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HomeMy WebLinkAboutMN-B&A-1999-06-23 BUDGET AND ADMINISTRATION COMMITTEE JUNE 23, 1999 7:30 P.M. COMMON COUNCIL CHAMBERS AGENDA Statements from the Public Amendments to Tonight' s Agenda A. Common Council 1 . A Proposal for Compensating Localities with Property Tax Exemption Problems, from County Representative Peter Penniman - Discussion 2 . Review of Electrician Licensing Policies - Discussion 3. Stewart Park Concessions - Update B. Planning Department 1 . Request to Hire Traffic Calming Consultant - Report C. Fire Department 1 . Pumper Vehicle Acquisition - Discussion/Possible Resolution D. G. I .A.C. 1 . Request Funds to Repair Automated Control Panel at Alex Haley Pool - Resolution E. DPW 1 . IAWWTP Request to Authorize Engineering Services Request and Capital Project - Resolution (Material to be distributed at the meeting) 2 . Request to Approve Intermunicipal MOU for Engineering Services - Resolution (Material to be distributed at the meeting) 3 . Recommendation to Implement Grievance Decision - Resolution 4 . TCAT Personnel Roster Amendments - Resolution/Executive Session F. Mayor 1 . Emergency Funding Request - Discussion/Possible Resolution BUDGET AND ADMINISTRATION COMMITTEE JUNE 23, 1999 PAGE 2 G. Controller 1 . City-wide Acquisition of Copier Machines - Discussion 2 . Request to Amend Y2K Capital Project for Server Upgrades - Discussion/Possible Resolution H. Reports 1 . Approval of January 27, 1999 and February 24, 1999 minutes 2 . Unrestricted Contingency Account 3. Community Service Grant Applications (reminder: interviews on Thursday, July 15, 4-7P.M. ) 4 . City Hall Project 5. Council Members' Announcements 6. Mayor' s Report 7 . Next Month' s Meeting: July 28, 1999 To: Members of Budget and Administration Committee DRAFT RESOLUTION #1 -- for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives Resolution No. _, supporting revision of New York State Real Property Tax Law, to ensure that all businesses in the State pay their fair share of property taxes. WHEREAS educational and other non-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS in recent years some tax-exempt entities have strayed from their basic mission and undertaken new activities, including housing, retail stores, restaurants and fitness centers, activities which bear every resemblance to private sector businesses but without the corresponding tax burden, and WHEREAS these tax-exempt businesses, by virtue of their tax-exempt status, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS local government entities are greatly affected by the loss of property tax revenues from these tax-exempt business, even while these businesses increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the Committee, That the State of New York should make changes as necessary in the Real Property Tax Law to prevent businesses from hidingbehind a false c aim[of non-profit status�,,�+an ------� � c�e� w-6+ Com(, u f� �. � GN.q Gthh�e RESOLVED, further, That the scope of business activities that qualify for a property tax exemption under New York State Law should be greatly reduced, so that businesses in our state may enjoy a level playing field and fair competition, and RESOLVED, further, That local governments and schools in New York State should have the ability to tax all business activities in their district. 06/21/99 NON 08:54 [T%/R% NO 78511 171001 Tompkins County Board of Representatives 320 North Tioga Street Ithaca, NY 14850 To: Martin Luster, Chair, Assembly Committee on Real Property Taxation, and Steven Sanders, Chair, Assembly Committee on Education From: Peter Penniman, Member, Tompkins County Board of Representatives 607-367-5897 "20cornelledu Date: May 12, 1999 Subject: Property Taxation Relief for Localities Hosting Public Institutions of Higher Learning Thank you for holding hearings on this important subject. The property tax burden in our communities has increased greatly in recent years. In Tompkins County, the increase in tax rates over the past fifteen years has far exceeded the rate of inflation. And despite the STAR program and the availability of exemptions for low income senior citizens, the property tax remains one of the most regressive forms of taxation in New York State. Our County has a high level of property that is exempt from taxation -- about 41%. More than half of that exempt property belongs to one institution, Cornell University. We also host Ithaca College, Tompkins-Cortland Community College, and one major hospital, Cayuga Medical Center. One consequence of our high level of exempt property is that the bill for taxable property owners is about 50% higher than it would be if all property in the County were taxable. Let me be clear, I am not suggesting that you remove the tax exemption from the important institutions that reside in our community. There are areas, however, where the colleges engage in activities that compete directly with local private businesses. Examples of those businesses include book stores, exercise facilities, restaurants, and housing. Competition between tax-exempt college "enterprises" and taxable businesses. The colleges own and operate a number of housing facilities, including dormitories, fraternities, and apartments for graduate students. Most of these are exempt from property taxation, under the premise that they are fulfilling the educational mission of that college. Private rooming houses and apartment buildings compete directly with the housing operated by the colleges. In Ithaca, about half of the college fraternities are owned by Cornell and about half are owned by the various national fraternal organizations. The college-owned fraternities are tax exempt and the others are not. These tax-paying fraternities operate the same in every way, and they are strictly for students, yet they must pay taxes. How does Cornell get away with this? Through a very liberal 1 intrepretation of the law, so that fraternities fall under their "educational mission". Off-campus apartments also compete with college housing. I happen to be very knowledgable about this subject because I manage about twenty properties in the City of Ithaca, mostly occupied by students. On average, landlords in Ithaca pay about $500. in property taxes for every student that is housed in their apartments and rooming houses. If you take a rough number like 10,000 students that live on campus in Tompkins County, that item alone works out to about $5,000,000 in lost property taxes each year. I don't have the same quality of information for other types of businesses, but I frequently hear complaints about the tax exempt status of college bookstores and recreational facilities. While a certain amount of this activity is clearly related to the educational mission, these facilities also bring in a great deal of money from non- students. In view of this situation, I am here today to ask you to tighten up the law so that colleges will stick with their primary mission and not hold an unfair competitive advantage over private business. Of course, we very much appreciate the presence of our fine colleges and our hospital. And we don't blame them for attempting to take advantage of any legal tax loophole that may be available. Cornell University contributes to our community in ways that are too numerous to mention here. But in spite of all the benefits of having these institutions in our midst, it is a curse in the way it affects our ability to finance our local governments and schools. Proposed Payment to Localities for Hosting Hospitals and Institutions of Higher Learning Because the State of New York has established and upheld our present system of tax exemptions, it is only fair and reasonable that the State should help to balance the resulting burden that has been placed unevenly on our local communities. We are asking that New York State follow the policy of the State of Connecticut in reimbursing all local governments and school districts for 60% of lost taxes through their Payment in Lieu of Taxes Program (PILOT). I am providing a chart with some rough calculations of what this would cost New York State. These funds would be allocated to all municipalities and school districts that host these exempt facilities, according to the amount of lost taxes incurred in each district. In Connecticut, for example the City of New Haven received $27 million in 1998 from the State under their PILOT program. That is their reimbursement for hosting Yale University as well as several hospitals and colleges. The $27 million dollars is used not only for municipal services but also for the public schools. In Tompkins County, the Ithaca City School district would receive a large portion of the funds from this type of PILOT. As you know, large increases in public school funding will be needed in the next few years to meet new state standards for.public education. These PILOT funds from the State would go a long way toward meeting that need and protecting us from astronomical increases in our property taxes. O Y • The Unfairness of the Property Tax Finally, I must stress the unfairness of the property tax in general. Lets not be fooled into thinking that we are taxing wealth. We are taxing the person or business whose name is on the deed for a particular property. That person may own the property free and clear, or it may be someone with debts far in excess of the value of their home or business. This latter situation is especially prevalent in our stagnant upstate economy, where property values are lower than they were ten years ago. In some cases, the property tax is pushing people close to bankruptcy. And what do we do when assessments drop or when governmental costs increase? We have to raise the property tax rate each year to balance the budget. What other tax is there, state, federal or local, that has an increase in rate every year? For many people, the property tax is by far the largest tax of any type that they pay each year. I understand as an elected official that no revenue source is really equitable, and that the best we can do is choose the one that is the least unfair. Almost everyone I have spoken with agrees that a much fairer tax for New York State is the income tax. It is extremely unfortunate that this tax has been cut in recent years, a cut that primarily benefits the wealthy. At the local level, our worst fears have been realized. With inadequate state aid, localities are forced to constantly increase revenue from the only revenue sources available to them--the much more regressive sales tax and property tax. Is it any wonder that New York State leads the nation in the gap between the rich and the poor? We are presently faced with the opportunity to eliminate the sales tax on clothing items below $110. 1 would love to do that, but the fact is that we have no other realistic option to fund our local programs. With more financial support from the State, as I am proposing today, a cut in the sales tax would be a real option. I am providing several pages of additional information on the points I have raised. I appreciate your concern about these issues, and I look forward to working with you to achieve some much-needed change. Thank you. Summary of legislative proposals: 1. Review the language in Real Property Tax Law to prevent colleges from operating businesses under the tax-exempt umbrella of their educational mission. 2. Enact a Payment in Lieu of Taxes (PILOT) program to reimburse local governments and school districts that host colleges and hospitals. A proposed level of reimbursement would be 60% of lost taxes from those exempt properties. 3. Provide revenue as needed for the PILOT program by increasing the New York State income tax rate for annual incomes above $200,000. r 1, i Impact of Property Tax Exemptions -- Tompkins County Population 1999 estimate County Population: 99,000 College student population 27,000 Tax assessment from 1998 tax roll Assessed value of all real property ($ Millions) Taxable portion (59%) 2,088 Exempt portion (41%) 1,451 Total 3,539 Major exempt properties and approximate value" Cornell University 1,000 Ithaca College 200 Tompkins-Cortland Com. Coll 45 Cayuga Medical Center 95 Total 1,340 " Note: Actual value of exempt property is likely to be higher than shown here, because accurate records are not kept. Related facts: 1. The loss of property tax revenues from the colleges and hospital currently costs each resident of Tompkins County about$265. per year. That equals$1060. per year for a family of four. 2. Even after Cornell's contributions to the community are factored in, exempt college properties cost Tompkins County taxpayers about$400. per year in extra taxes for each full-time student enrolled at the colleges. r •n : v ::•?:•i:•:irv;{i + "yr. 4 •"�`';.rH.n. .s h±. -.. +fF.v:.?: ::. n�. iv iCv. x. '..vv. q,vv. ..v.... nv .:....v..v.. Proposed PILOT reimbursement program for New York State Property taxes collected by all taxing entities (approximate) $63. million (includes Tompkins County, City of Ithaca, all towns and school districts Property taxes that would be paid by our hospital and colleges if they weren't exempt from taxation: $26. million Payment In Lieu Of Taxes (PILOT) Proposed reimbursement to Tompkins County by New York State $15.5. million Note: Based on a program used by the State of Connecticut. State funds (60% of lost property taxes) would be allocated to each local taxing authority according to the portion of qualifying exempt property located therein. New York State Assembly Legislative Hearing on Property Taxation May 12, 1999 Lin`i 1 r �1 Request for Proposals Traffic Calming REQUEST FOR PROPOSALS TRAFFIC CALMING FOR CITY OF ITHACA The City of Ithaca is seeking proposals for professional planning and engineering services for the siting, design and associated work related to the implementation of several traffic calming devices. The consultant will work closely with the City's Traffic Calming Study Team. Proposals should be submitted to the Department of Planning and Development, City of Ithaca, 108 East Green Street, Ithaca,NY, 14850,no later than 4:30 p.m. on Wednesday, June 30, 1999. INTRODUCTION In 1997 and 1998, the City received grants totaling $350,000 from the New York State Department of Transportation's Multi-Modal Program to implement citywide traffic calming measures. The proposal was prepared in response to demand from various neighborhoods to reduce traffic speed and volume. The Multi-Modal money is restricted to expenditures directly related to capital projects with a service life of no less than 10 years. The City has received additional project money of about$40,000contributions from two retail businesses to mitigate traffic impacts of their respective development and expansions. Soon after notification of the award, a Traffic Calming Study Team was organized, comprising representatives from the Department of Planning &Development, City Engineering,the Fire Department,the Board of Public Works,the Ithaca Tompkins County Transportation Council and elected officials. After meeting for several months, the team presented a proposal for a tra c circ n lan estimated to cost 000. (Roughly$60,000 was for technical work and $40,000 for community participation to be facilitated by the Community Dispute Resolution Center.) There was little or no support for the proposal from elected officials. The study team then decided to pursue dual objectives: to experiment with traffic calming devices using the Multi-Modal funding and to proceed with seeking funding and support for a long range plan. In the fall of 1998, the Common Council adopted a policy focusing on traffic calming as a strategy for improving quality of city neighborhoods. Despite Council's support, however,the absence of an overall traffic plan has hampered the study committee's work. Demand for traffic calming from neighborhoods, and now bicycle and pedestrian advocates, continues to grow. The Multi-Modal funding must be substantially spent by March 2000. After two years of meeting, the study team is unable to reach agreement about where, when and how to begin. At its most recent meeting last March, the team agreed to engage a consultant experienced with traffic calming, with both a planning and an engineering perspective. We are interested both in a long range citywide view of how to implement traffic calming as well as site specific areas for immediate planning and implementation using the Multi-Modal funding. CITY OF ITHACA 1 Request for Proposals Traffic Calming SCOPE OF SERVICES The listing below includes services the City expects from the consultant pursuant to the design and implementation of traffic calming devices in several city neighborhoods. Respondents should feel free to revise or add to the scope based on professional experience. • Develop a priority rating system for site selection • Analyze sites under consideration and comment on possible alternate sites • Recommend specific sites for implementation of traffic calming devices • Develop standards and warrants for traffic calming devices and address considerations for selection of one device or a particular combination of devices over another. Address considerations related to the MUTCD,AASHTO and NYSDOT's HDM. • Assist with the development of a process for neighborhood participation • Address proposed traffic calming devices and their relationship to a citywide traffic plan or bicycle plan. • Address concerns about impacts of traffic calming devices on emergency vehicle response times • Conduct public presentation/s of priority rating system, standards and warrants for devices and the initial implementation plan. • Prepare construction drawings and specifications for the proposed devices to be used as bid documents. • Recommend a post construction evaluation process including impacts on adjacent streets. The following documents and data will be made available to the consultant: • 1994 Report of the Traffic Task Force • City of Ithaca Bicycle Plan, 1997 • Traffic Calming Policy-Resolution • Chapter on Traffic Impacts from the Generic Environmental Impact Statement for Southwest Park Development • Volume and accident counts for sites under consideration by the Traffic Calming Study Team For purposes of this proposal it will be assumed that the consultant is familiar with recent publications such as FHWA's "Flexibility in Highway Design" and NYSDOT's "Chapter 25 Traffic Calming" written for their Highway Design Manual. The Firehouse Theatre PO Box 536 Ithaca NY 14851 (607)277-PLAY June 21,1999 TO: Jane Marcham, Chairperson B&A Committee FROM: Barbara Hopkins, Volunteer, Executive Board RE: Special Emergency Funding Request (3 pages) We need and are requesting $10,000. This year, and for the first time in its 5-year history, The Firehouse Theatre experienced 2 major breakdowns in its production schedule: accidents that brought disastrous financial consequences, a confluence of events that will not happen again. In October, our production of Sleuth, a 2-character play, was cancelled. One of the actors required hospitalization days before our first performance. The Technical Director was incapacitated by a motor vehicle accident. Total financial loss: corporate sponsorship ( $1500); box office ticket sales ($2500); rights and royalties ($500). In April, our annual musical, Closer Than Ever, was cancelled at the last minute due to the departure of our leading man. Total financial loss: corporate sponsorship ($1500); box office ticket sales (at least $3000); pre-paid royalties and rental materials ($1200). Total financial loss for The Firehouse Theatre: $10,200. For a theater that runs itself on a $60,000 annual budget, this is a significant financial disaster. Additionally, we have yet to pre-pay our Equity contract bond of$1400. While these accidents occur in professional theaters, as well, they have the costly technical resources to compensate. A recent example: The Hangar Theatre lost its leading actress days before the opening of A Glass Menagerie. A newly recruited professional actress was "wired" with ear-transmittal microphone, so that lines could be fed to her from off-stage. In the case of The Firehouse Theatre, however, renowned for and proud of our tight budget, we could not afford to bail ourselves out of twice- occurring similar predicaments. The situations described above will not have similar consequences for us again. We have developed a plan that includes on-call substitute productions, which will and can be inserted within our 12-month production schedule, with only a week's notice. The Firehouse Theatre produces at least 12 shows every year, each and every month a different play, plus adult acting classes, children's theatre workshops, rehearsal space for teen theatre groups, public play readings, and free tickets to worthy organizations in need. We have been doing this for five years without a whimper. Now we need help. The precedent exists. The Kitchen Theatre received $10,000 two years in a row, to bail itself out of a serious deficit. The State Theatre recently received $11,000 and then $39,000, for a total of$50,000! We have been good for the economic revitalization of downtown Ithaca. We received a commendation from the ADA for our unique handicap- access lift. We received a certificate of recognition from Historic Ithaca for having recycled and restored an abandoned building of historic significance. We light up a former crack-infested corner that has seen our neighboring Cayuga Mountain Bicycle Shop double in size, as our own business flourished. Our neighbor across the street, the Elks Club, is now and finally under contract. While we receive $3000 annually in community development funds from the city, we also pay $3000 in property taxes (via rent) annually, employ 7 part-time staff as well as directors and volunteer cast and crews. And we attract more than 5000 audience members, who can dine, drink, and shop before and/or after performances. Not only Ithaca's, we are, indeed, the Finger Lakes only full-time, year- round community theatre. Please consider and honor this most urgent request. Please allow us to exist for Season 2000. Respectfully submitted on behalf of the Executive Board of Directors, The Firehouse Theatre. Board of Directors: Executive Board Advisory Board Tom Newton Jim Bilinski (Ithaca Times) MK Clapp Jim Byrnes (Tompkins County Barbara Hopkins Trust Company) Stephen Cole (Cornell Faculty) Anna Geske (Cornell Council on the Arts) Susan Johnston (Eagle Brdcst.) Diann Sams (Common Council) Arno Selco (Ithaca College Fac.) Katie Spallone (Ithaca Dwntwn. Partnership) Gary Weissbrot (Founder, Ithaca Players) Ithaca Fire Department 23 JUN 99 Capital Project # 356 Amendment page A 2 SCBA Background Self contained breathing apparatus (SCBA) are probably the most critical component of our fire fighting equipment inventory. An ongoing study to evaluate our current inventory of SCBA's, and to determine how best to address the finite life span of the fiberglass composite air bottles, resulted in the strong recommendation that we upgrade now by replacing our entire inventory with the latest, and most efficient technology available. As a result, in 1998, as part of the capital project improvement requests, a project to replace our self contained breathing apparatus (SCBA), estimated at that time to cost $230,000, was included and rejected. Subsequent refinement of the estimated costs for the program reduced the amount required to approximately $125,000. This adjustment was made possible through the efforts of Lt. Dan Tier, who waded through a complicated and burdensome franchise program to get more advantageous pricing. Unfortunately, it was too late to bring the project back into the 1998 budget process. At the time, it was hoped that the project could be introduced in early 1999 for consideration. Subsequently, this same project was submitted as part of this year's capital improvement request for 2000 at an increased cost of $140,500. Complicating this is the fact that over half (61) of the fiberglass composite air cylinders must be replaced within five years, at a total (current) cost of $42,000.. New carbon fiber composite cylinders will have service lives of at least 15 years, and possibly 20 years. The service life of the self contained breathing apparatus in general is in excess of 15 years. We have had some in service as long as 30 years. This project would replace our complete inventory of SCBA, not including the supplied air respirators required by OSHA, as follows: Current Inventory 2216 psi systems: 58 complete units 50 spare fiberglass composite cylinders 166 in-service facepieces 4500 psi systems: 4 complete units w/o facepieces 2 - 30 min cylinders 2 - 60 min cylinders 6 spare 30 min cylinders 6 spare 60 min cylinders Replacement Project 4500 psi systems: 50-55 complete units (dependent on bid pricing) 50 spare carbon fiber cylinders 50 facepieces OSHA required testing unit As a stand alone project, the bond issue must be for a period of five years. Attachment as part of the apparatus replacement program permits extension of the bonding period to fifteen years. Ithaca Fire Department 23 JUN 99 Capital Project # 356 Amendment page A 3 SCBA Justification The new equipment will enhance fire fighter safety and permit more effective use of limited personnel resources by: • reducing weight carried by fire fighters • reducing stress on fire fighters • reducing the wearer's profile as the result of smaller bottles and frames • reducing donning time due to ease of use of masked mounted regulators • reducing risk in low profile and full escape maneuvers due to shortened and condensed equipment lines between cylinder and facepiece • adding integrated heat sensors for increased fire fighter awareness of the fire environment • utilizing integral Personal Alert Safety Systems (PASS) devices which are automatically armed, thus eliminating the risk of fire fighters inadvertently neglecting to do so • improving ease of use through functional improvements. The new equipment makes mandatory replacements of existing equipment more efficient by: • taking advantage of extended useful life of new cylinders • avoiding $42,000 in cylinder replacement and $10,000 in harness replacement costs in the next five years, and $30,000 in cylinder replacement costs in years 2006-2010 • permitting an ongoing 5 year phased replacement program of new technology cylinders • utilizing integrated PASS devices rather than stand alone units • putting IFD ahead of the curve with regard to OSHA/NFPA compliance as the result of changes in respirator standards (e.g. 9/1/99 requirement for redundant low-air alarms) • avoiding future anticipated price increases. The new equipment will capitalize on existing training by: • permitting technician level trained personnel to work on the new equipment without extensive retraining • shorten the learning curve for new fire fighters due to ease of use and function over current equipment and competitive models. I - 7 s — CASS PARK CITY OF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14850 Telephone:(607)273-1090 Fax: (607)273-8633 TO: Budget and Administration Committee FROM: John M. Doyle,Recreation Facilities 9-- �- RE: Automated Control Panel–Haley Pool Filters/Pumps DATE: June 16, 1999 The automated control panel for the pool filter and pumps at the Alex Haley Pool is failing and getting worse almost daily. Frey Technology,who installed the system originally has told us that this panel is obsolete and can't be repaired. This panel controls the level of chemicals in the pool. We have had daily problems with either too many chemicals in the pool or too little. As of today, staff have been called in 5 times(overtime total approximately$500.00)to deal with the controls outside of normal work hours. The cost of a new panel is $5,350.00 and installation is $400.00. The Haley Pool will not be able to remain open this year once the panel completely breaks down, which could be any day. Frey Technology believes that it will not last the season. The pool has already been closed one day due to this problem. CC: Sam Cohen Marcia Fort 2F ve JAO � F "An Equal Opportunity Employer with an Affirmative Action Program" tJ Recycled Paper COST-SHARING AGREEMENT This Agreement is entered into by and between the Village of Cayuga Heights, Town of Dryden, City of Ithaca, Town of Ithaca, Town of Lansing, and Village of Lansing, hereafter referred to as "the Parties." WHEREAS, some of the Parties submitted a joint application dated June 3, 1998, for funding available for wastewater improvements under the 1996 Clean Water/Clean Air Bond Act, and they received a grant award for some of the improvement projects in their application; and WHEREAS, all of the Parties will benefit from the improvement projects that were awarded grant funding; and WHEREAS, to assist in meeting conditions for acceptance of the awarded grant funding, the Parties desire to hire engineers to 1) prepare a unified engineering report describing the wastewater improvements, and 2) perform tasks related to the State Environmental Quality Review Act(SEQRA)process associated with the wastewater improvements; and WHEREAS, the Parties have identified the need for assistance by engineers in reapplying for grant funding for those projects that were not awarded funding pursuant to the June 3, 1998 grant application; and WHEREAS, the Parties have identified the need for assistance by engineers in applying for grant funding for additional wastewater improvement projects identified since submission of the June 3, 1998 grant application; and WHEREAS, the Parties have identified the need for assistance by engineers in applying for financing of the local share of proposed improvements to the Ithaca Area Wastewater Treatment Plant and interceptor and collector sewers using low interest loans available from the Clean Water State Revolving Fund for Water Pollution Control; and WHEREAS, the engineering firm of Stearns & Wheler, LLC, is being retained to provide the needed engineering services; NOW, THEREFORE,the Parties agree as follows: 1) Stearns & Wheler, LLC, will provide the Parties with the engineering services described in the proposed AMENDMENT NO. 2 TO AGREEMENT BETWEEN ITHACA AREA WWTP-SJS AND STEARNS & WHELER, LLC, attached hereto as Exhibit A. In addition, Stearns & Wheler, LLC will provide services related to SEQRA beyond those described in the aforementioned AMENDMENT NO. 2. These additional SEQRA services shall include all SEQRA-related services that might be necessary for the wastewater projects that have been funded by the Bond Act, including participation in any scoping process, preparation of a draft Environmental Impact Statement, if necessary, and other necessary work until a final Environmental Impact Statement is accepted. The cost for the engineering services described in this paragraph ("Engineering Services") shall be shared equally among the Parties. 2) The total cost for the Engineering Services is not to exceed Eighty-Four Thousand Dollars On or before five (5) days following the effective date of this Agreement /,20, 000.00 r� (as set forth in paragraph 3 below), each Party shall deposit with the City of Ithaca Comptroller the sum of Fourteen Thousand Dollars ($J4,000TO), which money shall be used exclusively for the Engineering Services. In the event the total cost of the Engineering Services is less than Eighty-Four Thousand Dollars ($&4,086:U0), the City of Ithaca Comptroller shall refund to each Party an equal share of the surplus,$ia4000.00 3) This Agreement shall not become effective until the date the last Party signs the Agreement. 4) Each signatory to this Agreement affirms that he or she has the requisite authority to enter into this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the date(s) indicated below. Date Ronald Anderson, Mayor Village of Cayuga Heights Date James Schug, Supervisor Town of Dryden Date Alan Cohen, Wayor City of Ithaca Date Catherine Valentino, Supervisor Town of Ithaca Date Jeannine Kirby, Supervisor Town of Lansing Date Donald Hartill, Mayor Village of Cayuga Heights 2 JUIY LJ ,7J WLI/ U4-LU 111 JIL."IMOU MIL-I LI1 I fill I%Q. JL JUJJY LUU 1 , Ui/ UU e Stearns&Wheler,Lac ENVIRONMENTAL ENGINEERS & SCIENTISTS New York, Conixcticrit, Maryland, Massachusetts, Virginia One Remington Park Drive Cazenovia,NY 13035 (315)655-8161 ce Fax(315)6554180 Facsimile Message Transmittal Form DATE: June 23, 1999 # of Pages (including cover): 6 FAX#: (607) 272-7348 JOB NO.: 8031820.5100 PI.F.A.SE DELIVER THE FOLLOWING PAGES TO: NAME: Dominick Cafferillio OF: City or Ithaca FROM: Bob Butterworth MESSAGE: Amendment No. 2 CONFIDENTIALITY NOTICE This facsimile transmission,including this Cover sheet and any accompanying documents(individually and collectively,`the Transmission'), contains information fromStdarlta h Whetdr, U.C.The Transmission is intended solJy for the use of die individual or entity to which it is addressed and may contain information that is privileged,confidential,and/or othervAsc exempt from disclosure under applicable law. Irtile reader ofdiis message is not Clic intended recipient,you arc hereby notified that any reading,copying,dis%emination,distribution,laking or any action in reliance on the contents or the Transmission,or other use of this Truusmissiou or its substance is strictly prohibited. If you have received this Trum mission in error,you are direct to call us collect to arrange for the return of the Transmission at our expense. Ifyou do not receive all pages,please call us at(31S)65S-8161 as soon as passible. Thankyou. SAWr-nrmNo 06/23/99 WED 15:25 � [T%/R% NO 78761 wool J WY-LJ-oo wcu u4.cu rn J 1 thK11.)&WhtLt:K t HX NU. 3156554180 P. 02/06 AMENDMENT NO. 2 TO AGREEMENT BETWEEN ITHACA ARRA WWTP-SJS AND STEARNS & WHE -R,LLC WHEREAS, the Ithaca Area WWTP-SJS (OWNER) and Stearns & Wheler, LLC (ENGINEER) have entered into an Agreement for professional engineering services dated January 6, 1999; and WHEREAS, said Agreement required ENGINEER to prepare an engineering report summarizing recommendations and budgetary cost estimates for various improvements to the Ithaca Area Wastewater Treatment Plant; mid WHFIZEAS, said engineering report was identified as a regulatory requirement associated with acceptance of New York State grant funding for wastewater improvements available under the 1996 Clean Water/Clean Air Bond Act;and WHEREAS, OWNER has submitted a joint application dated June 3, 1998, along with the Village of Cayuga Heights and the Town of Lansing, for State grant funding available to wastewater improvements under the 1996 Clean Water/Clean Air Bond Act; and WHEREAS, OWNER and the other joint applicants were successful in receiving a grant award for a portion of the wastewater improvement projects that were included in the June 3, 1998, grant application; and WHEREAS, OWNER and the other joint applicants have identified the need for assistance by ENGINEER in preparing a unified engineering report evaluating wastewater treatment alternatives and describing wastewater improvements to be proposed by the joint applicants as a condition for acceptance of the grant funding awarded; and WHEREAS, OWNER and the other joint applicants have identified the need for assistance by ENGINEER in satisfying State Environmental Quality Review (SEQR) requirements associated with proposed wastewater improvements as a condition for acceptance of the grant funding awarded; and WITEREAS, OWNER and the other joint applicants have identified the need for assistance by ENGINEER in reapplying for grant funding for those projects that were not awarded funding as a result of the June 3, 1998 grant application; and WHEREAS, OWNER and the other joint applicants have identified the need for assistance by ENGINEER in applying for grant funding for additional wastewater improvement projects identified since submission of the June 3, 1998 grant application; and 06/23/99 LVED 15:25 1T%/R% NO 78761 0 002 , JUN-23-99 WED 04:21 PM STEARNS&WHELER FAX N0, 3156554180 P. 03/06 AMENDMENT NO.2 TO AGREEMENT DATED 1/6/99 ITHACA AREA WWTP-SJS PAGE 2 WIIEREAS, OWNER identified the need for assistance by ENGINEER in applying for financing of the local share of proposed improvements to the Ithaca Area Wastewater Treatment Plant and interceptor and collector sewers using low interest loans available from the Clean Water State Revolving Fund for Water Pollution Control. NOW, THEREFORE, OWNER and ENGINEER agree to amend the Agreement to add Additional Services to be provided by ENGINEER as follows. ADDITIONAL.SERVICE'S 1. Meetings. Attend up to five (5) meetings with representatives of the Ithaca Area WWTP- SJS, Village of Cayuga Heights, and Town of Lansing to coordinate preparation of the unified engineering report, SEQR environmental review documents, SFY 1999-00 Clean Water/Clean Air Bond Act application, and application for State Revolving Fund financing. For budgeting purposes, costs have been estimated based on meetings of 2-hour duration at the Ithaca Arca Wastewater Treatment Plant with attendance by ENGINEER's project manager and project principals. Payment for services exceeding the allowance for five meetings will be paid for as Additional Services in accordance with the provisions of the Agreement between OWNER and ENGINEER. 2. Unified Engineering Report. Prepare a unified engineering report covering the evaluation of wastewater improvements outlined in the joint application for state grant funding submitted on June 3, 1998 by the Ithaca Area W WTP-SJS, the Town of Lansing, and the Village of Cayuga Heights. In addition to the treatment alternative included in the joint application, two additional treatment alternatives will be evaluated. The two additional alternatives will include eliminating the Cayuga Heights wastewater treatment plant and converting the Cayuga Heights plant to a primary plant only. A report will be developed using information contained in individual engineering reports prepared for the Ithaca Area WWTP-SJS, the Village of Cayuga Heights, and the Town of Lansing to the extent possible, and supplemental engineering inforniation and costs developed for the two additional alternatives. 3. SEQR Environmental Review. Assist OWNER in satisfying the SEQR environmental review requirements associated with sewers proposed by the Town of Lansing and wastewater treatment plant improvements proposed by the Ithaca Area WWTP-SJS and the Village of Cayuga Heights. Services to be provided will include preparation of full Environmental Assessment Forms, a limited El S to evaluate the growth, including impacts of new sewers in the Town of Lansing, and draft ng� declarations. Services include attendance at up to three public meetings and one for the Town/Village of Lansing, one for the Village of Cayuga Heights, and one for the current members of the Ithaca Area WWTP- SJS. 06/23/99 LVED 15:25 tT8/R% NO 78761 [a 003 JUN-23-99 WED 04:21 PH STEARNS&WHELER FAX N0. 3156554180 P. 04/06 AMEN DM ENT NO.2 'rO AGREFMFNT DATED 1/6/99 ITHACA AREA WWTP-SIS PAGE 3 4. SFY 1999-00 Clean Water/Clean Air Bond Act Application. Assist OWNER in preparing a joint application requesting grant funding for additional wastewater improvement projects identified by the Ithaca Area WWTP-SJS, the Village of Cayuga Heights, and the Town of Lansing since submission of the June 3, 1998 joint application, as well as for projects that were not awarded grant funding in connection with the prior application. ENGINEER shall consult with representatives of the Ithaca Area WWTP-SJS, Village of Cayuga Heights, and Town of Lansing to identify and develop technical supporting documentation for additional wastewater improvement projects for which grant funding will be requested. Services to amend the unified engineering report after receipt and acceptance of Bond Act grant funding are not included in this effort. S. State Revolving Fund Financing. Provide technical assistance to OWNER in applying for financing of the local share of project costs for wastewater improvements using low interest loans available from the Clean Water State Revolving Fund for Water Pollution Control. PAYMENTS TO ENGINEER For the Additional Services described above, OWNER shall pay ENGINEER an hourly rate equal to ENGINEER's Salary Cost times a factor of 2.5 for all services rendered by principals and employees engaged directly on the Project, plus reimbursable expenses at current rates or at cost. The total costs for the Additional Services described above shall not exceed the following without prior written authorisation by the OWNER: TaskI —Meetings............................... ......... . ................................................. ....................$ 9,900 Task 2—Unified Engineering Report...................................................................................$45,100 Task 3 —SEQR Environmental Review.........................................,,.....................................$45,400 Task 4—Clean Water/Clean Air Bond Act Grant Application..............................................$6,100 Task5 --SRF Financing...................... ....... ...........................................................................$3,500 Allowance for Contingencies......................................................................................... .$10,000 TOTALCOST.................................................................................................---...$120,000 PERIOD OF S RV[CE ENGINEER shall complete the scope of services within one year of authorization to proceed. ��.vvrnnnnc.wnanrnnnv n+aaoenawrw.a.tr_emn►-...,,,,,,,,,,,,.,,,N„,,�,Y 06/23/99 WED 15:25 IT%/R% NO 7876] Q004 JUN-?9-99 WED 04:22 PH STEARNS&WHELER FAX N0, 3156554180 P. 05/06 AMF,NDML-:N"f NO.2 TO AGREEMENT nATED 1/6/99 ITHACA AREA W WTP-SJS PAGE 4 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to be executed by their duly authorized representatives on the date indicated below. ENGINEER: OWNER: STEARNS & WHELER,LLC ITHACA AREA WWTP-SJS By: By: Robert Butterworth,P.E. James Schug Title: Vice President Title: Chairman Date: Date: RB/NGH/jlb _..._.-...................��......�....-..'........n...w.. ._.....a._..ter_�w..� 06/23/99 WED 15:25 [TI/R% NO 78761 la005 JUN-CJ-dd Wtu U4.'CC rn 01tHKnzocWnCLCM rnA nu. J1:JU:l: 41UU i . UUi UU AMENDMENT NO.2 TO AGREEMENT DATFD 1/6/99 ITHACA AREA WWTP-SJS PAGE'5 STATE OF NEW YORK ) )SS: COUNTY Ole TOMPKWS ) On this day of , 1999, before me, the subscriber, personally appeared James Schug, to me known and known to me to be the Chair of the SJS of the City of Ithaca, New York, the OWNER described herein, and who executed the same on behalf of the OWNER following formal resolution of the dated a copy of which is attached hereto. Notary Public STATE OF NEW YORK ) SS: COUNTY OF MADTSON ) On this day of , 1999, before me, the subscriber, Personally appeared Robert Butterworth, P.E., to me known and known to me to be an Vice President of the firm of Stearns & Wheler, LLC, t]ie ENGINEER described herein, and who executed the same for the act and deed of said firm. Notary Public 06/23/99 EYED 15:25 [T%/R% NO 78761 I@006 06/15/99 10:29 To:STEVE THAYER Frow Mary Stazi 6072577685 Page 1/3 FACSIMILE COVER PAGE Date: 6/15/99 Time: 10:29:04 Pages: 3 To: STEVE THAYER Company: CITY OF ITHACA CONTROLLER'S OFFICE Fax#: 272-7348 From: Mary Stazi Title: VP Sales & Marketing Company: The Computing Center � (a 6A Address: 15 Thornwood Drive Ithaca , NY 14850 7/500 USA Fax#: 607-257-7685 Voice#: 607-257-3524 Message: Steve, Here is the list of part numbers to go along with my origional proposal. Let me know if you need anything further. Mary 0 Copyright Cheyenne Software,Inc FAXSERVE 06/15/99 TUE 09:33 [TX/RX NO 78091 Q001 THECOM PUTING Thornwood Corporate Center 15 Thornwood Drive • Ithaca,NY 14850 C E N T E R (607)257-3524 • FAX 257-7685 http://www.compcenter.com Network Installation Contract City of Ithaca 00 � H Alan Cohen,Mayor JUN 15 1999 City Hall Ithaca,NY 14850 Py Contract Initiation Date: June 21, 1999 Contract Value: $37545 -$40,068 Network Engineering Labor: 104 Hours (estimated) Title: City of Ithaca Server Replacement and Upgrade Contract Contract Summary The contract is for the replacement(Upgrade of four network servers located within the City of Ithaca. This document contains all the products and technical services required to complete the tasks described. The purpose of providing this document is to openly state and agree upon the expectations and conditions which The Computing Center understands will lead to the successful completion of the work outlined below. This Agreement defines the scope, limitations,and the terms and conditions of the work to be conducted by The Computing Center for The City of Ithaca. Hereinafter The Computing Center will be referred to as TCC and The City Of Ithaca will be referred to as the"customer." The"project'or"installation"will refer to any and all work to be conducted by TCC within the number of hours purchased by the customer. Project Summary 1. Installation Planning and Management A portion of the technical staff time included in this installation agreement has been allocated for project planning and management,pre-install walk through,scheduling of staff and resources,and the delivery of equipment. 1. Replacement of 4 Network Servers,GIAC,Gorges, IPD,GIS 3. Installation of Network Software,Updates and Patches to City Hall Main Server,WS Server,IYB Server and Streets Server 4. Labor Rates: $100.00 per Hour All work on this contract will be performed by Senior TCC Engineers. By previous agreement, the Customer currently receives a 23.1%discount from the TCC normal Senior Engineer labor rate. Should any of the work on this contract be performed by lesser skilled TCC employees, the labor rate will be adjusted accordingly. "eo�rfex. Network Installation Detail SERVER #1: GIAC Server: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives(Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty • The server hard drives will be configured as 2 HP 9.lgb drives mirrored • TCC will also install and configure the existing Tape Unit in the new server along with the existing tape backup software. TCC will install the latest tape backup software patches to the server. TCC will do a backup of the file server and a test restore. • TCC will migrate all programs,data and user information from the old server to the new server. This information will be provided to TCC by the customer one week prior to the network installation. • TCC will Install the latest Novell operating system patches to the server. • TCC will test all network connections • LIST OF SOFTWARE Latest Novell IntraNetware 4.11 patches Latest TapeBackup software patches All Existing Programs will be migrated from the old server to the new server • TCC assumes the responsibility for installing and configuring only the software stated above. Any additional software TCC is requested to install and configure will be considered outside the scope of this project and will be subject to separate charges(see Scope of Coverage and Coverage Exclusions section). This additional work may also be subject to restrictions and limitations not stated in this agreement. • End user software assistance or training is not included in this agreement unless specifically stated in the Network Administration and Software Training section. Estimated Engineering Time: 16 Hours Page 2 SERVER#2 GORGES Server: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb OR 18gb Hot Swap Hard Drives(Mirrored) Must be determined by The City Of Ithaca Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty • The server hard drives will be configured as 2 HP 9.lgb or 18gb drives mirrored(to be determined by The City Of Ithaca) • TCC will Install Microsoft NT Server 4.0 with the latest service pack to the new server. • TCC will install Microsoft IIS&test • TCC will setup DNS services for the Domain: CI.ITHACA.NY.US and test. • TCC will also install and configure the existing Tape Unit in the new server along with the existing tape backup software. TCC will install the latest tape backup software patches to the server. TCC will do a backup of the file server and a test restore. • TCC will migrate all programs,data and user information from the old server to the new server. This information will be provided to TCC by the customer one week prior to the network installation. • TCC will test all network connections • Software: The following is a list of the software that TCC will install and configure on the server. Microsoft NT Server W/the latest Service Pack Latest TapeBackup software patches All Existing Programs will be migrated from the old server to the new server • TCC assumes the responsibility for installing and configuring only the software stated above. Any additional software TCC is requested to install and configure will be considered outside the scope of this project and will be subject to separate charges(see Scope of Coverage and Coverage Exclusions section). This additional work may also be subject to restrictions and limitations not stated in this agreement. • End user software assistance or training is not included in this agreement unless specifically stated in the Network Administration and Software Training section. Estimated Engineering Time: 20 Hours Page 3 SERVER#3 IPD Server HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives(Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCUISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty • The server hard drives will be configured as 2 HP 9.1 gb drives mirrored • TCC will also install and configure the existing Tape Unit in the new server along with the-existing tape backup software for use with IntraNetware 4.2. TCC will install the latest tape backup software patches to the server. TCC will do a backup of the file server and a test restore. • TCC will migrate all programs,data and user information from the old server to the new server. This information will be provided to TCC by the customer one week prior to the network installation. • TCC will Install Novell IntraNetware 4.2 Upgrade w/the most recent operating system patches to the server. TCC will test all network&printer connections. • Software: The following is a list of the software that TCC will install and configure on the server. Novell IntraNetware 4.2 Software Upgrade along with the latest patches Latest TapeBackup software patches All Existing Programs will be migrated from the old server to the new server • TCC assumes the responsibility for installing and configuring only the software stated above. Any additional software TCC is requested to install and configure will be considered outside the scope of this project and will be subject to separate charges(see Scope of Coverage and Coverage Exclusions section). This additional work may also be subject to restrictions and limitations not stated in this agreement • End user software assistance or training is not included in this agreement unless specifically stated in the Network Administration and Software Training section. Estimated Engineering Time: 24 Hours Page 4 SERVER#4: GIS Server: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium lI Processor 450Mhz. - 576 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - CTX 14"VL400 Color Monitor - HP NetRaid Array Controller - Qty.3 HP 9gb or 18gb Hot Swap Hard Drives Setup In An Array -Total Spinning Space 18gb or 36gb (to be determined by The City Of Ithaca) - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty • The server hard drives will be configured as 3 HP 9.1gb or 18gb drives(to be determined by The City Of Ithaca)setup in an array • TCC will also install and configure the existing Tape Unit in the new server along with the existing tape backup software for use with IntraNetware 4.2. TCC will install the latest tape backup software patches to the server. TCC will do a backup of the file server and a test restore. • TCC will migrate all programs,data and user information from the old server to the new server. This information will be provided to TCC by the customer one week prior to the network installation. • TCC will Install Novell IntraNetware 4.2 Upgrade w/the most recent operating system patches to the server. TCC will test all network&printer connections. • Software: The following is a list of the software that TCC will install and configure on the server. Novell IntraNetware 4.2 Software Upgrade along with the latest patches Latest TapeBackup software patches All Existing Programs will be migrated from the old server to the new server • TCC assumes the responsibility for installing and configuring only the software stated above. Any additional software TCC is requested to install and configure will be considered outside the scope of this project and will be subject to separate charges(see Scope of Coverage and Coverage Exclusions section). This additional work may also be subject to restrictions and limitations not stated in this agreement. • End user software assistance or training is not included in this agreement unless specifically stated in the Network Administration and Software Training section. Estimated Engineering Time: 20 Hours Page 5 City of Ithaca Server Upgrades and Patches 1. City Hall Main 2. WS Server 3. Ithaca Youth Bureau Server 4. Streets and Facilities Server ALL WORK WILL BE DONE TO EXISTING SERVERS AT THE ABOVE LOCATIONS • TCC will download the most recent operating system patches for the manufacturer web sites • TCC will download the most recent tape backup software patches from the web • TCC will install all downloaded patches to the above listed servers • TCC will test the backup&restore on all of the above listed servers • TCC assumes the responsibility for installing and configuring only the software stated above. Any additional software TCC is requested to install and configure will be considered outside the scope of this project and will be subject to separate charges(see Scope of Coverage and Coverage Exclusions section). This additional work may also be subject to restrictions and limitations not stated in this agreement. • End user software assistance or training is not included in this agreement unless specifically stated in the Network Administration and Software Training section. Estimated Engineering Time: 24 Hours,6 Hours per Server Page 6 Scope of Coverage and Coverage Exclusions 1. Unless both parties mutually agree,TCC will begin the network installation once items are received that will complete an installation for each location. 2. TCC guarantees that the charges for the installation of the hardware and software as contained in this document will not exceed the cost of the time purchased as long as the scope of each server installation project remains the same. 3. Time spent by TCC staff at the customer location is to be used exclusively for the purpose of the installation of this project as outlined in this installation agreement. Additional customer requests requiring TCC staff time not covered in this agreement are considered beyond the scope of this agreement and are subject to separate charges. Such requests will be processed as additional work and will be billed outside this agreement on a separate invoice(s). The primary responsibility of all TCC staff is the timely and successful completion of this agreement, other requests or projects will be scheduled as time becomes available. 4. Any additional TCC staff time and equipment required as a result of another vendor or third party errors,delays,or omissions will also be subject to separate charges. Any alteration or deviation from the specifications as described in the Network Installation Detail involving extra cost of material or labor,will become an extra charge over and above those purchased with this agreement. Any time spent troubleshooting products and services not provided by TCC is not included in this agreement and are also subject to additional charges.Aany additional labor hours will be billed under separate invoice and will be billed at the same rate as the original time purchased as well as under the same terms and conditions. To the extent possible,the customer will be made aware of any issues that may require additional charges for labor,materials and logistics support before the work is performed. Page 7 Customer Responsibilities 1. The following is a list of responsibilities of the customer. 2. Jeff Wesche will be the Customer's"LAN Coordinator"contact as designated by the customer. All installation,support, and problem solving issues will be directed to TCC through this individual. If TCC is to provide other individuals ongoing information concerning the work/scheduling of TCC,it will be the customer's responsibility to provide TCC with the names of any additional individuals prior to TCC beginning the installation. 3. The Customer will insure that any phone/data lines used in the installation are operating according to specifications by having them checked and tested for a one week period prior to TCC beginning the installation. 4. The Customer will provide a secured and ventilated area for TCC to receive and set up all the workstations prior to connecting them to the network. 5. The customer will have all furniture required for the placement of the servers and other LAN equipment installed prior to the LAN installation. 6. The Customer will furnish TCC the names,user ID's,and program rights of all users on the network(LAN)to be installed one week prior to the on-site installation of the LAN. 7. The Customer will allow authorized TCC employees access to all areas involved in the installation project from 8:00 AM to 5:00 PM Monday through Friday or any other time or days needed as mutually agreed upon by both parties. 8. The customer will perform a data backup the night prior to each installation/upgrade. Page 8 IV. Critical Customer Changes to the Original Computing Center Recommendations Schedule B contains a list of critical customer changes to the original recommendations given by TCC. It is in the opinion of the TCC Technical Staff that the changes listed below may cause additional charges outside this agreement or lead to customer dissatisfaction in either the project or performance of the installed equipment. This intended only to notify the customer of substantive changes made and in no way changes or effects the terms and/or conditions as stated throughout the rest of this agreement. V. Terms of Payment The Computing Center will invoice all equipment,software&installation labor upon delivery to the each Customer Site.All invoices will be billed as NET-10 days from the invoice date. VI. Non-Solicitation Agreement Unless otherwise mutually agreed to by both parties in writing,each party agrees not to either directly,indirectly,or through a third party with whom they have contact,solicit for employment any personnel of the other party's during the term of a TCC Customer Support Agreement,a TCC Installation Agreement,or other scheduled call for TCC service, and for a period of twelve (12)consecutive months(52 weeks)thereafter the end of the agreement or last service visit, whichever occurs last. Remedy for violation of the terms of this section of the agreement may include,but are not limited to,the following: direct and indirect damage due to lost revenue,hiring and training of replacement employee(s),related attorneys fees and court costs. TCC reserves the right to cancel this section of the agreement at any time upon acceptance of both parties in writing. VII. Limitation of Remedy The Computing Center shall not be liable for any damages caused by the delay in furnishing services or other performance under the agreement. The sole and exclusive remedy for any breach of warranty, express or implied, including services furnished under this agreement and all other performance by The Computing Center under or pursuant to this contract shall be limited to the reperformance of any defective service provided by TCC and shall in no event include any incidental or consequential damages. VIII. Customer Proposal See Schedule C Page 9 No Warranty Except as Noted:Except as expressly set forth in this Agreement,TCC MAKES NO REPRESENTATIONS AND EXTENDS NO WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.THERE ARE NO EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Notices:All notices required or permitted under this Agreement shall be made in writing and shall be deemed to have been duly given if delivered personally or sent by registered or certified mail(return receipt requested).All notices shall be addressed to the parties at the respective addresses indicated above. Governing Law: This Agreement and any transaction between TCC and the Customer hereunder shall be governed by,construed and interpreted in accordance with the laws of the State of New York.Both parties hereby consent to the jurisdiction of the courts of the State of New York or the Federal courts sitting in New York and waives any objection to such venue. Entire Agreement:This Agreement contains the entire agreement between the parties and this Agreement supersedes all previous agreements and proposals,oral or written,and all negotiations,conversations or discussions between the parties related to this Agreement. Force Majeure: Each party hereto shall be relieved of its obligations hereunder to the extent that fulfillment of such obligations shall be prevented by acts beyond the reasonable control of the party affected thereby. Agreed to: Baum Control Systems, Inc. City of Ithaca: D/b/a The Computing Center By: By: Name: Name: Date: Date Page 10 Schedule A Topics included in Network Administration Training NONE Page 11 Schedule B Critical Customer Changes 1. Hard Drive sizes need to be determined for GIS and GORGES Servers. 2. Each Server's performance acceptance test will be based on only internal LAN performance. The Customer acknowledges performance and reliability issues with the INET and other Wide Area Network connectivity issues and that any work regarding the WAN are outside the scope of this contract. I Page 12 Schedule C Customer Proposal June 2, 1999 Jane Marcham City Of Ithaca SUBJECT. PROPOSAL FOR REPLACEMENT OF THE FOLLOWING SERVERS: GIA C, GIS,IPD, & GORGES DUE TO Y2K ISSUES RECOMMENDED SERVER REPLACEMENT&LABOR FOR GIAC: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives(Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $4,650.00 INSTALLATION OF NEW GIAC SERVER: - Physical Buildup&Delivery Of New HP Server - Transfer HP Tape Backup From Old Micronics Server To New HP Server - Program&Data Migration From Old Micronics Server To New HP Server - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup&Restore - Test All Network Connections - Test Network Printing Estimated Time 16 Hours @$100.00 Per Hour $1,600.00 SEAGATE BACKUP EXEC V8.0 SINGLE SERVER $ 512.00 TOTAL GIAC SERVER UPGRADE INVESTMENT $6.762.00 Page 13 RECOMMENDED SERVER REPLACEMENT&LABOR FOR GORGES: HEWLETT-PACKARD NETSERVER LC3 PENTIUM 11450 SERVER - Dual Intel Pentium 11 Processors 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives(Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $5,999.00 UPGRADE HARD DRIVES TO HP 18GB HOT SWAP DRIVES -Replace 9gb Drives With 18gb Drives $1,014.00 MICROSOFT WINDOWS NT SERVER W/5 CLIENT LICENSES $ 775.00 INSTALLATION OF NEW GORGES SERVER: - Physical Buildup&Delivery Of New HP Server - Installation&Setup Of Windows NT 4.0 Server - Program&Data Migration From Old Server To New HP Server - Setup IIS 4&Test - Setup DMS Services For CI.ITHACA.NY.US - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup&Restore - Test All Network Connections Estimated Time 20 Hours @$100.00 Per Hour $2,000.00 TOTAL GORGES SERVER UPGRADE INVESTMENT W19GB DRIVES $8.774.00 TOTAL GORGES SERVER UPGRADE INVESTMENT W118GB DRIVES $9.788.00 Page 14 RECOMMENDED SERVER REPLACEMENT&LABOR FOR IPD: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives(Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCVISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $4,650.00 NOVELL NETWARE 4.2 30 USER UPGRADE $1,578.00 INSTALLATION OF NEW IPD SERVER: - Physical Buildup&Delivery Of New HP Server - Installation&Setup Novell Netware 4.2 30 User Upgrade -Creation Of NDS Structure Program&Data Migration From Old Server To New HP Server - Transfer Existing Tape Backup From Old Server To New HP Server - Reinstall Tape Backup Software Under Netware 4.2 - Recreate Print Queues Under Netware 4.2 - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup&Restore - Test All Network Connections - Test Network Printing Estimated Time 24 Hours @$100.00 Per Hour $2,400.00 TOTAL IPD SERVER UPGRADE INVESTMENT $8.628.00 Page 15 SERVER REPLACEMENT OPTIONS&LABOR FOR GIS; OPTION#1:(SERVER W/ARRAY OF 9GB DRIVES HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium 11 Processor 450Mhz. - 576 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - CTX 14"VL400 Color Monitor - HP NetRaid Array Controller - Qty.3 HP 9gb Hot Swap Hard Drives Setup In An Array -Total Spinning Space 18gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $6,839.00 OPTION#2: (SERVER W/ARRAY OF 18GB DRIVES)RECOMMENDED OPTION HEWLETT-PACKARD NETSERVER LC3 PENTIUM 11450 SERVER - Intel Pentium II Processor 450Mhz. - 576 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - CTX 14' VL400 Color Monitor - HP NetRaid Array Controller - Qty.3 HP 18gb Hot Swap Hard Drives Setup In An Array -Total Spinning Space 36gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays&3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $8,348.00 Page 16 NOVELL NETWARE 4.2 55 USER UPGRADE $2,142.00 INSTALLATION OF NEW GIS SERVER: - Physical Buildup&Delivery Of New HP Server - Installation&Setup Novell Netware 4.2 55 User Upgrade -Creation Of NDS Structure Program&Data Migration From Old Server To New HP Server - Transfer Existing Tape Backup From Old Server To New HP Server - Reinstall Tape Backup Software Under Netware 4.2 - Recreate Print Queues Under Netware 4.2 - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup&Restore - Test All Network Connections - Test Network Printing Estimated Time 20 Hours @$100.00 Per Hour $2,000.00 TOTAL GIS SERVER UPGRADE INVESTMENT WITH OPTION#1 $10.981.00 TOTAL GIS SER VER UPGRADE INVESTMENT WITH OPTION#2 $12.490.00 Page 17 LABOR FOR CITY HALL MAIN, WS, IYB, &STREETS SERVERS. INSTALLATION OF CURRENT UPDATES AND PATCHES - Download The Most Recent Operating System Patches From The Manufacturer Web Sites - Download The Most Recent Tape Backup Software Patches From The Web - Install All Downloaded Patches To The Server - Test Backup&Restore Estimated Time 24 Hours(6 Hours Per Server) @$100.00 Per Hour $2,400.00 FINAL ACCEPTANCE WILL BE BASED ON LAN PERFORMANCE,DUE TO THE ACKNOWLEDGED ISSUES WITH THE INET AND WIDE AREA NETWORK CONNECTION ISSUES. DELIVERY FOR THE ABOVE EQUIPMENT IS 7-10 BUSINESS DAYS ARO. Mary Stazi VP Sales&Marketing Page 18 06/15/99 10:29 To:STEVE THAYER From:Mary Stazi 6072577685 Page 3/3 GIS SERVER REPLACEMENT. 1 D7028A HP NET SERVER LC3, PII450,64MB,HOT SWAP 2 D6098A HP 128MB DIMM 1 D6099A HP 256MB DIMM 1 D4992A HP NETRAID 1 ARRAY CONTROLLER 3 D4289A HP 9GB ULTRA SCSI HOT SWAP DRIVE OR 1 D7028A HP NET SERVER LC3, PII450,64MB,HOT SWAP 2 D6098A HP 128MB DIMM 1 D6099A HP 256MB DIMM 1 D4992A HP NETRAID 1 ARRAY CONTROLLER 3 D5039A HP 18GB ULTRA SCSI HOT SWAP DRIVE The GIS server requires a 14"monitor, this is the only part that does not have to be HP. 1 VL400 CTX VL400 14" MONITOR Mary Stazi VP Sales &Marketing 06/15/99 TUE 09:33 [TX/RX NO 78091 Cj003 06/15/99 10:29 To:STEVE THAYER From:Mary Stazi 5072577605 Page 2/3 June 15, 1999 Steve Thayer City Of Ithaca Controller's Office SUBJECT PART NUMBERS FOR REPLACEMENT SERVERS GIAC SERVER REPLACEMENT: 1 D7030T HP NETSERVER LC3, PII450,64MB,HOT SWAP,9GB 1 D6098A HP 128MB DIMM 1 D6099A HP 256MB DIMM 1 D4289A HP 9GB ULTRA SCSI HOT SWAP DRIVE GORGES SERVER REPLACEMENT: 1 D7030T HP NETSERVER LC3, PII450,64MB,HOT SWAP,9GB 1 D7032A HP 45OMHZ SECOND PROCESSOR(DUAL PROCESSOR SYSTEM) 1 D6098A HP 128MB DIMM 1 D6099A HP 256MB DIMM 1 D4289A HP 9GB ULTRA SCSI HOT SWAP DRIVE OR 1 D7028A HP NET SERVER LC3, PII 450,64MB,HOT SWAP 1 D7032A HP 45OMHZ SECOND PROCESSOR(DUAL PROCESSOR SYSTEM) 2 D5039A HP 18GB ULTRA SCSI HOT SWAP DRIVES 1 D6098A HP 128MB DIMM 1 D6099A HP 256MB DIMM IPD SERVER REPLACEMENT.- 1 EPLACEMENT:1 D7030T HP NETSERVER LC3, PII450,64MB,HOT SWAP,9GB 1 D6098A HP 128MB DIMM 1 D6099A HP 256MB DIMM 1 D4289A HP 9GB ULTRA SCSI HOT SWAP DRIVE 06/15/99 TUE 09:33 [T%/R% NO 78091 121002 Capital Project Request ^ Submitting Agency FINANCE cp id 497 Project title Office Copier Equipment uipment Purchase Year Category Eq2000 Description Acquisition of six(6)copier machines for replacement to the following areas:City Chamberlain,GIAC, Streets&Facilities,Fire,Youth Bureau and Supt.of Public Works. Location Justification These copiers were purchased in 1992 and have in most cases passed their useful life. The machine at GIAC is in the worst shape. The other machines should make it to January. These offices rely heavily on their copiers and can't be down for any extended period of time. The machines maintenance costs are increasing every year as the machines get older. The cost of the project will allow for the purchase six new machines,however,we will examine the possibility of leasing machines if it is beneficial to the City. We will purchase these machines on State Contract which will allow the City to obtain the most cost effective price. In 1992,we purchased the copiers and financed them for a period of 5 years. I am submitting this request as a capital project with the understanding that if the 2000 budget allows,we should include the copiers as part of the operating budget. As I submit this,the GIAC machine is not operating and the Chamberlain machine has been down for two days awaiting parts. Relationship None. Status lNew-Plans/Specs preliminary plans underway Capital Budeet Other Resources and Reserves Sources of Funded Requested Funded Requested TOTALS otherfunding Plans and Specs -� Land Construction 0 0 0 Equipment 60000 Cost Basis Other u Current Construction/Equipment Costs TOTALS 00 O D Additional annual manitenance 3800 Priority I High Additinal employee salaries 0 Methods Additional equipment not in project cost 0 direct purchase of mat/equip from existing funds Other costs Total Cost 3800 Time Estimated annual income from project 0 Two months NET COST 3800 Year Amount Phase Remarks Digital copiers are slowly becoming the product of 2000 F 60000 Complete choice. This budget would allow for the purchase of a digital machine in the Chamberlains Office if it was deemed necessary. At this point most of these machines will be analog. This budget amount will be refined as we get closer to the purchase date. From:Peter W.Penniman To: Date:6/21/99 Time:08:56:51 Page 1 of 1 To: Members of Budget and Administration Committee DRAFT RESOLUTION #1 -- for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives Resolution No. , supporting revision of New York State Real Property Tax Law, to ensure that all businesses in the State pay their fair share of property taxes. WHEREAS educational and other non-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS in recent years some tax-exempt entities have strayed from their basic mission and undertaken new activities, including housing, retail stores, restaurants and fitness centers, activities which bear every resemblance to private sector businesses but without the corresponding tax burden, and WHEREAS these tax-exempt businesses, by virtue of their tax-exempt status, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS local government entities are greatly affected by the loss of property tax revenues from these tax-exempt business, even while these businesses increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the Committee, That the State of New York should make changes as necessary in the Real Property Tax Law to prevent businesses from hiding behind a false claim of non-profit status, and RESOLVED, further, That the scope of business activities that qualify for a property tax exemption under New York State Law should be greatly reduced, so that businesses in our state may enjoy a level playing field and fair competition, and RESOLVED, further, That local governments and schools in New York State should have the ability to tax all business activities in their district. 06/21/99 MON 08:54 1T%/R% NO 78511 001 f From:Peter W.Penniman To: Date:6/21/99 Time:08:52:51 Page 1 of 1 To: Members of Budget and Administration Committee, Common Council DRAFT RESOLUTION #2 -- for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives Resolution No. in support of property tax relief for local governments and schools hosting large tax-exempt institutions WHEREAS most municipalities in New York State, including school districts, have been forced to raise the property tax rate each year, in order to maintain a basic level of services, and WHEREAS the rate of increase in property taxes has greatly exceeded the general rate of inflation over the past fifteen years, and WHEREAS this increased tax burden is especially felt by localities hosting large tax- exempt institutions such as universities, hospitals and prisons, and WHEREAS studies have shown that the property tax does not effectively tax wealth, and frequently imposes a harsh burden on residents with little ability to pay, and WHEREAS the State of New York has revenue sources available, including the personal income tax, that are much more effective at taxing wealth, now therefore be it RESOLVED, on recommendation of the committee, That the State of New York should increase State aid to localities, as a means of ensuring that the property tax rate is kept at a reasonable level, and RESOLVED, further, That the State of New York should implement a program to replace lost taxes from major exempt properties such as the Payment In Lieu Of Taxes (PILOT) Program presently in operation in the State of Connecticut. 06/21/99 MON 08:50 [TX/RX NO 78501 Q001 s JUN 7 1999 Tompkins County Board of Representatives 320 North Tioga Street Ithaca, NY 14850 To: Martin Luster, Chair, Assembly Committee on Real Property Taxation, and Steven Sanders, Chair, Assembly Committee on Education From: Peter Penniman, Member, Tompkins County Board of Representatives 607-387-5697 pwp2@cornell.edu Date: May 12, 1999 Subject: Property Taxation Relief for Localities Hosting Public Institutions of Higher Learning Thank you for holding hearings on this important subject. The property tax burden in our communities has increased greatly in recent years. In Tompkins County, the increase in tax rates over the past fifteen years has far exceeded the rate of inflation. And despite the STAR program and the availability of exemptions for low income senior citizens, the property tax remains one of the most regressive forms of taxation in New York State. Our County has a high level of property that is exempt from taxation -- about 41%. More than half of that exempt property belongs to one institution, Cornell University. We also host Ithaca College, Tompkins-Cortland Community College, and one major hospital, Cayuga Medical Center. One consequence of our high level of exempt property is that the bill for taxable property owners is about 50% higher than it would be if all property in the County were taxable. Let me be clear, I am not suggesting that you remove the tax exemption from the important institutions that reside in our community. There are areas, however, where the colleges engage in activities that compete directly with local private businesses. Examples of those businesses include book stores, exercise facilities, restaurants, and housing. Competition between tax-exempt college "enterprises" and taxable businesses. The colleges own and operate a number of housing facilities, including dormitories, fraternities, and apartments for graduate students. Most of these are exempt from property taxation, under the premise that they are fulfilling the educational mission of that college. Private rooming houses and apartment buildings compete directly with the housing operated by the colleges. In Ithaca, about half of the college fraternities are owned by Cornell and about half are owned by the various national fraternal organizations. The college-owned fraternities are tax exempt and the others are not. These tax-paying fraternities operate the same in every way, and they are strictly for students, yet they must pay taxes. How does Cornell get away with this? Through a very liberal O intrepretation of the law, so that fraternities fall under their "educational mission". Off-campus apartments also compete with college housing. I happen to be very knowledgable about this subject because I manage about twenty properties in the City of Ithaca, mostly occupied by students. On average, landlords in Ithaca pay about $500. in property taxes for every student that is housed in their apartments and rooming houses. If you take a rough number like 10,000 students that live on campus in Tompkins County, that item alone works out to about $5,000,000 in lost property taxes each year. I don't have the same quality of information for other types of businesses, but I frequently hear complaints about the tax exempt status of college bookstores and recreational facilities. While a certain amount of this activity is clearly related to the educational mission, these facilities also bring in a great deal of money from non- students. In view of this situation, I am here today to ask you to tighten up the law so that colleges will stick with their primary mission and not hold an unfair competitive advantage over private business. Of course, we very much appreciate the presence of our fine colleges and our hospital. And we don't blame them for attempting to take advantage of any legal tax loophole that may be available. Cornell University contributes to our community in ways that are too numerous to mention here. But in spite of all the benefits of having these institutions in our midst, it is a curse in the way it affects our ability to finance our local governments and schools. Proposed Payment to Localities for Hosting Hospitals and Institutions of Higher Learning Because the State of New York has established and upheld our present system of tax exemptions, it is only fair and reasonable that the State should help to balance the resulting burden that has been placed unevenly on our local communities. We are asking that New York State follow the policy of the State of Connecticut in reimbursing all local governments and school districts for 60% of lost taxes through their Payment in Lieu of Taxes Program (PILOT). I am providing a chart with some rough calculations of what this would cost New York State. These funds would be allocated to all municipalities and school districts that host these exempt facilities, according to the amount of lost taxes incurred in each district. In Connecticut, for example the City of New Haven received $27 million in 1998 from the State under their PILOT program. That is their reimbursement for hosting Yale University as well as several hospitals and colleges. The $27 million dollars is used not only for municipal services but also for the public schools. In Tompkins County, the Ithaca City School district would receive a large portion of the funds from this type of PILOT. As you know, large increases in public school funding will be needed in the next few years to meet new state standards for public education. These PILOT funds from the State would go a long way toward meeting that need and protecting us from astronomical increases in our property taxes. O The Unfairness of the Property Tax Finally, I must stress the unfairness of the property tax in general. Lets not be fooled into thinking that we are taxing wealth. We are taxing the person or business whose name is on the deed for a particular property. That person may own the property free and clear, or it may be someone with debts far in excess of the value of their home or business. This latter situation is especially prevalent in our stagnant upstate economy, where property values are lower than they were ten years ago. In some cases, the property tax is pushing people close to bankruptcy. And what do we do when assessments drop or when governmental costs increase? We have to raise the property tax rate each year to balance the budget. What other tax is there, state, federal or local, that has an increase in rate every year? For many people, the property tax is by far the largest tax of any type that they pay each year. I understand as an elected official that no revenue source is really equitable, and that the best we can do is choose the one that is the least unfair. Almost everyone I have spoken with agrees that a much fairer tax for New York State is the income tax. It is extremely unfortunate that this tax has been cut in recent years, a cut that primarily benefits the wealthy. At the local level, our worst fears have been realized. With inadequate state aid, localities are forced to constantly increase revenue from the only revenue sources available to them--the much more regressive sales tax and property tax. Is it any wonder that New York State leads the nation in the gap between the rich and the poor? We are presently faced with the opportunity to eliminate the sales tax on clothing items below $110. 1 would love to do that, but the fact is that we have no other realistic option to fund our local programs. With more financial support from the State, as I am proposing today, a cut in the sales tax would be a real option. I am providing several pages of additional information on the points I have raised. I appreciate your concern about these issues, and I look forward to working with you to achieve some much-needed change. Thank you. Summary of legislative proposals: 1. Review the language in Real Property Tax Law to prevent colleges from operating businesses under the tax-exempt umbrella of their educational mission. 2. Enact a Payment in Lieu of Taxes (PILOT) program to reimburse local governments and school districts that host colleges and hospitals. A proposed level of reimbursement would be 60% of lost taxes from those exempt properties. 3. Provide revenue as needed for the PILOT program by increasing the New York State income tax rate for annual incomes above $200,000. Impact of Property Tax Exemptions -- Tompkins County Population (1999 estimate) County Population: 99,000 College student population 27,000 Tax assessment from 1998 tax roll) Assessed value of all real property ($ Millions) Taxable portion (59%) 2,088 Exempt portion (41%) 1,451 Total 3,539 Major exempt properties and approximate value* Cornell University 1,000 Ithaca College 200 Tompkins-Cortland Com. Coll 45 Cayuga Medical Center 95 Total 1,340 * Note: Actual value of exempt property is likely to be higher than shown here, because accurate records are not kept. Related facts: 1. The loss of property tax revenues from the colleges and hospital currently costs each resident of Tompkins County about$265. per year. That equals $1060. per year for a family of four. 2. Even after Cornell's contributions to the community are factored in, exempt college properties cost Tompkins County taxpayers about$400. per year in extra taxes for each full-time student enrolled at the colleges. Proposed PILOT reimbursement program for New York State Property taxes collected by all taxing entities (approximate) $63. million (includes Tompkins County, City of Ithaca, all towns and school districts Property taxes that would be paid by our hospital and colleges if they weren't exempt from taxation: $26. million Payment In Lieu Of Taxes (PILOT) Proposed reimbursement to Tompkins County by New York State $15.5. million Note: Based on a program used by the State of Connecticut. State funds (60% of lost property taxes) would be allocated to each local taxing authority according to the portion of qualifying exempt property located therein. New York State Assembly Legislative Hearing on Property Taxation May 12, 1999 t`� 1 O� I Gr'`�� •yam� ..'.. _ s� CASS PARK CITY OF ITHACA 701 TAUGHANNOCK BLVD. ITHACA,NEW YORK 14850 Telephone:(607)273-1090 Fax: (607)273-8633 TO: Budget and Administration Committee FROM: John M. Doyle, Recreation Facilities 9- RE: Automated Control Panel—Haley Pool Filters/Pumps DATE: June 16, 1999 The automated control panel for the pool filter and pumps at the Alex Haley Pool is failing and getting worse almost daily. Frey Technology, who installed the system originally has told us that this panel is obsolete and can't be repaired. This panel controls the level of chemicals in the pool. We have had daily problems with either too many chemicals in the pool or too little. As of today, staff have been called in 5 times (overtime total approximately $500.00)to deal with the controls outside of normal work hours. The cost of a new panel is $5,350.00 and installation is $400.00. The Haley Pool will not be able to remain open this year once the panel completely breaks down, which could be any day. Frey Technology believes that it will not last the season. The pool has already been closed one day due to this problem. CC: Sam Cohen Marcia Fort "An Equal Opportunity Employer with an Affirmative Action Program" + `I� Recycled Paper B. TCAT Personnel Roster- Transit Service Supervisor. WHEREAS, the personnel roster for TCAT has been modified to delete one Bus Driver Position and add a Transit Service Supervisor Position; now, therefore be it RESOLVED, That the Board of Public Works hereby approves of Joann Bailey to fill the position of Transit Service Supervisor at Salary Grade 2 (starting salary of$30,881) in the Executive Association for the starting salary with a provisional appointment contingent upon passing the required Civil Service Exam. 6/16/99 ADMINISTRATION AND COMMUNICATIONS ITEMS C. TCAT Personnel Roster - Manager of Operations and Maintenance. WHEREAS, the personnel roster for TCAT has been modified to delete one Transit Systems Manager Position and add a Manager of Operations and Maintenance Position; now, therefore be it WHEREAS, staff has reviewed the position within the City's and Cornell's organizations to rank the position and to recommend a salary for the candidate; now, therefore, be it RESOLVED, That the Board of Public Works approves Nancy Oltz to fill the position of Manager of Operations and Maintenance and recommends to the TCAT Personnel Committee and the City's Budget and Administration Committee that the position be assigned to the Managerial Compensation Plan in the salary range of$42,334 to $62,664 and that a salary for Nancy Oltz be set at $54,000 annually, and be it further RESOLVED, That the board recommends to both committees that this salary be paid retroactively to January 1, 1999 in recognition of major changes made to this position in the fall of 1998 which have just recently been formally reviewed adopted. 6/16/99 Ithaca Fire Department 23 JUN 99 Capital Project # 356 Amendment page A 1 Engine Bids Capital project # 356 was approved in the 1998 budget as part of the City/Town apparatus replacement program. This project would purchase two replacement fire pumper trucks at a cost of $600,000. Two separate bids were let with each coming back at costs exceeding that authorized. We are here to explain how we got to this point and to request that the capital project be amended to add the funds necessary to purchase the replacement fire engines. Self Contained Breathing Apparatus Replacement Project The action required to address the shortage in the engine replacement project brings with it possible financing advantages related to an equipment replacement project that has been submitted as part of the capital improvement requests for 2000. This was submitted in 1998 and not funded. The following clauses might be included in a resolution for this purpose. WHEREAS, the need for the engines to be purchased with capital project # 356 was established as a function of the City/Town apparatus replacement program; and, WHEREAS, capital project # 356 is under funded by $200,000 as compared with the bids returned to purchase two new engines; and, WHEREAS, the project has already been bid twice and there is no reasonable alternative; and, WHEREAS, the Fire Department has requested that a project to replace the self contained breathing apparatus be approved for purchase at this time to take advantage of cost savings available as a result of including the funding in the reauthorization for capital project # 356; and, WHEREAS, this advantage is as the result of the difference in permissible bonding periods depending on the useful life for which a project may be bonded for according to its cost; now, therefore be it Sa �� RESOLVED, capital project # 356 is increased by $200,000 for the engines, and $140,000 for the self contained breathing apparatus, for a total of $340,000; thus making the total project authorization to be $940,000. Ithaca Fire Department 23 JUN 99 Capital Project # 356 Amendment page A 2 SCBA Background Self contained breathing apparatus (SCBA) are probably the most critical component of our fire fighting equipment inventory. An ongoing study to evaluate our current inventory of SCBA's, and to determine how best to address the finite life span of the fiberglass composite air bottles, resulted in the strong recommendation that we upgrade now by replacing our entire inventory with the latest, and most efficient technology available. As a result, in 1998, as part of the capital project improvement requests, a project to replace our self contained breathing apparatus (SCBA), estimated at that time to cost $230,000, was included and rejected. Subsequent refinement of the estimated costs for the program reduced the amount required to approximately $125,000. This adjustment was made possible through the efforts of Lt. Dan Tier, who waded through a complicated and burdensome franchise program to get more advantageous pricing. Unfortunately, it was too late to bring the project back into the 1998 budget process. At the time, it was hoped that the project could be introduced in early 1999 for consideration. Subsequently, this same project was submitted as part of this year's capital improvement request for 2000 at an increased cost of $140,500. Complicating this is the fact that over half (61) of the fiberglass composite air cylinders must be replaced within five years, at a total (current) cost of $42,000.. New carbon fiber composite cylinders will have service lives of at least 15 years, and possibly 20 years. The service life of the self contained breathing apparatus in general is in excess of 15 years. We have had some in service as long as 30 years. This project would replace our complete inventory of SCBA, not including the supplied air respirators required by OSHA, as follows: Current Inventory 2216 psi systems: 58 complete units 50 spare fiberglass composite cylinders 166 in-service facepieces 4500 psi systems: 4 complete units w/o facepieces 2 - 30 min cylinders 2 - 60 min cylinders 6 spare 30 min cylinders 6 spare 60 min cylinders Replacement Project 4500 psi systems: 50-55 complete units (dependent on bid pricing) 50 spare carbon fiber cylinders 50 facepieces OSHA required testing unit As a stand alone project, the bond issue must be for a period of five years. Attachment as part of the apparatus replacement program permits extension of the bonding period to fifteen years. Ithaca Fire Department 23 JUN 99 Capital Project # 356 Amendment page A 3 SCBA Justification The new equipment will enhance fire fighter safety and permit more effective use of limited personnel resources by: • reducing weight carried by fire fighters • reducing stress on fire fighters • reducing the wearer's profile as the result of smaller bottles and frames • reducing donning time due to ease of use of masked mounted regulators • reducing risk in low profile and full escape maneuvers due to shortened and condensed equipment lines between cylinder and facepiece • adding integrated heat sensors for increased fire fighter awareness of the fire environment • utilizing integral Personal Alert Safety Systems (PASS) devices which are automatically armed, thus eliminating the risk of fire fighters inadvertently neglecting to do so • improving ease of use through functional improvements. The new equipment makes mandatory replacements of existing equipment more efficient by: • taking advantage of extended useful life of new cylinders • avoiding $42,000 in cylinder replacement and $10,000 in harness replacement costs in the next five years, and $30,000 in cylinder replacement costs in years 2006-2010 • permitting an ongoing 5 year phased replacement program of new technology cylinders • utilizing integrated PASS devices rather than stand alone units • putting IFD ahead of the curve with regard to OSHA/NFPA compliance as the result of changes in respirator standards (e.g. 9/1/99 requirement for redundant low-air alarms) • avoiding future anticipated price increases. The new equipment will capitalize on existing training by: • permitting technician level trained personnel to work on the new equipment without extensive retraining • shorten the learning curve for new fire fighters due to ease of use and function over current equipment and competitive models. B & A Committee June 23, 1999 CP#356 authorized in 1998. Project to replace two(2)Pumpers (1976 Seagrave and 1982 Saulsbury). Originally funded in 1998 at$600,000.00. Results of two bids in 1999. ACTUAL column is bid price after Department cuts and adjustments. MANUFACTURER BID #1 BID#2 ACTUAL RD MURRAY $940,629.00 $829,865.00 $779,280.00 4GUYS $827,264.00 $855,871.00 $807,988.00 SUTPHEN $887,506.00 $817,922.00 SAULSBURY $869,690.00 $814,496.00 REASONS FOR DIFFERENCE BETWEEN ESTIMATED AND ACTUAL COST 1. Manufacturer's price increases due to a. Changes in National Fire Protection Association (NFPA) standards b. General increases 2. Changes in IFD operations a. Using Pumpers as basic platform to deliver all services. No longer utilizing a Heavy Rescue on all calls. Pumpers are carrying more equipment to deliver the wide array of services. This has also reduced the total number of heavy apparatus in the Department. 3. Changes in apparatus industry a. Many small manufacturers have been consolidated into large companies. A company that previously had bid very low on all Ithaca apparatus is now a small part of a larger corporation. Request addition of 200,000.00 to CP#356. Although we expect the actual cost to be at least $20,000 less, it is necessary to have some funds for possible modifications during construction. Included in these bids was an option to purchase a third pumper at the same price. The low bidder will hold the current price of the apparatus (not associated equipment) for one year after the signing of the contract. The Department has submitted a year 2000 Capital Project request to replace one more pumper. Although this is not directly related to CP #356, it may be financially prudent to add on to the current contract in the year 2000, avoiding further price increases. By utilizing this option to add a third pumper in 2000, the total price should actually be lower than the 1999 price due to a reduced equipment list required for the additional pumper. • 0 • WRY 4 RF .40 RESERVE PUMPER#1 f 55i' °2T K£ "� �■�■■�,■� . • .txs.s as`'.G .. axhx.xcs9. Q�uhLa' 8t'4Y iiiiiiiiiiiiiiiiiiiiiii Al qg I ■EM 14 SEE RESCUE 944 PUMPER 901 RESERVE PUMPER#2 RESERVE AERIAL 1 • • k: r d .k s ., - IIIIMMMMMMMMMMMMMMMMMMMMMuRESERVE PUMPER#1 ®� going Engines �m zE L4-1 ^� � r = monsoon � •i i ,■.� � t a� �A�� 46� "A ,°a�A �f��fi� E%„; � 9�� Rd, 6 A .Y � f.«. �:,2w.�, .■.■■■■■, 1 1 • • � 'MSP � v,}aR�^ �d �� � �� Ya ���i�b'F�'i.!R k. �P+ �� � '# �, Y�.. �Fh �M44 � � �s PUMPER ■ ■ •1 ,,,,,,�,■,,, w uz- Main- ■ e mongolism�� imimm go 1999 IFD PUMPER BID TABULATIONS BID#1 ITEM RD MURRAY RD WFSAY 4 GUYS 4 GUYS UNIT PRICE NET E>Cr UNIT PRICE NEr EXT. 2 PUMPERS $373,516.00 $740,032.00 $329,844.00 $659,688.00 INSPECTION TRIPS $4,000.00 $8,000.00 $8,000.00 $8,000.00 JACOBS ENGINE BRAKE $0.00 $0.00 $0.00 $0.00 SPARTAN CAB $16,500.00 $33,000.00 $16,500.00 $33,000.00 FRONTSUCTION $0.00 $0.00 $0.00 $0.00 HALE FOAMPRO $38,500.00 $77,000.00 $18,750.00 $37,500.00 14'ROOF $191.00 $411.00 $206.00 $406.00 24'EXTENSION $394.00 $849.00 $438.00 $876.00 10'ATTIC $192.00 $270.00 $273.00 $546.00 12'SUCTION $652.00 $2,673.00 $572.00 $2,308.00 BARREL STRAINER $169.00 $350.00 $120.00 $240.00 LOW LEVEL STRAINER $361.00 $743.00 $270.00 $540.00 10'PIKE POLE $79.00 $169.00 $68.50 $137.00 6'PIKE POLE $42.00 $95.00 $42.50 $85.00 8 LB FLAT HEAD AXE $120.00 $490.00 $75.00 $300.00 6 LB PICKHEAD $74.00 $154.00 $40.00 $80.00 10 LB ABC EXTINGUISHER $76.00 $304.00 $110.00 $440.00 WATER CAN EXTINGUISHER $96.00 $387.00 $125.00 $500.00 KOEHLER100D UGHTS $148.00 $1,184.00 $158.50 $1,268.00 TREAMUTE UTE BOXES $138.00 $1,104.00 $75.00 $600.00 IQ= $1,792.00 $1,235.00 $2,470.00 TFT DECK PIPE $4,548.00 $9,110.00 $3,690.00 $7,380.00 TFT MASTER STREAM PISTON INTAKE $556.00 $1,133.00 $855.00 $1,710.00 CO2 EXTINGUISHER $160.00 $640.00 $250.00 $1,000.00 SPANNER WRE NCHES $20.00 $337.00 $17.00 $272.00 HYDRANTWRENCH $31.00 $130.00 $31.00 $124.00 HYDRASSIST $628.00 $1,677.00 $907.50 $1,815.00 HOSE $3,526.00 $27.724.00 $3,178.00 $28,815.00 W EELCHOCK $178.00 $1,493.00 $420.00 $3,360.00 TIRE FILL CHUCK $11.00 $22.00 $38.00 $76.00 PROBAR $153.00 $632.00 $175.00 $700.00 HYDRARAM $1,265.00 $2,585.00 $1,492.00 $2,984.00 BOLTCUTTER $302.00 $606.00 $170.00 $340.00 SETCOM SYSTEM $4,351.00 $8,704.00 $3.269.00 $6,538.00 SETCOM PORTABLE RADIO ADAPTER $254.00 $508.00 CUTTERS EDGE SAW $1.545.00 $3,703.00 $1,748.00 $3,496.00 ELEVATOR KEYS $146.00 $1,183.00 $172.00 $1,376.00 HURST RESCUE TOOL $11,499.00 $23,299.00 $10,170.00 $21,046.00 SUPER VAC PPV $2,479.00 $1,186.00 $2,372.00 EXTENSION CORDS $41.00 $165.00 $77.00 $308.00 $466,533.00 $954,629.00 $405.002.00 $833,204.00 DISGQUNM CHASSIS PAYMENT ($7,000.00)1 ($14,000.00) ($2,970.00) 5.940.00 PERFORMANCE BOND WAaRENTY BOND GRANDTOTAL 45 $940,629.00 4 2 032.0 272 4. 1999 IFD PUMPER BID TABULATIONS BID#2 ITEM RDMURRAY RD MURRAY 4 GUYS 4 Y UNIT PRICE NET EXT. UNIT PRICE NEr ExT. UNIT PRICE NET EXT. UNIT PRICE NETEXT. 2PUMPERS $351,270.00 $702,540.00 $346,954.00 $693,908.00 $332,856.00 $665,712.00 $361,475.00 $722,950.00 INSPECTION TRIPS $3,200.00 $7,600.00 $8,180.00 $8,180.00 $666.67 $4,000.00 $4,360.00 $5,800.00 WARRANTY BOND $1,100.00 $15,000.00 $30,000.00 $0.00 $0.00 $904.00 $1.808.00 SPARTAN CAB $16,500.00 $33,000.00 $16,500.00 $33,000.00 $31,277.40 $62,554.80 $16,500.00 $33,000.00 14'ROOF $176.00 $352.00 $208.00 $416.00 $255.36 $510.72 $235.00 $470.00 2V EXTENSION $379.00 $758.00 $442.00 $884.00 $551.04 $1,102.08 $506.00 $1,012.00 10' ATTIC $127.00 $254.00 $275.00 $550.00 $185.28 $370.56 $170.00 $340.00 12'SUCTION $637.00 $2,548,00 $577.00 $2,308.00 $419.20 $1,676.80 $688.00 $2,752.00 BARREL STRAINER $124.00 $248.00 $126.00 $252,00 $98.64 $197.28 $146.00 $292.00 LOW LEVEL STRAINER $316.00 $632.00 $284.00 $569.00 $620.00 $1,240.00 $329.00 $658.00 UY PIKE POLE $158.00 $72.00 $144.00 $77.72 $155.44 $75.00 $150.00 6'PIKE POLE $42.00 $84.00 $45.00 $90.00 $63.32 $126.64 $47.00 $94.00 8 LB FLAT HEAD AXE $105.00 $420.00 $78.00 $312.00 $132.00 $528.00 $87.00 $348.00 6 LB PICKHEAD 59.00 $118.00 42.0084.00 98.40 196.80 47.00 94.00 10 LB ABC EXTINGUISHER 61.00 244.00 115.00 460.00 199.84 $799.36 $84.00 $366.00 WATER CAN EMNGUISHER $81.00 $324.00 $125.00 $500.00 $158.24 $632.96 73.00 $292.00 KOEHLER 100D LIGHTS $88.00 $704.00 $166.00 $1,328.00 $186.30 $1,490.40 $177.00 $1.416.00 STREAMLITE LITE BOXES $78.00 $624.00 $72.00 $576.00 $122.37 $978.96 $99.00 $792.00 IQ= $836.00 $1,672.00 $1,235.00 $2,470.00 $1,160.00 $2,320.00 $750.00 $1,500.00 TFT DECK PIPE $4,488.00 $8,976.00 $3,690.00 $7,380.00 $5,670.00 $11,340.00 $4,367.00 $8,734.00 PISTON INTAKE $556.00 $1,112.00 $818.00 $1,636.00 $1,010.00 $2,020.00 $653.00 $1,306.00 CO2 EXTINGUISHER $145.00 $580.00 $260.00 $1,040.00 $353.28 $1,413.12 $135.00 $520.00 SPANNERWRENCHES $16.00 $256.00 $32.50 $176.00 $22.40 $358.40 $71.00 $1,136.00 HYDRANTWFlENCH $27.00 $108.00 $31.00 $124.00 $44.00 $176.00 $31.00 $124.00 HYDRASSIST $798.00 $1,596.00 $868.00 $1,736.00 $1,160.00 $2,320.00 $938.00 $1,876.00 HOSE $3,026.00 $27,732.00 $3,087.00 $29,230.00 $4,395.30 $40,299.08 $3,663.00 $31,334.00 WHEELCHOCK $164.00 $1,312.00 $436.00 $3,488.00 $517.50 $4,140.00 $220.00 $1,760.00 TIRE FILL CHUCK $23.00 $46.00 $38.00 $76.00 $17.38 $34.76 $75.00 $150.00 PROBAR $138.00 $552.00 $159.30 $637.20 $200.00 $800.00 $162.00 $648.00 HYDRARAM $1.265.00 $2,530.00 $1.428.00 $2,856.00 $1,500.00 $3,000.00 $1,553.00 $3,106.00 BOLTCUTTER $287.00 $574.00 $154.50 $309.00 $418.88 $837.76 $237.00 $474.00 SETCOM SYSTEM $4,351.00 $8,702.00 $2,581.00 $5,162.00 $3,600.00 $7,200.00 $4,500.00 $9,000.00 SETCOM PORTABLE RADIO ADAPTER $0.00 $0.00 $190.50 $381.00 $0.00 $0.00 $225.00 $450.00 CUTTERS EDGE SAW $1,460.00 $2,920.00 $1,787.00 $3,574.00 $1,490.25 $2,980.50 $1,789M 3 578.00 ELEVATOR KEYS $147.00 $1,176.00 $157.00 $1,256.00 $272.88 $2.183.04 $196.00 $1,568.00 HURST RESCUE TOOL $11,259.00 $23,248.00 $10,825.00 $22,310.00 $19,307.20 $39,904.00 $14,197.00 $29,346.00 SUPER VAC PPV $1,174.00 $2,348.00 $1,211.00 $2,422.00 $1,656.00 $3,312.00 $1,339.00 $2,678.00 EXTENSION CORDS $80.00 $320.00 $74.00 $296.00 $148.34 $593.36 $65.00 $260.00 INLINE FOAM EDUCTORS $948.00 $2,844.00 $549.00 $1,647.00 $5,757.50 $17,272.50 424.00 1 272.00 MOTOROLA MCS 2000 VHF $1,725.00 $1,725.00 $1,642.00 $3,284.00 $2,728.60 $2,728.60 $3,600.00 $3,600.00 EQUIPMENTTOTAL $35,265.00 $97,797.00 $33,880.80 $99,963.20 $54,597.22 $155,239.12 $41.953.00 $113,496.00 SUB TOTAL $406.235.00 $842,037.00 $420,514.80 $865,051.20 $419,397.29 $887,505.92 $425,192.00 $877,054.00 MMUNTS CHASSIS PAYMENT ($6,086.00) ($12,172.00) ($4,590.00) $9.180.00 0.00 0.00 ($3,682.00) $7.364.00 PERFORMANCE BOND GRAND TOTAL $400,149.00 $829,865.00 1 $415,924.80 $855,871.20 41 97. 9 $887,505.92 421,510.00 $869,690.00 1999 IFD PUMPER BID TABULATIONS BID#2 WORKING COPY UNIT'PRICE __jgLQff_ UNIT PRrE NET EXT, UtIrTpRi�E NELEM UNrrPRICE 2PUMPERS $351,270.00 $702,540.00 $346,954.00 $693,908.00 $332,856.00 $665,712.00 $361,475.00 $722,950.00 INSPECTIONTRIPS $3,200.00 $4,800.00 $8,180.00 $8,180.00 $666.67 $4,000.00 $4,360.00 $5,800.00 WARRANTY BOND $1,100.00 $15.000.00 $30,000.00 $0.00 $0.00 $904.00 $1,808. 00 SPARTAN CAB $16,500.00 $33,000.00 $16,500.00 $33,000.00 $31,277.40 $62,554.80 $16,500.00 $ 14'ROOF $176.00 $352.00 $208.00 $416.00 $255.36 $510.72 $235.00 24'EXTENSION $379.00 $758.00 $442.00 $884.00 $551.04 $1 102.08 $506.00 10'ATTIC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1P'SUCTION $637.00 $2,548.00 $577.00 1 $2,308.00 $419.20 $1,676.80 $688.00 $2,752.00 BARREL STRAINER $124.00 $248.00 $126.00 $252.00 $98.64 $197.28 $146.00 $292.00 LOW LEVEL STRAINER $316.00 $632.00 $284.00 $569.00 $620.00 $1,240.00 $329.00 $658.00 10'PIKE POLE $79.00 $158.00 $72.00 $144.00 $77.72 $155.44 $75.00 $150.00 6'PIKE POLE $42.00 $84.00 $45.00 $90.00 $63.32 $126.64 $47.00 $94.00 8 LB FLAT HEAD AXE 105.00 $420.00 $78.00 $312.00 $132.00 $528.00 $87.00 $348.00 6LBPICKHEAD $59.00 $118.00 42.00 $84.00 $98.40 $196.80 $47.00 $94.00 10LBABCEXT)NGUISHER $61.00 $122.00 $115.00 $230.00 $199.84 $399.38 $84.00 $168.00 WATER CAN EXTINGUISHER $81.00 $324.00 $125.00 $500.00 $158.24 $632.96 $73.00 $292.00 KOEHLER 100D LIGHTS $88.00 $704.00 $166.00 $1,328.00 $186.30 $1,490.40 $177.00M$270.00 .00 STREA ITE LITE BOXES $78.00 $624.00 $72.00 $576.00 $122.37 $978.96 $99.00 .00 KNOX $836.00 $1,672.00 $1,235.00 $2,470.00 $1,160.00 $2,320.00 $750.00 .00 TFTDECK PIPE $4,488.00 $8,976.00 $3,690.00 $7,380.00 $5,670.00 $11,340.00 $4,367.00 .00 PISTON INTAKE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 .00 �EXTINGLI&ER $145.00 $290.00 $260.00 $520.00 $353.28 $706.56 $135.00 SPANNERWFENCFES $16.00 256.00 $32.50 $176.00 $22.40 $358.40 $71.00 .00 HYDRANTW ENCH $27.00 $108.00 $31.00 $124.00 $44.00 $176.00 $31.00 $124.00 HYDRAS$IST $798.00 $1,596.00 $868.00 1 $1,736.00 $1,160.00 $2,320.00 $938.00 $1,876.00 HOSE $0.00 $9,220.00 $0.00 $9,931.00 $0.00 $13,419.14 $0.00 $11,050.00 WHEELCHOCK $164.00 $328.00 $436.00 $872.00 $517.50 $1,035.00 $220.00 $440.00 TIRE FILL CHUCK $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PROBAR $138.00 $552.00 $159.30 $637.20 $200.00 $800.00 $162.00 $648.00 HYDRA RAM $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BOLTOUTTER $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SETCOMSYSTEM $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SETCOM PORTABLE RADIO ADAPTER $0.00 $0.00 $0.00 $0.00 $0.0 $0.00 $0.00 $0.00 CUTTERS EDGE SAW $1,460.00 $2,920.00 $1,787.00 $3,574.00g$l:WO.502 980.50 $1 789.00 $3,578.00 ELEVATOR KEYS 0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 HURSTFESCUETOOL 11 259.00 11 259.00 $10 825.00 $10 825,0019 307.20 $14 197.00 $14 197.00 SUPER VAC PPV $1 174.00 $1 174.00 $1,211.00 $1,211.00 $1 656.00 $1 339.00 $1,339.00 EXTENSION CORDS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 INUNEFOAMEDUCTORS $948.00 $2,844.00 $549.00 $1,647.0017 272.50 $424.00 $1,272.00 MOTOROLA MCS 2000 VHF 1 725.00 $1,725.00 $1 642.00 $3 284.00 $2 728.60 $2,728.60 $3,600.00 1 $3,600.00 FCXIIPMENTTOTAL $25,403.00 $50,012.00 $25,077.80 $52,080.20 $43,049.16 $85,655.36 $30,616.00 $58,302.00 $396,373.00 $791,452.00 $411,711.80 $817,168.20 $407,849.23 $817,922.16 $413,855.00 $821,860.00 CHASSIS PAYMENT $6,086.00 $12172.00 $4,590.00) $9,180.00 $0.00 $0.00 $3,682.00 $7,364.00 GRAND TOTAL $390,287.00 $779,280.00 $407,121.80 $807,988.20 $407,849.23 $817,922.16 $410,173.00 $814,496.00 � A DRAFT RESOLUTION#1 -- for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives Resolution No. _, supporting revision of New York State Real Property Tax Law, to ensure that all businesses in the State pay their fair share of property taxes. WHEREAS educational and other non-profit institutions in New York State have long enjoyed protection from real property taxes for activities related to their mission, and WHEREAS taxable property owners in New York State have been forced to pay increased rates in order to subsidize local government services provided to tax-exempt property owners, and WHEREAS in recent years some tax-exempt entities have strayed from their basic mission and undertaken new activities, including housing, retail stores, restaurants and fitness centers, activities which bear every resemblance to private sector businesses but without the corresponding tax burden, and WHEREAS these tax-exempt businesses, by virtue of their tax-exempt status, may hold an unfair competitive advantage over nearby private businesses, and WHEREAS local government entities are greatly affected by the loss of property tax revenues from these tax-exempt business, even while these businesses increase the demand for municipal and school services, now therefore be it RESOLVED, on recommendation of the Committee, That the State of New York should make changes as necessary in the Real Property Tax Law to prevent businesses from hiding behind a false claim of non-profit status, and RESOLVED, further, That the scope of business activities that qualify for a property tax exemption under New York State Law should be greatly reduced, so that businesses in our state may enjoy a level playing field and fair competition, and RESOLVED, further, That local governments and schools in New York State should have the ability to tax all business activities in their district. DRAFT RESOLUTION#2 -- for consideration by City of Ithaca Budget and Administration Committee and Tompkins County Economic and Workforce Development Committee presented by Peter Penniman, Tompkins County Board of Representatives Resolution No. in support of property tax relief for local governments and schools hosting large tax-exempt institutions WHEREAS most municipalities in New York State, including school districts, have been forced to raise the property tax rate each year, in order to maintain a basic level of services, and WHEREAS the rate of increase in property taxes has greatly exceeded the general rate of inflation over the past fifteen years, and WHEREAS this increased tax burden is especially felt by localities hosting large tax- exempt institutions such as universities, hospitals and prisons, and WHEREAS studies have shown that the property tax does not effectively tax wealth, and frequently imposes a harsh burden on residents with little ability to pay, and WHEREAS the State of New York has revenue sources available, including the personal income tax, that are much more effective at taxing wealth, now therefore be it RESOLVED, on recommendation of the committee, That the State of New York should increase State aid to localities, as a means of ensuring that the property tax rate is kept at a reasonable level, and RESOLVED, further, That the State of New York should implement a program to replace lost taxes from major exempt properties such as the Payment In Lieu Of Taxes (PILOT) Program presently in operation in the State of Connecticut. June 2, 1999 Jane Marcham City Of Ithaca SUBJECT.• PROPOSAL FOR REPLACEMENT OF THE FOLLOWING SERVERS: GIA C, GIS, IPD, &GORGES DUE TO Y2K ISSUES RECOMMENDED SERVER REPLACEAI ENT&LABOR FOR GIAC: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives (Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCVISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays& 3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $ 4,650.00 INSTALLATION OF NEW GIAC SERVER: - Physical Buildup &Delivery Of New HP Server - Transfer HP Tape Backup From Old Micronics Server To New HP Server - Program&Data Migration From Old Micronics Server To New HP Server - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup &Restore - Test All Network Connections - Test Network Printing Estimated Time 16 Hours @ $100.00 Per Hour $ 1,600.00 SEAGATE BACKUP EXEC V8.0 SINGLE SERVER $ 512.00 TOTAL GIAC SERVER UPGRADE INVESTMENT $6,762.00 _z RECOARv,ENDED SERVER REPLACEMENT&LABOR FOR GORGES: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Dual Intel Pentium II Processors 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives (Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays& 3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $ 5,999.00 UPGRADE HARD DRIVES TO HP 18GB HOT SWAP DRIVES -Replace 9gb Drives With 18gb Drives $ 1,014.00 MICROSOFT WINDOWS NT SERVER W/5 CLIENT LICENSES $ 775.00 INSTALLATION OF NEW GORGES SERVER: - Physical Buildup &Delivery Of New HP Server - Installation& Setup Of Windows NT 4.0 Server - Program &Data Migration From Old Server To New HP Server - Setup IIS 4& Test - Setup DMS Services For CI.ITHACA.NY.US - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup &Restore - Test All Network Connections Estimated Time 20 Hours @ $100.00 Per Hour $ 2,000.00 TOTAL GORGES SERVER UPGRADE INVESTMENT W19GB DRIVES $8,774.00 TOTAL GORGES SERVER UPGRADE INVESTMENT W/18GB DRIVES $9,788.00 z RECOMILIENDED SERVER REPLACEMENT&LABOR FOR IPD: HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 448 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - Use Old Server Monitor - Dual HP 9gb Hot Swap Hard Drives(Mirrored) Total Spinning Space 9gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCIASA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays& 3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $ 4,650.00 NOVELL NETWARE 4.2 30 USER UPGRADE $ 1,578.00 INSTALLATION OF NEW IPD SERVER: - Physical Buildup&Delivery Of New HP Server - Installation& Setup Novell Netware 4.2 30 User Upgrade - Creation Of NDS Structure Program&Data Migration From Old Server To New HP Server - Transfer Existing Tape Backup From Old Server To New HP Server - Reinstall Tape Backup Software Under Netware 4.2 - Recreate Print Queues Under Netware 4.2 - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup &Restore - Test All Network Connections - Test Network Printing Estimated Time 24 Hours @ $100.00 Per Hour $ 2,400.00 TOTAL IPD SERVER UPGRADE INVESTMENT $8,628.00 a SERVER REPLACF.1lHNT OPTIONS&LABOR FOR GIS, OPTION#1: (SERVER W/ARRAY OF 9GB DRIVES) HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER Intel Pentium II Processor 450Mhz. -- 576 Megabytes Internal Memory 3.5" 1.44 Megabyte Floppy Drive Integrated U1tra2 SCSI Controller - Standard PCI Video CTX 14" VL400 Color Monitor HP NetRaid Array Controller Qty. 3 HP 9gb Hot Swap Hard Drives Setup In An Array - Total Spinning Space 18gb 5 Full Length PCI Slots& 1 Shared 2/3 Length PCIASA Slot 32X CD-ROM Drive 2 Standard Half Height Storage Bays& 3 Hot Swap Storage Bays Hewlett-Packard Enhanced Keyboard HP 10/100 Network Card 3 Year On-Site Warranty $ 6,839.00 OPTION#2: (SERVER W/ARRAY OF 18GB DRIVES) RECOMMENDED OPTION HEWLETT-PACKARD NETSERVER LC3 PENTIUM H 450 SERVER - Intel Pentium II Processor 450Mhz. - 576 Megabytes Internal Memory - 3.5" 1.44 Megabyte Floppy Drive - Integrated Ultra2 SCSI Controller - Standard PCI Video - CTX 14' VL400 Color Monitor - HP NetRaid Array Controller - Qty. 3 HP 18gb Hot Swap Hard Drives Setup In An Array - Total Spinning Space 36gb - 5 Full Length PCI Slots& 1 Shared 2/3 Length PCl/ISA Slot - 32X CD-ROM Drive - 2 Standard Half Height Storage Bays& 3 Hot Swap Storage Bays - Hewlett-Packard Enhanced Keyboard - HP 10/100 Network Card - 3 Year On-Site Warranty $ 8,348.00 NOVELL NETWARE 4.2 55 USER UPGRADE $ 2,142.00 INSTALLATION OF NEW GIS SERVER: - Physical Buildup &Delivery Of New HP Server - Installation& Setup Novell Netware 4.2 55 User Upgrade - Creation Of NDS Structure Program &Data Migration From Old Server To New HP Server - Transfer Existing Tape Backup From Old Server To New HP Server - Reinstall Tape Backup Software Under Netware 4.2 - Recreate Print Queues Under Netware 4.2 - Installation Of Latest Operating System Patches - Installation Of Latest Tape Backup Software Patches - Test Backup &Restore - Test All Network Connections - Test Network Printing Estimated Time 20 Hours @ $100.00 Per Hour $2,000.00 TOTAL GIS SERVER UPGRADE INVESTMENT WITH OPTION#1 $10,981.00 TOTAL GIS SERVER UPGRADE INVESTMENT WITH OPTION#2 $12,490.00 LABOR FOR CITY HALL MAIN, WS, IM, &STREETS SERVERS: INSTALLATION OF CURRENT PATCHES - Download The Most Recent Operating System Patches From The Manufacturer Web Sites - Download The Most Recent Tape Backup Software Patches From The Web - Install All Downloaded Patches To The Server - Test Backup &Restore Estimated Time 24 Hours(6 Hours Per Server) @ $100.00 Per Hour $2,400.00 FINAL ACCEPTANCE WILL BE BASED ON LAN PERFORMANCE, DUE TO THE ACKNOWLEDGED ISSUES WITH THE INET AND WIDE AREA NETWORK CONNECTION ISSUES. DELIVERY FOR THE ABOVE EQ UIPMENT IS 7-10 B USINESS DAYS ARO. Mary Stazi VP Sales &Marketing . 0 ' 1 Q � LETTER OF TRANSMITTAL ���Stearns&Wheler,r_zc ENVIRONMENTAL ENGINEERS&SCIENTISTS Date: July 14, 1999 [Job No. 80318.0 One Remington Park Drive Attention: Ms. Catherine Valentino Cazenovia,NY 13035 Tel: (315) 655-8161 Town Supervisor Fax: (315) 655-4180 Re: Municipal Wastewater Collection and To: Town of Ithaca Treatment System Improvements 126 East Seneca Street Ithaca/Cayuga Heights/Lansing,New York Ithaca,NY 14850 We are sending you: ❑x Attached ❑ Under separate cover via the following items: ❑ Prints ❑ Copy of Letter ❑ Plans ❑ Specifications ❑ Shop Drawings ❑ Change Order ❑ Samples ❑ Qualifications Package COPIES DATE NO. DESCRIPTION 2 Draft Unified Engineering Report These are transmitted as checked below: ❑ For approval ❑ Approved as submitted ❑ Revise and Resubmit ❑x For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑ Return corrected prints ❑ For review and comment ❑ For signature ❑ Returning borrowed material Remarks: Copy to: Signed: B . Munn, P.E. Senior Associate Wastewater Engineering l:\WKGROUPS\WORDPROC\RAH\RIES\MASTERS\TRANSMITTALS\VALENTINO.DOC If enclosures are not as noted, kindly note us at once. LETTER OF TRANSMITTAL AB Steams&Wheler,irc ENVIRONMENTAL ENGINEERS A SCIENTISTS Date: July 14, 1999 1 Job No. 80318.0 One Remington Park Drive Attention: Mr. Jim Schug Cazenovia,NY 13035 Tel: (315) 655-8161 Fax: (315) 655-4180 Re: Municipal Wastewater Collection and To: 85 East Main Street Treatment System Improvements Dryden,NY 13053 Ithaca/Cayuga Heights/Lansing,New York We are sending you: D Attached ❑ Under separate cover via the following items: ❑ Prints ❑ Copy of Letter ❑ Plans ❑ Specifications ❑ Shop Drawings ❑ Change Order ❑ Samples ❑ Qualifications Package COPIES DATE NO. DESCRIPTION 2 Draft Unified Engineering Report These are transmitted as checked below: ❑ For approval ❑ Approved as submitted ❑ Revise and Resubmit 0 For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑ Return corrected prints ❑ For review and comment ❑ For signature ❑ Returning borrowed material Remarks: I � Copy to: Signed: BruWG. Munn, P.E. JSenior Associate Wastewater Engineering I:\WKGROUPS\WOR DPROC\RAHWLIE\MASTERS\TRANSMITTALS\SCHUG.DOC If enclosures are not as noted, kindly note us at once. __ _. __ _ w ua111/ lf JIX YYl1LLL11 CLIA IYV. Jlo0oo4lou C. uLs UJ k ti option Summary(of Influent F .lows IAWWTP C Average Annual Flow{MGD} Initial a 1.36 Design Year 8.32 1.56 Max. Month Design Year 3a"r' 2 07/01/99 THU 10:03 [T%/RX NO 79271 Q002 ..... n. icnttnaarwnt�tK t-RX NO. 3156554180 P. 03/03 Total Summary of Wastewater Flows by Community Community Average Annual Average Annual Max.Month Initial Flow Design Year Flow Design Year Flow Ithaca(C) 5.96 5.95 8.17 Ithaca(T) 1.88 1.88 2.49 Dryden (T) 0.16 0.16 0.22 Cayuga His. (V) 0.72 0.72 0.92 Lansing(V) 0.7 0.7 0.89 Lansing(T) 0.16 0.46 0.6 Total 9.58 9.88 13.29 7za, 07/01/99 THU 10:03 [T%/R% NO 79271 003