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HomeMy WebLinkAbout1981 Water & SewerL -1 - Bill --Stearns & Wheler Industrial Pre-treatment Pro ram By Comm. Brown: Seconded •y Comm. Wal er. 0111K,- RESOLVED, That a bill from Stearns & Wheler for consulting services in connection with re the Industrial Pre-treatment Program at the Ithaca Waste Water Treatment Facilities, through the month of October 1980, be approved in the amount of $976.84. / / () Carried Unanimously Stearns & Wheler Bill - Industrial Pretreatment Program By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a bill from Stearns & Wheler for professional engi- neering services in connection with the Industrial Pretreatment Program through November, 1980, be approved in the amount of $182.04. Carried Request fot. Payment -'--Stearns & Wheler • By. Comm. Brown: Seconded by. Comm. Walker ?!1I RESOLVED, That a. request for payment from Stearns & Wheler for pro- fessional engineering services in connection with the Industrial Pre- treatment Program, Wastewater Treatment Facilities through December 1980, be approved in the amount of $1,091.59. Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel; Seconded by Comm. Cleveland 61/3/g/ RESOLVED, That a request from Stearns & Wheler for payment for professional engineering services in connection with the Industrial Pretreatment Program of the Wastewater Treatment Facilities through April 29, 1981, be approved in the amount of $1,415.81. Carried Request for Payment --Stearns & Wheler By Comm. Brown: Seconded by Comm. Walker /o/d .F/y/ RESOLVED, That the Payment request from Stearns & Wheler for engineering services in connection with the industrial pre-treatment program from March through August 1981 be approved in the amount of $2,296.47. Carried Unanimously tic -2- Stearns & Wheler Bill - Wastewater Treatment Facilities By Comm. Schickel: Seconded by Comm. Walker //4I RESOLVED, That a bill from Stearns E Wheler for professional services in connection with the Wastewater Treatment Facilities Planning/Negotiation of cost sharing, be approved in the amount of $4,000. This is a final bill for this phase of the contract. Carried Request for Payment --Stearns .& Wheler-Wastewater Treatment Facility Resolution f By Comm. Brown: 'Seconded by Comm. Varricchio S�OIV RESOLVED, That a request for payment from Stearns ? Wheler for professional engineering services in connection with the design of additions and modifications to the Wastewater Treatment Facility throughJune1981., be approved in the amount of $998.66. Carried Request for *Payment- -Stearns' '&` Wheler. By Comm. Brown: Seconded by Comm. Schickel 1plic4/r/ RESOLVED, That a payment request from Stearns & Wheler for professional services in connection with the design of the Wastewater Treatment ' Plant through July and August 1981 be approved in the amount of $691,35, Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Brown: Seconded by Comm. Walker /o/a y/g/ 41Oh _, RESOLVED, That the payment request from Stearns ? Wheler for engineering services Cdrawings and specifications) in connection with the design and additions and modifications to the wastewater treatment facility through September 1981 be approved in the amount of $4,930.33. Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Brown:_ Seconded by Comm. Walker /ohF..A/ RESOLVED, That the payment request from Stearns & Wheler for engineering -services (:minority.business enterprises program) in connection with the design, and additions and modifications to.the wastewater treatment factlitysthrough September 1981 be approved in the amount of $269.84. Carried Unanimously '`•Request`:for payment '-Stearns`.&`Wheler By Comm, ; Brown; SeconTed by Comm, Walker /0 /,?.00 RESOLVED, That the payment request from Stearns $ Wheler for engineering services (geotechnical services) in connection with the design and additions and modifications to the wastewater treatment facility through September -1981 be approved in the amount of $348.25. Carried Unanimously • Requests for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Varricchio RESOLVED, That the following requests for payment from Stearns $ Wheler for services in connection with the design of additions and modifications to the Wastewater Treatment Plant, be approved: 0016/1 1. Drawings and specifications. . . . . . . . $ 8,898.75 2. Topographical survey and field measurements. . 3,942.30 3. Value engineering studies 366.41 4. Geotechnical services. . . . . •. . .. 1,109.43 5. Minority Business Enterprises program. . . 700,60 6. Compliance with grant procedures 51.66 7. Permits. . . . . . . . . . . . .. • . • 75.62 Carried Unanimously -3- Stearns & Wheler Bill - Deep Shaft Biological Treatment Process Pilot Plant By Comm. Schickel: Seconded by Comm. Walker 11›01 RESOLVED, That a bill from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Process Pilot Plant. through December, 1980, be approved in the amount of $10,637.25. Carried Stearns & Wheler Bill Deep Shaft Biological Treatment Pilot Plant By Comm. Brown: Seconded by Comm. Walker RESOLVED, that a bill from Stearns & Wheler for professional services in connection with the Deep Shaft Biological Treatment Pilot Plant through January 1981, be approved in the amount of $9,094.80. 3/01Fi Carried I Bill - Stearns & Wheler (Deep Shaft Biological Treatment Pilot Plant) By Comm. Brown Seconded: Comm.- Varricchio RESOLVED, That the bill from Stearns & Wheler for professional engineering service in connection with Lite Deep Shaft Biological Treatment Pilot Platt .through•February, 1981,•be approved in the•amount of $7,914.92. Carried - Bill -Stearns & Wheler-Deep Shaft Biological Treatment Plant: By Comm Brown Seconded by Comm. Cleveland RESOLVED, That a bill from Stearns & Wheler for professional engineering services in connection with the Deep Shaft Biological Treatment Plant through March, 1981, be approved in the amount of $11,218.38. q pl Carried Bill --Stearns $ Wheler By Comm. Brown: Seconded by Comm. Walker RESOLVED, That a bill from Stearns $ Wheler for professional services in connection with the Deep Shaft Biological Treat- ment Plant through April, 1981, be approved in the amount of $7,936.60. 6,10 7,936.60./� /l Carried Unanimously Request for =payment- Stearns__& Wheler By Comm. -Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from Stearns & Wheler for !professional services in connection with the Deep Shaft Biological Treatment Plant through May 1981 be approved in the amount of- $384.62.-- Carried f- $384.62 Carried Unanimously Request for Payment--C-I-L, Inc., Deep. Shaft Demonstration Plant Resolution By Comm. Brown: Seconded •by Comm. Varricchio £'/WV RESOLVED, That a request for payment from C -I -L, Inc. for services performed in connection. with the Deep Shaft Demonstration Plant; Abe approved in the amount of $2,875.00. Carried Request for Payment --Stearns & Wheler-Deep Shaft Biological Treatment Plant. Resolution 4Y/ By Comm. Brown: Seconded by Comm. Schickel RESOLVED, That a request forpayment from Stearns E Wheler for professional engineering services in connection with the Deep Shaft Biological. Treatment Plant through June 1981, be approved in the amount of $7,880.14. Carried Request for Payment - Stearns & Wheler - Shaft Biological Treatment Plant Resolution By Comm. Brown: Seconded by Comm. Cleveland RESOLVED, That an invoice from Stearns .& Wheler for professional engineer- ing services performed in connection with the Deep Shaft Biological Treatment Plant through July, 1981, be approved in the amount of $11,437.93. Carried Request sfcit Payment- Stearns $ Wheler By Comm. Brown: Seconded by Comm. Schickel ro%`f/e/ RESOLVED, That -a payment request from Stearns F Wheler for professional services in connection with the Deep Shaft Biological Treatment plant through. August 1981 be approved in the amount taofi$df 8,651..Unan5. . —Request for payment -'-Stearns"& Wheler By Comm. Brown: Seconded by Comm.. Cleveland /I/icIBI RESOLVED, That a request for payment from Stearns $ Wheler, for pro- fessional engineering services in connection with the Deen Shaft Biological Treatment Plant for September 1981, be approved in the amount of $7,227.56. Carried Unanimously Request for Payment --Stearns $ Wheler r By Comm. Schickel: Seconded by Comm. Walker //k9/e) RESOLVED, That a request for payment from Stearns $ Wheler for engi- neering services in connection with the Deep Shaft Biological Treatment Plant for October 1981 be approved in the amount of $10,109.39. Carried Unanimously or- -4 - Stearns & Wheler Bill - Sewer System Evaluation Survey By Comm. Schickel: Seconded by Comm. Varricchio 115.��81 RESOLVED, That a bill from Stearns & Wheler for professional services in connection with the Sewer System Evaluation Survey through December, 1980, be approved in the amount of $16,582.91. Carried Stearns & Wheler Bill- Sewer System Evaluation Survey RESOLVED, that a bill from Stearns &Wheler for professional services in connection with the Sewer System Evaluation Survey, through January 1981, be approved in the amount of $10,181.98. gilllf1 Carried Bill - Stearns & [Wheler (Sewer System Evaluation Survey) By Comm. Brown Seconded: Comm. Walker 6/1#8-1 RESOLVED, That the bill from Stearns & Wheler for professional engineering services in connection with Sewer System Evaluation Survey through February, 1981, be approved in the amount of $5,215.53. Carried Bill -Stearns & Wheler-Sewer System Evaluation: By Comm. Brown Seconded by Comm. Varricchio 6f10k RESOLVED, That a bill from Stearns & Wheler for professional engineering services in connection with the Sewer System Evaluation through March, 1981, be approved in the amount of $2,649.28. Carried Bill --Stearns & Wheler By. Comm. Brown: Seconded by Comm. Varricchio 6/0/i/ RESOLVED, That a bill from Stearns ? Wheler for professional engi- neering services in connection with the Sewer System Evaluation Survey through April 1981, be approved in the amount of $4,291.44. CarriedUnanimously Request for payment -Stearns F Wheler By- Comm. Brown: Seconded by Comm. Walker RESOLVED, That a request for payment from Stearns & Wheler for pro- fessional services in connection with the Sewer System Evaluation Survey through May 1981, be approved in the amount of $336.53. Carried Unanimously Request for Payment --Stearns & Wheler-Sewer System Evaluation Survey Resolution I l By Comm. Brown: Seconded by Comm. Varricchio �l/�/�/ RESOLVED, That a request for payment from Stearns & Wheler for professional.engineering services in connection. with the Sewer System Evaluation Survey through June 1981, be approved in the amount of $264:08. Carried Re.uest for Pa ment--Stearns $ Wheler By Comm. Brown: Seconde. by Comm. Varricchio RESOLVED, That the payment request from Stearns ��7,0, services in. connection with the sewerns � Wheler for engineering July 1981 be approved in the amountofs$431.60evaluation survey through g Carried Unanimously Request for Payment- St:earris' .&. Wheler By Comm, Bxown; Seconded by Comm." .Walker /o/ gl y/ ,-RESOLVED, That the payment request from Stearns $ Wheler for engineering services in connection with the sewer system evaluation survey through the-endof August• 198Ibe"approved in the amount of $1,422.31. Carried Unanimously Request for Payment --Stearns & Wheler By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a request for payment from Stearns & Wheler for services in connection with the. Sewer System Evaluation Survey for. October 1981 be approved as follows: 1. Engineering services. . 2. Grant administration. . 424 p Gi 00 o . $ 207.50 . . 214.96 Carried Unanimously Gaggle Company, Inc. Bill By Comm. Schickel: Seconded by Comm. Varricchio gi RESOLVED, That a bill .from Gaggle Company, Inc. for the disposal of digester sludge, be approved in the amount of $2,772.75. Carried • f -6- se of—PVC—Pipe By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the regulations of the Board of Public Works governing installation of sanitary sewer services, be amended to permit the use of PVC pipe where asbestos cement is now permitted; the amendment. to be prepared by the Engineering Division and presented to the Board at its February 11 meeting for inclusion in the rules and. regulations. )))-gl$1 Carried Board of Public Works Regulations By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That the Board of Public Works. amends Chapter 245, Sections 29 and 31 of the Board of Public Works Regulations for the. Addition of. P.V.C. Gravity Sewer Pipe with Rubber Ring, as follows: CHAPTER 2.45.29 (page 245.13) INSTALLATION OF SEWER MAINS First paragraph shall be changed to read: Except when variations are specifically approved by Board, all sewer mains will be minimum 8" cement -asbestos or minimum 8" Polyvinyl Chloride plastic gravity sewer pipe (PVC) withrubber ring that meets or exceeds the American Society for testing and materials (ASTM) specification D-3034 for SDR -35 and be U.L. approved. CHAPTER 245.31 (page 245.14) SPECIFIC RULES REGARDING INSTALLATION AND MAINTENANCE OF SERVICE PIPES A. Materials Used First paragraph shall be changed to read: All sanitary sewers (laterals) from the back of the curb line to the sewer main in the street must be of minimum 4" extra. heavy, cast, -iron hub and spigot pipe or class 2400 cement asbestos pipe in 5' lengths and such quality as required by the -inspector or -PVC. Polyvinyl chloride plastic gravity sewer pipe. All PVC pipe and fittings shall meet or exceed the requirements -of ASTM specification D-3034 for SDR -35. All pipe and injection molded fittings shall have rubber ring bell and spigot joints the bell of which shall consist of an integral wall section and securely locked -in rubber.sealing ring which. Conforms to ASTM D-3212. Joints for PVC sewer pipe shall be assembled in.accordance with the manufacturer's specifications. No quarter bends,'sweeps or tees shall be used .with the exception of 3 foot long cement asbestos sweeps. All such pipe shall be installed by the Water and Sewer Division or by a duly.licensed plumber or sewer layer. Standard laying lengths shall be 12 1/2 feet. Second paragraph shall be changed to read: All sanitary sewer laterals from the curb line to the building must'conform to the above specifications and size shall be 4" minimum for single to four -family houses and 6" minimum for'five-family houses and up. r I Letters:._re Vater Bills Commissioner Brown read two letters from water customers, one csignecl is by Paul Ode and one by Joyce Marcley, in which they y register at being charged a penalty for late payment of water bills due to their being out-of-town and not getting the bills until after the due date. Resolution By Commissioner Walker: Seconded bylofepenaltycon.1the bills RESOLVED, That this Board deniesexpungement as requested. j. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously The Board directed City Chamberlain Wright to send letters to Mr. Ode and Miss Marcley, explaining the billing procedure. —Request to Expunge Water and Sewer Bill A bill was sent to Mr. HenryE. Moore for deactivation of water and sewer service as a result of demolition to his property. The labor charges listed thereon included approximately 12 hours of delay time as a result of waiting for other utility representatives to arrive at the scene. l Resolution By Comm. Brown: Seconded by Comm. Schickel RESOLVED, that bill #11898 to Mr. Henry E. Moore be expunged anda new bill reflecting the adjusted labor hour changes be issued. Carried .Penalty on .Water_ - & Sewer Bill •Joan btundtner, BookKeeper for Belle Aire Apartments, 700. Stewart Avenue, asked for expungement .of penalty of water & .sewer bill, due to its being postmarked on the 16th instead of the 15th.- Discussion 5th.- Discussion .followed on the floor. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That the request from Joan Stundtner, Bookkeeper for Belle Aire Apartments, 700 Stewart Avenue,for expungement of penalty on water & sewer bill be denied. A vote on the resolution resulted as follows: Walker - Aye Cleveland - Aye Schickel - Nay Walsh - Nay. Ayes - (2) Nays - (2) Tie Vote The Board will obtain a ruling from City Attorney Shapiro on procedure for tie vote. kt o — ) Comm. Schickel asked about tie vote at July 22, 1981 meeting regarding late penalty on water bill for Belle Aire Apartments. Superintendent Kinsella asked that this matter be/referred to City Chamberlain for his review and recommendation. *Inspection of Plumbing Inspection Fee By Comm. Schickel: Seconded by Comm. Cleveland RESOLVED, the Board approves expungement of plumbing inspection fee on Bill #11651 in the amount of $4.00, owed by Norman Grant. The fee has been paid on a different invoice. Carried g/ -4-A/ Request for Expungement of Penalty on Water Bill Comm.. Cleveland referred to a letter from the Bel -Aire Apartments re. the request for expungement of penalty on water bill. The matter was discussed at the July 22, 1981 meeting of the Board of Public Works. Resolution jo%/Y/X/ By Comm, Cleveland: Seconded by Comm. Varricchio RESOLVED, That the request for expungement of penalty on water bill from th.e Bel -Aire Apartments be denied. Discussion followed on the floor. A. vote on th.e resolution resulted as follows: Ayes (5) Brown, Varricchio, Cleveland, Walsh, Walker Nay (1) 7 Schickel Carried Request for Expungement of Bill #12184 By Comm. Brown: Seconded by Comm. Schickel AO8AU RESOLVED, That the Board expunge bill #12184 to Mr. Michael, Haag for cutting off water and sewer services in the street at 527 E. Buffalo Street when the house was moved. A new bill has been included in today's audit for the new owner (Sonbyrne Sales, Inc.). Carried Unanimously T.G. Miller Proposal By Comm. Brown: Seconded by Comm. Walsh 21451 RESOLVED, That the proposal from T.G. Miller, p.c. and Associates dated February 4, 1981, for professional services to provide mapping services to delineate environmentally sensitive areas in connection with the Ithaca Wastewater Treatment Facilities project, be accepted pending approval by the NYS Department of Environmental Conservation and the US Environmental Protection Agency. • Carried Unanimously -9- Request for Payment By Comm. Brown:. Seconded by Comm. Varricchio RESOLVED, That a request for payment from Cornelius Septic Tank Service for services performed in connection with the sewage treatment digester repairs, be approved in the amount of $1,000 Carried • -10- T.G. Miller - Request for Extension of Sewer Main By Comm. Brown: Seconded by Comm. Schickel41, WHEREAS, the Department off Publromic Works G. ks is i n receipt of formal dated arch request for sewer service 19, 1981, for the warehouse at 531 Esty Street, and WHEREAS, the existing septic system serving the building is failing, creating a potential health hazard, and WHEREAS, the department has allocated in capital account G391-77 sufficient funds to provide for the extension of the required sewer main to service this; NOW, THEREFORE, BE IT RESOLVED, that authorization be given to provide for the installation of 150' (approximately) of sanitary sewer under a negotiated contract not to exceed $5,000 total project cost for this installation. ,6I)sl8 Discussion followed on the floor. A vote on the resolution resulted as follows: McFarland Johnson:Engineers, Inc. Proposal By Comm. Brown Seconded: Comm. Varricchio RESOLVED, That a proposal by McFarland and Johnson Engineers, Inc.,_dated March 31, 1981, for professional services for completion of engineering report in connection with the water filter sludge.disposal be accepted, and BE IT, FURTHER RESOLVED, That the Superintendent be authorized to enter into a contract with McFarland•Johnson Engineers, Inc. at a cost not: to exceed $12,800. Discussion fllowed on the floor. A vote on the resolution resulted as. follows: Carried Request for Payment--McFarland-Johnson Engineers: By Comm. Brown;. Seconded by Comm. Walker RESOLVED, That a request for payment from McFarland -Johnson. Engineers, Inc. for professional services in connection with the Water Filtration Plant engineering study through May 15, 1981, be approved in the amount of $3,855.28. Carried Request for payment--McFarland-Johnson Engineers, Inc. By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a request for payment from McFarland -Johnson Engineers, Inc. for professional services in connection with the Water Filtra- tion Plant Study, be approved in the amount of $3,649.09. Discussion followed on the floor. 7/Jr/p A vote on the resolution resulted as follows: Carried Unanimously Request for Payment--McFarland-Johnson By Comm: Cleveland:. Seconded by Comm. Walsh RESOLVED, That a bill from McFarland -Johnson for professional services in connection with the water filtration plant sludge. study, be approved in the amount of $2,507.76. p' � ,7,2.I P" I Carried Bill -,McFarland Johnson Engineers, Inc. By Comm. Schickel: Seconded by CommVarricchio� // RESOLVED, That the final invoice of McFarland Johnson Engineers, Inc. for professional services in connection with the Water Filtration - - Plant Sludge Study be approved in the amount of $2,783.23. Carried Fr • • -12- Federal Assistance Industrial Pretreatment Program By Comm. Brown Seconded: Comm. Walsh WHEREAS, the City of Ithaca has accepted a Step ll Grant offer from the U.S. Environmental Protection Agency for the design of an improved wastewater' facilities plant, and WHEREAS, the development of an acceptable industrial. pretreatment program was made a condition of that grant, and 4 I gio WHEREAS, the City of Ithaca has received a Plan of Study for the implementation of such an industrial pretreatment program as prepared by Stearns & Wheler Engineers and Scientists; :NOW, THEREFORE,'B.E.IT RESOLVED, That the Plan of Study be accepted and forwarcldd to the N.Y.S. Department of. Environmental Conservation for approval, and BE IT FURTHER RESOLVED, That the Superintendent be authorized_ to apply -for Federal assistance for the implementation of the Industrial Pretreatment Program. • Carried USEPA Grant Offer By Comm. Brown: Seconded by Comm. Varricchio /0/?s7 RESOLVED, That the Superintendent be authorized to accept a USEPA grant offer (amendment #2 to our Step 1 grant) which will provide for the Federal,share. 'of the total cost to establish an industrial :pre-treatment program and mapping of environmentally sensitive areas in the sewer planning area. Carried Unanimously -13- Acceptance of Supplemental Grant for Deep Shaft Biological Treatment Plant: By Comm. Brown; Seconded by Comm. Cleveland WHEREAS, the Superintendent has been authorized to apply for a supplementary grant in connection with the Deep Shaft Biological Treat- ment Plant to cover the costs of additional material, labor and engineering services in the total amount of $107,000, and WHEREAS, the City has received notice of an offer of this grant, IT IS THEREFORE RESOLVED, That the Superintendent be authorized to accept said grant on behalf of the City of Ithaca. Carried -14 - Sewage Treatment Plant Design Contract Comm. Brown referred to design agreement with Stearns & Wheler Engineers and Scientists for additions and modifications to. wastewater treatment facility. 6/.)#S7 The Water and Sanitary Sewer Committee needs more time for' study and discussidp on the matter. All Board members are invited to attend committee meeting on this matter. Design of Addition and Modifications to Wastewater Treatment Facilities in City of Ithaca- 'Agreement By Comm. Brown: Seconded by Comm. Walker WHEREAS, the Common Council of the City of Ithaca has authorized the Superintendent of Public Works to file applications to the federal and state governments for financial aid for the design and construction of the proposed Sewage Treatment Facilities, Project C-36-1095, and WHEREAS, an application was filed for financial assistance to design said facilities (Step IT), a part of said application being the pro- posed design contract with Stearns & Wheler, and WHEREAS, the Superintendent has received New York State Department of Environmental Conservation approval of the proposed agreement with Stearns f Wheler for design of the proposed wastewater facilities; NOW, THEREFORE, BE IT RESOLVED, That this Board approves the Agreement between Owner and Engineer for professional Services between the City of Ithaca, New York and Stearns $ Wheler Engineers and Scientists for project C-36-1095-02-0, Design of Additions and Modifications to Wastewater Treatment Facilities in City of Ithaca, 1981, #1053. 110) *WHEREAS, this Board authorized the Superintendent to accent a Federal grant offer for assistance for the design, and BE IT FURTHER RESOLVED, That the Mayor be authorized to execute said agreement with the approval of the City Attorney, or the Assistant City Attorney, in his absence. Comm. Walker summarized his understanding of the project. He recom- mended approval of the agreement. Chairman Schickel commented that the questions which he had submitted in writing concerning the project had not been adequately answered, and he still wished to ask questions and get some answers. He main- tained that the contract, asproposed, is very loose --engineers can increase the cost pretty much at will. The cost has already escalated from a "few million dollars" to 29 million dollars. As the contract is written, a plant could be designed to cost 60 million dollars, and then they would be told about it. City Engineer Cox repliedthat that is not accurate --that the federal grant received is for the project applied for and spelled out in the application as being the plant recommended in the facilities plan -- so the general type of plant, location, size, etc. are pretty well spelled out. Also there is another check --the plant is subject to a value engineering study by a completely separate firm comprised of experts in the various fields. The design will be scrutinizedto assure that this plant is the best for the money. Chairman Sch.ickel further commented that he didn't feel the contract covers the total project. There is no mention in it of the under- ground work which must be done to comply with the sewer system evalu- ation survey presently underway. There is no mention of the industrial pretreatment work which must be done. He asked what else isn't included, what else is likely to come along a couple of years down the road. He said that before the city commits itself to this size a project, it should know exactly what it is getting into --the total project. City Engineer Cox said that at this time there are really four different involvements --the design, the pretreatment, the sewer system evaluation survey and the value engineering study. Chairman Schickel made the observation that he would like to see a contract including penalty for overrun and reward for saving. Chairman Schickel commented that the original contract assured the city that they were not committed to the same engineer for the design, and he doesn't believe the city can get the best deal by giying it to Stearnsand Wheler without soliciting proposals from other engineering firms. City Engineer Cox explained the procedure followed at the beginning when Stearns $ Wheler were chosen to do Step T of the project. And, because the city was satisfied with their performance of Step I, that decided them to go with Stearns & Wheler. City Engineer Cox reviewed the calendar of events up to the request to the city to sign. Chairman Sch.ickel commented that the project should have the backing and approval of the Common Council and all participants, as well as the Board of Public Works. He was assured that the participants had been in communication. Alderman Banfield commented that he didn't know what the time frame is, but the committee is meeting almost weekly discussing the two proposals for the ownership of the facility; he thinks Chm. Schickel's points should be raised to the Council so they would at least be aware of them. City Engineer Cox responded that it was up to the City to be responsible for the project. . A vote on the resolution resulted as follows: Ayes (5) - Brown, Cleveland, Varricchio, Walsh, Walker Nay (1) - Schickel Carried 1101 • • -14a- Minority Business Enterprises--New Sewage Treatment Plant By Comm. Brown: Seconded by Comm. Varricchio WHEREAS, the City of Ithaca has established a goal of 10% involvement by Minority Business Enterprises in connection with the Step 2 design of the new Sewage Treatment Plant, and WHEREAS, the final negotiated cost for two different Minority Business Enterprises being employed.in connection with the design is lower than had been..anticipatect, thus leaving a shortfall in meeting our goal, and WHEREAS, the prime consultants, Stearns E Wheler, have been able to negotiate with a subcontractor for certain of the design serviceswith a Minority Business Enterprise engineering firm; /P-�`�% NOW,. THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to execute amendment #1 to the Stearns & Wheler design agreement which under Section 5.1.1 would add costs of $62,429 and would add professional fees of $1,575. Carried Unanimously USEPA Federal Grant - Ithaca Wastewater Treatment Plant Resolution By Comm. Schickel: Seconded by Comm. Varricchio WHEREAS, the City of Ithaca has been awarded a Step II USEPA Federal Grant for the preparation of construction drawings and specifications for the Ithaca Wastewater Treatment Plant, and WHEREAS, it is a requirement of the grant and it is advantageous to the City to have the project value engineered, and WHEREAS,•a favorable contract has been negotiated with the firm of Ewell J. Finley, P.E., an engineering firm qualified to perform value engineering and a Minority. Business Enterprise; NOW, THEREFORE, BE IT RESOLVED, that the contract for Value Engineer- ing of the City's Wastewater Treatment Plant be. approved in a cost plus fixed fee basis, with total compensation, as per Amendment No. 1, ' not to exceed $104,483.00, and /,;,10i BE IT FURTHER RESOLVED, that the Superintendent be authorized to execute said agreement and amendment thereto. Carried Unanimously Stearns ? 'Wheler Agreements By Comm. Schickel: Seconded by. Comm. Cleveland WHEREAS, the City of Ithaca has applied for a grant amendment, has been offered and has accepted the same in connection with the Deep Shaft Biological Treatment Pilot Plant demonstration grant, and -WHEREAS, the grant amendment provides for 100% federal funding for additional work to be. done in connection with the Deep Shaft Project, and WHEREAS, a portion of the additional work involves additional services by Stearns and Wheler, the Engineer for the project; NOW, THEREFORE, BE IT RESOLVER, That the Mayor be authorized to execute Amendment No. 2 to the Agreement Between the City of Ithaca, New York and Stearns and Wheler, Engineers and Scientists, subject to the approval of the City Attorney. Carried -145-11/4' Deep Shaft Pilot Plant City Engineer Cox reported on the Deep Shaft Demonstration Project which has been underway for approximately two years and which was recently terminated, and closed down at the end of August. Stearns $ Wheler will bepreparing a full-scale report on a complete evaluation of the process, and that report is due in February 1982. In the meantime Mr. Cox asked Stearns & Wheler to provide an interim evaluation of the process. He received the report, assessing the deep shaft and relating it to full- scale use in the City of Ithaca. /0 /» r/e / 1The conclusions of the interim report are that the process did not meet the NYS Department of Environmental Conservation's effluent requirements for biological oxygen and suspended solids which are the two prime things looked at when talking effluent quality. Mr. Cox read the recommendations of Stearns & Wheler. to the Board. -16 - Intermunicipal Sewage Treatment Plant Mayor Bordoni extended an invitation to the Water and Sewer Committee and other.Board members to attend a September 9, •1981,.meeting of the Intermunicipal Sewage Treatment Plant which will take place in Common Council Chambers. He stated that this is one more meeting in.a series of meetings that have taken place over the past two years or more. It is an information meeting where, hopefully, the Town representatives, the Town Supervisor, City Council people, interested staff people from. the City, and others that are involved will be present to exchange comments and ask questions and perhaps find out in which direction the City is heading. e7/0i Intermunicipal Sewage Treatment Plant Meeting y/9// Mayor Bordoni again extended an invitation to the Board members and especially the Water and Sewer Committee, toattend a September 9, 1981 meeting of the Intermunicipal Sewage Treatment Plant.. He specifically mentioned Comm. Clevelandbecause he had played an important part in the firststagesof the project. The meeting will begin at 7:30 and both Town and City representatives will be present to discuss the progress that has been made. Intermunicipal Sewer Agreement Report Supt. Kinsella reported that the Board had met today with Tepresenta tives of the Town of Ithaca regarding the final documents for the Intermunicipal..Agreement. He stated that at a meeting to take place on Monday, December 14, 1.981, at 7:30 A.M., the final drafts will be reviewed for ultimate submission to the City Council and the Town Boards for adoption and implementation. Supt. Kinsella felt that such action would take place next week or very soon, and noted that the present results are a culmination of two and a half years of negotiations between the City and the Towns. /414/ Joint Sewer Agreement New Wastewater Treatment Facility Superintendent Kinsella gave a wrap-up ,Agreement adopted at the December 22, 1981 Special ial Meereport on the ofwer Council. He thanked the members of the Board for the manyhf Common time and the effort put forth during the time involved intheurs of hearing process and the meetin and made such an Agreement feasiblecess, all of which cleared the air Alderman Banfield publicly thanked Comm. Cleveland City Eng Eng ineer Cox, City Controller Spano and Deputy Controller Cafferillo for their work on the Joint Sewer Agreement over the past several all months. 1 Joint Sewer Agreement /-43%4 Comm. Schickel requested that the Board go back to the Joint Sewer Agreement item in -order to. have the records show that special con- , gratulations are in order. for Comm. Walker for coming up with the idea that made the ;Agreement finally fall.. into place as far as. the Govern' .is concerned. Mayor Bordoni agreed that Comm. Schickel's comments were very appropriate at this time and stated that when the ,.project got bogged down, Comm. Walker's input was highly valued and helped get it off dead center and finally did the trick.. Mayor Bordoni thanked Comm. Schickel for making such comments, and he also thanked all of the people involved in helping to put the Joint Sewer. Agreement together because it has been a long time in coming and the Mayor stated that he was very glad that the job was done. By Comm Walker: Seconded by Comm. Schickel RESOLVED, That the Minutes of the December 2.3, 1981. Meeting of the Board of Public Works be corrected as follows.; Under. UNFINISHED BUSINESS - Joint Sewer Agreement - the first sentence should be changed to read "...that special congratulations are in order for Comm. Walker for coming up with the idea that made the Agreement finally: fall into place as far as the governance is concerned." and the remainder,of the Minutes be approved as .recorded by the Deputy City Clerk:: Carried Unanimously. 1\ • • -17 - Request for Payment - Eco Technology, C -I -L, Inc - Deep Shaft Biological Treatment Plant Resolution By Comm. Brown: Seconded by Comm. Walsh '11'! RESOLVED, That an invoice from Eco.Technology, C -I -L, Inc. for services performed in connection with the Deep Shaft Biological Treatment Plant through July 19, 1981, be approved in the amount of $22, 273.20. Carried 'Request for Payment--C-I-L, 'Inc, By Comm. Brown: Seconded by Comm. Varricchio RESOLVED, That a payment request from C<I-L, Inc. for services in connection with. the Deep Shaft Biological Treatment Plant through August 16, 1981 be approved in the amount of $12,771.06. Discussion followed on the floor. City Engineer Cox presented an update on the project. !v/Vp A vote on the resolution resulted as follows: Carried Unanimously Request for payment--C-I-L Inc. I 1 By Comm. Brown: Seconded by Comm. Schickel /I �oll RESOLVED, That a request for payment from C -I -L Inc., for services in connection with the Deep Shaft Biological Treatment Plant from August 17 through September 30, 1981, be approved in the amount of $7,387.63. Carried Unanimously Request for Payment--C-I-L Chemicals, Inc. By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That a request for payment from C -I -L Chemicals, Inc. for services in connection with the Deep Shaft Biological Treatment Plant be approved in the amount of $20,052.34. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously • • -18- Proposal from Malcolm Pirnie, 'i"ne.'`' rate's Fi1t'rat'ibn` Plant City Engineer Cox reported on the sludge problem at the'Filtrati:on Plant, the subsequent interviews with two different engineering firms asking basically for proposals on what we might do in the way of a study of what our long-range plans might be prior to going further. Sucha pro- posal was received from Malcolm Pirnie, Inc. / OOP Resolution By Comm. Walsh: Seconded by Comm. Brown RESOLVED, That the Board accepts the report of Malcolm Pirnie, Inc, for engineering services for long-term planning at the Water Filtration. Plant. Carried Unanimously Discussion followed on the floor. Resolution • By Comm.. Walker:. Seconded by Comm. Varricch.i.o RESOLVED,- That City Engineer Cox is -directed to proceed .with. th.e project, subject .ta the approval of the Common Council, Carried Unaramous-ly _19_ Authorization for Emergency Purchase By Comm. Brown: Seconded by. Comm. Walker i0Ag*/ III RESOLVED, That authorization be granted to purchase on an emergency basis, two additional 16" check valves for use at the Sewage Treatment Plant's main pump station. Discussion followed on the floor. A vote on the resolution resulted as follows: • Carried Unanimously -20 - Report of raw water line damage City Engineer Cox reported that the line is no longer in danger of being lost as it was only a week ago. A contractor is on the job who has made temporary repairs to shore the line up, and he is now well underway with permanent repairs to the water line which was damaged in the flood. OHO Request for Payment - F L C Contractors, Inc. Resolution By COMM. Schickel: Seconded by Comm. Varricchio /rn// RESOLVED, that a payment request from F L C Contractors, Inc. for services in connection- with repairs to a damaged sewer main on the South Cayuga Street Bridge, be approved in the amount of $2,722.54. Carried Unanimously Request for Payment - F.L C Contractors, Inc. By Comm. Schickel: Seconded by Comm. Walker A03/47 RESOLVED, That payment request #1 from F L C Contractors, Inc. for restoration of supporting structure for the raw water line in Six Mile Creek, just below the 60 -foot dam that was damaged in the October flooding, be approved in the amount of $29,599.65. Carried. Unanimously Communication from Southern Cayuga Lake Intermunicipal Water Commission Supt. Kinsella reported that he had received a communication from the Southern Cayuga Lake Intermunicipal Water Commission suggesting that a task force approach to intermunicipal water supply studies and a resolution of measures to insure that capability between the City, the College and the Town be considered and Supt. Kinsella requested that the communication be referred to the Water and Sewer Committee for review, advice and report. Resolution By Comm. Walsh: Seconded by Comm. Schickel RESOLVED, That the communication from the Southern Cayuga Lake Intermunicipal Water Commission concerning a task force to study intermunicipal water supply be referred to the Water and Sewer Committee for review, advice and report. Carried Unanimously -22- i 1 Request for Penalty on Items Added to Tax Bills Comm. Walker referred to receivables that the City periodically charges back to the property owner or other people within the City for the cost of services performed by the City on behalf of the property owners. These billings, if not paid over a period of time, are added to City Taxes. There is no provision for the addition of any carrying costs in the form of interest or penalty to those bills. It is possible for a two to three year period of time to go by before the bill is paid by the taxpayer with no additional cost added. Conlin. Walker recommended that a penalty in the amount of 127 per month on the unpaid balance be imposed after thirty days from the date of.issuance of the bill. /0/ Discussion was had as to what Committee this recommendation should be referred to. At the end of the discussion it was decided that City Attorney Shapiro should research this item and come up with a recommendation at the next meeting. Late Charges on Unpaid Bills for Services Rendered Comm. Walker mentioned that there was a motion tabled at the last Board Meeting concerning increasing the penalty charges on unpaid bills for services rendered to property owners. The City Attorney was going to check on the proper legal format for doing this. Comm. Walker asked if the matter had been checked as he would like to bring the matter back for a vote. Mayor Bordoni said he will check to see what has happened on this prior agenda item. i/da/s/ Stearns & Wheler payment - Industrial Pre-treatment - Wastewater Treatment Plant 1 Stearns & Wheler payment - Wastewater Treatment Facilities 2 Stearns & Wheler payment - Deep Shaft Biological Treatment Project 3 Stearns & Wheler payment - Sewer System Evaluation Survey 4 Gaggle Company, Inc. payment - Disposal of Digester Sludge 5 BPW regulations amended -permit use of PVC pipe for sanitary sewer services 6 Expungement of water and/or sewer charges - requests T.G. Miller proposal for mapping service re Ithaca Wastewater Treatment Capital Project request to cover work at Wastewater Treatment Facilities (see Finance - pg. 3) Cornelius Septic Tank - payment - Sewage Treatment Digester Repairs T.G. Miller Sons, Inc. - Authorization given to provide sanitary sewer service at warehouse at 531 Esty St. McFarland Johnson Engineers - Supt. authorized to contract for services in connection with water filter sludge disposal - payment request,; Industrial Pre-treatment program -Plan of Study accepted; Supt. authorized to apply for Federal assistance 7 Facilities 8 9 10 11 12 Acceptance of Supplemental Grant - Deep Shaft Biological Treatment Plant 13 Wastewater Treatment Facility - Design agreement Stearns & Wheler to be studied by BPW - Mayor authorized toexecute agreement 14-44L Deep Shaft Biological Treatment Plant - Stearns & Wheler Agreements - Mayor authorized to execute - Plant closed end of August 1981. 15 Intermunicipal Sewage Treatment Plant Meeting - BPW Members, W/S Committee extended invitation to attend ( w/bwW 6.1r-e-r-a-vcf) 16 Eco Technology,C-I-L, Inc. payment - Deep Shaft Biological Treatment;Plant 17 Wastewater & Sewage Treatment Plant/Facility - Involvement M.B.E. 14a 4111 Malcolm Pirnie, Inc. - Re report long-range plans on slude problem at Water Filtration Plant be accepted 18 Authorization for emergency purchase valves at Sewage Plant Main pump station 19 Raw water line damage - Flood 10/28/81 - (See also C&B pg. 2) 20 FLC Contractors - payment request - Repairs to damaged sewer maip/raw water line SCLIWC - concerning task force to study intermunicipal water supply Intermunicipal Sewer Agreement - Final drafts to be reviewed for adoption and implementation .„224,0,LCJ � ) Wastewater Treatment Facility - Award USEPA Federal Grant and contract for Value Engineering be approved & Supt. authorized to execute agreement Request for Penalty on Items added to Tax Bills - City Atty. to research item 20 21 16 14a 22