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HomeMy WebLinkAbout1982 Personnel• 1 -1 - Department of Public Works. Reahignment Alderman Banfield wanted the Board to be made aware that the rote. on the realignment planfor the Department. of Public Works was declared void and referred back to the Budget and.Adminis;trati.on Committee. That Committee will be meeting on "Monday,. January 18, 1982, at 8:00 P'.M., at City Court, .for further proceedings on the matter. Mayor Shaw explained why it had been declared void and i invited questions or concerns. Mention was also made that a bus tour is planned, especially for new .Board members, as well as new Council members, to acquaint them with major sites, buildings and facilities of the City. However, it was expressed that all members of both .the Board and Council would be welcome. Revised DPW Realignment Report Supt. Kinsella reported that he had distributed to Board members a copy of the revised Realignment Report and asked that the Board review, consider and act on the revised Report. Inasmuch as the. Board members had not had time to review the changes, Mayor Shaw suggested that Supt. Kinsella briefly explain the few changes'made and included in the • revised Realignment Report. Supt. Kinsella answered questions asked by Board members and the Mayor, as well as the Aldermen present at the meeting. Resolution By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the revised Realignment Report of the Department of Public Works be approved as amended at this meeting. Carried Unanimously Alderman Holman requested that Supt. Kinsella furnish sufficient copies of the amended Report for distribution to the Budget and Administration Committee and the Supt. agreed to do that. Supt. Kinsella mentioned that Personnel Administrator Collins had been very supportive and helpful on the matter of realignment of the Department of Public Works and thanked her for that help. I?e alignment Program Alderman Banfield reported that the Council had assigned him the .responsibility of reporting periodically on the effectiveness and progress made under the realignment program in the department. ,3fio%M- -2 - With reference to personal use of department vehicles, Mayor Shaw stated that this matter has been referred to the Finance Committee Of -the Board, with the request that an examination be made department wide. At the present time there_is public focus on an individual and his use and misuse of a personal vehicle-. Response is being made to.. those individual charges. Mayor Shaw feels that there is merit in developing a written policy for personal use of departmental vehicles and that taxpayers should know what that policy is. Since there are. other departments that have personal vehicles assigned"to them, the- examination should be on a department wide basis, not looking at any one individual or.employee. The Mayor mentioned_a few of the specifics that would,be examined in.developing a policy and said that information would be obtained from other cities with_re-ference 'to assignment of vehicles to employees for personal use._ I�� Il Use of Citty. Vehicles Comm. Walsh reported that the committee is now considering some !materials regarding the use of city vehicles which'the Mayor requested for use in making policy recommendations. 3IP.V-10- Mayor Shaw asked Comm. Wacker about transportation policy for public employees. Comm. Walker will look into the matter. *11 Vehicle.Use Policy Comm.... Walker reported that the committee had discussed and reviewed the input from various municipalities in the upstate area concerning vehicle use policies, and have outlined 5 or 6 different rules and regulations which the superintendent is in the process of 'compiling into adocunient that will be given to the Mayor and be brought before the next board meeting for adoption and referral to the Common Council as a. guideline for overall city policy. /a/»J0- 7111-, �_ e -'*Z- i, it v,F6 • Department Roster Chan By Comm. Walsh: Seconded by Comm. Varricchio RESOLVED, That the Board approve the use of and er nic questHthe herCommon Council to establish the title of Automotive t Grade 25 of the 1982 compens1on describeslan (Civil dutiesService ofSthelposition #409), since this title betterused. rather: than the title of Maintainer now being IT IS FURTHER RESOLVED, That upon approval of the above, the follow- ing:changes be made in the department roster Delete 2 Maintenance Workers --Garage Section Delete 1 Maintainer --Transit Division Add 3 Automotive. Mechanic. Helpers --C $ M.Division, Discussion followed on the floor. A vote on. the'resolution resulted as -follows- , 'C'arried sfollowsCarred Unanimously Senior Engineering Technician Comm. Walker reported that the City Engineer has completed a draft job description for the title of Senior Engineering Technician, a proposed recommended staffing change icothe ofngineering and Utilities a Division. He commented -that he has py I�/��f�� committee will be acting on. • -4- • Resolution By Comm. Schickel: Seconded. by Comm. Walker WHEREAS, the Board of Public. Works has met in Executive Session on March 10, 1982 and reviewed the proposals for realignment and re- viewed salaries for the position of City Engineer and Asst.. to Superintendent of Public Works in the City of Ithaca: BE IT RESOLVED, That the position of City Engineer be revised on the Executive Union salary schedule for 1982 from the existing Grade 6 to a new Grade 7, in accordance with City personnel policies, and that the present City Engineer's salary be raised to a base salary_ of $34,500 per annum to reflect the increased and broadened responsibilities of the position, effective January 1, 1982. BE IT FURTHER RESOLVED, That the position of Asst. to Superintendent of Public Works, be removed from Grade 5 to Grade 6, Step IX on the Executive Union salary schedule for 1982, which will raise the present Asst. to Superintendent of Public Work's base salary to $31,666 per annum to reflect the increased and broadened responsibilities of the position, effective January 1, 1982.3 fw/e? BE IT FURTHER RESOLVED, That a copy of this resolution be forwarded to the Budget and Administration Committee of the. Common Council for their approval and recommendation to the City of Ithaca Common Council for implementation. Carried The Mayor voted Nay. • -5- Promotion By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the Board approve the promotion of •Elmer'E. Cook from Laborer to Maintenance Worker in the Construction Maintenance Division -at $4.49 per hour, effective March 14, 1982. 3/io%'A Carried Unanimously • . Promotion "=' Michael Lynch By Comm. Walsh: Seconded _by Comm. Brown 3I)-�I$�- RESOLVED, That the Board approves the promotion of Michael Lynch from Maintenance Worker to Truck Driver in the Constrauction.& Maintenance Division_. at $5.03 per hour, effective March 29, 1982. Carried Unanimously • Promotions --Engineering and Utilities Division By Comm. Schickel: Seconded by Comm. Brown RESOLVED, That Ronald Gustafson of the Engineering & Utilities Division. be promoted to Sewage Treatment Plant Operator at a salary of $11,844. per year, effective July 18, 1982. Carried. Unanimously By Comm. Schickel: Seconded by Comm. Brown RESOLVED, That Frank Eggleston of the Engineering & Utilities Division be promoted to Sewage Treatment. Plant Operator at a salary of $10,951 per year, effective July 18, 1982.. p� �� Carried Unanimously Promotion By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That David Hoaglin of the Streets and Facilities Division be promoted from Laborer to Maintenance Worker at the rate of $4.49 per hour, effective August 15, 1982. Carried Unanimously 8 / 11 I0- Promotion Comm. Walker reported that Stephen Kamm has successfully passed his examination and is now licensed as a Water Treatment Plant Operator. Resolution /00). By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That approval be granted for the promotion of Stephen Kamm from Water Treatment Plant'Operator Trainee to Water Treatment Plant 'Operator, at an annual salary of $10,951, effective October 3, 1982. Carried Unanimously Promotions -- Streets & Facilities Division By Comm. Walker: Seconded by Comm. Stone RESOLVED, That the Board approves the promotion of Brian Mitchell and Michael Reynolds to the position of Maintenance Workers in the Streets & Facilities Division at $4.49 ' per hour, effective October 31, 1982. . Promotion Elmer Cook By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Elmer Cook be promoted to the position ofMaintainer in the Streets & Facilities Division at.$4.84 per hour, effective November 14, 1982. 11/,o/E Carried Unanimously Proirioti:on. .John Kntiutila By Comm. Walker: -Seconded by Comm. Stone . ///iot�� RESOLVED, That John Knuutila be promoted.to the position of otor Equipment Operator in the Streets F Facilities Division at $5.89 per hour, effective November 14, 1982. Carried Unanimously Promotion --Gerald L. Schrader By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That Gerald L. Schrader be promoted to Truck Driver in the Streets & Facilities Division at $5.03 per hour, effective November 28, 1982. / Carried Unanimously Promotion --Robert Simpson By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves appointment provisionally of Robert Simpsonto the position of Assistant Chief Water Plant Operator at a• salary. commensurate with the present personnel policy ofthe city (one step upward) . ill/42- Carried Unanimously • Executive Session City Attorney Tavelli requested an Executive Session at the end of the meeting to discuss negotiations which he has been having with the golf pro at Newman Golf Course. )aVEa- Executive Session By Comm. .Varricchio: Seconded' by Comm. Schickel ,3/.51/4). RESOLVED, That the Board convene in Executive Session to discuss negotiations concerning the golf pro at Newman Golf Course. (6:15 p.m.) Carried Unanimously The Board reconvened in Regular Session at 6:20 p.m. No action was taken. Golf Pro --Newman Municipal.Golf Course Comm. Varricchio reported that the present golf'pro, Mr.•Steven Tarrant, was employed by the City as an employee under a contract signed in 1981 which provided:for a golf course professional and managerial services far the City. The Mayor and the Board of Public Works have,reviewed the status of the position with Mr. Torrant and they have mutually agreed to change the status from an employee position to a contractor position.. This necessitates the approval of the Board and the request for a transfer of funds to the golf course budget account A7250-407, contractual services. Resolution By Comm. Varricchio: Seconded by Comm. Walsh WHEREAS, negotiations have been entered into with Mr. Steven Torrant to provide professional services to the City of Ithaca as Golf Pro at the Newman Municipal Golf Course, and WHEREAS, both parties have come to an agreement on the terms and conditions of said contract, and WHEREAS, the City Attorney has reviewed and. approved the form and conditions of said contract; IT IS HEREBY RESOLVED, That the Mayor is authorized to sign a three- year contract with Steven Torrant for $17,000 for 1982 and a maximum escalation of 9% in subsequent years in such form as shall be approved by the City Attorney. IT IS FURTHER RESOLVED, That the Board of Public Works approve said contract and authorize the Mayor to execute this contract on behalf of the City, effective January 1, 1982. IT IS FURTHER RESOLVED, That a sum not to exceed $6,000 be transferred from the contingency fund to account A7250-407. IT IS FURTHER RESOLVED, THat the City Controller, in accordance with the approval of the Budget & Administration Committee and the Common Council, make the necessary adjustments, taking into account all payments made to date. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Liaison Bonfield was absent from the meeting; however, Mayor Shaw reported that the Council did not vote in favor of the golf pro contract. It is being renegotiated and is progressing quite swell at this time. Resolution Golf Course Manager --Compensation By Comm. Schickel: Seconded by Comm, Cleveland RESOLVED, That compensation. for the Golf Course Manager he set at Step 9 on the City. of Ithaca 1982 Compensation Pian for employees not covered by a unioncontract retroactive to January 1, 1982, and IT IS FURTHER RESOLVED, That the necessary funds be transferred to the Golf Course budget to reflect this changes and IT IS FURTHER RESOLVED, That a copy of this resolution be forwa,r.ded to the • Budget and Administration. Committee for their . ;evi.ew9 approval and submittal to the Common Council for adoption. A vote on the resolution resulted as follows //f,) Ayes (5) Cleveland, Varricchio, Schickel, Sturtevant, Walker Nay (1) - Mayor Shaw Carried. Appointment By Comm. Walsh: Seconded by. Comm. Brown RESOLVED, That the Board approve the appointment of Raymond Hamilton itto as a Laborer in the Streets and Facilities Division at $4.33 per hour, effective April 5, 1982. }�154-=` Carried nanimously • Resolution Temporary Position --Storekeeper in Streets and Facilities. Division By Comm. Schickel: Seconded by Comm. Cleveland . WHEREAS, the Superintendent of Public Works requested approval of the establishment of the temporary position of Storekeeper in the Streets and Facilities Division, pending appointment of a Vehicle Maintenance Supervisor; S /t, 4P NOW, THEREFORE, BE IT RESOLVED, That Joseph. Leonard .he appointed to the temporary position of Storekeeperin the Streets and Facilities Division, at an hourly salary of $5.23, effective upon approval of the Common Council. BE IT FURTHER RESOLVED, That the position of Storek.ee.per.be placed on Grade 22 of the Compensation Plan for C.S.E.,A...,...D.:k'.W, Unit," Carried Unanimously Appointment By Comm. Schickel: Seconded by Comm. Sturtevant RESOLVED, That -Robert K. Sherman be appointed.to the position of Water Treatment Plant Operator Trainee at a salary of $9,585'per year, effective August 9, 1982. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Appointment By Comm. Walker: Seconded by Comm. Stone RESOLVED, That Glen Harris be appointed to the position of laborer in the Streets & Facilities Division at $4.33 per hour, effective August 25, 1982, V00 - Carried Carried Unanimously Suptlla requested a meeting with the Finance, Personnel and AdministrationCommittee following the Regular Meeting for a work session and to discuss appointment of Richard Ferrel, Danby Road, to the position of Motor Equipment Maintenance Supervisor of the -Ithaca Fleet. Supt. Kinsella reported that he and Jack. Dougherty _ had interviewed the top three of the eligible list and commented. that he had been remiss in doing this. /0//3fiez Appointments- Streets & Facilities Division By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Board approves the appointment of Gerald Schrader and Daniel Slattery as Laborers in the Streets $ Facilities Division at $4.33 per hour, effective. October 24, 1982. /0.7P Carried Unanimously• Permanent Appointment - Peter Albertsman By Comm. Walker: Seconded by Comm. Stone WHEREAS, Peter Albertsman has successfully completed Civil Service testing for the title of Stock Manager; now, therefore, be it RESOLVED, That Peter Albertsman be granted a permanent appointment to the position of Stock Manager in the Streets & Facilities Division at an annual salary of $13,046, effective November 14, 1982.. Discussion followed on the floor. Supt. Kinsella commented that Mr. Albertsman has done a fine job in working on the fuel management system and he hopes that all the Board members will have a chance to meet Mr. Albertsman and his counterparts at the garage. 11146. A vote on the resolution resulted as follows: Carried Unanimously Request for Senior Bus Driver Comm. Brown reported that the work load of theadministrative super- visor of the Ithaca Transit System has increased dramatically from 1976 to 1982. The increase in ridership has more than doubled in that period, service areas have been expanded, and the numerous State, Federal andlocal coordination of funding programs requiring monitor- ing and followup has increased the work load of the supervisor to the point that many important things are not getting accomplished. The Ithaca Transit System has presently 9 full-time drivers and 2 para: - time relief drivers.' The creation of a position. entitled "Senior Bus Driver" will, allow the Transit Division to increase its full --tine staff from 11 to 12 drivers, reduce part-time from 2 to 1, and enable the divisionto realize an annual saving in overtime. The establishment of this position will result in annual savings in excess of the cost associated with the new position, and will not require any additional budgetary expenditures as money is already available in the budget for this position. ,57k0a1 Resolution By Comm.. Brown: Seconded by.Comm. Cleveland RESOLVED, That approval be given to establish.th.e position of Senior Bus Driver, and that a copy of this resolution be forwarded to the Budget and Administration Committee of the Common Council for their review, approval and submittal to the Common Council. Discussion followed on the floor. The question arose as to whether there would.be any saving. Bernard Carpenter answered questions of the Board. Comm. Brown explained that a senior driver would assume some of the work which the Transit Supervisor now performs, freeing him up for creative thinking, which you cannot put a price on. Mayor Shaw commented that he would like the Budget and Administration. Committee to review the request before taking action .on it. A vote -on the resolution resulted as follows; Ayes. (4) - Brown, Cleveland, Schickel, Varricchio Nay (1) - Mayor Shaw s1 9415- Carried Authorization To Fill Vacancies By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Transit Division be authorized to fill a vacancy for a bus driver at an hourly rate of $5.41, and a copy of_'this resolution be forwarded to the Budget and Administration Committee of the Common Council: for approval. ' .I2,5Ig1/ Carried Unanimously By Comm. Schickel: Seconded by Comm. Walker . RESOLVED, That the filling of an anticipated vacancy for the position of auto mechanic helper in the Transit Division at a minimum hourly rate of $4.84, or at a lower grade depending upon the experience of the applicant, be approved, and a copy of this resolution be forwarded to the Budget and Administration Committee of the Common. Council_ for 251,d1_ approval. fl. Carried Unanimously -10 - Supt. Kinsella reported that he had approved the request from the NYSDoT for Bernard Carpenter to become part of the Training Materi.a.1. Review Committee which will provide clearing house work for the DoT of small and large transit operators in the State. Y/)//2* • Transfer By Comm. Walker: Seconded by Comm. Stone RESOLVED, That David McFall be transferred from the Water Filtration Plant to the position of truck driver in the Engineering & Utilities Division at $5.66 per hour, effective August 30, 1982. f,,g Carried Unanimously g _12_ Asst. to Supt. Dougherty Mr. Dougherty called attention to the Staffing Needs Analysis of the Vehicle Repair Center, copies of which were distributed to the Board, asking that it be reviewed. He commented that the report is his best estimate of what it would take to run the repair shop, accomplishing maintenance of all city equipment, and maintaining it ata proper level. The report was not included in the 1983 budget request because it was not ready when the budget request was submitted. He commented that there are several ways of approaching this: if it is decided that we do not want the central repair garage to maintain all of the equipment, that decision can be made. The report is based on what he understands thecity's position to be --that it should be a central repair garage and should maintain all of the city's equipment. This would require more than double the number of mechanic titles in that facility. Mr. Dougherty introduced. Richard Ferrel, recently appointed Motor Equipment Maintenance Supervisor, to the Board. l0/P7/ Mayor Shaw referred the report to Mr. Ferrel and the Finance, Personnel and Administration Committee for review. • _13_ City Engineer Mayor Shaw informed the Board that he has appointed a Search Committee to recruit a new City Engineer for the City of Ithaca. The Committee ' is composed of the Finance, Personnel and Administration And Water and Sanitary Sewers Committees of the BPW, the Personnel Committee, and he. expanded it to include some staff. Also, the Committee includes ex officio Town Supervisor Noel Desch and two members of Common Council. The deadline for submission of applications is December 31, 1982. Interviews will be held during the month of January, and hopefully a selection made soon after. Comm. Gutenberger commented that he doesn't feel comfortable having someone outside the family involved in selecting our employee. Mayor Shaw assured him that the final decision rests with the Board. • D.P.W. Realignment - Vote declared void and referred to B/A Committee 1 Revised realignment approved as amended *-Re: Development of written policy for use of Departmental cars 2 D.P.W. Roster changes r Automotive Mechanic Helper - Sr. Engineering Technician 3 111, D.P.W. Realignment - Review salaries City Engineer & Asst. to Supt. P.W. 4 Promotions 5 Re-negotiation Golf Pro contract-Newman Golf Course 6 Policy recommendations being considered re use of City vehicles Appointments 8 Approval given for establishment of position of Senior Bus Driver Vacancy 9 NYS DOT request for B. Carpenter to be part of Training Material Review Committee approved. Hiring Assi:s:tant Construction Grants Administrator for Ithaca Wastewater Treatment Plant approved (See W/S -• pg; 4) Transfers 11 Approval given to fill vacany Auto Mechanic Helper - Transit Division 9 Staffing Needs - Veh_tcle Repair Center - More mechanics required 12 City Engineer - Appt. Search Committee for recruitment 13 10 •