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HomeMy WebLinkAboutMN-B&A-1999-11-18 BUDGET AND ADMINISTRATION COMMITTEE NOVEMBER 18, 1999 7:30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . Parking Fines Subcommittee - Report B. Planning Department/City Attorney 1 . Request Approval of and Funding for a Request for Proposal (RFP) for Adult Entertainment Moratorium Study - Possible Resolution C. City Attorney 1 . Full-Time City Attorney - Discussion, Possible Resolution 2 . Contract Payments - Possible Resolution - Executive Session D. Chamberlain 1 . Request Approval to Purchase Postage Machine - Resolution E. Human Resources 1 . Request Approval of RFP to Automate the Office of Human Resources - Resolution F. Fire Department 1 . Sale Procedure for Fire Station #7 - Resolution 2 . Y2K Planning Committee - Status Report G. DPW 1 . Possible Items from BPW Meeting 11/10/1999 H. Finance/Controller 1 . Request Authorization to Cover Red Accounts - Resolution 2 . Request Approval of 1998 City of Ithaca Single Audit - Resolution (OVER) BUDGET AND ADMINISTRATION COMMITTEE NOVEMBER 18, 1999 PAGE 2 I . Reports 1. Approval of Budget Meeting minutes 2 . Vacancy Review - Report 3. Mayor' s Report 4 . Council Members' Announcements 5. Next Month' s Meeting: December 22, 1999 >tT CITY OF ITHACA �,�o�a•e Ita� 108 East Green Street : Ithaca, New York 14850-5690 8 S iB OFFICE OF THE CITY ATTORNEY Mariette Geldenhuys, City Attorney Telephone: 607/274-6504 C,� "'°°•••�°°'P�� Patricia Dunn,.Assistant City Attorney Fa-X: 607/274-6507 Po PATE0 Khandikile M. Sokoni, Esq., Legal Associate (� OCT 1 91999 1ORANDUM By To: T s Van Cort, Director of Planning and Development ominick Cafferillo, Controller �� From: Patricia Dunn, Assistant City "'too hey Re: Adult Entertainment Moratorium Study Date: October 15, 1999 . Attached is a draft RFP (it will need tweaking) concerning the Adult Entertainment Moratorium study. The moratorium was approved at the August 1999 Common Council meeting (copy of resolution attached) for a nine month period with the possibility of a three month extension. At the time, Common Council made no provision for funding a study. One consultant very interested in applying is Dr. Robert Penna, who did the Dryden study. I have his address and telephone number, if needed. I would be pleased to work with your departments to move this matter forward. K:\DUNN\AERFP.MEM.DOC "An Equal Opportunity Employer with a commitment to workforce diversification." �� r Request for Proposal for a Study on Adult Entertainment in the City of Ithaca REQ UEST FOR PROPOSAL DRAFT STUDY ON EFFECT OF ESTABLISHEMENT OR EXPANSION OF ADULT USES ON THE CITY Project Description Introduction The City passed a local law, effective August 5, 1999, entitled "Moratorium for the establishment or expansion of adult uses." The City of Ithaca Zoning Ordinances establish zoning districts and regulations concerning the use of land and structures. The statutory grant of power to regulate the use of land and structures includes, among the purposes of such regulation, promoting the health, safety, morals and the general welfare of the community. The City of Ithaca currently regulates only adult entertainment establishments. The City is cognizant that adult entertainment establishments and other types of adult uses, not currently regulated, may have serious objectionable characteristics and impacts. In order to promote the health, safety, and general welfare of its residents, the City of Ithaca enacted a moratorium to allow sufficient time to investigate the appropriate locations and/or regulations for such businesses. It is the desire of the City Common Council to have a Study conducted in order to determine the effects and impact of the creation of adult entertainment establishments and other adult uses as well as the expansion of existing ones. Such a study would also enable the City Common Council to identify and address important constitutional issues which must be taken into account in enacting appropriate regulations. Objective During the course of the Moratorium, the Common Council of the City of Ithaca needs to gather information on the effects that the creation or expansion of adult entertainment establishments and uses could have on the City. In order to possess the requisite information to enable the Common Council to assess this expansion, and make a decision on appropriate regulations for these businesses, a study must be conducted by a qualified professional in this area. K:\KHAND1\RFP.ADULTMORA.DOC 1 Request for Proposal for a Study on Adult Entertainment in the City of Ithaca Statement of Work Introduction It is the intent of the Common Council to select a capable and experienced consultant or consultant team to identify, examine and make recommendations regarding the effects of adult entertainment establishments and other adult uses on the City and its residents. The consultant or consultant team is expected to provide expert analysis and should be prepared to discuss the constraints and consequences of any creation or expansion of adult entertainment establishments or other adult uses. Organization and Management The Consultant shall: Coordinate with the Director of Planning and Development and obtain all necessary information to prepare and complete the Study. Complete the Study and present a report of findings to the Director of Planning and Development by February 15, 2000. Attend all public hearings and meetings relative to adult entertainment establishments, other adult uses and the Moratorium in place therefor. Assist the City in drafting a plan to implement the recommendations it may opt to adopt from the study and report. Schedule The Common Council has set forth the following time frame for the selection of the consultant: , 1999 Budget and Administration Committee of Common Council recommends approval of the RFP November 3, 1999, All Proposals submitted to Common Council which shall review all proposals and recommend a candidate to conduct the study. Complete the Study and present a report of findings to the Director of Planning and Development by February 15, 2000. Proposal Requirements The following information is required in the proposal: Recommended methodologies for examining the effects of potential expansion of the adult entertainment and use business in the city, and their impact on the character of the City. K:\KHAND1\RFP.ADULTM0RA.D0C 2 Request for Proposal for a Study on Adult Entertainment in the City of Ithaca A complete description of the scope of services being proposed. A project schedule indicating each phase of the Study. Credentials of personnel assigned to the project if they differ from the qualifications package previously submitted. A lump sum fee proposal. Selection Criteria The Common Council will select a consultant based upon the following criteria: Demonstrated familiarity with New York State rules and regulations regarding adult entertainment establishments and uses. Demonstrated relevant experience in the preparation of studies of this nature. Demonstrated expertise in the various planning, and environmental disciplines required and the project approach described. Appropriateness of the fee proposed. The consultant or consultant team should submit three (3) copies of their proposal by the close of business (4:30 PM) on February 15, 2000 to the following address: Matthys Van Cort, Director of Planning Department of Planning and Development City of Ithaca 108 E. Green Street Ithaca, New York 14850 Clearly label the proposal as follows: RE: Proposal for the Preparation of a Study of Adult Entertainment Establishments and uses in the City of Ithaca K:\KHANDI\RFP.ADULTMORA.DOC 3 NEW YORK DEPARTMENT OF STAI . Local Law Filing 162 WASHINGTONSTATE AVENUE, ALBANY, NY 122: (Use this form to file a local law with the Secretary of State.) Text of lav should be given as amended_ Do not include matter being eliminated and do not use italics or underlining to indicate new matter_ County City of City of Ithaca ......................................................................................... Town Village 3 :• Local Law No. ........ of the year 19 9.9... o Provide for a Tem orar Moratorium on the Establishment of Alocal lawt.........................................................P.............Y........,............. New Adult Uses (Insert Title) or the Expansion of-�--existing Ases Eizl'f"'YT ' """"""' Be it enacted by the ..C4mmon...Council ...... . .. ..................................._.. ......_...............................of the (Flame of Legislative Body) County Cityof ....g i tX..o f Ithaca.........................._.............._.........---.............___....---_................... Town ..._..... as follows: Village Section 1 . Title. This local law shall be referred to as the Moratorium for the establishment or expansion of adult uses . Section 2. Purpose. The City of Ithaca zoning ordinances establish zoning districts and regulations concerning the use of land and structures. The statutory grant of power to regulate the use of land and structures includes, among the purposes of such regulation, promoting the health, safety, morals and the general welfare of the community. The City of Ithaca currently regulates only Adult Entertainment Establishments . The City is cognizant that Adult Entertainment Establishments and other types of adult uses, not currently regulated, may have serious objectionable characteristics and impacts. In order to promote the health, safety and general welfare of the residents of the City of Ithaca, this moratorium is intended to allow sufficient time to investigate the appropriate locations and/or regulations for i such businesses . The City of Ithaca also recognizes that there are important constitutional issues and protections which must be identified and addressed in any regulation of adult uses. In order to address all concerns and issues in a lawful, thoughtful and reasoned manner the City determines that it must declare a moratorium on the establishment of new adult uses and the expansion of existing adult uses pending the review and possible enactment of appropriate legislation regulating the same . .(If additional space is needed, attach pages the same size as this sheet, and number each.) (1) DOS-239 (Rev_ 7/90) - -- - -— - Secticn 3 . Definitions ( ) Adult Use. An adult use is the use of land or structures for an "adult entertainment business" or and adult physical contact establishment" as herein defined. (B) Adult entertainment business: (1) . An adult entertainment establishment as defined in Section 325-3 of the City of Ithaca Municipal Code, or (2) . A building or structure used for presenting, lending or selling motion picture films, video cassettes, cable television, or any other such visual media, or used for presenting, lending, or selling books, magazines, publications, photographs, or any other written materials distinguished or characterized by an emphasis on matter depicting, describing or relating to "specified sexual activities" or "specified anatomical areas" as defined in Section 325-3 of the City of Ithaca Municipal Code. (C) Adult physical contact establishment. Any establishment which offers or purports to offer massage, whether or not licensed, or other physical contact by members of the composite sex. Medical offices, electrolysis, karate, judo and dance studios are not "adult physical contact establishments" . Section 4 . Moratorium (A) There is hereby established a moratorium on all development of Adult Uses in the City of Ithaca for a period of nine (9) months from the effective date of this local law. (B) Owners of Adult Uses existing on the effective date of this local law shall be permitted to maintain existing sites, but shall be prohibited from expanding the scope and/or size of their businesses during the period this moratoria-:_ is in effect. (C) =his moratorium may be extended by one additional period of up to three (3) months by resolution of the Common Council upon a finding and a necessity for such extension. (D) curing the period of the moratorium, the City shall endeavor =c complete a comprehensive set of regulations for Adult Uses . (E) The Building Commissioner shall make an initial determination whether any proposed use is an Adult Use as herein defined. Such determination may be appealed to the City Board of Zoning Appeals. Section 5. Scope of Controls. During the effective period of this local law, no site plans shall be approved, whether by action of the Planning Department or by default and no other approvals, permits, or certificates of occupancy shall be granted by any board, committee or officer of the City. This local law shall be binding on all City departments, boards and commissions and any applicant or property owner in the City. Section 6. Applications for Relief. Whenever there is a showing by persons whose premises are affected by this moratorium that relief therefrom is necessary to avoid unnecessary financial hardship or a taking of private property beyond what is permissible by valid regulation, the Common Council, upon petition, may grant appropriate relief from this local law subject to whatever conditions are deemed necessary to protect the public. Applications for such relief shall be by verified petition to the Common Council and shall be supported by competent financial evidence in dollars and cents form. The Common Council shall hold a hearing on any such petition within thirty (30) days and decide such applications within fifteen (15) days after the closing of such hearing. The default of the Common Council in acting on such application shall not result in a default granting of such relief but shall permit the applicant to seek such relief pursuant to Article 78 of the CPLR. Section 7 . Penalties . (A) Any person, firm or corporation that shall establish or expand an adult use in violation of the provisions of this local law or shall otherwise violate any of the provisions of this local law shall be guilty of a violation. Each day a violation continues shall be considered a separate violation. (B) The City of Ithaca may apply to a court of competent jurisdiction for injunctive relief to cease any and all such actions which conflict with this local law. Section 8 . Supercession. (A) General City Law §30-a is hereby superceded in its application to the City of Ithaca by restricting the authority of the Planning Board to review and approve site plans. This local law shall take effect immediately. (B) General City Law §81 is hereby superceded in its application to the City of Ithaca by restricting the authority of the Board of Zoning Appeals to grant special permits. (C) General City Law §81-b is hereby superceded in its application to the City of Ithaca by restricting the authority of the Board of Zoning Appeals to grant use and/or area variances . (D) This local law is intended to supercede any inconsistent provision of the City Law. Section 9. Validity. The invalidity of any provision of this local law shall not effect the validity of any other provision which can be given effect without such invalid provision. Section 10. Effective Date This law will take effect immediately upon filing with the Secretary of State of the State of New York. �) A CITY COUNTY POPULATION ANNUAL BUDGET FULLTIME CITY ATTORNEY 1997 SALARY BINGHAMTON BROOME 53008 $ 52,811,098.00 YES $ 54,060.00 BUFFALO ERIE 328123 $ 335,938,100.00 YES $ 75,036.00 ALBANY ALBANY 101082 $ 110,745,900.00 YES $ 72,800.00 AUBURN CAYUGA 31258 $ 41,897,200.00 YES $ 71,321.00 JAMESTOWN CHAUTAUQUA 34681 $ 49,395,100.00 YES $ 58,630.00 ELMIRA CHEMUNG 33724 $ 35,927,300.00 YES $ 53,013.00 LACKAWANNA ERIE 20585 $ 17,181,500.00 YES $ 53,694.00 LOCKPORT NIAGARA 24426 $ 23,139,800.00 YES $ 37,699.00 ROME ONEIDA 44350 $ 47,959,600.00 YES $ 55,000.00 UTICA ONEIDA 68637 $ 71,960,300.00 YES $ 63,269.00 NEWBURGH ORANGE 26454 $ 33,022,300.00 YES $ 67,918.00 NIAGARA FALLS NIAGARA 61840 $ 99,190,700.00 YES $ 58,391.00 SCHENECTADY SCHENECTADTY 65566 $ 72,645,200.00 YES $ 59,168.00 SYRACUSE ONONDAGA 168860 $ 183,354,600.00 YES $ 72,000.00 ITHACA TOMPKINS 29541 $ 35,694,500.00 20 HRS. $ 40,106.00 40 HR.EQUAL$80,212 EVALUATION OF STAFF SALARY HOURLY RATE VS BILLABLE HOURLY RATE FOR PROFESSIONAL SERVICES POSITION SALARY HOURS/ BENEFITS VALUE OF VALUE OF VALUE OF HOLIDAYS/ COMBINED HOURLY RATE VACATION SICKLEAVE OTHER LEAVE TOTALS CITY ATTORNEY $ 39,129.00 20 HRS/$37.48 $ 14,147.00 $ 2,249.00 $ 1,799.00 $ 3,598.00 $ 60,922.00 ASSISTANT ATTORNEY $ 61,161.00 $ 22,078.00 $ 2,975.00 $ 2,812.00 $ 2,812.00 $ 91,838.00 CONFIDENTIAL SECRETARY $ 22,852.00 $ 8,252.00 $ 1,351.00 $ 1,157.00 $ 1,402.00 $ 35,014.00 LEGAL ASSISTANT $ 25,166.00 $ 9,110.00 $ 991.00 $ 1,157.00 $ 1,544.00 $ 37,968.60-- $ 225,742.00 COST OF SPACE 1650 SQ.FT.@ 16.00 PER $ 26,400.00 - OPERATIONS AND MAINT. $50.00 PER MO. $ 6,000.00 UTILITIES $150.00 PER MO. $ 1,800.00 CAPITAL IMPROVEMENTS $ 2,500.00 EQUIPMENT $ 5,000.00 ACCOUNTING/BILLING COLL. $ 5,000.00 UNEMPLOYMENT INSUR. $ 2,500.00 TOTAL $ 49,200.00 $ 49,200.00 Prepared by Finance Department 11/18/99 Pagel CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 a 3 'y 4b OFFICE OF THE FIRE CHIEF �Po� O Telephone: 607/272-1234 Fax: 607/272-2793 TO: Budget and Administration Committee of Common Council FROM: Y2K Planning Committee RE: Update and Status of Y2K Planning DATE: November 18, 1999 I. Introduction (From the City of Ithaca Web Site) Mayor Cohen appointed several City staff to the Y2K Committee. Their task is to oversee the City's Y2K related efforts. This group defined the process listed in the web site. Subcommittees have been formed to deal specifically with remediation techniques, testing of equipment and public information. A. The Problem: Systems are Y2K compliant when they process time and date data correctly for the year 2000. Computers and software are affected, as well as computer chips that are installed in bigger systems to perform date related functions. The City of Ithaca is committed to ensuring that our systems and processes are compliant. Currently, a committee of staff comprised of people with computer, emergency service, and financial expertise are reviewing and testing existing systems, and causing non-compliant components to be replaced. We are confident that all identified systems with year 2000 issues will be tested and corrections made as necessary prior to the end of the year. Of course, the City does not exist in a vacuum, and we will be affected by the preparedness of those we do business with. We continue to contact our vendors, to make sure they are ready as well. "An Equal Opportunity Employer with a commitment to workforce diversification." tJ Y2K Presentation to B&A 11/19/99 - Page 2 B. The Efforts: 1. - Computer systems replacement plan: In 1998, Common Council authorized a capital project to replace computer workstations in an effort to ensure Y2K compliant computers for each employee requiring the use of a computer to perform his or her job. At a later date, this capital project was altered to include the City-wide software acquisition for uniformity as well as compliancy. Common Council members have authorized contingency funding as need arises. - Mechanical systems replacement plan: The City of Ithaca is working toward making all public safety systems and necessary services Year 2000 compliant. These systems and services include, but are not limited to: traffic lights, snow removal, water services, waste water processes, fire fighting and police protection. Imbedded chips are found in many components needed to provide each of these services. The City is dedicated to evaluate and test each item to ensure compliance. Many of the City's non-compliant components have been identified and either replaced or repaired. The process continues. 2. Y2K Planning Committee: Alan Cohen, Mayor Brian Wilbur, Fire Chief and Committee Chair Cattyann Campbell, Engineering Systems Manager Richard Eckstrom, Building Commissioner Robin Korherr, Deputy City Clerk Michael Niechwiadowicz, Senior Plan Review Officer Debra Parsons, City Chamberlain Steven Thayer, Deputy City Controller Pat Vaughan, Third Ward Alderperson Y2K Presentation to B&A 11/19/99 - Page 3 3. Y2K Contingency Planning Group: J. Thomas Dorman, Deputy Fire Chief and Committee Chair David Reynolds, Fire Fighter/Emergency Management Pat Vaughan, Third Ward Alderperson Richard Eckstrom, Building Commissioner Richard Ferrel, Assist. Supt. of Streets & Facilities Steven Thayer, Deputy City Controller Glenn Sharshon, Deputy Police Chief Mike Raffe, American Red Cross Brad Marzolf, Bangs Ambulance Service II. CURRENT STATUS A. Computer "rollout" : The City has done a complete analysis of its entire computer network system to determine Y2K compliance. This analysis not only included all workstations, servers, switches, hubs and computer related hardware but also all operating systems and standard software. Servers: All servers have either been replaced with compliant servers or upgraded so that they are Y2K compliant. The Novell NetWare operating system has been upgraded and is Y2K compliant. Network hardware and infrastructure: All hardware and infrastructure has been tested. All required hardware and infrastructure replacements and upgrades have been completed. The network hardware and infrastructure is Y2K compliant. Workstations: Any workstation that could not be upgraded has been replaced with a Y2K compliant Dell desktop computer. Existing workstations that could be upgrade to be Y2K compliant have been upgraded. All existing computers were tested. After testing, four additional existing desktop computers were identified that require BIOS upgrades. There were also 15 non-network computers identified that require upgrades. Some of these computers will be removed and the rest have been scheduled for upgrades. Y2K Presentation to B&A 11/19/99 - Page 4 Operating Systems: All operating systems were tested. All replacements, upgrades and patches have been installed. All operating systems are Y2K compliant. Standard software packages: All standard software has been tested. A Y2K compliant version of Microsoft Office has been installed on all workstations with Macintosh workstations using FileMaker Pro rather than Microsoft Access. GroupWise has been upgraded and is Y2K compliant. IPD's record management software still requires an upgrade. All computers were tested and any non-compliant files, programs or applications were identified. Reports were provided to each department listing the questionable non-standard files, programs and applications. Individual departments are charged with making these non-standard items Y2K compliant or eliminating them. B. Equipment and 'Systems: 1 . City Hall Departments: The current status of the City Hall Departments as they related to Year 2000 Compliance equipment and systems is that we are in good shape with a month and half to January 1 , 2000. As of November 16, 1999, all critical equipment and systems in City Hall are Year 2000 compliant. Over the past year we have examined, reviewed, replaced, upgraded, corrected and tested City Hall computer hardware and software, printers, elevator, telephones, cell phones, fax/copiers, HVAC systems, fire alarm systems and lighting to be sure they will operate come Jan. 1 , 2000. We are confident that these systems will indeed operate January 1 , 2000. Some of the systems have been tested, but for most of the systems, we are relying on vendor testing to determine Year 2000 compliance. City Hall Departments include: Controller's Office Human Resources Building Purchasing IURA Electrician Clerk's Office Planning & Develop. Maint. Y2K Presentation to B&A 11/19/99 - Page 5 Chamberlain's Office Mayor's Office Engineering/Supt. of PW Attorney's Office To date, the City has expended $310,000 to make its systems Year 2000 compliant and another $20,000 will be expended by December 31, 1999. The funds not only allowed the City to be Year 2000 compliant, but allowed the City to replace and upgrade all of its old and outdated computer systems. This exercise will allow the City to become more technology efficient and better served the residents of the City. 2. Police/Fire The Police and Fire Departments have inventoried owned equipment and systems to determine which may be vulnerable to Y2K compliance issues. As a result, and with the exception of three items, all identified items have been proven, remedied, or replaced. Of those three items, all are scheduled to be remedied no later than mid-December, 1999. It is not anticipated that any Y2K related events will occur that will impair the full operational and functional capabilities of either department. It should be stated that, in the case of systems controlled by others, neither department can state with absolute certainty that no adverse events will occur. We have received certifications and/or assurances that critical systems (e.g. 911) will function normally. 3. DPW (Cattyann Campbell): Basically, the Y2K initiative for the Division started around March of 1999 with several lists of the equipment in the Division that we use everyday and that would affect the operations of our Division in a negative way if those pieces of equipment were dysfunctional in the year 2000. The list was compiled by several persons in the Division - Ken harding, Chuck Baker from WTP, Gary Gleason at the IAWWTP and myself. It was a collaborative effort among the three units in the division. Y2K Presentation to B&A 11/19/99 - Page 6 The result was a list of 220 pieces of equipment that were used everyday and were needed to ensure that the Division ran smoothly. This consisted of: commercial equipment (trucks, heavy machines), distribution equipment (pumps), Water Treatment Plant equipment (samplers, calibrators, meters), used in the Water Treatment plant Lab, Wastewater Treatment Equipment, and hardware and software used by the three units. After months of corresponding with the manufacturers of these pieces of equipment (e-mailing, calling, checking websites, and obtaining letters of compliance) it was found that most of the equipment is Y2K compliant, with a few that had minor issues - in the case of computers, they had to be replaced and 2 pieces of equipment are yet to be verified. It should be noted that one of the items is the fire alarm system (that does not work) and is expected to be replaced before 2000. The other piece of equipment is a Ib sampler, which is not critical since the lab uses other samplers. The computer hardware and software have all been replaced except for one computer that will be replaced next month. At this time the Division as a whole has been busy planning methods of emergency response including having extra staff on hand during that period, checking our emergency power supply and procuring extra power supplies for the Water Treatment Plant. C. Contingency Planning - see attached report from Deputy Fire Chief J. Thomas Dorman D. - Notification to outside agencies/vendors of City status: Letters were sent to our vendors and other agencies as they requested information about the City's Y2K readiness. The letter outlined our process, and indicated that we were reviewing, replacing, and testing components that appeared to be date aware. A condensed copy of this report, upon acceptance, will be sent to those vendors or agencies. Y2K Presentation to B&A 11/19/99 - Page 7 - We caution our residents that actual results of Y2K remediation efforts may differ from stated findings for various reasons, including but not limited to: additional problems which may be discovered as we inventory and evaluate affected components and systems, the risk that deadlines cannot be met due to unforeseen circumstances, and the fact that our assessment of the effects is based in part on the information provided to us by other vendors, suppliers and entities. The City of Ithaca is providing material and links on this web site as a public service. We make no representations, guarantees, or warranties concerning the quality, accuracy, or suitability of the information provided. The City of Ithaca disclaims all liability for any claims or damages that may result from providing the web site or the information it contains, including any web sites maintained by third parties and linked to this web site. III. SWOT A. Strengths We don't see the Y2K situation creating major problems. In fact, we see it as a minor event. All in all, and despite a variety of obstacles, we have accomplished a great deal. The analysis, preparedness and planning activities have developed a greater capacity to deal with disaster potentials that are more probable than the Y2K problem. In addition, shared educational activities have provided important information to the public relating to personal preparedness that has not been disseminated before. We have a large population of career public servants and elected officials whose levels of awareness and expertise in the area of emergency management are at much higher levels than previously. This will serve us well in any event. In terms of the Y2K problem, we also enjoy an advantage over other times of the year in that area educational institutions will not be in session. Thus the overall population will lower than during most of the year. Y2K Presentation to B&A 11/19/99 - Page 8 B. Weaknesses During the intensive efforts that accompanied the Y2K mitigation programs, we noticed that many of the same people are doing the work that needs to be done. This leads us to conclude that we are vulnerable in terms of depth and redundancy. Similarly, we will note that a region wide event will result in a lack of depth and redundancy because all around will be in the same situation we are in. The lack of definition of certain personnel policies may exacerbate the problem with redundancy if roads are closed or other events occur which interfere with normal reporting to work. Reliance on personnel to "volunteer" to perform certain roles during a disaster will be required in the meantime. Cell phone circuits are inadequate during major events, and so communications capabilities may be almost totally reliant on existing radio systems or land based telephones. Still undefined is the need for, and/or compensation mechanism to deal with a lack of emergency back up power at City Hall. A lack of formal policies with regard to computer use offers the opportunity for now compliant computers to have non-complaint software downloaded, or compliant software altered, so as to make the machine again vulnerable to Y2K issues. Although concrete steps are being taken to reduce this problem, the lack of policies regarding use is an issue. C. Opportunities Move to agree on and adopt policies and procedures now to address vague areas of employee responsibility when it comes to travel and reporting to work during emergencies. Expand lessons learned from the planning process to other events and needs. (See also attachments from Web Site) D. Threats Y2K Presentation to B&A 11/19/99 - Page 9 All operations are marginal in terms of systems. It appears we are not over-built in any area of city government. As a result, depth and/or redundancy that may be desirable in many areas is not at the level that may provide the greatest comfort. IV. Recommendations Computers Convene such groups as are necessary to devise and adopt policies regarding use of computers, such as: 1) lockdown 2) backup procedures 3) Internet access and use 4) computer use 5) Groupwise use 6) actions to be taken on loss of power at City facilities. Equipment and Systems Develop a standby power capability for City Hall. Contingency Planning Work with cellular providers to establish cell phone network priority access for emergency services. Other Issues Implement solutions to network/computer support as soon as possible. Common Council needs to keep their policy hats on and expect that operational solutions to come from operational personnel. O�ITHq� ,��..-•• ��.� CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 �O OFFICE OF THE FIRE CHIEF `'•........... A�RATtiO Telephone: 607/272-1234 Fax: 607/272-2793 Memorandum To: Brian Wilbur,Fire Chief From: J.Thomas Dorman, Deputy Chief Date: 11/17/99 Re: Y2K Contingency Committee Update The Y2K Contingency Committee is currently reviewing the City Wide Contingency Plan. All committee members and the Mayor have a copy of the plan. The committee is scheduled to meet November 22, 1999 to make any"final" changes to the plan. Our intent is to have the plan 99%complete with some possible minor changes after the City IEMC training. One issue that the committee feels Council and/or the Mayor needs to address is the reporting of personnel for work. If there is a problem with electric and/or gas utilities,there is a very good possibility that the highways will be restricted to "emergency"personnel only. This is very similar to a "snow emergency"condition. At this time,the committee is not aware of a City wide policy on this issue. It appears that each Department must identify "emergency'personnel and operate independently. This does not present a problem for the Police and Fire Departments under any conditions. The concern of the committee is the need for additional personnel (even non-emergency personnel)being available to assist in various capacities during an extended emergency period. If an emergency (Y2K produced or of another cause)lasts for an extended period of time, it would be essential to have adequate personnel available. One deficiency that the committee noted was the lack of emergency back up power for City Hall. During an extended emergency,it would be important to keep basic government functioning from this facility. A plan should be developed to provide City Hall with a total building emergency power source. Additionally,all City buildings,current and future buildings, should be evaluated for emergency power. Various City functions have to continue during an extended power outage. For example, the City Garage will still have to repair vehicles and other facilities,such as the Youth Bureau,could be used for emergency shelter if generator power was available. Overall,the committee feels that the Y2K planning has given us an opportunity to identify weaknesses and develop plans to correct these deficiencies in the event of other disasters. City of Ithaca-y2kwebpage http://www.ci.ithaca.ny.us/Clerk/y2k/page5.cfin �-c Residents-Business-Visitors-Services/Programs-City Departments Referral Guide Search site rGo' Home Getting Ready at Home Home Page Project History Emergency Supplies Kit The ice storm that recently devastated the Northeast region of New York State strongly reminded all of us that disaster preparedness starts at home. It only makes sense that each residence should have supplies on hand and a disaster plan in mind to be prepared for a possible disruption of public utility services no matter what the cause. The following tips should be followed. They will help your family to plan for any power shortage or disaster situation. Check with the manufacturer of home electronic equipment to see if it will function properly. This includes fire and security alarm systems, programmable thermostats, appliances, garage door openers, electronic locks and any other electronic equipment which requires an "embedded chip". Permanently wired smoke alarms should be evaluated for compliancy now. Don't wait until the last minute. As always, keep a small amount of cash on hand in the event certain ATM's or point-of-sale electronic financial transactions cannot be processed. Plan to store it in a safe place. Use alternative cooking devices in accordance with the manufacturer's instructions. Do not use gas grills or open flames indoors. In case the power fails, be cautious of alternative heating sources available. Wood burning or liquid and gas fueled heating devices are not designed for use in any home. If you purchase an alternative heating device, make certain that it can be operated indoors. The City of Ithaca Code states that installation of any heating equipment requires a building permit. 1 of 2 11/16/99 2:26 PM r CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 8 fi S is a OFFICE OF'I HE CHY Al"IY)RNFa' Mariotte Geldenhuys, City Attorney 'telephone: 607/274-6>04 R4TE0 Patricia Dunn,Assistant City Attorney Fax: 60,/_74-6507 Khandikile M. Sokoni, Esq., Legal Associate MEMORANDUM U From: Mariette Geldenhuys, City Atto lBy Patricia Dunn,Assistant City Attorn To: Budget and Administration Committee Date: November 10, 1999 Re: Funds for disciplinary hearing,Eckstrom v. City The disciplinary hearing on this matter is unprecedented. It has gone well beyond the one to two days generally allotted for such matters.Additionally, although there is generally very little discovery in disciplinary hearings,there have been extensive discovery demands made by Mr. Eckstrom, all of which have been granted in order to mitigate any potential allegations that Mr. Eckstrom has been denied due process. Compliance with these demands has increased the amount of time the City's attorney must spend in preparation. There have been motions made to Supreme court, all of which required an Answer and oral argument. Additionally, the hearing has already consumed seven days and a further four days are scheduled. It may go beyond the scheduled days to date. There has been an extraordinary number of witnesses and extensive cross examination of each of them by Mr. Eckstrom's attorneys. There will also be post-hearing briefs by both parties before a decision is rendered. Due to the unprecedented nature of this matter, the cost of this disciplinary. hearing has far exceeded the estimates. Attached are proposed resolutions for additional amounts beyond what Common council approved in September. If you have any questions or would like more extensive discussion, we are available. K:\DUNN\DISCIPLINARY\B&AFEES.MEM.DOC "An Equal Opportunity Employer with a commitment to workforce diversification." �� Resolution-Fees for Hearing Officer WHEREAS, disciplinary charges were brought against the Building Commissioner,Richard Eckstrom, on August 25, 1999; and WHEREAS, by resolution of the Common Council at a regularly scheduled meeting on September 1, 1999, Common Council designated John M. Crotty,Esq. as hearing officer to preside over a hearing in this matter, and WHEREAS,the per diem fee for said hearing officer is seven hundred($700) Dollars plus expenses, and WHEREAS, due to the unprecedented nature of this matter, including the extraordinary length of the hearing,the expenses to date of said hearing officer are six thousand one hundred sixty- seven($6,167)Dollars and the estimated expenses of the hearing officer are and additional eighteen thousand four hundred seventy($18,470) Dollars, for a total amount of twenty-four thousand six hundred thirty-seven($24,637)Dollars, NOW, THEREFORE,be it RESOLVED that twenty-four thousand six hundred thirty-seven ($24,637) Dollars be transferred from account to account A1420-5435 (City Attorney-contracts.) for the fee of said hearing officer. !ll P.01 -FAX Transmittal sheet ® MAIL BOXES ETC. 442406 159 Delaware Aveaue t: LIAAM BOXES ETC' Delmar, NY 12054-1312 (51.8) 439-0211 FAX (51S) 439-6036 DATE:-�1 lU� 'TIME:---- - C1 A.M. F,P.M. TO: NAME•_���1 COMPANY: __---------FAX NO. -- ---- - J PHONE NO.: FROM: /�1 ) NAME:_ �� � p _ PHONE Nil.:_._ a OF PAGES (INCLUDING THIS SKEET):_---___--_ SUBJECT:_--.___._-------------------------------- -----•---------------- ------------------------------------------ ------------------------------------------ --------------r------------------------------ I • Copies -24 hr access • Color Copies - Fax Service • Mail Box Rentals -24 hr access - OfFice Supplies •Shipping Supplies - Custom Packing - UPS & FedEx Authorized Shipping • Personalized Calendars MAKM E M35 EA MR E-mail:jmorottyl@aol.com November 9, 1999 Patricia Dunn, Esq. Assistant City Attorney 108 East Green Street RE: Matter of City of Ithaca Ithaca, NY 14850 and Eckstrorn Dear Ms. Dunn: As requested, the following is a close approximation of fees and expenses incurred to date and an estimate of future fees and expenses. TO DATE 7 days of hearing at $700.00 per day $4,900 Round trip mileage 2052 miles at 32.5¢ per mile 667 5. nights lodging 450 Meals 150 F' $6,167 E TURE 5 additional hearing days $ 3,500 Study of Transcript and Preparation of Report & Recommendations- 20 days 14,000 Mileage 445 Lodging 450 Meals 75 $18,470 TOTAL $24,637 Very truly yours, JMC/smc John M. Crotty City Attorney-Request for Funds for Legal Assistance WHEREAS, disciplinary charges were brought against the Building Commissioner on August 25, 1999; and WHEREAS,prosecution of said charges by the City was expected to require approximately one hundred twenty(120)hours of attorney time; and WHEREAS, by resolution of the Common Council at a regularly scheduled meeting on September 1, 1999,the City Attorney's office was authorized to enter into a contract with Paul E. Wagner as an independent contractor for legal services,to be reimbursed at the rate of$125.00 per hour for a total of not more than one hundred twenty(120)hours, for a total amount not to exceed $15,000; and WHEREAS, due to the unprecedented nature of this matter, including the extraordinary length of the hearing, extensive discovery demands, motions returnable to Supreme Court, and extensive cross examination of witnesses,the estimated time for completion of this matter will be an additional two hundred eighty(280)hours, and WHEREAS, it would be in the best interests of the City to extend the contract of the independent contractor hired to prosecute this matter under the same conditions as the original contract, NOW,THEREFORE,be it RESOLVED that the City Attorney's office is authorized to enter into a contract with Paul E. Wagner as an independent contractor for legal services,to be reimbursed at the rate of$125.00 per hour for a total of not more than two hundred eighty(280)hours,for a total amount not to exceed $35,000; and be it further RESOLVED that the sum of$35,000 shall be transferred from account to account A1420-5435 (City Attorney-contracts.). CITY OF ITHACA VB JJ 108 East Green Street Ithaca, New York 14850-5690 $ Sr OFFICE. OF THF.CITY AITORNEY b Marictte Geldenhuys, City Attorney Telephone: 607/274-6504 Coq '°°••••-°°• �0 Patricia Dunn,Assistant City Attorney Fro:: 607/274-6507 �R4T6� Khandikile M. Sokoni, Esq., Legal Associate MEMORANDUM D �� LS IJ? s. f,is .I 'I TO: Budget and Administration Committee FROM: Mariette Geldenhuys, City Attornek7 8 By RE: Full-time City Attorney DATE: November 10, 1999 Introduction The City Attorney's office proposes that the City Attorney's position be increased to full time. This proposal is being made to ensure the most efficient legal services for the City, based on my observations of the demands of the position and the work load of the department during the past four years. The reasons for the request, as included in the budget proposal, and explained at the November Common Council meeting, are as follows: Reasons for the request 1. Increased work load -It is simply not possible for the current staff to keep up with the level of work that is being demanded of the City Attorney's office. Several large, ongoing projects have demanded ever increasing amounts of time. These include: --The alienation of park land and development of Inlet Island and the Southwest Park area (engendering increased policy research, review and advising, legislative drafting, contractual work and real property transactions and more extensive review of service contracts.) -- Two moratoriums which will extend into the year 2000. --Potential waste water treatment plant, Bolton Point water plant, and TCAT consolidations, and other ongoing and increasing inter-municipal initiatives. --Increased labor related work, including arbitrations and administrative hearings, with attendant hearing preparation, representation at hearings, legal research and brief writing. --A general increase in litigation. "An Equal Opportunity Employer with a commitment to workforce diversification." 2. Increased administration -The City Attorney's office has grown from one part-time city attorney to an office with three full-time employees (the Assistant City Attorney, Associate Attorney, and Confidential Secretary.) From an administrative point of view, it is impossible for a part-time department head to efficiently supervise three full-time employees and oversee and review the allocation of work. -The City Attorney, as a department head, has many administrative duties that require substantial time. It is impossible to meet the demands of the position, including adminstrative duties, supervisory duties, attendance at meetings and legal work within a part-time schedule. 3. Financial considerations The use of outside counsel is not a financially and administratively feasible way to address the work load of the office. The effective hourly rate of a full-time city attorney (after adding compensation for benefits, and taking into account paid leave time) is approximately $50.00 per hour. The cost of outside counsel is an average of$125.00 per hour. Outside counsel can handle specific, well-defined projects, but cannot effectively manage the day-to-day demands of requests for opinions and memoranda for meetings (often on very short notice) and ongoing requests for legal advice; a large volume of such is received by our office on a daily basis. We frequently have to address issues the same day. Just one example is improperly served subpoenas requiring the attendance of City employees in court on very short notice. 4. Elimination of conflicts -A full time City Attorney position would eliminate the potential conflicts and necessary recusal should the City be in an adversarial position to a client of a half time City Attorney. -Scheduling conflicts will be avoided with a full-time City Attorney, as it is often difficult to schedule meetings and City-related litigation in conjunction with a private practice schedule, as well as eliminating the time away from the City for private practice trials. Salary Our budget proposal included a proposed annual salary of $75,746. This amount was determined by averaging the salaries for comparable positions in Albany, Binghamton, Syracuse and Rochester. The attached sheets contain the salary information for these positions, as well as other governmental attorney positions in Tompkins County and a national sampling of City Attorney salaries by the National Law Journal. We consider the proposed salary as sufficient to attract a qualified candidate,in light of comparable salaries for similar cities. If you have any questions, or wish to discuss the proposal further in advance of the meeting, please feel free to contact me. SALARY DATA City Attorneys in Surrounding Communities Albany: $92,800.00 for 37.5 hours/week Binghamton: $55,060.00 for 35 hours/week Rochester: Varies from$79,482.00 to $99,273.00 with no set hours (lower number used) Syracuse: $75,673.00 with no set hours Average: $75,746.00 Governmental attorney positions in Tompkins County Tompkins County Attorney: $62,515.00 (full time equivalent) Statewide salaries Family Court Hearing Examiners $78,103.00 A summary of City Attorney salaries from the National Law Journal, which includes nine cities from different parts of the country, is attached. Itie ivationat Law Journal-In rocus http://www.ljx.com/public/lawjobs/cityatty.hi City Attorneys The National Law Journal(p. B 13) Monday, June 1, 1998 Buffalo,N.Y. Corporation counsel: $75,036 Assistant corporation counsel: $48,566 to $60,413 Cincinnati City solicitor: $120,000 Assistant city solicitor: $34,000 to $84,500 Des Moines,Iowa Corporation counsel: $112,375 Assistant city attorney: $42,258 to $79,419 Los Angeles City attorney: $117,684 Deputy city attorney: $47,272 to $63,099 Miami City attorney: $125,000 Assistant corporation attorney: $40,000+ Mobile,Ala. City attorney: contractual Assistant city attorney: $43,344 to $67,248 New York Corporation counsel: $136,990 Assistant corporation counsel: $41,121 to $70,000 Saginaw, Mich. City attorney: $72,238 Assistant city attorney: $41,205 to $52,196 1 of 2 11/8/99 10:48 A tiie ivauonai i.aw journal-In rocus http://www.ijx.com/public/lawjobs/cityatty.hi Salt Lake City City attorney: $105,699 Deputy city assistant: $57,000 to $90,180 Source: National Law Journal staff interviews. Salaries current as of June 1, 1998. 2 of 2 11/8/99 10:48 A City Attorney's Office-Request to Amend Personnel Roster WHEREAS, the City Attorney's Office work load has an increased over the past four years due to increased development projects, increased administrative duties, increased supervisory duties, and increased litigation; and WHEREAS, a half time City Attorney position is no longer sufficient to meet the increased needs and duties of the City Attorney's Office; and WHEREAS, a full time City Attorney position would eliminate potential conflicts and the necessary recusal resulting therefrom, as well as scheduling conflicts resulting from a private practice; and WHEREAS the City Attorney's office is in need of a full time Attorney who can perform the requisite duties of the position; NOW,THEREFORE,be it RESOLVED that the personnel roster for the City Attorney's office is hereby amended as follows: Delete one half time City Attorney position. Add one full time City Attorney position at 40 hours per week. And be it further RESOLVED,that seventy-five thousand seven hundred forty six($75,746.00)Dollars be transferred from account (restricted contingency)to account A1420-5105 (City Attorney-Salaries, Admin.) for the salary of said full time attorney. Q:\ATTORNEY\RESOLUTIONS\ASSOCIATE.RES A Nov. 10, 1999 Memo to Judge Rossiter Chief Basile Chamberlain Parsons ./Controller Cafferillo Paulette Manos FYI, Mayor Cohen From Jane Marcham, B&A chair Re: Parking Fines Subcommittee meeting Friday, Nov. 12 at 1 p.m. in Dominick's office (please allow an hour) City staff and Council members have talked for some time about the need to review and perhaps revise the city's fines for parking violations. The key problem, it seems to me, is that for some drivers it may nowadays be cheaper to risk tickets and fines than to park legally or rent off-street parking -- an invitation to ignore our regulations. What I have in mind is revising some (not all) of Ithaca's existing fines to close these loopholes and make other changes you may suggest. I hope we can complete the project shortly, for submission to B&A and Common Council. Attached is the city's current list (from our parking ticket) and, for perspective, a table of fines for comparable violations in six nearby cities; I obtained these by requesting copies of their parking tickets. Also, a note on the basic fines at Cornell and Ithaca College. Please look these over, if you can, before Friday's meeting. Thank you! } PARKING VIOLATIO� �:= CITY OF ITHACA '-` OPERATOR OR OWNER OF THE VEHICLE BEARING LICENSE BELOW OAP IRja-2aC No. 2 4 212 7 STATE BATE PLATE NO. F] F] n PLATE PASS PENT COMM DEAL MIC OTHER TYPE 1 ' ❑ 30 40 50 60 MAKE v COLOR SoFTYt LE b O-ZF DATE T E ❑P staE LOCATION fro. YOU ARE CHARGED WITH VIOLATION NUMBER LATE PAYMENT PENALTY MAY A.DPLY. SEE wARNI.NG BELOK! VIOLATION FINE 1. OVERTIME METER NO. ,CITY CODE 60.584112 ..........S 5.00 2. OVERTIME ZONE.CITY CODE 60.46 A-L.....................S 5.00 3. PARKING RAMP OVERNIGHT WITHOUT PERMIT..............S 15.00 4. CURB(12').NYS VEH 6 TRAF 1203A ........................S 5.00 5. SCHOOL ZONE.CITY CODE 60.46C.........................$ 5.00 6. PROHIBITED AREA.CITY CODE 60.42-60.47..................S 15.00 7. BETWEEN CURB AND WALK,CITY CODE 60.48...............S 15.00 8. BUS STOP/TAXI STAND,NYS VEH rL TRAF 12000.............S 15.00 9. FIRE HYD/FIRE ZN,NYS VEH&TRAF 120238 ...............$ 20.00 10. CROSSWALK(201.NYS VEH&TRAF 1202-28.................S 15.00 SIDEWALK NYS VEH&TRAF 1202-18.......................S 15.00 12 VERTIME NIGHT.000/EVEN,CITY CODE 60.428............S 8.00 13. OTHER ....1......S 8.00 14. DRIVEWAY,NYS VEH&TRAF 1202-2A.......................S 20.00 15. PRIVATE PROPERTY,CITY CODE 250.6......................S 15.00 16. WRONG DIRECTION.NYS VEH&TRAF 1203-C................S 5.00 17. TRUCK ZONE.CITY CODE 60.43............................S 10.00 18. DOUBLE PARKING,NYS VEH&TRAF 1202-/A................S 15.00 19. UNINSPECTED,NYS VEH 6 TRAF 306-6 .....................S 15.00 20. ABANDONED.NYS VEH&TRAF 1224........................S 15.00 IST 2ND 3RD OFFENSE 21. HANDICAP,NYS VEH&TRAF 1203-82 $50.00 $75A0 $100.00 22. YARD PARKING CITY CODE 325-206 $20.00 $30.00 550.00 f HOURS THAT REGULATION 1S 1N EFFECT KEEP THIS CITY OF I THACA STUB FOR PARMNG YOUR RECORDS VIOLATION NO. 2 4 212 7 PAYMENTS: If you wish to admit to the Infraction charged,mal or present this y ticket and fine within 20 days to Traffic Violations Bureau. 106 E Green Street. Ithaca. NY 14650. OFFICE HOURS:Mon.-Fri.6:30AM to 4-1A M.Please make checks payable to the City of Ithaca. APPEALS: Violations may be contested within 20 days by completing an appeal form available from the Tratfic Violations Bureau,106 E Green Street ttham NY or from the City Court Officer at the City Court entrance lobby.118 E Clinton Street.Ithaca.NY or by appearing before the City Judge at City Court held Monday.Wednesday,and Friday at 11:30 AM.rickets not o3ad or contested within 20 days s11-Raanie s oenah_y of Sl S 00 in i addition to the orioinat fine. and may cause loss oLegis►rarion impoundment of your vehicle.and/of a warrant to he issued for your arrest, IF METER IS BROKEN. YOU MUST REPORT IT FOR VERIFICATION WITHIN 24 HOURS OF RECEIVING TICKET:274-6581 2� w f i I For parking > Without permit or in wrong location. . . $20 > Overtime at meter or in time zone. . . . . 10 > In fire lane. . . . 45 > In space reserved for the disabled. . . . 50 CJ FINE SCHEDULE PERMIT VIOLATION. .... .. . . .. . . . . . . . $20.00 Example: no permit,wrong lot for permit PARKING LOT VIOLATION.... . . . . . . . . $30.00 Example: reserved area or no-parking zone BLOCKING FLOW OF TRAFFIC . . . . . . . . $35.00 Example:blocking driving area,roadway CRITICAL AREAS . . . . .... .. . . . . ... . . . . $40.00 Example: fire lance, ,access road N VV'P � c SP"Jr $11C3�•c MOVING VIOLATION.... .. .. . . . .. . . . . $45.00 RECKLESS DRIVING ..... . . . . . . . . . . . . . $50.00 FRAUDULENT USE OF PERMIT . . . . . . . . $50.00 (referred to the judicial administrator) A LATE FEE OF$5.00 WILL BE CHARGED FOR EACH TICKET THAT IS NOT PAID WITHIN 10 DAYS. LIC z DATE ISSUED 19 1, 0 OVERTIME 5.00 0- 60.52/(A.M.C.) 2. 0 FEEDING METER 5.00 60.57 3. El LOADING ZONE 10-00 uj 0- 60.44/(A.M.C.) 0 1 4. 0 NO PARKING ZONE 10.00 u.j :> 1200A-(VTL) z ui 5. 11 ALTERNATE SIDE PARKING 10.00 60.42/(A.M.C.) cr- ui 6. 0 AGAINST TRAFFIC 10.00 z1203b(VTL) 0 7. 0 CROSSWALK 10.00 z 1202-1-d(VTL) ca 8. 0 BLOCKING DRIVEWAY 10.00 1202-2a(VTL) 9. 0 FIRE HYDRANT 25.00 1202-3-b(VTL) 10. El DOUBLE PARKING 15.00 0 1202-1-a(VTL) 11. 0 HANDICAPPED 50.00 1203-b &c(VTL) 12. 0 OTHER(EXPLAIN) 10.00 13. 0 FIRE CODE(SEE CHARGES) 25.00 1191.2(b)(4) 1161.2 (d) 1218 1162.6 (a) 1217 1161.1 1 �j�,N G�UlTallJ "S M SMITH-INGALLS FRENCH BUZJNESS FORMS t -• -= rrzsa1=F10 OODE TICKET CITY OF BiNGHAMTON, NEA1 YORK tOPE,7nTOR F twauNf DOCKET NO. 1 To: and the owner of the vehicle Dearing liconse. L c,c 01G I OAr EXPIa-S IN O YGtTw aFY C NT OTr,ER fSEG41'f PYT PaSS COMid OLR M.G. k•,D. OFA, atlaEA RaL'CIM T ❑ EE ❑ ❑ ❑ ❑ ❑ ❑ Q Y 21)313 40 s0 u•v. Y.1M 1RLIGK OTttCt:(a ECIFY) C.'.r.OF pF VErnICE .--r. D P ❑ ❑ ❑ ❑ ❑ Y F M CH.n' FOIRD PLY' 131 oLCS SUCKJPZ55TC�97- MC':uh,.i OTr.EP T,%ELIFn 1 f El [I El ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑ VIN NO. IN THE CITY OF BINGHAMTON.BROOME COUNTY,N.Y. YOU ARE HERE13:Y CHARGED WITH THE F LLOWING PARKINq VIOLATION- PLACE IOLA ON:PLACE OF OCCURRENCE D BETWEEN AND DATE " °1 �AT AM/PM • Micro 111A S5.0D Fine Amide IV 95.00 Foe 0 Sac.25 15 Min.Zone ❑ Mater N. A Sac.25 1 Hr.Zane 13 Soo 33 20 Min.Mo 0$ec ZT 2 Hr.Zone ❑ Sen 44 1 Hr.Meter L7 Sr_L's 6 Hr.Zone 0 Sec<i 2 Hr.Mater [ ..(. Z Sec 28.1 3 Hr.Comm 13 Sea 48 Beyond Time E O ❑ Mine III Pratit>rea Pam"510.00(24 nus.uniess other-Se notocq ❑Sr-21•t SiOo..elk ❑ Sen 21.20 Lowing Zane O Scc,21-2 Onveway 0 Se-_21-23 Uravad:eree Venice ,r,,S=.21.1 15 Ft of Hyaran: ❑ So-21-24, Gov.Pla= C Be:.21-5 C:asswAk 3 Saz.2_'x Fire Lar_ C Sea 27.2 Bus Zane 0 Sr.--2.1_ No parkin' Z7 Sec No Pa:klra Zone C Sen 3-: Ahemar6 Sine IN-A.1-Aur; ❑Se=21-17 LC SA9 u CUM — 13 Sec.Zt-tS Ozsvucnng T.writ AmctF fit Pr_:voaoa P9nrmg=.0312A nrs.) 1 p Sae.__'2 Hand=;iac Perkin,' Zi - I S::Jb:no^c,•Inc all:",Lt under Oen='e c:.'�_--ILn-. JIGIWIVIL:k Jz�.� .(p( i A plea of not guilt;may be enteted oy mailin5 , statentnt to or aapeanr,: 3t the Treasurers Office, 38 Har+ley Stre:i. 01 aay ousine- tray between 9:00 a.m. z ,; 5:00 p,m. If a not,gully please IS en:erso,a ncarng r.111 be srhedalee, {lI " A please of guilty may 5e entered Dy enL -ng a cheat or money ewer(payable to: it City of Sing13fntont for the amount a:the fine;nd: a e0, DO ttO.Mki_CASH. Fei.lrc to pay the fine o'to wee- no.guilty%%thm 15 days shall lea!to a7Giw ta; Oenalues: Initial Fine 5 5.00 510.00 S I.G= After IS Days 570.00 S20.0a 5100.00 ADD POSTAGE ANO MAIL-DO NOT SEND CASH 1� TRAFFIC VIOLATION BUREAU •607-772-7087 11/08/99 MON 11:33 [T%/R% NO 87511 Z OU2 City of Cortland P.D. ❑ Cortland County Sheriff ❑ SHAPE CITY TRAFFIC BUREAU 26 COURT STREET CORTLAND,NY 13046 (607)768-8370 CITY OF CORTLAND POLICE/FIRE DEPT. PARKING VIOLATION VEHICLE LICENSE NO. STATE TO OWNER (OR OPERATOR) OTHER MO DA YR TYPE )II- PAS COMM EXPIRE 110, VEHICLE MAKE DODGE NISSAN LINC FORD OLDS CHRY TOYOTA MERC CHEV PONT VW OTHER: PLYM BUICK HONDA MODEL: JEEP t ACURA GMC BODY STYLE: DATE ISSUED TIME AM I OFFICER'S SIGNATURE PM LOCATION r ADDRESS OF VIOLATION I.D.# pF7ER gFTE CR VIOLATION/CITY ORDINANCE/NYSVT LAW FINE 7 DAYS 30 DAI s OVERTIME PARKING-CITY LOTS 1 10.00 15.00 25.00 c 11-63 C.O.Sun.-Sat.8:00 am.-9:00 p.m. k,�L OVERTIME PARKING-CITY STREETS 1 10.00 15.00 25.00 11-66 C.O.Mon.-Sat 6:00 am.-9:00 p.m s; OVERTIME PARKING-CITY STREETS 11-66 C.O.Sun.-Sat 12 Min 6:00 a.m.-6:00 p.m. 10.00 15.00 25.00 15 Nin.7:00 am-9:00 P.M. IMPROPER PARKING-ROADWAY _{- 2 (Distance from curb)Direction 10.00 15.00 25.00 1203 N.Y.S.Vehicle Traffic Law (ALL) 2 IMPROPER PARKING-PUBLIC PARKING 10.00 15.00 25.00 11-63(h)(3)(Not within space) (ALL) 3 BLOCKING FIRE HYDRANT 10.00 15.00 25.00 12-02-3(b)N.Y.,S.V.T.Law within 15'(ALL) 4 BLOCKING DRIVEWAY / SIDEWALK 10.00 15.00 25.00 11-63-J(1)K C.O. (ALL) 11-63-J(1)C C.O. WITHIN INTERSECTION/ON A CROSSWALK ;A 5 11-63-J(1)a C.O. (ALL) 11-63-J(1)e C.O. 10.00 15.00 25.00 rPARKING IN RESTRICTED ZONE 6 10.00 15.00 25.06 ,t 11-63,11-64,C.0.1200,1201,1202 N.Y.S.V.T.Law(ALL) NO PARKING 2:00 A.M.-6:00 A.M. 7 10.00 15.00 25.00 11-62(a)C.O.City Streets/Lots (ALL) ALTERNATE PARKING VIOLATION 8 Odd/Even Nights City Lots Sun.-Sat. 10.00 15.00 25.00 • ' 11.62(b)C.O.12:01 a.m.-8:00 a.m. DOUBLE PARKED 11-63 C.O. (ALL) s STANDING ZONE RESTRICTION 11-04 C.O. 10.00 15.00 25.00 %`v:`:•:�}"? STOPPED,STANDING,OR PARKED IN 10 HANDICAPPED ZONE 50.00 65.00 75.00 " 12-03 b2 N.Y.S.V.T.Law (ALL) 71 FRONT YARD RESIDENTIAL PARKING 20.00 30.00 40.00 Restriction 11-155 C.O. (ALL) VIOLATION CITY ORDINANCE 11-63-J(1)_ 12 Violation: (ALL) 10.00 15.00 25.00 PARKING,STANDING AND STOPPING 13 PROHIBITED-BUS STOP 10.00 15.00 25.00 111-142C.O. 6:00 a.m.-6:00 p.m. You may pay the fine in person or by placing the correct amount in this ticket envelope and depositing it in the COURTESY BOX located in the lower level in City Hall,or by mailing a Money Order(include Ticket No.on money order,and a copy of,or this ticket)payable to City Traffic Bureau. Cq Note:Cash mailed at your own risk. Failure to pay fine may result in a warrant of arrest being issued and/or barring of your vehicle registration. I-' PARKING VIOLATION CITY OFELkHRA PLEA4E PRSNT NAMH AND ADDRESS ON ENVELOPE VEHICLEUCNOmPEMrcND REG DM.DATE STATE DATE MAKE MODEL BOOY TYPE COLOR TIME I /19 LOCATION AND METER NO.IF APPLICABLE OFFICER NO. 1 OVER METER ZONE........................Sec.25-149 (A)ap&4 1.6 uHunder days akar voWian S 5.00 .................................. (B)4 oa;d 7-13 Calender drys alter violationS 10.00 . ...... 0 (C)It pp"1420 ailendxys saatter vipiatitrt ................................ S 110 (D3 if paid 21.27 caw"W days after-Bladon ..... S 20.00 (E)Iaid P 28 or more ca*xW asp alta violation .. S 25.00 2 Reoear O.enine Meter Violation............Sec.2541 N a venide reoeives three(3)or mars ovamme MOW violetons wkhin the same careedar mom ............................ 3 50.00 3 Feeding Meter.....................................Sec.25-149(8) S 10.00 vuuTP64 T)ROUGN 20 RENNIO+G UNPAID AFTER FOIRTM(te)DAIS suit HAVE OR)AhM WMT8 DOU80. 4 TOO FAR FROM OR OVERLAPPING METER SPACE Sea 25.149(c) 510.00 5 TOO FAR FROM CURB V&T, S 1203(a) 510.00 6 PARKED BETWEEN SIDEWALK AND CURB Sac 25-129 515.00 7 LOADING ZONE Sac 25.132 $15.00 5 Memate Ps4,6V 2:00 a.m.to 7:00 am. Sec 25 15(bp8 525.00 9 PARKING ON SIDEWALK VdT,S 1202-1(E) S15.00 10 PROHIBITED AREAS vBT,S:200(0) 520.00 11 BUS STOP Sm 2560 $=.DO 12 SLOCKWOORIVEWAY Sm 25.128 $15.00 13 WITHIN 20 FEET OF INTERSECTION VgT,S 1202(a)-(2b) S20.00 14 OVERTIME.OTHER Sec.25-1.9 S15.00 15 FIRE HYDRANT VST.S 1203(b) $25.00 16 FIRE LANE Sea 25-151 525.00 17 DOUBLE PARKING Sc,-25.124 530.00 Is FACING WRONG WAY VdT.S 1203(e) S30.0D 19 ON CROSSWALK VST,S 1202(6)-1(d) 530.00 20 HANOtCAPPEOPARKING Sec.25-139 $7500 Parking Violations • Code of Ordinance C)tv of Elmira. Chapter 25, Section 2541. Adopted April 9,1980. Amended December 11,1995. FAILURE TO PAY FOR THIS VIOLATION WITHIN 30 DAYS OF ISSUE DATE COULD RESULT IN A WARRANT BEING ISSUED FOR YOUR ARREST ANO/OR A SUMMONS BEING ISSUED FORA COURT APPEARANCE. PAYMENT OF THE FINE AND ANY APPLICABLE PENALTY OPERATES AS A FINAL DISPOSITION OF THIS VIOLATION. If you have three unpaid fines,the City will notify the New York State Department of Motor Vehicles and your Oriving/regrstratan privileges may be withheld. A judgment may be entered on any final determination, and is collectable by means including collection agency arm credit bureau action,and post-judgement proceedings in tour. To Contest This Ticket: Send this notice in an envelope along with a signed Statement setting forth facts chat establish a defense. Enclose oopies of any documents (e.g., a police report or your car registration)necessary to showou are not liable. Please include your name.address and a number, DO NOT SEND THE ORIGINALS, THE wILL NOT BE RETURNED. A decision will be mailed to you. To Pay 8y Mail: Enclose payment and mail to lite address below. 00 NOT SENO CASH. Please print license plate and ticket number on your check or money order. P 141515 H you want to pay In person or drop ofr some t6: Parking Yrolatlotla bureau Clrriee Hours of Bureau: City Chambenaln s Office Monday-Friday City Hall-1st Floor 9:00 e-M-4:00 P.nL 317 East Crtureh St 607.737-6680 Elmira.NY 14907-2793 11/08/99 MON 10:24 (T%/R% NO 87491 002- POLICE DEPARTMENT.CITY OF GENEVA,NEW YORK / 1 PARKING VIOLATION NOTICE No. N 066425 \ LICENSE PLATE NO. ❑Naw York State❑ �z� Exp- Dew xp Dab V 0 Ford 0 Buick ❑Toyota COLOR E M ❑Chevy U Linc r Nissan H A 0 Plym 0 Dodge ❑Mazda BODY TYPE I K 0 Cadl ❑VW 0 Honda 0 Car C E 0 Okis 0 Mercury ❑Subaru 0 Van L ❑Pont n Chrysler ❑_^ 0 Truck E 0 Saturn U Motorcycle U O� C0 L.ocaUon 0 AM Date: Time: Q PM 0 1. Parked more then 12 inches from Curb 0 2- Parked In Prohibited Zone _ ❑ 3. Parked within 15'of Fire Hydrant ❑ 4. Blocking Driveway ❑ 5. Parked Left to Curb ❑ 6. Double Parked 0 7. Blocking Crosswalk $10.00 0 S. Parked Overtime flfleen(15)mind one(1)! two(2)/three(3)hours FINE Overtime parking enforced between 8:00AM&6:00 PM 0 S. Parked within 20 feet of Comer 0 10.Parked between 2:00 AM&6:00 AM 0 11.Parked outside Marked Lanes 0 12.Blocking Sidewalk 0 13.Other $25.00 0 14.Parked between Sidewalk and Curb without permit FINE ❑ 15.Parked Front Yard without Permit $50.00 0 16.Parked in Handicapped Zone without Permit FINE PAY FOR EACH VIOLATION AS LISTED,IF MORE THAN ONE.PAY THE HIGHER FEE ONLY. WARNING: INSTRUCTIONS FOR PAYMENT ON BACK .9 11/08/99 MON 10:27 (TX/RX NO 87501 Ca001• x, OWNER OF VEHICLE BEARING LICENSE NUMBER LICENSE ONY Oother NUMBER EXP REGISTRATION CLASS CODE / DATE IOTHER PARKING VIOLATIONS mo dy I yr vehicle color $25.00 FINE IMPOSED FOR THE FOLLOWING VIOLATIONS UNLESS OTHERWISE INDICATED MAKE/ ❑FORD ❑PLYM ❑OLDS ❑NISS ❑TOY ❑HOND MODEL ❑CHEVY ❑DODGE ❑BUICK ❑PONT ❑Other ANGLE PARKING CO 15-301 All Times BODY ❑2DR SDN ❑STATION WAGON ❑VAN ❑CONVERTIBLE COMM VEH PARKED CO 15-318(bXl)6pm-8am Mon-Fri TYPE ❑4DR SDN ❑MOTORCYCLE ❑TRUCK ❑OTHER IN RES ' CO 15-318(bX2)1pmSat to nam Mon CO I5-318(bX3)12:0lam on each Holiday until the following day at 8:00am V.I.N. DOWNTOWN PARKING CO 15.318 Between 2am&7am DOUBLE PARKING CO 15-316(x)-12 All Times VIOLATION SYRACUSE, PARKED IN FIRE LANE CO 15-316(a)-14 All Times LOCATION NEW YORK PARKED WITHIN 20'FIRE S"1'ATION CO 15-318(10),all"times r s` PARKED ON GRASS or BARE GROUND CO 15-316(15)All Times number street _ ' DATE TIME DAM METER# PARKED IN LOADING ZONES w/o R Z PERMIT OR COMMERCIAL PLATES CO 15-329 All Times 3 '? mo / dy / yr ❑PM o PARKED OVER 30 MINS IN LOADING FALSE STATEMENTS MADE HEREIN ARE PUNISHABLE AS A CLASS A ZONE with PERMIT or COMM PLATES CO 15-329.All Times MISDEMEANOR PURSUANT TO SECTION 210-45 OF THE N.Y.S. PENAL LAW.N PARKED IN MOBILE VENDOR SPOT wio PERMITCO 15-329(c)Designated Times 4 t Y rF METER/REPE,kTING/'11,aRBORING CO 15-384 Designated Times OFFICIAL SIGNATURE IBM# C� TWO PARKED AT METER CO 15-383 Designated Times YOU ARE HEREBY CHARGED WITH THE FOLLOWING PARKING VIOLATION OO PUBLIC PARKS'NO PARKING CO 15-321 Designated Times ❑ODD ❑EVEN ❑CO ❑VTL C n PARKED IN SNOW EMERGENCY a ROUTE/ZONE CO 15-337 Designated Times violation sec# times in effect fine N PARKED IN TAXI STAND ONLY CO 15-33.3.all Times ❑CO 15-318 (a)(2) Parked Even Side ❑CO 15-318 (a)(2) Parked Odd Side UNATTENDED TAXI CAB IN c- s Sx - TAXI CAB ZONE CO I_ 33_ -all Times Alternate Parking-April through October Alternate Parking-April through October PARKED N DESIGNATED PERMIT 6pm Odd Day to bpm Even Day.$10. 6pm Even Day to 6pm Odd Day.$10. ZONE wio PERMIT UCO 15-318 (a)(2) Parked Even Side OCO 15-318 (a)(2) Parked Odd Side (PRESS.CITY MARSHAL,ETC.) CO 15-365 All Times Alternate Parking-November through March Alternate Parking November through March PARKED IN EXCESS OF TIME LIMIT <�. 6pm Odd Day to bpm Even Day.$15, bpm Even Day to bpm Odd Day.$15. IN PARCEL PICK-UP AREA CO 15-364 Designated Times fy O VTL 1203b2 Parked in Handicap Zone On O VTL 1203c4 Parked in Handicap Zone Off PARKED IN NO-STANDING Street w/o Permit.All Times$55. Street w/o Permit. All Times.$55-$155. 4pm 6pm ZONE CO I S-3 l6(a}14 4pm cipm { ❑CO 15-316(a)4 Parked within 10 feet of ❑CO 15-334 Parked in Bus Stop Zone.All I Fire hydrant. All Times$25. Times. $25. PARKED EVEN SIDE ALTERNATE� ❑CO I5-383 Expired Meter 9am-6pm$15. 0C 15-383 Expired Meter Sam-bpm.$15. PARKING-APRIL THROUGH OCTOBER(insert designated time)ODD DAY TO r El CO 15-316(a)l4 Parked in No Standing ❑CO IS-316 (a)14 Parked in No Parking (insert designated time)EVEN DAY. $10. CO 15-318(aX2) n� a Zone. All Times.$25. Zone. All Times.$25. ❑CO 15-316(a)14 Parked in No Stopping DCO 15-316(a)6 Vehicle Parked within 10 PARKED EVEN SIDE ALTERNATE Zone. All Times.$25. Feet of Intersection. All Times.$25. PARKING-NOVEMBER THROUGH ❑VTL 402-I Vehicle Parked with none/one ❑CO 15-301 Vehicle Parked Wrong Way/or MARCH(insert designated time)ODD DAY TO 7 license plate. All Times.$25. Left Wheels to Curb. All Times. $25. (insert designated time)EVEN DAY. S15. CO 15-318(aX2) ❑CO 15-301 Vehicle Parked over 12 in.from ❑CO 15-316(a)I Vehicle Parked Sidewalk PARKED ODD SIDE ALTERNATECurb. All Times.$25. to Curb. All Times.$25. PARKING-APRIL THROUGH OCTOBER ❑CO 15-316(a)2 Vehicle Parked Blocking/ ❑CO 15-316(a)1 Vehicle Parked Blocking/ (insert designated time)EVEN DAY TO Obstructing Driveway. All Times. $25. Obstructing Sidewalk. All Times.$25. (insert designated time)ODD DAY. $10. CO 15-318(aX2) 0C 15-316(a)5 Vehicle Parked Blocking/ OCO 15-317 Vehicle Parked Blocking/ Obstructing Crosswalk. All Times$25. Obstructing Traffic.All Times. $25. I PARKED ODD SIDE ALTERNATE ❑VTL 401-1 Unregistered Motor Vehicle. ❑VTL 410-1 Unregistered Motorcycle. All PARKING-NOVEMBER THROUGH All Times. $25. Times. $25. MARCH(insert designated time)EVEN DAY TO ❑VTL 306(b)Uninspected Motor Vehicle. ❑VTL 306(b)Uninspected Motorcycle. All ( (insert designated time)DAY. $15. CO 15-318(aX2) All Times. $25. Times. $25. CO(City Traffic Ordinaance) VTL(NYS Vehicle&Traffic Law) Note:Pursuant To New York State Law,a$5.00 N.Y.S.Surcharge Is Included. CORNELL UNIVERSITY PARKING VIOLATION ------- ago An rognts Reserved 0305m ISSUED BY '-- — No. .) L 7 6 STATE PLATE CORN-ELL U N I v E R S l T Y DATE REG. VEH. Transportation Services EXP. TYPE 116 Maple Avenue LOCATION TIME Ithaca, NY 14850-4902 MAKE eo°�coL 607/255-PARK PERMIT Exp. Exp. Your vehicle is in violation of Cornell parking regulations. If you TYPE NO. I Date Time need assistance please call the Transportation Office at 607/ THIS VEHICLE HAS BEEN CITED FOR THE FOLLOWING VIOLATION: 255-PARK(7275)or stop at a parking and Information booth so ❑ 1.PROPER PERMIT NOT DISPLAYED-$20.00 a member of our staff can help you avoid getting future tickets. ❑ 2.NO PARKING ZONE-$20.00 Please be careful to observe all posted regulations.These are ❑ 3.EXPIRED PERMIT-$20.00 in effect 7:30 AM to 5 PM throughout the calendar year and ❑ 4.OVERTIME:METER,TIME ZONE,OR PERMIT-$10.00 some parking areas are restricted evenings and weekends. ❑ 5.FIRELANE/FIRE HYDRANT/LIFE SAFETY ZONE-$45.00 f ❑ 6.HANDICAP SPACE/AISLE-$50.00 Payment ➢ ❑ 7.GRASS/WALK/GROUNDS-$40.00 Please pay within 21 calendar days or a $5 late fee will be ❑ 6.STOLEN,FORGED,ALTERED OR UNAUTHORIZED PERMIT-$50.00 added to the fine.To make payment by mail,place your check ❑ 11.VIOLATION POSTED REGULATION-$20.00 or money order in ticket envelope. Do not send cash. You may also make payment in person at the Transportation Office; ❑ 12.PARKED WRONG WAY-$45.00 please bring the ticket. ❑ 13.TAKING UP 2 SPACES-$20.00 ❑ 14.OPERATING REQUIREMENTS NOT MET-'$20.00 xr; Appeals Y ❑ 15.WARNING REGISTRATION OR INSPECTION EXPIRED-$0 If you believe this ticket was issued in error,you may appeal OFFICER COMMENTS it. You may do so by mail, fax (607/255-0257), or in person at the Transportation Office, Monday- Friday, 9 AM - 4 PM. Payment must accompany any appeal submitted beyond 10 days after the date on the ticket. Your right to appeal is Notice: If this ticket is marked "Warning you do not Owe a fine. forfeited after 30 days. Call 607/255-5688 for appeals infor- ' =M Please pay within 21 calendar days or a $5.00 late fee will `'t.•"" be added to the fine. matl0n. Make check payable to Cornell University. DO NOT SEND CASH. REMOVE BEFORE ;�'" MAILING Briefly explain why you are /making your appeal. S 0,M p ,0� �I�(i 5 t lac y-e7 , _ c1� is 1le�� r� , am no cQe4 � eve- cc �e solne a--q us� male- awp f-0 ' 1'c'-4— �1* e, lake ae �gg� a kc4I , z 71&1 W -k) ce P74a o" 4fi>° d�hum was f�1� /�f�l�'��Z ��k mdse rs. ;s i i'c.0 ckctks . .f REVIEW O PEAL COURT.OFFICER RECOMMENDATION ORIGINAL FINES ` FINES PENALTIES PENALTIES SCOFFLAW SCOFFLAW TOTAL I TOTAL d� DUE DATE I'0:-Zon DATE l( I rf S COURT OFFICER 5 COMMENT,S,OF CITY COURT OFFICER •i ACTION BY CITY JUDGE ON COURT OFFICER'S•RECOMMENDAMON ACCEPTED MODIFIED AS FOLLOWS DATE INITIALS CITY COURT JUDGE COMMENTS OF CITY COURT JUDGE l r rl n � Ale- us l (It i�cv� e un�4 t4ue- .. ire ���T ,�4�-4s \ k n s yin yrs. L4c 4z-, e, Cyt. 'CA 11/12/99 Parking Fines Revision: FYI, Comparison of some late-payment fees Ithaca: After 20 days, $15 penalty (and may mean impoundment, arrest, etc. ) Binghamton: After 15 days, fine doubles ($5 to $10, $10 to $20) Cortland: After 7 days, $10 becomes $15, and after 30 days, $25 Elmira: After 14 days, most fines double (except overtime meter violations, which have special timetable) Cornell: After 21 days, $5 added fee a Ithaca College: After 10 days, $5 added fee ° ITo CITY OF ITHACA `�.9 108 East Green Street Ithaca, New York 14850-5690 � � ee yp b OFFICE OF 'rHE CHAMBERLAIN O,p. ........r AOItA7E0 Telephone: 607/274-6580 Fax: 607/272-7348 To: Budget and Administration Committee of Common Council From: Debra Parsons,City Chamberlain Re: Proposed Parking Fines Date: November 16, 1999 The proposed fines as discussed by the Parking Fines Subcommittee are listed below: Current Proposed Overtime meter $ 5.00 $ 10.00 Overtime zone 5.00 10.00 Parking overnight in city ramp w/o permit 15.00 15.00 Parking more than 12"from curb 5.00 10.00 School zone 5.00 15.00 Prohibited area 15.00 15.00 Between curb and walk 15.00 15.00 Bus stop/taxi stand 15.00 15.00 Fire hydrant 20.00 20.00 Crosswalk 15.00 15.00 Sidewalk 15.00 15.00 Overtime night(Odd/even) 8.00 10.00 Other 8.00 10.00 Driveway 20.00 20.00 Private property 15.00 15.00 Wrong direction 5.00 10.00 Truck zone 10.00 10.00 Double parking 15.00 15.00 Uninspected 15.00 15.00 Abandoned 15.00 15.00 Handicap 50.00/75.00/100.00 50.00/75.00/100.00 Yard parking 20.00/30.00/50.00 20.00/30.00/50.00 Currently,City Court reviews all parking ticket appeals. Court often dismisses the first odd/even ticket issued to an individual,if the individual does not understand the regulation. Occasionally,overtime meter and overtime zone tickets are also dismissed,when the owner of the vehicle contends that he or she was later than expected getting back to his or her car. New software will allow the city to automatically waive one ticket issued for individual offenses within a defined period. We recommend waiving one overtime meter,one overtime zone,and one overtime night(odd/even)ticket for each individual every twelve months. We would not expect this change to have a detrimental effect on the total fines collected,since we already dismiss some number of these tickets. Certainly it is more"newcomer and shopper"friendly. I suggest that we set an effective date for these fines and for the waivers of March 1,2000. This will give us time to get the software up and running,to deplete ticket supplies,and to order new tickets. The group also discussed an amnesty period to begin on or about December I and run until March 1. The amnesty would apply to past due tickets,with accrued late payment penalty. We are recommending a "An Equal Opportunity Employer with a commitment to workforce diversification." �«� waiver of 50%of the late payment penalty on all tickets,provided the vehicle owner signs a waiver of the right to further appeal. At the end of the amnesty period,all tickets,with appropriate additional penalties, will be turned over to an outside agency for collection. a CITY OF ITHACA Gaff '}r4 310 West Green Street Ithaca, New York 14850-5497 t # C�.,,�.... ..,%,Si OFFICE OF THE FIRE CHIEF RPo� O Telephone: 607/272-1234 Fax: 607/272-2793 TO: Budget and Administration Committee of Common Council FROM: Y21K Planning Committee RE: Update and Status of Y2K Planning DATE: November 18, 1999 I. Introduction (From the City of Ithaca Web Site) Mayor Cohen appointed several City staff to the Y2K Committee. Their task is to oversee the City's Y21K related efforts. This group defined the process listed in the web site. Subcommittees have been formed to deal specifically with remediation techniques, testing of equipment and public information. A. The Problem: Systems are Y21K compliant when they process time and date data correctly for the year 2000. Computers and software are affected, as well as computer chips that are installed in bigger systems to perform date related functions. The City of Ithaca is committed to ensuring that our systems and processes are compliant. Currently, a committee of staff comprised of people with computer, emergency service, and financial expertise are reviewing and testing existing systems, and causing non-compliant components to be replaced. We are confident that all identified systems with year 2000 issues will be tested and corrections made as necessary prior to the end of the year. Of course, the City does not exist in a vacuum, and we will be affected by the preparedness of those we do business with. We continue to contact our vendors, to make sure they are ready as well. t"An Equal Opportunity Employer with a commitment to workforce diversification." , Y2K Presentation to B&A 11/19/99 - Page 2 B. The Efforts: 1. - Computer systems replacement plan: In 1998, Common Council authorized a capital project to replace computer workstations in an effort to ensure Y2K compliant computers for each employee requiring the use of a computer to perform his or her job. At a later date, this capital project was altered to include the City-wide software acquisition for uniformity as well as compliancy. Common Council members have authorized contingency funding as need arises. - Mechanical systems replacement plan: The City of Ithaca is working toward making all public safety systems and necessary services Year 2000 compliant. These systems and services include, but are not limited to: traffic lights, snow removal, water services, waste water processes, fire fighting and police protection. Imbedded chips are found in many components needed to provide each of these services. The City is dedicated to evaluate and test each item to ensure compliance. Many of the City's non-compliant components have been identified and either replaced or repaired. The process continues. 2. Y2K Planning Committee: Alan Cohen, Mayor Brian Wilbur, Fire Chief and Committee Chair Cattyann Campbell, Engineering Systems Manager Richard Eckstrom, Building Commissioner Robin Korherr, Deputy City Clerk Michael Niechwiadowicz, Senior Plan Review Officer Debra Parsons, City Chamberlain Steven Thayer, Deputy City Controller Pat Vaughan, Third Ward Alderperson Y2K Presentation to B&A 11/19/99 - Page 3 3. Y2K Contingency Planning Group: J. Thomas Dorman, Deputy Fire Chief and Committee Chair David Reynolds, Fire Fighter/Emergency Management Pat Vaughan, Third Ward Alderperson Richard Eckstrom, Building Commissioner Richard Ferrel, Assist. Supt. of Streets & Facilities Steven Thayer, Deputy City Controller Glenn Sharshon, Deputy Police Chief Mike Raffe, American Red Cross Brad Marzolf, Bangs Ambulance Service II. CURRENT STATUS A. Computer "rollout" : The City has done a complete analysis of its entire computer network system to determine Y21K compliance. This analysis not only included all workstations, servers, switches, hubs and computer related hardware but also all operating systems and standard software. Servers: All servers have either been replaced with compliant servers or upgraded so that they are Y2K compliant. The Novell NetWare operating system has been upgraded and is Y2K compliant. Network hardware and infrastructure: All hardware and infrastructure has been tested. All required hardware and infrastructure replacements and upgrades have been completed. The network hardware and infrastructure is Y21K compliant. Workstations: Any workstation that could not be upgraded has been replaced with a Y21K compliant Dell desktop computer. Existing workstations that could be upgrade to be Y2K compliant have been upgraded. All existing computers were tested. After testing, four additional existing desktop computers were identified that require BIOS upgrades. There were also 15 non-network computers identified that require upgrades. Some of these computers will be removed and the rest have been scheduled for upgrades. Y2K Presentation to B&A 11/19/99 - Page 4 Operating Systems: All operating systems were tested. All replacements, upgrades and patches have been installed. All operating systems are Y2K compliant. Standard software packages: All standard software has been tested. A Y2K compliant version of Microsoft Office has been installed on all workstations with Macintosh workstations using FileMaker Pro rather than Microsoft Access. GroupWise has been upgraded and is Y2K compliant. IPD's record management software still requires an upgrade. All computers were tested and any non-compliant files, programs or applications were identified. Reports were provided to each department listing the questionable non-standard files, programs and applications. Individual departments are charged with making these non-standard items Y2K compliant or eliminating them. B. Equipment and 'Systems: 1 . City Hall Departments: The current status of the City Hall Departments as they related to Year 2000 Compliance equipment and systems is that we are in good shape with a month and half to January 1 , 2000. As of November 16, 1999, all critical equipment and systems in City Hall are Year 2000 compliant. Over the past year we have examined, reviewed, replaced, upgraded, corrected and tested City Hall computer hardware and software, printers, elevator, telephones, cell phones, fax/copiers, HVAC systems, fire alarm systems and lighting to be sure they will operate come Jan. 1, 2000. We are confident that these systems will indeed operate January 1 , 2000. Some of the systems have been tested, but for most of the systems, we are relying on vendor testing to determine Year 2000 compliance. City Hall Departments include: Controller's Office Human Resources Building Purchasing TURA Electrician Clerk's Office Planning & Develop. Maint. Y2K Presentation to B&A 11/19/99 - Page 5 Chamberlain's Office Mayor's Office Engineering/Supt. of PW Attorney's Office To date, the City has expended $310,000 to make its systems Year 2000 compliant and another $20,000 will be expended by December 31, 1999. The funds not only allowed the City to be Year 2000 compliant, but allowed the City to replace and upgrade all of its old and outdated computer systems. This exercise will allow the City to become more technology efficient and better servel the residents of the City. 2. Police/Fire The Police and Fire Departments have inventoried owned equipment and systems to determine which may be vulnerable to Y2K compliance issues. As a result, and with the exception of three items, all identified items have been proven, remedied, or replaced. Of those three items, all are scheduled to be remedied no later than mid-December, 1999. It is not anticipated that any Y2K relaxed events will occur that will impair the full operational and functional capabilities of either department. It should be stated that, in the case of systems controlled by others, neither department can state with absolute certainty that no adverse events will occur. We have received certifications and/or assurances that critical systems (e.g. 911) will function normally. 3. DPW (Cattyann Campbell): Basically, the Y2K initiative for the Division started around March of 1999 with several lists of the equipment in the Division that we use everyday and that would affect the operations of our Division in a negative way if those pieces of equipment were dysfunctional in the year 2000. The list was compiled by several persons in the Division - Ken harding, Chuck Baker from WTP, Gary Gleason at the IAWWTP and myself. It was a collaborative effort among the three units in the division. Y2K Presentation to B&A 11/19/99 - Page 6 The result was a list of 220 pieces of equipment that were used everyday and were needed to ensure that the Division ran smoothly. This consisted of: commercial equipment (trucks, heavy machines), distribution equipment (pumps), Water Treatment Plant equipment (samplers, calibrators, meters), used in the Water Treatment plant Lab, Wastewater Treatment Equipment, and hardware and software used by the three units. After months of corresponding with the manufacturers of these pieces of equipment (e-mailing, calling, checking websites, and obtaining letters of compliance) it was found that most of the equipment is Y2K compliant, with a few that had minor issues - in the case of computers, they had to be replaced and 2 pieces of equipment are yet to be verified. It should be noted that one of the items is the fire alarm system (that does not work) and is expected to be replaced before 2000. The other piece of equipment is a Ib sampler, which is not critical since the lab uses other samplers. The computer hardware and software have all been replaced except for one computer that will be replaced next month. At this time the Division as a whole has been busy planning methods of emergency response including having extra staff on hand during that period, checking our emergency power supply and procuring extra power supplies for the Water Treatment Plant. C. Contingency Planning - see attached report from Deputy Fire Chief J. Thomas Dorman D. - Notification to outside agencies/vendors of City status: Letters were sent to our vendors and other agencies as they requested information about the City's Y2K readiness. The letter outlined our process, and indicated that we were reviewing, replacing, and testing components that appeared to be date aware. A condensed copy of this report, upon acceptance, will be sent to those vendors or agencies. Y2K Presentation to B&A 11/19/99 - Page 7 - We caution our residents that actual results of Y2K remediation efforts may differ from stated findings for various reasons, including but not limited to: additional problems which may be discovered as we inventory and evaluate affected components and systems, the risk that deadlines cannot be met due to unforeseen circumstances, and the fact that our assessment of the effects is based in part on the information provided to us by other vendors, suppliers and entities. The City of Ithaca is providing material and links on this web site as a public service. We make no representations, guarantees, or warranties concerning the quality, accuracy, or suitability of the information provided. The City of Ithaca disclaims all liability for any claims or damages that may result from providing the web site or the information it contains, including any web sites maintained by third parties and linked to this web site. III. SWOT A. Strengths We don't see the Y2K situation creating major problems. In fact, we see it as a minor event. All in all, and despite a variety of obstacles, we have accomplished a great deal. The analysis, preparedness and planning activities have developed a greater capacity to deal with disaster potentials that are more probable than the Y2K problem. In addition, shared educational activities have provided important information to the public relating to personal preparedness that has not been disseminated before. We have a large population of career public servants and elected officials whose levels of awareness and expertise in the area of emergency management are at much higher levels than previously. This will serve us well in any event. In terms of the Y2K problem, we also enjoy an advantage over other times of the year in that area educational institutions will not be in session. Thus the overall population will lower than during most of the year. Y2K Presentation to B&A 11/19/99 - Page 8 B. Weaknesses During the intensive efforts that accompanied the Y2K mitigation programs, we noticed that many of the same people are doing the work that needs to be done. This leads us to conclude that we are vulnerable in terms of depth and redundancy. Similarly, we will note that a region wide event will result in a lack of depth and redundancy because all around will be in the same situation we are in. The lack of definition of certain personnel policies may exacerbate the problem with redundancy if roads are closed or other events occur which interfere with normal reporting to work. Reliance on personnel to "volunteer" to perform certain roles during a disaster will be required in the meantime. Cell phone circuits are inadequate during major events, and so communications capabilities may be almost totally reliant on existing radio systems or land based telephones. Still undefined is the need for, and/or compensation mechanism to deal with a lack of emergency back up power at City Hall. A lack of formal policies with regard to computer use offers the opportunity for now compliant computers to have non-complaint software downloaded, or compliant software altered, so as to make the machine again vulnerable to Y2K issues. Although concrete steps are being taken to reduce this problem, the lack of policies regarding use is an issue. C. Opportunities Move to agree on and adopt policies and procedures now to address vague areas of employee responsibility when it comes to travel and reporting to work during emergencies. Expand lessons learned from the planning process to other events and needs. (See also attachments from Web Site) D. Threats Y21K Presentation to B&A 11/19/99 - Page 9 All operations are marginal in terms of systems. It appears we are not over-built in any area of city government. As a result, depth and/or redundancy that may be desirable in many areas is not at the level that may provide the greatest comfort. IV. Recommendations Computers Convene such groups as are necessary to devise and adopt policies regarding use of computers, such as: 1) lockdown 2) backup procedures 3) Internet access and use 4) computer use 5) Groupwise use 6) actions to be taken on loss of power at City facilities. Equipment and Systems Develop a standby power capability for City Hall. Contingency Planning Work with cellular providers to establish cell phone network priority access for emergency services. Other Issues Implement solutions to network/computer support as soon as possible. Common Council needs to keep their policy hats on and expect that operational solutions to come from operational personnel. ITI �9 CITY OF ITHACA vii ''tt 310 West Green Street Ithaca, New York 14850-5497 =CO•�..... .f�00 OFFICE OF THE FIRE CHIEF RPoRAO Telephone: 607/272-1234 Fax: 607272-2793 Memorandum To: Brian Wilbur,Fire Chief From: J.Thomas Dorman,Deputy Chief Y, Date: 11/17/99 Re: Y2K Contingency Committee Update The Y2K Contingency Committee is currently reviewing the City Wide Contingency Plan. All committee members and the Mayor have a copy of the plan. The committee is scheduled to meet November 22, 1999 to make any "final"changes to the plan. Our intent is to have the plan 99%complete with some possible minor changes after the City IEMC training. One issue that the committee feels Council and/or the Mayor needs to address is the reporting of personnel for work. If there is a problem with electric and/or gas utilities,there is a very good possibility that the highways will be restricted to "emergency"personnel only. This is very similar to a "snow emergency"condition. At this time,the committee is not aware of a City wide policy on this issue. It appears that each Department must identify "emergency"personnel and operate independently. This does not present a problem for the Police and Fire Departments under any conditions. The concern of the committee is the need for additional personnel (even non-emergency personnel)being available to assist in various capacities during an extended emergency period. If an emergency(Y2K produced or of another cause)lasts for an extended period of time,it would be essential to have adequate personnel available. One deficiency that the committee noted was the lack of emergency back up power for City Hall. During an extended emergency,it would be important to keep basic government functioning from this facility. A plan should be developed to provide City Hall with a total building emergency power source. Additionally,all City buildings,current and future buildings, should be evaluated for emergency power. Various City functions have to continue during an extended power outage. For example,the City Garage will still have to repair vehicles and other facilities,such as the Youth Bureau,could be used for emergency shelter if generator power was available. Overall,the committee feels that the Y2K planning has given us an opportunity to identify weaknesses and develop plans to correct these deficiencies in the event of other disasters. City of Ithaca-y2kwebpage http://www.ci.ithaca.ny.us/Clerk/y2k/page8.efin Residents-Business-Visitors-Services/Programs-City Departments Referral Guide Search site Home Emergency Supplies Kit The American Red Cross has a thorough list of what your family would need to keep on hand in the event of disaster. Click http://www.redcross.org/disaster/safety/supplies.cfm for the complete list or review our simplified list below. WATER - two quarts per day per person in plastic containers FOOD - recommend three day supply of non-perishable food FIRST AID HIT - bandages, safety pins, soap, latex gloves, gauze pads, sterile roller bandages, non-prescription drugs, scissors, tweezers, needle, moistened towelettes, antiseptic, thermometer, tongue depressors, lubricant jelly TOOLS and SUPPLIES - mess kits or paper and plastic serving pieces and utensils, battery operated radio and batteries, flashlight and batteries, cash, manual can opener, utility knife, fire extinguisher, pliers, tape, compass, matches, aluminum foil, plastic containers, signal flare, paper, pencil, needles and thread, medicine dropper, wrench, map SANITATION - toilet paper, soap, feminine supplies, plastic garbage bags and ties, bucket with tight lid, disinfectant, bleach CLOTHING AND BEDDING - clothing, shoes/boots, rain gear, blankets and sleeping bags, hat and gloves, thermal underwear SPECIAL ITEMS - remember family members with special requirements, such as infants and elderly or disabled persons. Prescription drugs for any family member are a necessity. ENTERTAINMENT - games and books IMPORTANT DOCUMENTS - store the following in a waterproof, portable container: Will, insurance policies, deeds, stocks and bonds, bank account numbers, credit card account numbers and companies, inventory of valuables, telephone numbers, birth and marriage certificates 1 of 2 11/16/99 2:27 PM . City of Ithaca-y2kwebpage http://www.ci.ithaca.ny.us/Clerk/y2k/page5.cfm Residents-Business-Visitors-Services/Programs-City Departments Referral Guide Search site m_ -G Home Getting Ready at Home Home Page Project History Emergency Supplies Kit The ice storm that recently devastated the Northeast region of New York State strongly reminded all of us that disaster preparedness starts at home. It only makes sense that each residence should have supplies on hand and a disaster plan in mind to be prepared for a possible disruption of public utility services no matter what the cause. The following tips should be followed. They will help your family to plan for any power shortage or disaster situation. Check with the manufacturer of home electronic equipment to see if it will function properly. This includes fire and security alarm systems, programmable thermostats, appliances, garage door openers, electronic locks and any other electronic equipment which requires an "embedded chip". Permanently wired smoke alarms should be evaluated for compliancy now. Don't wait until the last minute. As always, keep a small amount of cash on hand in the event certain ATM's or point-of-sale electronic financial transactions cannot be processed. Plan to store it in a safe place. Use alternative cooking devices in accordance with the manufacturer's instructions. Do not use gas grills or open flames indoors. In case the power fails, be cautious of alternative heating sources available. Wood burning or liquid and gas fueled heating devices are not designed for use in any home. If you purchase an alternative heating device, make certain that it can be operated indoors. The City of Ithaca Code states that installation of any heating equipment requires a building permit. 1 of 2 11/16/99 2:26 PM - °FIT �q CITY OF ITHACA 108 East Green Street Ithaca, New York 1= 850-5690 OPFICL 01 THE CHA,MBI-111A1N Telephone: 60^/274-6580 Rm 607/272-7348 To: Budget and Administration Committee of Common Council From: Debra Parsons,City Chamberlain Re: Request to Extend Period to Redeem Tax Liens Date: November 16, 1999 I received a request from Nancy Falconer to extend the period to redeem her property at 140 College Avenue from the 1996 Tax Sale. Ms.Falconer owes taxes that would be enforced under two different articles of New York State Real Property Tax Law,due to a local law the City passed in 1997. Because the process grants the City a better title in the property,we have elected to enforce the 1998 tax lien. Based on the 1998 lien;Ms.Falconer could execute an installment agreement at any time before the City forecloses. That will occur on or about March 1,2000. Technically,the period to redeem the 1996 Tax Lien expires November 29, 1999. Enforcing one lien over the other does not affect our right to collect any and all taxes;however,acquisition of the property at foreclosure will be based on the 1998 lien only. Since we are enforcing the 1998 lien,rather than the 1996 lien,I recommend that we grant her an extension on the 1996 lien,to allow her to pay these taxes,or execute an installment agreement,at any time prior to the foreclosure. In fact,I recommend that we grant this extension to all property owners subject to tax liens CC arising in both years. "An Equal Opportunity Employer with a commitment to workforce di%-ersificttion." Per soft .r--4' 1255 University Avenue, Rochester, NY 14607 (716) 242-1570 September 14, 1999 Valerie Saul Deputy Director of Human Resources City of Ithaca 108 East Green St �— Ithaca, NY 14850 —5690 i Dear Ms. Saul: As per your RFP dated August 23, 1999, we are submitting our proposal to automate your Office of Human Resources. We are currently, by far, the largest vendor of Personnel / Human Resource systems in . New York state. Our package is the only one on the market designed specifically to meet New York State Civil Service standards. For example, ours is the only system that actually prepares the New York Civil Service annual report, and works with band scoring. We are currently working on automating the downloading of state grading directly into our system Not only do we have a full Employee/ Position tracking system, but the two are inexorably linked, such that in general the system will not allow for two employees to occupy the same position at the same time (except under unusual circumstances). No duplication of effort is required. Entries such as position changes or additions made to the employee roster (history) data base are automatically posted to the position (control) data base. In your area, current users within a relatively short drive include the Counties of Cortland, Tioga, Cayuga and Chemung. Schuyler County has ordered the system and installation will be taking place some time in early fall. Cities using this system include Oswego, Yonkers, Gloversville and Watertown. Inputting the records of several thousand former employees is a daunting task that is faced by many departments such as yourselves. We are currently creating a method of scanning old roster cards into the system to address specifically this issue. It is our intent to enable this option by providing both the scanner (on loan) and software to accomplish this task. The results of these scanned images will be interfaced directly with our system. Completion of this option should be available by the end of the year. Attached is a proposal. We look forward to working with you in the near future. Sincerely, Mark Schrager t . U Per soft .6 1255 University Avenue, Rochester, NY 14607 (716) 242-1570 September 14, 1999 Ms. Valerie Saul City of Ithaca Deputy Director of Human Resources Ithaca City Civil Service Commission 108 East Green Street Ithaca, NY 14850 Dear Valerie: As I mentioned on the phone today, we were excited to receive your RFP recently. We are all looking forward to working with you. As promised, I have outlined specific prices for our software and related charges. These prices are valid through 12/31/99. Personnel Management Software $25,000.00 (Specifications: complete system, multi-user version; includes 3 workstations) Optional 2-Year Payment Plan: $13,247.50/year x 2 years plus support, training and travel. Additional Workstation Licenses, if needed $1,495.00 per workstation Customer Support 10% of the sale price, or $2,649.50 per year Training $695.00 per day Please note that travel is billed at .40 cents per mile plus tolls, and meals. The selection of software is a difficult decision. In an industry where rapid change is a necessity, the PerSoft support contract includes software updates. We challenge any other software company to match our level of customer satisfaction. You may reach me at (716) 385-0816 to discuss dates for a second demonstration of our system. I look forward to speaking with you soon. Sincerely, Rachel Glazer e PerSoft, Inc . Per =id ent software CIVIL SERVICE MODULE: Exams & Applicants EMPLOYEE POSITION TRACKING: TRACKING: Employee Cards Position Cards PERSONNEL ACTIONS SCANNED IMAGES LEAVE ACCRUALS External Payroll System BENEFITS PerSoft, Inc. Personnel Management Software The Persoft Personnel Management System provides the most comprehensive Personnel/Human Resources software available for personal computers and local area networks. It is designed to meet the needs of counties cities, police departments, towns and school districts. The various modules that make up the system are outlined below: Civil Service Module — Exam & Applicant Tracking • Tracks all exams given, including continuous recruitment. • Tracks all applicants, both new and current employees, including checks for education, fingerprints, driver's license, background checks and more. • Automatically issues all necessary letters, including exam notification, disapproval notices, all Canvasses. Certifications, Appointments, and more. All forms and letters are user-defined. • Tracks all written and performance tests. Enables special credits. Compatible with band scoring. • Tracks the results of all canvasses and certifications. • Maintains comprehensive Eligibility lists, in departmental and public use formats. • Automatic uploading of state-graded exams. • Automatic posting of candidate information to Employee Tracking module. Employee Tracking Module — Roster Cards • Maintains complete history of each employee, including raises, promotions, changes of address, union membership, marital status, all dependents, etc. • Tracks all departments, employees in other organizations, probationary, contingent, temporary and permanent. • Full tracking of all information necessary for EEO reporting, with all reports available. • Tracks all part-time, seasonal, contingent and temporary employees. • Tracks multiple positions for each employee, and all (re)hires and resignations. • Tracks courses taken, with notification letters when certifications are about to expire. • Seamless integration with Position Tracking module. Position Tracking Module — Control Cards • Maintains complete history of each position, including vacancies, reclassifications, and abolished positions. • Full tracking of encumbered positions. • Position action history for indicating transfers, advertising date, etc. • Budgetary tracking (for financial planning.) • Seamless integration with Employee Tracking module_ (Continued on nera page) Personnel Actions Module — Employee/Employer Action Tracking • Worker's Compensation Claims • Grievance tracking • Sick Leave monitoring program • Disability Claims • Disciplinary actions • Courses taken, with certification tracking(where appropriate) • Family/Medicalleave • ADA Report & Statistics Generators In addition to the more than 50 reports available in the system, this option enables user-defined creation of reports,and the generation of statistics, based on any of the various fields in the employee or application modules. Report formats are saved and may be reused and changed. Statistics includes totals, sums,averages, high and low values. Additional Features • Multiple levels of password protection(user definable)enable access to some or all of the system functions. • Look up employees by employee number, name, SS#,title, department or retirement number. • Look up positions by title,job number or current occupant. • Ability to interface directly with your mainframe (for payroll interface.) • Payroll Certification, with automated exceptions reporting. • Automatic production of the annual report. • Tracks all available benefits, including COBRA and HIPAA. • Issue mailing labels individually or by department to employees, retirees or applicants. • Letter/ Form Generator. Enables the creation of user-defined forms and letters, with automatic merging with employee or applicant data. Letters may be issued to individuals or groups of employees, applicants or retirees. • System reports include promotion and wage history for a single employee or period; numerous reports by department/jurisdiction; various personnel action claims; personnel action open cases; all exams given over a period of time; vacant position listing; position history; probation forms due back in a given period;employee turnover; courses taken(by employee, by type, over a specified time, etc.);expired certifications and licenses; status of all employees, Eligibility lists, candidate rosters, etc. PerSoft provides installation and on-site training as needed. Included is a comprehensive user's manual and access to our toll free computer support hotline. System requirements include a Pentium class IBM compatible computer, with a minimum of 32 MB RAM. The multi-user version runs on any of the more popular networks. For more information please contact: PerSoft, Inc. 1255 University Avenue Rochester, NY 14607 (800)251-7737 11/18/99 10:03 10518 463 1190 NYCOM Q001/015 s VZMNew York State Conference of Mayors and Municipal Officials 119 Washington Avenue,Albany, New York 12210(518)463-1185 Toll free number for NYCOM members 1-800-446-9266 Fax#i(518)463-1190 NYCOM FACSIMILE TRANSMISSION FORM DATE: TO: FROM: Peter A. Baynes, Deputy Director peter@nycom.org J SAVE THESE DATES Number of pages (excluding cover sheet): ] Recipient's FAX number: e,-,77�- 7 o NYCOM City Officials Workshop Recipient's PHONE number: January 22.2000 - - Crowne Plaza Hotel Albany, NY For your information Per your request NYCOM Winter Legislative Meeting Please respond Please circulate February 27-29.2000Crowne Plaza Hotel Albany, NY Comments: NYCOM Annual Meeting June 4-7.2000 Gideon Putnam Hotel Saratoga Springs, NY NYCOM/OSC Fall Training School September 11 - 15.2000 Holiday Inn Lake Placid, NY 11/18/99 THU 10:10 [T%/R% NO 88031 Q001 11/18/99 10:04 '$518 463 1190 NYCON 0]002/015 r } Y y' alary f urve P • • Of u 11101 a F • • Offitclals Y ' r`lp Y • 1 1nNew or-k- s is Citioes an 1 ages t r ,3. Salaries effective June, iggg New York Conference of Mayors & Municipal Officials 11/18/99 THU 10:10 [TX/R% NO 88031 Z 002 11/18/99 10:04 $518 463 1190 NYCOM [it 003/015 NYCOM Salary Survey-- October, 1999 ATTORNEYS' SALARIES I 1990 Full Annual Annual Hourly MUNICIPALITY POP. Ilene? Salary Retainer Fee (Votes Albany Albany 101082 Yes 72,800.00 Legal staff consists of five full-time attorneys. Cohoes 16825 Yes 46,225.00 Legal staff consists of one full and one part-time attomey. Colonic 8019 22,000.00 Menands 4333 17,786.00 Ravcna 3547 100-150 Voorbeesvillei 3225 10,283.75 i Watervliet 11061 41,497.00 Part-time Deputy Corp Counsel paid S24,803. Allegany Alfred 4559 55.00 Almond 568 Information is not available at this time as he has been recently hired. Andover 1125 90.00 Angelica 963 1,000.00 Bonding and 112 of I%additional. Belmont 1006 Legal fees vary based on project. Bolivar 1261 90.00 Cuba 1690 99.00 Richburg 494 90.00 Wellsville 5241 16,000.00 Broome Deposit 1897 90.00 Johnson City 16890 25,000.00 Court appearances&preparation billed S85/hr(port.)&S75/hr(assoc). Lisle 361 100.00 Port Dickinson 1785 17,000.00 Whitney Point 1054 12,000.00 Windsor 1051 85.00 Cattaraugus Allegany 1980 6,555.00 Litigation fees are additional: Cattaraugus 1100 Billed hourly. Delevan 1214 Services paid per diem. E licottville 513 85.00 Franklinville 1739 4,000.00 Gowanda 2713 10,000.00 Limestone 459 80.00 Little Valley 1188 1,700.00 Olean 16946 Yes 48,780.00 Legal staff consists of one full and one parttime attorney. Perrysburg 404 75.00 Portville 1040 Billed at the end of the fiscal year for services performed. Randolph 1298 5,500.00 Salamanca 6566 37,500.00 Attorney was initially hired under a contract&is now currently appointed annually. South Dayton 601 75,00 Cayuga Aurora 687 2,400.00 85.00 Cato 581 125.00 Cayuga 556 6,000.00 Services over and above routine municipal work is billed at an hourly rate. Fair Haven 895 10,000.00 Meridian 351 ' 600.00 NOTE:Salaries or retainers indicate monetary compensation only,and do not include benefits.the provision of office space,availability of support staff,etc. 70 11/18/99 THU 10:10 [TX/RX NO 88031 Q003 11/18/99 10:05 V518 463 1190 NYCOM Q004/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes Moravia 1559 6,250.00 125.00 Part Byron 1359 3,600.00 Legal staff consists of one part-time attorney. Union Springs 1142 6,000.00 Weedsport 1996 7,500.00 Legal staff consists of one pari-time attorney. Chautauqua Bemus Point 383 2,800.00 Braxton 1387 60.00 Cassadaga 768 1,000.00 Celoron 1232 5,000.00 Cherry Creek 539 2,300.00 Dunkirk 13989 Yes 43,264.00 legal staff consists of one full-time attorney. Falconer 2653 12,000.00 Legal staff consists of one part-time attorney. Forestville 738 Information not available. Fredonia 10436 38,000.00 Jamestown 34681 58,630.00 Legal staff consists of 2 part-time atty's(responsible for human res.issues). Lakewood 3564 11,500.00 Mayville 1636 50.00 Sinclairville 708 1,000.00 Westfield 3451 125.00 Chemung Elmira 33724 Yes 53,013.00 Legal staff consists of two full and one part-time attorney. Elmira Heights 4359 Yes 17,860.00 Legal staff consists of one full-time attorney. Millport 342 3,960.00 Van Etten 552 95.00 Wellsburg 617 100.00 Chenango Afton 838 3,000.00 Bainbridge 1550 110.00 Eariville 985 110.00 Greene 1812 4,462.50 85.00 Hourly rate applies for non-retainer work. New Berlin 1220 500.00 40.00 Oxford 1738 2,400.00 Sherburne 1531 125.00 Smyrna 211 Information not available. Clinton Champlain 1273 7,000.00 Dannemara 4005 95.00 Plattsburgh 21255 20,000.00 100.00 Labor attorney bills at SI20/hour. Rouses Point 2377 100,00 Columbia Chatham 1920 135.00 Hudson 9034 15,965.00 Legal staff consists of two part-time attorneys. The second salary is S 13,905/yr. Kinderhook 1293 3,600.00 100.00 Philmont 1623 60,00 Valatie 1487 7,500.00 75.00 Cortland Cortland 19801 32,218.00 Legal staff consists of two part-time attorneys. NOTE:Salaries or retainers mdt=w romemy compensation only,and do not inelude was,the provision of office space,availability of support staff,etc. 30 11/18/99 THU 10:10 [TX/RX NO 88031 Q 004 11/18/99 10:05 $518 463 1190 NYCOM Q005/015 r NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes i Homer 3476 13,500.00 Court cases billed at an hourly rate. McGaw 1074 4,300.00 Legal staff consists of one part-time attorney. Delaware Delhi 3064 875.00 Fleischmanns 351 55,000 allocated for attorney expenses for 199912000. Hancock 1330 3,600.00 85.00 Hourly rate applies for non-retainer work. Hobart 395 1,560.00 Margaretville 639 90.00 Sidney 4720 7,200.00 100.00 Stamford 1211 1,600.00 Walton 3326 4,000.00 75.00 Hourly rate applies to non-retainer services(litigation&labor negotiations). Dutchess Beacon 13243 75,000.00 Retainer paid on a monthly basis of 56,250 for twelve months. Fishkili 1957 7,500.00 Millbrook 1339 5,000.00 Millerton 884 75.00 Pawling 1974 45,000.00 100.00 Poughkeepsie 28844 48,205.00 Legal staff consists of two full and one part-time attorney. Red Hook 1794 15,000.00 Rhinebeck 2725 10,000.00 Attorney does not handle planning and zoning issues. Tivoli 1035 2,000.00 Wappingers Falls 4605 18,798.00 Erie Akron 2998 130.69 Alden 2457 20,000.00 Village AttomeyNillage Prosecutor receives a salary of$5,500. Angola 2231 Village AttomeyNt7lage Prosecutor receives a salary of 512,500. Blasdell 2900 Information not available. Buffalo 328123 Yes 75,036.00 Legal staff consists of eightem full-time attorneys. Depew 17673 26,648,00 Fast Aurora 6647 26,520.00 Farnham 427 1,800.00 Hamburg 10442 20,000.00 120.00 Retainer paid monthly.Hourly rate applies to litigation&special projects. Kenmore 17180 23,805.00 Lackawanna 20585 Yes 53,694.00 Legal staff 000sists of one full-time attorney. Lancaster 11940 18,968.00 North Collins 1335 3,500.00 Orchard Park 3280 11,800.00 Legal staff consists of nae partfime attorney. Sloan • 3830 9,300.00 Springville 4310 15,500.00 Deputy Village Attorney paid 56,400 per year. Tonawanda 17284 Yes 27,769.00 Legal staff consists of one full and one part-time attorney. Williamsville 5583 18,128.00 Essex Port Henry 1263 75,00 Franklin Brushton 552 800,00 Burke 209 Information not available as the village is currently hiring a new attorney. Chateaugay 845 Information not available as an atterney's services have not been utilized recently. Malone 6777 12,000.00 NOTE:Salarin or retainers indicate monetary coetpensatien only,and do not include benefits,the provision of office space availability of support staff,etc. 11/18/99 THU 10:10 [T%/R% NO 88031 9 005 11/18/99 10:06 0518 463 1190 NYCOM IM 006/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes Saranac Lake 5578 14,000.00 Fulton Broadalbin 1397 85.00 Gloversville 16656 27,300.00 Legal staffconsists of two part-time attorneys. Johnstown 9058 Yes 31,055.00 Legal staff consists of one full-time attorney. Mayfield 817 95.00 Northville 1180 95,00 Genesee Alexander 445 75.00 Batavia 16310 67.500.00 95.00 Retainer covers 725 hours. Hourly rate thereafter. Bergen 1103 100.00 Corfu 755 95.00 Elba 703 100.00 Le Roy 4974 100.00 Oakfield 1818 18.150.00 Expense acct of 10%,NYS Retirement,benefits for phone,pager.&voice mail. Greene Athens 1708 100.00 Catskill 4690 75.00 Coxsackie 2789 60.00 Hunter 429 4.500.00 Tanncrsville 465 2.496.00 Legal staff consists of one part-time attorney. Hamilton Speculator 400 3,150,00 Herkimer Dolgeville 2602 11,000.00 Frankfort 2693 95.00 Ilion 8888 25,000.00 Little Falls 5829 19,000.00 Middleville 624 3,000.00 100.00 Mohawk 2986 8,908.00 Newport 676 No wage specified. Poland 444 90.00 West Winfield 871 2,500.00 Jefferson Adams 1753 3,000.00 125.00 Antwerp 739 105.00 Brownville 1138 160.00 Cape Vincent 683 105.00 Carthage 4344 12,000.00 100.00 Chaumont 593 85.00 Clayton 2160 110,00 Dexter 1030 160.00 Ellisburg 246 Information not available. Glen Park 527 160.00 Mannsville 444 95.00 Philadelphia 1478 Information not available. Theresa 889 95.00 Watertown 29429 85.00 Labor issues billed at S125 per hour. NOTE:Salaries or retainers indicate monetary wmpensation only,and do not include benefits,the provision of office space,availability of support staff,etc ^� 11/18/99 THU 10:10 [TX/RX NO 88031 [ 006 11/18/99 10:07 $518 463 1190 NYCOM IM007/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes 4. West Carthage 2166 5,000.00 Lewis Castorland 292 Information not available. Copenhagen 876 3,000.00 Harrisville 703 80.00 Lowville 3632 12,865.69 Lyons Falls 698 Hourly rate varies depending on project. Port Leyden 723 Bulled on an as needed basis. Turin 295 75.00 Livingston Avon 2995 100.00 Caledonia 2262 11.000.00 Dansville 5002 7300.00 Geneseo 7187 100.00 Leicester 405 125.00 Uma 2165 10,000.00 Livonia 1434 7,000.00 Mount Moms 3102 7,000.00 Nunda 1347 80.00 Madison Canastota 4673 90.00 Cazenovia 3007 10,000.00 Chittenango 4734 90,500.00 DeRuyter 568 125.00 Hamilton 3790 115,00 Morrisville 2732 10,000.00 Munnsville 438 1,500.00 Legal staff consists of one part-time attorney. Oneida 10850 Yes 47,146,00 City Attorney salary is$39,146/yr with an additional$8,000/yr for litigation. Wampsville 501 4,000.00 Monroe Brockport 8749 20,696.00 95,00 Churchville 1731 9,225.00 East Rochester' 6932 Village Administrator also serves as Village Attorney with a salary of$66,000/yr. Fairport 5943 125,00 Hilton 5216 110.00 Honeoye Falls 2340 14,500.00 115.00 Pittsford 1488 85.00 Rochester 231636 Yes 97,273.00 Legal staff consists of fourteen full-time attorneys. Scottsville 1912 11,016.00 Spencerport 3606 100.00 Webster 5464 15,000.00 Montgomery Amsterdam 20714 Yes 31,221.00 Legal staff consists of one full and one part-time attorney. Canajoharie 2278 100.00 Fonda 1007 2,500.00 Fort Plain 2416 9,700.00 Fultonville 748 4,200.00 Hagaman 1377 1,750.00 75.00 Hourly rate applies for non-retainer work. NOTE:Salaries or resines indicate monetary cornpensation only,and do not include benefits,the provision of office space,availability of suppon staff,etc. 33 11/18/99 THU 10:10 [TX/RX NO 88031 Q007 11/18/99 10:07 0`518 463 1190 NYCOM 0008/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Tine? Salary Retainer Fee Notes Palatine Bridge 520 100.00 St.Johnsville 1825 3,000.00 Nassau Atlantic Beach I933 I8,000.00 Additional paid for counsel not included in retainer. Baxter Estates 961 8,400.00 Litigation billed at an hourly rate. Bayville 7193 20,000.00 200.00 Bellerose 1101 8,000.00 150.00 Brookville 3716 40,000.00 Cedarhurst 5716 20,000.00 Legal staff consists of 1 part-time atPy&I part-time deputy paid$9,000. East Hills 6746 36,000.00 150,00 East Rockaway 10152 20,000.00 175.00 East Williston 2515 25,000.00 Fatmingdaie 8022 16,000.00 Floral Park 15947 160.00 Flower Hill 4490 Information not available. Freeport 39894 15,000.00 Garden City 21686 138,000.00 Glen Cove 24149 60,000.00 Legal staff consists of two part-time attorneys. Great Neck 8745 65,000.00 225.00 Hourly tate applies for litigation. Great Neck Estates 2790 185.00-190.00 Great Neck Plaza 5897 10,200.00 165.00 Hempstead 49453 28,500.00 125.00 Island Park 4860 22,000.00 150,00 Hourly rate applies for non-retainer work. Kensington 1104 10,500.00 Lattingtown 1859 55,000.00 Laurel Hollow 1748 86,602.00 Lawrence 6513 5,000.00 100,00 Long Beach 33510 Yes 79,907.00 Legal staff consists of five full-time attorneys. Lynbrook 19208 Retainer includes the first 100 hours of service. Billed hourly thereafter. Matverne 9054 7,500.00 150.00 Manorhaven 5672 36,000.00 Massapequa Park 18044 21,000.00 200.00 Hourly rate billed for litigation to a maximum of 510,000. Matinecock 872 170.00 Mineola 18994 30,000.00 150.00 Legal staff consists of two part-time attorneys. Munsey Park 2692 19,845.00 100-170 Hourly rates apply for non-retainer work. Muttontown 3024 170,00 New Hyde Park 9728 20,900.00 North Hills 3453 Yes 21,500.00 36,000.00 190.00 Part-time Village Prosecutor bills at S110/hour. Old Brookville 1823 40,000.00 Oyster Bay Cove 2109 Hourly rates are as follows:Attorney @$170,Paralegal&Steno/Office @$90. Plandome 1347 170.00 Plandome Hcights 852 150.00 Port Washington North 2736 30,450.00 Legal staff consists of one part-time attorney. Roslyn 1965 27,000.00 150.00 Roslyn Estates 1184 33.000.00 220.00 Roslyn Harbor 1114 12,000.00 200.00 Russell Gardens 1027 125.00 Saddle Rock 832 190.00 Sands Point 2477 32,000.00 180.00 NOTE;Salaries or retainers indicate moneusry compensation only,and do not include benefits,the provision of office space,availability of support stiff,etc. 34 11/18/99 THU 10:10 [TX/RX NO 88031 IM008 11/18/99 10:08 $518 463 1190 NYCOM lih009/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes Sea Cliff 5054 Yes 79,825.00 Legal staff consists of one part-time attorney. South Floral Park 1478 6,000.00 Stewart Manor 2002 130.00 Thomaston 2612 59,000.00 Upper Brookville 1453 160.00 Valley Stream 33946 18,500.00 125.00 Deputy Village Attomey/Prosecator paid S8,000 per year. Westbury 13060 26,000.00 150-250 2BA attendance&litigation @ SI50/hr&court appearances @ S250/hr. Williston Park 7516 12,000.00 150.00 Special counsel bills at the hourly two for litigation. Niagara Barker 569 115.00 Lockpon 24426 37,699.00 Corp.Counsel listed.Deputies paid 520,427&S28,500.All ars part-time. Middleport 1876 115.00 Niagara Falls 61840 Yes 58,391.00 Add?attorneys©$51,391(F1),$40,000(PT),&2(PT)assets @ S31,973. North Tonawanda 34989 54,106.00 Legal staff consists of one pan-time elected attorney and two part-time attorneys. Wilson 1307 110.00 Youngstown 2075 9,996.00 Oneida Bameveld 272 90.00 Boonville 2220 4,988.00 Retainer covers research and advice. Additional services billed separately. Camden 2552 125.00 Clinton 2238 . 15,750.00 Holland Patent 411 450.00 100.00 New Hartford 2111 5,250,00 125.00 Billed at the hourly tate for duties performed beyond normal village business. New York Mills 3534 6,500.00 Oneida Castle 671 Rate vatic depending epee g on project. Oriskany 1450 4,292.00 Remsen 518 100.00 Rome 44350 Yes 55,000.00 Legal staff consists of three full and one pan-time attorney. Sherrill 2864 100.00 Sylvan Beach 1119 100.00 Utica 68637 Yes 60,269.00 Legal staff consists of four full and three part-time attorneys. Vernon 1274 Information not available. Waterville 1664 4,200.00 Whitesboro 4195 13,500.00 Legal staff consists of one part-time attorney. Yorkville 2972 7,000.00 Onondaga Baldwinsville 6591 19,500.00 125.00 Camillus 1150 75.00 East Syracuse 3343 16,000.00 100.00 Agreement details circumstances where hourly rate is billed. Elbridge 1219 7,500.00 75.00 Retainer for Board of Trustees. Billed hourly for litigation,PB and 2B services. Fabius 310 Information not available. Fayetteville 4248 Billed hourly based on the attorney and the services performed. Jordan 1325 80.00 Livcrpool 2624 80.00 Manlius 4764 100.00 Hourly rate paid on a monthly basis. Marcellus 1840 6,000.00 Minna 3745 120.00 Skaneateles 2724 75.00 Solvay 6717 125.00 NOTE:Salaries or retainers indicate monetary eompewuion only,and do not include batefiu,the provision of otTiee spare,availability of support staff,ac. 35 11/18/99 THU 10:10 [TX/RX NO 88031 009 11/18/99 10:09 $518 463 1190 NYCOM Q010/015 Y NYCOM Salary Survey-- October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes Syracuse 163860 Yes 72,000.00 Legal staff consists of sixteen full and two part-time attorneys. Tully 911 Information not available. Ontario Canandaigua 10725 Yes 54,106.00 Legai staff consists of one full-time attorney. Clifton Springs 2175 90.00 Geneva 15133 34,952.00 Legal staff consists of one part-time attorney. Manchester 1598 100.00 Naples 1237 7,463.00 Legal staff consists of 1 part-lime attorney w/retirement&medical benefits. Phelps 1978 90.00 Rushville 148 75.00 Victor 2308 25,301.00 Orange Chester 3270 Fee varies based on the attorney and the department. Cornwall-on-Hudson 3093 122,50 Florida 2497 1,800.00 75.00 Goshen 5255 2,080.00 110.00 Legal staff consists of two part-time attorneys. Greenwood Lake 3208 60.00 Maybrook 2802 20,600.00 Middletown 24160 Yes 80,768.00 Legal staff consists of one full-time attorney. Monroe 6672 Yes 22,032.00 Montgomery 2696 33,000.00 Newburgh 26454 City Manager also serves as Corporation Counsel paid S75,639. Otisville 1078 Legal staff consists of one part-time attorney. Port Jervis 9060 29,500.00 Tuxedo Park 706 150.00 Walden 5836 55,000.00 Warwick 5984 100,00 Washingtonvilic 4906 125,00 Orleans Holley 1890 1,000,00 100.00 Court appearances billed at SI50/hour. Lyndonville 953 4,100.00 75.00 Medina 6686 13,000.00 75.00 Oswego Ahmar 336 95,00 Central Square 1671 120,00 Fulton 12929 33,040.00 Hannibal 613 1,500.00 80.00 Hourly rale applies for non-retainer work. Mexico 1555 2,050.00 Oswego 19195 29,800.00 Parish 473 7,500.00 Phoenix 2435 25.000.00 100.00 Pulaski 2525 75.00 Sandy Creek 793 95.00 Otsego Cheng Valley 617 3,800.00 Gilbensville 388 85,00 Laurens 293 800.00 Milford 462 2.500.00 NOTE:Salaries or retainers indicate monetarycompensation only,and do not include benefits,the provision of office space,availability of support staff',etc. 36 11/18/99 THU 10:10 [T%/R% NO 88031 [M010 11/18/99 10:09 0518 463 1190 NYCON Q011/015 NYCOM Salary Survey—October, 1999 ATTORNEYS' SALARIES 1990 FUR Annual Annual Hourly MUNICIPALITY POP. Time? salary Retainer Fee Notes Mortis 642 750.00 100.00 Oneonta 13954 Yes 25,000.00 Receives salary plus litigation expenses and an hourly rate. Otego 1068 80.00 Richfield Springs 1565 4,800.00 Unadilla 1265 90.00 Putnam Brewster 1566 Yes 16,455.00 Cold Spring 1998 16,000.00 Rensselaer Castleton-on-Hudson 1491 10,000.00 Hoosick Falls 3490 5,796.00 Nassau 1254 7,500.00 Schaghticoke 794 2,500.00 Rockland Airmont 8600 Yes 31,350.00 Legal staffconsists ofone fall and one part-time attorney. Chestnut Ridge 7517 80.00 Grandview-on-Hudson 271 10,000.00 Haverstraw 9438 23,350.00 120.00 Legal staff consists of two part-time attorneys. Hillbum 892 9,500.00 100.00 Hourly rate applies for non-retainer work billed w/approval by Village Board. Montebello 2950 39,000.00 Legal staff consists of two part-time attorneys. New Square 2605 85.00 Nyack 6558 40,000.00 100.00 Piermont 2163 37,599.96 Deputy Village Attorney paid 518,000. Pomona 2611 10,500.00 135.00 Sloatsburg 3035 41,100.00 Legal staff consists of one part-time attorney. South Nyack 3352 15,000.00 Spring Valley 21802 61,904.00 Legal staff consists of three part-time attorneys. Suffern 11055 63,000.00 Upper Nyack 2084 85.00 Wesley Hills 4205 100.00 West Havershaw 9183 41,600.00 Saratoga Ballston Spa 4937 19,137.00 Assistant receives a salary of 58,766. Corinth 2760 18,771.00 Galway 151 60.00 Mechanicville 5249 Yes 31,669.00 Legal staff consists of 1 full-time attorney&I pant-time labor attorney. Round Lake 765 12,000.00 75.00 Hourly rate applies to certain Board approved eases. Saratoga Springs 25001 41,000.00 70.00 Legal staff consists of 3 PT attorneys.Others receiving S25,000 or hourly rate. Schuylerville 1364 6,500.00 100.00 Hourly rate billed for litigation. South Glens Falls 3506 10,888.00 Stillwater 1531 8,200.00 Victory 581 4,205.00 120.00 Waterford 2370 4,000.00 Schenectady Delanson 361 500.00 Schenectady 65566 Yes 59,168.00 Two full&three part-time Asst Corp.Counsel salaries 537,856-559,168. Scotia 7359 30,000.00 125.00 Hourly rate billed for issues beyond Village Code. NOTE Salaries or retainers indicate monetary compensation only and do not include benefits,the provision of office space,availability of support staff,etc. 37 11/18/99 THU 10:10 [TX/RX NO 88031 Q 011 11/18/99 10:10 $518 463 1190 NYCON Q012/015 NYCOM Salary Survey —October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP, 'lime? Salary Retainer Fee Notes Schoharie Cobleskill 5268 75.00 Esperance 324 Billed at an hourly rate. Middleburgh 1436 2,000.00 Legal staff consists of one part-time attorney. Richmondville 843 2,300.00 Schoharie 1045 1.000.00 Sharon Springs 543 70.00 Schuyler Montour Falls 1845 15,000.00 Odessa 986 2,800.00 Watkins Glen 2207 13,000.00 Seneca Interlaken 680 1,000.00 Lodi 364 Information not available. Ovid 660 5,250.00 Waterloo 5116 75.00 St. Lawrence Canton 6379 Information not available. Edwards 487 50.00 Gouverneur 4604 120.00 Hermon 407 110.00 Heuvelton 771 90.00 Massenet 11719 80.00 Morristown 490 95.00 Norwood 1841 2.400.00 Potsdam 10251 12,000.00 85.00 Rensselaer Falls 316 1,200.00 Richville 311 300.00 Waddington 944 3,500.00 Steuben Addison 1842 5.000.00 Arkport 770 1,500.00 Bath 5801 22,000.00 Legal staff consists of one part-time attomey. Canisteo 2421 Attorney salary paid by voucher once a year upon submission of invoices. Cohocton 859 5,900.00 Coming 11938 95.00 Assistant bills at S751hour. Hammondsport 929 3,500.00 95,00 Retainer covers Board meeting attendance.Billed hourly for other services. Hornell 9877 14,000.00 Painted Post 1950 8,349,00 Riverside 585 4,000.00 Savona 974 90.00 Attorney receives the hourly tam plus mileage. South Corning 1025 4,152.00 Wayland 1976 3,000.00 Suffolk Asharoken 807 9,000.00 Babylon 12249 28,500.00 Bellport 2572 2,000.00 185.00 Brightwaters 3265 24,000.00 NOTE:Salaries or retainers indicate monetary comperustion only,and do not include beneFiu,the provision of office space,availability of support staff,etc. 38 11/18/99 THU 10:10 [TX/RX NO 88031 Q 012 11/18/99 10:11 0518 463 1190 NYCOM [M 013/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes Fast Hampton 1402 45,000.00 Greenport 2070 Yes 35,000.00 Head of the Harbor 1354 10,000.00 175.00 Hourly rate applies for non-retainer work. Islandia 2769 180.00 Lake Grove 9612 16,500.00 175.00 Lindenhurst 26879 125.00 Lloyd Harbor 3343 170.00 Nissequogue 1620 165.00 North Haven 713 4,800.00 100.00 Northport 7572 40,000.00 125.00 Vill.Atry bills hourly for add?S10,000. Spec.Coun.bills hourly for awl S35.000. Patchogue 11060 18,000.00 In addition to retainer,firm may bill up to S8,000/yr for additional work Poquott 770 125.00 Port Jefferson 7455 24,000.00 125.00 Quogue 898 32,000.00 Sag Harbor 2134 25,000.00 Saltaire 38 200.00 Shoreham 540 5,000.00 100-150 Hourly rate billed for litigation and special projects. Southampton 3980 Yes 44,348.34 Legal staff consists of one Poll and four part-time attorneys. The Branch 1669 13,000.00 175.00 Hourly rate applies for twat action. West Hampton Dunes 600 100.00 Westhampton Beach 1571 54,000.00 125.00 Hourly rate applies to litigation. Sullivan Bloomingburg 316 3,000.00 175.00 Jeffersonville 484 75.00 Liberty 4128 18,000.00 Monticello 6597 30,000.00 Woodridge 783 10.000.00 Wunsboro 1048 6,000.00 Tioga Candor 869 1,800.00 Newark Vailey 1082 1,950.00 Nichols 573 Information not available. Owego 4442 Both annual and hourly payment methods have been utilized in the past. Spencer 815 95.00 Waverly 4787 20,563.00 Tompkins Cayuga Heights 3457 16,000.00 Non-retainer services vary from S50-5I50/hour. Freeville 437 100,00 Croton 2398 110.00 Ithaca 29541 Yes 55,000.00 City AWy paid 540,106(20hrs)&Legal Assoc.paid 530,000(35 hrs). Lansing 3281 130.00 Trumansburg 1611 3,000.00 125.00 Ulster Kingston 23095 Yes 33,474.00 Legal staff consists of one full and two part-time attorneys. New Paltz 5463 100.00 Saugerties 3915 100.00 Warren Glens Falls 15023 17,940.00 Legal staff consists of two part-time attorneys.Deputy receives 58,416/yr. NOTE:Solaria or rmainen indicate monetary compensation only,and do not include banefits,the provision of ofrm span,availability of support staff,ac 39 11/18/99 THU 10:10 [TX/RX NO 88031 0 013 11/18/99 10:11 $ NYCON l¢�U14/U10518 463 1190 ___.. r NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Full Annual Annual Hourly MUNICIPALITY POP. Tioe? Salary Retainer Fm Notes Lake George 933 2,400.00 125.00 Washington Argyle 295 115.00 Cambridge 1906 Yes 8,250.00 Legal staff consists of one full-time attorney. Fort Ann 419 1.500.00 Fort Edward 3561 90.00 Granville 2646 5,000.00 75.00 Hourly raft applies for 6tiga600. Greenwich 4557 8,000.00 90.00 Hudson Falls 7651 7,500.00 160.00 Hourly for litigation,drafting local lawslordinances,trading&negotiations. Salem 958 600.00 Whitehall 3071 6,500.00 75.00 Hourly rate applies to litigation. Wayne Clyde 2409 3,000.00 50.00 Lyons 4280 6,700.00 Macedon 1400 13,000.00 Newark 9849 12,245.00 Palmyra 3566 13,380.00 Red Creek 566 .60.00 Sodus 1904 95.00 Sodus Point 1190 9,500.00 Wolcott 1544 80.00 Westchester Ardsley 4272 29,864.00 Briarcliff Manor 7070 125 or 145 160 hours at SI25/ho-non4itigation,S145/hr litigation&thereafter. Bronxville 6028 Village Attorney is a volunteer. Other attorneys'services vary, Buchanan 1970 Payment of 542,000 includes Village Board,Planning Board,and Zoning Board. Croton-on-Hudson 7018 65,000.00 Dobbs Ferry 9940 15,000.00 130.00 Hourly rate reflects other attorneys'fees. Paralegals bill at S65/hour. Harrison 23308 Yes 56,925.00 Legal staff consists of one full and two part-time attorneys. Hastings-on-Hudson 8000 40,000.00 135.00 Irvington 6348 10,000.00 Larchmont 6181 Yes 62,960.00 Legal staff consists of one full-time attorney. Mamaroneck 17325 40,042.00 130.00 Special Prosecutor paid SI5,120/yr and also bills at S130/hr. Mount Kisco 9108 145,00 Mount Vernon 67153 Yes 81,422.00 New Rochelle 67265 Yes 103,61S.00 Legal staff consists of four fidl-time attorneys. Ossining 22582 Yes 76,379.00 Peekskill 19536 66,224.00 Legal staff consists of two part-time attomays. Pelham 6413 150.00 Pelham Manor 5443 Village Attorney is part-time and saves with no compensation_ Pleasantville 6592 150-250 Hourly rate varies depending on attorney. Port Chester 24728 Yes Legal staff consists of one full-time attorney. Rye 14936 Informattion not available. Scarsdale 16987 74,000.00 Sleepy Hallow 8152 48,000.00 110.00 Tarrytown 10739 48,000.00 Legal staff consists of two part-time attorneys each with a retainer of 524,000. Tuckahoe 6302 34,598.00 White Plains 48718 Yes 116,732.00 Legal staff consists of 6 full-time attorneys. Also retain outside counsel. Yonkers 188082 Yes 110,000.00 NOTE:Salam or retainers indicate monetary odnppwtion only,and do nes include berrcfas,the provisioa of offta spam availability of support staff,arc. 40 11/18/99 THU 10:10 [TX/RX NO 88031 Z014 11/18/99 10:12 e518 463 1190 NYCON Q015/015 NYCOM Salary Survey--October, 1999 ATTORNEYS' SALARIES 1990 Fun Annual Annual Hourly MUNICIPALITY POP. Time? Salary Retainer Fee Notes Wyoming Arcade 2081 125.00 Attica 2659 4,000.00 Castile 1078 3,000.00 Perry 5353 4,500.00 Silver Springs 852 65.00 Warsaw 3830 85.00 Wyoming 478 2,000.00 Yates Dundee 1588 30.00 Penn Yan 5248 11,462.00 NOTE:Salaries or retainers indicate monetary mmpemation only,and do nor include benefits,the provision of office space,availability of mppon staff,etc. 41 11/18/99 THU 10:10 [TX/RX NO 88031 Q015 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF HUMAN RESOURCES/CIVIL SERVICE By PoRATEO Tel phone: 607/274-6539 Fax: 607/274-6574 TO: Gary Farwell, Ithaca Paid Fire Fighters Association Sue Kittel, CSEA Administrative Unit Lee Labuff, Chief Officers' s Unit Don Lovelace, CSEA Department of Public Works Tom West, City Executive Association Doug Wright, Police Benevolent Association FROM: Schelley Michell-Nunn Director-Human Resources DATE : November 9, 1999 SUBJ: Healthcare Proposal As you are aware, the City wishes to negotiate alternatives for sharing healthcare cost. While we recognize that each bargaining unit will negotiate it' s own contract, we would like to present our proposal to all units at the same time. We have scheduled a meeting for Tuesday, November 23, 1999 from 9 AM to 11 AM in the 2nd Floor Conference Room, City Hall . You and or representatives from your negotiation team are invited to attend. Please feel free to contact me if you have questions or concerns. Thanks in advance for your cooperation. Cc: Alan Cohen Dominick Cafferillo Management Negotiation Teams "An Enual Onoortunity Emnlover with a commitment to workforce diversification." r i CITY OF ITHACA �C f 310 West Green Street Ithaca, New York 14850-5497 O''.........,+`�00� OFFICE OF THE FIRE CHIEF D (c a�j n �R ��RAT�O Telephone: 607/272-1234 Fax: 607/272-2793 U 1 0 1949 U,` IJ By MEMORANDUM To: Dominick Cafferii From: Brian H. Wilbur `�-,r:.,f-- Re: 18 NOV 99 B & A CMeeting Agenda Items Date: 10 NOV 99 Please include the following two items from the fire department on the agenda for the upcoming B&A Committee meeting. 1 ) Station 7: Memorandum and resolution from the City Attorney and Board of Fire Commissioners regarding the sale of fire station # 7. The resolution was adopted at last night's Board meeting. 2 ) Y2K Planning Committee: A status report regarding the City's Y2K preparations will be provided, including all three components of the City's efforts. Those components are: the computer "rollout", equipment and systems, and contingency planning. Thanks. cc: J. Marcham "An Equal Opportunity Employer with a commitment to workforce diversification." tj ��.t,° ITN'4 CITY OF ITHACA Nr 108 East Green Street Ithaca, New York 14850-5690 a i OFFICE OF THE CITY ATTORNEY Mariette Geldenhuys, City Attorney Telephone: 607/274-6504 �qw"'•••••-•'' �0 Patricia Dunn,Assistant City Attorney Fax: 607/274-6507 pOaa1E0 Khandikile M.Sokoni, Esq., Legal al Associate MEMORANDUM TO: Board of Fire Commissioners Budget and Administration Committee FROM: Mariette Geldenhuys City Attorney RE: Sale of Fire Station No. 7 Question presented The Board of Fire Commissioners requested a legal opinion on the authority of the Board to dispose of real property, in light of the proposed disposition of Fire Station No. 7, and clarification of the roles of the Board and Common Council in the process. Applicable Charter Provisions Section C-93 of the City Charter provides that the Board of Fire Commissioners to purchase, receive by gift or otherwise hold and convey real and personal property for the use of the Fire Department, provided that the title of all real property shall be vested in the name of the City of Ithaca and the purchase or conveyance of any real property shall be subject to the approval of the Common Council of the City of Ithaca. This provision is analogous to State law which authorizes the IURA to choose eligible sponsors for property, including conveyance of real estate, subject to Common Council's approval. The Common Council's rights and responsibilities with regard to conveyance of real property is set forth in section C-36(40),which provides for sale of property after a public hearing and publication in the newspaper for three successive weeks prior to the hearing. A sale must be approved by a vote of 3/<of the full Common Council, and the sale must be for full value. Read together, the procedure for disposing of Fire Station No. 7 is as follows: 1. The Board of Fire Commissioners passes a resolution to sell the property, and includes in its resolution the proposed method and conditions of the sale. A proposed resolution is attached for the Board's consideration. "An Equal Opportunity Employer with a commitment to workforce diversification." �� 2. The Board chooses a purchaser, and then submits the proposed sale to the Common Council for approval. 3. If Common Council approves the sale, the City(through the Mayor) enters into a contract for the sale of the property. The deed has to be signed by the City, because title is held by the City as required by C-93. 4. The purchase contract will contain such conditions as the Board determines. Proposed conditions are enclosed in the proposed resolution. This process does not require approval by Common Council of the process of sale or method of selection of a purchaser. However, I recommend that the Board discuss the process with the Budget and Administration Committee to ascertain whether any concerns need to be addressed in order to ensure Common Council's ultimate approval of the sale. If you have any questions,please feel free to contact me. BOARD OF FIRE COMMISSIONERS: RESOLUTION Approval of sale of Fire Station No. 7 WHEREAS, the Board of Fire Commissioners has the authority to sell property now or formerly used by the Fire Department of the City of Ithaca pursuant to section C- 93 of the City Charter, subject to final approval of Common Council; and J WHEREAS, the Board has determined that it is in the best ' erest of the Fire Department and the City to sell Fire Station No. 7, located on North ga Street, Ithaca, New York; and WHEREAS, the Board seeks to obtain the best price for the property, while taking into account the historic significance of the building and the character of the surrounding neighborhood; NOW,THEREFORE,be it RESOLVED that the Board of Fire Commissioners hereby approves the conveyance of Fire Station No. 7. And be it further RESOLVED that the sale of the property shall take place by solicitation and consideration of sealed bids. And be it further RESOLVED that the following terms and conditions shall apply to the sale of the property: --All proposed bids shall contain a narrative description of the bidder's plans for interior and exterior modifications to the building, and the proposed use of the building. Preference shall be given to bids which contain plans to preserve the historic exterior of the building, and proposed uses that are in keeping with the character of the surrounding neighborhood. --The Purchase and Sale contract will contain provisions requiring that modifications to the property after the purchase conform with the bid proposal. All plans for modification of the exterior, and any proposed changes in such plans, shall be subject to review and approval by the Neighborhood Preservation Planner of the City of Ithaca. --Prospective bidders will be informed that the property may be designated as a historic building under the City of Ithaca's Landmarks Preservation Ordinance, which will require review by the Ithaca Landmarks Preservation Commission of all plans to modify the exterior of the building. --The property shall be conveyed in"as is"condition. --The property shall be conveyed by bargain and sale deed. --The purchaser shall post a non-refundable ten percent (10%) of the purchase price within five days after acceptance of the proposal following approval by Common Council. --The closing shall take place within sixty days after acceptance of the bid. --The balance of the purchase price shall be paid in cash or certified check. --The closing shall take place in City Hall. --The City shall provide an abstract of title showing good and marketable title, subject to easements of record. RESOLVED that proceeds from the sale of the Fire Station No. 7 shall be allocated through a mutually agreed-upon arrangement between Common Council and the Fire Department. Finance/Controller - Request Authorization to Cover Red Accounts RESOLVED, That the City Controller be empowered to make transfers within the 1999 Budget appropriations, as needed, for the remainder of the 1999 Fiscal Year. Finance/Controller — Approval of 1998 City of Ithaca Single Audit RESOLVED, That the Single Audit Report for the period of January 1, 1998 through December 31, 1998, prepared by the accounting firm of Ciaschi, Dietershagen, Little and Mickelson, CPAs be accepted to comply with all of the City' s applicable Federal Single Audit and related Audit Requirements .