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HomeMy WebLinkAbout1978 Water & Sewer• 1 Resolution :o: Intent By Comm. Ewanicki: Seconded&by`Comm. Allan RESOLVED, That a resolution 'of intent providing fair" the change'' in water and sewer rates in the Elmira Road annexation area so -that property owners this area pay the same rates as the rest of the, city; be approved. ////7• Carried Unanimously' Resolution of Intent:.. By Comm. Ewanicki:::. Secondedby Comm. Allan RESOLVED, That a resolution of intent discont :hi tng,= specialt assessmen s'' for; sewer service which_no a applies to residents-of(the' Coddingt in Road annexation area, be %.-approved.. CaT 'ied Unanimously iqual _zation of water .and sewer 'rates -Spencer Rd,/Elmira Rd, and Coddington Rd. annexation areas By Comm. Ewanicki: Seconded by Comm. Schickel: RESOLVED, That the water and sewer rates in the Spencer Road/Elmira Road area, formerly annexed by the City of Ithaca from the Town of Ithaca", be modified to be the same as the usual rates for these services charged to other city residents within the city's corporatelimits; said new rates to be effective for water used subsequent to"December 31, 1977. BE IT FURTHER RESOLVED, That the Common Council be requested to remove the special sewer assessment on properties in the Coddington Road annexation area, effective January 1, 1978, or as near thereto as is compatible with the normal tax billing process of the City of Ithaca. 411 Discussion followed on the floor. /23772' A vote on the resolution resulted as follows; Carried Unanimously • 2 Amendment o1 f C."Y t of Ithaca/Town of ithaca-�:agree; ierf_s . _ By Comm. Ewanicki Seconded byC o mm Shaw- RESOLVED, That the agreements between ithe thetyiscontinuanceand ofhwaterTown sexv ce of Ithaca on terms and conditions regarding to. areas now served .by, the Intormun•icipal Water,.Commissi.on, a ztharea by this Board on December. 14, 1477, be amended by ;the:_addi.tion; of pag 7 _. p.lt-E, T :. Termination of Agreemezit, w.h.ci?; x.eads as follows,/�i/7 13. This agreements may be terminated as to...the ongoing responSib l.i? ties of each party at any time after 5 . yea`x_s: ; Ervin the date hereof provided that the party: seeking to te'rminate : same has given the other, party at,.1east 3;'year.s prior notice ot., i.ts intent to terndnate C = x1.ed Unan qusly same, I 3 Water Plant ozGP/. 1/ Asst. Supt. Han an reported that on the raw water line break the city has spent about $10,000, of which about $5,000 of it is rental of equipment. The repair has been completed there. He said he doesn't have a whole lot'of faith in how permanent it is because of the nature of the ground at the particular time --a frozen condition in that 70 degree slope. However, repairs are complete and it is back in operation as far :as the water plant is concerned. Supt. Dingman commended the staff and employees of the department who had taken over during the snow emergency, the water emergency and now the flood emergency, some of which time he was unable to be present, and he wished to report for the recordthat he appreciated their efforts. Comm. Ewanicki expressed appreciation for the cooperation of the Southern Cayuga Lake Intermunicipal Water Commission with theCityof Ithaca during the water emergency. Mayor Conley reported that the Southern Cayuga Lake Intermunicipal Water Commission had asked that a meeting be established between the Board of Public Works and their Commission to try to establish some emergency procedures for the future. Mayor Conley thinks it appropriate that we respond to their request. 111 COMMUNICATIONS FROM THE MAYOR: 2 �2 z� Mayor Conley informed the Board that he/wil'l�take steps to set up a meeting between the Board of Public Works and the Southern Cayuga Lake Intermunici- pal Water Commission to try to establish emergency procedures for the future. Southern Cayuga Lake Intermunicipal Water Commission Billing Comm. Schickel reported that the Southern Cayuga Lake Intermunicipal Water Commission has billed the City $26,796 for the 22,400,000 gallons of water provided by the. Commission during the January 26 -February 1 water emergency. This billing is at the Commission's bulk rate of $1.14 per thousand gallons, 0 plus an electric demand charge of $1,260. 2-AZ/7/ By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That the bill of the SCLIWC be referred to the Water and Sewer - Committee for review and recommendation. Carried Unanimously Bill - Southern Cayuga Lake Intermunicipal Water Commission By Comm. Ewanicki: Seconded by Comm. S_aaw RESOLVED, That a bill from the Southern Cayuga Lake Intermunicipal Water Commission for water provided during the water emergency January 26 through February 1, 1978, be approved in the amount of $26,796.00. Carried Unanimously 5110/7Y bequest tor` -"payment ;,fort emergency water . - Southern Cayuga Lake Inter municipal Water Commission c, Comm. Ewanicki reported that at its regular meeting on June 14 the Common Council tabled the request for transfer of funds; therefore the Board cannot pay the bill of the Southern Cayuga Lake Intermunicipal Water.:.. Commission for water used during the emergency. The bill is for $26,796. The Common Council minutes do not' -show the= reason for refusing to act as request by the'Board. 4/„5-r/7S/ Discussion followed on the floor. t. Mayor Conley and City Controller Daley explained that there were some questions that the Council had.concerning the payment of the bill; therefore the matter was referred to the Intergovernmental Relations Committee to obtain additional information inasmuch as no Public Works Staff or Board representatives were present at the Council meeting to provide answers. Invoice -"-Southern Cayuga Lake Intermunicipal Water Commission By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That an invoice of the Southern Cayuga Lake Intermunicipal Water Commission for water provided to the City during the emergency, January 26 through. February 1, 1978, be approved in the amount of $26,796.00. 110-)71 Carried Unanimously Report -Intergovernmental Relations Committee Comm. Ewanicki reported that a meeting of the Intergovernmental Relations Committee of the Common Council with members of the Board of Public Works - and members of the Town Board of Ithaca re. emergency raw water supply, would be held that evening at 7:30 p.m. The meeting was called by x./,717,, Alderman Slattery and was to be held in the Common Council Chambers. / Report on water supply andsewage treatment Asst. Supt. Hannan referred to the Board --6f Public Works Report of 9/13/78 which had been mailed to the commissioners, and which highlights considera- tions which should be used in determining the direction the Water and Sewer Division will go. There are a number of vital decisions to be made along the line of reorganization of the Division which he feels the Board should get into immediately because of changes which will be necessary to meet budget requirements next year. 4 •„" Emergency Purchase of Pipe Supt. Dingman informed the Board it was necessary to buy pipe in excess of the amount normal for the department to buy without bidding, except i..n anemergency. tRquo Under the circumstances, it was necessary to declare-,an—emeuency in ow -r -e -T. to purchase $6,500 of Johns -Manville pipe without a b i4: Tz-- -,(7 d' 7 )..E. Resolution i B...., ' , -if..) . r, 1 ' ', 1Dn , • By Comm. Ewanicki Seconded byicomili. Allan :f1-1-1 m RESOLVF1, That the Board declares an emergency exists which does no.t-npermit,. adequat time for bidding, and consequently authorlies the department to Puri_ chase 1 ded pipe from the Johns -Manville Co. in the amount of $6,500 without the usu..1 formality of bidding. -. 1: - 7-n •:., Carried Unanimously [t. 4. 7 7,7 Agreement --City of Ithaca and Village of Cayuga Heights By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That an agreement between the City of Ithaca and. the Village of 410 Cayuga Heights which provides for the service of six Cayuga Heights resi- dents with city water and which establishes the conditions and rates for such service, be approved. 2 z Carried Unanimously Southern Cayuga Lake Intermunicipal Water Commission Mayor Conley informed the Board that he had been given three dates as follow when the Southern Cayuga Lake Intermunicipal Water Commission could meet with the Board of Public Worksand staff as previously dis- cussed, and asked the Board what their preference was. Monday, March 13 at 11:00 a.m. Monday, March 20 at 7:30 p.m. Monday, March 27 at 5:30 p.m. Monday, March 20, 1978, at 7:30 p.m. was the date and time selected for the meeting. --/7/71 s 1 -7- Supt. Dingman received the following communication from the City Chamberlain: "Mr. Robert 0. Dingman Superintendent of Public Works 108 E. Green Street Ithaca, New York 14850 Dear Mr. Dingman: Our records show the following outstanding bills against City -owned property at 213 S. Plain Street: Misc.bill #10325, audit of 2/23/77, water meter repair, -$16.90 Water and Sewer bill, Acct. #58-9884, June 1, 1976 -Jan. 5, 1977, $39.48 Sincerely,• John D. Wright City Chamberlain" Discussion followed on the floor. M csc m ion Resolution By Comm. Whispell: Seconded by Comm. Shaw RESOLVED, The outstanding bills against 213 S. Plain Street in the amount of $56.38 be expunged. Carried Unanimously Family Medicine Center Water and Sewer Bill By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the sewer portion of the water and sewer bill #46-15402 to the City of Ithaca for the Family Medicine Center at 217 West State Street be expunged in the amount of $71.84. tpl12'-2g IT IS FURTHER RESOLVED, That the City be permitted to pay the water portion of the bill without surcharge for late payment. Carried Unanimously Expungement of bill By Comm. Ewanicki: Seconded by Comm. Cleveland RESOLVED, That the Water and Sewer Division bill #10696 to the City of :Ithaca General Fund for replacing water and sewer mains in Stewart Avenue;. be expunged in the amount of $1,142.53. This bill represents charges for replacing water and sewer mains in connection with the construction of a retaining wall in the 900 block of Stewart Avenue. 67/0/7r Carried Unanimously • Reimbursement of excess sewer charges By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That Joseph Daino, doing business as Lehigh Valley Restaurant, be refunded $269.85 of sewer charges for the second, third and fourth quarters of 1977. This refund represents the portion of water from a leak in the heating system. The premises are at 801 West Buffalo Street; the account number is 77-17280. S-//o/?e Carried Unanimously Request ,f_or ExTungemen,t of Penalty oh Vater Bill. Margaret H.oL.etiing addre..ssed the Board.oa behalf of Dr. James R. Orco-tt, 324 Dryden Toad, requesting expungement of a $12.30 penalty for late i payment of his water bill. She stated that the check was mailed to the Chamberlain on May 15, 1978, although the postmark on the envelope was May 18, 1978 -Elmira,, N.Y. Resolution By//7 Comm. Shaw: Seconded by Comm. Allan RSOLVED, the request for expungement of penalty on Dr. James Orcott's Water bill be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (3) - Shaw, Allan, Cleveland Nay (1) - Schickei Carried Southern Cayuga Lake Intermunicipal Water Commission - Bill Comm. Shaw reported that the Water Division sent a bill to the•Southern Cayuga Lake Inter>mun.icipa.l Water Commission in April of 1977 requesting payment for one-fifth of the'value of the water meters conveyed to them, i.e., $24,000, less one-fifth of our obligation for the Coddington Road Water District, i.e., $5,700, plus five months' sewer inspection in 1976, i.e., $5,000. Our later agreement with.SCLIWC agreed that the settlement would be in January 1973 for the meters and the Cod.dingtoi-Road Water ,District. f1/2 -W7./ Resolution By Comm. Shaw:. Seconded by Comm. Allan RESOLVED, That,j^;iter and Sewer Division bill #10402 to the Southern Cayuga Lake Intermunicipal Water Commission be expunged in the amount of $23,300. A corrected bill providing for these payments has been included in today's ,audit. Carried?Jnanijnau ly -j Request for expungement of penalty on water bill Comm. Shaw reported that the Cascadilla School, John W. Kendall, Headmaster, has requested that the penalty of $33.12 be forgiven on their May 1 bill for three month's service. They state that they had withheld the payment because they expected an addi- tional bill for replacing water sery ice at one of the school's dormitories. Resolution By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the request for expungement be denied, subject to clarification of the request. Discussion followed on the floor. A vote on the resolution resulted as. follows.: bit0 Ayes (_0) Nays (4) - Cleveland, Schickel, Shaw, Allan Resolution By Comm. Shaw: Seconded by Comm. Cleveland RESOLVED, the request of John W. Kendall for expungement of penalty on water bill be referred to the Water and Sewer Committee for investigation and with power to act. Carried Unanimously Request for relief from portion of bill for installing curb box Brandy and Paul Nedrow, 718 Cliff Street, appeared before the Board, explaining that they had received a bill for installing a curb box in their yard in the amount of $250.08 which included 36 hours of labor. They asked what procedure would be necessary to necessitate 36 man hours to install the box. Mr. Nedrow estimated, from viewing the operation, that about 5 hours were actually used to dig the hole and install the box. He requested relief from the excess charge and commented that he feels a taxpayer is entitled to have more competent people doing this work. Resolution By Comm. Cleveland: Seconded by Comm. Allan RESOLVED, That the request of Mr. Paul Nedrow for relief from the excess portion of the bill for installing a curb box in his yard be referred to the Water and Sanitary Sewers Committee for investigation and recommendation. Carried Unanimously Expungement of penalty on water bill Mrs. Nancy Avery, owner of the Home Dairy, appeared before the Board requesting expungement of a $29.73 penalty on her water bill, claiming she mailed the check to the City on the 15th of the month but, due to the Elmira mail transfer, the envelope did not get postmarked until the 16th; hence she was charged the penalty. Discussion followed on the floor. /q/7y Resolution By Comm. Schickel: Seconded by Comm. Allan RESOLVED, That the penalty of $29.73 on Mrs. Avery's water bill be expunged, taking into account that the check was mailed on time, but the Elmira mail transfer resulted in the envelope being postmarked later than expected. (,//((/)Y Carried Unanimously Request for Relief from Portion of Bill for Installing Curb Box Comm. Ewanicki reported that Paul Nedrow appeared at the meeting of the Board of Public Works on June 14, 1978, to ptotest a bill of $250.08 for the installation of a water box by the Water and Sewer Division. Mr. Nedrow had been notified that the water box needed to be replaced and he took no action on his own to do this. This was subsequently done by the Water and Sewer Division. Because of the time of year, weather,. and snow cover, 36 man hours were required to complete the job. Mr. Nedrow was charged for the actual time, plus 100 overhead, plus the actual cost of materials. The bill came to $250.08/• Resolution �/� ��7� By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the request of Mr. Nedrow for expungement of the bill be denied. Discussion followed on the floor. A vote on the resolution resulted as follows: Ayes (3) - Cleveland, Ewanicki, Allan Nay (1) '- Schickel Carried Expungement Of Bill 'Alderman Bordoni called attention to a request for expungement of penalty by Cornell University. .Bill Jones, 121 Kline Road, representing Cornell University, asked for expungement of $256.44 penalty which occurred due to amistake on his part in combining bills. 011( Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the request for expungement of penalty by Cornell University be referred to the Water and Sanitary Sewers Committee. . Carried Unanimously Expungement of Penalty Charges By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the following three requests for the expungement of the penalty charges for water be approved: (1) Account No. 69-15325 - L.C.B. Wolverton - in the amount of $58.71 (2) Account No. 89-022840 - Cy B. Ortin - in the amount of $39.77 (3) Account No. 50-2122 - William Downing - in the amount of $51.92 All of these people plead late posting of their mail at the post office as detailed in their letters on file. 1/).6 I" Discussion followed on the floor. Mayor Conley commented that, in view of the unreliability of the postal service, he hoped that the Board would develop a policy which will give the City Chamberlain flexibility, andthen depend on his discretion rather than bring each of the requests for expungement before the Board. Mr. ,Wright feels he needs direction from the Board. Comm. Ewanicki commented that Mr. Wright has indicated he is reluctant to accept that responsibility. Mayor Conley suggested that Controller. Daley work with City Chamberlain Wright and word a resolution which can be adopted by the Board. A vote on the resolution resulted as follows: Carried Unanimously Expungement o Penalty on Water and Sewer Bill Comm. Ewanicki recommended that the request of William Jones, Treasurer of Cornell University, for expungement of penalty charges on the water and sewer bills for 22 Cornell properties for the second quarter of 1978, in the sum of $256.44, be acted upon. Resolution By Comm. Ewanicki: Seconded by Comm. Shaw RESOLVED, That the request of Cornell University for expungement of the penalty charges in the sum of $256.44 on 22 Cornell properties be approved in accordance with previous policy. Carried Unanimously • • -8- LJ]I - Lngineering Expenses - Town of Ithaca Comm. Shaw reported that the Town of Ithaca is being reimbursed by EPA for engineering costs incurred in the design of certain sewer extensions. Because the City of Ithaca is the lead agency in the EPA project for im- provement of sewage treatment for the area, this -money is being passed through our accounts. March Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill of the Town of Ithaca for reimbursement of engineering expenses under City of Ithaca Step I Sewage Treatment Facilities Planning work be approved in the amount of $24,970. • Carried Unanimously ,Resolution Comm. Sch.ckl By e Comm. Shaw; Seconded by Wheler for infiltration/inflow- analysis RESOLVED, That the four bills of Stearns anal sis in connection with.the Waste Water Facilities Planning, be y -tea, l & -1 approved. M�CA• $4,469,50 .2,10000 420..00 2,590.00 •Carried Unanimously 11 City of Ithaca portion 21 Town of Ithaca portion 31 Town of Dryden portion 41 Cornell Univ. portion Stearns & Wheler - Consulting Service By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the following invoices of Stearns & Wheler for consulting services in connection with the Facilities Plan for the Ithaca Area Sewage Treatment be approved: 1. Inflow/infiltration 2. Inflow/infiltration 3. Inflow/infiltration 4. Inflow/infiltration survey survey survey survey ([1/0 - City portion $3,192 - Town of Ithaca portion 1,500 - Town of Dryden portion 300 - Cornell University portion 1,850 Carried Unanimously Invoice - engineering services -City of Ithaca ,By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis in the City of Ithaca be approved in the amount of $14,685.50. Carried Unanimously Invoice`- engineering services -Town of Ithaca By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis in the Town of Ithaca be approved in the amount of $6,900. Carried Unanimously Invoice - engineering services -Town of Dryden By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis in the Town of Dryden be approved in the amount of $1,380. Carried Unanimously Invoice - engineering services -Cornell University By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns and Wheler for professional engineering services in connection with the inflow/infiltration analysis at Cornell University be approved in the amount of $8,510. Discussion followed on the floor. A vote on the resolution resulted as follows: 000 Carried Unanimously Invoice - basic services -Stearns and Wheler By Comm. Ewanicki.: Seconded by Comm. Schickel RESOLVED, That an invoice from Stearns a£desWheler of thffor basic e services Facilities connection with the infacilities amountpofn$5n110. Plan, be approved/ Carried Unanimously Stearns and Wheler bill Comm. Cleveland By Comm. Shaw: Seconded by RESOLVED, That the following bills from Stearns and Wheler for professional services in connection with the waste water facili- ties planning be approved: v $2,920 Engineering report kfr�i�b520 3, Negotiation 1,500 Laboratory analysis Grant 5 600 0 5 I/I analysis, City of Ithaca ,108 8 0 I/I analysis, Town of Ithaca 480 I/I analysis, Town of Dryden 2 80 I/I analysis, Cornell University arried Unanimously Bills - Stearns Wheler By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the following seven bills from Stearns Wheler for pro- fessional services in connection with the Waste Water Facilities Plan be approved: /IWI (1) $ 2,920.00 for Engineering Report --Basic Services (2) $ 4,000.00 for Laboratory Analysis --Basic Services (3) $ 300.00 for Grant Administration-.-Basic_•Services . (4) $10,854.50 for 1/1 study --City of Ithaca Portion (5) $ 5,100.00 for 1/1 study --Town of Ithaca Portion (6) $ 1,020.0')for 1/1:.s.'tudy--Town of Dryden Portion C7) $ 6,290.00 for 1/1 study., Corneir.:.Uni=v6 rsity Portion C-rried Unanimously • Invoices - Stearns & Wheler By Comm. Ewanicki: Seconded by Comm. Banfield RESOLVED, That the following invoices of Stearns E Wheler for professional services relative to waste water facilities planning, be approved: 1. infiltration/inflow analysis, Cornell University: $5,550 2. infiltration/inflow analysis, Town of Dryden: $900 3. infiltration/inflow analysis, Town of Ithaca: $4,500 4. infiltration/inflow analysis, City of Ithaca: $9,577.50 5•.. basic services, laboratory analysis: $500 c/ 6. basic services, grant administration: $150 7. basic services, engineering report: $2,190 • Carried Unanimously -9a- Stearns and Wheler bills By Comm. Shaw: Seconded by Comm, Banfield RESOLVED, That the following bills of Stearns and Wheler for professional services in connection with the Waste Water Facilities Planning, be approved: En.gineering Report through September 25, .1978 40 $2,190 Laboratory Analysis through September 25, 1978 1,000 Grant Administration through September 25, 1978 150 Infiltration/inflow analysis (City of Ithaca) thru 9./25/78 6,385 Infiltration/inflow analysis (Town of Ithaca) thru. 9/25/78 3,000 infiltration/inflow analysis (Town of Dryden' thru. 9/25/78 -600 Infiltration/inflow analysis (Cornell Univ,.)_ thru 9/25/78 3,700 Carried Unanimously Request for Payment - Stearns and Wheler Resolution By Conlin. Ewanicki: Seconded by Comm. Allan RESOLVED, that the following interim invoices from Stearns and Wheler for engineering services in connection with infiltration/inflow analysis for waste water facilities planning, be approved: City of Ithaca portion Town of Ithaca portion Town of Dryden portion Cornell University portion • • $6,385 011317'5 3,000 600 3,700 Carried Unanimously • Report on the Sewage Treatment Research Project Supt. Dingman reported as follows: "We are in the process of developing a facilities plant for the rehabili- tation, reconstruction or construction of our sewage treatment plant which:-_ treats the sewage for the Greater Ithaca area. We have received a grant from the Environmental Protection Agency for 75 percent of the cost of - this facilities plant. If we go on to construction, the state will then pay us another 7 1/2 percent of the cost of the facilities plant, as`=well' asparticipating in the construction. EPA will participate in constr.ucticn also to the extent of 75 percent of the cost of this. We were approached by.our consultant, the EPA and by a private concern, CIL of Canada, to -see whether we would be interested in sponsoring a research program which has to do with what is called the "deep shaft" waste water treatment process. Essentially, if constructed here, this will consist of a shaft 400 feet. deep, 16 inches in diameter, double cased, so that there will be what they call an English version of downcomer and uppipe. There are several novel features to this: the circulation is caused by the introduction' of compressed air in both directions down the shaft and also in the riser, and the sewage is circulated in this at tremendous pressures and velocities. It is alleged that this aids in the reduction of the oxidation in the biodegradables. It has the advantage that if it is a successful process and we are able to incorporate it in the design of ours, it will have an advantage of a tremendous space -saving; it should, in addition, have the advantage of lower capital cost, and also the advantage of lower operating cost. This pilot project will be conducted with a $500,000 grant to EPA and the manufacturer under contract to the city will contribute another $250,000 and the city will contribute approximately $36,000 of services in-kind. This amounts to a zero contribution on the part of the -city because the city is going to be spending this money. anyhow on operators and equipment. The figures have been put in here at the same rate that they would have to be charged if they were purchased from outside contractors. This makes, the figures higher than what we would be charging against it if we were costing out our time. Tonight, there will be a presentation of this at 7:30 p.m., or very soon after the Council meeting starts, by a representative of ECO Company which is a subsidiary of CIL in Canada which will be doing the pilot project work. They have a proprietary interest in the process. Don Schwinn of our engineering firm, Stearns $ Wheler, will be here tonight to . make a few statements in the presentation and to answer questions. Any of you who can make it, I'd think it would be well worth your while to be there, but I wanted you to know that what is being asked at Council tonight is to authorize me to sign an application for this research project in the amount of $500,000 from the EPA. If Council grants. that permission, and if EPA agrees to the project (we feel there is a great likelihood of it as they have already participated in the discussions on it), then there will need to be a further agreement between this Board for the City and ECO which will provide for the. construction and operation of the pilot plant on the city land, and also an agreement with Stearns & Wheler to do the evaluation of it." Discussion followed on the floor. 110 City Engineer Cox pointed out that 30 months are required because the separation of the sludge is in two different modes: there is both a flotation and a settling device; both are to be tested, both in cold weather months. Meeting - , Supt. Dingman informed the Board that on TuesdayApril 11, 1978, at 3:00 p.m. in the Common Council chambers, consultants Stearns & Wheler will give a presentation on the Facilities Plant. This will be the first of a series of such meetings. Notice of Report Comm. Ewanicki reported that Consultants Stearns and Wheler wil be presenting a status report on the facilities plan for Ithaca area sewage treatment at 1:30 P.M. on August 15, in the Common Council Chambers. The attendance of Board members is encouraged, particularly members of the Water and Sewer Committee. 0-g eT eep Shaft Project Supt. Dingman reported he has received the grant offer for the demonstra- tion grant in connection with the Deep Shaft Project. He has three weeks in which to accept that offer, and he has scheduled meetings with the CIL Industry and Stearns and Wheler which will include our city attorney and their attorney in order to perfect some agreements with us to make sure the city doesn't go beyond the limitations established by the Common Council. The starting date of the project is assumed to be October 1, 1978. Report on Deep Shaft Project Supt. Dingman reported that he had been authorized by the Common Council to accept the offer which had been made by the Environmental Protection Agency, and negotiations are underway with Stearns. and Wheler and Eco - Research Ltd. to develop contracts with them so that work can be done within prices established, and it appears likely the contracts should be concluded before the middle of next month and the project will be underway. l'//)' Deep Shaft Project to(p-all Supt. Dingman reported that the official ground breaking for the deep shaft" project will be held on October 2b, 19;8, at the Third Street location of the sewage treatment plant. The formal contract has yet to be signed. The workers are on the site on a hold -harmless basis. Increase of Grant for Deep Shaft Project Comm. Ewanicki reported that the department has been notified by Congressman McHugh and by Frederick L. Meadows, Chief of the Grants Operation Branch of the USEPA, that the total grant in connection with the Deep Shaft Project has been increased to $500,000. This was the original amount requested and represents federal participation of 64% of the total project costs. The project period has been extended as reqeusted to March 20, 1981. Resolution 1//8/7 By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the Superintendent be authorized to accept the increase of $150,000 additional funds for the Deep Shaft Project. Carried Unanimously Request for Authorization of Common Council By Comm. Shaw: Seconded by Comm. Schickel PH7y 411 RESOLVED, That the Common Council be requested to authorize the Super- intendent to execute research and construction contracts and to execute, on behalf of the City, grant acceptance and other agreements with the Environmental Protection Agency, all in connection with the Deep Shaft project, within the guidelines established by the Common Council in its action authorizing the application for the project. Carried Unanimously • • -10b- Atearns wneler re ort on sewer s stem anal sis Comm. Ewanicki reported that Stearns $ Wheler, Consulting Engineers for theWastewater Facilities Plan, have presented an infiltration/inflow analysis report in connection with this project. Their analysis indicated infiltration nfiltration of approximately 4.9 mgd. Their analysis also identified storm -related inflow greater than 15 mgd. They estimated that the approxi- mately 1.9 mgd of existing infiltration could be cost effectively removed through sewer rehabilitation. They also estimate that approximately one- half or 7.5 mgd of inflow can be cost effectively removed through rehabili- tation of the system and enforcement of the sewer use ordinance. Based on these findings, Stearns and Wheler is recommending that the proposed up- grading of the sewage treatment plant (be planned to include 3.0 mgd of unremovable infiltration, and 7.5 mgd of unremovable peak hourly inflow. Stearns and Wheler also recommends that a sewer system evaluation survey be performed to refine the magnitude of the excessive infiltration/ inflow, determine its specific locations, and determine the best measures to eliminate it. The approximate cost of such a survey is $1,130,000. Seventy-five percent of the cost of the sewer system evaluation survey is available from USEPA. An additional 12 1/2% would become available from NYSDEC when a Step 3 (construction) grant is awarded. Stearns and Wheler make the following recommendations with respect to this report: 1. That it be reviewed and accepted by the City of Ithaca and transmitted to the NYSDEC and USEPA for their review. 2. That Stearns and Wheler be authorized to prepare an amendment to the Step 1 grant"to include the cost of a sewer system evaluation survey. 3. That the city continue the enforcement of its sewer use ordinance to remove illegal connections. 4. That there be continued monitoring of the ground water observance until the sewer system evaluation survey is completed. Resolution By Comm. Ewanicki: Seconded by Comm. Shaw RESOLVED, That the. Board of Public Works approve and adopt the infiltration/ inflow analysis prepared by Stearns and Wheler in December 1978 in connection with the Wastewater Facilities Plan; and IT IS FURTHER RESOLVED, That the Common Council be requested to authorize an application for a sewer system evaluation survey as an amendment to the existing wastewater facilities planning grant; and 17V11/ - IT IS FURTHER RESOLVED, That the Superintendent be authorized to take such actions as are necessary to implement these recommendations. Carried Unanimously -11 - Agreement with :o ton Point System Supt. Dingman reported that within the past year the city has finalized an agreement with the Bolton Point Water System whereby, among other things, the city agreed to transfer title to Sheldon Road water tank which is in the Village of Cayuga Heights to the Bolton Point System. This actual transfer of property has to be done by the Common Council. In order to get that in motion he recommended that the Board request the Common Council to proceed with the conveyance of the Sheldon Road Water Tank to the Bolton Point System in accordance with the terms of the agreement between the city and the Southern Cayuga Lake Municipal Water Commission. °/1 1� Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Board request the Common Council to proceed with the conveyance of the Sheldon Road Water Tank to the Bolton Point System in accordance with the terms of the agreement between the city and the Southern Cayuga Lake Municipal Water Commission. Carried Unanimously -12- Coggshall Subdivision - Eastwood Avenue Susan Owen 0 appeared before the Board to request water service by the City to the Coggshall Subdivision which is located in the Town of Ithaca. Coggshall Subdivision - Request for Water Comm. Shaw reported that by letter of March 30, 1978 addressed to Comm. Ewanicki, Town Supervisor Desch indicated that the Town would have no objection if the City wished to serve water to the Coggshall Subdivision on the easterly end of Eastwood Avenue. This property is entirely outside of the City. The Asst. Superintendent has reviewed the request and recommends that it be denied. Resolution .By Comm. Shaw: Seconded by Comm. Allan RESOLVED, That the request for the City to serve water to the Coggshall Subdivision be denied. `t(475/ Discussion followed on the floor. I • Resolution By Comm. Whispell: Seconded by Comm. Allan RESOLVED, That the request for the City to furnishwater to the Coggshall Subdivision be referred to the Water and Sewer Committee. Carried Unanimously Coggshall ouhc[ivision Comm. Ewanicki reported that Mrs. Owen appeared at the last regular meeting of tiie Board to request water service by the City for the Coggshall Subdivision which is located on an extension of Eastwood Avenue within the Town of Ithaca. The Town of Ithaca, by letter of Super- visor Desch, indicated no objection to the City's supplying this service. Resolution 7/-0° By Comm. Ewanicki: Seconded by Comm. Allan RESOLVED, That the request of Mrs. Owen for the City to serve water to the Coggshall Subdivision be denied for the following reasons: (1) There is no agreement: between the City and the Town which provides for the extension of City water into the Town in this area./ (2) The department is of the opinion that serious pressure fluctuation will occur resulting in unsatisfactory services. (3) The subdivision that it 4s proposed to serve would not be a permissible subdivision were it in the City, nor is there any indication that it has been approved by the Town Planning Board. '(4) It appears from the data supplied that the subdivision could be more satisfactorily served by a connection to the Bolton Point system which appears to cross a portion of the property. Carried Unanimously -13 - Bill - Onondaga Soil Testing By Comm. Ewanicki: Seconded by Comm. Cleveland y'i>7/7Y RESOLVED, That a bill from Onondaga Soil Testing for ground water 441/ monitoring wells in connection with infiltration/inflow analysis for the sewage facilities plan, be approved in the amount of $1,998. Carried Unanimously Resolution of intent - change in water & sewer rates - Elmira Rd. Annexation area 1 Resolution of intent - discontinuing special assessments for sewer - Coddington Rd. 1 City of Ithaca/Town of Ithaca - amendment to agreement - discontinuing of water 2 Report on raw water line break; also charges billed by SCLIWC for aid Emergency purchase of pipe 4 Agreement between City & Village of Cayuga Hghts. to provide service to 6 residents 5 SCLIWC to meet with City 6 Request for expungement of water and/or sewer charges 7 Reimbursement by EPA to Town of Ithaca for Engrg. costs - sewer extensions(Step 1) 8 Stearns & Wheler bills for inflow/infiltration analysis 9 —�- Report on Sewage Treatment Research Project (Deep Shaft) 10 Sheldon Road Water Tank -Agreement between City and SCLIWC 11 Coggshall Subdivision -Eastwood Ave. -Town requests water from City 12 SCLIWC - Bill expunged - corrected bill issued 7 Onondaga Soil Testing bill for ground water monitoring for sewage facilities plan 13 Water & Sewer bills - Peripheral Sts.;($ee Highways, Streets - pg. 22) 201 Cobb St. - Relocation of Sanitary Sewer and Storm Sewer lines (see B&G - pg. 20) Appropriation sewer funds for establishment Capital Project "Fall Creek Effluent Line" (See Creeks & Bridges - pg. 9) 111/ Deep Shaft - Request for authorization to execute contracts .Oa Sewer System Analysis - Approval and Adoption (Wastewater Facilities Plan) lOb