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HomeMy WebLinkAbout1983 Parks-1- Mr. Jan C. Rogowicz, P.O. Box 102, Ithaca, N.Y., Pres., Cascadilla Boat Club, addressed the Board, requesting permission for continued usage of two boat bays in the old Cascadilla boat house in Stewart Park for a rowing training program. ilai,ks, Cascadilla Boat Club The request from the Cascadilla Boat Club for continued usage of two boat bays in the old Cascadilla boat house in Stewart Park was referred to the Streets, Facilities, Parks and Refuse Committee to review and bring back to the Board. 0603 Cascadilla Boat Club,Ltd. By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That the Board grant permission to the Cascadilla Boat Club, Ltd., a not-for-profit corporation, to use the boat house facilities at Stewart Park, under the same conditions as last year's agreement, subject to review by the City Attorney. 9/9/k3 Carried Unanimously s • • -2- Activities in.Stewart Park By Comm. Gutenberger: Seconded by Comm. Clarke WHEREAS, the development of Cass Park has provided facilities for organized sports, and WHEREAS, Stewart Park is more a family-oriented, casual -use park, now,.therefore, be it RESOLVED, That organized, scheduled sports activities be prohibited in Stewart Park. Discussion followed on the floor regarding.dredging in Cass Park area. 'Alderman.Banfield reminded the Board that any ball fields developed in that area of Cass Park were to be set aside for use for young women's ball playing. /g3 A vote on the resolution resulted as follows: Carried Unanimously • • -3- Request of Youth Bureau to Operate Concession Stand•at Stetaart Park Comm. Gutenberger asked if the Council had acted on the request for funding for the Youth Bureau to operate the concession stand at Stewart Park. Controller Spano responded, saying that the request would be taken up at the Budget and Administration Committee meeting' on February 24th. ?-191y3 -4- Stewart Park Beach Asst. to Supt. Dougherty reported the staff are doing a thorough cleaning job of the beach at Stewart Park. Use of Wood from City Trees Mr. Dougherty reported that the new workshop and bathhouse which was built in the fall is being heated with a wood burning stove which takes care of the wood from City trees. Mayor Shaw suggested that Mr. Dougherty check with Ithaca Police Department to see if they might also be interested in using some of the wood in their wood burning, stove at the firing range. (q1g3 Asst. to Supt. Dougherty reported that the clean-up at Stewart Park Beach is completed. 3/_3/13 Stewart Park Alderman Banfield reported the concerns of several Aldermen concern- ing Stewart Park. He would like the concerns referred to the Police Department because it is an issue where the Board's committee and representatives from the Police Department have to sit down and talk and try to resolve the problem: inability of parkers•to use the entrances, harassment, litter, parking in the entrances, intimidation of people who wish to use the park. Mayor Shaw commented that he would be glad to look into the situation again; there are a number of steps which have been taken; and. additional steps that can be taken. The problem was referred to the Streets, Facilities, Parks and Refuse Committee Stewart Park Comm. Gutenberger reported that the Committee has met to discuss the problems at Stewart Park and have some ideas which they plan to discuss with the Police Department in an effort to resolve the problems. - Stewart Par Patrol %3 Mayor S aw reported that the Police Department has increased its patrol of Stewart Park. ;It has been reported that because of in- creased patrols the complaints have been reduced. The Mayor'stated that the increased patrols will be continued on an experimental basis to see what kind of positive results are reported, • -5- --Lake 5- L ke Level at Stewart Park Asst. to Supt. Dougherty reported there is a serious problem at Stewart Park due to the high lake level. He said the park will be officially closed for the coming weekend and signs will be posted. Supt. Kinsella. agreed to call and write to Jean Milovicz, Syracuse Office of the N.Y.S. Department of Transportation, Canal Division, concerning the lake level. • 5-O3 -6 - Stewart Park Study By Comm. Gutenberger: Seconded by Comm. Clarke WHEREAS, Department of Public Works staff has recommended that a comprehensive study is required to develop a formal plan for long- term measures for the revitalization of Stewart Park, and WHEREAS, $20,000 has been earmarked in the 1983 Capital Reserve for Parks, and WHEREAS, the Streets f Facilities Committee of the Board of Public Works recommends that better use of these funds would be realized if they were used to finance the comprehensive revitalization study; now, therefore, be it RESOLVED, That the Board of Public Works requests the use of a portion of those funds to retain the necessary professional services to . prepare a study to develop the long range goals and implementation recommendations for that project, and be it further RESOLVED, That the Superintendent of Public Works be authorized to prepare a scope of services, establish a list of qualified profes- sional consultants, subject to the Board's approval and recommendations and be it further RESOLVED, That following tentative selection of a professional con-. sultant a 'request for approval for funding be submitted to the Budget and Administration Committee and.Common Council. 110 Discussion followed on the floor. g3 Amending Resolution By Comm. Clarke: Seconded by Comm. Gerkin RESOLVED, That the first RESOLVED paragraph be eliminated. Carried Unanimously Main Motion as Amended WHEREAS, Department of Public Works staff has recommended that a comprehensive study is required to develop a formal plan for long- term measures for the revitalization of Stewart Park, and WHEREAS, $20,000 has been earmarked in the 1983 Capital Reserve for Parks, and WHEREAS, the Streets E Facilities Committee of the Board of Public Works recommends that better use of these funds would be realized if they were used to finance the comprehensive revitalization study;. now, therefore, be it RESOLVED, That the Superintendent of Public Works be authorized to prepare a scope of services, establish a list of qualified profes .sional consultants, subject to the Board's approval and recommenda- tions, and be it further 511(3 RESOLVED, That following tentative selection of a professional consultant a request for approval for funding be submitted to the Budget and Administration Committee and Common Council. Carried Unanimously ..Stewart Park:, Master Plan Comm. Gutenberger reported.th.at his .Committee on the Stewart Park Plan had had. three or four good long meetings. A lot of ideas have been discussed and at the present time -the Committee is preparing • an RFP request for proposal to -send out to.architects and other people who would be involved in the design and improvements of the park. He stated that proposals should be back by the end of August and, hopefully, the Committee would have something more definitive to present to the Board in the next six weeks, as well as some'cost. estimates. Comm. Gutenberger mentioned some.of,the improvements that are included in the project.': iih3A1 :Mayor Shaw mentioned that if cost estimates come in too high, perhaps the Planning Department can be helpful on certain aspects of the project, Report on Request for Proposal ori Stewart Park Plan for Renovation Comm. Gutenberger reported on the progress of the Stewart Park Advisory Group which was established May 2, 1983, and its three-step. program. Step 2 requires the establishment of a list of professional consultants, upon the approval of the Board, to be interviewed for the project to be carried out in Stewart Park. Twelve proposals were received, from which five have been selected by the Committee, from the following firms: 1. The Landplan Partnership, Southport, Conn. 2. Planning/Environmental Research Consultants, Ithaca, N. Y. 3. Storch Associates, Hempstead, N. Y. 4. Quennell Rothschilds Associates, New York, N. Y, 5. Organization of Environmental.Growth, Washington, D. C. Resolution h -k I g3 By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That the Board approves the list -of five professional con- sultants, as selected by the Committee, to be interviewed for the proposed improvement to Stewart Park. Carried Unanimously Stewart Park Resolution. By Comm. Gutenberger: Seconded by Comm. Gerkin at the direction WHEREAS, the Stewart Park Advisory Group actino of the Board of. Public Works has completed a search for a consultant to prepare a master plan for Stewart Park improve- ments, and WHEREAS, the SPAG recommends selection of NewpYorklng and to preparelaon- mental Research Consultants of master plan at a fee of $29,784, and /o/.4r3 WHEREAS, the SPAG recommends that funds be included in the project budget for possible additional expenses, i.e. technical analysis, public informational materials, etc., THEREFORE, BE IT RESOLVED, that the Board of Public Works authorizes the preparation of an agreement based upofoonsthe heature consultant's propjsal, datPdrovaleber 6Common,Council, and by the Mayor, sub ect to approval by the • -6a- BE IT FURTHER RESOLVED, the SPAG be requested to continue as the Board of Public Works liaison with the consultant to pro- ject completion. BE IT FURTHER RESOLVED, that the Budget $ Administration Committee and the Common Council be requested to authorize and approve the amount up to $35,000 for this project. BE IT FURTHER RESOLVED; that copies of this resolution and proposal be forwarded to the Planning and Development Committee of the Common Council and members of the Planning and Develop- ment Board for their information. /0k3 Discussion followed on the floor. . Comm. Gutenberger answered questions from other Board members. Amending Resolution By Comm. Gerkin: Seconded by Comm Walker BE IT FURTHER RESOLVED, that any sub -contracts for professional services in excess of $1,000 be approved by the Superintendent upon advice of SPAG. 0u0'5 Carried Unanimously Comm. Gutenberger thanked committee members for work done on this project. Asst. to Supt. Dougherty thanked Jon Meigs for preparing the request for proposal that was sent out. Many compliments were received. Mayor Shaw raised the question of the Stewart Park Advisory Group ever having been created by resolution. This matter will be checked and brought back to the next Board meeting. a vote on the Main Motion as amended resulted as follows: Carried Unanimously Stewart Park Advisory Group Resolution By Comm. Gutenberger: Seconded by Comm. Stone WHEREAS, a study is currently being undertaken for the revital- ization of Stewart Park, and WHEREAS, it is appropriate to formalize the Stewart Park Advisory Group members, 6,10' RESOLVED, that the Board of Public Works hereby establishes the Stewart Park Advisory Group consisting of the following representation: For the City Department of Public Works Planning Department Youth Bureau Mayor, ex officio Other Representatives The Common Council Board of Public Works Planning & Development Board Historic Ithaca Conservation Advisory Council Cayuga Bird Club Youth Bureau Advisory Board Circle Greenway Tompkins County Sportsman Federation Finger Lakes Parks Commission AND BE IT FURTHER RESOLVED, that John A. Dougherty be designated as Chair of this advisory group. Amendment to Resolution By Comm. Stone: Seconded by Comm. Gerkin .RESOLVED, that a .representative from the Commons Advisory Board • be added' to the Stewart Park Advisory Group. Discussion followed onthe floor. Amendment withdrawn. A Vote on the Main Motion resulted as follows: Carried • -7 - Vendor Permits By Comm. Gutenberger: Seconded by Comm. Clarke WHEREAS, the Streets & Facilities Committee has reviewed the necessity for.establishing a•system of vendor permits for Cass Park, and . WI-IEREAS, .staff has recommended the form and conditions of a proposed vendor permit and insurance certificate naming the City as insured with a comprehensive $300,000 single limit policy, including products liability; therefore, be it RESOLVED, That the Board of Public Works hereby adopts the form and condition of said vendor's.permits as outlined and made a part of this record, and further directs that the fee of $25.00 be set for each issued permit. DEPARTMENT OF PUBLIC WORKS Permit Conditions for Vendors in Cass'Park The following conditions apply to all vendors receiving permits to vend in Cass Park (ref. Chapter 241, BPW regulations of the City of Ithaca Municipal Code). 1. The vendor shall be responsible for obtaining all required New York State Health Department and Tompkins County Health Depart- ment. permits for the sale of food. 2. Location. The vendor is permitted to vend at the location stipulated in the permit. At no time shall the vendor's activity interfere with the maintenance of vehicular or pedestrian access to the parking or the activities and events conducted in the parks. The location,of vending operations shall not occur within 50 feet of N.Y.S. Route 89. 0'3 3. The vendor shall be responsible for pickup and proper disposal of all litter, trash or debris generated as the result of .his or her activity so as to keep the area in a neat and presentable condition. The vendor shall provide a minimum of one (but not limited to one) adequately sized trash.container adjacent to the site for this purpose. 4. Hours of Operation. No vending is allowed before 10:00 a.m. or after 9:30 p.m. 5. Alcoholic Beverages. The sale of alcoholic_ beverages is not permitted in Cass Park without special permit from the Board of Public Works. 6. Insurance.. The vendor shall provide the city with a certificate of insurance in the form -or amount as prescribed by the permit prior .to its issuance. The vendor agrees to defend, indemnify ancl hold the City of Ithaca harmless from any and all claims arising out of or during their vending operation. A certificate of insurance must be sent to Mr. Joseph Rundle, City Clerk., 108 East Green Street, Ithaca, NPw York 14850 7. Term and Application. .The permit expiration date will be stated on the permit. Vending will not be allowed. after Labor Day, except as otherwise allowed by the Department of Public Works. 8. Revocation. -The permit is revocable by the Department of Public Works upon violation of the terms and conditions of the permit. 9. The vendor shall be limited to the sale of: a. Ice cream/candy b. Hot and cold drinks c. Prepared foods (hot dogs, hamburgers, sandwiches, etc.) d. Any combination of the above 10. If a vehicle is to be used, it shall comply with applicable NYS Vehicle and Traffic Laws. 11. Permit must accompany vendor at site of vending at ALL times. 12. Vendors may not sublet, transfer or assign their permit • without the express written approval of the Board of Public Works. 13. All operations shall be conducted in a legal, orderly, quiet and sanitary manner. The use of a public address system or other amplification equipment for playing of music or otherwise, in connection with this permit is prohibited. 14. Cass Park will be divided into five (5) areas, marked on the accompanying map as A, B, C, D, E. Area C, operated by the Youth Bureau, and Area. D, operated by the Ithaca Amateur Soft- ball Association, will have no permits issued. Only Areas A, B and E will be available for vendors during 1983. 15. A limit of two (2) permits shall be issued on .a first come/ first served basis for each allowable area within Cass Park (Areas A, B and E) for the 1983 season, for a total of six (6) permits. The term of the permits shall be May 1, 1983 through September 5, 1983, or any part thereof. • 16. Permit fees are $25.00 each. 5p/a Discussion followed on the floor. A vote on• the resolution resulted as follows: Carried Unanimously -8- Boat Rental Concession--Stewart Park By Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, a request has been received from Mr. Bradley Judson to continue his boat rental operation in Stewart Park for the 1983 season; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the Superintendent of Public Works to issue a permit for the same terms and conditions applicable to the 1982 season, with the additional stipulation that the concessionaire provide an audited copy of the financial accounts for the 1983 season and that the City Attorney review and approve the permit conditions prior to issuance. Carried Unanimously -9 - Mr. Dougherty reported that the Softball Association had purchased. a ballfield conditioner for use on the ballfields. He suggested a letter of appreciation to the Association would be appropriate. s/)S/. Supt. Kinsella was asked to prepare a letter of appreciation. / • • -10- Stewart Park Asst. to Supt. Dougherty reported on the activities at Stewart Park during the Ithaca Festival the previous weekend. He said the main problem seemed to be lack of sanitary facilities and that, before another year, a procedure would be set up requiring very strict agreement with the people using the park. Comm. Stone commented that she had received complaints regarding the lack of sanitary facilities, in addition to the huge crowd which apparently needed more supervision. than was provided. e Comm. Gutenberger commentedthat he had talked to John Doyle who reported that there were many more people than the concession could take care of --many more than were anticipated. • -11 - Carousel --Stewart Park Comm. Gutenberger reported that Mr. Montgomery May has purchased the carousel at Stewart Park from the Cataldo Estate. Staff supports the maintenance of the carousel at the park as an important attraction for the public. Mr. May has asked the Board to waive a $400 annual permit fee and reduce it to $1.00 per year for a three year period to allow the monies to be invested back into the rehabilitation of the carousel to a safe and attractive condition. Resolution By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That a permit be issued to Mr. Montgomery May for a fee of $1.00 for 1983, with the intention of continuing the fee annually for $1.00 for 1984 and 1985. Be it further RESOLVED, That an insurance certificate in the amount of $500,000 be required by the permittee naming the City as also insured. Be it further RESOLVED, That the Board of Public Works hereby authorizes the Super- intendent to issue said permit to Mr. Montgomery May under the terms a.n.d conditions necessary for the safe operation and maintenance of the carousel. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (4) - Shaw, Gutenberger, Schickel, Gerkin Nay (1) - Walker Carried bk,/(3 -12 - Letter Re DeWitt Park Mayor Shaw. reported having received a letter from Joseph F. Gentili who. expressed concern regarding the use and maintenance of DeWitt Park. A copy will be sent to.Jack.Dougherty, and a copy will be available in the City Clerk's office. 7/=2/K3 He also reported that some of the shubbery at Dewitt Park has been changed to improve. the park. ie/br/s3 _13_ Stewart Park barbecue area dedication Supt. Kinsella reported receiving an invitation, which was also extended to the Board, to attend a dedication ceremony for the new covered barbecue area in Stewart Park on Sunday, November 13, 1983, at 2:00 p.m. /0 //(3 Asst. to Supt. Dougherty reported that he had made the request to the Kiwanis Club the previous year to see if they would be interested in using the barbecue pit at Stewart Park for one of their projects. • • -14- Request for Payment -- Planning/Environmental Research Consultants By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, that a payment request from Planning/Environmental Research - Consultants for services rendered on the Stewart Park Improvements Master Plan, be approved in the amount of $4,467.60 gq Carried Unanimously Cascadilla Boat Club request for permission for continued use of old Cascadi.11a Boathouse..in Stewart Park referred to Committee for review Stewart Park - Cass Park organized sports activities prohibited in Stewart Park; request any ballfields developed in dredged area of Cass Park be set aside for young women's ball playing. 2 Stewart Park - Food concession Request for funding for Youth Bureau to operate 3 Stewart Park - DPW Staff cleaning beach Report JAD that use of wood from City trees used to heat workshop and bathhouse ; Misc. problems 4 Stewart Park - Concerns re high lake level 5 Stewart Park - Recommendation for long-term measures for revitalization ofpark; Supt. authorized to prepare scope of services, list of qualified consultants, and approval for funding 6-6a Cass Park - Adoption by BPW of permit conditions for vendors in Cass Park & fee 7 Stewart Park - Boat Rental Concession Supt. authorized to issue permit for 1983 season 8 Request letter of appreciation be sent to Softball Assoc. for purchase of a ballfield conditioner 9 Stewart Park - Report on activities during Ithaca Festival, complaints and need for stricter agreement next year. 10 Stewart Park - Carousel (Merry-go-round) Supt. authorized to issue permit 11 Speed limits in City Parks to be raised (See P/T & T - Pg, 11) DeWitt Park - Letter to Mayor re concern of use and maintenance of park 12 Stewart Park .. Dedication barbecue pit built by Kiwanis Club 13 Planning/Environmental Research Consultants - Payment Request - Stewart Park Improvements 14 Stewart Park Advisory Group to be established - J,Dougherty, Chairman 6-6a