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HomeMy WebLinkAbout1979 Bids-1- !Bids for Door Repairs - Southside Community Center Comm. Schickel reported that acting at the direction of the Board at its December 27, 1978 meeting, the Buildings and. Grounds Committee considered- bids for door repairs at the Southside Community Center and awarded the illibid to McGuire and Bennett for their low bid of $7,029. ' Resolution /02/7 /,9 ,By Comm. Schickel: Seconded by Comm. Ewanicki. RESOLVED, That the Board of Public Works approve this action of the Buildings and Grounds Committco in awarding this contract. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -2 - Bids for Automotive Equipment Comm. Ewanicki reported that bids were received for Automotive Equipment as shown on the attached sheet. Resolutions By Comm. Ewanicki: Seconded by Comm. Allan q� / RESOLVED, That the contract for supplying two cabs and chassis for a dump truck in accordance with specifications of January 25, 1979, be awarded to Cayuga Ford, Inc. for their low total bid of $16,356. Carried Unanimously By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the contract for supplying one 1 -ton crew cab pickup in accordance with the specification of January 25, 1979, be awarded to Cayuga Ford, Inc. for their low total bid of $5,292.00. oz //7 j Carried Una imously By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the bid of William T. Pritchard for supplying one 3/4 -ton 4 -wheel drive pickup be rejected because it does not meg the specifica- tion for the lock -out of the front power train. �,i/'/ i Carried Unanimously By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying one 3/4 -ton 4 -wheel drive pickup inaccordance with the specification of January 25, 1979, be awarded to Cayuga Ford, Inc. for their bid of $8,173, wh.ch is the lowest. i bid meeting the specification. ///7 Carried nanimously By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying two 1/2 -ton pickups in accordance with the specification of January 25, 1979,b awarded to Bill Zikakis Chevrolet for their low bid of $8,946. �f/77 Carried nanimously By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the contract for suppying one 3/4 -ton 4 -wheel drive. pickup with Morysville body in accordance with the specification of January 25, 1979, be awarded to Spencer Ford Sales for their low bid of $7,948.41. 7 Carried Unanimouslyj By Comm. Ewanicki: Seconded by Comm. Schickel �� RESOLVED, That the contract for supplying one--3/4-ton /ck'up with Morysville body in accordance with the specification of January 25, 1979, be awarded to Spencer Ford Sales for their low bid of $6,422.09. Carried Unanimously Cayuga Ford Crew Cab Pickup Bid Mr. Dingman reported that on the 14th day of February, 1979, this Board had awarded the contract for supplying a 1 ton crew cab pickup truck, in accordance with its specifications of January 25, 1979, to Cayuga Ford for a total low bid of $5,292. Cayuga Ford has now notified the Board that no more 1979 crew cab pickups are being built by Ford Motor Company. Consequently, Cayuga Ford cannot perform on its contract. Mr. Dingman said he had inquired of the second low bidder (he believed it was Dodge) whether that company would perform if awarded the contract and was advised their company has also stopped making crew cab pickups over the 1979 season. Under the circumstances, Mr. Dingman recommended that the Board rescind its action of February 14, 1979, in awarding the contract for supplying a 1 ton crew cab pickup to Cayuga Ford in the total amount of $5,292. 6/13/71 Resolution By Cowin. Allan: Seconded by Comm. Cleveland RESOLVED, that the Board of Public Works rescind its action of February 14, 1979, in awarding the contract for supplying a 1 ton crew cab pickup to Cayuga Ford for $5,292. Discussion followed on the floor. Resolution By Comm. Banfield: Seconded by Comm. Walker RESOLVED, to table the rescinding resolutionfor two weeks to give City Attorney Shapiro time to check the existing bids to find out if there is any kind of contingency clause concerning penalty if a bidder cannot perform on its contract, and also to see if there were more than two bidders for the 1 ton crew cab pickup truck. Carried Cayuga Ford Crew Cab Pickup Bid By Comm. Ewanicki: Seconded by Comin. Cleveland 113 1Cf RESOLVED, that the Board of Public Works rescind its action of February 14, 1979, in awarding the contract for supplying a 1 -ton crew cab pickup to Cayuga Ford for $5,292. Carried Unanimously Zikakis Chevrolet Seconded by Comm. Allan pickup RESOLVED,y VWalker: �-ton p That an invoice from Zikakis623e00°let for a 1 2 -ton P 1 truck be approved in the amount ofCarried Unanimously -3 - Contract --Agricultural Tractors' ceived for the purchase of two Comm. Schickel reporte• t at ids e r' agricultural tractors with plow and mower tffor the for uildings anduGroundand ns Division, and one agricultural tractorplow Maintenance Division, as shown on the attached sheet. Resolution By Comm.-Schickel: -Seconded by Comm. Ewanicki Inc. International RESOLVED, That the bid of Del Rosso Ford Inc,, be rejtced because they Harvester, and Dryden Lawn & Recreation, do not meet the specification for a 3 -speed hydrostatic transmission. IT IS FURTHER RESOLVED, That the contract orof vidingythree1agr,cultural tractors in accordance with the specification awarded to T. J. Simplicity Sales'for their total bid of $12,223.83, which is the lowest bid meeting specifications. Carried Unanimously • • -4- Bids for Miscellaneous Equipment Comm. Ewanicki reported that bids were received on Monday, February 26, 1979 for the following items of equipment: Air Compressor, Tandem Roller -Packer Body, Asphalt Paver, Copier. Results of this bidding \are shown on fthe Bid Tabulation Sheet. D�b� \,y 401r.5 Resolutions: Air Compressor By Comm. Ewanicki: Seconded by Comm. Allan 2 -/Ag ?` RESOLVED, That the contract for'supplying one portable air compressor, in accordance with the specifications of February 6, 1979, be awarded to State Equipment Division of Secorp National for their bid of $8,246. Carried Unanimously -5 - Tandem Roller By Comm. Ewanicki: Seconded by Comm. Allan �IIa'yy RESOLVED, That the contract for supplying one tandem roller, in accord- ance with the specifications of February 6, 1979, be awarded to State Equipment Division of Secorp National for their low bid of $26,791. Carried Unanimously -6 - Packer Body By Comm. Ewanicki: Seconded by Comm. Walker $111 .'.RESOLVED, That the bids for supplying one garbagepacker body be re- , turned to the Highway Committee for further review and recommendation. Carried Unanimously • Bids for Refuse Packer Comm. Ewanicki reported that two bids were received on February 26, 1979, for the purchase of one refuse packer. These bids were reported on a sheet attached to the recommendations for the February 28 meeting. Resolution • 3/11I” By Comm. Ewanicki: Seconded by Comm. Banfield RESOLVED, That the bid of Hacker's Packers for supplying one Pack -More packer, be rejected because it does not meet the specification. It does not have the automatic crowd feature as specified. FURTHER RESOLVED, That the contract for supplying one new refuse packer body for city equipment #298 in accordance with the specification of February '6, 1979, be awarded to BEC Truck Equipment for their bid of $10,947. Carried Unanimously Request Tor Authorization to Purchase Garbage Packer to Replace Existing Unit By Comm. Walker: Seconded by Comm. Allan /0/07, RESOLVED, That the Construction and Maintenance Division be authorized to request bids for one I6 -yard refuse packer to replace on an existing cab and chassis. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously - Bids- for Garbage Packer Cociuii. Ewanicki reported that bids were received on November 13, 1979 for furnishing one Garbage Packer Body, as follows: B.E.C. Truck Equipment, Inc. $11,608 Hiawatha Container Corp. 12,207 CCO Equipment., Inc. 13,465 Syracuse Supply Co. 17,183 Resolution = - By Cowin. Ewanicki: Seconded by Comm. Allan RESOLVED, That the contract for supplying one Garbage Packer Body in accordance with the specifications of October 30, 1979, be awarded to B.E.C. Truck Equipment, Inc. for their low bid of $11,608, on the recouunendation of Asst. to Supt. Dougherty. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -7 - Asphalt Paver G By Comm. Ewanicki: Seconded by Comm. Walker � 1�1 RESOLVED, That the bid of D.W. Clarke Road Equipme t Company for supply- ing one asphalt paver be rejected because it does not meet specifications with respect to size, power plant and screed. BE IT FURTHER RESOLVED, That the contract for supplying one asphalt paver, in accordance with the specifications of February 6, 1979, be awarded to Syracuse Supply Company for the lowest bid meeting specifica- tion, which is $32,995. Carried Unanimously • -8 - Copier By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the bids of Xerox Corporation and XCP, Inc. for supplying one plain paper copier be rejected because they do not meet specifica- tions as indicated on the attached sheet. BE IT FURTHER RESOLVED, That the contract for supplying one plain paper copier, in accordance with the specification of February 16, 1979, be awarded to Nichols Business Equipment, Inc. for the lowest bid meeting specification, which is $4,303.75. Carried Unanimously Mr. Rademacher, representative of XCP, Inc., questioned the award of the bid to Nichols Business Equipment, Inc. for supplying a plain paper copier C3M Secretary II), informing the Board that the machine they had chosen is no longer being marketed after the present inventory has been depleted. Resolution By Comm. Ewanicki: Seconded by Comm. Banfield RESOLVED, That the motion to award the bid to Nichols Business Equipment Co. for one plain copier be rescinded and the matter be referred back to the Highways, Street Lighting and Refuse Committee for further review. Carried Unanimously Bids for Plain Paper Copier Comm. Ewanicki reported that all of the bids received for one plain paper copier do not meet the specification. Resolution By Comm. Ewanicki: Seconded by Comm, Schickel RESOLVED, That all bids received for one plain paper copier be rejected because they do not meet specifications, and BE IT FURTHER RESOLVED, That the purchase of one plain paper copier be put out to bid again. Carried Unanimously .3///7/. Bids for Plain Paper Copier Comm. Walker reported that bids were received for supplying one plain paper copier in accordance with the specifications of April 6, 1979. The bids are tabulated separately. Resolution +VI By Comm. Walker: Seconded by Comm.. Cleveland RESOLVED, That th.e contract for supplying one plain paper copier in accordance with th.e specifications of April 6, 1979, be awarded to XCP, Inc. for their low bid of $3,725. Carried Unanimously • Greens Mower By Comm. Banfield: Seconded by Comm. Walker 2i�� 7� RESOLVED, That the contract for supplying one greens mo er in accordance with the specifications of February 6, 1979, be awarded to S.V. Moffett Company for their bid of $5,600. Carried Unanimously • • -10- 3-Wheel Utility Truck By Comm. Banfield: Seconded by Comm. Ewanicki 7I,117� RESOLVED, That the contract for supplying one 3 -wheel utility truck and related greenskeeping equipment in accordance with the specifications of February 6, 1979, be awarded to. S.V. Moffett Company for their bid of $5,849. Carried Unanimously Bids for Equipment Comm. Banfield reported that bids were received on Monday, February 26, 1979 for the following items of equipment. Results of bidding on these three items are shown on the Bid Tabulation Sheet. - )R� W e--- • 5 - u""� Resolutions Heavy Duty Sweeper SII I By Comm. Banfield: Seconded byComm. Ewanicki 1 7 RESOLVED, That the contract for supplying one heavy-duty sweeper, in accordance with the specifications of February 6, 1979, be awarded to Tennant Company for their bid of $10,362.67. Carried Unanimously Bids for Submersible Non -clog Pumps Comm. Schickel reported that one bid was received for supplying two submersible non -clog sewage pumps to be used at Stewart Park in connection with the duck pond redevelopment. This bid was received on Monday, March 12, 1979. % Resolution By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying two submersible non -clog sewage pumps in accordance with the specification of February 23, 1979, be awarded to J. Andrew Lange, Inc., for their bid of $6,735, Discussion followed on the floor. A vote on the resolution resulted as follows: • Carried Unanimously • -13- .Bids--Acrylic Shields --Cass Park By Comm. Banfield: Seconded by Comm. Ewanicki ' RESOLVED, That the department be authorized toreceive bids for the: installation of acrylic shields for the Cass Park skating rink. Discussion followed on the floor. .1?), I71 A vote on the resolution resulted as,follows: Carried Unanimously • Acrylic Shields for hockey rink at Cass Park COMM. Schickel reported that bids for supplying acrylic shields for the: hockey rink at Cass Park were received. The lowest bid that can be • recommended by the department is for. $46,350. The two lower bids, i.e,, $40,381 and $29,601, are based on systems which the department cannot recommend. The Common Council, in authorizing the project, was led to. believe that the total cost of a particular acrylic shield system would be approximately $18,000 to $22,000. Vd 471 Resolution By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the bids for Cass Park. hockey rink improvements be referred to the Buildings and Grounds Committee for further consultation wtth..the Ycuth Bureau, the Budget and Administration Committee of the Common Council, and other interested groups- before proceeding. Carried Unanimously Bids for Acrylic Shields for Hockey Rink at Cass Park .Cotini�. Schickel reported that bids were received for the erection of acrylic shields for the hockey rink at Cass Park as reported at the meeting of March 28. All of these bids were in excess of the original estimates for this work. Resolution 04-4 By Comm. Schickel: Seconded by Conan. Banfield RESOLVED, That all bids received on March 26 for the Cass Park hockey rink improvements be rejected. Carried Unanimously -lk- Bids--Phase 2 Peripheral Streets Project === By Comm. Ewanicki: Seconded by Comm. Allan !RESOLVED, That the department be authorized to receive bids for the construction of Phase 2 of the Peripheral Streets Project, i.e., the 100 and 200 blocks of North Aurora Street; the 200 block of North Tioga ;Street; and the north side of the 300 block of East State Street. � Discussion followed on the floor. 1?//\ �c\ A vote on the resolution resulted as follows: Carried Unanimously Peripheral Streets Project Comm. Ewanicki reported that bids were received for the construction of the Peripheral Streets Project, Phase II° Anton J. Egner, Architect, has re- viewed the bids. His recommendation is contained in the attached letter: "March 27, 1979 Mr. Robert O.•Dingman Superintendent of Public Works Re: Peripheral Streets, Phase 2, Ithaca, N.Y., Project No. 7840 Dear Mr. Dingman: We have reviewed the totals for the proposal submitted by V. Giordano Construction & Supply Corp. for Phase 2 of the Peripheral Streets construction and find them correct. We have contacted the Giordano office and have been informed by them that in their opinion their proposal as submitted covers all the work required by the contract documents. Since the project is within. your budget and the proposal seems in order, we recommend acceptance of the -base proposal for $409,366 and Alternate No. 1 for reconstruction of the traffic island for $7,580, for -a total' basic contract of $416,946. Upon your concurrence and approval by your Board we will prepare the - agreement and secure the necessary documents from the Contractor to pro- ceed with. construction. Very truly yours, ANTON J. EGNER & ASSOCIATES Anton J. Egner AIA AICP" Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for constructing Peripheral Streets, Phase I'I', in accordance with the plans and specifications dated March 20, 1979, be awarded to V. Giordano Construction Corp. for their total bid of $409,366.. IT IS FURTHER RECOMMENDED, That the substitution of Union Metal poles as proposed by this contractor be accepted in the credit amount of $3,200, Discussion followed on the floor. A rote on the resolution resulted as follows: Carried Unanimously • • Bids on Water Meters Comm. Schickel reported that bids were received on Monday, March 12, .1979, for supplying water meters with remote reading devices as summarized on the canvass sheet. Bids were received from four bidders. They are complex and are being studied by personnel in the Water and Sewer Division. Resolution 3�/ 7` // By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That bids for water meters with remote reading devices be referred to the Water and Sewer Committee for review and recommendation. Carried Unanimously Award of Water Meter Bids Comm. Allan reported that bids were -received on March 12, 1979 for the furnishi:ig ofwater meters. These were reported to the Board at its March 14 meeting and referred to committee. 3Ieci Resolution By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the bid of Gamon Calumet Industries be rejected because these are piston meters and do not meet the specifications. BE IT FURTHER RESOLVED, That the contract for supplying water meters with remote reading devices in accordance with the specification of February 28, 1979 be awarded as follows: Neptune Water Meter Company Badger Meter Company Item No. .Quantity Net Price 1 300 $ 38.10 2 18 41.00 5 6 76.30 6 6 60.00 7 2 162.00 8 2 231.00 3 6 51.80 4 6 38.00 9-A 200 28.00 Carried Unanimously Bids on Diesel Engine Comm. Schickel reported that bids were received on Monday, March 12, 1979, for supplying one diesel engine for the Water and Sewer Division bulldozer (city equipment #245) 3/1Resolution 7/ By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the contract for supplying one new diesel engine in accordance with the specification of February 28, 1979, be awarded to L. B. Smith, Inc. for their bid of $4,169. Carried Unanimously • -17- Bids -One 4 -door Sedan --- Comm. Allan reported that bids were received for supplying one 4 -door sedan as shown on the canvass sheet. Resolution By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, That the contract for supplying one 4 -door sedan (standard size) in accordance with the specifications of March. 7, 1979, be awarded to Maguire Ford for their low bid of $5,342.18. 3)47? Discussion followed on the floor. Substitute Resolution By Comm. Banfield: Seconded by Comm. Schickel RESOLVED, That the Board not buy a standard -size car but, in view of the gasoline and oil problems; purchase a mid-size car when awarding bids. A vote to consider the substitute resolution resulted as follows: Carried Unanimously Discussion followed on the floor. 3/?(/76) A vote was taken on the substitute resolution as follows; Ayes: (_5) Allen, Banfield, Walker, Cleveland, Schickel Nay C1) - Ewanicki. Carried Referral Resolution By Comm. Cleveland: Seconded by Comm.. Schickel 30/71 RESOLVED, That the resolution to consider the purchase of a midrsize car be referred to the Finance Committee. Carried Unanimously Contract for Passenger Sedan Comm. Allan reported that at the March 28 meeting of the Board bids were reported for the purchase of a full-size sedan with automatic transmission -and a mid-size sedan with standard transmission as an alternate. These bids were referred to the Finance Committee. The Superintendent sub- sequently caused bids to be taken on April 23 for a mid-size sedan with automatic transmission. Resolution 0.3/7/g By Comm. Allan: Seconded by Comm. Schickel RESOLVED, That the bids received on March 28 for a full-size passenger sedan with a mid-size passenger sedan as an alternate, be rejected. IT IS FURTHER RESOLVED, That the contract for supplying one mid-size passenger sedan with automatic transmission in accordance with the speci- fications of April 3, 1979, be awarded to William T. Prichard, fnc. for their low bid of $5,137.95. Carried Unanimously • B:i.ds for Street Trees Comm. Ewanicki reported that bids were received for the furnishing of 52 street trees for _!pl-ijilg planting by the department on the streets of the ,city. Resolution By COME.Ewanicki: Seconded by Comm. Schickel 3 frS/b ej RESOLVED, That the contract for supplying 52 street trees for spring planting in accordance with the specification of March. 7, 1979, be awarded to Schictel Nursery for their low bid of $3,924. Carried Unanimously Bids for Street Trees Comm. Ewanicki reported that two bids were received for furnishing street trees for fall planting as follows: - Schictel's Nursery at $6,106.50 9 11 - American Garden Cole at $5,930.45 la(�I I ca Resoltion By -Comm. Ewanicki: Seconded by Comm. Walker RESOLVED, That the contract for supplying street trees for fall planting in accordance with the specifications dated August 20, 1979, be awarded to American Garden Cole for their low bid of $5,930.45. Carried Unanimously • • -19- Bids for Street Trees Comm. Schickel reported that bids were received for the planting of trees on South Plain Street as a portion of the Southside Corridor Program, as follows: Lilil )7/ - Still Meadow Nursery, Inc. $ 16,950 7 J - White Nurseries, Inc. Incomplete - Schichtel's Nursery No bid - Monroe Tree & Landscape, Inc. No bid - Village Greenhousencomplete - McGuire Gardens, Inc. $ I1,559 - Bradley Landscaping Service $ 30,056 Resolution By Comm. Schickel: Seconded by Coumi. Cleveland RESOLVED, That these bids be referred to the Buildings and Grounds Couiutittee with the power to act to award the bid to the low bidder, Still Meadow Nursery, or to reject the bids in their entirety because of certain irregularities in bidding and because the time for plant- ing is short. Discussion followed on the floor. A vote on the resolution resulted as follows:Carried Unanimously Street Trees - Southside Corridor Program Comm. Schickel reported that bids were reported at the meeting of April 11 for the furnishing and planting of street trees in the Southside Corridor Program. They were referred to the Buildings and Grounds Committee with power to act to award the bid to the lowest bidder or to reject the bids in their entirety because of bidding irregularities, and because the time for planting was short. The Buildings and Grounds Committee has decided to reject all bids. I ���� 'Authorization to Receive Bids Green Street Parking Garage �1 11 By Comm. Schickel: Seconded by Comm. Banfield RESOLVED, That the Superintendent be authorized to receive bids for repairs to the East Green Street Parking Garage. Carried Unanimously Green Street Ramp Repair Bid RaymondE'. Kelley Inc. Comm. Banfield reported that bids were received on June 4 for the Green Street Ramp Repair and Deck Resurfacing as follows: Raymond E. Kelley, Inc. $145,800 Charles T. Driscoll Masonry Restoration Co., Inc. 230,700 Designed Services, Inc. 6/i3/7y 274,742 Comm. Banfield said that the bids had been reviewed by the Engineer- ing Division and by Ecklerlin, Klepper & Hahn, consultants, who have reconuended that the low bid be accepted. Resolution By Comm. Banfield: Seconded by Coumi. Allan RESOLVED, that the contract for Green Street Ramp Repairs and Deck Resurfacing in accordance with the specification dated May 10, 1979, be awarded to Raymond E. Kelley, Inc. for their low bid of $145,800. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Southside Coilimuiiity Center --Kitchen Renovation Bids were received for the renovation of the kitchen at the Southside Community Center as shown on the attached sheet. Resolution shh By Comm. Ewanicki: Seconded by Comm. Banfield RESOLVED, That the contract for renovation of the kitchen at the Southside Community Center be awarded to V. Giordano Construction Company for its low bid of $18,045.00. Carried unanimously • -22- Bid for Sidewalk Construction Comm. Schickel reported that one bid was received for the construc- tion of sidewalks in the 1979 construction period as follows: - 4" concrete sidewalk at $1.62 per sq. ft. .S -k 3M - 6" concrete sidewalk at $1.82 per sq. ft. - 6" concrete curb, 18" deep at $1.00 per linear ft. Resolution By Comm. Schickel: Seconded by Comm., Banfield RESOLVED, That the contract for constructing city sidewalks in the 1979 construction season, in accordance with the specifications of April 20, 1979, be awarded to Paolangeli Contractor, Inc. for their unit prices as shown above. Carried Unanimously • • -23 - 'Bids for Highway Construction Materials By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to receive bids for the following highway construction materials: Asphalt Concrete Bituminous Products Crushed Limestone q).3 /7 Storm Drain Pipe - Metal Transit Mix Carried Unanimously Asphalt Concrete Bid General Crushed Stone Comm. Walker reported that bids were received for the furnishing of Asphalt Concrete for the 1979 construction season as shown on the canvass sheet. Resolution By Comm. Walker: Seconded by Comm. Banfield RESOLVED, that the contract for supplying Asphalt Concrete in accord- ance with the specification of May 25, 1979, be awarded to General Crushed Stone Co. at the prices shown in their bid. Carried Unanimously //3/7r Bituminous Products Bid —Cortland Asphalt Products Corp. Comm. Walker reported that one bid for supplying Bituminous Products was received from Cortland Asphalt Products Corp. as follows: MC Asphalt Asphaltic Emulsion RS1 Asphaltic Emulsion RS2 Asphaltic Emulsion MS2 $0.675 per gal. 0.565 per gal. 0.565 per gal. //q. --/g 0.575 per gal. / -Resolution By Comm. Walker: Seconded by Comm.Banfield RESOLVED, that the contract for supplying Bituminous Products in accordance with the specifications of May 25, 1979, be awarded to Cortland Asphalt Products Corp. for the prices shown on their bid. Carried Unanimously Crushed Limestone Bid Cayuga Crushed Stone, Inc Conan. Walker stated that one bid was received for supplying Crushed Limestone as shown on the bid sheet. Resolution By Comm. Walker: Seconded by Comm. Banfield RESOLVED, that the contract for supplying Crushed Limestone in accordance with the specification of May 25, 1979, be awarded to Cayuga Crushed Stone, Inc. for the prices shown on their bid sheet. Carried Unanimously Storm Drain Pipe Metal Bid Lane Metal Products Comm. Walker reported that bids for supplying Storm Drain Pipe Metal were received as shown on canvass sheet. Resolution By Coaaa. Walker: Seconded by Conan. Banfield RESOLVED, that the contract for supplying storm drain pipe - metal in accordance with the specification of May 25, 1979, be awarded to Lane Metal Products for the prices shown on their bid sheet. Carried Unanimously 70 ‘) Transit Mix Concrete Bid - University Sand and Gravel Conlin. Walker stated that bids were received for supplying Transit Mix Concrete as shown on canvass sheet. 61/ Resolution �� By Comm. Talker: Seconded by Conlin. Banfield RESOLVED, that the contract for supplying Transit Mix Concrete in accordance with the specification of May 25, 1979, be awarded to University Sand & Gravel for the prices shown on their bid sheet. Carried Unanimously • NEW BUSINESS: Comm. Banfield mentioned that when the Board was discussing the deal on the pickup truck he believed that they had overlooked an item that the Board wanted to include in future bidding, that being to change the form of the bids and also to propose that the City Attorney draft some form of resolution or contract that includes a clause stating that all bidders be required, at the time of the bid, to deposit an amount of money in an amount equal to the difference between the lowest bid and the next highest bidder until delivery of such bidded item, and also that the bidder agree to signing such contract on submission of his bid. Cou►ut. Banfield realized that a dollar amount could not be put into the contract until after the bid open- ing, butfelt that it would work. Supt. Dingman and other members of the Board felt that adding such a clause to bid forms would be detri- mental to the City because bidders would not be likely to take such a gamble. Supt. Dingman also mentioned that the pickup truck bid incident was not an ordinary thing; that bids are normally carried through. It was mentioned that the percentages that the Board is talking about and the failures in the past have been minimal. 0/V There was no second to Banfield's motion. No action taken. • -25 - Authorization to Receive Bids = Parking Lot "D" By Couiu►. Banfield: Seconded by Comm. Walker RESOLVED, that the department be authorized to receive bids for the improvement to Parking Lot "D" in accordance with plans and specifications prepared by the Engineering Division. Discussion followed on the floor. 1I/471 A vote on the resolution resulted as follows: Carried Unanimously Award—&f Contract Parking Lot "D Improvements One id was received for improvements to Parking Lot "D" as follows: McPherson Builders, Inc. - $52,900 The funds available for this project are $25,000. 471 Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, that the bid from McPherson Builders, Inc. be rejected because it exceeds the available funds, and the City Clerk be directed to return the bid bond. BE IT FURTHER RESOLVED, that the department be authorized to re -bid the project. Carried Unanimously Bid for Parking Lot "D" Improvements Comm. Schickel reported that one bid was received on the re -bid for improvements to Parking Lot "D" from McPherson Builders, Inc., in the amount of $46,635. Available funds for this project are $25,000. Resolution By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That the bid of August 6th, from McPherson Builders, Inc., for Improvements to Parking Lot "D" be rejected and the Clerk be directed to return the bid bond. Carried Unanimously Bid for Front End Loader �'3 �� By Comm. Allan: Seconded by Comm. Ewanicki RESOLVED, that the department be authorized to recei e bids for a front-end loader, offering equipment #91 in trade. (Bucyrus -Erie 1958) Carried Unanimously Bids for Front-end 'Lo'ader Comm. Allan reported that bids were received on Monday, July 23, 1979, for furnishing a 1-1/2 yd. -2 yd. front-end loader as shown on the canvass sheet. Resolution y/$/1 By Comm. Allan: Seconded by. Comm. Walker RESOLVED, That the contract for furnishing one 1-1/2 yd. Clark/Michigan front-end loader, Model 35c, in accordance with the specification of July 6, 1979, be awarded to Gateway Equipment Corporation for their low bid of $32,531. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously -27- Bids for Cherry Street Site Preparation 40 �y By Comm. Schickel: Seconde by Comm. Walker RESOLVED, That the Superintendent be authorized to receive bids for Contract No. 1, Site Preparation, for the CherryrStrdet Indiustrial Park. U Bids forSite Preparation at Cherry :Street Industrial Park Comm. Schickel reported that bids were received for site preparation at Cherry Street Tndustrial Park. Bids have been reviewed by the Engineering Division and by O'Brien & Gere, the -project engineers for the site. Resolution • . .047 By.Comm.-.Schickel: Seconded by Comm. Walker RESOLVED, That the contract for•the site preparation at Cherry Street industrial Park, in.accordance with the plans and specifications prepared by O'Brien & Gere under date.of August 1979, be awarded to Chemung Contracting Corp. for 'their bid of $228,410, subject to approval of Farmers Home Administration. Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Bids for Rebuilding of a Power Grader By Comm. Walker: Seconded by Comm. Maclnnes RESOLVED, That the department be authorized to receive bids for the rebuilding of a power grader, equipment #70. Discussion followed on the floor. A vote on the resolution resulted as follows: qt,),),)7(/ Carried Unanimously Bid on 'City Equipment Comm. Ewanicki reported that one bid was received on Monday, September 10, 1979, for repairs to city equipment #70, a 1968 Austin -Western Super 300 Power Grader, from Charles J. Blackwell, Inc. in the amount. of $11,312.50. Resolution 71/17! By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the contract for repairs to city equipment #70 in accordance with specifications dated August 28, 1979, be awarded to Charles J. Blackewll, Inc. at the unit prices established in their bid. Carried Unanimously • Authorization TOo Offer Two Contracts at "GIAC By Comm.. Sch-ickel:. Seconded by Comm.• Cleveland V.9.4-171 RESOLVED, That the Engineer...ng .i Division be authorized - to offer for bid ' two contracts at the GIAC to be built with Urban Renewal/Community Development Funds, i.e., masonry, exterior painting. Carried Unanimously Bid on Contracts for Masonry and Roof Repairs Comm. Schickel reported that one bid was received on the two contracts 'for masonry and roof repairs and exterior painting at the GIAC building. The bid was incomplete. Resolution 74/479 By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That all bids be rejected and the work be re -bid, returnable September 24, 1979. Discussion followed on the floor. A vote on the resolution resulted as follows; Carried Unanimously Bids= Tot` Masonry,' 'Roof Repairs and Exterior Painting at GIAC -Comm. Walker reported that bids were received on Monday, September 24, for masonry and roof repairs and for exterior painting at -the Greater Ithaca Activities Center, as follows: Exterior painting 1. Novarr-MacKesey Construction Company - $ 3,627 Alternate No. 1 - $1,400' 2. Ampersand, Inc. $29,492 Alternate No. 1 - $1,175 Resolution By Comm. Walker: Seconded by Comm. Ewanicki 1 RESOLVED, That the contract for exterior painting at the GIAC building in accordance with the specifications dated September 14, 1979, be awarded to Novarr-MacKesey Construction Company for their bid of $3,627, with alternate No. 1 for $1,400, subject to the approval of IURA. Carried Unanimously Masonry and Roof Repairs 1. Novarr-MacKesey Construction Company - $22,584 with an additional unit price of $3.25 per sq. ft. of wall surface. Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the contract for masonry and roof repairs at the GIAC building in accordance with the specifications dated September 14, 1979, be awarded to Novarr-MacKesey Construction Company for their bid of $22,584, subject to approval by IURA. Carried Unanimously -30 - Bids for Supplying Salt for Ice Control. Comm. Ewanicki reported that two bids were received for supplying salt for ice control as follows: - Cargill, Inc. at $16.00 per ton plant pick-up; $19.85 per ton delivered in Ithaca - International Salt Company at $15.50 per ton plant pick-up; $23.72 per ton delivered in Ithaca When the trucking charge of 28 cents per ton mile is applied to the round trip distance between the supplier's plant and the City of Ithaca as provided in the specification, the plant delivery price from Cargill for salt picked up at the Cargill mine in Lansing is less than for salt picked up at the International plant in Retsof. ,�1�9 /1I Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying salt in accordance with the specification of August 20, 1979, be awarded to Cargill, Inc. for the unit price shown in their bid. Carried Unanimously • • -31- Bids for Truck, Chemical Sp're'ader, Line Painter By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That•the Superintendent be authorized to solicit bids for a one -ton crew cab truck, a chemical spreader and a line painter. Carried Unanimously Bids for Purchase of a Chemical Spreader Comm. Walker reported that bids were received on Monday, October 22, 1979 for the purchase of a chemical spreader as follows: BEC Truck Equipment - $8,559 Tarrant Manufacturing Company - $8,743 /OM? Resolution By Comm. Walker: Seconded by Comm. Allan RESOLVED, That the contract for supplying one chemical spreader in accordance with the specification of September 27, 1979, be awarded to BEC Truck Equipment Company for its low bid of $8,559. Carried Unanimously Bid for Mini -liner Paint Striping Machine Comm. Cleveland reported that one bid was received on Monday, October 22,: 1979, for supplying one WV50 'mini -liner' paint striping machine from Capital Highway Materials, Inc. for $16,314.40. Resolution Comm. Cleveland read the following resolution which was not moved or seconded: /0/91-0% oZ-0% RESOLVED, That the contract for supplying one WV50 'mini -liner' paint striping machine in accordance with the specification of September 27, 1979, be awarded to Capital Highway Materials, Inc. for their bid of $16,314.40. Discussion followed on the floor. Resolution By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the bid for mini -liner paint -striping machine be referred back to the Parking, Traffic and Transit Committee for further review of the use of and possibility of re -bidding, with power to act. Carried Unanimously Line Striping Machine ////q/7/ CoAm. Cleveland reported. that the Parking & Traffic Committee has taken , no action on the bid for supplying a line striping machine. It is the intention of the. couuuittee to investigate the need for this machine in greater detail before recommending a course of action. Rebidding for.- Striping Machine 'Comm -.--Cleveland- reported -that -at its -regular meeting .on= -October` 24= -1979,-the the Board of Public Works receivedone bid for-a•''mini=liner" paint striping machine from Capital Highway Materials, Inc. in the ,amount of $1b. =B,14S 40':::.._;Thea b;id was ,referredto. the_ P_arking.;; Traf,f :a;;_.;..;•� -and- Transit-Couuuttee for- further review `with the -power to act:- The Committee has subsequently taken no action on the bid. The Committee has investigated in depth the need for the line striping machine and the reliability of the manufacturer who placed the bid. The Committee rejected the bid. Discussion followed on the floor. /1? -0Y Resolution By Comm. Cleveland: Seconded by Comm. Walker RESOLVED, That the department be directed to review its specifica- tions for the machine with the intention of attracting competitive bidding; BE IT FURTHER RESOLVED, That before rebidding for the striping machine the Superintendent study the possibility of center -line striping by contract.\ Carried Unanimously _32_ Bids for Interior Renovations-GIAC By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the department be authorized to offer for bids the • renovations of the GIAC building, phase 3. i1/0 Discussion followed on the floor. A vote on the resolution resulted as followried Unanimously • -33- Contract for Supplying Chemical. Requirements By Comm. Allan: Seconded by Comm. Schickel 'RESOLVED, That the contract for supplying the annual Chemical Requirements for water and sewage treatment'in accordance with. the specificati.ons.of December. 20, 1979, be awarded as follows: / / �z)G '/ Coagulant Aid (572-C) to American Cyanimid Co. . . . - $ 0.6598./# • ;Ferric=Chloridetto.?^,oinar.ch :Chemical.... ' . . • ... . . . . . . . . . • .. 6.20/C[1T Filter Aid (O'B Floc) to O'Brien Industries 0 925/#55# bags Hydrated Lime (purified commercial grade 70%Ca0) to Warner Co 74 90/ton Liquid Caustic Soda (50% liquid.-76%Na2) to Monarch Chemical 5 03/CWT • Liquid. Chlorine to Monarch Chemical 11 50/CWT Potassium Permanganate (K MnOh) to Monarch Chemical 1 092/# ($120.12/110#drum) Primary' Coagulant (Magnifloc 515-.C) to American Cyanamid . Discussion followed on the floor in respect to five of the items receiving only 1 bird each. A 'vote on the resolution resulted as follows: • Carried Unanimously Correction By Comm. Schickel: Seconded by Comm. Walker RESOLVED, That the Minutes of December 26, 1979 be corrected as follows: The bid from American Cyanamid Company for supplying Primary Coagulant (Magnifloc 515C) should have read $.1040 per pound; ci BE IT FURTHER RESOLVED, That the corrected Minutes of theDecember 26, 1979 meeting be approved as reported by the City Clerk. Carried Unanimously Door repairs at Southside Community Center 1 Automotive Eq i• t(c & c assis; ton crew cab pickup; 3/4 ton 4 -wheel drivel A Tractor �� W; 1/2 ton pickup; 3/4 ton pickup w/Morysville body) 3 9 Portable Air Compressor 4 Tandem Roller 5 Garbage Packer Body (Refuse Packer) 6 Asphalt Paver 7 Plain Paper Copier 8 Greens Mower 9 3 Wheel Utility Truck 10 Heavy Duty Sweeper 11 Sewage Pumps (submersible non -clog for duck pond in Stewart Park) 12 Acrylic Shields - Cass Park 13 Peripheral Streets - Phase 2 14 Water Meters w/remote reading devices 15 Diesel Engine for W/S Div. bulldozer 16 Southside Corridor - Authorization to receive bids for street trees (See Highways - pg. 7a) 4 -Door Sedan 17 Street Trees (BPW - for city) - Springlanting - Fall planting 18 Street Trees (Southside Corridor Program 19 E. Green St. Parking Garage Repairs 20 Southside Community Center - Kitchen Renovation 21 Sidewalk Construction 22 Highway Construction Materials: Asphalt Concrete; Bituminous Products; Crushed Limestone; Storm Drain Pipe -Metal; Transit Mix 23 Comm. Banfield suggests change to bid form - No action taken 24 Parking Lot "D" Improvements 25 Front End Loader 26 Cherry St. Industrial Park -Contract No.1, Site Preparation 27 Rebuilding Power Grader 28 GIAC - two bids - Masonry and Exterior Painting (CD funds) 29 Salt for Ice Control 30 1 -ton Crew Cab Truck, Chemical Spreader, Line Painter 31 Elevator Maintenance -Supt. Authorized to solicit bids (see B&G pg. 13) GIAC - Fire -Repairs - Request authorization to receive bids (See B&G pg. 19) Rebidding for Line Paint Stripping. Machine - Specifications to be reviewed 31 GIAC - Interior Renovations - Phase III Chemical Requirements 32 33