HomeMy WebLinkAboutMN-B&A-2000-04-26 BUDGET AND ADMINISTRATION COMMITTEE
APRIL 26, 2000
7 :30 P.M.
COMMON COUNCIL CHAMBERS
AGENDA
Statements from the Public
Amendments to Tonight' s Agenda
A. Common Council
B. Youth Bureau
�`cj-0 1 . Request to Amend 2000 Budget - Resolution
C. DPW
1 . Appeal of Sidewalk Assessment for 417 Cascadilla Street -
Resolution
D. Fire Department
1 . Revenue Initiative Discussion
2 . Tompkins County Emergency Planning Group - Report
E. Finance/Controller
1 . Approval of 1998 Annual Financial Report - Resolution
2 . Approve Guidelines for 2001 Community Service Agency
Funding - Resolution
F. Reports
1 . Sidewalk Subcommittee - Report
2 . Taxi Fare Subcommittee - Report
3 . Mayor' s Report
4 . Council Members' Announcements
5 . Next Month' s Meeting: May 31, 2000
B - �
Youth Bureau - Request to Amend Authorized Budget
WHEREAS, the recreation department of the Ithaca Youth Bureau
has proposed establishing a new Summer Baseball Camp at Cass
Park, and
WHEREAS, the new program will be held one week during the summer
at Cass Park and be available to 45 area youth, and
WHEREAS, the program will have an estimated cost of $3 , 150 with
a $70 per participant fee; now, therefore, be it
RESOLVED, That Common Council hereby approves the following
Youth. Bureau Budget amendment for said Summer Baseball Campat
Cass Park for an amount not to exceed $3 . 150 :
. t.crease Revenue Account : -
A7310-2001-1568 Parks & Recreation Charges $3 , 150
Increase Appropriation Accounts
A7310--5120-1568 Hourly P/T $1, 950
A7310-5460--1568 Program Supplies 350
A7310-9730-1568 Social Security/Medicare 150
A'7310-9740-1568 Workers' Cc;mpensation 700
% CITY OF ITHACA
I James L. Gibbs Drive Ithaca, New York 14850
A YOUTH BUREAU L11
PoRAIEO Telephone: 607/273-8364 Fax: 607/273/2817
Ll Lj
4y
TO: Dominick Cafferillo, Controlle
dc-
FROM: Sam Cohen, Director 7-
RE: B& A Agenda for April 2e
DATE: April 19, 2000
Please place the following item on the B&A agenda for April 2e:
■ Cass Park—Summer Baseball Camp new program(see attached)
"An Equal Opportunity Employer with a commitment to workforce diversification."
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$gPoltA'IEO��
CITY OF ITHACA
701 TAUGHANNOCK BLVD.
ITHACA,NEW YORK 14BBO
CASS PARK
TELEPHONE
(607)273-1090
TO: Budget and Administration Committee
FROM: John M. Doyle, Recreation Facilities Manager
DATE: April 13, 2000
RE: New program
The Recreation Department of the Youth Bureau is proposing a new program, a summer
baseball camp at Cass Park for one week. In order to do this a budget needs to be
established. We are proposing the following:
Expenses:
A7310 5120 1568 $1,950.00
A7310 5460 1568 350.00
$2,300.00
Revenues:
A7310 2001 1568 $3,150.00 (45 children @ $70.00)
CC: Sam Cohen
Alice Green
A
"An Equal Opportunity Employer with an Affirmative Action Program" O Recycled Paper
C-1
DPW - Appeal of Sidewalk Assessment for 417 Cascadilla Street
WHEREAS, Russell Brann, owner of 417 Cascadilla Street, received
a 1999 sidewalk assessment for sidewalk work completed on his
property, and
WHEREAS, Mr. Brann explained to the Board of Public Works that
he did not receive notice of when the city would complete the
work after the 1996 notice, and
WHEREAS, Mr. Brann stated that had he been aware of the city' s
intention to do the work in 1999, he would have .replaced the
sidewalk himself at a lower cost, and
WHEREAS, it is the department' s policy to notify the homeowner
t:)rior to sidewalk replacement, and staff has not produced the
July 22 , 1.999 letter sent to other properties on the assessment
list; now, therefore, be it
RESOLVED, . That the Board of Public Works has reviewed
information provided by staff and Mr. Brann concerning - the
sidewalk assessment appeal for. 417 Cascadilla Street, and be it
further
RESOLVED, That the Board of Public Works has denied the request
for full expungement of the sidewalk assessment for 417
Cascadilla Street, and be it further
RESOLVED, That Mr. Brann be billed for the work related only to
the 175 feet of 6" sidewalk, and be it further
RESOLVED, That Common Council hereby approves the 1999 Sidewalk
Assessment for 417 Cascadilla Street as amended by the Board of
Public Works, and directs the City Chamberlain to make the
appropriate billing for said assessment .
CITY OF ITHACA
V~ st 310 West Green Street Ithaca, New York 14850-5497
OFFICE OF THE FIRE CHIEF l_.
�Po�10E0 Telephone: 607/272-1234 Fax: 607/272-2793 a ��� 0
lL �
MEMORANDUM
To: Dominick Cafferill -
From: Brian H. Wilbur
Re: B&A Agenda Items for 26 APR 00 meeting
Date: 19 APR 00
Please consider the following items for the B&A meeting to be held 26 APR 00.
1 ) Tompkins County Emergency Management Group report. See attached draft resolution
which is headed towards the County Board of Representatives. Also reference chapter 48
of the City Code.
2 ) Revenue Initiatives.
a) Requested action is authorization, as required under section 181-9.F.(2) of the
City Code, to charge for the following permits. The permits for which fees are
already authorized are noted with asterisks. These permits are currently
authorized under section 181-9.E. of the City Code.
1 ) Bowling Establishments
2 ) Cellulose Nitrate Plastics (Pyroxylin)
3 ) Combustible Fibers
4 ) Gases
5 ) Dry-cleaning Plants
6 ) Prevention of Dust Explosions
7 ) Explosives, ammunition, blasting agents
8 ) Manufacture, Sale and Discharge of Fireworks
9 ) Application of Flammable Finishes
1 0) Flammable and Combustible Liquids
1 1 ) Tank Vehicles for Flammable and Combustible Liquids
1 2) Fruit-ripening Processes
1 3) Fumigation and Thermal Insecticidal Fogging
1 4) Garages and Repair Stations
1 5) Hazardous Chemicals
1 6) Liquified Petroleum Gases
1 7) Lumberyards and Woodworking Plants
1 8) Magnesium
1 9) Oil-burning equipment
2 0) Manufacture of Organic Coating
"An Equal Opportunity Employer with a commitment to workforce diversification." ��
% u
Dominick Cafferillo v�� ' 19 APR 00
Re: B&A Agenda Items for 26 APR 00 Meeting page 2
2 1 ) Ovens and Furnaces
2 2) General Precautions Against Fire
2 3) Welding or Cutting, Acetylene Generators, Calcium Carbide and Acetylene
Cylinder Charging Plants **
2 4) Asphalt Kettles *
2 5) C5 Occupancies *
2 6) Fire Protective Systems
* Permit fees already authorized
** Permit fees authorized for portion of section
As with current permits and directives, the fees assessed will be based upon the
actual costs to do the work, exclusive of travel time.
b) New York State currently requires inspections of commercial and institutional
occupancies at a frequency appropriate for local conditions. These occupancies
include, but are not limited to:
C1 - Business Occupancies
buildings in which the primary use or intended occupancy or use is the
transaction of administrative, business, civic or professional service...
C2 - Retail Occupancies
buildings ... the display and sale to the public of goods, wares or
merchandise ...
C3 - Industrial Occupancies
buildings ... manufacture or processing of products of all kinds ...
C4 - Storage Occupancies
buildings ... storage of, or shelter for, goods, merchandise, products,
vehicles or animals
C5 - Assembly Occupancies
buildings ... assembly for amusement, athletic, civic, dining, educational,
entertainment, patriotic, political, recreational, religious, social, sports
or similar purposes...
C6 - Institutional Occupancies
buildings...is for persons domiciled or detained under supervision...
C7 - Miscellaneous Occupancies
non residential buildings...primary or intended use in not included in
groups C1 - C6..
If it is the desire of Common Council, the Fire Department will proceed with the
process of enacting local legislation, with appropriate hearings, to permit fees to
be assessed for conducting the required inspections of these occupancies.
Dominick Cafferillo 19 APR 00
Re: B&A Agenda Items for 26 APR 00 Meeting page 3
c) Additional Permits and/or fees
Under the provisions of section 181-10 of the City Code, it is our intention to
initiate the process of adopting local legislation to add the following items to the
list of activities requiring fire department permits.
i. Erection and use of tents, or other air supported structures
i i. Propane tank exchange operations
iii. Day care facilities
iv. Lock boxes
If Common Council does not wish us to pursue this, please advise.
Note: The code the state uses and prescribes for local use may change within the next two
to five years. If that occurs, it will necessitate changes in local law to accommodate
changes in terminology, and permitted variations or requirements at the local level.
d) Billing for emergency medical and rescue services
As a result of previous discussions, Mayor Cohen requested that I submit local
legislation to authorize the Fire Department to bill for emergency medical and/or
rescue services delivered by the department. There are two sections of the NYS
General Municipal Law which address the delivery of emergency and general
ambulance service by fire departments: sections 122-b and 209-b. As these two
laws are constructed, Section 122-b permits services to be provided by career
fire departments; section 209-b permits services to be provided by fire
departments composed of mainly volunteer fire fighters.
Opinions received indicate that if the membership of a combination fire
department is more than 50% volunteer fire fighters, the delivery of emergency
and general ambulance service by the department is governed by section 209-b.
The difficulty here is that section 209-b.4. specifically prohibits the charging
of fees for such services.
The rolls of the Ithaca Fire Department currently show 72 active volunteers and
71 employees. Although many of the volunteers are not currently providing
service due to training or physical/medical status, the classification of "active"
is key to obtaining worker's compensation coverage for volunteers under the
Volunteer Firefighter's Benefit law (VFBL).
Four employees cannot be construed as fire fighters, making a total career fire
fighting force of 66`persons. If the seven student bunkers who are not members
of volunteer companies are deducted, it brings the total of "active" volunteers to
65. Of these active volunteer fire fighters, nine are class 3 members. Class 3
members provide administrative services only and do not participate in the
Dominick Cafferillo 19 APR 00
Re: B&A Agenda Items for 26 APR 00 Meeting page 4
delivery of emergency services. The active status they enjoy is required to
provide worker's compensation coverage under the provisions of the Volunteer
Firefighter's Benefit Law.
A bill was introduced in 1998 which would have addressed this situation, but it
did not make it into law. Given the numbers, I am reluctant to attempt to
consider the Ithaca Fire Department a majority career department. Urging
Assemblyman Luster and Senator Seward to push the 209-b bill might help.
Attempting to change the classification of volunteers to more accurately reflect
the number available to actually provide service at any given time is an avenue to
consider, but will result in much angst among the volunteers so affected.
!E3y Resolution to be submitted to Tompkins County Board of Representatives a 2000
WHEREAS, Tompkins County established a County Emergency Action Plan in 1983 that
included the designation of a Disaster Advisory Committee, and
WHEREAS, recent national events have underscored the importance of community wide
emergency planning in order to coordinate and maximize local resources in the event of
local disasters, and
i
WHEREAS, a commitment to county-wide emergency planning is evident, as exhibited by
the large number of public and private officials from Tompkins County who recently
participated in the Federal Emergency Management Administration(FEMA) Integrated
Emergency Management Course in Emmitsburg, Maryland, and
WHEREAS, a reactivation of the Disaster Advisory Committee as an Emergency Planning
Committee will facilitate the planning process, and
WHEREAS, a restructuring of the committee will ensure proper representation and input
toward a Comprehensive County Emergency Management Plan, now therefore be it
RESOLVED,that the Tompkins County Board of Representatives endorses the
reorganization of this Emergency Planning Committee and hereby updates Policy 01-19 to
reflect the updated membership and its mission.
(Resolution attached)
DRAFT
REVISED POLICY DRAFT
TOMPKINS COUNTY EMERGENCY ACTION PLAN
APRIL 2000
(UPDATES POLICY OF 6/23/83)
Objective: To establish procedures for(County personnel)EMERGENCY
RESPONDERS to follow in the event of a disaster(in Tompkins County),AS DEFINED
BY ARTICLE II-B OF THE NEW YORK STATE EXECUTIVE LAW,AND including
but not limited to (disasters resulting from) flood, fire, storm, (nuclear war)ACTS OF
TERRORISM, earthquake, (spillage of radioactive or toxic waste)LARGE-SCALE
HAZARDOUS MATERIALS INCIDENTS, HEALTH EPIDEMICS, etc...
Reference: County Administrative Policy 01-19 (1983),NYS Executive Law Article
II-B, Resolution 184 (1981), County of Tompkins Executive Orders Nos. 1 &2 (May
1975)
Policy&Procedure:
1. The Chairman of the Board of Representatives of Tompkins County
is responsible for the (conduct) COORDINATION of disaster operations
within the County exclusive of the City of Ithaca, which has its own
procedure.
COMMAND AND CONTROL OF SCENE OPERATIONS SHALL
REMAIN A FUNCTION OF THE MUNICIPALITY WHERE EACH
EMERGENCY EXISTS, AND THEIR DESIGNATED RESPONDERS.
2. The Tompkins County Fire, Disaster&EMS Coordinator has been
designated as Disaster Coordinator for Tompkins County and for the City
of Ithaca,to serve as the coordinator of activities of governmental,private E
and volunteer agencies operating within the County of Tompkins during
the period of a disaster emergency.
3. The County Emergency Operations:Center at the Tompkins County
Airport will be the permanent coordinating center(PENDING
COMPLETION OF AN EMERGENCY COMMUNICATIONS AND
OPERATIONS CENTER). All requests for assistance among departments
and agencies will be channeled through the(Coordinating Center)
EMERGENCY OPERATIONS CENTER and will be coordinated by the
Fire,Disaster&EMS Coordinator.
4. (A Disaster Advisory Committee) AN EMERGENCY PLANNING
COMMITTEE consisting of
-
I Elected County Official(replaces Chair of BOR, Chair Public Safety)
1Elected City Official(replaces Mayor of Ithaca)
DRIFT
1 Municipal Official selected by the TCMOA(NEW)
County Administrator(also serves for Planning Comm. &Airport Mgr)
A City Administrator(NEW-Deputy City Clerk)
Cornell Rep. Facilities/Infrastructure(replaces Personnel& Safety)
Ithaca College Representative(replaces College Safety Division Super.)
County Fire, Disaster&EMS Coordinator
Deputy Coordinator
Volunteer Fire &EMS Representative(new)
City Fire Chief
City Emergency Management Officer(new)
Cayuga Medical Center Representative(replaces Administrator)
Commercial Ambulance Representative(new)
Public Health Director(also serves for Medical Examiner)
County Sheriff
City Police Chief or Designee
County Highway Superintendent
City Public Works Superintendent(replaces Engineer)
Red Cross Executive Director
Commissioner of Social Services or Designee
will assist the Coordinator in coordinating relief efforts and requests for
outside aid and will assist with(disaster) EMERGENCY planning.
(Note here- Old plan called for 21 people;this has 22. We have taken out
the Salvation Army Captain, combined the Planning Commissioner and
Airport Manager into the County Administrator function, combined
Medical Examiner in with the Health Director function, replaced the Chair
of Public Safety with a Municipal Official, combined two Cornell reps., and
have added County& City Emergency Management personnel and three
responders-Bangs, EMS, Fire Advisory Board).
5. (All agencies concerned with disaster relief should prepare lists of
personnel and equipment, and make these available to the Disaster
Coordinator before the time of a disaster with updates as needed.)
THE COMMITTEE SHALL PREPARE A COMPREHENSIVE
EMERGENCY MANAGEMENT PLAN FOR TOMPKINS COUNTY,
INCORPORATING AND UPDATING EXISTING RESPONSE PLANS,
MUTUAL AID AGREEMENTS,HAZARDOUS MATERIALS PLANS,
AND SHALL DEVELOP ADDITIONAL PLANS AND AGREEMENTS
AS APPROPRIATE.
i
THE COMMITTEE SHALL REVIEW AND REVISE THE PLAN
YEARLY AND SHALL FACILITATE APPROPRIATE TRAINING
ACTIVITIES.
6. In the event of, or the threat of disaster:
A. The Chief Elected Executive of the community
affected(except for the City of Ithaca which has its own disaster
plan) will:
(i) Immediately notify the Emergency
Communications Center, which will in turn notify the Fire,
Disaster&EMS Coordinator. The Coordinator's Office
shall notify appropriate officials.
(ii) Determine extent of possible threat
or disaster.
(iii) Mobilize the heads of his/her
municipal agencies and commit local agencies to action.
(iv) Determine capabilities of his/her
agencies and possible assistance needed.
(v) Report to the Fire,Disaster&EMS
coordinator as to the extent or danger of disaster, and as to
what assistance may be needed.
B. County Department Heads not directly involved
with the Emergency Planning Committee should remain aware of
the developing situation and stand ready to follow instructions
issued through the Emergency Planning Committee or the County
Administrator.
t
DRAFT
7. The Commissioner of Public Works is authorized by Resolution No. 184 of
1981 to allow the use of County Public Works equipment within Tompkins
County when the need therefore is determine by the County Fire and Dis-
aster Coordinator, under the following conditions:
A. The requests for such use shall be made by the County Fire Coordinator
or the Assistant County Fire Coordinator after an evaluation at the
scene of the emergency.
B. If similar equipment is available at the city, town or village highway
or Public Works Department in the municipality in which the emergency
occurs, such equipment shall be used first.
C. The rental cost on the equipment and the operator's time shall be
charged in the customary manner used by the County Public Works De-
partment or municipality in normally making such charges. The charges
shall be against the County Fire Coordinator's budget, and the commit-
tee will recommend that appropriations be made to the Coordinator's
budget to cover the items through a special appropriation at each
instance.
D. The Commissioner of Public Works or his authorized representative
shall at all times make final decisions in relation to the safety of
the equipment and the operator. In the absence of supervisory Public
Works personnel, the Public Works employee operating the equipment is
the authorized representative.
8. The Planning Department has formulated a Program Plan to Reduce the Impact
of Floods, which is on file in the Planning Department. This Plan provides
for a cooperative stream maintenance program with municipalities.
DIPR A. D
Request to Approve 1998 Annual Financial Report
RESOLVED, That the 1998 Annual Financial Report prepared by the
Finance Department be approved as presented.
Approval of 2001 Guidelines for Community Service Funding
WHEREAS, the City of Ithaca has in the past appropriated funds
to agencies for cultural enrichment, economic promotion, and
other purposes aside from human services, and
WHEREAS, the Common Council intends that all such requests be
subject to a standardized review process; now, therefore, be it
RESOLVED, That the Budget and Administration Committee of Common
Council be authorized to review all 2001 requests for non-
mandated city funding from private, non-profit agencies that are
not subject to Human Services Coalition review, and be it
further
RESOLVED, That the following requirements and criteria shall be
applied to all such requests :
Requirements
All applications for 2001 funding must be submitted in writing
to the City Controller by June 16, 2000 .
Each application must include a statement that explains how the
activity proposed for City funding will benefit the social,
cultural, economic, and/or environmental well being of city
residents, in terms as specific as possible . Information
presented should include the groups or individuals to be served;
the number of people to benefit from the activity, and the
duration of the benefit (long term or short term) .
A) Each application must include budgets for 2000 and 2001,
financial reports from 1998 and 1999, and an enumeration of
other funding sources .
B) The applications should also include a count of individuals
served, by municipality, for prior years, and a report on any
positive impacts and benefits .
C) The application must include a description of methods for
measuring positive outcomes from 2001 funding.
Criteria and Evaluation Scoring
The Committee shall assign points for the degree to which the
proposed use of City funds meets each of the following criteria.
If the applicant does not supply sufficient information for the
Committee to make a judgment, the proposal shall receive zero
points in each such case.
These criteria and evaluation scores will be used by the Budget
& Administration Committee as guidelines in evaluating requests
for funding:
1 . The proposed activity will benefit the social, cultural,
economic and/or environmental well being of residents of the
City of Ithaca.
A) The proposal will service city _residents in proportion
to City funding requested.
B) The sponsor of the proposed activity:
has received funding, or
is reasonably assured of receiving funding, or
has made a good faith effort to receive funding from
the County, appropriate towns, school districts, or
other funding sources in proportion to non-city
residents served.
2 . The proposed activity will serve an identified need in the
city and does not duplicate another service.
3 . The proposed activity is designed to effectively meet the
needs of those to be benefited; and the proposal includes
measurable objectives and outcomes.
4 . The applicant demonstrates sound management practices .
S . The proposed activity will especially benefit a population in
financial need (i .e . , below federal poverty guidelines) or the
disabled.
6 . The proposed activity will produce a long-term benefit .
Now, therefore, be it
RESOLVED, That by August 1, 2000, the Budget & Administration
Committee shall forward its recommendations to the Mayor for
consideration in the 2001 budget .
1, November 26, 1997
A R C H I T E C T
Mr. William Gray
Superintendent of Public Works
108 East Green Street
Ithaca, New York 14850
RE: Sidewalk Assessment
509 E. Buffalo Street
A R C H I T E C T U R E
Dear Mr. Gray,
We are writing this letter in an attempt to settle the ongoing dispute with the
SPACE PLANNING City's bill for the sidewalk work done at our property, 509 E. Buffalo Street.
Our position is that the City is asking us to pay for work that the City did
beyond what the City had asked us to do and which we had scheduled to be
done.
INTERIOR DESIGN
In support of our position we submit the following information:
1. We received a sidewalk inspection report dated August 21, 1995,
URBAN DESIGN together with a sketch and contractors list, asking us to replace 25 SF of
4" sidewalk and 60 SF of 6" sidewalk at an estimated cost of $345.00.
This report was signed by Toby R. Krantz. (Exhibit#1).
2. There was no time frame listed in the above mentioned report by which
we were to complete the necessary repairs. We contacted one of the
listed contractors, George Seeley, to do the required sidewalk repairs.
312 East Seneca Street See enclosed copy of agreement with Mr. Seeley dated August 12, 1996,
stating that the sidewalk repairs will be done during the week of August
19, 1996 (prior to August 31, 1996) for $190.00. A copy of this
agreement was faxed to the City. This was in accordance with the
Ithaca, New York 14850 conversation our property manager, Laurie Fuller, had with Mr. Krantz,
during the week of July 22, who at that time did ask us to affect repairs
by August 31, 1996.
Phone (607) 272-9361 3. Without any notification given to us, or our Tenants, the City proceeded
with the work on August 12, 1996. The City also did additional work
which was not listed in the inspection report.
Fax (6 0 7) 272-0505 4. We received a Tentative Sidewalk Assessment from the Office of the
Chamberlain dated 9/25/96 in the amount of $1,091.47. We were given
until October 23, 1996 to file a written protest. (Exhibit 3) On October 21,
Web www.sharma-arch.com 1996, we submitted our written protest addressed to the City
Chamberlain. (Exhibit 4)
Email info@sharma-arch.com
Mr. William Gray
Superintendent of Public Works
November 26, 1997 Page 2
5. We received a letter from Lynn Yost dated 1/3/97 (Exhibit 5) denying our
protest on the grounds that our letter of protest was not received in time,
and that we failed to provide a letter of intent, although we did do so.
Lynn Yost also sent us with a copy of the City regulations regarding
sidewalk work which did not support her denial.
6. We received another copy of "Tentative Sidewalk Assessment", dated
1/21/97. (Exhibit 6)
7. We responded to Lynn Yost's 1/3/97 letter on 2/28/97 (Exhibit 7)
outlining our reasons to disagree with her findings and protesting the
above assessment. Lynn Yost did not respond.
8. We have now received a letter and a bill for $1,091.47 for the Sidewalk
Assessment dated 4/17/97 and 4/18/97 respectively, from the Office of
the Chamberlain. (Exhibit 8) This Assessment was finalized by the
Common Council at its 4/2/97 meeting, if we had been given notice to
such a hearing we would have been able to present our protest in
person.
We are requesting that the Department of Public Works and the Common
Council review the above material and reconsider the Assessment. We are
prepared to pay $190.00 for the work that was ordered to be done and for
which we had received a firm proposal from one of the Contractors included
in the City's list. We do not agree that we should pay for work that was not
included in the original report and which was done by the City.
We would be very agreeable to meeting with you, at your convenience, to
discuss this matter further. I look forward to speaking with you in the near
future.
Sincerely,
Jagat . Sharma
CC: Alan Cohen, Mayor Susan Blumenthal
Pam Mackesey Jane Marcham
Sara Shenk Roey Thorpe
John Efroymson Richard Gray
Diann Sams Tom Hanna
Patricia Vaughan
c�APoRATEO��
CITY OF ITHACA
106 EAST GREEN STREET
ITFIACA, NEW YORK 141350
OFFICE Of (EL:E�PHO.N274-6530
CITY ENGINEER
August 21, 1995
�fran
Kaushalya Tp�Sharma --
1314 East Shore Drive Cor
Ithaca, NY 14850
Re: Sidewalk Inspection
File: Trans. - 300.0
Dear Property Owner:
You have probably observed that Ithaca's sidewalks are in good condition when
compared to other cities' sidewalks. One reason is this city's yearly inspection and repair
program for sidewalks. Each year one neighborhood is selected and every property's
sidewalk is inspected and property owners notified of any problems that are found. Repair
work continues in that neighborhood until all the sidewalks are fixed. This year your
neighborhood is in the program area, which is bounded by Seneca Street, Meadow Street
(Rte. 13), Lake Avenue and Cayuga street. Also included in this years program area are
State St., Hector St. and Buffalo St.
At the time of inspection, the deteriorated sidewalk at 509-511 East Buffalo St.
consisted of the following:
TREE DAMAGED WALK (by current policy the city assumes this expense):
0 square feet of 4" sidewalk
0 square feet of 6" sidewalk
OTHER DAMAGED WALK (for which you are responsible):
25 square feet of 4" sidewalk
60 square feet of 6" sidewalk
You are encouraged to hire your own contractor to do your repairs. If you do not
have your walk fixed, the City reserves the right to complete the necessary repairs and bill
A
"An Equal Opportunity Employer with an Affirmative Action Program" Recycled Paper
Page 2
SW letter
you for your portion of the expense. You will be billed for your portion of the work plus a
25% administration fee required by the City Charter. Enclosed is our current list of
contractors who have obtained permits and made repairs according to the City Code
previously. You are not limited to this list. It is supplied for your information only. Please
remember that you or your contractor must obtain a street permit from the Office of the City
Engineer before executing any sidewalk repairs. Permits take about two days to process
and cost$10.00. A copy of the specifications for sidewalk, driveway aprons and curbing
is available from the Office of the City Engineer upon request.
The tree damaged portion of the work has been placed on the City 1995 work
schedule. This portion will be fixed at no charge. The other damaged walk is your
responsibility as noted in the excerpts from the City Charter and City Code, which are
available upon request.
If you have any questions or comments, please do not hesitate to contact Toby
Krantz at 274-6530.
Very truly yours,
Toby R. Krantz
Engineering Aide
TRK/mlh
Enc: 4
SIDEWALK INSPECTION OWNER
OFFICE OF CITY ENGINEER ADDRESS Sb��
CITY OF ITHACA, NEW YORK INSPECTOR - DATE
108 East Green Street
ITHACA, NEW YORK 14850 ESTIMATE r DATE
(607) 274-6530
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F - Condemnable
— -=u U - Unsatisfactory
T - Tree damage
G - Grass in joint
J - Joint not level
- -, - ®- Missing slab
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Deterioration
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To Rewdw Can NESS CUST4 M"prinling service TOLL FREE 1.600-m-CV7 NESS.Irr..Pelert"-4i,NH 0?169. ,vq;
CONTRACTOR LIST
JUNE 21, 1995
The following are contractors who have obtained sidewalk permits in the City of Ithaca,
subsequently performed the work in accordance with City specifications, and were interested in being
included on the list. You are not restricted to hiring a contractor from this list. Updated lists are
issued as changes occur.
inkakkikatatatat***,kyt,tat,rr,rirk�tyt,rnlrik,triFltiric*,intf:*iFt*ticiciic,tktt.iFi:ktict�t.::*skit*'kkicF*iciFF*k*Ir*kk,r*k,kk,t+t*
BOUCHARD CONSTRUCTION EDGER ENTERPRISES
212 W. Lincoln St. POB 20
Ithaca, NY 14850 Elmira, NY 14902
273-7302 -6�l-j _ (D%�ZZ 733-9664
F&G MASONRY CONST., INC. GEORGE SEELEY
POB 94 Cass Hill Rd.
Waverly, NY 14892 Candor, NY 13743
565-9295 659-3415
THE M. H. COMPANY SAM'S MASONRY
POB 10 1741 Hanshaw Road
S. Lansing, NY 14882 Ithaca, NY 14850
257-5109 257-6630
BERGMAN & SONS BOMAC CONST.
249 Ellison Rd. 220 Lynhurst Ave.
Lockewood, NY 14859 Horseheads, NY 14845
598--26 57(5_111015- 739-5280
KOTASAK CORP. H. F. NASH
POB 2104 111 Sheldon Road V'
Binghamton, NY 13902 Freeville, NY 13068
729-1593 347-4273
A:\contr.lst
CRITERIA FOR SIDEWALK INSPECTION
DEFECT UNSATISFACTORY CONDEMNABLE
(strongly suggested to fix) (required to fix)
Joints not level 0 - 1/2" Z 1/2"
Holes s 1" deep Z 1" deep
s 1" dia. 1" dia.
Spalling heavy traffic heavy traffic
(surface deterioration) gravelly
Wide Joints .25" s 1" z 1"
z 1" if full of dirt or grass
Broken Blocks cracked but level high/low - pieces
missing
Grass in Joints unless coupled with something
else
Broken Corner depressed - missing
Bushes/Trees walk around if coupled with
something else
House Number list to Building Dept.
When a complaint is received, the location must be inspected and if a dangerous
situation is found to exist, notification must be sent to the abutting owner within 48
hours of the receipt or complaint.
Only one condemnable condition must be present on the property for all
unsatisfactory areas to be marked condemnable (shows what the City would replace).
August 12,1996
To Whom It May Concern:
I, George Seeley, will be completing the necessary sidewalk repairs at 509-511
East Buffalo Street for Mr. Jagat Sharma. These repairs will be completed prior
to August 31,1996, in accordance with your August 1995 inspection report
recommendations. Should you need to speak with me in regards to this project,
you may reach me at 659-3649.
Sincerely,
George Seeley
f
Office of Chamberlain
_ City of Ithaca
_ 108 E. Green Street
Ithaca, NY 14850
9/25/96
KAUSHALYA SHARMA
1314 E SHORE DR
ITHACA NY 14850
Re: Tentative Sidewalk Assessment
509-11 E BUFFALO ST
Tax Map Number 62.-3-3
The City of Ithaca has determined a tentative assessment of
$1,091.47 for repairs to sidewalks adjoining your above
listed property. City Charter provides, prior to
finalization of this assessment and subsequent billing, an
opportunity for you to protest this assessment. To do so,
you must appear at a regular Board of Public Works meeting,
held on either October 9 or October 23, 1996, or must file a
written protest with the Superintendent of Public Works at
the address listed above before October 23, 1996. The Board
of Public Works shall then review and finalize assessments,
whereupon the City Chamberlain shall be directed to collect
them under terms and conditions determined by City Council,
historically in one sum within 6 months of the billing, or
over five years with 'interest.
Any questions about the calculation of this tentative
assessment, or any protests, should be directed to the
Superintendent of Public Works at 607-274-6527. Any
questions about the final billing should be directed to the
City Chamberlain at 607-274-6585.
kP Gr►fZ
October 21, 1996
City Chamberlain
108 Green Street
Ithaca, New York 14850
Re: Sidewalk Assessment Protest
509-11 E. Buffalo Street
Tax Map Number 62.-3-3
During the week of July 22,19961 spoke with Mr. Krantz in regards to the
sidewalk repairs at 509-11 East Buffalo Street. The purpose of that
conversation was to clarify two points: 1) the time frame within which we had to
complete the necessary repairs and 2) to clarify which sections needed to be
corrected.
During the conversation with Mr. Krantz, we found that only 1 section was
deemed condemnable and therefore the only section that was to be repaired.
The importance in this clarification lies in that, as I told Mr. Krantz, I wanted to
make sure that the contractor (Mr. George Seeley) that I had hired did only those
repairs that were necessary.
I made it very clear at that point, as Mr. Krantz will attest, that I had made all the
necessary arrangements to take care of the repairs the week of August 19th and
that the City Contractor would not need to repair our walk. During the week of
August 12th, I drove past our property and found that not only was our sidewalk
torn up but so was our entire driveway apron. When I called the next day the
concrete had been poured earlier that morning and an assessment had been
made by Mr. Krantz.
Not only was work performed without proper notification to our tenants, who had
been told that the work was scheduled for the week of August 19th, it was also
done with your departments full knowledge of our agreement with Mr. Seeley.
At this time the only compensation we feel is due to the City of Ithaca is in the
amount of$190.00, the amount due originally to Mr. Seeley.
The.nk you for reviewing our official protest in regards to 509-11 East Buffalo
Steet sidewalk assessment. Should you have any questions in regards to our
claim you may reach me at 272-9361 at your convenience.
Sincerely,
Laurie Fuller
Agent for Mr. Jagat Sharma
CITY OF ITHACA
108 East Green Street Ithaca,New York 14850-5690
OFFICE OF THE CITY ENGINEER
............"'f�� Telephone: 607/274-6530
January 3, 1997
Laurie Fuller
Agent for Mr. Jagat Sharma
312 East Seneca Street
Ithaca,NY 14850
Re: Sidewalk Assessment Protest
509-11 E. Buffalo Street
Tax Map Number 62-3-3
Dear Ms. Fuller:
I am writing in response to your letter dated October 21, 1996. Your letter was received on November
6, 1997 after the deadline. Regardless, I will discuss your concerns. Sidewalk repairs are delayed by
the City when a letter of intent signed by both the owner and contractor is received stating that the
sidewalk will be repaired during the current construction season. The letter is required because past
experience has shown that many owners who intend to do sidewalk work don't manage to get to it. I
spoke with Toby Krantz and checked our files and the city did not receive the letter of intent from
you,therefore, the sidewalk was repaired.
As you know,the city repairs all hazardous conditions, both unsatisfactory and condemnable.
Property owners are strongly encouraged to do the same, but are only required to fix condemnable
conditions. Because of this policy, it is possible that the city fixed more sidewalk than you had
planned to do.
The City does require its contractor to notify residents (not owners) of sidewalk work several days in
advance. Apparently, your tenants were not notified (even though Toby Krantz made efforts to
supervise notification by the contractor). I apologize for any inconvenience to your tenants.
I did not find any reason to revise your assessment. If you would like to pursue this matter further,
you may write to the Board of Public Works and ask that they consider your case. Letters can be
addressed to: Board of Public Works, 108 E. Green Street, Ithaca,NY 14850 or faxed to 272-7348.
Very truly yours,
lLy e Yost
As stant Civil Engineer
cc:
Bill Gray, PE, Superintendent of Public Works
Toby Krantz, Water and Sewer Division
-An Equal Opportunity Employcr with an Affirmative Action Program-
------------------------
01/21/97 TUE 15:45 FAX 607 272 7318---------CITY CITY---
--HALL
-----------------
-----------------------------
1@002
Office of Chamberlain
City of Ithaca
108 E. Green Street
Ithaca; NY 14850
1/21/97
KAUSHALYA SHARMA
1314 E SHORE DR
ITHACA NY 14850
Re: Tentative Sidewalk Assessment
509-11 E BUFFALO ST
Tax Map Number 62.-3-3
The .City of Ithaca has determined a tentative assessment of
$1, 091.47 for repairs to sidewalks adjoining your above
listed property. City Charter provides, prior to
finalization of this assessment and subsequent billing, an
opportunity for you to protest this assessment. To do so,
you must appear at a regular Board of Public Works meeting,
held on either October 9 or October 23, 1996, or must file a
written protest with the Superintendent of Public Works at
the address listed bove before October 23 996. The Board
of Public Works shall then rev ew and finalize assessments,
whereupon the City Chamberlain shall be directed to collect
them under terms and conditions determined by City Council,
historically in one sum within 6 months of the billing, or
over five years with interest.
Any questions about the calculation of this tentative
assessment, or any protests, should be directed to the
Superintendent of Public Works at 607-274-6527. Any
questions about the final billing should be directed to the
City Chamberlain at 607-274-6585.
February 28, 1997
Lynn Yost
Assistant Civil Engineer
108 East Green Street
Ithaca, New York 14850
RE: Sidewalk Assessment Protest
509-11 East Buffalo Street
Tax Map Number 62-3-3
Dear Ms. Yost:
I wish to further protest the sidewalk assessment for 509-11 East Buffalo Street,
based on the apparently unsupported reason given in your letter to our office
dated January 3, 1997. The following reasons will further support our protest.
First, the letter of protest generated from this office dated October 21, 1996, was
before the October 23, 1996 deadline and well within the 30 days of our official
letter of assessment from the City Chamberlain's Office. Please also note that
Mr. Krantz instructed us, in our telephone conversation on August 18th, 1996 , to
wait for our official sidewalk assessment to arrive after which we would have 30
days to file a protest with the City of Ithaca.
Secondly, as stated in your letter responding to our protest, you stated that a
formal letter of intent to repair our sidewalk was to be sent to the City of Ithaca,
upon review of the documents which you faxed to me, I found no reference to a
"formal letter of intent to repair" being required.
Lastly, there was no stated time for the required repairs to be completed by in
the official notification we received nor does there appear to be any supporting
documentation given in the City Charter or City Code in regards to this item. In
light of our written agreement with Mr. Seeley, who was to effect repairs on
August 19, 1996, of which Mr. Krantz was notified of on July 22, 1996, our
agreed amount of$190.00 with Mr. Seeley should be the amount collected for
work performed at 509-11 East Buffalo Street.
I would like to thank you for your continued follow through on our sidewalk
assessment protest. Please feel free to contact me at 272-9361 should you
have any questions pertaining to the above matter.
Sincerely,
Laurie Fuller
Property Manager
City of Ithaca
Office of the Chamberlain
108 E. Green Street
Ithaca, NY 14950
607-2274-6580
April 17, 1997
KAUSHALYA SHARMA
1314 E SHORE DR
ITHACA NY 14850
Re: Sidewalk Assessment 509-11 E BUFFALO ST
According to the records of the City Engineer, the City of
Ithaca repaired condemned sidewalks adjacent to your
property at 509-11 E BUFFALO ST during the year 1996. After
notification of the tentative assessment and a period during
which the Board of Public works heard appeals, the Common
Council considered and passed a resolution finalizing the
assessments, and authorizing the City Chamberlain to collect
them. A bill for the assessment is enclosed.
Assessments may be paid in full within six months of the
warrant authorizing collection, or in five installments,
which carry a rate of 10% per annum. You may elect to pay
the assessment in full, or to pay the first annual
installment, by October 2, 1997. If we have not received a
payment by then, the assessment will be added to your 1998
City Tax, First Installment, as a delinquent charge.
If you have any questions about the assessment, please call
me at 607 274-6585.
Very Truly Yours,
Debra A. Parsons
City Chamberlain
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CITY OF ITHACA
106 EAST GREEN STREET
ITHACA, NEW YORK 14850
OFFICE OF DEPARTMENT OF PUBLIC WORKS
SUPERINTENDENT AND MEMORANDUM TELEPHONE: (607)274-6527
BOARD OF PUBLIC WORKS FAX: (607)272-7348
TO: Board of Public Works
FROM: William J. Gray, P.E., Superintendent of Public Works
RE: Requests for New Sidewalks
OR
"Why did they leave the hard ones for us?"
DATE: May 5, 1999
The Board of Public Works is approached from time to time by well meaning
individuals or groups who want sidewalks installed. Sidewalks are a valuable urban
asset which adds to neighborhood mobility, public safety, property values and urban
unity. Request often are related to schools or commercial properties and their safe
access by pedestrians.
In Ithaca's municipal code, sidewalks are the responsibility of the abutting
property owner. They are expected to pay the initial capital cost and to incur all
maintenance costs associated with its presence. For these reasons, sidewalks are
installed when the board is petitioned by 50% of the abutting property owners or at the
direction of the board based on public need. The board is required to hold a public
hearing for the affected property owners prior to directing the work to be done.
The recent sidewalk requests were: Oak Avenue related to Cornell commuters,
the Belle Sherman School area related to ebb and flow of school age pedestrians, Old
Elmira Road to connect the adjacent residential areas into the commercial properties,
and West Clinton Street (between Wegmans and Meadow Street) to improve
pedestrian access. A number of these include areas where sidewalks will now be
difficult to add because the grading and tree plantings were not done to allow it. While
we usually assume that city sidewalks can be installed for a cost of$5 to $6 per square
foot of sidewalk, these sidewalks range from $7.50 to $27.50 per square foot which
could stop the whole idea.
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Page 2
Re: Requests for New Sidewalks
OR
"Why did they leave the hard ones for us?"
Date: May 5, 1999
I would suggest that the board review these areas of proposed sidewalks and
then a few of our favorite candidates in other areas. Then I would like to suggest we
consider structuring an approach similar to a benefit district that would distribute
"excess costs" over the broader community that is seeking the improvements or will
benefit from them. We have a lot of areas where some similar approach would help us
work with neighborhoods. I can also imagine some headaches related to sidewalk
retaining walls and other difficult (Ithaca topography) conditions.
WJG/dlp
In early February,the Board asked for information regarding the estimated costs for constructing new
sidewalks in four areas of the city. The following.is a rough estimation of the costs. Note that the
customary contingency fee(say 20%) has not been factored in.
Superintendent Gray asked that I calculate a rough assessment per property,and that information has
been provided.
West Clinton Street Area, near McGuire Ford:
This area of sidewalk would connect the walk near Wegman's to Route 13. There is a significant
question about the location of the City right of way that would need some attention.
ITEM QUANTITY UNIT PRICE COST
STRIP TOPSOIL CY 70 5.12 $358.40
FILL-CY
8"X AREA 100 9.48 $948.00
6"CRUSHER 35 21.73 $760.55
COMPACTION 35 1.58 $55.30
4"CONC-SF 1500 4.5 $6,750.00
DROP CURB LF 6 16.81 $100.86
>r BACKFILL(TOPSOIL)CY 10 18.13 $181.30
SEED MSF 2 10.95 $21.90
SUBTOTAL $9,176.31
25% DESIGN/ADMIN. TOTAL $11,470.39
ADDITIONAL COSTS& cost per:
CONSIDERATIONS: square foot $7.65
MOVE 1 POWER POLE 5x5 block $191.25
ROW ISSUES-TAKING?
MOVE SEVERAL SIGNS
All of the approximately 300 linear feet of walk in this area would be assessed to a single property owner.
r
STREET
MEADOW
16 / 34 /
13 )
S CO
TREET
GENERAL REPORT DEPARTMENT
FORM IPD-1.1 (REV 8/95) ITHACA POLICED PAGE 1
C-1 COMPLIM,M NAME(LAST ' . I"':-�
THIS BOX FOR OFFICE USE ONLY Arsenault, John S 9 9-2 6 2 2
�� HOMEADORESS SEJIOJAPIINO«SIREET�CffY)>s S'
File
1_4OMPjtJNANTSPLACE OF APLPL0 �10013fiC�' ONE
Ipd 272-3245
STATUS CLEARED BY
❑UNFOUNDED ❑ARREST st sSIX;� :O,O�B .at4QCA7�ON OF a;IC�DENT(HOUSE NO.:'STREET)�'!C
❑ADMIN.CLOSING ❑EXCEPTIONAL W M FILE 700 W. Clinton S t
,i ❑WARRANT ISSUED ❑ DATE REM?ORTED . tDAY REPORTED TIME REPORTED t[--
03/06/99 Saturday 1110hrs
FOLLOW-UP UNIT E OCCURRED r
❑PATROL DISIDA ❑JUVENILE BATF{OCCURRED DAYQCCUREO'
❑TRAFFIC UNIT ❑CRIME PREVENTION Same Same Same
❑C.I.U. ❑WARRANT UNIT
. d. ..... .._� . :_
❑S.I.U. ❑FILE
❑ E3Public Safety yf
CLASSIFICATION OF REPORT(FOR REVIEW OFFICER)
COPIES
❑CHIEF ❑CITY PROSECUTOR NYSPW MESG.NO. FILE NO. DATE 7.. :? CANCEL NO. DATE -
❑DEPUTY CHIEF ❑DISTRICT ATTORNEY
❑INVESTIGATIVE DIV. ❑MEDICAL EXAMINER
❑TRAFFIC UNIT ❑ MSP MESG.NO. FILE NO. DATE „ CANCEL NO. DATE
GENERAL REPORT
FORM IPD-1.3(REV 8/95) ITHACA POLICE DEPARTMENT
PAGE 2
C-1 COMPLAINANTS NAME(LAST.FIRST MIDDLE) REPORT NO.
Arsenault, John S 99-2622
NATURE OF REPORT REPORTING OFFICER BADGE#
Public Safety John S Arsenault 144/404
REPORT NARRATIVE: LIST DATE&TIME AT BEGINNING OF EACH ENTRY&REPORTING OFFICER'S NAME AT END OF EACH ENTRY
MARCH 6. 1999 1110HRS - WHILE ON ROUTINE PATROL IN THE PAST SEVERAL MONTHS,
HAVE NOTICED SEVERAL PEOPLE WALKING IN THE ROAD IN THE 700 BLOCK OF W. CLINTON S'
BETWEEN MEADOW AND WEGMANS. THE REASON THESE PEOPLE ARE WALKING, SOMETIME:
PUSHING BABY STROLLERS IN THE ROAD IS BECAUSE THERE ARE NO SIDEWALKS IN THI:
BLOCK OF W. CLINTON ST. RESIDENTS ARE SOMETIMES NARROWLY MISSED BY THE LARG:
TRUCKS AND CARS THAT ARE DRIVING THROUGH THE AREA. THE PEOPLE THAT WALK IN TH:
STREET ARE MOSTLY WALKING TO WEGMANS FOOD MARKET. I BELIEVE A SIDEWALK ON TH:
NORTH SIDE OF THE STREET WOULD GREATLY REDUCE THE CHANCE OF A SEVERE ACCIDENT O:
FATALITY.
JSA 144/404
* ATTN RECORDS DEPT. PLEASE FORWARD A COPY TO THE APPROPRIATE CITY DEPARTMENTS. *
Belle Sherman School Area
This Area has been divided into four different locations with their costs calculated. Design issues
particularly at the intersection of State Street and Cornell Street may necessitate more elaborate planning
and engineering and therefore may results in higher than estimates costs.
tNSj:
ITEM QUANTITY UNIT PRICE COST
ELMWOOD AVE BY CHURCH
EXCAVATION CY 31 4.12 $127.72
HAULING 31 5.41 $167.71
FILL-
CY 62 9.48 $587.76
6"CRUSHER 16 21.73 $347.68
COMPACTION 16 1.58 $25.28
4"CONC-SF 700 4.5 $3,150.00
6"CONC. 0 6.5 $0.00
GRANITE CURB LF 0 16.81 $0.00
5' RADIUS CURB 0 23.55 $0.00
ASPHALT(1' REPAIR)
BINDER SY 0 4.43 $0.00
TOPPING 0 6.33 $0.00
BACKFILL(TOPSOIL)CY 5 18.13 $90.65
SEED MSF 1 10.95 $10.95
SUBTOTAL $4,507.75
+25% DESIGN/ADMIN. TOTAL $5,634.69
cost per:
sq. foot$7.66
5x5 block$191.50
This assessment would be made
against a single property owner.
ITEM QUANTITY UNIT PRICE COST
CORNELL STREET
EXCAVATION CY 62 4.12 $255.44
HAULING 62 5.41 $335.42
FILL-
CY 124 9.48 $1,175.52
6"CRUSHER 32 21.73 $695.36
COMPACTION 32 1.58 $50.56
4"CONC-SF 1450 4.5 $6,525.00
6"CONC. 50 6.5 $325.00
GRANITE CURB LF 0 16.81 $0.00
5' RADIUS CURB 0 23.55 $0.00
ASPHALT(1' REPAIR)
BINDER SY 0 4.43 $0.00
TOPPING 0 6.33 $0.00
RETAINING WALL LF 160 135 $21,600.00
BACKFILL(TOPSOIL) CY 10 18.13 $181.30
SEED MSF 2 10.95 $21.90
SUBTOTAL $31,165.50
+25% DESIGN/ADMIN. TOTAL $38,956.88
sr
ADDITIONAL COSTS&
CONSIDERATIONS: cost per:
sq. foot$25.97
ADDITIONAL DESIGN COSTS FOR 5x5 block$649.25
RETAINING WALL
ASSESSMENTS:
SLOPES OF DRIVEWAYS MAY #10 CorneliSt -$5,978
MAKE ACCESS MORE DIFFICULT #1120 E.State St -$29,603
DUE TO GRADE CHANGES County ROW(20') $4,229
SIDEWALK REQUIRES
POWER POLE TO BE MOVED
SLOPE OF RAMP FACING STATE
ST
MAY BE EXHILARATING TO
WHEELCHAIR USERS
ITEM QUANTITY UNIT PRICE COST
ELMWOOD AVE BY SCHOOL
EXCAVATION CY 62 4.12 $255.44
HAULING 62 5.41 $335.42
FILL-
CY 124 9.48 $1,175.52
6"CRUSHER 32 21.73 $695.36
COMPACTION 32 1.58 $50.56
4"CONC-SF 1450 4.5 $6,525.00
6"CONC. 0 6.5 $0.00
GRANITE CURB LF 0 16.81 $0.00
5' RADIUS CURB 0 23.55 $0.00
ASPHALT(1' REPAIR)
BINDER SY 0 4.43 $0.00
TOPPING 0 6.33 $0.00
RETAINING WALL LF 150 90 $13,500.00
BACKFILL(TOPSOIL)CY 10 18.13 $181.30
SEED MSF 2 10.95 $21.90
TREE CUTTING/CLEARING AC 0.05 4300 $215.00
SUBTOTAL $22,955.50
+25% DESIGN/ADMIN. TOTAL $28,694.38
ADDITIONAL COSTS &
CONSIDERATIONS: cost per:
sq. foot$19.78
TREE TO BE REMOVED ON 5x5 block $494.50
NW CR OF ELMWOOD&VALLEY
FOR RAMP ACCESS
Total cost assessed to school.
ADDITIONAL COSTS FOR DESIGN
OF RETAINING WALL
TREE REMOVAL MAY BE MORE
COSTLY DUE TO SITE CONDITIONS
POSSIBLE ALTERNATE LOCATION
ON SCHOOL PROPERTY TO
AVOID CLEARING/CUTTING TREES
ITEM QUANTITY UNIT PRICE COST
VALLEY ROAD
EXCAVATION CY 125 4.12 $515.00
HAULING 125 5.41 $676.25
FILL-
CY 0 9.48 $0.00
6"CRUSHER 26 21.73 $564.98
COMPACTION 26 1.58 $41.08
4"CONC-SF 1400 4.5 $6,300.00
6"CONC. 0 6.5 $0.00
BACKFILL(TOPSOIL)CY 10 18.13 $181.30
SEED MSF 2 10.95 $21.90
SUBTOTAL $8,300.51
+25% DESIGN/ADMIN. TOTAL $10,375.64
cost per:
sq. foot$7.41
5x5 block$185.28
Total cost assessed to the school.
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Solid line = existing sidewalk
Dashed line = proposed new walk.
Proposed distances:
along Elmwood- approx 140 linear feet by
the church, and approx. 300' along school
yard, Valley Road- approx 280". On
Cornett Street- approx. 300 linear feet
of new walk, Distances taken from map
measurements and not confirmed in the
f ieLd.
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Oak Ave.
The design of this sidewalk area is likely to need modifications which would alter this cost
estimate. Without significant time expenditures it is impossible to provide more than a general
idea of what would be involved in building this walk area. Site specific information about the
bank and soil conditions is especially needed. In consideration the difficult location(along the
bank edge with significant drop offs)the cost for design/administration was increased to 35 %.
A 20%contingency for this project would certainly not be unthinkable. Significant impacts to
traffic and parking would also result. Right of way and ownership issues may arise here as well,
but were not considered for this estimate.
ITEM QUANTITY UNIT PRICE COST
EXCAVATION CY 1205 4.12 $4,964.60
HAULING 1205 5.41 $6,519.05
FILL-CY
CY 130 9.48 $1,232.40
6"CRUSHER 130 21.73 $2,824.90
COMPACTION 130 1.58 $205.40
GABION BASKETS/STONE LF 825 76 $62,700.00
EROSION CONTROL LF 1400 0.88 $1,232.00
4" CONC-SF 6600 4.5 $29,700.00
6"CONC. 400 6.5 $2,600.00
GRANITE CURB LF 600 16.81 $10,086.00
V RADIUS CURB 8 23.55 $188.40
ASPHALT(1' REPAIR)
BINDER SY 23 4.43 $101.89
TOPPING 23 6.33 $145.59
CLEARING/TREE REMOVAL 0.25 6000 $1,500.00
BACKFILL(TOPSOIL) CY 130 18.13 $2,356.90
SEED MSF 7 10.95 $76.65
HAND RAIL 825 19.71 $16,260.75
SOIL BORINGS 1 1200 $1,200.00
SUBTOTAL $143,894.53
35% DESIGN/ADMIN. TOTAL $194,257.62
ADDITIONAL COSTS &
CONSIDERATIONS:
DESIGN COSTS WILL MAY BE COST PER:
GREATER. ROW? SQ. FOOT $27.75
5x5 block$693.75
ACCESS AND TREE REMOVAL
MUST BE CONSIDERED.
COSTS FOR GABION VERY
PRELIMINARY.
POWER POLE TO BE MOVED
WILL NECESSITATE
REDESIGN OF PARKING LOT
NEAR EAST END OF STREET.
Assessments:
#412 Oak Ave- $4,060
#402 Oak Ave- $5,698
#400 Oak Ave- $3,205
#309 Oak Ave- $13,533
Cornell- $167,760
Since the gabion baskets are required primarily on property owned by Cornell,the costs for these
has been entirely assigned to them.
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Old Elmira Road Area
This area will involve adding curbing to make this a safe streetscape. Additional costs for drainage along
the newly curbed area could be significant, but a more detailed investigation would be needed to develop
a plan. Notice that this estimate covers the cost of curbing the half of the street that will receive new
sidewalks. I assume that the city would curb both sides of the street, which begs the question about
underground utilities and the cost effectiveness of a complete reconstruction. No expenditures were
included for tree planting or other landscaping.
:8.
ITEM QUANTITY UNIT PRICE COST
EXCAVATION CY 623 4.12 $2,566.76
HAULING 623 5.41 $3,370.43
FILL-CY
CY 950 9.48 $9,006.00
6"CRUSHER 160 21.73 $3,476.80
COMPACTION 950 1.58 $1,501.00
4"CONC-SF 4750 4.5 $21,375.00
6"CONC. 2250 6.5 $14,625.00
GRANITE CURB LF 1100 16.81 $18,491.00
5- RADIUS CURB 48 23.55 $1,130.40
ASPHALT(1- REPAIR)
BINDER SY 156 4.43 $691.08
TOPPING 156 6.33 $987.48
city pays 1/2 of curb/asphalt ($10,649.98)
BACKFILL(TOPSOIL) CY 365 18.13 $6,617.45
SEED MSF 10 10.95 $109.50
SUBTOTAL $73,297.92
25% DESIGN/ADMIN. TOTAL $91,622.40
ADDITIONAL COSTS&
CONSIDERATIONS:
TREES
MOVE POWER POLES
TRAFFIC DISTURBANCE
Assessments:
#210-214 Elmira Rd. -$39,463
#232 Elmira Road- $13,613
#222 Elmira Rd. -$32,788
etTlme Plotted: 02-MAR-1994 22:41
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� ptTttq��! CITY OF ITHACA
108 East Green Street Ithaca,New York 14850-5690
'js OFFICE OF THE MAYOR • ALAN J.COHEN
c '"'... Telephone: 607/274-6501 Fax: 607/274-6526
Rp'iE
To: Budget & Administration Committee
From: Alan J. Cohen, Mayor
Re: Legal Fees
Date: 4/26/00
Please find attached a bill from True, Walsh & Miller reflecting their costs to
date in the defense of the Board of Zoning Appeals.
John Hinchcliff, Esq. has estimated that the additional work on this case
would cost approximately $7,000. He based that partly on an expectation of the city
filing a related motion to the court that the city is in fact not filing.
I am recommending the authorization of an additional $5,000 out of
unrestricted contingency to cover the additional legal fees in this matter.
"An Equal Opportunity Employer with an Affirmative Action Program" tr
True, Walsh & Miller, LLP
202 East State Street, Seventh Floor
Ithaca, NY 14850
(607) 273-4200
EIN 16-1259570
April 24, 2000
Billed through 04/24/00
Bill number 04283-00002-003 JMH
City of Ithaca
c/o Mayor Alan J. Cohen
City Hall
108 West Green Street
Ithaca, NY 14850
Widewaters Route 13 II Company, LLC
V.
City of Ithaca Board of Zoning Appeals, Phyllis Radke, Margaret
Rumsey, John Powers, John Kadar, Richard Flaville, David
Gallahan, Judith Jones, Betsy Darlington
FOR PROFESSIONAL SERVICES RENDERED
04/04/00 RJM Telephone conferences with Joy Blumkin regarding
Article 78 proceeding; reviewed petition (no
charge) . 00 hrs
04/04/00 JMH Office conference with Jim Miller; reviewed
Article 78 petition; brief meeting with Joy
Blumkin (no charge) . 00 hrs
04/05/00 JMH Review of record; research regarding City code
chapters; started drafting answer to petition;
telephone conference with Mitch Katz; conference
call with Judge Relihan 4 . 20 hrs
04/06/00 JMH Continued review of Article 78 papers and City
Code 3 . 30 hrs
04/07/00 JMH Continued review of record and analysis of Board
of Zoning Appeals decision; meeting with BZA
members to discuss case 4 . 10 hrs
04/07/00 RJM Attended meeting with BZA (no charge) . 00 hrs
04/10/00 JMH Continued review of record and legal research 4 . 20 hrs
04/11/00 JMH Research; telephone conference with and letter to
Patricia Dunn 4 . 95 hrs
04/12/00 JMH Research; started drafting answer and objections;
telephone conferences with Patricia Dunn
regarding access to records; office conference
with Joy Blumkin 2 . 15 hrs
City of Ithaca PAGE 2
Bill number 04283-00002-003 JMH
04/13/00 JMH Reviewed materials in City Hall; continued
working on papers 3 . 15 hrs
04/14/00 JMH Meeting with Bob Stundtner regarding zoning
boundaries and record; continued working on
papers 3 . 60 hrs
Total fees for this matter $ 5, 188 . 75
BILLING SUMMARY
TOTAL FEES 29 . 65 hrs 5, 188 . 75
------------
TOTAL CHARGES FOR THIS BILL $ 5, 188 . 75