs staff to install signage restricting parking from 9:00 am to 3:00 pm on the north side of Coddington Road to allow mail delivery, and, be it further..." Further discussion followed on the floor regarding the student parking, mail delivery, and child safety problems. A vote on the Resolution resulted as follows: Ayes (4) Gerard, Smith, Brandford, Tripp Nays (2) Reeves, Rusoff Carried Main Motion As Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • PARKING AND TRAFFIC ITEMS: Mitchell Street Redesign By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, the City Engineer's office has provided several alternatives for reconstruction of the curve on Mitchell Street at College Avenue, and WHEREAS, it is the Board's intent to have this work performed by the Streets and Facilities division during the 1994 construction season, and WHEREAS, a public meeting has been held to hear resident's input and concerns; now, therefore, be it RESOLVED, That the Board of Public Works directs the City Engineer's office to proceed w:iL.h the design for reconstruction of the Mitchell Street curve at: College Avenue, based upon a superelevated 330 ft radius curve, and, be it further RESOLVED, That the City Engineer's office will work with area residents that are directly affected during the final design phase. Carried Unanimously PARKING AND TRAFFIC ITEMS: Request from DII to Provide One Hour Free Parking By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, Downtown Ithaca Inc. has proposed that merchants and service oriented businesses be allowed to provide one hour free parking in the downtown ramps or Lot D (Woolworths) to their patrons, and WHEREAS, the Mayor has proposed that. the City sell to DII (in quantity) stickers or a similar device at a discounted rate of $.05 less than the posted rate (or $.25 currently) each that will be good for one hour of parking in the downtown ramps or Lot D (Woolworths), and WHEREAS, DII will act as the City's agent by selling such devices to the downtown businesses and professional offices upon request; now, therefore, be it RESOLVED, That the Board of Public Works approves of DII's proposal for a period of one year, renewable upon agreement of both parties, and, be it, further RESOLVED, That the Board urges DII and the City Chamberlain to implement the program as soon as possible. Discussion followed on the floor_ regarding the option of area merchants and businesses, who are not:. members DII, being able to purchase these stickers from DTT at the rate of $.30, because DII will be handling the administration and marketing of this program. The City will absorb the cost of printing the stickers. Further discussion followed regarding whether these stickers would only be good for the first hour of parking, or if accumulated stickers would be honored. The Board decided that they would honor the accumulated stickers. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Tripp, Reeves, Gerard, Smith Nays (1) Brandford Carried PARKING AND TRAFFIC ITEMS: ` Request from TC3 to Extend One Hour Free Parking By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the City has recently reached an agreement with Downtown Ithaca Incorporated to sell stickers at a reduced price to distribute to patrons for one hour free parking, and WHEREAS, Tompkins Cortland Community College is now a member of DII students to receive stickers for parking,and and will be allowing WHEREAS, TC3 believes that its "one hour" classes (50 minutes class time) will require students to park for more than one hour and has requested that the city provide a grace period which would allow students to arrive and leave class without an additional fee, and WHEREAS, the Board has carefully considered this request and its impact on the garage operations as well as the overall lack of experience with the brand new one hour free parking program; now, therefore, be it RESOLVED, That the Board of Public Works denies this request, and be it further RESOLVED, That the Board would like to work with DII and its members (in particular TC3) to improve the program as experience with it accrues. Discussion followed on the floor on how to work with TC3. A vote on the Resolution resulted as follows: Carried Unanimously 'COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: !Anne and George Bantuvanis, 203 Ithaca Road addressed the Board in 'support of the Request to Restrict Parking on Ithaca Roach agenda item. Mrs. Bantuvanis noted the all day parking problems, the heavy traffic flows on Ithaca Road, and the visual difficulties they experience while backing out of their driveway. PARKING AND TRAFFIC ITEMS: Request to Restrict Parking on Ithaca Road ,By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a petition from the residents of Ithaca Road requesting the prohibition of parking on Ithaca Road between Mitchell Street and Elmwood Avenue; now, therefore, be it RESOLVED, That the Board of Public Works approves the installation of No Parking signs on Ithaca Road between Mitchell Street and Elmwood Avenue from 9:00 am until 12:00 pm, Monday through Friday, and, be it further RESOLVED, That the Board directs staff to implement the change before August 15, 1993 and that necessary steps be taken in order to notify the public of this change. Commissioner Brandford called the Board's attention to the provisions in the City Code Book regarding improving access to private driveways by applying for a "No Parking Area" permit. He feels that these provisions would better serve the neighborhood needs than prohibiting parking on that section of street. Mayor Nichols and Commissioner Gerard spoke in favor of the Resolution as they believe most of the parking problems are related to Cornell University which should provide parking for these people. Commissioner Brandford spoke in opposition of the Resolution as he feels that the parking at Cornell does not satisfy all occassions. He further stated that City streets belong to all people in the City not just -the abutting property owners, and he does not believe that the portion of Ithaca Road in question is an extraordinary situation. A vote on the Resolution resulted as follows: Ayes (4) Rusoff, Tripp, Reeves, Gerard Nays (1) Brandford Carried Request for Installation of Collegetown Directional Signs By Commissioner Reeves: Seconded by Commissioner Gerard WHEREAS, the Board of Public Works has received requests to install directional signs for the Collegetown Business District and for Cornell University, and WHEREAS, the NYS Department of Transportation has approved such signs and the placement of these signs; now, therefore, be it RESOLVED, That the Board of Public Works approves the installation of these signs after the final wording has been approved by Cornell and the Collegetown Business Association, and, be it further RESOLVED, That it is recommended that the funding for these signs be allocated from the monies set aside by Common Council for business district signage. Discussion followed on the floor regarding an agreement the City has with Cornell that they would keep all of their directional signage on State routes. A vote on the Resolution resulted as follows: Carried Unanimously PARKING AND TRAFFIC ITEMS: Re•uest to Restrict Parkin • on Valle Road The manager of transportation the onIthaca northosidesof1Valley has requested that parking be restricted Road at its intersection with Cornell Street. Conflicts arise between parents who use Valley Road to drop or pick up students if they park too close to the intersection. Resolution Commissioner Rusoff By Commissioner Tripp: Seconded by RESOVLED, That the Board of zoneonschool days P"No Stopping"orks s the request f8the 00 Ithaca School District for a - 10:00 am and 2:00 - 4:00 p 30 feet west of ahe weston the north sie of lcurbRlinefof a distance of approximately f Cornell Street. Carried Unanimously • • C. Request for Modified Winter Road Sanding Policy on Cascadilla Park Road and DeWitt Place Commissioner Reeves stated that Alderperson Schroeder has requested that this Resolution be postponed until July 14, 1993. Motion to Postpone By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Request for Modified Winter Road Sanding Policy on Cascadilla Park Road and DeWitt Place be postponed until July 14, 1993. Carried Unanimously HIGHWAYS, STREETS AND SIDEWALK ITEMS: Al. Request to Modify Winter Road Sanding Policy on Cascadilla Park Road By Commissioner Rusoff: Seconded by Commissioner Brandford WHEREAS, an overwhelming majority of residents living on Cascadilla Park Road and the 200 block of DeWitt Place have signed a petition asking the City to institute a modified winter road sanding,policy 1 on their streets, and WHEREAS, the topography of these streets is unique in the City, due to a sequence of tight hairpin curves, the narrowness of the street i rights-of-way, the placement of many homes within a few feet of the 1 road pavement, and the exposure of many homes to street rights-of- way on three sides, and WHEREAS, under these special topographic conditions, the City's normal sanding policy cause.a serious dust problem and a traffic hazard due to excessive build-up of applied material which are different from other locations in the City, and WHEREAS, staff has reviewed the request with Police, Fire and Postal Officials whose general reaction was that the driveability of these roads must be maintained to avoid a reduction in service, and WHEREAS, the proposal to carefully monitor and limit the amount of applied winter abrasive is intended to improve the driveability and safety of these streets while avoiding the hazards identified above, and WHEREAS, the Board of Public Works has reviewed this request and 'believes there is a problem of excessive material being applied to these streets; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to develop a system which will modify or bypass the computers in the trucks, ,allowing the quantity of applied materials to be reduced, and be it further RESOLVED, That a reduced amount of winter abrasive, carefully •monitored to maintain safety, shall be applied to: (1) the 200 ;block of DeWitt Place and (2) the portion of the 100 block of iCascadilla Park Road that begins just above its short straight ;section east of University Avenue and that ends at its intersection ;with DeWitt Place, and be it further RESOLVED, That a normal amount of winter abrasive shall be applied to: (1) the short straight section of Cascadilla Park Road just east of University Avenue, before Cascadilla Park Road begins to curve, (2) the 200 block of Cascadilla Park Road, and (3) the main traffic route through the City Cemetery, and be it further RESOLVED, That signs reading "Caution: Road is minimally sanded during winter months" shall be placed at the intersection of Cascadilla Park Road and University Avenue, at the intersection of the main Cemetery road and University Avenue, and at the intersection of DeWitt Place and Stewart Avenue, and be it further RESOLVED, That the Board directs staff to review possible equipment modifications that will limit the swath of the applied materials to the narrow pavement width of these streets, and be it further RESOLVED, That the Board directs staff to clean Cascadilla Park Road during the winter season when and if warm weather spells permit and to give these streets a high priority during spring clean up of roads, and be it further RESOLVED, That the City's normal snow plowing policy shall continue unchanged on these streets. Motion to Substitute By Commissioner Reeves: Seconded by Commissioner Brandford RESOLVED, That Resolution A2, Request to Modify Winter Road Sanding Policy on Cascadilla Park Road (as edited by Supt. Gray) be substituted in place of Al (as suggested by Alderperson Schroeder). Carried Unanimously A2. Request to Modify Winter Road Sanding Policy on Cascadilla Park Road By Commissioner Reeves: Seconded by Commissioner Brandford WHEREAS, an overwhelming majority of residents living on Cascadilla Park Road and the 200 block of DeWitt Place have signed a petition asking the City to institute a modified winter road sanding policy on their streets, and WHEREAS, the topography of these streets is unique in the City, due to a sequence of tight hairpin curves, the narrowness of the street rights-of-way, the placement of many homes within a few feet of the road pavement, and the exposure of a number of homes to street rights-of-way on three sides, and WHEREAS, under these special topographic conditions, the City's normal sanding policy creates conditions which the residents state cause a serious dust problem and a traffic hazard due to excessive build-up of applied material which are different from other locations in the City, and WHEREAS, staff has reviewed the request with Police, Fire and Postal Officials whose general reaction was that the driveability of these roads must be maintained to avoid a reduction in service, and WHEREAS, the proposal to carefully monitor and limit the amount of L- applied winter abrasive is intended to improve the driveability and safety of these streets while avoiding the hazards identified above, and • WHEREAS, the Board of Public Works has reviewed this request, believes there is a problem of excessive material being applied to these streets, and that this situation is unique; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to develop a system which will modify or bypass the computers in the trucks, allowing the quantity of applied materials to be reduced, and be it further RESOLVED, That a reduced amount of winter abrasive, carefully monitored to maintain safety, shall be applied to: (1) the 200 block of DeWitt Place and (2) the portion of the 100 block of Cascadilla Park Road that begins just above its short straight section east of University Avenue and that ends at its intersection with DeWitt Place, and be it further RESOLVED, That a normal amount of winter abrasive shall be applied to those areas which are not unique: (1) the short straight section of Cascadilla Park Road just east of University Avenue, before Cascadilla Park Road begins to curve, (2) the 200 block of Cascadilla Park Road, and (3) the main traffic route through the City Cemetery, and be it further RESOLVED, That signs reading "Caution: Road is minimally sanded during winter months" shall be placed at the intersection of Cascadilla Park Road and University Avenue, at the intersection of 14 the main Cemetery road and University Avenue, and at the intersection of DeWitt Place and Stewart Avenue, and be it further RESOLVED, That the Board directs staff to review possible equipment modifications that will limit the swath of the materials applied to the narrow pavement width of these streets, and be it further RESOLVED, That the Board directs staff to clean Cascadilla Park Road during the winter season when weather permits. Amending Resolution By Commissioner Reeves: Seconded by Commissioner Brandford RESOLVED, That the last Resolved Clause be Amended to read as follows: "RESOLVED, That the City's normal snow plowing policy shall continue unchanged on these streets and that the Board directs staff to clean Cascadilla Park Road during the winter season when weather permits." Carried Unanimously Main Motion as Amended Further discussion followed on the floor on the Main Motion as Amended with Superintendent Gray answering questions from Board ' members. A vote on the Main Motion as Amended resulted as follows: Carried Unanimously REPORT OF BOARD LIAISONS: Parking Garage Committee Commissioner Brandford reported that the Parking Garage Committee has met and there will be two reports forthcoming from the committee in October. • PARKING AND TRAFFIC ITEMS: A. Request for Temporary Change in Parking on Fayette Street By Commissioner Rusoff: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has received a request through the Planning Department to temporarily alter parking on Fayette Street due to the construction of additional facilities at the Reconstruction Home; now, therefore, be it RESOLVED, That the Board of Public Works requests that the Common Council suspend the alternate parking regulations of the City Code in the 200 block of Fayette Street for'a period of 12 months from the date of their resolution or until substantial completion of the project, whichever comes first, and be it further RESOLVED, That the east side of the 200 block be designated "No Parking - Construction Zone" and the west side be designated a twenty-four hour zone for the duration of this period, and be it further RESOLVED, That the Traffic Engineer work with the Police Chief to address any concerns that may arise due to construction during the period prior to Council's consideration of this request. Carried Unanimously • • PARKING AND TRAFFIC ITEMS Request for Stop Sign at Cliff Park Circle and Cliff Park Road. by Commissioner Tripp: Seconded by Commissioner Rusoff Resolution WHEREAS, a request has been received from Jeffrey True, resident �Q of Richard Place, to install a stop sign at the intersection of r v Cliff Park Circle and Cliff Park Road; now, therefore, be it RESOLVED, That the Board of Public Works has considered Mr. True's request and directs staff to install a stop sign on Cliff Park Circle at the requested location as soon as scheduling allows. Discussion followed concerning the guidelines of uncontrolled intersection. Amending Resolution by Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That the Resolved Clause be amended to read as follows: That the Board of Public Works has considered Mr. True's request and directs staff to install a yield sign on Cliff Park Circle at the requested location as soon as scheduling allows. Ayes: (4) Smith, Brandford, Gerard, Mayor Nichols Nays: (3) Tripp, Reeves, Rusoff Carried Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Ayes: (2) Tripp, Gerard Nays: (4) Reeves, Brandford, Smith, Rusoff Motion Fails • PARKING AND TRAFFIC ITEMS: Request for No Parking Zone on Ridgewood Road By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, a request was received from Pi Kappa Fraternity, 5 (55) Ridgewood Road, City of Ithaca, for a No Parking Zone along the road directly in front of the fraternity, and WHEREAS, the residents of the fraternity cited reasons for the request, specifically that parking on the curved, narrow road restricts traffic flow, especially bus service; that fraternities in the area have adequate off-street parking, and that all of Ridgewood Road has No Parking restrictions except for the approximately 10 spaces in front of No. 5 (55), and WHEREAS, a review of the history of the parking regulations revealed no apparent reason for specifically allowing parking in this area, and based on the apparent low impact to residents with regard to on -street parking; now, therefore, be it RESOLVED, That the Board of Public Works grants the request for the No Parking zone on the east side of Ridgewood Road at Phi Kappa Fraternity Carried Unanimously Request for Handicapped Parking Space at the Women's Community_ Building By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works considered and denied a request in May, 1989 for a parking space for the physically handicapped on Seneca Street in front of the Women's Community Building, and WHEREAS, the Board of Public Works has received a second request to reconsider installing a parking space for the physically handicapped; now, therefore, be it RESOLVED, That the Board of Public Works denies the request based on the original resolution by the Board, and, be it further RESOLVED, That according to the State Building Code Section 1102.4, parking areas must have a parking space or spaces for the physically handicapped, and, be it further RESOLVED, That the Board of Public Works reiterates its stand on the request for a handicapped space by asking the Women's Community Building to provide ample parking in its parking lot for the physically handicapped, and be it further RESOLVED, That the Board forwards their recommendation to the Building Department for enforcement of Section 1102.4 of the New York State Building Code. "1102.4 Parking spaces. (a) Parking areas, where provided, and parking garages shall comply with table I-1102. (b) Parking spaces suitable for use by the physically handicapped shall comply with the requirements set forth in section 1100.1(c) of this code, except that parking spaces in a lot shall have a minimum clear width of 8'-0" and an adjoining access aisle having a minimum clear width of 8'-0". Two accessible parking spaces are permitted to share a common access aisle. In garages and open parking structures in addition to the above requirements, such spaces and vehicle access routes to and from such spaces shall have a minimum verticle clearance of 9'-6". TABLE I-1102 REQUIRED NUMBER OF PARKING SPACES Total spaces in lot or garage Number of accessible spaces 1 to 25 1 26 to 50 2 51 to 75 3 76 to 100 4 101 to 150 5 151 to 200 6 201 to 300 7 301 to 400 8 401 to 500 9" Ayes (4) Rusoff, Tripp, Reeves, Brandford Nays (1) Gerard Abstained (1) Smith Carried .UNFINISHED BUSINESS: Hillview and Aurora Light Discussion took place as to how to program this light, (operating at what hours, and flashing at what • hours). At this time pedestrian override will not be in service. Light will be traffic activated on side street approach, but will be cycled. UNFINISHED BUSINESS: Hillview and Aurora Traffic light - Mayor Nichols stated that there has been much concern regarding length of light cycle, cars attempting left hand turns, and pedestrian crossing signal. Supterintendent Gray responded: Pedestrian Crossing - The State's opinion is that a light only activated by pedestrians would not recommended it as, motorists would be use to a flashing light and would not expect it to go to a red mode. It could be set up with a variable length cycle so that pedestrians could activate it. Superintendent Grays understanding was, that the light would work as it is now, and that at some point, if necessary the pedestrian signal "Walk", "Don't Walk", could be added. If crossing problems continue, walk lights could be looked into. '1 Light Cycle Length - is now 60, 20 and two 5 second yellows between ;the greens. School crossing guard can override the signal if ;necessary. During bad weather the light will stay flashing. 0 ;Superintendent Gray will check on changing the cycle to 60, 15, and a split green. He will also check with crossing guards and Police Department. The Boards recommendation is to shorten the cycle and see if that works better. I Left Hand Turn - Mayor Nichols asked if it would be feasible to install a "No Left Turn" sign. Asst. Superintendent Ferrel stated, as a motorist who drives this street every day, he feels the light does not make a difference for left hand turns. He further stated that after people become use to the light, they do have the option to use other streets, before they get to Hillview, ' to make'a left hand turn. He does not feel the light is causing a traffic problem. He feels a "No Left Turn" sign would move the problem to another street. a8 PARKING AND TRAFFIC ITEMS: Night Parking Permits in Woolworth Parking Lot By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works recognizes that downtown overnight parking is important to the downtown residential neighborhood; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to implement 918 an overnight parking permit for Lot D (Woolworth Lot) until full permits are available again, and, be it further RESOLVED, That such a permit be valid from 9:OOpm until 9:OOam with the same terms as existing parking permits, and, be it further RESOLVED, That a limit of 25 permits be available, at a cost of $22.00 per month. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Alderperson John Johnson appeared before the Board. He asked the Board to consider what might be done regarding the traffic flow and 411 pattern on Mitchell Street, where it meets College Avenue and Brandon Place. Two residents in that area have been involved in accidents while attempting to make a left- hand turn into Brandon. ib He asked the Board to review the number of accidents that have been ! reported. The neighborhood is also concerned about the number of people who are using Brandon as a short cut from College Avenue, to Mitchell, over Brandon, down Dunmore to get to State Street, thus attempting to bypass the intersection of Mitchell and State. Alderperson Johnson asked that the Board review what might be done ' and make some recommendations for the residents living in this area. • -25 -- COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Alderperson John Johnson appeared before the Board. He stated his •concern regarding the traffic pattern on Mitchell and Brandon intersection. He would like: 1. To make it a safe turning area. 2. Decrease traffic that is using Brandon to Dunmore to State St. Gail Fine, a resident on Brandon, has had discussions with other residents and shared their input: 1. Doubts about One Way streets 2. Dead End Streets not feasible 3. No Thru Traffic signs might help, but there would still be turning problems. 4. Possible Traffic Light. Discussion followed and this problem was referred to the next Committee of the Whole meeting on November 3rd. • PARKING AND TRAFFIC ITEMS: Request to Make Dunmore Place One -Way By Commissioner Tripp: Seconded by Commissioner Reeves WHEREAS, the Board of Public Works has received concerns from residents of Brandon and Dunmore Place regarding problems of through traffic, and WHEREAS, after discussion with residents, a review by staff and comments from the Fire Chief and Police Chief, the residents have asked that Dunmore Place be made one-way from Brandon to State Street in an attempt to reroute traffic that is using the State Street/Dunmore Place intersection and Brandon Place as a bypass; now, therefore, be it RESOLVED, That based on the approval of the residents of Brandon and Dunmore Place, the Board of Public Works hereby request the Chief of Police to issue an order making Dunmore Place one-way from Brandon Place to East State Street on a 90 -day, temporary basis, with a review in 30 days, and that Superintendent of Public Works, As Acting City Traffic Engineer, be requested to give his approval of said order, and be it further RESOLVED, That the Board hereby directs staff to install appropriate signage to declare Dunmore Place a one-way street on a trial basis, and be it further RESOLVED, That the Police Department patrol this area in order to enforce the one-way street as well as other traffic violations. Alderperson Johnson explained the residents opinions of this Resolution and submitted a petition with 19 signatures on it which reads as follows: "We the undersigned support the proposed plan to turn Dunmore Place into a one way street leading from Brandon Place to State Street. We understand that this is proposed on a trial basis for three months after which the City will decide together with the neighborhood on its relative merits." I IID Amending Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the first Resolved clause be amended to read as follows: "RESOLVED, That based on the approval of the residents of Brandon and Dunmore Place, the Board of Public Works hereby request the Chief of Police to issue an order making Dunmore Place one-way from Brandon Place to East State Street on a 90 -day, temporary basis, with a review in thirty days which shall include comments from the Fire Chief, and Police Chief, as well as DPW staff, and that the Superintendent of Public Works, as Acting City Traffic Engineer, be requested to give his approval of said order, and..." Carried Unanimously • Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously • • !PARKING AND TRAFFIC ITEMS: ,All Way Stop at University and Stewart Avenues By Commissioner Tripp: Seconded by Commissioner Gerard IllWHEREAS, the Department and Board of Public Works has received iseveral complaints regarding traffic and pedestrian safety at the 'intersection at University and Stewart Avenues with requests for ,all an all way stop; now, therefore be it iRESOLVED, That the Board of Public Works approves of the ;installation of an all way stop at the intersection of University ,and Stewart Avenues, and be it further !RESOLVED, That the Board requests staff to paint cross walks in the intersection of University and Stewart Avenues, as soon as scheduling allows. Carried Unanimously • Change in Parking for 300 block of Fulton Street By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, The Board of Public Works has received a request to substitute 24 hour parking for the odd/even parking rule on the 300 block of Fulton Street, and WHEREAS, the Board of Public Works is aware that other changes may occur due to reconstruction of Fulton Street by the State in two years; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to change the odd/even parking to 24 hour parkingon the east side of the 300 block of Fulton Street. Superintendent Gray recommended that we not change this block to 24 hour parking. Discussion followed. Carried Unanimously Request for Free Parking in Seneca Street Garage By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request from Bib n' Tucker for two spaces in the Seneca Street Garage to provide free parking for their volunteers; and WHEREAS, the Board of Public Works does not allocate long term free parking; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies the request. Carried Unanimously 33 - Request for Parking Lot D By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has a request to allow Green Street Parking Permit holders of the Alcoholism Council of Tompkins County, Inc. park in Lot D (Woolworth Lot), and WHEREAS, the Board has reviewed the request and other concerns for personal safety with members of the Alcoholism Council, as well as the fact that 25 Lot D permits will become available as of November 1, 1993; now, therefore, be it RESOLVED, That the Board of Public Works hereby denies the request and directs staff to review concerns for lighting'in the Green Street Garage with particular attention to the southern stair tower. Carried Unanimously ;Request for Removal of Parking Meters on State Street at Former By Station #5 • 'By Commissioner Tripp: Seconded by Commissioner Gerard Tom Newton of the Fire House Theater has requested that the meter in front of the old Fire Station #5, 136 West State Street be removed on order to receive. deliveries. The Fire House Theater receives deliveries at the front overhead door. Currently, there is a meter in place at the curb cut, causing limited access to the ;driveway. Mr. Newton has approached the Board and is requesting that the meter be removed. WHEREAS, the Board of Public Works has received a request to remove the meter located in front of the Fire House Theater at 136 West State Street; now, therefore, be it RESOLVED, That the Board directs staff to remove the meter as soon as possible so deliveries may be made. Discussion followed on the floor regarding the possible use of this space for private parking. Amending Resolution By Commissioner Smith: Seconded by Commissioner Rusoff RESOLVED, That the Resolved clause be Amended as follows: "RESOLVED, That the Board directs staff to remove the meter as soon as possible so deliveries may be made and that the resulting space be designated as a "No Parking" zone". • Ayes (5) Rusoff, Tripp, Reeves, Gerard, Smith Nays (1) Brandford Carried Main Motion as Amended A vote on the Main Motion as Amended resulted as follows: Carried Unanimously Request to Remove Parking Meter on West Green Street at Ithaca Journal By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the loading zone in the 100 block of West Green Street at the Ithaca Journal is not sufficient to accommodate the Journal deliveries thereby causing traffic congestion, and WHEREAS, the Journal is requesting the removal of one meter to extend the present loading zone, and WHEREAS, the Chief of Police has explained to Pam Johnson, Journal Publisher, that if the meter is removed, the loading zone rule would be rigidly enforced; now, therefore, be it RESOLVED, That the Board of Public Works approves of removal of meter #1520 in the 100 block of West Green Street in order to enlarge the delivery zone to accommodate deliveries to the Ithaca Journal. Extensive discussion followed on the floor with Council Liaison Berg stating that he feels that the Board should not approve this request as one meter has already been removed from that area with the intention that the Journal was going to expand the curbcut to facilitate easier deliveries and fewer traffic disruptions. He further stated that the Journal never expanded the curbcut and !built a structure where the expansion was to take place. He Isuggested that if the Board passes this Resolution, the Journal •l should be billed for the additional lost revenue to the City. Commissioner Reeves reviewed a memo from Police Chief McEwen which recommended the removal of this parking meter, with the assurance that the Police Department will rigidly enforce violations. Commissioner Brandford noted that the traffic disruptions are also caused by deliveries to the other businesses in the immediate vicinity and not just the Journal. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Tripp, Reeves, Gerard, Smith Nays (1) Brandford Carried COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE THE BOARD: Leslie McMahon 323 S. Titus Ave. resides two houses away from the •intersection of South Titus and South Plain. She stated that she uses the pedestrian bridge often and feels that it is dangerous._ She states that cars speed down Titus Avenue. They do not slow down for people using the pedestrian bridge and that small children using the bridge are also in danger. Nancy Flynn 414 N. Titus Ave. lives on the other side of 'the bridge. She spoke on behalf of her neighbors and friends in the area, who use the bridge frequently. She feels that it is a very busy area, and the fact that the bridge ends right on the street, stop signs would slow the traffic and make it safer. • • 19/\99 • PARKING AND TRAFFIC ITEMS: Request for Change in Parking on Columbia Street 'By Commissioner Tripp: Seconded by Commissioner Rusoff Maureen Vivino, 214 Columbia Street, has requested that the parking in the 300 block be changed from odd/even parking to 24 hour parking on the south side, which would be more accommodating to residents. Ms. Vivino is concerned with parking since she often must park far from her house. WHEREAS, staff has requested input from the residents of the 300 block of Columbia /street, and WHEREAS, the Board of Public Works has reviewed resident input; now, therefore, be it RESOLVED, the regulations to prohibit parking from 9:00 am until Noon on the south side of the 300 block of Columbia Street be implemented, and be it further RESOLVED, That the Board hereby directs staff to install appropriate signage as soon as scheduling allows and to alert the residents of this action. Discussion followed. The Board asked that the minutes reflect that should this resolution compound problems for those living in the 200 block of Columbia, the residents can come back before the Board to ask the Board to reconsider this resolution. Carried Unanimously Request from DII to Improve Exiting Traffic at Seneca Street Garage By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request from DII to alleviate traffic flow of motorists exiting the Seneca Street Garage during the holiday season from 4:00 pm until 6:00 pm; now, therefore, be it RESOLVED, That the Board of Public Works directs staff to establish a system to allow vehicles to exit the Seneca Street Garage in a more timely manner, and be it further RESOLVED, That the Board directs staff to work with the Mayor to adjust budgets to cover overtime for employees to assist in this operation. Carried Unanimously Request to Bag Meters for Handicap Parking at 306 North Aurora By Commissioner Tripp: Seconded by Commissioner Rusoff WHEREAS, the Board of Public Works has received a request from the 411 First Unitarian Church to use the ;'No Parking" zone and to bag meters, only on Sundays, for additional handicap. spaces; now, therefore, be it • • RESOLVED, That the Board hereby approves of the Church's use on Sunday of three meter bags and a bag to_ cover the "No Parking" sign to make these spaces exclusively for handicap spaces, and be it further RESOLVED, That the Board requests the church to report back on or about May 1, 1994 concerning how the bags work, at which time the Board will review the possibility of removing the "No Parking" sign and installing meters. PARKING AND TRAFFIC ITEMS: Carried Unanimously Request to Bag Meters at 324 West State Street The Tompkins County Economic Opportunity Corporation (EOC) has moved their Food Co-op to 324 West State Street. This organization provides food for needy families. They receive a monthly shipment of food which is picked up by families on the same day as delivery. Due to the lack of parking on site, the EOC has requested that the Board of Public Works provide them with meter bags on a monthly basis for four meters at 324 West State Street for the hours of 9:00 am until 1:00 pm on the requested day. Resolution By Commissioner Reeves: Seconded by Commissioner Gerard WHEREAS, Tompkins County EOC has requested that the Board of Public Works provide them with four meter bags for one day a month from 9:00 am until 1:00 pm to receive food deliveries at 324 West State Street, and WHEREAS, the Board feels that this an unusual case due to parking and the nature of the organization, and WHEREAS, the EOC has agreed to apply for the meter bags at the Streets and Facilities building on Pier Road on a monthly basis; now, therefore be it RESOLVED, That the Board of Public Works hereby request and directs staff to provide four meter bags between 9:00 am and 1:00 pm one day a month on following days: January 27, 1994 February 24, 1994 March 24, 1994 April 28, 1994 May 26, 1994 June 23, 1994 approves the for the hours or about the July 28, 1994 August 25, 1994 September 22, 1994 October 27, 1994 November 17, 1994 December 15, 1994 Carried Unanimously All Way Stop Sign at South Plain and South Titus Avenue By Commissioner Tripp: Seconded by Commissioner Gerard WHEREAS, the Board of Public Works has received request from residents of South Titus Avenue for the installation of stop signs at several locations due to speeding and lack of traffic enforcement in the area; now, therefore, be it RESOLVED, That after considering the input from residents and staff, that an all way stop be implemented at South Titus and South Plain Street, and, be it further RESOLVED, That the Board of Public Works directs staff to install the appropriate signage to warn motorists of the stop signs and that the media be notified of the installation of the stop signs. Extensive discussion followed on the floor. Commissioner Reeves read a memo from Superintendent Gray objecting to the installation of the stop signs at this time. She also had information from Chief McEwen, Deputy Chief Barnes and two traffic officers that they also object to the installation of stop signs at this location at this time. The Police Department said that radar will be set up, to determine if speeding is a problem on this street. Commissioner Gerard stated that he felt that this intersection has been a problem for some time. There is now more pedestrian traffic and also more vehicle traffic using Titus Avenue as a through street to get to Meadow Street. He feels that residents over the years have been attempting to get some action taken, and that something should be done now. Commissioner Reeves stated that she opposes the installations of stop sign and agrees with Chief McEwen that this is an enforcement issue and should be handled by the Police Department. Commissioner Smith stated that he has traveled in this area and he feels there is a problem where the pedestrian bridge enters into Titus Ave. and therefore feels that the stop signs should be installed. Ayes (4) Rusoff, Gerard, Smith, Mayor Nichols Nays (2) Reeves, Brandford Commissioner Tripp out of room at time of vote Carried • • Hours for Temporary Strand Parking Lot The Strand Theater was removed by the City of Ithaca as part of a purchase agreement with RHP Properties. RHP Properties does not intend to utilize this property immediately and is allowing the City to use it temporarily as a temporary parking lot. An agreement has been proposed which will allow the City to lay an asphalt top on the land and to install parking equipment on the lot. Resolution By Commissioner Reeves: Seconded•by Commissioner Gerard WHEREAS, RHP Properties does not plan to develop the Strand Theater site immediately and has agreed to allow the city to utilize the space on a temporary basis as a parking lot; now, therefore, be it RESOLVED, That the Board of Public Works hereby approves of the development of the lot for parking, and, be it further RESOLVED, That the Board requests the Mayor and City Attorney to finalize the necessary agreements, including signing the documents, and be it further RESOLVED, That the Board initially sets the parking regulations as two hour parking, with prohibited parking from 2:00 am until 6:00 am with the final regulations to conform to the adjacent municipal lot once the parking equipment is installed, and be it further RESOLVED, That the Board requests staff to install signage designating the lot as a municipal lot with the parking regulations, and that staff be directed to implement a parking system for the lot as soon as possible, and, be it further RESOLVED, That the Board requests that the Ithaca Police Department include this lot in their patrol for security and enforcement purpose. Carried Unanimously PARKING & TRAFFIC Permanent Parking Regs. at Bryant and Fairmont Avenues Beverly J. Martin Parking Situation Request for use of Parking Meter Bags at Ramada Inn 3 Parking Committee 4 Intersection of University, Lake and Willard Way 5 Center Street and North Titus. Avenue 6 Titus Avenue and Albany Street 7 Brindley Street Intersection with State and Seneca 8 PAGE 1 Truck Traffic Downtown (State and Aurora Streets) 9 South Titus Barricades 10 Request for Sale of Permits at Green Street Garage - `j"� 1Gi>2CfiS igssc4 • 11 Collegetown Signage 12 Spencer Road 13 4110 Tompkins, Dey and Auburn Streets 14 Request for Restricted Parking on Coddington Road 15 Mitchell Street Redesign 16 Regei t from DII to Provide One Hour Free Parking 17 RegeJiist to Restrict Parking on Ithaca Road 18 Request to Install Collegetown Directoinal Signs 19 Request to Restrict Parking on Valley Road 20 Request for Modified Winter Road Sanding Policy on Cascadilla Park Road and DeWitt Place 21. Parking Garage Committee 22 Request for Temporary Change in Parking on Fayette St. 23 Request for Stop Sign at CLiff Park Circle and Cliff Park Road 24 Request for No Parking zone on Ridgewood Road 25 4110 Request for Handicap Parking Space at the Women's Community Bldg. 26 Hillview and Aurora Street Light 27 Night Parking Permits in Woolworth's Parking Lot 28 OVER PAGE Request for Traffic Pattern Change at Dunmore Place 29 All-Way Stop at University and Stewart Avenues 30 Change in Parking for 300 block of Fulton Street 31 Request for Free Parking in Sencea Street Garage 32 Request for Parking in Lot D (Woolworth Lot) 33 Request for Removal of Parking Meters on State Street at Former Fire Station #5 34 Request to Remove Parking Meter on West Green Street at Ithaca Journal 35 CREEKS, BRIDGES AND PARKS ITEMS: A. Proposal to Modify Pavilion Rates at Cass and Stewart Parks John Doyle, Recreation Supervisor, has made the Board of Public ;Works aware of the need to increase the pavilion fees at Cass and - 'Stewart Parks. He indicated that many times a party will reserve a pavilion for a lower number of participants than those that actually__++attend a function. ResoYution By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, John Doyle has provided the Board of Public Works with recommendations to modify pavilion rates at Cass and Stewart Parks; now, therefore, be it RESOLVED, That the Board of Public Works adopts staff's proposed modifications to the current fees of: • STEWART PARK* GROUP SIZE Current Proposed Small Pavilion 1 - 24 1 - 24 25 - 99 25 - 74 100+ 75 + exclusive use Large Pavilion 1 - 99 1 - 24 100 - 249 25 - 74 250 - 499 75 - 99 500 - 749 100 -149 750+ 150+ exclusive use Pavilion CASS PARK 1 - 99 1 - 24 100 - 249 25+ exclusive use USE FEE Current Proposed $ 10.00 $ 30.00 $ 30.00 $ 60.00 $ 60.00 $100.00 $ 60.00 $100.00 $ 30.00 $ 30.00 $ 60.00 -$ 60.00 $100.00 $100.00 $125.00 $125.00 $150.00 $150.00 $150.00 $150.00 $ 30.00 $ 60.00 $100.00 $ 30.00 $ 60.00 $100.00 I *NOTE: Any group using the facilities in Stewart Park for a fund '.raiser must pay the highest rate for the pavilion reserved, and be it further ;RESOLVED, Thatexisting reservations will remain at the "old" fee Viand the proposed fees will be effective for reservation on or after February 8, 1993 to allow staff to prepare forms for the new rates. Carried Unanimously COMMUNICATIONS AND HEARINGS OF PERSONS BEFORE BOARD: Stewart Park Merritt, Vice Chair of the Disability Advisory Council, spoke •Jon 'to the Board regarding changes that still need to be made and 'worked on at Stewart Park. Asst. Supt. Ferrel stated that Stewart Park work is on the work .plan for Spring. 'i CREEKS, BRIDGES, AND PARKS ITEMS: Request for Waiver of Fee at Stewart Park Pavilion �By Commissioner Gerard: Seconded by Commissioner Reeves WHEREAS, the Ithaca Concerthearda, which is nnual picnic forfunded band members at Iby the City of thaca, is planning to hold Stewart Park on August 3, 1993, and 11 WHEREAS, the Band is requesting that the fee for the small pavilion Abe waived; now, therefore, be it RESOLVED, That the Board of Public Works waives the fee for the use of the small pavilion on August 3, 1993 for the Ithaca Concert Band, and authorizes the Superintendent of Public Works to issue a similar waiver in future years upon request. Carried Unanimously CREEKS, BRIDGES AND PARKS: A. Request to Increase Farmers Market Hours in DeWitt Park By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, The City of Ithaca currently has an agreement with the Ithaca Farmers Market to hold market in DeWitt Park on Tuesdays from 9:00 am until 1:00 pm between May 11 until October 26, 1993, and WHEREAS, The market has requested that the time for the Tuesday market be extended for one hour; now, therefore, be it RESOLVED, That the Board -of Public Works approves of the request to extend the Tuesday DeWitt Park market hours until 2:00 pm, and, be it further RESOLVED, That the Board authorizes the Superintendent of Public Works to enter into a revised agreement which reflects the extended operation and occupancy of metered spaces. Carried Unanimously • ;CREEKS, BRIDGES AND PARKS: IA. Trash Policy in Stewart Park By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Department of Public Works currently picks up trash generated in City parks, and (WHEREAS, staff and the Board of Public Works have reviewed ;disposal costs and possible programs to reduce those costs including the State Park's program; now, therefore, be it RESOLVED, That the Board of Public Works adopts a "Carry in -Carry out" program on a trial basis (for the 1993 season) in Stewart Park, and be it further RESOLVED, That in addition to appropriate signage being placed at the entrance and in several locations throughout the park, the public shall be notified of this program through media releases, and be it further RESOLVED, That the month of May will be used as an educational period to develop awareness of the program. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • BUILDINGS, PROPERTIES AND TRANSIT ITEMS: A. Lighting Improvements at Cass Park Skating Rink By Commissioner Rusoff: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received and reviewed recommendations from the Energy Commission on improvements for the Cass Park Skating Rink; now, therefore, be it RESOLVED, That the Board of Public Works approves of the proposed improvements to the lighting at the rink (items 1 & 2 in the Energy Commission memo dated April 6, 1993), and be it further RESOLVED, That the Board requests B & A and Common Council authorize the necessary capital project, initially estimated at $30,000 for lighting change over, design and inspection, and be it further RESOLVED, That the Board directs staff to implement these recommendations by June 30, 1993 in order to receive applicable NYSEG rebates. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously •4\1) F. Possible Capital Project for Repair of Ice Rink - Power to Act at the Committee of the Whole Meeting By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works grant itself Power to Act at the Committee of the Whole regarding the question of a possible Capital Project for the Cass Park Ice Rink. Carried Unanimously BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: A. Amendment to Agreement with Gent Engineering By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works passed a resolution on March 10, 1993 authorizing a contract accepting Gent Engineering's proposal for design of renovations to HVAC distribution systems in City Hall, and WHEREAS, the Board also approved of lighting improvement at Cass Park Skating Rink in a resolution approved on April 14, 1993, and WHEREAS, staff has recommended that Gent Engineering's existing contract be amended to include the improvements at Cass Park; now, therefore, be it RESOLVED, That the Board of Public Works authorizes the agreement with Gent Engineering be amended to include the lighting improvements at Cass Park for a contract amendment not to exceed $5,000. Carried Unanimously BUILDINGS, PROPERTIES AND TRANSIT ITEMS: Cass Park Ice Rink Repairs By Commissioner Rusoff: Seconded by Commissioner Tripp The Cass Park Ice Rink has currently operated for twenty successful seasons. Of the many similar designed rinks built in the same era, Ithaca's is the only remaining rink which has not been totally rebuilt. Based on the history of these similar rinks and on our recent maintenancee problems, we feel that major system failures could occur at any time. Staff is recommending that scheduled rebuilding of the rink floor and the mechanical systems be done during the non-operating season. To allow the current system to operate until a major failure occurs during the operating season would result in closing the facility for the remainder of that season. The initial estimate to replace the floor and the mechanical equipment is approximately $350,000. The Department has been notified that grant money is not available through the Land and Water Conservation Fund for this project during fiscal year 1993. We had applied for this grant which would have funded one half the project costs. At this time, rebuilding of the rink must be totally funded by the City of Ithaca. WHEREAS, the Board of Public Works has reviewed the reported Cass Park Ice Rink conditions and agrees that repairs are needed to continue scheduled operation; now, therefore, be it RESOLVED, That the Board of Public Works recommends a Capital Project be established to fund replacement of the rink floor and mechanical equipment and passes this recommendation on to the Budget and Administration Committee. Ayes (4) - Branford, Reeves, Rusoff and Nichols Nays (1) - Tripp Abstentions (2) - Gerard, Smith Carried c"'„3c) • UNFINISHED BUSINESS: Lease Agreement with Softball League/City ,Asst. Supt. Ferrel reported that he has put together a lease ;agreement for the Softball Leagues with the City. He incorporated :all the recommendations that the Board made. One item that the Board did not discuss was the concession stand agreement. He stated that since it is late in the year he would suggest that the Board allow the Softball Association to continue using the concession stand as in previous years and then the Board can look at it again early next year. • CREEKS, BRIDGES AND PARKS: A. Request to Use DeWitt Park for Ithaca College's "Concert in the Park" By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, The Board of Public Works has received a request from Ithaca College to use DeWitt Park for a "Concert in the Park", and WHEREAS, The request is to use DeWitt Park on Sunday, September 19, 1993 with a rain date of Sunday, September 26, 1993; now, therefore, be it RESOLVED, That the Board of Public Works approves Ithaca College's request to use DeWitt Park on the dates, and be it further RESOLVED, That no commercial activity be associated with the event, that the College must obtain all required permits from the Mayor and the Ithaca Police Department, and that the park will be left in a clean and orderly condition upon departure, and be it further RESOLVED, That the Board enthusiastically supports Ithaca College's concept for an annual celebration of the founding of the College and of the College's special relationship with the Ithaca Community. Ayes (4) - Gerard, Tripp, Reeves, Smith Abstention (1) - Brandford Carried B. Request to Use DeWitt Park for Picnic By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, The Board of Public Works has received a request from Monroe Title Insurance Corporation to hold a picnic in DeWitt Park for their clients; now, therefore, be it RESOLVED, That the Board of Public Works grants Monroe Title Insurance Corporation permission to use a portion of DeWitt Park on July 21, 1993 for their client picnic, and be it further RESOLVED, That the DPW Staff be notified before the raising of the canopy in order to protect the underground utilities during installation, and be it further RESOLVED, That there will be no amplification of music or sound, that there will be no alcoholic beverages and that no commercial activity associated with the event be permitted, and be it further RESOLVED, That the park will be left in a clean and orderly condition upon departure. Ayes (4) - Gerard, Tripp, Smith, Reeves Abstention (1) - Brandford Carried C. Request to Use DeWitt Park for Farewell Picnic By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works has received a request from the ESL Program through BOCES to use DeWitt Park on Friday, June 25, 1993 for a farewell picnic for its students; now, therefore be it RESOLVED, That the Board of Public Works grants permission to the ESL Program to hold a farewell picnic in DeWitt Park on June 25, 1993 between 10:30 am and 1:30 pm, and be it further RESOLVED, That there will be no amplification of music or sound and that there will be no alcoholic beverages permitted, and be it further RESOLVED, That the park will be left in a clean and orderly condition upon departure. Ayes (4) - Gerard, Tripp, Smith, Reeves Abstention - Brandford Carried UNFINISHED BUSINESS: 411 Area Parks I Superintendent Gray stated that there appears to be an increase in the use of area parks. Discussion followed on the floor and the consensus of the Board was that it will be reviewed at the next Committee of the Whole meeting. • • • • CREEKS, BRIDGES AND PARKS: A. Scooper Law in City Parks .By Commissioner Gerard: Seconded by Commissioner Rusoff WHEREAS, City parks, sidewalks and private properties are continually contaminated with the waste of dogs whose owners are negligent in their responsibilities for cleaning up after their dogs. The result is not only damaged vegetation and unpleasant odors, but a potential health hazard as well, and WHEREAS, the Parks Commission passed a Resolution on April 13, 1993 urging the Board of Public Works to authorize a "Pooper Scooper" law including fines for violators and then provide enforcement; now, therefore, be it RESOLVED, That the Board of Public Works hereby requests the Charter and Ordinance Committee consider the adoption of a "Pooper Scooper" Law, and be it further RESOLVED, That the Board requests Charter and Ordinance and Common Council address the issue of enforcement should such a law be proposed and enacted. Carried Unanimously CREEKS, BRIDGES, AND PARKS ITEMS: Scooper Law for City Parks By Commissioner Gerard: Seconded Commissioner Rusoff RESOLVED, That the Board of Public Works supports and recommends that the Charter and Ordinance Committee adopt the proposed "Pooper-Scooper" ordinance which revises Section 164-9 of the City Code as proposed by the City Attorney. Said proposed revision is as follows: SECTION 1. That Section 164-9(C) entitled Prohibited Acts of Article III entitled "Dogs" of Chapter 164 entitled "Dogs or Other Animals" is hereby amended to read as follows: C. Causes damage or destruction to public or private property or defecates (unless the solid waste is promptly picked up and removed by the owner or other person responsible for the dog) , or otherwise commits a nuisance on public or private property other than on the premises of the person owning or harboring such dog. Carried Unanimously PARKS PAGE Proposal to Modify Pavilion Rates at Cass and Stewart Parks 1 Stewart Park 2 Farmers Market in DeWitt Park 3 Trash Policy - Stewart Park 4 Cass Park Skating Rink 5 Cass Park - Softball Fields 6 Request to Use DeWitt Park 7 Area Parks 8 Scooper Law In City Parks 9 • REPORT OF SPECIAL COMMITTEES: A. Audit Report 0 y Commissioner Thatr Reillselistedconded thebfollowinglAbstractpbe approved RESOLVED, That bills for payment: Abstract 1 General Fund Water and Sewr Fund Joint Activity Fund CapitalProjects Solid Waste and be it further $89,105.56 $ 837.58 $ 157.21 $318,176.87 $ 9,346.90 1 RESOLVED, That bills receivable be approved and ed. Carried rUnanimously '3 REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #2 0 General Fund 4 $29,754.44 Water and Sewer Fund $19,636.56 Joint Activity Fund $10,303.56 Capital Projects $ 1,187.91 Solid Waste $29,540.85 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp. RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #3 General Fund $ 40,908.54 Water and Sewer Fund $ 15,710.18 Joint Activity Fund $ 21,783.23 CapitalProjects $437,424.65 Solid Waste $ 8,143.72 and be it further RESOLVED, That bills receivable be approved and Carried rUnanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #4 General Fund $14,855.25 $16,725.77 Water and Sewer Fund Joint Activity Fund Capital Projects $ 3,759.27 $76,660.56 Solid Waste $ 6,507.47 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously of a4 REPORT OF SPECIAL COMMITTEES: A. Audit Report By Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved \D for payment: Abstract #5 General Fund $ 73,064.00 Water and Sewer Fund $ 19,307.38 Joint Activity Fund $ 16,046.65 CapitalProjects $305,599.46 Solid Waste $ 10,640.27 and be it further RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: A. Audit Report. By Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #6 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects Solid Waste and be it further $71,968.05 $ 6,131.98 $34,423.77 $50,064.88 $15,763.46 RESOLVED, That bills receivable be approved and rendered. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #7 General Fund $ 70,953.37 Water and Sewer Fund $ 26,914.18 Joint Activity Fund $ 18,020.84 CapitalProjects $356,963.78 Solid Waste $ 14,098.14 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Gerard: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #8 General Fund $ 52,631.81 Water and Sewer Fund $ 6,284.08 Joint Activity Fund $ 3,875.71 Capital Projects $ 4,389.31 Solid Waste $ 4,186.65 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report Resolution By Commissioner Tripp: Seconded by Commissioner Gerard RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #9 General Fund $ 43,276.47 Water and Sewer Fund 9,289.13 Joint Activity Fund 18,751.16 Capital Projects 262,569.33 Solid Waste Fund 21,001.90 and, be it further RESOLVED, That bills receivable be approved: Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #10 General Fund $ 28,137.02 Water and Sewer Fund 83,942.64 Joint Activity Fund 31,149.16 Capital Projects 113,925.90 11,741.60 Solid Waste and, be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #11 General Fund $ 73,890.65 Water and Sewer Fund 14,679.17 Joint Activity Fund 9,573.40 Capital Projects 137,168.27 Solid Waste 14,887.45 and, be it further RESOLVED, That bill receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #12 General Fund $ 54,261.88 Water and Sewer Fund $ 12,004.94 Joint Activity Fund $ 27,997.26 CapitalProjects $166,927.54 Solid Waste $ 14,772.90 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: -Abstract # 13 General Fund $ 64,490.77 Water and Sewer Fund $ 15,741.87 Joint Activity Fund $ 59,392.36 Capital Projects $ 216,665.63 Solid Waste $ 26,798.15 and, be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report by Commissioner Smith: Seconded by Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 14 General Fund Water and Sewer Fund Joint Activity Fund Capital Projects Solid Waste and, be it further RESOLVED, That bills receivable be approved. $ 38,391.91 $ 5,769.24 $ 30,282.44 $ 68,795.69 $ 10,490.70 Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract # 15 General Fund $63,289.92 Water and Sewer Fund $ 3,163.43 Joint Activity Fund $12,241.78 Capital Projects $22,706.04 Solid Waste $13,518.63 • and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Smith: Seconded by Commissioner Tripp RESOLVED, That bills listed of the following abstract be approved for payment: ABSTRACT # 16 8\/z6 General Fund $ 65,951.91 C� Water and Sewer Fund $ 21,491.13 Joint Activity Fund $ 21,072.60 CapitalProjects $299,108.79 Solid Waste $ 11,890.20 Trust and Agency $ 617.87 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract beapproved for payment: Abstract # 17 General Fund $19,519.60 Water and Sewer Fund $ 3,734.75 Joint Activity Fund $16,812.34 Capital Projects $45,193.40 Solid Waste $ 6,061.95 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner brandford: Seconded by Commissioner Rusoff RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #18 General Fund Water and Sewer Fund Joint Activity Fund CapitalProjects Solid Waste Trust and Agency Fund and be it further RESOLVED, That bills receivable be approved. $ 45,341.13 $ 10,892.30 $ 18,170.66 $219,368.40 $19,946.19 $ 509.25 Carried Unanimously qia REPORT OF SPECIALCOMMITTEES: Audit Report By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #19 General Fund $ 64,436.37 Water and Sewer Fund $ 19.517.31 Joint Activity Fund $ 23,880.31 CapitalProjects $319,830.31 Solid Waste $ 14,763.00 and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstraq. be approved for payment: Abstract #20 General Fund $ 45,714.06 Water and Sewer Fund $ 16,895.93 Joint Activity Fund $ -0- CapitalProjects $120,165.95 Solid Waste $ 16,904.86 Trust and Agency Funds $ -0- and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #21 General Fund $ 55,476.92 Water and Sewer Fund $ 22,671.18 Joint Activity Fund $ 7,846.98 CapitalProjects $145,553.65 Solid Waste ....$ 12,738.55 Trust and Agency Funds $ -0- and be it further RESOLVED, That bills receivable be approved. Carried Unanimously (5-0) Commissioner Gerard absent for vote Resolution By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works have Power to Act at the November 17, 1993 Committee of the Whole meeting to consider the Audit Report. Carried Unanimously (5-0) Commissioner Gerard absent for vote \O REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #23 General Fund $ 88,629:04 Water and Sewer Fund $ 14,433.03 Joint Activity Fund $ 36,627.29 CapitalProjects $132,769.11 Solid Waste $ 17,192.92 Trust and Agency Funds $ -0- and be it further RESOLVED, That bills receivable be approved. Carried Unanimously REPORT OF SPECIAL COMMITTEES: Audit Report By Commissioner Reeves: Seconded by Commissioner Gerard RESOLVED, That bills listed on the following Abstract be approved for payment: Abstract #24 General Fund $ 41,263.34 Water and Sewer Fund $ 16,676.19 Joint Activity Fund $ -0- CapitalProjects $ 6,366.83 Solid Waste $ 11,819.75 Trust and Agency Funds $ -0- and be it further RESOLVED, That bills receivable be approved. Carried Unanimously ti • B. Request to Reduce Outstanding Accounts Receivable Invoice Staff has reviewed the accounts receivable invoice issued to Cortland Paving Company and agrees that the invoice should be corrected to reflect cost associated with the relocation of a fire hydrant only. A revised invoice has been calculated. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, staff has reviewed the request of Cortland Paving Company to reduce the accounts receivable invoice to reflect cost, involved with the relocation of a City fire hydrant, and WHEREAS, staff is in agreement that the invoice should be reduced as requested; now, therefore, be it RESOLVED, That the Board of Public Works approves the issuance of a corrected invoice #15197 to Cortland Paving 'Company in the amount of $856.15 as payment in full for the relocation of a City fire hydrant. Carried Unanimously • • BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: A. Increase in Street Permit Fees By Commissioner Reeves: Seconded by Commissioner Rusoff WHEREAS, Common Council has directed the Board of Public Works in its 1993 Budget Direction (resolution 14.16 of December 2, 1992) to review the possibility of increasing fees for "Street Opening Permits"; now, therefore, be it RESOLVED, That the Board of Public Works hereby adopts the proposed fees of Street Permits as follows: Sidewalk Construction Fee: Street Opening Fee: and, be it further Current Fee $5.00 $10.00 Proposed Fee $10.00 $30.00 RESOLVED, That the Street Occupancy fee shall be adjusted as necessary to keep it current with parking meter rates and related City costs on a case by case basis. Carried Unanimously • —q— BUDGET, ADMINISTRATION AND COMMUNICATION ITEMS: A. Request to B & A for funds for GIAC Boxing Ring Canvas During recent renovations, the Boxing Ring canvas at GIAC was damaged during asbestos removal in the building. An agreement between the contractor and the city was made which provided additional services from the contractor but not for the repair of the canvas which he disputed damaging. GIAC is interested in replacing the canvas to continue their program but budget restraints do not allow it. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the GIAC Board requests and the Board of Public Works supports the replacement of the canvas, and WHEREAS, neither the DPW nor GIAC budgets allow for the replacement; now, therefore, be it 1 RESOLVED, That the Board of Public Works recommends that B & A transfer $675.00 from unrestricted contingency to A1626.435 for replacement of the canvas. Carried Unanimously • B. Request to Purchase Photocopier For Second Floor of City Hall 'By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the photocopier located on the second floor of City Hall 411 is five years old, is no longer under the manufacturer's warrantee, has a .service contract which is about to be renewed for $2,100. per year, and the volume of copies exceeds its reliable capacity, and WHEREAS, the Deputy City Controller is currently collecting information to put out a comprehensive bid for several copiers, covering initial cost, operating expenses, and annual maintenance contracts, and WHEREAS, the Superintendent's Office, the Office of the City Engineer and the Personnel Office have received proposals for the purchase of a new copier; now, therefore, be it RESOLVED, That the Board of Public Works recommends that $7,283.00 be transferred from unrestricted contingency to be divided equally between A1430, A1440 and A1490 under line 225 (other equipment), and be it further RESOLVED, That the proposed purchase will only occur if recommended by the Deputy Controller as part of his comprehensive purchase. Carried Unanimously C. Request For Reallocation of Funds For Computer Software By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, the Board of Public Works recognizes the quality, value and productivity of up-to-date computer software, and WHEREAS, it is the Board's and the department's responsibility to be sure that all software used is authorized; now, therefore, be it 4114 RESOLVED, That the Board of Public Works requests that the Budget & Administration Committee fund $8,300 to purchase properly authorized software as needed by department staff for current operations. Carried Unanimously • FINANCE PAGE Audits 1 Request to Reduce Outstanding Acct. Receivable Bill 2 Increase in Street Permit Rates 3 Request to B&A for funds for GIAC Boxing Ring Canvas 4 Request to Purchase Photocopier for Second floor of City Hall 5 Req��ist for Reallocation of Funds for Computer Software 6 I_ HIGHWAYS, STREETS AND .SIDEWALK ITEMS: A. Award of Bid for Ice Control Salt By Commissioner Brandford: Seconded by Commissioner Rusoff •WHEREAS, Staff has received and reviewed bids for Ice Control Salt for use on City streets during 1993; now, therefore, be it • RESOLVED, That the Board of Public Works accepts staff recommendation to award the bid for Salt for Ice Control to Cargill Incorporated of Lansing, N.Y. for their low bids of $25.90/ton delivered and $22.90/ton bulk pickup at their plant, and, be it, further RESOLVED, That the Assistant Superintendent of PubliclWorks for Streets and Facilities be authorized to sign the contract. Carried Unanimously HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Award of Bid for Ice Control Salt By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, bids were received on December 2, 1993 for Ice Control Salt to be used on the City's Streets during Calendar year 1994; now, therefore, be it RESOLVED, That the Board of Public Works hereby accepts staffs recommendation to award the bid to Cargill, Inc., 191 Portland Point Road, Lansing, New York 14882 for their low bids of $26.00 per ton for bulk salt picked up and $28.90 per ton for bulk delivered product. Carried Unanimously WATER, SEWER AND SOLID WASTE ITEMS: A. Award of Bid for Polymers at Ithaca Area Wastewater Treatment Facility By Commissioner Reeves: Seconded by Commissioner Tripp' WHEREAS, staff has conducted extensive testing and evaluation of the polymers that were bid for use at the Wastewater Treatment Plant, and WHEREAS, the Assistant City Attorney has reviewed the specifications and has determined that Secodyne product does meet specifications; now, therefore, be it RESOLVED, That the Board of 'Public Works accepts the recommendations of the Chief Operator of the Wastewater Treatment Plant to award the bid for Wastewater Treatment Plant Polymers to Secodyne, Inc., 3255 Goldner Avenue, Detroit, Michigan for their low bid of $26,384 (est.), as determined by the calculations of the Wastewater Treatment Plant staff, and be it further RESOLVED, That the Superintendent of Public Works be authorized to sign the contract. Carried Unanimously B. Street Tree Bid Award ' By Commissiorier Rusoff: Seconded by Commissioner Gerard WHEREAS, bids were received on March 2, 1993 for street trees to Am, be planted in the Spring of 1993, and 10, WHEREAS, staff has reviewed bids and recommends that the Board of Public Works approves the bid from Schichtels Nursery of Orchard Park, New York for their low bid on five (5) species of trees, 23 in all, and WHEREAS, that the Board also approves the low bid from Princeton Nurseries of Princeton, New Jersey for the low bid on sixty (60) trees; now, therefore, be it RESOLVED, That the Board of Public Works approves of the low bid from Schichtels Nursery of $1,640.00 for 23 trees, and be it further RESOLVED, That the Board approves of the low bid from Princeton Nurseries for the remaining 60 trees at a price of $5,705. Carried Unanimously Committee of the Whole Power to Act on Purchase of New Dump Truck By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Board of Public Works gives itself Power to Act 411at its next meeting of the Committee of the Whole for the purchase .of a new dump truck. Carried Unanimously Transit Mix Concrete Bid Award By Commissioner Reeves: Seconded by Commissioner Tripp WHEREAS, bids were received on May 27, 1993 for Transit Mix 0 Concrete to be used during the 1993 construction season; now, therefore be it RESOLVED, That the Board of Public Works awards the low unit price bid on each product, items 1 - 5 for Transit Mix Concrete to Saunders Concrete Co., Inc. of Nedrow, NY, and, be it further RESOLVED, That the Assistant Superintendent of Streets and Facilities be authorized to sign the contract. Carried Unanimously Asphalt Concrete Bid Award Bids were received on May 27, 1993 for Asphalt Concrete to be used during the 1993 construction season. Staff has reviewed the bids and adjusted the item prices for ton mileage to the plant location. Resolution By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Board of Public Works splits the award of bid for asphalt concrete between General Crushed Stone of Janesville, New York for their low bid on base and binder course items A, B and C, Top course items G, hot patch mix item I and cold patch item L; and to Genesee LeRoy Stone Corp., of Pavilion, New York for their low bid on top -course items D, E, F, and J, and, be it further RESOLVED, That the Board authorizes the Assistant Superintendent of. Streets and Facilities to sign the contracts. Carried Unanimously CREEKS, BRIDGES AND PARKS Award of Bid for Tractor/Loader/Backhoe by Commissioner Gerard: Seconded by Commissioner WHEREAS, bids were received on July 15, tractor/loader for use by the Parks Section, and WHEREAS, this equipment has been budgeted as part of the 1993 capital equipment purchase at $34,000; now, therefore be it RESOLVED, That the Board of Public Works recommendation to accept the low bid from S.C. Horseheads, N.Y. of $32,937, and, be it further Tripp 1993 for one accepts Hansen, staff's Inc. of RESOLVED, That the Superintendent of Public Works be authorized to sign the contract. Unanimously Carried WATER, SEWER AND SOLID WASTE ITEMS Award of Chemical Supplies for Treatment Plants. Bids were received on May 18, 1993 for furnishing the annual chemical requirements for the Water Filter Plant and the Wastewater Treatment Plant. Resolution by Commissioner Brandford: Seconded by Tripp WHEREAS, staff has reviewed the bids for the annual chemical requirements for the Water Filtration Plant and the Wastewater Treatment Plant; now, therefore be it RESOLVED, That the contract be awarded as follows: Item 1) Primary Coagulant Item 2) Filter Aid Item 3) Liquid Caustic Soda Item 4) Coagulant Aid Item 5) Potassium Permanganate Item 6) Liquid Chlorine Item 7) Pebble Lime Item 8 Ferric Chloride Item 9) Ferrous Sulfate Item 10) Sulfur Dioxide Item 11A) Sodium Hypochlorite Item 11B) Sodium Hypochlorite bulk CYTEC Industries $0.178 per lb. O'Brien Industries, Inc. $1.65 per lb. Textile Chemical Co. $0.0691 wet lb. CYTEC Industries $0.65 per lb. Textile Chemical Co. $1.3727 per lb. $349.00 per ton Bellefonte Lime Co. $73.97 per ton Not Awarded (no longer used) Waste Stream Enviro. $0.18 per gal. Jones Chemicals, Inc. $0.78 per lb. Nyclor, Inc. $4.65 per 5 -gal cb Textile Chemical Co. $0.51 per gal Carried Unanimously Nyclor, Inc. • • HIGHWAYS, STREETS, AND SIDEWALK ITEMS: Award of Bid for Asphalt Distributor Bids were received on August 20, 1993 for a trailer mounted Asphalt Maintenance Distributor for use by the Street and Facilities Highway Section. The current budget has $30,000 allocated for the purchase of this equipment. Resolution By Commissioner Smith: Seconded by Commissioner Tripp WHEREAS, staff has reviewed the bids for a trailer mounted Asphalt Maintenance Distributor and recommends that Roberts Equipment be awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works award the bid to Roberts Equipment, P.O. Box 328, Cazenovia, New York for their low bid of $13,731.00 on a Chausse Model STLM 660-4, and, be it further RESOLVED, That the Board authorizes the Assistant Superintendent for Streets and Facilities enter into the agreement. Carried Unanimously Stump Grinder Bid Award By Commissioner Smith: Seconded Commissioner Brandford WHEREAS, bids were received on September 14, 1993 for (1) stump grinder to be used by the Streets and Facilities Parks and Forestry Section, and WHEREAS, staff recommends that Roberts Equipment Inc. be awarded the bid for their low bid; now, therefore, be it RESOLVED, That the Board of Public Works accepts the low net bid of $15,551.00 for a stump grinder (Carlton Model 6800) from Roberts Equipment Inc., P.O. Box 328 of Cazenovia, New York. Carried Unanimously FALL TREE BID AWARD By Commissioner Gerard: Seconded by Commissioner Tripp WHEREAS, bids were received on October 1, 1993 for trees to be planted this fall, and WHEREAS, staff has reviewed the bids and have selected the appropriate trees for purchase; RESOLVED, That the Board of Public Works hereby awards Lake Country Nursery, P.O. Box 122, of Perry, Ohio and Schichtels' Nursery, 6745 Chestnut Ridge Road of Orchard Park, New York for their low bids on the following: Lake Country Nursery Unit Quantity Type Price 10 Acer Comipestre (Hedge Maple) $85.00 12 Acer Truncatum (Hybrid Maple) $96.00 5 Tilia Tomentosa (Silver Linder) $74.00 5 Fraxinus Pennsylvania (Patmore Green Ash) $57.00 6 Malus "Adams" (Adams Crabapple) $69.00 TOTAL Schichtels'Nursery 1 Cornus Mas (Cornellian Cherry) 11 Malus "Donald Wyman" (Crabapple) 10 Tilia Cordata (European Linden) 5 Gymnocladus Dioicus (Coffee Tree) 6 Platanus Acerifolia (London Plane) TOTAL and, be it further Total Price $ 850.00 $1,152.00 $ 370.00 $ 285.00 $ 414.00 $3,071.00 $70.00 $ $55.00 $ $70.00 $ $70.00 $ $98.00 $ 70.00 605.00 700.00 350.00 588.00 $2,313.00 RESOLVED, That the Board hereby authorizes the Assistant Superintendent of Streets and Facilities to enter into agreements with these vendors. Carried Unanimously • • WATER, SEWER, AND SOLID WASTE ITEMS Award of Bid for Septage Screening Equipment By Commissioner Brandford: Seconded by Tripp WHEREAS, bids, have been received for septage screening equipment and a recommendation has been received from Stearns and Wheler, and WHEREAS, the bid from Lakeside Equipment Corp., is not the apparent low bidder, but is able to meet the needs and specifications; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for septage screening equipment to Lakeside Equipment Corp., of Bartlett, Illinois for their acceptable bid of $53,130.00. Carried Unanimously Award of Bid for Digester Mixing Compressor By Commissioner Brandford: Seconded by Tripp WHEREAS, bids have been received for a digester mixing compressor, and IIIWHEREAS, staff has recommended that Nash Engineering the bid; now, therefore, be it g neering Co. be awarded RESOLVED, That the Board of Public Works hereby awards the bid for a digester mixing compressor to Nash Engineering Co. from Westlake, Ohio for their bid of $30,692.00. Carried Unanimously 13 - Award of Bid for Water Meters By Commissioner Brandford: Seconded by Tripp WHEREAS, bids have been received for water meters with remote reading devices, and (WHEREAS, staff has recommended that Badger Meter Inc. be awarded the bid; now, therefore, be it RESOLVED, That the Board of Public Works hereby awards the bid for water meters with remote reading devices to Badger Meter Inc. of Milwaukee, Wisconsin for their low bid of $25,287.24 Carried Unanimously BIDS Award of Bid for Ice Control Salt Award of Bid for Polymers at IAWWTP Street Tree Bid Award Purchase of Dump Truck - W & S Concrete Bid Award (Transit Mix & Asphalt) PAGE 1 2 3 4 5 Award of Bid for Tractor/Loader/Backhoe 6 Award of Bid' for Chemical Supplies for Treatment Plants 7 Award of Bid Asphalt Distributor 8 Stump Grinder Bid Award 9 Fall Tree Bid Award 10 Award of Bid for Septage Screening Equipment 11 Award of Bid for Digester Mixing Compressor 12 Award of Bid for Water Meters 13 • • • • L J B. (Appointment of City Forester with Temporary Change in Work Hours By Commissioner Reeves: Seconded by Commissioner Gerard •, WHEREAS, The position of City Forester has been approved by the Vacancy Review Committee and Common Council, and WHEREAS, The interviews, reference checks and hiring have been completed by staff; now, therefore, be it RESOLVED, That the Board of Public Works officially approves the appointment of John Friedeborn as City Forester at an annual salary of $37,862 (40 hour work week), and be it further RESOLVED, That the position be temporarily placed in a part-time status of twenty-five (25) hours per week for a period not to exceed six (6) months. Carried Unanimously Introduction of City Forester Superintendent Gray introduced the new City Forester, John Friedeborn, to Board members. WATER, SEWER AND SOLID WASTE ITEMS: A. Recommendation for Appointment of Laboratory Director Staff has interviewed several candidates for the position of Lab Director and made a recommendation. After reviewing the qualifications required for the position, the changes that are expected in the near future for certified laboratory test and 'regulatory controls at both the water plant and the wastewater plant, the Chief Operator and the Assistant Superintendent have recommended Jose Lozano. Resolution By Commissioner Brandford: Seconded by Commissioner Tripp WHEREAS, staff has interviewed candidates for the position of lab director, and WHEREAS, staff has reviewed candidate qualifications and references; now, therefore, be it RESOLVED, That Jose Lozano be hired as Laboratory Director at Step 6 on the Administrative Unit 1993 Compensation Plan (1992 step 6 is $28,254), contingent upon approval of the Budget and Administration Committee and Common Council. Carried Unanimously UNFINISHED BUSINESS: Traffic Engineer Position The Board reviewed the revised job description for the City Traffic Engineer position. This job description will be forwarded to the 401 Civil Service Commission for approval. The Mayor and Superintendent explained what qualifications they are looking for from candidates for this position. Commissioner Gerard expressed his desire that this person be concerned with urban management as well as traffic management. PARKING AND TRAFFIC ITEMS: Traffic Systems Engineer Position By Commissioner Rusoff: Seconded Commissioner Reeves WHEREAS, The Board of Public Works has reviewed and recommended that the position of Traffic Systems Engineer be filled, and WHEREAS, the Vacancy Review Board has stated that this is a new job title and has directed that it be sent through B & A Committee and Common Council, now therefore be it RESOLVED, That the Board request that the B & A Committee add the position of Traffic Systems Engineer to the list of authorized positions in the Department of Public Works, and be it further RESOLVED, that the position be funded by the appropriation for the Traffic Engineer, leaving that position unfunded. Carried Unanimously PERSONNEL City Forester WWTP Laboratory Director Traffic Engineer Position _1_ REPORT OF SUPERINTENDENT OF PUBLIC WORKS: 1993 Work Plan Superintendent Gray reported on the proposed 1993 Work Plan for the Department of Public Works. Extensive discussion followed on the floor regarding the proposed work plan and the establishment of priorities for the department. It was the consensus of the Superintendent and the Board that the issue will be further discussed at the next Committee of the Whole meeting. Superintendent Gray reported on the following: On Friday and Saturdays Ithaca Transit has added a late night bus service to accommodate a crowd of students coming from a new establishment in the 400 block of West State Street. Clean up has taken place on the grounds at the Water and Sewer and Streets and Facilities Buildings following a tour of those buildings by the Board of Public Works Commissioners. DPW is doing more maintenance work for the Fire Department than ever before. GIAC is back in service after extensive renovations. Storm sewer work is being done in many areas of the City. The City Court Facility construction is progressing. REPORT OF SUPERINTENDENT: Superintendent Gray reported on the following matters: Court Facility Pedestrian Bridge - The pedestrian bridge for the Court Facility has been delivered. Parking Policy Meetings - Meetings are ongoing regarding the parking system, current garage operations, personnel matters and parking policy which eventually will be brought to the Board for their review-. GIS Mapping - The department is beginning to get the benefit of the GIS mapping system. Some digital mapping has been received from NYSE&G that they did of the City. The mapping system will be very beneficial once it is in place. ISD REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: City Court Building - The glass in the front of the building will be going in early next week. 0/A Munichipal Pool at GIAC - There is a June 1 deadline. If an agreement to meet that deadline is not reached with the contractor, the Supt. will need to make plans to bypass that and call the bonding company to finish the project. 1992 Sidewalk Assessments - The assessments should be before the Board shortly and the 1993 contract is under preparation. Kline Road Sewer Relief Project - The work is proceeding and bids should be back in early April. Strand Theater - Assuming that it is decided to proceed with demolition, the asbestos removal work would be done right after the Festival in early June and then demolition would be in July. Flood Control Banks - A request has been made to DEC for a permit to work on flood control to stabilize the banks at the end of Seneca Street. Linden Avenue Fuel Tanks - Staff has stopped doing testing. We will be asking the testing lab who did all the tests to give us a summary and their determination of the levels. REPORT OF SUPERINTENDENT: Superintendent Gray spoke to the Board on the following items: MPO - Supt. Gray stated that there seems to be very different views about what the MPO is supposed to do. There seems to be quite a controversy about what DoT thinks it's going to do with us and what we thought we were going to do and the DoT was going to help. The matter will be pursued further and he will bring the information to the Board. GIAC Pool Project - Supt. Gray stated that he has spent the last week trying to get the pool project re -aligned. There are a lot of problems with this project. 1993 Sidewalk Program - Supt. Gray explained that he is getting a brand new set of specifications for sidewalk ramps which are quite different from what the City has been building recently and it looks like they will be substantially more expensive and may result in a major change in either costs to our program or the number of ramps that we can build with our program every year. Apparently these were adopted with the 80A legislation. Supt. Gray said he has had correspondence with a local Attorney about what the Attorney expects to see with all the City's paving and any surfacing program. If what the Attorney is telling Supt. Gray is correct, it will make a major change in the cost of all the City's resurfacing programs having to do with ramps, etc. Supt. Gray stated that he has asked the City Attorney's office for clarification on the matter. Supt. Gray said that he will keep the Board updated on this situation. • Ib� REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: Youth Bureau Acoustics Program - is in the middle of its consultant selection. Strand Asbestos Survey - hopefully this project will begin within a week if the snow gets off the roof. City Court - is on line and the facility should be finished by the deadline in June. Kline Road Sewer - the project is out to bid and will be back in the middle of April. South Plain Street Reconstruction - the work for this project is in the drawing stage. Bare Root Planting Program - this program is scheduled to take place in April. The Bare Root program is a method of getting a lot more trees in the ground for the same dollar but the trees will require a lot more maintenance and care during their first year. Supt. Gray stated that he has asked City Forester, John Freideborn, about the public announcements, public meetings, and an adopt -a - tree program and how it was going to work. Mr. Friedeborn will be working that out with the Shade Tree Committee. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: Water levels - Supt. Gray reported that he has spoken with the Canal Division, which is now a part of the Thruway Authority, and they told him that the discharge from the lake has been increased by a factor of 4 but Seneca Lake and Cayuga Lake both discharge to the Seneca River and both lakes are very high and the Seneca River is high and they are trying to do a balancing act between who gets damaged. The Canal Division is hoping that they will be able to drop the lake one and one-half inches a day, provided that we do not get a lot more rain. Supt. Gray stated that he believes the water levels are the highest they have been since 1972. A \16‘ The City sewers are currently flowing at about 3 times their average daily rate. Normally the average is 7 million gallons a day at the Treatment Plant. At this time the average is 20 million gallons a day. Supt. Gray stated that he believes there will be a lot of additional damage to the Flood Control Channel because that ground will have been saturated. The banks have been sloughing into the Flood Control Channel for the last 20 years and this latest water problem will compound that. There will be a tremendous clean up expense in Stewart Park once the lake recedes. All of the debris from all of the creeks have washed into the lake and it all ends up at the park. City Hall Duct Cleaning - This work is scheduled for the end of April. Tower Road - Nancy Oltz has been put on notice that Tower Road on the Cornell Campus will be closed for approximately two years because of work being done on the ILR School. She is in the process of working with Cornell to re-route bus routes and work up new schedules. Commons Work - Should start back up approximately May 5, 1993. Most of the work left to do is brick repair. Municipal Pool - The contractor is back on site. MHA and Sciencenter - A lot of time and effort has been spent down in that area and both projects are proceeding. Kline Road Sewer Project - Bids were received today for the Kline Road Sewer Project. The .bids ranged from $125,000 to $230,000. Commissioner Reeves asked for a status report on a list of items and Superintendent Gray responded as _follows: Light on Hillview and Aurora - City Electrician Crandall is working with the State on this matter. Supt. Gray has a meeting with the DoT later in the month to review the location and to receive any recommendations about how its final configuration will add up. It is the City's intentionto get the light installed and operating as a fixed signal and then to modify that based on the DoT's recommendations. Crossing at South Aurora and State Street - Nothing has been done yet regarding the striping at the crossing at South Aurora and State Street. Planning Consolidation - There have been 'discussions with the Planning Department but Supt. Gray stated he has not submitted the work program that is needed to review the site plans. Traffic Engineer Position - The position has been reviewed and turned down once by the Vacancy Review Committee. The Mayor has indicated that he would like it to proceed. Supt. Gray stated he has a modified Traffic Engineer's job description in draft form on his desk for review. Commons Electrical Work - City Electrician Crandall has ordered the equipment needed for this work. It is intended that this work will be completed in time for the Ithaca Festival. REPORT OF SUPERINTENDENT: Superintendent Gray reported to the Board on the following items: Stewart Park & Golf Course Clean Up - Once the water recedes and the damage can be assessed, the clean up will begin. Hopefully, Stewart Park will be able to be set up as a community participation event. Landslide Repairs - There have been landslides on Giles Street, Stewart Avenue and minor landslides in the watershed which are under repair. Crews are putting the maintenance road back into the watershed for access to the areas that need to be worked on. Discussion followed on the floor. 412v American Public Works Association Superintendent Gray will be attending ano American r P bl ceSWoran ks Association New York State Chapter meeting in Buffalo next week, entitled "Doing More With Less". If any Board member is interested in attending they should let Supt. Gray know. Municipal Pool - The contractor has poured the bottom of the 'municipal pool. City Hall HVAC - The duct cleaning work in City Hall is in process. Mitchell Street Curb - There is a neighborhood meeting set up for May 10, 1993 on the Mitchell Street curb. Wood Street Park - The CDBG application is being put together for the Wood Street Park project. Aerial Photos - Supt. Gray stated that he has aerial photos of the flood damage in the City that were taken yesterday if anyone is interested in seeing them. REPORT OF THE SUPERINTENDENT OF PUBLIC WORKS: Superintendent of Public Works Gray reported on the following projects: Interim Water Treatment Plant Project - ongoing Franklin/Dey St. Emergency Sewer Replacement Project - bids came in high, project will be reconfigured and rebid 1994 Budget Preparation City Court Facility - is scheduled for a July 12, 1993 occupancy Common Brick Work - ongoing 1993 Sidewalk Program - will be bid next week Strand Theater - asbestos removal will begin next week Alex Haley Pool — will open after Dept. of Health testing DPW Consolidation - site plan preparation NYSEG Energy Contracts Automated Parking Equipment Program - ongoing Mitchell Street Curve Design - ongoing REPORT OF SUPERINTENDENT OF PUBLIC WORKS: Superintendent Gray reported to the Board on the following: Municipal Pool - The municipal pool now has water in it and will be opened on July 6, 1993. Sidewalk Contracts - Bids for sidewalk contracts are due by end of the week. Watershed - There has been some TV coverage done and there is an announcement out about a public walking tour through the watershed area. Strand Theater Project - The initial set up for the asbestos removal is being done and the demolition contract will be going out 111 to bid shortly. Fire Stations - The contract closings for the fire stations that were built three years ago are in progress. REPORT OF SUPERINTENDENT: Superintendent Gray reported on the following items: Stewart Park - The handicapped ramp on the north side of the pavilion was being poured today and most of the curb cuts have been completed. Dey and First Street - The street work on Dey and First began today. When the manhole was dug up they found section of collapsed sewer line. Therefore, that contract slightly larger than anticipated. City Court - The official dedication will be on Friday, July 23, 1993. Police Department - The Police Department renovations will begin this week. Strand Theater - The asbestos removal at the Strand Theater is three days behind schedule. Signage for Buses - The new signage for the buses that was supposed to be in place before the students returned will not be completed in time. Streets another will be for the City Court facility REPORT OF DEPARTMENT OF PUBLIC WORKS STAFF: Superintendent of Public Works Gray reported on the following projects: Hillsborough County, Florida - Residential Traffic Control Program MPO Traffic Engineer - New job title has been given and referred back to Civil Service Commons Reconstruction - final inspection this week Commons Brick Work - sand blasting will begin next week Sidewalk Program - underway City Court Facility - Up and running Police Renovations - underway Kline Road - pipe is in place, road system to be restored within next two weeks Stewart Park Boat House - previously mentioned, selection of Architect has been made Alex Haley Pool - finishing items have been completed Strand Theater - preparation for demo is underway, then one week of demolition and one week of clean up City Hall HVAC - contracts need to be signed before work begins REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Commons Contract - process of being closed out City Court/Police Renovation - some delays possible Strand Demolition — proceeding - slight delay due to an asbestos covered pipe being uncovered in ceiling Sidewalk Contract - proceeding at several locations • HVAC - City Hall and Sts. and Fac. will be bid next week Kline Road Sewer - nearly complete First St. - Curbing, paving, water main at Mutual Housing nearly complete Dey St. Sewer - nearly complete Stewart Ave - proceeding • • • • REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Asst. Supt. of Water and Sewer Dennis Shimer has submitted his resignation effective September 17, 1993. DII- has contracted, for 5 consecutive Saturdays, to use several buses. They will cover specific routes between Cornell, Ithaca College and Downtown. This will provide free rides for students, promoting Downtown. Police Dept.- Renovations to 4th floor will be complete next week. Strand Demolition- More asbestos was uncovered and has temporarily stopped demolition. Air Monitoring has been done. Sidewalk Program - work is on- going City Dam - Stearns and Wheler analysis nearly complete Commissioner Gerard asked if a statement could be issued regarding status of Therm. Supt. Gray responded that City Attorney Guttman is handling this matter. REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Strand - Asbestos removal completed, demolition will now continue q15 Sidewalk Program - One fourth complete Commons Project - Closing out Kline Road Project - Closing out City Court and Police Station - still under construction City Hall - HVAC will be starting soon Distribution Study - Getting started Parking Lot Equipment - need to move ahead, decisions need to be made REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Nancy Oltz is doing some planning for detours associated with the continuing work on Aurora Street (Strand Project - Should be cleaned up within two weeks Commons Project - Trying to close out. The Tompkins County Trust ;Company is digging in the area to run computer lines Court Building - Working out heating system problems in the Court {Police Department - Work is progressing on the 2nd and 3rd floors IHVAC Work City Hall - Started work on the 2nd floor. Project will ;take four to six weeks to complete. Sidewalk Contractor - Half completed !Pavement Management System - work is being done to get this on computer !MPO - Superintendent Gray has submitted seven projects to DOT. This may result in the City getting funding from the State. Stewart Park - Amount of trash removal from Stewart Park has dropped by half since removal of trash cans and asking people to take their trash with them when leave they the park. REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Traffic Systems Engineer Position - Has gone through Common Council and Personnel will be preparing the initial advertisement. Feels we will get a number of candidates that will be very well qualified New Assistant Superintendent of Water and Sewer - has been offered to Mr. Lawrence Fabroni, should be on staff by the middle of November. Court and Police Bldg. - work is proceeding Sidewalk Program - complete for'this year Demand Site Management work - light and heating work is proceeding Highway Project - Series of projects have been submitted to State Strand - One more asbestos pipe to be taken care of and then can be wrapped up. Fire Station Project - Project done, getting the books closed Hydraulic modeling - Information, has been transmitted to the consultant Youth Bureau - Acoustics design work in progress State and Mitchell Sts. Supt. Gray is aware that there are problems. He is asking that the public get involved to start the process moving. The Public Works Dept. will then get involved and this will most likely be a large project. Mayor Nichols reported the following information: There has been discussion regarding an offer from RHP Properties to allow the City to use the vacant Strand lot as a metered parking lot. This lot would be available for the City to use until RHP needs it. This could be a metered lot of approximately 30 spaces. More discussion will be taking place. Mayor Nichols stated that there is a Project Coordinating Committee that has been involved in discussions regarding the future of the State Theatre. There is a group interested in the building for use as a Performing Arts Center. There are many of aspects that need to be examined. I, REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Nancy Oltz - reports that we are getting close to approval for purchase of two small buses. Residents of College Circle are asking for expanded bus service. Woolworth's Parking Lot - the fencing at the corner of Clinton and Cayuga Sts. will be coming down. REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Buffalo Street Pump Station replacements 30 Foot Dam Service Road - work progressing Cayuga Street Water Main Repairs Discussions regarding extending bus service to 2:00 am Stewart Park Boathouse - work ongoing GIS Mapping System - policies and procedures being established Dam Study - preliminary study complete REPORT OF SUPERINTENDENT: Superintendent of Public Works Gray reported on the following: Strand Parking lot - Signs installed •West Inlet Subdivision - may be back with changes City Hall and Streets and Facilities - finishing up NYSEG project Boat House - work is proceeding, the Architect and his Engineer are doing preliminary reviews of the condition Inlet Island Land Alienation - Environmental audits are being reviewed City Court - Problems with HVAC system, currently working with the designer and the contractor Superintendent Gray reported that there was substantial discussion at DPW staff meeting regarding the City Controller's request for an updated Data General Computer. Staff has expressed concern that this computer be able to compile and/or pull information from records that the Department needs. In the last five years, when information has been needed for managing records, the system has not been able to do it, and the cost has been prohibitive for a program that will be able to compile data. Superintendent Gray is inquiring from Conrail as to why the train crossing at Stewart Park has to be changed. Superintendent Gray also spoke with DOT regarding the Seneca and Green Streets resurfacing. DOT will be coming here for further discussions. The Superintendent has been trying to get some idea of what the Route 96 construction schedule might be, so that construction does not conflict with projects the DPW may have scheduled for 1994. • • MINUTES: Approval of Minutes of the December 23, 1992 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the December 23, 1992 Boardiof Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the January 13, 1993 Board of Public Works Meeting Mayor Nichols stated that the approval of the Minutes of the January 13, 1993 Board of Public Works meeting will be postponed until the meeting of January 10. MINUTES: Approval of Minutes of the January 13, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes as ubli January 13, 1993 Board of Public Works meeting be approvedp Carried Unanimously Approval of Minutes of the January 27, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the January 27, 1993 Board of Public Works meeting be approved with a minor correction.Carried Unanimously MINUTES: Approval of Minutes of the February 10, 1993 Board of Public Works Meeting At the request of the Mayor the approval of the Minutes of the February 10, 1993 Board of Public Works meeting will be postponed until the meeting of March 10, 1993. MINUTES: Approval of Minutes of the February 10, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the February 10, 1993 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of the February 24, 1993 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the February 24, 1993 Board of Public Works meeting be approved as published. Carried Unanimously MINUTES: Approval of Minutes of the.. March 10, 1993 Board of Public Works Meeting Mayor Nichols requested that the approval of the Minutes of the March 10, 1993 Board of Public Works meeting be postponed until the Board meeting of April 14. MINUTES: Approval of Minutes of the March 10, 1993 Board of Public Works Meeting By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the March 10, 1993 Board of Public Works meeting be approved as published. Carried Unanimously Approval of Minutes of the March 24, 1993 Board of Public Works Meeting By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the March 24, 1993 Board of Public Works meeting be approved as published. MINUTES: Carried Unanimously Approval of Minutes of the April 14,. 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the April 14, 1993 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the April 28, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the April 28, 1993 Board of Public Works meeting be approved with the correction to page two, Superintendent of Public Works Report, as noted by Commissioner Reeves. Carried Unanimously APPROVAL OF MINUTES: 'Approval of Minutes of the May 12, 1993... Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That approval of the Minutes of the May 12, 1993 Board of Public Works Meeting be postponed until the June 9, 1993 meeting. Carried Unanimously .APPROVAL OF MINUTES: ,'Due to short staffing in the Clerk's office the Minutes of the May 12, and May 26, 1993 Board of Public Works meetings were not ready for atProval. MINUTES: Approval of the Minutes of the May 12, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the May 12, 1993 Board of Public Works meeting be approved as published. Carried Unanimously Minutes of May 26, 1993 Board of Public Works Meeting The approval of the Minutes of the May 26, 1993 Board of Public L. Works meeting was postponed until the meeting of July 14, 1993. APPROVAL OF MINUTES: 41, Approval of Minutes of the May 26, 1993 Board of Public Works ;Meeting By Commissioner Rusoff: Seconded by Commissioner Reeves ;RESOLVED, That the Minutes of the May 26, 1993 Board of Public Works meeting be approved as published. Approval of Minutes of theJune Carried Unanimously 9, 1993 and June 23, 1993 Board of Public Works Meetings The Minutes of the June 9, 1993 Works meetings were postponed meeting. and June 23, 1993 Board of Public until the July 28, 1993 Board (APPROVAL OF MINUTES: A••royal of Minutes of the June 9 1993 Board of Public Works Reeling By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the June 9, 1993 Board of Public Works meeting be approved. Carried Unanimously (5-0) . , APPROVAL OF MINUTES: Approval of Minutes of the June 23, 1993 and Public Works Meetings Approval of the Minutes of the June 23, 1 Board of Public Works meetings was postponed Board Meeting. July 14, 1993 Board of 993 and July 14, 1993 until the next Regular APPROVAL OF MINUTES: Approval of Minutes of the June 23, 1993, July 14, 1993, July 28, 1993 and Board of Public Works Meeting ,By Commissioner Reeves: Seconded by Commissioner Tripp ;RESOLVED, That the Minutes of the June 23, 1993, July 14, 1993, (July 28, 1993 Board of Public Works meeting be approved as published. Carried Unianmously APPROVAL OF MINUTES: Approval of Minutes of the August 11, 1993 Board of Public Works Meeting By Commissioner Brandford: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the August 11, 1993 $oard of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the August 25, 1993 and September 8, 1993 Board of Public Works Meeting By Commissioner Rusoff: Seconded by Commissioner Reeves RESOLVED, That the Minutes of the August 25, 1993 and September 8, 1993 Board of Public Works meeting be approved as published. Carried Unanimously 1013 APPROVAL OF MINUTES: Approval of Minutes of the September 22, 1993 Board of Public Works Meeting By Commissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the September 22,, 1993 Board of ' Public Works meeting be approved as published. Carried Unanimously 1b12'\1R5 • APPROVAL OF MINUTES: Approval of Minutes of the October 13, 1993 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Tripp RESOLVED, That the Minutes of the October 13, 1993 Board of Public Works meeting be approved as published. Carried Unanimously APPROVAL OF MINUTES: Approval of Minutes of the October 27, 1993 and November 10, 1993 Board of Public Works Meeting By Commissioner Reeves: Seconded by Commissioner Rusoff RESOLVED, That the Minutes of the October 27,1993 Board of Public Works meeting be approved as published. Carried Unanimously Approval of the Minutes of the November 10, 1993 Board of Public Works Meeting was postponed to the December 22, 1993 meeting. APPROVAL OF MINUTES: 'Approval of Minutes of the November 10, 1993 Board of Public Works Meeting By Commissioner That the Minutes of thedNovember1 ssioner Gerard RESOLLVEED,10, 1993 Board. of Public Works meeting be approved as published. Carried Unanimously 121 • • COMMUNICATIONS FROM THE MAYOR: Election of Vice Chair for 1993 Commissioner Tripp nominated Commissioner Reeves to continue the position of Vice Chair for the Board of Public Works for 1993, 'which was seconded by Commissioner Rusoff. No other nominations were made. Resolution BytCommissioner Tripp: Seconded by Commissioner Rusoff RESOLVED, That Commissioner Carol Reeves will serve as Vice Chair to the Board of Public Works for 1993. Carried Unanimously ;Appointment of Committee Assignments for 1993 Mayor Nichols requested that the appointment of committee assignments be postponed until the Board meeting of January 27th. COMMUNICATIONS FROM THE MAYOR: Bicycle Related Projects Mayor Nichols reported that after discussions with the Superintendent of Public Works, the Director of Planning and Development, and Jon Meigs, Mr. Meigs will be assigned to coordinate bicycle issues. He will be defined as the Bicycle 1 Coordinator. ;COMMUNICATIONS FROM MAYOR: Letter from Regional Flood Control Engineer Mayor Nichols read a letter, dated March 22, 1993, from Henry C. Carroll, Regional Flood Control 'Engineer, regarding flooding potential this Spring due to the thaw of snow and rains. He urged the City to be vigilant about any preparation and precautionary actions that our municipality should or may be able to take. Washington Park Neighborhood Association Meeting - Route 96 Project Mayor Nichols reported there was a Washington Park Neighborhood Association meeting on March 17. Most of the discussion had to do with the plans for the Route 96 project and how that would affect their neighborhood. Mayor Nichols stated that one of their main concerns is what is going to happen to the streets east of Meadow Street. Mayor Nichols stated that we need to do traffic counts in the area of concern this Spring or Fall so as to provide the baseline data for comparison with the traffic after the project is completed. He also noted the request by residents for shades on the traffic lights. Th particular problem cited was the blinding by the sun when walking to the west in the afternoon. pr- COMMUNICATIONS FROM MAYOR: Retirement of Fire Chief Mayor Nichols announced that he has received a letter Chief Edward Olmstead stating his intention to retire from of Ithaca Fire from Fire Department at the end of the City oervice. June after 26 years of At the request of the Mayor, Item 12C -Authorization and Agreement for Ithaca Festival was moved ahead to this point in the meeting. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols referred to a recent arl:..icle in the Ithaca Times which raised the issue of whether. the City has been neglecting its infrastructure, and the Department of Public Works. He distributed financial charts illustrating that the amount of funding the Department of Public Works has received during the past five years has basically remained unchanged. Commissioner Brandford noted !.he various projects and equipment purchases which have been delayed recently. Mayor Nichols also reported that he has been contacted by Mr. Danny Wheeler, representing the Sons of the Union Veterans. Mr. Wheeler was concerned about the appearance of DeWitt Park and offered his services to help clean it up before the Memorial Day celebrations. Asst. Superintendent Ferrel wi1I contact. Mr. Wheeler. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that the City has begun discussions regarding consolidation of transit systems with the County. The County will be reimbursing the City $435,000. for the City costs of operating Ithaca Transit in 1994. The Mayor further explained that they are attempting to merge Ithaca Transit, Tomtran, Cornell Transit and possibly Gadabout into one central transit system. Commissioner Reeves, Alderperson Blanchard and the Mayor are on the Negotiating Committee representing the City. The Mayor asked the Board members to keep these discussions in mind when dealing with transit issues. COMMUNICATIONS FROM MAYOR Mayor Nichols reported that he has received a letter from the New York State Office of Parks, Recreation and Historic Preservation awarding the grant for work on the Cascadilla Boat House. The grant is for $49,450 and the city must match that amount. COMMUNICATIONS FROM THE MAYOR: Vehicle Maintenance Chargeback: Mayor Nichols reported there have been various discussions recently, charging back the costs of 411 vehicle repairs to the appropriate departments. There is concern about this years budget as routine maintenance has not been included as a budget item. There will be a Budget Adjustment for this year and next years maintenance costs will be a budget item. Repair costs will be backcharged as of July 1, 1993. Transit Consolidation: Transit Consolidation is proceeding. A program is being established so that all buses will be painted the same color and say I T Transit, but will state, operated by: Ithaca Transit or C U Transit etc. This program along with integrated schedules and other changes, should be completed by next June. Youth Bureau Petition: Mayor Nichols received a petition from 38 employees of the Ithaca Youth Bureau urging that air conditioning be installed in their building. This is being considered as a capital project. Parks Commission: Mayor Nichols received a letter from the Parks Commission stating that there were new plantings completed and a play structure put up at Stewart Park without their consultation In their charge it states that they would review any significant new projects and they are asking that in the future they be consulted. Supt. Gray stated that he considered this replacement and maintenance work, not new projects. Mayor Nichols suggested that in the future, Department of Public Works should touch base with the Parks Commission when doing this type of work. 411i1COMMUNICATIONS FROM THE MAYOR: Disability Advisory Council- Mayor Nichols received a letter, from LeMoyne Farrell thanking Asst. Supt. Ferrel, for his rapid response to clearing away ice and snow. Bike Racks- Brought to the attention of the Board, a memo from Jim Miller to 'Jon Meigs regarding additional bike racks on the Commons. Supt. Gray stated he would look into the possibility of "in house" construction. Shuttle Buses - Mayor Nichols announced that the City has received approval from the State to purchase two shuttle buses. This will go out to bid in two weeks. The City will be able to replace two large buses next year. Nancy Oltz is working on a proposal estimating the cost of additional drivers and routing schedules. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that the SJS has been having extensive discussions dealing with the issues involved in the extension of sewer services outside the service area. A City policy is being worked on and more information will be forthcoming COMMUNICATIONS FROM THE MAYOR: Mayor Nichols received a letter from Elmira College. They are expanding their Theatre and are interested in the two gargoyles ;that were salvaged from the Strand Theatre. They would like to use the gargoyles as an intricateThismattert of will belr reesied discussed furthertre at if they are available.a future meeting. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols stated that there will be some changes in the Solid Waste budget. There is a need to reduce recycling costs. There may be a possibility of Tompkins County expandingthe resent area for collection of yard waste and sharinte costs. Thisyclinwould be in 1994. There will be more discussion on this. Discussion followed on various ways to deal with yard waste. COMMUNICATIONS FROM THE MAYOR: Mayor Nichols reported that the City of Ithaca and RHP Inc. are discussing terms that would allow the city to use the Strand property as a city parking lot for the next few years. The city will pave it, and either install meters, or try out a different type of parking system and collect the revenue. When the income exceeds the cost of the paving, meters and maintenance, the profit will be split with RHP Inc. This will add 25 parking spaces downtown. Until paving is done and the meters are installed, free parking will be allowed. There will be an announcement in the Ithaca Journal when the parking lot is available for use. Commissioner Smith recommended that the lot have a posted time limit so that people do not use it for all day parking, since it is meant to encourage shoppers'to benefit from it's availability. It may be posted "no overnight parking", so that it can easily plowed if necessary. Mayor Nichols is awaiting the report of the Traffic Task Force. Chairperson Daley has told him it will be available soon. o\t • • REPORT OF COUNCIL LIAISON: Treman Marina Alderperson Berg reported to the Board on the resolution that was passed by Common Council at their meeting of January 6 regarding the expansion of the Treman Marina. 1 REPORT OF COUNCIL LIAISON: 1Meetinq Space Availability at the New Transit Facility Council Liaison Berg reported that there is space available at the new Transit Facility for meetings if the Board should ever want to have a meeting outside of City Hall. REPORT OF COUNCIL LIAISON: Parking Lot/Parking Meter Committee Council Liaison Berg reported that the Committee is meeting regularly and they will be going out into the field to gather more information on the parking problems and hopefully soon they will have something for the Board to look at and review. Sales Tax Negotiations With the County Council Liaison Berg spoke to the Board on this matter and stated that there will be a meeting with the County tonight and a Special Common Council meeting on Thursday evening regarding the Sales Tax Issue. Mayor Nichols spoke to the Board regarding the negotiations that • are going on with the County concerning the Sales Tax issue. REPORT OF COUNCIL LIAISON: Strand Theater Alderperson Berg reported that Council is negotiating with a developer out of Syracuse for purchase of the Strand Theater. Transit Budget Alderperson Berg reported that he has spoken with the Controller's Office to inquire about the implications to the public works budget, specifically the transit budget of the agreement between the City and the County for payment of services in lieu of equitable payment for shared sales tax revenues. He stated that he was told by the Deputy Controller that the potential relief to the transit budget is in the area of $400,000. He thinks that at some point the Board will want to discuss how that is going to be affecting our budget. 14 REPORT OF COUNCIL LIAISON: Cass Park Rink Alderperson Berg reported that Council at a Committee of the Whole meeting tonight will be discussing the Cass Park Rink Capital Project for the upgrade of the lighting system for energy efficiency and for the upgrade of the mechanical systems. Sewer Repairs Alderperson Berg reported that Council will be discussing a Capital Project for emergency repairs to the sewer system at First and Adams Streets. REPORT OF COUNCIL LIAISON: Council Liaison Berg requested a staff report on the service road construction in the Six Mile Creek area. REPORT OF DEPARTMENT OF PUBLIC WORKS STAFF: Asst. Superintendent Ferrel and Building Systems Supervisor Jim Miller reported to the Board regarding the Commons and parking garages maintenance problems. There are currently two full-time employees assigned to, the Commons, one employee works Tuesday - Saturday from 7:00 am to 3:00 pm, and the other employee works Sunday - Thursday from 7:00 am to 3:00 pm. Staffing budgets have not increased, and seasonal help has been reduced to one position for 19 weeks. In addition to their duties on the Commons, these employees are also responsible for routine custodial service at the Police Station on the weekends, the Commons periphial streets, emptying 42 trash cans, maintaining 7 bus shelters, 2 parking garages, Lot D, TG Miller, and a portion of the Medical Center parking lots, trash/litter pick-up in DeWitt Park, mow grass lots near the Police Station, Seneca, and Aurora Streets, plant & water the flower beds, clean graffiti, playground maintenance, snow removal, outdoor dining clean-up (degreaser), etc. Asst. Superintendent Ferrel cited the fast food restaurants as primary trash generators. Discussion followed on the floor regarding ways to make the fast food restaurants responsible for this extra trash generation. REPORT OF COMMON COUNCIL LIAISON: Alderperson Berg reported that he has been investigating the possibility of area residents and concerned citizens taking a more active role in maintaining the City's neighborhood parks. He stated that this would remove pressure from the DPW crews and allow them to complete other projects that have been delayed. Alderperson Berg stated that. Asst.. City Attorney Kennedy is researching the issue of liability in connection with citizens using City equipment. Alderperson Berg reported that Common Council will be voting on an increase in hours for the City Forester. Alderperson Berg further reported that meetings have begun regarding the future use of debit cards in the City parking garages and lots. Further discussion followed regarding whether these stickers would only be good for the first hour of parking, or if accumulated stickers would be honored. The Board decided that they would honor the accumulated stickers. A vote on the Resolution resulted as follows: Ayes (5) Rusoff, Tripp, Reeves, Gerard, Smith Nays (1) Brandford Carried 4 REPORT OF THE COUNCIL LIAISON: Alderperson Berg read the following statement into the record from Alderpersons Blanchard, Romanowski and Daley: June 4, 1993 Board of Public Works City of Ithaca 108,E. Green Street Ithaca, NY 14850 "We are writing as a follow up to the Board's decision of 26 May to pursue the abandonment of South Titus Avenue with the apparent ultimate goal of extending the triangular open space to the banks of Six Mile Creek. While we do not, at this time, intend to challenge the Board's decision, we do feel that an explanation is in order. Alderpersons Blanchard and Romanowski would like to explain to the neighborhood residents opposed to this action why the Board paid no heed to the almost 2 to 1 negative reaction of residents directly abutting the street. Alderman Daley would like to explain to the Traffic Task Force why its recommendation not to close the street was ignored. We note that Commissioner Reeves, in casting an opposing vote, did explain her position. We are requesting similar courtesy from each of the other Commissioners; at a minimum, a summation of the reasons for the vote to abandon in the face of clear opposition from immediate neighbors and a negative staff recommendation. Please respond, in writing, at your earliest convenience. We have explanations to make to constituents and committee members." Commissioner Berg reported that the City is working with Cornell University, Ithaca College, Tompkins County to establish a debit card system for payment of parking garage and transit fees. Commissioner Berg encouraged the Board to provide input. Commissioner Berg also reported that he is still continuing to investigate the possibility of neighborhood participation in the maintenance of area parks. Commissioner Tripp responded, for the record, that she neither has the time, inclination, or interest in responding in writing to the letter submitted by Alderpersons Blanchard, Romanowski and Daley, but is available every Wednesday from 4:00 - 6:00 P.M. at the Board meetings, and should anyone inquire as to the reasons behind her vote, she would be happy to discuss it with them. Commissioner Rusoff also stated .for the record, that she finds writing letters very time consuming, but would be happy to talk to any of the Alderpersons on the phone, or at the Board meetings. Commissioner Gerard stated that he would be happy to discuss this ;matter further with any Alderperson either on the phone or in person, but also does not write letters. Deputy City Clerk Boyle noted that she is behind on preparing the Board of Public Works minutes, and that the Alderpersons may not receive the minutes of this meeting for a few weeks. Alderperson Berg stated that he would deliver the Board's responses to Alderpersons Blanchard, Romanowski, and Daley. REPORT OF COUNCIL LIAISON: Business Improvement District plan has been subm to is andwill be discussed by Council during a public hearing meeting. Final approval would be in October. Council Liaison Berg requested a report from the Cayorion on Parking aand Traffic Matters: 1) Alternate Parking and 2) Control at the Octopus. The Mayor stated that Joe Daley, Chair of the Parking Committee, reported that there seemed to held for alternativeconsensus for an aparking ll city parking plan at the publichearing regulations. The understanding ations and the downtown area dwould lbehthe their own parking regul first area considered. sing The Civilian Traffic Control at Chiefe Octopus wouldsupport.s Theeinitial lstep project in which the Police ass a localtp would be for the Charter and Ordinance personneltee to The program is in law authorizing the Chief to app the process of being implemented. REPORT OF COUNCIL LIAISON: Common Council Liaison Berg reported that a Public Hearing, on the attended and that m BID pespoke.ect at A decision will be made ot Council meeting, was n the Project at the many people October Common Council meeting. Discussion followed regarding, the criteria for going ahead with the project, or the possibility of redefining the project. r,\\971' QIS REPORT OF COUNCIL LIAISON: Alderperson Berg asked Board members to encourage any property owners they may know, within the BID district, not tooppose te JO/f ZZ project, as he feels strongly that this project willvery beneficial to the city. REPORT OF COUNCIL LIAISON: Alderperson Berg, a member of the Parking Systems Committee, reported that they will be looking a an Automated System Provider in Syracuse, New York. There are many factors to be considered, as to whether an Automated System would.be viable for the city lots. REPORT OF COUNCIL LIAISON: Council Liaison Berg suggested that the Board consider including the installation of parking meters on Thurston Avenue, and other areas in the 1994 budget. He noted that this would alleviate parking problems in this area and generate revenue for the City as well. Commissioner Brandford expressed concern that the funds for the meter installation would be derived from the DPW budget, but the revenues generated would be placed in the General Fund. He further noted the other DPW budget priorities. Commissioner Reeves suggested that this item be discussed further at the Committee of the Whole meeting when more information is available. Resolution By Commissioner Rusoff: Seconded by Commissioner Gerard RESOLVED, That the Board of Public Works have Power to Act at the November 17, 1993 Committee of the Whole meeting to consider installing parking meters at various locations in the City. Ayes (4) Rusoff, Tripp, Gerard, Smith Nays (2) Reeves, Brandford Carried Council Liaison Berg also questioned the removal of weekly yard waste collection from the budget. He that he would like to see this service restored to the budget and asked the Board for their support. 411 Resolution By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Board have Power to Act at the November 17, 1993 Committee of the Whole meeting regarding recommendations to Council on the.1994 budget. Carried Unanimously REPORT OF COUNCIL LIAISON: Alderperson Berg reported that at the Common Council Budget meeting, $12•,000 was restored to the budget for a yard waste program. This program will include a pickup in the Spring and the Fall. Also established, was a revenue line for parking meters. Alderperson Berg reminded the Board that a work program had been done for 1993. He suggested that the Board review this program as to what has been accomplished and what hasn't gotten done and determine the reason some things have not gotten done. He feels it is important to review the work program and this will help the Board when the 1994 work program is set. He feels the installation of new parking equipment not completed in 1993, is critical and would like to see it be a priority in 1994. REPORT OF COUNCIL LIAISON: Alderperson Berg thanked the Board and the DPW staff for the opportunity of working with them and stated what a pleasure his tenure on the Board has been. ,NEW BUSINESS: Thank you to Richard Berg By Mayor Nichols: Seconded by Commissioner Reeves RESOLVED, That the Board of Public Works expresses to Richard Berg its appreciation to his devoted services as Council Liaison, including his active participation in policy discussions and special ad hoc planning sub -committees. Carried Unanimously iAbt • • 'BUDGET, ADMINISTRATION AND COMMUNICATIONS ITEMS: A. Designation of Board of Public Works Meetings By Commissioner Reeves: Seconded by Commissioner Tripp 40, RESOLVED, That the regular meetings of the Board of Public Works, for the year 1993, be held at 4:00 P.M., on the second and fourth Wednesdays of each month, in the Common Council Chambers, at City Hall, 108 East Green Street, Ithaca, New York, unless otherwise 'determined by the Board. Carried Unanimously NEW BUSINESS: Mayor Nichols reported that due to renovations in Council Chambers the October 20th Committee of the Whole meeting will be held at the Streets and Facilities Building. The regular meeting of the Board on October 27th will be held at Central Fire Station. • REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner; Gerard reported that the Conservation Advisory Council, at its last meeting, expressed concern regarding the Weisburd Project because of mud being diverted from its original bed and being carried over to the service road. The CAC would like to have the project monitored. REPORT OF BOARD LIAISONS: Energy Commission Commissioner Reeves reported that on February 11 at 7:00 p.m. the Commission is going to tour the Cass Park Rink to make recommendations regarding replacement of the refrigeration. Commissioner Reeves also reported that on March 25 at 2:00 p.m. NYSE&G is going to do a presentation to the Joint Transit Facility about alternate fuels. Planning and Development Committee Commissioner Reeves reported that odd/even parking was discussed and the Committee formed a sub -committee to review the possibility of having daytime alternate -side parking in addition to any other suggestions for changes to the alternate side parking program. Commissioner Tripp will represent the Board of Public Works on the sub -committee. REPORT OF BOARD LIAISONS: Youth Bureau Board Commissioner Tripp reported that acoustics at the Cutia Building were discussed and there was a discussion regarding coordination of hours between the Cass Park Pool and the Alex Haley Pool. Mayor Nichols reported that there has been an ongoing discussion regarding the job description and work of the City Forester who previously had been responsible for the crews working at Cass and Stewart Parks. He stated that the Youth Bureau has a person (John Wilson) who manages recreation programs and is well versed on the management of the fields and all the facilities that go with that, and has the time to handle the job. Mayor Nichols stated that a fuller report on the matter will be forthcoming after further discussion with Supt. Gray, Asst. Supt. Ferrel and Youth Bureau Director Cohen. Six Mile Creek Committee Commissioner Gerard reported that the Committee reviewed the request from the Board regarding bicycle signage and a report will be coming to the Board. Parks Commission Commissioner Gerard reported that there was discussion at their meeting regarding Southwest Park land use. g\` REPORT OF BOARD LIAISONS: Energy Commission Commissioner Reeves reported that on February 11 the Energy Commission did a tour of the Cass Park Rink for possible energy conservation measures and a report will be forthcoming from Mr. Durland on how we might be able to improve the rink. On March 25 at 3:00 at the Transit Facility, a person from NYSE&G will be there to go over the possible use of alternate fuels for the buses. There will be a special meeting of the Energy Commission on April 6 to work on the data base for City Hall which has to do with energy consumption. Planning Board Commissioner Tripp reported that at the meeting last night the Board gave its approval in concept for going ahead with trying to establish a two-tiered system for site plan review in which the staff would be given the authority to deal with certain site plan reviews and the Planning Board would not deal with them. The Board would only deal with review plans that are above a certain threshold. Commissioner Tripp stated that Alderperson Schroeder reported at the Planning Board meeting that a major step forward has been taken on Inlet Island because there were federal officials who at least gave a tentative nod to the substitute park land ideas that the City has laid out in the plan. REPORT OF BOARD LIAISONS: Bicycle Advisory Council Commissioner Tripp urged Board members to attend the Bicycle Advisory Council's presentation on Thursday on the new bicycle plan. Mini -Parking Committee Commissioner Tripp reported that the Mini -Parking Committee will be reporting to the Planning and Development Committee next week. Parking Lot Sub -committee. Commissioner Rusoff reported that the Parking Lot Sub -committee toured the parking lots/garages this week. Parks Commission Commissioner Gerard reported that the Parks Commission has expressed interest in looking at the triangle of Titus/South and Fair, possibly for a park. Common Council Commissioner Reeves reported that the Common Council passed a resolution in April regarding an increase in street permit fees. Discussion followed on the floor. Ithaca Energy Commission Colidtmissioner Reeves reported that the Energy Commission met on April 6 and the Commission is working with Deputy Controller Thayer to get the computer data base going in order to track the energy consumption and the bills paid on all City properties. • REPORT OF BOARD LIAISONS: Planning Board Commissioner Rusoff reported that at the Planning Board meeting, Deputy Director Sieverding repo °ted on the initiative that the Planning Department is now taking to change the zoning of the DPW Franklin Street sites in order to appropriately dispose of them. Commissioner Rusoff reported on a Landmarks Square zoning change to light commercial that is in the works regarding the front part of that housing complex. Commissioner Rusoff reported that the Bicycle Committee did a presentation at the Planning Board meeting which was excellent. REPORT OF BOARD LIAISONS: Conservation Advisory Council Commissioner Gerard reported that the Conservation Advisory Council would like more information on the service road construction in the Six Mile Creek area. Parks Commission Commissioner Reeves reported that the Parks Commission is researching legislation pertaining to cleaning up after dogs. They will forward their recommendations on to the Charter and Ordinance Committee. The Parks Commission's Annual Report will be distributed in the near future. Commissioner Reeves reported that there has been a request to use Maple Grove Park for a wedding. The people that wish to use the park, would like to trim some of the trees in the park before they use it. The City Forester will contact these people to discuss this matter further. The Parks Commission will be forwarding a resolution to the Board regarding events taking place in DeWitt Park, specifically skateboarding, and daily soccer games. Energy Commission Commissioner Reeves reported that the Energy Commission will be forwarding a resolution to the Board recommending the pursuit of a natural gas refueling station in the area. The Commission will be trying to focus on transportation, buildings, and the weatherization code in 1994. American Public Works Association Conference Commissioner Reeves reported that Superintendent Gray, Assistant City Attorney Kennedy, and herself attended the American Public Works Association Conference in Buffalo. They received valuable information on GIS Systems, the American Disabilities Act, Balancing Budgets in Tough Times, Total Quality Management, the Clean Air Act, Industrial Pretreatment Regulations, and Privatization. Common Advisory Board Commissioner Smith reported that the Commons Advisory Board is concerned about the additional garbage dumpsters that have been placed behind the CVS, and McDonald's buildings. The CAB is also concerned about the business' that close early on Thursday nights and place their garbage out for collection, while the City is trying to encourage people to shop downtown on Thursday nights. Superintendent Gray will continue to review these matters. REPORT OF BOARD LIAISONS: Energy Commission Commissioner Reeves reported that the Energy Commission will be submitting a request for money in the City budget. The committee is attempting to gather information, brochures, magazine subscriptions, etc. for use by City departments. Parks Commission Commissioner Reeves reported that the Parks Commission is concerned with lakeshore and flood control channel stablization. The Commission will be providing recommendations for a Capital Project to help stablize these areas that have sustained damage due to the recent. flooding. (91 REPORT OF BOARD LIAISONS: Planning and Development Board Commissioner Rusoff reported that a positive declaration was passed for the environmental impact of a proposed department store on Elmira Road. The next step is to hold a scoping session on August 11, 1993 to receive input from local business organizations and residents on their concerns. An additional study will be conducted on the economical impact. Commissioner Rusoff also reported on a presentation given by Krink Associates concerning the County Transfer and Recycling Center. She reported that the P&D Board has declared itself lead agency for the environmental review of the bicycle plan. The South West Area Land Use Study has been delivered to the Mayor. REPORT OF BOARD LIAISONS: Parks Commission Commissioner Gerard reported that there was extensive discussion regarding the Commission's feelings of not being heard. They are concerned because their input is not being incorporated into Resolutions. The Parks Commission would like further information regarding the status of the Southwest Park road system plan. Conservation Advisory Council Commissioner Gerard reported that the CAC would like information from the DEC regarding the status of the Therm Spill. Commissioner Gerard was advised to have them contact City Attorney Guttman for further information on that issue. REPORT OF BOARD LIAISONS Planning Board Commissioner Rusoff reported on the scoping session for Wal-Mart. Several people spoke, and their recommendations will be included in the scoping document. Commissioner Rusoff also reported that preliminary approval was given for the Tompkins Transfer and Recycling Station. Shopping Cart Project A meeting was held on August 23, 1993 to try to develop a program that would help deal with the problems of abandoned shopping carts. The idea was posed that a transport type cart be available at a modest fee at many stores, and other. locations. Under present circumstances, the merchants are reluctant to press charges, making the shopping cart ordinance virtually unenforceable. 825 REPORT OF BOARD LIAISONS: Commissioner Rusoff reported on the. Proposed Bicycle Plan- that was presented at the September 21, 1993 Planning Board Meeting. Commissioner Reeves reported on her meeting with the Energy Commission. She also stated the Software is up and running, and we will soon be able to have information in graph form, on energy consumption and money that has been spent for City buildings. REPORT OF BOARD LIAISONS: Commissioner Reeves- attended the Parks Commission meeting October III12, 1993. Commission members are conducting a survey of the parks, looking at what is there, condition of signs, equipment, and play 1OIt3 areas. When survey is compiled,. the Commission will be coming back with recommendations. The Commission will be meeting with the Committee of the Whole on November 17, 1993 re: Southwest Park. REPORT OF BOARD LIAISON Commissioner Rusoff reported from the Planning Board meeting on: 1. The Planning Board considered the Resolution to adopt the Preliminary City Bike Plan for grant purposes. This was voted down. Mayor Nichols stated this would be discussed at Common Council. 2. Discussion took place regarding a site plan for a retail plaza to be built at 301-309 S. Meadow St. There were many comments from the public regarding truck traffic and trucks coming into the area. REPORT OF BOARD LIAISONS: Commissioner Committees: Gerard gave Liaison reports for the following Six Mile Creek Committee addressed. A report will forthcoming soon. Therm spill restoration plans are being The Committee is currently discussing erosion concerns caused b a Bolton Point water main. Y Conservation Advisor Council A response statement has been drafted for the Southwest Park Land Use Plan. Parks Commission The Commission voted that the Festival Lands meets the criteria o implied dedication status as park land. f UNFINISHED BUSINESS: Commissioner Reeves reported that the meeting with the Parks 'Commission regarding possible land alienations will be deferred until they can meet with Planning and Development Director VanCort. BUDGET, ADMINISTRATION, AND COMMUNICATION ITEMS: Commissioner Reeves reported City Attorney Guttman informed Council Members that there is a contract pending for the Seacord property. She called a BPW Consolidation Sub-committeemeeting as there are some water and sewer concerns that need to be addressed. REPORT OF BOARD LIAISONS: Commissioner Reeves gave an update on shopping carts. Her committee would like to work with Chief McEwen and the City Judge to identify problem areas and reach an agreement on an approach. She has set up a timetable. January, they will meet again with store owners and/ or store representatives to explain to them what plans the committee has come up with, and to re -affirm their. cooperation. February, develop public information materials and get information to the press. March, would like to,do an intensive media program to announce a trial period during which the Police Department stop people and give them a warning. In October, regular enforcement process would begin. Commissioner Reeves attended the Energy Commission meeting on November 22, 1993. The Commission would like to start the process to implement a city energy plan. They would like to work on a long and short range plan. They would like to identify projects and make plans before there is a crisis situation. They would also work to obtain any grants that might be available to the city for projects. The Commission feels that the city should have an Energy Coordinator. Commissioner Rusoff reported on the Planning Board meeting. There was a discussion about the work plan and various members suggested things that need to be accomplished in 1994. 1. Continued work on Inlet Island 2. Continued work on Southwest Park 3. Working on a possible grant for an economic development zone in the Southside going along Elmira Rd. to the north. 4. Continued work on a computerized database. '5. Continued work on a making the downtown design plan part of the citywide master plan. 6. Rezoning along Elmira Road. 4101 more definite. She would be glad to reflect their opinion to the Planning Board. She will bring back to the Board more information when plans are • UNFINISHED BUSINESS: Mayor Nichols asked Asst. Superintendent Ferrel if there were any plans regarding the yard waste program. Superintendent Ferrel responded that at this time he does ,not have a plan set up. He stated it will be a curbside collection, most likely April through November. There will be a regular collection, but he has not set up a timetable at this time. He should have more information in the next few weeks. REPORT OF BOARD LIAISONS: Six Mile Creek Committee Commissioner Gerard reported that the Six Mile Creek Committee has been recognized by Common Council as an official committee. The Committee is currently undergoing some restructuring. The Committee is in the process of drafting a resolution to encourage the Town of Ithaca Board to make a formal commitment to the preservation of Six Mile Creek. Parks Commission Commissioner Reeves reported that Planning and Development Director VanCort explained the alienation process to the Parks Commission and identified what land was recommended by the Planning Department. The Commission will come back to the Board in January or February with further discussion and their recommendations. The Commission will also be completing a survey of what equipment is currently in the parks and what equipment might be needed. They will draft a list of capital projects. Energy Commission Commissioner Reeves reported that the Energy Commission has prepared an outline for a master plan for energy saving considerations to be made over the next few years. The Commission will come to the Board with a presentation in January. UNFINISHED BUSINESS: Assistant Supt. Ferrel reviewed the 1993 work schedule. REPORT OF CITY CONTROLLER: Change in Auditing Procedure Deputy City Controller Thayer announced that there will be a change •in the auditing procedure as requested by the State and an ,independent auditor. He stated that it will necessary to make a Charter change. Water Fund Deputy City Controller stated that the Controller's Office is recommending a transfer from the Water Fund fund balance to the Capital Reserve for water sources development. This recommendation is from the State Auditors because the Water Fund fund balance is ;too high. REPORT OF CITY CONTROLLER: Water Fund Fund Balance Transfer Deputy City Controller Thayer reported that $1 million was transferred from the Water Fund fund balance at the last Common Council meeting. REPORT OF CITY CONTROLLER: Deputy City Controller Thayer reported that the City has purchased a new computerized cash register for Newman Municipal Golf Course ;which will improve the accounting reports and cash flow controls. • B. Agreement for Federal Section 9 Funding Between the City of Ithaca and Tompkins County The City has become a member of the newly formed Metropolitan Planning Organization (MPO) which was created in response to the designation of an "Urban Area" within Tompkins County in accordance with the Federal Transit Act of 1964. Currently, the County is the designated recipient of Section 9 funds for all transit operators within the designated Urban Area. All funds actually received and dispersed within the Urban Area are budgeted and approved through the MPO. Resolution ' By Commissioner Rusoff: Seconded by Commissioner Tripp RESOLVED, That the Mayor be authorized to enter into an agreement with Tompkins County to prepare and receive grant funds for Section 9 funds on terms and conditions that are acceptable to the Mayor, City Attorney, and the Superintendent. Carried Unanimously REPORT OF CITY ATTORNEY: Report on Regulation Violations Responding to a question posed by Commissioner Reeves regarding penalties. City Attorney Guttman ,reviewed the old regulations and new regulations. Prior to •irecodification, the Ithaca City Charter limited penalties that ;could be assessed for Violation of BPW Regulations to a maximum of $50. During Recodification Common Council amended that part of the Charter to provide that violators could be penalized up to $250 and or 15 days imprisonment. This applies only to BPW Regulations not Municipal Code Violations. The City Attorney will be consolidating all the issues about garbage, trash and rubbish and into one section, of the Code within ;the next few months. Proposed changes to the animal ordinance are being considered. The question now, is how to deal with enforcement. Therm Status Update The Attorney General has set up a proposed final order to Therm. This is the beginning of negotiations with them. Restoration of the area may be under the supervision of the Dept. of Environmental Conservation. The City will expect a very detailed plan of restoration. The City will have input as to how and what is going to be to be done. Restoration can not be done until cleanup is complete. A meeting will be held in, early October with Therms' attorney to walk the gorge area, basically, to point out what needs to be done. REPORT OF OTHER DEPARTMENT HEADS: Debra Parsons, City Chamberlain gave a status report on the 1HR free parking stickers. They are on order and should be here by !August 30th but that date is not guaranteed by the printer. 8l 'Discussion followed, on the publicity that will be done and other ways to alert parkers to the 1Hr Free Parking Program. Commissioner Gerard asked about caps on parking permits. By Board action there ;are no caps at this time, but this could be subject to change. • BPW Report of Superintendent Approval of Meeting Minutes 2 Communications from the Mayor - 3 Report of Council Liaison 4 Meeting Schedule for BPW 5 Report of Board Liaisons 6 Report of City Controller 7 Metropolitan Planning Organization (MPO) 8 Report on Regulation Violations 9 Report of Other Department Heads 10 PAGE 1