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Home My WebLink AboutMN-B&A-2000-09-27 BUDGET AND ADMINISTRATION COMMITTEE SEPTEMBER 27, 2000 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . Request Authorization to Sign M.O.U. with Ithaca Downtown Partnership for 2 hr. Free Parking - Resolution B. DPW 1 . Request for Additional Bus Operators - Discussion/Possible Resolution 2 . Wastewater Bond Act Grant Application - Resolution C. GIAC 1 . Request to Amend 2000 Budget - Resolution 2 . Request to Release Funds for Midnight Basketball Program - Resolution D. Planning Department 1 . Request to Approve Parking Garage Feasibility Study 2 . Request to Establish Capital Project for Demolition of 402 S. Cayuga Street - Resolution 3 . Request to Establish Capital Project for Funding Mayor' s Housing Initiatives - Discussion/Possible Resolution 4 . Request to Amend Personnel Roster - Discussion/Possible Resolution S . Gateway Pedestrian Bridge over Route 13 South E. Controller 1 . Request to Release Contingency Funds for Drug Court - Resolution F. Reports 1. Mayor' s Report 2 . Council Members' Announcement 3 . Sidewalk Committee - Possible Report 4 . Review of Budget Hearing Dates 5. Next Month' s Meeting: October 25, 2000 G. Chamberlain 1 . Tax Foreclosure Sales - Resolution 2 . Property Transfers to I .N.H. S. - Resolution H. Building Department 1 . Request to Create Roster Position for an Electrical Inspector - Discussion/Possible Resolution A - 1 RESOLVED, That Common Council hereby authorizes the Mayor to sign the Memorandum of Understanding with the Ithaca Downtown Partnership for downtown 2 hour free parking. DOWNTOWN TWO HOUR FREE PARKING A Memorandum of Understanding Between City of Ithaca Ithaca Downtown Partnership September 13,2000 Approved by the Ithaca Downtown Partnership Board of Directors Recommended to the City of Ithaca Budget and Administration Committee Parking is a crucial component of downtown Ithaca. Repeated surveys of the public show parking to be an important concern of downtown customers and clients as well as those households who have chosen not to patronize downtown. It appears that the cost and availability of parking are inexorably linked to the number of people who actually use downtown. Retail businesses and their customer base cite parking costs and convenience as detriments to further sales and growth. Office and service businesses cite parking as key for their clients. Without sufficient, uncomplicated parking, these businesses might be forced to look elsewhere to locate their operations. The City and the Partnership both believe that a shift in pricing policy for municipal parking can provide incentives to encourage more downtown shoppers and clients without creating financial hardship for the City. The primary shift in policy will be to create two-hour free parking in downtown garages. This two-hour free parking policy is similar to the successful two-hour free parking program enacted during the 1980's. The City of Ithaca and the Ithaca Downtown Partnership hereby agree to perform the following tasks related to two hour free parking for downtown municipal facilities: City of Ithaca Obligations 1. The City will undertake the following provisional pricing adjustment: The first two hours of parking at all downtown off-street parking facilities (Green Street lot, Green Street Garage and Seneca Street Garage)will be free of charge at all times. All daily parking after the two free hours will be charged at a rate of fifty cents ($.50)per hour. Fees for monthly parking("permit parking")will not be affected by this policy or memorandum. The City will adopt this pricing plan for a five year period ending December 31, 2005. At the end of the period, the City,with input from the Ithaca Downtown Partnership, will assess the effectiveness of this policy and consider whether or not to extend the pricing plan. 2. As part of this initiative, the City commits to completing the installation of new lighting in both the Green and Seneca Street garages not later than the end of January 2001. The City also commits to improve the ongoing, daily maintenance at both downtown parking garages, in an effort to enhance the marketability of garage parking for users of downtown. In particular, the City will work to provide daily litter and debris cleaning of decks, stairwells, elevators and plaza areas and daily washing of stairwells and elevators. The City will also provide immediate graffiti removal from garage walls, stairwells and elevators. Twice each month the Partnership will conduct a random inspection of downtown City parking facilities to monitor compliance with this task. The attached checklist will be used for the monitoring exercise (Attachment`B"). The City agrees that if this minimum maintenance program is not upheld, it will similarly not bind the Partnership to its obligations related to enact consistent store hours, as specified below. 3. The City will also commit to creating additional signage for the downtown parking facilities reflecting the new pricing policy, and will advertise free two-hour parking in signage and other locations, such as the City Web Site. 4. If at least 65% of downtown of the key downtown retail stores, by either number or square footage, commit to remain open for Friday extended hours (8:00 pm), the City shall provide an incentive marketing grant of$10,000 to be used by the Ithaca Downtown Partnership during 2001 expressly for marketing and promtoing the extended hour program. To qualify for this grant, the participation threshold must by met prior to June 1,2001. Ithaca Downtown Partnership Obligations 1. The Partnership will agree to monitor sales growth during the trial period, using a representative sample of businesses willing to share changes in sale data. 2. The Partnership will commit to undertake a marketing campaign to highlight two-hour free parking as part of its 2001 work program. This marketing program will consist, at a minimum, of both media and display advertising. The Partnership will integrate the two- hour free parking program into its other promotion and marketing projects, as appropriate. Details of this program will be determined in the Partnership 2001 Work Plan. 3. The Partnership will also work to improve the consistency and duration of downtown retail shopping hours for the benefit of downtown and the entire community. In particular the Partnership will: (a.) Commit to maintain current levels of extended hours of key downtown retail businesses as documented in attachment"A". (b.) By the end of the first full year of this initiative, increase by at least 10% the number or square footage of key downtown retail stores that remain open on Thursday evenings (8:00 pm) and Sunday afternoons(5:00 pm). By the end of second year, increase by at least another 10%the number or square footage of key downtown retail stores that remain open on Thursday evenings and Sunday afternoons. The goal will be to show a cumulative 20% increase in participation over a two year period. This growth could occur all at once or over a two year period, as specified above. Extended hour thresholds will not apply to vacant properties and will not apply during the January 1 through March 31 winter slow season. The list of key downtown retail stores is Attachment"A". (c.) Promote extended hours for Friday evenings. The Partnership shall work to obtain the necessary threshold for the marketing incentive grant and shall use the grant, if successful, to market and promote extended hours. (d.) The Partnership agrees that if the targets for retail businesses offering extended hours on Thursday evening or Sunday afternoon are not met,the City may unilaterally change the parking pricing structure without regard to this memorandum. The City of Ithaca and the Ithaca Downtown Partnership agree to work diligently and cooperatively to achieve the tasks listed above. The Ithaca Downtown Partnership reserves the right to approve the Attachment A list of targeted retail businesses prior to initiation of this Memoradum. Attachment: List of Key Downtown Retail Businesses DOWNTOWN TWO HOUR FREE PARKING MEMORANDUM OF UNDERSTANDING SIGNED: DATE: MAYOR, CITY OF ITHACA SIGNED: DATE: ITHACA DOWNTOWN PARTNERSHIP ATTACHMENT"A" EXTENDED HOURS: PROPOSED TARGET BUSINESSEES 26-Sep-00 # Store Name Size• Location Open Thurs Open Fri Open Sun 1 Susan Titus Gallery 1,000 Commons 8:00 6:00 4:00 2 Autumn Leaves 1,500 Commons 9:00 9:00 6:00 3 Bookery II 4,000 DeWitt Mall 9:30 9:30 6:00 4 Borealis Books 2,000 Aurora St 9:00 9:30 6:00 5 Comics For Collectors 1,000 Aurora St 8:00 8:00 5:00 6 Ithaca Books 2,500 Commons 10:00 10:00 6:00 7 Logos 7,000 Commons 9:00 9:00 5:00 8 New Alexandrian Books 1,000 Cayuga St 6:00 6:00 xxxx 9 Gala 1,000 Commons 6:00 6:00 5:00 10 Alphabet Soup 1,500 Commons 8:00 8:00 5:00 11 Da Spot 1,000 Commons 8:00 8:00 5:00 12 Evolution 102 1,500 Commons 8:00 8:00 5:00 13 Loose Threads 1,000 Commons 8:00 8:00 5:00 14 New Age Hemp 1,000 Commons 7:00 7:00 6:00 15 Trader K's 2,500 Commons 8:00 8:00 6:00 16 Benjamin Peters 3,000 Commons 8:00 6:00 xxxx 17 Morris' Mens Wear 1,000 Commons 5:30 5:30 xxxx 18 Angelheart Design 2,000 Commons 8:00 6:00 5:00 19 Bellissima 1,000 Commons 8:00 6:00 4:00 20 BodyGear 500 Cayuga St 8:00 8:00 5:00 21 Easy Street 1,500 Commons 8:00 8:00 5:00 22 Handblock 1,000 Commons 8:00 8:00 5:00 23 House of Shalimar 1,500 Commons 8:00 8:00 6:00 24 Morris'Too 1,000 Commons 5:30 5:30 xxxx 25 Night& Day 4,000 Commons 8:00 8:00 5:00 26 NYC Wearhouse 1,250 Cayuga St 8:00 8:00 5:00 27 Sounds Fine 1,250 Commons 8:00 8:00 5:00 28 15 Steps 1,500 Commons 8:00 8:00 5:00 29 Handwork 2,500 W.State St 9:00 9:00 5:00 30 People's Pottery 2,500 Commons 8:00 8:00 5:00 31 Homespun Boutique 1,000 E. State St 7:00 5:30 4:00 32 Plantations 5,000 Commons 8:00 8:00 5:00 33 3-D Light 500 Commons 8:00 8:00 5:00 34 Mundo Gitano 1,250 E. State St 8:00 7:00 6:00 35 Shalimar Bazaar 1,250 Commons 8:00 8:00 5:00 36 T-Shirt Express 1,250 Commons 8:00 8:00 5:00 37 Tibet Store 500 Commons 7:00 7:00 6:00 38 Commons Market 750 Aurora St 11:30 11:30 10:30 39 Oasis Grocer 2,500 DeWitt Mall 7:00 7:00 5:00 40 Oriental Treasures 2,000 Commons 8:00 8:00 5:00 41 Contemporary Trends 6,000 Aurora St 6:00 6:00 5:00 42 Mansour Jewelers 2,500 Commons 5:30 5:30 xxxx 43 Schooley's Jewelry 1,000 Commons 8:00 5:30 xxxx 44 Now You're Cooking 1,500 Commons 8:00 8:00 4:00 45 CVS 6,000 Commons 8:00 8:00 5:00 46 Cameras 'N Things 1,000 Tioga St 5:30 5:30 xxxx 47 Hot Foot Shoes 750 Aurora St 8:00 8:00 xxxx 48 Leather Express 1,500 Commons 8:00 6:00 4:00 49 Outdoor Store 2,500 Commons 8:00 8:00 5:00 50 Wildware 4,500 Commons 8:00 8:00 5:00 51 Dollar Depot 3,000 Commons 6:00 6:00 xxxx 52 Sam's Wine(ex. SUNDAY) 1,000 Cayuga St 10:00 10:00 XXXXXXX 102,250 'All sizes are approximate • EXHIBIT B- 1997 CITY ANNUAL BASE LEVEL SERVICES REPORT r Hours of Service POLICE DEP1iR3i'1TNT Patrol Officer-Walking Beat 8,760 Neighborhood Police Officer-NB#12 1,808 Patrol Officer-Patrol Car 771 Subtotal 11,339 DEPARTMENT OF PUBLIC WORKS Trash Removal Removal of Trash&Recyclables from Public Containers 70 Trash Pickups 624 Subtotal Trash 694 Maintenance of Commons/Green Space Commons Primary, Secondary, Garages 4,922 Tree/Landscape Maintenance 80 Street Furniture 24 DeWitt Park Maintenance 112 Subtotal Maintenance of Open/Green Space 5,138 Parking System- Operations/Maintenance Green Street Garage 614 Seneca Street Garage 2,543 Parking Lot"D" (Woolworth Lot) 2,453 Subtotal Parking System 5,610 Street Repair Winter Pothole Patch 36 Milling/Street Patching 48 Curb/Gutter Repair 120 Street Paving 128 Strom Sewer Cleaning/Maintenance 240 Storm Sewer Repair 72 Snow Removal/De-Icing 224 Subtotal Street Repair 868 Special Events Christmas Lighting 200 Parades 24 Subtotal Special Events 224 PLANNING DEPARTMENT & CITY CLERK Process and Issue Commotls Use Permits 104 Respond to Public Regarding CBD Maintenance& Services 52 Staff Support for CAB and A&DPS, Design Review (72,12,18) 102 Subtotal Planning & Clerk 258 TOTAL 1997 CITY BASE LEVEL SERVICES 24,041 F:\MG\CONTRACT\BASELEVE.MEM April 21,1999 7 B - 1 DPW - Request for Additional Bus Drivers WHEREAS, Nancy Oltz, Manager of Operations and Maintenance is requesting that two additional part-time permanent Bus Operators be added to the TCAT Roster, and WHEREAS, the Board of Public Works and the Budget and Administration Committee have reviewed the request and approve the addition of two part-time permanent Bus Operators; now, therefore be it RESOLVED, That Common Council hereby amends the authorized Personnel Roster for TCAT as follows : Add: Two Part-time Permanent Bus Operators and be it further RESOLVED, That funding for the part-time positions will be derived from within the existing Bus Operations budget . MEMORANDUM U, To: William Gray, Superintendent of Public Works �i5ep� From: Nancy Oltz,Manager of Operations and Maintenance Date: September 22, 2000 Re: Request for positions This is the additional information you asked me to provide and show costs for the request to add two part time permanent bus operators to the roster of city employees. Below is a calculation of time off and open work to be covered by the part time permanent bus operators. This calculation is more detailed than the one on the memorandum dated September 1, 2000, to you,requesting the two part time permanent positions. This calculation includes hours for Workers Compensation and the 18 hour work shift. Vacation (brS Total annual vacation weeks A= 63.3 weeks Ik Number of full time operators B= 18 Average vacation per operator C= 3.5 weeks (A divided by B) Average weeks worked per operator D= 48.5 weeks (52 subtracted by C) Number of operators needed for vacation E= 1.3 operators (A divided by D) Sick time,personal time,emergencies,bereavement etc. , Z 32 Total annual hours projected for 2000 F=2332 hours Average hours actually worked per operator G= 1810 hours Number of operators needed for sick etc. H= 1.3(F divided by G) Workers Compensation Total annual hours projected for 2000 I=650 Number of operators needed J= .36 (I divided by G) 18 Hour per week Work Shift Total annual hours K=936 Ytb Number of operators needed for open work L= .52(K divided by G) QAC Total=3.5 (E+H+J+L) Presently, we have two part time permanent bus operator positions based 20 hour per week. These operators are steadily working 40+hours. Currently,to fill the hours needed we are averaging 77 hours overtime weekly. This is with the two part time positions we now have. Below is a calculation to show overtime costs we are now paying and the amount of overtime that can be saved with two additional part time permanent positions: Average hourly overtime rate= $18.11 Average hours of overtime paid weekly= 77 -77 $1,394 Overtime benefits @ 11% = 153 Total average overtime $1,547 Hourly rate for a new hire= $9.28 9 Based on 20 hours 20 U�0 Weekly wage= $186.00 ofMay o = Benefits @ 32% 60.00 Cost for 1 part time permanent position= $246.00 V490 r x 2 Cost for 2 part time permanent positions = $492.00 Overtime costs saved=$1,000 per weekOvertime cannot cannot be completely eliminated in transit work due to overlapping time off. The overtime saved with part time permanent positions would depend on the ability to keep these positions filled. It is very difficult to find qualified bus operators even for full time positions. The transit industry nationwide is experiencing a shortage of bus operators. The starting wage for a City bus operator is$9.28 per hour. For a Cornell bus operator the starting wage is $11.20 per hour. This creates another hardship for recruiting bus operators for the service operated by the City. I still support creating part time permanent positions even though I have pointed out the challenges we will have in keeping these positions filled. Having four part time permanent positions based on 20 hours would give us the flexibility to cover more time off that would overlap if we had less positions. My recommendation is to start out with the plan to carry four part time permanent positions on the roster. If it becomes too difficult keeping the positions filled and overtime costs start climbing we could have a Plan`B" in place. I would suggest that Plan `B" would allow for the part time permanent positions to be changed to full time positions. We are now paying the cost of the hours being filled for time off and open work as shown in the calculation. Based on the numbers in the calculation,I predict that all four part time permanent bus operators would be working 40 hours. If the bus operators are already working 40 hours it would not be an added cost to change the status of the positions to full time. Please let me know if you need any further information. MEMORANDUM To: William Gray, Superintendent of Public Works From: Nancy Oltz,Manager of Operations and Maintenance A"A,. Date: September 1, 2000 Re: Request for positions I am writing to make a request to add two part time permanent bus operators to the roster of City employees. The positions requested would be 20 hour positions with pro-rated benefits. The part time permanent positions are needed to fill in for absences of the regularly scheduled full time bus operators such as sick time, vacations, personal time,emergencies, bereavement etc. Currently there are two part time permanent positions that are filling in for absences. These bus operators are steadily working 40+hours. The need for the part time permanent positions have resulted from a number of changes that have occurred since August 1999. Below is a bullet list of these changes: • The service changes implemented in August 1999 added two full time shifts to maintain the hours of service provided by the City of Ithaca. The hours of operation require 17 full time shifts and one 18 hour shift. Presently, we have assigned the 18 hour shift to one of the part time permanent bus operators. This decreases the number of hours available to fill in for absences. • The two additional positions increase the number of hours to fill for absences. • Bus operators have been building up more longevity since the last time we have evaluated the number of part time permanent positions needed. This earns more paid time off that needs to be filled. Below is a calculation of average time off: Vacation Total annual vacation weeks A= 63.3 weeks Number of full time operators B= 18 Average vacation per operator C= 3.5 weeks (A divided by B) Average weeks worked per operator D= 48.5 weeks (52 subtracted by C) i Number of operators needed for vacation E= 1.3 operators (A divided by D) Sick time, personal time,emergencies, bereavement etc. f Average hours to be worked by operator F= 1940 hours Total annual hours missed G=2332 hours 23'fL Average hours actually worked per operator H= 1810 hours 194f) — Number of operators needed for sick etc. I= 1.3 (G divided by H) �N Total=2.6(E+I) Using this calculation, the total number of bus operators needed is 2.6 to fill paid time off. This does not take )onsideration the 18 hours per week scheduled to one of the part time permanent bus operators. Also this does not include time resulting from compensation claims that have potential for long term absences. 1 To fill the hours needed, we have become dependent on overtime. We are averaging 77 hours per week in overtime costs. This includes overtime hours for filling in for absences and overtime paid when a bus operator is required to work on a Holiday. In 1999 a grievance settlement changed the order of call in for open work due to absences. This has an impact on overtime costs since we are now required to call in a full time bus operator at overtime before we can call a part time relief bus operator at straight time. Below is the comparison: The City of Ithaca is staffed with bus operators in three different ways: 1. Full time 40 hours per week 2. Part time permanent 20 hours plus"hours as needed" per week 3. Part time relief As needed when available Time off requests were filled in the following order before the grievance : 1. Part time permanent up to 40 hours 2. Part time relief when they are available 3. Full time The grievance settlement changed the order of call in as follows: 1. Part time permanent up to 40 hours 2. Full Time 3. Part time relief Adding part time permanent bus operators will allow us to reduce overtime costs. Permanent part time bus operators are scheduled first before having to call in full time operators at overtime. I am feeling a sense of urgency to move through the process for requesting these positions. We are facing a shortage of bus operators in the upcoming months. Anne Ferris is on a medical leave of absence until January. Vivian Medrek is scheduled for knee surgery and will be out of work for 2-3 months on Workers Compensation. E.J. Shipman is planning to retire in December and we cannot request to fill his position until he leaves employment. Patsie Williams has resigned effective October 28, 2000. Again, we will not be able to request to fill her position until she leaves employment. As I mentioned earlier the two part time permanent bus operators we now have are already working 40 +hours a week and still not covering for all of the absences. When we are experiencing the shortages that are just beginning we will be even more dependent on overtime. We also will be depending on the willingness and availability of the bus operators to keep up with the demand. Your consideration of this request is appreciated. Please let me know if I can provide you with any additional information. A___S Stearns&Wheler,LLc BUDGET SUMMARY ENVIRONMENTAL ENGINEERS&SCIENTISTS September 18, 2000 REQUESTED BOND ACT FUNDING BASE COMMITTED ADDITIONAL LOCAL FUNDING SHARE IF PROJECT BOND ACT TOTAL COST FUNDING** REQUIRED FOR FULLY BASE PROJECT FUNDED TOWN OF LANSING Collector Sewers - 10" and 12" $1,880,000 $0 $1,360,000 $520,000 Mains, South Lansing Area ,200,000 $1W'00 00 Transmission - South Lansing $550,000 $370,000 $0 $180,000 Area Collector and Lateral Sewers - $1,630,000 $1,080,000 $0 $550,000 Myers Road Area Pum2 Stations $1,360,000 $900,000 $0 $460,000 Transmission to Cayug $2,350,000 $1,020,000 $680,000 $650,000 i Diversion of from VCHWWTP to IAWWTP • Kline Road $100,000 $63,750 $0 $36,250 • Remington Road $140,000 $89,250 $0 $50,750 VILLAGE OF CAYUGA HEIGHTS Wastewater Treatment Plant $1,000,000 $569,000 $0 $431,000 Improvements VCHWTP Filtration $1,500,000 $0 $1,020,000 $480,000 ITHACA AREA OWNERS WWTP/Interceptor $1,660,000 $1,220,000 $0 $440,000 Improvements (Phase 1)* WWTP Improvements - Plant $340,000 $289,000 $0 $51,000 Re-rating* WWTP Grit Removal $1,000,000 $0 $612,000 $388,000 Effluent Filtration (P Removal) $3,750,000 $1,397,500 $1,152,500 $1,200,000 Interceptor and Collector Sewer Improvements • Phase 2* $1,090,000 $515,420 $0 $574,_580 • Phase 3 l._ 350,000 TOTALS $25,460,000 $7,513,920 1 $6,384,500 $11,561,580 * Projects completed. Funding-Dependent Component ** Sum of two previous Bond Act Applications. ■ Critical Project Component September 18,2000 C:\eudora\attwh\Kline Road Budget Summary l.doc Steazns&Wheler .. Companies Cayuga Lake Watershed INTERMUNICIPAL ORGANIZATION Intermunicipal cooperation promoting protection of the watershed 18 September 2000 Cayuga County Mr.Lawrence Fabbroni City of Ithaca DPW Aurelius(T) Water and Sewer Division Aurora M 510 first Street Cayuga M Ithaca,NY 14850 Fleming(T) Dear Mr. Fabbroni: Genoa(T) Ledyard ('r) The Cayuga Lake Watershed Intermunicipal Organization (10) is pleased to Scipio (T) announce their endorsement of the Ithaca/Cayuga Heights/Lansing Area Springport(T)' Wastewater Collection and Treatment System Improvements project as proposed Summerhill (T) by the City of Ithaca,NY.Ithaca. Union Springs(V) The 10 is a municipal watershed group responsible for overseeing the Venice(T) development of the Cayuga Lake Watershed Management Plan. In this, the 10 serves as a clearinghouse for,and helps to prioritize projects that are proposed in the watershed. In April 2000,the 10 sought proposals for watershed projects that Seneca County help to address water resource problems in the watershed. A total of eleven projects were submitted. The IO and its Technical Committee evaluated and Covert(T) ranked the projects per a set of nine Evaluation Criteria, each having equal . Fayette (T) weight. Each project was also evaluated using only five of the nine criteria. The Interlaken(V) five criteria used in the second evaluation are the same as those used by funding Romulus(T) agencies to evaluate proposed projects for Bond Act,EPF and 319 funding. Seneca Falls(T) This proposal ranked number 1 out of 11 proposed projects using the full set of Varick('T) evaluation criteria. The total quantitative score for this proposal was 193 (average deviation 1.57)out of a possible high score of 225. Tompkins County This water system improvement proposal ranked number 1 out of 11 proposed Cayuga Heights M projects using the Bond Act,EPF and 319 funding criteria. The total quantitative sum for this proposal was 110 (average deviation 1.13) out of a possible high Freeville (V) score of 125. Dryden (T) Groton(T) The 10 supports this project and acknowledges its potential to have a positive Ithaca (C) impact on the overall health of the Cayuga Lake watershed. We hope that the targeted funding agency shares this view and funds the proposed project as Ithaca(T) requested. Lansing(V) Lansing(T) Sincerely, Ulysses(T) Sylvia Hurlbut Town of Ledyard Supervisor 1099 Poplar Ridge Rd • Aurora,NY 13026 • Phone 315-364-5707 • Fax 315-364-5711 • E-mail ledyard@aubcom.com Appendix 5 -- Municipal Resolution 1996 Clean Water/Clean Air Bond Act Title 3 Section 56-0303 Water Quality Improvement Projects and , Environmental Protection Fund Article 17-14 Environmental Conservation Law;Performance Partnership Grants Public Law 104-134 Nonagricultural Nonpoint Source Projects Municipal Resolution Resolution authorizing the items listed below pursuant to the Clean Water/Clean Air Bond Act of 1996. WHEREAS, C /T y or CA (Legal Name of Municipality) herein called the "Municipality", after thorough consideration of the various aspects of the problem and study of available data,has hereby determined that certain work,as described in its application and attachments,herein called the "Project", is desirable,is in the public interest,and is required in order to implement the Project; and WHEREAS,Article 56 of the Environmental Conservation Law authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith; NOW,THEREFORE,BE IT RESOLVED BY /V/o N e oyN e I� (Governing Body of Municipality) 1. That �/�//�/(�� lCl�/ • C/TY Cf� 0/ (Name and Title of Designated Authoriz d Representative) or such person's successor in office,is the representative authorized to act in behalf of the Municipality's governing body in all matters related to State assistance under.ECL Article 56, Title 3. The representative is also authorized to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Municipality's governing body in all matters related to the Project and to State assistance; 2. That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project's field work within twelve (12)months of written approval of its application by the Department of Environmental Conservation; 3. That one(1)certified copy of this Resolution be prepared and sent to the Albany office of the New York State Department of Environmental Conservation together with the Application for State Assistance Payments; 4. That this Resolution take effect immediately. A-38 CERTIFICATE OF RECORDING OFFICER ; That the attached Resolution is a true and correct copy of the Resolution,as regularly adopted at a legally convened meeting of the (Name of Governing Body of Applicant) duly held on the day of ; and further that such Resolution has been fully recorded in the in my office. (Title of Record Book) In witness thereof,I have hereunto set my hand this day of Signature of Recording Officer. If the Applicant has an Official Seal,Impress here. Title of Recording Officer A-39 S tUl 1 WATER QUALITY IMPROVEMEYT PROJECTS-CLEA:Y WATER/CLEAN AIR BOiV-D ACT APPLICATIOiV FOR STATE ASSISTANCE PAYMENTS FOR SFY 1999/00 CDe-activate our SFY 98-99 Application (see instructions,appendixj) [PART A .APPLICANT INFORMATION Dominick Cafferillo (1) 1. APPLICANT MUNICIPALITY: 3. CONTACT PERSON: Lawrence Fahhrnni _ P F U 3 City J Town::) Village Z] Other(specify) (607) 274-6577 (607) 272-7348 of: Ithaca 4. PHONE:(607 ) 272-1717 FAX: 607 277-5028 2. APPLICANT MAILING ADDRESS: 5. CONTACT MAILING ADDRESS (if different from applicant): (no. &street) 108 East Green Streer (no.&street) 510 First St-rept- (city) treet(city) Ithaca N.Y. (zip) 14850 (city) Ithaca (state) NY (zip) 14850 PART B•GENERAL PROJECT INFORMATION 1. PROJECT NAME: Municipal Wastewater Cnllantinn end Treatment S>>sfem Tinprnl,aments Ithaca, Cayuga Heights and Lansing, New York 2. PROJECT LOCATIONS)AND ZIP CODES: CA City ❑Town Cil Village of Ithaca County of: Tompkins C$City Q Town M Village of Ithaca, Cav„c� HP; rs. Lansing, Dryden ZIP CODECS): 14850, 14882 USGS 7.5' Quad Map(or copy)Attached M 3. PROJECT TYPE: Select ONE Project Type ONLY Wastewater Treatment Improvement 0 Nonpoint Source Pollution-Nonagricultural Aquatic Habitat Restoration Q Pollution Prevention 4. MANAGEMENT PROGRAM, PLAN OR PROJECT AREA(S): 1 Hudson River 0 Onondaga Lake 5-D Finger Lakes J Peconic Estuary Program • Long Island Sound J NY-NJ Harbor Estuary Program iM Any Waters -:1 South Shore Estuary Reserve • Lake Champlain C2 Great Lakes 0 Populations <75,000 (WWT Proiects Only 5. EXISTING CLEAN WATER STATE REVOLVING LOAN FUND PROJECT PART C •PROJECT TIMING AND COSTS 1. PROPOSED START DATE: November 5, 1996 '3. STATE FUNDS REQUESTED $ 14,080,250 2. EXPECTED COMPLETION DATE: March 2003 4. LOCAL MATCH $ 14,909,750 5. TOTAL PROJECT COSTS: $ 36,390,000 INOTE:The dollar amounts you enter for questions 3-5 should be the same as those entered on page 5 of this application form(Part G, Funding Sources) State Funds Requested for Wastewater Treatment Improveme Proiects may not exceed 85% of the total construction costs Bond Act/EPF/PPG April 1999 Application for State Assistance Payments for Water Quality Improvement Projects PART D-PROJECT SUMMARY Provide a brief summary statement(2-3 sentences maximum)that describes the proposed project. Describe what will be constructed, the water quality and/or aquatic habitat impairment that will be addressed and anticipated environmental benefit(s) of the proposed project. * It may be helpful to complete the application PRIOR to writing this summary. The proposed project represents a cooperative effort by the City of Ithaca, the Village of Cayuga Heights, and the Town of Lansing to provide municipal wastewater treatment service to currently unsewered areas in the Town of Lansing. The primary goals and objectives of the project include the abatement of human health concerns and water quality impacts related to failing on-site wastewater treatment systems in the Town of Lansing and existing sewer system overflows that occur during wet- weather conditions within the Ithaca Area wastewater collection system. In addition, the project also addresses water quality impacts related to phosphorus discharges to Cayuga Lake from the existing Cayuga Heights and Ithaca Area Wastewater Treatment Plants. PARTE-MUNICIPAL RESOLUTION AND CERTIRCATION 0 Municipal resolution is attached I hereby affirm under penalty of perjury that information provided on this form and attached statements and exhibits is true to the best of my knowledge and belief. False statements made herein are punishable as a Class A misdemeanor pursuant to Section 210.45 of the Penal Law. (title) "If(entity) 0/ -r (date) (signature) (print name) y- MzNIC.K 9r t'VACM1t1,0 ni ctet. 19.2 Human Resources - Request to Amend Authorized Personnel Roster WHEREAS, the Human Resources Department is making the _ transition from a Personnel Department to a Human Resources Department which has broader demands and increased expectations, and WHEREAS, in order to assist in meeting the goals of the Human Resources Department the Senior Typist position, held by Ronde Whitaker, required a job reclassification; now, therefore, be it RESOLVED, That the Human Resources department personnel roster be amended to: Add: One (1) Human Resources Clerk Delete: One (1) Senior Typist And be it further RESOLVED, That the Human Resources Clerk be a confidential position, and be it further RESOLVED, that the 1999 annual salary for Ronde Whitaker be $18, 058, and be it further RESOLVED, That the salary of $18, 058 be paid retroactively to June 15, 1999 and funds necessary for said amendment will be derived from the existing 1999 Human Resources Budget. 19.3 DPW-Water & Sewer - Approval of Bond Application WHEREAS, the City of Ithaca herein called the '"Municipality", after thorough consideration of the various aspects relating to wastewater treatment and study of available data, has hereby determined that certain work, as described in its application and attachments, herein called the "Project" is desirable, is in the public interest, and is required in order to implement the Project; and WHEREAS, Article 56 of the Environmental Conservation Law authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith; now, therefore, be it t RESOLVED, by the Common Council of the City of Ithaca that 1 . The City Controller is the representative , authorized to act in behalf of the Municipality' s governing body in all matters related to State assistance under ECL Article 56, Title 3. The representative is also authorized to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Municipality' s governing body in all matters related to the Project and to State �aQ assistance; f 2. That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project's field work within twelve (12) months of written approval of its application by the Department of Environmental Conservation; 3. That one (1) certified copy of this Resolution be prepared and sent to the Albany office of the New York State Department of Environmental Conservation together with the Application of State Assistance Payments; 4. That this Resolution take effect immediately. 19.4 Planning Department - Authorize Mayor to Sign Traffic Calming Consultant Agreement (Resolution to be handed out at meeting) 19.5 DPW - Request to Amend Authorized Personnel Roster WHEREAS, TCAT has made significant route and service improvements to the area' s bus service in recent months, and WHEREAS, these changes will be implemented on August 22, 1999 to be sure of implementation of service prior to area students' arrival in Ithaca, and WHEREAS, these service improvements will include: Sunday bus service; Fall Creek area service to Commons and Cornell; service to Ithaca High School and Boynton Middle School, and WHEREAS, these service improvements will require the City to add two full-time bus operator positions to the roster, and WHEREAS, the cost of the two additional drivers to the partners for 1999 shall be $26, 964, but will be offset by C - 1 GIAC - Request to Amend 2000 Budget WHEREAS, the Greater Ithaca Activities Center has received an anonymous donation in the amount of $6, 385 . 75 to cover part-time seasonal employment of an at-risk youth in the GIAC After School Program; now, therefore, be it RESOLVED, That Common Council hereby amends the 2000 GIAC Budget as follows to account for the anonymous donation for the GIAC After School Program: Increase Revenue Account A7311-2070-1104 $6, 385 . 75 Increase Appropriation Accounts : A7311-5120-1104 Part-time Seasonal $5, 932 . 00 A7311-9030 Social Security 453 . 75 � S ,��,..••• �•�y CITY OF ITHACA Cr~1 ' s'•tit 318 North Albany Street Ithaca, New York 14850 i } SC�.,•�•••• ,.f`qp GREATER ITHACA ACTIVITIES CENTER APo� O Telephone: 607/272-3622 Fax: 607/272-0250 TO: Steve Thayer, Deputy City Controller FROM: Marcia Fort, Director, G.LA.0/�� • �� DATE: September 6, 2000 RE: Amend 2000 G.I.A.C. Budget The G.I.A.C. Board of Directors has received an anonymous donation to cover part-time seasonal employment of at-risk youth in the G.I.A.C. 1999-2000 After School Program Please amend the G.I.A.C. Recreation 2000 budget to include$6,385.75 in A7311-5120-01104. I have attached supporting documentation of payment made to the City of Ithaca to cover the above mentioned expenses. Please feel free to contact me if I can be of further assistance in this matter. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." �� l 1 � L ti. +� i i`4 ;�.! •�� ,y,i Y. I CITY OF ITHACA GtF �tit 318 North Albany Street Ithaca, New York 14850 t 3 y `m c�..,,.......,/`� GREATER ITHACA ACTIVITIES CENTER RPoRAO Telephone: 607/272-3622 Fax: 607/272-0250 BILL TO: G.I.A.C. Board of Directors DATE: August 17, 2000 FOR: To-date P/T Seasonal Recreation Expenditures At-Risk Youth/Young Adult Hires A7311-5120-01104 TOTAL AMOUNT DUE: $ 6,385.75 MAKE CHECK PAYABLE TO: City of Ithaca G.I.A.C. Recreation Program "An Equal Opportunity Employer with a commitment to Nvorkforce diversification." �� The Greater Ithaca Activities Centern 0770 Board of Directors G 318 N.Albany St. Ithaca,NY 14850 ' " PAY TO THE $ ORDER OF L 44 D6�L4RS , o�"e:.Eo s�(LLPh.607-2734611 MEM `T State SL,/!hate, 14850 ✓l y' {/ gyp fC• is 2 2 l 38 L8 6 ?1: LO L 5 L L80 200 ? 5 SPO ? ?0 C - 2 GIAC - Request to Release Contingency Funds for Midnight Basketball Program WHEREAS, the second half of the GIAC Midnight Basketball League will run from November 3 , 2000 to December 16, 2000, and WHEREAS, GIAC staff have estimated a cost of $4, 375, including fringe benefits, for the second half of the league, and WHEREAS, the funds have been placed in the 2000 Restricted Contingency account; now, therefore, be it RESOLVED, That Common Council hereby authorizes the transfer of an amount not to exceed $4 , 375 from account A1990 to the following accounts : A7311-5120-1104 $2 , 540 . 00 A7311-5435-1104 945 . 00 A7311-5460-1104 696 . 00 A7311-9030-1104 194 . 00 CITY OF ITHACA 318 North Albany Street Ithaca, New York 14850 ys �� GREATER ITHACA ACTIVITIES CENTER �PoRAO Telephone: 607/272-3622 Fax: 607/272-0250 TO: Pat Vaughn,Chairperson,Budget& Administration FRO Marcia Fort,Director, G.LA.C. DATE: September 25,2000 RE: Release of Funds for Ithaca City Basketball League We are requesting release of$4,181.00 from restricted contingency for the purpose of G.I.A.C. providing the Ithaca City Basketball League. Attached is information on the league budget. Once approved the funds should be allocated to the following accounts: Staffing A7311-5120-01104 $2,540.00 Supplies A7311-5460-01104 696.00 Contractual A7311-5435-01104 945.00 Thank you for your consideration and support. "An Equal Opportunity Employer with a commitment to workforce diversification." �� ICBL Budget 2000-2001 Nov 3rd. -Dec. 16th. 12 nights (6wks) 9pm-12am stataff- ICBL Coordinator $10 per hr., 15hrs per wk, 10 wks- $1,500.00 Assistant Coordinator $ 7.00 per hr., 10 hrs per wk, 8 wks-$560.00 Referees $10 per game, 24 games @ 2 games-$480.00 Total Staff Cost= $2540.00 Supplies Score Books-$ 12.00 T-shirts-$400.00 Whistles-$14.00 Trophies-$180.00 Basketball-$90.00 Total Supply. Cost=$696.00 Rental BJM Gym-$ 17.50 per hr. 4.5 hrs per night @ 12 <baa -- $945.00 Rental Total=$945.00 Grand Total: Staff $2540.00 Supplies $696.00 Rental $945.00 $4181.00 ��ylTt CITY OF ITHACA V~ fist 108 East Green Street Ithaca, New York 14850-5690 i �'p�....... ......df`� DEPARTMENT OF PLANNING AND DEVELOPMENT q�IyTEO H. MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT Telephone: Planning& Development-607/274-6550 Community Development/IURA-607/274-6559 Fax: 607/274-6558 To: Budget and Administration Committee From: Tim Logue,Neighborhood and Economic Development Planner Subject: Parking Garage Feasibility Study Date: September 18, 2000 With two major development initiatives recently announced in the central business district and continuing development pressure in Collegetown, the City of Ithaca will soon have to make important decisions regarding the expansion of its parking system. The existing municipal garages (two downtown and one in Collegetown) are now at or near capacity. Success or even feasibility of downtown development proposals depend to some extent on the availability of new parking. Mayor Cohen has asked the Planning and Development Department to begin investigating options and opportunities, including the possibilities of building new facilities or redeveloping current structures. The City will require the services of an engineering consultant,who specializes in parking garages, to determine which alternatives should be pursued. The scope of this Parking Garage Feasibility Study would be to investigate five or six sites in the downtown and Collegetown areas for two new or expanded garages as described below(one downtown and one in Collegetown). The study could be expanded to include a preliminary feasibility analysis for construction of an addition multi-level parking garage in the West End. The study would determine the feasibility of garages/expansions and provide cost estimates for each site. The study should be focused enough to help the City decide which alternatives to pursue,but need not be a detailed engineering plan for each garage. Downtown Two municipal parking garages currently exist downtown: one on Green Street and one on Seneca Street. Each holds approximately 450 cars and was built in the early/mid-1970s as a post- tensioned concrete structure. Original debt service for each garage has been retired,but the city continues to bond for capital maintenance costs, such as the construction currently underway on 'An Equal Opportunity Employer with a commitment to workforce diversification." �� the Seneca St. facility. The other thing the two garages have in common is their lack of further capacity; they are occasionally full but often well over the optimal 85% occupancy rate. With potential downtown development comes further demand for parking. In addition to the newly proposed hotel and office building,the new County library and a possible downtown bus depot would all add considerable stress the City's ability to provide parking to downtown employees, shoppers and tourists. It is estimated that the downtown needs about 400 to 600 new parking spaces to meet and anticipate demand. For this reason, at least three possible sites for a new facility are being considered: 1) East of the new library, a site that is currently a surface parking lot. The garage would remove the current helix for the Green Street garage,but new construction could reconnect to the current upper decks across the street; 2)The current Green Street garage could be demolished and rebuilt as a larger facility; 3)Block 14 (bounded by State, Seneca, Geneva and Albany Streets) is under consideration by TCAT as a potential site for a future downtown bus depot. A parking garage could be built over the bus depot in connection with this project. Colle eta One municipal parking structure currently exists in Collegetown. With recent zoning amendments tightening the parking requirements for development, it has been suggested that the City should consider studying the possibility of adding to the current public parking inventory. Also, Cornell is currently planning a study of West Campus, which has about 400 parking spaces, and they may be interested in relocating half of the West Campus parking to another location. Possible sites in Collegetown are: 1) The current Dryden Rd. structure. Would it be possible or cost-effective to add 3 floors or so to this facility?; 2) The middle of the block bounded by Eddy Street, Dryden Rd, College Ave. and Catherine Street. What would be the unit cost for a middle of the block,400-600 space garage? What issues are there with ingress/egress and construction feasibility?; 3) The corner of Stewart Ave. and Williams St. Cornell University may be interested in building up this site as a way to relocate cars from West Campus. What would be the relative cost for a structure here? West End The West End may be poised for new development and redevelopment; some projects are already underway. The City has passed a two-story minimum building height in that area. Though there are a few scattered surface parking lots, they are small and would not be adequate if future development increases demand for space. Development pressures, however, may not warrant a multi-story facility at this time. Until there is demonstrated new demand, City's role may be limited to working with private developers toward assembling contiguous lots for surface parking and holding them together for a possible future garage. Some preliminary engineering feasibility work should accompany this effort. Cost of a Parkin Facility Feasibility Study The full costs of a feasibility study will depend on the existing documentation of the conditions for the existing structures. Costs could increase if engineers find that they need further information, such as soil conditions on the site. So far, we have two quotes. The Department's discussions with several engineering firms, experienced in parking garage work, suggest that the engineering and costibenefit analysis necessary for a reasoned examination of the alternatives would cost in the range of$50,000 to $75,000. We will not be able to get a much better idea of the cost of the study until we have conducted an RFP, gotten a better handle on the number of sites that will be considered, and have a better idea of how much information is already available and is needed for each site. cc: Alan Cohen, Mayor Matthys Van Cort, Director of Planning and Development Douglas McDonald, Director of Economic Development Jennifer Kusznir, Economic Development Planner Bill Gray, Superintendent of Public Works Tom West, City Engineer RESOLUTION Budget &Administration Committee September 27, 2000 Establish a Capital Project for Demolition &Clearance of 402 S. Cayuga Street WHEREAS, on April 5, 2000 the Common Council approved a resolution authorizing submission by the Ithaca Urban Renewal Agency of a FY 2000 Small Cities Small Cities Community Development Block Grant (CDBG) application requesting $900,000 to implement the Southside Neighborhood and Downtown Development Program, and WHEREAS, the program included an activity to demolish and clear the fire-damaged, three- story apartment building located at 402 S. Cayuga Street at an estimated cost of$86,000, and WHEREAS, the CDBG grant includes partial funding of$30,000 for this activity, and WHEREAS, in the April 5, 2000 resolution the Common Council agreed to establish a capital project to fund the portion of the project costs for the 402 S. Cayuga St. demolition & clearance activity not funded by the CDBG grant upon notice of the grant approval, now, therefore be it RESOLVED, that the Common Council hereby establishes a capital project in an amount not to exceed $56,000 to demolish and clear 402 S. Cayuga Street property, and be it further RESOLVED, that the Common Council authorizes and directs the Ithaca Urban Renewal Agency to implement this capital project, and be it further, RESOLVED, that the Mayor, upon the advise of the City Attorney, is hereby authorized to execute any and all documents necessary to implement this resolution. aAreso cc cap proj 402 s.Cayuga st 9.27.2000.doc CITY OF ITHACA, NY Summary of FY 2000 Small Cities CDBG Application Southside Neighborhood and Downtown Development Program Cost(in thousands) Activity Description of Activities CDBG Other Total 1.01 Acquisition/rehabilitation/sale to low-mod Southside House Reclamation income homebuyers of 7 vacant, Program condemned or uninhabitable,severely $215 $441 $656 deteriorated homes in the Southside neighborhood. 1.02 Variety of housing programs to support Southside Homeowner and Southside homeowners and homebuyers Homebuyer Assistance Program over the next 3 years, including: • 24 home rehabilitation loans • 4 acquisition/rehab/sale units • 30 first time homebuyer purchase $0 $2,778 $2,778 assistance • 240 mini-repair jobs • 90 cases of foreclosure prevention counseling 1.03 1,800 hours of targeted code Southside Rental Property Code enforcement in the Southside Enforcement neighborhood to bring all rental $30 $0 $30 properties into compliance with the Housing Code(150 units presently out of compliance) 1.04 Acquisition,environmental investigation, 311 S.Com St. Brownfield remediation,and reuse of a vacant gas $44 $20 $64 Remediation station blighting a residential area of the Southside neighborhood. 1.05 Demolition and clearance of a vacant 402 S.Cayuga Street Demolition& fin:-damaged three-story apartment $30 $56 $86 —�' Clearance building blighting the Southside neighborhood. 1.06 Security lighting and other public facility Southside Foot Bridge Improvements improvements to address personal safety concerns at a pedestrian bridge $35 $0 $35 linking the Southside neighborhood with services,shopping, recreation and employment locations. 1.07 Installation of traffic calming measures in Southside Neighborhood Safety and street rights-of-way to protect safety and Traffic Calming stabilize the Southside neighborhood at $0 $75 $75 two locations: • S.Albany St.corridor • Cleveland Ave/S. Plain St. FY 2000 City of Ithaca CDBG Summary Page 2 CITY OF ITHACA, NY Summary of FY 2000 Small Cities CDBG Application Southside Neighborhood and Downtown Development Program Cost(in thousands) Activity Description of Activities CDBG Other Total intersection 1.08 Establish a neighborhood-based Southside Community Center computer training program, in Computer Lab conjunction with the Comell COPC, providing employment skills for teen parents and computer access to $45 $238 $283 low/mod income youth. First year benefits include: • 9 teen parents will receive job skills in basic computer literacy • 45 youth will receive after-school and summer computer programs • 25 neighborhood residents will receive advanced computer training 1.09 Expansion of computer access pilot Sciencenter Computer Club program providing high-end computer technology and individual mentoring to $25 $50 $75 50 low/mod income teens. Enrollment preferences will be provided to Southside neighborhood teens. 2.01 Construction of a 112-room high-rise Downtown Hotel hotel in downtown Ithaca creating 32 $285 $8,000 $8,285 FTE employment opportunities and strengthening downtown businesses catering to visitors. 2.02 Restoration and reopening of a 1,600- State Theatre Restoration—Phase I seat historic theater in downtown Ithaca, creating 3 FTE employment opportunities and providing a catalyst for $81 $718 $799 downtown vitality: • 150,000 patrons/year • $900,000 consumer expenditures/year 3.0 Program management,coordination, $110 $0 $110 General Administration reporting, monitoring and evaluation Total in thousands $900 $12,376 x13,276 q:lplanninglcommunity developmenNc0g•2000 applicadonlcdbg 2000 draft applicatlonlabstract cdbg 2000.doc 2 Activity 1.05 402 South Cayuga Street Demolition & Clearance Introduction 402 South Cayuga St. is a vacant, derelict property located on the southern edge of the Southside Neighborhood target area (see map # 2 ). The property was the largest privately developed residential structure in the target area, but is now a dilapidated and detrimental presence to both the target neighborhood and adjacent non-targeted UM neighborhoods. Demolition and clearance of the building will provide Slum and Blight remediation and will help facilitate the City's plans for traffic calming in the Southside Neighborhood target area (see Activity 1.07). Need The concrete block structure was built in 1987 on the former site of a neighborhood gas station/repair shop, to serve the student housing market in Ithaca and containing six units, each with five bedrooms. At the time, there was significant neighborhood opposition to the project on the grounds that student housing of that density was incompatible with the general make up of the neighborhood. Shortly after construction, Ithaca College embarked on a major student housing development program in areas closer to the college. When the owners were unable to attract student tenants, the occupancy rate declined dramatically and rendered the property unprofitable. The owners stopped paying property taxes in 1993. By the spring of 1995, the building was vacant; in the summer of 1995, a large fire damaged three of the six units. At this point, both the owner and the mortgage holder abandoned the property. On November 24, 1997, the City of Ithaca took the ownership through the abandonment process. In February, 1998, the City transferred ownership to the Ithaca Urban Renewal Agency (see Appendix 1.05) and asked the TURA to explore the possibility of rehabilitation and resale. The changes in the student housing market precluded rehabilitation of the building in its original configuration. The IURA also investigated the possibility of turning the structure into elderly or low-income housing, but reconfiguration and rehabilitation costs proved to be excessive. On May 6, 1998, the City requested that further efforts toward rehabilitation be suspended pending development of the Southside Neighborhood Traffic Plan. The City also authorized $5,000 for a feasibility study to determine the costs of demolition and creation of a parking lot to mitigate neighborhood parking needs if traffic operation on Spencer St. was changed from one-way to two-way (See Appendix 1.07, Option 2 of the Southside Traffic Mitigation Plan). Activity 1.05 Page-1- Y, -�L _ r This picture illustrates the blighting impact of the structure on the neighborhood Proposal The IURA proposes to use $30,000 in CDBG funds to assist in the demolition and clearance of this property. Please see enclosed a project location map and photos of existing conditions. The cost of demolition, removal of debris, and grading of the site is estimated at $70,000 (see Attachment 1 .05). The total cost of the project including grading and seeding is expected to be $86,000. The CDBG funds will be matched by up to $60,000 in capital expenditures by the City (see Resolution). CDBG funds for this activity will be used for project costs such as demolition and debris removal. Feasibility There are no feasibility issues that will hinder timely completion of this activity. The TURA owns all the property involved in this project (see Appendix 1 .05). The city has committed to providing the remainder of the project costs. The projects costs were derived from estimates by contractors with local experience. The estimates incorporate federal prevailing wages for all applicable labor classes. Eligibility Demolition and removal of 402 South Cayuga St. is an eligible activity per 24 CFR 570.201(d) - Clearance Activities. This activity further meets the UM income national objective at 24 CFR 570.208(a)(1)(i) for area benefit activities where at least 51% of the residents are UM income. Summary • This project will have a positive impact on the target area by the elimination of a serious visual and psychological blight on the neighborhood. • In addition, it will further the city's Southside Traffic Mitigation Plan. The traffic calming component of the Traffic Mitigation Plan will have a direct positive impact on the quality of life in the Southside Neighborhood Target Area. 402 South Cayuga St. Budget Figure 1 Activity Cost Design & Contract Services $ 2,500.00 Construction Management Services including Wage Reporting $ 2,750.00 Sub total $ 5,250.00 Demolition and Disposal A. Hauling & Disposal of Material $ 10,000.00 B. Labor& Equipment $ 47,000.00 C. Supervision $ 2,000.00 D. Insurance $ 1,000.00 E. Profit & Overhead $ 10,000.00 Sub total $ 70,000.00 Grading & Seeding $ 4,250.00 Contingency $ 6,500.00 Sub total $ 10,750.00 Total Project Costs $ 86,000.00 Activity 1.05 Page-3- Proposal to Implement Mayor Cohen's Neighborhood Housing Initiative City of Ithaca, NY September 21, 2000 Summary Capitalize a$2 million fund to establish a program to(1) acquire rental residential properties that negatively effect a neighborhood, (2) renovate acquired properties, and (3)sell renovated properties to owner-occupants. Proceeds from resale of the renovated properties will be reinvested back into the program to fund acquisition and renovation of additional properties. The program will focus on single- family, duplex and 3-unit rental properties. Based on an estimated average subsidy of$29,000 per dwelling unit, it is anticipated that 50 to 70 dwelling units will be renovated with 35 to 45 properties converted to owner-occupancy as a result of the program. The actual number of properties renovated is dependent on the location, size and condition of buildings selected for acquisition. Goals 1. Increase neighborhood stability and stimulate private sector reinvestment 2. Retain and attract owner-occupied residents 3. Protect neighborhood property values and improve neighborhood quality-of-life Objectives • Convert rental properties to owner-occupancy status • Physically upgrade deteriorated rental housing • Eliminate blighting conditions • Create an economic climate supportive of private sector reinvestment in neighborhoods • Increase the number and percentage of homeowners in the City of Ithaca Revitalization Strategy Stabilize and strengthen neighborhoods by selectively acquiring and renovating investor-owned residential properties that exert a blighting influence on the surrounding neighborhood or hinder private sector reinvestment in the neighborhood. Selected investor-owned properties may be physically deteriorated, condemned, unsightly, poorly-managed, nonconforming with current zoning,contain perceived environmental hazards, substantially delinquent in property taxes, unsafe, insanitary or otherwise exerting a blighting influence on the surrounding neighborhood. Generally, renovated homes will be sold at fair market value to individual homebuyers agreeing to a deed restriction, or similar binding agreement, requiring owner-occupancy. Resale of properties to an organization such as Mutual Housing of Tompkins County for use as scattered site mutual housing, or other buyers incorporating a strong component of cooperative ownership, would also constitute a qualified buyer for the program. INHS experience from over 75 house recycling projects completed has shown there is very limited market demand by owner-occupants for properties exceeding two housing units(duplex). Such multiple-unit Page 2 of 6 9MI00 Draft - Neighborhood Homeownership Initiative City of Ithaca,NY properties unsuitable for conversion to owner-occupancy ownership may be acquired after renovation at fair market value for rental use by INHS or another buyer with a record of responsible property management in the community. Target Area • Urban Renewal Area as defined in the Common Council adopted Urban Renewal Plan (see attached map—Community Development/Urban Renewal Project Project Boundary Map) Funding Source The IURA will issue$2,000,000 in tax-exempt bonds to capitalize the program. he IURA issued debt will be backed by the full faith and credit of the City of Ithaca. The City will pay principal and interest payments to retire the bonds, similar to the manner in which capital projects are funded. Net proceeds from sales of renovated properties will be reinvested in the program. No direct federal funding is proposed to initially capitalize the fund. Organizational Framework • Department of Planning &Development -City Department with principal responsibility to implement the capital project. • Ithaca Urban Renewal Agency(TURA)—Administration and oversight of program on behalf of City. IURA will issue bonds and develop and manage an agreement with INHS to acquire, renovate, market and sell properties to homebuyers. In addition, the IURA will staff the Homeownership Investment Committee. • Ithaca Neighborhood Housing Services(INHS)—INHS will contract with the IURA to deliver and implement the program, including property inspection, preparation of cost estimates for rehabilitation and resale value, acquisition, design, permitting, construction, property management, marketing, purchase negotiation and project administration. • Homeownership Investment Committee—Mayoral-appointed seven member committee to select candidate properties for inclusion in the program, approve acquisition price and approve terms of sales agreement with prospective homeowner of renovated properties. Composition of the membership of the committee is as follows: — 2 members from City of Ithaca Common Council, one of whom will be the Common Council liaison to the IURA — 1 member from the INHS Board of Directors — 1 real estate professional specializing in property management — Executive Director, INHS — Director of Community Development, IURA — City of Ithaca Mayor Project Budget The City of Ithaca is expected to provide an average subsidy of approximately$29,000 per dwelling unit ($50,000 per property), the difference between total development costs and the final purchase price of rehabilitated property. The$2,000,000 program is anticipated to result in conversion of 35 to 45 properties to owner-occupancy and the renovation of 50 to 70 dwelling units. Page 3 of 6 9/21/00 Draft - Neighborhood Homeownership Initiative City of Ithaca,NY The costs of this project are highly dependent on the site-specific characteristics for each building that is acquired and rehabilitated. The amount of necessary subsidy per property will generally be higher for 2- dwelling properties and 3-unit properties, than at one-family dwellings, but will result in more dwelling units being renovated. It is expected that a typical scenario for a one-family dwelling in the program will require a total project cost of$100,000 (acquisition, renovation, carrying costs, resale for owner-occupancy)and a net sales price of$60,000, resulting in a subsidy of$40,000. For a typical 2-dwelling property, the project costs are expected to average$133,000 and yield a net sales price of$80,000, resulting in a subsidy of $53,000 per duplex property or$26,500 per dwelling unit. For a 3-dwelling unit, the expected average project cost increases to$180,000 and the average net sales price is estimated at$113,000. Program funds will be used for the following purposes: • Financing costs and fees to capitalize the$2 million program • Property acquisition • Design • Interim costs(insurance, utilities, taxes, property management) • Construction costs • Marketing • Program delivery • OversighUMonitoring IURA out-of-pocket and staff expenses will be reimbursed from program funds for staffing the Homeownership Investment Committee,oversight of INHS, and other costs associated with implementing the program. INHS will be contracted to perform property inspections, conduct initial appraisals,develop cost estimates, negotiate and acquire property, provide property management services, pay interim costs(insurance, utilities, etc..), prepare renovation designs, secure permits, complete rehabilitation, market properties for resale, offer loan structuring assistance to prospective homebuyers, negotiate sales agreements,offer homebuyer technical assistance and other program delivery services. Implementation TURA will act as the City's agent to administer and implement the program. The IURA will contract with INHS to act in the capacity of the City's developer. In that role, INHS will facilitate all phases of the successful completion of the project including, acquisition,design, construction oversight,financing, marketing and sales negotiations. The Homeownership Investment Committee will identify target properties to be acquired for inclusion in the program. Purchase agreement that exceed fair market value based on an appraisal will require Homeownership Investment Committee approval. Net proceeds from sale of renovated properties will be reinvested back into the fund to acquire additional properties for renovation and resale. The separate components of this process are described in more detail below. Property Selection Page 4 of 6 9121/00 Draft - Neighborhood Homeownership Initiative City of Ithaca,NY The Homeownership Investment Committee will develop proposed criteria to identify top priority properties to be acquired for inclusion in the program. The proposed property selection criteria will be sent to the Common Council for review and approval. Property Acquisition Upon identification of candidate properties by the Homeownership Investment Committee, INHS will contact the property owners and negotiate an acceptable purchase price. The purchase price will be based upon two factors: a current appraisal of the property's value by a certified appraiser and a preliminary inspection of the property by INHS. The preliminary inspection will form the basis for rehabilitation cost estimates and an estimate of the project's market value after rehabilitation. Generally, the purchase price will not exceed the appraised value of the property plus the value of liens. In some cases a bargain sale may be negotiated with the seller in which a portion of the value of the property is donated as a charitable donation to INHS, a 501(c)(3)corporation. In other cases, an acceptable purchase price may not be successfully negotiated. If the property is a high priority for attention due to its negative impact on the neighborhood, then the property may be recommended to be acquired directly through eminent domain proceedings. Property Management As part of the legal agreement with the TURA, INHS will manage and maintain properties acquired through the program until resale. INHS will also be responsible for interim costs such as taxes, utilities and insurance. Property acquisitions will be timed and designed to avoid long-term property management responsibilities. Design and Permits INHS will conduct a thorough evaluation of the condition of the building and develop construction plans and cost estimates for rehabilitation, with an eye towards conversion to owner-occupancy use. The INHS staff works in close consultation with the INHS House Rehabilitation Committee, which is comprised of professionals in the building and real estate industries as well as neighborhood residents, to develop rehabilitation plans. These plans are then further developed into construction documents, which are then used as the basis for bidding. INHS attempts to hold down the development cost of these projects by doing much of the design work in-house. INHS staff uses Mini-Cad (computer-aided design software)to help develop plans and specifications. In some cases, the City of Ithaca Building Department requires that a licensed architect or engineer stamp plans. INHS has excellent working relationships with several architects and engineers who are willing to work on discrete parts of projects in partnership with the INHS staff. Rehabilitation Each project will be bid separately to a general contractor for rehabilitation who will be responsible for the selection of subcontractors and the supervision of construction.As part of this process, INHS conducts outreach to minority-and women-owned businesses and seeks to employ local Page 5 of 6 9121/00 Draft - Neighborhood Homeownership Initiative City of Ithaca,NY contractors. INHS requires all contractors to be pre-qualified with respect to construction and business skills. Each contractor must also cant'a minimum of$100,000 in liability insurance in order to qualify to bid. ,Alternative procurement methods, such as long-term contracts with selected contractors may be appropriate based on the expected volume and pace of rehabilitation work. Construction Management INHS staff will assume the role of construction manager:conducting inspections of the work being done, overseeing changes to the original plans, approving payments to contractors, coordinating inspections by the Building Department, and solving problems as they arise. INHS has highly developed administrative systems that are designed to provide protection to the organization during the construction process. For example, INHS has developed standard construction documents that have extensive general conditions that provide protection to both the contractor and INHS. INHS uses standard forms and procedures for change orders, the processing of progress payments, inspections, and release of liens. INHS has managed over 600 rehabilitation projects and has had great success in bringing these projects to a satisfactory completion. Sale of Properties As projects approach completion, INHS will market the rehabilitated houses and seek qualified buyers through the multiple listing service, requiring a commission averaging 5-7%of the purchase price. Many homes available for purchase through the program will be available without income restrictions. One of the most important marketing tools available is the fact that INHS is able to offer low cost financing to make the purchase of a home more affordable. Homebuyers utilizing INHS low- interest loan assistance must qualify as low-or moderate-income households. Loan Packaging and Approval INHS will work with prospective buyers to put together an affordable financing package that is suited to the resources available to the buyers. Typically, INHS assists income-eligible first time home buyers with a first mortgage loan at market rate from a conventional lender, a 6%second mortgage from the INHS Revolving Loan Fund, and, if available, a highly subsidized loan from a government program like CDBG or HOME. Loans with interest rates as low as 1%are available to eligible homebuyers.The proportions of each loan vary depending on the purchase price of the home and the income of the borrower. Technical Assistance INHS will provide homebuyer education classes to prospective buyers. INHS also offers technical assistance in home maintenance and construction issues. Technical assistance can be obtained through either one-on-one sessions or in an INHS home maintenance class. Home maintenance classes are designed to supplement the information learned in our homebuyer education classes Page 6 of 6 9/21/00 Draft - Neighborhood Homeownership Initiative City of Ithaca,NY by offering hands-on experience in a variety of typical home maintenance issues. These classes are held in an older home where real life examples of maintenance problems are abundant. In addition, a special landlord training program will be developed for owner-occupants of duplexes. End Attachment—Urban Renewal Boundary Map Prepared by N.Bohn,latest revision 9.21.00 q:lplanninglstafAnelsVurakc tylproposal to implement mayors housing initiative 9.21.00.doc City of Ithaca, N .Y. Community 1:)eve1opment/Urban Renewal Project Boundary Map `� L"`AYUr3A LAKE >�/F. Y Ifoac� to ' AllaanH Tram �` +� �.�- Yl- S°�' �•' • St to Marine P rh � „✓' ( Tle fY.. t'S - L 1 Bird Senctual • •� •� / MeRe �? rJLI a I �r 7 7I MunlclPal E _. \ \ lI1 ''.I I III I -_....... __ .. Ilh a High S'cho 1 - `I :1 caaa P k 4 �'�.. IJ f L III: . Fall Cr �N �I rl 1.-tf I lI 1i , M Ithaca b T�wrE k® Pa Wastewaiar I 1t {F({1 ii.. ._._{::. \.j�_`.:.... •1;\\ \-.- \ ; r6. - _ - 11 tt[[ t} f... ....._. s _ ; �... (..... - - it .11-;'1 :\: C ..\.._...\ .: �....lam,_ •, � - t= I' --I - \ c,•. @ '•,�`' �c`i:'� i1q. I 11L�:�1 I ri V 1 `I�r•.� !It \, 1-' la: �'•:..: ;,"T ..4 li It h lIIl I LII_�..�At tH a!}{ .. fps �l r 1 r. , >, \, ,t 1...}....hj-- r. `• �\ R_./\!� :;; \. - P[II1�11[.;ll, .lf. / y 1111 I y t }11� �I :..ILI1.l.Jt tll_ii..�YR111 i ,R re L _. I .I... _I 1_..-. .,,.?foFh ._.1_.-._.. ....._ ! :,•/ L3 _.. , _ / 1 It }'SIL_-_Il�td11[a,:[drl[tl ltaldilln!krtllil ,. t t ( II;I . :-.\ /, <, c { { 1Ila[n.Illtld]f1.1.ItItI'11�t_r[r,.1Ct.il.1]LI_.1L 1: 11_ j 1 -.1 11.: 1 l IILI ._ (..:-� P_g! [:a11t1h11:�_ohT�.. L__._... r..a.,, �,..tlt7 t �.��•a I If I::�!... F ;G, ',t::,. .�:.:.•..7.<, If _;:.i. r lt. ,..,. Oil I all [i Luj,. -':::[.. ,._rfgi%aK:- {ll is tl:n-. r_v'M\ t•:;: IIto4I-I 1�.�1.f ="� I �s. ril�l�lii.� �_Il i. So�lh>ItlQk: ` Pub. 4,1ty. t3 r.� II r , Halo t11 ll.flitil �� t t llE. �' v l.._ \� utllilt<l� 1IiII�I[Lt I m 7 t rtL i :i ln.. E��w tl t 11 „r `•... ., L -'LFI 1l ..:-al / Ml4fi r> 7 l _ I"11'1 l �... 1 F [^ J., ... ....... .Vii,,. , k >tTOWN OF ITHACA Reoycunv.g..sdua:w ta-��.�yi.� ~ \- fCommunity Oavelopmant/Urban Ranawal Project Boundary c. !_ _Fs Nota:MapNo- as rafaranc d In the adoptad Community Oavalopmant/Urban Rartral Plan SCala' 1 inch = 1 SOO fast Path name:M:\O IS\MAP IN FOW\M I_WORK\PROJECTS\C O P ROJECT\CO PR OJECT.WOR - Praparad by the oepanmenl of Planning and Oavalopmant Saptambar 2000 L, CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 s =�'pqs.,,,.. f�� DEPARTMENT OF PLANNING AND DEVELOPMENT pOTEO H. MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT Telephone: Planning& Development-607/274.6550 Community Development/IURA-6071274-6559 Fax: 607/274-6558 TO: Schelley Michell-Nunn Human Resources Committee FROM: H. Matthys Van Cort 4vk4� Director of Planning and Development SUBJECT: Request for Deputy Director of Planning& Development DATE: September 14, 2000 Since Herman Sieverding's departure, the Department of Planning and Development has been without the service of a Deputy Director. As the Department's workload grows and the demands on its staff multiply,the vacancy in this position has become increasingly untenable. With the completion of the Southwest Generic Environmental Impact Statement(GEIS), the West End Urban Design Plan and the Inlet Island Plan (and the expected deluge of development proposals for these areas), in addition to a burgeoning renaissance in downtown and on the Cornell Campus and continuing pressure for growth in Collegetown, new demands have been placed on the Department's employees at all levels. At this time the lack of a Deputy Director is our most pressing staffing problem. The reasons for this are many. It is becoming increasingly evident that the Department needs a Deputy who can act for the Director and represent the City in the many situations that arise daily for which a person of management level authority is required. Among these are the following: With last month's completion of the Southwest GEIS, the Department has already received two major development proposals. If these projects are approved and constructed, they will have a significant impact on the City's revenues for years to come. Processing these applications necessitates high level discussions and negotiations with developers and their representatives, in addition to critical day-to-day decisions regarding plan requirements and mitigation of impacts. Increases in the number and scale of development proposals also result in the need for more senior level communications among different city departments. The applications submitted to the department require a high degree of confidentiality, involving proprietary information,the q:\planning\stafflthys\deptorg\hr committee dep director.doc release of which could be harmful to the City's interests and those of developers. Work at this level requires the participation of senior management in the department, which could be either the Director or a Deputy Director. In addition to the accelerated pace of development in the City, there is an increasing number of inter-municipal undertakings such as the water treatment agreement, the Tompkins County Waterfront Plan, the Cayuga Lake Waterfront Revitalization Plan, the Downtown Transit Center, and the new County Library, which have been added to the seemingly ever expanding list of City boards and committees that require high level Planning and Development Department participation. There are simply far too many of these for one person to handle. An important part of the proposed Deputy's duties will be to share these responsibilities with the Director. Several new employees (including new hires filling vacancies created by recent resignations) require that more senior staff time be devoted to training and supervision. There is an extraordinary amount that a new employee has to learn(ranging from state and local laws, understanding city process, the schedules of a myriad of boards and committees, to the roles of various official and unofficial interest groups) in order to become fully productive in the highly public and often contentious local environment. In order not to be overwhelming to the Director, the responsibility of this training must be shared with the Deputy and other staff members. If the Council approves this request to create a Deputy Director position for the Department, it is my intention to appoint JoAnn Cornish to the position. Her current position with the title of Senior Environmental and Landscape Planner can be taken off the roster or left unfunded and vacant. q:\planning\staff\thys\deptorg\hr committee dep director.doc �� u4IT CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 DEPARTMENT OF PLANNING AND DEVELOPMENT �PoItAtEO H. MATTHYS VAN CORT, DIRECTOR OF PLANNING AND DEVELOPMENT DOUGLAS B. McDONALD, DIRECTOR OF ECONOMIC DEVELOPMENT Telephone: Planning&Development-607/274-6550 Community Development/IURA-607/274-6559 Fax: 607/274-6558 MEMO TO: Budget and Administration Committee FROM: H. Matthys Van Cort, Director of Planning and Development DATE: September 19, 2000 SUBJECT: Gateway Pedestrian Bridge over Route 13 South—9/18/00 I have been informed by Bill Gray that the estimates for the Gateway Pedestrian Bridge over Route 13 now indicate that the project will be over budget. The increases in the project cost are due to mandates from the New York State DOT and the New York State Office of Parks, Recreation and Historic Preservation. While the city is constructing this bridge, it will become the property of the Office of Parks, Recreation and Historic Preservation and in addition DOT has authority over it since it crosses a state highway. As you may remember this project was authorized as capital project 421 in the 2000 budget at m 50, $2;590. This sum will be available from multi model funds secured through the good offices of Assemblyman Marty Luster. It appears now that the budget will be approximately $365,000. In order to proceed we will need an additional allocation of$115,000. I've briefly discussed this with Mayor Cohen and he has directed that I supply you with this information for your consideration at an upcoming meeting of the Budget Committee. Thank you very much for your attention to this matter. Bill Gray's memo of July 28`h is attached for your information cc: Mayor Alan J. Cohen Dominic Cafferillo Bill Gray Leslie Chatterton q:\planning\stafflthys\memos\2000\route 13 ped bridge sept 19.doc "An Equal Opportunity Employer with a commitment to workforce diversification." Co iL iTK?Cy CITY OF ITHACA w • 108 East Green Street Ithaca, New York 14850-5690 t DEPARTMENT OF PUBLIC WORKS William J. Gray. P.E., Superintendent/City Engineer ul�q P ........... Telephone:.... Telephone: 607/274-6527 Fax: 607/274-6587 MEMORANDUM •` �V TO. Alan J. Cohen, Mayor Thys Van Cort, Director of Planning and Development FROM: William J. Gray, P.E., Superintendent of Public Works L ,, f (((( 1 RE: Gateway Pedestrian Bridge over Route 13 South DATE: July 28, 2000 Attached for your information is an updated memo from Hernando Gil to me concerning the status of this project and its associated budget. As you can see we have almost all of the approvals that we need. Then you will note that the current budget for this project is $330,000 plus allowances for internal costs such as bonding, engineering and legal expenses of roughly 10% bringing this project budget to approximately $365,000. The City of Ithaca stated its desire for a prefabricated bridge. The department of transportation has established requirements for that structure because it's installed over a state highway and the installation must meet their requirements for safety and traffic control. In addition, they administer the requirements for the multi-modal projects. The NYS Department of Parks has some direct control over the project. It must meet their requirements because they eventually are the owner and maintainer of the facility. Peter Novelli has a level of control because as the designer, he has to put his professional engineering stamp on the specifications and drawings. We have yet to hear from the Town of Ithaca and any requirements that they might wish to place on it other than that it should accommodate Town vehicles used for the maintenance of trails. This project is listed as CP#421 and was authorized in the year 2000 budget at a level of $250,000 reflecting the multi-modal funds you have procured through Assembly Luster's Office. At this point I can complete the design specifications and the process of obtaining all the necessary permits and approvals to put the project out to bid. However, I cannot award a bid until there is an adequate budget to cover the costs. We have no agreement with the Town of . Ithaca and it seems that they have an equal interest in seeing this bridge installed. At this point, I recommend that the city enter into negotiations with the Town of Ithaca. We need to establish funding of the local portion of this Capital Project and for maintenance of the trail, which will result from the combined city and town effort to connect the Black Diamond Trail to the South Hill Recreation Way. Please advise means to how you wish to proceed. cc: Board of Public Works Hernando Gil, Bridge Systems Engineer "An Equal opportunity Employer with a commitment to workforce diversification." C� City of Ithaca Department of Public Work GATEWAY PEDESTRIAN BRIDGE Project ID# S563 MULTIMODAL APPROVED VS. COSTS ESTIMATED Approved by Costs Estimated D.O.T. City of Ithaca Preliminary Engineering Architectural Design $ 1,700.00 Survey $ 1,300.00 Preliminary Design $ 7,400.00 Traffic Control Plan $ 1,500.00 City Engineer $ 2,025.00 Sub-total $ 12,000.00 $ 13,925.00 Construction Mobilization $ 10,000.00 Bridge fabrication $ 229,900.00 Erection $ 10,500.00 Traffic Control $ 5,500.00 Backwalls $ 9,000.00 Overhead 15% $ 39,735.00 Sub-total $ 224,400.00 $ 304,635.00 Supervision Inspection Inspection ( Peter Novelii ) $ 10,700.00 City Engineer $ 2,025.00 Sub-total $ 12,000.00 $ 12,725.00 TOTAL $ 248,400.00 $ 331,285.00 E - 1 Controller - Request to Release Contingency Funds for Drug Court WHEREAS, funds in the amount of $18, 000 were placed in the 2000 Budget Restricted Contingency account for Drug Court Assistance, and WHEREAS, the Drug Court is successfully operating out of its expanding space in Center Ithaca, and WHEREAS, the City has expended its 1999 grant of $17, 188 for the Drug Court and now is in need of the funds placed in the contingency account to continue the Drug Court for the remainder of the year; now, therefore, be it RESOLVED, That Common Council hereby approves the release of an amount not to exceed $18, 000 from account A1990 Restricted Contingency and transfer to account Allll-5435 to assist the Drug Court for continued operations through December 31, 2000 . City of Ithaca-Drug Court Expenditure Summary-8/12/00-drugc Award Amount 1999 $ 15,469.00 10/6/99 cc — M - ath- Cash - ---- $ 1,719.00Ct c --- -- Total Grant $ 17,188.00 Grant Award received to date $ - i Ex enditures cha ed to A1111-6435 : Date Vendor _ Voucher# Amount Description 1/10/2 Center Ithaca Associates $5,200.00 Drug Court rent for San/Feb-20-00 12/31/99 Boise Cascade office products a/p $140.37 Office Supplies partial payment of invoice 400627 _ 2/29/00 Center Ithaca Associates _ $2,600.00 Drug Court rent for March 2000 3/17/00 NYSEG $239.09 Payment for NYSEG Bill 12/13-1/13/00 meter#01517857 06 NYSEG $181.06 Payment for NYSEG Bill 1/13-2/10/00 NYSEG $224.20 Payment for NYSEG Bill 2/10-3/13/00 5/4/00 NYSEG_ $197.33 Payment for NYSEG Bill 3/13-4/10/00 _ 5/12/00 NYSEG $203.81 Payment for NYSEG Bill 4/10-5/10/00 5/25/00 Center Ithaca Associates $7,800.00 Drug Court rent for April,Ma ,and June 2000 6/14/00 NYSE _ $201.14 Payment for NYSEG Bill 5/10-6/9/00 7/12/00 Center Ithaca Associates $2,600.00 Drug Court rent for July 2000 7/21/00 NYSEG- , $269.24 Payment for NYSEG Bill 6/9-7/11/00 8/11/00 NYSEG $282.51 Payment for NYSEG Bill 7/11-8/9/00 - -- 8/17/00 ter Ithaca Associates $2,600.00 Drug Court rent for August 2000 9/12/00 NYSEG s $2,600.00 Drug Court rent for September 2000 8/23/00 enter Ithaca Associate _ $215.96 Payment for NYSEG Bill 8/9-9/8/00 !Total Expenditures $25,554.71 - -- - - - - - B-alance of Grant C - - --',— --r �--_ $ (8,366.71) i City of Ithaca Drug Court Page 1 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 001 f OFFICE OF THE CONTROLLER A�RATEO Telephone: 607/274-6576 Fax: 607/272-7348 MEMORANDUM TO: Common Council Members Department Heads FROM: Pat Vaughan, Chairperson Budget and Administration Committee DATE: September 18, 2000 RE: Schedule of October Budget Meetings Following is the schedule of October budget meeting dates . DATE TIME LOCATION TO BE REVIEWED: 10/10/00 7 : 30 PM C.C.C. Overview on the 2001 Budget (Discussion of key elements) Public Hearing, Revenues, Mayor, City Attorney, Human Resources Dept . 10/12/00 7 :30 PM C.C.C. Information Technology, Building Dept . , Dept . of Public Works, Water, Sewer, Joint Activity, Solid Waste Funds 10/16/00 7 : 30 PM C.C.C. Capital Projects, Police Dept . , Fire Dept . , G. I .A.C. 10/19/00 7 : 30 PM C.C.C. Youth Bureau, Planning, City Prosecutor, Finance, City Chamberlain, City Clerk, Community Service Agencies, INHS, Southside Community Center, Human Services Coalition 10/25/00 7 :30 PM C.C.C. Carry-over Items and Public Hearing, Regular B & A Meeting 10/26/00 7 : 30 PM C.C.C. Carry-over items (if needed) "An Equal Opportunity Employer with a commitment to workforce diversification." c RESOLUTION No. 2000: AUTHORIZATION TO CONVEY CITY OF ITHACA FORECLOSED PROPERTIES WHEREAS,by tax foreclosure proceedings, the City of Ithaca acquired certain parcels within the City, and WHEREAS, contingent upon Common Council approval, said properties are to be conveyed by Quit Claim Deed, now,therefore,be it RESOLVED, that, upon required payment in full, the Mayor is hereby authorized to execute said Quit Claim Deeds for all said parcels acquired through foreclosure proceedings. CATEMPWoreclosed property.doc RESOLUTION No. 2000: AUTHORIZATION TO CONVEY CITY OF ITHACA FORECLOSED PROPERTIES TO ITHACA NEIGHBORHOOD HOUSING SERVICES WHEREAS, by tax foreclosure proceedings, the City of Ithaca acquired certain parcels within the City, and WHEREAS, by resolution at a regularly scheduled meeting held on September 6, 2000, Common Council formed a committee to work with the Ithaca Neighborhood Housing Services (INHS)to identify tax foreclosure properties eligible for inclusion in INHS's program, and WHEREAS, said committee, in conjunction with INNS, identified two (2) tax foreclosure properties eligible for the INNS program, to wit: 707 Hancock Street and 511 North Plain Street, and WHEREAS, contingent upon Common Council approval, said two (2) properties are to be conveyed to INNS by Quit Claim Deed,now,therefore,be it RESOLVED, that the Mayor is hereby authorized to execute Quit Claim Deeds to INHS for said two (2)parcels acquired through foreclosure proceedings. CATEMPWoreclosed property to INHS.doc memorandum Date: August 29, 2000 To: ALL DEPARTMENT HEADS Cc: Common Council From: DOMINICK R. CAFFERILLO RE: OFFICIAL NOTICE OF BUDGET AND ADMINISTRATION COMMITTEE MEETING A regular meeting of the Budget and Administration Committee will be held Wednesday, September 27, 2000 at 7 :30 P.M. in the Common Council Chambers, City Hall. Any Department having items to be discussed at the Budget and Administration Committee meeting on Wednesday, September 27, 2000, should have the information to my office, in writing, by 4 :30 P.M. , Wednesday, September 20, 2000 . Any items coming in after that time and date will be held over until the next regularly scheduled Budget and Administration meeting. All items to be presented must be complete and have sufficient backup information. It is also recommended that a representative from the Department be in attendance at the Budget and Administration Committee meeting to answer any questions that may arise . DRC:cs 1 .t� tTtr� CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 : f SpQ `� BUILDING DEPARTMENT �PoR�1�0 Telephone: 607/274.6508 Fax: 607/274-6521 MEMORANDUM Date: September 11, 2000 To: Human Resources Committee gyp/ From: Phyllis Radke, Acting Building Commissioner Subject: Creating Roster Position for an Electrical Inspector I am asking that the Human Resource Committee approve the hiring of an Electrical Inspector as an employee in the City's Building Department. In the past, the requirement under New York State Law to conduct electrical inspections was awarded by the City of Ithaca to an outside inspection agency. It is believed that as far back as 1926, the City had the New York Board of Fire Underwriters, an electrical inspection agency, conduct these inspections. The City, however, never entered into an official contract with this agency. The verbal agreement between the New York Board of Fire Underwriters and the City of Ithaca required that the City provide the Board's Electrical Inspector office space in the Building Department where he could accept work permit applications from electricians in Tompkins County and contiguous counties. In exchange for the office space, this inspector would conduct required electrical survey work on existing City buildings for free. This past spring an electrical inspection agency called "The Inspector' sued the City of Ithaca because the City uses the New York Board of Fire Underwriters exclusively for electrical inspections. "The Inspector' also wanted the right to conduct electrical inspections for the City of Ithaca. When the case went before Tompkins County Supreme Court, the City maintained that multiple electrical inspection agencies would be untenable. Aside from the logistic issues, contractors could "shop"for the most lenient inspector. The City argued that having one agency conduct electrical inspections allows the Building Department to maintain control over a very important public safety issue, the prevention of fire. Because electricians, contractors, owners and developers have no input as to who will be inspecting their electrical work, inspections remain consistent and reliable with one inspector. Unfortunately, the judge found the City to be in violation of the Sherman Anti-Trust Law and ruled in favor of `The Inspector". There are two ways in which the City, meaning the Building Department, can avoid the chaos that will result if the judge's decision is implemented. One is to put electrical inspections out to a formal bid and hire the best agency. The other is to hire an electrical inspector as a City employee. Creating Roster Position for an Electrical Inspector September 11, 2000 Page 2 It should be noted that like other electrical inspection agencies, the New York Board of Fire Underwriters inspector's territory is not limited to one municipality, town or hamlet. Generally, agency inspectors are required to do inspection work for several counties. The agencies make their money by charging the contractor directly for mandatory rough in and final inspections. Fees are further determined based on the size of service, and number of devices installed. Therefore, the more inspections an inspector conducts in a day, the more the agency makes. Contracting with an independent inspection agency has administration ease but quality diminishes because the inspector has to cover large areas. Also, the municipality loses potential revenue resources when an independent agency collects all the fees. If the City hires an electrical inspector, the City of Ithaca will benefit in two ways. The first is that as a City employee, the inspector's work will be limited to the City and to Cornell University. Secondly, over time the position could bring in additional revenues in fees charged for inspections. Currently, the Electrical Inspector spends about 70% of his time conducting City inspections. He reports that he does not have enough time to adequately pursue the amount of work that takes place at Cornell. As a City employee the Electrical Inspector will be able to provide more frequent inspections to ongoing projects and more work will be reviewed before being covered up. A brief estimate of electrical fees and services provided by the current Electrical Inspector indicates that the position can generate enough money in fees to pay for his/her employment with the City of Ithaca. Val Saul has determined that an Electrical Inspector under the CSEA contract is a grade 17 position. The hiring salary would be $28,005 - $32,201. Last year, the Electrical Inspector issued approximately 400 work permits for the City of Ithaca. A conservative estimate for average fees is $45 per permit. The inspector also conducted approximately 260 electrical surveys. If the City charged for this service, the 1- 1/2 hour inspection would cost the owner $45. By working full-time for the City, the Electrical Inspector can minimally increase current City inspection output by 15% (an additional 60 work permits at $45 and 39 surveys at$45). Based on these numbers, the amount of money the Electrical Inspector could generate would be: 400 work permits @ $45/permit = $18,000 260 electrical surveys @ $45/survey = 11,700 15% increase = 60 work permits+39 surveys @ $45 = 4,455 TOTAL= $ 34,155 1 believe the Electrical Inspector position can pay for itself and over time, with the amount of construction work increasing, the position will bring in additional revenue. Please approve the position of Electrical Inspector to the City roster. Thank you for your consideration. PR:sm CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 i f i= i ycO� .'�� BUILDING DEPARTMENT �orJFr�., ��Sv�'�'> �� ✓F"ei ` PoRA?EO Telephone: 607/274-6508 Fax: 607/2-74-6521 MEMORANDUM Date: September 21, 2000 To: Dominick Cafferillo, Controller From: Phyllis Radke, Acting Building Commissioner Re: Fees and Cost for Proposed Electrical Inspector position Below is an estimate of the electrical permit fees that could have been generated by the City from September 1999 through September 2000 but were either not charged or went to the New York Board of Fire Underwriters (NYB of FU). The minimum fee for a NYB of FU work permit is $45.00. Approximately 10% of the construction project cost for alterations and new construction work can be attributed to electrical work. The NYB of FU bases their permit fee on the size of the electrical service and on the fixture count. However, their fee structure approximates 1/2% of the electrical construction cost with no fee less than $45.00. Using the percentage permit fee structure above, I reviewed the building permit applications, which were submitted last year. The fees for electrical permits from the City would have amounted to $17,900. The fees that could have been collected from Cornell amounted to $26,050. Acting Deputy Building Commissioner Mike Niechwiadowicz reports that Cornell plans on continuing large-scale projects over the next ten years. In the City, opening Southwest Park, increased development on the Elmira Road corridor, downtown, and on the West End, will increase revenues derived from electrical inspections. For each million-dollar project in the future, there is a potential $500.00 electrical inspection fee. Fees that have not been collected by the Building Department in the past include: fees for electrical surveys, fees for inspections of fire alarm systems, and additional fees from Cornell for unreported work that requires electrical inspection. City electrical inspections 1999-2000 $17,900 Cornell electrical inspections 1999-2000 26,050 260 electrical surveys @ $45/permit 11,700 Fire and smoke detection permits 22 @ $45 990 (assumed) Uncollected permit fees from Cornell 11,700* Total $68,340 "M Equal Opportunity Employer with a commitment to workforce diversification." to Fees and Cost for Proposed Electrical Inspector position Page Two September 20, 2000 Based on the Building Department's 2001 budget, I have calculated that an Electrical Inspector will cost the City of Ithaca approximately $44,653 next year. Salary +3% $ 33,167 Phone 824 Gas 500 Office supplies 1,000 Staff Development 500 Equipment repairs 350 Benefits 8,292 Total $ 44.633 *(Assume that one project 260 days per year requires an electrical inspection and goes unreported) 060 ? tg4q orakr .'_ 00 S.� L<1$f:_ 2c(r.a tr�44 ._._._..__61nder_ 1 nG _ �`-��__ ___--CCN.�D__(,.�C�/ea-_-_.._7.�� _5 •(�a�dlU� _- ��tCI�Q}�-----__�Q� i/,Yrcr 15 uccc Cr,4llrd - `(3s laugbannoc%t3WJ- 6oa.hja4 6r7 /00� /2o2E.�9A./C to199 f�C �i�ie! ' _._...---..._..-- ----------- -_---=- ----702 S__K.Qordow�=--5��L--------- -a0�� - -'-1 Q - D.g"Tfl ac_--- nC5 S. r-u Gw S =--(5' k 3��iq b�LYCofecYric Givr(re(�a t(— CU ldd� Wo Kw- Id .-Ne.---- (q4 Pahb_.zL2Jmc - 309 �Ithl G Rpt - A" Doo 7lq? Shovki n®� Fpt255 VV t((Crud-_Xa� CS,�.lvkJ -10 000 Q00 , 00 - --------- ---3- - =�' �- - --- ` �00 ---- -- - `�-300 3 loo Uty of Ithaca, N.Y. Community Development/Urban Renewal Project Boundary Map x,;?i�'o raUit� s " Agan H.Tremen >::.. a' State MarinePedc 1' '+>r, a LA. es u, a tt ' : Traman Bird Sarw Iua� ib T- ?Marina a ' •``" >, ry . rrt< 10 0 't7 t \ Hi ar ', j / r tNewman ,r -1•:. `t• i t�� t ; i .7•t !r - 'x\, star - Murkipal Goff Course " t ilhaoa High SCf1�ool✓� _ :rrt �. t/\ .1,Y/j i i t}t,, i I i{{ Padr � t �1:[11��iL71,�r u�. r� �,✓" ....-...t,...-;}:�.r:_ .1; :: ,• ti "/ ../"^ `.'t``.). ti•'-�`?Cp �.^ tt�-tS'' ""tf��trLgtl _ ,c�� r `•�-1':.W "'t i 'i \*�^.T /\ t �... Y ,..-� 1_y t 4i r{... `• ^``J xn,.�, a � ul I 4�.t i Fall Creek s. $ '' _ :1. t: y ti _T q �•�.. Johnson eum // J`1 kldermanCieek •..,i Ica Area " L{ ,�.. Art rrWastewater'/,>>;y ,� �tk3lY � � u tltas !tE a{ t1 . tl __ • J.:,• 171 lTl f t'•ti_. {�it�':;cc.. ,t. - 4 ''Y6i:+�t "ile r s •'T Olin t CORNELL�UNIVEFl3ITY ~ _ L -t t r �a,Yn .. � �>:,.;�I,�•j' , ,� ;;,t ,i,`r'.:,,`i--.: 'S ,Dat Nak 4 -_gj -y�^k.. .;y.'.'�•; till .A G4�T rtf 1 ^ 'Gyj*}- 4 rr4•� {�}:s ;•.%>l� i^`�i.ft� 5 :Et {{.L`3 i _.L�n AIWr �,IJ�! 3i \ .ii.. Ha Ratk F d� .�'t�• ?czr• ..tea i#tik�;� ri3d - (, ��! i., .. _.._ _i. .- ... .feltl Hou C �. 1t � [t: l`: c ti,'t�kL uh�S` cometery ,I ' ' 7. U.,.. ii �{ ( r A(•, }�.1�' �- _LL -�n�+�t1l.t 1Srit�t'ui��i S �t`;It}t � � odtaC'ra'K . t.3 �nal�i3 �� a c' 1 - =1 9iil:lfl_�� 1 � 11L � WL �111L�ill l� x mlr tll�t� 1 Caa� i �.. �j��{� lli "tt lzltl�I.1111ttIl} ltl '�t 11 rlrtll�.! 3i -i ti tQil(`�tll. 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TOWN OFITHACA / {Tompkins Cry iii.Wai>' / ^; "lA\/;\ Reeyolin, sle`� Centel, � , >(A.�,l,\S Community Development/Urban Renewal Project Boundary � r,Y! tip'• U 0J1�' Note:Map No.t as referenced in the adopted Community Development/Urban Renewal Plan Pathneme:M:IGiStMAPiNFOW\Mt_WORK\PROJECTS4CDPROJECr1MPROJECT.WOR Scale: 1 inch= 1500 feet Prepared by the Department of Planning and Development September 2000