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HomeMy WebLinkAboutMN-B&A-1999-07-28 BUDGET AND ADMINISTRATION COMMITTEE JULY 28, 1999 7 :30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . City Hall Project - Discussion, possible resolution 2 . Report on parking meter installations, parking and truck scale fines, from Police Department 3. Proposal to revise Penniman resolution on tax-exempt business activities - Possible resolution B.Building Department (' 1 . Request to Reclassify Position - Resolution C.Planning Department 1 . Request for Traffic Calming Consultant - Possible Resolution D.Police Department 1 . Request to Transfer Funds for City Court HVAC Upgrade - Resolution 2 . Request to Accept Canine Grant - Resolution E.Human Resources 1 . Request to Reclassify Position - Resolution F.DPW - Water & Sewer 1 . Request to Amend Authorized Personnel Roster - Possible Resolution 2 . Bond Act Application - Discussion/Possible Resolution *C = Consent Agenda. If you want to discuss any of these items at the meeting, please contact Jane, 273-5754 . BUDGET AND ADMINISTRATION COMMITTEE AGENDA JULY 28, 1999 PAGE 2 G.Fire Department 1 . Emergency Management Expenses - Possible resolution 2 . Report from the Y2K Planning Committee 3 . Report on Station 7; depending on Fire Commission meeting on 7/27, possible resolution H.Finance/Controller 1 . A Local Law to Adopt the 1999 Retirement Incentive Program e, 2 . Request to Approve Civil Service Agreement - Resolution 3 . Request to Reclassify Y2K Contract - Possible Resolution I .Reports 1 . Approval of January 27, 1999 and February 24, 1999 minutes 2 . Unrestricted Contingency Account 3 . Chamberlain' s Computer Software 4 . Electrician Licensing Policies 5. Stewart Park Concessions 6. Council Members' announcements 7 . Mayor' s Report 8 . Next Month' s Meeting: August 25, 1999 Authorization to Hire Compensation Consultant WHEREAS, the City of Ithaca wishes to develop an objective and equitable system for creating and maintaining a valid, defensible management compensation plan, and WHEREAS, the Human Resources Committee appointed a Management Compensation Subcommittee to solicit and review proposals from qualified consultants interested in conducting a managerial compensation study designed to meet these objectives, and WHEREAS, the Management Compensation Subcommittee has recommended hiring Total Compensation Services, Inc. for the purpose of conducting a managerial compensation study, NOW, THEREFORE, BE IT RESOLVED, that Common Council authorizes the hiring of Total Compensation Services, Inc. , at a contract cost not to exceed $24, 500, and be it further RESOLVED, that the funding for the contract shall be derived k from � % =Hz OF �s7� /�P ► .PLr.'�.Li� J Gaw7-1 j r_rje /%Glociii�� �-QiZ S/�G�Ry /�a�vfi�t.�TJ ,y,•v �z��:�> �,�.,�Jc.a fc.�/L 8�,�f r��'/ Z1_.zv1 /-"L �— Ald ,� 7 r.2 7�.,vii�/� c oc_;/^r s z e;r,c.4 ............................................................................................................................................................................................................... TOTAL COMPENSATION SERVICES, INC. PROPOSAL ................................................................................................................................................................................................................ Prepared for the City of Ithaca ................................................................................................................................................................................................................ ..............................................................it................................................................................................................................................ June 13, 1999 Table of Contents INTRODUCTION..........................................................................................................2 SERVICES PROPOSED........................................................................................3 THEPROJECT......................................................................................................4 DELIVERABLES, MILESTONES AND ESTIMATED TIME FRAME....................8 COSTPROPOSAL..............................................................................................10 BIO.......................................................................................................................11 CLIENTLIST .......................................................................................................14 MARKET SURVEY EXPERIENCE......................................................................16 REFERENCES.....................................................................................................17 TOTAL COMPENSATION SERVICES, INC. I INTRODUCTION Offering low cost, high quality compensation consulting services, Total Compensation Services has successfully advised clients on a variety of compensation issues. TCS has designed and implemented strategic salary structures, job descriptions (compliant with ADA, FLSA, OSHA& other regulatory agencies) and performance appraisal systems, internal equity systems, aided with pay philosophy formation, and variable pay plans (i.e., Gainsharing, Incentives, etc.). Total Compensation Services, Inc. focuses on maintaining low overhead and passes the savings to clients with low project fees. In addition, we provide a customized compensation plan for your organization, and will not offer "cookie cutter" compensation plans that most of the national firm's use. Whether your needs are for practical, long term solutions or an immediate project, TCS provides the "extra pair of hands". TCS consistently helps Human Resources departments meet intense regulatory requirements, develop integrated compensation plans, and complete market analysis. Total Compensation Services is specialized in, and dedicated to, the regional healthcare market (please take a minute to review our client list, page 11, and our Website www.TotalCompensationSvs.com). Whether it be an audit of your compensation structure, design of an incentive program for your department heads, or a market survey, Total Compensation Services has the expertise to make it happen and the resources that will save you time and money. TOTAL COMPENSATION SERVICES, INC. 2 r� SERVICES PROPOSED ..................................................................................................................................................................................................................................... In Ms. Valerie Saul's May 28, 1999 letter to Total Compensation Services, specific compensation needs for the City of Ithaca were outlined. Total Compensation Services, Inc. is pleased to propose the following compensation services for the City of Ithaca: I. JOB DESCRIPTIONS COMPETENCIES & PERFORMANCE EVALUATION WORKSHOPS 0 Design and Implement an innovative and streamlined Job Description, Competency and Performance Appraisal Process (one form) 0 Conduct Employee Workshops 0 Develop and Implement a Position Evaluation System utilizing data gathered during workshop. Recommend factors and weights that support the strategic mission of the City and ensure internal equity. 0 Present policies and procedures for the Position Evaluation System H Conduct Management/Council Overview Meetings II. MARKET ANALYSIS ® Complete a Comprehensive Market Analysis for 27 positions 0 Develop Salary Structure Recommendations 0 Consult to City of Ithaca on Implementation Recommendations III. PROJECT SUPPORT 0 Provide Communications Materials 0 Consulting Support TOTAL COMPENSATION SEAYICES, INC. 3 THE PROJECT ..................................................................................................................................................................................................................................... Background A compensation system is a tool that helps an organization attract, retain and motivate the most talented employees while ensuring fairness and equity. In addition, the compensation system should have cost containment features and reinforce the strategic mission of the organization. Total Compensation Services proposes a comprehensive compensation system for the City of Ithaca. Descriptions are the foundation of a sound compensation system. Without understanding jobs, there is no accurate way of compensating competitively and rewarding performance. TCS proposed that all job evaluation data will be gathered during the proposed workshops. I. JOB DESCRIPTIONS COMPETENCIES & PERFORMANCE EVALUATION WORKSHOPS "WORKING" WORKSHOPS Total Compensation Services will conduct approximately 7-10 employee "working"workshops for exempt positions to cover the 27 positions to be studied. The objective is for all managers/employee representative groups to have their job descriptions written by the end of the workshop. Mary Hall, CCP will be assisting the managers in defining and measuring standards of performance for each position (job description) in the organization. During this process, Total Compensation Services will audit all job descriptions for ADA, OSHA, BFOQs and other regulations. TOTAL COMPENSATION SERVICES, INC. 4 Total Compensation Services will create a Performance Appraisal and Competency Evaluation ("PACE")job description form for each position that will be automated and accessible to employees (if desired) using your current platforms(Word Perfect or Word). This allows for a one- way paperless appraisal process. TCS completes all typing on for one draft created during the workshop and one revision. The final product is typically on a zip disk and paper, as specified by client. The workshops are used to collect data from employees on their jobs, standards of performance, bona fide occupational qualifications, OSHA-related issues, etc. A set of factors, weights and evaluation of all jobs will be presented to Management. This proposal includes three scenarios of weights and factors for the Performance Evaluation System. Total Compensation System recommends a simplified point factor system (to ensure intemal equity)that will be used in conjunction with a market based salary structure (to ensure external competitiveness). II. COMPREHENSIVE MARKET ANALYSIS After the workshop sessions/administrative drafts are completed,the information will be sufficient to begin the market analysis. TCS will collect, compile, analyze and present results of market data to include average pay and salary range (minimums, midpoints, maximums) data. All City of Ithaca positions will be reviewed and analyzed against available market benchmark data.TCS will provide all spreadsheets, analysis, and summaries to the client. TOTAL COMPENSATION SEAVICES, INC. 5 TCS will work with sources identified by Ms. Saul to obtain accurate and appropriate market data, following the Department of Justice Guidelines on sharing of salary information. SURVEY TITLE COMPANY DATA CUTS 1. New York State Survey data (public As recommended by TBD—cost not sector comp surveys) Ms. Saul included in this proposal 2. 1998/9 Custom Survey TCS Public/Local Data cuts 3. Local SHRM Association 1998 Salary SHRM Regional Survey All industries 4. 1998/9 Survey of Technician and ECS/ Watson Wyatt Geographic Skilled Trades Personnel Revenue Compensation—Geographic Report 5. 1998 Information Systems Salary Mercer IT Positions Survey Revenue 6. Custom surveys as available Custom Surveys will be analyzed,weighted and presented in a comprehensive and conclusive format. In addition, other surveys will be used as appropriate. Total Compensation Services will provide recommendations for the City of Ithaca Salary Structure which continue will allow you to attract, retain and motivate employees. TCS recommendations will be aimed at paying market competitive rates while streamlining and simplifying the compensation process. TCS will recommend implementing strategies that support the strategic mission and objectives of the organization. TCS will present alternatives and recommendations from the Human Resources department before completing structure design. Two management presentations on the results of the market analysis and salary range recommendations are included in this proposal. I Cost of Public Sector survey(s)not included in proposal. TOTAL COMPENSATION SEAIICES, INC. 6 I11. PROJECT SUPPORT Total Compensation Services will assist in the development of project related Compensation Policies, administrative guidelines and provide examples of staff communications pieces. Total Compensation Services will provide post project support at no charge. The post project support is limited to 4 consulting hours and begins with the implementation of the Job Description/Performance Appraisal form. Any additional work that is unrelated to the project will be billed at$150/hour. TOTAL COMPENSATION SERVICES, INC. ] Ill. PROJECT SUPPORT Total Compensation Services will assist in the development of project related Compensation Policies, administrative guidelines and provide examples of staff communications pieces. Total Compensation Services will provide post project support at no charge. The post project support is limited to 4 consulting hours and begins with the implementation of the Job Description/Performance Appraisal form. Any additional work that is unrelated to the project will be billed at$150/hour. TOTAL COMPENSATION SERVICES, INC. DELIVERABLES , MILESTONES AND ESTIMATED TIME FRAME ................................................................................................._.................................................................................................................................. TCS Proiect Initiatives/ Deliverables: • Design and Implementation of a streamlined Job Description and Performance Appraisal (one form) process • Conduct Job Description/Performance Appraisal Management Workshops on "Setting Standards of Performance" • Develop and Implement a Position Evaluation Process and related policies and procedures. • Audit and Prepare and Deliver all Job Description/Performance Appraisal Forms • Perform administrative wont related to the project • Provide Electronic(WordPerfect Zip Disk) and Hard copies of all Job Descriptions and Performance Appraisal Forms in binders Provide comprehensive survey analysis • Provide comprehensive salary structure recommendations • Provide cost analysis report Tentative Project Milestones Month One Current job descriptions transferred to new format in preparation for workshops/1 u Admin Drafts Overview Meetings, scheduling Month Two Setting Performance Standards Management Workshops or First Draft distributed to Managers Month Three TCS audit, preparation, &distribution of 1"t Drafts Market Analysis and Salary Structure Recommendations begin Job Descriptions Review, Revisions by Employees Presentation of Position Evaluation Scores and Grades Month Four Final Meetings/Recommendations/Presentation Policies drafted and finalized. TOTAL COMPENSATION SERVICES, INC. 8 Job Descrigtion Work Flow: TCS Ithaca HR Ithaca Managers Conducts Job Description =w dip. Job Descriptions Workshops/Create originals Turned in to HR for initial review. Job Descriptions HR Distributes to Review, Revise, Audited, Typed Managers Return to HR Turned in to OC HR HR Returns to TCS TCS completes revisions Human Resources Distributes to staff Estimated Time Frame: Four Months TOTAL COMPENSATION SEAYICES, INC. 9 COST PROPOSAL TCS fixed fee quote for the project is: JOB DESCRIPTIONS COMPETENCIES & PERFORMANCE EVALUATION Design and Implementation Job Description, $ 19,000.00 Competency and Performance Appraisal Process Position Evaluation System and related policies and procedures Retain Administrative Responsibility for the PACE Project Two Management/Council Presentations Facilitate Management"Working"Workshops MARKET ANALYSIS Complete Comprehensive Market Analysis $10,000.00 Salary Structure Recommendations Two Management/Council Presentations PROJECT SUPPORT Communications Materials 5,500.00 Consulting Support (4 hours) 0.00 TOTAL COST $34,500.00 ABOUT TCS FIXED FEE QUOTES Total Compensation Services, Inc., focuses on offering the highest quality consulting services at the most competitive rates. We work with clients using a fixed-fee structure, or one, which they are most comfortable with. The cost of public sector compensation surveys is not included in this proposal. This is a fixed fee quote. All miscellaneous consulting costs (phone calls, materials, etc.) are covered in this quote. The client receives equal monthly invoices generated at the proposal acceptance, each month end and project completion. Fees will not exceed the amounts stated in fixed fee quotes unless the scope of the project(s) changes significantly. Pricing is valid until July 14, 1999 TOTAL COMPENSATION SERVICES IN A MINORITY OWNED AND OPERATED BUSINESS. CERTIFICATION IS PENDING IN STATE OF MARYLAND AND CITY OF BALTIMORE. TOTAL COMPENSATION SEAYICES, INC. 10 0Y/30/99 FRI 08:05 FAX 4107197586 io 002 TCSTOTAL COMPENSATION SERVICES, INC. July 29, 19994 Sots�8� t ow9,AAt$ryt W 212285796 Ms. Schelley Michell-Nunn rwrrrrTGW Director of Human Resources City of Ithaca 108 East Green Street Ithaca, New York 14850-5690 RE: ADDENDUM TO TCS PROPOSAL Dear Schelley. Thank you for your call today. I understand your concerns regarding budget and am proposing some modifications to my proposal which will reduce cost without negative impact on the project 1. Administrative Responsibility. TCS had proposed retaining full administrative responsibility. I would like to propose that the City of Ithaca Human Resources department complete PACE revisions and edits_ This task is purely administrative, but very time consuming and crucial to the success of the project. COST REDUCTION $4,000.00 2. Commurdcations Materials TCS would provide'drafts'of communication materials, but the Human Resources department would issue final policies and administrative guidelines. COST REDUCTION $2,000.00 3. Travel Consoiidabon I would like to propose project meetings as follows: Tri 1 Initial Meeting-Data Gathering; Customize PACE form; Position Evaluation Factors, etc. (1-2 DAYS) 283 EMPLOYEE WORKSHOPS(2 one-week sessions). All administrative meetings would also be scheduled during these blocks. 4 Mid Project Presentation(1-2 DAYS) 5 Final Presentation(1 DAY) COST REDUCTION $4.000.00 These recommendations would reduce fees by$10,000_ These tasks are very time consuming. On the other hand, playing a greater role in all aspects of this project will enhance ownership and commitment to it Please give me a call(410-719-7598)to discuss these points,or if you have any questions. I am very interested in working for the City of Ithaca. In the meantime, have a wonderful vacation! Sincerely, Mary H 1 CCP Presid CC: _V. Saul 07/30/99 FRI 07:56 [TX/RX NO 81391 U002 BIO MARY HALL, CCP Mary Hall has over 15 years of Human Resources experience concentrated specifically in the management of the compensation function. Her work for Fortune 500 companies and consulting experience includes Creation of Salary Structures (including Broadbanding), Overseeing several Salary Surveys, Performance Appraisal Systems, Internal Equity Systems, Incentive Plans, Compensation Focus Groups, Managing organizational transition to new/flexible benefit programs; Open Enrollment; Overseeing benefits administration; Management Training Workshops, Total Compensation Communication programs and Compensation Market Analysis. Ms. Hall is currently President of Total Compensation Services and has dedicated her company to meeting the compensation needs of Hospitals and other healthcare organizations. She was featured in the Washington Time special report on compensation on June 23, 1998. Recently, Ms. Hall has spoken, or is scheduled to speak, at the: ➢ Maryland and Delaware Hospital Human Resources Association Institute on reward programs (Baltimore, July 1998) ➢ Implementing Value-based Physician Compensation Programs (New Orleans, September 1998) National conference of the American Association of Homes and Services for the Aging (Los Angeles, November 1998) Chesapeake Human Resources Association Annual Conference (Baltimore,April 1999) Ms. Hall has earned Certification from the American Compensation Association. She holds a Bachelor's Degree from the University of Miami, Florida and a Masters Degree in Business from Johns Hopkins University, Baltimore, Maryland. TOTAL COMPENSATION SEAYICES, INC. RESUME Mary E. Hall, CCP Professional Experience Compensation Consultant Total Compensation Services 1997-Present Yaffe&Company,Towson,Maryland 1993-1997 Duties=: Developed compensation practice; planned and implemented marketing strategy;attracted and retained clients. Client work including design and implementation of incentive plans,salary structures, variable pay plans and performance management systems; Designing and conducting management workshops(performance appraisal,writing job descriptions,etc.); Executive compensation;Design of Reward and Recognition Programs;Implementation of JCAHO, FLSA,ADA,OSHA compliant job descriptions;Development of salary plans for re-engineered organizations. Strategic planning&marketing for practice. Compensation and HRIS Specialist (job share) 1991-1993 Anne Arundel Medical Center Annapolis,Maryland Duties: Managed compensation program that included design and implementation of a Broadband Salary Structure; administration of merit program, etc. Responsibilities for HRIS that included complete audit and phased in development plan and training users. Worked as liaison between Information Systems and users on developing Meditech programs. Senior Human Resources Specialist 1989-1991 Hughes Network Systems Germantown,Maryland Duties: Managed total compensation to include international compensation,developing maturity curves, supervised compensation administration. Project Leader(bi-coastal team of 17) in company-wide transition to Flexible Benefits. Employee Relations representative responsible for counseling employees,working with Supervisors, Managers and Chief Counsel. Senior Compensation Analyst 1985- 1989 Home Box Office, Inc. New York,New York Duties:Performed all compensation functions in department to include sales incentive plan,company wide internal point-factor evaluation,management incentive plan,salary analysis and administration of performance evaluation system. Responsibilities also included coordinating all aspects of the corporate relocation program and recruiting for various positions. Education 1997 Master's of Science,Business Johns Hopkins University,Baltimore,Maryland 1995 Certified Compensation Professional("CCP") American Compensation Association 1982Bacheloes of Arts University of Miami,Coral Gables,Florida 2 Billing rate was;1SO/hour TOTAL COMPENSATION SEAYICES, INC. 12 Mary Hall,CCP • Resume/Page Two Professional activities: Speaker,West Virginia Human.Resources Hospital Association"Alternative Pay" 1996 Speaker,Johns Hopkins University, 1997"Entrepreneurial Careers" Speaker, AIC national Physician's Compensation Conference,"Market-based Pay", 1998 Speaker,American Association of Homes and Services for the Aging,national conference, 1998 Member, Society of Human Resources Professionals, Chesapeake Human Resources Association,and the American Compensation Association Software Experience: Expertise in a wide variety of Systems,which include: Microsoft Windows (Excel/Word/Powerpoint/Access);Netscape;various communications and Internet software;Meditech; Cyborg;R-base;D-base;Paradox; WordPerfect,Lotus,QuatroPro Community activities: Assistant Soccer Coach,Catonsville Youth Recreation League, 1997, 1998 Assistant Basketball Coach,Catonsville Youth Recreation League, 1997, 1998, 1999 (all-star coach 1998, 1999) Volunteer,Labrador Rescue League, 1994- Volunteer,Docent,Baltimore Museum of Art, 1994 Volunteer,Catonsville Recycling Cooperative, 1992-1994 Volunteer,Time to Read Literacy Program, 1985-1989 TOTAL COMPENSATION SERVICES, INC. (3 CLIENT LIST During the last two years, Total Compensation Services has been awarded and completed compensation projects for the following clients: PUBLIC SECTOR: Western Maryland Area Health Education Center(State of Maryland department) Cumberland, Maryland State of Maryland Department of Health and Hygiene Baltimore, Maryland University of Maryland at Baltimore Baltimore, Maryland OSP TALS AND HgALTHS STEMS: Atlantic General Hospital Berlin, Maryland Montgomery General Hospital Olney,Maryland Nanticoke Health System Seaford, Delaware Penn-State Geisinger Health System The Hershey Medical Center Hershey, Pennsylvania Philhaven Hospital Mount Gretna, Pennsylvania Shore Medical Center—Work in Progress Easton, Maryland LONG TERM CARE ORGANIZATIONS: Caroline Nursing Home Denton, Maryland Magnolia Hall Nursing Home, Inc. Chestertown, Maryland TOTAL COMPENSATION SERVICES, INC. 14 PHYSICIAN PRACTICE ORGANIZATIONS American Radiology Services, Inc. Baltimore, Maryland OTHER CLIENTS Baltimore Medical System Baltimore, Maryland Hospital Association of Pennsylvania Harrisburg, Pennsylvania Human Resources Association of the Eastern Shore Annual Salary Survey TOTAL COMPENSATION SEAYICES, INC. IS MARKET SURVEY EXPERIENCE ......................................................................................................................................................................._......................................................._. TCS experience in Design&Management: Survey Design and Administration: ♦ 1997 Hospital and Health System CBO Survey of Sevemner Benefits ♦ 1997 Healthcare Execmdw Compensation Survey ♦ 1996 Healthcare Executive Compensation Sung ♦ 1995 Healthcare Execudw Compensation Survey Project Management: ♦ 199 7 Appalxhian Health Care Human Resoums Soaety Mid Year Suny ♦ 1997 Appalachian Health Carr Human Resounrs Soaety Annual Sung ♦ 1996 Appalachian Health Care Human Resounes Soaety Annual Sunny ♦ 1996 Appalachian Health Care Human Resomrres Soaety Mid Year Sunny ♦ 1995 Appalachian Health Carr Hranan Resounrs Soaety Mid Year Survey ♦ 1996 Phytiaan Practice Organization Surrey ♦ 1997 Plot an Practice Organization Surrey ♦ 1995 Compensation Survey ofAdministratiae Positions at Mid Atlantic Colleges and Unirrmues ♦ 1996 Eastern Shore Hospital Compensation Sm" ♦ 1997 Eastern Shore Hospital Compensation Suney ♦ 1997 Eastern Shore Middle Management Smn y ♦ 1995 Management Incentive Plan Sur y ♦ 1996 Management Incendw Plan Survey ♦ 1997 Management Inerndiv Plan Sunty ♦ 1996 MGMA Regional Salary Sun y ♦ 1996 Compensation Practices Smny ♦ 1997 Regional Compensation Assessment Suny TOTAL COMPENSATION SERVICES, INC. 16 REFERENCES Atlantic General Hospital Ms. Joni Kindell Vice President of Human Resources 124 North main Street Berlin, Maryland 21811 Montgomery General Hospital Mr. Eric Gundlach Executive Vice President, Human Resources 301-774-8882 or Mr. Kevin Mell Director, Human Resources 301-774-8788 Nanticoke Health System Mr. Jim Brannon Director, Human Resources 302-629-6611 Magnolia Hall Nursing Home, Inc. Mr. George Smith Administrator 410-778-4550 Philhaven Hospital Mr. LaVern J.Yutzy Chief Executive Officer 717-270-2443 Mr. Steven P.Toadvine John Hopkins University Professor, Graduate Studies: Marketing Program Advisor 410-433-7868 Other references furnished upon request. TOTAL COMPENSATION SEAVICES, INC. 17 MEMORANDUM To: Jane Marcham,Chair,Budget and Administration Committee Members of the Budget and Administration Committee From: Tracy Farrell,Member, TCAT Board of Directors and the TCAT Budget and Personnel Committee Rod Ghearing, General Manager(�2�-,, - Date: July 28, 1999 Subj.: Additional bus operators We want to thank for your willingness to entertain this item at this late date. We want to assure you that it was not our intention to place the Committee or the Common Council in a position where you felt you had no choice in this matter. But in the rush of activities to get the new service implemented by August 22(the weekend on which most Cornell and IC students are returning to the area),we simply lost track of time and didn't allow enough for the actions which you need to take.We offer our sincere apologies for this. We are requesting that you authorize the addition of two full time bus operators. These positions are needed as the result of the significant service improvements which will be implemented on August 22, including: • For the first time in recent memory,the Ithaca area will have public transportation services during the daytime on Sunday. Six routes will be in operation during the daytime, providing service connecting the Cornell campus,Ithaca College,the Commons,the area we call the south side shopping area(Wegmans,Tops and K- Mart),Kendal,Pyramid Mall,McGraw House,Reconstruction Home,Titus Towers, Fall Creek, and East Hill Plaza, • The Fall Creek area will receive direct service to the Commons and Cornell via new route 16 interlined with and continuing on route 51 (currently route 5). This service will address a long standing request from many residents of Fall Creek as well as the Landlords'Association for better service to Cornell, and • Service to Ithaca High School and Boynton Middle School will be improved with two urban area routes providing service to these important destinations. The projected cost of adding these two positions for the balance of 1999 is$26,964,which cost will be equally"shared" by all three TCAT partners(the City,Tompkins County and Cornell). We say "shared" in quotes because there is no increase in real cost to the partners as there are offsetting revenue increases.These revenue increases are due to the increased number of passengers we project we will carry as well as the increased number of miles of service we will operate.Both of these increases result in the receipt of additional State Transit Operating (over) Assistance(STOA)funding which is based on ridership and revenue miles of service. This is a unique situation and due in large part to the fact that the service changes are being implemented at a time of the year in which we carry large numbers of riders.We anticipate that there will be a small increase in each partners'contribution to transit services for the 2000 fiscal year, but those numbers are not yet available. More information will be made available to you as soon as our budget is finalized and adopted by our Board of Directors. I wwvo ` Clean Waterlr.7ean Air Bond Act : Environmen `on Y� tle 3��Secti�oa 5�6-U303 - 7 ' Arrtac1 4a .. . '�_ Envu onme nervation Law Management Programs, Plans and Projects °x 4 ti . . h Nonagricultural Nonpoint Source Projects . "T' Water Quality Improvement Projects - � F � 5�• ""`�. '�'• �a c. �.� a"� �R� �,�' � � rte.; .]c �x5.:n'� �$. 4 ,. .-.> t >.. .,'fir �:• '•- '{ � a 2'r..,. ..r � a: t *� �^ .'3��;.�".-.h`--�. :•' v� �..,2 - 4�' 1'... ��c.F .F .9: ie�C p� �-�= �..nm �: p - S�= Ass d x ,„I�3 F � .�'�Y-*Tt^k t��&xd���;- •.;!-s ,F.. :� '4. - i ca -101U-1. WRII tYate � .: _,. '. c, Assistance Payments } Municipal Wastewater 1eatment Improvement•Aquatic Habitat Restoration } Nonagricultural Nonpoint Sou-rce.Abatement and Control •Pollution Prevention t Ior`SFY 1999-2000 - - _ r i .��. —•� �.�.�"' .+?lam i�' George E. Pataki,`Governor, State of. New York John P. Cahill, Commissioner of Environmental Conservation • Alexander R Treadwell, Secretary of State April 1999 Application deadline is August 18,1999 77 * +s P - ng ON s• Y �jR� '$. -y��y 1- F jt f �4 -`X? ��AY' i _..41 •L'c� -; 'Y44 r+' �F .� A -� — S. - _ TABLE 45 BUDGET SUMMARY CAYUGA HEIGHTS PARTIAL DIVERSION ALTERNATIVE CLEAN WATER/CLEAN AIR BOND ACT APPLICATION ITHACA/CAYUGA HEIGHTS/LANSING AREA WASTEWATER TREATMENT PLANT IMPROVEMENTS :�""�..�,sr�:a�.�G�:�;-s:i��c:YROJEC�,COd1Ys0 �Q 1� _4�r•,.c. Town of Lansing Collector Sewers-South Lansing Area S 5,080,000 S 3,351,000 S 1,729,000 Transmission-South Lansing Area S 550,000 S 365,500 S 184,500 Collector Sewers-Myers Road Area S 1,630,000 S 1,079,500 S 550,500 Pump Stations S 1,360,000 S 901,000 S 459,000 Transmission to Cayuga Heights WWTF S 2,350,000 S 1,547,000 S 803,000 Diversion of Ca Ra Heights Wastewater to[AWWTF S 240,000 S 153,000 S 87,000 Village of Cayuga Heights Wastewater Treatment Plant Improvements S 1,000,000 S 569,500 S 430,500 CHWWTP Filtration S 3.000,000 S 1,820.000 S 1,180,000 City of Ithaca WWTP/Interceptor Improvements(Phase 1)tt� S 1,660,000 S 1219,750 S 440,250 WWTP Improvements-Plant Iterating t'� S 310,000 $ 289,000 S 51,000 WWTP General Improvements S 13,730,000 S 7,090,000 S 6,640,000 Interceptor and Collector Sewer Improvements(Phase 1 &2) S 5,000,000 S 2,82-7.000 $ 2,178,000 TOTALS S 35,940.000 S 21,207,?50 14,732.750 Notes: (1)Projects completed. 8031811.1 TABLE 4-11 BUDGET SUNRAARY CAYUGA HEIGHTS COMPLETE DIVERSION CLEAN WATER/CLEAN AIR BOND ACT APPLICATION M-IACA/CAYUGA HEIGHTS/LANSING AREA WASTEWATER TREATMENT PLANT R"ROVEMENTS NVA :�=r'" � ,� PR t,T,CObti`O• •tC0 _ IDIG Town of Lansing Collector Sewers-South Lansing Area S 5,080,000 S 3,351,000 S 1,729,000 Transmission-South Lansing Area S 550,000 S 365,500 S 184,500 Collector Sewers-Myers Road Area S 1,630,000 S 1,079,500 S 550,500 Pump Stations S 1,360,000 S 901,000 S 459,000 Transmission to Cajvga Heights WWTF S 2,350,000 S 1,547,000 S 803,000 Village of Cayuga Heights Transmission Main for CH Flow S 2,000,000 S 2,000,000 City of Ithaca WWTP/Interceptor Improvements(Phase 1)�'� S 1,660,000 S 1,219,750 S 440,250 W WTP Improvements-Plant Reratino(1) S 340,000 S. 289,000 S 51,000 WWTP General Improvements S 21,500,000 S 9,632,500 S 11,867,500 Interceptor and Collector Sewer fm rovements(Phase 2&3) S 5,000,000 S 2,822,000 1 S 2,178,000 TOTALS S 41,470,000 S 21,207 250 S 20,262,750 Notes: (1)Projects completed. 8031811.1 TABLE 416 BUDGET SUMMARY CAYUGA HEIGHTS PRIMARY TREATMENT ALTERNATIVE CLEAN WATER/CLEAN AIR BOND ACT APPLICATION ITHACA/CAYUGA HEIGHTS/LANSING AREA WASTEWATER TREATMENT PLANT MR L R1 Town of Lansing Collector Sewers-South Lansing Area $ 5,080,000 S 3,351,000 S 1,729,000 Transmission-South Lansing Area $ 550,000 S 365,500 S 184,500 Collector Sewers-Myers Road Area S 1,630,000 S 1,079,500 S 550,500 Pump Stations $ 1,360,000 S 901,000 S 459,000 Transmission to Cayu;a Heights WWTF S 2,350,000 S 1,547,000 S 803,000 Diversion of Cayuga Heights Wastewater to IAWWTF S 240,000 S 153,000 S 87,000 Village of Cayuga Heights Convert CHWWTP to Primary Treatment S 600,000 S 600,000 Transmission Main for CH Flow S 2,000,000 S 2,000,000 City of Ithaca WWTP/Interceptor Improvements(Phase 1) S 1,660,000 S 1,219,750 S 440,250 WWTP Improvements-Plant Iterating S 340,000 S 289,000 S 51,000 WWTP General Improvements S 21,S00,000 S 9,479,300 S 12,020,500 f ce for and Collector Sewer Improvements(Phase 2&3) S 5,000,000 S 2,822,000 S 2,173,000 TOTALS S 4Z3 10,000 S 21,207,250 S 21,102,750 Notes: (1)Projects completed. 8031811.1 PROPOSED BUDGET SUMMARY Clean Water/Clean Air Bond Act Application Ithaca/Cayuga Heights/Lansing Area Wastewater Treatment Plant Improvements i ' il! Construction Personal Nonpersonal Fiscal,Legal Total Bond Act Local Project Component Year Cost Services Services Contingency & En r Project Cost Funding Funding i Town of Lansing Collector Sewers-South Lansing Area 2 3 $1,460,000 $140,000 $280,000 $1,880,000 $94x,000 $940,000 Transmission-South Lansing Area 2 $430,000 $40,000 $80,000 $550,000 $279,000 $275,000 Collector Sewers-Meyers Road Area 2 $1,270,000 $120,000 $240,000 $1,630,000 $81`x,000 $815,000 Pump Stations 2 1 $1,060,000 $100,000 $200;000 $1,360,000 $680,000 $680,000 Transmission to Cayuga Heights WWTF 1 $1,820,000 $180,000 $350,000 $2,350,000 $1,175,000 $1,175,000 Diversion of Cayuga Heights Wastewater to IAWWT 1 $180,000 $20,000 $40,000 $240,000 $12d.000 $120,000 Subtotal Town of Lansing) $6,220,000 $600,000 $1,190,000 $8,010,000 $4 005 000 $4 005 000 Village of Cayuga Heights Wastewater Treatment Plant Improvements R 2 $670000 $130,000 $200,000 $1,000,000 $8501000 $150 000 City of Ithaca WWTP/Interceptor Improvements / 1 $1,435,000 $100,000 $25,000 $50,000 $50,000 $1,660,000 $830,000 $830,000 i WWTP Improvements-Plant Re-rating / 1 $340,000 $340,000 $289,000 $51,000 Effluent Filtration for Enhanced Phosphorous Remov A 2 $2,500,000 $375,000 $625,000 $3,500,000 $2,975,000 $525,000 Interceptor and Collector Sewer Improvements 3P2 $670,000 $50,000 $15,000 $95,000 $170,000 $1,000,000 $500,000 $500,000 Interceptor and Collector Sewer Improvements 9 P 3 $2,650,000 $200.000 $50,000 $410,000 $690,000 $4,000,000 $2,00d.000 $2,000,000 Subtotal(City of Ithaca $7,595,000 $350000 $90,000 $930000 $1,535000 $10 500 000 $6.59000 $3 906 000 Totals SFY 1998-99 1 $4,495,000 $100,000 $25,000 $350,000 $640,000 $5,950,000 $3,09 ,000 $2,856,000 SFY 1999-00 2 $5,540,000 $50,000 $15,000 $760,000 $1,315,000 $7,680,000 $5,415,000 $2,265,000 SFY 2000-01 3 $4,110,000 $200,000 $50,000 $550,000 $970,000 $5,880,000 $294d,000 $2,940,000 Totals $14,145,000 $350,000 $90,000 $1,660,000 $2,9 5 000 $19,510,000 $11:44d,,000 $8061 000 i j - I i CAPITAL PROJECT REQUEST July 1999 Project Description Year Cost 2000 2001 2002 2003 2004 Water Treatment Plant 2000-2001 $ 9,000,000.00 $6,000,000.00 $3,000,000.00 Water Distribution Improvement 2000-2004 $ 2,000,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 Watershed & Dams Improvements 2000-2004 $ 2,000,000.00 $ 700,000.00 $ 500,000.00 $ 300,000.00 $ 250,000.00 $ 250,000.00 Wastewater Plant Sludge Presses 2000 $ 630,000.00 $ 630,000.00 Alternate Disinfection 2001 $ 700,000.00 $ 700,000.00 Concrete Rehab 2004 $ 500,000.00 $ 500,000.00 Cogen Equipment 2003 $ 300,000.00 $ 300,000.00 Grit Removal 2003 $ 750,000.00 $ 750,000.00 Digester Cover 2001 $ 1,100,000.00 $1,100,000.00 New Offices Wastewater Plant 2002 $ 850,000.00 $ 850,000.00 Sewer Collection Rehab 2000-2004 $ 2,000,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 Interceptor 1/1 2000-2004 $ 2,580,000.00 $ 516,000.00 $ 516,000.00 $ 516,000.00 $ 516,000.00 .$ 516 000.00 Radio Transmitted Meters 2000-2004 $ 250,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 New Offices Water& Sewer 2000+2004 $ 1,750,000.00 $ 500,000.00 $1,250,000.00 Totals $24,410,000.00 $9,196,000.00 $6,666,000.00 $2,516,000.00 $2,666,000.00 $3,366,000.00 capprojlst j � . ,TABLE Of CON Pager -c �c �s nt-'fie - 1.2' i _ .NN.H..•.M..H..NHN... - - HN....NH�}•.NNM..HHN..H •..f.HN HN.N�...�..� _ ". i IN.M •,�c ^'_EL•V�N�.•MMNMMNNHHHN.•HN•..H.N.H...H - -- - ..I �VW}/r N•.H..N....MMM••H•..N ........�......�..... .N•. .....H NH•.H•H.HN.H_ N....H........ ..y.�� �� 'TC�;�J LYWw - z` CHAPTER 2 ZINFLUENT GRIT REMOVAL FEASIBILITY Backund.......:.....:.....HN...........N.... .. ................2.1 ggoo 2.2 :Grit Rioval Systan Alternatives .... ............:..2- .. .. _ _ »--- ........ . . • N 2 23 -Budgetary Cosi Estimates.::-..:.......... .... ...............2-4 - - - 2.4 Conclusions and Recoinmcnda`tioas"_. ......H...... _ ..................2-4 CHAPTER 3 EXPANSION OF SLUDGE DEWATERING FACILITIES 3.1 Backgrotirtd . . ...L...N...«.. .:....»..... .......... N �. .H.......H.......3 .32 Prr-Design Sain�lin and TcstiAg'.:.' `#' '1 .... . ... . H ...3-1 :.ss s .�:rg - :�,.-� _ _ ,,. -c+. 'rte '�� -7 =3.3 Pr�eliin�►Dcsi Concepts.N...... H-... .. . . . . ........ ............3 3 4 BudyCs .... .. .... 3geao CHAPTER 4-SECONDARY DIGESTER COVER NfODIFICATION'S - 4.1 Background.. .......:..:... ...:.... ... ..... .... .. .: . H.:...N :`. .......»..4-1 4.2 "Man ufac`lurcr-'s Insp�cdoii and Evaluatioa '" J H...1 •...1. . HH.HN .. •. _ . 43 Secondary Digc3tcr Cov•et and Gas Handling Alternatives `� . ............ ....... -1 4 -4.4 Budgetary Cost Estimates. ........................ .........3E.� ��7 tL ...........:......4-3 I CHAPTER S -UPGRADE FOR FURTHER REDUCTION OF PHOSPHORUS DISCHARGES --- -- _._._S_1 _Background .................H..H..................................... 5-1 --- ' S 2 Prclimi ' ' 2 5.3 Budgetary - --- _ Cost Estimate. ......................... ..................................5-3 .................................. 5.4 Phosphorus Remo%-al Performance Inspections............................................................5-3 CHAPTER 6 - EFFLUENT DISIAFECTIO`'ALTERNATIVES 6.1 Background...................................................................................................................6-1 6? Prcliminary Designs......................................................................................................6-2 CHAPTER 7 -TRUCKED W.,kSTE RECEIVi.%*G STATION 7.1 Background..... .............................................................................................................7.1 7.2 Itiinirn= Rehabilitation Requircments.......................................................................7-1 7.3 Budgetary Cost E.W=tc..........................H.................H...........H...................................7.2 CHAPTER 8-ADMINISTRATION BUILDING MODIFICAITONS 8.1 Background ...... ........ . ................ 8.2 :Third-Story Addition to Administration Building } . . ............................................ t •..-' c 3 .. ....... ...... . h .......�..8-- 1 .. ................. .. .....8.3wRoofOverThickeners.:: . . .. : .8.4Budgetary Cost Estimates •• ............................ .. ' r' . OFFICE OF THE CITY PROSECUTOR 118 East Clinton Street • Ithaca • New York 14850 V Phone: (607) 272-7584 Facsimile: (607) 275-9479 i Robert A. Sarachan, Deputy City Prosecutor y' ® Margaret McCarthy, City Prosecutor Ezra G. Sherman. Deputy City Prosecutor .......... �� Lisa M. Margosian, Paralegal �°biG7�V I_ 8 19199 MEMORANDUM TO: Jane Marcham, Chair, Budget and Administration Committee 'i FROM: Margaret McCarthy, City Prosecutor `' DATE: July 28, 1999 RE: Budget and Administration Meeting Enclosed please find a bare-bones revised budget for the Office of the Ithaca City Prosecutor for 1999. Granting this budget amendment would mean authorizing $2770.15 from the City's contingency fund. In preparing this chart, I anticipated transferring money from lines, such as staff development, to cover office expenses. I look forward to meeting with you tonight. 'An Equal Opportunity Employer with a commitment to workforce diversification." t� Office of the City Prosecutor Category 1999 revised minimum budget Hourly Part-Time 0 Office Equipment (subtotals) Computer equipment 0 Other equipment 0 Office Equipment (total) 0 Other Equipment 0 Telephone 950 Utilities 0 Office Expense (subtotals) law books 450 paper and supplies 3000 photocopying 100 postage 1000 stationery 600 Office Expense (total) 5150 Fees for Professional Services 700 (expert witness fees) Contractual Services (subtotals) community work-study 600 equipment maintenance 385 hourly part-time 648 attorney contracts 8057.05 Westlaw service 1110 Contractual Services (total) 10800.05 Staff Development 0 Total 17,600.05 less Previously Approved 14, 829.9 Difference $2770.15 Local Law No. _ of the Year 1999 City of Ithaca A LOCAL LAW electing a retirement incentive program as authorized by Chapter 70, Laws of 1999 for the eligible employees of the City of Ithaca. BE IT ENACTED by the Common Council of the City of Ithaca, as follows : Section 1 . The City of Ithaca hereby elects to provide all of its eligible employees with a retirement incentive program authorized by Chapter 70, Laws of 1999. Section 2. The commencement date of the retirement incentive program shall be October 1, 1999. Section 3. The open period during which eligible employees may retire and receive the additional retirement benefit shall be ninety (90) days in length. Section 4 . The actuarial present value of the additional retirement benefits payable pursuant to the provisions of this local law shall be paid as one lump sum, or in five annual installments . The amount of the annual payment shall be determined by the Actuary of the New York State and Local Employees' Retirement System, and it shall be paid by the City of Ithaca for each employee who receives the retirement benefits payable under this local law. Section 5. This act shall take effect upon filing with the Secretary of State on or before September 3, 1999. Fob consideration by the B&A Committee 7/28/99. . . . A REVISED DRAFT of County Rep. Peter Penniman's June resolution proposing the revision of New York State Property Tax Law to ensure that all businesses in the state pay their fair share of property taxes: WHEREAS educational and other not-for-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS in recent years some tax-exempt entities have undertaken new and expanding activities, including housing, retail stores, restaurants and fitness centers, which operate virtually like private sector businesses but without the corresponding tax burden, and WHEREAS these tax-exempt businesses, by virtue of their exemption from property taxes, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS local governments are greatly affected by the loss of property tax revenues from these tax-exempt businesses, even while these businesses may increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the City of Ithaca Common Council, that the State of New York should move promptly to amend New York State Real Property Tax Law in order to define with clarity which business activities of tax-exempt institutions fairly and properly qualify for tax-exempt status, and be it further RESOLVED, that local governments and school districts in New York State should have the ability to tax all business activities within their jurisdictions to the maximum extent allowed by law. Attachments: -- Penniman's original resolution, presented to B&A 6/23/99 -- A page from the 1995 City-Cornell Memorandum of Understanding ' 'SUN .2 DRAFT RESOLUTION#1 for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives +L Resolution No. , supporting revision of New York State Real Property Tax Law, to ensure that all businesses in the State pay their fair share of property taxes. WHEREAS educational and other non-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS in recent years some tax-exempt entities have strayed from their basic mission and undertaken new activities, including housing, retail stores, restaurants and fitness centers, activities which bear every resemblance to private sector businesses but without the corresponding tax burden, and WHEREAS these tax-exempt businesses, by virtue of their tax-exempt status, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS local government entities are greatly affected by the loss of property tax revenues from these tax-exempt business, even while these businesses increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the Committee, That the State of New York should make changes as necessary in the Real Property Tax Law to tsln y 4 , RESOLVED, further, That the scope of business activities that qualify for a property tax exemption under New York State Law should be greatly reduced, so that businesses in our state may enjoy a level playing field and fair competition, and RESOLVED, further, That local governments and schools in New York State should have the ability to tax all business activities in their district. ID i Pp vu►tftai�A 4WW#AMANCt G/z; Memorandum of Understanding -5- October 5, 1995 6. The City of Ithaca acknowledges that in making voluntary monetary, material, and in-kind contributions to local municipalities, school districts, and community organizations, Cornell University neither intends to waive its tax-exempt status afforded by the laws of the State of New York nor to enter into a contractual arrangement for payments in lieu of taxes. The City further agrees that during the life of this Memorandum of Understanding it will take no step to seek a change in that status of the University, whether through judicial, legislative, or other means. The University acknowledges that nothing in this Memorandum of Understanding modifies the obligations of the City pursuant to federal, state, and local law. 7. The University pledges to continue its long-standing commitment to provide voluntary financial contributions to the City of Ithaca and agrees to support fire protection and other municipal services during the life of this Memorandum of Understanding according to the following schedule: Year Payments ($000) Fire Services Other Total Municipal Services 1995 225 25 250 1996 250, 50 300 1997 275 • 75 350 1998 300 100 400 1999 325 ' 125 450 2000 375 175 550 2001 400 200 600 2002 425 225 650 2003 450 250 700 2004 475 275 750 2005 550 350 900 2006 575 375 950 2007 600 400 1,000 a. In each calendar year, beginning with 1996, the University's contribution pursuant to this schedule shall be made not later than July 15. CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 A i o BUILDING DEPARTMENT 1 -q A�RA7E0 Telephone: 607/274-6508 Fax:607/272-7348 i s To: Jane Marcham, Chair- Budget and Administration Committee Date: 14 July, 1999 From: Richard L. Eckstrom, Building Commissio erw Re: Building Department Roster Amendment- Clerk In November 1998, the Typist position in the building department became vacant. The Department used the opportunity offered by that vacancy to examine the workflow in the front office. The position of Permit Clerk was created as a result of this review. We would now like to replace the position of Typist with the title Clerk. The building department is currently authorized to fill the Typist position. However, we are having difficulty with filling the position. There is no list for the Typist position even though the Human Resource Department does continuous recruitment for this position. The department has been operating with a temporary office worker since early January. The contract employee has passed the written portion of the test but has not passed the typing portion of the test because her typing skills are about 2/3 the speed required by the Typist title. However, the position's duties are being fulfilled without the typing skill. This has lead us to understand that we do not need a qualified Typist to perform the duties and would like to do away with the typing examination. The duties now assigned to this position are described in the attached "New Position Duties" statement and in the "Building Department Support Staff' plan, which are both attached to this memo. Most of the typing required in the position is filling in blanks on form letters and databases and handling the department's Groupwise scheduling, email, and so forth. The majority of the job is file and record maintenance and reception duties. I understand that this skill set is covered adequately in the written examination that would be provided for this new position, which by the way is identical to the typist written exam. There would be no budget impact of this change as the salary is the same and the funding for the position exists. We are simply asking for a roster change from "Typist" to "Clerk." Approval of this change would allow the department to canvas the current list, set up interviews and make an appointment. The Vacancy Review Committee has approved the new position. After Common Council approves the change the Civil Service Commission approval is required. Therefore, the Common Council's resolution should be conditioned on approval be this agency. As this change is relatively minor and appears uncontroversial, I request that the item be considered for the Common Council "Consent Agenda." cc: Mayor Alan J. Cohen Attachments "M Equal Opportunity Employer with a commitment to workforce diversification." h — -- — _ Ser&eLaw;Sector-2 EerJficaficts for posttrans�.;B......ny nevw NEW—-t3 � C2 Ci�t�i_ �IVL �7.is5iOti"== pcsi it lite serrsc of a c�sl C;vrs aii.... 7e...^eated cc:aml eias...... =T 5 = pcsrtcr it suc sernce s.^�II'se re- ssrfie ,theprcpcsa!L*3erEfcr� :=::........ _ — :,nciuding a.staterner.t cf tt^e.d es;:gfi the^csrt3ors shah be•efesre¢'o the:::;:;;;— - f:�M L?Si SOLti 1 U 2 5 � £iTff2Fi .mursact Er,Qtrsnissianha�srig;unsd�fcg.ardsuchcom;itssioastatt �Gccarzxr_ssLBest cr: retautlta vcsingtisr rose iaEa:rserepasttoe� h�mrsfi a certtfic sating fie anareonate cv�l se~°vtce trt a foE the pe cs � !f cL ai sic newt ruxHex. ocg� icacK pcsr�cr cr tie pcsrbort fc a rec2assmea,Anjrse new pasrtta..shat be g°aT=fiver Yncracmor� n cna! created cr an}r'sciort exts'an bion recfassfied antywft -e mile $F — Eat!xar�ontyped cataihis�aa+ff ard'certifiedby.the'�rstmi cn E. ve"9?8:; : .................. - - - - - - - -- — _ Z. Department Bureau, Division, Unit or Section Location of Position Building Department City Hall 2. Description of Duties: Describe the work in suficent detail to give a clear word picture of the job. Use a separate paragraph for each kind of worl<and desc..;be t:a more irnpertant or Sate-consuming duces firs.. in the ier't column, estimate how the totai wcrXdng tme is dlMded. Percent of Job Duty Work Time 40 Answers telephone, giving out routine information to callers, taking messages, and scheduling appointments and inspections . 40o Maintains permanent record of the Building Department ' s aooroximately 5 , 000 historical property files, including filing all related correspondence, records and other material . Provides public access to inspect records . Processes and maintains files of all Certificates of Compliance issued. 114% Works with inspectors to generate lists of expired Certificates of Compliance and produce associated letters to property owners to establish inspection. Does computer and file search for scheduled inspections, in order to determine need fo-r 2nd or 3rd notice . 3; Maintains suppli_s of depar-L-ment forms, making copies from masters . 2-0. Corresponds electronically with Correll Housing Office r to provide Certificate of Compliance dates . '105Processes "Seal orders" from City Court , sealing all records relating to particular cases . (Attach additional sheets if more space is needed) April 16, 1997 3. Names and Tides of Persons Supervising this position(General, Direct,Administrative, etc.) Name Title Type of Supervision Kathleen Boyd - Direct =Admin:istrative Secretary Direct P i Pi , a Commlsq7oner 4. Names and Trdes of Persons Supervised by Employee in this position Name I Title Type of Supervision None I 5. Names and—des of Persons doing substantaily the same Icnd and ievei of work as will be done by the incumbent of this new Position Name I Title Location of Position None 6. What minimum quafifcaticns do you think should be required for;his pcsintim? Education: High School 4 Year Coile,e Year,with specialization in Other Years,with specializ=ation in Experience: (list amount and type) Working kno,,,iedge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to understand and follow oral and written instructions; ability to write legibly; ability to successfully work with and serve a diverse local community; good judgment; accuracy, physical conditioin commensurate with the demands of the I Essential knowledges, skills and abilities: position . I Type of license or car'Ticate required: 7. I ne above staiemenw are accuraie and COM. =. Date: "'Z �' .C�j Title: ,'(���til�l���Lt4 •c 7y6 csignature: 1 _ 2rtificafe=Of'Civi17Ser-V$Ce_CariTmjssSfon -__ 3. In accordance with the provisions of Civil Service La,,v Sac'an Z%, the City or thaca Civil Ser4ce Commission certhRes that the acero.criata civil serrice title for the pos en described is: Title: Clerk Jurisdictional Classification,: Competitive Date: Signature: -- ,: _ ficiion by L66islafive Boderor'Qther ccrovino-Authorzfy: _ -- -- Creation cf desc,bed pcs tcn ❑Approved c Disapproved Date: Signature: April 76, 1997 BUILDING DEPARTMENT SUPPORT STAFF JULY 1999 PROPOSED CHANGES -- STAFFING Administrative Secretary Support staff for administration and code inspectors Recording Secretary for BZA Handles purchasing other than office supplies Personnel records officer, including time records Performs 25 percent of reception duties Handles special assignments of the building commissioner Keeps records of all activities Permit Tech Process building permit applications in preparation for review by inspectors or Deputy Building Commissioner Support staff for code inspectors and administration Performs 25 percent of reception duties Recording secretary for Housing Board of Review, Building Code Board of Appeals, Examining Board of Electricians Handles special assignments of the building commissioner Keeps records of all activities Clerk (Typist) Maintains file system, including electronic files Performs 50 percent of reception duties, including public access to property files Inspection request letters and follow-up Additional support staff for code inspectors Purchases office supplies Handles special assignments of the building commissioner Keeps records of all activities PROPOSED CHANGES -- STRUCTURAL/PHYSICAL CHANGES Interim plan for people flow: Rearrange furniture in file room so Typist faces the public Build gate in hallway to control access to back offices Signage on doors ("Permits" and "Reception") Relocate the main entry into the office to the double doors Long range plan for people flow: Remove walls between the front office and the file room, creating counter space and seating between both rooms Rearrange furniture in the front office to better facilitate emergency egress while providing customer service ;Carol Shipe Y2K ex ense-Re I Pa e 1 l 1 � From: Steven Thayer J U L 1 4 1999 To: DAVIDB@COI.IPD, Date: Tue, Jul 13, 1999 4:43 PM J 3%1 ---- Subject: Y2K expense-Reply - -- ---------- -�.._...� There are funds available in the restricted contingency account for this type of Y2k issue. Need to put a request on the next B&A agenda for the funds to be transferred. After approval,the funds will transferred to your account and then a PO can be issued. >>> David P. Barnes 07/13 1:26 pm >>> The HVAC system in City Court is not compliant. I have a quote from TRANE for$1,312 for an upgrade to make the system compliant. What's the procedure for getting this work done, is there a Capital Project this can be charged to? Thanks. TRAME ' Central New York Sales District Rochester Office Jim Mott The Trane Company 1150 University Ave. District Service Manager Unit 20 Rochester,NY 14607 716256-2500 FAX 716 256-0067 July 7, 1999 Albany Office Syracuse Office 301 Old Niskayuna Rd. 6103 Molloy Road Latham,NY 12110 East Syracuse NY 13057 Ithaca Police Department 518785-1315 315437-7214 PO Box 6557 FAX 518 785-4359 FAX 315 433-9120 Ithaca, New York 14851 Attn: Mr. David Barnes Chief of Police, Ithaca Police Dept. Prop. No: P034 Central New York Trane is pleased to quote all material & labor to upgrade the existing Tracer Building Management System to make the system year 2000 compliant. Listed below is a summary of our scope of work: I. Provide & Install • Tracer Version 15.3 software chip upgrade kit. • Save & Restore Database to floppy disk. • (1) Year warranty on all parts provided. The above services are available at the net cost of:........................ $1,312 Notes: 1. If existing control problems are brought to our attention during the system upgrade, they may be handled on a T&M basis. Please Note General Terms & Conditions Sincerely, Central New York Trane - Mike Paquett Ar 4` Existing Building Sales Engineer CITY OF ITHACA POLICE DEPARTMENT Gr=' ••:� 120 East Clinton Street P.O. Box 6557 Ithaca, New York 14851-6557 's` RICHARD P. BASILE, CHIEF OF POLICE ��q �••••••'• �� DAVID P. BARNES, DEPUTY CHIEF OF POLICE Police Dispatcher: 607/272-3245 Police Administration/Records: 607/272-9973 JU! 2 1. 1999 July 20, 1999 TO: Members of B & A Committee FROM: Chief Richard P. Basile RE: Acceptance of Canine Grant For about the last one and one half years,the Ithaca Police Department has been operating a police canine team, consisting of one officer and one canine. That particular team was completely funded by a private grant. We have been very pleased with the team and the results of their efforts since its inception. The canine as proven very adept at finding narcotics, burglars and lost citizens and in doing public appearances, especially in schools. Our police department, as well as others in the area, has been relying heavily on our team. Although the team is assigned to a set 7 P.M. to 3 A.M. tour of duty, we find that very often the need for the canine does not always fit into that time frame. We have found that it would be very beneficial to have a canine team assigned to each tour of duty. This would give each platoon that ability to use the team in automobile searches, where narcotics might be suspected, but a call in of an off duty team would not be warranted, searches at crime scenes and lost persons. It would also increase the availability of a canine team to appear at various civic functions. To this end, we have applied for an Edward Byrne Memorial grant through Senator Seward's office. We have also received some private funding and have been approved for a $50,000 grant from a private foundation. `An Equal Opportunity Employer with a commitment to workforce diversification." These funds would cover the purchase of two additional animals,training and outfitting of officers, purchasing and outfitting vehicles and any start up costs associated with a new team. As with our existing canine, his first year costs were covered in the grant. The annual cost to the department for the care and upkeep of the canine has been well under$1,000 per year. Food and medical care has been donated and we expect that will continue. Various pieces of equipment such as harnesses, leashes, etc. wear out and need to be replaced. I would anticipate that our future costs for three canine teams would be well under $3,000 per year. I would ask that the Committee accept this grant to enable us to have a canine team on each tour of duty (not including days off). This gives us the availability of a team for each tour, without decreasing the number of officers working patrol. The number of officers on each tour would remain the same, but one officer would have a four-legged partner. I will be at the New York State Police Chief s Training Conference next week and will not be able to attend the meeting of B & A Committee. If you have any questions, I will be available for the remainder of this week. Human Resources Department Resolution WHEREAS,the Human Resources Department is transitioning from a Personnel Department which has broader demands and increased expectations WHEREAS,in order to assist in meeting the goals of the Human Resources Department the Senior Typist position held by Ronde Whitaker,required a job reclassification,therefore,be it RESOLVED,that the Human Resources department personnel roster be amended to: Add: one(1)Human Resources Clerk Delete: one(1)Senior Typist And be it further RESOLVED,that the Human Resources Clerk be a confidential position,and be it further RESOLVED,that the 1999 annual salary for Ronde Whitaker be$18,058 and be it further RESOLVED that the salary of$18,058 be paid retroactively to June 15, 1999 CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 � I CpRo�� OFFICE OF HUMAN RESOURCES/CIVIC SERVICE Telephone: 607/274-6539 Fax: 607/272-7348 TO: Mayor Alan J.Cohen Common Council FROM: Schelley Michell-Nunn /lLelld", DATE: July10,1999 SUBJ: Job Reclassification Attached please find information supporting my request to reclassify the Senior Typist position to a Human Resources Clerk. I have been asked to transition the former Personnel Department to a Human Resources Department. This effort involves a paradigm shift in the department's Purpose and initiatives. It also requires that individuals in the department take on .roles and responsibilities that enable the transition. Upon assuming the role of :Director of Human Resources,I immediately began to make request of my staff that were consistent with work done in a human resources office but outside of the existing job descriptions and responsibilities.The Senior Typist position description, in particular, is lacking in its focus on providing specific Human Resources and Civil Service support Ronde Whitaker is currently in the Senior Typist position. Ronde performs duties and responsibilities beyond the role of a Senior Typist. Some of these added Responsibilities include maintaining an applicant database, tracking applicants through the process (which requires ongoing communications with the hiring managers), and preparing applicant reports. Ronde also monitors civil service rams and is required to have working knowledge of civil service hiring procedures along with familiarity of civil service terminology. As we solidify our training program, Ronde's role in the administrative coordination of those activities will increase. 1[his job reclassification will have a budget impact. Ronde's current salary is $16,7219 an 8% increase would bring her annual salary to $18,058 a$1,338 increase. I am also requesting that this increase be retroactive to January 1,1999. Thank you. "An Equal Opportunity Employer with a commitment to workforce diversification." to Jurisdiction: City of Ithaca Jurisdictional Class: Competitive Adopted: Draft of 7/2/99 HUMAN RESOURCES CLERK DISTINGUISHING FEATURES OF THE CLASS: The incumbent provides responsible clerical and administrative support to professional staff engaged in human resources and civil service functions. This position serves as the first point of contact with the Human Resources Department for employees, municipal officials, department heads and the general public. The Human Resources Clerk must be familiar with and understand City human resources programs and civil service hiring procedures, but is not expected to perform technical work related to these activities. The work is performed under the general supervision of the Director of Human Resources, in accordance with established policies and procedures. Does related work as required. TYPICAL WORK ACTIVITIES: • Greets public, answers telephone, provides information to callers, takes messages and schedules appointments; • Answers general questions pertaining to job openings and employment and examination procedures; • Receives employment applications and reviews applications for completeness; • Working from rough draft, prepares civil service examination announcements, job postings and newspaper advertisements and distributes them to identified recruitment sources; • Working from rough draft, prepares civil service eligible lists, canvass letters, certifications, notices of examination results, admission letters, application disposition letters, examination rosters, etc. ; • Creates and maintains a variety of departmental files, including application files, examination files, personnel files, etc. ; • Maintains applicant database by preparing and issuing tracking forms, entering data throughout the hiring process, and preparing reports as needed; • Working from rough draft, prepares probationary reports, tracks issuance and return of reports; • Prepares and distributes anniversary, holiday and other special occasion cards to employees; • Formats existing documents and information for loading onto departmental Web site; • Updates information on departmental Web site; • Types and maintains a variety of documents, records and correspondence with employees and applicants; assembles a variety of data from office records for incorporation into various reports; • Monitors civil service examinations; • Sorts and distributes mail; • Maintains an inventory of supplies and orders when necessary; • Takes and transcribes minutes at committee meetings. 1 Human Resources Clerk Page 2 FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, procedures and equipment; good knowledge of methods and procedures - used in records maintenance and the processing of personnel transactions; working knowledge of civil service hiring procedures; familiarity with civil service terminology; familiarity with City human resources programs and policies; familiarity with a variety of computer software, including common word processing, spreadsheet, database and desktop publishing applications; strong typing skills; ability to carry out oral and written instructions; ability to communicate effectively with and serve a diverse local community; ability to perform close, detail work; ability to prepare and maintain accurate records and reports; ability to maintain confidentiality; tact; courtesy; good judgment; initiative; reliability; accuracy; good attention to detail; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: A) Graduation from high school or possession of a high school equivalency diploma and two (2) years of full-time paid experience, or its part-time and/or volunteer equivalent, working in a human resources, personnel, or employment office or agency; or B) Graduation from high school or possession of a high school equivalency diploma and two (2) years of college coursework irY human resource management or a closely related field; or C) Graduation from high school or possession of a high school equivalency diploma and four (4) years of full-time paid experience, or its part-time paid and/or volunteer equivalent, working in an office situation performing clerical or administrative support functions, in a capacity which involved direct interaction with the public, clients, customers or employees; or D) An equivalent combination of training and experience as defined by the limits of (A) , (B) and (C) above. Jurisdiction: All Jurisdictions Jurisdictional Class: Competitive Adopted: 08/05/58 Revised: 10/15/91, 05/19/97 SENIOR TYPIST DISTINGUISHING FEATURES OF THE CLASS: The work involves the performance of moderately difficult clerical duties involving the full time or substantial part-time operation of a typewriter. This class differs from that of Typist by the more complex clerical duties and more independent judgment required by this position. The work is performed under general supervision permitting the exercise of independent judgment in carrying out the details of the work. Spec instructions may be given for new or unusual assignments. Direct supervision may be exercised over the work of one or more clerical employees. Does related work as required. TYPICAL WORK ACTMTIES: • Working from rough draft, types accounting and financial statements, enrollment information, statistical tabulations and data, form letters, attendance data, dittos, memoranda, vouchers, reports, requisitions, and other materials; • Answers telephone, providing information to callers, taking messages and making appointments; • Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures; • Conducts routine correspondence on matters where policies and procedures are well defined; • Supervises and participates in the typing, issuing and recording of applications, licenses and permits; • Assembles a variety of data from office records for incorporation into various reports; • Maintains personnel records and time sheets, prepares and types payrolls; • Performs and oversees the typing, processing, indexing, sorting, recording and filing of a variety of records and reports; • Operates addressograph, mimeograph, computing, calculating and other office machines; • Orders, distributes and maintains an inventory of supplies; • Operates an alphanumeric keyboard to transcribe data directly into the computer, • May assign and review work of subordinates and instruct new employees in specialized clerical and typing work of a unit; • May provide assistance to persons with disabilities in reaching less accessible areas of City facilities. FULL PERFORMANCE. KNOWLEDGES. SKILLS. ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; skill in typing at a predetermined rate of speed; ability to plan and supervise the work of others; ability to understand and follow oral and written instructions; ability to write legibly ability to successfully work with and serve a diverse local community; good judgment; accuracy; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: One year of full-time paid secretarial or clerical experience, or its parttime and/or volunteer equivalent. Revised copy on June 28, 1999 Monthly Retort — June 1999 * Received the canvas letters back from the canvas of Senior Typist - did certification of eligible for Senior Typist position at ICSD the Affirmative Action Office with two promotional people * Did certification of eligible for Senior Typist position at ICSD the Affirmative Action Office with four open competitive people * Have advertised and posted for the Maintenance Worker for the Dept. of Public Workers. Deadline is July 9, 1999. * Have sent copies of the applications that have come in for the Maintenance Worker to Andy Hillman to start reviewing. At the deadline I will send the applicant tracking form with the list of names. * Have done up the exam notices for the following exams to be held in September: Engineering Aide, Engineering Technician and Permit Clerk * Have done an advertisement for the following exams: Engineering Aide, Engineering Technician and Permit Clerk * Have mailed the following exam announcements to 125 places around the area: Engineering Aide, Engineering Technician and Permit Clerk * Sent disapproved letter to candidates that applied to the Account Clerk Typist for GIAC, Laboratory Worker ( Resent the applications for LW because the candidate that was hired quit) r Gave the Firefighter, Senior Level Secretarial and Library Clerk Exams on June 5, 1999 Gave the Promotional Police Sergeant Exam on June 19, 1999 Prepared the Results of the Senior Level Secretarial and Library Clerk Exams Did the Eligible Cards and Rosters for the SLS and LC Exams. Sent the Police Dispatcher Results and sent letters and information regarding the performance portion of the test. Did revisions on Amendments in the Civil Service Rules Manual Ordered two exams - Senior Account Clerk and Recreation Supervisor , l Revised copy on June 28, 1999 Have put the promoted employees onto my probationary data base. There have been one or two new hires also added. * Sent letters and application to customers inquiring about a position (or positions). Sent applications to customers who have already sent in a resume for a position. * Maintained supplies - CITY OF ITHACA v~ _ ' 510 First Street Ithaca, New York 148503506 ycOq `� DEPARTMENT OF PUBLIC WORKS • WATER AND SEWER DIVISION Telephone: 607/272-1717 Fax: 607/277-5028 INTEROFFICE MEMORANDUM TO: VACANCY REVIEW COMMITTEE FROM: LAWRENCE P.FABBRONI,P.E.,LS.,ASST.SUPT.DPW,W&S SUBJECT: POSITION REPLACEMENTS AND UPGRADE DATE: 07/08/99 CC: WILLIAM GRAY I would like permission to fill vacancies in the following manner. 1. Walter J. Happel Jr., Working Supervisor, tragically passed away last week. He was the key craftsman of the four Working Supervisors at Water and Sewer. His Working Supervisor position is vital to the day-today and long-range major and preventative maintenance needed to sustain Water and Sewer physical properties. 2. Timothy Rumsey, Maintainer, has resigned effective July 30, 1999 to take a position with the Schuyler County Sheriffs Department. Tim had acquired great technical knowledge over nine plus years with Water and Sewer and was the primary backup to our water distribution working supervisor and other senior level supervisors. His pursuit of a lifetime dream will be a great leadership loss. Since it will be vital to water distribution and wastewater collection efforts that Water and Sewer have four viable work crews, this position must be replaced. 3. Since at least July 1997, John Fuller has been not able to work due to a back injury. While this continues to be handled by our insurance carrier, I see no evidence that John will be able to return to his position of Motor Equipment Operator in the foreseeable future. It is evident that Water and Sewer needs three Motor Equipment Operators to support four working crews plus vacations. Presently, the Roster includes two Motor Equipment Operators, one of which is that of John Fuller. I propose to fill the Motor Equipment Operator position of John Fuller permanently. In the event that John is able to be fully rehabilitated, Water and Sewer would deal with making a place by attrition or revisit the work needs with the committee of the time. 4. As discussed in Item 3, three Motor Equipment Operator positions are needed to sustain a four working crew division. I would like to add this position (Motor Equipment Operator) to the roster considering the backlog of water distribution and wastewater collection replacement and Rehabilitation needs. With the loss of the three individuals in items 1, 2, and 3 at a total hourly of $15.719 and $12.77 and $12.132 = $40.621 combined there is room to make this addition within the existing budget irrespective of a $24 million, five year projection of capital needs, at least $2 million minimum of which is pertinent to staffing needs. As existing staff moves up into the positions in items 1 through 3, it can be expected An Equal Opportunity Employer with a commitment to workforce diversification." co 7, that roughly six people will see promotions for a total of 67.47 * .08 = $5.398 per hour. This amount when added to the real addition of four entry level truck drivers at$8.82/hour would add back 4* $8.82+ $5.398 = $40.678/hour total for a virtual net zero. These replacements and addition are vital to sustain substantial infrastructure improvement efforts without adding to an overwhelming backlog accumulated over two decades or more. I hope that approval to fill any positions vacated for promotions within the Water and Sewer division as a result of items 1 through 4 will automatically be a part of this current action. For example, if a motor equipment operator were to fill the working supervisor position from within existing staff, the old position is approved for replacement as well. I am available at your convenience to explain, clarify, or detail any of the above. 2 Finance/Controller — Request to Approve Civil Service Agreement for the Year 2000 RESOLVED, That the Mayor and City Clerk be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance of services by the City in connection with Civil Service matters for the period July 1, 1999 to June 30, 2000, in the amount of $35, 633 . 00, payable to the City of Ithaca on or before November 1, 1999. BUDGET CITY HALL CODE COMPLIANCE CP??? TVWV 06/22 %Authorization Pre-Bid Expenses Alt#1 Alt#2 Budget no hvac 1 st fl hvac PROFESSIONAL SERVICES Architect 9.00% $45,000.00 $0.00 0.125 51143.75 0.125 65518.75 Reimbursibles $0.00 $0.00 Testing $0.00 $0.00 Contingency $0 $45,000 $0 51143.75 65518.75 CONSTRUCTION CONTRACTS Electrical system 38.00% $190,000.00 $0 198600 198600 Smoke and Fire 15.00% $75,000.00 $0 45000 45000 ADA .5.00% $25,000.00 $430 26750 26750 Plumbing 0.60% $3,000.00 $2,965 3000 3000 1st Floor HVAC 0 115000 1 st Floor Architectural 15.20% $76,000.00 $37 106000 106000 Furniture 21400 = 21400 Ramp 8400 8400 Contingency 13.00% $65,000 $0 0.151534 62000 0.15072 79000 $434,000 $3,432 409150 524150 IN-HOUSE Inspection $0 0 0 Owner's rep. 0.82% $4,100 $0 4100 4100 Finance 2.00% $10,000 $0 10000 10000 Attorney 0.48% $2,400 $0 2400 2400 Miscellaneous reimbursibles 0.90% $4,500 $2,084 4500 4500 $21,000 $2,084 $21,000 $21,000 TOTAL 100% $500,000 $5,516 $481,294 $610,669 TotalFunding....................................................................................................................... $500,000.00 Total Committments expended and remaining+ Proposed.................................................. $0.00 Remaining funds............................................................................................................... $500,000.00 SOURCES OF FUNDING City CP authorization 500000 Additional general fund 0 y 1 Project: City Hall First Floor Project Project Summary Owner's Need Assessment Based on Discussions Built in the late 1930's, the City of Ithaca City Hall looks to renovate its outdated facilities and provide improved public Upgrading Utilities- access to City services. Originally the project scope was based Electrical on a code compliance assessment conducted by various city officials. The scope of architectural work focuses on a thorough assessment and renovation of the existing Chamberlain's, Clerk's and customer service areas located on the first floor. This design includes improving inter-office relationships, shared services, a more clear and direct interface with the public, and compliance with current ADA and code regulations. The scope of mechanical and electrical work supports the ideas mentioned above, improving outdated electrical and mechanical facilities. Assessment of the HVAC system looks to address overall air quality and humidity monitoring systems for archival information,while improvements to the electrical system are needed to update the existing circuits, outlets and data communications networks. The User Group's intention is to have an appropriate electrical distribution system that eliminates gerry-built electrical power and data communications: Movable, wood veneer panels with ornate ceiling molding together with the thin cavity wall have compounded the need for the changing technologies of data conduits. Wire Mold 4000 Series (http://www.wiremold.com) conduits that are approximately 2" x 4" and surface mounted will allow power, data and telephones to have a common chase throughout the building. The reuse of NYSEG's Office Building for Public Institutional Architecture makes everyone aware of the failings of electrical upgrading. The cause is ineffective flexible walls. The effect is having no common vertical tower for utilities and temporary surface solutions that remain indefinitely. See section 3 of this report for a Comprehensive Electrical Analysis. DOWNING•SARRADAS•MAGRE ARCHITECTS & PUTRELOIMOORE ENGINEERS City Hall Schematic Report Page 2 s=': EXISTING CONDITIONS 1 r \• - rn; x Fn .r n. Ty4A�`, gIWBBWM f (170 SFy, a UM Yy,!y g (IS 11x00 LFJ � m HSA 1100M (275&F.) CRY MUM Y V5'�M,y• Y Y tltsss.} g��t;- 141YgC11 utid � oevq x �5 9: a`\�- -� as (eooios asu ' v r hlosrd bsoAF.) K �(�s�8�'�•� ,, ® (900 AF) BRADGE iy3r ABOVE C011IM AM t� D®I11Y tamlatt)ae a9 10• 1 ST FLOOR DOWNING•BARRADAS MAGRE ARCHITECTS &PUTRELOAUOORE ENGINEERS ■ City Hall Schematic Report Page 3 (; ALTERNATE SCHEMES 2 INTUITIVE DIRECTIONS Three Schemes consider the enlargement of the first floor corridor or its elimination so that the public can be controlled in an elegant way. Scheme One places a diagonal wall from the East vestibule to the third central column bay leading directly to a curved, embracing service counter of the Chamberlain Suite. City Hall users may know only this floor as it is used by 75% of the P public according to City Clerk, Julie C. Holcomb. First,the Clerk's Counter and then the Chamberlain's Counter in this natural wide to narrow lobby, can be seen as destination \ transaction places. The City Controller remains on the South Scheme 1 \ Section away from the Public Lobby but still within discreet access by city officers. Scheme Two reverses the diagonal wall from a narrow lobby to a wide one. Further changes are exchanging the Clerk's Office with the Controller's Office. The two transaction counters, Chamberlain's and Clerk's Office divide the series. Lines of jpeople may be easily occurring for the Chamberlain but the jClerk's Office has some constriction because of nearness to both entries of City Hall. The reuse of the existing counter base still allows patrons through the mail area before seeing the Chamberlain's Office. The user group felt that this scheme makes the Clerk's Office rely on a sign as it is "hidden" from those entering the building. Scheme 2 \ Scheme Three has a continuous counter from South to North. The corridor is eliminated after two vestibules. Across this counter is the Clerk's Counter. Large numbers of people can wait near staffed counters. Questions may be addressed more at the Chamberlain's Suite than at the Clerk's Office. Mail and Copy Center occur at the end of the counter, thus mixing inter- office traffic with that of information interaction. In all schemes the Server Room has a door through an Office %q Personnel area and never through the Public Lobbies. In the 0 B same manner, its location next to the Women's room allows a �s Vertical Communication Chase with minimal interfernence to the assembly spaces above (Common Council Chambers & Conference Room). There will be an avoidance of the beam for Scheme 3 �� unobstructed access. See section 3 of this report (Data/Computer Network). DOWNING•5ARRADAS•MAGRE ARCHITECTS 3 PUTRELO,•"Iv':OORE ENGINEERS a City Hall Schematic Report Page 4 C ALTERNATE SCHEMES 2 The exterior ramp and path to the elevator solve some access issues. The original compliance assessment suggested additional signage to accessible restrooms and elevators. Elevator operation controls that stop the doors from opening into smoke filled floors have not been suggested or budgeted In measuring the First Floor, the architects noticed that both egress stairs have risers that exceed 1/8" difference per riser. Some are 3/4" greater than the next riser. Door hardware knobs instead of levers are everywhere. The estimate shows as much as $200 per set to be replaced. Budget materials to be considered in schematic estimates have to do with the level of expectations. There is a low and a high-end cost for which the architects will be directed to detail. The budget as shown to the consulting designers indicate the " following: $190k Electrical Amhltleturahl"fl°°` °"` $ 75k Smoke and Fire ,8% $ 76k First Floor Architectural °w;&M $ 3 k Plumbing AM '0 $ 65k Contingency SnNM&Fft $ 25k ADA No amounts for furniture,HVAC upgrade, asbestos abatement Construction Contracts or exterior work have been allocated. The following are some preliminary estimates for the First Floor Architectural Renovations in order of magnitude: Scheme 1 $80K- 120K Scheme 2 $l OOK- 150K Scheme 3 $120K - 170K (See integral amounts in Section 7 of this report.) The architects would like to thank everyone mentioned in the meeting notes and those behind the scenes. Without their astute criticism this project would not be possible. This truly is Ithaca civitas. Sincerely, Downing•Barradas•Magri Architects John Barradas DOWNING•BARRADAS•MAGRE ARCHITECTS & PUTRELO/MOORE ENGINEERS ■ City Hall Schematic Report Page 5 SCHEME 1 i 50'-2" STATION t STATION 4 46 _.STATION 2 S.F.) STA71 O ^4: STATION? STA� STATION e �l7! a O 4 LIGHT 0) BC(x.I.L..)c.> i 4 `-d PARPUNG FOR �.,�. _ Et CITY OFFICIALS Y' O EXISTING �:- %,- O tt 3 s � O SE 3 O ri cif R13DNE ( 351 O `- Z Y 1 p—� x PROGRAM oo' qg%A n.. LEGEND 34WVATEOFFICES t-PRIVATE OFFICE 1-PRIVATE RK cvrlFTErtsvevLx CONTROLLER 6-WOSTATIONS 2-WORK STATIONS COPY/MAl CENTER 'NOTE:FURNITURE&EXTERIOR L� EwsnNG CEP.CONTROLLER (2.COUNTER) (2 COUNTER FLTRS) DESIGN NOT IN CONTRACT EXISTING TO BE DEMOLISHED (t FLOATER) TEMP WORKSTATION ® NEW CONSTRUCTION 2-WORKSTATIONS 0-VAULT o-VAULT Common Counsel 718 SQ.FT. 1,557SQ.FT. 511 SQ.FT, 386 SQ.FT. (11 00 S.F.) GREEN STREET DOWNING R BARRADAS•MAGRE ARCHITECTS ■ City Hall Schematics Report Page 9 07/28/99 02:23 FAX 273 8106 DBM ARCHITECTS [103 COST ESTIMATE 7 First Floor Renovation Ithaca City Hall Schematic Cost Estimate Green Street, Ithaca NY 6/28/99 Project No. 98-762 Mechanical - Division 15 OH&P # Div No. Description Qtv. Unit Per Unit COST 11 20700 Demo existinq boiler, piping, radiators 1 Ea. S2.000 $2,000 21 20700 Demo existing Lennox AHUs and ducts 1st Fir. 1 Ea. $2,000 $2,000 31 15555 Boiler comp. & controls in bsmt mach, rm. 1 Ea. $25,000 $25,000 41 15510 Hot water piping to 1st fir reheat coils & entrVway 1 Ea $16,000 $15,000 51 15858 DX air handier at 1st fir with rooftop Gond, unit 1 I E& $15.000 1 $15,000 6 15891 1st Floor ductwork and diffusers 1 Ea $35.000 $35.000 7 15791 Reheat coils and temperature controls 1 Ea. $10,000 1 $10,000 8 15862 Toliet exhaust fan and balanclino dampers 1 E& 53,000.00 1 $3.000 SUBTOTAL $107,000 101 General Conditions % 7 490 TOTAL $114,490 Electrical - Division 16 1 20700 Demo eyjaffinq power distribution 1 Ea 3,600 $3,600 2 20700 Demo existing fire alarm system 1 E& 2,500 $2,500 3 20700 Demo 1st floor 1 Ea. 2,500 $2,500 4 16100 General purpose power 1 Fa 45,000 $45,000 5 1 16400 Service entrance and normal ower distribution 1 Ea 60,000 S50000 6 1645WEmeraency power provisions 1 Ea 25.000 $25,000 7 16500 Lighting 1st Floor 1 Ea. 22,000 $22 000 8 16700 Fire alarms stem 1 Ea 42,000 $42,000 9 16710 Elevator Power and Controls 1 Ea 25,000 $25,000 10 16720 Communications orovisions 1 Fes. 26,000 $26,000 111 16720 Uninterru tible power-supply F 1 Fa 15,5551 10 000 SUBTOTAL $252,600 131 General Conditions 7% $17,6132 TOTAL_ $270,282 DOWNING-nnRRAnASKOLGREARCHITECfS &- I'MIXE.u/M001WUNOINLEZ.S ■ Ciry Halt Proposal Page 45 07/28/99 02:23 FAX 273 8106 DBX ARCHITECTS 02 COST ESTIMATE 7 First Floor Renovation Ithaca City Hall Architectural Schematic Cost Estimate Green Street, Ithaca NY 7/19/99 Project No. 98-762 LOW END FINISHES OH&P # Div No. Description . Unit Per Unit COST 11 20620IDumping and Transportation 1 allow $4,100 $4,100 21 20700 Demolition H.M. Doors and Frames 10 doors 65 650 31 20700 Spline Ceiling Demolition 900 S.F. $0.75 $675 41 20732 Demolition 8" concrete block partition walls 50 LF. 20 $1,000 51 20732 Demolition sum board partition walls 140 LF. $15 $2,100 101 62400 Plastic laminate countertops with wood edge trim 190 L.F. 40 $7,600 Ill 641001 Casework 4 Lf. below counter 40 LF. $200 $8,000 121 811001 Hollow metal doors and frames and glazing 1 allow $15,000 $15,000 141 926001 Gypsum Board Walls Assemblies - Full Hei ht 80 LF. $75 $6.000 15 '926001 Gypsum Board Walls Assemblies - Half Hei ht 83 LF. $50 $4.150 161 9510012'x2' suspended acoustical coiling 900 S.F. $4.00 $3,600 , 17 95100 Reuse existina ceilina add and tile 3000 S.F. $2.60 $7,600 18 96600 Vinyl composition tile.12"x12` 3900 S.F. 3 $11,700 19 96600 W Ruber Base 642 LF. $1.75 $1,474 20 99200 Paintina walls 1 coat primer 2 coats latex 8,600 S.F. $0.75 $6,975 22 99200 Paintina hollow metal door frames 1 allow 800 800 25 106100 Security curtain at clerk suite 1 allow 800 800 91 60000 Column Cover 2 Ea. 5800 $1,600 131 92600 Coiling Soffit Assemblies central lower soffit 180 L.F. $50 $9,000 211 99200 Pt-0. ceiling soffits.1 coat primer 2 coats latex 360 S.F. $1.00 360 23 99900 Removal: lead paint at windows by chemicals 20 Ea 100 $2,000 24104100 Si nae 15 allow $30 $450 2 611251001 Window Treatment/Fabric Mesh Roll Shades 19 Ea. $200 $,S.800 SUBTOTAL $98,734 General Conditions 794 $6,911 SUBTOTAL $6,911 ITEMS NOT INCLUDED IN LOW END ESTIMATE 271 12600 Furniture 15 stations I 1 I allowl $20.000 1 $20,000 TOTAL NOT INCLUDED $20,000 RAMP STAIR ESTIMATE 28 1 Ramp Stair: Concrete & Materials 1 I allowl secio 800 29 1 Hand Rail 1 I allowl $600 1 $600 30 12 workers 2 weeks 11 allowl $6,400 1 $6,400 TOTAL RAMP STAIR $7,800 DOANING•RARRM)AS•MAt.Rt-.ARclin't.,crs & Pti rRFIAY OOR1'ISI;(.IKI:F tS Ory HaU Proposal Page 43 ALTERNATE SCHEME 1 Li 73 DOWNING•?ARRADAS•MAGRE ARCHITECTS &P lTRELO,"MOORE FN,.INEERS ■ City Hall Perspectives ALTERNATE SCHEME 1 Clerk's Suite DOWNING•BARRA S•MAGRE ARCHITECTS &PUTRELO%MOORS E 43INEERS 0 City Hall Perspectives ALTERNATE SCHEME 1 tL ADA Entrance View DOWNING•RARRAUAS•MAGRE ARCHITECTS 8 PUTRELO:'P.00RE EN I."EERS ■ City Hall Perspectives ALTERNATE SCHEME 1 Chamberlain's Suite DOMING•BARRADAS•MAGRE ARCHITECTS &PUTREL O-F.00RE P t,i'tiEERS City Hall Perspectives ALTERNATE-SCHEME 1 (17 r ,. (i 7$$F} O - STATION 1 I STATION 4 YMO J. sr�TIoN2 CHAMBERLA MS SUffE sTArC�b — '•�• `STATION T STATIONS ---- I STATION$ _ 4 _ —e o LIGHT BOLLARDS I I / (N.I.C.) PARKING FOR CITY OFFICIALS COPYCENTERA MAILSERVER CO MIL , (266 SF.) ,C 107 S.F:) i RECORDS (140 O 4 028.S.F.) EXISTING i- PARKITiG CURD - LOU" O (Y00 SF,) (TOO&F.) CLEOWWS -(-E 1 VE Iro Cz y b o CITY$tPYHl . i V I PAYROLL ($9 SF.) BRIDGE L o ABOVE -I- - - - WPUTY tt LER CCOfTRO. .. C o '`Jp �!/CYbOSF. PROGRAM (m a rcgs Slµg tlYYAN9t•IYY t� d ERK'e AIn1F _�JY1t<n xaowcgc 3-PRIVATEOFFM 1-PRNATEO°FiCE i-PRIVATE COMPUTER SERVER *NOTE: ' LEGEND CONTROLLER... e-WORK STATIONS 2-WORKSTATIONS COPY/NAR.CENTER.. FURNffUREEI-EXTERIOR E)GSTWG DEP.CONTROLLER (20 COUNTER) (2 COUNTER FLYRS) DESIGN NOT M CONTRACT EXISTING TO BE DEMOLISHED PAYROLL ( i FLOATER) I-TEMP WORKSTATION COfllmOrl. C=A0E4V CONSTRICTION 2-NORM STATIONS 0-VAULT 0-VAULT N ADMIR.ASST_ Counsel FL==:=F==z=1 GMSMR 011, G' 10' F-I 718 SQ,.FT.. 1,557SQ,FT, 511 SQ,FT, 388 SQ,FT. {f 00 S,F,}. l! DOWNING•BARRADAS•MAGRE ARCHITECTS &PUTRELO/MOORE ENGINEERS ■ City Hail Schematic Report, Page g WORK SCHEDULE APPENDIX CITY HALL SCHEDULE DRAFT MILESTONES Tax Billing June 30 School Construction AUGUST 1-SEPTEMBER 1 Hunting Season November 2 week intervals PROJECT SCOPE Ma 28 June 11 June 25 July 9 July23 August 6 August 2 Sept 3 Sept17 Oct 1 1. Prelimanary feasibility a. Schedule ' N,- 2. Schematic Phase a. Interviews b. Program writing and diagrams c. Estimating a ' d. Plan Presentations/report e. Ouline Specifications a 3. Design Development Phase a. Plans, Interior Elevations b. Meetings/Common Council c. Major DetailsI y d. Estimating 4. Construction Document r a. Architectural Drawings b. Engieering Drawings c. Specifications 5. Bidding (not in Architects Contract) 6. Constructions x7771 D0WNING•RARP?ADAS•MAGRE ARCHITECTS &PU''RELO`JIOORE ENGINEERS ■ City Hall Schematic Report Page 46 ALTERNATE SCHEME 1 A Entr Clerk's'Suite JOWNIING•RARRAUAS•MAGRE ARCHITECTS n PUTRE_O-hF00RE='v„INEERS City Hall Perspectives Clean Wa IC�ean�Air on Act ; nvironmen 'on l+ind tle 3=`Sectia��`56 0303 h e 7- : �s.3"'- '' ? +^s' .t, V1TOnIIIen CiOnSerVatlOIl L8W - ' '�'z' _ Mana went Pro ams Plans and Pro' _� � Se �. .' on int So ProjecFs Water W­Qu�b6proyebdint Pro 4� - �. , • • locatio;04n or tate h h• 4 Y. 4 y _ Assistance Y}ak- ents X ff asp ' } xaa. -� • .-_4 .. ,� ` r Municipal Wastewater 1reatment Improvement•Aquatic Habitat Restoralon A Nonagncultural Nonpoint Source Abatement and Control •Pollution Prevention t, for`SFY 1999 2400 na r � _ _ `�«•�y�ra'n�'..�'►'.`.rte^^�w•.,.•..-...•........ '� - - ;t .,�. ,.� y �V a+'. �vl^F'ei," a YR'q'4 'i.r.ti.���'�"'�v�. _ .�•ti�"l. .�+f} if _ rC •_ y fl a. - ...r•�.�-rwr��-..rte George E. Pataki, Governor, State of. New York John P. Cahill, Commissioner of Environmental Conservation Alexander F. Treadwell, Secretary'of State ti ' April 1999 Appiication deadline is August 18,1999 �f s n ;{ aIL ads;� TABLE 45 BUDGET SUMMARY CAYUGA HEIGHTS PARUAL DIVERSION ALTERNATIVE CLEAN WATERICI.EAN AIR BOND ACT APPLICATION ITH.ACA/CAYUGA HEIGHTS&ANSING AREA WASTEWATER TREATMENT PLANT WROVEMENTS ..... :•.MIROJEC�.0011�0 CO �1� 4�r•,c. Town of Lansing _. Collector Sewers-South Lmuinn Area S 5,080,000 S 3,351,000 S 1,729,000 Transmission-South Lansing Area S 550,000 S 365,500 S 184,500 Collector Sewers-Myers Road Area S 1,630,000 S 1,079,500 S 550,500 Pump Stations S 1,360,000 S 901,000 S 459,000 Transmission to Cayuga Heights WWTF S 2,350,000 S 1,547,000 S 803,000 Diversion of Ca Ma Heights Wastewater to 1AWWTF S 240,000 S 153,000 S 87,000 Village of Cayuga Heights Wastewater Treatment Plant improvements S 1,000,000 S 569,500 S 430,500 CHWWTP Filtration S 3.000,000 S 1,820,000 S 1,180,000 City of Ithaca WWTP/Interceptor Tmprovements(Phase 1)t'i S 1,660,000 S 1,719,750 S 440,350 WWTP Improvements-Plant Reratin,(') S 340,000 $ 289,000 S 51,000 WWTP General improvements S 13,730,000 S 7,090,000 S 6,640,000 Interceptor and Collector Sewer Improvements(Phase 1 &2) S 5,000,000 S 2,822.000 S 2,178,000 TOTALS S 35,940,000 1 S 21,207,250 1 S 14,732.750 Notes; (1)Projects completed. 8031811.1 TABLE 4-11 BUDGET SUMMARY CAYUGA HEIGHTS COMPLETE DIVERSION CLEAN WATER/CLEAN AIR BOND ACT APPLICATION MIACA/CAYUGA HEIGHTS/LANSING AREA WASTEWATER TREATMENT PLANT IMPROVEMENTS G1 �f �r"Ku �. as A CTiC0110«O .tC IKG 5}, Town of Lansing Collector Sewers-South Lansing Area S 5,080,000 S 3,351,000 S 1,729,000 Transmission-South Lansing Area S 550,000 S 365,500 S 184,500 Collector Sewers-Myers Road Area S 1,630,000 S 1,079,500 S 550,500 pump Stations S 1,360,000 S 901,000 S 459,000 Transmission to Cayu ga Heim is WWTF S 2,350,000 S 1,547,000 S 803,000 Village of Cayuga Heights Transmission Main for CH Flow S 2,000,000 S 2,000,000 City of Ithaca WWTP/Interceptor Improvements(Phase 1) S 1,660,000 S 1,219,750 S 440,250 WWTP Improvements-Plant Rerarin0 g t11 S 340,000 S. 289,000 S 51,000 WWTP General Improvements S 21,500,000 S 9,632,500 S 11,867,500 Interceptor and Collector Sewer Improvements(Phase 2&3) S 5.000,000 1 S 2.822,000 S 2,178,000 TOTALS S 41,470,000 S_21,207,250 S 20,262,150 Notes: (1)Projects completed. 8031811.1 TABLE 416 BUDGET SUMMARY CAYUGA HEIGHTS PRIMARY TREATMENT ALTERNATIVE CLEAN WATER/CLEAN AIR BOND ACT APPLICATION TI'HACA/CAYUGA HEIGHTS/LANSING AREA WASTEWATER TREATMENT PLANT iti OJE Town of Lansing _ - Collector Sewers-South Lansing Area S 5,080,000 S 3,351,000 S 1,729,000 Transmission-South Lansing Area S 550,000 S 365,500 S 134,S00 Collector Sewers-Myers Road Area S 1,630,000 S 1,079,500 S 550,500 Pump Stations S 1,360,000 S 901,000 S 459,000 Transmission to Cayuga Heights WWTF S 2,350,000 S 1,547,000 S 803,000 Diversion of Cayuga Hei rs Wastewater to IAW WTF S 240,000 S 153,000 S 87.000 Village of Cayuga Heights Convert CHWWTP to Primary Treatment S 600,000 S 600,000 Transmission Main for CK Flow S 2,000,000 S 2,000,000 City of Ithaca WWTP/Interceptor Improvements(Phase 1) S 1,660,000 S 1,219,750 S 440,250 WWTP Improvements-Plant Iterating S 340,000 S 289,000 S 51,000 WWTP General Improvements S 21,500,000 S 9,479,500 S 12,020,500 Interce for and Collector Sewer Improvements(Phase 2&3) S 5,000,000 S 2,823,000 S 2,(73,000 TOTALS S 42,310,000 S 21,207,250 S 21,102,750 Notes: (1)Projects completed. 8031811.1 PROPOSED BUDGET SUMMARY is Clean Water/Clean Air Bond Act Application Ithaca/Cayuga Heights/Lansing Area Wastewater Treatment Plant Improvements Construction Personal Nonpersonal Fiscal,Legal Total Bond Act Local Project Component Year Cost Services Services Contingency &Engr Project Cost Fundla Fundin i Town of Lansing Collector Sewers-South Lansing Area 2 3 $1,460,000 $140,000 $280,000 $1,880,000 $94q,000 $940,000 Transmission-South Lansing Area 2 $430,000 $40,000 $80,000 $550,000 $279,000 $275,000 Collector Sewers-Meyers Road Area 2 $1,270,000 $120,000 $240,000 $1,630,000 $815,000 $815,000 Pump Stations 1 $1,060,000 $100,000 $200;000 $1,360,000 $680,000 $680,000 Transmission to Cayuga Heights WWTF 1 $1,820,000 $180,000 $350,000 $2,350,000 $1,175,000 $1,175,000 Diversion of Cayuga Heights Wastewater to IAWWTF $180.000 $20,000 $40,000 $240,000 $12d 000 $120,000 Subtotal Town of Lansing) $6,220,000 $600,000 $1,190,000 $8,010,000 $4,005,000 $4,00 00 55000 Villageof Cayuga Heights Wastewater Treatment Plant Improvements ,2 2 $670,000 $130,000 $200,000 $1,000,000 $850,000 $150 000 City of it WWTP/Interceptor Improvements / 1 $1,435,000 $100,000 $25,000 $50,000 $50,000 $1,660,000 $830,000 $830,000 WWTP Improvements-Plant Re-rating / 1 $340,000 $340,000 $289,000 $51,000 Effluent Filtration for Enhanced Phosphorous Remove 2 $2,500,000 $375,000 $625,000 $3,500,000 $2,975,000 $525,000 Interceptor and Collector Sewer Improvements ?2 $670,000 $50,000 $15,000 $95,000 $170,000 $1,000,000 $500,000 $500,000 Interceptor and Collector Sewer Improvements 3 3 $2,650,000 $200.000 $50,000 $410,000 $690.000 $4,000.000 $2,000,000 $2,000,000 { Subtotal(City of Ithaca $7595,000 $350000 $90,000 $930,000 $1,535,000 $10,500,000 $6.59 000 $3,906,000 Totals SFY 1998-99 1 $4,495,000 $100,000 $25,000 $350,000 $640,000. $5,950,000 $3,09 ,000 $2,856,000 SFY 1999-00 2 $5,540,000 $50,000 $15,000 $760,000 $1,315,000 $7,680,000 $5,415,000L$2,265,000 SFY 2000-01 3 $4,110,000 $200,000 $50,000 $550,000 $970,000 $5,880,000 $2,94,00000 Totals $14 145000 $350 000 $90 000 $1 660000 $2 925 000 $19 510 000 $11 44 00000 i i i i I I i CAPITAL PROJECT REQUEST July 1999 Project Description Year Cost 2000 2001 2002 2003 2004 Water Treatment Plant 2000-2001 $ 9,000,000.00 $6,000,000.00 $3,000,000.00 Water Distribution Improvement 2000-2004 $ 2,000,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 Watershed & Dams Improvements 2000-2004 $ 2,000,000.00 $ 700,000.00 $ 500,000.00 $ 300,000.00 $ 250,000.00 $ 250,000.00 Wastewater Plant Sludge Presses 2000 $ 630,000.00 $ 630,000.00 Alternate Disinfection 2001 $ 700,000.00 $ 700,000.00 Concrete Rehab 2004 $ 500,000.00 $ 500,000.00 Cogen Equipment 2003 $ 300,000.00 $ 300,000.00 Grit Removal 2003 $ 750,000.00 $ 750,000.00 Digester Cover 2001 $ 1,100,000.00 $1,100,000.00 New Offices Wastewater Plant 2002 $ 850,000.00 $ 850,000.00 Sewer Collection Rehab 2000-2004 $ 2,000,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 $ 400,000.00 Interceptor 1/1 2000-2004 $ 2,580,000.00 $ 516,000.00 $ 516,000.00 $ 516,000.00 $ 516,000.00 $ 516,000.00 Radio Transmitted Meters 2000-2004 $ 250,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50 000.00 New Offices Water& Sewer 2000+2004 $ 1,750,000.00 $ 500,000.00 $ 1,250,000.00 Totals $24,410,000.00 $9,196,000.00 $6,666,000.00 $2,516,000.00 $2,666,000.00 $3,366,000.00 capprojlst � i6'fQ�-'•�'� wa TABLE OFC e Pa * = __.S_ : CUIPTER 1AJIRODUC 'ION • N•••••••••N•NN••MwN• NNN••N•N•••NNN•N•M••N 1NN•••••N�•••••••••• _ ••� _ •NNN•••M.�Fh.•N•N..N_l N.y •NM•NNM•� •NN. NMN•••••MM•.••N�-i. - yvr�>. «NN•1N•NNNN•N•M•••• .. • •N•• •NNN •NNIH• N•«•«w•N Y :err "� - .- — F _ HAP'TER 2 `MUENT GRIT REMOVAL fEASIBILII'Y - z Backggroround...:....NN.:.....................N« ....... .....................«........2-1 an Alternatives.....:...�w..... ... ..... ........................ 2.2 :Grit Reaiowdl Syst .2.2 23 =Budgetary Cost Estimates: - ....:.. ..... .:: . ...................«..... .. ...2-4 `2.4 Conclusions and Recommendation`s ......................"_ . . --- - ..«:............«.....«..........2-4 - CHAPTER 3 EXPANSION OF SLUDGE DEWATERING FACILITIES 3.1 Back :.: ..«.:: . ........«.� ....... ...:.:: .. . ..... w.«....3-1 ... . « �_ 3 = ��{ 3.2 Pre -D•• JSain ling and Tea - ..N .N: .............. .......J-1 •' aht + s_..-„-�- — ,+� -$era c�Y.•dr ' =3.3 Prdimrtri ►Dcst��`Concepts�...... ...:.. ..............3-� M']{ - ✓•4 Bud Cost -•••{Ne NN • «• N •• • • -------- ........................... __« geta`r}' .�. �' per- . y3.3 CHAPTER 4 SECONDARY DIGESTER COVER MODIFICATIOANS _- 4.1 Background• ..:.N.. .».. . .4-I 4.2 =Maaufae•`�wer's Inspection and Evaluation NN c �.' .« .. _Secondary Digester Covet and Gas Handling Altcrnaf ivt^s .... . ...4.1 4.4 Budgetary Cost Estimates. ............... F; 3 .�' ...�._.:...:......4-3 i CHAPTER S -UPGRADE FOR FURTHER REDUCTION OF PHOSPHORUS DISCHARGES ackgroand ,_ - ------- _-. __.5.1 •-B _ _ ............................................................5-1 5? Preliminary Sizing 5.3 Budgetary Cosi Estunzie. _ __- _ -:::::..:::::::::....:...:.::::.:::......:...................5-3 5.4 Phosphorus Removal Performance Inspcttions............................................................5-3 CHAPTER 6 - EFFLUENT DISINFECTION ALTERNATIVES 6.1 Background......................................«_---.«..-.«..............................................................6-1 6.2 Preliminary Designs.............................__......................................................................6-2 CHAPTER 7 —TRUCKED WASTE RECEIVING STATION 7.1 Bxkgmnd............................................_.....«.....................w...«..................................7.1 7.2 Minimum, Rehabilitation Requirements.......................................................................7-1 7.3 Budgetary Cost Estimatc................... ..««............«......«....--«•-...........«.................7.2 CHAPTER 8—ADMINISTRATION BUILDING MODIFICAITONS X8.1 _.Background - 8.2 ;Third-Story Addition to Administration Buildin ••8-1 g 8.3 `New Roof Over Thickeners 'j - 8.4 Budgetary :........ ......... .......: .............................................. ... - :. 1 Cost Estimates............................ JUL.28.1999 5:44PM ITHACA TOMPKINS TRANSIT CENTER NO.638 P.1 MEMORANDUM To: Jane Marcham,Chair,Budget and Administration Committee Members of the Budget and Administration Committee From: Tracy Farrell, Member,TCAT Board of Directors and the TCAT Budget and Personnel Committee Rod Ghearing,General Manager���� �/ Date: July 28, 1999 VV Subj.: Additional bus operators We want to thank for your willingiess to entertain this item at this late date.We want to assure you that it was not our intention to place the Committee or the Common Council in a position where you felt you had no choice in this matter.But in the rush of activities to get the new service implemented by August 22(the weekend on which most Cornell and IC students are returning to the area),we simply lost track of time and didn't allow enough for the actions which you need to take.We offer our sincere apologies for this. We are requesting that you authorize the addition of two full time bus operators. These positions are needed as the result of the significant service improvements which will be implemented on August 22,including: • For the first time in recent memory,the Ithaca area will have public transportation services during the daytime on Sunday.Six routes will be in operation during the daytime,providing service connecting the Cornell campus,Ithaca College,the Commons,the area we call the south side shopping area(Wegmans,Tops and K- Mart),Kendal,Pyramid Mall,McGraw House,Reconstruction Home,Titus Towers, Fall Creek,and Bast Hill Plaza, • The Fall Creek area will receive direct service to the Commons and Cornell via new route 16 interlined with and continuing on route 51 (currently route 5).This service will address a long standing request from many residents of Fall Creek as well as the Landlords'Association for better service to Cornell,and • Service to Ithaca High School and Boynton Middle School will be improved with two urban area routes providing service to these important destinations. The projected cost of adding these two positions for the balance of 1999 is 526,964,which cost will be equally"shared"by all three TCAT partners(the City,Tompkins County and Cornell). We say"shared"in quotes because there is no increase in real cost to the partners as there are offsetting revenue increases.These revenue increases are due to the increased number of passengers we project we will cavy as well as the increased number of miles of service we will operate.Both of these increases result in the receipt of additional State Transit Operating (over) S r©A Co Sus cd v-ieiz- From: Steven Thayer To: DAVIDB@COI.IPD, Date: Tue, Jul 13, 1999 4:43 PM Subject: Y2K expense-Reply There are funds available in the restricted contingency account for this type of Y2k issue. Need to put a request on the next B&A agenda for the funds to be transferred. After approval, the funds will transferred to your account and then a PO can be issued. >>> David P. Barnes 07/13 1:26 pm>>> The HVAC system in City Court is not compliant. I have a quote from TRANE for$1,312 for an upgrade to make the system compliant. What's the procedure for getting this work done, is there a Capital Project this can be charged to? Thanks. 1 rAWNE n Central New York Sales District Rochester Office Jim Mott The Trane Company 1150 University Ave. District Service Manager Unit 20 Rochester,NY 14607 716256-2500 FAX 716 256-0067 July 7, 1999 Albany Office Syracuse Office 301 Old Niskayuna Rd. 6103 Molloy Road Latham,NY 12110 East Syracuse NY 13057 Ithaca Police Department 518785-1315 315437-7214 PO Box 6557 FAX 518 785-4359 FAX 315 433-9120 Ithaca, New York 14851 Attn: Mr. David Barnes Chief of Police, Ithaca Police Dept. Prop. No: P034 Central New York Trane is pleased to quote all material & labor to upgrade the existing Tracer Building Management System to make the system year 2000 compliant. Listed below is a summary of our scope of work: I. Provide & Install • Tracer Version 15.3 software chip upgrade kit. • Save & Restore Database to floppy disk. • (1)Year warranty on all parts provided. The above services are available at the net cost of:........................ $1,312 Notes: 1. If existing control problems are brought to our attention during the system upgrade, they may be handled on a T&M basis. Please Note General Terms & Conditions Sincerely, r•. Central New York Trane ; --hl'k, Mike Paquett ?, Existing Building Sales Engineer -' CITY OF ITHACA POLICE DEPARTMENT V� .f 120 East Clinton Street P.O. Box 6557 Ithaca, New York 14851-6557 RICHARD P. BASILE, CHIEF OF POLICE DAVID P. BARNES, DEPUTY CHIEF OF POLICE Police Dispatcher: 607/272-3245 Police Administration/Records: 607/272-9973 July 20, 1999 TO: Members of B & A Committee FROM: Chief Richard P. Basile RE: Acceptance of Canine Grant For about the last one and one half years,the Ithaca Police Department has been operating a police canine team, consisting of one officer and one canine. That particular team was completely funded by a private grant. We have been very pleased with the team and the results of their efforts since its inception. The canine as proven very adept at finding narcotics,burglars and lost citizens and in doing public appearances, especially in schools. Our police department, as well as others in the area, has been relying heavily on our team. Although the team is assigned to a set 7 P.M. to 3 A.M. tour of duty,we find that very often the need for the canine does not always fit into that time frame. We have found that it would be very beneficial to have a canine team assigned to each tour of duty. This would give each platoon that ability to use the team in automobile searches,where narcotics might be suspected, but a call in of an off duty team would not be warranted, searches at crime scenes and lost persons. It would also increase the availability of a canine team to appear at various civic functions. To this end, we have applied for an Edward Byrne Memorial grant through Senator Seward's office. We have also received some private funding and have been approved for a $50,000 grant from a private foundation. "An Equal Opportunity Employer with a commitment to workforce diversification." �� These funds would cover the purchase of two additional animals,training and outfitting of officers,purchasing and outfitting vehicles and any start up costs associated with a new team. As with our existing canine,his first year costs were covered in the grant. The annual cost to the department for the care and upkeep of the canine has been well under$1,000 per year. Food and medical care has been donated and we expect that will continue. Various pieces of equipment such as harnesses, leashes, etc.wear out and need to be replaced. I would anticipate that our future costs for three canine teams would be well under $3,000 per year. I would ask that the Committee accept this grant to enable us to have a canine team on each tour of duty (not including days off). This gives us the availability of a team for each tour, without decreasing the number of officers working patrol. The number of officers on each tour would remain the same,but one officer would have a four-legged partner. I will be at the New York State Police Chief's Training Conference next week and will not be able to attend the meeting of B &A Committee. If you have any questions, I will be available for the remainder of this week. 17.8 Fire Department - Request for Fire Alarm Cable Funding - Possible Resolution 17 .9 Finance/Controller - Request Funds for Contract Extension WHEREAS, the City of Ithaca is taking all possible steps to insure that its equipment meets a broad definition of Y2K compliancy, and WHEREAS, the City instituted a capital project, CP #370, to replace or upgrade all non-Y2K compliant computer workstations, and WHEREAS, the work on this replacement and upgrade project has been proceeding for the past months, and WHEREAS, the project manager has determined that the services of Robert Camacho, the workstation configuration, upgrade and replacement technician, are required for a longer period than was originally expected; now, therefore, be it RESOLVED, That the City's contract with Robert Camacho be extended for two and one-half months, until August 31, 1999, from its __ original termination date of June 18, 1999, and be it further RESOLVED, That the City increase Capital Project #370 by an amount not to exceed $4, 623 for said technical service personal contract extension, and be it further �0 RESOLVED, That the funds necessary for said contract extension shall be derived by the issuance of Serial Bonds. 17. 10Mayor - Request to Establish Committee for Information Technology Services WHEREAS, as the City grows more dependent upon computer technology in its daily operations, the establishment of an Information Services Department becomes an increasing priority, and WHEREAS, the City has made significant investments in its computer infrastructure over the past four years, and if the City is to reap the benefits of this investment, we must be able to provide the leadership, support, and training that our internal and external users need to be efficient and productive, and WHEREAS, it has been recommended that a committee be established, comprised of City staff and elected officials, to develop, study and evaluate various models of an Information Services Department in the City; now, therefore, be it Resolution of the Board of Fire Commissioners 27 JUL 99 page 2 RESOLVED, that this resolution be forwarded to the Budget and Administration Committee of Common Council of the City of Ithaca for approval for use of the funding from the sale of Station # 7, as discussed at their meeting of 29 APR 98 (see attached). The foregoing resolution was adopted by the Board of Fire Commissioners at their special meeting held 27 JUL 99. Christine M. Wilbur Clerk of the Board of Fire Commissioners 28 JUL 99 j5- BUDGET & ADMINISTRATION COMMITTEEMEETINGAPRIL 29, 1998 RESOLVED, That the 1998 Authorized Personne oster of the Building j Department be amended as follows: Delete: One (1) Plan Review O icer (40 hours) Add: One (1) Senior Plari aminer (40 hours) and be it further RESOLVED, That the position o Senior Plan Examiner be assigned to the CSEA Administrative Unit t Grade 22 (40 hour hiring salary of $35,771 - $41, 179) , and be t further RESOLVED, That Mike Niec iadowicz be appointed to the position of Senior Plan Examiner at 1998 annual salary of $44,081, effective retroactive to July, 9.7, and be it further RESOLVED, That the r ired funding increase- of $4,758.71 shall be derived from the tr sfer of an amount not. to exceed $2,463 . 71 from Account A1990 Unr tricted Contingency to account A3620-5110 and the balance of 2,295 to be derived within existing Building Department sala accounts . The motio passed 5-0. 4. Fire Department - Request Approval of Sale of Fire Station #7 Fire Chief Wilbur discussed the possible/sale of Fire Station #7 with the Committee. Wilbur stated that the Board of Fire Commissioners approved the sale of Station #7 contingent on using the proceeds from the sale to address the space shortages in the Fire Department. He explained how Station #7 was closed, and is currently used for storage. Wilbur further explained that Station #7 is not a good storage facility, but if it is sold, the department would need that much more storage space. A discussion regarding storage space and the proceeds of the sale followed. The Committee suggested to Chief Wilbur that a storage plan and proposal be developed and brought back to the B & A Committee for discussion prior to the sale of Station V . The approval of the sale of Station #7 was tabled. 9 • �p>F Ca~ ftit CITY OF ITHACA 310 WEST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TEL (607)272-1234 BOARD OF FIRE COMMISSIONERS Station 7 Disposition FAX (607)272-2793 Resolution WHEREAS, Fire Station # 7, at 1012 North Tioga Street, was decommissioned in 1996 as one of a series of changes made to increase operational efficiency; and, WHEREAS, in the time since it was decommissioned, no significant use other than storage has been identified as being suitable for this building; and, WHEREAS, Cataract Hose Company # 7 has successfully relocated their operations to the Ithaca Veteran Volunteer Fireman's (sic) facility at 638 Elmira Road; and, WHEREAS, sale of this facility to a private individual or business will result in a return to the tax rolls of said property; and, WHEREAS, the Ithaca Fire Department still is faced with an acute shortage of useable, functional space, both for program and for storage purposes; and, WHEREAS, the Ithaca Fire Department should not be penalized for improving efficiency; now, therefore be it ' RESOLVED, that the Board recommends the immediate disposition of the building and property through sale of the property; and, be it further RESOLVED, the Board of Fire Commissioners respectfully conditions this authorization with the stipulation that the Common Council of the City of Ithaca dedicate any or all proceeds from said sale for the purpose of addressing the space shortages now experienced by the Fire Department; and, be it further RESOLVED, that proceeds from such sale not be used to offset any other fire department appropriation or revenue. This resolution was unanimously adopted at the regular meeting of the Board of Fire Commissioners held 14 APR 98. C",Ul Christine M. Wilbur Clerk of the Board ��,�' •••'' ""� CITY OF ITHACA 108 East Green Street Ithaca, New York 14850-5690 = i z. DEPARTMENT DEPARTMENT OF PLANNING AND DEVELOPMENT Po1jA 0 H. MATTHYS VAN CORI DIRECTOR OF PLANNING AND DEVELOPMENT DOUGLAS B. McDONALD. DIRECTOR OF ECONOMIC DEVELOPMENT Telephone: 607'274-6550 Fa: 607%274-6558 TO: Members of the Budget and Administration Committee FROM: Leslie A. Chatterton, Neighborhood Planner 0^1 RE: Traffic Calming Consultant DATE: July 28, 1999 On June I Vh the Department of Planning & Development issued a Request for Proposals seeking a consultant to work with the city in developing a traffic calming program. The-goal of the project is to implement traffic calming measures in 4-5 city neighborhoods. The project, including the consultant fee and construction cost, will be funded through an award of$350,000 removed by the City from NYSDoT for traffic calming. This program stipulates that money is available only for expenditures directly related to a project with a service life of at least 10 years, and that money must be substantially spent by March 2000. The RFP was sent to three potential consultant firms, the RBA Group in New York City, SRF & Associates in Rochester and Fehr and Peers in Roseville, CA. .The only response received by the city was from Fehr and Peers. s 1s a_-Arm with whom Reid Ewing is associated. The Fehr and Peers proposal has included SRF &Associates on the consultant team. The Traffic Calming Study Team has reviewed the proposal and feels that the respondent firm is qualified to do the work. The fee quoted in the proposal is $61,475. The scope of work includes: • Development of a strategy for implementation • Preparation of a priority system • Data collection • Analysis of proposed sites and possible alternatives • Development of standards and warrants • Development of neighborhood participation process. • Address relationship of traffic calming devices to other city traffic plans and bicycle plan • Address concerns about impacts on emergency vehicle response times • Conduct public presentations • Prepare construction drawings and specifications • Recommend post-construction evaluations over "An Equal Opportunity Employer with a commitment to workforce diversification." �� The study team has asked that between today and next week's Common Council meeting, staff negotiate several relatively minor aspects of the project scope and personnel assignments with Fehr and Peers. The team has also requested that staff check with communities for whom the firm has worked to gauge local satisfaction with their methodology and product. If results of negotiation and the reference checks are satisfactory, the study team will ask that Common Council apt on-�res_olution at the August meeting, authorizing the Mayor to sign a contract agreement withthe_f n of Fehr and Peers to sks_itrn a neighborhood traffic calming program. , I> s. New York State and Local Retirement Systems Employees'Retirement System Police and Fire Retirement H.Carl McCall,State Comptroller Gov.Smith State Office Building, Albany,New York 12244 Telephone: 518-474-0167 E-mail:mbr@nysirs.osc.state.ny.us Fa)c 518-474-9898 http://www.osc.state.ny.us Ms Schelley Michell-Nunn Dir Of Human Resources City Of Ithaca 108 E Green St June 24, 1999 Ithaca, NY 14850-5614 Dear Ms Michell-Nunn: Location Code: 20021 Chapter 70 of the Laws of 1999, effective June 17, 1999, makes a Retirement Incentive Program available to local governments, public authorities and community colleges. This legislation permits employers that participate in the New York State and Local Employees' Retirement System, if they so elect on or before September 3, 1999, to provide special retirement incentive benefits to their regular retirement plan members who are at least age 50 with ten years of service credit, or at least age 55 with at least 5 years service credit (not including incentive credit). Eligible employees participating in a special twenty-five year plan providing for retirement without regard to age are eligible to participate in the incentive program if they have earned twenty-five years of service credit (including incentive l service) necessary to retire prior to their effective date of retirement. Certain employees covered under Section 89-a, Section 89-b, and Section 89-d may also be eligible for the incentive program. Retirement Incentive Positions Participating employers are not required to eliminate the positions of eligible employees in eligible titles receiving the retirement incentive if the employer has developed a plan that demonstrates a minimum of 50% savings in the replacement employee's base salary over the two year period following the retirement of eligible employees. The savings calculation is illustrated below: If a person who will earn 520,000 this year and is expected to earn S21,000 next year retires under this incentive program, the employer must demonstrate that they will save 50% of the retiree's combined 2 year salary during the next 2 years. S20,000 + S21,000 = S41,000, 50% of S41,000 = S20,500 savings required in 2 years. Benefit Description The 1999 Retirement Incentive Program provides eligible employees with an additional one-twelfth of a year of service for each year of retirement service credited as of the date of retirement. The maximum amount of additional retirement service credit that can be provided under this incentive program is three years. A �- The Open Period Any employer that adopts the incentive under Chapter 70 must establish an "open period" during which eligible employees can retire and be entitled to incentive benefits. The open period must be no less than 30 days and no more than 90 days. Additionally, it can not begin before June 17, 1999, and can not extend beyond December 31, 1999. Formal Adoption Procedures Countiescities. towns and villages must enact a local law in accordance with Municipal Home Rule law, and the rules and regulations established by the New York State Department of State. The enactment must be completed no later than September 3, 1999. The Board of Trustees of a community college must enact a resolution, and the sponsoring municipality must pass a resolution endorsing such participation. The community college may specify different open periods for faculty and non-teaching positions. The Board of Trustees resolution must be enacted no later than September 3, 1999. Participation by a community college does not require participation by the sponsor on behalf of the sponsor's employees. The open period specified by the community college may be different from that of its sponsor. The Board of Trustees of any other participating employer must enact a resolution. If the employer participates in both the Employees' Retirement System and the Teachers' Retirement System, different open periods may be specified for each retirement system. Within 7 days of enacting a local law or resolution to adopt the 1999 Retirement Incentive `-k Program, employers must file a certified copy of that local law (the original local law must be filed with the Department of State) or resolution with the New York State and Local Employees' Retirement System This filing must be accompanied by an affidavit specifying if employees are eligible for a separate, employer-provided incentive through a collective bargaining agreement or by any other arrangement with their employer. The affidavit form is provided by the Retirement System. The employer is required to submit a list of the names, social security numbers and registration numbers of those members eligible for inclusion in the retirement incentive. If the employer does provide a separate incentive, employees who wish to receive the benefits of the 1999 Retirement Incentive Program provided by Chapter 70 must waive their rights to the employer-provided incentive. The employer must send the Retirement System a list of the names, social security numbers and registration numbers of the above-mentioned employees along with a copy of the members' waivers. Retirement incentive payments will not be made until a copy of the waiver is on file with the Retirement System. DRAFT RESOLUTION#1 for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives Resolution No. _, supporting revision of New York State Real Property Tax Law, to ensure that all businesses in the State pay their fair share of property taxes. WHEREAS educational and other non-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS in recent years some tax-exempt entities have strayed from their basic mission and undertaken new activities, including housing, retail stores, restaurants and fitness centers, activities which bear every resemblance to private sector businesses but without the corresponding tax burden, and WHEREAS these tax-exempt businesses, by virtue of their tax-exempt status, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS local government entities are greatly affected by the loss of property tax revenues from these tax-exempt business, even while these businesses increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the Committee, That the State of New York should make changes as necessary in the Real Property Tax Law to y . .I 1 1 * 1 . 14 P %P s ,�tv# AAwO 3' RESOLVED, further, That the scope of business activities that qualify for aroe P P rtY tax exemption under New York State Law should be greatly reduced, so that businesses in our state may enjoy a level playing field and fair competition, and RESOLVED, further, That local governments and schools in New York State should have the ability to tax all business activities in their district. I UA pewtfta,'A 4ft,n4'4G/2; Memorandum of Understanding -5- October 5, 1995 6. The City of Ithaca acknowledges that in making voluntary monetary, material, and in-kind contributions to local municipalities, school districts, and community organizations, Cornell University neither intends to waive its tax-exempt status afforded by the laws of the State of New York nor to enter into a contractual arrangement for payments in lieu of taxes. The City further agrees that during the life of this Memorandum of Understanding it will take no step to seek a change in that status of the University, whether through judicial, legislative, or other means. The University acknowledges that nothing in this Memorandum of Understanding modifies the obligations of the City pursuant to federal, state, and local law. 7. The University pledges to continue its long-standing commitment to provide voluntary financial contributions to the City of Ithaca and agrees to support fire protection and other municipal services during the life of this .:: Memorandum of Understanding according to the following schedule: Year Payments ($000) Fire Services Other Total Municipal Services 1995 225 25 250 1996 250, 50 300 1997 275 , 75 350 1998 300 100 400 1999 325 ' 125 450 2000 375 175 550 2001 400 200 600 2002 425 225 650 2003 450 250 700 2004 475 275 750 2005 550 350 900 2006 575 375 950 2007 600 400 1,000 a. In each calendar year, beginning with 1996, the University's contribution pursuant to this schedule shall be made not later than July 15. CITY OF ITHACA 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Budget and Admin' tration Committee From: Brian H. Wilbur Re: Emergency Management Expenses Date: 28 J U L 99 Attached is a proposal that summarizes a variety of expenses that can be directly attributed to an expanded emergency management (disaster planning) capability for the City. One of the questions to be addressed is where the monies to accomplish certain tasks shout be allocated. Currently, the Fire Department has funded some costs as part of its mission (moving a fire horn), a capital project has been utilized to fund some improvement (notably the emergency operations center), and in-kind services from other departments have been provided in some cases to facilitate the overall effort (City Electrician, and Streets and Facilities). The budget proposal for 2000 includes two items that should be addressed this year. The first is the cost of the hardware/software link for Time Warner cable access from Central Fire Station. Set at $3,000, this might be fundable through cable public access funds, or directly from the City. The second is the DTN Weather Downlink. This device will place a direct downlink in the 911 Center for receipt of up to the minute information about severe weather conditions that may threaten the community. This will allow us to provide an accurate and early public warning to the community should a severe weather warning be received. Not on the list is the relocation of another fire horn. We are investigating the possibility of locating the horn that was situated at the former Triangle Steel at another site further south and adjacent to the Elmira Road corridor. This will supplement the horns at Morse-Emerson on South Hill, and at Street and Facilities on Pier Road in the North End. Estimated cost to install is $2,000. Total costs for current year funding is: early alert broadcast system $3,000 DTN weather downlink 1,300 horn relocation 2.000 Total $6,300 "An Equal Opportunity Employer with a commitment to workforce diversification." za I CITY OF ITHACA 4 �r� 310 West Green Street Ithaca, New York 14850-5497 • r OFFICE OF THE FIRE CHIEF RPo�11r0 Telephone: 607/272-1234 Fax: 607/272-2793 Budget Proposal for Emergency Operations Center, 2000 I. Staff Development (FEMA IEMC): Funding for staff from various departments to attend an Integrated Emergency Management course either in Ithaca or at Emergency Management Institute, EMI, Emmitsburg, MD. We have applied through NY State Emergency Management Office, NY SEMO, for an Ithaca specific course at either location. Cost is for meals only, travel & lodging costs picked up by EMI. See attached course description. Estimate $150/person x 20 people . COST: $ 3,000 II. Simulator Construction: Funding for materials to construct and outfit an Ithaca based table top simulator, similar to one PSCIM attendees used at Corning facility. Basic style is 8' x 8' "X" pattern with CBD, residential, water front , hills and gorges, streams, bridges, & railroad. Approximately_ - fifty model buildings, model vehicles, storage for vehicles, modular construction so that entire set up can be moved. Deputy Fire Chief, ret., Ken Reeves will coordinate the construction. No labor cost, materials only. COST: $ 4,000 III. Training Drills (4): Cost for refreshments consumed during quarterly drills to measure and improve performance of agencies represented at the EOC. COST: $ 100 IV. Staff Development (Non IEMC): Cost for attending EOC & Disaster Management Conferences sponsored by Federal & State agencies, other than IEMC. COST: $ 4,000 V. Trade Publications: Subscription to Disaster Preparedness & Emergency Operations publications COST: $ 500 "An Equal Opportunity Employer with a commitment to workforce diversification." Zl VI. Reference: Purchase references work from a variety of media to aid in EOC work. COST: $ 1,000 VII. Hardware/Software: Computer work station for EOC operations COST: $ 8,000 VIII. Incident Command: Vests identify each agency represented either in field System Vests or at Emergency Operations Center. COST: $ 420 IX. Incident Command: Clearly marks out & defines areas such as Triage, Barrier Tape Public Information, Command, Staging. COST: $ 120 X. Public Early Warning System: Cost of each additional PEWS horn location, to give total coverage to City of Ithaca. We plan on sites that have electricity and commercial sized air compressors already on site. COST: $ 6,000 XI. Early Alert Broadcast System: Cost of hardware & software to link Time Warner and Ithaca Emergency Operations Center at Central Fire Station. Cost may be funded by Time Warner with Public Access funds. COST: $ 3,000 XII. AC/DC Power Inverter: Used in EOC to power mobile radios temporarily placed in service for communications between _ agency in EOC and its units in the field. 12 units COST: $ 2,400 XIII. DTN Weather Downlink: Used to get up to the minute weather information. First year cost includes 300 hardware cost & 1000 yearly subscription. COST: $1,300 TOTAL BUDGET REQUEST COST: $33,840 FEMA: Integrated Emergency Management Course(IEMC) 7/28/99 10:52 l " An Experience in Managing Emergencies What is the IEMC? Immediate Course Vacancies The IEMC is a 4.5 day exercise based training activity that places public officials and emergency personnel in a g Y realistic crisis situation within a structured learning environment.More Course Goal The course builds the awareness and skills needed to develop and implement policies,plans,and procedures to protect fife and property through applications of sound emergency management principles in all phases of More Photographs emergency management. Methodology Exercise A combination of classroom lectures During the exercises in the and discussions,small-group planning cou IEMC/Preparedness and Response,the sessions,and practical exercises will three groups face a variety of expose participants to new ideas and An HAZAMI)s emergencies. Details increase their awareness.For the emergency exercise,each participant is assigned a role similar to his/her real-life position. More Who Should Attend kAZArUIOLtS Elected officials are an important MAI IT UALS audience.Mid-level management, supervisory,and operational personnel from various disciplines also benefit from the experience.The Integrated Emergency Management Course is also MPLICAf ION designed for personnel who fill the following,or similar positions,in their community. Examples of Positions Updated:January 20, 1999 Emergency Management Institute Federal Emergency Management Agency 16825 South Seton Avenue Emmitsburg,Maryland http://www.fema.gov/emi/iemc_01.htm Page 1 of 1 FEMA:Who Should Attend the Course 7/28/99 10:53 Who Should Attend the Course Elected officials are an important audience.Mid-level management,supervisory,and operational personnel from various disciplines also benefit from the experience.The Integrated Emergency Management Course is also designed for personnel who fill the following,or similar positions,in their community: • County Commissioner • Mayor • County/City Manager • City/County Attorney • City Council • Planning Director • Finance Director • Public Information Officer • Economic Development Coordinator • Personnel Manager • Risk Manager • Emergency Management Director • Assistant Emergency Management Director • Local/State Hazard Mitigation Officer • Fire Marshal • Airport Manager • Transportation Coordinator • Housing Coordinator • Emergency Management Coordinator and Staff • Fire Chief and Staff(including communications center personnel) • Police Chief and Staff(including communications center personnel) • Emergency Medical Services Staff • Public Works Director and Staff • Hospital Administrator • Utility Company Representative(gas,electric,telephone) • State Liaison or State Area Coordinator • Volunteer Agencies • School and University Representatives Updated.April 22, 1998 Federal Emergency Management Agency http://www.fema.gov/emi/iemc_05.htm Page 1 of 1 CITY OF ITHACA 41 310 West Green Street Ithaca, New York 14850-5497 OFFICE OF THE FIRE CHIEF Telephone: 607/272-1234 Fax: 607/272-2793 MEMORANDUM To: Budget and Admini tration Committee From: Brian H. Wilbur Re: Current Status Reports Date: 28 J U L 99 In tabular form, please see the table below for a summary of total items reported and items still listed as noncompliant by category. Department Total Mission Critical Level 2 Level 3 Reported Attorney 2 0 0 0 Building 23 8 1 2 Chamberlain 9 0 3 0 City Clerk 4 0 0 0 CPP/Finance 13 2 3 1 DPW Engineering 25 0 0 2 DPW S&F 49 7 7 5 DPW W&S 165 14 1 1 Fire 139 8 2 6 GIAC 5 0 5 0 Human Resources 0 0 0 0 Mayor 2 0 2 0 Municipal Network 314 6 269 1 Planning 0 0 0 0 Police 13 1 0 3 Prosecutor 4 0 0 0 Youth 24 0 19 2 Totals 791 46 312 23 Attached please find a printout showing the items listed above as noncompliant for each department. "An Equal Opportunity Employer with a commitment to workforce diversification." �J Y2KPC Compliance Status Report Print Date = 7/28/99 Page No. 1 Department User Type of Item Description Critical City Y21K Comments Status Criticality Compliance CPP Steve Thayer Hardware Telephone Accounting Computer 1 1 No Expected compliance by 6/15/99 CPP Roxie Carman Terminal Roxie's dumb terminal 1 1 Unsure DPW,S&F Trucks&Equipment 1 1 DPW S&F City Court Building System Fire Alarm System 1 DPW S&F Youth Bureau Cataya Bldg Building System Heating System 1 No DPW S&F Southside Community Ctr Building System Energy Management Computer 1 1 DPW S&F City Hall Building System Intrac Fire Alarm Transmitter 1 1 DPW S&F IBD cars (7)General Motors 1 1 DPW,S&F DPW,S&F(Brian Carmen) Software Fuel system 1 1 no IBD camera Minolta x-700 camera 1 1 IBD camera Poloroid 600 1 1 IBD cameras (2)Polaroid spectra cameras 1 1 IBD comm equipment (7)pagers 1 1 IBD comm equipment (9)cell phones 1 1 IBD comm equipment Easa phone answering machine by 1 1 IBD comm equipment Panasonic digital answering machine 1 1 IBD printer Hewlett Packard Laser Jett III printer 1 1 IFD All Printer Laserjet printer 1 1 IFD Apparatus Operations Generator Fixed 110-220v generator 1 1 IFD Fire Prevention Fire Investigation 35 MM SLR Camera 2 1 IFD Fire Prevention Fire Investigation Digital Camera 3 1 IFD Fire Prevention Fire Investigation Video Camera 3 1 Y2KPC' Compliance Status Report Print Date = 7/28/99 Page No. 2 Department User Type of Item Description Critical City Y2K Comments Status Criticality Compliance IFD Support'-Central Operations SCBA Compressor Breathing air compressor at Central 1 1 IFD Support-Station Operations Transfer Switch Automatic Transfer Switch for Station 9 1 1 IFD Support-Tmg Ctr Building Occupants Power Vent Power ventilator for gas water heater 3 1 IPD City Court Building System HVAC system 1 1 Not B&A request for funding 7/28/99 Municipal Network CityHallServer Server computing platform 1 No Municipal Network DPW-SUPERINTENDENT computer 586 desktop 1 1 Municipal Network IPD Server network server 1 1 W&S Fire Alarm System INTRAC 2000 Alarm syst.Model 1 1 Unknown W&S WTP Lab&Plant Drives 250 G series,DC253-200C-7A, 1 1 Unknown W&S WTP Lab&Plant Transmitters/Transducers Model#, 1 1 Unknown W&S WTP Lab&Plant Calibrator,Model 1091-0 1 1 Unknown W&S WWTP Lab Equipment Series 341 Ultrasonic flowmeter 1 1 No Datalogger software needs update W&S WWTP Lab Equipment Chicago Pump liquid sampler,P-1296 1 1 Unknown W&S WWTP Lab Equipment Digital flow monitor,model DFM 300 1 1 Unknown W&S WWTP Lab Equipment Chrontrol Timer 2 1 Unknown W&S WWTP Lab Equipment Lancer 400V Series Model 92255, 1 1 Unknown W&S WWTP Lab Equipment Lancer VFD's 6X0368 1 1 Unknown W&S WWTP Lab Equipment Lancer VFD's 6Y0423 1 1 Unknown W&S WWTP Lab Equipment Lancer VFD's 6Y0435 1 1 Unknown W&S WWTP Lab Equipment Chart Recorder Fulscope 1 1 Unknown W&S WWTP Lab Equipment Pennwalt Pump controller SN#AL 1 1 Unknown Youth Bureau HVAC 1 replace-IMM Y2KPC Compliance Status Report Print Date = 7/28/99 Page No. 1 Department User Type of Item Description Critical City Y2K Comments Status Criticality Compliance Chamberlain Computer Room Parkstar-Hardware for parking lot 1 2 In testing,per manufacuturer Chamberlain shared item copy machines 1 2 Chamberlain shared item Fax machine 1 2 CPP Various Hardware Copier machines 1 2 Unsure CPP Controllers Office Printer Printer 1 2 Unsure CPP C SHIPE Carol Shipe Hardware Wheelwriter typewriter 1 2 Unsure DPW,S&F Copier 1 2 DPW,S&F Fax machine 1 2 DPW,S&F Sign plotter 1 2 DPW,S&F Time clocks 1 2 DPW,S&F Validator 1 2 DPW S&F Traffic Signals Flasher timers 2 2 unknown DPW,S&F(Brian Brian Carman Tank gauging system 1 2 unsure GIAC Answering Machine 2 GIAC Copier 2 GIAC Fax Machine Sharp 2 GIAC Printer 2 GIAC Printer 2 IBD copier Sharp SF 2040 1 2 IFD Support-Central Safety Gear Washer Extractor style washing machine for 2 2 IFD Support-Tmg Ctr Operations Secuirty System TC Buidling Security System 3 2 Mayor Printer NEC SilentWriter printer 1 2 Y2KPC Compliance Status Report Print Date = 7/28/99 Page No. 2 Department User Type of Item Description Critical City Y2K Comments Status Criticality Compliance Mayor Printer Okidata OL400 Printer 1 2 Muncipal Network GIAC SERVER 2 W&S Fax Royal FAX Machine,RFX2100 1 2 Unknown Youth Bureau 1400 copier 2 Youth Bureau 1400 fax 2 Youth Bureau printer 2 Youth Bureau printer 2 Youth Bureau printer 2 Youth Bureau 1202 printer 2 Youth Bureau printer 2 Youth Bureau 1400 printer 2 Youth Bureau 1400 printer 2 Youth Bureau 1200-AG printer 2 Youth Bureau 1203-KA printer 2 Youth Bureau 1206-JB printer 2 Youth Bureau 1206-JB printer 2 Youth Bureau CASS-SM printer 2 Youth Bureau None printer 2 Youth Bureau None printer 2 Youth Bureau REC-JG printer 2 Youth Bureau RMS printer 2 Youth Bureau RMS printer 2 Y2KPC Compliance Status Report Print Date = 7/28/99 Page No. 1 Department User Type of Item Description Critical City Y2K Comments Status Criticality Compliance CPP W&S Telephone System Starmail voice processing 3 DPW-ENGINEERING Dan field equipment traffic counter 2 3 DPW-ENGINEERING Dan field equipment traffic counter 2 3 DPW,S&F Dryden Rd.,pkng garage cash 1 3 DPW,S&F Parking lot equipment,downtown 1 3 DPW,S&F VCR 1 3 DPW S&F Youth Bureau Cataya Bldg Building System Air Conditiong 3 No DPW,S&F Computer Accessory Scanner 1 3 IBD computer accessory portable CD drive 1 3 IBD computer accessory zip drive 1 3 IFD Support,-Central Building Occupants Air Conditioner Building air conditioner 3 3 IFD Support-Station Building Occupants Air Conditioner Building air conditioner 3 3 IFD Support Station Building Occupants Air Conditioner Building air conditioner 3 3 IFD Support Station Building Occupants Boiler Heating system 3 3 IFD Support Station Building Occupants Air conditioner Building air conditioner 3 3 IFD Support-Trng Ctr Building Occupants Air conditioner Building air conditioner 3 3 IPD Radix parking ticket system 1 3 Not IPD video systems(with VCR's) 1 3 Unknown IPD In the Chamberlains Office Radix Software for Parking Ticket 2 3 Municipal Network W&S Software Photoshop 3.0 3 3 No Company has no Y2K info available at this time W&S WTP Lab&Plant Portable Radio-Challenger 3 • 3 Unknown Youth Bureau 1203-KA scanner 3 Y2KPC 'Compliance Status Report Print Date = 7/28/99 Page No. 2 Department User Type of Item Description Critical City Y2K Comments Status Criticality Compliance Youth Bureau 1400 transcriber 3 MEMORANDUM To: Jane Marcham,Chair, Budget and Administration Committee Members of the Budget and Administration Committee From: Tracy Farrell,Member,TCAT Board of Directors and the TCAT Budget and Personnel Committee Rod Ghearing, General Manager/ Date: July 28, 1999 Subj.: Additional bus operators We want to thank for your willingness to entertain this item at this late date.We want to assure you that it was not our intention to place the Committee or the Common Council in a position where you felt you had no choice in this matter.But in the rush of activities to get the new service implemented by August 22(thee weekend on which most Cornell and IC students are returning to the area),we simply lost track of time and didn't allow enough for the actions which you need to take. We offer our sincere apologies for this. We are requesting that you authorize the addition of two full time bus operators. These positions are needed as the result of the significant service improvements which will be implemented on August 22, including: • For the first time in recent memory,the Ithaca area will have public transportation services during the daytime on Sunday. Six routes will be in operation during the daytime,providing service connecting the Cornell campus,Ithaca College,the Commons,the area we call the south side shopping area(Wegmans,Tops and K- Mart),Kendal,Pyramid Mall,McGraw House,Reconstruction Home,Titus Towers, Fall Creek,and East Hill Plaza, • The Fall Creek area will receive direct service to the Commons and Cornell via new route 16 interlined with and continuing on route 51 (currently route 5). This service will address a long standing request from many residents of Fall Creek as well as the Landlords'Association for better service to Cornell, and • Service to Ithaca High School and Boynton Middle School will be improved with two urban area routes providing service to these important destinations. The projected cost of adding these two positions for the balance of 1999 is$26,964,which cost will be equally"shared" by all three TCAT partners(the City,Tompkins County and Cornell). We say "shared" in quotes because there is no increase in real cost to the partners as there are offsetting revenue increases. These revenue increases are due to the increased number of passengers we project we will carry as well as the increased number of miles of service we will operate. Both of these increases result in the receipt of additional State Transit Operating (over) Assistance(STOA)funding which is based on ridership and revenue miles of service. This is a unique situation and due in large part to the fact that the service changes are being implemented at a time of the year in which we carry large numbers of riders. We anticipate that there will be a small increase in each partners'contribution to transit services for the 2000 fiscal year,but those numbers are not yet available. More information will be made available to you as soon as our budget is finalized and adopted by our Board of Directors. MEMO to B & A Committee, Nov. 24, 1998 At RE: Allocation of 1998 Tompkins County's Celebrations funding 1998 Total set aside by county for City of Ithaca. . . . $4,431. 15 Allocated by October 1998: GIAC's May celebration. . . . $400 Ithaca Fire Dept. anniversary celebration. . . . $1,500 REMAINDER. . . . $2, 531. 15 Requests received by Oct. 22, 1998 Ithaca Festival. . . . A resolution allocating the remainder to the Festival was proposed by B&A in October, but tabled by Council Nov. 4 because other requests were in the wings Requests received by Nov. 18, 1998 Tompkins County Human Rights Commission banquet. . . . $1, 000 Southside's Kwanzaa Celebration. . . . 1, 155 GIAC Harvest Fest dinner. . . . 800 I believe these three events have not received direct city funding before. The requests exceed the funding available, without even including the Festival in the total. . . The county board has asked us for a decision by early December. One solution: With four applications in hand, the committee could consider splitting the remaining funds evenly four ways, allotting $632.79 per applicant. /3 Whereas, the Towns of Dryden, Ithaca and Lansing and the Villages of Cayuga Heights and Lansing are partners in the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC), and Whereas, Cornell University,the City of Ithaca and five municipal partners of SCLIWC (the seven entities to now be referred to as the seven partners) each own, operate and maintain their own individual water supply systems, and Whereas, the seven partners executed a memorandum of understanding, dated July 2, 1996,to jointly undertake a comprehensive water system study with the assistance of O'Brien &Gere Engineers(OBG), and Whereas, based on the results of the OBG study,the seven partners agreed to participate in an Integrated Water System Committee(IWSC)to study the recommendations of the OBG report and to determine what cooperative actions the seven partners should take in order to receive the benefits of a regionalized water supply system, and Whereas,the progress of the IWSC has reached a point where the representatives of the seven partners think it appropriate that all six municipal governing boards provide a resolution and Cornell provide a letter to the IWSC authorizing their representatives to develop and propose a final draft memorandum of understanding and agreement of municipal cooperation for the creation of a regional water supply system for the seven partners, now be it therefore, Resolved, that the(to)aRr, vJ7Jacfe, city)does hereby express its intention to become one of seven partners participating in a regional water supply system, and be it further Resolved, that the (tai, vjjlage, city) does hereby authorize its representatives on the IWSC to develop and propose a final draft memorandum of understanding and agreement of municipal cooperation for the creation of a regional water supply system for the seven partners. DRAFT A Resolution of the City/Town/Village of Cayuga Heights/Dryden/Ithaca/Lansing Authorizing its Integrated Water System Committee Representatives to Negotiate on Behalf of the City/Town/Village to Develop and Propose a Final Draft Memorandum of Understanding and an Agreement of Municipal Cooperation for the Regionalization of Water Supply Between Seven Parties WHEREAS, Cornell University, the City of Ithaca, and the five municipalities of the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC) , each own, operate and maintain their own individual water supply systems, and WHEREAS, the Towns of Dryden, Ithaca, and Lansing and the Villages of Cayuga Heights and Lansing are the five municipalities of SCLIWC, and WHEREAS, Cornell University, the City of Ithaca, the Towns of Dryden, Ithaca, and Lansing and the Villages of Cayuga Heights and Lansing will hereinafter be referred to as the "seven partners : , and WHEREAS, the seven partners executed a Memorandum of Understanding, dated July 2, 1996, to jointly undertake a comprehensive water system study with the assistance of O'Brien & Gere Engineers of Syracuse, New York, and WHEREAS, on October 21, 1997, O'Brien & Gere Engineers presented a draft report of the "Comprehensive Water System Evaluation" (CWSE) to representatives of the seven partners and the local press, and WHEREAS, the seven partners agreed to participate in an Integrated Water System Committee ( IWSC) , made up of representatives from each of the seven partners for the purpose of studying the recommendations of the CWSE and to determine the cooperative actions that the seven partners could take in order to receive the benefits of a regionalized water supply system, and WHEREAS, the IWSC began meeting on November 13, 1997, and has met on a monthly basis since, and WHEREAS, the IWSC has made great strides in reaching an understanding of the CWSE recommendations and the benefits that a regionalized water supply system will provide to the customers of all seven partners, and WHEREAS, the IWSC participants have in-turn educated others in their organizations and the public on these issues, and WHEREAS, by letter of July 9, 1998, SCLIWC suggested that the City of Ithaca make a formal proposal to the five municipalities to become a partner in its Agreement of Municipal Cooperation (AMC) , and WHEREAS, the City of Ithaca, by memorandum of September 2, 1998, provided Cornell University and SCLIWC with a Regionalization of Water Supply Proposal, and WHEREAS, by letter of September 9, 1998, SCLIWC provided its initial response to the City of Ithaca' s September 2, 1998 proposal, expressing optimism that partnership terms could be reached by the seven partners and requesting clarification and additional information, and WHEREAS, an affirmative draft response to the City of Ithaca' s proposal was provided to the IWSC at their October 6, 1998 meeting, and WHEREAS, the October 6, 1998 SCLIWC response included: ( 1 ) its understanding of the proposal and the clarifications of the proposal provided by the City of Ithaca at the September 10, 1998 IWSC meeting; (2) a proposed formula that would determine the Integrated Water System ( IWS) water rate charged to all seven partners; and (3) other issues that should be included in a proposal that SCLIWC will recommend to the five municipalities, and WHEREAS, the Cornell University Utilities Director, by letter of October 6, 1998, endorsed the continued investigation of the September 2, 1998 City of Ithaca proposal, as amended by SCLIWC' s October 6, 1998 Draft Response to the City of Ithaca' s proposal, and WHEREAS, the progress of the IWSC has reach(ed) a point where more formal commitments are needed from each of the seven partners in order for the remaining partners to be comfortable with the efforts they are providing to the IWSC in determining the recommended cooperative actions of the seven partners, and WHEREAS, on November 12, 1998, the Cornell University Utilities Director informed the IWSC that, by the nature of the University' s organizational structure, University representatives on the IWSC are authorized to develop and propose a final draft Memorandum of Understanding and AMC for the Regionalization of Water Supply between the seven partners, and WHEREAS, representatives of the six municipal partners desire that all six municipal governing boards provide a resolution to the IWSC authorizing their representatives to develop and propose a final draft Memorandum of Understanding and AMC for the Regionalization of Water Supply between the seven partners; now, therefore, be it RESOLVED, That the City of Ithaca does hereby authorize its representatives on the IWSC to develop and propose a final draft Memorandum of Understanding and AMC for the Regionalization of Water Supply between the seven partners . 9lR Resolution Authorizing the Items Listed Below Pursuant to the Clean Nater/Clean Air Bond Act of 1996 By Alderperson Marcham: Seconded by Alderperson Shenk WHEREAS, the City of Ithaca herein called the "Municipalitym, after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that certain work, as described in its application and attachments, herein called the "Project" is desirable, is in the public interest, and is required in order to implement the Project; and WHEREAS, Article 56 of the Environmental Conservation Law authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith; now, therefore, be it RESOLVED, by the Common Council of the City of Ithaca that 1 . The City Controller is the representative authorized to act in behalf of the Municipality' s governing body in all matters related to State assistance under ECL Article 56, Title 3 . The representative is also authorized to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Municipality' s governing body in all matters related to the Project and to State assistance; 2 . That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project' s field work within twelve (12) months of written approval of its application by the Department of Environmental Conservation; 3 . That one (1) certified copy of this Resolution be prepared and sent to the Albany office of the New York State Department of Environmental Conservation together with the Application of State Assistance Payments; 4 . That this Resolution take effect immediately. Carried Unanimously