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HomeMy WebLinkAbout1979 Finance Accounts Capital ImprovementsFinance,Accts. Capital Imprv. • -1 - Audit By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That bills audited. and approved by the Finance Committee as listed on Abstract No. 1 of the General Fund accounts of the Department of Public Works, and on Abstract No. 1 of the Water an Se er Division, be approved for payment. / 7 IT IS FURTHER RESOLVED, That bills receivable be a proved and ordered ' rendered. Carried Unanimously Audit By Comm. Banfield: Seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the General Fund accountsof the Department of Public Works, and on Abstract No. 2 of the Watej an Sewer Division, be approved for payment. .2V IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. 27 Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 3 of the General Fund accounts of the Department of Public Works, and on Abstract No. 3 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Banfield RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works, and on Abstract No. 4 of the Water and Sewer Division, be approved for payment. ,J $// 7/ IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously ' Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 5 of the General Fund accounts of the Department of Public Works, and on Abstract No, 5 of the Water and Sewer Division, be approved for payment. 3 //y/7/ IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 6 of the General Fund accounts of the Department of Public Works, and on Abstract No.: 6 of the Water and Sewer Division, he approved for payment. 31?S1f7y IT IS FURTHER RESOLVED, That bills receivable be approvedand ordered rendered. Carried Unanimously • Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED", That bills audited and approvedby the Finance Committee as listed on Abstract No. 7 of the General Fund accounts of, theDepart- i went of Public Works, and on Abstract No. 7 of the Water and .Sewer ' Division, be approved for payment. L1,1lll7�� IT IS FURTHER`RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously F Audit By Comm. Walker: Seconded by Comm. Banfield RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 8 of the General Fund accounts of the Department of Public Works, and on Abstract No. 8 of the Water and Sewer Division, be approved for payment. qVi?, IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Cornu. Walker: Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 9 of the General Fund accounts of the Department of Public Works, and on Abstract No. 9 of the Water and Sewer Division, be approved for payment; and SIlI% I BE IT FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously —Audit By Comm. Walker: Seconded by Comm. Banfield RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 10 of the General Fund accounts of the Department of Public Works, and on Abstract No. 10 of the Water and Sewer Division, be approved for payment. qa3Py IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously -la - Audit By Comm. Walker: Seconded by Comm. Allan RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 11 of the General Fund accounts of the Department of Public Works, and on Abstract No. 11 of the Water and Sewer Division, be approved for payment, and �I13'77 BE IT FURTHER RESOLVED, that bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Cleveland: Seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Com-nittee, as listed on Abstract No. 12 of the General Fund accounts of the Department of Public Works, and on Abstract No. 12 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously /. Audit By Comm.. Walker: Seconded by Couuu. Allan 7l479 RESOLVED, that bills audited and approved by the Finance Committee as listed on Abstract No. 13 of the General Fund accounts of the Department of Public Works, and on Abstract No. 13 of the Water and Sewer Division, be approved for payment. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committees as listed on Abstracts Nos. 14 and 15 of the General Fund accounts of the Department of Public Works, and on Abstract Nos. 14 and 15 of the Water and Sewer Division, be approved for payment. PAM IT IS FURTHER RESOLVED, That bills receivable be approved/ and ordered rendered. Carried Unanimously Audit • By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 16 of the Water and Sewer Division, be approved for payment. 2)Ak14- I.T TS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Audit Cafried Unanimously By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 17 of the General Fund accounts of the Depart- ment of Public Works, and on Abstract No. 17 of the Water and Sewer Division, be approved for payment. Vilg17/ IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 18 of th.e General Fund accounts of the Department of Public Works, and on Abstract No. 18 of the Water and Sewer Division, be approved for payment. Lim/7y IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit N o . .C9 /0/1-67 By Comm. Walker: Seconded by Comm. Allan RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 19 of the General Fund accounts of the Department of Public Works and on Abstract No. 19 of the Water and Sewer Division, be approved for. payment. IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit No. 20 By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and. approved by the Finance Committee as listed on Abstract No. 20 of th.e General Fund accounts of th.e Department of Public Works and on Abstract No. 20 of the Water and Sewer Division be approved for payment; /0M/7J IT TS FURTHER RESOLVED, That bills receivable be approved and ordered rendered-. Carried Unanimously =Audit By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 21 of the`General Fund accounts of the Department of Public Works and on Abstract No. 21 of the Water and Sewer Division, be approved for payment. 41077 IT IS FURTHER RESOLVED, That bills receivable_ be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Secondedby and approved evelandthe Finance CommitteeRESOLVED, That bills audited as listed on Abstract NTks22and on the AbstractNond22accounts the Waterand the Department of Public Wo _ Sewer Fund, be approved for payment. #0471 IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously • • -ib- Audit By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 23 of the General Fund accounts of the Depart- ment of Public Works and on Abstract No. 23 of the Water and Sewer Fund, be approved for payment. >'41`//1 IT IS FURTHER RESOLVED, That bills receivable be approved and ordered rendered. Carried Unanimously Audit By Comm. Walker: Seconded by Comm. Maclnnes. RESOLVED, That bills audited and approved by the Finance Committee, as listed on Abstract No. 24 of the General Fund accounts of the Department of Public Works, and. on Abstract No. 24 of the Water and Sewer Division, be approved for payment. /2 2_ /,7% IT TS FURTHER RESOLVED, That the Bills Receivable be approved and ordered rendered. Carried Unanimously • • -2 - Bill --Donald Spanier Comm. Banfield By Comm. Walker: Seconded by through. January- 15,e 1979, be SOLVED, That a bill from Donald Spanier Associates for services in • RE productivity project ��' connection with the p /l'� approved in the amount of $6,250. a/�// Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unarii7nously. • Donald Spanier. Request for Extension of •Time Cowin. Walker reported that Donald Spanier, productivity consultant, has requested extension of the time for completion of his pro- ductivity project to July 13, 1979. A copy of his letter was sent. to Board members. Resolution By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, that the request of Donald Spanier for an extension of time be approved. Carried Unanimously Bill froni Donald Spanier Associates By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That a bill from Donald Spanier Associates for services rendered in connection with the Productivity Project through July 12, 1979 be approved in the amount of $4,575 Discussion followed on the floor. A vote on the resolution resulted as follows: Carried Unanimously Request for Payment (Final) - Spanier Associates. ,By Comm. Walker: Seconded by Comm. Cleveland RESOLVED, That. the Board of Public Works accept the work of Donald Spanier Associates as completing the requirements of the agreement 'between Spanier and the City of Ithaca for a productivity project and declare theproject complete. i014\11 'IT IS FURTHER RESOLVED, That a final bill of Spanier Associates in the amount of $4,300 be approved for payment. Carried Unanimously. -3- Recommendations of Mayor 4//r1 Manor Conley infoLuied the Board that he had presented his recommenda- tions to the Budget and Administration Committee with respect to tightening the budget gap. In that recommendation are some things which affect the Board of Public Works. At his request, Supt. Dingman outlined to the Board how the department will be affected. Mayor Conley indicated his desire to go over the recommendations of the Spanier Report with the Board to determine ways and means of cutting expenses in the department. -4- CapitalProjects 'for 1980 By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the following list of Capital Projects for 1980 be approved for submission to the Capital Program Committee: Elmira Road Utilities Relocation East State Street Resurfacing 400 Block to City Line Parking Lot "E" East Clinton Street Bridge Strengthening East Aurora Street Widening from Morse Chain entrance to the City Line This should be reauthorized for 1980. The total cost is approximately $200,000. This is a major resurfacing project. It should be planned in 1979. Its con- struction staged over 1980 and 1981. Estimated at $50,000 in 1978. Ready for construction in 1980. No estimate: Can be designed in '1979. Constructed in 1980. No estimate. 1979 design - 1980 construction. Elm Street Widening and Drainage from West Village Drive to City Hector Street Storm Sewer Maple -Dryden -Ithaca Road, Oak Avenue, Cornell Street Intersection Improvement Floral Avenue Reconstruction City Hall Parking Lot Handicapped Access to City Buildings Automation of Fall Creek Pumping Station "B" (West York Street) Discussion followed on the floor. No estimate. 1979 design - 1980 construction. 1979 design - 1980 construction. 1979 design - 1980 construction. - No estimate. 1980 design - 1981 construction. - 1980 construction. Approxi- mately $35,000. - 1979 design - 1980. construction. - 1979 construction - $30,000. 5)1(11 A vote on the resolution resulted as follows: Carried Unanimously -5- Close-out of Capital Account By Comm. Allan: Seconded by Comm. Schickel 00/9 RESOLVED, That the Common Council be requested to close out Capital Account #H890-69 1976 Flood Control and return the money in the account to the Water Fund surplus. Carried Unanimously • • -6- Disposal of Vehicles By Comm. Ewanicki: Seconded by Comm. Walker RESOLVED, That the Superintendent be authorized t following vehicles as junk: Equipment tT 11 #238 - #297 - # 40 - dispose of 01/2V sedan transferred from Police Dept. sedan transferred from Police Dept. boom truck purchased in 1954 Carried Unanimously the in 1978 in 1976 • • -7- 1980 Budget .Comm. Walker reported that he had received Budget Request for 1980. Resolution By Comm. Walker: Seconded by Comm. Ewanicki RESOLVED, That the Preliminary 1980 Budget Request be referred to the Finance Committee for review. Carried Unanimously a copy of the Superintendent's 9/gM 1980 Public Works Budget Comm. Walker reported tfiat the Budget & Administration Committee of the Common Council has scheduled a review of the General. Fund portion of the Department of Public Works 1980 budget for 7:00 P.M., Tuesday, December 4, in the Common Council Chambers. Staff members Cox, Lynch and Dougherty will be present to discuss their respective portions of the budget. The Finance Committee in particular and all of the Board members are urged to be present at this meeting to take part in the discussion of the revised 1980 budget proposals of the department. A copy of these will be in your hands as soon as they have been compiled Department of Public Works 1980 Budget Requests )yl�� By Comm. Walker: Seconded by Comm. Schickel 17I RESOLVED, That a document entitled, "Department of Public Works 1980 Budget Requests, Revised to November 1979" be adopted by this Board and be recommended to the Common Council for incorporation in the 1980 General Fund.budget. The abo documents entitled "Summary, Board ments to the Superintendent's 1980 12, 1979, pages 1 and 2. ve document is revised by the attached of Public Works Recommended Adjust - Budget Requests", dated December Carried Unanimously 198-0 Budget Comm. Schickel complimented Conan. regard to cutting the budget. He to reconauend to Council that they budget with. all the other departmen gal/09 Walker for the job he has done in also commented that he. would like share the burden ofbalancing the is • • -8- -Bonds for Elmira Road /009 Mayor Conley reported that 9 bids had been received for bonding of the Elmira Road improvements and the city had been able to borrow the money at 6.6 percent interest rate because of their excellent credit rating. Transfer of Funds By By Comm. Walker: Seconded by Comm. Maclnnes RESOLVED, That the Common Council be requested to transfer $3,500 from Line 230 of Account No. A5120 to Line 250 of Account No. A3311. The purpose of the transfer is to provide additional funds for the purchase of a line painter. Funds being transferred are part of those originally provided for the purchase of a crew cab pickup truck which purchase will now be deferred to be considered in the 1980 budget. Carried Unanimously • -10- Letter from Albert G. Morgan /0%'f/7y Mayor Conley acknowledged receipt of a letter from Albert G. Morgan concerning the recommendations of the Spanier Report. Because copies of the letter had been distributed to the Board members, it was decided to deal with it later in the agenda when reviewing the Spanier Report. —Superintendent's Recommendations with Respect to Productivity Report, Budget "and Staffing for 1980 By Comm. Walker: Seconded by Comm. Allan RESOLVED, That the Superintendent's ''Comments and Recommendations on the Productivity Project" dated October 24, 1979, conducted for the Board of Public Works by Spanier Associates in 1978 and 1979, be adopted tentatively as the basis for departmental budgeting for 1980; IT IS FURTHER RESOLVED, That reductions in staff in the various divisions of the department be accomplished by the action of retirement and, tranfer; IT IS FURTHER RESOLVED, That the interim and final status reports of the Spanier project be filed with the City Clerk and made a matter of public record. Addendum 't'o Resolution In order to monitor the implementation of the recommendation regarding the•Spanier Report, the Board requests the following reporting procedure be followed by the Department staff: 1. Division Heads will prepare concise bi-monthly reports that compare: a, Work outlined in the Spanier report for that eight-week period, b. Work planned by the division for the same period, c. Work achieved in that time, including the number of overtime hours needed for it. /v,/ (77 The Board requests that these reports be submitted to the Commissioners, in writing, no later than two weeks after the end of the eight --week period in question. It is the intention of the Board to work with the Superintendent and Division Heads toward the establishment of fair and more accurate measures of accomplishment in the department. 2. Division Heads will prepare brief quarterly reports on their success in implementing the revised departmental work rules and foreman -duties policy. The rules and policies referred to are those distributed to foremen and Division Heads on September 21, 1978, and to workers on October 4, 1978. The quarterly reports should contain clear explanations of any difficulties encountered in, as well as progress toward, the full implementation of these work practices. The reports are to be submitted as above, within two weeks of the end of the quarter. " The Board further asks that the first bi-monthly report be due on March 15, 1980, and the first quarterly report on April 15, 1980. The Board feels that; having these reports in hand by the required date is necessary for it to properly conduct its business, and will interpret failure to submit adequate reports as constituting insubordination. It is the intended policy of this board to effect planned reductions in staffing through transfer and attrition wherever at all possible.. The Board supports the Superintendent in this regard, and urges the coopera- tion of the unions involved to carry out this policy. Further, the Board urges that the reductions be achieved in the first six months of the coming year, as proof of the serious cooperation of all parties involved. Finally, since the Board has been engaged in an examination of the productivity of the Department for -the past eighteen months, it asks Common Council to view its recommendations as to how and where tax dollars can be saved with due consideration. Discussion followed on the floor. X01) -I-71 Alderman Bordoni objected to copies of the complete resolution not being attached to the agenda. Asst. to Supt. Dougherty asked to go on record as opposing the recom- mendations for staffing his division by both Supt. Dingman and Mr. Spanier Mayor. Conley referred to a letter from Albert Morgan, opposing recom- mendations made concerning his division. Asst. Supt. Hannan :commented .that he was opposed to destruction of the city's construction capabilities as a means of cutting the payroll, and that cutbacks by means of attritioncannot be done in the immediate future. A vote on the resolution resulted as follows: Carried Unanimously Mayor Conley voted Aye also. A copy of the Comments and Recommendations on the Productivity Project is attached to the Minute Book, Superintendent of Public Works Supt. Dingman reported that he had prepared a "Proposed 1980 Complement of Employees" (under date of November 6, 1979) which is based on the productivity report and his recommendations which the Board adopted on October 24. This complement calls for a reduction of nine full- time positions from the presently employed 163 in the entire depart- ment. As he has said on previous occasions, it is not his intention to propose lay-offs, but rather to refrain from hiring additional personnel anywhere in the department until they have reduced the forces to the 154 scheduled in this document. Supt.. Dingman recommended that the Board adopt the "Proposed 1980 Complement of Employees"(dated November 6, 1979) as the basis for budgeting and staffing of the department. ::Dis.cussion -followed .on the_f.ioor Resolutionk14/1 By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, r:JThat--the. "Proposed :1980 :C ft emen:t. sof Employees" be' tabled'° _until the next meeting of the Board. . Carried Unanimously • -10a - Roster of Employees By Comm. Walker: Seconded by Comm. Schickel RESOLVED, That the attached roster of calls Proposeda1980 .Complement of Employees" datedDecember 10, total of 153 emplo ees, be approved. IT IS FURTHER RECOMMENDED, That the staffing of the General Fund employees on the roster be reduced can bethe accomplishedauthorized leinlcompliance nuary. 1, 1980, or as soon .thereafter with Civil Service law and/or labor contracts. Discussion followed on the floor. A vote on the resolution resulted as follows: Caried Unanimously Mayor Conley also voted Aye on the resolution. • • -11- Superintendent's Report Freeze on Purchases ;4011 Supt. Dingman reported that the Comilion Council, at its December 7 meeting, apparently confirmed the action of Acting Mayor Gutenberger in freezing the purchase of any new equipment that had been budgeted for 1979. Consequently, any items of equipment which were budgeted by the department for 1979 and have not been bought, will not be purchased. Audit 1 Spanier Associates - bill for Productivity Project 2 Budget -Mayor's recommendations presented to B/A Committee 3 Funds for automation West York St. Pumping Station (See W/S - pg. 6) Capital Projects for 1980 approved for submission to Capital Program Committee 4 Establishment Capital Project -West York St. Pumping Station (See W/S - pg. 6) Parking Study - Removal of Meters - Financia), Aspects (downtown) (See Parking/Traffic - pg. 10) Establishment Capital Project -Improvement E.Clinton St. Bridge (See C/B - pg.5) Stewart Park Duck Pond -Establishment Capital Project - Increase to capital (See Parks - pg 2) Capital Account - Closeout - 1976 Flood Control 5 Transfer of Funds -Amendment to Bus Operation Equipment List (See Transit-pg.6) Cayuga Sertoma Club -Cass Park -Bill for services at baseball tournament, Discussion for recommendation of City policy on fee charges for services and outside events (See Parks - pg. 14) Authorization to dispose of vehicles as junk 6 1980 Budget - Requests referred for review .7 GIAC Fire Repairs -Establishment Capital Project request (See B&G pg. 19) Bonding Elmira Rd. - Bids received -good credit rating 8 Transfer of funds - to provide funds for purchase of line painter 9 Spanier Productivity Report -Supt. recommendations re Budget & Staffing and BPW Resolution for bi-monthly reports and quarterly reports 10 Supt.DPW recomendations for adoption "Proposed 1980 Complement of Employees" 1V Freeze on Purchases budgeted for 1979 11 Possible lay-off personnel DPW - part-time employee (See Personnel pg. 10-11)