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Home My WebLink AboutMN-B&A-2000-03-29 BUDGET AND ADMINISTRATION COMMITTEE MARCH 29, 2000 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . Theater Ticket Proposal - Discussion/Possible Resolution 2 . Safe Night 2000 - Discussion 3 . Ithaca Downtown Partnership - Housing Study - Discussion 4 . Ithaca Downtown Partnership - Two Hour Free Parking - Discussion 5 . Taxi Fares - Discussion 6 . Request Funding to Celebrate Juneteenth 2000 - Discussion/Possible Resolution .0 ej 7 . Simeon' s Alcohol Permit Request - Resolution 8 . Viva Taqueria' s Alcohol Permit Request - Resolution B. Planning & Development 1 . Request Approval and Funding of Consulting Services for Transfer Approval of Time Warner, Inc . and America Online, Inc . - Resolution C. Building Department 1 . Request to Amend 2000 Budget - Resolution D. Police Department 1 . Request to Approve Sale of Two Police Motorcycles - Discussion/Possible Resolution E. DPW 1 . Request Payment to Cornell University - Resolution 2 . Approval of 1999 Sidewalk Assessments - Resolution 3 . Water and Sewer Penalty Period - Collection Period - Discussion/Possible Resolution BUDGET AND ADMINISTRATION COMMITTEE MARCH 29,2000 PAGE 2 F. City Chamberlain C1 . Request to Extend County Tax Warrant - Resolution 2 . Request to Award Contract for Parking Ticket Collection - Resolution 3 . Request to Allow Payments on Delinquent Taxes Beyond Redemption Period - Resolution G.Youth Bureau 1. Request to Amend 2000 Youth Bureau Youth Development Budget Resolution H. Reports 1 . Sidewalk Policy for 2001 2 . Position Review - Report 3 . Mayor' s Report 4 . Council Members' Announcements 5 . Next Month' s Meeting: Aril 26, 2000 *C = Consent Agenda. If you want to discuss any of these items at the meeting, please call Pat Vaughan, 272-1247 . CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2000 UNRESTRICTED CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 3/29/00 RESTRICTED I CONTINGENCY Drug Court Assistance Council $18,000.00 Midnight Basketball at GIAC Council $12,000.00 - - - - - f Census 2000 Activity Council -- $5,000.00 F/T CitY Attorney Upgrade Council $3,102.00 Management Compensation Council 00 00 Cass Pak Pool Operating S alson Extension to 8/31/2000 City Portion - - Council $$2,0300.00 Position Upgrades to$16,500 (2 Chamberlain, 1 Police, 5 GIAC) Council $6,790.00 I - - - --- -- _- BALANCE RESTRICTED CONTINGENCY 3/29/00 $57,192.60_ _- _ -- -- - r - - - - Y BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 3/29/00 -- 157 --- .19__2 00 April COUNCIL PROPOSED RESOLUTIONS: Building Department Overtime Funding $9,000.00 Building Department Promotion $4,500.00 Theater Ticket Proposal - - $5,000.00 Work Enviroment $10,000.00 ! _ Managerial Changes $11,613 58 Safe Night $3,800.00 Downtown Ithaca housing Market Study - - $2,500.00 j Southside Celebration --- -- - - - - - - ----- lam.00 - Balance Unrestricted Contingency after April Proposed Resolutions - 51.086.42 CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2000 UNRESTRICTED_ CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 3/29/00 - �- $100.000.00 - i RESTRICTED CONTINGENCY Drug Court Assistance - --- - _ -- _ - --- Council -- $18,000.00 — -_ Midnight Basketball at GIAC Council $12,000.00 Census 2000 Activity Council $5,000.00 F/T City Attorney Upgrade Council I $3,102.00 Management Compensation Plan Council - $10,000.00 Cass Park Pool Operating Season Extension to 8/31/2000 City Portio Council $2 300.00 Position Upgrades to$16,500 (2 Chamberlain, 1 Police, 5 Gil Council $6,790.00 BALANCE RESTRICTED CONTINGENCY 3/29/00 $57.192.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 3/29/00 -- $157.192.00 j April COUNCIL PROPOSED RESOLUTIONS: Building_Department Overtime Funding - $9,000.00 Building Department Promotion $4,500.00 Theater Ticket Proposal $5,000.00 Work Enviroment $111'000.00 Managerial Changes $11,613.58 Safe Night $3,800.00 Downtown Ithaca housing Market Study $2,500.00 Southside Celebration $2,500.001, $48.913.58 Balance Unrestricted Contingency after April Proposed Resolutions 51.086 42 CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2000 UNRESTRICTED CONTINGENCY BALANCE UNRESTRICTED CONTINGENCY 3/29/00 $100.000.00 t RESTRICTED - CONTINGENCY Drug Court Assistance Council $18,000.00 Midnight Basketball at GIAC Council $12,000 00 Census 2000 Activity Council $5,000.00 FIT City Attorney Upgrade Council $3,102 00 Management Compensation Plan - - - } Council } $10,00000 - Cass Park Pool Operating Season Extension to 8/31/2000 City Portion Council $2,300.00 9 P Position Upgrades to$1.6,500 2 Chamberlain, 1 Police, 5 GIAC Council $6,790.00 BALANCE RESTRICTED CONTINGENCY 3/29/00 $57.192.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 3/29/00 ' - 157.192.1 --- --- - --— - -- - --- April-COUNCIL- — ----PROPOSED--- RESOLUTIONS:- Building Department Overtime Funding $9,000.00 Building Department Promotion -- - - - ________$_4,500.00 1 Theater Ticket Proposal $5,000.00 Work Enviroment $10,000.00 Managerial Changes Safe Night $3,800.00 1! Downtown Ithaca housing Market Study - - - $2,500.00 Southside Celebration $2,500.00 � $48 913.58 Balance Unrestricted Contingency after April Proposed Resolutions 51.086.42 CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT SUMMARY 2000 i -- --- - - - - UNRESTRICTED CONTINGENCY _ BALANCE UNRESTRICTED CONTINGENCY 3/29/00 _ - $100.000 OOT RESTRICTED -- ---- - --- CONTINGENCY Drug Court Assistance _ Council $18,000.00 1 Midnight Basketball at GIAC Council $12,000.00 1 Census 2000 Activity _ _ _ Council $5,000.00 F/T City Attorney Upgrade _ Council $3,102.00 Management Compensation Plan _ _ Council $10,000._ Cass Park Pool Operating Season Extension to 8/31/2000 City Portion Council _$2,300.00 1 Position Upgrades to$16,500(2 Chamberlain, 1 Police, 5 GIAC) Council $6,790.00 i BALANCE RESTRICTED CONTINGENCY 3/29/00 $57.192.00 BALANCE UNRESTRICTED/RESTRICTED CONTINGENCY 3/29/00 $152.192.00 April COUNCIL PROPOSED RESOLUTIONS: Building Department Overtime Funding $9,000.00 q �o Building Department Promotion $4,500.00 fv0 Theater Ticket Proposal _ _ $_10,000.00 Soaq Time Warner Services Request $8,000.00 Downtown Ithaca housing Market Study $5,000.00 ?- 0 Southside Celebration _ 2 500.00 yS°vo $39.000.00 Balance Unrestricted Contingency after April Proposed Resolutions $61.000.00 ------- - ------- 2- b-6 I i CITY OF ITHACA--UNRESTRICTED/RESTRICTED CONTINGENCY ACCOUNT ACTIVITY 2000-3/29/00 COUNCIL TYPE OF CONTINGENCY _ I ACCOUNT MONTH AMOUNT CONTINGENCY TITLE DESCRIPTION TRANSFERRED TO Jan-00 No Activity UNRESTRICTED 1 Feb-00 No Activi UNRESTRICTED Mar-00 $5,000.00 RESTRICTED 1 Census Activity__To fund a contract for services for Census 2000 Activity A1210-5435 $35,000.00 RESTRICTED Attorney Upgrade To fund a contract for Professional legal services to 6/30/00 A1420-5435 Apr-00 $0.00 ! RESTRICTED $0.00 : RESTRICTED ----- ------- $0.00 UNRESTRICTED _ $0.00 UNRESTRICTED $0.00 ! UNRESTRICTED $0.00 UNRESTRICTED May-00_ $0.00 ~ RESTRICTED COUNCIL 0.00 UNRESTRICTED $0.00 ! UNRESTRICTED Jun-00 $0.001 UNRESTRICTED- _ $0.00 1 RESTRICTED r _COUNCIL — - Jul-00 $0 UNRESTRICTED $0.00 ! UNRESTRICTED - $0.00 RESTRICTED _ $0.00 RESTRICTED $0.00 RESTRICTED $0.00 ! UNRESTRICTED _ - $0.00 RESTRICTED I COUNCIL _ $0.00 ! UNRESTRICTED $0.00 UNRESTRICTED _ Aug-00 $0.00 RESTRICTED __ Council _— $0.00 UNRESTRICTED $0 RESTRICTED Council $0.001 RESTRICTED Mayor/Council - - ----$0.00 j- RESTRICTED -- Council --- --- — — — Se 00 $0.00! RESTRICTED COUNCIL ---- - —-- $0 00 UNRESTRICTED I Oct-001 $0.00 RESTRICTED I Human Resources $0.00 ! UNRESTRICTED'11 Nov-00 $0.00 I, RESTRICTED I i Dec-00 —0.0-0 UNRESTRICTED _ $0.00 ! UNRESTRICTED + $0.00 1 UNRESTRICTED j SUMMARY AMOUNT _ UNRESTRICTED CONTINGENCY $0.00 RESTRICTED CONTINGENCY 40 000.00 --- — - _- - TOTAL -- 0 0. COMMUNITY If PARTNERSHIP OF TOMPKINS�COt,' NTY��... Proposal to the City of Ithaca PROJECT: Local computerized box office system for Tompkins County performing arts organizations as well as all "ticketing"organization. All participating organizations will share database information and have the ability to sell tickets for all participating organizations. The system will improve customer service and provide marketing information allowing for greater marketing reach and effectiveness. Such a system would improve the efficiency of the Center's operation and increase the revenue stream of the producing organizations for which the Center sells tickets. PARTICIPATING ORGANIZATIONS: The Community Arts Partnership (CAP),The Hangar Theatre,The Kitchen Theatre, The Firehouse Theatre, Cayuga Chamber Orchestra,Ithaca College Department of Theatre, Cornell University Concert Series, and Cornell University Willard Straight Hall Other groups will be asked to participate in the computerized ticketing program when the system has been implemented and operating for a successful period of time. Future participants will include the State Theatre,Ithaca Ballet, and the Ithaca Opera,to name a few of the numerous organizations that use the ticket center. REQUEST AMOUNT: The consortium requests the amount of$10,000 from the City of Ithaca to support the total project costs of$90,000. PROJECT FUNDING: Committed Support: M&T Bank- $2,500,Tompkins County Trust Company- $5,000, Tompkins County Foundation- $10,000,Tompkins County Strategic Tourism Committee- $10,000, Ithaca College-$7,000. TOTAL FUNDING: $34,500 ' Pending Support: Cornell University TBD, additional support Ithaca College$5,000, Social Service League of Ithaca- $15,000, City of Ithaca- $10,000, Other support- $10,000. TOTAL PENDING: $50,000-$60,000 TOTAL COMMITTED AND PENDING SUPORT: $84,500- $94,500 BENEFITS: The long-term benefits of this program are numerous and far-reaching. The collaboration between the performing arts organizations of Ithaca and the two area colleges is unprecedented and will lead to further exchange of resources and opportunities,creating a higher quality product,more efficient and cost effective nonprofit organizations, and increasing the level of accessibility and affordability of the performing arts. It is proven that for dollar spent on a ticket to a cultural arts event, $4 dollars is spent in the community in which the event is taking place. Collectively, in Ithaca, it is estimated that $600,000 a year is spent annually on tickets to the arts returning to the community 2.4 million to the community. THE CLINTON HOUSE - 116 N. CAYUGA STREET ITHACA NY 14850 607-273-5072 - FAX 607-273-4816 - caparts(&aol.com C O M M U N I T Y 44 PARTNERSHIP OF TOMPKINS COUNTY The Community Arts Partnership (CAP), working in conjunction with The Hangar Theatre, The Kitchen Theatre, Cayuga Chamber Orchestra, Cornell Concert Series, and Ithaca College Department of Theatre Arts requests your consideration of support in the amount of$10,000 for purchase and installation of a computerized ticketing system for the Ticket Center at Clinton House. Such a system would improve the efficiency of the Center's operation and increase the revenue stream of the producing organizations for which the Center sells tickets. The Ticket Center is a service of the Community Arts Partnership, the arts council for Tompkins County. It was launched in 1986, at the request of producing organizations, as a solution to the then disorganized access to tickets for local performing arts events. Tickets were sold in upwards of ten different locations causing much disarray for the producing organizations and confusion for the buying public. Over the years, the Ticket Center has proven that a consolidated, centralized approach to ticket sales is an efficient and effective system, one outcome of which is collaboration and sharing of resources. The Ticket Center,which is staffed by a Manager and clerk assistants, has developed a top-of-the-mind association with the public when entertainment considerations are being made. Unfortunately, the Ticket Center's sales methods have been tethered to the mid- eighties due to operating cost consideration. Ticket Center transactions are conducted by paper and hand, what is know in the business as hard ticket system. Chit sheets record sales, sales are tallied by hand, and accounted for using basic accounting software. Errors are made and corrected on a regular basis due to this antiquated approach causing inefficient use of staff time. There are other limitations the most serious of which is the revenue being lost by producing organizations. The Hangar Theatre alone has estimated a loss of approximately $10,000 each season due to inefficiencies of the current Box Office system. Moreover, by not accurately tracking and recording patron information, producing organizations lose the ability to target market future tickets sales, compromising revenue and requiring additional marketing costs. Some of the drawbacks that currently exist that would be corrected by computerized ticketing are listed below. 1. Printing Costs: printing individual tickets for each event can be extremely costly to producing organizations. Automating the Box Office would reduce the over all expense. 2. Sales forecasting is cumbersome if not impossible at present. Computerization will permit advance analysis of sales and allow for strategic marketing and advertising decisions to be made properly and in advance. 3. Effective marketing and advertising tracking is not possible. Response rate and type THE CLINTON HOUSE - 116 N. CAYUGA STREET - ITHACA NY 14850 607-273-5072 - FAX 607-273-4816 - caparts@aol.com can be followed through computerized ticketing. 4. Patron demographics and profiles are collected cumbersomely. Computerization promises greater ease and efficiency. 5. Off site sales for future performances are impossible. Producing organizations cannot cart their ticket stock for an entire season to their performance site. This leads to lost sales when patrons inquire about or request tickets to future performances at the performance site. Off-site, on-line ticketing using a laptop and a portable ticket spitter would obviate this error and generate revenues heretofore untapped. 6. Producing organizations currently collect and maintain their own mailing lists adding to the administrative overhead of each. Computerized ticketing software offers a consolidated mailing list program. Moreover,the software will collect, organize and maintain donor profiles and records and subscriber information for each organization. These organizations can access this(individualized and protected)information in the central server either directly (Clinton House tenants) or on-line when they are off-site. 7. Subscription Campaigns: each producing organization currently handles all subscription needs of their organization. Computerization would allow for the reduction of duplication between groups by making it possible for the Ticket Center to handle all of the producing organization's ticketing needs. 8. Internet Sales: Computerization of the Box office will allow the producing organizations to enter into the market of the World Wide Web. 9. Improved Customer Service: due to the current manual system, many customer orders are misplaced, mishandled, or taken incorrectly. Computerization will allow the Ticket Center to better track it sales and to be better prepared to handle customer mishaps and mistakes. 10. Accounting: With computerization the Ticket Center will be able to provide more accurate information regarding ticket sales to the producing organizations thus making"cash-out" and balancing ticket sales more accurate and efficient for all organizations. Competition for the entertainment dollar in the Finger Lakes Region is fierce. The ability of performing arts organizations to compete aggressively for that dollar will be greatly improved through computerization. While the Ticket Center offers a popular and much used phone service for credit card purchases, entertainment decisions are often made on the spur-of-the-moment. We must be in a better position to capture that moment. The future of computerized ticketing is here with automated ticketing machines in supermarkets and shopping centers. While that technology cost is greater than we can bear at present,our purchase of scalable hardware and software will permit us such growth. The applicant organizations represented by CAP have arrived at a critical juncture. We need the value that computerized ticketing will bring. For us it is a question of competitive economics with the additional benefit for Ithaca College of providing training in modern-day sales to its Theatre Arts Management students. (Currently they are being trained on the increasingly antiquated method of hard ticket sales.)We have engaged the services of a consultant from Penn State to guide us through this process. (Penn State has a campus-wide, coordinated ticketing system for a 95,000-seat stadium, 16,000-seat arena and 5 other performing spaces and 22 statewide, off-site ticketing outlets). Cornell Concerts is also joining in this consortium and Theatre Cornell is studying the feasibility and fit of this undertaking as it applies to its operation. We intend to be preliminarily operational at the Ticket Center by May 2000, fully integrated to off- site locations and on-line by Fall 2000. Local performing arts organizations in the County are rapidly adapting to the dynamics of cultural tourism working closely with the Convention and Visitor's Bureau and the Strategic Tourism Planning Board. CAP and the CVB are nearing completion in the design and construction of a major web site, IthacaEvents.com, that will collect, manage, broker and disseminate information on arts and cultural events. It will become a major marketing tool for the industry and the CVB and provide an important interface to performing arts organizations' web sites, e-mail ordering and on-line ticketing by Fall 2000. The consortium is looking at the PASS System provided by Tickets.com in Syracuse. We are negotiating an offer of$90,000 for a complete hard and software system that would meet our short and long-term needs. We have already the financial commitments of the Tompkins County Trust Company, Tompkins County Foundation, Tompkins County Strategic Tourism Planning Board and Ithaca College for this enterprise. Talks with Cornell University with regard to their financial participation are scheduled for the March Vice Presidents' meeting. We continue the process of approaching other major businesses in Tompkins County to achieve our goal. We request $10,000 from the City of Ithaca in support of this endeavor. The arts are an important factor in the City's overall quality of life. The overriding goal in CAP's pursuit of this initiative is the economic vitality of our arts organizations. By helping to secure their financial viability, arts organizations are in a better position to deliver their programs, not only those that provide entertainment, but also those that are dedicated to underserved and underrepresented populations as evidenced by the Hangar Theatre's TST Community School Programs, The Kitchen's Aidswork Theatre and Community Project, the Upstairs Gallery's Annual HOMES Project, or CAP's Decentralization grants program to name a few. The successful purchase and installation of computerized ticketing at the Ticket Center in Clinton House will have another impact as well. Cultural Tourism has been identified as a component in Tompkins County's overall economic development strategy. Specific recommendations that include IthacaEvents.com and computerized ticketing are referenced in the Tompkins County Area Development Corporations Economic Development Plan. This proposal represents a buy-in on the part of numerous sectors of the community, many of which have never combined forces, until recently, to achieve this particular common good. The City of Ithaca needs to be a part of this creative mix. Committed: Tompkins County Trust Company $ 5,000 Tompkins County Foundation $10,000 Ithaca College $ 7,000 Tompkins County $10,000 Pending City of Ithaca $10,000 Ithaca College (additional) $ 5,000 Cornell University TBA M&T Bank $ 5,000 Social Services League $15,000 Other Business $ 5,000 Ticket Center Participating Organizations A Taste of The Nation -Ithaca Ballet Aidswork . Ithaca Children's Choir Alternative Community School Drama Club Ithaca College Music Department Cayuga Chamber Orchestra Ithaca Community Chorus Cayuga Vocal Ensemble Ithaca Downtown Partnership Common Ground Ithaca Festival Cornell Juggling Club Ithaca Lions Club Community School of Music and Arts Ithaca Rotary Cornell Savoyards Ithaca Opera Association Cornell Student Program Board Ithaca Tangueros Details Events Management Kitchen Theatre Displaced Homemakers' Orange Tree Theatre Dryden Footlighters Out Loud Chorus Fingerlakes Grass Roots Festival Paleontological Research Institute Firehouse Theatre The Franziska Raker Centers Foundation of Light The Sciencenter Genesis Productions The State Theatre Green Street Adult Residence/Unity House Third Floor Productions Hangar Theatre The Upstairs Gallery Historic Ithaca Troika Association Hospice of Tompkins County op4o° � o z o0 SAFE NIGHT 2000 y A Not For Profit Event Sponsored by: Bovis Constraction Corp. Cornell Cooperative Extension January 21,2000 Ithaca Police Department Task Force for Battered Women Alan Cohen City of Ithaca 108 E. Green St. Ithaca NY 14850 Dear Alan Safe Night 1999 provided the opportunity for over 300 youths to party in a safe environment. Because of last year's success, Safe Night 2000 is scheduled for June 3,2000. This year's event will be held from 7:00 PM to 10:00 PM for 11 to 14 year olds,and from 10:00 PM to 1:00 AM for 15 to 18 year olds at Cass Park Rink. Safe Night began in Milwaukee in 1994. Youth homicides were rising,and the Milwaukee Health Department along with the Milwaukee Violence Prevention Coalition took action by organizing a Safe Night party. Recognized by the National Crime Prevention Council as a model violence prevention program,Safe Nights include time to learn how to resolve conflict peacefully,as well as time for fim. Three rules are enforced:NO weapons,NO alcohol or drugs,and NO arguments. With the help of teens and adults throughout Tompkins County, an eventful evening has been planned,filled with activities involving food,fun and education. To insure Ithaca's Safe Night party is successful;we need your help. Many youth,adults,and community organizations have already indicated a willingness to give of their time,skills and knowledge,but monetary support is needed as well. Won't you please consider supporting the youth of our community? Please find enclosed for your review, our preliminary budget. Checks should be made payable to 4-H of Tompkins County and addressed to,Cooperative Extension of Tompkins County,615 Willow Ave.,Ithaca,NY 14850. All contributions will go directly to support the costs involved in planning and facilitating an event of this type. All donations are tax deductible. Within the next few weeks teens will be calling you to answer any questions you may have. With your help,Ithaca's second"Safe Night"will be a great success. If you have specific questions or concerns,please contact Kathie at Bovis Construction,266-3000. Thank you in advance for your generous support of the Ithaca Community,and our efforts to provide safe places for youth. Sincerely, Committee Chairs Kathie Kara tas Christine Barksdale Bovis Construction Corp. Ithaca Police Department i -kk Enclosures(2) SAFE NIGHT- ITHACA, NY JUNE 03, 2000 PRELIMINARY BUDGET Funds Needed Building and Facilities Usage(Cass Park) donated "On-Site Volunteers"services donated Disc jockey/Music $ 600.00 Discrimination/anger/violence/educational activities $ 500.00 (Teen Rave,Act, CDRC,LMAP, Planned Parenthood) Door prizes $ 200.00 Volunteer Time(Bovis Construction, Cornell Cooperative donated Extension, Ithaca Police Dept., Domestic Violence Shelter) Security $ 100.00 SN2 Mural $ 200.00 Self Defense Instructors $ 200.00 Motivational Speaker $ 400.00 Popcorn/Cotton Candy Machine Rental $ 100.00 Refreshments and incidentals $ 1,000.00 (bottled water, soda, ice cream, pizza, etc.) Publicity $ 600.00 Postage $ 3,000.00 Printed materials/copying $ 500.00 Safe Night tee shirts $ 3,000.00 Transportation (TCAT) $ 1,000.00 FINAL COST FOR 600 PARTICIPANTS $ - $11,400.00 estimated total budget2000.A a:f ,,. �"s a 9., d}5 i'. ��, S`g.3t* �' R' -xti M � z•»r j�E?�%2.�ir{ ±� z � _ .r � r�'ty+,�j4 .' 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KAIDSWorkofTortm Ifitls;Cbun ithaC Housin - endsWndatiiig�it;.aeenssaid � rk .ai to homophobia and hetero " p 9: rt And hat ts•available costs IaC�tU FlagD'ay`,Parade nsored;by - ?Authon Ithaca t h'SChool KlwanfS.'rSf 1 haca antl the $ p s g-eIthaCa`Etks Lod #636"and -7r35ext3m Grou s such as Teen 9 , ` "mohe �sorFCethiiigteen agefs"h g a.ItAVE'a group:thatdoes tape, ompkiris COuntrj9�sk�brge fol BatteHe�Wom2nNartdydogt usually have much o£ ;tsafe' 1 b; < , rthaea.VFW Post:#�61 will be e,F. ':. V V geld a 2 p m$atui day,June 12 } abuse and;violence educauon, Child Sexual AliUs`e P,rojedt, i yam+ n fi''. rah« e h 1t's important'fot teens W.T. S Work:CommuniryThe ,, the:community to feel they. 4Th'e parade w}ll begtti,j;at T;afer and ahe.Queer/Straight their risk of catching sexually highschool students in the Itha-:.have:a safe place to go and a Jmitie' Oyet',8 jtlnlor Washington A and 3t N.W1. Park,with cerertiontes'to follow _; Alliance:of the`Alternative transmitted diseases-Represen- 'ca City School District showed' safe place to parry,"said Jennie At Charles 0.DtCkeiSbn Call%Brian T`rain6r with'qes� '.`Commiinity School:led.the-ses- tatives.from community otgani- that about 45 percent of 12th Poyer;a junior at Charles O. q High School it ti. , r sionstiPlannedt)iarenthood 7ations.responded, .; -graders were using and Dicketson High School in Tru- _ ;. uoti ?57 1{ $rplanned td'do a presentation�- :.Marianne Graham,a com alcohol enough to pear mansburg,'a member of Teen Trurnansburg,e member fotithe,whole group;i but tt munity educator at AIDS Work rant senous concent., "RAVE and an organizer. of lien RAVE fl'ltd"&t' thtc m�iunrr` e0^, proved lob-difficltlt-,to&t the ti-of Tonlpidhi County;bid fine� ;But the kids who came td the p,r�„I think if,the a were more of kl �� tcLFrnewstfa+njronYTbmplvnF'Catm ;4 whole groit�i td concentrate,so-,egoal was,fo:give teens,an idea ':'event,also called."One Big Ole':StheSe things,or even a roller. I lywidthr di n n�'�r t hht wa31k,e blie2U.d orxa:softhebrganizationsinthecom-.Party,"said theywerejustinter- sk.' i&. downtown":peo r Y c3t�t�stoA lf�" �'munity where,they can go for ested in having a good time', ;'plc would go out,and hang ouL event t il�dst.''d Ynforinarfo /B City Ther: 'stats `9itifianony rhelp t The kid$don'[think about,:Kids would be able,to have fun Baldint said'_ plan � tilt tt bo i �htch t,t,rJssues of drugs grid alcohol,'no drugs;no.alcohol.''They' without alcohol,"said David ;to start planning ti&i5•ear': 1 W `NP 1485o'ati eet* `slkkd' 3hons' have become a concern recent-` think about the fun':said Josi- _Ellison.a sophotnore at Ithaca event right away so�thls:al 3 ' 171 t2s ar 'u ro atiou aocessyto beth##control or,,ly,as a survey of middle land ah Black,a junior at,Lansing .High;School who attended the become an annual evenG� ' ilfiht6a9n6r@�taf� - �g'e tr DOWNTOWN ITHACA HOUSING MARKET ANALYSIS (Revised) March 22, 2000 The Ithaca Downtown Partnership has identified housing development as a crucial component of a comprehensive downtown revitalization program. Promoting housing development,both in the Business Improvement District and in the abutting neighborhoods within walking distance to downtown, is a key part of the Partnership's 2000 Plan of Work and the 2010 Downtown Development Strategy. The Partnership is also committed to working closely with Ithaca Neighborhood Housing Services, Inc. to ensure maximum progress with minimal duplication of effort. The first work element to be undertaken in an effort to promote downtown housing development is the completion of a downtown housing market analysis. This analysis will examine the demand for non-student housing in the downtown area. The analysis, to be conducted by a professional research firm experienced and respected by both the housing industry and the lending community, will be undertaken this spring. The components of the analysis will include the following: - Assessment of market demand for downtown Ithaca. How many units are supportable? - Market absorption. How fast will these units be absorbed by the marketplace? - Character and profile of units. What characteristics must units have to be competitive and successful in the marketplace? - Condominium vs. Rental. What is the demand for ownership units vs. rental units? - Price points. What are the projected pricing for these supportable units? - Environmental factors. How will proposed actions by Cornell University affect the downtown housing market? This study is designed to provide the Partnership, City and INNS with critical marketing and planning data needed for developer recruitment and for project financing. Armed with firm market demand information, it will then be easier to discuss project opportunities with developers and lenders. From past experience, these analyses generally cost$10,000 or more. The IDP, inconsultation with the City and INNS, will issue a request for proposals for the analysis with a not to exceed price of$10,000. Proposed sources of funding for this project are as follows: - Ithaca Downtown Partnership ($3,000) Other Donations ($2,000) - City of Ithaca($5,000) Building Department - Request to Amend Building Department' s 2000 Overtime Budget WHEREAS, the Building Department' s 2000 Budget did not include funds for overtime and the Department expended $10, 527 in overtime in 1999, .and WHEREAS, the Building Department will again need overtime funds in 2000 to administer several of the Cornell University construction projects that are in the works and to help alleviate the understaffed Building Department, and WHEREAS, staff has estimated that $9, 000 should be sufficient to cover the needed overtime hours for the year 2000; now, therefore, be it RESOLVED, That Common Council. hereby approves an amount not to exceed $9, 000 be transferred from account A1990 Unrestricted Contingency to account A3620-5125 Building Department Overtime for purposes of providing a 2000 Overtime budget . Police Department - Request to Approve Sale of Two Police Motorcycles WHEREAS, the Ithaca Police Department currently has two 1998 Harley-Davidson motorcycles that are not being used to their maximum extent, and WHEREAS, the Police Department' s Traffic Unit is changing with a move toward traffic calming, including truck enforcement, and the motorcycles will see less and less use, and WHEREAS, Police Department staff members are recommending to . sell the motorcycles at a minimum bid of $22, 000 and would like to use the sale proceeds to purchase equipment for the newest patrol vehicles; now, therefore, be it RESOLVED, That Common Council hereby declares the Police Department' s two 1998 Harley-Davidson motorcycles surplus and directs the Controller' s Office to sell these vehicles at a minimum bid of $22 , 000, and be it further RESOLVED, That the proceeds from the sale of the motorcycles shall be placed back into the 2000 Police Department Budget for purposes of purchasing authorized equipment for the Department' s, patrol vehicles, and be it further RESOLVED, That the Controller shall be authorized to make any necessary budget adjustments as a result of said sale of motorcycles. i Youth Bureau - Request to Amend 2000 Youth Bureau Youth Development Budget WHEREAS, the Ithaca Youth Bureau has been advised by Tompkins County that it will be receiving $2 , 611 in funds to assist the Youth Bureau' s Summer Municipal Jobs Program, and WHEREAS, the additional funding will allow the Youth Employment Service to offer jobs to. several additional teens during the summer of 2000; now, therefore, be it RESOLVED, That Common Council hereby amends the Youth Bureau' s 2000 authorized Youth Development Budget for said additional funds from Tompkins County as follows : Increase Revenue Account : A7310-2350-1202 Youth Services Other Govts. $2 , 611 . 00 Increase Appropriation Accounts: A7310-5120-1202 Hourly P/T $2 , 370 . 00 A7310-9030 Social Security/Medicare 182 . 00 A7310-9040 Workers' Compensation 59 . 00 of I... CITY OF ITHACA '``�rj• o';¢� 108 East Green Street Ithaca, New York 14850-5690 DEPARTMENT OF PUBLIC WORKS 'y William J. Gray, P.E.. Superintendent/City Engineer *.... ''f�� Telephone: 607/274-6527 Fax: 607/274-6587 �alk - MEMORANDUM TO: Patricia Vaughan, Chair B&A ON FROM: William J. Gray, P.E., Superintendent of Public Works 00 RE: Cornell Lake Source Cooling Agreement Initial City Payment DATE: March 24, 2000 In this memo, I recommend an initial payment to Cornell of$300,000 for street and utility improvements done for the city as part of the Lake Source Cooling Project. Cornell has provided a bill and documentation for $536,000 in improvements. I expect a review and final recommendation for the April meeting of the Budget and Administration Committee. The city entered into an agreement with Cornell in March 1998 to allow installation of private utilities in city streets. In payment for the long-term easement, Cornell agreed to undertake a substantial number of utility improvements in the project area, as well as replacing the street (sidewalk, curbing and pavement) in the project area. This project included the redesign and construction of the Lake Street/Willard Way/University Avenue intersection and modifications to the upper gun shop hill curve on Lake Street. The city requested that Cornell reroute its pipe slightly to facilitate the reconstruction of utilities in the lower part of gun shop hill, enclosing open drainage ditches, improvements to the lower curve, and adding sidewalk. Cornell agreed to reroute its pipe and make a number of improvements while the city would pay for the remaining improvements in this lower area. The agreement was written spelling out the improvements that would be.made and who was responsible for them. It was anticipated that the work would be done under Cornell's General Construction Contract and the city would reimburse Cornell. At the time the agreement was being finalized, some estimated cost sheets were circulated to show the relative value of the work. They showed that Cornell's work in the agreement had a value of approximately $1,090,000, while the city's work was valued at $330,000. The city budgeted two capital projects in the 1999 budget (general fund and water and sewer costs)to cover these and associated project costs; General Fund Capital Project 371 for $200,000 and Sewer Fund Capital Project 608 for $300,000. The Water and Sewer Group did some of its own construction at the start of Cornell's project. Page 2 Re: Cornell Lake Source Cooling Agreement - Initial City Payment Date: March 24, 2000 In September 1999, I was briefed by Cornell's project manager that the actual cost to the city for work done by Cornell was approximately $536,000, broken out as $364,000 in street work and $172,000 in water and sewer work. Basically, he felt the costs were fair based on current costs Cornell was paying for similar work on campus. He reminded me that the relative values had been developed rapidly from figures the city had supplied for a prior street reconstruction. We are currently working together to gather comparative data to show that costs under this contract are reasonable and reflect costs the city would have paid for similar work. In subsequent meetings, he pointed out that the cost of Cornell's work has cost approximately $1.7 million for its work under the agreement, which was the same relative increase. At this time, I would like to recommend a payment to Cornell of$300,000 to be paid equally out of the two capital projects. We have the money and the authorization necessary to proceed with that. I would like your concurrence because I believe one or both of the capital projects may need to be adjusted before the final payments are made. I believe the current payment provides some good faith effort for value we have received. I am close to finishing my talks with Cornell, at which point I will make a recommendation to the Board of Public Works and B&A concerning final payments to Cornell. If you and the committee agree with this approach, no further action is required at this time. I will try to have the initial payment made to Cornell within a week. It is my intent to provide the recommendation for project closeout to the April B&A meeting. cc: Mayor Alan J. Cohen Lanny Joyce, P.E., Cornell University Richard L. Ferrel, Asst. Supt. for Streets and Facilities Lawrence P. Fabbroni, P.E., L.S., Asst. Supt. for Water and Sewer BUDGET AND ADMINISTRATION COMMITTEE March 29, 2000 Allocation of additional funds for the preparation of the Final Generic Environmental Impact Statement for the Southwest Area Land Use Plan. WHEREAS, on January 5, 2000, the Common Council authorized and directed the Mayor to enter into a contract with The Chazen Companies to prepare the final GEIS for the Southwest Area Land Use Plan for an amount not to exceed $50,000, including all reimbursable expenses, and WHEREAS, on March 24, 2000 The Chazen Companies presented the substantive/non- substantive comment recommendation to Common Council, and WHEREAS, due to the inordinate amount of comments needing responses The Chazen Companies has requested additional funds for the preparation of the final GEIS, now therefore be it RESOLVED, that an additional budget of$25,000 be allocated from the southwest area capital project#367 to be utilized for the purpose of the preparation of the final GEIS, and be it further RESOLVED,that the Mayor is hereby authorized and directed to amend the fGEIS contract with The Chazen Companies to reflect the increase in the not to exceed amount by $25,000, making the total contract amount $75,000 including all reimbursable expenses. \\CITYHALLSERVER\VOL2\PLANNING\PROJECTS\JEANNIE\SWarea\GEIS\GEIS Contracts\Mesinger Contract\add funds BA resol.doc Ll "MAYOR'S OFFICE STATE OF NEW ORK OFFICE OF THE STATE MITRiJa42 ALBANY.NEW YORE 12236 H.CARL McCALL PA TRICIA LAMB McCARTHY STATE COMPTROLLER DEPUTY COMPTROLLERCIT� OF I d < ADIVI ION OF MUNICIPAL AFF AIRS e:(518)474-4037 Fax:(518)486-6479 March 2000 To: Chief Fiscal Officers of Counties, Cities, Towns and Villages From: Municipal Affairs Subject: Handicapped Parking Education Program Please give copies of this bulletin to others who may need this information. Summary: Chapter 497 of the Laws of 1999 amends the Vehicle and Traffic Law effective on April 1, 2000 to provide that every county and the City of New York shall establish a handicapped parking education program for the purpose of providing education, advocacy and increased public awareness of handicapped parking laws. In order to fund this program the statute provides for imposition of a $30 mandatory surcharge for violations relating to handicapped parking spaces. This surcharge is in addition to any other sentence, fine or penalty. One-half of the amount will be paid to chief fiscal officer of the county in which the violation occurred. These monies must be used to fund the handicapped parking education program. The other one-half of the surcharge will be paid to the chief fiscal officer of the municipality which brought the charge for violation. The municipality's share will be used for local justice programs and purposes. At least ten percent of the municipality's share must be used for developing and implementing a disability awareness program for local law enforcement agencies. The purpose of the disability awareness program is to train local law enforcement personnel to recognize and appropriately respond to persons with disabilities. Accounting Information Surcharge receipts should be recorded as revenue in account code A2610 Fines and Forfeited Bail, and expenditures of these funds will be recorded in expenditure account code A2989 Other Education. Subsidiary records for both revenues and expenditures must be maintained in order to determine the excess, if any, of revenues over expenditures. Any excess of revenues over expenditures at years end should be recorded in account code A889 Miscellaneous Reserve. If you require additional information or need assistance, please contact the regional office servicing your area. A listing of the regional offices is on the back of this bulletin. REGIONAL OFFICE DIRECTORY BUFFALO OFFICE GLENS FALLS OFFICE David H. Slusarz,Chief Examiner Richard H. Dinolfo,Chief Examiner Office of the State Comptroller Office of the State Comptroller 295 Main Street,Room 1050 One Broad Street Plaza Buffalo,New York 14203-2510 Glens Falls,New York 12801 (716)847-3647 Fax(716) 847-3643 (518) 793-0057 Fax(518)793-5797 E-MAIL: Muni-Buffalo@osc.state.ny.us E-MAIL: Muni-G1ensFalls@osc.state.ny.us Serving: Allegany, Cattaraugus, Chautauqua, Serving: Clinton,Essex,Franklin, Fulton, Erie, Genesee,Niagara, Orleans, Wyoming Hamilton, Montgomery, Rensselaer, Counties Warren,Washington Counties ROCHESTER OFFICE ALBANY OFFICE William Campbell,Chief Examiner Thomas J. Kelly,Jr., Chief Examiner Office of the State Comptroller Office of the State Comptroller The Powers Building 22 Computer Drive West 16 West Main Street- Suite 522 Albany,New York 12205 Rochester,NY 14614 (518)438-0093 Fax(518) 438-0367 (716)454-2460 Fax(716)454-3545 E-MAIL: Muni-Albany@osc.state.ny.us E-MAIL: Muni-Rochester@osc.state.ny.us Serving: Albany,Columbia, Dutchess, Serving: Cayuga, Chemung,Livingston, Greene,Orange,Putnam, Saratoga, Monroe,Ontario, Schuyler, Seneca, Steuben, Schenectady, Schoharie,Ulster Counties Wayne, Yates Counties HAUPPAUGE OFFICE SYRACUSE OFFICE John Pollack, Chief Examiner Norman Bagley,Chief Examiner Office of the State Comptroller Office of the State Comptroller NYS Office Bldg. Room 3A10 State Office Building,Room 409 Veterans Memorial Highway 333 E. Washington Street Hauppauge,New York 11788-5533 Syracuse,New York 13202 (631)952-6534 Fax(631)952-6530 (315)428-4192 Fax(315)426-2119 E-MAIL: Muni-Hauppauge@osc.state.ny.us E-MAIL: Muni-Syracuse@osc.state.ny.us Serving: Nassau, Rockland, Suffolk, Serving: Herkimer,Jefferson,Lewis, Madison, Westchester Counties Oneida, Onondaga, Oswego, St. Lawrence Counties BINGHAMTON OFFICE Patrick Carbone, Chief Examiner Office of the State Comptroller State Office Bldg. Room 1702 44 Hawley Street Binghamton,New York 13901 (607)721-8306 Fax(607)721-8313 E-MAIL: Muni-Binghamton@osc.state.ny.us Serving: Broome,Chenango,Cortland, Delaware, Otsego, Sullivan,Tioga,Tompkins Counties ITHACA POLICE DEPARTMENT DEPARTMENTAL MEMORANDUM TO: Members of B & A Committe DATE: 3/21/00 FROM: Chief Richard P. Basile RE: Sale of Police Motorcycles ------------------------------------------------------------------------------------------------------------------ The Police Department owns two 1997 Harley-Davidson Motorcycles at the present time. Due to the changing nature of the Traffic Unit and the move toward traffic calming, including truck enforcement, we are getting very little use out of these vehicles. We have found that each traffic officer has to carry too much equipment to make the motorcycles feasible for the type of enforcement they are now doing. We were also not able to get a Harley-Davidson school here to train other riders in the department. I would not put an officer on the motorcycles, on patrol, without having attended the school, no matter how long they might have been riding a personal motorcycle. We have been trying for two years to get this school here with no success. In discussion with Harley- Davidson, we would not be able to have that school until 2002 at the earliest. At the present time, only one of the three traffic officers is certified to ride the motorcycles. In the last round of vehicle purchases for the department, Sergeant Curatolo included the cost of outfitting and equipping the vehicles as well as the purchase price. During the budget process, the amount was cut down to the actual purchase price of the vehicles, however, each vehicle, including the unmarked unit, still has to be equipped. This includes marking the patrol vehicles, installing lights, sirens,radios, "cages", etc. I am suggesting that we "surplus" the Harley-Davidson motorcycles and make arrangements to sell them. The vehicles are worth between $11,000 and 14,000 each. I would suggest a minimum bid of$11,000. We have had several inquiries about the motorcycles and this would be the most opportune time to sell them for maximum gain. This money would then be used to pay the necessary costs of outfitting the new vehicles, without negatively impacting our remaining budget. However, it is imperative that these funds come back to the Police Department to pay the cost of outfitting the vehicles, not just go to the General Fund. Sergeant Curatolo will be attending the B & A Meeting to answer any questions you might have about the expenses for the vehicles. I will be attending training next week at the FBI Academy in Quantico, Virginia and will not be available. Should you have any questions before Friday of this week, please feel free to call me. Police Department - Request to Approve Sale of Two Police f Motorcycles WHEREAS, the Ithaca Police Department currently has two 1998 Harley-Davidson motorcycles that are not being used to their maximum extent, and ! WHEREAS, the Police Department' s Traffic Unit is changing with a move toward traffic calming, including truck enforcement, and the motorcycles will see less and less use, and WHEREAS, Police Department staff members are recommending to sell the motorcycles at a minimum bid of $22 , 000 and would like to use the sale proceeds to purchase equipment for the newest patrol vehicles; now, therefore, be it RESOLVED, That Common Council hereby declares the Police Department' s two 1998 Harley-Davidson motorcycles surplus and directs the Controller' s Office to sell these vehicles at a minimum bid of $22 , 000, and be it further RESOLVED, That the proceeds from the sale of the motorcycles shall be placed back into the 2000 Police Department Budget for purposes of purchasing authorized equipment for the Department' s patrol vehicles, and be it further RESOLVED, That the Controller shall be authorized to make any necessary budget adjustments as a result of said sale of motorcycles . i BUDGET AND ADMINISTRATION COMMITTEE MARCH 29, 2000 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . Theater Ticket Proposal - Discussion/Possible Resolution 2 . Safe Night 2000 - Discussion 3 . Ithaca Downtown Partnership - Housing Study - Discussion 4 . Ithaca Downtown Partnership - Two Hour Free Parking - Discussion 5 . Taxi Fares - Discussion , 6 . Request Funding to Celebrate Juneteenth 2000 - Discussion/Possible Resolution X 7 . Simeon' s Alcohol Permit Request - Resolution 8 . Viva Taqueria' s Alcohol Permit Request - Resolution B. Planning & Development 1 . Request Approval and Funding of Consulting Services for Transfer Approval of Time Warner, Inc. and America Online, Inc . - Resolution C. Building Department 1 . Request to Amend 2000 Budget - Resolution D. Police Department 1 . Request to Approve Sale of Two Police Motorcycles - Discussion/Possible Resolution E. DPW 1 . Request Payment to Cornell University - Resolution 2 . Approval of 1999 Sidewalk Assessments - Resolution 3 . Water and Sewer Penalty Period - Collection Period - Discussion/Possible Resolution BUDGET AND ADMINISTRATION COMMITTEE MARCH 29,2000 PAGE 2 F. City Chamberlain it C 1 . Request to Extend County Tax Warrant - Resolution 2 . Request to Award Contract for Parking Ticket Collection - Resolution 3 . Request to Allow Payments on Delinquent Taxes Beyond Redemption Period - Resolution G.Youth Bureau 1 . Request to Amend 2000 Youth Bureau Youth Development Budget - Resolution H. Reports 1 . Sidewalk Policy for 2001 2 . Position Review - Report 3 . Mayor' s Report 4 . Council Members' Announcements S . Next Month' s Meeting: Aril 26, 2000 *C = Consent Agenda. If you want to discuss any of these items at the meeting, please call Pat Vaughan, 272-1247 . DOWNTOWN PARKING IMPROVING DOWNTOWN'S COMPETITIVENESS February 9, 2000 Recommendation 1. That the City of Ithaca re-institute a simple two-hour free parking policy at all times for the downtown garages and lots, similar to policy in place during the 1980's and similar to the two-hour free parking policy now followed during the December/January holiday season; 2. That Saturday, Sunday and week night policies remain the same; 3. That monthly and permit parking rates remain the same; 4. That the existing parking sticker program remain in force at the same rate; 5. That hourly fees for downtown municipal parking be increased from $.40/hour to $.50/hour; and 6. That collection hours be expanded to 9:00 am to 8:00 pm to ensure more efficient collection of owed revenues. Estimating Cost to the City 1. Estimated gross revenue loss from re-instituting a two-hour free policy: ($106,000) (Based on analysis of data from representative week of May 4, 1998.) 2. Added revenue from existing patrons due to increase in parking rate: $24,000 3. Added estimated net revenue from extended collection hours: $2,300 4. Estimated annual cost to the City(before benefit analysis) $80,000 Benefits Accruing to the City 1. Sales Tax Gain from Existing Stores $40,000 • For every $1,000,000 in sales, City receives $20,000 • $48/day per store increase results in$2,000,000 in added sales • 4% increase in sales is estimated to yield$2,000,000 2. Sales Tax Gain from New Stores $40,000 • Free parking policy will contribute to attraction of new stores • $1,000,000 in sales from two major existing vacant stores • $1,000,000 in sales from other filled vacancies 3. New Parking Revenue $5,000 • Policy and new stores will attract new packers • In 1998, 38% of all hourly parkers stayed over 2 hours • Assume $20/day in new parker revenue 4. Property Tax Gains TBD • Longer term benefits to the City from increase in valuation • A 1% increase in valuation nets an estimated$7,000 in tax revenue 5. Net Cost to the City (including Benefits) No Cost Other Arguments 1. A two-hour free parking policy is an important economic development tool for retaining and recruiting office and service businesses to downtown. Parking for clients remains a major concern raised by offices considering whether to remain in downtown or to move into downtown. 2. According to the 1998 GCR survey, over 50% of area residents who do not shop downtown ranked downtown parking as poor. 3. The recent Johnson School study on downtown emphasized that the municipalities successful with downtown revitalization do not regard parking as a city revenue source. 4. Two-hour free parking will encourage utilization of the new County library and improve the likelihood of spin-off visitation to other downtown businesses. Related Issues 1. The privatization of municipal parking operations can results in more efficiency, attention to management details and added cost savings to the City. This option should explored. 2. Curbside meter removal is another desirable goal. Meter removal should either follow the two-hour parking policy or be enacted at the same time. 3. The City should explore ways to bolster the supply of downtown parking by: a. Acquiring the G&H lot, if not developed as the proposed inter-modal transfer center; and b. Constructing a 3rd parking garage. Summary 1. Downtown Ithaca is experiencing positive momentum,but this trend remains fragile. Developments in other portions of the City can de-rail or upset this new found momentum. A two-hour free parking policy helps to safeguard this momentum in the face of changing times and challenges from Southwest and Carpenter Park. 305 South Plain Street • Ithaca,N.Y. w;t 14850 2 (607) 27 � . (607) 27 L._ - - - _ M R 2. 2 2000 Southside Community Center, Inc. UH March 22, 2000 By Dominick Cafferrilo, City of Ithaca Comptroller& City Common Council, Budget& Administration C'tee Dear Dominick and Budget& Administration Committee: Please consider this mini proposal requesting funding to help subsidize a three-day celebration of Juneteenth 2000, to be held primarily in the vicinity of the Southside Community Center. The official commemorative date for Juneteenth is June 19th. In past years, we have celebrated this event on or about that date with a one-day street festival, while in many other neighboring communities and throughout the United States it is celebrated for an entire month. This history of Juneteenth is fairly unknown. In this area of the country, safety and freedom were promised to many slaves who risked their lives to escape here. This is the kind of history that should be part of our everyday lives. Celebrating Juneteenth only helps to uncover this history, thus educating and sensitizing us to the experiences of others. This event showcases Tompkins County's rich African American heritage and the County's commitment to celebrating diversity. Ignorance breathes hate, therefore, this educational enlightenment can only serve to make significant and lasting improvements in our relationship to each other and our community at large. No other event in Tompkins County is concentrated on celebrating African American heritage; in fact many of our residents go to other communities to celebrate this heritage. Juneteenth will fulfill this gap for Tompkins County residents and neighbors. In addition performers and vendors who participate in this event learn about our county and other opportunities to showcase their talents and merchandise including, Ithaca Festival, Grassroots and several Cornell and Ithaca College events. We sincerely hope that the City of Ithaca would consider providing some funding for this necessary event. Thank you WitfiJuneteenth Spirit, Lesln McBean Juneteenth Planning Committee A Member Agency of The UNITED WAY Mum For YoulA spun orw Programs SUMMARY STATEMENT: We are requesting funding from the City of Ithaca to help subsidize a community-wide celebration of Juneteenth 2000 at the Southside Community Center. Juneteenth is the oldest known celebration of the emancipation of slaves two and one-half years after President Abraham Lincoln's Emancipation Proclamation Jan. 1, 1863. Today it also celebrates the achievements of African Americans in their continuous struggle against oppression. GOALS: This year's theme, "Bringing Neighborhoods Together," has a threefold mission: 1)to celebrate the unity of individual communities throughout Tompkins County; 2) to bring together different neighborhoods within Ithaca and Tompkins County to learn about an era in history that is important not only to African-American people, but to all people; and 3) given the daunting bias-related incidents that have occurred in Tompkins County in recent times, Juneteenth 2000 seeks to jumpstart the Tompkins County community and its neighbors to become leaders in respecting history, celebrating diversity and eliminating oppression PROJECT: This is the third year that the Southside Community Center is host to the Juneteenth celebration. For the last two years, we hosted a one-day street festival but the community expressed a need to have the celebration be more than just one day. We have decided to rise to that occasion with a three-day celebration over the weekend of June 16th through June 18`". We hope to achieve our theme by once again inviting vendors and artists from all over, including Syracuse, Rochester and New York City to participate in our festivities. The weekend will kick off with a Friday evening African concert and dinner and end on Sunday with a Jazz brunch and a historical theatrical performance. We also will be collaborating with many other agencies throughout Ithaca for displays and hosting of events, especially for the children. PERSONNEL & PROMOTION: Members of the Southside Community Center's staff and board, the Greater Ithaca Activities Center board, The Ithaca Journal staff and the community at large constitute the organizing committee for this event. The event has already been advertised in the Tompkins County Travel Guide and Calendar of Events produced by the Tompkins County Convention and Visitors Bureau. Additionally, our promotion plan includes a committed $6000 sponsorship by The Ithaca Journal for newspaper inserts, banners, posters, fliers and other print advertisement. FINANCIAL REQUEST: We are requesting $2500 from the City of Ithaca to help pay for performers, equipment rental and hosting of children's activities as follows: Metro Steel (NYC children's steel band) ...............$1500 (includes accommodation) John Brown's Body (California-based band)...$500 (accommodation and some sound) (This group donated their time and performance) BSI Sound System rental ..........................$300 (donated$500) Moon Jump rental for children's activity ........$200 TOTAL REQUESTED .........................................$2500 Simeon' s Alcohol Permit Request WHEREAS, since 1987 the City of Ithaca has issued a license to Simeon' s Restaurant allowing that restaurant to utilize certain areas along Aurora Street and on the Ithaca Commons for outdoor dining, and WHEREAS, this use of public property has generally been deemed proper and successful, and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Ithaca Commons, including outdoor dining, and WHEREAS, it is Common Council' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Ithaca Commons, and WHEREAS, Common Council has determined that the use of this public property for outdoor dining at Simeon' s Restaurant, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the same and consumption of alcohol should be covered by a minimum of $500, 000. 00 insurance under the Dram Shop Act; now, therefore be it RESOLVED, For the year 2000, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for Simeon' s Restaurant that includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $500, 000. 00 and the approval of an outdoor dining permit. Viva Taqueria' s Alcohol Permit Request WHEREAS, in 1998 the City of Ithaca issued a license to the Viva Taqueria Restaurant allowing that restaurant to utilize certain areas along Aurora Street for outdoor dining, and WHEREAS, this use of public property has generally been deemed proper and successful, and WHEREAS, the City of Ithaca wishes to promote diverse uses of the Primary and Secondary Commons, including outdoor dining, and WHEREAS, it is Common Council ' s responsibility to determine whether or not to allow the serving and consumption of alcohol on the Primary and Secondary Commons, and WHERF.A.S, Common Council has determined that the use of this. public property for outdoor dining at the Viva Taqueria Restaurant, including the responsible sale and consumption of alcohol, is desirable, and WHEREAS, Common Council has determined that any use of this or similar public property involving the same and consumption of alcohol should be covered by a minimum of $500, 000. 00 insurance under the Dram Shop Act; now, therefore be it RESOLVED, For the year 2000, Common Council hereby approves a revocable Alcoholic Beverage Permit for the outdoor sale and consumption of alcohol for the Viva Taqueria Restaurant that includes the sale of alcohol in accord with the terms and conditions set forth in application therefore, including minimum Dram Shop coverage in the amount of $500, 000.00 and the approval of an outdoor dining permit. Request from the Work Environment Task Force to Amend the 2000 Budget One of the goals of the Task Force is to obtain a true picture of the work environment in the City in order to understand the issues and severity of those issues and ultimately to use the information we obtain to develop systems, policies and procedures to resolve identified issues. An employee assessment survey was created by a team of employees under the guidance of Programs for Emplyment and Workplace Systems (PEWS) and administered with a phenomenal 65% return rate. With data input and preliminary data analysis complete, the Task Force has identified three main issues for further in depth analysis, discussion and long and short term recommendations. These areas are Oppression/Intimidation, Supervisory/Performance management, and Health and Safety. Three full workdays will be scheduled for this indepth analysis and employee participation will be a critical factor in its success. The Task Force recognizes that in order to convene these three full day meetings with as much employee participation as possible, there may be overtime and coverage concerns to consider. We therefore are requesting $10,000 from the unrestricted contingency fund be placed in restricted contingency specifically for disbursement to departments to cover such overtime. BUDGET AND ADMINISTRATION COMMITTEE March 29, 2000 Allocation of additional funds for the preparation of the Final Generic Environmental Impact Statement for the Southwest Area Land Use Plan. WHEREAS, on January 5, 2000, the Common Council authorized and directed the Mayor to enter into a contract with The Chazen Companies to prepare the final GEIS for the Southwest Area Land Use Plan for an amount not to exceed $50,000, including all reimbursable expenses, and WHEREAS, on March 24, 2000 The Chazen Companies presented the substantive/non- substantive comment recommendation to Common Council, and WHEREAS, due to the inordinate amount of comments needing responses The Chazen Companies has requested additional funds for the preparation of the final GEIS, now therefore be it RESOLVED,that an additional budget of$25,000 be allocated from the southwest area capital project#367 to be utilized for the purpose of the preparation of the final GEIS, and be it further RESOLVED,that the Mayor is hereby authorized and directed to amend the fGEIS contract with The Chazen Companies to reflect the increase in the not to exceed amount by$25,000, making the total contract amount $75,000 including all reimbursable expenses. \\CITYHALLSERVER\VOL2\PLANNING\PROJECTS\JEANNIE\SWarea\GEIS\GEIS ContractsWesinger Contract\add funds BA resol.doc Budget and Administration Committee MAR 2 2 2000 March 29,2000 By__ Request Approval and Funding of Consulting Services for transfer approval of Time Warner,Inc. and America Online,Inc. WHEREAS, the City of Ithaca is in negotiations with Time Warner Cable for the renewal of a cable franchise, and WHEREAS, Time Warner, Inc. and America Online, Inc. has taken steps to merge the two companies into one entity, and WHEREAS,the City of Ithaca is in receipt of the application for transfer submitted on the part of Time Warner and America Online for transfer of the franchise due to the impending merger between the two companies, and WHEREAS, Rice, Williams Associates is currently under contract by the City of Ithaca for the Time Warner Cable refranchise, and WHEREAS,the cable refranchise and the merger are separate items with separate timelines, and WHEREAS, it is recommended that Rice, Williams Associates be contracted for the amount not to exceed eight thousand dollars ($8,000)to review the application and perform all tasks necessary to appropriately respond to the merger within the review period; now therefore,be it RESOLVED, That Common Council hereby authorizes and directs the Mayor to sign and execute the contract with Rice, Williams Associates for consulting services for the transfer of the cable franchise to the America Online, Inc. and Time Warner, Inc. merger at a cost not to exceed eight thousand dollars ($8,000) including expenses, and be it further RESOLVED, That said funds will be advanced by the General Fund on an as-needed basis, and be it further RESOLVED, That it is noted and understood that traditionally parties to the deal, in this case America Online, Inc. and Time Warner, Inc.,pay the cost of consulting. The Consultant and the City will make every effort to recover the cost of the consultant fee after approval of the transfer/merger. Building Department - Request to Amend Building Department' s 2000 Overtime Budget WHEREAS, the Building Department' s 2000 Budget did not include funds for overtime and the Department expended $10, 527 in overtime in 1999, and WHEREAS, the Building Department will again need overtime funds in 2000 to administer several of the Cornell University construction projects that are in the works and to help alleviate the understaffed Building Department, and WHEREAS, staff has estimated that $9, 000 should be sufficient to cover the needed overtime hours for the year 2000; now, therefore, be it RESOLVED, That Common Council hereby approves an amount not to exceed $9, 000 be transferred from account A1990 Unrestricted Contingency to account A3620-5125 Building Department Overtime for purposes of providing a 2000 Overtime budget . .��.• �, CITY OF ITHACA ,; MA R V~`f 108 East Green Street Ithaca, New York 14850-5690 BUILDING DEPARTMENT Pol1A[EO Telephone: 607/274-6508 Fax: 607/274-6521 MEMORANDUM DATE: March 3, 2000 TO: The Human Resources Committee FROM: Phyllis Radke, Acting Building Commissioner RE: Building Department Personnel Issues Please consider two Building Department personnel issues at your next meeting on March 27, 2000. The first issue is the promotion of Ramone Escobedo from the position of Code Enforcement Officer/ Exterior Maintenance Enforcement Officer to the position of Housing Inspector. The Code Enforcement Officer's position is a grade 10 under the CSEA Administrative Wage Contract. The Housing Inspectors position is a grade 15. The grade increase will cost approximately $4,500. The money is not in my year 2000 Budget. The second request is for $9,000 to be placed in the department's overtime account line. This money is needed to pay the Senior Plan Examiner, Mike Niechwiadowicz, for anticipated overtime for plan review and field inspections related to Cornell construction projects. The CSEA contractual agreement limits the amount of accrued compensation and vacation time an employee can earn before losing earned time. By June, if Mike continues to accrue compensation time, he will be forced to considerably reduce the number of hours he works per month. This will significantly effect the City's ability to provide the review and inspection services Cornell has paid for in permit fees. Currently, the Building Department is struggling to maintain mandated inspection services. In 1996, the Building Department had 15 employees. Circumstances this year have left the department with 10 full—time employees and one part-time, temporary staff person. Fully staffed, the Building Department, at one time, had one Commissioner, two Deputies and eight housing and building inspectors. Today, one Acting Commissioner and five Inspectors are trying to handle an increased workload compared to what was required with the much larger staff. As the upcoming construction season approaches, it is imperative to make staff adjustments that will enable the department to provide adequate services to the public. "An Equal Opportunity Employer with a commitment to workforce diversification." �� Building Department Personnel Issues Page Two The Need for a Housing Inspector Prior to this year, the building department was already struggling to keep up with required housing inspections. With staff further reduced, the situation has become critical. Because of the staff shortage, all building and housing inspectors (code inspectors) are required to be more versatile, to know more, and to perform with less supervision and assistance. As a result, while staff is working harder, they continue to lose ground on the number of housing inspections they can complete in a year. The Building Department bench mark survey created in 1998, determined that in order to keep up with required housing inspections, 2969 units have to be inspected each year. Statistics for 1996 and 1997 showed that the actual number of inspections reached only 67% of the required total. Reduced staff levels in 1999-2000 indicate that only 60% of the required units have been inspected. These inspection numbers are critically low. The Housing Inspection program is vital for protecting the safety of Ithaca's rental population. Identifying life safety, fire, and health hazards and requiring owners to correct code deficiencies has helped the City elude such tragedies as the recent Seton Hall fire. However, continued good fortune will be related to our ability to provide a sufficient inspection force. Ray Escobedo was hired in 1997 as a Code Enforcement Officer in anticipation of his eventual promotion to Housing Inspector. For this reason, he already has completed the necessary code enforcement training provided by the State of New York. Over the last two years, Ray has proven to be an exemplary employee and has shown a keen interest and ability in code enforcement work. In his capacity as a Housing Inspector, Ray will reduce some of the work delegated to other code inspectors because of staff reduction. It is the department's intention to phase Ray into housing inspections so that he can continue to help with the exterior maintenance program. However, most of the exterior maintenance work will be the sole responsibility of the department's temporary Code Enforcement Officer, Leah Marx. In the future, the Code Enforcement position will need a full time replacement. As the Housing Inspector's position requires more skill and experience than the position of code enforcement officer, it will be easier and less costly to fill the code enforcement officer's position. The Need for Overtime Money Last year, $9,000 was added to the Building Department's budget so that Mike Niechwiadowicz could devote additional time to the number of incoming projects at Cornell. Some of the bigger projects were held up a year. However, Mike was also asked to do overtime work for the Computer Committee, for the computer rollout program, and for Y-2K. Much of Mike's time was paid in overtime money but he also accrued overtime hours. The maximum overtime hours allowed by the Union is 240 hours before overtime must be compensated in cash. Mike will probably reach this maximum number in May. Building Department Personnel Issues Page Three Mike's situation is exacerbated because he is also approaching the maximum amount of vacation time he is allowed by the Union before he starts losing accrued time. Mike is allowed a maximum of 320 hours. He earns an additional 14 hours a month. By June, Mike will have to take up to 14 hours off per month in order not to lose vacation time. Since he works approximately 50 hours a week, the Building Department will be deprived of 56 hours per month of Mike's services once he reaches maximum compensation and vacation time. Aside from Mike's other duties, he provides all plan review and inspection services for Cornell projects. On March 3, 2000, the Building Department received $207,000 for the North Campus Residential Initiative and North Campus Center Building Permit applications. The architectural plans alone are three inches thick. Keep in mind that, Mike is already reviewing more than 10 major projects with construction values of up to $30,000,000 and over-seeing 42 additional projects for Cornell. Because of the number of major projects at Cornell and because the department is critically understaffed, it is imperative that overtime money be allotted to the department. This overtime money is a temporary measure for the Building Department's current predicament. Though we can not anticipate the department's long term staffing needs or situation, the overtime allotment will allow the continuation of expected services until more permanent decisions can be made. Thank you for your consideration of these very important issues. I greatly appreciate your help and support. PR:sm BUDGET AND ADMINISTRATION COMMITTEE March 29, 2000 Allocation of additional funds for the preparation of the Final Generic Environmental Impact Statement for the Southwest Area Land Use Plan. WHEREAS, on January 5, 2000, the Common Council authorized and directed the Mayor to enter into a contract with The Chazen Companies to prepare the final GEIS for the Southwest Area Land Use Plan for an amount not to exceed $50,000, including all reimbursable expenses, and WHEREAS, on March 24, 2000 The Chazen Companies presented the substantive/non- substantive comment recommendation to Common Council, and WHEREAS, due to the inordinate amount of comments needing responses The Chazen Companies has requested additional funds for the preparation of the final GEIS, now therefore be it RESOLVED,that an additional budget of$25,000 be allocated from the southwest area capital project#367 to be utilized for the purpose of the preparation of the final GEIS, and be it further RESOLVED, that the Mayor is hereby authorized and directed to amend the fGEIS contract with The Chazen Companies to reflect the increase in the not to exceed amount by $25,000, making the total contract amount $75,000 including all reimbursable expenses. \\CITYHALLSERVER\VOL2\PLANNING\PROJECTS\JEANNIE\SWarea\GEIS\GEIS ContractsWesinger Contract\add funds BA resol.doc Police Department - Request to Approve Sale of Two Police Motorcycles WHEREAS, the Ithaca Police Department currently has two 1998 Harley-Davidson motorcycles that are not being used to their maximum extent, and WHEREAS, the Police Department' s Traffic Unit is changing with a move toward traffic calming, including truck enforcement, and the motorcycles will see less and less use, and WHEREAS, Police Department staff members are recommending to sell the motorcycles at a minimum bid of $22 , 000 and would like to use the sale proceeds to purchase equipment for the newest patrol vehicles; now, therefore, be it RESOLVED, That Common Council hereby declares the Police Department' s two 1998 Harley-Davidson motorcycles surplus and directs the Controller' s Office to sell these vehicles at a minimum bid of $22, 000, and be it further RESOLVED, That the proceeds from the sale of the motorcycles shall be placed back into the 2000 Police Department Budget for purposes of purchasing authorized equipment for the Department' s patrol vehicles, and be it further RESOLVED, That the Controller shall be authorized to make any necessary budget adjustments as a result of said sale of motorcycles . ITHACA POLICE DEPARTMENT DEPARTMENTAL MEMORANDUM d ft"4R � 2 2GG0 TO: Members of B &A Committe By DATE: 3/21/00 FROM: Chief Richard P. Basile RE: Sale of Police Motorcycles ------------------------------------------------------------------------------------------------------------------ The Police Department owns two 1997 Harley-Davidson Motorcycles at the present time. Due to the changing nature of the Traffic Unit and the move toward traffic calming, including truck enforcement, we are getting very little use out of these vehicles. We have found that each traffic officer has to carry too much equipment to make the motorcycles feasible for the type of enforcement they are now doing. We were also not able to get a Harley-Davidson school here to train other riders in the department. I would not put an officer on the motorcycles, on patrol, without having attended the school, no matter how long they might have been riding a personal motorcycle. We have been trying for two years to get this school here with no success. In discussion with Harley- Davidson, we would not be able to have that school until 2002 at the earliest. At the present time, only one of the three traffic officers is certified to ride the motorcycles. In the last round of vehicle purchases for the department, Sergeant Curatolo included the cost of outfitting and equipping the vehicles as well as the purchase price. During the budget process, the amount was cut down to the actual purchase price of the vehicles, however, each vehicle, including the unmarked unit, still has to be equipped. This includes marking the patrol vehicles, installing lights, sirens, radios, "cages", etc. I am suggesting that we "surplus" the Harley-Davidson motorcycles and make arrangements to sell them. The vehicles are worth between $11,000 and 14,000 each. I would suggest a minimum bid of$11,000. We have had several inquiries about the motorcycles and this would be the most opportune time to sell them for maximum gain. This money would then be used to pay the necessary costs of outfitting the new vehicles, without negatively impacting our remaining budget. However, it is imperative that these funds come back to the Police Department to pay the cost of outfitting the vehicles, not just go to the General Fund. Sergeant Curatolo will be attending the B & A Meeting to answer any questions you might have about the expenses for the vehicles. I will be attending training next week at the FBI Academy in Quantico, Virginia and will not be available. Should you have any questions before Friday of this week, please feel free to call me. Approval of 1999 Sidewalk Assessments WHEREAS, the 1999 Sidewalk Assessments have been reviewed by the Board of Public Works, and WHEREAS, the BPW has approved all 1999 sidewalk assessments except for the following four properties; 112 Cascadilla, 417 Cascadilla, 417 West Buffalo and 124 East Court Streets; now, therefore, be it RESOLVED, That Common Council hereby approves the 1999 Sidewalk Assessment Schedule attached, less the four properties appealing the assessment, and directs the City Chamberlain to make the appropriate billing for said assessments . 1999 Sidewalk Assessments , lit: 1 105 Cascadilla 30 0 $168.00 107 Cascadilla 25 0 $140.00 119 Cascadilla 0 50 $289.38 212 Cascadilla 190 120 $1,758.50 Graft in one block(25 sf rejected) 319 Cascadilla 95 110 $1,168.63 321 Cascadilla 0 110 $636.63 split driveway with 319 Casc 323 Cascadilla 75 0 $420.00 335 Cascadilla 250 0 $1,400.00 406 Cassa la 160 0 $896.00 407 Cascadilla 60 45 $596.44 409 Cascadilla 70 0 $392.00 415 Cascadilla 0 75 $434.06 416 Cascadilla 75 0 $420.00 602 Cascadilla 100 40 $791.50 504 Cayuga 68 0 $380.80 306 Day 25 120 $834.50 310 E.Buffalo 125 90 $1,220.88 Contractofs measurement 100 sf(6 in.)hold retainage for DW damag 413 E.Buffalo 50 108 $905.05 417 E.Buffalo 0 66 $381.98 520 E.Buffalo 48 0 $268.80 48sf payable;1 not recorded 118 E.Court 36 0 $201.60 102 E.Court 281 0 $1,573.60 128 E.Court 136 0 $761.60 503 S.Cayuga 120 0 $672.00 529 S.Meadow(on South St) 575 0 $3,220.00 214 Stewart 25 0 $140.00 Failed 2 blocks next to drive(55 at)on Buffalo side 316 Turner Place 20.25 0 $113.40 119 W.Buffalo 25 0 $140.00 311 W.Buffalo 0 45 $260.44 Totals 2664.25 979 $20,585.76 Appealing 112 Cascadilla 215 0 $1,204.00 Print in 1st block next to drive(25 sf failed) 417 Cascadina 75 175 $1,432.81 117 W.Buffalo 135 132 $1,519.95 124 E.Court 341 0 $1,909.60 Paid 203 E.Seneca St 175 0 $980.00 522 N.Plain St. 75 0 $420.00 Board of Public Works Committee of the Whole March 15, 2000 6. Power to Act—Thank you to Steve Ehrhardt. By Mayor Cohen, seconded by Leonardo WHEREAS, Commissioner Steve Ehrhardt was appointed to the Board of Public Works in January 1995 and was reappointed in January 1998 by Mayor Alan Cohen, and WHEREAS, Commissioner Ehrhardt was elected Vice Chair of the board in January 1997 and re- elected in subsequent years, committing substantial time and energy to the board's leadership, and WHEREAS, Commissioner Ehrhardt was appointed as the board's liaison to the Planning and Development Board which, as a full voting position on that board, required an even greater contribution of thought and preparation to the city's plans for the future, operation in the present and stewardship of past investments; now, therefore be it RESOLVED, That the Board of Public Works wishes to thank Commissioner Ehrhardt for his leadership of the board, his insight into city wide issues of public works and planning, and his extensive communication skills used to develop position papers for the board as well as public information pieces for the media, and be it further RESOLVED, That the board wishes Commissioner Ehrhardt the best of luck in his future endeavors. Carried Unanimously Steve Ehrhardt thanked the Mayor, the board and staff. He went on to advise the board that they are in their position for the good of the community. 7. Power to Act— 1999 Sidewalk Assessments. Moved by Mayor Cohen, seconded by Commissioner Beach RESOLVED, That the 1999 Sidewalk Assessments as presented by staff excluding the assessments for 112 Cascadilla, 417 Cascadilla, 417 West Buffalo and 124 East Court Streets as discussed at the meeting on March 8, 2000. Carried Unanimously The four properties being excluded will be discussed at a future COW meeting. 8. Staff Reports. Asst. Supt. Fabbroni informed the board that a water main was broken by crews on Eastwood Terrace and is currently being repaired. Page - 3 14. HIGHWAYS, STREETS, AND SIDEWALKS A. Approval of 1999 Sidewalk Assessments RESOLVED, That the Board of Public Works adopts the 1999 Sidewalk Assessments as presented to them by staff following a public hearing held on march 8, 2000, and be it further RESOLVED, That the assessments be forwarded to the City Chamberlain for billing to the property owners. S� 3/8/00 Request to Extend the Tax Warrant RESOLVED, That the City Chamberlain be authorized to request the County of Tompkins to extend its warrant for collection of the 2000 taxes until May 31, 2000 . oFiT, CITY OF ITHACA meq•,.. ..,. v~' �'••� 108 East Green Street Ithaca, New York 14850-5690 = 9 1 p� � OFFICE OF THE CHAMBERLAIN �PoI�A'�0 Telephone: 607/274-6580 Fax: 607/272-7348 f," 7pn ',�1 P, 2 3 0 _i To: Budget and Administration Committee From: Debra Parsons, City Chamberlain Re: Extension of County Tax Warrant Date: March 22, 2000 The County tax warrant expires on March 31, 2000. I would like Council approval to extend it to May 31, 2000, as we have in the past. "An Equal Opportunity Employer with a commitment to workforce diversification." ��! Request to Award Contract for Parking Ticket Collection WHEREAS, the City's parking ticket issuance and enforcement software was not year 2000 compliant until very recently, and WHEREAS,parking tickets issued since January 1 will be entered and enforced using the City's Munis software, and WHEREAS,parking tickets issued prior to January 1 will not be entered and enforced using the Munis software, and cannot be enforced using the current,non-complaint host software, and WHEREAS, the City Chamberlain requested, received and reviewed proposals from outside vendors to provide collection and enforcement services for parking tickets issued prior to January 1, 2000, and has determined that Complus, Inc., of Hawthorne,New York, submitted the lowest cost proposal for the desired services,now therefore be it RESOLVED, that Common Council authorize the Mayor to enter into a contract with Complus, Inc., for the services related to the collection of outstanding parking tickets and be it further RESOLVED, that, after an initial notification, a penalty of 35%percent of the outstanding ticket balance be added to and collected as a penalty on those tickets sent to Complus and be it further RESOLVED, that the funds be pay Complus be derived from the collected penalties, and that the budget for Traffic Violations accounts Fines and Forfeitures(Al 130-2610) and Contractual Services (A1130-5435) each be increased by the amount of the penalty added. Request to Allow Payments on Delinquent Taxes beyond the Redemption Period WHEREAS, in accordance with New York State Real Property Tax Law,Article 11,the City is entitled to foreclose tax liens which became a lien in 1998, and WHEREAS, on December 7, 1999,pursuant to New York State Real Property Tax Law and City Charter, the City.Attorney caused a Notice and Petition of Foreclosure of the 1998 City tax liens to be filed with the Tompkins County Supreme Court, and WHEREAS,while the period to pay taxes pursuant to the Notice and Petition ended on March 15, 2000, it will take at least another four to six weeks to file the final amended list of properties that remain unpaid and to finalize the foreclosure of tax liens,now therefore be it RESOLVED, that the City Chamberlain add a fee of$250 to each property on the foreclosure list to help offset the cost of proceeding with the foreclosure, and be it further RESOLVED, that the City Chamberlain is authorized to accept payment of taxes for properties on the foreclosure list at any time prior to filing the final amendment to the 1999 Foreclosure proceedings. WHEREAS,prior to 1998, delinquent City taxes were enforced pursuant to Article 10 of New York State Real Property Tax Law, and WHEREAS, since that time, the City has enforced delinquent taxes pursuant to Article 11 of New York State Real Property Tax Law, a process that vests the City with better title to properties with unpaid taxes when the foreclosure proceedings are finalized, and WHEREAS, the City still holds delinquent tax liens from periods prior to 1998, that cannot yet be enforced under Article 11,now therefore be it RESOLVED, that the City Chamberlain is authorized to accept payments of pre-1998 tax liens, with penalties as outlined in Section C-44 of City Charter, until these liens can be enforced under Article 11, and be it further RESOLVED, that any liens not enforced under Article 11 by November 2000 be relevied with 2001 City taxes. W g CITY OF ITHACA V~ ` � 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CHAMBERLAIN irj- �R11?EO Telephone: 607/274-6580 Fax: 607/272-7348` NIAR 2 3 2000 I h � To: Budget and Administration Committee From: Debra Parsons, City Chamberlain Re: Collection of Old Parking Tickets Date: March 22, 2000 The Chamberlain's office has just completed the beta testing of parking ticket collection software on the Munis system. As I reported previously, it has been my intent to collect tickets issued since the first of the year with the Munis based software. Tickets issued previously would be transferred to an outside agency for collection. I requested and have received proposals from outside vendors to collect our backlog of parking tickets, as attached. I am recommending that we accept the proposal of Complus. Complus is proposing to provide name and address lookup, address correction, mailing of notices, scofflaw processing, creation of tag and tow letters and files, an 800 number for customers, and monthly reports for the quoted percentages. Customers' payments will be mailed to a City controlled checking account, via a lockbox arrangement with Tompkins County Trust Company. The City will then be invoiced based on the payments made. Complus provides various types of parking ticket collection for over 90 customers in the Northeast. "An Equal Opportunity Employer with a commitment to workforce diversification." n Proposals for Collection of Delinquent Parking Violations Complus: 24% of Collected Fines,New York State Registrations 28%of Collected Fines, Out-of-State Registrations Continental Collections 27% of Collected Fines,New York and Out-of- State Registration Law Enforcement Systems, Inc. 35%of Collected Fines,New York and Out-of- State Registrations CITY OF ITHACA V~ �'•;�� 108 East Green Street Ithaca, New York 14850-5690 OFFICE OF THE CHAMBERLAIN �"--- RA?EO Telephone: 607/274-6580 Fax: 607/272-7348 � pf _l VAR 2 3 2000 i� '.`• ray To: Budget and Administration Committee From: Debra Parsons, City Chamberlain Re: Delinquent Tax Liens Date: March 22, 2000 Under current City Charter, the City enforces the payment of property taxes under Article 11 of New York State Real Property Tax Law. Article 11 provides for a foreclosure proceeding against properties with unpaid taxes. The foreclosure transfers title to the City. The City can then sell the properties to offset the taxes. We have commenced the proceeding for tax liens originating in 1998, according to law. Owners and interest holders were sent notice, and provided an opportunity to pay the taxes before we asked the court to give us title. That period to pay expired on March 15, 2000. A number of owners have indicated their desire to pay the taxes, even though the period has expired. Since the process of finalizing the proceedings will take at least six weeks, I would like Council's approval to accept tax payments until the final amended papers are filed with the Court. I would also recommend that we collect an additional fee of$250 per property, to contribute to our additional costs as we proceed with the foreclosure. "An Equal Opportunity Employer with a commitment to workforce diversification." �� Youth Bureau - Request to Amend 2000 Youth Bureau Youth Development Budget WHEREAS, the Ithaca Youth Bureau has been advised by Tompkins County that it will be receiving $2 , 611 in funds to assist the Youth Bureau' s Summer Municipal Jobs Program, and WHEREAS, the additional funding will allow the Youth Employment Service to offer jobs to several additional teens during the summer of 2000; now, therefore, be it RESOLVED, That Common Council hereby amends the Youth Bureau' s 2000 authorized Youth Development Budget for said additional funds from Tompkins County as follows : Increase Revenue Account : A7310-2350-1202 Youth Services Other Govts. $2 , 611 . 00 Increase Appropriation Accounts : .A7310-5120-1202 Hourly P/T $2, 370 . 00 A7310-9030 Social Security/Medicare 182 . 00 A7310-9040 Workers' Compensation 59 . 00 CITY OF ITHACA 1 James L. Gibbs Drive Ithaca, New York 14850 i YOUTH BUREAU 'Telephone: 607/273-8364 Fax: 607/273/2817 To: Budget and Administration Committee r• From: Allen Green Youth Development Coordinator , Re: Youth Development Budget Amendment Date: March 13,2000 We have been advised by Tompkins County that we will be receiving an additional $2611.00 in funding for our summer Municipal Jobs Program.This funding will enable our Youth Employment Service to offer jobs to several additional teens during the summer of 2000. We would like to amend the 2000 Youth Development budget as follows: Increase anticipated revenue: Tompkins County Account# A 2350-1202 Youth Employment Service $2611.00 Increase expenses: Youth Employment Service Account# A 7310-120-1202 Part Time Seasonal $2370.00 Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." CITY OF ITHACA--ANALYSIS OF CAPITAL RESERVES FUNDS 1998--INCLUDES ACCRUED INTEREST--CAPRES.WKi DISK COMPLETED PROJ. 1 CAPITAL BALANCE & EARNINGS ON BALANCE AS OF RESERVE RESERVE# 1/1/98 INVESTMENTS APPROPRIATIONS EXPENDITURES 12 31 98 BRIDGES 4 $314,903.83 $18,890.79 $0.00 $0.00 $333,794.62 PARKS AND PARK ACQUISITIONS 11 $129,672.26 $7,288.75 $0.00 $0.00 $136,961.01 PARKING AREAS 14 $153,769.80 $6,246.70 $0.00 $906.41 $159,110.09 FIRE ENGINE REPLACEMENT 15 $73,179.38 $4,111.32 $0.00 $0.00 $77,290.70 FIRE ENGINE REPLACEMENT-SUPER 7 15 $227.11 $7.04 $0.00 $0.00 $234.15 ATER SOURCES DEVELOPMENT 16 $1,405,980.96 $77,297.11 $0.00 $0.00 $1,483,278.07 EWER CONSTRUCTION 17 $1,160,808.13 $64,617.44 $104,670.00 $0.00 $1,330,095.57 EWER PLANT 17A $969.58 $54.21 $0.00 $0.00 $1,023.79 EST HILL WATER&SEWER DEVELOPMENT 20 $16,996.57 $950,13 $0.00 $0.00 $17,946.70 BUSES 22 $130,364.65 $7,295.95 $0.00 $0.00 $137,660.60 .P.W.EQUIPMENT 23 $22,638.12 $1,265.51 $0.00 $0.00 $23,903.63 ENERGY PROGRAM IMPROVEMENTS 24 $41,314.59 $2,309.89 $0.00 $0.00 $43,624.48 ENERGY PROGRAM IMPROVEMENTS-SUPER 7 24 $3,219.40 $99.95 $0.00 $0.00 $3,319.35 CAPITAL IMPROVEMENTS 25 $10,315.02 $579.54 $0.00 $0.00 $10,894.56 AND ACQUISITION 26 $106,292.22 $5,960.19 $0.00 $0.00 $112,252.41 PW CONSOLIDATION 27 13,094.41 117L3..97 0.00 0.00 $3,268.38 IIAZa,746.03 tjQZ.148,4900 $3,8Z4,658.1 1 NTEREST $112,803.41 CCRUED INTEREST $84,345.08 CITY OF ITHACA PAGE 47 dl �l9NootoV/C?� H9n _® ® I ------- Z _1_ -------------, b / }• - ---- - ---------__- -- / _'-u}_'. i.;�..:.;...?...,;_.n;_.v,_...—_v_..-__v._•v�_ __ .. . . .}..}.?.i.}_}..i.�_•._�..:•.�•-;••_._�';_i..._v_ --------------------------- -------- - - rn ___..__ 7 7 4 LL W7 7 _ — ' — i• — :i• , � � - _ .r,:r. . .} . �_ :.�x,��t:^ _ �•'=��` .i.;+-'- }., ,�•;-i•7i11114•Y• _�• • Vii. ��r!",..�.��__j ; / "�":. ,., i:i.:_�'•.:.F':`::i i. ;:}.,.,. - -`�=---'L:i.:. >:L:L'''.•_o:.,F'r�f.:i.'_?_:.i._ , }.,.T:. 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