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HomeMy WebLinkAbout1983 Financer 'I _ -1 - Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the Finance Committee, as listed on Abstract No. 1 of the General Fund Accounts of the Department of Public Works, and on Abstract No. 1 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. A: vote on the resolution resulted as follows: i/Id/S'3 Ayes(5) - Gerkin, Gutenberger, Schickel, Walker, Mayor Shaw Abstention (1) - Clarke Carried Audit By Comm. Walker: Seconded by Comm, Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the General Fund Accounts of the Department of Public Works, and on Abstract No. 2 of the Water and Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously ip/g3 Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 3 of the General Fund accounts of the Department of Public Works, and on Abstract No. 3 of the Water and Sewer Fund, be approved for payment, and be it further RESOLVED,. That bills receivable be approved and ordered rendered. A vote on the resolution resulted as follows: Ayes (5) - Walker, Schickel, Gutenberger, Gerkin, Mayor Shaw Abstention (1) - Clarke Carried 4r/ r 3 Audit By Comm. Stone: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works, be approved in the amount of $58,609.56, and that bills audited and approved by the Finance Committee, as listed on Abstract No. 4 of the Water and Sewer Fund be approved in the amount of $16,745.86. It is further 7p -3/g3 RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 5 of the General Fund Accounts of the Department of Public Works, be approved in the amount of $39,600.85, and that bills audited and approved by the Finance Committee, as listed on Abstract No. 5 of the Water and Sewer Fund, be approved inthe amount of $7;997.61. It is further 3103 RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Ad i t By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That bills audited and approved by the Finance Committees as listed on Abstract #6 of the General Fund Accounts of the Depart- ment of Public Works, be approved in the amount of $40,744.13, and that bills audited and approved by the Finance Committee, as listed. on Abstract #6 of the Water and Sewer Fund, be approved in the amount of $16,879.48. Be if further -3f3P RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Stone: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract #7 of the General Fund Accounts of the Depart- ment of Public Works, be approved in the amount of $92,653.66, and that bills audited and approved by the Finance Committee, as listed on Abstract #7 of the Water and Sewer Fund, be approved in the amount of $4,123.80. 03/x3 Carried Unanimously Audit By Comm. Stone: .Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 8 of the General Fund accounts ofthe Department of Public Works, in the amount of $34,398.30, and on Abstract No. 8 of the Water and Sewer Fund, in the amount of $4,611.97, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Au it By Comm. Stone: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 9 of the General Fund accounts of the Department of Public Works, in the amount of $32,911.11, and on Abstract No. 9 of the Water and Sewer Fund, in the amount of $34,459.11, be approved for payment; it is further RESOLVED, That bills receivable be held until the next meeting. Discussion followed on the floor. S hi 1r3 A vote on the resolution resulted as follows: ried Unanimously Audit By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 10 of the General Fund accounts of the Department of Public Works in the amount of $55,566.25, and on Abstract No. 10 of the Water and Sewer Fund in the amount of $15,566.25, be approved for payment. It is further RESOLVED, That bilis receivable be approved and ordered rendered. Amendment to Resolution Sia-sie3 By Comm. Gutenberger: Seconded by Comm.. Schickel RESOLVED, That the second RESOLVED read: "RESOLVED, That bills receivable be approved and ordered rendered, with the exclusion of any bills relating to the laying and installation of water and sewer lines." Carried Unanimously Main Motion As Amended A vote on the Main Motion As Amended resulted as follows: Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That bilis audited and approved by the Finance Committee as listed on Abstract No. 11 of the General Fund accountsof the Depart- ment of Public Works in the amount of $14,201.83, and on Abstract No. 11 of the Water and Sewer Fund in the amount of $15,702.09, be approved for payment. 6/7/43 Carried Unanimously Audit, .. ,r By Comm. Walker: Seconded by Comm. Gerkin RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 12 of the General Fund accounts of the Department of Public Works in the amount of $78,043.25, and on Abstract No. 12 of the Water and Sewer Fund in the amount of $8,693.51, be approved for payment. It is further 6/PA/K5 RESOLVED, That bills receivable be approved and ordered rendered.. Carried Unanimously Audit By Comm. Walker: Seconded by Comm.. Stone RESOLVED, That bills audited and approved by the Finance Committee. as listed on Abstract No. 13 in .the amount of $24,169.17 (General Fund) and on Abstract No. 13 in the amount of $13,494.15 (Water f Sewer Fund) , be approved for payment. It is further 7//3/0 RESOLVED, That the bills receivable be approved and ordered rendered. Carried Unanimously Audit. #14 By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 14 in the amount of $96,376.89 (General Fund) and on Abstract No. 14 in the amount of $12,509.42 (Water and Sewer Fund), be approved for payment. It is further RESOLVED, That the bills receivable be approved and ordered rendered, with the exception of those bills having to do with patching. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Audit By Comm.. Stone: Seconded by Comm. Clarke RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 15 in the amount of $35,250.21 (General Fund) and on Abstract No. 15 in the amount of $2,548.68 (Water $ Sewer Fund) , be approved for payment. It is further Fp/r3 RESOLVED, That the bills receivable be approved and d ordered durendered. Ca ra Audit By Comm. Walker: Seconded by Comm. Gutenberger RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 16 of the General Fund, in the amount of $99,564.92, and on Abstract No. 16 of the Water & Sewer Fund in the amount of $10,007.22, be paid. It is further Fk/E(3 RESOLVED, That the bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Clarke b the Finance Committee RESOLVED, that bills audited and app Y as listed on Abstract No. 17 in the amount of $123,084.16 of the General Fund, and on Abstract No. .17 inthe amount of $32,354..88 of° the Water F Sewer Fund, be approved for payment. 5// K3 Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 18, in the amount of $43,008.57, for the General Fund, and in the amount of $10,425.55, for the Water & Sewer Fund, be approved for payment. It is further RESOLVED, That bills receivable be approved and ordered rendered. Discussion followed on the floor. yI A vote on the resolution resulted as follows;Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee: as listed on Abstract No. 19 in the amount of $44,168.73.for the General Fund and in the amount of $3,1.72.76 for the Water. and Sewer Fund, beapproved for payment. ro/7-0 IT IS FURTHER RESOLVED, that the bills receivable be approved and ordered rendered. Carried Unariimousl Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, that bills audited and approved by the. Finance • Committee as listed on Abstract No. 20 in the amount of $80,294.25 for the General Fund and in the amount of $21,470.41 for the Water and Sewer Fund, be approved for payment. IT IS FURTHER RESOLVED, that bills receivable be approved and. ordered rendered, subject to a review for those bills which contain charges for patching. Carried Unanimously -:Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 21 in the amount of $47,546.51 for the. General Fund, and in the amount of $10,477.21 for the Water and Sewer Fund, be approved for payment. It is further //I P 411 RESOLVED,,. That bills receivable be approved and ordered rendered. Carried Unanimously By Comm. Walker: Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 22 in the amount of $33,317.93 for the General Fund and in the amount of $38,585.03 for the Water and Sewer Fund, be approved for payment. It is further///1?) RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 23 in the amount of $52,871.77 for the General Fund and in the amount of $15,737.71 for the Water & Sewer Fund, be approved for payment; it is further fyI i'! g3 RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Stone RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 24. in the amount of $37,634.07 for the General Fund and in the amount of $27,855.00 for the Water and Sewer Fund, be approved for payment.. IT IS FURTHER RESOLVED, that bills receivable be approved and ordered rendered. t/P03 Carried -2 - Capital Improvements Projects By Comm. Gutenberger: Seconded by Comm. Schickel WHEREAS, the Common Council has established a capital projects reserve -fund; and WHEREAS, the Energy Task Force has received project referrals from the Energy Commission; and WHEREAS, at present, two insulation and the South have been recommended by projects, namely the Community Service Building Side Community Center storm window projects the Energy Task Force; now, therefore, be it RESOLVED, That the Board of Public Works recommendsapproval of the aforementioned projects, i.e. a. Community Service Building Insulation b. Southside Community Center Storm Windows . Cost $15,000 Payback 2+ years Cost $ 7,000 Payback 5.1 years it is further RESOLVED, That this recommendation be forwarded to the Budget and Administration Committee and the Common Council for approval and funding. Discussion followed on the floor. / P,Jr,3 Alderman Banfield raised the question of whether or not we should eliminate' the Community Service Building insulation from this resolution. He commented that the issue of the Community Service Building will be discussed in depth this year. Since the season for insulating to generate any cost savings for 1983 i.sabout over, he felt that the matter might better be put off until September when everyone has a better understanding of what will be done with the building. Supt. Kinsella discussed the possibility of the closing of the. east Ling of the building. Comm. Schickel commented that he agreed with Aldm..Banfield. If the savings in insulation would not begenerated this year he would like to see it post-poned until some decisions are made on the entire building. A vote on the resolution resulted as follows: Ayes (3) - Gerkin, Gutenberger, Mayor Shaw Nays..(3) - Clarke, Walker, Schickel /05 Motion Defeated Resolution By Comm. Gutenberger: Seconded by Comm. Clarke: RESOLVED, That the Board of Public Works recommends approval of the Southside Center storm window project at a cost of $7,000, payback 5.1 years. Carried Unanimously. Heating System By Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, an investigation has been conducted into the use of infra- red heating systems for the Streets and Facilities garage/maintenance area and equipment storage area, and an estimate made of the total project cost and payback criteria, and WHEREAS, the project has received the endorsement of the Energy Commission; now, therefore, be it RESOLVED, That the Board of Public Works approves such a project for a total estimated cost of $55,000 and forwards its request for funding and approval to the Budget and Administration Committee of the Common Council. Discussion followed on the floor. 'Psi" A vote on the resolution resulted as follows: Carried Unanimously Capital Projects City Engineer Lund reported that a 10 -year planfor replacing the 30 miles of sewer lines is being worked on. //a K3 Discussion followed on the floor with respect to Ithaca Watershed. • • -3 - Combustion Testing Equipment Acquisition Supt. Kinsella presented the following resolution: RESOLVED, That the recommendation of the Energy Commission that the Board of Public Works request the transfer of $801 from Capital Reserve to the appropriate account of the Department of Public Works for the purchase of combustion testing equipment be approved and forwarded to the Budget and Administration Committee of Common Council. Discussion followed on the floor. Supt. Kinsella explained how the combustion testing equipment would be used to check furnaces in City owned buildings. Referral Resolution I By Comm. Clarke: Seconded by Comm. Schickel RESOLVED, That the request for combustion testing equipment acquisi- tion be referred back to Committee for further information. Ayes (4) - Schickel, Gerkin, Stone, Clarke Nay (1) - Shaw Carried Combustion efficiency testing equipment Comm. Gutenberger reported that the superintendent, in coordination with the chairman of the Energy Task Force, has reviewed various combustion efficiency testing equipment. The purpose for this review is to make recommendations to provide in-house capabilities for the testing of approximately 30 boilers or furnaces belonging to the City. This will allow the Department of Public Works to monitor the efficient use of energy to ensure maximum use. The equipment reviewed will allow testing of temperature and oxygen readings on a continuous basis and also the testing of carbon monoxide. Resolution By Comm. Gutenberger: Seconded by Comm. Gerkin RESOLVED, That the Superintendent be authorized to purchase said testing equipment at a cost of $800; and be it further RESOLVED, That this request be submitted to the Budget and Admini- stration Committee and the Common Council to transfer funds from the Capital Reserve Account to the Engineering Account A-1440, Line 200. r� �/J 3 Discussion followed on the floor. / A vote on the resolution resulted as follows: Ayes (4) - Gutenberger, Gerkin, Walker, Schickel. Abstentions (3) - Mayor Shaw, Stone, Clarke Carried -4 - Computer Proposals Comm. Walker reported that the Superintendent advertised for sub- mission of proposals by computer vendors to furnish and install a computer system at the Department of Public Works Streets $ Facilities Division. On January 20 at 10:00 a.m. a vendor's conference was conducted with all interested vendor representatives. Subsequently, the Superintendent issued a statement of requirements to all vendors. On February 4, a validation committee comprised of the data processing manager from the Town of Ithaca, the data processing manager from County Planning and DPW staff reviewed the. proposals. A -comparison was made between the proposed vendor equipment and computer equipment obtainable through State contract purchase. The validation committee recommends the rejection of all proposals and the purchase of the necessary computer equipment, including software and training, through State contract procedures. Resolution 3I f ie3 By Comm. Walker: Seconded by Comm. Clarke RESOLVED, That the proposals received and canvassed on February 4, 1983 be rejected. It is further RESOLVED, That the Superintendent be hereby authorized to acquire. the computer system for the Department of Public Works Streets & Facilities Division through State contract purchase. • Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (6) - Clarke, Gerkin, Schickel, Stone, Walker, Shaw Nay (1) - Gutenberger Carried Mayor Shaw thanked B. Carpenter for the work he had done on the project. By Comm. Gutenberger: Seconded by Comm. Walker WHEREAS, the Transit Division is in .need of a desk, and WHEREAS, sufficient monies have been approved in Account A5630, line 250, to purchase a radio, and WHEREAS, radios are included in the purchase of three new buses; now; therefore, be it RESOLVED, That the Board of Public Works authorize the deletion of one radio in the equipment account A5630, and the addition of one desk in the amount of $552 in said account, there being sufficient funds available to cover this purchase, and be it further RESOLVED, That a copy of this resolution be forwarded to the Budget & Administration Committee of the Common Council for review and.approval. Discussion followecl on the floor. .3/b3'K3 Mayor Shaw expressed the wish that B. Carpenter check.at Cornell University to find out if a desk might be purchased there at a con- siderable saving. • A vote on the resolution resulted as followsCarried a1r3ed Unan1_irously. • -6 - Capital Improvements Review Program Mayor Shaw informed the Board that he has asked staff to meet April 15, 1983, to review new and prior years' items preparatory to the review of the Capital Improvements Review Committee on which two of the Board members serve. He said he has tentatively scheduled. a Public Hearing for the June 1, 1983 meeting of the Common Council to advise the public of this process and to provide'them the opportunity to bring any additional projects to the Council. Capital Project Status City Engineer Lund reported that staff is still working on Capital Projects Status. 5-Pi/g3 Public Hearing Mayor Shaw announced that the Common Council, at its meeting of May 4, scheduled a Public Hearing to be held on June 1, 1983, at ���p 8:15 p.m., on capital projects being proposed for the City of Ithaca. Capital Project Review Committee Mayor Shaw reported that the Capital Projects Review Committee has met several times and are making progress on the review of the projects. A public hearing is scheduled for June 1, 1983 at 8:15 p.m. in the4� Common. Council Chambers./�- 3 -7 - South Albany Street Bridge By. Comm. Gutenberger: Seconded by Comm. Gerkin WHEREAS, notification has been received that the NYS DoT has established a letting date of 5/19/83 for the South Albany Street and Bridge project over Six Mile Creek, and WHEREAS, the total local share for the project is established. at $19,774.00; now, therefore, be it RESOLVED, That the Board of Public Works hereby authorizes the City Controller to issue payment to the Comptroller, State of New York, in the amount of $19,774.00 referencing Contract No. D250509, South Albany Street and Bridge over Six Mile Creek, City of Ithaca, Tompkins County, N. Y., project identification number 3750.3, and be it further RESOLVED, That a certified copy of this resolution accompany said payment and together forwarded to: State of New York Department of Audit and Control A. E. Smith State Office Building Albany, New York 12235 Attention: Contract Approval Section and a copy of the check and authorizing resolution also be forwarded to: Regional Director NYS Department of Transportation 333 E. Washington Street Syracuse, New York 13202 Attention: Utility Engineer Carried Unanimously -8 - Asst. to Supt. Dougherty reported that Budget Requests have been completed for the Division. Tt is the first major project produced by the new computer system. Copies have been distributed to the Board's Finance. Committee. fl►°w3 Budget Process. Comm. Walker reported that the committee has met several times and should have completed work on the budget by September 23, 1983.Viy1s/3 Copies will be distributed to the Commissioners. General Fund Operating Budget Comm. Walker reported on the General Fund Operating Budget for 1984, explaining how it was arrived at. Resolution y/60/3 By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the 1984 General Fund Operating Budget for the Department of Public Works, totaling $4,250,773, be approved as prepared by staff and the Finance, Personnel & Administration Committee of the Board of Public Works. Discussion followed on the floor. Comm. Gutenberger asked about curb and gutter maintenance. The problem was discussed; it was pointed out by Mayor Shaw that this was not in the capital budget, but had to be accounted for in the operating budget. Comm. Gutenberger expressed surprise that the budget was put together without the awareness that the curb and gutter maintenance item had been removed from the capital budget. Supt. Kinsella agreedto submit a final amendment to the budget on curb and gutter maintenance. Mayor Shaw asked about the status of the Water and Sewer Budget. Comm. Walker responded that the Committee would be meeting the following week. to work on it. Mayor Shaw reminded the Board that they must find a way to review the budget earlier in 1984 so that the Mayor can review it at a much earlier date. A vote on the resolution resulted as follows: Ayes (4) - Gerkin, Schickel, Stone, Walker Nay (1) - Gutenberger Abstention (1) - Mayor Shaw Carried B.P.W. Budget The B.P.W. Budget has been reviewed by Mayor Shaw. Copies will be distributed to the members of the Board. gO83 Mayor Shaw thanked the Controller's office for allthe work they have done on the budget. /07,,03 • Audit Capital Improvement Projects - Community Service Bldg. (Tin Can) insulation and Southside Community Center - BPW recommends approval be forwarded to B/A Committee for funding. 2 Combustion Testing Equipment requested by Energy Commission - BPW asks approval and transfer of funds from Capital Reserve to DPW for purchase 3 Computer proposals rejected and Supt. authorized to acquire computer system through State contract purchase 4 Equipment List amendments 5 Capital Improvements Review Program -Tentative public hearing scheduledi 6 Capital Projects status S. Albany Street Bridge - BPW authorizes Controller to issue payment:to NYS State Controller w/certified copy of resolution; and also to NYS DOT Regional Director- 7 Capital Improvement Projects- Heating System Sts.& Fac. Garage Approved BPW & forwarded to B/A for funding 2 Six Mile Creek - Additional funding needed (See CR.& BR. pg. 8) Capital Improvement Projects Replacement 30 miles sewer lines; Ithaca watershed 2 Budget requests produced by new computer system for DPW Div. distributed to Finance Committee BPW 8 General Fund Operating Budget for DPW 1984 prepared by staff & BPW approved S Adoption of Water/Sewer Budget 1984 and rate increases (See W/Spg. 28)