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HomeMy WebLinkAboutMN-B&A-1999-10-18 - Budget Meeting s'° • � BUDGET AND ADMINISTRATION COMMITTEE BUDGET MEETING 7 :30 P.M. OCTOBER 18, 1999 MINUTES Present : Committee Members : Marcham, Blumenthal, Vaughan, Spielholz, Hershey, Farrell, Manos, Taylor Committee Members Excused: Sams, Shenk Others Present: Mayor Cohen City Controller Cafferillo Deputy Controller Thayer City Chamberlain Parsons Director of Human Resources Michell-Nunn Assistant City Attorney Dunn City Clerk Holcomb GIAC Director Fort Youth Bureau Director Cohen Deputy Youth Bureau Director Green GIAC Board President Cooper Members of the public Members of the media 1 . Opening Comments Chairperson Marcham stated that the agenda for this meeting was as follows: A. Departmental Budget Reviews : • GIAC • City Clerk' s Office/Elections • City Chamberlain' s Office/Traffic Violations • Human Resources • City Attorney' s Office • City Prosecutor' s Office • Youth Bureau • Controller' s Office Members of the public were asked to speak; no individuals spoke. 1 BUDGET MEETING MINUTES OCTOBER 18, 1999 Chairperson Marcham presented the Committee with a list of possible additions to the Mayor' s Budget. The items were as follows : • Fire Department emergency management funding request to be placed in Restricted Contingency $14, 400 • Youth Horticultural Apprentice Program 33, 100 • F/T Custodian at Southside Center 121500 • Contingency Account Managerial Compensation Program • Extension of costs for Cass Park Pool to Labor Day • Collegetown Parking Surveys 10, 000 • Capital Project Reduction for Southwest Park Natural areas • Cass Park Pickup Truck Request 23, 000 *Costs have yet to be determined Alderperson Farrell requested that a citywide cleanup day take place sometime in the year 2000. Farrell confirmed that as it stands currently yard waste will be collected in 2000 without a cost to the owner. The solid waste collection will have to be discussed after January 1, 2000. 2 . GIAC Budget Review The Mayor proposed a Year 2000 Budget for GIAC in the amount of $1, 043, 972 . GIAC Director Fort and GIAC Board President Cooper were present to discuss their budget with the Committee. Fort explained that the zero percent budget proposed by the Mayor is fine, and GIAC is not asking for any changes . A discussion concerning the shifting of employees from P/T and seasonal to full time followed. Fort explained that six employees were transferred from P/T to F/T in 1999, resulting in higher staff salaries for 2000 and lower seasonal salaries for 2000. After the discussion, no changes were made to the GIAC budget. 3. City Clerk Budget Review The Mayor proposed a Year 2000 Clerk' s Office Budget in the amount of $161, 312 and an Elections Budget of $20, 500. City Clerk Holcomb discussed her budget with the Committee. 2 j f BUDGET MEETING MINUTES OCTOBER 18, 1999 Holcomb explained that the Elections Budget for 2000 is $709 higher than 1999 due to a second presidential primary. Discussion concerning the City Hall Renovation project followed. It was noted that the renovation project should not increase the 2000 Budget expenditures. The Committee thanked the Clerk for her office' s work on the City web site. The Clerk' s Office Budget remained unchanged. 4 . Chamberlain' s Office/Traffic Violations Budget Review The Mayor Proposed a Year 2000 Budget for the Chamberlain' s Office in the amount of $272, 035 and a Traffic Violations Budget of $82, 681 . City Chamberlain Parsons discussed her budget with the Committee. Parsons explained that she has the following additional budget requests : A. Acquisition of a new postage machine was requested, but did not make the Capital Project Fund. The machine will be requested as part of a Capital Project request at the November B & A meeting. B. Request $1, 500 to upgrade two Chamberlain staff positions to entry-level Customer Service Representative-type positions. C. Increase revenue $5, 000 to reflect NYS Real Property Tax Law for title search fees. Parsons explained that the Office Expense account is increased in 2000 for the City' s delinquent property procedure and title search increases . The Committee agreed to increase the revenue by $5, 000 for the title search fees . No other changes to the Chamberlain' s Budget were made. It was noted that the request for position upgrades will go on the addition list to be discussed at the last budget review. 5. Human Resources Budget Review The Mayor proposed a 2000 Human Resources Budget in the amount of $461, 205. Director of Human Resources Michell- Nunn discussed her budget with the Committee. She explained that she submitted an optional budget, which included the following items that the Committee should consider: A. Increase the hourly Part-time account by $4, 600 to $9, 200 for intern assistance. 3 BUDGET MEETING MINUTES OCTOBER 18, 1999 B. A request to automate the Human Resources files with use of new software $25, 000 - able to export/import to MUNIS - the 1999 Budget has $10, 000 for this purpose. C. Work Environment Taskforce recommendations $12, 500 . City Controller Cafferillo explained that the automated software project would be placed in the computer project for next month' s B & A meeting. After a discussion concerning the P/T request, the Committee voted to add the $4, 600 to the addition list. The management compensation plan was discussed. It was noted that the consultant is just beginning the survey information. No request was made. At this time, the Human Resources Budget remained unchanged. 6. City Attorney' s Office Budget Review The Mayor proposed a 2000 City Attorney Budget in the amount of $275, 625. Assistant City Attorney Dunn was present to discuss the Attorney' s Budget. Dunn explained that the only change to the 2000 Budget was that the City Attorney position was increased to full time, a $38, 102 increase. The Committee discussed the F/T City Attorney ; position. It was the Committee' s consensus to move the funding from the Attorney' s Budget to Restricted Contingency so that in-depth discussions can occur shortly after the Budget is adopted. The Mayor agreed to allow the funds to be moved. Dunn explained that the optional budget included an increase of hours for the Legal Associate, from 35 to 40 hours. A discussion concerning this request followed. It was agreed that a request concerning the Legal Associate' s pay could be looked at as part of the management compensation plan review. No other changes were made to the Attorney' s Budget. 7 . City Prosecutor' s Office Budget Review The Mayor proposed a 2000 City Prosecutor Budget in the amount of $176, 868 . City Prosecutor McCarthy was on hand to discuss her Budget. Mayor Cohen stated that the Prosecutor requested $7, 000 in new furniture, which will be added to the City Hall Renovation Project. 4 ♦ O BUDGET MEETING MINUTES OCTOBER 18, 1999 McCarthy stated that she had the following two additional requests from the Mayor' s proposed budget: A. A request to fund $815 to repair some minor office equipment currently owned by staff. B. A request to fund $500 in Staff Development funds for attendance at legal conferences. Mayor Cohen explained that the $815 equipment request was included in the 2000 computer networking project which the Mayor increased by $20, 000. After a discussion concerning the Prosecutor' s Budget, the Committee agreed to place the $500 Staff Development request on the addition list. No changes were made. 8 . Youth Bureau Budget Review The Mayor proposed a 2000 Youth Bureau Budget in the amount of $2, 611, 953. Youth Bureau Director Cohen explained to the Committee that he had two items to discuss. The first item was the request to upgrade the current Youth Development Coordinator to a Deputy Director position. Cohen stated that he would like to see a full position review process take place, and is willing to move the upgrade request outside of the budget process. The , Committee agreed to discuss the proposed upgrade outside of the Year 2000 Budget. Cohen explained that his other request was to restore $20, 000 of the $30, 000 the Mayor reduced from the Youth Bureau Part-time and seasonal account. Controller Cafferillo explained that he met with the Youth Bureau and the following changes have been suggested: Increase revenues related to recreation Program fee increases A7310-2350-1501 $14, 500. 00 Increase Appropriation account A7310-5120 P/T and Seasonal $14, 500. 00 Transfer $5, 500 from Staff salaries to P/T and seasonal to reflect a hiring for a vacant position below the previous employee' s salary $ 5, 500. 00 5 BUDGET MEETING MINUTES OCTOBER 18, 1999 The net effect on the budget was zero. Director Cohen stated that the $20, 000 increase to the part-time account was satisfactory. The Committee agreed to make the change. A discussion concerning extending the Cass Park Pool operation to Labor Day followed. Director Cohen explained that it would cost the City approximately $940 a day in salary and treatment supplies and the pool would collect approximately $250 a day in revenues . The net City cost is $690 a day. The Committee agreed to place this item on the addition list. A brief discussion regarding the recreation partnership followed. It was noted that fees will be increased and a long-term plan is being developed. Director Cohen reminded the Committee that the minimum wage will likely increase sometime in 2000. No other changes were made to the Youth Bureau Budget. 9. Finance Department Budget Review The Mayor proposed a 2000 Finance Department Budget in the amount of $387, 177 . Controller Cafferillo and Deputy Controller Thayer were present to discuss the Finance Budget. It was noted that the budget met the zero percent requested by the Mayor. Cafferillo stated that the office expense account should be increased by approximately $2, 000 to reflect actual activity. After a discussion, no changes were made to the Finance Department' s Budget. 10. Fall Creek Playground Request Mayor Cohen presented a request to the Committee to assist in funding the new Fall Creek Playground project. Cohen explained that this playground, which would be located behind Fall Creek School, would be the only handicapped accessible playground in the city. Cohen explained that he is requesting $5, 000 to assist the project. The total cost of the project is $75, 000 to $80, 000 . The Committee, after a discussion concerning the request, agreed to place this item on the addition list. The meeting adjourned at 9: 45 P.M. 6 2000 Budget Adiustments Revenues Amount Mayors Recommendation $28,237,789.00 Net increase in Mayors Budget Revenues through 10/14/99 meeting $ - Balance Mayors Revenues prior to Budget meeting of 10/18/99 $28,237,789.00 Action taken during meeting of 10/18/99: Chamberlain's Office Increase fees for Title search procedure A1317-2030 $ 5,000.00 Youth Bureau Increase in fees for recreation programs A7310-2350-1501 $ 14,500.00 Mayor's adjusted Revenues as of conclusion of 10/18/99 Budget meeting $28,257,289.00 Net increase in revenues from 10/18/99 meeting $ 19,500.00 Combined net increase in Mayors Revenue after 10/7, 10/12, 10/14 and 10/18/99 meetings $ 19,500.00 Combined net decrease in Mayor's Budget(Revenues and Appropriation)after 10/7, 10/12, 10/14 and 10/18/99 meetings $ (5,000.00) City of Ithaca Schedule 1 2000 Budget Adiustments Appropriations Amount Mayor's Recommendation $28,904,504.00 Net increase in Mayor's Budget Appropriations through 10/14/99 meeting $ - Balance Mayor's Appropriations prior to Budget meeting of 10/18/99 $28,904,504.00 Action taken during meeting of 10/18/99: Youth Bureau Increase P!T Seasonal funds A7310-5120 Recreation Programs $ 14,500.00 Increase P/T Seasonal funds A7310-5120 Recreation Programs $ 5,500.00 Decrease Staff Salaries A7310-5110 Recreation Programs $ (5,500.00) Attorney's Office Reduce Admin Salaries for F/T Attorney position A1420-5105 transfer to Restricted Contingency Account for after budget discussion $ (38,102.00) Contingency Account Increase A1990 Restricted Contingency to reflect F/T Attorney position $ 38,102.00 Mayor's adjusted Appropriations as of conclusion of 10/18/99 Budget meeting $28,919,004.00 Net increase in Appropriations from 10/18/99 meeting $ 14,500.00 Combined net increase in Mayor's Appropriations after 10/7, 10/12, 10/14 and 10/18/99 meetings $ 14,500.00 City of Ithaca Schedule 2