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HomeMy WebLinkAbout1976;OARD OF:' :PUBLIC WOKE:. 4976:y;GOMMIT HE, APPOINT IENT,SE • jf Commissioner Ewanicki. ;;. ,_ `Commissioner Shaw- Highways, Street. Lightingrand' Refuse .4116 Commissioner Sch. Vice Chairman. Nater and SanitaryESewer Member Commissioner Shaw Bridges, Creeks and>'Storm Drainage• Commissioner Baldini Cominissioner'y;Fwanicki Public Bui1di ags, Public Grounds and Parks;,, Commissioner Schickel ``COimissioner Bodine -Finance, Accountsand'Capital Improvements Commissioner Bodine Commissioner Stein Commissioner Stein Parking,.Traffic and transit CommiesiOneit • Baldini ommissiox `Shaw Cissioner haldini Commissioner Ewanick 14 NATIONAL 23-431 Made in U.4.A. Expungement of Water and Sewers Bills ;Discussion was held as to which way the Board should.go on the matter.of `expungement of Water and Sewer bills. Comm. Ewanicki stated that it; -is an imposition for the Board to deliberate on these."two-bit" requests. The imposition should be placed on the people who petition for the ex- •pungement to appear here in person. Comm. Ewanicki stated that he will see' Mr. Wright, City Chamberlain, and discuss the matter with 11/4( ,.a Water Bill Expungements // 77.`3^ City Chamberlain Wright appeared before the Board to explain the policy on Water bill expungements, previously set by the Board of Public Works. Discussion followed. Resolution. By Comm. Ewanicki: seconded by Comm. Shaw RESOLVED, That the request of James Elliot to be excused from the 10% penalty for late payment of his water bill, be denied. Discussion followed on the floor. i A vote was taken on the motion which resulted as follows: Ayes - (5) Nays - (1) - Comm. Schickel Carried Resolution By Comm. Ewanicki: seconded by Comm. Shaw RESOLVED, That the request of John C. Cusick to be excused from the 10 penalty for late payment of his water bill, be denied. Discussion followed on.the floor. A vote was taken on the motion which resulted as follows: Ayes - (5) Nays - (1) - Comm. Schickel Carried Water .Bill Expungement - Ithaca Housing Authority Comm. Ewanicki reported that the Ithaca.. Housing Authority is in°arrears +, in payment of their water bills. This is the fault of our own bookkeeping.; and the computer.. On 3/1/76 they were in arrears $4,249.92.. On, 6/1 - $304.84; 9/1 - $366.58; 12/1 - $333.26; 3/1 - $341.59 making a total of :. $5,596.19. They have requested expungement of the penalties. 3'f°/7 b Chamberlain Wright explained to the Board how this error- happened. The penalty •would add 10% on to the total bill. Resolution ' By Comm. Shaw: seconded by damn. Schickel. RESOLVED, That theB.P.W. expunge the penalties on the Ithaca Housing Authority water bifTh which have been assessed against water1s d, until the bills are paid up to date. Carried 1 Sewer service: at 225cCleveland r Avenue .. - By Comm. Ewanicki: seconded by Comm. Schickel !RESOLVED, That -,the bill of Robert W. Flannery for the period ending March 1, 1976, for sewer service at 225 Cleveland Avenue be modified by reducing the sewer portion thereof to $41.08, and the Chamberlain be authorized to adjust his accounts to reflect this modification. 31/1d7 1 76 Car±i�d Boynton Real Estate Expungement - $1.21 Boynton Real Estate has protested a penalty of $1.21 on a water bill for property at 106 Hampton Road. It is Mr. Boynton's contention that he had osted the payment in time for it to be postmarked before penalty date, and: that the responsibility for the late postmark lies with the Post Office Department rather than with his organization. / ! = 7( 76 ' _0_ By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the Board of Public Works expunge this penalty in the amount of $1.21. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Ayes (1) - Comm. Schickel Nays (3) - Comm. Baldini, Shaw, Bodine. Motion Defeated !Bill #9309 Comm. Schickelex- By Comm. S aw: seconded by That Water 6 Sewer miscellaneous bil#39 be ercofrected by j pungRESOLVED,5.00 each from the Water and S portions of punging $ 412,0 Carr ed Expunged Sewer Bill - #9967Comm. Baldini By Comm. S aw: secon e y RESOLVED, That miscellaneous sewer bill #9967to Mr. Peter Sarkusbbeexpunged. (A corrected bill has been included in today's Carried Water $ Sewer bill #9949 - Ithaca Housing Authority Expun:ement By Comm. Ewanlc is secon•ed •y Comm. Bal•ini RESOLVED, That waterand sewer bill #9949 toitthe hIthaca acanHousing Authority be expunged. The material covered by 14 14- I C rri d I la Reconstruction Home Water Bill By Comm. Ewanicki: seconded by Comm. Baldini The Reconstruction Home sent a payment for a water bill due on June 15. The payment was too large and was returned with a request for a check in lithe proper amount. The check in a proper amount reached the Chamberlain's office after the due date, and the Chamberlain assessed a penalty. The Reconstruction Home has asked for remission of the penalty. In view of the foregoing circumstances,' t 1 17 IBE IT RESOLVED, That the City Chamberlain be authorized to rep.y the 10% penalty assessed on the water bill of the Reconstruction Home dated June 15, 1976. Carried Request for Expungement of Service Charge Mrs. Robert C. Fay, 318 Eastwood Ave., appeared before the Board on � behalf of herself and. her husband to: r.equest, cancellation of $'5.;25; ,Y7"/e- penalty because her mail was not forwarded as requested of the post office.. Resolution By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the request be denied. Discussion followed on .the • A vote on themotion was: ,taken which resulted as follows:. Ayes (3) - Baldini,, .Sch ckel•, . Shaw. Nays (1) - Stein CITY ATTORNEY'S REPORT: City Attorney Shapiro informed the Board that according to the Act of Congress by which Conrail Corp. acquired the Lehigh Valley Railroad system on April 1, 1976, it took over the assets free and clear of en- cumbrances. At the time of the change Lehigh Valley Railroad owed the City a water bill of $113.65(tax included). Since the bill was not paid ! by either Lehigh Valley Railroad or Conrail Corp., Conrail received a notice from the City that the water would be shut off if the bill were I not paid. City Attorney Shapiro requested action by the Board so that water would not be denied the Conrail Corp. Carried Resolution Cd/' 17 7' By Comm. Schickel: Seconded by Comm. Whispell S�, RESOLVED, the Board directs the City Chamberlain and the Water Department to leave tho wator on for Conrail Corp, so long as their current bills are paid; and with respect to the $113.65 owed by Lehigh Valley Railroad, that it be carried on the books, but Conrail not be held responsible for it. Carried Water F Sewer Bills By Comm. Ewanicki: Seconded by Comm. Baldini RESOLVED, That the Chamberlain be authorized to collect and sewer bills normally mailed on September 30, until October 21 without penalty. Carried 2 - Service Agreement with I.W.C. By Comm. Ewanicki: seconded by Comm. Baldin.i_ RESOLVED, That a special meeting be called_ with. all six Commissioners present, to discuss the service agreement with the I".W..C. • 7 Carried Service Agreement - Southern Cayuga Lake Inter�riunicipal Water Commission By Comm. Ewanicki: seconded by Comm. Schickel IT IS RECOMMENDED That the Board of Public Works adopt the following resolution which is intended to lead to a service agreement between the City. of Ithaca, acting through its Board of Public Works, and the Southern Cayuga Lake Intermunicipal Water Commission, acting for the Commission and on behalf of the Towns of Lansing, Dryden and Ithaca and the Village of Cayuga Heights RESOLVED, That the Board of Public Works of the City of Ithaca hereby • approves the concept for a service contract as outlined in the January , 19, 1976'memo of John Ewanicki and Noel Desch, and agrees to actively 'l negotiate a service contract for the maintenance and operation of the water system administered by the Southern Cayuga Lake Intermunicipal ' ,Water Commission. IT IS FURTHER RESOLVED, That the Superintendent be directed to develop the basis of a contract working as nearly as possible within the format of the January 19, 1976 memo. Carried . Letter from the Southern Cayuga Lake Intermunicipal Water Commission City Clerk Rundle read the following letter: Southern Cayuga Lake Intermunicipal Water Commission Towns of Dryden, Ithaca, Lansing and Village of Cayuga Heights 126 E. Seneca Street Ithaca, New York 14850 76 March 10, 1976 Edward J. Conley, Mayor Chairman of the Board of Public Works City of Ithaca 108 East Green Street Ithaca, New York 14850 Dear Ed: The Intermunicipal Water Commission has been meeting with the Water and Sewer Committee of the Board of Public Works for the past three months, working toward an agreement for maintenance and operation of the water systems served by the Bolton Point water system with the City of Ithaca. Pr - Two weeks ago we received the estimate from, the Board of Public Works of the cost to the. Intermunicipal Water Commission.of a maintenance contract with the City of Ithaca.. The total cost is $159,500.00 We subsequently met with the Board' of Public Works Water and Sewer Committee and Mr. Dingman and Mr. Hannan to see if it were possible to reduce the estimated contract. cost. It was obvious at that meeting that the City officials felt the proposed figure was the minimum amount the City could do the job for. The Intermunicipa],,Water Commission decided at our meeting on March 8,':'. 1976 'that the cost was excessive and that we',could not afford a,, contract withthe City. We have,, therefore, started to interview applicants for Chief of Plant Operations because we must have him on our payroll by, April 1. We thank you for your interest in our project and we wish to alsothank, themembers of the Board of Public Works and Mr. Dingman and Mr. Hannan for the many hours spent in working out the memorandum of understanding and the cost analysis.-- „ Nv Sincerely yours, /s/Walter J. Schwan, Treasurer Comm. Ewanicki reported that some of the. negotiators-. o not believe that the City°and the Town are that far apart on a figure, therefore, the negotiations are being kept open. This letter from Town Treasurer Walter:J4: Schwan does not conclude the water negotiations. f Intermunicipal Water. Committee Supt. Dingman reported that a representative of the Board and a representative of the Intermunicipal Water Commission have held two meetings and there has been considerable progress on settling ali of the issues between the twp groups, and it is expected that by the next meeting there Will be something; for the Board to act upon. (0/2-3/70 Alternate, Raw Water :Supply.: By Comm. ;Shaw: Seconded, by Comm. Baldini, RESOLVED, That the Common Council be, invited to join members of the Board of Public Works 'in an informal jointmeeting at 5:00 p:.m. on - Wednesday, August 18, to discuss staff: proposals for action on an alternate raw water supply. sy/I7 (� Discussion ,followed on the floor. . A vote was taken on the motion which ,resulted as follows:- Carried, . 2a City of .Ithaca Water System Study By .Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the staff be authorized to retain a consulting engineer to study and make recommendations concerning the City of Ithaca water system, -including advice on the pros and cons of an emergency raw water intake at VanNatta Dam on Giles Street. The'consulting engineer shall also study alternate proposals for bring- ing treated or untreated water to the city filtration plant. If advis- able, the consultant shall proceed to develop cost figures for suitable intake, pumping facility, transmission line, and receiving structure in the filter plant. f77/7 Since each of these categories have several ramifications, they should all be compared and a recommendation made. Further,=tl,e possibility of an interconnection (or several) with the Bolton Point system should be explored and compared to the above in terms of feasibility, and... capacity restrictions. The points of interconnec- tions should be developed in detail of location, pipe sizes, weaknesses, etc. Further, the city's ability to support the Bolton Point system in the event of their need for support should likewise be spelled out in terms of exact location, , method, pumps, pipe sizes, etc. The same parameters should be established concerning the feasibility of using the Cornell University water system as an alternate water source in case of emergency. Discussion followed on the floor. Mayor Conley informed the Board that he would write a memo to each Council member sending them a cops of this resolution, informing them what. the Board is proposing, and ask for' -their comments. A vote was taken on the resolution which resulted as follows: Ayes (5) Nay (1) - Shaw Carried .Elements of Pro.osed A'reement Between IWC and BPW Regarding Discontin- uance of Cit Water Service OutsidetheCit By Comm. Ewanicki: Seconded by Comm. Schickel / / RESOLVED, That a document entitled, "Elements of Pr d �6 _ tween IWC and BPW Regarding Discontinuance of City Water OutsideServiceee the City," dated July 21, 1976, be approved in principle by this Board, and referred to the City Attorney with instructions that he work with the attorney and/or the attorneys for the various towns involved to put these agreements in a form which can be authorized for signature by the Board of Public Works. IT IS FURTHER RECOMMENDED That this Board agree that the $120,000 for the meters may be paid to the city in five equal annual installments commencing with the date of agreement. — - - - - -- Carried Southern Cayuga Lake Intermunicipal Water Commission By Comm. Ewanicki: Seconded by Comm. Baldini RESOLVED, That a letter from the Southern Cayuga Lake Intermunicipal Water Commission.Chairman, Kenneth H. Mayer, dated August 16, 1976, addressed to Mayor Conley suggesting.a cost benefit analysis of City of Ithaca participation on the be referred to t e Water $ Commission, Sewer Committee. y� 7 I}7 --F-Erefff—irt Proposed Contract Between City and Town for Water Services in Certain Areas of the. Town of Ithaca Comm. Ewanicki reported that at its meeting on September 11, the Town Board approved in principle the "Elements of Proposed Contract Between City and Town for Water Services in Certain Areas of the Town of Ithaca" as approved by negotiators September 14, 1976. A copy of this is attached to the Minute Book. The Town's acceptance made one change of the agreement in the 'Basis of Service' in the second paragraph to indicate that the Town will build at the Town's expense, an 8 -inch force main from Vinegar Hill Station to the City Line. The September 14 docu- ment had indicated that the City would build this at the Town's expense. The Town does not wish to be bound to have the City build this until a price agreement on the construction cost has been reached. It has also come to light that several houses in the Campbell Avenue section of the Town of Ithaca are also served through existing mains not directly con- nected to the Trumansburg Road system. The provisions of the agreement that apply to Elmira Road, Floral Avenue, Eim.-Straet....and Haller Boulevard should also apply to these homes on Campbell Avenue. Resolution /9) /3 ZG By Comm. Ewanicki: Seconded by Comm. Baldini RESOLVED, That this Board approve in principle the document entitled "The Elements of Proposed Contract Between City and Town for Water Services in Certain Areas of the Town of Ithaca" as approved by negoti- ators on September 14, 1976, and as modified by the foregoing paragraph; and refer implementation of this program to Committee until the loose ends are tied up. Carried Southern Cayuga Lake Intermunicipal Water Commission IBy Comm. Ewanicki: Seconded by Comm. Schickel jRESOLVED, That the Southern Cayuga Lake Intermunicipal Water Commission 'be authorized to enter on the grounds of the Water Treatment Plant for the purpose of installing a 16 -inch connection between the Clear Well of the Water Treatment Plant and the Bolton Point water system in accordance !with plans approved by Asst. Superintendent Hannan. The connection must ,be made under the supervision of Asst. Superintendent Hannan.2- /3 Ca Extension of Services of City Plumbing Inspector Comm. Ewanicki reported that the negotiating committee proposed a three- year agreement with the Southern Cayuga Lake Intermunicipal Water Commission which provides that the services of the City Plumbing Inspec- tor be extended to all of the places served by that water system at a fee of $1,000 per month. At its meeting on October 18 the IWC voted to use this service for the year 1977. Resolution CL ,7 7 /7� By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That this Board approve the extension of the services of the City Plumbing Inspector to places served by the IWC for the year 1977, in accordance with the terms outlined in a document entitled, "Elements of Agreement for Plumbing Inspector". Carried 1.6 3 1 Water Contract - Village of Lansing 1 By -Comm. Ewanicki: seconded by Comm. Baldini I RESOLVED, That the Board of Public Works authorize the Mayor to enter into a Water Contract with the Village of Lansing on behalf of the City of ' Ithaca, New York. Piscussion followed. A vote was taken on the motion which resulted as follows: Carried Termination of Water - Agreement - . Village of Lansing By :Comm. Shaw:.. Seconded by Comm. Bald-ini 0/(76RESOLVED,° That'City Clerk Rundle be advised to notifVil-lage.i;of Lansing •of the: termination of the agreement between the- : City and:' the : _.-,... Village -for supplying water to: the Village of Lansing. The reason' .fer such termination being that the Village of Lansing water system no. longer connected. to the City of Ithaca water system in away thatmakes it possible for the City, to deliver .potable water to . the. Village . a..,. Carried 4 'State Aid to the Sewage Treatment Plant Comm. Ewanicki reported that we h ve Teen informed that the state legisla- ture has acted to restore the 33% operating and maintenance aid to the Sewage Treatment Plant, effective fiscal 1976. This means that the city will re- ceive 17% reimbursement in its current budget year for fiscal 1975, but will receive the full budget amount in 1976. 3/27/7 G Discussion followed. 5 O'Brien & Gere, Engineers By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That subject to funding by the Common Council, the Superintendent be authorized to enter into a per diem contract with O'Brien $ Gere for an evaluation required by the Environmental Protection Agency to determine methods of maximizing treatment efficiencies at minimal capital expense prior to major 'physical improvements as may be required by said agency under the National Pollution Discharge Elimination System Permit at the city Se- wage Treatment Plant. The estimated cost of said evaluation is $2,500. The budget proposed for the study is $4,000 to allow for additional specific e- valuations that may be required by the city or by .the regulatory agencies. IT IS FURTHER RESOLVED, That subject'to funding by the Common Council, the Superintendent be authorized to enter into a contract with O'Brien F,. Gere for preparation of the "Plan of Study" leading to "Step.1 Grant Engineering Services" as required by the National Pollution Discharge Elimination System Permit for the operation of the City of Ithaca Sewage Treatment Plant. The estimated cost of the "Plan of Study" is $1,500. J IT IS FURTHER RESOLVED, That the Common Council be reque�te to amend the 1976 sewer fund appropriation to provide in Account G'i10-1, Line 407 - Contractual Services - $6,500 for the funding of the foregoing studies. Comm. Stein remarked that this is a large contract which will lead to an even larger contract. He asked if the City is committed to O'Brien F Gere. Supt. Dingman replied that we are not committed to O'Brien & Gere because, upon completion of the study, we are required to go through a process of engineering selection which require that we interview at least three (3) competent engineering firms before we proceed with the design. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried 'Report. Re. Sewage Treatment Options Supt. Dingman reported that he had distributed to the Board a copy of a draft of the report of the plan of study with respect to the sewage treatment plant. He said there were other options. He proposed that this particular report 'be referred to the Committee of the Whole Board and that they set a meeting date for the purpose of considering alternatives because at the next meeting 'of the Board he will ask that the report be adopted by the Board as its plan of study and that the report be referred to the Common Council with a request that they likewise approve and adopt the plan and authorize application for funding on behalf of the City in connection with it. ,It was therefore decided that the Committee of the Wh e Board will meet on June 16, 1976 at 4:00 P.M. Waste—meter Facilities Study By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the Board of Public Works approve and adopt a plan of Study of the waste water facilities of the City of Ithaca prepared by O'Brien $ Gere, Engineers, in June of 1976. /� 3/7 IT IS FURTHER RESOLVED, That the Board of Public Works recommend the adoption of this Plan of Study by the Common Council of the City of Ithaca and author rize the Board to proceed with the engineering selection process and the Stcp I Grant applicationprovided for by the proposed Plan of Study. Carried Comm. Schickel reporte. that O'Brien & Gere has made a report on the efficiency of the existing Sewage Treatment Plant. A summary is attached. This report is required under the conditions of the National Pollution Dis- charge Elimination System Permit. i „k 7 c. By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That this report be adopted and the Superinten1ent be authorized to file it with the appropriate agencies. Carried 'Employment of Engineering Services - Procedures By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized tb initiate the pro- cedures for the employment of engineering services to provide for a 'Facilities Plan for the Ithaca City Sewage Treatment Plant in accordance ;with the regulations of the U.S. Environmental Protection Agency as set forth in the Federal Register, Volume 40, No. 243,n dated December 17, 1975. F IT IS FURTHER RESOLVED, That the Water $ Sewer Committee of the Board of Public Works be designated to evaluate the qualification statements and to interview consultants and to make recommendations to the Board of Public Works in accordance with regulations referred to above. IT IS FURTHER RESOLVED, That the Water & Sewer Committee be directed to invite the Town of Ithaca to designate two members of its Town Council .to sit with the Water & Sewer Committee in the process of evaluation and ,interviewing consultants. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Discontinue Water Service - Towns of Ithaca, Dryden & Lansing, etc. By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the City Clerk be directed to notify the Towns of Ithaca, Dryden and Lansing, and the Villages of Lansing and Cayuga Heights that the city intends to discontinue water service to their jurisdictions under existing contracts within 90 days from the date of notice.Ce4eii( ,7 6 BE IT FURTHER RESOLVED, That the Water $ Sewer Committee be Wathorized to enter into negotiations with the Town of Ithaca for a new contract provid- ing for water service to that portion of the Town of Ithaca lying westerly of Cayuga Inlet. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Removing Water Meters - Outside the City By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the department be directed to discontinue furnishing new. water meters and related equipment and services outside of the city, except in the Town of Ithaca west of Cayuga Inlet, effective May 1, 1976. BE IT FURTHER RESOLVED, That the department be authorized to commence re- moving meters from locations outside of the city, except as indicated above, on June 1, 1976. Discussion followed on the floor. Mayor Conley agreed to write a letter to Mr. K Meyers advising him that the city is planning to discontinue furnishing new water metersandalso that meters will be removed from locations outside of the city beginning on June 1, 1976. Mayor Conley said he would attempt to set up a meeting to continue negotiations for the sale of -these meters. A vote was taken on the motion which resulted as follows: Carried WATER & SEWER COMMITTEE: ����� Comm. Shaw reported that in regard to the saled-"o e water meters and other arrangements with IWC, meetings have been held, negotiations are still in progress, but there are no definitive steps yet to report to the Board. Mr. Willis Hilker, Hilker Construction Company, Inc. - 275 Burns Rd. requested the City to allow extension and hook up to the present sewer sys- tem of sewer mains into his proposed subdivision of Haven Hills off Snyder Hill Rd. He presented to the Board an authorization by the Town of Ithaca for extension of the mains. Resolution By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the matter be referred to the Water and Sanitary Sewers Committee with power to act. Carried �a er ani ewer Extension - aven 'i. s By Comm. Shaw: seconded by Comm. Scifi el 6:;/4/76. RESOLVED, That the request from the Town Bord othe Town of Ithaca for water and sewer extensions into the Haven Hills sub -division of Willis S. Hilker off Snyder Hill Road, be approved subject to the approval of the details by Asst. Supt. Hannan. Carried 9 Asst. Supt. Hannan reported; that he had receiified a'request which had been submitted to the Town Engineer for an extension of the sanitary sewer 328' on Coddington Road, north of Northview Road, to take care of two .lots .con- sidered . farmland at the' time the sewer was 'built. ' He:explained that this request differed from the preirious one becaute ' it is" for property. ;in the existing district and there is some urgency to ` it . Resolution By Comm. Ewanicki: seconded by Coirim.'SchickeT RESOLVED, That the Board of Public Works accepts the extension of the sanitary sewer on Coddington Road. Carried 10 O'Brien & Gere bill - $326.25 By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That an interim bill of O'Brien $ Gere, for engineering services! in connection with the maximum efficiency evaluation of the existi g ewage treatment facilities be approved in the amount of $326.25. G Z s 7 ; C rri d O'Brien & Gere - Maximum Efficiency Evaluation By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That a bill of O'Brien & Gere for engineering services in con- nection with a Maximum Efficiency Evaluation of the existing sewage treat- ment facilities for the period through June 26, 1976, be approved in the amount of $1,807.38. f1/4/7 6 O'Brien $ Gere Maximum Efficiency Evaluation - Consulting Services By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That a bill of O'Brien $ Gere, Engineers, for consulting services in connection with the Maximum Efficiency Evaluation of the Sewage Treatment Plant for the period June 27 through July 24, 1976, be approved in the amount of $1,529.68. 7/7/74' By Comm. Ewanicki: Seconded by Comm. Schickel Carried RESOLVE, That a bill of O'Bren $ Gere, Engineers, for engineering service Ln �.,nection with the Maximum Efficiency Evaluation of the Existing Sewage Treatment Facilities through October 2, 1976, be , approved in the amount of $253.75. c-17 7 Carried O'Brien F Gere Interim Bill - Waste Water Facilities $780.61 By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That an interim bill of O'Brien F Gere, Engineers, for services in connection with the Plan of Study of the waste water facilities of the City; of Ithaca, New York, be approved in the amount of $780.61.2 3/7 C rried O'Brien & Gere StudyWaste Water Facilities $1,255.88 ( By Comm. Ewan ti i - econaej -by Gomm. Bodine _.__.— \ # ( L( 1 ('' RESOLVED, That a bill of O'Brien & Gere for engineering sa'rvi es in con- nection with a Plan of Study of the waste water facilities in accordance with the agreement of April 27, 1976, be approved in the amount of $15255.88. This bill is for the period of May 2 to May 29, 1976. O'Brien F Gere - Plan of Study, Engineering Services By Comm. Ewanicki: Seconded by Comm. Baidini RESOLVED, That a bill of O'Brien �y 7 con- nection with a Plan of Studyof wastesere for engineering se vices in water facilities for the period through June 26, 1976, be approved in the amount of $180.00. Carried Carried O'Brien & Gere - Engineers - Plan of Study, Waste Water Facilities By Comm. Ewanicki: Seconded by Comm. Stein RESOLVED, That a bill of O'Brien $ Gere, Engineers, for services in connection with the Plan of Study, Waste Water Facilities, through the period October 2, 1976, be approved in the amount of $1,256.52d LT 2 7 // .' 11 Sewer Construction - Cliff Street AI's -TT -Supt. Hannan reported on the proposed construction of a sewer on Cliff Street. This project has been delayed in the hopes that we could"get some, of the traffic off from Cliff Street. Apparently the traffic keeps gettiTg worse and the sewer is deteriorating so within the next month, work will start on this construction which will mean tearing up the street from the Octopus, across Park Road, all the way to the city line replacing the existing sewer. We are hoping to keep traffic._ flowing both ways and to keep the j9b buttoned up from day to day. This will be a two month job, which will start as soon as the Linn Street project is completed. 6/23/74 12 Supt. Dingman reported on the storm damage incurred during the Sunday evening storm and also the status of the City's water supply now that the break in the intake main has been repaired. <<r (7 . City Engineer Cox reported that Governor Carey requested h t Tompkins County he declared a disaster area. Several Federal agencies have gone into action to investigate the damages. The estimate is that the amount will be in excess of 1/2 million dollars although we will not know the actual figure for some time. Appreciation for City Forces Comm. Ewanicki commented on the exceptional job that Pat Hannan and his crew did in restoring the break in the water intake pipe and he also com- mented on the gratifying situation that cropped up with the break and the University's help along with the Inter -Municipal Water Commission's help in our period of distress. Comm. Ewanicki wanted to thank all of the peo- ple,i4mvolved on behalf of the Board. (ti. ' 7 6 - /SUPERINTENDENT'S REPORT: ;Asst. Supt. of Public Works Hannan reported on the water system of the July llth storm. .z '7 Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That Supt. Hannan appear before the Common Council at its August 4th meeting regarding an alternate raw water supply for the City. Carried as a result t , Z f" '7 Gy City Engineer Cox informe the Board that the President has declared several counties, of which Tompkins is one, a disaster area. Due to this declaration, the county is eligible for federal funds to replace damages that occurred as a result of the storm on July 11. Mr. Cox said he has: filed with the Federal Disaster Aid Administration a notice of interest. which tells them that the City of Ithaca sustained damages, and gave them an approximation of what the damages were. He said he is now working with federal engineers to inspect damages and prepare cost estimates. the reports are completed, application will be filed for federal grant wtonmake the necessary repairs. Mr. Cox will keep the Board informed of progress in the matter. 13 Agreement with Wallace & Tiernan By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That an agreement between the City of Ithaca and Wallace & Tiernan which provides for cathotic protection of three city -owned water tanks for the year ending December 31, 1977, in the sum of $1,207, be approved for execution by Asst. Supt. Hannan.7 X7.4 Carried Schedule of Water & Sewer Rates By Comm. Ewanicki: Seconded y Comm. Schickel RESOLVED, That the new schedule of water and sewer rates be adopted to supersede the rates last adopted on June 26, 1968, and to become effective with bills rendered subsequent to December 31, 1976. 76 Supt. Dingman explained the reasons for the water rate increase./ he cutting off of customers that will be served by the Bolton Point system; a nearly complete agreement with the Town of Ithaca whereby water to West Hill and Buttermilk Falls areas will be served on a bulk basis, also administered by IWC. This means loss of revenues outside the City which it will not be possible to make up by major reductions in our cost of operations in 1977. In addition, the revenues that had been flowing, into the City's system, as a result of the rates established in 1968, had become insufficient. Therefore, it is necessary to increase the rates 43 percent to produce sufficient revenues to carry through on the present scale of operation. Comm. Stein suggested that the Board, in the future, consider raising the rates on a more gradual basis, responding to inflation and other increased costs, so that the changes in water rates do not come as a jolt in such a big lump. Discussi'n followed on the floor. A vote was taken on the resolution which resulted as follows: Carried Water and Sewer Rate By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the Chamberlain be directed to construe the term "minimum charge per quarter" as used in the water and sewer rate to mean the smallest amount chargeable for service rendered in any quarterly billing period or fraction thereof, and that he be further directed in the case of unmetered sewer users to use the rate for one -inch meter as the minimum billing. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 15 Study and Evaluation of Area Water Systems Comm. Shaw reported that three principal water systems now serve the Ithaca area, i.e., Cornell University, Bolton Point and Ithaca City. Each system has multiple-:pressure:zon:es. Each system has many inter.con- necti@ns..wit.h the others. The .Board. of.Public Works, recognizing the fraility of its single source of supply, .needs to know and evaluate the ability of the Cornell system and the Bolton Point system to support the. Ithaca City.system in'supplying potable water.and/or fire protection—in the event -of (a) failure of source :of supply,. or (b) failure of treatment facility. Resolution By Comm: Shaw: Seconded by Comm. Schickel RESOLVED, That the Superintendent interview and evaluate competent engineers wishing to be engaged in such a study and evaluation. BE IT FURTHER RESOLVED, That the Superintendent prepare a recommendation 1 to the Board designating an engineer, a detailed scope of services, and an approximate cost for such study and evaluation. BE IT FURTHER RESOLVED, That this resolution supersede a resolution by the Board of Public Works at its September 7, 1976 meeting on the subject of City of Ithaca water system study. Carried Expungement of water & sewer bills - policy, Service agreement/ Intermunicipal Water Commission Village of Lansing - Water contract u �£ State aid to Sewage Treatment Plant 1 2 3 4 O'Brien & Gere contract to study methods of treatment at plant 5 Discontinuance of water service 6 Removing water meters 7 Request for sewer hookup - Bilker Constr. Co. (Haven Hills) 8 Request for extension of sanitary sewer - Coddington Rd. 9 O'Brien & Gere bill - evaluation - sewage treatment facilities 10 O'Brien & Gere bill - Plan of Study - waste water facilities 10 Sewer construction on Cliff Street 11 Report of storm damage to city water supply break in intake pipe 12 (also see appreciation for city forces doing repair work 12 Cr. & Br., Pg 9) Chamberlain authorized to collect W & S for period w/o penalty 1 Clear -Well hookup 2 Conrail water bill Services of City Plumbing Inspector (IWC) 1 2 Wallace & Tiernan agreement - cathotic protection on water tanks 13 Water and sewer rates revised and adopted by BPW 14 Evaluation of Ithaca area water system recommended 15 also see pg. 2 Procedure for employment of engrs. services - Facilities Plan 5 RE4' NATIONAL 23-681 Made In U.S.A. HIGHWAYS, STREET j LIGHTING, REFUSE 1 Excellent condition of City Streets Mayor Conley commented that he had received many compliments on the conditions of our City streetsduring the recent snow storms. He felt the City employees had done remarkably well in keeping the streets and parking lots in good shape during the holiday season. --(' • Hugh Corrigan - Challenge Industry ,Mr. Hugh Corrigan of Challenge Industries addressed the Board with two !requests: iq l) The Board of Public Works recommends to Common Council that the refuse collection regulations be amended to include aluminum along with glass's that is now being separated, and that 2) The City permits Challenge Industry to use an additional room down at the glass recycling plant that is now being used to store B.P.W. equipment and materials. it Resolution IBy Comm. Ewanicki: seconded by Comm. Baldini !RESOLVED, That the Board of Public Works refer the requests of Challenge iIndustries to the Buildings, Grounds and Parks Committee, with power to act. Carried Challenge Industry to Collect Scrap Aluminum By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That Challenge Industry be authorized to collect scrap aluminum from the regular refuse collection routes of the city in accordance with regulations to be promulgated by the Superintendent. Carried Use of additional space by Challenge Industries ,By Comm. Ewanicki: seconded by Comm. Stein ow 2-C7 4, :RESOLVED, That Challenge Industry be authorized to use an additional room :in the Water and Sewer building housing the glass crushing plant as soon as the Water and Sewer Division is able to vacate the space. Carried Elmira Road Plan Emanuel Carter of the City Planning Dept. made the presentation of the Elmira Road. Plan to the Board. T -• 2-g ' 7 4 Reconstruction of Elmira Road By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the capital improvement proposal entitled "Reconstruction of Elmira Road, January 19, 1976" prepared by the Engineering Division be approved and forwarded to the Common Council. ,e 7 IT IS FURTHER RESOLVED, That this Board approve Alter ate 4.of said pro- fnr the construction of a 60 -foot wide granite curbed, asphaltic surfaced highway having two 12 -foot lanes in each direction and a 12 -foot median reserved for left turns. IT IS FURTHER. RESOLVED, That the business community of Elmira Road be invited to meet with the Board of Public Works for the purpose of review- ing in detail this proposal and offering comments. IT IS FURTHER RESOLVED, That the department be authorized to proceed with such soil investigation and comprehensive drainage design which will be necessary for the implementation of the proposal. Discussion followed on the floor with Comm. Stein pointing out that there were two different proposals between the Planning Department proposal and the Board of Public Works proposal and raising questions as to the orderly process of proceeding, to gain the necessary approval for a project of this size. A vote was taken on the motion which resulted as follows: Carried Construction of Elmira Road By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Common Council be requested to authorize the Mayor to apply for funds for the reconstruction of Elmira Road under the Public Works Employment Act of 1976. Discussion followed on the floor. ,1-Z A vote was taken on the resolution which resulted as follows: Carried Clearinghouse Report By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Mayor be authorized to file a Clearing House Report (Form A95 with respect to the Public Works Employment Act) or the Elmira Road project. _ -2- 2 - Car Car ied Supt. Dingman requested the following resolution: Barton, Brown, Clyde & Loguidice, P.C. By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That Supt. Dingman be authorized to engage the services of IBarton, Brown, Clyde & Loguidice, P.C. to prepare the application for funds under the Local Public Works Capital Development and Investment Act at a maximum fee of $2,500; and is further authorized, contingent. on Council supplying sufficient funds, to engage their services in the design and preparation of construction documents for the Elmira Road Project for a maximum fee of $25,000. i -.z Z — -- - _----,---..----....a,--Car ied Local Public Works Grant - Elmira Road Improvement By Comm. Shaw: Seconded by Comm. Schickel AUTHORIZATION TO PREPARE AND FILE APPLICATION FOR LOCAL PUBLIC WORKS. CAPITAL DEVELOPMENT AND INVESTMENT ACT FUNDS WHEREAS, TITLE I of the Public Works Employment Act of 1976 will provide $2 billion in 100% grant funds to local municipalities, and WHEREAS, the objectives of the program are to provide employment oppor- tunities in areas of high unemployment and low income through the expeditious construction or renovation of useful public facilities, and WHEREAS, The City of Ithaca has such a public works project that could not otherwise be constructed in the absence of a Local Public Works , grant, ar.1 Ci _) 7 7‘ WHEREAS, it is necessary that an application by the City of Ithaca be submitted to the Regional Director of the Economic Development Admini- stration in order to be considered for such a grant, Now, therefore, be it PESOLVF'), That Mayor Edward J. Conley, Chairman of the Board of Public lurks o the City of Ithaca be and hereby is, authorized and directed to exe., - on the behalf of the City of Ithaca and make application for a Local Pic 'v.,rks grant for the Elmira Road Improvement and provide the Economic Development Administration with such additional information as may be required, and be it further RESOLVED, That the City of Ithaca hereby assures and certifies that it shall comply with the regulations, policies, guidelines and requirements, including Office of Management and Budget Circular No. A-95, and Federal Management Circulars 74-4 and 74-7, as they relate to the application, acceptance and use of Federal funds for this federally -assisted project and all other assurance as listed in the above listed application form, and be it further RESOLVED, That the engineering firm of Barton Brown Clyde $ Loguidice, P.C. be retained to provide assistance in completing the application and necessary exhibits and be reimbursed for their services on a cost-plus basis not to exc-ed $2,500. Carried Barton, Brown, Clyde $ Loguidice - Engineering Services and Design of. Improvements By Comm. Shaw: Seconded by. Comm.: Bald•ini• RESOLVED; That a. bill of ;.Barton, Brown,: Clyde ` & Loguidice . for ,engineer_ ., ing services in connection with'an applicationfor a grant under.the. Public Works Capital Development and Improvement Program of the Economic i Development Administration be approved in the amount of $2,500. . 4/o�76. �I BE IT FURTHER RESOLVED, That. ,;a 'b.ill <of Barton, Brown, , Cly. de; & ; Loguldice. '1 for design of the improvement of ,E1ni:ra. Road through October: 30, ,1976, be approved °-in the amount of $•6:, 26:99: t ; . • Carried • City Engineer Cox reported to the Board on the undergrounding of 0/zY,,/7 Elmira Road utilities and informed them that a second meeting will be held on Wednesday, December 1, at 9:00 a.m. in the Common Council Chambers at,,which time, hopefully, some consensus from the merchants will be received which will allow recommendations to bemadeto the Board. 3a Invoice - Barton, Brown, Clyde and Loguidice By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That an invoice from Barton, Brown, Clyde, and engineering services in connection with the modification to Elmira Road through November 27, 1976, be approved in $7,439.08. Loguidice for and improvement t e amount of. e x'76, Carried Design for Modification and Improvement to Elmira Road By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, That the department be directed to proceed with the design for the modification and improvement to Elmira Road on the basis that there will be no overhead distribution of utilities within the street limits of Elmira Road from Meadow Street southerly to the city line. Discussion followed on the floor. .0 16 A vote was taken on the resolution which resulted as follows: Carried PERSONS APPEARING BEFORE THE BOARD: Attorney Fred- Weinstein, representative for the Estate of Nathan Weiner, owner of approximately 1500 feet of frontage on Elmira Road, made the following statement in respect to the relocation of lights on Elmira g/ Road: "For the record, the Estate has not agreed at this time to the relocation of those lights, assuming an apportionment of the costs of 747-I relocation of those lights be to the property owners. The Estate is more than willing to cooperate in the rights. -of -way, but after exhaustive research, I have been unable to find any statutory authority for the City of Ithaca to pass those costs on to the adjoining property owners." Elmira Road Testing By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the Engineering Division be authorized to employ profes- sional assistance for soil borings and laboratory testing in preparation for the design of pavement on Elmira Road. -To-v- 2 '7 a Carried Soil Testing - Elmira Road By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That an agreement between the City and B.K. Hough for soil testing in connection with the design of pavement for Elmira Road for the sum of $9,600. be approved, and that Superintendent Dingman be authorized to execute the same on behalf of the Board of Public Works. Discussion followed. A vote was // taken on the motion which resulted as follows: Carried B. K. Hough bill - $6,232.40 By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That a bill of B. K. Hough, consulting engineer for soil inves- tigation in connection with the Elmira Road project be approved in the amount of $6,232.40. ,i '1 Ca rie, S Agway, Inc. payment No. 2 - $16,776. By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That progress payment No. 2 from Agway, Inc. for construction services in connection with the pole barn equipment shelter for the Con- struction and Maintenance Division be approved in the amount of $16,776. X74 Carried 6 Street Lighting Survey - West Hill By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That the resolution of Common Council at its regular meeting on January 7, 1976 which called upon the Board of Public Works to initiate a comprehensive street lighting survey of the West Hill area be referred to the Highway Committee.'7 b Carried Street Lighting Survey - West Hill By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the Common Council be advised that the street lighting of the West Hill area of the city, including Floral Avenue, can be in- creased to .5 foot candles at an increased annual cost of $2,640. This increase in lighting will not provide for improved lighting on those portions of Warren Place, West Village Place, Chestnut Street, Brookfield Road, and Oakwood Lane which are now lighted with ornamental fixtures and served by underground wiring. It also does not provide for lighting those portions of Taylor Place, Sunrise Road and Westmount Drive which are not now lighted. No money exists in the lighting budget for this improvement. This information is forwarded to the Common Council in re- sponse to its request for a comprehensive study of street lighting in the area. Discussion followed. A vote was taken on the motion which resulted as follows: Carried 7 Route 13 Lighting By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to negotiate with the NYS Electric and Gas Company and the NYS Department of Transportation with respect to discontinuing the lighting of the northeast arterial portion of Route 13 except at intersections. 7// Superintendent Dingman explained the reasons for/the decision to discon- tinue the lighting of the northeast arterial po tion of Route 13 except at intersections. Discussion followed. A vote was taken on the motion which resulted as follows! Carried 8 Dear Nancy, I am putting in writing a matter which I spoke briefly about at an East Hill Civic Association meeting a few months` -ago., :•Today;.however was one• of those "last Straw" days so here is my letter. I am sure this problem is city wide but being a long time resident of East Hill I will concern myself with this area alone. I have'been plagued for a long time, as I am sure have many others, by dogs rifling -through and overturning trash cans. Today, in back of one of our apartment,houees on Eddy Street, I found four trash can completely overturned and the garbage spread all over; the• tear yard. Last fall., in.an,,effort,to:arrest.this problem, I bought,new`can lids'and'or. - new cans for all our properties and, affixed springs and clips>to=all-of them (at no. small expense)...._.-Though:this does not -;.alleviated the problem competely, its does ,Zs radically reduce'its occurance. It •also reduces the loss of can lids, which eit er ': blow off, or get rum,over by cars or get stepped on since they are normally scattered over the sidewalks. by;the•;trash .collectors: _ - With.:in, a f.ew weeks_ all the springs had been ripped off. I called the Department of Public Works and explained' that I had placed the springs on the cans in an effort:, to Stop, -;the spread rof garbage on 'the yards and public areas. • I. was'.told in curt. terms : that ` the-: trash= collectors' did ,not even have to pick up garbage that is "tied down", even though it is not much extra'iwork , to take the:can•:lids off with the springs attached. I was further, informed that the men have to do so much work in an alloted time span, and they can not be slowed clown. That's alright for the DPW's work quotas, but someone has to tak=':he time to clean up the trash. Either.,,the,city, _has- to pay..to,.clean-Fit. out :of;,the/street 'or 'the landlord•'' does, or the property owner or the tenant has to give some of this time gratis. Or the trash can just sit there until it disintegrates. Everyone is concerned,with•instilling a-feeling'of,:civic: pride••in!=property owners. - It is very difficult to measure civic, pride in dollars, and/no matter -that -happens, it can not be legislated. It grows from the extra effort which is expended often' without tangible. monetary. reward.. ,I,feel that property- owners should: be. helped -by' the city through legislation:to-•achieve. an overall -improvement. in' neighborhood ' - appearance. ` I .real-ize there - exist glaring:violations -,in•:housing -codes by some - property owners, but I definitely feel that,, there has,been 'an verall)improvement in the condition and quality of housing in the East Hill area.' Many/houses, both single and multifamily :have been .painted -or . resided. .There' .is an, increasing interest in the historic and, architectural value in the old houses;'on East Hill. Tenants on the whole are concerned with the quality of the building they are living in, and most landlords :realize• ,that ; (they _ are protecting -their, investment-by.•:.taking - care of it. = ` Why can't we be allowed to secure our trash can lids with some kind of fastener? What can't the trash collection men take a little more care and effort in handling.. of the cans? Why do we allow trash to be piled up in plastic bags, or sometimes merely in paper bags? Why can't greater restrictions be placed on the number of stray dogs running around the area (which is another problem to itself)? There are many problems • concerning improving the appearance•of East Hill .(shoveling sidewalks, mowing lawns, cars parked everywhere --front- lawns,:; sidewalks, '..etc.).,<.but =the.'only•way`-to solve these problems is start doing it, even one at .a.:time. I:-fee1J'its time=,that this happened. • Sincerely, . C. J. Anagnost 903 E. State -St.: -. t . •.!, _, Ithaca, New York, 14850 _ e:,. - ' - ' ' .+ ; - Discussion :followed -on the Co1incil•'floor.. Superintendent Dingman advised' •Alderman Meyer that it . is permissiblex to :secure .the lids to 'the garbage ,cans: by.: a '.chain, spring or whatever is necessary, if it can be readily removed. 9 Alderman 'Meyer read .the following ,=letters' received-: from her constituents: 2 Dear Mrs. Meyer: This has been an_ unusually; hard winter'.'on. our, road's'�and-. much -repair `work will be necessary in the spring. .._ - -,. is . • :i. :r' _. i•: I would like. however, ,to _call. your: .at.tention: to the parking lot next"to Millers between E. State_,,St-. , ,and ..Seneca -Way- which...has .been.} metered. for several years' and has been in an abominab :e. state for _most :of:..that time: :It : is .now 4flost, hazardous to drive one's: .car, thru' the , multidinous pot', holes: : . ::�." 6 Since this;:; is. a; metered': parkingr:area,,_. I feel: the -City. has an . obligat on to- maintain: it in reasonable; repair:._ :1: t" .- ' , I would appreciate it_.if ;y_oti would call this situation =toy -the attention of- the, depart— ment concerned. Very truly yours,1.- Elizabeth M. Gillis:; 213 Cascadilla Park: Ithaca, New. York,; 14850::, Asst. to;the Supt. Dougherty; reportedthat. the parking lot referredto- in Mrs Gillis' letter ,had been, temporarily repaired:this week. .. - Collegetown Design Project By Comm. Shaw: seconded by Comm. Baidini RESOLVED, That the department be authorized to proceed with the improve- ments in the 100 block of Dryden Road and the 400 block of Eddy Street. as shown on plans entitled, "Collegetown Design Project" prepared by Keith Cray . and .dated February 23, 1976, to the extent that funds are available. 4474 Discussion -followed on the floor. City Attorney Shapiro requested that no work on this project be started until he has a signed lease in hand from Cornell University. Supt. Dingman agreed to this request. A vote was taken on the motion which resulted as follows: Carried Mancini - Change Order Report Comm. Baidini reported on the Mancini change order in contract for repairs to stone wall at Collegetown for $2,970. No action is necessary.( ry'7,6 Collegetown Improvements - Construction By Comm. Schickel: Seconded by Comm. Baidini RESOLVED, That a bill of Paul Mancini and Sons for final payment for construction of Collegetown improvements in accordance with specifica- tions of April 26, 1976, and their bid of May 10, 1976, be approved in the amount of $9,770. This is a final bill. &/""/7 Carried Mancini - Dryden Road Wall Repair By Comm. Schickel: Seconded by Comm. Baidini RESOLVED, That a bill of Mancini for repairs to block of Dryden Road, be approved in the amount the wall in the 100 of $2,271.82. 0/7 Carrie Refuse Collection - Revised Regulations By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the proposed revision of regulations with respect to refuse collection be referred to the Highways, Street Lighting and Refuse Committee. Carried Refuse Collection on the Commons o43/%4i Comm. Shaw reported that the department requests that the Highway Committee establish a date for a meeting of the Highway Committee, the staff, and a representative of the Merchants' Association to finalize the arrangements for refuse collection on the Commons. Refuse Collection on Ithaca Commons n n I C.I 7 u Supt. Dingman reported that he had met th he D.I.B.A. in regard to the matter of refuse collection on the Ithaca Commons. No recommendation is available at this time, however the D.I.B.A. did agree to discuss it further. 12 osing of 100 block - Adams Street Planning Director Van Cort explainedbriefly the improvements which are planned for Auburn Park. He requested a Public Hearing be scheduled for the next Board of Public Works meeting which will be held April 14, 1976, on the closing of the 100 block of Adams Street. Resolution By Comm. Baldini: seconded.by Comm. Schickel RESOLVED, That the Board authorize City Clerk Rundle to hold a Public Hearing concerning the closing �f the 100 block of Adams Street. Said Public Hearing willbe held at the next regularly scheduled Board of Public Works meeting April.14, 1976. 3//z JJ�7 Carr/ied 'PUBLIC HEARING - CLOSING OF THE 100 BLOCK OF ADAMS STREET Resolution to Open Hearing ,By Comm. Schickel: seconded by Comm. Baldini /y 76 ;RESOLVED, That the Public Hearing to close the 100 block f Adams Street. 'be opened. 'Persons appearing before the Board ,Planning Director Van Cort explained to the Board the proposal from the Planning Department to close the 100 block of Adams Street., whereby it would make it possible to have a street hockey court and a basketball court in the neighborhood, at very little cost. Planning Director Van Cort felt very strongly that there are other ways to enter Mr. Albanese's (building, therefore the closing of Adams Street would not be.that much of a hardship on Mr. Albanese. This project comes to the Board with !!the unanimous recommendation of the Board of Planning and Development and a recommendation from Council. y '74 Carried !Planning Director Van Cort further reported that when it appeared impossible to find an area of compromise with Mr. Albanese, another alternative was! established which would mean a temporary closing of the 100 block of Adams Street on a trial basis. After the trial period, if it appears that the !closing is very detrimental to the Albanese business, the street could be (restored to its original condition. !Attorney Walter Wiggins for' Mr. Anthony Albanese !Attorney Wiggins spoke against closing the 100 block of Adams Street. He explained that Mr. Albanese has spent close to $60,000. for improvements to t -his building which fronts on Adams Street. It doesn't seem economically feasible to close the street. C,.,,,��:e, ty '7 C. (Alderman Boothroyd — from the 5th Ward 'Alderman Boothroyd spoke in favor of closing Adams Street. He doesn't feel that it will block the access to the building - there is plenty of room on Dey and Auburn Streets and the way the City is doing it - gives plenty of access. Jonathan Bernstein - 216 Dey Street ? I Mr. Bernstein informed the Board that the Auburn Park Neighborhood Assn.: was formed to deal with improvements of -this park. 'We feel that we would like: immediate improvements to this park. The feeling of the neighborhood coil- -- mittee is that'if it is an "all or nothing" case, Mr. Albanese should be allowed to run his business - to keep it afloat financially - for the ,betterment of the City, City tax base, and the neighborhood. .In the future ;the alternatives for hard -surface play can be considered. The goal at this !time should be to improve the safety of. the existing park where we have the L ;potential for serious accidents. Good Mayor—Conley summed up Mr. Bernste.in's "renEar—to the effect that at this time - forget about the --closing of Adams Street - but go ahead with the rest of the capital project - but leave Adams Street alone for the time being. IMr. Bernstein agreed that that was what he was saying. Comm. Stein ques- tioned the reversal on the part of the Neighborhood Assn. whereby they were in favor of,closing Adams Street - but now have backed off. Comm. Stein ' felt that his Committee has been left "holding the bag." Discussion followed on the floor. Attorney Wiggins spoke again advising the Board that it would be acceptable to Mr. Albanese to close Adams Street on a temporary basis to determine whether the basketball courts and his business enterprises can live in proximity to each other. Mrs. Eleanor Bly - President, Friends of the Library Mrs. Eleanor Bly spoke against the closing of the 100 block of Adams Street.' Friends of the Library are tenants of Mr. Albanese for the book sale. If Adams Street is closed there would be no way that the book sale area could be kept locked. Therefore they would lose all security should any more tenants be obtained for the 2nd floor area. Resolution to close Public Hearing By Comm. Baidini: seconded by Comm. Schickel RESOLVED, That the Public Hearing for the closing of the 100 block of Adams Street be closed. Discussion followed on the floor. Resolution By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Board refer thematterof the temporary closing of the 100 block of Adams Street to the Highway and Street Lighting Committee with the power to act on behalf of the Board. Mayor Conley requested that there be a sufficient length of time alloted to this temporary closing to allow the city to get a realistic look at the problem and also take into consideration to amortize whatever the invest- ment would be for that period of time. Carried A vote was taken on the resolution which resulted as follows: Carried ;Closing the 100 block of Adams Street Comm. Shaw reported to the Board that Mr. Albanese was upset with the so called "temporary" barricades which were installed to close off ,the 100.: block of Adams Street. �]‘ 1 Supt. Dingman explained the placing of the temporary barricade which may I appear to be more than "temporary" but it was necessary to use this type 1 of barricade if children are to be allowed to have a basketball court on the street. I'" Discussion followed on the floor. 12a Mr. Anthony Albanese, 100 block Adams Street Mr. Anthony Albanese, owner of -the building at 100 Adams Street, appeared before the Boardto request the reopening of the 100 block of Adams Street that was temporarily closed by the Board of Public Works. He stated that the parking spaces are needed for possible new business in his building. Mr. Albanese commented that he took a petition around to the neighbors. 43 people signed his petition to have the street reopened. Comm. Shaw asked if any observations had been made as to whether or not the children in the area are using the park to any great extent, especially the blocked off portion of the street. Mr. Albanese stated thaihe has made it a point to observe how much the park is in demand. He found that if any more than five children were playing there, they were always transported by car. The neighborhood children have not made too much use of the hard top area, which is the street blocked off. Mayor Conley commented that he would like to get back to the Planning Dept. before any decisions are made, since they have spent a great deal of time and money on this project. Lf 61 Comm. Stein agreed with Mayor Conley but wanted t ado one more thought which was that this matter should really go back to the community for a decision. Judy Benedict of the City Planning Department reported to the Board that no progress has been made to date because we have been waiting for the federal funding. The funding has now been received and the work can proceed. She; further stated that the street was closed to provide a spot for basketball There is nothing on it, so the children aren't using it, which is under- standable. Mrs. Benedict requested that we have a park before a decision is made on the street. Supt. Dingman suggested a compromise. He suggested that the bulk of the park, with the exception of the ball court area, can be completed as a unit with sufficient fencing to provide safety for the children. At the same time this Board, because it has not held a hearing, can make a determination that at this point there is not sufficient reason demonstrated to close the street, it can be left open. If the park has a successful season next year and the demand is still there for a hard court area, then a way of achieving the hard court area might be found. Meanwhile it will have given Mr. Al- banese more opportunity to develop his business and the use of his building. Discussion followed on the floor. Resolution By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That the Board authorize the reopeing of the 100 block of Adams Street immediately. Discussion followed on the floor. Tabling Resolution By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That the resolution on the floor be tabled until the next Board of Public Works meeting to be held on July 28, 1976. Carried Public Hearing on the Disposition of the 100 block of Adams Street Resolution By Comm. Baldini: seconded by Comm. Bodine ' % RESOLVED, That the Board of Public Works direct the City Clerk to advertise for a Public Hearing to be held at the next Board meeting on Wednesday, July 28, 1976 at 4:00 P.M. The Hearing will be held for the purpose of determining the disposition of the 100 block of Adams Street. Carried Public Hearing - Disposition of 100 Block of Adams Street Resolution to open public hearing By Comm. Schickel: seconded by Comm. Bodine RESOLVED, the public hearing on disposition of 100 block of Adams Street be opened. Carried LL�---�' The following persons spoke in favor of keeping the street closed: Mr. John Bernstein-- 216 Dey Street Mr. H. Matthys Van Cort - Director, Planning $ Development - City of Ithaca • The following persons spoke in opposition to closing the -:street: Mr. Anthony Albanese, owner of old Ithaca Calendar Clock building Mr. George Thomas, 813 N. Aurora St., Thomas Real_Estate `_Mr. Leonard Ferris, 104 Short Street Mr. „John Schmitt, 211 Auburn Street Mr. Ernest Grosser, 102 W. Fall Street Mr. Raymond Womble, 207 Auburn Street Mrs.' Leonard Ferris, 104 Short Street • Motion to close public hear_.ng By Comm. Shaw: secondees by Comm. Bodine RESOLVED, That the public hearing be closed Resolution By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the Board authorize the reopening of the 100 block of Adams Street immediately. Discussion followed on the floor. Closing of 100 Block of Adams Street .V7 G Mr. Rudolph Saccucci, First Ward Alde maa'n presented to the Board a suggestion to widen Auburn Park from 130' to 136' by taking 6' from Dey Street, and extending the park lengthwise by 65' at the point, as an alternative to the closing of the 100 block of Adams Street. Comm. Shaw suggested the Board informally refer, the proposal to the \Planning Board. - iI 12b Mr. Leonard Ferris, 104 Short Street - Closing, Reopening, and Possible Reclosing of the 100 Block of Adams Street Mr. Ferris called attention to the petition presented to the.: Common Coun- cil at its,August 4th meeting containing 65 signatures, which' asked for the closing of the 100 block of Adams Street. Mr. Ferris reported that upon looking over the petition, he noticed the following discrepancies: 1 child signed his first name on one line, his last name on a second line; six children had duplicate signatures, two signatures were of people re- siding outside of the City; one signature was of a child not living in the area; there was one dog's signature and six Mr. F Mrs. signatures (which he did not consider valid). There appearedto be 34 valid signatures of children and 15 valid signatures of adult residents of the Fall Creek area, in contrast to more than 40 adult signatures of residents of the area on Mr. Albanese's petition. 0/76, Mr. Ferris also reported that someone(he didn't know the identity of the person or persons) had approached the Gay People's Center and asked them to go down to Auburn Park area and petition to keep the 100 block of Adams Street closed; Mr. Ferris didn't feel this showed much discretion. In addition he reported that shortly before Adams Street was reopened Mr. Albanese was approached by Mr. John Bernstein, self-appointed chair- man of the Auburn Park Committee, who had a $100 check, and who told Mr. Albanese he would buy and plant some shrubs on his property, and asked him to take the check and forget the whole thing. Mr. Albanese didn't accept the check. Mr. Ferris said, in his opinion, he considered this a bribe. In reply to having been asked previously what made him feel the Planning Board had plans for closing off Adams Street, Mr. Ferris presented two maps published by the City of Ithaca Planning Board in June 1970 - one showing the existing land use in 1969: the other where the P $ C building is now located listed as commercial, the area to the north of that listed as recreational, Auburn Park shown as recreational, Adam's Street open, the property owned by Mr. Albanese shown as comm. Thee-se�con map showed the projected use of land in 1990: the P & C building area still listed as commercial, the area to the northof that changed to medium density housing (5-11 dwelling units per acre),. Auburn Park area includ- ing Adams Street) listed as recreational and the property where Mr. Alba- nese is located was no longer commercial but instead was listed as medium density housing. Mr. Ferris urged the Board of Public Works to stand {firm and not reverse their commitment made several weeks ago - to keep the street open. Mayor Conley requested, in fairness to Mr. Albanese, that he be notified before the Planning staff or Board come back to the Board for reconsider- ation of the matter with their presentation. Ernest Grosser, 102 W. Falls Street, reaffirmed his stand that the 100 block of Adams Street should be left open. Anthony Albanese, owner of the old Ithaca Calendar Clock building, asked if the public hearing held on the matter previously, and the resulting resolution were valid. Comm. Shaw informed Mr. Albanese that the Board is obligated to listen to whatever person or group wishing to speak; however, the Board had voted unanimously to reopen the street for the foreseeable future, and he has heard no evidence that the Board's decision will be changed. He said the score has been added up and the Board feels the total score is strongly in favor of leavingthe street open for the foreseeable future. 1 Conley concurred. P .__ Mayor Alderman Robert Boothroyd (Fifth ward), 807 N. Cayuga Street spoke to the Board saying that one of the problems is the steady deterioration of the; flats, and one reason for the deterioration is that the city is unable -to attract and hold young families within the City of Ithaca. One way to do this is to provide them with a neighborhood park. Referring to the business there, he said when a business is bounded with public streets on three sides, and a private street on the fourth side, one of those streets is not going to be missed. As far as a change coming up, Mr. Boothroyd assured the meeting that he will circulate a petition around the neigh- borhood and feels he can come back to the Board with three/fourths of the residents within 100 yards of the park in favor of closing the street. He assured the group that as far as he is concerned the matter isnot dead; he doesn't intend to let it go. He said the residents do not want a commercial area there; it is there only because of variances granted by the Board of Zoning appeals. Alderman Boothroyd prefaced his remarks with the statement that he was present at the meeting for two reasons: his first concern was the instal- ' lation of the water line and concurrent dredging in the Fall Creek. He Vinformed the Board that Common Council, at its last meeting passed a resolution to create a capital project and appropriate funds to have the work done by outside contractors if the Board of Public Works cannot do the work themselves because of emergency conditions. Mrs. Phyllis. Schmidt, 211 Auburn Street, spoke to the meeting, saying she is opposed to the closing of Adams Street, and suggested utilizing Thomp- son Park to build basketball courts for the children, with a lip placed around the area which could be flooded for iceskating in the winter. John Schmidt, 211 Auburn Street, said he agrees with Alderman Boothroyd concerning Auburn Park but not with expanding the park into the street. j He expressed concern with the manner in which the children are using the i park, and said if the area is to have the park, then there should be some supervision of the children. 13 Spring Pickup Week - May 10 - 14 By Comm. Shaw: seconded by Comm. Stein RESOLVED, That the week of May 10 - 14 be designated as "Spring Pickup Week" during which time the city will accept for disposal those items of house- hold refuse -not normally included in weekly collections. , �y ( , 6 BE IT FURTHER RESOLVED, That regulations promulgated by the Superintendent for Spring Pickup Week and Fall Pickup Week in.1975 be cont nued in effect. - - - -- — — Carried_ _ Superintendent Dingman stated that his department is concerned that many city residents have raked their refuse (leaves, sticks, etc.) into the gutters of the streets. This is illegal - according to the City Charter, and it also increases the difficulty of cleaning the streets. Superintendent. Dingman requested that leaves, etc. be bagged and put out with the garbage. ' 7 c Mayor Conley requested the press to put a otice in the paper regarding refuse being collected in bags for the ga age collection rather than raking it into the city streets. Fall Picku• Week By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the week of October 18 through 22 be designated as 'Fall Pickup Week' during which period the Construction & Maintenance Division will collect items of household refuse not normally collected in the regular collections, in accordance with regulations to be promulgated by the Supt. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: C ,�z.. 14 Improve the Lighting on Cornell Campus (Vernon C. Gambrell, writing on behalf of the Cornell University Grounds Division,. has requested that the street lighting on Universityn g I Avenue between West Avenue and the Campus line, be improved p ved in connection with a Cornell program which improves lighting for personal safety in this area. The present lighting provides approximately .3 Candle power in the area and is accomplished by three 175 watt lamps at a total annual cost of $135. It is proposed to increase these lamps to 400 watt lamps at $75 each per year, for a total additional cost of $90 per year. The resulting light• ing would be about .7 Candle power. By Comm. Shaw: seconded by Comm. Ewanicki �t/" RESOLVED, That the Superintendent be authorized to direct the NYS Electric & Gas Corporation to increase the three street lights on University Avenue between West Avenue and the Campus line to 400 watts each at a total addiT tional cost of $90 per year. Carried 15 Curbs on South Aurora and E. State Streets By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the department be authorized to enter into an agreement for setting upcurb on the 100 block of South Aurora Street a 300 block of East State Street by a private contractor. z;he G Cat ie Curb and Street Li:htin. Duct E. State Street Chm. Shaw reporteas of ows: Acting on the authorization of the Board, I have awarded t/7 6 Contractor, a contract for installingcurto Paolongeli and in the 300 block of East State Streeandnthe 100bblocksofeSouthgAuroraduct Street for a negotiated price of $3,100. (This is less than the $3,500 limitation and does not require bidding.) Taughannock Blvd. - Partial Abandonment Supt.,Dingman reported that a tentative agreement had been reached to ask the Board to abandon a piece of Taughannock' Blvd. This was part of an agreement which allowed purchase of some land necessary for construction of a 100' additional of Cascadilla Street which had been in abeyance now for over a year. It will be necessary for this Board to hold a hearing on that abandonment and in order to do that, they need two weeks notice to hold the hearing. If the Board is willing, it would be appropriate in order to move ' this along, and to direct the Clerk to call a hearing for this purpose. iSupt. Dingman stated that he will get back to the Board with a sketch showing what it is that is supposed to be done. Calling a hearing will not in any way commit the Board to going along with the discontinuance if they do not agree with it. Discussion followed on the loor. Resolution By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Board of Public Works direct the City Clerk to advertise 'for a Public Hearing to be held at the next Board meeting on Wednesday, i May 12, 1976 at 4:00 P.M. The Hearing will be for the purpose of abandon- ' ment of a portion of Taughannock Blvd. Carried. PUBLIC HEARING - DISCONTINUANCE OF TAUGHANNOCK BOULEVARD Resolution to open hearing By Comm. Schickel: seconded by Comm. Shaw Vice Chm. Ewanicki reported as follows: It is proposed to license Inlet Park Marina to use the discontinued portion. This license would be in exchange for the conveyance to the city by Inlet Park Marina of a portion of the bed of Cascadilla Street. The portion of Taughannock Boulevard to be discontinued is not presently used by vehicles other than those proceeding to and from Inlet Park Marina. If discontinued, the city would erect at its expense a movable barricade. No action on the discontinuance is recommended until the City Attorney indicates that he has prepared the proposed license and is ready to proceed. No one appeared to speak at the public hearing. /t217 6 Motion to close hearing By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the public hearing be closed. Carried Street Light, 200 block of S. Tioga Street By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the Superintendent be authorized to order one additional 250 -watt -high pressure sodium street light in the 200 block of South Tioga Street at an annual cost of $83. s/iL 74 Carr ed 18 Road Salt Use By Comm. Shaw: seconded by Comm. Stein RESOLVED, That the report of the City Environmental Commission on road salt use, dated March 10, 1976, transmitted to the Board of Public Works by Alderman Elva Holman, Common Council representative to the Commission, be; accepted and that recommendations #1 through #5 of said report be adopted; and expedited by the Department of Public Works. Comm. Shaw reviewed the recommendations with the Board. A vote was taken on the motion which resulted as follows: Carried 19 Adams Street Encroachment Comm. Shaw reported that an encroachment exists on Adams Street. This encroachment is a problem iso the department because baled cardboard and refuse containers on the street pavement interfere with maintenance opera- tions and traffic flow. .1/477 By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the City Attorney take such actions as are appropriate to have the nuisance caused by the encroachment abated, and to protect the city's interest. Carried ADAMS STREET ENCROACHMENT: City Attorney Shapiro asked for clarification as to which direction the Board wished him to pursue. Supt. Dingman explained the problem. Discussion followed on the floor. ,./26/76 Attorney Shapiro commented that he would take the consensus of the Board, and follow up on the matter. Anthony Petito/Atty Shapiro - Permit for Encroachment By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a letter of June 7, 1976, from Anthony Petito, and a memo of September 1, 1976, from Attorney Shapiro, both relative to a request for a permit for continued encroachment on Adams Street, be referred to the Buildings & Grounds Committee. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: 7/V7C Carried First & Adams, Inc. - Encroachment By Comm. c lc el: Seconde. .y Comm. Shaw RESOLVED, That the City AttornTevocabledirected license permittingand thethat structural Mayor be authorized to sign a Inc. encroachment now existing atthe revocabowned leFlicenseAmust,contain on Adams Street for $1.00 perY provisions requiring First $ Adams, Inc. toamake nthe encroacenentasafent. and to save the city harmless in any arising The license should also requirestorage. htirst $ Adams, Inc. not use the right of way of the street for Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Ayes - 4 Abstention - (1) Stein Carried UNFINISHED BUSINESS: For information of the Board, Comm. Stein, as liaison for the Board of Public Works and the Planning & Development Board, reported that at the previous evening's Planning $ Development Board meeting recommendation was made to conduct an objective study pertaining to the various aspects of a public power system for the City of Ithaca. This relate to the Board of Public Works because at its meeting 4 or 5 months previous, the BPW passed a resolution asking Mr. Dingman to explore the hiring of a consultant concerning the acquisition of a street lighting system for the City which would be part of the larger study suggested by the Planning $ Development Board. The recommendation was that Common Council take the study, appropri- ate funds, and specifically have all questions, including the one raised by the Board of Public Works, included. s/26/4 21 Last light at south end of Richard Place Comm. Shaw reported the following: 1 Responding to an urgent request by Councilm Saccucci, the Superintendent has directed that the intensity of the last light on the south end of Richards Place be increased. This action is taken because of increased incidence of theft and vandalism. No further action by the Board is necessary. 22 HIGHWAY COMMITTEE: Additional light - middle of 200 block of E. Yates Street By Comm. Shaw: seconded by Comm. Baldini c/ 7 RESOLVED, That this request be referred to the Superintendent fdr recommenda- tion. Carried 23 Proposed Encroachment on Lincoln and Lake Streets City Engineer Cox reported that he has received a request from Carol Sister to occupy a portion of Lake Street. She is renovating a structure on the --corner of Lincoln and Lake Street. She will be using the building for apart- _)ments and is asking us for approval to install a porch on the Lake Street side of the building to allow access to the upper level apartments. Anything out- side the building is an encroachment because the building is right on the street line so she is asking us for permission to build this porch on the city right-of-way which would extend about 7' into the street right-of-way. It would be about 17' long. Earlier Mrs. Sisler came to us asking for approval to grade along the street in order to cut the fill back away from the building. They found that the fill, over the years, had come up to the second story. By excavating they could get down to the old grade level 9f the first floor. 61/3/76, City Engineer Cox stated that there are a few considerations to be looked into and recommended that the appropriate committee handle this request. Discussion followed on the floor. Resolution By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the matter of granting a right-of-way into the street on the corner of Lincoln and Lake Street be referred to the Highways, Street Lighting and Refuse Committee, and the Attorney for the City, for further study and'.to be returned to the Board of Public Works. / Ca?r3-d Mrs. Carol Sisler, owner of property at 423 E. Lincoln Street Carol Sisler appeared before the Board requesting a permit to build an open porch over the city right-of-way on Lake Street. She advised the Board that she has been before the Board of Zoning Appeals who advised her that the matter was not within their jurisdiction. Supt. Dingman recommended that the porch be somewhat narrower than what was proposed in the drawing. A 4° or 4-1/2' encroachment would seem to be sufficient. Discussion followed on the floor. Resolution �' a By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That the Board authorize a revocable permit be granted to Carol Sisler with the details to be worked out between the City Engineering De- partment and the City Attorney for the use of city right-of-way to build a porch on the structure at the corner of Lincoln and Lake Streets. Carried J 24 Curb, Bent Pipe, and Trees at 201 South Hill Terrace y/,® 74 Asst. to Supt. Dougherty reported that he inspected thurb, bent pipe and need for trees at 201 South Hill Terrace. He recommends straighten- ing the pipe; the curb does not need immediate action, and he thinks perhaps 2 or 3 trees, when matured, might be of some help in deterring cars from the yard. 2-3 Invoice - Spencer Ford Sales, Inc. Comm. Schickel reporte that Spencer Ford has made a partial delivery of a 1976 Refuse Packer and requests partial payment. The truck is now in service. '7G By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That an invoice of Spencer Ford Sales, Inc. for partial payment on delivery of one 1976 Refuse Packer be approved in the amount of $22,436.36. Carried Route 96 Consensus Committee Supt. Dingman informed the Board that with respect to Rt. 96, it is Important to know the present project is likely to be ready for construc- tion in 1981 if no serious problems develop between now and then. It will probably cost in excess of 19.5 million dollars; however, none of that will be funded locally. Mr. Dingman also informed the Board that a public information meeting will be held tonight at the Farm and Home Center on Fulton Street which will be open to the public if anyone wants further information on how Rt. 96 is progressing./ 7 Mayor Conley informed the Board, in respect to the Rt. 96 project, he is asking the City informally to develop a position on Rt. 89/96 as it goes through the City. He will appoint a small task force --himself; Comm. Shaw, Chm., Highway, Street Lighting & Refuse Committee; a repre- sentative from the Common Council; a representative from Planning & Development Department and either the City Engineer or Superintendent of Public Works --to gather and develop information so that when the official public herrings are held, the City can speak as a unit rather than from the several interests it has in the project. 27 Trucking Service Mr. William Brown, 324 E. Falls Street, informed the Board that he oper- ates a trucking business, resides in and pays taxes (including sales tax) to the City, and would like to receive consideration when the City hires work done using outside services and equipment. Mayor Conley commented' that he would look into the situation. Z X76 "J - Compliments received on condition of streets in winter 1 Challenge Industries to collect aluminum 2 Reconstruction of Elmira Road 3 Professional assistance sought for Elmira Road lab testing 4 Street Lighting survey - West Hill 5 Agway, Inc. payment - pole barn equipment shelter 6 Route 13 lighting 7 Complaint on trash from East Hill resident 8 Complaint on condition of lot next to Miller's (potholes) 9 Collegetown Design project 10 Refuse collection regulations - revision; Common's pickup 11 Adams Street - closing of 100 block -(also; see4'arks4 pg. 7) 12 Pickup Week refuse collection 13 Street lighting - Cornell area - safety reasons 14 Curbs on S. Aurora and E. State Streets 15 Taughannock Blvd. -partial abandonment 16 Challenge Industries - request for new truck (see Finance, pg. 2) S. Tioga Street - additional street light 17 gad Salt use 18 Encroachment - Adams Street 19 Street lighting system - acquistion by city to be explored 20 Richards Place - new street light 21 E. Yates St. - additional light requested 22 Lincoln/Yates St. encroachment (Carol Sisler) 23 B. K. Hough bill - Elmira Rd. soil testing 4 Adams St. - Albanese requests reopening; public hearing scheduled 12aq-b Mancini change order - Collegetown improvements 10 201 South Hill Terrace - misc. complaings 24 Refuse Packer - partial payment to Spencer Ford Sales 25 Rte. 96 Consensus Committee 26 Trucking service (Wm. Brown) requests consideration by City 27 Treva Ave. - discontinuance of portion (see Bldg. & Grnd. pg. 29) Barton, Brown, Clyde, & Loguidice payment - Elmira Rd. 8 Clinton & Cherry Streets (see Creeks & Bridges, page 4) Th NATIONAL 23-681 Made In U.S.A. 1 Circle Greenway Comm. Baldini reported that Mrs. Mulholland will have a report from the Environmental Group the first week in February. At that time we willTZ4, meet to discuss the construction of Circle Greenway in the Six Mile Gorge. Circle Greenway Project By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the plans for that portion of the Circle Greenway to be constructed in the Six riile.Creek'Gorge between -Aurora Street Bridge and Giles Street Bridge as presented to the Board on November 23, 1975, be approved. -7/ • - .74 IT -IS FURTHER RESQLVED, ;.That: the 'Department of 'Public Works be authorized to. copperate -with this :construct.ion ,to the extent` of providing equipment - and` labor as necessary for,.,t:he .constr"uctiori of'creek crossings A• and B of said plan. Carried 2 The following people.from the Fall Creek area spoke to the Board con- cerning the flooding of their basements caused by the ice jams in Fall Creek and Cascadilla Creek:i // '7� Mi. Ernest Grosser, 102 West Fall SJ eet Mr. Arthur Cleaveland, 1207 N. Cay !-a Street Mr. Wayne Steinbaugh, 7 Woodland Place Mr. Joseph Jamarusty, 1109 N. Cayuga Street Mr. Jack Bacon, 110 Fall Street Mr. Robert Nobles, 112 E. Fall Street Mrs. Dorothy Grosser, 102 West Fall Street Discussion followed on the floor. ,Resolution By Comm. Ewanicki: seconded by Comm. Bodine (,RESOLVED, That the problem of flooding in .the Fall Creek area be referred 'to the Bridges and Storm Drainage Committee with power to act on behalf of the Board. Carried High Water Problem - Fall Creek Area Comm. Baldini reported that the High War r Problem in the Fall Creek area is still in the discussion state. y2_/7& Alderman Boothroyd - 5th Ward Alderman Boothroy spoke to the Board regarding his concerns for the flooding problems which the Fall Creek area experiences every year. He stated that he hopes the Engineers are working on the problem and will be able to have a solution before next winter when the creeks jam with ice again. iy '7C Alderman Boothroyd mentioned another small'problen the Fall Creek area. He requested that the Board give consideration to placing small trash containers near the creek during the fishing season. Discussion followed on the floor. Decision was made to refer this matter to Superintendent Dingman so that 55 gallon drums can be installed along Fall Creek as soon as possible. Mr. Jack Gilroy of Challenge Industries agreed to furnish drums. Arthur Cleavelend, 1207 N. Cayuga Street, Ithaca, appeared before the Board to that he is watching the progress of the Fall Creek Water Problem., Cc. Baldini replied, for t1 -i record, that the committee has been working on .'te project ever since t.- February 10th meeting; and that he also had received telephone calls at _-.3 home from Mr. Cleaveland. Water Stu y he Fall Creek— rea Comm. Baldini reported the following: At its regular meeting on June 2, the Common Council adopted the two -follow- ing resolutions: Z� RESOLVED, That a report of the water study in the Fall Creek area be submitted to Council by Superintendent Dingman at the next Council meeting. RESOLVED, That the matter of establishing -a capital project for the purpose of dredging Fall Creek be referred .to the Planning and Development Committee of the Council with the request that it be brought back to Council through proper channels. Resolution By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the •Superintendent review the studies on Fall Creek made by Consultant Martin, and the additional data collected by the department employees, and prepare a report for the approval of the Board at its next regular meeting. Water problem:Comm. Baldini presented the following report on the Fall Creek Area a GroundCarried 1Histor - The earliest records of the Department of Public Work 3`7 t at t ere has been a problem of indicate flooding basements in the Fall Creek area. Theubasementsoaffectedand eareeS. prin- cipally those in the area bounded easterly by North Tioga Street, northast r- ly by Fall Creek, northwesterly by the northeast arterial, southwesterly by! Cascadilla Creek, and southerly by Franklin and Jay Streets. This problem has existed to a greater or lesser degree since long before the construction of Route 13. The records indicate that the greatest number of reports and therefore probably the greatest incidence of high mid-December through March. The number of reportsgs isulid kelyer toobeuhigh from during prolonged periods of extreme cold accompanied by high lake levels. Martin Report - Our short term experience with this problem dates back to April of 1973 when Attorney Abbott presented a petition of 153 residents of the area praying for relief from high ground water levels. The Board of Public Works felt that it was time to attempt to define the problem in order to seek a more permanent solution, and as a result, the Common Council authorized a capital project for the study of the area and its problem by R. J. Martin, P.E. of Vestal. Mr. Martin conducted intensive interviews with residents of the area and prescribed a series of measurements of lake level, stream level and ground water level which were carried out during the '73-'74 season. Mr. Martin produced a report 'under date of November 1974. This report was presented to the Board of Public Works, residents of the area, and other interested parties at a public meeting in January of 1975. A note made at the time of the public meeting indicates "the hearing went well ex- cept most residents felt dredging and dynamite was the only answer, but agreed that keeping the lake level down was �� probably a suitable substitute for these. Mr. Martin's report of November 1974 includes the following cbm conclusion — _ — 3a 1) There is a troublesome ground water problem in the area. 2) The ground water problems affect about 25% of the homes in the area. These homes are mainly contained in a diagonal area approximately 300' wide running from the area between Cayuga Street and Tioga Street on East Jay Street, diagonally northwest to Fall Creek in the area norther- ly of West York Street and westerly of Cayuga Street. 3) Ground water flows northwesterly through this corridor toward the lake. Ground water elevations in this corridor normally vary as much as 3 ft during the season, and in some instances show even greater variation. The study also shows that the rise in the ground water nearer to Fall Creek is directly related to the rise in the level of the surface of Fall Creek. 4) Structural measures to overcome the high water table would entail an expensive collector system in East Jay Street, West Jay Street, and in the vicinity of Fall Creek. Water so collected would have to be pumped to discharge. Other Studies - In 1975 the Department of Environmental Conservation inquired whether the city had any objection to the de -authorization of a 1936 flood protection project on Cascadilla Creek and Fall Creek on which no action had been taken in the intervening years. As a result of a discussion of this problem with the Corps of Engineers and with the Department of Environ- mental Conservation, the Board of Public Works indicated that there was no objection to such de -authorization provided the Corps of Engineers would review these two creeks within the City of Ithaca under Section 205 of the Flood Control Act. Such a study waA planned for the spring of 1976, and the collection of information -4,43 -gun. In April -of -Ian -the Corps of Engineers advised the city that due to budgetary constraints no further action would be taken on the scheduled studies of Cascadilla and Fall Creeks. The Department of Environmental Conservation has now advised the City Engineer that the US Department of Housing and Urban Development will undertake h draulic surveys on Fall Creek in connection with its studies of flood plain planning. The surveys are scheduled to start in August of 1976, with the firstdata available in January of 1977. It is expected that a final math- matical model will be ready in April of 1977 which may make it possible to design long-range improvements to Fall Creek. The Department of Environmental Conservation will present its plan for the study to the city early in August of this year. Department of Public Works Action 1) When water levels permit, the Department of Public Works will remove gravel bars and regrade the bottom of Fall Creek from approximately 200 ft. downstream of the Lehigh Valley Railroad bridge to a point approximately 200 ft. upstream of Cayuga Street in connection with the construction of a pro- posed water line in the bed of Fall Creek. 2) Urge the NYS Department of Transportation to keep the lake level at or below elevation 380 ft. from December 15 through March 15. 3) Propose and seek funding to construct additional storm water drains so that the sump pumps of the area can be discharged other than in the gutters, and across sidewalks. 43/7‘' cow( -'d �J 'Resident's Responsibility - There are no actions which the city can take which will assure even temporary relief from recurring ground water under high water conditions during the winter season. It is important that the residents of the area recognize that in those cases where there is a history of ground water in the basement, there must be at least one reliable sump pump permanently connected to a discharge system and so situated that it will keep the ground water level 2 or 3 inches below the cellar floor level. 3/76, Water Problem be referred Resolution By Comm. Baldini: seconded by"Comm. Bodine RESOLVED, That the report on the Fall Creek Ground to the Common Council for their next meeting. Carried Meeting of Fall Creek Civic Assn. - July 22, 1976, Fall Creek School Mayor Conley announced to the Board that he would attend a meeting On. 7/22/76 at the Fall Creek School with the newly created Fall Creek Civic Assn. to try to explain to them any possible relief which might be forth- coming. Mayor Conley further commented that he agreed to tour the base- ments of homes in the area, along with some of the Councilmen. The Mayor will be trying to clarify what role the Corps of Engineers have; what role D.E.C. has and what responsibility lies with the City of Ithaca to at least try to clarify what responsibility the City might have and put to- gether a proposal to bring back to Council for consideration. '76 Mr. Ernest Grosser, 102 W. Falls Street, asked the Board what will be done to alleviate the condition of flooded basements in the Fall Creek area, and when the work will be started, so that he can report to the Fall Creek Civic Association at its next meeting. City Engineer Cox 7� informed the Board that this item would be taken up by the Bridges,)- " Creeks and Storm Drainage Committee. Dredging of Fall Creek Comm. Baldini reported that the Department of Environmental Conservation has granted a permit for drainage in Fall Creek in the vicinity of Cayuga Street and the Lehigh Valley Railroad bridge. It is anticipated that work on this drainage will begin approximately December1. � lG Supt. Dingman anticipates the work will take approximately two weeks to complete. He said the only thing which could hold it up would be extremely heavy rainfall. The work will be done under the direction of city forces, using some contract equipment. Dream of Fall Creek eared before the Board requesting Mr. Ernest Grosser, 102 Falls Street, app confirmation of information he received fromDeceJack ber1Do1976rtYAssthatot e a4/6 dredging of Fall Creek will commence 1. t. Dougherty assured that the work will commence on December Dredging of Fall Creek to Supt. Doug erty reported that the dredging aof Fall ll Creek times ost.the loa iso aboutlhalf done. commencedecauseon December and high. Work hadhoweverstopped because of ice jams water; He hopes to get back and finish the project as soon as the water level permits. - - 4 Public Hearing: By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That a hearing be held in the Common Council Chambers on March 24 at 4 p.m. as required by Section 5.47 of the Ithaca City Charter as codified, on the proposed construction of curb and gutter on West Clinton and Cherry•Streets and the proposed , assessment of 50% of the cost thereof against the abutting property owners. 2.5 76 Carried PUBLIC HEARING - CURB $ GUTTER ASSESSMENTS - CLINTON & CHERRY STREETS Motion to open Public Hearing on Curb E Gutter Assessments By Comm. Balcfini : secondeTby Comm. Schickel RESOLVED, That the public hearing on curband gutter assessments be opened. Carried The following persons spoke in opposition to the curb and gutter assess- ments: I1r. Bernard Wol s;ki - 127 Cherry Street /�� /7 6' Mr. Steve Tures�.�<; - 817 Taber Street ( / Mr. Neil Wallace -• aor Wallace Steel Ej Triangle Steel Mr. Wallace expressed his concern about excessi czrbing because of the number of trucks which turn around at his place of business. Mr. Gary Carlson, President of Nates Floral Estates, spoke in favor of the curbing since it will enhance Clinton Street. However, he said he was very concerned about the drainage. If the drain in front of the Trailer Park is raised it will cause problems in the park, so he is requesting that the Engineers take a good look at the situation before they raise it. Mr. John Gillespie, owner of Triaxon, spoke because he owns tracks and a building in the area and his question was: Is it necessary to put in curbing in order to improve the road? Supt. Dingman's answer was yes. Mr. Gillespie was neither for nor against the project. Mr. Gillespie also has a drainage problem in front of his property. Mr. Wendell Hautaniemi of Ithaco spoke and said he was concerned with the curbing and the intersection of South Cherry Street. Discussion followed on the floor. Motion to close Public Hearing on Curbs and Gutters By Comm. BaTdini : seco- eco by Comm. Sc�iic cT-61. RESOLVED, That the public hearing on curbs and gutters be closed. Carried A vote was taken on the motion which resulted as follows: Carried 'Curbs and Gutters - W. Clinton St. and Cherry St. By Comm. S aw: secon•e by Comm. Ewanic RESOLVED, That 50a of the cost of curbs and gutters proposed to be con- structed on West Clinton Street between the Relief Channel and Cherry Stre: and on Cherry Street between West Clinton Street and Tabor Street, be asse sed against the property owners abutting said streets in proportion to th3 front footage. Discussion followed on the floor. Supt. Dingman commented on the property benefits which exist whenncurbs and gutters are installed. Cur. & Gutter Assessment Comm. Shaw reported that pursuant to an action of the Board of Public Works on March 24, 1976, the department has constructed curb and "gutter ion West Clinton Street between the relief channel and Cherry Street, and on Cherry Street between West Clinton Street and Taber Street. The action of the board provided that 50% of the cost of said curb and gutter be assessed against abutting property owners in proportion to the front footage. The total cost of curb and gutter so constructed was $27,828.08. The total frontage so constructed was 3,416 linear feet, 'resulting in an assessable cost of $4.07 per linear foot. A list showing the ownership, the location and lot number, the front footage and the assessment was distributed to the Board. City Engineer Cox has prepared a map showing the curb and gutter so constructed. /1/6/77‘ Resolution By Comm. Shaw: Seconded by Comm. Baidini RESOLVED, That the City Clerk be directed to advertise a public hearing on the apportionment and assessment in the manner specified under Section 5.6 of the City Charter as codified. The said public hearing to be held at:4 p.m. on Wednesday,' November 24, 1976. Carried Public Hearing To Confirm the Curb and Gutter Assessments of Cherry and West Clinton Streets Resolution to Open Public Hearing By Comm. Baidini: Seconded by.Comm:. Schickel RESOLVED, That the Public Hearing To Confirm the Curb and Gutter Assessments of Cherry and West Clinton Streets be opened. [(/4y/ 6, Carried Mr. Harold Smith, 720 W. Clinton Street, expressed an opinion that the curb assessment on a 3 -cornered piece of property with 80' frontage, owned by him across the Inlet, is excessive inasmuch as he cannot use the land for anything; he offered to pay $1.00 per foot, or as an alternative, he offered to give the piece of land to the City. City Attorney Shapiro explained that the Charter specifies the method of making assessments; he doesn't recall any provisions for reduction of one person's charge because of special circumstances without reviewing it. Resolution to Close Public Hearing By Comm. Baidini: Seconded by Comm. Stein RESOLVED, That the Public Hearing To Confirm the Curb and Gutter Assessments of Cherry and West Clinton Streets be closed. Carried 4a Resolution By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That action on the matter be postponed until the December 8, 1976 meeting of the Board, with the request to the City Attorney that he explore the legal possibilities of providing some form of relief to the two property owners (Mr. Wolski and Mr. Turcsik) who were here previously and involved in the circumstances described, to see what'. kind of actions; are possible for the Board to take. Discussion followed on the floor. Comm. Stein amended his resolution by adding, "and request that the offer of Mr. Smith's property to the City be explored with the recommendation to come back to the appropriate body." Seconded by Comm. Baldini. A vote was taken on the main motion, as amended, which resulted as follows+ Carried urb an. Gutter Assessments - West C inton and Cherry Streets Comm. Shaw reported that t e ity attorney as in.icate. t at in his 16 opinion the curb and gutter assessments on West Clinton Street and Cherry Street must be uniformly applied and that the Board has no power to make abatements. Resolution By Comm. Shaw: Seconded by Comm. Schickel WHEREAS, The Board of Public Works has caused curb and gutter to be constructed in West Clinton Street and Cherry Street at a total cost of $27,828.08 resulting in an assessable charge of $4.07 per linear foot, and WHEREAS, The Board of Public Works has caused a list of property owners showing the frontage and assessment to be prepared, and.has on November 24, 1976, after due notice and advertisement caused a public hearing to be held on said assessments, NOW, THEREFORE, BE IT RESOLVED, That the Board of Public Works adopts and confirms the said assessments for the cost of construction of curb and gutter on West Clinton Street and Cherry Street, and directs that the same be filed with the Common Council for confirmation and such other action as the Council may wish to take relative to the payment therefor. Comm. Whispell presented the following amendment to the resolution as an;. addition: "Since the City Attorney has ruled that we have no power to abate this assessment in any way, when we send this resolution to the Common Council, we RECOMMEND that Mr. Walski's and Turcsik's payments be stretched over a time period that is acceptable to the Council:' Comm. Shaw Seconded the amendment in concept. City Attorney Shapiro reminded the Board that if preferential treatment were given in one case, it would have to be given to all. A vote was taken on the original amended motion which resulted as follows: Carried -5 - Floral Avenue Drainage Project - $1,500. By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Common Council be requested to provide an additional $1,500. in Account A391-156 to provide for cost overruns on the Floral Avenue drainage project. Discussion followed on the floor. A vote was taken on the motion which resulted as Flood Control Measures Comm. Baldini reported that a letter has been received from the District Engineer of the Buffalo office of the U.S. Army Engineers which states that due to the presidential limitations on the 1977 fiscal budget, no further. action may be taken on thestudies which had been scheduled for flood con, trol measures on Cascadilla and Fall Creeks within the City of Ithaca. The letter reads as follows: Department of the Army U.S. Army Engineer District, Buffalo 1776 Niagara Street Buffalo, ,New York:114207 22 April 1976 Mr. Robert 0. Dingman Superintendent of Public Works City Hall Ithaca, New York 14850 Dear Mr. Dingman: //2f/-7 The purpose of this letter is to inform you that no further action can be taken on the studies we had scheduled for flood control measures on Casca_: dilla and Fall Creeks within the city of Ithaca, NY. Presidential decisions on the Fiscal Year 1977 budget" require a suspension of new starts in the Small Projects Programs. There are no funds contained in the President's Fiscal Year 1977 budget request for continuation of these programs. This decision was necessary to limit the'growth of the Federal budget, and will return to local interests responsibility for solutions of smaller water resources problems where the benefits are localized.. It is necessary to concentrate Federal funds on completion of major projects on which com- mitments have already :been made for construction. I regret, therefore, to inform you that no further study can be accom- plished for flood control measures for Cascadilla and Fall Creeks which was being considered under the authority of Section 205 of the 1948 Flood Con- trol Act. Sincerely yours, /s/ Bernard C. Hughes BERNARD C. HUGHES Colonel, Corps of Engineers District Engineer Bikeway By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That tentative permission be granted to the Finger Lakes State Parks Commission to construct, operate, and maintain a bikeway from Cass Park south under the State Street Bridge to the south city line on the west side of the Flood Control. Channel within the existing Flood Control easement. This tentative permission is subject to approval of designs and the develop- ment of an operating and maintenance agreement. G- Carr//0 _ Mr.Philip Giacone, General Manager of On The Waterfront, Willow'Aveiiue t5 requested.the City to clean up the ou€1 t��of.Casca lla Creek and make the creek navigable for boats to his business. Discussion followed on the floor. Resolution By Comm. Ewanicki: seconded by Comm. Bodine RESOLVED, That the matter be referred to the_Bridges, Creeks and Storm Drainage Committee with power to act. Carried 9 Comm. Ba ini requested a progress report on the cleaning of the creeks; also a report from City Engineer Cox on his appi'cation for federal funds for cleaning the debris in the creeks. j/// 16 City Engineer Cox reported that he submitted /a report of the July 11 storm, together with summary of 50 some odd damage survey reports signed by the federal engineer, a state representative and himself. Some of the reports were for damages in creeks by debris deposited as a result of the storm. The federal engineer reported that Cascadilla and Six - Mile Creeks had gravel deposits which ought to be removed. Fall Creek was not recommended by the federal engineer, or the state representative as posing any immediate threat to life or property. Mr. Cox said he attached a memo to that particular report, stating the reasons why the City feels some funds ought to be allocated for removal of debris de- posited by the storm. Mr. Dougherty's crews have begun cleaning the past two days and will continue as time and weather permits. There is no guarantee at this time that Federal Disaster Assistance Administra- tion is going to eventually allow this funding; indications are that they will. The Environmental Conservation study of streams, to be begun the first week in September, will not be in useable form for several months, but this will be used to substantiate the findings of the City's survey. CITY ENGINEER'S REPORT: Dredging Creeks City Engineer Cox informed the''board that as a result of the storm suffered in July, the flood disaster relief which the City will be receiving includes some funds for the cleaning of debris in Cascadilla and 6 -Mile Creeks. A similar application for debris in Fall Creek was denied. The City is required to have the work in Cascadilla and 6 -Mile Creeks completed by the 20th of October and measures have been taken to insure this. Therefore, the work in Fall Creek will be started about the 1st of November. 10 Col. Daniel Marvin, J. E. Gallag er Co., Inc. Real Estate - Col. Marvin appeared before the Board to discuss his and Donald Lucente's request 410 that the Board improve the City's water channel through the Lucente property located between Spencer and Elmira Roadls to aid in developing the property as the Ithaca Commercial Center. Ppf/7 9 Donald Lucente - 701 Mitchell Street - Mr. Lucente presented the com- plaint that the City has been taking land from him over the past 15 years, has widened the creek on his property from 1 to 25 feet to accept the water off the hill, and he would like the City to install a culvert or wall, or bring his property back to its original state by removing the culvert and storm sewer. He feels the water is the City's problem, not his. He questions the City's 1eu7 right to install the culvert and storm sewer on his property. / City Engineer Cox informed the Board he had talked to Mr. Lucente and explained to him that it isn't the City's policy to spend public funds to improve private property and suggested that Mr. Lucente speak to the Board tonight. Mr. Cox said he cannot get into the problem without direction from the Board. Supt. Dingman informed the Board that the Department is dealing with a natural water course which handles water from a natural drainage area. Consequently they have a water course working across Mr. Lucente's land which they are entitled to use for drainage from that particular area. It has not been, ought not to be, the policy of the Board to attempt to solve problems of drainages on private property. He claims the City has the right to force the water from this drainage area across that property and expects to continue to do so unobstructed, but he doesn't feel responsible to do anything further with it under the present cir- cumstances. He told Mr. Lucente if he made a specific proposal which the Board agreed to, it would then require Common Council to develop policy to provide funds. He didn't believe the Board had a specific proposal to deal with. Resolution By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That this matter be referred to the Creeks & Bridges Committee for further investigation. Carried By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That a meeting of the Creeks, Bridges and Storm Drainage Committee be set for September 15 at 4:30 p.m. to consider the request of Donald Lucente, developer, and Dan Marvin, real estate salesman, for improvements in the drainage ditch crossing Lucente land between Spencer Road and Elmira Road. 9 7/76' Ca ied Drainage D tch on Lucente raTid Comm: Ewanicki reported that the Creeks & Bridges Committee met with Mr. Lucente and his representatives on Wednesday, September 15 in connection with Mr. Lucente's request for improvements to a drainage ditch crossing his land between Elmira Road and Spencer Road. It was determined thax the total project cost of a satisfactory job would be approximately ' $20,000. The Staff proposed that Mr. Lucente contribute $10,000 toward the cost of the project. Mr. Lucente indicated that he would contribute no more than 100 of the cost. The committee decided to make no recom- mendation with respect to Mr. Lucente's request. Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That this policy decision. matter be referred to the Common Council for a Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 11 Elimination of Standing Water between Elmira and Spencer Roads Comm. Ewanicki reported that the City Engineer has developed a plan for the elimination of the standing water between Elmira Road and Spencer Road in the vicinity of Manos Diner. The plan calls for the underground- ing of most of the existing stream and the filling of the adjacent areas for a cost estimated between $31,000 and $41,000. a,„e_2 7 t7' A capital project of $20,000 was established by the city for this project. Adjacent property owners have pledged $6,000 to purchase the pipe for undergrounding the stream, and there is $3,000 available in capital project #131, which totals $29,000 available for the project. In addi- tion, large quantities of fill removed from the bed of Six Mile Creek have already been made available to the project. The City Engineer has secured agreements with all of : the abutting. property :owners ,to provide, : , easements for the construction and maintenance ofthe drainage facility. Resolution:. • By Comm. Ewanicki: Seconded by<Cgmm,.::Schickel s•, RESOLVED, That the department be authorized to proceed with the improve- ment of the drainage in accordance with the terms outlined in the fore- going statement. • City Attorney's Report City Attorney Shapiro reported that, at City Engineer Cox's request, he had written to three of the six property owners in the Manos Lake Project from whom the City needs easements. He has not received the az ' easements as yet but has been told that two of them would-be forthcoming. Circle Greenway at Six Mile Creek Gorge 1 Fall Creek/Cascadilla Creek - complaints of ground water; Study; Report 2 W. Clinton & Cherry St. curb and gutter assessment; Public Hearing 4 Floral Avenue draingge project 5 Fall. Creek/Cascadilla Creek flood control studies - no further action by Army Corps 6 Bikeway permission granted to Finger Lakes State Parks Commission 7 Request by mgr. of Waterfrnnt (Willow Ave) to clean outlet of Cascadilla Creek 8 Storm damage to creeks (July 11) (also see W & S, pg.12) 9 Lucente request for relief from drainage on property ; Spencer & Elmira Rd. 10 Elimination of water drainage problem:Lat Manos Lake planned 11 1 NATIONAL 23-681 Made In U.S.A. 1 1 Anton J. Egner - Rothschild's Plaza By Comm. Sc is el: secon•e• •y Comm. Baldini architectural services iroved RESOLVED, That a bill of Anton J. Egner1975'` be app connection with Rothschild's Plaza through December 25, in the amount of $101.58. Carried rora Plaza - Architect Egner - Reproduction of Documents - $77.02 Au Comm.Bodin By Comm. Schickel: seconded by owed in RESOLVED, That a bill of Architect nroffor treprod dins ofedacuments in connection with Aurora Plaza (extension z,p��, of 77.02 • Carrie �� the amount $ Anton J. Egner bill - $188.13 By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That the bill of Anton J. Egner for architectural services in con? nection with the inspection of construction at Aurora Plaza be approved in the amount of .$188.13. G 22 3/7 Carried Anton J. Egner-architectural services ^ By Comm. Schickel: • Seconded by Comm. Ewanicki L 7 '7‘ RESOLVED, That a final bill of Anton J. Egner for..architectural•sery,ices in connection with the constructio° .,of Aurora Plata; be approved:in the amount;of.$217.76. } - o t Carried 1 " Application for payment #1 - Giordano Construction Co. By Comm. Schic el: seconde by Comm. Baldini RESOLVED, That application #1 from V. Giordano Construction Company for construction services in connection with Aurora Plaza be approved in the amount of $14,544. Caried V. Giordano Const. f, Sup. Corp. Payment No. 2 - $12,690. By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That application for payment No. 2 from V. Giordano Construction and Supply Corporation for construction at Aurora Plaza be approved n the amount of $12,690. 6M/74 Carried Application No. 3 - V. Giordano Construction Co. By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That application No. 3 (final) of V. Giordano Construction Company for services in connection with the construction of Aurora Plaza be approved in the amount of $4,326.00. x/7/7 4. Car tidd 'Aurora* Plaza Tor .thei=nformation of the Board, Comm. Schickel reported the Department: has accepted substantial completion of the Aurora Plaza, effective:.Jul 2 Anton J. Egner - Ithaca Mall By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That a bill of Anton J. Egner for supervision of construction in connection with Ithaca Mall through November, 1975, plus reimbursable expenses be approved in the amount of $853.86. T e__n-( Carried Anton J. Egner - $181.48: By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That,a bill,of Anton J.' Egner &, Associates for reimbursable expenses in connection with architectural services on the Ithaca Commons be approved, - /7 in the amount of $181.48. f _ .2-3 S 'Carried Anton J. Egner Assoc. - Ithaca Mall By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That a bill of Anton J. Egner Associates for reimburseables in connection with the supervision of construction of the t aca Mall, be approved in the amount of $116.29. P 7 76 Carr ed Mall Benefit Assessment District Controller Daley reported that a resolution was passed by Common Council in December that requested that this district be established in time for the tax assessment to go out with the regular real estate taxes which is ,May 1st. Speaking on behalf of Counselor Shapiro, we have to create a local law to do this and, to do this, we need direction from this Body, 'on how you intend to establish this Tax Mall Benefit Assessment District. At the present time the Finance Committee has two proposals before them. ,One is a recommendation of Council with the primary and secondary district, ;and one by the then Comm. Golder. We would appreciate expediting this matter as soon as possible. Commons Benefit District By Comm. Stein: seconded by Comm. Baldini !RESOLVED, That a meeting of the Board of Public Works with the Mayor, Superintendent and the Attorney be held for the purpose of preparing recommendations to the Board on the establishment of an assessment of a Commons Benefit District. /76. Discussion followed on the floor. A vote was taken on, the motion which resulted as follows: Carried City Attorney Shapiro stated that for informational purposes, at the request of Mayor Conley he would like to say something about the time table for the Special Benefit District. We have sent a list of formulas received from the Planning Department to the Bonding Council. As soon as it comes back, the Mayor has indicated that he would like to call a special meeting of the Common Council to enact a local law and as soon thereafter as it is possible, he will probably ask the Board of Public - Works to adopt the plan - whatever it is - with respect to the Special Benefit District. M aa- '. 10 ' 7 G Assessment of Construction Cost.- Ithaca Commons. Comm.. Schickel reported: that thetotal...authorization for the construction of the Ithaca Commons was $1,130,000. The remaining balance in the accountis $101,301.32, leaving a total construction cost of $1,028,698.68, to,which we must add $123,237.34 of interest on the construction -money to arrive= at a project:;cost of $10.51,936.02. A loca1,2.aw effective in August of this year provides that the cost,of constructing a pedestrian mall shall be borne 15% by.the city at large,' and 85%'by properties which the Board of Public Works shall determine. to be benefited. The Board of Public Works must establish a rate schedule for,appgrtioning this 85% cost of construction on an equitable basis, and such.,rate schedule shall be subject to confirmation by the Common _Council. Before -establishing such a rate schedule, the Board of Public Works must hold a public hearing. .When the Board. has established a rate schedule; and prepared a map and statement showing the` apportionment. and assessment of .the costs against the benefited properties, the Board must.then hold another public hearing before final approval. '7 G- On March.27, 1974, this Board by. resolution recommended to Common Council, that the:cost of the State Street mala: project be paid by private property owners by the establishment of a tax benefit assessment district, which. shall'include those properties directly fronting on the mall and those: properties on streets leading to the mall whose frontage is within 283, feet of the intersection of the center line of the streets. The assess- ment is to -be based on front footage with adjustment for depth and corner.:. correction exempting the first 50 feet of the secondary side of corner properties. The assessment of properties not directly on the mall•wouild decrease in proportion to distance from their end points from the mall,: Resolution By Comm. Schickel: Seconded by Comm ;Ewanicki.. RESOLVED, That the matter of the assessment of the construction cost of Ithaca Commons on properties benefiting from such construction 1be referred to the Buildings $ Grounds Committee and the City Attorney for report and recommendation. Discussion followed on the floor., • A vote was taken on the resolution which... resulted as follows: Carried Assessment.Fo.rmula - Ithaca Commons For information to board members Comm. Schickel reported an assessment formula for Ithaca Commons will be presented to the board.at its regular meeting on November 24 with a request that the board establish December-:. 8 as.the.date of a public hearing to be held before final adoption -:of - the formula. Also, on November:24''the board will be presented.with.a schedule of assessments for Ithaca.Commons with a request that the' board adopt these assessments on December 8 and schedule a public -1f7/ ;. hearing on the assessments for December 22, after which hearing the ; assessments will be adjusted as necessary and confirmed, and then recoin,= mended to the Common Council for action at.its next•subsequent.meeting. -- Assessment Rate Sc e.ule o Properties By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the formulae for the identification and computation of the assessment rate schedules of properties especially benefited by the construction of Ithaca Commons be tentatively adopted by this Board, and the City Clerk be directed to advertise a public hearing as required by Section 5.47(3) of the Ithaca City Charter as codified, on Wednesday, !December 8 at 4 p.m. in the Common Council Chambers, at which time the !Board will hear all persons wishing to speak on the subject of the !formulae. Sy/Discussion followed on the floor. 7 7 IA vote was taken on the resolution which resulted as follows: Carried Public Hearing - Formula for Assessing Ithaca Commons Resolution to Open Public Hearing $y Comm. Baldini: Seconded by Comm. Ewanicki RESOLVED, That the Public Hearing on formulae for the identification and computation of assessment rate schedules of properties especially be e- fited by the construction of the Ithaca Commons be opened. �7 4° - Carrie Planning & Development Director Van Cort briefly explained the formula: It is based on basically the same numbers as were used three years ago when it was worked out --20 years at 6% interest based on one million dollars --the total project cost is 1.152 million dollars and the interest rate is 5.5% instead of 6%. There are two districts --primary and secondary; in the primary district the tax is a front -footage tax based on front footage with correction for depth, using 125' depth as the average depth. Those buildings deeper than 125' pay slightly more than base rate; those shallower than 125' pay slightly less than base rate (this is based on a formula which anyone is welcome to look at). In addition, if a property has frontage on two sides, the primary frontage is charged full rate; the first 50' of the secondary side is totally exempted. Those properties not directly on the Commons are charged at a declining rate which is proportional to their distance from the end of the Commons..: The district goes roughly 250' away, measured from the center line of those properties to the end point of the Commons, and that distance is expressed as a percentage of 250. The basic front feet are then multi- plied by that percent to give the amount of tax to be paid. Attorney Murray Lewis asked where the formula and computation is located so that it could be inspected. Mr. Van Cort informed Mr. Lewis that they could be inspected in the Engineer's office. James Rothschild commented that he felt that there should not be a corner influence on a Commons improvement when the corner is off the Commons and on a regular street. Attorney Murray Lewis commented that none of the property owners present received copies of the formula, and requested more time to study the formula and have another public hearing. Comm. Stein suggested that the Board use this Public Hearing'to hear comments from anyone present and not take any action today, but recess the Public Hearing to the next meeting to allow for the kinds of questions to be deliberated upon. Claire Conley commented that she heard on the radio that the assessment will_-he--paia-over a -twenty-year period. Mayor Conley commented that the City had sold the bonds at nineteen years and that the benefit district amortization would have to be for nineteen years. Carol Sister, representing Historic Clinton House, Inc., asked if it would be possible to work out a sliding scale arrangement for payments, so that payments would increase at the tail end and would not be so large in the beginning. Supt. Dingman commented that the question of how the assessment is paid is up to the Common Council and not the Board of Public Works. Stuart Lewis asked if the Caldwell property is being assessed as a piece of real property or a piece of land. Mr. Van Cort commented that it was assessed just as if it were any other property. James Rothschild commented that one of the biggest problems the City has to face is to explain to the property owners how they can handle this benefit assessment. He pointed out that most of the City's officers are aware, but not the property owners, that this is not a tax but a benefit assessment and is not deductible as a tax or expense. The formula should explain to the property owner: what he can deduct as an expense and what he can't deduct as an expense, and whether or not the improvement which is not deductible is in fact depreciable as a capital improvement. Mayor Conley commented that it is true that they cannot deduct the benefit assessment. However, they can deduct the interest involved. This would be broken down as to how much is the benefit assessment and how much is the interest. Mr. Rothschild pointed out that he understood in other benefit assessment districts there has been a formula worked out that would make it possible for the property owner to expense all the charge. He did not know if this has been explored by the city or not. This was brought up a long time ago, and he was hoping the city would have some answer. Mr. Van Cort commented that this was explored and a ruling was obtained from the State Attorney General's Office that we cannot levy an assess- ment for operating expenses. Mr. Rothschild asked if they told him whether or not the capital improve- ment was depreciable by the property owner. Can he depreciate the street which he doesn't own? These are things which should be clarified. City Attorney Shapiro commented that the city would make available to the property owners what portion of the payment is interest and what portion is principle. The interest payments are deductible for tax purposes; the principle payments are not. Mr. Shapiro suggested that the property owners discuss the matter with their tax accountants and attorneys, and said any ruling the city made may or may not be upheld in the tax courts. Comm. Stein commented that the city could get a decision on behalf of the property owners with one ruling that everyone could use. Mr. Shapiro said he advised against the city getting involved in this matter and cited several reasons. Stuart Lewis asked what method of pay back the city plan to use. Will it be like a regular mortgage? Attorney Shapiro commented that it would be figured on the basis of amortization table -type payments, with more interest up front and less interest in the back. Additional discussion followed on the floor. 1 ' Resolution ' By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the public hearing be adjourned until the next Regular -meeting of the Board of Public Works on January 12, 1977 atC44:00epp.m. 3b (Resolution y omm. tein: Seconded by Comm. Schickel RESOLVED, That the public hearing be adjourned and reopened at the next Regular meeting of the Board of Public Works on December 22, 1976 at 4:00 p.m. Carried Public Hearing - Continuation of Adjourned Public Hearing on Formula for Assessing Ithaca Commons Mayor Conley informed the Board that it had been impossible to put to- gether a meeting of the merchants and property owners due to the holiday season and suggested the matter be adjourned until the January 12, 1977 meeting of the Board. (� )_7- ' 7 Mayor Conley established the date of January 5,'11977 at Noon to meet with the merchants and property owners. 1 Lots at 306 thru 346 Floral Ave. By Comm. Schickel: seconded by Comm. Shaw -rec-LA- /I 7 RESOLVED, That the Common Council be advised that the lots at 306 thru 346 Floral Avenue have no further public works use except that there are !presently water and sewer transmission lines across the northerly portion. An easement protecting these lines must be retained. Discussion followed on the floor. A vote was taken which resulted as follows: Carried 5 Drinking Fountain at the Gazebo Mr. Joseph Gentile reported that he and Asst. Supt. Hannan did get to- gether to discuss the possible drinking fountain at the Gazebo, at the former intersection of W. Buffalo St. and Brindley St. Mr. Gentile researched the availability of parts for the existing fountain. Parts are available for the repair of old fountain fixtures, so it is very likely that the fountains themselves could be repaired well within the gift of $500. q Asst. Supt. Hannan reported that he will not be able to determine the condition of the underground water line until spring, when they can do the necessary digging. Resolution By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Board of Public Works accept the anonymous gift of $500. and that we thank the donor through Mr. Gentile. Carried Mr. Gentile - Drinking Fountain at the Gazebo Mr. Gentile spoke to the Board concerning the anonymous donation of $500. for the purpose of repairing or replacing one or more water fountains in the Gazebo - W. Buffalo Street. He commented that he has worked with Asst. Supt. Hannan, who assessed the quality of the existing hardware and it appears that at this time it is not feasible to repair one or more of the existing fountains but it is feasible, within the financial constraint of $500. to replace one of the fountains.,1 6 Mr. Gentile stated that one Murdock M40, all weather, anti -freezing, bronze, high quality fountain, at the discount price of $410.00 can be purchased to be located in that area. Asst. Supt. Hannan stated that it will not be located in the Gazebo, but nearer to the sidewalk (Main) to keep installation costs down. Superinten- dent Dingman asked Mr. Gentile if he is adament about the type and make of fountain used. Mr. Gentile replied in the negative. Supterintendent Ding- man stated that the City has had considerable success with a fountain in- stalled in Conway Park which would be more suitable than the Murdock M40 fountain, in the West Buffalo street location. I Mr. Gentile stated that he was agreeable to a type of fountain which the ' City has had success with in the past. Resolution By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the Board authorize and direct Superintendent Dingman and his staff to proceed with the purchase and installation of a fountain in keeping with the wishes of the anonymous donor. Carried 6 Farmers Market Contract By Comm. Shaw: seconded by Comm. Ewanicki /7y RESOLVED, That the Farmers Market contract for the use of space on the former Lehigh Valley Railroad grounds be renewed for the period May through October of 1976 on the same terms and conditions as 1975. Carried Ithaca Farmers' Market By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That the plans for the improvement of the Farmers' Market site on Taughannock Boulevard he approved subject to the approval of details by the; Superintendent and further subject to the provision of funds for their construction. 672/7 4 Carried Cheryl Carter presented proposed plans for improvements to the site. Discussion followed on the floor. 1Farmers' Market Comm. Schickel reported the following: ' At its regular meeting on June 2, the Common Counc 1 provided $500 for improvements to the Farmers' Market site on Taughannock Boulevard. This was provided in response to a request from Cheryl Carter on behalf of the Farmers' Market. Resolution By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That the Superintendent be authorized to provide the services of a 'grader and to purchase materials to the extent of the funds provided by the ,Common Council. Carried Farmers Mar et j Alderman Saccucci asked for a report on the progress made in improving the site of the Farmers' Market. Mr. Dingman informed the Board that the Council had appropriated $400 for the improvements which consisted of timber and gravel, and the money has been used as planned. The department graded the site without charge. ,/"/7& 7 Ithaca Mall Requisition No. 11 from Streeter Assoc. - $11,500. By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That requisition No. 11 of Streeter Associates for construction services in connection with the Ithaca Mall be approved in the amount of $11,500. Zg ' 7 Carried Streeter Associates,Change Order #19 - Ithaca Mall •By Comm. Schickel: seconded by Comm. Bodine RESOLVED,.That Change Order #19, in the contract of Streeter Associates, Inc., for the construction of the Ithaca Mall, which calls for an addition of $3.29.67 for energy consumed by the City of Ithaca in pavilion, trees and :fountain lights from' October 7 1.975, be approved. Z g; '7 C. C rri,ed /Streeter Associates Change Order #20 - Ithaca Mall ;By Comm. Schickel: seconded by Comm:°Bodine ' (RESOLVED, That Change' Order #20, in the -contract of tre ter Associatesl ' I �for'the construction of thenc. Ithaca Mall, which calls for 'a' deduct.ia:n-<' 0 y' ' $3,336.00 as allowance :for `play equipment and installation, 'bp .app:rOVed,;r C.rried 'Acceptance. of Ithaca Commons ;For the information of the Board om 7c has made final acceptance of 9� i. Schickel reported the de artment the Ithaca Commons and the contractPwith Streeter Associate's`: is now complete. i ' Ithaca Commons Comm. Schickel reported that Architect Egner•;has submitted on behalf o Streeter Associates the ;following documents with respect to the con- struction of Ithaca Commons: - 1. Contractor's affidavit;of-.payment of debts and claims. 7 2. Contractor's affidavit. - of' release of claims: 3. Consent of Surety Companyf:to. final- payment-. 4. Application and certification for. payment.request No. 12 (final). Resolution ' ;, By Comm.. Schickel: Seconded by Comm.. Baldini RESOLVED, That requisition No.. 12 ,(final) from, Streeter Associates for construction services in connection with;the;construction.of Ithaca Mall :beapproved in the amount • of :$3,693.67, . Carried By Comm:, Schickel: Seconded. by, Comm. Baldini RESOLVED, That. City. Chamberlain; Wright be.authorized .to release to Streeter Associates the final $20,000 of securities:being h�1d in.lieu of retainage. • - . • .e /i,,�T Carried 8 Trees for the Collegetown Area Comm. Stein reported that the matter of trees for the Collegetown area was approved by the Planning Board with recommendation to come to the Board of Public Works to get into the bidding process so the trees could be bid on and planted in the spring. Discussion followed. the matter before th Board It was decided to bring again at the first meeting in February. Shade Tree Report Comm. Shaw reported that the plan, planting list, and recommendation of .the Shade Tree Commission arrived in his office too late for review and ,recommendation for this meeting. It will be proposed for action on 1February•25. 7/ Discussion followed on the floor. 76.6r, Recommendation was made that the Board not wait until February 25th to vote on shade trees since the planting season is now. Resolution By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the planting list and recommendation -of the Shade Tree ceedfCommission be accepted and Superintendent Dingman be authorized to pro- with the bidding for the spring planting of shade trees for the Northside, Southside and Collegetown areas. Carried 9 Lease of Offices to Tompkins County By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the Mayor and City Clerk be authorized to execute a lease agreement with Tompkins County which provides for the lease of the first, second, third and fourth floors and a portion of the basement at 123 South Cayuga Street, and the fourth floor at 108 East Green Street, and 10 park- ing spaces on the second level of the Green Street Parking Garage, for a total annual rental of $36,782.25. The lease has a term of three years commencing on January 1, 1976. It includes maintenance, repair, janitorial service, and all utilities except telephone. Discussion followed on the floor. A vote was // taken on the motion which resulte as follows: .Car.r.ied 10 Letter from Ithacare Center Vice Chairman Ewanicki read the__ following___ attex--to -the Board: 'ITHACARE CENTER !115 South Quarry Street ;Ithaca, New York 14850 December 10, 1975 (Mayor Edward Conley !City Hall ;108 E. Green Street !Ithaca', New York 14850 Dear Mayor Conley, The Ithacare Resident Council represents the over 75 older and handicapped residents at the Ithacare Center. We are writing you to make you aware of lour concern of the lack of public restrooms and resp ;.:eas in the downtown Ithaca -Ithaca Commons area. The need for public restrooms is one which I lam sure all visitors to the Commons would agree with. Older people, how - :ever are particularly sensitive to the need for a public rest/waiting area. 'Although it may seem a short distance to you, it is difficult for us to ' cover the distances involved, and desperately could use a heated area. (Many of us have sat in shoe stores and restaurants, without really wanting 'to buy shoes or eat, just so that we could get in out of the cold, and rest before doing any other shopping. 3(47 It is our sincere desire that with the development of the Caldwell Mall, attention be given to our needs. It certainly is to the advantage of our downtown area business men to make the downtown area as attractive to all shoppers, both young and old, as it can be. j Your consideration of this matter is greatly appreciated. Sincerely, Ithacare Resident Council '/s/ Alfred M. Pridham Ellen Gabriel U. B. Hart Ida M. Probasco Alica M. Noonan Ella Seymour Marian G. Bailey Jean Dobson J. A. Mulcahy Rosamond Berry Comm. Baldini voiced his objection to the length of time which lapsed between the date of receipt of the letter, December 15, 1975, and its being brought to the attention of the Board, three months later. Discussion followed on the floor. Resolution By Comm. Baldini: seconded by Comm. Stein RESOLVED, That the Board support this request from Ithacare in principal for a public rest/waiting room and refer it to the Commons Advisory Committee.' Carried 11 Newman Golf Course - Rate Change Comm. Schickel reported the income from Newman Municipal Golf Course for the year 1975 is shown on page 13 of the Annual Report from the Board of -public Works which has just been handed out. The total operating expenses for 1975 were approximately $38,000. The income was approximately $34,000.3 The 1976 budget calls for the expenditure of approximately $43,000. The/76 rates being proposed herewith are calculated to yield approximately $40,000. Resolution By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the Rules and Regulations of the Board of Public Works as codified be amended by changing Section 241.6, paragraph A to read as follows: -6/74(-• Section 241.6 Newman Municipal Golf Course; rates; rules The rates for play at Newman Golf Course as established by the Board of Public Works are as follows: Daily Tickets Monday through Friday, excluding holidays $ 4.00 Saturday, Sundays and holidays $ 4.50 Monday through Friday after 5 p.m. $ 2.50 Senior Citizen any day $ 1.00 Season Tickets Individual $ 75.00 Family. (husband and wife) $130.00 Junior (under age 19) $ 25.00 Locker Rental $ 9.35 These rates shall be subject to change by resolution of the Board of Public Works. Comm. Schickel commented that he had talked to several retired city employ ees regarding the possibility of getting reduced rates to use the Municipal. Golf Course. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Amendment to the Senior Citizen Rate at Newman Golf Course By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the rate schedule established by the Board of Public Works at its regular meeting on March 24 for the 1976 season at Newman Municipal Golf Course be amended to read: (/y'% 6 "Senior Citizens between 9:00 a.m. and 12:00 NG/On-Thursdays except holidays $1.00" Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Pr— Letter from the Tompkins. County Senior Citizens' Council; Inc. City Clerk Rundle read the following letter from Dorothy D. Spencer,, Director of the Tompkins County Senior Citizens' Council, Inc. March 30, 1976 Mayor Edward Conley City Hall X108 East Green Street (Ithaca, New York 14850 Dear Mayor Conley: ar-L I am writing on behalf of the golfing members of the Senior Citizens' Coun- 'cil.who are concerned about the recent rise in the cost of a season ticket at Newman Municipal, Golf Course from $65.00 to $75.00 per season. They would like to ask that the Board of Public Works consider the possibility of "hold- ing the line" at $65.00 for those senior citizens who golf regularly enough to want to purchase a season ticket. The City has been very generous in providing a special half-day greens fee of $1.00, this rate available between the hours of 10:00 a.m. - 12:00 noon on Thursday mornings, but I am told that this brief period often does not allow time for a full nine holes. This is particularly true if the course is at all crowded and also inclement weather would mean that the golf course might not, be available at all at this rate. I know you are wellaware that rising -costs are making it exceedingly diffi-- cult for our older citizens on fixed incomes to "make ends meet." Although the greens fees are reasonable, an incremental cost that might seem small to you .or -me .tight not seem small to another. It would surely be unfortunate if cost were to make this valuable opportunity for good physical exercise. unavailable to an interested older adult. I would appreciate it if this suggestion could beforwarded to the proper group for consideration, and I thank you in advance for your concern. Very sincerely, /s/ Dorothy D. Spencer Director Short discussion followed. This matter was already on the Agenda and would be considered at that time. Alderman Spano spoke in favor of granting the Senior Citizens a 10% dis- i count on their golfing fees. Mr. F. Redner VanArsdale - Senior Citizens Mr. VanArsdale requested that consideration be given by the Board to holding the line on the season fees for senior citizens at the Newman Golf Course, to what they were last year. a /7 74 Season Ticket Fee - Newman Golf Course - Senior Citizens //c/76 By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the rate schedule set forth by the Board of ublic Works at the .March 24th meeting be amended to authorize a 10o discount.upon the presentation of the Senior Citizen card for a Season Ticket at the Newman p Carried Muni cipal Golf Course. 12 Renovation of Southside Center - Change -Orders iy '?c. City Engineer Cox reported the receipt of change rder requests from Architect Egner on the Southside Community Center renovation project as follows: Change ..order' No. 1 - Constructi.on_aTUi ero-cti.on of a project sign. Total price_ ._$2.13.00. Change order No. 2 - Allow for the consideration of drop ceil- ings on seven of the first story rooms. These are necessary to conceal plumbing and various heating ducts, etc. Total price $214.00 Discussion followed on the floor. Resolution By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That change order #2 in the amount of $214.00 be approved for payment by the Board. Carried Comm'. Stein suggested that change order No. 1 be tabled until the next meeting for the specific reason of ask'ng the Planning Department for their reasons for asking for special funding for the sign. 13 Southside Com. Center - Architect Egner Services - $972.38 By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That a bill of Architect Egner for architectural services in con- Inection with the Southside Community Center be approved in the �a76 ount of $972.38. Carrie Southside Com. Center-,Architect-Egner - Contract Documents - $1,022.85 By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That a bill of Architect Egner for contract documents in connection, with the Southside Community Center be approved in the amounts off $1,022.85. 74 Carr Bill of Anton J. Egner 8 Associates By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That a bill of Anton J. Egner 8 Associates for inspection services and reimbursable expenses in connection with the renovation of the Southside Community Center be approved in the amount of $1,550.77. 9'7 c Ca ried 14 Southside Com. Center - Ira Johnson Const. Cert. #1 - $22,747. By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That payment certificate #1 of Ira Johnson Construction Company for construction services in. connection with the Southside Co munity Center be approved in the amount of $22,747. Co Ca 1e ' I. J., Construction Payment No. 2 By Comm. Scfiickel: seconded–by Comm. Bodine RESOLVED, That requisition for payment No. 2 from I. J. Construction Company for construction services in connection with the general contract at South- side Community Center be approved in the amount of $13,144.00. .5---/2c/7 ___ — _ __ _____ Carried Southside Community Center - Change Order No. GC -2 By Comm. Schickel: seconded by Comm. Bodine I RESOLVED, That change order GC -2 of I. J. Construction Company in connections, with the renovation of the Southside Community Center, which provides for. the reconstruction of the exterior entryway to the cellar for $763, and which provides for installation of wire mesh window protectors inside the gymnasium for $329.70, be approved. �6 /� Ca V2 6/7 I. J. Construction Co. - Change Order - $537.57 By Comm. Baldini: seconded by Comm. Stein RESOLVED, That a change order in the contract of the I. J. Construction Company for reconstruction of the Southside Community Center which pro- vided for underlayment of the asphalt tile floor, a concrete apron, and wall repair be approved in the amount of $537.57. f`� ` 76 Ca ie I. J. Construction Co. - Request # 3 - $8,811. By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That request # 3 from the I. J. Construction Company for con- struction services at the Southside Community Center be approved inthe amount of $8,811. +N 7 6 Carred I. J. Construction - Change Order,f By Comm. Schickel: seconded by Comm. Stein Qti,�2� 2 7 L RESOLVED, That a Change Order in the contract . J. Construction Co., for reconstruction of the Southside Community Center which provides for replace- ment of the rear windows with plexiglass be approved in the amount of $1,000.00 Carried Southside Community Center - Construction By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That requisition No. 4 from Ira John on Construction Company for construction services in connection with the renovation of the Southside Community Center be approved in the amount of $19,119. Carried Iver Johnson Construction Company - Change Order #5 - S.S. Community By Comm. Schickel: Seconded by Comm. Ewanicki Center RESOLVED, That change order #5 in the contract of Ivar Johnson Con- struction Company for the renovation of the Southside Community Center which provides for sealer on concrete floors and cleaning and painting, be approved in the amount of $103. - 7'76 Carried Iver Johnson Construction Company- S.S. Community Center By Com.... Schickel: Seconded by omm. Ewanicki RESOLVED, That application #5 of Iver Johnson Construction Company in connection:;wth the Southside Community Center be approved in the amount of $13,297.a r X76 Carried ! Southside Com. Center - Bear Electric Company - $1,561.36 By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That payment certificate #1 from Bear Electric Company for con- struction services in connection with the renovation of the ou hside Com- munity Center be approved in the amount of $1,561.36. 2174 d 1 74 Bear Electric Payment No. 2 By Comm. Schickel seconded-by—Comm. Bodine RESOLVED, That requisition for payment--No-.--2--from the Bear Electric Company for construction services in connection with the electric work �at7 6Southside Community Center be approved in the amount of $5,838.65. ,5-,//24 a/ led - Southside Community Center - Change Order No. E-1 By Comm. Schickel: seconded by Eomm. Bodine RESOLVED, That change order E-1 in the electric contract for the renovation of Southside Community Center, which provides for the installation of wiring in raceway in the gymnasium area be approved in the amount of $206.80. 426/7 Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Southside Community Center - Change Order No. E-2 I By Comm. Schickel: seconded by Comm. Bodine.3126/76 RESOLVED, That change order E-2 in the electric contract for the renovation of Southside Community Center, which provides for new conduit to a sub -panel, installation of a new meter socket, two new heater motors, relocation of fire alarm bells and exit lights be approved in. the amount of $436.2'7. Carried Bear Electric Co. Pa ment No. 3 - $1,178.35 By Comm. Bal•ini: secon.e. .y omm. Bo•ine RESOLVED,That application for payment No. 3 from Bear Electric Company for electrical services in connection with the renovation of the Soutsia Com- munity Center be approved in the amount of $1,178.35. 4 23/,,C Carried Southside Community Center - Construction By Comm. Schickel: Seconded by Comm. Baldini p ii/7 c, RESOLVED, That requisition No. 4 from Bear Ele tric Company for con- struction services in connection with the renovation of the Southside Community Center be approved in the amount of $2,551.50.Carried Bear Electric Company - Southside Community Center By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That change order No. E3 in the contract of Bear Electric Company which provides for installing seven fluorescent fixtures at the Southside Community Center, be approved in the amount of147 $189.00. Carried Bear Electric Company - Southside Community Center - Exit Lights By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That change order No. E4 for the same company which provides for the addition of two exit .li hts at the Southside Commu it Center, be approved in the amount of $215.17. e 77 L Carried 15 Southside Com. Center - Bear Electric Company - $1,561.36 ' By Comm. Schickel: seconded by Comm.' Baldini RESOLVED, That payment certificate #1 from Bear Electric Company for con- Istruction services in connection with the renovation of the ou hside Com- munity Center be approved in the amount of $1,561.36.` 2,74 ' Carr d Bear Electric Pa ent No. 2 By Comm. Schicke seconded -by -Comm. Bodine RESOLVED, That requisition for payment -No -.--.2 from the Bear Electric Company for construction services in connection with the electric work at Southside Community Center be approved in the amount of $5,838.65. Carried a Southside Community Center - Change Order No. E-1 By Comm. Schickel: seconded by Eomm. Bo ine RESOLVED, That change order E-1 in the electric contract for the renovation of Southside Community Center, which provides for the installation of wiring in raceway in the gymnasium area be approved in the amount of $206.80. 3/2477/ Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Southside Community Center - Change Order No. E-2 /� By Comm. Schickel: seconded by Comm. Bodine S726-77 RESOLVED, That change order E-2 in the electric contract for the renovation of Southside Community Center, which provides for new conduit to a sub -panel, installation of a new meter socket, two new heater motors, relocation of fire alarm bells and exit lights be approved in the amount of $436.2'7. Carried Bear Electric Co. Payment No. 3 - $1,178.35 By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That application for payment No. 3 from Bear Electric Company for electrical services in connection with the renovation of the Soutsia Com- munity Center be approved in the amount of $1,178.35. 23 ?Z. Carried Southside Community Center - Construction By Comm. Schickel: Seconded by Comm. Baldini ,/"/7 c, RESOLVED, That requisition No. 4 from Bear Ele tric Company for con- struction services in connection with the renovation of the Southside Community Center be approved in the amount of $2,551.50•Carried Bear Electric Company - Southside Community Center By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That change order No. E3 in the contract of Bear Electric Company which provides for installing seven fluorescent fixtures at the Southside Community Center, be approved in the amount of $189.00. Carried Bear Electric Company - Southside Community Center - Exit Lights By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That change order No. E4 for the same company which provides for the addition of two exit lights at the Southside Commu ity Center, be approved in the amount of $215.17. P//7 7 L Carried Change Order - Bear Electric Company 7 By Comm. Schickel: Seconded by Comm. Baldini /3 'RESOLVED, That a change order in the contract o Bear Electric Company for renovations to the Southside Community Center which calls for the ;installation of two exit lights be approved in the amount taofi$d of 215.17. Ij 'equisition 'o. - :ear ectric ompany By Comm. Schickel: Seconded by Comm. BaldiniI r3 r76 RESOLVED, That requisition No. 5 of Bear Electric Company for renova- tions to the Southside Community Center be approved in the amount of $1,377.49. Carried Bear Electric Company- Change Order #E-5 - S.S. Community Center By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That change order #E-5 in the contract with Bear Electric Company for renovation of the Southside Community Center which provides for two additional electrical outlets in Room 111 be approved in the amount of $130.00. 62a-,2 Carried 16 Southside Com. Center - Donahue -Halverson - iCert. #1 - $7,020• By Comm. Schickel: seconded by Comm. RESOLVED, That payment certificate #1 from Donahue -Halverson for construc- tion in tion services in connection with Southside Community Center z e� 7 P the amount of $7,020. Carrid Southside Community Center - Change Order No. HV -1 % By Comm. Schickel: seconded by Comm. Bodine s/6/ 7'S RESOLVED, That change order No. HV -1 in the heating -ventilating contract for the renovation of Southside Community Center, which provides for the relo- cation of a radiator in the stairway be approved in the amountiof t of $291.00. Donahue -Halverson - SS Community Center By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That a bill of Donohue -Halverson for services in connection with the plumbing at the Southside Community Center, be approved in the amount of $7,550.10. Carried 7 Donation of Trees Superintendent Dingman reported that recognition should be made of the donation of three trees which will be dedicated on Saturday, May 1st., 7' In DeWitt Park - Bicentennial Commission represented by Mrs. Richard Daley In DeWitt Park - The Golden Gate Garden Club represented Mrs. Edward Kabelec At Aurora Plaza -The Ithaca Women's Garden Club represented by Mrs. Roy Parks By Comm. Baidini: seconded by Comm. Schickel RESOLVED, That this Board recognize these donations and that the Mayor is requested to write each of the organizations thanking them for the trees. Carried 1$ Collegetown Merchants' Assn. Sidewalk Sales Collegetown Merchants' Association has requested permission to block off College Avenue between Dryden Road and Oak Avenue on May 7 and 8 between 8:30 a.m. and 6:00 p.m. for their annual sidewalk sale. They have agree to provide a barricade and provide for passage of buses and emergency2*Ji vehicles. By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the request of Collegetown Merchants' Association to hold its annual sidewalk sale in the 400 block of College Avenue on May 7 and 8, 1976, be approved, and BE IT FURTHER RESOLVED, That the sidewalks in the 300 block of College Avenue, and the 100 and 200 blocks of Dryden Road, and the 300 block of Eddy Street, be made available for sidewalk sales, subject to rules and regulations established by the Superintendent for the same event held May 9 and 10, 1975. Carried 19 . PUBLIC HEARING - REPAIR OF SIDEWALKS By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That a public hearing be held at the regular meeting at 4:00 p.m. on July 21, 1976, far the purpose of hearing persons who have been directed to repair their sidewalks or have them repaired by the city at the owner's expense. Car'ried Cook Street Pro erties, Inc. SupiT—Dingman—informee the Board that a letter had been distributed Street Properties, Inc. to approximately450 iy Cook orec about defective sidewalks from the depatment. CookwStreeteived Propertieseb - tained the list of names and addresses of people who had received the b notices under an interpretation of the Freedom of Information Act. It is not the policy of the Department of Public Works to encourage this type of sales promotion, and steps have been taken to prevent the future release this type of information, of '7 4' Supt. Dingman informed the Board that the department w intentionally involved in releasing the list of names, or intentionally involved in n - motion of this particular contract or any other; nor do they subscribe to the statements made in the letter. pro- - -- a l l _Tr Public Hearing on Sidewalks Changed By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That the action of the Board of Public Works establishing a hearing date for persons who had been ordered to repair their sidewalks or have them done by the City at their expense, be changed from July 21 to July 28 at 4 p.m. tq '7 (° IT IS FURTHER RESOLVED, That the City Clerk be directed o no ify those people so ordered who are still delinquent that the hearing d.te has been changed. Public Hearing - Sidewalks - Resolution to open public hearing By Comm. Bodine: seconded by Comm. Schickel RESOLVED, the public hearing on sidewalks be opened. • Carried 76, s Motion to close public hearing jBy Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the public hearing be closed. No one appeared to speak at the public hearing. Carried Carried A vote was taken on the motion which resulted as follows. - -- ---.- __-- Carried Y T Motion to reopen public hearing on Sidewalks Ey Comm. Schickel: seconded by Comm. Stein RESOLVED, the public hearing on sidewalks be Mr. Frank A. Dunton, Jr., 201 South views on why he should not have the against him. reopened. Carried Hill Terrace, appeared to present his cost of sidewalk repair ($71.50) levied Mr. Charles Barber, Asst. Engineer,recommended to that the walk be removed at the owner's expense., -Motion to close hearing By Comm. Stein: seconded by Comm. Bodine RESOLVED, That the public hearing be closed. the Board of Public Works Carried Resolution r By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the item of 201 South Hill Terrace sidewalk repair be from the list and referred to the Buildings $ Grounds Committee. �-- Carried removed) ,ADe,fect-i:ve. Sidewalk Owner's Name &':Address Thk. 125 Dryden Rd. R & G. Barthole $ -Joseph 4" Petricola : '129: Hdrnbrokk 'Rd. 6" ' 107 Fayette' St. 137 Fayette St'. 102 'First• St. Est. S q . F t . ,, Cost, 190':' $211:70 50` .:' '77,00 -Helen I. <Milher 107 -Fayette S -t. :: ' 522 N. Plain St. 305 Stewart Ave. Rich'ard'H. •Lourie 137 Fayette 'St. ' Bert A. $' 'Carol .0. 'Skogfeldt c/o Schofield 136 Pine Tree Td. Virginia E. Faulkner- c/o Steven W. Faulkner r 154 E. State St. State .$ Aurora Inc: R.H.P. Inc., Terrace Hill 6" 110`: 6" 29 • tP $':348:70 $157.30 44.66 $201.96 660 t943.80 797.94 558 `- 425 $6107.75 100 " •15`4.00 '$761.75 4" . 25' $0.35.75 270 : 415.80 t" .$451.-55 4" 208 •. 297.44 307 Stewart Ave. State;& Aurora Inc:- R.H.P. Inc., Terrace Hill 411 S. Titus Ave. Alfred Nancy'B, Wurster. • . 2356 Mecklenburg Rd. Trumansburg,= N.Y. 14886 ••125 :17 Carried $178.75 26.18 $204.93 -Tk{ Sidewalk Assessments By Comm. Schickel: seconded by Comm. Bodine WHEREAS,_a public hearing as required by the City Charter, has been held by this Board on the 28th of July, 1976, to afford property owners an oppolr- tunity to show cause to the Board why they had not complied with the.Super- intendent's. final notice to have their sidewalks repaired, and WHEREAS, Eleven property owners served with final notice have failed to comply or appear at this hearing, , L9 7C NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be ..uthprized to cause the repair of the following list of sidewalks, and upon completion of the repair that he be directed to certify the cost thereof to the Board of Public Works for levy against the respective property owners as provided in. the City Charter. Defective Sidewalk 327 N. Albany St. 614 E. Buffalo St. 325 Center St. Owner's Name & Address Sandra W. Holthan 327 N. Albany St. Joseph $ Elfrieda VanBovan 221 Eddy St. Jack Saxe Jr. 1947 Dryden Rd. Freeville, N.Y. 13068 Thk. 4" 4" tEst. Sq. Ft, Cost 180 $257.40 55 78 65 4" 82 117.26 6" 91 140.14 $257.40 Mr. Frank A. Dunton, Jr., 201 S. Hill Terrace, asked for clarification on the ruling of the Board regarding his sidewalk problem; he also asked what action would be taken on the curbs, etc. Resolution By Comm. Stein: seconded by (pmm. Bodine RESOLVED, That the question of curbs, bent pipe staff under the direction of Mr. Jack Dougherty the Board with a recommer.lation. Frank J. Dunton - 201 South Hill Terrace By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That Frank J. Dunton of 201 South Hill Ter ace be directed to either remove and landscape or repair the sidewalk adjacent to his propertyon the north side of Hillview Place prior to June 1, 1977. Carried 7 and treed bereviewedwho would then come back to I..,. Carried Sidewalk Assessments Comm. Schickel reported that private sidewalks throughout the city have been repaired with city forces during 1976 in accordance with the action of the Board of Public Works on July 28, 1976. A schedule of this work. may be found in the minutes book. Resolution � 7 �6 By Comm. Schickel: Seconded by Comm. Shaw RESOLVED, That the sidewalk assessments shown on the schedule be approved and levied against the respective property owners in accordance with Section 5-30 of the City Charter as codified, and that a public hearinl on said levy be held at the regular meeting of this Board on November 10, 1976. Carried Public Hearing on Sidewalk Assessments Resolution To Open Public Hearing By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, the public hearing on sidewalk assessments be oend. opened. No one appeared to speak at the public hearing. Resolution To Close Public Hearing is By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the public hearing on sidewalk assessmentsbeicd sed. C 76 Resolution By Comm. Shaw: Seconded by Comm. Schickel WHEREAS, a public hearing has been held by this Board on assessments levied for the construction of sidewalks at various locations in the City of Ithaca, as detailed in an attachment to the minutes of the meeting of October 27, 1976,, and the property owners affected have been afforded an opportunity to be heard as provided for by the City rtQe7,c, NOW, THEREFORE, BE IT RESOLVED, That assessments levied by the Board on October 27, 1976, in the total amount of $2,353.67 be, and are hereby, finally approved and recommended to the Common Council forrconfirmation. 20 Flowers Planted on Commons .S / Supt. Dingman mentioned that17'members of the Liberty Hyde Bailey Men's Club planted over 3100 flowers for the City on the Commons on the previous Saturday. While the City paid for the flowers and furnished materials, the labor was a great help and a real service to the City by citizens who gave their services willingly. Requisition #1 - Ken Bruielly Plumbing E Heating By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That requisition #1 from Ken Bruielly Plumbing f Heating, Inc. for construction services at the Southside Community Center be approved in the. amount of $7,145.10. 1 '1 A=d Keir Bruiel•ly P1umbinR $ Heating - Reques't No. '2 By •Comm. Schickel: second°ed by Comm. Bodine z Z••••' RESOLVED,• That Request No. 2 from Ken Bruielly P1 bin '& Heating:, Inc., for construction services at the Southside Community �Ce•nter be• approved in. the amount of $1;117:80. Carried: Brueilly - Change Order $1,039. By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That the change order in the contract of Brueilly, which pro- vides for repairs to the heating system at the Southside Center be ap- proved in the amount of $1,039. _o ty -7 Carried Bruielly Plumbing & Heating - Southside Community Center - Relocation of Radi for By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That change order No. HV3 in the contract of Bruielly Plumb- ing & Heating which provides for the relocation of a radiator at the Southside Community Center, be approved in the amount of $165.58. Carrie 7/ L 1 Bruielly Plumbing $ Heating — Southside Community Center By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That requisition No. 3 of Bruielly Plumbing and Heating for heating work at the Southside Center, be approved in the a o t of $1,245.60. P 7 76 — -- Carried 22 Aerial Photography "Request: ;Supt. Dingmanreported 'that'.: Common Council_author.ized $4,000 for 'aerial• photography.' at the regaest 'orthe_'.Planning'lDivision: The Pla nning Division has now requested the Engineering Division to administer the c�ntract in obtaining aerial,photographs. 1-R.6 . iS ' 7 Resolution: By AlderiariBaldini:; 'seconded 'by Alderman Schickel' 'A -• RESOLVED, That the .=Boa"rd . of `Public I Works authorize' Supt:" Dingman to' solicit; proposal"s" on aerial photography's in. an -•amount 'not'-to=,exceed i$4,'000.'" '='' - - 1 - Carried By Comm. Bo ine: secon•ed by Comm. Schickel RESOLVED, That the Superintendent be authorized to execute an a reemen with Lockwood Mapping, Inc. for aerial photography in the City'of Ithat in an amount not to exceed $4,400. ca Ala' 1- r_ O, Carrie] Lockwood Ma.•inCom Comm. Bo me in orme an - aerial •hoto•ra•h fees for use t o :oar• o t e o owing: The City of Ithaca has recently purchased aerial photography of the entire city. This has been delivered to the city by Lockwood Mapping Company in two forms: 9" x 9" contact prints of the original negatives at a scale of 1" = 250', and 40" x 40" positive transparencies compiled from the original negatives at a scale of approximately 1" = 50'. We now wish to establish fees for the use of these public records. Resolution By Comm. Bodine: seconded by Comm. Schickel RESOLVED, That regulations of the Board of Public Works be revised to includes in the proper codification the following: Fees for use of 1976 City of Ithaca Aerial Photography 9" x 9" Contact Prints (Scale 1" = 250') Users fee: $2.00 per print. (This fee does not cover cost of reproduction and handling. User must arrange for these services with Lockwood Mapping Services, who was the original contractor and is custodian of the negatives.) 40" x 40" Positive Transparencies (Scale 1" = SO') Users fee: $5.00 per transparency. Print charge: $4.00 additional if printed by city. (If prints are made by other than the city, a $50.00 per sheet security deposit will. be required.) The City Engineer may waive user fees in cases of reciprocal agreement with other public entities. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried 23 Scott Molin, 471 Nelson Road, Ithaca, N.Y. (273-7391) - Scott's Ice Cream, appeared before the Board for permission to sell ice cream in Cass Park. Discussion followed on the floor. Resolution By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the matter of selling ice cream in Cass Park be referred to the Public Buildings, Public Grounds and Parks Committee with power to act, and that Mr. Molin be given an answer as soon as possible. Carried %� Vending Permit - Cass Park Comm. Shaw reported that, acting on the authorization from this Board at its June 9 meeting, the -Q-43.eks and s Committee has awarded a permit to Scott Molin to vend in/Cass Park/for the summer season of 1976. 03/76 —---13Id9•_ c-itovaa(s 24 Paolangeli Const. - $3,100. By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That the final bill of Paolangeli Contractor, Inc. for installing granite curbing and electrical conduits at the corner of State Stre t nd Aurora Street be approved in the amount of $3,100. 4123 /7 G Carried 25 Charles Kidney - Sidewalk Construction - $2,492.66 By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That a bill from Charles Kidney for the installation of concrete sidewalks in connection with the city's sidewalk rehabilitation program be approved in the amount of $2,492.66. 4/3/7 c Carried Kidney Construction - Sidewalk Replacement - $3,079.94 By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That a bill of Charles Kidney for construction services in connection with sidewalk replacement be approved in the amount of $3,079,94. Discussion followed on the floor. iy '74 Carried Construction Services for Sidewalk Replacement By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That a bill from Charles Kidneyfor construction, services in connection with sidewalk replacement •be=approved in the amont of,; $2,901.86. SY1/4 6 Carried Sidewalks By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That a bill from Charles Kidney for sidewalk construction to date be approved in the amount of $3,144.16.{ /� Carried l Sidewalk Construction By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a bill of Charles Kidney for sidewalk onstruction through September 22, 1976, be approved in the amount of $2,025.99. Carried Bill for construction of sidewalks By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the bill from Charles Kidney for coonssttruction • of side- walks, dated October 11, 1976, be approved in the amount of $3,205.26. Carried Charles Kidney - Construction Services By Comm. Schickel: Seconded by Comm. Ewanicki a -at 7 '7 6 RESOLVED, That a bill from Charles Kidney for construction services in connection with sidewalk be approved in the amount of $932.49. Charles Kid'ney'' Sidewalk "Con54truction By Comm. ,,Schickel: Seconded, by Comm. Ewanicki RESOLVED, - Tha,t .a final bill for concrete sidewalk construction subs mi.tted.~.%y Charles Kidney in .connection with the city's walk replacement program for 1976, be approved in the amount of $3,498.24. ,tro/%G,7 Carried .. ,,, :. Carried Request for grass - Commons Courtyard Cheryl Carter, Coordinator of activities for the Commons Advisory Board, presented the suggestion of the Area Beautification Council that grass be planted on the vacant Caldwell -Rothschild lot. Resolution By Comm. Schickel: seconded by Comm. Stein RESOLVED, That the matter be referred to the Buildings with power to act. 7 6- F Grounds Committee Carried Grass in Commons Courtyard Comm. Schickel reported that the Common Council had not appropriated the funds for planting of grass in the Commons courtyard. //'/7� 27 Renovation of Southside,Cent,er Supt. Dingman reported that the contract for the renovation of Southside Center has been going on since March 1, 1976 and is scheduled for completionMonday.; however, it will be a week or week and a half before completion. Mr. Dingman- also ' informed the Board that, -because the Southside does .not have a ton -tract finalized with the`.Cit'y,' he has been. advised by the City Attorney that occupancy should not. be permitted until such.. time as .the contract is, f•ina1.z,ed, Therefore; Mr. Dingman informed, the Board that he will 'write a` letter to the Southside,inform- ing them that he cannot permit occupancy until .a:contract.has been signed. It will then be up to the Common Council to make a policy decision, .concerning, the matter. 91//17 28 GIAC Building By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That the Department of Public Works be authorized to administer the renovation contract for the GIAC building; and to receive bids on the proposed renovation of the building. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 7/7/76 GIAC Building Improvements City Engr. Cox informed the Board that bids totaling about $41,000 and recommendations for awards for contracts on the GIAC building are ready. However, the license agreement with the School Board states that prior to any capital improvements in the event the license is terminated a buy-back schedule has to be established before the construction is undertaken. An estimate of shared capital expenditures and a proposed buy-back schedule have been submitted by the Board of Education for consideration by the City, and are attached in the Official Minute Book. Prior to undertaking the improvements it will be necessary for the Board of Public Works to come to an understanding with the School Board on this buy-back schedule. The City is not particularly pleased with the depreciation schedule provided by the School Board, but in order to move things along it is recommended that the Board accept this as it is. Resolution ' ' ' By Comm. Schickel: Seconded by Comm. Ewanic i WHEREAS, The City of Ithaca is planning on making improvements to the G.I.A.C. and WHEREAS, The license agreement with the Board of Education of the Ithaca City School District requires that a buy-back schedule be established in the event of the termination of the license prior to the City under,- taking nder-taking any capital improvements, NOW, THEREFORE BE IT RESOLVED, That the Board of Public Works agrees to the buy-back schedule attached as Exhibits A and B to the Board of Edu- cation Resolution dated September 20, 1976, with the understanding that this does not include $48,000 for windows, which is reflected in the buy-back schedule. BE IT FURTHER RESOLVED, That the Mayor be authorized to sign a letter to the Board of Education stating that their September 20, 1976 Resolution on G.I.A.C. improvements is acceptable to the Board of Public Works. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 29 Paul & Gladys Ward - License to construct garage By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a letter from Paul and Gladys Ward requesting a license to construct a wood frame garage on an 8 ft. strip of Treva Avenue, be referred to the Buildings & Grounds Committee. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: 9//76 Carried Paul and Gladys Ward - Treva Avenue Comm. Schickel reported that the Buildings $ Grounds Committee has reviewed the request of Paul and Gladys Ward for the lease of property in the bed of Treva Avenue for the construction of a wood frame garage. In the committee's opinion, it is impractical to have a building con- structed on leased land. Resolution By Comm. Schickel: Seconded by Comm. Whispell RESOLVED, That the Common Council be requested to again offer the 8' strip of Treva Avenue for sale at public auction, and that the Common Council reconsider further the upset price established for the, land. Discussion followed on the floor. _2 Z A vote was taken on the resolution which resulted as follows: Carried Treva Avenue Land City Attorney Shapiro reminded the Board that Mr. Paul Ward, 202 Bridge Street, is waiting to purchase an additional 3' strip of city -owned land on Treva Avenue, auction of which is subject to the Board of Public Works declaring the additional 3' of land surplus. "7/6/7 6 Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That a public hearing be held at the next Regular meeting November 24, 1976, at 4:00 p.m., for the purpose of discontinuing the additional 3' of land on Treva Avenue as requested by Mr. Paul Ward. Carried Pu.lic Hearing on Discontinuance of Additional 3 feet o reva venue Resolution to Open Public Hearing By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the Public Hearing on Discontinuance of Additional 3 feet of Treva Avenue be opened. Carried -City Attorney Shapiro explained that Mr. Paul Ward, 202 Bridge Street, petitioned various boards and the Common Council to have part of Treva Avenue sold at public auction so that he could buy it and build a garage there. Common Council decided, at their October meeting, that they would sell the land needed, which turned out to be 11 feet instead of the 8 feet originally requested, in order to provide adequate side - yard requirements. No one appeared to speak at the public hearing. 1112//7 G Resolution to Close Public Hearing By Comm. Baldini: Seconded by Comm. Ewanicki '�`'�'��, RESOLVED, That the Public Hearing on Discontinuance of Additional 3 feet of Treva Avenue be closed. -Carried 1 Resolution By Comm. Shaw: Seconded by Comm. Baldini: WHEREAS, The Board of Public Works, by resolution on August 27, 1975, j discontinued as a public way the westerly 8 feet of Treva Avenue from Bridge Street north approximately 150 feet, and WHEREAS, it has since become evident that an additional 3 feet of the westerly side of Treva Avenue is no longer needed as a public way, and WHEREAS, this Board has, by public hearing duly advertised, held a hear- ing on the 24th day of November 1976, affording the public an opportunity to comment on the discontinuance of an additional 3 feet on the westerly side of Treva Avenue, and /2- fid WHEREAS, the Board has determined that said additional 3 feet of the westerly side of Treva Avenue is not necessary as a public way, NOW, THEREFORE, BE IT RESOLVED, That an additional 3 feet of Treva Avenue from Bridge Street north approximately 150 feet be discontinued as•a public way, and BE IT FURTHER RESOLVED, That the Common Council be advised that the Board of Public Works, having considered the above discontinuance, has determined that there is no further public works need for the above land and recommends to Common Council that the land be made available for sale. Carried 30 Si. ewal Construction - Stewart-Avenue- ET tewart-Avenue-By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That a bill of Paolangeli Contractor for construction of the sidewalk at Stewart Avenue and State Street be approved in the amount of $4,936. Carried 32 Maintenance Contracts: .= Otis Elevator Company w ,_ Comm.'Schickel reported that in response to.a request by the.Superin=_. tendent, Otis Elevator Company has reviewed the maintenance contracts for elevators at the Hall of Justice and at the Seneca Parking Garage. By eliminating the overtime call-back provision from the Hall of46. Justice maintenance contract and by reducing the frequency of examina.-: tion at the Seneca Parking Garage from weekly to semi-monthly, the following reductions can be obtained: - Hall of Justice: After January 1, 1977, the monthly billing will be $251.11 for an annual saving of $312.00. - Seneca Parking Garage: The monthly charge will become.$42.2.,2 for an annual saving of $1,266.86. Resolution By Comm. Schickel> Seconded by Comm.-Baldini, RESOLVED,, That the Superintendent be authorized to negotiate changes in the maintenance contracts at the Hall of Justice and the Seneca Parking . Garage to obtain reduc1 ons:: in.;.the.;,,monthly,billings i///o/7 6 _ Carried 33 Report of Encroachment at 409 Eddy Street City Engineer Cox brought to the Board's attention the recently -noticed encroachment at 409 Eddy Street, which was brought to the attention of himself and Building Commissioner Hoard late last week. They made an on-site inspection and found the concrete wall was substantially com- pleted. By the time they got in touch with the owner it was completed. Mr. Cox recommended that the Board require the wall to be removed as it crowds the sidewalk on Dryden Road. /,/jc/7,6 Resolution By Comm. Shaw: Seconded by Comm. Whispell RESOLVED, That City Attorney Shapiro be requested to write to the proper- ty owner at 409 Eddy Street instructing him that the encroachment (concrete wall) must be removed. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried Encroachment at 409 Eddy Street Mr. Gus Lambrou, 156 Honness Lane, owner of the Stone Travel Agency and other property on Eddy Street, appeared before the Board and requested' the Board to reconsider its decision made at the November 10, 1976 meeting - that the concrete wall which he constructed on city -owned property be removed. He submitted the following in support of his request: Letter. from the Tompkins County Chamber of Commerce to the Department of Public Works, petition to Mayor Conley from Businessmen on Eddy Street, letter to the Department of Public Works from the President of the Collegetown Merchants Association, letter from Mr. Lambrou to, Mayor Conley. Mr. Ralph Jordan, Executive Director of the Tompkins County Chamber of Commerce, spoke to the Board, on behalf of Mr. Lambrou. Resolution By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, the matter of the encroachment at 409 Eddy Street be referred to the Public Buildings, Public Grounds and Parks Committee for further review, and that action on removal of the wall be delayed until further direction is given City Attorney Shapiro by the Board. Carried ft/z//7 Encroachment at 409 Eddy Street By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the Board of Public Works reaffirm its action of November 10, 1976 directing the City Attorney to instruct the property owner at ' 409 Eddy Street to remove an encroaching concrete wall recently built in the bed of Dryden Road. IT IS FURTHER RESOLVED, That the Planning Department be requested to consider the area of Dryden Road immediately adjacent to 409 Eddy Street as part of the Collegetown design project and, in consultation with Mr., Lambrou, the property owner at 409 Eddy Street, prepare a design for the improvement of the area for spring construction. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 34 I Hangar Theater Application Mr. T omas Nieder orn, 3 0 W. State Street, presented a request for authorization of submission of an application under the Public Works Act for some improvements to the Hangar Theater. He fee ls opportunity to get a plan and application on record and saidthesisn willing to complete the application forms and get everything rea submission to the federal government if the Board feels they would ber willing to have the city authorize this application, ////6 /74' Application for federal grant for renovation and improvements to the Hangar Theater By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That the Board of Public Works authorize the preparation and submission of a request for a grant under the Public Works Capital Development and Improvement Program of the United States Economic Development Administration for renovation and improvements to the Hangar Theater at a cost of approximately $100,000. /I/i6/7 BE IT FURTHER RESOLVED, That the Mayor be authorized to sign such appli- cation, and that the Mayor be authorized to enter into a contract for architectural services in connection with said renovation and improve- ments at a cost not to exceed $6,000 and subject to the availability of funds. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 35 Teeter Property. Supt. Dingman reported that on June 21, 1976, Dep. Bldg. Commissioner Jones addressed a letter to the Planning Board calling their attention to the former Teeter property at 1036 W. Seneca Street. This property, owned by Tompkins County Social Services, had become vacant. Reacting to this the Planning Board on June 22, 1976, recommended to the Common Council that the property be purchased. It has recently come to his attention that this property was sold by the county at public auction to a private purchaser. Because this property contains a dwelling which is in need of extensive repair for code conformance, and because it , occupies a very small lot which is completely surrounded by lands ,F.7 C developed by the city in connection with the flood protection project,; it would be very unfortunate if occupancy of the dwelling were resumed. This property has future public use in part as passive recreation area and in part as right-of-way for the improvement of Floral Avenue. He recommended that this Board strongly recommend to the Common Council that it take action at once to secure the property for city uses. City Attorney Shapiro reported that he had written several letters and made several telephone calls to the County to express the city's interest in acquiring the property but the County did not respond to his inquiries. Resolution By Comm.,Ewanicki: Seconded by Comm. Schickel RESOLVED, This Board strongly recommend to the Common Council that it take action at once to secure the property for city uses. Carried Anton J. Egner payment - Rothschild's Plaza (Aurora Plaza) Anton J. Egner payment - Ithaca Mall Mall benefit district - assessment Floral Avenue (306-346) no further public works use declared Challenge need for storage for collecting aluminum (see Hwys. pg. 21 Drinking fountain at Gazebo Farmers' Market contract - plans for improvement Streeter Assocs. payment No. 11. change orders, final acceptance Trees for collegetown area Lease of office space to County at 123 S. Cayuga and 108 E. Green Ithacare residents :.,request restrooms in Commons area Newman Golf Course rate changes Southside Center - change orders Intramural telephone system (see Bids, page 12) Anton J. Egner payment - Southside Center 13 Ira Johnson Constr. payment - Southside Center 14 Bear Electric Co. payment - Southside Center 15 Donohue-Halverson payment - Southside Center 16 Donation of trees - Dewitt Pari, Aurora Plaza 17 Collegetown merchants sidewalk sale days 18 Southside Park & Playground (see Parks pg. 1 and pg. 40) Sidewalk repairs/replacemnts - public hearing 19 Flowers planted on Commons by Men's Garden Club 20 Ken Bruielly payment - Southside Center 21 Giordano Construction payment - Aurora Plaza 1 Aerial photography authorized - fees established for use 22 Request to sell ice cream at Cass Park 23 Paolangeli bill - granite curb,conduits State/Aurora 24 Charles Kidney bills for sidewalk construction 25 Sidewalk sales - August 6 & 7 on Commons area (see aims Transit, pg. 5) iRegtiesteforrg ass:planting; on Roths`ch ld/CaldwelI slots 26 Southside Center occupancy awainting finalization of contract 27 GIAC renovation 28 Treva Ave request to bld. garage on portion - portion discontinued 29 Paolangeli bill -sidewalk constr. at State & Stewart 30 Maintenance contract-elevators in City Hall, Hall of Justice 32 409 Eddy Street encroachment 33 Hangar Theater-application for renov. & improv; Public Works act 34 Teeter property - 1036 W. Seneca St. Bd recommends purchase 35 1 5 6 7 8 9 10 11 12 NATIONAL 23-681 Made In U.S.A. FINANCE, ACCOUNTS, CAPITAL IMPROVEMENTS 7 Abstract No. 1 By Comm. Bodine: seconded by Comm. Schickel RESOLVED, That bills audited and approved by listed on Abstract No. 1 of the General Fund of Public. Works and on Abstract No. 1 of the approved for payment. BE IT FURTHER RESOLVED, That the bills rendered. the Finance Committee and accounts of the Department Water & Sewer Division, be receivable be approved and ordered Carried Abstract No. 2 By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by listed on Abstract No. 2 of the General Fund of Public Works and on Abstract No. 2 of the approved for payment. the Finance Committee and accounts of the Department Water and Sewer Division, be g 7 be approved and ordered IT IS FURTHER RESOLVED, That the bills receiva rendered. Carried Abstract No. 3 By Comm. Bodine: seconded by Comm. Schickel RESOLVED, That bills audited and approved by listed on Abstract No. 3 of the General Fund of Public Works and on Abstract No. 3 of the be approved for payment. the Finance Committee and accounts of the Department Water and Sew.pr Division, IT IS FURTHER RESOLVED, That the bills receivable ordered rendered. be proved and Carried Abstract No. 4: By Comm. Bodine: seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 4 of the General Fund accounts of the Department of Public Works and on Abstract No. 4 of the Water and Sewer Division, be approved for payment. feet L IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Abstract No. 5 By Comm.Bodine: seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 5 of the General Fund accounts of the Department of Public Works and on Abstract No. 5 of the Water and Sewer Division, be 3d /d/7 receivable be approv and approved for payment. IT IS FURTHER RESOLVED, That the bills ordered rendered. Abstract No. 6 By Comm. Bodine: seconded by Comm. Schickel RESOLVED, That bills audited and approved by listed on Abstract No. 6 of the General Fund of Public Works and on Abstract No. 6 of the approved for payment. Carried the Finance Committee and accounts of the Department. Water and Sewer Division, be IT IS FURTHER RESOLVED, That the bills receivable be approv &and ordered rendered. Carried iAbstract No. 7 By Comm. Bodine: seconded by Comm. Stein RESOLVED, That billsaudited and approved by the Finance Committee and listed on Abstract No. 7 of the General Fund accounts of the, Department of Public Works and on Abstract No. 7 of the Water and Sewer Division,, be approved for payment. N I ' b IT IS FURTHER RESOLVED, That the bills receivable bb approved and ordered rendered. Carried Audit - Abstract No. 8 By Comm. Bodine: seconded by Comm. Baldini RESOLVED,. That bills audited and approved by the Finance Committee and listed on Abstract No. 8 of the General Fund accounts of the Department of Public Works and on Abstract No. 8 of the Water and Sewer Division, be approved for payment IT IS FURTHER RESOLVED, That the bills receivable be appr ed and ordered rendered. Carried Bills Listed on Abstract No. 9 and Bills Receivable By Comm. Bodine: seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 9 of the General Fund accounts Seofrthe vDepartbentpofoPPublic cr Works and on Abstract No. 9 of the Water and//L/7 payment. 3 IT IS FURTHER RESOLVED That the bills receivable be approved and ordered rendered. Audit By Comm. Bodine: seconded by Comm. Schickthe Finance Committee and listed RESOLVED, That bills audited and app by on Abstract No. 10 of the General Fund candtSewerof tDivisiontbenapprovedof Public (Works and on Abstract No. 10 of the Water for payment. ,:,./2‘ 76 IT IS FURTHER RESOLVED, That the bills receivable be approved a d ordered rendered. Carried Abstract No. 11 an Bilis Receivable By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 11 of the General Fund accounts of the Department of Public Works and on Abstract No. 11 of the Water and Sewer Division be approved for payment. 9 '71, a IT IS FURTHER RESOLVED, That the bills receivable be ppro ed and ordered rendered. Carried Abstract No. 12 By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract .No. 12 of the General Fund accounts -of the Department of Public Works and on Abstract N6. 12-of—the iWater and Sewer Division be approved for payment.6/13/7 G IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. --„Carried la Abstract o. 3 By Comm. Bo icT ii : .seconded by RESOLVED, That bills audited. listed on Abstract No. 13 of Public Works and on,Abstract proved for payment. IT IS FURTHER RESOLVED, That rendered. Comm. Baldini and approved by. the Finance Committee and the General Fund accounts of the Department of No. 13 of the Water and Sewer Division:be ap- the bills receivable be app_roi IAudit . By Comm. -Bodine : `seconded by - Cb'fm.' , Ste`in' • RESOLVED; That - bills `audited 'and '(approved by the 'Finance Committee and listed on Abstract No. J4 of the- FOenerai Fund accounts of the,Department of Public Works and on Abstract No. 14 of the Water and Sewer Division be approved for payment. ' '7� dnd ordered IT IS FURTHER RESOLVED, That the bills receivable be app rendered. and ordered Carried Audit By Comm'. Baldini: Seconded by Comm. Schickel, RESOLVED, That bills audited and approved .by .the Finance Committee,and,, listed on Abstract No. .15'of the. GeneralFund,accounts of the Department of Public Works and on Abstract No. 15 of the Water and Sewer Division , be approved for payment., 2/4/7 IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. ,.; Carried Audit By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 16 of the General Fund accounts of the Depart- ment of Public Works and on Abstract No. 16 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approve4 aid ordered rendered. d 7/ Carrie Audit By Comm. Whispell: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 17 of the General Fund accounts of the Department of Public Works and on Abstract No. 17 of the Water and Sewer Division, be approved for payment. _,2 IT IS FURTHER RESOLVED, That the bills receivable be ap roved and ordered rendered. 1 Carried Audit By Comm. Whispell: Seconded by Comm. Stein !RESOLVED, That bills audited and approved by the Finance Committee and ;listed on Abstract No. 18 of the General Fund accounts of the Department ,of Public Works and on Abstract No. 18 of the Water $ Sewer Division, ;be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Audit - By Comm. Whispell: Seconded by Comm. Schickel RESOLVED, That bills audited and approved by the Finance Committee and ' listed on Abstract No. 19 of the General Fund accounts of the Department of Public Works and on Abstract No. 19 of the Water and Sewer Division, be approved for payment. a2e,,,) 7 7 c IT IS FURTHER RLSOLVED, That the bilis receivable be approved and ordered rendered. Carried 'Audit By Comm. Whispell: Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and 'listed on Abstract No. 20 of the General Fund accounts of the Department of Public Works and on Abstract No. 20 of the Water and Sewer Division, be approved for payment. tf /o%6 IT IS FURTHER RESOLVED, That the bills receivable be approve and ordered rendered. Carried Audit By Comm. Whispell: Seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and Misted on Abstract No. 21 of the General Fund accounts of the Department of Public Works and on Abstract No. 21 of the Water and Sewer Division, be approved for payment. j////7 (o IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Audit By Comm. Whispell: Seconded by Comm. ed byithe Finance Committee and RESOLVED, That bills audited and app listed on Abstract No. 22 of the GeneralofFthe Waternand Sewer Dits of the visionnt of Public Works adon bstract No. be approved for payment. ko IT IS FURTHER RESOLVED, That the bills receivable be appr•ved and ordered rendered. Carried Audi t -���n� By Comm. Whispell: Seconded byl4Comm. Schickel�1� i i�_u ,,:L Committee 7 &U R SO7 \TED That hill c c;.,..1.....G� pp roved by listed on Abstract No. 23 of the General Fund Accounts of the Department of Public Works and on Abstract No. 23 of the Water and Sewer Division be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried 1 2 en• t e 197• Equipment List By Comm. Ewanicki: seconded by Comm. Baldini J-,4 RESOLVED, That the Common Council be requested to amend its 1976 Equip- m.entList by adding one used duplicator at a cost of•$200.00 to be pur- chased by the Sewer Division, and. one Unit Heater # F8340-2 at a cost of $'207.00. Carried Challenge Industries Chm. Shaw reported the following: A communication has been received' from John E. Gilroy, Executive Director: of Challenge Industries, requesting that $12,000 of the Capital Funds set aside for glass recycling be applied to the purchase of a new truck. A truck was not among the items certified in the original capital grant. The balance of the original capital grant is approximately $17,000. Approxi- mately $2,000 will be required to purchase a conveyor. The balance is presently uncommitted. J/a,7 G Discussion followed on the floor. Resolution By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the Common Council be requested to change the itemization of the capital grant for glass recycling to include one medium duty 6 -wheel truck. (No new funds will be needed. This action by the Council will permit spending existing funds for this purpose. These funds were originally part of the revenue sharing commitments.) Carried Capital Project No. 132 - New Truck Challenge Industries' /,, 7 ,. Comm. Shaw reported that responding to the request of the/Board of pub- lic Works on May 12, 1976, the Common Council at a special meeting on July 28 revised the itemization of Capital Project No. 132 to include one new truck to be used by Challenge Industries in the collection:76f glass and other recycleable materials at a price not to exceed $12;000:. Resolution By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the Superintendent be: authorized to solicit bids for a truck to be used by Challenge Industrieskin the collection of glass and other recycleable materials. Carried Agreement with`Challenge.Industries for Truck Comm. Shaw explained that the Common Council authorized the -expenditure of certain capital funds for glass recycling to purchase a truck to be: used by Challenge Industries in the collection of glass on the city's regular collection routes. The Board of Public Works subsequently authorized the Supt. to take bids on such truck. These were taken and the contract awarded. It is now appropriate that the city enter into"an agreement with Challenge Indy 7 es providing for the use of said truck byChallenge Industries. // �y'� �V Pr - Resolution By Comm. Shaw: Seconded by Comm. Ewanicki RESOLVED, That the Mayor be authorized to execute an agreement with Challenge Industries which provides that: 1. The title to a particular stake body truck be transferred directly to Challenge. 2. Challenge pay for any and all costs associated with the use of the truck, including but not limited to, licensing, registration, inspection, and insurance. 3. Challenge agrees to use the truck solely for the collection of glass from the city's regular collection routes and activities associated with the glass recycling program for five years from the date of delivery of the truck to Challenge. 4. If the truck p the thenstated vest absolutelyear period Challengeindicated above, theheownership will 5. Such other provisions as will reasonably protect the city's interest. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: COMMUNICATIONS FROM THE MAYOR Mayor Conley explained his message to the Common Council on January 1, 1976, which included his request to change the period covered by the existing approved budget from 12 months to a 14 month period. It was suggested by the Mayor that the City operate on a 14 month budget for the next two (2) years - therefore changing the City's fiscal year from January to January to a May to May fiscal year. This has not been ap- proved by Council as yet. Mayor Conley requested the Board of Public Works to work with the Staff to find ways to offer the same level of services at reduced costs, or indicate to the staff what the impact to the City would be if the. level of services were reduced. 4 Transfer of Funds By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That the following transfers in the accounts •f tion and Maintenance Division be approved: From: To: From: To: Account A5010 Account A5010 Account A5142 Account A5142 Street Administratio Line Street Administration, Line the Construc- t/ 402 Utilities $256.00 220 Office Eqp. Snow Removal, Line 317 Salt ? Cinders - $395.00 Snow Removal, Line 407 Contractual Services Carried Annual. Report Funds: By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That a transfer of $100 from the Accounts of the Superintendent in the Office Supplies Line to the Printing Line be approved to provide funds for the `7.6 printing of the Annual Report. Carried Vinegar Hill Pumping Station - $1,400. An emergency has occurred at the Vinegar Hill Pumping Station requiring immediate replacement of base plates of the pumps at a total cost of $1,400. No monies had been provided in the budget for this purpose. By Comm. Shaw: seconded by Comm. Baldini 7 6 RESOLVED, That a transfer be made in the accounts of the a er & Sewer 1 Division of $1,400 from the Water Contingency Account to the Vinegar Hill Pumping Station Account No. F8320-9, Line 312. BE IT FURTHER RESOLVED, That due to the emergency, the department be authorized to purchase base plates without bidding. Carried Transfer By Comm. Bodine: seconded by Comm. Schickel RESOLVED..That $100 be transferred from Line 407 to Line 310 in Account A5410 (sidewalk construction) to provide for the cost of mailing notices. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: 677.4 Carried $1,500 transferred from Sewer Cont, to Sewage Treatment Plant By Comm. Bodine: seconded by Comm.— Baldini RESOLVED,, That $1,500. be transferred from the Sewer Contingency fund to the Sewage Treatment Plant Account G8130, Bldg. & Maintenance Supplies, Line 312 to provide for the purchase of a backflow preventor. q� tc7 '7 6. Carrie Transfer - Water and Sewer Division (By Comm. Bodine: secondedLby Comm. Stein RESOLVED, That a transfer be made in the accountsof the Water & Sewer Division of. $3,600.00 from Sewer Contingency'Account to Sewage. Treatment Plant Account No. G8130, Line 302. cakC'a ri 2_ g 7 (- __Replacement- of Burner Unit - Sewer Plant e Comm. Bodine reported there, was an explosion' in the burner unit at'.the.Sewer Plant which -resulted in injuries and damages. Rather than repair the hazardous burner, it is being replaced by a safer unit. Z '7 6- Transfer,- Water & Sewer, Division . . x n By Comm.;Baldini: Seconded by Comm. -Shaw 'I RESOLVED;That°T;$20,, OOO betransferred from the, Water:, Contingency funds to the following account of the.Water•& Sewer Division: Watershed, F8.320: Personal Service, Line 101 - $10,000 Bldg. Maint. Supplies, Line 302.- 5,000:_:. Rental of Equipment, Line‘413 -, ;,5,000 This transfer is requested to cever.•the cost of repair of the damages caused by the flood of.July 11, 1976. Carried Transfer in Account - Construction $ Maintenance Division By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That the following transfer in accounts of the Construction and Maintenance Division be approved: From Snow Removal Acct. A5142, Salaries, Line 101 to Snow Removal Acct. A5142, Contractual Services, Line 407 - $620.00 This transfer is necessary to provide funds for a storm warning service. Carried f/V76 Transfer in Account - Construction 8, Maintenance Division By Comm. Whispell: Seconded by Comm. Schickel RESOLVED, That the following transfers in the accounts of the Construc- tion & Maintenance Division be approved: From Storm Sewers Acct. A8140, Salaries, Line 101 To Storm Sewers Acct. A8140, Constr. Mat. & Supp., Line 314-$2,000.1 From Snow Removal Acct. A5142, Salaries, Line 101 To Snow Removal Acct. A5142, Other Equipment, Line 250 - $412. Carried Transfer in Account - Water & Sewer Division_ By Comm. W ispell : Secon• e• •y Comm. c is el accounts _ r the Water F RESOLVED, That the following Sewer Division be approved: From Renwick Hgts Acct. G-8120-9, Line 418 o Ree wick Hgts. Acct. G-8120-9, Line 312, Parts $ Supplies - $25.00. Transfer In Account - Buildings $:Grounds Division By Comm. Schickel: Seconded by Corn..°Ewanicki RESOLVED, That the following transfer in t e accounts c onalsmof therequiredBuildings :. & Gr:ounds,Division be.made to pTovide..,t e for the.installation-of -the 8 -inch line. between,; the pool 7F.7teT7cie'Fil Buildings-at ' Cass Park. Treatment Supplies, From:. Cass,Park Acct.Line 31.5 .;A71$OB, To: Cass Park Acct. A7180B, ContractuaT,ServiCes,e 40'7-$249.00 CaLine _ �� Carried -5 - (Capital Projects declared complete By Comm. Bodine: seconded by Comm. Schickel ' Several Capital Projects have been completed and the balance of funds should be released. In releasing these funds it would beadvisable that they bereturned to the source from which they were appropr ated. RESOLVED, That the following list of Capital Projects be declared complete and the remaining balances released for return to the funds from which they were originally appropriated. 7 6Author . Account No. Title Remaining 19 Southwest Park Entrance .R'•ad $ 1,289.61 22 MacDaniels Park 608.12 126 Conway Park Beautification 726.27 138 Cass Park Restrooms 5.39 150 Cass Park Ball Diamond (12.80) F87 Hector Street Water Tank F 42,0.00.00 F59 Alternate Raw Water Supply F 979,733.99 G71 Sludge Dryer Improvements 11,865.36 G88 Lower Elm Street, sewer G 1,730.43 Carried Williams Glen Road and Hancock St. Bride - Reduce Funds By omm. :ohne: secon•e' ,y omm. Two other projects are sufficiently completed so that the balances re- maining can be materially. reduced. ro riated RESOLVED, That the unexpeadforbalance Hancock StreetBridgeconstruction pbepreduced for Williams Glen Road an to $1,000 each, and the funds thereby released be returned to the source from which they were originally appropriated. Carried Capital Projects Status Repdrt Comm. Whispell reported that the Capital Project Status Report shows that the following projects have been completed: - Green Street Parking Ramp - Crescent Place Sewer - State Street Pedestrian Mall '7 L - Southside Playground - Williams Glen Road - Hancock Bridge Redecking - West Seneca Street Bridge Sidewalk - Floral Avenue Drainage Resolution By Comm. Whispell: Seconded by Comm. Schickel RESOLVED That the fnreaninr list of capital projects be declared completed and the City Controller ..dixected to rotuYn-the balances re- maining in these.accounts on October 31 to;:the ;funds from which..they, .. were appropriated. , 'Discussion •folaowed on -.the: •flo.or., , ,, A vote wastta:.ken on the resolution which resulted as follows: Carried',. 6 Capital Projects - 1977 Comm. Bodine reported that a recent memo from Planning Director Van Cort indicates a desire to have all -Capital Projects for fiscal '77 and beyond submitted to his office prior to May 15. City Engineer Cox is presently reviewing the status of our Capital Project proposals. Should Board, members have Capital Projects which they feel should be specially fufid d for 1977, it would be helpful if they would contact Mr. Cox's office in the very near future. Capital Improvements Review Committee Appointments s/is/7 4 Mayor Conley appointed Commissioners Bodine and Shaw to terve on the Capital Improvements Review Committee as representatives from the Board of Public Works. Comments on Budget for 1977 Supt. Dingman informed the Board that the General Fund Budget will be submitted to the Controller within the next week. He said there will be prepared, for the next meeting, a summary of the budget, together with copies of the individual budget shots. He explained that he is tardy because of the extremely heavy workload this year and, recognizing the need for economy, and attempting within the restraints of the economy to recognize the aspirations of people who have need to use public work services, he is trying to be careful in putting together a budget not to show a tremendous increase in cost but still meet the needs of the community. 7/7/7 Comm. Stein inquired as to what part the Commissioners will have in the development of the budget. Supt. Dingman replied that budget documents will be delivered to the Commissioners either in time to review before the next meeting or will be presented to them at the next meeting. The Board should at some point approve or disapprove or request alterations in the budget as proposed to them and those will then be passed along to the Controller before the Committee of Council will actually put the final budget together. He said the Commissioners will be involved in it either in a working session or in almost any way they want so that they get full involvement. CaPit:a' t° fc j ect Status Report In view of� the fact t at t e Commissioners had not d time to read the report and develop questions, Supt. Dingman said he would be glad to answer questions individually, or at the next meeting of the Board. Capital Improvements Review Committee Activity Comm. Shaw reported on the Capital Improvements Review Committee activi- ties of Comm. Whispell and himself in a series of meetings that were chaired by Alderman John Gutenberger,;and said they submitted their/5M .�'. comments. and judgments ,to Mayor:Conle as he was were, , , Y preparing `the �bud�et .: 7 Chm. Bodine reported that the department has prepared the following list of Capital Projects for your consideration: Street improvements in the -Central Business District consisting of the 100 blocks north and south of Cayuga Street; the 100 and 200 blocks of North Aurora Street; the 300 block of East State Street; and the 100.block of West .State Street. /,0L 3 Proposed for 1977 construction are only the 100 blocks of North and South Cayuga Street at a total cost of $130,000.. A preliminary study of the Stewart Park water quality to be funded in 1977 at $10,000. Improvements on Hudson Street in the vicinity of Hudson Place to be funded in 1977 at $48,000. Replacement of the -.deck. of. Alhauy-. Street Bridge to -be funded in 1977 at $165,000. Repairs to the Cass Park pool deck to be funded in 1977 at $12,000. Renovation of Parking Lot E (Eagle's Bldg.) to be funded in 1977 at $20,000. Reconstruction of three railroad crossings adjacent in the west end to be funded in 1977 at $50,000. Reconstruction of Elmira Road from Meadow Street to line to be funded in 1977 at $1,000,000. Resolution By Comm. Bodine: seconded by Comm. Schickel RESOLVED, That the capital projects listed by the department be approved and forwarded to the Controller for processing. to Fulton Street the south city Carried CITY ENGINEER'S REPORT: City Engineer Cox reported briefly on the following capital projects; Collegetown Improvements Project - Work was started June 1st and should be done by July 15. / 7 Aurora Plaza - This job is nearing completion. West Clinton/Cherry Street Reconstruction - Work is being done by Force Account. Drainage facilities for the project are substantially completed at this point. State and Aurora Streets Improvements - The project was started by providing new curb along the project area and is better than 50 percent completed. Cass Park Wading Pool - This is nearly completed, with the exception of minor landscaping yet to be done. The project is being held up from being turned over to the City due to the plumbers' strike. Southside Park and Playground - This project is completed; some minor work is yet to be completed --sidewalk construction and landscaping. Southside Community Center Renovation is progressing well --the four prime contractors expect to be completed on schedule by July 16. A fifth con- tractor has the sidewalk construction underway also. .Expungement of Bill #877 - Morse Borg-Warner Comm. Bodine reported the following: In March of 1975 a truck damaged a guide rail on South Aurora Street in the vicinity of Morse Borg-Warner. From the telephone reports at the time, the department believed that the truck causing the damage was operated by Borg- Warner Transportation Services. A bill for the damage was issued to that company. Itnow.appears that information was incorrect and that the depart- ment in fact does not know who damaged the guide rail. Resolution By Comm. Bodine: seconded by Comm. Schickel RESOLVED, That miscellaneous bill #877 to the Borg-Warner Transportation Services in the amount of $258.12 be expunged. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried 1977 Budget 10 Supt. Dingman reported he had distributed to the Commissioners copies of the Proposed 1977 Budgets for the General Funds Account, with the ex- ception of the Water $ Sewer Budget_ which is now being prepared, taking into account the agreements which have been reached between the City and Town with respect to discontinuance of water service outside of the City. He suggested the Commissioners study the budgets t� the extent they need to determine what questions may appear in their minds and contact him for either individual discussions or a meeting, or perhaps discussion at the next Regular Board meeting. He anticipates a 43 percent increase in the water and sewer rates for 1977 which will be the first rate change in about 10 years. Resolution 2 By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED; That the staff recommendation for an increase in the water and sewer rates of 43% be referred to the Water & Sewer Committee. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried Water $ Sewer Budget and Equipment List for 1977 By Comm. Ewanicki: Seconded by Comm. Whispell 1/12/7 C RESOLVED, That the water and sewer budgets and equipment list prepared by the department and submitted to the Board on September 22, be adopted and recommended to the Common Council for adoption as the 1977 budgets for the water and sewer divisions of the Department of Public Works. Carried _J 13b Authorized Positions in Departneii;t - Comm. Whispe reported the ;jobt.:roster ..;whic.h shows the authorized P.osi- tions in the Department of Publ{ic:Works,has been revised to November 1, 1976. It shows•a total of 178 authorized positions in the department as compared with 186 authorized positions in the 1975-76 roster. It results in two less positions in the Buildings $ Grounds Division, two less positions in the Construction & Maintenance Division, and four less positions . inl the Water & Sewer Division. Of ,.the 17.8 .positions six are presently vacant and will not be filled prior;: to.January 1:, 7. Resolution r. By Comm. Whispell: Seconded by Comm. Ewanicki RESOLVED, That the authorized complement of employees for the Department of Public Works, dated November 1, 1976, be approved as the job roster for the department for the year 1977. Discussion followed on the floor. Mayor:Conley requested that,the Board. hold off passing the resolution until he could meet with the Finance Committee and Supt. Dingman. .. • Commissioners Whispell and Ewanicki withdrew the resolution. Resolution: By Comm. Whispell: Seconded by Comm. Ewanicki. 4.. RESOLVED, That the job roster.of authorized. positions in the Department of Public. Works for the. year 19.77 be.referred to the Finance Committee for review with•Supt. Dingman and Mayor Conley. Carried proposed Complement of Em.loyees By Comm. W ispell: Secon•e. .y Comm. D aldinint of Public Works, Pro - RESOLVED, That a document entitled, 1977" be adopted. ��i��� G (posed Complement of Employees, January 1, Carri d 1 MUM/SECT= Administration CUT OF.ZTEACA BAPARXMENT OF PUBLIC WOWS PROPOSED COMPLEMENT OF EMPLOYEES JANUARY. 1, 1977 NUHBER AETEORIZED 1 1 3 * Electrician Division Electrician 1 Naintenancs Men 1 2 Golf Commas (see also Manager 1 B 8 O Division) Recreation Leader 1.1/2 Division -Total 6 1/2 1042goksa City Enamor Assistant Engincor 2 Traffic Engineer. Junior Engineer Senior Engineering 440a .•2 Engineering Aide 2 DivisiOn Total - 8 . Janitors (City Mall, Evil of & i cp CopT4*utty Service Papfaing Parks and E'er s gat £3 3 :% Working Yoraman Maintainers Maintenance Won Laborers 11/2 2 X2.2 Working For 1A2 Laborers (Parkins Lot D) 2 Imborars (Seneca Seo Ramp). , 2 Laborers (Green St. Ramp) . 2 & 112 3 1 2 0 3 2 3 8 D4v401rnt QOM' 37 Working Tormwo.4 Grecs Yon Tree Truer Aut Mechanic Truck Driver NraiRtainer Maintenance Mtn Laborer Perks and terestry includes the mai, to c, of all parks amd peels; roadside madam t,- a planting; twee maintenance; eerymaintenance; parains lot mint nanceo including cleaning and snow removal; flood control pn5ntenances, Including egg public sidewalk snow a,'; also includes t maintenance of Ithaca COn0 and tha maintenance of 1).at Cass Park skating winto DATIAREOMER Coast:11=Ra= NbAnteenwe bAmiatotreelom ReEuga Colleealm TgatAe Csatgol ado Halmte2stafge -3- 7013 WIX7'7 w • ?gamma aumal Ass. &wt. oR Fablac Ubege Ste. ScaIt=lon Supasiulaos 1 Offloo klanag*r 0 Temapal Accoung Cies% . _ Senior Agcomat Cies& 4 Wlostlag Yosemma Usst% DgIVQW3 lielzatteEP.L, C74 -13 n'En 1 4 • 2 11 Labovest 4 kmgo Wisabealz YPEOMSE 1 Amgo Nocbemle MmIntalmes NELIBTARmace Rkm Labooss. 3 3 0 7 1 1 .1 4 v 30B LEAUTEOR Vaantalmar Naln%encnce Ham Laborer RiTMER 4 d 0 5 4 J 32 62. co no Eilitftow grog Include@ on =meg r aatopg App conctrunatan pt141ty peel.agp (norm sear coastrigctism pg4tep:nceg 2220 a541 eros on co, twig atreot cleanim and c 4 ° 5 DIVXSIOEISECTEM 00B TL, Work -Lag Yagamom Busa.�.:s"3 BialmtmlneF MSIR 7 in /I0 illOASEDIVSECU011 Water end •amu AdmIniatration Water Ylltration Sewage Tre8mnt Meter Groins Nay Record Group Maintenance a Lines 6461 -6o ZOB Una rata Supt. a Public We 'Principal Account Mork Account gleagh moist Plumbing Impactor Chief Water Plant Operator Water Plant Operator 191:0= Plmpt Operator Tegninee Chief Sewage Plant @pQR t@lr Sewage Plant Operator Tuna Brivere Maintainer Sewage Treatment Operator Trainee rallam Mein. SW,zezza Jr. Wngineer • Sr. azglza.vealQg /Claw ENraman rkitee Ikui ment 0#erater Trues Drivers EUNGER 1 1 1 0 7 1 6 0 a 1 2 1 s1. 9 2 Bzumpuippnow 'ate? ap,d Boi l Heat. of lines and Zqulpuonto contd. JOB TITLE Campenter WisafttaineT Maintenance Man Labogsu MEMEM 3 3 30 56 a9 Z a sides constguction •,,,2 nou end vegoceamnt c itg4tWzad mu Mos; instaletl en ®f equipmatg maintennnco of omUt tas lInee Abstracts approved 1 Amendment to 1976 equipment list 2 Budget extended to 14 month period 3 Transfer of funds 4 Capitalro'ects declared complete 5 Capital Projects to be submitted by May 15 6 Capital project requests for 1977 7 Capital pioject review committee appts.-J-co 6 City Engr. reports on capital projects 8 Expungement of bill to Morse -Borg Warner 9 1977 Budget report 10 Authorized positions for 1977 in DPW 11 Proposed complement of workers in DPW for 1977 (listed) lla 1 NATI bNA L 23-681 Made in U.S.A. 1 McPherson Builders - Southside ,Park By Comm; Schickel:seconded by Comm. Ewanicki RESOLVED, That requisition for payment No. 1 from McPherson Builders for construction services in connection with the Southside Park be. approved, in the amount of $18,597. Carried McPherson Builders - Southside Park Payment of $9,402. By Comm. Shaw: seconded by Comm. Ewanicki McPherson Builders has presented requisition for payment No. 2 for construction services in connection with Southside Park and Playground in the amount of $9,402. This brings the total paid to date -to $27,999 on a total contract.of $58,-130 and indicates 53% completion. g f7 G Z RESOLVED. That requisition for payment No. 2. from McPherson Builders for .construction services in connection with the Southside Park and Playground,: be approved in•the amount of $9,402. i Carried /' McPherson Builders', -. $1,555.50.; •By :Comm. ,Schickel: , secor.* ed -by Comm. Ewanicki: The construction- agreement with McPherson,., .Builders, .Inc. fir-conc.'euct•i_on of • Southside Park provides. -that in the-,event.of.•.a,.prolonged suspe:�si�n:of. constr:.�_ion activities, the retainage on'the contract may be reduced to 5% RESOLVED, That payment application No. 3 of McPherson, Builders,. Inc. general contractors on the Southside Park end.Playground, which,.r;enuests,a.payment,of• ...:,. $1,555';'50 representing_ one-half of. the ,-_10% retainage, be ; approved. ys : 7 L — - �.Carried- Requisition No. 4 - McPherson Builders By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That requisition No. 4 of McPherson Builders for services in connection with the Southside Playground be approved in the amount of $9,391.50. Ca reed Southside Park By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That a change order No. 3 providing for the construction of an areaway for $385, and increased landscaping for $400 at Southside Park by McPherson Builders, be approved. Carried McPherson Builders - Request # 5 - $14,220. By Comm. Baldini: seconded by Comm, Ewanicki RESOLVED, That a bill of McPherson Builders which is request # 5 for construction of the Southside Park and playground, be approved in the amount of $14,220. iy X71 Carr Southside Playground - Construction By Comm. Schfckel: Seconded by Comm. Baldini ///7c_ RESOLVED, That payment application No. 6 from McPherson Builders, Inc. j for construction services in connection with the Southside park and play- � ground be approved in the amount of $5,749. This is a final payment. Carried 2 Warren Brothers Co. Cass Park By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That a final payment requisition of Warren Brothers Company in connection with the site development of the north portion of Cass Park which calls for the release of retainage in the amount of $10,968.92, be approved. Carried 3 Anton J. Egner - Cass Park Swimming Area By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That a bill of Anton J. Egner for construction administration at the Cass Park children's swimming area, plus reimbursables, be ap- proved in the amount of $572.66. Carried Anton J. Egner Assoc. - Cass ParComm. Baldini y omm. Sc is el: Seconde y Egner Associates for administration RESOLVED, That a bill of Anton J. be approved in the amount of construction at the Cass Park swim area, PP //7/j4 of $608.47. Carried 4 Cass Park Marina Superintendent Dingman reported that it appears that the State feels that it will be to their advantage to have the Marina operated by the Finger Lakes Parks and Recreation Commission. There will be no involve- ment by the City in its operation. 71a,t-tom( c�� 5 Sugar Maple for DeWitt Park By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the Sugar Maple offered by the Area Beautification Council ,for planting in DeWitt Park be accepted. �---- (� BE IT FURTHER RESOLVED, That the planting be accomplished by city forces in the location selected by the Sueprintendent. Carried • 6 Stewart Park Commission Mayor Conley stated that the Stewart Park Commission is made up of members of the Trust - which is the Tompkins County Trust Co. and also the City. The Mayor and the members of the Buildings, Grounds and -ca---i-( Parks .Committee (Commissioners Schickel, Baldini E Shaw) serve on the Stewart Park Committee. The Mayor will be calling a meeting of that Committee within the next week or two. Auburn Park Project Comm. Stein reported on the Auburn Park Project. By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That the Board of Public Works refer the design of the Auburn Park improvements to Supt. of Public Works Dingman, and BE IT FURTHER RESOLVED,. That the calling of a Public Hear ng on the closing of the 100 block of Shapiro. Discussion was held. Adams Street be referred to City Attorney A vote was taken on the motion on the floor, which resulted as follows: Carried PERSONS APPEARING BEFORE THE BOARD Mrs. Arlee Robinson, representing the Tompkins County Veteran's Committee,' appeared before the Board and presentedthe following letter which was signed by all the members of the Tompkins County Veteran's Committee as follows: To The City of Ithaca Attention: Mr. Dingman We the members of the Tompkins County Veteran's Committee, representing the many Veterans Organizations within the City of Ithaca and the County of Tompkins, do hereby agree that the proposed Memorial to the Korean and Vietnam War Dead meets with our approval. Discussion followed on the floor by the Board. 2 g' Resolution By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the proposed location and design for a Tompkins County Memorial to Korea and Vietnam servicemen in DeWitt Park in accordance with designs prepared by the Planning Department over date of October 1975, be approved, and BE IT FURTHER RESOLVED, That contingent upon funding, the Department be authorized to proceed with the construction of the Memorial. Carried William Sullivan - Ithaca Amateur Softball: lilt., Sullivan appeared before the Board on behalf of the Ithaca Amateur Softball. Assocition, and requested permission to use the two soft ball fields at Stewart Park. Mr. Sullivan also mentioned that 10 fields are needed but only eight are available, including the two at"Stewart,Park. jrg `�S '7 Supt. Dingman requested that the Board agree with him-that he Cass Park fields will also be made available to the..Recreation Department. Discussion followed on the floor. Resolution: By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the matter of ball fields be referted to Youth Bureau Director, Robert Cutia, with the power to make decisions and act upon them. Carried Robert-Boehlecke, Architect - Southside Park By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That a bill of Robert Boehlecke, Architect, for supervision of construction of Southside Park on Plain Street be approved in the amount of $250. 3/10/76.' Carried Southside Playgroun - Supervision By Comm. Schickel: Seconded by Comm. Baldini 2,/,17e - RESOLVED, That a final payment request from Robiert A. Boehlecke, Jr. for supervision of construction in connection with the Southside playground be approved in the amount of $250. Carried 11 Cayuga Boat Tour Supt. Dingman reported that the Cayuga Boat Tour, operated by Cecil Cage has requested that their permit to use dock space in Stewart Park be con- tinued for the year 1976 on the same terms and conditions as it was in 1975. These terms and conditions - besides setting forth what their re- sponsibilities are as far as insurance; also required them to pay $100.00 per year for the privilege. 3//0/7 Resolution By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the Cayuga Boat Tour be authc::' ^d to continue the use of the Stewart Park dock under the same terms nditions as were used during 1975. 31/V7 /6 l C r ied 12 419 Water Fowl Refuse - Stewart Park By Comm. Schickel: seconded[ by. Comm. Baldini RESOLVED, That the department be authorized to proceed with the construct_:,n of the water fowl refuge at Stewart Park in accordance with the plans pre- pared by the Engineering Division under date of March 24, 1975 and in accordance with theaction of the Stewart Park Commission on March 17, 1976 using funds of the Stewart Trust Account as approved by the Trustees for said account. Cavi ed • 13 Gordon Mueller, 37 Horvath Drive Mr. Mueller spoke to the Board in reference to the following letter which was presented to Supt. Dingman and the Board: Mr. Robert Dingman Board of Public Works 108 E. Green Street Ithaca, New York 14850 Dear Mr. Dingman: May I respectfully submit for your consideration the following proposal of a boat rental operation, to be located in Stewart Park. This enterprise' to be owned and operated by one Mr. Gordon Mueller and me, Bradley Judson, and being familiar with the boating industry, a number of years, starting with growing up in a boating family, having the family run part of a boat yard, and working for a boat rental, I feel that I have the necessary knowledge and capabilities needed to successfully operate such an enter- prise. As you may be well aware, there is.presently no 'other such enterprise operating on .the southern shores of Cayuga Lake, specifically in the city of Ithaca. It is our contention that such an endeavor will not only at tract people to Stewart Park, but will add to the tourist trade for the Ithaca area as well. The desired location of this operation would be situated behind the care- takers dwelling on the Fall creek inlet. Our basic requirements for instituting such an enterprise, would encompass the following: a) A small building which would serve as an office and storage complex for necessary equipment and management of the enterprise, although we have a specified minimum size, (12' x 15') for this building, we are willing to abide by any restrictions or limitations that may be imposed by local ordinances. b) A floating dock facility, which may and shall be removed at the end of the boating season. The purpose of the dock shall be to provide an easy access entry/exit, for the lessee of the rental equipment (boats). Proper liability insurance will be provided in accordance with your require- ments. Therefore, we hope you will consider this new enterprise as a recreational asset to the City of Ithaca. I am, most respectfully yours, /s/ Bradley Judson Bradley Judson Mr. Bradley. Judson a partner to Mr. GordonMueller, also appeared before the Board to answer questions from the floor as to his part of this venture. Discussion followed on the floor. Resolution By Comm.• Ewanicki-: seconded by. Comm. Bodine RESOLVED, •That, the request for .a 'boat rental biusiness at Stewart Park be referred to the Parks, Public Buildingand Public Grounds''Committee with the :power to act on -behalf of t -he Board - 3'- 76. Discussion followed. City Attorney Shapiro advised the Bd that if this is going to be a large concession type, it shouid be let out 'for bids. Mayor Conley stated that maybe it could be ---done on a permit basis this year on a trial basis. A vote was taken on the motion which resulted as follows: .Carried Boat Renting Business - Stewart Park Comm. Schickel reported that, acting at the direction of this Board:at -its March 24 meeting, the Buildings and Grounds Committee has issued a boat renting permit to Gordon Mueller and Bradley Judson for the 1976 calendar year, in Stewart Park. This permit provides for public rental of non powered boats, including sail boats and paddle boats. The fee is $100. 14 Vending - Cass Park Comm. Schickel reported the following: Challenge Industries has requested permission to operate a mobile vending unit in Cass Park in the 1976 season in a. manner similar to that used in 1975. By Comm. Schickel: seconded by Comm. Bodine ' G�T RESOLVED, That Challenge Industries, Inc. be authorized to operate a mobile vending unit in Cass Park for the 1976 season. Carried Ithaca City Bicentennial Commiss:ion By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That the Ithaca City Bicentennial Commission be authorized to sell beer in the Stewart Park pavilion on Sunday, July 4, 1976, between the hours of Noon and 8:00 p.m. The sale is to be in connection with a chicken 3/X06 barbecue being held by the Commission in observance of our country's 200th Anniversary. Carried 16 Application for pa ment #2 - Ginoonstruction Co. Comm By Comm. Schic el: seconded by m.BC d2 RESOLVED, That application for pay from Giordano Construction Company for construction services in connection with Cass Park children's wim area be approved in the amount of $8,595. C ried V. Giordano Const. - Payment No. 3 - $5,580. By Comm. Baidini: seconded by Comm. Shaw RESOLVED, That application for payment No. 3 from V. Giordano Construction and Supply Corp. for construction services in connection with the Cass Park children's swim area be approved in the amount of $5,580. /2 3`7 Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried V. Giordano Construction - Payment Request #4 1� )By Comm. Schickel: seconded by Comm. Bodine Z RESOLVED, That payment request #4 from V. Giordano Cons ruction & Supply Corp. for construction of the Cass Park Children's Swim Area be approved in the amount of $19,725.00 Carried V. Giordano Const. Change order No. 2 - $350 By Comm. Baidini: seconded by Comm. Bodine RESOLVED, That change order No. 2 in the contract of V. Giordano Construction and Supply Corp. for the construction of the Cass Park children's swim area, which provides for the installation of 460 sq. ft. of sod for $350. be ap- proved. 6/z 3/74. Carded 17 G. Hovanec - Flagpole in DeWitt Park - $325.50 By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That a bill from G. Hovanec Displays for installation of t flag- pole at DeWitt Park be approved in the amount of $325.50. G 237$ Carried Ordinance to Prohibit Archery in City Parks By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That the Board request the City Attorney to prepare a suitable ordinance to prohibit archery in city parks except in properly designated6/3/6 areas, and to present the same to the board for its consideration and adoption. Discussion followed on the floor. A vote was taken on the .juotion__wh.i.ch _r.esvlr.ed as follows: --- — Carried Archery and Firearm Usage Prohibited By Comm. Schickel: secondedf sbysr Comm. ' Shaw RESOLVED, the following regulation be approved by the Board. BOARD OF PUBLIC WORKS REGULATION NO. 76 A. REGULATION AMENDING CHAPTER =241 ENTITLED "PARKS AND RECREATION" OF THE RULES AND REGULATIONS OF THE BOAR1 OF PUBLIC WORKS OF THE CITY OF ITHACA le '76 BE IT ENACTED by the Board of Public Works of the City of I ac as follows: SECTION 1. That Chapter 241 entitled "Parks and Recreation" of the Rules r and Regulations of the Board of Public Works of the City of Ithaca is here- by amended as follows: 1. That a new section to be known and designated as Section 241.10 entitled "Archery and Firearm Useage Prohibited" to follow Section 241.9 is hereby added to said Chapter to read as follows: "No person shall carry, transport, possess or use any archery equipment or firearm of any kind or nature whatsoever in any park belonging to the City of Ithaca without the express prior. written permission of the Superintendent of Public Works. This section shall not apply to duly constituted peace officers." SECTION 2. This ordinance shall take effect immediately and in accordance with law upon publication of a notice as provided in Section 3.11 (B) of the Ithaca City Charter. Carried Swan in Stewart Park By Comm. Baldini: seconded by Comm. Ewanicki MRS. OSCAR SWENSEN OF 1016 East Shore Drive has requested that funds be established for the replacement of the swan at Stewart Park. Her request includes an offer to spearhead a drive for public contributions for such a fund c( ( 7 RESOLVED, That the matter of public collection of funds for the rplace- ment of the swan at Stewart Park be approved in principle and referred to the Mayor for implementation. Carried 20 MacDaniels Park Deed Correction By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That the Common Council act to correct the deeds for MacDaniels Park as noted in a July 12, 1976 memorandum from City Attorney Shapiro to Alderman John Gutenberger. To: From: Date: Subj: Hon. John Gutenberger Martin A. Shapiro July 12, 1976 Correction of Error in Conveyance of Attached is a copy of a memo from Robert 0. was a simple error in the conveyance to the City's Common Council can correct the error suggest the following: Whereas, Frances C. MacDaniels has heretofore conveyed three parcels of ; land to the City of Ithaca for use as a park, said parcels being more particularly described in deeds recorded in the Tompkins County Clerk's Office in Liber 473 of Deeds at page 211 and Liber 481 of Deeds at page 180, Wet Hill (MacDaniels) Park Dingman. Since there apparently City, it is my opinion that the by simple resolution. I would and Whereas, included in said conveyance was a .36 -acre parcel in the southeast corner of said conveyance which .36 -acre parcel was mistakenly included ,and which was not meant to be conveyed to the City of Ithaca, and Whereas, the City of Ithaca wishes to correct said error and reconvey said .36 -acre parcel to said Francis C. MacDaniels, Now, Therefore Be It Resolved, That the Mayor of the City of Ithaca is here- by authorized and directed to execute a deed on behalf of the City of Ithaca to Francis C. MacDaniels by which the said .36 -acre parcel will be recon- veyed thus correcting the error heretofore made. MAS:rb cc: Robert 0. Dingman Carried 21 DeWitt Park Improvements By Comm. Schickel: seconded by Comm. Bodine RESOLVED, That a letter, dated'9 iuly,'1976; from Anne G. Baldwin, Chairman of the DeWitt Park Improvement Committee., which requests certain improve- ments in DeWitt Park be movedto'the Buildings and Grounds Committee for its consideration.. P ,7 6. Car, ied DeWitt Park Improvements Committee By Comm. Schickel: Seconded by Comm. Whispell RESOLVED, That the requests of the DeWitt Park Improvements Committee, excepting the recommendation for a fountain, which were referred to the Buildings & Grounds Committee be referred to the department for imple- mentation, including a request for money in the 1977 budget for this purpose. IT IS FURTHER RESOLVED, That the DeWitt Park 7 Improvement Committee be requested to recommend to the Board a design for and ._a•method of financing a fountain in DeWitt Park. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried 22 Donation of $300.00 by Ithaca Bicentennial Commission Alderman Nichols informed the Board that the City of Ithaca Bicentennial Commission distributed the proceeds from the July 4th picnic; the decision was made to contribute $300.00 to the Department of Public Works to be used for the improvement of Stewart Park. The thought was that possibly $150.00 might be used for purchase of new swans if they so desired, the remainder to be used for some planting or other improvements. The check was given: to City Clerk Rundle. 76, By Comm. Shaw: seconded by Comm. Schickel RESOLVED, The Board gratefully accepts the contribution made by the Bicen- tennial Commission. Carried Cortland Paving Co. - Auburn Park By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That a bill of Cortland Paving Company for sod stripping and drilling of post holes at Auburn Park, be approved in the amount of $19580.00. 7 7 7 4 Carri d 2'4 Trailer in Stewa •t Park Mr. Clovis Potter, Canandaigua, N. Y., who purchased, upgraded and operates the merry-go-round in Stewart Park, requested permission from the Board to place a trailer in the Park next to the stucco equipment 'building for the purpose of living there during the summer season (Memorial Day to mid-September). 2-7 ' 7 c 1Resolution �7 1By Comm. Schickel: Seconded by Comm. Shaw ( 7 RESOLVED, the request of Mr. Potter to place a trailer in Stewart Park ,be referred to Public Buildings, Public Grounds and Parks Committee for review, and notification of Mr. Potter by letter of the Board's decision. Carried Trailer in Stewart Park By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That the request of Clovis Potter to place a trailer in Stewart Park for use in connection with the operation o-f,his-merry-go- round concession, be denied. ..... Carried McPherson Builders payment (Southside) 1 Warren Brothers Co. payment (Cass Park) 2 Anton J. Egner payment (Cass Park swimming area) 3 Cass Park Marina - operated by Finger Lakes 4 Sugar Maple tree donated to DeWitt Park 5 Stewart Park Commission - B & G Committee to serve 6 Auburn Park project- (also'`'see,(Hwys, ` Pg. 1,91) 7 Monument in DeWitt Pk. (Korean & Vietnam veterans) 8 Ballfields - request for use in Cass Park 9 Robert Boehlecke, Arch. - payment request (Southside Park) 10 Cayuga Boat Tour - permit to Cecil Cage for 1976 season) 11 Water Fowl Refuge at Stewart Park 12 Boat rental operation 13 Bikeway - permission to Finger Lakes Parks Commission (see Creeks, page 7) Challenge Industries vending at Cass Park 14' Permission to sell beer in Stewart Park - Bicentennial picnic 15 Giordano Construction payment (Cass Park wading pool) 16 G. Hovenac bill - installing flagpole at DeWitt Park 17 Ordinance to prohibit archery in city parks 18 Swan in Stewart Park - fund to be established (replacement) 19 MacDaniels Park deed correction 20 DeWitt Park Improvements request 21 Bicentennial Commission donates funds for improvement of Stewart Pk. 22 Cortland Paving bill - Auburn Park 23 Trailer in Stewart Park next to merry-go-round 24 NATI bNAL 23-681 Made In U.S.A. 1 Bids for Renovation of Southside Center By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the Superintendent be authorized to receive bids for'.the renovation of the Southside Center, returnable February 23. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Bids for Southside Community Center: Comm. Schickel reported that bids were received on Monday, February 23, 1976, for the renovation of the Southside Community Center in accordance with the specification of December 15, 1975, and the Addendum of February 6, 1976. A complete tabulation of.the bids and their alternates is on file in the Superintendent's office. Bids were taken.on,four kinds of work - general construction; plumbing; heating, ventilation and,air conditioning; and electric•.• Considering all'alternates as desirable -and acceptable, the low bids were as follows: General Construction - Ivor Johnson Construction Co. Plumbing - Donahue -Halverson, Inc. Heating, Ventilating, Air Conditioning - Ken Bruielly Electric - Bear Electric Company $ 84,311.00 5 '7 L 16,189.00 f','z 9,235.00 13,761.37 The total of all bids plus alternatives comes to $123,496.37. Providing for architectural fees and related expenses of $17,500, the total•known,construction costs are $141,500. Applying a contingency of 10% makes a:. construction•budget•total of $155,600. Architect Egner has canvassed all .of the.above bids and has reviewed. the qualifications of each of the low bid contractors. He recommends award of the contracts to the low bidder for each of the four contracts. . Resolution: By Comm. Schickel: seconded by Comm.. Baldini RESOLVED, That contingent upon the authorization by the Common Council of a construction budget of $155,000 to cover construction costs, architectural and related expenses and construction contingencies, the Mayor and the City Clerk be authorized to execute construction contracts as follows: Ivor Johnson Construction Company Donahue -Halverson, Inc. Ken Bruielly Plumbing & Heating, Inc. Bear Electric $ 84,311.00 16,189.00 9,235.00 13,761.37 Mayor Conley reported that there were 23 alternatives bid separately and we have been able to complete this project, including all of the alternatives which were suggested. These were very reasonable bids. Discussion followed on the Council floor. A vote was taken on the motion, which resulted as follows: • Carried 2 BE IT FURTHER RESOLVED, That the contract for,. supplying Cement Asbestos.Sewer Pipe in accordance with the specification of February 3, 1976, be awarded to John Mansville Sales Corporation. for their unit price of '$3.05 per foot;' 3 Bids received on Ductile Iron Water Pipe, By Comm. Ewanicki: seconded by Comm. Sch RESOLVED, That the contract for supplying the specification of February 3, 1976, be at the following unit costs: 4" mechanical - $3.51 6" mechanical --$4.16 6" Tyton - $3.85 12" Tyton - $9.00 Cement Asbestos Pipe, and Water Meters: ickel Ductile Iroii'Water Pipe in accordance with awarded to Griffin Pipe Products Company Authorization to Receive Bids for Str•eet'Construction Materials By Comm. Ewanicki: seconded by Comm. Ba'ldini RESOLVED, That the department be authorized to receive bids for Street Construction materials and supplies which will be necessary to purchase during 1976 to the extent that monies have been budgeted. r '7 Carried Bids received for Granite Curb: Bids -were received on Monday February, 1976, for supplying Granite Curb. ,1 'T By Comm. Baldini: seconded by Comm. Bodine � 5. RESOLVED, That the contract for supplying Granite Curb in accordance with the specification of February 4, 1976, be awarded to the North Carolina Granite Corporation for their low lump sum price of•'$11,202.64: Carried Bids were received on Monday, February 23,:.1976;' ' for. furnishing on 36" Butterfly Valve with Electric Controls, Ductile Iron Water -Pipe, Cement Asb€t!jtoa'Sewer Pipe, and Water Meters with -'Remote Reading Devices as'shown on the attached bid canvass sheet. •. By Comm. Schickel: .seconded'by Comm'.'Bodine RESOLVED, That the contract for supplying-one'36" Butterfly Valve with Electric Controls in accordance with the specific'ations'of February 99'1976, be awarded to Henry Pratt I Company for their low net bid of $7,744. Carried 6 Bids - Water & Sewer Division I By Comm. Ewanicki : seconded . by CommC,;:Shaw cam y? , 7 G RESOLVED, That the Superintendent be authorized6to receive bids for the needs of the Water and Sewer Division for the 1976 season for cement asbestos sewer pipes and for ductile iron water pipe on February 23, 1976. Carried BE IT STILL FURTHER RESOLVED, That -the contract for supplying WaterMeters `with Remote Reading Devices in accordance with the Specification of February. 9,.1976,:be awarded to Badger Meter, Inc. for the unit prices shown on their bid' sheet, p s '7 Carried Bid on Buses By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the department be authorized to bid for one 45 -passenger and three 33 -passenger diesel powered transit -type motor coaches in accordance with a specification of March 8, 1976 when such specification has been approved by the Urban Mass Transit Administration. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried 45 Passenger Bus By Comm. Baldini: seconded by Comm. Schickel A bid opening was held on Monday, April 26, 1976, on a proposal to purchase one 45 passenger bus with U.M.T.A. funds. No bids were received. RESOLVED, That the department be authorized to re -advertise when market conditions appear to be favorable for the receipt of bids. 7/4 Discussion followed on the floor. A vote was taken on the motion, which resulted as follows: Carried Bid for one transit Bus - $65,132. Byn Comm.idSasereceivednfor theCpurchasedoflone transit bus to be purchased One bid was P with UMTA funds as follows: A-. M. General Corporation - $65,132. RESOLVED, That the contract for supplying one 45 -passenger transit type motor coach in accordance with the specification of March 8, 1976, be awarded to A. M. General hCorpotionfWayne, Michigan for •their bid of $65,132. subject to t PPraofthe Carried' Receipt of Bids for Buses Using UMTA Funds By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the Central New York Regional Transportation Authority of Syracuse be authorized to act as agent for the City of Ithaca in the re- ceipt of bids for three transit buses to be purchases with UMTA funds./4i,76 Carried a Comm. Stein reported that on.July "14; -the Board awarded the contract :for supplying one 45 -passenger transit type bus, to A.M. Corparation of Wayne:, Michigan., for. $65,132, subject to approval of the award b•y�*,/2 U.M.T.A. Under date, of August 5, 1976, U.M.T.A. approved this award. Bids on Passenger Buses `;Comm. Stein reported that on August 16, 1976, acting under a previous authorization by this Board, Central New York Transit Authority took 'bids on three passenger buses for the City of Ithaca. One bid was re- ceived from Flexible Company offering the buses at $67,589.99 apiece, plus a delivery charge of $1,333.26, for a total contract price of $204,100.26. These bids have been audited by the Defense Contract Audit !Agency on behalf of the UMTA, and no major discrepancies were found. .The buses when purchased will be paid for 80% by UMTA, 10% by NYSDoT, and 10% by the.City of Ithaca. 7 ( Resolution By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That the contract for supplying three passenger buses in accordance with the approved specification be awarded to Flexible Company ;for the total delivered price of $204,100.26, subject to final approval of the bid by the Urban Mass Transit Administration and the NYS Depart- ment of Transportation. Carried 8 B.P.W. Authorization to Receive Bids for Vehicles ;By Comm. Stein: seconded by Comm. Shaw RESOLVED, That the department be authorized to receive bids for vehicles sand other equipment that has been authorized in the 1976 budget and ap- pears on the 1976 authorized equipment list. Carried Mr. Jeff Uotila, Ford Garage, Spencer, N.Y. Mr. Uotila appeared before the Board to explain his misunderstanding of the "specs" which we're published in regard to the trucks which were put out to bid. The bid which he submitted is $2,000. under what it should be. Mr. Uotila stated that he had never been in this situation before and wondered what the legal implications were. City Attorney Shapiro gave his legal opinion to the Board, which was that the Board can hold Mr. Uotila to his bid or they can - since Mr. Uotila did make a mistake - take the next lowest bidder so that Mr. Uotila will hot have to take a loss. He cannot increase his bids 3/21/7 CityAttorney Shapiro questioned Supt. Dingman and Asst. to the Supt. Douherty, as to whether they felt the "specs" were clear or unclear as mentioned by Mr. Uotila. Supt. Dingman stated that there were three (3) alternatives: 1) Mr. Uotila could withdraw his bid. 2) Mr. Uotila could be expected to perform on his bid, as stated. 3) In the event that Mr. Uotila withdrew his bid, there would still be two (2) alternatives the Board could then award it to the next bidder or it could rebid that particular item. Attorney Shapiro stated that if the item goes out should not be allowed to bid on it. Mr. Uotilo commented that if the item went out to a chance of rebiding it. Mr. Uotilo withdrew his low bid. for rebid, Spencer Ford be rebid he should have Bids on Automotive Equipment By Comm. Ewanicki: seconded by Comm. Baldini RESOLVED, That the contract for supplying Item (d) - One Suburban - be awarded to Zikakis Chevrolet for their low net bid of $4,628.14. RESOLVED, That the contract for supplyiing Item (e) - One 3/4 ton Pickup be awarded to Zikakis Ch_;°vrolet for their low net bid of $3,416.23. RESOLVED, That the contract for supplying Item (f) - One ton Pickup - be awarded to Cayuga Ford for their low net bid of $5,441. RESOLVED, That wheel base cab low net bid of the contract for supplying Item (g) - One 24,000# GVW 144" and chassis be awarded to Spencer Ford Sales, Inc. for their $6,984.05. /2y17‘ Cai`ri'ed 'Bids on two.4=door sedans By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the contract for supplying Item (c) - two 4 -door sedans, standard size, be awarded to Cayuga Ford for their low net bid of $7,527. Carried Bid on Refuse Packer By Comm. Schickel: seconded. by Comm. Ewanicki RESOLVED, That the contract for supplying Item (b) - One 16 cu. yd. Refuse Packer - be awarded to Spencer Ford Sales, Inc. for their low net bid of $23,436.36. // t CSr ied Bids on Cab $ Chassis Equipment By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the contract for supplying Item (a) - Two 24,000# GVW 136" wheel base cab and chassis, both modified as indicated in special notes a and b of the specification, and both in trade for equipment nos. 13 and 36 which are cab and chassis, not including dump body and hoist, be awarded to Cayuga Ford, Inc. for their net bid of $15,766. BE IT FURTHER RESOLVED, that the Board of Public Works accept Spencer Ford's withdrawal of their low bid of $12,989.70. 3/2 ///7 6 C ied 9 Bids received on Tractor: Bids were received on Monday February 23, 1976, for supplying. an Agriculture .•Tractor. By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the contract for -supplying one Agricult_ur,e the specification of February l2, 1976,, be, awarded. to T '& for their low net bid of $2,647.13. Tractor in accordance with J Simplicity Tractor,Sales Carried By Comm. Ewanicki: seconded by Comm. Bodine RESOLVED, That the contract for supplying one Agricultural Tractor in accordance with the specification of April 28, 1976 be"awarded to.T Simplicity Sales & Service for their net bid of $3,01820: S;62/74. ®® Carried. 10 Stewart Park Food Concession Bids Bodine By Comm. Schic el: seconded by RESOLVED, That the Superintendent be aut orizedasonreceive%bbids on the food concession at Stewart Park for the Carried Stewart Park Concession By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the contract for operating the food concession at Stewart Park in accordance with the specification of March 22, 1976, e awarded to K $ S Good Food for their high bid of $551.50. 21 76 Ca rie Street Trees Bids Received By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying 184 street trees in accordance with the specifications of February 19 and the bid of March 8, 1976 be awarded to Schictel Nursery for their low total bid of $8,700. IT IS FURTHER RESOLVED, That the Common Council be requested to add an additional $600. to Account A7110A, Line 323, for stakes, peat moss and plant food to be'used in planting the trees. Discussion followed on the floor. A vote was taken which resulted as follows: Carried' Stewart Park Food Concession Bids By Comm. Schickel: seconded by Comma Baldini Bids were received on Monday, April 12 for the operation of the food con- cession at Stewart Park as follow;: a) Sheila Boyer and Kristal Forest, doing business as K & S Good Food - $551.50. b) Challenge Industries, Inc. - $400. ((f ' 7 6 RESOLVED, That the contract for operating the f•od concession at Stewart Park in accordance with the specification of March 22, 1976, be awarded to K & S Good Food for their high bid of $551.50. Discussion followed on the floor. Comm. Schickel requested that the motion be withdrawn and that he would take it back to his Committee for study and will bring it back to the next Board meeting. Mr. Jack Gilroy, Director of Challenge Industries - 406 E. State Street Mr. Jack Gilroy spoke to the Board concerning the awarding of the bid for the Stewart Park Concession. Mr. Gilroy felt that Challenge Industries should be considered for the Stewart Park Concession stand since it means giving the handicapped people in Ithaca jobs. '74 Bids for Street Trees Comm. Schickel reported that bids were received for furnishing Street Trees in accordance with the specification of September 16, 1976, as shown on the sheet distributed to the Board. Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the contract for supplying Street Trees in accordance with the specification of September 16, 1976, be awarded to Schictel Nursery for their low total bid of $1,974. ($ 7 3 ,l6 Carried 1 12 Intermural Telephone System By Comm. Sc�iic�cel: seconded by Comm. Ewanicki RESOLVED, That the bids for supplying one Intermural Telephone System for installation in city buildings be referred to the Buildings $ Grounds Com- mittee with power to act, subject to the provision of funds by t e Common Council. 3`z 7 Cart ed Mr. Harry Bortz, Assistant Vice President CWA - Local 1111 Mr. Bortz spoke to the Board concerning the awarding of the bid for an intra -mural telephone system and explained to the Board that a new tele- phone system has to be maintained. Each year the cost of buying that maintenance goes higher. In a few years the system is obsolete. These and other facts should be considered by the Board before, they make a final decision to leave the local telephone company. All -Mode Communications - $49,650. Bid Price By Comm. Schickel: seconded by Comm. Shaw Acting at the direction of this Board at its March 24 meeting, this Commit- tee has reviewed the bids for an intra -mural telephone system and has awarded, subject to funding by the Common Council, the contract for installation of this system to All -Mode Communications. Subsequent to the action by the Com- mittee, the Supt. and All -Mode Communications completed the final design '7 of the system, and All -Mode has adjusted its price to $49,650. y RESOLVED, That the Common Council be requested to transfer $ ,000 from its Contingency Account to Account No. A1620A - 407 to provide for the installa- tion of the system as designed. Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried f-ee Gc�%u4 "2 '7C 13 ;Bid on 3 -wheel roller By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the contract for supplying one 3 -wheel roller in accordance with the specification of March 2,, 1976, be awarded to Gateway Equipment Corp. for their low net bid of.$22,650. 3`� //7 6 --- - _-- _-- Carried 14 Dynahoe 140B Backhoe Loader - $20,450. By Comm. Shaw: seconded by Comm. Schickel one Backhoe Loader in accordance RESOLVED, That the contract for supplying with the specifications of March 19, 1976, be awarded to L. B. Smith, Inc. for their low net bid of $20,450. , 1q 7 ; Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried 15 Vacuum Pickup Street Sweeper By Comm. S aw: secon e y Comm. Schickel RESOLVED, That the contract for supplying one Vacuum Pickup Street Sweeper in accordance with the specification of April 5, 1976, be awarded to Charles�// J. Blackwell, Inc. for their net bid. of $39,315. Clha � J. Blackwell was the only bidder. Carr �ikd 16 Sand By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the contract for supplying Sand in accordance with the specification of April 13, 1976, be awarded to Rumsey Ithaca at the price shown in their bid of April 26, 1976. Carri 17 Storm Drain Pipe - Concrete By Comm. Shaw: seconded by Comm. BaidiniStorm Drain Pipe (concrete) in RESOLVED, That the contract for supplying accordance with the specification of bidpril 8, 197il 6, be o LS. Lee and Son at the price shown inCarried " / 18 Storm Drain Pipe - Metal Schickel By Comm. Shaw: secon e by Comm. 1 in Storm Drain Pipe (metal) in RESOLVED, That the contract for supe y rgl t, 1gbe awarded to Cin accordance with the specification of Ap mung 26 1 76. Corporation at the price shown in their bid of Aprilz J76 Supply p Carrie Crushed Limestone By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying Crushed Limestone in accordance with the specification of April 8, 1976, be awarded to Cayuga Cru 1/17d Stone Inc. for the prices set forth in their bid of April 26, 1976. � 7 L Carried 20 Transit Mix Concrete By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the bidsfor supplying Transit Mix Concrete b referred to the Highway Committee for study and recommendation.��, Ca id Bids for Transit Mix Concrete Shaw: seconde y Comm. Bodine By Comm. RESOLVED, That thecontract for supplying with'thb .specification of April 8, 1976 be for -the prices shown in their bid of April Transit Mix Concrete inccordance" awarded to Cayuga Crush °d Ston; 26, 7 4_x2- 74. Caried Bituminous Products Contract By Comm.. Shawl seconded by Comm. Schickel bin, RESOLVED, That the contract for supplying Bituminous rod bin, in accor- dance with the specification of April 8, 1976, be awarded to Koppers Com- 1 pany at the price shown on their bid of April 26, 1976. Carried 22 Gravel s.co•nded B -mm. Shaw: RESOLVED, That the bids tions of April 8, 1976, recommendation. by Comm. Sch-icket accordance with specifica- for supplying Grarelin. Commit ee for study and be'referred to the Highway //204' Carr Bids for Supplying Gravel .. By Comm.. Shaw: seconded. by Comm. Schickel RESOLVED, That the contract for supplying Gravel in accordance specification of April 8, 1976, be awarded to Landstrom Gravel the prices shown in their bid of April 26, 1976. with the Companyfor.''I' J�/L 7� Carrri d 23 Asphalt Concrete By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the bid for supplying Asphalt Concrete in accordance with the specification of April 8, 1976, be awarded to General Crushed Stone Company at the prices shown in their bid of April 26, 1976. //204 Carried 24 Mowing Tractor - solicit bids By Comm. Shaw: seconded by Comm. Schickel //47 RESOLVED, That the department be authorized to solicit bids for a mowing tractor for the Water $ Sewer Division to replace equipment #190, returnable May 10, 1976. ,6 ?VD Carried 25 Sidewalk Construction Chm. Shaw reported as follows: Bids were received on May 10 for shown on the attached canvass she IT IS RECOMMENDED That no action bidder qualifications. Sidewalk Construction. The results are ets. _02/7 be taken pending departmental study of Sidewalk Construction Bid Comm. Shaw reported 6-if—bids were received on May 10, 1976 for sidewalk construction. 57W76 By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the contract for constructing sidewalks in accordance with the specifications of April 14, 1976, be awarded to Charles Kidney of 262 Pennsylvania Avenue for the following unit prices: 4" sidewalk at $1.30 per sq. ft. - 6" sidewalk at $1.40 per sq. ft. - 18" x 6" curb at $3.00 per linear ft. Carried 26 Improvements in Collegetown By Comm. Shaw: seconded by Comm. Bodine RESOLVED, That the contract for the construction of improvements in College - town in accordance with the specification of April 26 be awarded to Paul Mancini & Sons for their low bid of $9,770. sz/,r4 I C rried I _J 27 Loading Dock, Construction & Maintenance Garage By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That the contract for supplying Lumber in accordance with the specification of April 26, 1976 be awarded to Cotton -Hanlon Company for their low bid of $3,077.79. '-d/d//7/ Ca ried 28 Filter fabric for soil stabilization 9 Comm. Shaw reported that bids were received at 3 p.m. today and there was no time to determine the low bidder. The materials are to be used for a project underway. Resolution By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That the selection of low bidder for filter fabric for soil stabili- zation be referred to the Highway Committee with power to act. Carried Bid - Filter Fabric Comm. Shaw reported that, acting on the authorization from this Board at/its June 9 meeting, the Highway Committee has awarded the bid for filter fabric to E. I. Du Pont deNemours $ Co., Inc. for the net unit price of $0.68 per sq. yd., delivered. /z 3/ 4- I Award of Cullet Conveyor Bid Comm. Shaw reported that five bids were received for a 'Cullet' use in the glass recycling plant as follows: - Rapistan, Inc. - $2,369.00 - Standard Handling Devices - $1,787.00 - Syracuse Supply Co. - $2,213.00 - C. H. Scott Equipment - $1,824.23 - "Jac" Supply Company - $1,485.00 By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying a 'Cullet' conveyor 'with the specification of June 14, 1976, be awarded to "Jac" Supply Company for their low bid of $1,485.00. conveyor, for in accordance Carried Invoice for Cullet Conveyor By Comm. Shaw: Seconded by Comm. Baldini RESOLVED, That an invoice of 'Jac' Supply Company for veyor as specified June 14, 1976 for use at the glass be approved in the amount of $1,485. one Cullet con- recy,cling plant, - ' 7f Carried Pr- -30 - Concrete Curb and Walk - E. State & Stewart Ave. By Comm. Shaw: seconded by Comm. Bodine .RESOLVED, That the department be authorized to receive bids on the construc- ,ition of concrete curb and walk in connection with the flashing signal improve- 'ment at the intersection of East State Street and Stewart Avenue.aM/7,6 Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Bids for sidewalk repairs at E. State St. & Stewart Ave. By Comm. Shaw: seconded by Comm. Bodine Two bids were received for sidewalk repairs at East State Street and Stewart Avenue as follows: Paolangeli Contractor, Inc. - $3,379.00 Paul Mancini & Sons, Inc. - $5,970.00 RESOLVED, That the contract for construction of a sidewalk at East State Street and Stewart Avenue be awarded to Paolangeli Contractor, Inc. for his low bid of $3,379.00. Carried Painting of Thurston Avenue Bridge By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That the department be authorized to receive bids for the painting of Thurston Avenue Bridge over Fall Creek. („723/7 L Carried 1 Bids for Painting Thurston Avenue Bridge By Comm. Bal•ini: secon•e• •y Comm. Bo•ine Bids for painting the Thurston Avenue Bridge over Fall Creek were re- ceived as follows: Law Bros. Contracting Corp. - $14,178.00 Milosevski Bros. Painting Co., Inc. - $28,000.00 RESOLVED, That the contract for cleaning and painting Thurston Avenue Bridge over Fall Creek in accordance with the-speciftheiionoofbiulyf 1, 1976, be awarded to Law Bros. Contracting Corp. for$14,178. Carried 31 GIAC'Activities Center Improvements Comm. Schickel reported that bids were received for the renovation of the GIAC Activities Center as shown on the sheet attached to the Minutes Book. Resolution By Comm. Schickel: Seconded by Comm. Ewanicki RESOLVED, That the contract for the construction of he alterations at the GIAC Activities Center be awarded as follows: - General Construction: McGuire & Bennett for their low bid of $12,571 - Mechanical: Hull Heating for their low bid of $18,436 - Electrical: Bear Electric for their low bid of $9,900 IT IS FURTHER RESOLVED That all of the above contractors be required to post performance bonds in accordance with the terms of the specifications. Carried Bids for Auburn Park plantings Comm. Schickel reporter- that four bids were received for Auburn Park plantings in accordance with the specification of September 30, 1976, as shown on the sheet distributed to the Board. Resolution By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That the contract for supplying plantings in Auburn Park in accordance with the specification of September 30, 1976, be awarded to Still Meadow Nursery for their low bid of $3,586.90 (including Alternate No. 1). Carried Bill for Planting Materials at Auburn Park 'I '1 By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That a bill of Still Meadow Nurseries, Inc. for •lanting> materials at Auburn Park, be approved in the amount of $3,586.90. 34 Bids for Stake Body Truck Comm. Schickel reported that bids for supplying a Stake Body Truck in accordance with the specification of September 29, 1976, were received as shown on the sheet distributed to members of the Board. Resolution 62-7-1" 7"" / 3 7 6 By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That these bids be referred to the Highway Committee for review and recommendation. Carried Bias - 'ta e- -o y Truck - Challenge Industries Comm. Sha reported that bids for supplying a stake -body truck for use by Challe:::,;e Industries were received on Tuesday, October 12 and reported to this Board at its meeting on October 13. Resolution ` 7 /7' By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That this contract for supplying one stake -body truck in accordance with the specifications of September 29 be awarded to Spencer Ford Sales, Inc. for their low bid of $10,492.40. Carried Chemical Spreader Contract By Comm. Shaw: Seconded by Comm. Schickel RESOLVED, That the contract for supplying one Chemical Spreader in accordance with the specification of September 7, 1976, be awarded-to Binghamton Equipment Company for their bid of $7,712. 2-- Car, Car, ied 36 Bids or Salt Comm. Schickel reported that two identical bids were received for supply- ing u ppy- 1 ing salt for ice control as shown on the sheet distributed to the Board. Resolution By Comm. Schickel: Seconded by Comm. Baldini 7 RESOLVED, That the contract for supplying salt for ice control in accordance with the specifications of September 16, 1976, be awarded to Cargill, Inc., Lansing, New York, for their bid price of $12.40 per ton bulk delivered in city trucks'at the Lansing plant, and $15.57 per ton bulk delivered at the city Maintenance Garage. Y Carried 37 Air Blower scfm Ewanicki reported that one bid was received dowerforusethe from the Lamson Division of Diebold, Inc. for furnishing a 660 Water Filtration Plant. The bid was $3,550. Resolution By Comm. Ewanicki: Seconded by Comm. Baldini RESOLVED, That the bid Of the Lamson Division for app. frnishing the Air Blower referred to in the foregoing paragraph Carried /3 ' 7' 38 Bids for Chemicals Comm. Ewanicki reported that bids were received on Monday, November 8, 1976, for the annual Chemical Requirements for water and sewer treatment as shown on the sheet presented to the Board. ///20/76 Contract for Hydrated Lime By Comm: Ewanicki: Seconded by Comm. Schickel RESOLVED, That the bid of Ashland Chemical Company for supplying Hydrated Lime be rejected because it does not meet the specifications on delivery; that the contract for supplying Hydrated Lime in accordance with the specifications of October 21, 1976 be awarded to Warner Company for their low bid of $58.89 per ton. i00/7G Carried Contract for Ferric Chloride By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying Ferric Chloride in accordance with the specifications of October 21, 1976, be awarded to Ashland Chemical Company for their low bid of $6.30 per cwt. /��ie/7� Carried Contract for Liquid Chlorine By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying Liquid Chlorine in accordance with the specifications of October 21, 1976, be awarded to Nyclor, Inc. for their low bid of $12.65 per cwt. Carried Contract for "Magnifloc" 515C Cay Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying "Magnifloc" 515C in accordance with the srecifications of October 21, 1976, be awarded to American Cyanamid for their low bid of $0.0687 per ib. ,/�a/7� Carie rd Contract for "Magnifloc" 572C By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying "Magnifloc" 572C in accordance with the specifications of October 21, 1976, be awarded to American Cyanamid for their low bid of $0.4926 per lb. ,/o/7 6 Carried Contract for "O'B Floc" By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the contract for supplying "O'B Floc" or equal in accordance with the specifications of October 21, 1976, be awarded to Commercial Chemical Products for their low bid of $0.56 per lb. p/%0/76 Carried 39 13ids for Registering Fare Boxes By Comm. Stein: Seconded by Comm. Ewanicki RESOLVED, That the department be authorized to receive bids on December 20, 1976, for 7 registering fare boxes for use in the Ithaca Transit System buses. These fare boxes are being purchased under the UMTA program. itp0/7 6 Carried Bids on Fare Boxes Comm. Stein reported that one bid was received for registering fare boxes 'in accordance with the specifications of November 8, 1976, from Keene ,Systems Division, providing for the delivery of 7 fare boxes for a lump sum figure of $12,530. . _z #7� Resolution 1 By Comm. Stein: Seconded by Comm. Whispell RESOLVED, That the contract for supplying 7 registering fare boxes in accordance with the specification of November 8, 1976, be awarded to . Keene Transit Systems Division for its bid of $12,530. The aware to be subject to the approval of the Urban Mass Transit Administration and the NYS Department of Transportation. Carried 40 By omm. Bal•ini: Secon'e• •y omm. Sc RESOLVED, That the department be authorized to receive bids for approxi- mately 1,000 feet of metal arch pipe for use in connection with the Manos Lake drainage project. )4-0-c.j0 '.6 Carried Bis for Storm Drain Pipe Comm. Baldini reported that bids were received on November 22 on the Efurnishing of 1,000 linear feet of 43" x 27" Class II corrogated metal pipe.. i//z.yfz.‘, ;Resolution 'By Comm. Baldini: Seconded by Comm. Schickel .RESOLVED,.That the contract for supplying storm drain pipe, metal, in !accordance with the specification of November 11, 1976, be awarded to ;Republic Steel -Drainage Products for their low bid of $10,992.15. Carried Renovation of Southside Center 1 Cement asbestos sewer pipe 2 Ductile iron water pipe 3 Granite curb 4 Butterfly valve with electronic control 5 Water Meters with remote reading devices 6 Buses (45 -passenger and 33 -passenger) 7 Vehicles 8 Agriculture Tractor 6/ .q .; o ,Kq Cb 9 Stewart Park Food Concession 10 Trees 11 Intermural Telephnne System 12 3 -wheel Roller 13 Backhoe Loader . 14 Vacuum Pickup Street Sweeper 15 Sand 16 Storm Drain Pipe - Concrete 17 Storm Drain Pipe - Metal 18 Crushed Limestone 19 Transit Mix Concrete 20 Bituminous Products 21 Gravel 22 Asphalt Concrete 23 Mowing Tractor 24 Sidewalks 25 Collegetown Improvements 26 Lumber 27 Filter Fabric for Soil Stabilization 28 Cullett Conveyor 29 Sidewalks at State and Stewart Avenue 30 Painting of Thurston Avenue Bridge 31 GIAC 32 Auburn Park Plantings 33 Stake Body Truck 34 Chemical Spreader 35 35 Salt 36 Turbo Air Blower 37 Chemicals: Hydrated Lime, Ferric Chloride, Liquid Chlorine, 38 Magnifloc 515C, Magnifloc 572C, OTB Floc Fare Boxes 39 Metal arch pipe 40 47" intagrAN NATIbNAL 23-681 Made in IMA. South Hill School Pavement Markings Comm. Stein reported that improved school.signs and new additional word legend pavement markings requested by the Parent Teachers Association of the South Hill School on Aurora and Hudson. Streets, will be included in the Department of Public Works present sign replacement schedule and the 1976 pavement striping program. �c—.� 2 Traffic Light Synchronization Comm. Schickel inquired as to the status of the stop light syncronization project. 'Superintendent Dingman explained what was happening relative to syncron- Iized traffic lights. Supt. Dingman felt that it will be spring before the goal is achieved. 3 Crouse -Hinds Traffic Equipment By Comm. Stein: seconded by Comm. Shaw Each year the staff recommends that the city standardize on Crouse - Hinds traffic signal equipment. In order to accomplish this, it is neces- sary for the Board to request Common Council to pass a resolution adopt- ing Crouse -Hinds as the standard of equipment. This process does not eliminate bidding, but it does limit the types of equipment which may be bid upon.9 7 6. RESOLVED, Th at it is in the best interests of the C. y of Ithaca to stan-d dardize the Crouse -Hinds traffic signal and controller equipment for use in the City of Ithaca as follows: a. The City now has Crouse -Hinds traffic signal and controller equipment in use at fifty intersections throughout the city. b. This action will minimize the inventory of repair parts which must be maintained for servicing traffic signals and controller equipment. c. Labor costs for servicing a standard type of signal will be less than if required to service different types. IT IS FURTHER RESOLVED, That the Common Council be requested to adopt Crouse -Hinds as the standard traffic signal arid, controller equipment to be purchased and used by the City of Ithaca in the year 1976, except on the existing state arterial system on Meadow Street, and to authorize the Board of Public Works to advertise for bids and purchase traffic signal and controller equipment of this manufacturer in such quantities ' as there are funds appropriated in 1976. Carried 4 Towing Charge - William F. Corael By Comm. Sha-N7T—R-oaded by Comm. Schickel RESOLVED, That in response to a recommendation from the City Attorney and from the Chief of Police that William F. gel hisbe !•retowedsfromoa a towing fee of $21.40 which he incurredby having , • // prohibited spot in the Seneca Parking Garage. /tried Dear Mrs. Meyer: Ramp opened, the Green St. Parking Ram o ened, I have used it many times and find it most at so w e n of his convenient. However, I am amazed � variousepeoplelabouteitalehavev oundethatteven 4 parking facility. In speaking wit it some of the employees who ,work right on the Commons iare e unfa Bleat ithe fitlard haven't used it. To increase the use of this parking ramp 1. have a street map printed in the Journal with arrows showing exactly how to get on and off. 2. Have the City offer free parking for a week with an attendant at the entrance and also one at the exit -on the first floor so there is no confusion'in getting off.: Once they try it and find out how convenient it is, I am sure they would use it frequently. 3. Publicize the cost. -:some. people I havetalked with thought it was expensive. ca St. Ramp It took the public awhile togetused totlipa merits of usthe Commonsshouldshothe uldSt. even more business. i�� f F Very truly yours, Elizabeth M. Gillis 213 Cascadilla Park Ithaca, New York 14850 The matter of the Green Street Parking Ramp was referred to the Parking, Traffic and Transit Committee. Monthly Rate - $15.00 - Green Street Parking Ramp By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That a monthly rate of $15 be established for parking on the top level of the Green Street parking garage and that this rate be avail- able on a single car basis and on a calendar month basis. IT IS FURTHER RESOLVED, That the Clerk be permitted tri accept a $7.50 rate for tickets effective subsequent to the 15th of the calendar month IT IS FURTHER RESOLVED, That the Superintendent be authorized to establish such regulations as are necessary to accomplish the purpose of the fore- going resolution. Discussion followed on the floor. 34 7 6 A vote was taken on the motion which resulted as follows:. Carried Traffic Ordinance amendment to the Municipal Code By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Common Council be requested to amend the municipal code in order to change a traffic ordinance, as follows: In Section 60.46E (No Parking 9:00 a.m. to 6:00 p.m., Monday through Friday) Insert - CASCADILLA STREET, NORTH SIDE FROM A POT 75 FEET WEST OF LAKE AVENUE TO A POINT 75 FEET EAST OF FIRST STREET /y '74 Carried 7 \ Senior Citizen's Day - May 12, 1975 - Free Parking By Comm. Baldini: seconded by Comm.rmittedlto park free in any attended city parking lot on Senior Citizens' ',. RESOLVED, That Senior Citizens be peWednesday, May 12 (rain date, Day, May 13) upon presentation to the attendant of a valid Sen ori Citizen iden- tification. Ca rid 8 Easter Seal Society Comm. Stein presented the following: May 14, 1976 The Hon. Edward Conley, Mayor City of Ithaca City Hall Ithaca, New York 14850 Dear Mayor Conley: Thank you for offering to proclaim the week of May -22 ate as Natiog nal sHanda capped Awareness Week. If possible, we would app e copy to the Ithaca Journal. I would very much like to discuss with you the possibility of special parking permits and locations for automobiles bearing handicapped persons. This is presently in effect in many cities, and is a most valuable service to the handicapped. I would be happy to meet with you at any time you find convenient, and will look forward to hearing from you. Again, many thanks for your kindness. Sincerely, Nancy Murphy Administrative Assistant Resolution By Comm. Stein: seconded by Comm. Bodine RESOLVED, That a request from the Easter Seal Society for special parking permits and locations for automobiles bearing handicapped persons be re- ferred to the Parking, Traffic and Transit Committee for recorieddation. Mr. Chris Anagnost, 903 E. State Street Mr. Chris Anagnost of 91J3 E. State—Street appeared before the Board and presented the following petition which was accompanied by 79 signatures: "WE THE UNDERSIGNED residents, property owners and taxpayers of the City of Ithaca, hereby protest the arbitrary removal by the Board of Public Works of parking on E. State Street from the 900 block to the City limits. We feel that such action, though designed to increase the smooth flow of traf- fic in the area, has resulted in great hardship by providing a raceway, un- encumbered by signs or traffic lights from the foot of State Street hill to the City limits, and on the return route to the stop sign at the corners of State and Mitchell Streets. It has been difficult enough living with the `heavy amount of truck traffic and the resulting damage to our houses from the vibrations, hut this latest action shows a complete disregard for the citizens of a long established neighborhood. It is physically impossible during winter weather for many of us to use our driveways, and during the school year on street parking is seldom available along the side streets, of E. State Street. By removing the parking from State Street the Board has made it impossible for temporary parking for guests, for loading or unloading of supplies and materials, for convenient parking during incle- ment weather, for convenient parking for elderly or disabled persons and others. We agree that the narrow street does cause problems, but further study is needed to provide a more equitable solution for the residents, •and still provide for traffic safety. We request that on street parking be re- stored and that a study be undertaken immediately, coordinated through the East Hill and Bryant Tract Civic Associations to bring about a better solution. We urge the Mayor, our Aldermen, and concerned city officials to support our request and recognize our rights." Discussion followed on the floor. Resolution By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That the Board refer the petition presented by Mr. Anagnost to the Parking, Traffic and Transit Committee for consideration of the re- quest involving the residents and owners in the area. Carried E. State Street Parking By Comm. Stein: seconded by Comm. Schickel RESOLVED,. That a letter from Mr. J. Catalfano ' of 916 E. State St., in support of the'ban=dn E. State St. parking be referred to the Parking and Traffic Committee.'' 916 E. State Street ,`Ithaca, New York July 14, 1976 'Mayor–Edward J. Conley City Hall , Green Strpet Ithaca, New York 14850 Dear Mayor Conley - I •should like to thank you and the -appropriate department in your administration for the parking ban from the 900 block of East State Street to the City Line. In my opinion, it is the best thing that has Happened in this area in the last five years. In the short time that the ban; has been in effect we have had ample opportunity tb observe that traffic.is moving more smoothly and more: safely than it has in a long, long time. . c e,nfid- • Yesterday morning I was disturbed to learn that one of my neighbors is circulating a petition to restore parking to'the south side.:of East State St. When I was approached to sign this petition, I refused to do so and gave this' lady what I thought were some good' and compelling' reasons. I did `not convince her. zg If7C- It is not my intention to circulate any counter-petitio of to approach anyof my neighbors in support of my position. All that I ask is that if this parking ban comes up for reconsideration- that I be given an opportunity to present another point of view. I can appreciate that some people ar'e..being inconvenienced by this new restriction. It was so much easier to go -from one's car° to the front door. ,;slow it is necessary to park in the garage, in the driveway, or on one of ,the side streets off State Street. Regardless of these considerations, it- wouldbe a giant step backward for the City fathers to rescind this ban. In my opinion, a much more serious problem is the increasing truck traffic on this street. It has virtually destroyed the residential character of the neighborhood, as you know. Sincerely, yours, Samuel J. Catalfano East State Street Par ing with the. arkin ban oh . Traffic Engine_er.. Combas gave a report' dealing g „, East State Street'41 Discussion followed on the floor. Resolution By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That a public hearing on the matter.of ,-fie _ parking ban along East State Street be scheduled forthenext; . &filar Board meeting, October 13, and that appropriate notification be given that such, meeting will be held. . r `:��•, Carried ' - -� aacted City Clerk Rundle tom -write -"a letter,(to Mayor Co nley;_,• Tract Civic Assol\lation notifying them of 'the public hearing the Bryant Public Hearing on Par ing Ban Along East State Street Resolution to open Public Hearing By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, the public hearing on parking ban along East State Street be opened. Carried The following persons spoke in favor of lifting the parking ban: John Crowley - 965 East State Street Vivian Laube - 108 Water Street Eric Beukenkamp - 1322 East State Street Chris Anagnost - 903 East State Street James Herson - Chief of Police Mary Van Order - 1005 East State Street Alice Rabinowitz - 912 East State Street 9a Motion to close Public Hearing By Comm. Baldini: Seconded by Comm. Schickel RESOLVED, That the public hearing on parking ban along East State Street be closed. ; Carried City Clerk Rundle read the following recommendation to the Board, which was not moved or seconded: "Centerline striping of East State Street between Mitchell Street and the east city line was included for the first time in the city's 1976 striping program and was implemented in July. This center line, which is double solid yellow, is for no passing in either direction. It is the continuation of the centerline striped annually by NYS Department of Transportation on Route 79 up to the city line. Many requests by concerned individuals were received over the past few years asking for the centerline to obtain relief and more safety from the dangerous, prevailing conditions encountered by motorists, as well as pedestrians, on this stretch of narrow state numbered highway within the city. The striping of the centerline, due to the narrow, 26° curb -to -curb pavement width, did not provide adequate two lanes for moving traffic plus a parking lane. This necessitated the removal of the remaining parking on the south side of this portion of State Street. The entire north side was already posted many years ago for "no parking." By the removal of the parking, two 13 -foot wide vehicular lanes were created to safely move traffic in either direction. This removal was accomp- lished through a 90 -day experimental regulation, and it proved to be 74, successful. It is evident that there is now a marked improvement -in the quality of service to traffic on this narrow -state -numbered route and city arterial. A more orderly traffic flow with improved visibility and safety to both drivers and pedestrians was created. Existing, as well as potential off-street parking, and parking on cross -streets in this area is available. The Municipal Code of Ordinances, Section 60.3H1 authorizes the Traffic Engineer under such conditions and where the pavement width is 26' or less, to remove parking and post "no parking" on both sides of a two-way street. This has been done. IT IS RECOMMENDED That the Board of Public Works request Common Council to include this change in the parking and traffic regulations, within 60.43 of the Traffic Code. Discussion followed on the floor. Resolution By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That the Board direct the Traffic Engineer to restore parking on East State Street as it was before the 90 -day trial period of the parking ban. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Ayes (4) - Stein, Baldini, Schickel, Mayor Conley Nays (2) - Shaw, Whispell Abstention (1) - Ewanicki r 76 Carried Comm. Stein requested the Traffic Engineer to study the upper portion of State Street, and to explore with the N.Y.S. Department of Transporta- tion the redirection of trucks coming into the city on East State Street, and come back with some suggestions at the next meeting of the Board. Mayor Conley commented that he and Alderman Meyer have had contact with the NYSDoT and would pursue the conversations concerning the redirection of trucks with this body. 76 Parking on E. State Street between Mitchell and Giles Streets 61 7 Mr. William H. Light, Rt. 79, Caroline, N. Y., appeared before the Board and expressed the belief that a public hearing should be held on the issue to provide the opportunity for all opinions to be heard. Mr. Light spoke in favor of removing parking on E. State Street. Removal of Double line on E. State Street Mr. C ristop er &nagnost, 13 tate treet, asked what plans are made for removing the double yellow line on E. State Street above Mitchell t now that the ban on parking has been lifted. tSSupt. Dingman / reree, 0761 replied that it would not be practical or success this time to remove the lines, but expects they will wear off with use. 10 Mayor Conley expressed concern himself and on behalf of many of the Councilmen and merchants for the problem of having adequate parking on entering the holiday season, which has been a problem for the past three or four years. Now that the city has a substantial amount of parking ready for use in the business district, there is still the Green Street ramp which is going to be difficult to get full utilization of because the second portion of the project is not completed and the major access -- and egress into that parking ramp are not in place at this time. Now that the city has increased pressure from outside competitors, the Mayor pointed out the need to move toward getting better parking and traffic flow, especially before Christmas. He said he intends to work with the traffic engineer and get back to the Board at its next meeting with recommendations. He requested the Board to consider opening the Green Street ramp for free parking from now through the Christmas season on a trial basis in order to get the people accustomed to using the ramp and help the central business district. Also he asked for a de ermination as to what must be done to maximize traffic flow. 0.G Another problem which Mayor Conley called attention to is the ability to produce short-term parking for people who want to pick up a package or do some brief errand and go on about their business. Eventually, he would like short-term meters on E. State Street, but on a trial basis he asked the Board to provide free parking for everything under one hour from now through the Christmas season in an effort to help business. Mayor Conley expressed the desire to solve overall traffic problems as soon as possible and work toward merchandising parking to demonstrate that we have adequate parking available. Parking By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That the request of the Mayor that the Board consider opening the Green Street ramp for free parking from now through the Christmas season, and that the Board provide free parking for everything under 45 minutes from now through the Christmas season with respect to parking in the Woolworth Parking Lot D and Seneca Street Ramp, be referred to the Parking, Traffic & Transit Committee for study, and with power to act. Discussion followed on the floor. Comm. Stein amended his resolution be removing the phrase "and with power to act". A vote was taken on the resolution which resulted as follows: 777� Carried Mayor Conley remarked that the merchants are interested in setting up satelite parking with free bus transportation to the center of the city, and asked the committee to consider it. P. Parking - Traffic Flow Mayor Conley reported he had met with Traffic Engineer Gombas and wished to present some specific recommendations concerning not only parking but also traffic flow in the downtown business area. He considers it a very important issue inasmuch as the City is attempting to initiate new traffic patterns for the fall and Christmas season when he anticipates increased activity downtown. He would like to initiate the proposed plan on a three -months trial basis. Mayor Conley asked to have it. referred to Committee, and that the Board hold a public hearing at its next meeting to get public input. Mr. Gombas explained the changes that would require striping of portions of certain streets (Cayuga between Green and Seneca; Aurora between State and Buffalo beyond Seneca) to establish a new traffic pattern, and would establish two approach lanes at every intersection and transfer of lanes mid -block to increase the capacity and level of service to the user. The proposed plan would require removal of all cars from these blocks, necessitatinga regulation prohibiting stopping. SpocifiC places would be designated for loading zones except between 3:OOp.m. and 6:00 p.m. Mayor Conley recommended a three -months trial period of the first 45 - minute free parking in all downtown non -metered parking lots, designa- tion of areas for temporary or short-term parking, a $5.00 per month parking charge on a trial basis for the second tier of the Green Street parking garage to serve all -day parkers and free on -street parking for the.upcoming retail season. In addition, he recommended the City implement the validation system of the merchants of providing parking stamps for 3 instead of 1 hour, and request the merchants not to tie acquisition of the parking stamps to purchases. Discussion followed on the floor. Resolution By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That the parking and traffic flow recommendations be referred to the Parking, Traffic and Transit Committee for consideration and report back to the Board. Carried Public Hearing on Downtown Parking and Traffic Flow Mayor Conley informed the Board that the Traffic Engineer had proposed an alternate plan to alleviate the traffic flow problem in the downtown district which would not require th$rhadval metof on -street with merchantsrandgmembers as had been previously proposed. He said he of the DIBA and was convinced that they preferred the one-way traffic plan. Mayor Conley also requested 3 -hours free parking on merchant - validated tickets, a $5.00 per month rate for parking in the upper deck of the Green Street parking garage, and 45 minutes free parking in all non -metered lots. (Alt 1, The following persons spoke in support of the one-way street plan: Thomas Niederkorn, Chairman, Commons Advisory Board Joan Clay, President, Downtown Ithaca Businessmen's Assoc. 10a 1 Resolution By Comm. Stein: Seconded by Comm. Ewanicki j RESOLVED, That the Board request the Traffic Engineer, with cooperation 1 of the Chief of Police, to institute a 90 -day experimental regulation of the one-way street system in Aurora Street from East State Street to Court Street northbound, and in Cayuga Street from Court Street to 1 Green Street southbound; that the Board be authorized to implement a $5.00 per month parking fee to be effective on the top deck of the East Green Street parking structure for the months of November and December; that the Department be directed to implement a plan for November and December whereby each merchant -validated parking ticket be validated for a three-hour period and that each parking ticket be limited to 1 valida- tion; that the Traffic Engineer be authorized to make such changes in parking regulations and meter locations in the Central Business District as are compatible with the scheme as set forth, and that this plan take ieffect on November 1, 1976. Discussion followed on the floor. <3 (7 A vote was taken on the resolution which resulted as follows: Carried Supt. Dingman reported on the status of the one-way traffic plan and the I new arrangements for parking lot -,and grants which will go into:e-ffect on Monday, November 1, 1976. 11 North Titus Avenue Parking Restrictions Traffic Engr. Gombas informed the Board a petition with 3 signers- had been received requesting restrictions on unlimited parking in the 100 block of North Titus Avenue. Mr. Gombas proposed a 90 -day experimental regulation giving two-hour parking on the North side of the 100 block of N. Titus Avenue between Cayuga and Geneva Streets. . z z 12 on Meadow and State Streets ( /3. 7 n request in the matter of nog Supt Turn mig ae reports Supt. Dingman reporte• t at in response to a Traffic le ns on Meadow and State Streets, the be reviewing Engineer the - teat then epg Transportation is going, that the Department of Transp- date them in accordance with the tion and the style signs and will up present manner in the near future. 13 Traffic on Hancock and Third Street Alderman Saccucci presented a petition containing 37 signatures as follows: "We, the undersigned, in view of the heavy traffic, on both Hancock and Third Streets, and the many accidents, would like the City to do a traf- fic study, with the possibility of a four-way stop sign being installed." Resolution By Comm. Stein: Seconded by Comm. Ewanicki RESOLVED, That the matter be referred to the Parking, Traffic and Transit Committee and the Traffic Engineer to investigate the situation and report back to the Board. Ga ,3'7 t Carried L_ 1 ' Comm. Stein reported that at a previous meeting a petition was received \requesting placement of a 4 -way stop sign at Hancock and Third Streets. He has been asked concerning the status of the petition. He reported that traffic counts are being conducted which are not yet complete. d(l 'therefore, he does not have a recommendation yet. When he has a 'L recommendation he will forward it to Alderman Saccucci of the First Ward. Traffic Study - West Seneca F West Green Streets Comm. Stein reported that in response to numerous complaints from interested citizens, the New York State Department of Transportation caused a study to be made by its traffic and safety group of the various intersections on West Seneca and West Green Streets between Cayuga Street and Meadow Street. As a result of these studies, the NYSDoT has extended the parking restrictions in the vicinity of these intersections and caused certain other actions to be taken with respect to signs and tree4 trimming. The NYSDoT has now requested the city to change its ordinances in order to agree with the new parking regulations that they have established in the vicinity of these intersections. The required changes in the ordinance are shown on the attached sheet. Resolution By Comm. Stein: Seconded by Comm. Ewanicki RESOLVED, That the Common Council be requested to revise the city traffic ordinances as'codified in Section 60.44 "Standing"Prohibited in Designated Locations", and in Section 60.51A, "Parking Meters - Zones Highways" 1 to coliform :with the changes requested by the NYSDoT:: '(Copy attached to 'Minute Book) (4,,E,4, 12!:77.6 e Z /7 Ca(�,r d DEPARTMENT OF PUBLIC WORKS Office of Traffic Engineer November 19, 1976 Due to numerous reported accidents in the past several, months, the Department of Transportation was requested to initiate a study to improve the traffic control at several locations on the Seneca and Green Street arterials. On the basis of this study, the DoT will implement 100 -foot 'no'standing' zones at the study intersections for added visibility, and they have requested us to make the changes in our ordinances to provide for said zones. The following are changes in the ordinance which will enable the posting of these 'no standing' zones. In Section 60.44 STANDING PROHIBITED IN DESIGNATED LOCATIONS West Seneca Street, both sides, from Geneva Street to a point one hundred (100) feet easterly therefrom. West Seneca Street, both sides, from Plain fifty (50) feet easterly therefrom. West Seneca Street, both sides, from Plain one hundred (100) feet easterly therefrom. North Plain Street, east side, from Seneca fifty (50) feet southerly therefrom. West Green Street. both sides, from Corn Street for of seventy-five (75) feet westerly. Insert: Delete: Insert: Insert: Delete: Insert: Street to a point Street to Street to West Green Street, hundred (100) feet Insert: West Green Street, hundred (100) feet both sides, from Corn Street to westerly therefrom. both sides, from Plain Street to a point one westerly therefrom. a point a point a distance a point one In Section 60.51A PARKING METERS - ZONES - HIGHWAYS Delete: West Seneca Street, Street. Delete: West Seneca Insert: West Seneca one hundred Insert: West Seneca Street. south side, from Cayuga Street to Albany Street, north side, Street, both sides, (100) feet easterly Street, both sides, Cayuga Street to Albany Street. from Cayuga Street to a point from Geneva Street. from Geneva Street to Albany Delete: North Plain Street, from West State Street to West Seneca Street, east side. Insert: North Plain Street, east side, from State Street to a point fifty (50) feet southerly from Seneca Street. The Board of Public Works requests the Common Council to make the above listed changes in the Code of Ordinances. r � South Hill School pavement markings 1 Traffic light synchronization 2 Crouse-Hinds traffic equipment - city to standardize 3 Towing charge refunded (pkg. in Seneca St. Garage) 4 Green St. Parking Ramp - suggestions for use; change in rates 5 Amendment to Traffic Ordinancefe Sr. Citizens request free parking on Sr. Citizens Day 7 Easter Seal Society requests parking privileges for handicapped 8 East State Street - petition against removal of parking„_,pb44hrgr.9 Parking proposals for holiday season 10 N. Titus Ave. Parking restrictions 11 Meadow & State - left turn signs 12 Hancock & Third - traffic study request 13 W. Green & W. Seneca traffic study - intersections - change in ordinaces 14 NATIONAL 23-681 Made In V.S.A. 1 Bus S elters '� Comm. Stein reported that the architectural firm of O'Brien & Taube have been selected to design the three bus shelters for the downtown area. The contract, in draft form, is in the hands of City Attorney Shapiro, who will discuss various items with the architect'slawyer before it is brought before the Board. '1-0----11 Bus Shelters Comm. Stein reported that the contract has been in the hands of legal representatives of both the City and the architects for two weeks as concerns the bus shelters and bus graphics design. There have been several points of discussion which have been cleared up. The new con- tract is now being retyped. 2 ,7 6 City Attorney ShapiroP P reported that he had s o no the architect's attorney and they are aware that the contract may have to be reviewed by UMTA so he will send a draft down for UMTA as soon as it is available to us and, after reviewing it, will get the UMTA approval. Three Bus Shelters By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the Mayor and City Clerk be authorized to execute, subject to any Urban Mass Transit Authority approval that may be required, an ,owner -architect agreement between the City of Ithaca and O'Brien and Taube, architects, which provides for •ar.chitectural services on the design of three bus shelters to be built under the UMTA program, and which further provides for architectural services in the development of bus graphics in connection with the Transit System. The locations of the., three bus shelters to be designed are: a. The southside of the 100 block of East adjacent to the Woolworth building. b. The west side of the 100 block of Sout in the area known as Rothschild's Plaza c. The north side of the 200 block of East within the Seneca Parking Garage. The terms and conditions of the agreement provide -that the bus shelters shall each have a seating capacity of 15 persons, be adequately heated and lighted, and that the three shall have a fixed construction cost limit of $23-,100. The terms and conditions further provide that the bus graphics shall consist of a logo -type, comprehensive route information system, a design for the exterior of the bus and .related items affecting the identity of the system. The contract provides that the total cost of architectural services with respect to the shelters shall not exceed $4,300, including supervision of construction, and the total cost of architectural services for the bus graphics shall not exceed $2,880. een - // Street Aurora Street Seneca Street Carried Bus Shelters & Bus Graphics By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the action of the Board on February 11 authorizing the Mayor and Clerk to execute subject to any Urban Mass Transit Authority approval, that may be required, an owner -architect agreement with O'Brien $ Taube, architects for services in connection with bus shelters and bus graphics, be modified to provide that the Mayor and Clerk shall be authorized to execute said contract upon the agreement of the Common Council to provide funds to make up the difference between the contractual fee and the maximum amount allowed by the 'Urban Mass Transit Authority.' Discussion followed on the floor. 3 Z 7 6 A vote was taken on the motion which resulted as follows: Carried UMTA Grant Following is a status report on the Urban Mass Transit Grant. This report has been prepared by Asst. to the Supt. Dougherty to bring you up to date on the progress of this project. The contract with O'Brien & Taube cannot be executed until that firm has justified to the satisfaction of the Urban Mass Transit Association the reason that the proposed services exceed the 6% guide line. ,y 7 6. STATUS REPORT UMTA GRANT NO. N.Y. -03 - 000 Item 10.01.55 45 Passenger Bus Bids'to be received on Monday, April 28, 1976. 3 Companies have notified us they do not intend to bid, leaving one prospective bidder, AM General. 10.01.44 & 3 - 33 Passenger Buses Including one equipped for the 10.01.32 elderly. UMTA is now requiring us to participate in a joint bid purchase procedure with other municipalities for this size bus. A representative of the Central New York Regional Transportation Authority is coordinating this effort. Specifications are now being compiled but a definite bid date is unestablished. 10.02.04 Seven Fare boxes No action at this time. Specifications will be written during May 1976. 10.02.08 Two Way Radio for bus for the elderly. No action yet. This radio may be purchased at a later date without bidding. 10.09.03 F Graphics System and design and construction of shelters. A 10.09.01 contract was negotiated with the firm of O'Brien & Taube to do both types of work. Due to the proposed cost being over the 6% guideline set up by UMTA the contract was not approved. We are now in the process of attempting to prove to UMTA that the cost is warranted due to the unusual nature of the project. Specifi- cations for the seventeen pre -fab shelters will be written during May 1976. The above comments include all items listed in the UMTA grant with the'exception of the new maintenance facility. la Improvement of Bus Service Comm. Stein reported that redesign of graphics and designand construc- tion of three: new shelters in the downtown area arnow,being worked on and results should be seen in the near future. 9/"/76 Comm. Stein requested a change in the agenda to permit presentation by the architect of the design for the three special bus shelters in the downtown area and the design of graphics and buses. Presentation by O'Brien $ Taube of Bus Shelter Design The archit ect presented the design of the three bus shelters: one on the Woolworth location, one on Aurora Street near Rothschild's, and one on Seneca Street near the Seneca Street garage. f/7/7L By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That the Board approves the design concept, authorizes the ar- chitect to proceed with design development, authorizes the Parking, Traffic & Transit Committee to approve that design development and authorizes construction drawings. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: By omm. Stein: Secon•e• by Comm. Baldini RESOLVED, That the City Attorney be instructed to obtain any release of easement or other approval that is needed for the construction of the bus shelter at the northwest corner of Parking Lot 'D'. 7/7/7 Carried Carried Comm. Stein reported on the progress being made in connection with the bussheiters design and said he expects to have two plans ready, at the October 13, 1976 meeting, for bid requests. Z esi.gn o bus s elter within Woolworth's. building Comm': Stein informed the Board that the present contract with O'Brien•;;: Taube for the design of three bus shelters;under,the UMTA calls for=.•one shelter to be builtin the parking lot -on Green Street east of the, Woolworth building. Woolworth has indicated an interest in having the' shelter built into the front ofthe store in the vicinity of the main store entrance on East Green Street, .=Thiswill require design not, con- templated by the original contract with O'BrienA Taube. 62-6-r-27 -‘' Resolution By Comm. Stein: Seconded by Comm. .Whispell; RESOLVED, That the contract with O'Brien.& Taube for the design of bus shelters and bus system graphics under the UMTA program beamended to provide for the design of a new shelter within Woolworth's building at, a cost of $500, and contingent on the approval of said design for the doin,- struction documents for $700. Carried Bus Stop at 100 E. Green Street By Comm. Stein: seconded by Comm. Schickel RESOLVED, That a request from the Office for the Aged for permission to receive and discharge bus passengers at the Community Transit bus stop in the 100 block of East Green Street be approved subject to regulations on the use established by the Superintendent. Carried Plot of Land for Construction of a Bus Shelter By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the City Attorney be directed to initiate action leading to the acquisition by the city of a plot of land on the south side of the 100 block of East Green Street immediately adjacent to the east face of the Woolworth building and the south line of East Green S/eet for the purpose of constructing a bus shelter. / IT IS FURTHER RESOLVED, That the City Attorney be dire such actions as are necessary for acquisition by the construct a bus shelter in the southwest corner of t Garage. // ted to institute ity of rights to e Seneca Parking Carried Bus System - Name Change Mayor Conley stated that he has had conversations with the businesses in the downtown area concerning the survey taken by the bus drivers regarding the change in the name from Community Transit to Ithaca Transit. The down- town business Association is in favor of "Ithaca Transit." 3�Z� 7 Mayor Conley further st: ed that after the graphic design is completed, the downtown businesse::.Iould like to encourage the city to do a graphic study of all the city signs, directions, etc. and do a graphics plan in general for the downtown area, if not the whole city. 3 Community Transit System By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the report of the Community Transit System -on operations for the year 1975 and for the last quarter of 1975 be received and placed on file. Comm. Stein presented the Community Transit System Report of Operations for the period from January 1, 1975 to December 31, 1975, as well as the October to December 1975 period report. Comm. Stein reviewed several points of statistical interest. Asst, Supt. Dougherty also commented on the report. A vote was taken on the motion on the floor which Vesulted as follows: Carried -Community Transit System - First Quarter 1976 Report T ' 7 Comm. Stein reported that the first quarter 1976 rep rt on the Community Transit System shows for the first time - a net profit. This is due, at least in part, to the fact that large subsidy payments occurred in the first quarter. Resolution By Comm. Stein: seconded by Comm. Baidini RESOLVED, that the Community Transit System report of Operations for the period January - March 1976 be accepted. Carried Community Transit System By Comm. Stein: Seconded by Comm. Baidini RESOLVED, That the Board accepts the Report of Operation of, the. Community Transit System for the second quarter of 1976,...as presented by Comm. Stein. Y////76 Carried,, Community Transit System Report Comm. Stein—Fe-Viewed the Quarterly Community Transit System Report with the Board. Resolution '/°/T 6 By Comm. Stein: Seconded by Comm. Ewanicki RESOLVED, That the Quarterly Community Transit System Report be accepted -nd approved by the Board. Carried Ithaca Transit System By Comm. Stein.: seconded by Comm. Schickel 7. /7 RESOLVED, That the city bus system now known as the Community Transit System be designated in the future as Ithaca Transit. Carried Comm. Stein reported that the Bus Drivers of the transit system prefer to have the name remain Community Transit System rather than be changed to Ithaca Transit System as was resolved at the February 11, 1976, meeting. 2-5 '7A-- Change 7� Change in Transit System Name Comm. Stein reported that his Comm t ee is running a survey on the change in name of the Transit System. Comm. Stein will have a report at the g next meeting. It appears clear from the bus clientele to keep the name as it is. 1 Community Transit System Name By Comm. Stein: second by Comm. Bodine ! /7 RESOLVED, That the action of the Board of Public Igo s on February 11, 1976, changing the name of the Community Transit System be rescinded, thus allowing the name 'Community Transit System' to continue. 1 Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried For information, Comm. Stein informed the Board that there would bei -/glut, advertisement by the City of the Free Bus Services and also a question- naire will be issued on the buses in respect to the bus system users. Janice Dougherty, County Office for the Aging Mrs. Dougherty stated that she is representing the Senior Citizens Council, the Downtown Ithaca Business Assn., the, Salvation Army, and City Federation of Women's Organizations who are all sponsoring a Senior Citizens Day on the Mall - May 12th. Mrs. Dougherty further stated that a letter had been written to Comm. Stein's Committee, asking that the Board of Public Works grant Senior Citizens free transportation on..the_._Ci-ty_Bus System that day on the regular runs. Activities will be from 10:00 A.M. until 3:00 P.M. ;The rain date is May 13th. LD�� '7� ,y Comm. Stein commented that he would bring this matter up for discussion at the time that he makes his report later in the meeting. \ Senior Citizen's Day - May 12, 1976 - Free Bus Rides By Comm. Baldini: seconded by Comm. Bodine RESOLVED, That Senior Citizens be permitted to ride city buses without ,charge on Senior Citizens' Day, May 12 (rain date, May 13) upon presentation to the attendant of a valid Senior Citizen identification. e/7C Carr d Mr. Ernest Silver, President of the DIBA Mr. Ernest Silver, President of the DIBA appeared before the Board with a request for free bus service and free off-street parking in both ramps and Lot D for the following days: Merchant's Sidewalk Sale Days: August 6 f 7, 1976 Welcome Students Days: August 26, 27 $ 28, 1976 Welcome Students Days: September 2, 3 $ 4, 1976 Discussion followed on the floor. Mayor Conley arrived at the meeting at 4:18 P.M. Resolution By Comm. Stein: seconded by Comm. Bodine RESOLVED, That the matter of free bus service for the Merchant's Sidewalk Sale Days being held August 6 $ 7, 1976 and the Welcome Students Days be- ing held August 26, 27 & 28, 1976 and September 2, 3 & 4, 1976 be referred to the Parking, Traffic and Transit Committee for consideration and recom- mendation to be brought back to the Board at the July 28th meeting. 7 C7 Carried 1DIBA Request for Free Bus Service and Parking By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Board of Public Works provide free parking in the Green Street Ramp only, on August 6 and 7, 1976, August 26, 27 and 28, 1976 and September 2, 3 and 4, 1976, and2..k'7 b ; BE IT FURTHER RESOLVED, That bus service be provided ffreepon the presen- tation of coupons printed in the newspapers by Ithaca Merchants for the' Welcome Students Days being held on August 26, 27 and 28, 1976 and September 2, 3 and 4, 1976, and BE IT FURTHER RESOLVED, That a survey of the bus riders be taken on the Welcome Students Days to determine the reasons for the usage of the bus. Carried DIBA Free Bus Service Request Comm. Stein informed the Board that the DIBA shifted its approach si c the Board passed a resoluti; •Q. with certain conditions at its last�r '//7 6 meeting to provide bus service free on certaindaysupon the presenta- tion of coupons printed in the newspapers by Ithaca merchants for the Welcome Student days. The DIBA would rather give coupons in the stores. Resolution By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That as a contingency plan the Parking, Traffic & Transit Commmittee be given the power to grant free bus service to everyone, with or without coupons, on Saturday, September 4, and in conjunction with this, that some advertising be done in various media to inform the public. Carried Bus trip request Mayor Conley read a request from a local day care center requesting a bus trip around one of the city bus routes for fare of one penny each. Resolution By Comm. Ewanicki: Seconded by Comm. Stein RESOLVED, That arrangements be made to provide a bus trip for the members of the day care center as requested. 74 Carried Free Bus Services during the C ristmas Period By Comm. Stein: Seconded by Comm. Schickel RESOLVED, That free bus services be provided on Thursday and Friday, December 23 and 24, 1976. the entire system on - '7(a Cried Expansion of Bus Service Comm. Stein reported that Antoinette C. Farrar has presented a petition with approximately 350 signatures requesting that buses be run between the Ithaca College Campus and the Cornell University Campus on week nights land. Sundays in addition to the present Friday and Saturday run. 'Resolution V_Le_/Z_ 76 'By Comm. Stein: Seconded by Comm. Ewanicki ) RESOLVED, That the petition be referred to the Parking, Traffic $ Transit Committee. Carried Report on Bus Service Comm. Stein asked Mr. Jack Dougherty to report on bus service. i. 76 Mr. Dougherty reported on the service furnished for the Fourth of my fire works, the WCIC TV 2 commercials which are done by the WCIC staff with no cost to the City, and informed the Board there would be a shuttle bus service on August 20 and 21st from the downtown to the Bicentennial Barge in Cass Park. O'Brien & Taube - City Bus Shelters By Comm. Schickel: Seconded by Comm. Stein RESOLVED, That a bill of O'Brien $ Taube for architectural services in connection with the design of three city bus shelters, be approved in the amount of $1,600.00. p/j/7 6 Carrie Bill for Architectural Services By Comm. Stein: Seconded by Comm. RESOLVED, That a bill of O'Brien & connection with preliminary design be approved in the amount of $650. Ewanicki Taube for architectural services in of the Community Bus System graphics, 6L -et, /3 •7' Carried Bus System Grap ics Plan David Taube of O'Brien $ Taube Architects, presented the bus system graphics plan which included primarily 4 major items --new group map bus schedule, redesign of buses, graphics for the shelters and bus stop sign -- to the Board. Resolution By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That bus systems graphics today presented by O'Brien $ Taube, Architects, be adopted and approved. BE IT FURTHER RESOLVED, That a voucher of O'Brien $ Taube in the amount of $650. in final payment of the design phase of the bus system graphics be approved. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried '7 6 Alternative Bus Shelter '7 67 By Comm. Stein: Seconded byfComm. Schickel cTaube in the amount of $500 for RESOLVED, That the voucher design of the alternative bus shelter design at Woolworth's bed approved. Bus shelters - downtown area Bus stop at 100 E. Green St. (for the aged) Transit system - report of operations Community Transit System - name changed to Ithaca Transit 1 2 3 4 Sr. Citizens Council request free bus service -Sr. Citizen's Day 5 DIBA requests free bus service, free parking (sidewalk sales) 5 Report on bus service (Fourth of July, Bicentennial Barge Days 6 O'Brien & Taube bill - bus shelter design 7 Day Care Center requests one penny fare for special trip S Request to expand bus service - Ithaca College/Cornell campuses 5 NATIONAL 23-681 Made In U.S.A. Appointments By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Superintendent's two appointments be approved as follows: Christopher J. Conley, a Sewage Treatment Plant Operator Trainee in the Water F Sewer Division at an annual salary of $7,320, effective January 4, 1976. Grant Jones, a Laborer in the Buildings $ Grounds Division at $3.01 per hour, effective January 2, 1976. BE IT FURTHER RESOLVED, That the reclassification of Gary R. Snyder as a Maintainer in the Water $ Sewer Division at $4.30 per hour, effective January 11, 1976, be approved. BE IT FURTHER RESOLVED, That the following promotion in the Construction F Maintenance Division be approved: Edward Hamilton to a Working Foreman at $4.64 per hour, effec- tive January 18, 1976. Carried Appointments By Comm. Ewanicki: seconded by Comm. Shaw RESOLVED, That the Superintendent's appointment be approved as follows: Paul Tunison, a Laborer in the Water $. Sewer Div s on at '$3,01 per hour, effective January 19, 1976. Carried Construction and Maintenance Division Promotions By Comm. Schickel: seconded by Comm. Shaw ! // RESOLVED, That the Superintendent's promotions be pproved as follows: In the Construction and Maintenance Division effective February 15, 1976, 1. Charles Bowlsby to a Maintainer at $3.53 per hour --2. Forrest Stinson to a Maintenance Man at $3.39 per hour. 3. Mitchell Kent to a Maintenance Man at $3.39 per hour. Carried Appointments By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Superintendent's a_,pointment of Anita Howe as a Bus Driver in the Transit Division at $3.67 per hour, effective .February 16, 1976 be approved. Carried Appointments: By Comm..Schickel: seconded by Comm. Bodine RESOLVED, That the Superintendent"s appointment of. Howard' Finn `as a Laborer in -the Buildings & Grounds -Division at $3.01 per hour effective February 18,, 1976, be approved. r�,zs l� Carried +ppointment By Comm. Baldini: seconded by Comm. Schickel 312-Y 7 RESOLVED, That the glE21.ntment of John Eubanks, Jr. as a Truck -Driver- in the Construction $ Maintenance-7Sivision at $3.53 per hour, effective March 29, 1976, be approved. Carried Promotion . By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That Charles Wheeler be promoted to the position of. Truck Driver ' in the Water §,Sewer Division at $3.53 per hour, effective March 21, 1976, be approved. Carried ,Promotions By Comm. Schickel: seconded by Comm. Baldini - RESOLVED, That the following two provisionalpromotions be approved by the Board: Paul Tunison, a Water Treatment Plant Operator Trainee in the Water $ Sewer Division at $7,320 per year effective April -5, 1976.fib Water Plant Operator in the Wat r & Sewer William Berich, a Chief a p Division at $12,743 per year effective April 5, 1976. Carrie.. Appointment'. By Comm. Schickel: seconded- byCoinm. Shaw RESOLVED, That Martin, Johnson be appointed a; Laborer inthe�BuildingS ;K. Grounds ;Division at : $3.01 .per ,hour, effective May'5, Ca'xried Promotion By Comm. Schickel: seconded by Comm. Shaw i --/24%.,c RESOLVEDThat Anthony J. Alo be promoted tO Maintenance Man at $3.26 per , hour, effective May 17, 1976. Carried Appointments By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the following be appointed: /// 6 Timothy Chaffee be appointed a Truck Driver in the Construction & Maintenance Division at $3.53 per hour, effective May 30, 1976. David Fiero be appointed a Truck Driver in the Construction & Maintenance Division at $3.53 per hour, effective May 30, 1976. Harvey Molock be appointed a Laborer in the Construction $ Maintenance Division at $3.01 per hour, effective May 30, 1976. Leroy Reed, Jr. be appointed a Laborer in the Construction f Maintenance Division at $3.01 per hour, effective May 30, 1976. Carried PROMOTIONS:l By Comm. Bodine: seconded by- Comm.Schick to the position of Maintenance Man RESOLVED; That Eugene Burdett be promoted1976. ti � � at $3.53 per hour, effective June 13, RESOLVED, That Gary France be promoted to the position of aintenance Man at $3.39 per hour, effective June 13, 1976. Carried la Promotions By Comm. Bodine: seconded by Comm. Shaw RESOLVED, That the following promotions be approved by the Board: James McGinnis to the position of Maintenance Man at $3.26 per hour, effective June 27, 1976, in the Construction & Maintenance Division, Electrician's section. 6/2_ 3/7 4, Peter Cornman a Truck Driver in the Construction & Maintenance Divi- sion at $3.67 per hour, effective June 20, 1976. Carried Appointments - Promotions By Comm. Baldini: seconded by Comm. Bodine - RESOLVED, That the two appointments and one promotion made by Supt. Dingman, listed below be approved by the Board: Appointments Nelson Borgeson a Laborer in the Construction P.lMaintenance Division at $3.01 per hour, effective July 6, 1976. Joseph J. Lychalk a Water Treatment Plant Operator Trainee in the Water f Sewer Division at an annual salary of $7,320, effective July 1, 1976. '7C Promotion Peter B. Albertsman a Maintainer in the Construction & Main- tenance Division at $3.39 per hour, effective June 27, 1976. Carried Promotions By Comm. Schickel: Seconded by Comm. Baldini RESOLVED, That two promotions made by Supt. Dingman, listed below, be approved by the Board. 0/7 Anthony Alo, a Maintainer in the Buildings & Grounds Division at $3.39 per hour, effective September 5, 1976., Michael Schott, a Maintenance Man in the Buildings & Grounds Division at $3.39 per hour, effective September 5, 1976. Appointments By Comm. Ewanicki: Seconded by Comm. Baldini RESOLVED, That five appointments made by Supt. Dingman, listed below, be approved by the Board. 0/7 David Lowe, a Laborer in the Buildings & Grounds Division at $3.01 per hour, effective August 31, 1976 Wayne Shipman, a Truck Driver in the Construction $ Maintenance Division at $3.53 per hour, effective August 29, 1976. Monroe L. Payne, a Sewage Treatment Plant Operator Trainee in the Water & Sewer Division (probationary) at an annual salary of $7,325, effective August 18, 1976. John C. Brooks, a Laborer in the Buildings $ Grounds Division at $3.01 per hour, effective August 23, 1976. Douglas Cowall, a Laborer in the Construction $ Maintenance Division at $3.01 per hour, effective September 5, 1976. Carried Permanent Appointment - John VanGorder By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the Board approve the permanent appointment of John Van Gorder as Street & Maintenance Supervisor in the Construction F Main- tenance Division, effective -Se mb y �94-6. c' bv-6W y/7/7 6 Carried Supt. Dingman informed the Board that the above appointment is symbolic only. Mr. VanGorder has been serving in this position on a probationary appointment for about four years while .waiting to be given his Civil Service Test and receive results of the test. He has worked for the City for 27 years and has filed for retirement effective around the first of October. Supt. Dingman asked the Board to reserve the evening of October 8 for a testimonial. retirement party for Mr. VanGorder and said he will send them further details soon. Promotion By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That the provisional appointment of Henry Blake to the position of Streets and Sanitation Supervisor.:in the Construction & Maintenance Division at an annual salary of $14',422 (Step 6 of Grade 1 in the - Executive Compensation Plan for 1976-,), effective request to the Civil Service Commission to hold a omooional examination for the position be approved by the Board. Car ied ointment By Comm. S aw: Seconded by Comm. Schickel That the appointment of John Brown as a Laborer inetO � RESOLVED,uper hour, Z(56.t'u� Con- struction & Maintenance Division at $3.01 �a ied bei 1976, be approved by the Board. MINUTES: Seconded by Comm. Baldini September 22, 1976 meeting BComm. Schickel:corrections: RESOLVED, ppro That recordedthe corrected the minutesof with the following City be approved as by1976. appointed September , 7 b, • Laborer John Brown was app ervisot John 26,VanGorder1976. �� • Construction F, Maintenance Sup retired October 2, 1976. Blake was Maintenance Supervisor Henry Construction �, appointed October 3, 1976. Carried Schickel �t t3 in the -1 Appointment Seconded by Comm. Graham as Laborer 18769 Comm• That the effective October 4, By That appointment of Arthur hour, RESOLVED, 3.01 p IBuildings � Grounds Division at $ Carried be approved by the Board. ByPromotion Seconded by Comm. Schickel position of Mainten- ance RESOLVED,VThatBnt: promotion of Robert Travis to the P si hour, effective anceMa tthe P Grounds Division at $3.39 peru i, e f6 ance Man in the Buildings � the Board. Carried October 17, 1976, be approved by Comm. Shaw left the meeting at 5:49 p.m. — lb Appointments P Comm. Ewanicki By Comm. Scilickel: Seconded by appointed as a Laborer in the Buildings" RESOLVED, That Alfred W. Foote be app effective January 2, 1977. Zz7-� Grounds Division at $3.01 per hour, Carried By Comm. Schickel: Seconded by Comm. Ewa inas a Laboxer in the nicki RESOLVED, That George R. Ostrander be appointed hoar, ffetive Construction Maintenance Division at $3.01 p January 2, 1977. Carried 2 Business Person of the Week - Bill Riker Superintendent Dingman read the following letter from Ralph -Jordan, Tompkins County Chamber of Commerce. Superintendent Dingman commented that the Department is very proud of Bill Riker and that the Board should know that we have employees of this caliber. January 8, 1976 Mr. Robert 0. Dingman Supt. of Public Works City Hall 108 E. Green Street Ithaca, New York 14850 Dear Mr. Dingman: It's nice once in awhile to open your mail and find that someone has taken the time to write a complimentary letter. And, that's exactly what this is. We are pleased to announce that Bill Riker has been chosen as our "Busi- ness Person of the Week of January 12th, 1976." This pr-ogram'seeks,to give recognition to our working citizens who sincerely give of them - ,selves to make our community a nice place to live. Sometimes- the pace of ourbusiness environment prevents us from taking the time to recog- nize those employees who portray those extra -special qualities. These people, unselfishly give of themselves. As you know "Bill Riker" is one of these people. The Boy Scouts are es- pecially proud and appreciative of Bill's contributions to their organi- zation. Over the years Bill has been quite instrumental in Newfield's scouting program. He has been on the Committee for Troop # 34 Newfield sponsored by the Oddfellows since February, 1971; Committee Chairman of Pack # 34 since November 1969; and has taken care of the fiscal Ad- vancement of Awards to the boys during this time. Mr. Riker is an active member of the Newfield United Methodist Church. He is on their Board of Trustees, and serves on the Administrative Board of the Church. When Bill volunteers his time, he's not afraid to roll up his sleeves and really work. At the Church, hedoes his share of the physical maintenance -- including painting, mowing the lawns and other repair work. Bill was there too when the Newfield School needed help moving to their new library. And, of course, we know that you feel Bill's the type of person that not only handles the responsibilities of his job, but is a congenial, cooperative worker. We feel that it's people like Bill Riker, that help build the fine community we all call home. Sincerely, /s/ Ralph L. Jordan Executive Director Mayor Conley remarked that he would like to write a letter to Bill on behalf of himself and the BPW thanking him and complimenting him for achieving this award. Resolution on retirement of John VanGorder By Comm. Ewanicki; Seconded by Comm. Stein On October 9, 1976, John VanGorder will retire from his position with the Department of Public Works of the City of Ithaca. John will have com- pleted just over 27 years of service to the Department, during which time his proclivity for 'upward mobility' carried him from the position of Sanitation Man through the positions of Truck Driver, Motor Equipment Operator, Foreman, and on to his present important position of Supervisor of Streets and Sanitation. During this more than quarter century of service, John's interest and diligence in his work and his demanding attention to detail made him a favorite with his superiors, his fellow employees, and to all who were fortunate to work under his supervision. While serving his city, John also took time to give ge erously of his time and talent in the important activities which so enrich thehquality of life in Ithaca. This has been evidenced by long in No. 5 Fire Department, le'1baseballElks basketballthe andMoose footballClub teamsand as a coach in young people's THEREFORE, BE IT RESOLVED, ThattoJohn for ajobwelldone, fPublic Works and andits wishesStaff does hereby express its thanks him good health and happy days in his retirement. Carried 3 Workshop - Peter Larson By Comm. Bo ine: secon ed by Comm. Baldini d d eOL, aon VED That Auto Mechanic Foreman Peter Larsbe authorVehizedstoater the Equipment American Public Works Association Workshop �s expense for Maintenance in Pittsburgh nandMarch accommodationst the city 3 //oP 6 registration, travel, mealsCaY'ried g Asphalt Paving Seminar 4/28 - 29 By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That two employees of the department be authorized to attend the Asphalt Paving Seminar at Syracuse on April 28-29 at the city's expense for registration, meals, travel and accommodations. /Z3i/Z7 G Car-bd American Public Works Assn. Spring Conference - Niagara Falls By Comm. Bodine: seconded by Comm. Stein RESOLVED, That the City Engineer, the Asst. to the Superintendent, and the Superintendent be authorized to attend the American Public Works Associa- tion Spring Conference at Niagara Falls on May 12-14; the cost of regis- tration, food, lodging and transportation to be at city expense. - ,y % c Carrie( Intermunicipal Signal Assn. Spring Conference - Jamestown By Comm. Bodine: seconded by Comm. Stein RESOLVED, That the City Electrician and the Traffic Engineer be authorized ' to attend the Intermunicipal Signal Association Spring Conference in Jamestown on May 5, 6 and 7; the cost of registration, food, lodging and transportation to be at city expense. - - 1y,76 Carried Public Works Conference - Sept. 26 - 30, 1976 By Comm. Bodine: seconded by Comm. Shaw RESOLVED, That the Superintendent and the Asst Superintendent for Construction' $ Maintenance be authorized to attend the National Public Works Conference at Las Vegas September 25 through September 30, 1976; the cost of transporta- tion, registration, meals and lodging shall be a legal charge agar st the city. 642476 Carried Western New York Water Works Conference By Comm. Ewanicki: Seconded by Comm. Schickel RESOLVED, That three employees of the Water & Sewer Division be author- ized to attend the Western New York Water Works Conference at Rochester on September 29, 1976; the expenses of registration, trans ortation, meals, to be a charge against the city. Carried/7 C Public Works School Syracuse, N.Y. By Comm. Stein: Seconded by Comm. Baldini RESOLVED, That two employees in the Engineering Division be authorized to attend a Public Works School in Syracuse, October 19 through October 22, 1976; cost of meals, transportation, registration, and lodging to be a charge against the city. W74 Carried 4 Exams for Chief Water Treatment Plant and Water Treatment. Plant Operators By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to request the Civil Service Commission to hold open competitive examinations for the positions of Chief Water Treatment Plant Operator and ,for .Water Treatment Plant Operator. Carried G Position of Chief Water Treatment Plant Operator By Comm. Baldiil: secondedy Comm. Sc ickel RESOLVED, That the Board of Public Works rescind their action taken on March 24, 1976 whereby they authorized the Superintendent to request an open competitive examination for the position of Chief Water Treatment Plant operator. Y/7/7 G Discussion followed on the floor. A vote was taken on the motion which resulted as follows: Carried Non-competitive Promotion Examination - Chief Water Treatment P 7ant Operator By Comm. Baldini : seconded' by Comm. Shaw t 6. RESOLVED, That the Board of Public Works authorize the Sup in endent to requestiatheaiCiviltService theCpositionnto of Chiefpare a Water Treatmenttitive PlantOperator. tional examination for P Carried Floyd Oplinger - Leave of Absence By Comm. Bodine: seconded by Comm. Baldini RESOLVED, That Floyd Oplinger be granted a three month convalescence leave of absence effective June 21, 1976. Carried rried Convaleence Leave -of -Absence - Richard Clark gy Co%��. a_"Lwanicki : Seconde by Comm. Schic el RESOLVED, the Board approve granting a convalescence leave -of -absence of 90 days to Richard Clark, effective October 12, 1976.Carried :Convalescence leave ��� By Comm. Baldini.: Seconded by Comm. Schiakelconvalescence lean -of absence RESOLVED, That Leonard Morgan be granted without pay through February 28, 1977. Carried 6 Meeting o t e 'ub is mployment Relations Board (47,3171# Supt. Dingman reported that the Public Employment Relations Board has ordered an election to determine the employee organization which shall represent the hourly paid employees of the Department of Public Works, to be held Thursday, July 8, 1976. The employees will have the opportunity to choose representa- tion by the C.S.E.A., Laborers' Local #589, or no representation at all. The employees are presently represented by Laborers' Local #589, and some of them have petitioned P.E.R.B. for a change. No action was required by the Board; Appointments & promotions 1 Bill Riker honored as businessperson 2 Travel authorization 3 Request for Civil Service exams 4 Leave of absence 5 Laborers to select representative union 6 Resolution on retirement of John VanGorder 2 • • z • o 0 p�W N U z Fi 0 14 '8 H o H U O z O b O Z F O u9 z� Made in U. S. A. NAT/ O NAL 23-280—Colored Tabs 23-281—Clear Tabs Attorney to prepare ordinance to prohibit archery in city parks; see Parks page 18 Ruling on occupancy of Southside Center (see B & G pg. 27) r J 1 APPOINTMENT OF COMMITTEES To_ (L( -Mayor Conley made the following appointments to the committees of the Board of Public Works: Chairman Vice Chairman Water $ Sanitary Sewer Ewanicki Shaw Highways, Street Lighting and Refuse Shaw Schickel Bridges, Creeks and Storm Drainage Baldini Ewanicki Public Buildings, Public Grounds. and Parks Bodine Finance, Accounts and Capital Improvements Stein Schickel Bodine Parking, Traffic and Transit Stein Baldini Member-. Schickel Stein Bodine Shaw, Baldini Ewanicki ELECTION OF VICE-CHAIRMAN By Comm. Shaw: seconded by Comm. Baldini RESOLVED;, That Comm. Ewanicki be nominated as -Vice-Chairman of the Board of Public Works. •1 (tf By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That the nominations be closed. Carried Carried Comm. Ewanicki received a unanimous vote of the Board. OATH OF OFFICE - MILTON SHAW Commissioner Milton Shaw took the Oath of Office and was sworn in as-• a Commissioner of the Board of Public Works, term to expire 12/31/78, by City Clerk Rundle. Joh14 Bodine - New Commissioner zr (4 Mayor Conley introduced John Bodine to the Board as a new Commissioner. (?es, 9 -d — AvgLis1 7 4 !r Mayor Conley welcomed newly appointed Commissioner Whispell to the Board —14 and informed her that she would assume the committee assignments which Comm. Bodine performed prior to his resignation: Chairman of the Finance, Accounts and Capital Improvements Committee,;•Vice_Chairman of .the Public Buildings, Public Grounds and Parks Commitee;.==and _third member of the W, Bridges, :Creeks and-Storm: Drainage Committee. 'A's Chairman of the Financ. '' Accounts and Capital Improvement"s Committee, she will serve with Commis- - siooner -:Shaw,_,as one-of the-two representatives of the Board to the Capital Improvements,Revew Committee_ which will-be meeting very soon. Mayor Conley explained that this year the Capital Improvements Review Committee will try to complete their review and get their recommendations to the Council prior to the consideration and adoption of the General Fund Bud- get. In addition, Mayor Conley informed Comm. Whispell that she will serve on the Stewart Park Commission. 1a 2 Letter of Gratitude to Comm. Clynes -Olayor Conley suggested that Superintendent Dingman draw up a letter of gratitude for Comm. Clynes' services to the Board of Public Works and,.. the City. This letter will then be signed by the B. P W _Commissioners, with 'the official seal, of the: City, and mailed to Mr. Clynes. Resolution of Appreciation - Mr. John C. Clynes By Comm. Ewanicki: seconded by Comm. Baldini WHEREAS, Commissioner John C. Clynes has served as Commissioner ofthis Board of Public Works for the years 1972 through 1975, and c.-, z 7 6 WHEREAS, he served this Board with distinction for two years as Chairman of its Highways Committee.and two years as Chairman" of its" Building and Grounds Committee, and during those four years gave unstintinglyof his time and efforts to all of the works of the -Board, including the design, financing, and construction of a new Public Works maintenance facility on. Pier Road, and WHEREAS, he has, among other notable accomplishments,: served his cotmun= ity as First Ward Alderman and as First Ward Representative on the Tomp- kins County Board, NOW, THEREFORE, BE IT RESOLVED, That this Board of Public Works does hereby express its thanks and appreciation to Jack for his devotion to ivc duties, his awareness of municipal problems, and his leadership in k"")olving•them in the interest of his fellow citizens of the community,'. and BE IT FURTHER RESOLVED, That the undersigned extend to Jack their best wishes for continued good health and prosperity. THE BOARD OF PUBLIC WORKS Edward J, Conley,.,- Mayor (S) John Ewanicki (S) Stuart Stein (S) Gerald Schickel (S) .Robert 0. Dingman (S) John Dougherty (S) Joseph Rundle (S) Ralph Baldini °(S)` J. Milton Shaw (S) John Bodine (S) V. Pat Hannan. (S) Philip Cax (S) Richard Daley: (S) IT IS FURTHER RECOMMENDED That a copyof the foregoing resolution be spread on the minutes of this meeting and acopy: thereof be presented Jack. rie:d to 3 1975 Annual Report By Comm. EwanicaT seconded by Comm. Schickel RESOLVED, That the Department of Public Works Annual Report for 1975 be received and placed on file with the City Clerk. 34,446 Carried / 4 Alderman Meyer - 4th Ward Alderman Meyer requested that the Board plan some way to channel information to the Aldermen otherthan through the newspapers. She stated that Common 'Council was not -apprised of the information regarding the first issue on today's Agenda, namely the discontinuance of water service to the Towns of Ithaca, Dryden and Lansing. The most information that Council received was in the newspaper, along with most of the public. It was not included on the Agenda which was sent to Council. - ►( "7 Alderman Meyer further commented that in view of the f ct that the City is going to be dealing with much inter -municipal relationships regarding services in the coming years, as the population shifts increase, it is important to keep Council informed before actions are taken and not after the fact so that there is a relationship between the Board and Council in 1 inter -governmental situations. Appointments 1 Commissioner Clynes retires 2 John Bodine new Commissioner (resigned 8/76) 1 Barbara Whispell new Commissioner 1 Annual report accepted 3 Request for way to channel info to Aldermen 4 Election of Vice -Chairman Appointment of Committees Meeting date 411140i,IRlaes & regulations of the Board in Code form Correction of minutes Resolution to accept Annual Report of PBW