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HomeMy WebLinkAbout1982 Board of Public Works-1 - 'Election of Vice -Chairman Mayor Shaw entertained nominations from the floor for the position of Vice -Chairman. By Comm. Walker: Seconded by Comm. Varricchio RESOLVED, That Comm. Gerald Schickel be nominated for the position of Vice -Chairman of. the Board of Public Works. Carried Unanimously Resolution to'Close Nominations op By Comm. Walsh: Seconded by Comm. Walker RESOLVED, That the nominations for the position of Vice -Chairman of the Board of Public Works be closed. Carried Unanimously The Board directed Deputy Clerk Paolangeli to cast one vote for Comm. Schickel for. Vice -Chairman. Mayor Shaw declared Comm. Gerald Schickel duly elected Vice -Chairman of the Board of Public Works for a one-year term which expires. December 31, 1982. Comm. Schickel• stated that on behalf of the Board he would like to welcome Mayor Shaw and wish him the best of everything in the coming years. Mayor Shaw said he appreciated such wishes. Appointment of Standing Committees 11j3I`P• Mayor Shaw said that he was not, at this time, comfortable enough with a working knowledge of all the issues and aspects that come up under the various committees- of the Board. Further, he said he was not familiar with all of the Board's interests, background and experience and after talking with Supt. Kinsella and a few of the Chairmen he asked that the present Board members continue on the same committees,hopefully for not more than a month. He stated that the process of appointing committees istime consuming and that he would like to get some input from the Board members before decisions are made. The members of the Board agreed to continue under the present committee schedule. Mayor Shaw said that any changes in committee structure will be put• -on the agenda for the first meeting in February. Standing "Committee Appointments Vice Chm. Schickel reported that the Standing Committees have been reduced from six to :Four and presented them as follows: Chairman .Vice Chairman Member . Water and Sewer Comm: Talker Comm. Schickel Comm. Cleveland Streets, Facilities, Parks and Refuse Comm. Varricchio Comm. Cleveland Comma Brown . Finance, Personnel and Administration Comm. Walsh Comm. Walker Comm. Schickel Parking, Traffic and Transit Comm. Brown Comm. Walsh Comm. Varricchio Liaison to Planning {j Development Board ---Lucy Brown Liaison to Commons Advisory Board --Gerald Schickel Mayor Shaw introduced the recently-appointedmembers of the Board: - John Gutenberger, Charlotte Stone and Dorothy Sturtevant. He also introduced Acting Liaison Margo'CTynes who is substituting temporarily for David Banfield as Council Liaison. Mayor. Shaw reported the following new committee assignments: Chair V. Chair Member -Schickel Gutenberger Walker Brown Water and' Sewer Walker Streets, Facilities, Parks and Refuse Stone Finance, Personnel and Administration Stone Parking, Traffic and Transit Sturtevant Liaison to Planning & Development Board Liaison to Commons Advisory Board Liaison to Conservation Advisory Board Liaison to Hydropower Commission • Sturtevant Brown Schickel Fl Gutenberger Lucy Brown Charlotte Stone (tentative) Charlotte Stone (tentative) Dorothy Sturtevant (tentative a -2 - Mayor Shaw said that it had come to his attention that as part of his task of appointing members to the Boards.and Commissions, that the Board of Public Works is suppose to have.a formal liaison as a full fledged member of the Planning -and Development Board of the City. He requested that anyone who is particularly interested in serving on'that Committee to please let him know as it would be very helpful in making that appointment. '-i/P-7/0s Mayor Shaw mentioned that in talking to some of the Board members with respect to Committee appointments, he had observed that some Commit-. tees are much more active than others and, that perhaps there are more Committees than necessary. He.mentioned also.that he had already discussed consolidating certain Committees .with Supt. Kinsella. and Vice Chairman Schickel and. he would appreciate any thoughts that Board members might have.. If consolidation is going to take place, now is the desirable time to do it. Mayor Shaw announced that the Conservation Advisory Council composition requires a liaison from the Board of Public Works as an ex officio member. He asked that interested members inform him of their interest in serving; otherwise, he will appoint a member of the Board. I�/�� Mayor Shaw announced that the Planning and Development Committee of Council would meet that evening at 8:00 p.m., and one of their agenda items would be discussion on the possibility of creating a committee to look into the construction of a hydropower. plant. He invited the members of the Board who wished, to attend the meeting. In the event. a committee is created there probably would be members appointed to it from the Board of Public Works. Appointment to Hydropower Commission 3/0A - Mayor Shaw reported that he had received a letter from the Planning and Development Department, calling his attention to the fact that the Board was entitled to appoint a member to the Hydropower Commis- sion. He stated that he was appointing Comm. Clarence. Cleveland, and he will attend the meetings on Comm. Cleveland's behalf until his return from Florida. Mayor Shaw reported that he has recommended five new appointments to the Conservation Advisory Council which had met the night before; however, they did not conduct business due to a lack of quorum. 3/4/P Mayor Shaw reported that the Hydropower Commission had met the previous week on Tuesday evening, and are hopeful that they will complete their work in about five weeks. Comm. Cleveland will represent the Board of Public Works upon his return about April 2, 1982. Hydropower Plant Mayor Shaw mentioned that the Hydropower Plant Committee isno longer meeting. Comm: Walker is helping out in certain discussions.concer.n.ing this matter and the Planning and Development Committee of Common Council has met a couple of times. The Mayor further mentioned that the City is negotiating and -proceeding with a couple different procedures dlc/fA before the Federal Energy Regulatory Commission. Mayor Shaw welcomed Comm. Sturtevant to the Boar.d% Conservation Advisory Commission Mayor Shaw asked for a report from, Clarence Cleveland, whoi.sli.ai.son. at for this Commission. Comm.. Cleveland hat he has not tib.eenn. at of meetings and does not knowmuch the present time. Mayor Shaw asked Deputy Clerk Paolangeli if she would send Comm. Cleveland Minutes of the last meeting. and put his name on the list ° to receive notification of meetings. ��9/ Hydropower Committee Mayor Shaw reported that they is and hasdbeforering eaituiherrecommendation. of options-- including the option of ownership, to hire an engineer to put together a study to include the fea i bil ty of the city doing it. Mayor .Shaw spoke of the role of W�Committeeiaisons ototlookcaLmtheepossa- He may ask the Charter andOrdinance bility of making BPW Liaisonsex minutes andbcornmuni.catof i�onsewithoat boards so that they will receive t being voting members. In this .way they could attend meetings when. pertinent matters were being discussed without the necessity of;///a attending all meetings. Alderman Clynes who is acting as _liaison in place of Alderman Ba.n.field; asked what her role will be. She was informed that she is expected to report to both the Board and Council on action taken and information concerning issues. Mayor Shaw reported that the Common Council is still pursuing twoy.ropower s\z� 1 basic avenues, receiving information from its own engineering consultants, and the Planning Department are preparingense application for the City to own and operate the plant(one option). The second is negotiations with whichUniversity involve aand yjointcefforts for any number of various combinations —Hy ropoweran a lication.for. Mayor Shaw reported that the city -is wellla soti rneating wpth Cornell %/��� arin hydropower, sole ownership, as University and Synergies for a possible project jointly with. them. Myyrr ower ed the Hydropower Commission has been re-established. Mayor Shaw nt report involvement. The concerns are both ted that the Board of PublicWorkshad a representat�v�e/y� Hen h cowmen as well as staff i / that Command eneral. specific and g Conservation Advisor Council Mayor S aw remarked t aothe Board of nservation AdvisorycWorks Councilaoandnthatahe would active liaison to the Co �� ,;� �� welcome a Board member volunteering to serve as liaison. Hydropower Mayor Shaw reported on the progress of negotiations. One option would be to build it ourselves, the other option would be on a negotiated agreement with -b �h/Synergies and .Cornell University.. -2a- Mayor .Shaw commented that he will be asking one of the Board members to serve as liaison to the Hydropower Commission. • -3- Recognition of Employees' Service Mayor Shaw presented Certificates of Service and wallets embossed with the City Seal to the following retired employees: Howard. Finn 6 years of service in Construction & Maint. Div. Robert Momart - 21 years of service in Buildings.F Grounds Div. Robert Dingman - 15 years of service as Superintendent of P.W. Two additional retirees were not present to receive awards: Clayton Jolly -16 years•of service in Transit Div. Edw:in Lynch - 26 years of service in Buildings f Grounds Div., Retireuiient The City Engineer reported that Joseph Zavaski of the•Engineering & Utilities Division retired effective July 31, 1982. Joe was a Motor Equipment Operator with the division who had joined the City in 1958. Resolution g/SAZ By Comm. Schickel: Seconded by Comm. Sturtevant RESOLVED, That the Board of Public Works note that Joseph Zavaski who retired from the Engineering.E Utilities Division on July 31, 1982 will besorely missed', and the Board wishes him all the best luck in his retirement. Carried Unanimously Mayor Shaw presented the Board members and Supt. Kinsella with badges of office personally delivered by the Tompkins County Chamber of Commerce, and indicated that they were available in his office for anyone else who would like them.Ag-z • • -4- Request for Executive Session. City Attorney Tavelli requested an Executive Session at the enol of the meeting with respect to a small parcel of land at the corner of Prospect and Aurora Streets which involves litigation and purchase of property. Comm. Walsh also indicated that the Board needed to be briefed on administrative salaries involved in the realignment of the department. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED,. That the Board adjourn into Executive Session following the Regular meeting to discuss litigation and purchase of property with respect to the parcel at the corner of Prospect and Aurora Streets; and to discuss individual salaries as a result of the department realignment. Carried Unanimously Executive Session City Attorney Tavelli suggested the Board vote at the end of the meeting to adjourn into Executive Session. He indicated he wished to discuss the status of negotiations on condemnation of property, v at the corner of Aurora and Prospect Streets. $1v5�� Executive Session By Comm. Walker: Seconded by. Comm. Stone RESOLVED, That the Board adjourn into Executive Session for purpose of discussing the hiring of an assistant grants administrator for the Ithaca. Wastewater project, the status report on the Aurora Street condemnation procedures and personnel discussions concerning changes within the Transit Division. Carried Unanimously mewls-�� • -5- 3//b/ 'Mayor Shaw called attention to a memo dated March 9, 1982, acdldressed to the Council, I.U.R.A.,.Planning i Development Board and Board of Public Works regarding the :Collegetown Development presentation by ACC which will be presented at 7:30 p.m. on March 17, 1982 in the Council Chambers. He expressed the hope that some or all of the Board could attend. He said the written reports may be available as early as Friday and he hoped the Board would come to the March 17 meeting to ask any questions they might have. 'Ptes.eritation of :Collegetown Development Program Herman Sieverding, Planning staff, presented a brief synopsis of the Collegetown Development proposal. 5P-65. The review of the proposal. will be referred to a committee composed of members of the Board at Mayor Shaw's discretion. • -6- Resignation of commissioner Mayor Shaw reported that he had dice2'ed a letter of resignation from Doris Walsh who can no longer provide her service to the Board. Her resignation is effective the end of April. The Mayor expressed his appreciation to Comm. Walsh for her contribution to this Board and the community at large. He wished her well in all her endeavors and 'expressed the hope that when time and energy permit she will return in some capacity. Supt. Kinsella presented Comm. Walsh with.a corsage, and thanked her for the support she has given him and the Board during her term as Commissioner. He invited the commissioners. of the Board, Mayor Shaw, City Attorney Tavelli and Liaison Banfield to a dinner in Doris' honor following the May 12th Board of Public Works meeting. Supt. Kinsella commentedthat it was a privilege to work with people like Comm. Walsh. q•14) r. • -7- Annual Report Supt. Kinsella called attention to the department's Annual Report, • copies of which had been distributed to the commissioners; commenting that it had been a most .rewarding experience for him to be involved with the professionalism, responsiveness and sincere concern of the employees of the department. He thanked the commissioners for their continued support, advice and active participation in the guidance of the department's activities. He also thanked the Controller's office and City Engineer Cox for their .help :in preparing the report. Resolution (1/5g) By Comm. Cleveland: Seconded by Comm. Brown. RESOLVED, the Board accepts and approves the Annual Report of the Board of Public Works for 1981. • Carried Unanimously -8- Acting Liaison Clynes requested information concerning the service by the Department of Public Works of Fire Department equipment. Mayor Shaw asked Supt. Kinsella to furnish Aldermen Clynes and. Holman, and other Aldermen desiring the information, copies of the correspond- ence between the DPW and the Fire Chief and Police Chief. $)//ids • -9- Letter oi.Appreciation By Comm. Gutenberger: Seconded by Comm. Schickel RESOLVED, That the Superintendent write a letter of acknowledgement and appreciation to Marvin Adelman for his services to the City with respect to his work with city crews on . the Com Ions . P, �, i� 'Mayor Shaw re erre to a letter Tioga $ Buffalo Building Corp:, cooperation over his efforts on would make a copy of the letter • • received from James M. Kerrigan, Pres., thanking staff for their quick, prompt 200 East Buffalo Street. He said he available to anyone wishing to see it. -10 - Comm. Schickel asked if it would be possible. to receive the minutes. and agenda a few days earlier to give the board members an opportunity to go over them before the meetings. Mayor. Shaw commented that the Finance, Personnel, and Administration ommieewill sbeimeeting nA December to take up two or three_ite ns perhaps �,o �� of minutes and agenda could also be discussed. • By Comm. Schickel: econ ed by Comm. Stone WHEREAS, Philip_L.Cox has served the City of Ithaca as City Engineer from May 5, 1975 and will conclude his service on December 3, 1982, in order to' further his career, and 410 WHEREAS, during his tenure as City Engineer he has exhibited a highdegree of professionalism, competency and leadership in the conduct of his office, and • WHEREAS, Philip L. Cox, in addition to his professional service to the public, has contributed greatly tothe progress of design and construction of the City of Ithaca's new Wastewater Treatment Plant; now, therefore, be it al. RESOLVED, That this Board of Public Works commends Philip L. Cox, P.E. for his past efforts on behalf of the City, and wishes him well in all his future endeavors. Carried Unanimously Mayor Shaw requested that the.Clerk have an appropriate copy of the resolution made, ,to include signatures of the Board, -Superintendent and Mayor, which will be presented to Mr. Cox. • -12- Hospitalization of Board Member Mayor Shaw informed the Board that Comm. Stone is hospitalized in Binghamton, N.Y. and requested Supt. Kinsella to get the' name and address of the hospital so the Board can communicate wits her. I?'IE Supt. Kinsella reported that he had talked .to Comm. Stone via telephone and she hopes to be back in Ithaca this week; she conveyed appreciation to the Board for the Xmas plant sent to her while in the hospital. dix _13_ Mayor Shaw asked Comm. Walker if his committee would be meeting regarding administrative matters, and asked .that :he be notified as he would like to attend. Comm. Walker replied that they :would .be meeting the following week. Mayor Shaw also requested that Joe Spano be informed of the meeting so that he may keep abreast of the -committee's work, particularlyregarding vehicular use. • Election of Vice -Chairman and appointment of standing committees 1982 1 Mayor's taskof appointing members and consolidation of certain Committees BPW =I- 2 BPW Recognition of employee's service (retirements); Badge of Office Presentation -3 1 -Mayor's appointments BPW members to Committees *%k 2 Executive Sessions - Discussion litigation and purchase of property and BPW administrative salaries; 4 BPW members invited to attend presentation re: Collegetown Development 5 Resignation of Commissioner 6 Annual Report of BPW 1981 accepted 7 A4 Hydropower.Plant and Conservation Advisory Committess (See pg. 2) ?�/.�- .LIi�L-,/✓:yr. -1, %) BPW resolution to authorize Finance Committe to approve bills for payment if no quorum exists (See Finance - pg, 8) Acting Liaison Clynes request for information re service DPW to Fire Dept, equipment BPW Finance Committee requested to examine use of professional service agreements without _fixed limits .. (See Finance - pg.9) 8 BPW Executive Session.r Asst, Grants Administrator; Transit Div, Changes; Aurora/Prospect St. condemnation 4 Letters of Appreciation - M. Adelman; from James Kerrigan 9 Comm. Schickel request to receive BPW minutes and agenda earlier than BPW meeting 10 Letter of Commendation to City Engineer? Phil. Cox 11 BPW member C. Stone hospitalized-Supt.to get name of hospital for BPW members 12 BPW Finance Committee Chairman Walker to inform Mayor -Shaw re administrative matters and meetings; also J. Spano Finance Dept. 13