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HomeMy WebLinkAbout1975Mad• in U. S. A. N RV NAT/ONAL 23-280—Colored Tabs 23-281—Clear Tabs 1 PERMIT FOR DISCHARGE OF SEWAGE TREATMENT PLANT EFFLUENT INTO INLET__ CREEK: Ass't. Supt., Hannan, reported that what they have in hand now is a permit, NPDES No. 0026638, which pertains to the National Pollutant Discharge Elimination System. The federal government has gotten into the treatment plant business. In the case of New York State in conjunction with the New York State Health Department, the two of them are working together but the NPDES permit spells out much more clearly of just what is expected of a sewage treatment plant, exactly , what tests you run, how often you run them, how they should be taken, etc. The whole thing is much more affixed in order to handle it on a national basis, which is what they are trying to do. Mr. Hannan said it wasn't much different than what they have always done with the state; we will now have to report to the federal people as well as the state people, on forms which we have to prepare. The effective date of the permit is January 31, 1975, so as of February they will start gathering this information. Mr. Hannan said the other thing that we also have to do is the elimination of all pollutants by supposedly 1977. We, along with all the other plants in the country, are not able to do such a thing, and what has to be done is to come up with a schedule of compliance of when we are going to do it. This is in two phases and .the first deadline is August 1, 1975, of which we are goding to come uP with this so called maxi -mini report that the state people have talked about. On. this report we within the plant will come up with report on how we can come up_with a maximum treatment with the least amount of money within the plant, we now have. In order to comply with this zero pollution by 1977 we are going to have to come up with a consulting engineer. and a fancy plan of how we are going to remove phosperous and suspend the solids which are the two main reasons we are not able to achieve zero pollution. The O'Brien & Gere study that is now in progress for the county in which undoubtedly the city plan will be the main factor in the area for this zero pollution, so that the final plan really on this schedule of compliance that the federal people have asked for will be pretty much based. on what O'Brien & Gere recommendations are for the county setup. Essentially we have a report: and we have a permit, we are already in the process of complying with everything that we can and our first deadline is August 1, 1975. The final deadline in the final plan will be dependent on O'Brien & Gere and we don't yet have an exact date of when this might be available. 1 2 Southern. Cayuga Lake Intermunicipal Water Comm. By Comm."Ewanicki: seconded by Comm. Clynes RESOLVED, That the Southern Cayuga Lake Intermunicipal Water Commission be requested to appoint a staff. person.to .meet;with.Asst. Supt. of Public Works, Hannan for the purpose of cataloging, reviewing and recommending -on all of the items on which'`agree- ment between the city water system and the intermunicipal water system will be required. a/� 6 Carried Alderman Meyer asked for more information on this, what kinds of information are needed. Comm. Ewanicki said we have a lot of pipes, water meters, pumps, tanks and etc. that we bought and paid for that really haven't been paid for by the outlying districts. We have to come to a reasonable figure on how to transfer these things and what kind of renumberation we get from them. Mayor Conley said right now it is a muter of working out the technical things, and any contract will have to be done by Council. SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION EASEMENTS Commissioner Ewanicki reported that The Southern Cayuga Lake Intermunicipal Water Commission has requested easements to construct, operate, and maintain water lines across portions of City lands known as the 'water shed'. These easements have been reviewed and put in a form satisfactory to the department. They have been reviewed by the City Attorney for form. The SCLIWC has also requested permits to construct, operate, and maintain water lines within City streets, and have agreed to the City's requirement for excavation within the streets. The SCLIWC and the towns of Lansing, Ithaca and Dryden, and the village of Cayuga Heights have been meeting with repre- sentatives of the Board of Public Works to resolve the operational problems that will occur upon the change -over of service when the SCLIWC water system goes into operation. Significant progress has been made at these meetings. By Comm. Ewanicki: seconded by Comm. Baldini /6/e/ 7 S RESOLVED, That the Mayor and the City Clerk be authorized to execute on behalf of the City of Ithaca, with final review by the Department of Public Works and approval of the Attorney for the City, the easements requested by the SCLIWC, and IT IS FURTHER RESOLVED, That the Superintendent be authorized to issue street open- ing permits as requested by the SCLIWC.. Carried 'Alderman Meyer commented that she has been getting questions concerning how the lines are being worked out in regard to the natural areas. Mayor Conley stated that the City has been concerned about the effects upon the environment, as well, and would not approve the easements until they were satisfac- tory to our department. Bolton Point Water System By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the proposal requested by the Southern Cayuga Lake Inter - 'municipal Water Commission on the maintenance and .operation of the Bolton Point water system be referred to the Water $ Sewer Committee., Carried Intermunicipal Water System By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the notes of a special executive session held on. November 26 with respect to the operation of the Intermunicipal Water System by the City of Ithaca Water Department be confirmed and made a part of the minutes of this meeting., /2/71-/7 BE IT FURTHER RESOLVED,_ That the action of Mayor Conley in appointing Water $ Sewer Committee Chairman, John Ewanicki, and committee members Shaw and Clynes to represent the Board of Public Works in negotiations A with the Southern Cayuga Lake Intermunicipal Water•Commission on.the proposed operation of the Bolton Point water system by city:forces, be approved. Carried Notes of the November 26,. 1975 meeting of the Intermunicipal Water System are as follows: OPERATION OF INTERMUNICIPAL WATER SYSTEM BY CITY OF ITHACA WATER DEPARTMENT At an executive session held following the regular meeting. on November 26 at which all six Commissioners and the Mayor were. present; 'the Board of Public Works reached the following consensus: 1) The Board of Public Works is committed to developing. an equitable: contract for the distribution of Bolton Point water by city personnel. .2) The .Board of Public Works .prefers .to deal with the Intermuni- cipal Water Commission. It is the hope of the.Board of Public Works that the I.W.C. can „~sake a satisfactory agreement with its member governments which will make it possible for all water services to be supplied by the Commission. 3) As a poini: of departure in negotiation, the Board. of Public Works would" prefer to be responsible for management control of both water source and distribution. 4) As a point of departure the Board of Public Works would pre- fer that all of-watcrrelated services now provided by theCityof Ithaca to non -city residents and non -city governments continue to.be provided by city personnel. 5) .The negotiating team should be reduced to a smaller number of persons consisting of voting members of the Board of Public Works and the Intermunicipal Water Commission. 3 MR. CHARLES GRATIZIANNA - 202 1/2 E.;TOMPKINS STREET: Mr. Gratizianna appeared in /771/4, - reference 975reference to,a,penatity that was imposed.on"him for a water bill. Mr. Gratizianna asked if therewas a 10% pena]`ity on1a water bill. He said he mailed a check on March 17 around noon, and they received it postmarked March 18. They sent him a notification with the 10% penality. Mr. Gratizianna was advised to talk to the Chamberlain andhe said he had ,no authority to waive the penality. The due date was March 17. Mr Gratizianna said If the postal authorities fail, he didn't think he should be penalized. _ Attorney Shapiro. commented that according to the Board of Public Works regulations his understanding' is those are due to be .paid on or before the l5th of the month. 2� Comm. Ewanicki said the bill reads due 3/17/75, because the 15th was on a Saturday. Attorney Shapiro suggested that if Mr. Gratizianna did mail the check for the payment on the 17th, the postmark' really has no bearing on it legally for services paid which is another thing the: date upon which was served for all pratical purposes it taken as the date at which it; was mailed. Attorney Shapiro felt' that if Mr. Gratizianna says he did mail it on,the 17th he sees'no reason.to disbelieve him and it was postmarked the 18th. The Attorney suggested that expungement of the penalty would be in order. Comm. Baldini cbmmented that he would like to stat_ a four the record that this is not a penality, the total amount of the water bili rj the grosa'amount and if. it -is• paid by a certain date the city gives a 10% discount. Itis not a penality in the true sense of the word. Municipalities cannot give discounts,, that is"why the word penality is used. By Comm. Schickel: seconded by Comm. Stein RESOLVED, That the penality of the water bill of Charles Gratizianna be expunged. AYES: 4 — Baldini, Schickel,- Shaw, Stein NAYS: 2 - Clynes, Ewanicki Carried City Chamberlain Wright asked the Board what they wanted him to do in the future. Mayor Conley answered to continue to do what you have in the past, if there is going to be an expungment the Board is the only one authorized to do so. Comm. Shaw commented this question has come up before -and that it was established that this Board would act as a court to hear individuals. • Weston's Dept. Store Water Bill: By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the City Chamberlain be authorized to accept postponment of the November 1, 1974 water bill subject to receiving a copy of the Court order and the February 1, 1975 bill penalty will also be waived.- C rried Mr. John Parr, of 2490 Slaterville Road, Slatervill.e.Springs, owner of the property at 530 North Albany Street appeared before the Board. Mr. Parr read a letter.: he sent to Mr.. Dingman, regarding an excessive water and sewer bill due to ruptured water heater. Mr. Parr asked. for reduction of the bill on the basis that thewater went into the basement and drained into the ground and not in the sewer and his tenant did not notify him of the leak.. By Comm. Ewanicki: seconded by Comm. Clynes 6/11 RESOLVED, That the sewer portion of the water and sewer bill of John and Phoebe Parr for the second "quarter _of"1975 be expunged in the amount of $206.92, the sewer portion of the bill. Carried Expungment of Water F Sewer bill Bill No. 9385 of the Water $ Sewer Division was incorrecly billed to Mr. Louis Thaler. The actual billing should have been to the owner of 534 Cayuga Heights Road, and that bill is included in today's audit. By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That Water & Sewer Division bill No. 9385 to Mr. Louis. Thaler in the amount of $65.97 be expunged. Carried By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the protest of W. and T. Brutsaert be rejected on the grounds that the regulations of the Board of Public Works provide that the non -receipt of a notice shall not be a reason for removing the penalty for non-payment. Discussion was held on the floor on the above resolution. A vote was taken on the motion which resulted as follows: AYES. (3) - Baldini, Clynes, Ewanicki NAY (1) - Schickel ABSTENTION (1) - Stein ried One -Hour Martinizing Service Refund By Comm. Ewanicki: seconded by Comm. Clynes RESOLVED, That the request of the One -Hour Martinizing Service for the refund of $1.02 late charge be rejected on the grounds that the regu- lations of the Board of Public Works provide that the non -receipt of a notice shall not be a notice for removing the penalty for late pay- ment. • C rri d L 3a City Clerk Rundle read the following letter to the Board: August 25, 1975 City of.Ithaca • 7 Board of Public Works Gentlemen: I am writing this letter in response to your adding a 10% penalty to our Water and Sewer bill due 8-15-75. Water and Sewer Bill 10% Penalty Total Amount $28,035.63 2,803.57 30,839.20 I understand that a penalty is necessary to cover administrative costs of processing delinquent bills and to discourage users from paying bilis after the due date. As you realize our bill is substantially higher than the average bill. We have also paid our bill promptly in the past. Due to the size of our bill the penalty is obviously substantially more than'the extra cost you incur to process a late billing. This letter is my request to reduce the penalty to a nominal amount that will cover your additional expense. I would like to apologize for any inconvenience that we have caused the Board of Public Works or the Chamberlain's Office. Our representative, Gerard Jennings will attend your Board meeting on Wednesday, August 27, to answer any questions you may have regarding the matter. Very truly yours, MORSE CHAIN David H. Halleen Plant Controller cc_: J. Jennings Gerard Jennings - Morse Chain Co. Mr. Gerard Jennings of the Morse Chain Co. appeard before the Board in regard to the late charge on Morse Chain's water bill. Mayor Conley asked if there was a standard procedure in this case. (472, 7 Supt. Dingman said that he would need a staff recommendation on this matter. By Comm. Ewanicki: seconded by Comm. Baldini RESOLVED, That the matter of Morse Chain Company's delinquent water and sewer bill be referred to the Water and Sanitary Sewer Committee with power to act. Carried Comm. Stein commented that this matter of late charges comes up every so often and some set of guidelines should be set up. J Expungment of Late Payment of Morse Chain. Water & Sewer Bill -Commissioner Ewanicki reported the Water F Sewer Committee has con- sidered the matter of the late payment of: Morse Chain and .acting in accordance with the directive of"the Board at its last meeting, the committee has determined that the late payment penalty be expunged and has so directed the City Chamberlain. Commissioner Stein asked if any policy had be established and said that he assumes that a precedent has been: established by the Board and he will vote in favor of expungment if any .person appears before the - Board . Expungment of bill #9549 The Water and Sewer Division has requested that bill #9549 be expunged since it was incorrectly billed and a corrected bill has been presented. By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That Water and Sewer Division bill #9549 be expunged. /c///7 Carried City Clerk, Rundle, read the following letter from Robert W. Roskelly : The City of Ithaca, New York 7 s Concerning water service leak at 105 E. Jay,St.: 1 i?l-„ Water service line from main to curb box was damaged when sewer line was installed. When this water service line was replaced, I believe that the water service line from curb box to house was damaged by pushing dirt down with scoop on back hoe. I also believe that joints in the galvanized pipe were sprung, or pipe was cracked at that time. Therefore, I do not believe that it is incumbent upon me to pay for repairs or re- placement. /s/ Robert W. Roskelly Discussion followed. By Commissioner Baldini: seconded by Commissioner Ewanicki RESOLVED, That Mr. Roskelly's letter be referred to the Water & Sewer Committee with power to act on behalf of the Board of Public Works. Carried 1 Expungement of Water•& Sewer bill #9630 By Comm. Ewanickif seconded by Comm. Baldini,. /(/2/ 7 s RESOLVED, That the Board expunge Water &.,Sewer bill #9630. A corrected bill is included in the Audit of November 12. Carried Ruth Wimsatt Water Bill By Comm. Ewanicki: seconded by Comm. Clynes RESOLVED, That the request of Ruth Wimsatt for an extension in time pay her water bill without penalty be denied. / Ayes - 4 �`' Nays - 2 (Stein, Schickel) Carried Water Bill Expungement Comm. Ewanicki reported that a complaint had been received from Mrs. Richard Curran of 135 North Sunset Drive, Cayuga Heights, in relation to a $2.99 penalty on her water bill. Mrs. Curran states that she called in mid-July and was told that her bill had been paid even ,though she explained that she had not received the bill. Mrs. Curran also states that in the 16 years they have owned the home they have never paid a penalty for a late payment of their water bill. She requests a refund of the $2.99 penalty. Chamberlain Wright recommends against a repayment of the penalty./ it//o7 Discussion followed on the floor. Resolution By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That the $2.99 penalty be forgiven and refund payment made to Mrs. Richard Curran of 135 North Sunset Drive, Ithaca, New York. Carried 4 Letter to Town of Ithaca for a Representative to Meet With Water & Sewer Committee: By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the City Clerk write a letter to the Town of Ithaca requesting that they appoint a representative to meet.with the Water & Sewer Committee to renegotiate a contract providing sewer services to the entire town as a single district. q . arried COMMUNICATIONS City Clerk Rundle read the following letter to the Board: Mr. Joseph A. Rundle, City Clerk City of Ithaca. 108 East Green Street Ithaca, New York Dear Joe: May 13, 1975 This is to advise you that the Town Board of the Town of Ithaca, at its regular meeting on May 12, 1975 has appointed Mr. Noel Desch and Mr. Walter J. Schwan as representatives of the Town of Ithaca to meet with the Water & SewerCommittee of the City of Ithaca to renegotiate a contract providing sewer services to the entire Town as a single district. ;.Please advise us of a convenient time of meeting. Mr. Schwan has suggested possibly 3:30 p.m. or 4:00 p.m. might be a good time for a meeting of this kind. This letter is in response to your letter of April 18, 1975. Sincerely yours Edward L. Bergen Town Clerk Comm. Ewanicki stated that this matter has been discussed and he will try to set a convenient time for the Town and the Committee to meet. Joint Sewer Ownership with Town Mayor Conley reported to the Board that attthe last Common-Council- meeting ommon Councilmeeting the Inter -Governmental Relations Committee of the Common Council had recommended ta.the Common Council that we negotiate with the Town of -Ithaca for joint sewage services. Mayor Conley said the Council voted to include the other two options for areas of negotiation. Mayor Conley said that he has been asked to appoint a designee to attend the negotiations with the two Ad Hoc -Sewer Committee Members, the Attorney for the City, and the Mayor. Mayor Conley stated that he would like to -appoint Commissioner Ewanicki, the Chairman of the Water & Sanitary Sewer Committee, to be that desig- nee, with Superintendent Dingman and Assistant Superintendent Hannan to serve with the. Committee as Advisors. /e. Commissioner Ewanicki accepted the Mayor's appointment. 5 Possible Water Rate Increase: Alderman Boothroyd reported that after reviewing the budget and when,th�y were $10,000. done with the water budget they reduced the expected surplus from($400,000 o Mr. Dingman stated that he felt that he would like toove at l t a ten percent cushion to operate with in either the water budget or sewer budget. Alderman Boothroyd said the Budget & Admin. Committee agreed that they would be very receptive to the Board considering an increase in water rates this year. Comm. Ewanicki reported that a special meeting of the Water & Sewer Commit- tee to consider the proposed transfer of funds from the Water Account to the General Account, and the possibility of a water rate increase, will be ' held immediately following the adjournment of this meeting. -1=25 Swimming at Water Shed Mayor Conley remarked that along with the problem of parking on Cornell Street comes the problem of people swimming in the water shed. Mayor Conley said that swimming is not allowed and asked if this was being enforced. Superintendent Dingman commented that he has received a tremendous number of complaints about. the swimming in these areas. There is a possible health -problem. Superintendent Dingman remarked that there was a law passed several years ago making it illegal to enter the waters of the water sheds, from Giles Street up, for any purpose, it is still illegal and punishable by fine. There has been a problem . of enforcement for years because of lack of community support. Super- intendent Dingman said the problem at Van Atta Dam requires City law enforcement and up stream at the two dams above Van Atta by the Sheriff's Department. Superintendent Dingman suggested that the Mayor look into the problem to see if there is community support; concerned for the quality of the drinking water not be lost, and the parking problems are dangerous and the safety of the swimmers are in danger. Alderman Meyer remarked that for clarification, she would like to know if the area that they were swimming was below the water intake. Superintendent Dingman commented that the area where he has been swimming is below the normal water intake, that unless there is a great demand for water that water is not used. But, there have been reports there has been swimming in the actual area water is taken for city use. Alderman Boothroyd remarked that if someone drowns in one of these areas, the city will be handed.a law suit. Mayor Conley said he agrees with Superintendent Dingman that the decision of enforcement is that of the Council, or an enforcement decision by the Mayor. Mayor Conley remarked that he hopes the press would pick up the fact that swimming is illegal in the water sheds. Comm. Clynes reported that the Town of Lansing has voiced displeasure to the press with the new Jessup Road pump station. Comm. Clynes thought the Jessup Road station was a booster station. The State reimbursed the city for the Jessup Road station, and Comm. Clynes requested a staff report in response to the report to the press from the Town of Lansing. Asst. Supt. of Public Works Hannan reported that there need clarification on everybody's part because what is being said is that the. pumps that were put in are inadequate. This was discovered about six months ago and a pump was taken from Van Atta's dam and installed. Now it is more than adequate. The problem now is not getting enough water up there. Our pump capacity now is 1200 gallons per Tinute, but if more than 1000 gallons per minute goes through the pipe, a velocity problem is created, which creates a friction loss, which will not allow any more water to go through. The more water that we try to put through, the less that will go through because when you step up the pressure, the friction increases. The best idea is for the Town of Ithaca and the Town of Lansing to get together and find out just what it is they want to serve. Asst. Supt. of Public Works Hannan said that the pumping capacity is more than adequate, what needs to be determined is what their priorities are going to be on the water supply. The reason Lansing does not want the new pipe line is that when Bolton Point is finished no one will have any use of the new pipe. MeetAngh Adj agrned Meeting was adj`ourne.d_in Segs,io�n"at/`5.v0}5\_p!nm,; 9 By Comm. Clynes: seconded by Comm. Shaw RESOLVED, That the rules and regulations of the Board of Public Works /pertaining to sewers as submitted by Asst. Superintendent Hannan be approved for additionjand.adoption as of August 13, 1975. .l3 Carried Attorney for the City, Shapiro, requested that a copy of the rules and regulations of the Board of Public Works be attached to the minutes of the meeting, and a copy of the rules and regulations be sent to Mr. Harold Van Opdorp. 10 Comm. Shaw reported the Water and Sewer Division has been notified of an increase in the contract price for liquid alum to $102.80 per dry ton. - ' 7 • 11 Robert W. Roskelly Water Service Line Replacement By Comm. Clynes: seconded by Comm. Schickel //445 -- RESOLVED, That Mr. Roskelly's request that the city replace his water.. ,service line between the curb box and his house be referred to the Water hand Sewer Committee with power to act Carried Roskelly Sewer Service By Comm. Ewanicki: seconded by Comm. Clynes RESOLVED, That the Board deny the installation of a new service to the Roskelly property and recommend that Mr. Hannan open up the one area for that particular service and to repair anything in the area that we are responsible for. ///2/.,— > • Carri 12 Lansing Village Water Contract Attorney forrthe City Shapiro reported that he went over the original .contract relative to the Lansing Village water contract and sent it to 'Superintendent Dingman, Mayor Conley and Comm. Ewanicki either for their comments or, if it met with their approval, for ratification to- night. The Lansing Village Board gave authorization to Mayor Schmidt to sign a contract in substantially the same form at their last Board • meeting. There was one change which Attorney for the City Shapiro made which was set forth in Helen Amdur's letter, which shouldn't cause any problems but if the Board has reviewed it and if the Board thinks it is satisfactory, it could be ratified now and the Mayor be authorized to sign it. Attorney for the City Shapiro further advised the(Boar7) d that if there are any problems with the Contract, they could bee -resolved tonight and brought up at the next Board meeting in December. There is one major provision change in the Contract which provides for termination of the Contract if any new shopping center is attached to the water system. There are also a.few minor changes. Discussion followed on the floor. !'Decision was made whereby Mayor Conley agreed to ask Common Council to direct the Board of Public Works to enter into a Water Contract Agree- ment with the Lansing Village. Discharge of Sewage Treatment Plant Effluent into Inlet Creek 1 So. Cayuga Lake Intermunicipal Water Com. to meet w/Hannon on recmds. 2 Water & Sewer bills - expungement requests (Gratizianna, Weston, Parr, Thaler Brutsaert, One-hr. Martinizing, Morse Chain/Ca-c---, uc�, CU �� y� 3 Town requested to meet with W&S Com. and renegotiate sewer contract 4 Possible increase in water rates 5 Center for the Arts requests new water service to Hangar (See B&G, pg. 1) 6 Swimming at water shed 7 Jessup Road Pump Station - Town of Lansing voices displeasure 8 Additions to BPW rules and regulations on sewers 9 Liquid Alum - increase in contract price 10 Robt. Roskelly water service line replacement Lansing Village water contract 2(_-) 1 MAINTENANCE FACILITY: Asst. to the Supt., Dougherty, reported that the design for the new building appears to be going pretty much on schedule. Mr. Dougherty has been meeting with Thomas Miller for the past three weeks and he should have the plans ready for us to review on February 3rd. They plan on using,that week to review the plans by the staff and by the building committee.. The Board will be asked at the, February 12th meeting to approve the construction plans and authorized bids. They will ask that the bids be taken on March 10. Mayor Conley asked if there was anything that the city will have to submit to them or any approvals that they must get in order to get UMTA funds. Mr. Dougherty's understanding was • that they have all of the information that they require. The only thing we are waiting for now is to hear from them whether or not they approve the funds. Comm. Clynes commented that he agrees with Mr. Bagnardi not to bid it on a Monday; that by bidding on a Tuesday would take advantage of the weekend mail and perhaps get a better price. Alderman Jones explained that the only question. that has arisen in the Planning Department is nothing to do with the application, as she understands it but rather it has to do with specific things which must be in the maintenance facility in order to qualify the city for $1659000 of UMTA funds, and unless these things are incorporated in the facility the city will not be eligible for that money. Alderman Jones said it is her understanding that there possibly has to be some coordination between what they say must be included, and what is being included. Mayor Conley asked if there has been any communication received from them that indicates that we have special things to take into consideration. Alderman Jones said there has been communi2ation.." z�Z Supt. Dingman commented that he would contact Planning Diz'ec`tor Van Cort regarding this matter. Alderman Meyer asked what plans do -we have if the UMTA funds do not come through. Controller Daley said we will have it as normal bonding ,procedure. If we do not get the UMTA funds the city has got to budget for two new buses this year. Alderman Meyer commented that she is not sure that it is not clear in all Councilmen's minds what the options are, that if they don't get the UMTA funds, it would have to be bonded. Attorney Shapiro said as he recalls Council d±d.approve.the total project without the consideration of UMTA because the question of the UMTA funds came up with regard to possible delay taking hhe CYO property to see whether we could get the UMTA funds for that too. The decision was made that no let's go ahead and buy the property and hope that we can get the UMTA funds later and let's get on with the project. ,The UMTA funds was a possibility: that_ came. in after Council had already approvelthe project for the money and didn't go ahead with the total sum. New Constructionfand Maintenance Garage Facility at Willow Ave. and Pier Rd.: A presentation was made to a joint meeting of the Board of Public Works, and the Common Council by Mr. Robert Flumerfelt from the T. G. Miller engineering firm, Victor Bagnardi, Architect and Mr. Roger Wadsworth Consulting Engineer`•. from the firm of Personius-Wadsworth-Molter of Horseheads who wor ed on heating and electrical design. After the presentation a question and answer period followed. UMTA: Mayor Conley stated that they contacted UMTA about the funding of $160,000.00 and the concerns that have grown out of it in the last couple of weeks. What was necessary was for the federal government to give the Citya letter of no prejudice. .A letter was sent requesting the no prejudice letter, so that the City could bid the project without: jeopardizing those forth coming funds /Z The Government will allow the City to put the project out to bid and and the bid and they will buy into the project ,at a later date. They want the City to get started even without the'letter of no prejudice. Several questions were asked alltrlintnrr +, +ko-��a—an±±of what they are seeking to do. Construction & Maintenance Garage p'rawings, Specs and Bidding: By Comm. Clynesi seconded by Comm. Schickel RESOLVED, That the working drawings, specifications and bidding documents prepared by T. G. Miller, P.C. for the new Construction & Maintenance Garage facility at 'Y*illow Ave. and Pier Rd. be approved, and subject to a further one week review period, and the Supt. be authorized to offer the project to bidders on FSbruary 19, 1975, with a bid receipt date of March 20, 1975 at 11 A.M. BE IT FURTHER RESOLVED, That the Supt. be authorized to establish such pre-bid procedures as are advisable to secure comprehensive bids for the project . / 2 -- Carried Carried Unanimously (Mayor's vote included) Supt. Dingman explained what the procedure is for the bidding and what the Council will have to doin the future. . Plans and Specifications for Construction and,Maintenance Facility: Comm..,Clynes stated that the plans and specifications for the new garage for the Construction & Maintenance Division have been delivered by the architect and are being picked up .by prospective bidders. A pre -construction conference has been set for Thursday, March 13, and the opdning of bids has been set for Thursday, March 20 at 11 a.m. (Z G UMTA Contract Report: Attorney Shapiro reported that he contacted Mr. Richmond and he told Attorney Shapiro that he knew of no terrible things wrong with our application on b t that he really hadn't had a chance to review it. He further stated that before the contract is issued there has to be approval, and before it can be approved he has to review it. Mr. Richmond mentioned that there was required under Section 13C of the UMTA Act a U.S. Labor Department certification. He checked the files and didn't think it was in yet. Attorney Shapiro asked Planning to ascertain whether this had been applied for. If had not been applied for to hurry that through. Attorney Shapiro hasn't talked to Planning since then so he really doesn't know what the situation with respect to that certification. It is his understanding from Mr. Richmond that as soon as that certification got in and he found some time or assistance that the approval probably would be forthcoming because he couldn't see offhand any obstacles to it. Once that is done then a contract would be forthcoming. Attorney Shapiro explained • to Mr. Richmond our need for the contract, for the money for the buses, and the situation with respect to the buses and his reaction to that was basically that he understands fully. Report on the Maintenance Facility: Asst. Supt. Dougherty reported that construction was started today by the General Contractor, Stewart & Bennett. Mr... Dougherty reported that there are two contracts that haven't been signed but expects them signed in a couple of days. They are having a construction meeting of'allcontractors involved, May 15, 1975 in the morning. /c1 i H' . Change Order #1 - Construction and Maintenance Facility By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That change order No. 1 in the contract of Stewart & Bennett for the construction of the maintenance facility, which provides for a change in the color of the trim, be approved in the amount of $840. .0i Carried Report on Maintenance Facility. Comm. Clynes reported that the Maintenance Facility is on schedule. The sidewalls were two-thirds up and is probably all up by now. Superintendent Dingman remarked that he hopes to be able o m ve into the new buil . nc before fall. Maintenance Facility - T. H. Green Co. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That change order no. 2 in the contract of T. H. Green Electric Company, Inc. in connection with the construction of the Public Works Maintenance Facility which deducts $669, by reducing the size of the underground telephone conduit be approved. Crried By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That change order no. 3 of T. H. Green Electric Company, Inc. in connection with the Public Works Maintenance Facility which adds $2,237 for rerouting a telephone conduit, be approved. Superintendent Dingman commented that originally the cablwa a�three e)(42 -inch underground service and use of a 2 in. cable, resulted first the reduction of the bill then the increase of the bill, by change order 2 and 3. Also, the cable was first to be run directly across the lot then it was determined to run it first to the corner of the building, drainaa_ai±,h.,________then inside. The change in the route of the cable was because of 'Tabling Motion By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That the motion be tabled for further investigation. _Carried Maintenance Facility Progress Report Asst. to Supt. of Public Works Dougherty reported the Maintenance Faci- lity is 60% completed as of the first of August, 1975. The electrical is about 40% complete, the plumbing is probably half way completed. Asst. Supt. Dougherty stated the building is right on schedule, the slab is all poured except the vehicle maintenance area, where the lifts have to beinstalled first. The completion.date is set for October loth,f' which is a little ahead of schedule. 't3 PUBLIC WORKS MAINTENANCE GARAGEff �J Works, gave a report on the status of the Asst, to the Supt. of Public ldo 9 date i s Novem- ber Works Maintenance Garage Project. The projected completion ber 17, 1975. • By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the request of residents of Warren Place street lights, be referred to the Highway Committee. Street Li htin ohWarren ;and '.R:ichard Place:. By Comms, Shaw seco ded y Comm,,Stein. RESOLVED, That the NYS E1 ectrite& ' Ga's Company be authorized to install eight ornamental post -top street lights and one wood pole mounted overhead street light on Warren Place and Richard Place at an additional cost of approximately year; the ornamental street lights to be direct burial type fibergass oles and the fixtures to be colonial type. Carried Alderman Boothroyd' asked if the $750 was over what it costs for normal lights.. Comm. Shaw said this is the additional costs for new lighting that does not now exist in the new development. and Richards Place for Carried T. G. Miller Bill: By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That a bill of T. G. Miller, P. C. for engineering services in coin*. nection with the design of the Construction & Maintenance Garage be approved in the amount of $9,170. i z Carried Thomas Miller, P.C. Bill: By Comm. Clynes, seconded by Comm. Schickel,' RESOLVED, That the bill of Thomas Miller, P.C.,for consulting se'r'vices in connection with the design of the Construction & Maintenance Garage be approved in the amount of $8,850. Carried T.G. Miller Consultant for Garage Bill Comma Clynes stated that T. G. Miller, consultant for the Construction and Maintenance Garage, has submitted his bill for 150 of the construction phase fee of $8,000. By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That.a bill of T.G. Miller, P.C. for partial payment for services in connection with the construction of the maintenance garage be approved in the amount of $1,200. Carried T. G. Miller - Maintenance Facility By Comm. Clynes: seconded by Comm. Baidini RESOLVED, That Requisition No. 7 submitted by T. G. Miller, P.C. for payment of services rendered in connection with the construction of the Public Works Garage be approved in the amount of $1,600. , ,3 Carried Certificates of Substantial Completion ,Comm. Clynes reported that Thomas Miller, consultant for the design !and supervision of the maintenance garage, has issued the following !Certificates of Substantial Completion: IC a. Stewart E Bennett, general contractor - November 21, 1975. b. Hogg -Nichols, plumbing contractor - November 21, 1975 c. Wheaton Sheet Metal Shop, ventilating and air conditioning contractor - November' 21, 1975. d. T. H. Green, electrical contractor - November 21, 1975. T. G. Miller bill By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That a bill of T. G. Miller, P.C., for inspection services in connection with the construction of the maintenance garage for i December 5, 1975, be approved in the amount of $1,840. . /Tip/7J Carried. Maintenance Garage - Requisition No. 9 $1,840. By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That partial payment requisition No. 9 from Engineer Miller for services in the construction of the maintenance garage be approved ` in the amount of $1,840. Carred . Comm. Shaw reported that Motorvehiclebids were received on February 24 . • . . The Construction & Maintenance Division and the Building & Grounds Division have reviewed these bids and they feel that by some slight shifts in the appropriations for extra equipment, the monies already appropriated will be sufficient to permit the purchase of all of the vehicles bid on.' A possible exception to this is the packer. The department is considering requesting the Finance Department. to commit this for 1976 funding because it is unlikely that the vehicle will be delivered prior to December of this year. / �' TRIANGLE STEEL RESOLVED, That Clinton Street department for J{ in 1976. 5 REQUEST: By Comm. Shaw.: seconded by Comm. Schickel the request of Triangle Steelfor improvements to the portion of W. between the Lehigh Valley Railroad and Cherry Street be referred to the the preparation of a capital proposal for reconstruction of the street . i` arried 6 Spring Pick-up Week - May 12 to May 16: By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the week of May 12 through May 16 inclusive be designated as Spring Pick-up Week during which the department will be authorized to accept for disposal articles of household refuse not normally collected. Regulations promulgated by the Superintendent for similar pick-up weeks in the spring and fall of 1974 will apply.Ca ried Comm. Stein asked why the City couldn't have more pick-up weeks? Supt. Dingman stated that it is getting increasingly expensive each time and this is one of the services that he suggested might be considered to be cut out of the budget to save money. Fall Pickup Week By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the week starting October 20 be designated as 'Fall Pickup Week'; the regulations to be the same as those promulgated by the Superintendent in 1974. Carried Mr. Ed. Austin of 104 Williams Glen Road appeared before the Board and made the following comments: We are interested in knowing the status of the improvements to Williams Glen Rd. In an informal discussion with some members of this committee, I was under the impression that conceivably it might be discussed and acted upon. I believe this comes under your Highway Committee and I reallydon't know what the status is, so before I say more I would like to ask a question: Is it going to be discussed here today? c( Mayor Conley stated that it was not scheduled to be discused here today. The situation is that it was included in our Capital Program 'or this year and the Finance Committee, when they went over the budget, felt that for this project there wasn't enough information and they asked for it to be excluded. i Alderman Boothroyd went on to say that the Committee is willing to reopen the Williams Glen Rd. Project when they have complete cost and set of plans of what is to be done. Further discussion was held pertaining to the design and engineering of this project. Mr. Austin thanked the Board for their consideration. By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That this be referred back to the Highway, Street Lighting & Refuse Committee. Carried Williams Glen Road: Comm. Shaw reported that at a meeting held by Town Engineer Fabroni, Commissioner Shaw and the Superintendent on April 22 at Williams Glen Road, the fact was developed that the Town of Ithaca is willing to construct that portion of Williams Glen Road within the city limits to provide a 20 ft. roadway with 2 ft. shoulders at a cost not to exceed $12,000. The proposal provides that the Town of Ithaca will provide the engineer, the labor, the equipment and the materials to improve this road. This service will be billed to the city at the town's cost. By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the Common Council be requested to reinstate a Capital Project of $12,000 for the improvement of Williams Glen Road in the 1975 Capital Budget, and BE IT FURTHER RESOLVED, That upon such approval of Williams Glen Road as a 1975 Capital Project, the Supt. be authorized to enter into a detailed agreement with the Town of Ithaca for such reconstruction based on the cost of labor, equipment, material and engineering, and di!(Y J/ BE IT FURTHER RESOLVED, That upon such approval of Williams Glen Road as a 1975 project, this Board of Public Works take action to establish Williams Glen Road within the city limits as a public street. Carried Williams Glen Road By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That Williams Glen Road as shown on a right of way map prepared by the City Engineer's office dated June 25, 1975, be laid as a public way from Cliff Street tothe north city line. BE IT FURTHER RESOLVED, That a public hearing on such layout be held in the Common Council Chambers on July 23, 1975 at 4 p.m., ZJ BE IT FURTHER RESOLVED, That the City Clerk be directed toOserve notice of the public hearing in at least two newspapers of the City of Ithaca and by mailing the same notice to the owners of all lands through which the highway is laid out, and the owners of land adjacent to said highway. Carried Construction of Williams Glen Road By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the terms and conditions in a letter dated June 2, 1975 from Town Engineer Fabroni, and the terms and conditions in a resolution of the Town of Ithaca dated,May 12, 1975, be the basis of the construction of that portion of Williams Glen Road which lies within the City, and 7 BE IT FURTHER RESOLVED, That all of the work propose" to .e performed by the Town Highway Department within the City, be subject to the approval of the City Engineer. Carried PUBLIC HEARING - Williams Glen Road By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the public: hearing on Williams Glen R ad be opened. Carried Mr. James Parkes, of 105 Williams Glen Road, appeared before the . Board and pointed out tothe Board a map showing Cliff Street going north and Williams Glen Road branching off to the right. Mr. Parkes commented that the.City and residents of Williams Glen Road have wanted Williams Glen Road paved. Mr. Parkes said the area residents signed a petition a few years ago to get the project completed. At the moment, it has reached the stage that there has been a survey done, a line of stakes are there to mark the east boundary of the right of way, which right of way is a private one, at the moment. Mr. Parkes said his own interest is that the line of stakes is only about 19 feet from the door of his house. The distance from his house to the existing road is forty-four feet. Mr. Parkes said from a conversation he had today with City Engineer Phil Cox, the right of way shown by the stakes will actually be t4he right of way, the usual practice is to put the road in the center'of the right of way, th9,, willP ut the road about 32 feet from Mr:: Parkes' front door. Mr. LParkes commented that he would like to make two proposals:___ 1A 7a paThat the road be made off -center in the right of way. To simply move the right of way, by taking his property on the east side and giving him his property back on the. west side. Parkes commented that it might even better the intersection with ff Street because the turn would notbe as sharp. 7�z3 Parkes commented that if the road was placed in the middle of the ht of way as drawn, it would be a more expensive road. Mr. Parkes ed.the Board to consider making the road, after it passed.his house, jog back the:other way to favor his neighbor. . se Public Hearing on Williams Glen Road Comm. Baldini: seconded by Comm. Schickel _OLVED, That the public hearing on Williams Glen Road be closed. Carried Asst to Supt. Hannan commented that installing this road into existing houses is going to create a situation in which there is going to be a violation of zoning. Asst. to Supt. Hannan said that possibly something should be done about that, rather than to get into a mortgage situation and find out your property is in violation and then you have to go get a variance. Asst. to Supt. Hannan commented that a variance should be secured at the same time that this change in right of way is done. Attorney for the City 2�z � through yShaShapiro stated that this is a pre-existing use, if a road is put there it wouldn't effect anything. Attorney Shapiro commented that it doesn't matter whether it is conforming or non -conforming, they have a legal right to be there and would not need a variance. Resolution By Comm. Stein: seconded by Comm. Baldini RESOLVED, That this matter be referred back to the Highways, Street Lighting and Refuse Committee with power to act on behalf of the Board of Public Works Carried Mayor Conley suggested that Mr. Parkes be invitedto that meeting, and that his comments be considered. Williams Glen Road By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That Williams Glen Road be laid out as a public highway according to right of way map prepared by the City Engineer's Office and dated June 25, 1975, BE IT FURTHER RESOLVED, That an adjustment of allignment of construction ithin•said right of way be made to suit the needs of the abutters 7 Comm. Stein commented that he had discussed this with Supt. Dingman nd Engineer Cox. Comm. Stein remarked that he hoped that this resolution will 'be communicated to the persons interested in this matter. A vote was taken on the motion which resulted as follows: Carried City Engineer Cox also reported that construction has started on Williams Glen Road.,*J, 1 Williams Glen Road Construction �� By Comm. Shaw: seconded by Comm. Clynes ,z& RESOLVED, That a bill of the Town of Ithaca for construction of that portion of Williams Glen Road which lies within the city limits be approved in the amount of $6,160.98. Carried 8 CENTRAL REGISTRY: comm. Shaz,L.,reDor'ted,_that for information purposes the Common Council has designated the office of the Sup't. as the centrad_ registry 53, of the Industrial Comm. of the State of .;New York for the maintenance ce of a mder code aster list of owners of under ground facilities within the City of Ithaca who register with the City as required by said code rule 53. _ Carried 9 EAST HILL SIDEWALK SALE: By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the East Hill Merchants be authorized to hold their annual sidewalk sale on May 9 and 10, 1975, making use of the street in the 400 block of College Avenue and the sidewalks -in the 300block of College Avenue and the 100 and 200 blocks of Dryden . Rcad and the 300 block of Eddy Street in a, manner -similar to -the. permission granted in 1974 and subject to'rules and regulations'established by the Sup't. W a .-e z Carried . Letter from Gary Lee: Comm. Clynes presented a letter from Gary Lee as follows: Honorable Raymond T. Schuler, Commissioner j New York State Department of Transportation 1220 Washington Avenue, State Campus ' Albany, New York 12226 Dear Ray: 23 Thank you for your recent letter in regard to the Route 96 relocation project. I appreciate your keeping me informed on this vital matter. According to your letter, Section 106 of the National Historic Preservation Act will soon be satisfied; with the letter of agreement between the National Advisory Council, the State Historic Preservation Trust and the Department of Transportation becoming part of the final Environmental Impact Statement. It is satisfying to see that differences have been resolved between these groups, the environmental integrity of the project remains intact, and that the progress of the project is no longer jeopardized on this account. As I understand your letter, the final impediment to the completion of the Environmental Impact Statement is an agreement between the City of Ithaca and the Department of Transportation on the purchase of a piece of parkland the project will take. I assure you that I will do all I can to see that the agreement is brought to a swift and successful conclusion. Your interest and concern in this project is greatly appreciated. Please continue to inform me of the project's status. Sincerely, Gary Lee Member of Assembly Attorney Shapiro remarked that he thought that the agreement stated in the letter is the memorandum of understanding. Attorney Shapiro commented it is his understanding that it is in the Planning & Development Committee for consideration. As soon as it is acted upon by Council we can go ahead with it. 11 New Elmira Comm. Shaw Rd. Assoc. and Common Rd. Assoc. Meeting Request: reported that a letter was received from the New Elmira requesting a meeting with the Mayor; City Planners, D.P.W. Council. ig Mayor Conley stated what he intends to do, is sit with -the City Engineer,Superintendent., Planner and himself with a group of representative merchants and work with them on complaints and cooperation agreements. . Elmira Road Merchants Mayor Conley said that he has met with the Elmira Road Merchants. Mayor Conley asked Sup't. Dingman if there were any recommendations at this time. 6/4 Sup't. Dingman said there will be some recommendations made as soon as they have an opportunity to make an intelligent proposal. Surveyor for Elmira Road By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to interview surveyors and solicit quotations for a route survey of Elmira Road from the south city line to and including its intersection with Meadow Street. Carried Route Survey - Elmira Road By Comm. Shaw: seconded by Comm. Schickel int RESOLVED, That the Superintendentbeor authorizedrtoyenofterlmito Road a contract with T.G. Miller, P.C., at a cost not to exceed $10,000. C rr'ed T'. G. Miller - Bill - Elmira Road Survey By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That Requisition No. 1 submitted by T. G. Miller, P.C. for partial payment for services rendered in connection with 1the Elmira Road 'survey be approved in the amount of $4,750. (_3 .Carri e T. G. Miller Bill By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That bill no 8 of T.G. Miller, P.C. for consulting services in connection with the inspection of construction of the Public Works Garage be approved in the amount of $2,000. Carried Elmira Road Survey By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the bill submitted by Thomas Miller, P. E. as final payment for services in connection with the survey of Elmira Road be approved in the amount or $4,750 and the job be declared complete. fie,///? J Carried 12 Mrs. Kalman of 115 Prospect St.: Mrs. Kalman explained that her car was parked on Spencer St. on Wednesday night and that there were no signs at that time at that spot, and her car wastowed away. ,.Supt. -Dingman stated that her car Was parked twice. in areas where 'the City had posted for cleaning the streets. -Supt.. Dingman said hehopedthat the Board would be sympathetic due to hardships in her case, but that he could not recommend that the towing charge be remitted. Alderman Meyer remarked that she understood that thep stings on Nal il Spencer St. were up for three days and that the street work was not takencare of the next day after posting. Comm-. Raldini.asked for a clarification on the posting of signs on Spencer St. Asst. Supt. Dougherty stated that it was possible that the work was. not immediately done because there were a couple of days when it rained and the work was not able to be done. Attorney Shapiro stated that the problem is that this sort of thing happens all the time and that many people try to park at these areas hoping the 24 hours won't be up by the time they get back to their cars. Many of the cases are investigated and never has he found the posting put up less than 24 hours before the work is to be done. Mrs. Kalman explained her hardships and her feelings that the action taken was unfair; Alderman Meyer commented that for a solution they could use theradio, newspaper and maybe television to tell the.people what is:going on and the reasons for whats going on. Asst. Supt. Dougherty stated that they tried this a few years ago and had no effect on the number of cars they had to tow away. By Comm. Baldini: seconded by Comm. Stein RESOLVED, That this matter be delayed until the next meeting. Carried Mrs. Kalman stated that there is no place to park on Prospect St. and that Spencer St. is about the only place to park. Comm. Shaw remarked, pertaining to this subject, that on Seneca ,St. he viewed a crew of 12 persons having to wait for four cars to be moved so they could get to work, and supported a very rigorous. enforcement of this policy. Mayor Conleystated that in Mrs. Kalman's case they would not be waiving the towing fees but deciding if the City will pay -the fee. out of it's funds.. .: Attorney forthe City Shapiro brought up the request of Mrs. Kalman to have the towing charges billed to her dismissed. Attorney Shapiro was asked to write a letter to Mrs. Kalman explaining that. the C// matter will be resolved at the next Board of Public Works meetiAg. Mrs. Kalman Request for Towing Charges Repayment Asst. to Superintendent Dougherty discussed the circumstances of the towing of Mrs. Kaiman's car. Mr. Dougherty commented that according to his log book the "no parking" signs were put up twenty four hours in advance. By Comm. Clynes: seconded by Comm.Schickel i f. _ 4-5 RESOLVED, That in view of the representation by the department that the streets were posted in accordance with regulations, the request of Mrs. Kalman for the repayment of towing charges be rejected. Carried Towing Fees-- Mrs. Diane Rolss By Comm. Schickel:. seconded by Comm. Shaw RESOLVED, That on recommendation of the City Attorney, Mrs. for towing fees in the amount of $21.40. •(0/ Diane Rolss be reimbursed Carried 13 I � Payment No. 1 — Stewart & Bennett By Comm.. Clynes: seconded by Comm. Ewanicki RESOLVED, That requisition for payment No. 1 for Stewart & Bennett for construction services in connection--with-the-public works maintenance facility be approved in the amount of $67,750. Carried Public Works Maintenance Facility - Stewart & Bennett - - By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That requisition no. 2 of Stewart & Bennett, Inc. for con- struction services in connection with the Public Works Maintenance Facility be approved in the amount of $56,352. Ca ri Steward & Bennett Bill - Maintenance Facility By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That Requisition No. 3 submitted by Stewart & Bennett for payment of services rendered in connection withhe-const-ruction of the -Public Works Garage be approved in the amount of $114,788. Stewart & Bennett Requisition No. 4 By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That requisition no. 4 of Stewart 7 / q ����re inett, Inc. for con- struction services in connection with the Public Works Garage be ap- proved in the amount of $60,912. .1� Carried Stewart & Bennett Change Order 2 By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That change order no. 2 in the contract for Stewart & Bennett, Inc. for the construction of the Public Works Garage which provides for cork tile on the west wall of. Room 106 be approvedin the amount of $511. / Stewart & Bennett Requisition No. 5 By Comm. Clynes: seconded by Comm, Baldini /0 e/r7i RESOLVED, That progress requisition No. 5 from Stewart & Bennett, Inc. for con- struction services in connection with the maintenance garage be approved in the amount of $65,688. Carried Changes - Maintenance Facility By Comm. Clynes:. seconded by Comm. Schickel e 72_/7 7 RESOLVED, That the proposal of Stewart & Bennett for a change in the type of insulation and a change in the completion date of the main- • tenance facility of the Construction & Maintenance Division as set forth in the letter of Thomas G. Miller, Consultant, dated October 21, 1975, be approved. Carried Stewart & Bennett - $25,322. By Comm. Clynes: seconded by Comm. Schickel (( // RESOLVED, That progress requisition #6 of Stewart & Bennett for their construction services in connection with the public works maintenance garage be approved in the amount of $25,322. Carried Stewart $ Bennett Change Order #5 By Comm. Clynes:'seconded by Comm. Ewanicki RESOLVED, That change order #5 in the contract of Stewart & Bennett which provides for the furnishing and installation of a gate and security fencing to enclose the stairway in the stock and parts , storage room be approved in the amount of $592. I.5.0,2-‘ 7) Carried Stewart F Bennett Requisition #7 By .Comm. Shaw: seconded by Comm. Schickel RESOLVED, That payment requisition #7 from Stewart & Bennett for con- struction services in connection with the maintena ` e_garage be approved \ /q'7' in the amount of $58,720. Carried Stewart & Bennett Change Orders Nos. 6, 7 & 8 By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That change orders Nos. 6, 7, and 8 in the contract of Stewart $ Bennett for the construction of the maintenance garage be approved in /212_ 3/7 3. the net amount of $2,351.66. ared Maintenance Garage Completion - $452,512.66 By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That a certificate by Engineer Miller dated November 17, 1975, certifying completion of the contract of Stewart & Bennett for the con- struction of the maintenance garage and establishing the final contract amount at $452,512.66, be approved. /Z1z.3l7� Carried _ Attorney Fred Weinstein Attorney Fred Weinstein appeared on behalf of Drs. Reuben Weiner and Milton Weiner owners of the property at 322 Elmira Road, requesting permission to occupy a portion of the City's right-of- way for parking, landscaping and signs in connection with the proposed development by Amherst Food Corp. adjacent to these premises. The highway land adjacent to these premises extends over 90 feet from the center line of existing Elmira Road. It is unlikely that any immediate future development will require more than 50 feet from the center line of the road in this location for highway purposes. Attorney Weinstein said the property will be used for parking, patio and signs to be, maintained by the tenants, to be discontinued any time the City sees fit. Attorney Weinstein asked that due to the time factor involved that he would appreciate it if the Board could approve it today, and asked that the Board approve it subject to the approval by the City Engineer of the plot plans which Attorney Weinstein's client will submit. 1 By Comm. Shaw: seconded by Comm. Ewanicki 6// RESOLVED, That Dr. Weiner be granted temporary permission to develop parking and landscaping within the right-of-way of Elmira ' Road in accordance with plans approved by the City Engineer. It is understood that this permission grants no easement and is revocable upon demand within 60 days by the Board of Public Works. Carried 1 Attorney Weinstein also asked for the approval of a sign. Mayor Conley said the sign approval would be made pending approval I by the Building Commissioner. Attorney Weinstein said that if the City asked the equipment be removed, the company would be the one that would absorb the cost. 15 Release of Easement on Block 33 Comm. Clynes stated that Attorney Richard Thaler has requested a release of an easement over property of Seaway Products, Inc., which is 25 feet wide and 263.5 feet long, and lies in the block between Second and Third Streets. The easement provided that --"rights_hereby granted. shall terminate if and' -when the City of Ithaca no longer owns land on Block 33, and no longer has use of such rights for the benefit of. lands owned by -the City on Block 33." The easement was for railroad purposes. There is not pre- sently a railroad on this easement. The City does presently own land on Block 33. /// By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That the Attorney for the City be authorized to prepare a release of easement as requested by Attorney Thaler and that the Mayor and City Clerk be authorized to execute them on behalf of the City. Attorney for the City Shapiro said that the City is not using the property, ornotusing the easement, if we are not going to use it there is no reason to hold on to it. Sup't. Dingman said the property the City owns on block 33 is the Water and Sewer building in their yards, but the easement is for railroad purposes, and therefore we can not make any other use of that easement. Attorney Shapiro said the quote inthe letter indicated that the easement would end when the City had no further use of the land. If that easement could be of any use, then we should not release it. Motion Withdrawn After further discussion the original motion was withdrawn by Comm. Clynes and Comm. Ewanicki. Release of City Property Between Second and Third Streets By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the Attorney for the City and the M or e a uthorized to take such actions on behalf of the Board of Public Works as are. necessary for the release to Seaway Products, Inc. of a city -owned right of way between Second and Third Streets on block no. 33. Carried 16 Persons Appearing Before the Board Mr. Rudolph Saccucci, Alderman, Ward I appeared before the Board on behalf of one of his constituents, Albert Capogrossi, 317 Haller Blvd. Ext.. Alderman Saccucci commented that this is a remote road and it is not considered a City street by the City of Ithaca, but it is travel- ed by all. It seems to be a short cut between Hook Place and Cliff Park Road. Mr.°Capogrossi is the only one that finances the mainten- ance of this dirt road. Alderman Saccucci asked the Board to place signs at each end of Haller Blvd. Ext.; one at Hook Place, the other at Cliff Park Road stating this is not a city street or thoroughfare. Discussion was held on the floor regarding the use and ownership, and the possibilities of helping Mr. Capogrossi with his problem. By Comm. Clynes: seconded by Comm. Schickel l�• �'Z' RESOLVED, That signs be erected at each end of HallBlvd. Ext. stating the road was not a city street nor a thoroughfare. Carried Collegetown Clean -Up By Comm. Schickel: seconded by Comm. Stein RESOLVED, That garbage cans be placed around Collegetown, and that the Board act more aggressively sidewalks. to try to get homeowners to fix their �' z) Superintendent Dingman commented that this will be a 197 project to clean up Collegetown, due to the fact that this is early summer. ,A vote was taken on the motion which resulted as follows: Carried Special • Committee for Collegetown Improvements Comm. Stein reported on the Collegetown Improvements. Comm Stein reported that the small improvements which are recommended for immediate implementation are as follows: 1. Improved Maintenance 7/2 3 The Summer Manpower Program should be utilized to clear out the debris and dead trees on the triangular parcel of city -owned land just west of the municipal parking lot, as well as the walking path between Eddy and Quarry Streets. The project has been dis- cussed with the Manpower Program supervisor and can be done in August 2. Street Furniture Eight of the official City trash cans. Consideration should be given to relocating the trash cans presently on the Commons to•Collegetown as soon as new ones are obtained for the Commons. Assuming. the DPW can find extra trash cans, no new appropriation is needed. Three kiosks which are being donated to Collegetown by Robert Boothroyd, Jr. Two of the kiosks must be put together and installed by the DPW (Cornell's permission must be obtained for in- stallation of the kiosk in front of Sheldon Court); the third, to be located in front of the bank will be installed by the bank. One Hundred ($100) Dollars should be appropriated for plywood for the kiosks. 3. Sidewalk Repairs Some of the sidewalks are in very poor shape and need atten- tion. Approximately 900 sq. ft. of new sidewalk is needed in the locations indicated. At a cost of $2.40/sq. ft., the total cost is estimated at $2,160. This matter should also be referred directly to the DPW for implementation. Other improvements such as bike racks, improved public signage and lighting, street trees, and a small urban park in the open space immediately to the east of Sheldon Ct. have been requested by the College - town Beautification Committee. The Planning Staff feels that these requests need further examination, and requests $1,000 from Council to develop an overall improvement plan for Collegetown. The Planning Department, in cooperation with the Planning Office of Cornell University, will also undertake a study of the Collegetown area this coming fall, particularly of the block bounded by College Ave., Dryden Rd., Eddy St. and Cascadilla P1., out of which will come recommendations on future development of that area. By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Board of Public Works except the responsibility and alot the money needed to place trash recepticles, place kiosks, and appropriate the $100 dollars needed to prepare the kiosks, and assist in'the glean up of the Collegetown area. Carried_ 18 Refuse on Commons Comm. Clynes reported that it is recommended that he memo on the collection of refuse on the Ithaca Commons prepared by Lloyd Irvin be.referr'ed to the Highway Committee for consideration of implementa- tion including the promulgation of new regulations. . L3 Space at Each End of Commons for Pick-up Spots Alderman Meyer asked the Board the status of her request of two months ago for space at each end of the Commons for short time pick up spots. Alderman Meyer also asked the Board about coordinating the traffic lights visually with the structural parts of the Commons. Alderman Meyer said that if the traffic lightswerehung where the poles are now the time and temperature signs would be blocked from view on State Street. Mayor Conley said there are State regulations where directional street lights can be hung. ----— T/z3 Old Spencer Road, Swamp Area Alderman Barber appeared on behalf of the Spencer Road residents who are complaining about "Manos Swamp". There are cans, and garbage I thrown in there, partly by the workmen at Upstate Auto. Alderman Barber suggested the swamp be sprayed, because the bugs are getting really bad. Superintendent Dingman said that Sunrise Spray Service i under contract with the City to put oil on the water in that area to keep down the bugs. Supt. Dingman said if there is rubbish being dumped in there, that is illegal and the Health Department should be notified. Alderman Boothroyd commented that this was a capital project for next year. Mayor Conley asked Alderman Barber if this would be any help. Alderman Barber said he would tell the residents of the area, but it didn't seem that the immediate problem would be solved. Comm. Clynes remarked that the problem of bugs might be more than just mosquitos, and could the contractor that takes care of the swamp. spray with another type of spray. Alderman Barber remarked that he would contact the Health Department regarding this condition. -20 - Curb on West Side of Cornell Walk By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the request of Dr. Edward C. King that 79 feet of the proposed curb on the westerly side of Cornell Walk be built entirely at City expense be rejected, and BE IT FURTHER RESOLVED, That unless Dr. King agrees to pay his propor- tionate share of the cost of the construction of the proposed curb at Cornell Walk, that said construction be indefinitely deferred. Superintendent Dingman explained that when Cornell Walk c;f structed Dr. King's house had already been built adjacent to the ity land, and Dr. King was not in favor of the Cornell Walk development being built because it changes the grade to the extent that it required a retainer wall to be built adjacent to Dr. King's land. Dr. King feels that the need of the curb is a result of the City building the walk. Supt. Dingman said that Dr. King is asking for 100' additional curb more than what is needed to solve the problem the City has created. Tabling Motion By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the motion be tabled and sent to the Highways, Street Lighting and Refuse Committee. e/ Calrie Curb on Cornell Walk By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the request of Dr. Edward C. King that 79 feet of the proposed curb on the westerly°side of Cornell Walk be built entirely at City expense be rejected, and 3 BE IT FURTHER RESOLVED, That unless Dr. King agrees to ay his pro- portionate share of the cost of the construction of the proposed curb at Cornell Walk, that said construction be indefinitely deferred. Carried Request for Construction of Garage - Paul and Gladys Ward Comm. Clynes reported that Paul. and Gladys Ward of 202 Bridge .Street 'have requested authorization to build a garage -on a portion of Treva Avenue which is an unopened City street. It does not appear that this portion of Treva Avenue will ever be developed as a public street. The bed of Treva Avenue is presently used by the city as a location for the -raw water intake line to the filtration plant. The department finds no reason why the use should not be permitted. and suggests that some legal form be found to convey either the fee of the.land requested, or to convey a license for encroachment. By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the request of Paul and Gladys Ward fol per4ission to encroach on the bed of Treva Avenue with a garage be referred to the Public Buildings and Public Grounds Committee for recommendation. Carried Attorney for the City Shapiro commented that he has sent out a memo to the Superintendent of Public Works on the subject of the Ward's encroachment. Superintendent Dingman'asked the Attorney what the contents of his memo were. Attorney Shapiro said the sale procedures were, that if the street involved were a city street it would first have to be discontinued before any sale of the land. A discontinuance of the street would require a public hearing, after that, the sale procedures should be .referred to Planning And Development Committee of Council, and the Planning Board for recommendation. If the recommendation came back favorable, Common Council would have to vote by at least a three-. fourths majority that the land was surplus, not being used for the public purpose, and therefore could be sold, it would have to be appraised, advertised and sold at auction. The other way would be to get.a permit, or easement, a permit could be given by the Board of Public Works and easement by Common Council. The Attorney for the.City advised against the latter because the Wards want to build a_permane.nt improvement that encroaches upon the property, as such a.permit would not be sufficient far what they want. The sale or permanent easement would take time but the Attorney said he does not think a permit would be sufficient. A vote was taken on the motion which resulted as follows: Discontinuance of Portion of Treva Avenue By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the Board authorize a public hearing to be held in the Common Council Chambers at 4 p.m. on August 27, 1975, for the discon- tinuance of a portion of Treva Avenue. Carrcie 3 PUBLIC. HEARING Treva Avenue Mayor Conley opened the public hearing. No one appeared before the Board. The public hearing was closed. Treva Avenue - Partial Discontinuance By Comm. Clynes: seconded by Comm. Baldini RESOLVED: That the westerly eight feet of Treva Avenue from Bridge Street north approxi- mately 150' be discontinued as a public way. IT IS FURTHER RECOMMENDED Common Council be advised the Board of Public Works has con- sidered the above discontinuance of a portion of Treva Avenue and has determined that there is no further Public Works need for the above land and recommends to Common Council that the land be made available for sale. Carried PERSONS APPEARING BEFORE THE. BOARD Mr. Paul Ward, 106 Bridge Street, appeared before the Board and asked if the Treva Avenue discontinuance had been discussed. ? 2- 7 Mayor Conley informed Mr. Ward of the decision by the Board -22- Automotive Service Center - Elmira Road Commissioner Shaw commented that Sadim Service Corporation proposes to build an automotive service center on a plot of land presently ;owned by Reuben Weiner of 330 Elmira Road. The right of way line Hf Elmira Road extends approximately 80 feet from the center line of Elmira Road at the point of proposed construction. Mr. August 'requests on behalf of Sadim Service Corporation permission to occupy that portion of the right of way of Elmira Road, which is more than 40 feet from the center line adjacent to 330 Elmira Road, with drive !area and a sign. A similar permission was granted to the Byway Corpor- ation in connection with Carroll's and the Pizza Hut, and more recently a similar permission was granted to Dr. Weiner in connection with a fast Ifood service. n,JL ,By Comm. Shaw: seconded by Comm. Baldini RESOLVED,That Burton August be granted permission on behalf of Sadim Corporation to develop parking and landscaping within the right of way of Elmira Road in accordance with plans approved by the City Engineer. It is understood that this portion grants no easement and is revokable upon demand within 60 days by the Board of Public Works. Mr.. Burton was present at the Board meeting and answered questions from the floor. -23- T. H. Green Electric Co. Bill on Maintenance Garage By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the request for payment of requisition No. 1 from T. H. Green Electric Company for services in connection with the Public Works Garagebe approved in the amount of $8,190.7 /Z Carried T. H. Green Electric Co. Bill Maintenance Garage 'By Comm. Schickel: seconded.by Comm. Baldini RESOLVED, That the request for payment of requisition No. 2 from T. H. Green Electric Company for services in connection with -the Public Works Garage be approved in the amount of $6,481.80. 723 Carried T. H. Green Bill for Rerouting a Telephone Conduit By Comm. Schickel: seconded by Comm. Baldini RESOLVEDi, That change order No. 3 of T. H. Green Electric Company in conne/ction with the Public Works Garage which adds $2,237 for rerouting a telephone conduit, be approved. Asst. to Supt. of Public Works, Dougherty explained that at the last meeting there were two change orders. One to deduct a sum for not installing a telephone conduit, then the year came along for conduit relocation. Originally, the telephone conduit was going to be brought in along electric and gas transmission lines, and go to an island near the pole which is only 100 feet away from the building. Asst. to the Supt. Dougherty said they then found that the telephone company would not come in on the electric poles. So therefore, the reduction of the bill of T. H. Green because the D.P.W. was going to install the conduit in the new location with their own forces. The department then found out when trying to order materials, that it had to be contracted out. Asst. to the Superintendent Dougherty said he contacted Tom Miller's office to negotiate•a price with the electrical contractor to install it at the new location at.a cost three times the cost of the original one. Although the price was fairly high, it is still at the same cost per foot as the heat duct. _ 7/2-3 A vote was taken on the motion as follows: Carried T. H. Green Electric Bill By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That Requisition No. 3 submitted by T. H. Green Electric Co. for payment of services rendered in connection with the Public Works Garage be approved in the amount of $24,899.40. _ • f3 Carried «J Green Electric Company Requisition No. 4 By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That payment requisition no..4 of Green Electric Company for construction services in connection with the Public Works Garage be approved in the amount of $25,753.95. / o Carr .ed T. H. Green Requisition No. 5 By Comm. Clynes: seconded byComm. Schickel /e/zz 7 RESOLVED, That payment requisition #5submitted by T. H. Green Electric Company for services in connection with the construction of the main- tenance garage be approved in the amount of $18,270. Carried \ T. H. Green Electric Co. $9,450 X72 L By Comm. Clynes: seconded by Comm. Baldini r " RESOLVED, That a bill of T. H. Green Electric Co., Inc. for construc- htion services in connection with the Public Works Maintenance Garage Jbe approved in the amount of $9,450. Carried T. H. Green Electric Co. Comm. Ewanicki 'By Comm. Shaw: seconded by Green Electric Company RESOLVED, That payment requisition #7 from T. H. garage be construction services in connection with the maintenance g. for 160. ;ap;�roved in the amount of $2, Carrie Wheaton Sheet Metal Bill on Maintenance Garage By Comm. Schickel:. seconded by Comm. Baldini RESOLVED, That change order No. 1 of Wheaton Sheet Metal in connection with the Public Works Garage which provides for a $30 deduct for a motor change in the roof exhaust fan be approved. 7 ,3 Carried Wheaton's Sheet Metal Shop Bill By Comm. Clynes: seconded by Comm. Schickel ,RESOLVED, That a progress payment voucher of Wheaton's Sheet Metal Shop for materials !be incorporated in the Maintenance Garage. thru July 31, 1975 be approved inthe amount !of $9,749.25. Carried Wheaton Sheet Metal Co. - $5,107.95 'By Comm. Clynes: seconded by Comm. Ewanicki !RESOLVED, That a bill of Wheaton Sheet Metal Co. ford 5-0, construction ;services in heating and ventilation through November 1975 in connec- tion with the Public Works Maintenance Garage be approved in the amount of $5,107.95.. Carried Hogg -Nichols Bill for Maintenance Garage By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the request for payment of requisition No. 1 from Hogg -Nichols for construction services in connection with the Public Works Garage be approved in the amount of $8,190. 7123 Cried Hogg -Nichols Requisition No. 2 By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That payment of Requisition No. 2 of Hogg -Nichols, In for construction services in connection with the Maintenance Garage be approved in the amount of $11,511.00. Carried Hogg -Nichols, Inc. Requisition No. 3 By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That progress requisition No. 3 from Hogg -Nichols, Inc. for services in connection with the construction of the public works maintenance gara a be approved in the amount of $9,959. P%7 Carried Hogg -Nichols Company - $6,313. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That progress requisition #4 of Hogg -Nichols Company for con- struction services in connection with the public works maintenance garage be approved in the amount of $6,313. Hogg -Nichols, Inc. bill By Comm. Shaw: seconded by Comm. Ewanicki Carried RESOLVED, That payment requisition -#5 from Hogg -Nichols, Inc. for con- struction services in connection with the maintenance garage be approved in the amount of $4,023. /2-,fie/7.)- Carried Maintenance Garage Completion - Hogg -Nichols, Inc. $4,444. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That requisition for payment No. 6 (final) from Hogg -Nichols, Inc. for construction services in connection with the maintenance garage be approved in the amount of $4,444. / )47S Maintenance Garage Completion - Ho Nichols _ed Hogg -Nichols $44,440.00 By Comm. Clynes: seconded by Comm. Schickel. /Z/43f7$ RESOLVED, That a certificate by Engineer Miller dated Nove be 20, 1975, certifying completion of the contract of Hogg -Nichols for the construction of the maintenance garage and establishing the final contract amount at $44,440.00, be approved. Carried -26 - \Solid Waste iAlderman Nancy Meyer commented that she had been to several tri - [county solid waste meetings. Alderman Meyer asked to meet with ,the Refuse Committee on this matter. 74Z 3 27 Mr. Max Mattes appeared before the Board to request permission td run a telephone cable over spencer Road between Zikakis Chevrolet and Zikakis Chevrolet Volvo. Mr. Mattes said that Mr. Zikakis is putting J1n his own telephone system, as opposed to the present N. Y. Telephone Co. Mr.Mattes stated he or Mr. Zikakis does not have the right to go over the road without the City's permission ,andisat the meeting to get that permission. Attorney for the City, Shapiro, stated that normally the City would give a permit, which would be terminable at the City's will. Attorney Shapiro remarked if the situation arose the City could terminate the permit. By Comm Clynes: seconded by Comm. Baldini RESOLVED, That the matter of Zikakis Chevrolet reques$ing a telephone cable right of way across Spencer Road, be referred to the Highway Committee with power to act.. Discussion was held on the floor on the motion. A vote was taken on the motion which resulted as follows: Carried -- Zikakis Chevrolet license By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That a license be granted to Zikakis Chevrolet to erect a telephone cable crossing a portion of the highway leading from Spencer Road to Elmira Road. The license to be granted shall spell out the manner in which the poles and wires shall be placed. Ca led William Zikakis of Zikakis Chevrolet jp Mr. William Zikakis of Zikakis Chevrolet:,•appeared before. the :Board' and said Zikakis Chevrolet would like to --have - a variance -at _ 81 Elmira. Road which is where they are putting their import store and want to -put lighting in,. which is desperately needed.._ Tt's getting dark_.a-t.-_ 7:30 at night and we look like we are closed, we're open until .900. Mr: Zikakis said they really didn't anticipate our needs -ahead of time. Mr. Zikakis commented they have ordered the lights;--and--when they -found out where the line was, they didn't think they had a prob- lem until they found out where the line was and we find our lights are practically in our driveway, Mr, Zikakis said if they .were to follow'the line which would practically eliminate a drbreway they -can't operate under those conditions, Mr, Zikakis stated they ate -here to respectfully ask if they could have a variance and bring .the-- lights in.- Mr. Zikakis stated the Planning Board came out and exam ined it and suggested maybe they would allow us to build 6_' forward of the line, which they felt was still a little short and didnt know if they could.as.k for 10', it would be ideal for us but we would settle. - for 6'. Mr. Zikakis remarked that they would also have to have a bum, per to stop the cars from coming in at 2-1/2from the end of that 6t line which still puts the lights too far in, and they lose the use of the driveway. ,Mr. Zikakis commented it'would only be a one car drive» way, if someone. comes in and parks in front of the dealership on a one car driveway, you've penned in everything, you cannot tell your .cus- Itomers where to park when they come in. Mr. Zikakis said'he was here , tonight to ask to put his lights on the City right-of-way. City Engineer Cox commented that visibilitylooking we findthe thatsituation found we have a problem with anyfurther on im- perative that none of the cars put on display be put on the right-of-way than the comm'.downtSpencereer Roadox toSaid Elmiraere Roatlaswath a problem. with peopleg to visibility. It is our recmdon that with thelights bumperai.nstalled be installed 6' out into theright-of-way We to assure that the front °hthesecars lights mighton't dverytwellsame be1a tem- also advised Mr. Zikakis thatof Elmira Road. porary installation due to the proposed widening Attorney for the City, Shapiro, stated just for the record what you are proposing is a temporary permit terminable at the City's option at will. ked Mr. Zakakis, as I understand it the 6', while Commissioner Stein as. it's not the 10' that you requested, be adequate to ado the job? Mr. Zikakis responded that it would be a hardship but we could live with it, I guess, but we much prefer to have even if we could get a couple of feet, the narrowness of the driveway just doesn't leave us enough to have any kind of a traffit the °could at beastn it; it egiveone him 8y;dthen drive- way. Mr. Zikakis said he wished y we could at least get two cars around. Mr. at thelikakis cornersaid parteascauld even remove the two cars that extend out possibility, we may even change our lans andeno;tilt pluttanlng any cars outhffront of that particular end of that corner. exact plan of the remodeling of the outside' face of the building, so that could possibly change. Commissioner Stein asked if this had caee? considered, that Mr. Zikakis have the 10' and remove some of the t Mr. is LCity Engineer Cox commentedanhat lttoas our provideoPxtrae avisibilitykthere. would turn the cars aroundanyhow, nd thing beyond 6'. we City Engineer Cox said he-wouldn t recomme any are cognizant of the traffic problemsdown'tiere. We limdidwe gocan downiand mPaSurP it- check for the visi.bl y a Lighting At Zikakis Chevrolet - Variance permit By Comm. Schickel: seconded by Comm. Shaw' RESOLVED, That Zikakis Chevrolet be issued a temporary permit to place lighting 6' within the right-of-way line of the Elmira Road. Such permit to be terminable on -the option of the City of/Ithaca upon 60 days notice. Discussion was held on the floor on the motion. A vote was taken on the mot -ion which resul=ted as follows: Carried 28 N.Y.S.-Electric $ Gas Bili Expungment By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That miscellaneous bill no 874 of the Construction $ Main- tenance Division against the N.Y.S. Electric $ Gas Corporation be expunged in the amount of $2,521.45. A corrected bill in the amount of $2,230 has been issued and paid. Cart'ied Maintenance Facility 1 Request for street lights at Warren Place, Richards'Place 2 T. G. Miller bill for consulting services in re maintenance garage 3 Automotive equip. - dept. will request funding of Packer in '76 (see bids, pg5) 4 Triangle Steel request for improvements to W. Clinton St. (capital project) 5 Spring pickup Week designated May 12-16 6 Williams Glen Road 7 Central Registry list to be maintained 8 .x; Sidewalk Days - East Hill 9 Route 96 relocation projeet - 10 New Elmira Rd. Association requests meeting Sulr-vey-authorized. 11 Kalman protest of towing charges due to posting of st. for street work 12 Stewart & Bennent payment - Maintenance Garage 13 Weiner requests permission to occupy citzy right of way on Elmira Road 14 Release of easement over block 33 requested (Seaway Proudcts) 15 Haller Blvd. designated as not city street 16 Collegetown clean-up requested; General matenance, etc. impromements 17 Refuse on Commons 18 Spencer Road residents complaints - Manos Swamp 19 Cornell Walk curb (Dr. King) 20 Bridge Street & Treva Avenue - request to bld. garage on portion 21 Request to use city r/w by Sadim Corp. (Weiner Property on Elmira Rd._) 22 T. H. Green bill for maintenance garage; change orders. 23 Wheaton Sheet Metal bill for maintenance garage 24 Hogg -Nichols bill for maintenance garage - 25 Solid waste - Ald. Meyer asks to meet with refuse -committee Treva Avenue - Public hearing on discontinuance -of -portion T. G. Miller payment Elmira Rd. Survey 26 r21 / 11 Zikakis Chevrolet requests telephone right of way across Spencer Road 27 MEG billing corrected 28 Mrs. Diane Rolss protests towing of car 12 S 14 Mr. Rogowizc o Request to Placea Dock in the Old Inlet `Comm. Baldini reported that a request has been received from fir. Ro owizc presi- dent of Cerverus, requesting permission to place a dock in the old inlet inthe � rear of the A.B. Dick property on Taber Street. The purpose of the dock is to allow him access to the inlet for a 18 ft. rowing craft. By Comm. Baldini: seconded by Corm Schickel IT IS RECOMMENDED That this request be referred to the Creeks & Bridges Committee for recommendation. Carried Mayor Conley requested the Planning Director be involved in this discussion - only from the standpoint that the Planning Department is trying to look at the way we treat the waterways. Policy for placing a dock in the old inlet: By Comm. Schickel: seconded by Comm. Stein 0/2 V7Jr RESOLVED, That the following policy be established in connection with placing of docks in the old inlet: a. Permission for placing of docks in the inlet be limited to the placing of floating docks which will be removed during the months in which freezing is likely to occur. b. Permission to place such docks be limited to g property owners. abutting c. No permission for docks be granted in any case where, in the opinion of the Superintendent, such dock would interfere with the maintenance of the inlet and/or its banks. d. No permission for placing a dock be granted for any portion of the inlet on which an easement for the maintenance of flood, protection facilities has been taken by the State of New York. e. Permittee be responsible for the removal of debris which might be caused by the location of his floating dock. t o/z z17.2 — Carried. J ; 4 Walkway Along Cascadilla Creek: Alderman Meyer commented that before Mr. Schliederleft he was concerned about the walkway along Cascadilla Stream near Stewart Ave, the walkway is badly eroding away, from underneath and she would like to know if the Board is continuing to be involved in this. It is the kind of situation if it is not taken care of in the next couple of years the City may lose that walkway, which is a.. City right-of-way. Making the accessibility for pedestrian traffic from Linn St. and the Fall Creek area much more difficult. 212.6. By Comm. Ewanicki: seconded by Comm. Baldini RESOLVED, That this matter be referred to the Supt. for investigation and report. Carried Repairs of Creeks & Bridges:City Engineer Schlieder reported on repairs of creeks and bridges from the damage- caused by hurricane Agnes.' Originally an application was made for approximately $29,000 in repair work. The City has been unable to accomplish all of this repair work in the time allotted. A claim was put in for $24,000 worth of work. City Engineer Schlieder reported that in going through 'our 'eligiblilty and using the figures that they use for various job payments, that was pared down to $18,000. Engineer Schlieder has notification that the City is to receive $18,315.31. There is question in the Superintendent's mind that these should be reviewed further to see if they can justify some of that $6,000 which was lost in the audit. CityEhgineer Schlieler'said he has no way of' proving those $6,000'or: not. The auditor has checked the records.. The reason for this late report is that the City was, waiting as sponsors for repair`work for Cornell to complete its operations on the hill. Cornell received an extension of, time, and, when they finished, with- out consulting _the City Engineer, they put in for a final audit. City Engineer. Schlieder'said he was waiting for `Cornell : to Mel l him'they weregoing to put in fora final audit's° both audits 'could be'`put in at the same time. Cornell's audit was completed in September; the City Engineer's audit was completed in December, mostly because the tie up in Albany is such that it takes two to three months:before they can get to you when you call for it. City Engineer Schlieder reported' that Cornell,; cool d not call for fund's from the office of Emergency preparedness' without going through ;the; agency;' the City of Ithaca worked as that agent. The City received 75%.:preliminary grant which amounted to approx- imately $1.10,000. Cornell 'went ahead with their operations, the City, did theirs and Cornell was to'notify' the City Engineer as a sponsor which they did not do. =-170 2 Comm. Baldini _/ _of Fall Creek in the Common mendations of reported that an announcement will be mailed this week to residents advising them of: the meetingto be held January .,15at.7:30 p.m: Council,. Chambers,' for an explanation .of the report and recom- Engineer Martin, q..g':7 3 By Comm. Stein: seconded by Comm. Schickel ! Z" RESOLVED, That the Supt. be authorized to engage the services/of Modjeski.& Masters to prepare construction drawings and specifications fOr the reconstruction of the deck and replacement of rails on the Hancock Street Bridge: Carried Supt. Dingman explained why they were using Modjeski & Masters at this time. The reason for this is that the money has Been provided in the Capital Budget and they must move rapidly to get the job done in the construction season. MODJESKI AND MASTERS: By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Sup't. be authorized to execute a contract with Modjeski and Masters for engineering services in connection with the replacement of the deck, sidewalk, and railing of the ancock Street Bridge asoutlined in the proposal of Modjeski and Masters dated March 17, 1975. )1$61" -6 -2 -6' 6," -C -t6 arried By Comm. Baldini: seconded by Comm. Schickel , ! RESOLVED, That a bill of Modjeski and Masters in connection with the design of the replacement of the deck of Hancock Street Bridge be approved in the amount of $8,704.38 and ordered paid. Carried Vector Construction - Hancock St. Bridge Repairs By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That Requisition No. 1 submitted by Vector Construction Corp- oration for payment of services rendered in connection with repairs to Hancock Street Bridge be approved in the amount of $35,227.80. City Engineer Cox reported to the Board the majority of the abuttment work and repair work has been completed, the main bridge deck has been poured a week ago. Engineer Cox reported the work that remains is the approach to the bridge, bridge railings and painting the steel. City Engineer said the bridge should be complete 85 days from the 1st of July, they appear to be right on schedule. A vote was taken on the motion which resulted as follows: Hancock Street Bridge Carried Alderman Boothroyd asked when the Hancock Street. Bridge will be open for Supt. Dingman replyed 85 days from July 1, 1975, indications are nowtraffic again. right on schedule. t at they are Reconstruction of Hancock Street Bridge Commissioner Ewanicki reported du -e -to fo tunaSe bidding iddingdteatt itas re I ceived for the reconstruction of the Han cock w appears feasible to reduce the capital authorization for that bridge I from $150,000 to $120,000. is Hancock Street Bridge - payment By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the bill submitted by Vector Construction Company for partial payment of construction services in connection with the Hancock Street Bridge be approved in the amount of $22,402.80. / o/t/7 Carried .CITY ENGINEER'S REPORT City Engineer Cox reported that the Hancock Street Bridge is now open. The Design Engineer was in town and recommended that we accept the bridge and make final pay- ment. _ (� ( Modjeski & Masters - Hancock Street Bridge By Comm. Schickel: seconded by -Comm. Shaw RESOLVED, That a final bill submitted by Modjeski & Masters for engineer- ing services in connection with the replacement of the deck on the Han- cock Street Bridge over Cascadilla Creek be approved in the amount of $731.75. a/i 2/7.) .. Carried Vector Construction Company $10,349.40 By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That a final bill of Vector Construction Company for construc- tion services in connection with the rehabilitation of. the Hancock Street Bridge over Cascadilla Creek be approved in the amrunt of $10,349.40.. Carr ed PERSONS APPEARING BEFORE THE BOARD Clarence Cleveland owner of Johnsons' Boat Yard appeared before the Board and made the following comments: Mr. Chairman and members of the Board, we'rein a position now and we had a meeting Ze other`day with Mayor Conley and Supt. Dingman, and we are in a situation now where the silt is getting progressively worse. We initiated this thing during Hunna Jahns' term back in 1967 and asked for.help at that time. Nothing has been forth - co;' ng, everything has gone to r:ommittee, and 'so on and we have been arguing to find out whether this belongs to the State or the City its responsible for it or what is going on. In the meantime, the other day I talked to John Comerford and the State Marina is about to open in 1976. They figure they will be open in '76. Last year we put in the worst year we have ever done down there-ir. our place. The silt was bad, the baskets, the carts, the logs and the damage was really extensive to the boats. What we need now, is some help from the City. I hope that this thing won't be misconstrued that we as a private enterprise are asking for the City to bail us out. Namely because this was dredged in 1960 by the -Cayuga Queen; the' City's dredge. I don't think arid I'm not. suggesting that any presidence was set at that time -but I do think that we as a taxpaying private enterprise need some help. We are only requesting,$3,500. I,think that we've come up with a solution with some engineering by Mr.:.Dingman, Mayor -Conley -and some other city employees that were down and looked it over, that could alliviate our problem. I have got letters from the State saying, now from D.O.T., Schuller's office that this is .definately.a city obligation. Mayor Conley says it's the State obligation and so on. What I'm saying is that we've got a big argument going here in the meantima we are dying on the vine. I kid you not, I am not being emotional, I'm not trying to use scare tactics, I'm not going to cut off -your t.v.'s, nothing, but we've got to have help; some hole dug down there to get the silt flowing down there to get the silt flowing down there so that we can operate. Again I don't like to resolve to scare tactics but we have about a total of 28 employees in the place, we have prob- bably three other businesses along with -ours that are dependent on the unit there, We in 1973 and 197+ submitted over $44,000 in sales taxes, money to the State to be turned back in. We in '73 and '74+ payed a total of approximately $17,000 real estate taxes that are all paid; but now we need help. For $3,500, this is the.kind of help that we can have to survive. I didn't think that I was going to present this, I thought that we had this; Mr. Dingman was going to present this and I was here for questions. But I'm glad that it turned out this way because this is the way it ie..: If you have any questions, I'll try to answer them. M - Z ' 1 Comm. Stein commented that last year they received requests of this nature and nothing was done about it. He was wondering if this is a similar case and how will this bear upon that other request and how does it all fit together. Supt. Dingman replied that it has been his -position that the City is not responsible for maintaining the waterways for any purpose othet.than drainage. These two problems are one in the same. We haven't felt that the -situation was serious enough so that drainage from Cascadilla Creek was effected. Supt. Dingman further stated that under his committee there is a recommendation responding to this issue. In a recommendation like this you are setting a precedence and this gives Common Council the opportunity to make a policy decision on whether or not the City should involve itself in this sort of thing. If we do, we have to recognize that this is just the first request. Comm. Stein is in sympathy with this request but he would also want the request that was made last year recognized. J Removal of Silt from Cascadilla Creek Near Cayuga Inlet: Mr. Cleveland of Johnson's Boat Yard has proposed that the City remove silt from Cascadilla Creek in the vicinity of his boat launching facility. This work has been estimated as costing approximately $6,000, if done entirely by. contractors. If the` City furnishes trucks, the out-of-pocket cost can be kept down to about $3,500.. If the work is to be done at all this year, it should be done within the next two weeks. By Comm. Baldinii seconded by Comm. Schickel, RESOLVED, That the Common Council be requested to provide $3,500 to be usad to hire machinery to remove silt from Cascadilla Creek near its junction with Cayuga Inlet. Comm. Baldini stated that the cost of $3,500 will be only for the trucks and that it will cost around' $5,500 for the whole :operation. It will take approximately seven days to complete the operation. The idea of doing it now is to provide a sluiceway for the rains to wash all theredt of the stuff down into the inlet. Discussion was held between the Commissioners and Mr.. Cleveland pertaining to the precedence and'policy that will have to be made. Supt:: Dingman commented that if the Board acts favorably on this they will have to :=,17.pedite it through Council for two reasons: 1) the water level is at its most propi-- -)us state now. 2) if we hole to get the out-of-pocket economy it .willcost less if wa use city trucks, and now is the best time to do it. A vote was taken on the motion which resulted as follows: Carried Jrl Creek Recreational River Proposal: Comm. Baldini reported that there will be a public forum on the Fall. Creek recreational river proposal at the N.Y.S. Electric & Gas auditorium on Dryden Road,Thursday, March 20, at 7:30 p.m. VVj 0,4--&- 17 - Fall i Fall Creek is within the City limits from a point east (pi' the. Triphammer Bridge westerly to Cayuga Lake. It is not clear at this time what effect, if any, the proposed designation will have on the city's portion of the creek. FLOOD PROTECTION PROJECT: By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Sup't. be authorized to notify the Department of Environmental Conservation that the City has no objection to the proposed deauthorization of flood protection project on Cascadilla Creek and Fall Creek. ;' GI 7o Carried Alderman Boothroyd commented that this has nothing to do with the City's current project to try to do something about the ground water level in the Fall Creek area. CORPS OF ENGINEERS: By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Supt. be authorized to request the Department of Environmental Conservation to request the Corps of Engineersto review Cascadilla Creek and Fall Creek within the City of:Ithaca under Section 205 of the 1962 Amendment to the Flood Control Act. Re ort on Cor s 6f - - - Creeks: Carried sneers Future Studies on Cascadilla & Fall Comm. Baldini reported the Dept. of Environmental Conservation has' addressed a letter to the Supt. indicating that the Corps of Engineers will conduct reconnaissance studies on Cascadilla and Fall Creek in the spring of 1976. The letter further solicits any information that the department has concerning the extent of damage and frequency of flooding in these locations. yn c i y '7.6" 8 Workshop Dealing With the Oswego River Basin: Lsin Supt. Dingman reported that the Cayuga Lake is a part this and that the workshop is a planning study which the Corps. of ngineers will be making. This is scheduled for the 16th of April at 7:30 p.m. _ City Engineer Cox mentioned the Tompkins Co. Board of Represen aqve have ave extended an invitation to Buffalo District Corp. of Engineers to present an outline of their study which they plan to do on the Greater Oswego River Basin - a study running \ \l3 from this year to fiscal year 1980. This important meeting will be held 10/15/75 1°1 at 7:30 and all will receive an invitation from the Tompkins County Board of Repre- sentatives to attend. This study will be very important to anyone living on Cayuga Lake or in the Finger Lakes Region. 9 N.Y.S. Electric & Gas Co. Permit Request: Comm. Baldini reported the N.Y.S. Electric $ Gas Co. has requested a permit to place•a gas line underneath the flood protection channel at approximately the point where Taughannock Blvd. formerly was. ' The Corps of Engineers has issued a public notice of this request indicating that comments of interested parties should be submitted prior to May 22. The department has reviewed this request with the gas company and, although the line will be placed on land owned by the City of Ithaca, we find no reason why the request should not be granted. /1101-A0 10 Property at 405-407 Turner Place Drainage Problem: By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to direct the owner of property at 405/407 Turner Place to correct a drainage problem on his property and abate the nuisance on the public street caused thereby, or show cause at a hearing to be held in Common Council Chambers at 4 p.m. on July 23, 1975, why the city should not enter on his property to correct the drainage and abate the nuisance and charge the cost thereof to the owner of the property. Carried By Comm. Stein: seconded by Comm. Schickel• RESOLVED, That the Supt. be authorized to engage the services of Modjeski & Masters to complete the bridge inspection program which was instituted in 1974. Comm. Stein commented that he was thinking in terms of budget and budget savings and asked if this project could be spread over a two year period without any harm. Supt. Dingman explained that this is the final year for this inspection and that they will be a year late with. this inspection as it is and if it is spread out over the next two years they will be very late. Be is apprehensive about letting the bridgesgo past the 10 year period inspection. A vote was taken on the abovemotion' that resulted as follows: - Carried ' Modjeski and Masters: l Comm. Ewanicki reported that Modjeski & Masters have presented a proposal. for the 1975 inspection of bridges. This is a continuance of a project started in 1974, and when complete, will have covered all of the bridges for which the city of Ithaca has responsibility. Modjeski & Masters' ' proposal calls for the work to be done during this summer with submission of reports by October. Their charges for this work will be payroll costs plus 21% for payroll burden, all of which is multiplied by a factor of 2.0 to cover overhead and profit. Direct expenses for reproduction of plans, travel and subsistence expenses will be added at direct cost. Partners time will be charged at a rate of $250 per day without markup. The estimated maximum fee for the work is $23,000. There are funds available in the 1975 budget for this work. By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the Supt. be authorized to enter into an agr'ement with Modjeski & Masters for the inspection of 21 bridges to complete the 1974- • 1975 bridge inspection program. Carried Modjeski $ Masters Bill By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That a bill of Modjeski & Masters for a progress payment for their rating report and field inspection of Ithaca City bridges I be approved in the amount of $6,077.43. 7 z 3 C cried Modjeski and Masters Bill -Inspection of Bridges By Comm. Baldini: seconded by Comm. Schickel ' RESOLVED, That a progress payment voucher of Modjeski and Masters for consulting services in connection with the inspection of Ithaca Bridges be approved in the amount of $1,814.36. / 7 Carried .Modjeski and Masters - 1975 Field Inspection and. Rating of Bridges By Comm. Schickel: seconded by Comm. Clynes RESOLVED, That the bill submitted by Modjeski and Masters as partial payment for services in connection with their 1975 field inspection and rating of the City's bridges, be approved in the amount of $4,175.86. to / .7 Ca ri d BRIDGES, CREEKS AND STORM DRAINAGE COMMITTEE / /Z /7 — Comm. Schickel reported that the field inspection and rating of the 21 City of Ithaca bridges by Modjeski $ Masters is now complete Copies of this document are available for Board memebers in the office of the City Engineer. Modjeski & Masters - Invoice # 4 By_ Comm. Schickel: seconded by Comm. Shaw RESOLVED, That invoice #4 submitted by Modjeski & Masters for their field inspection and rating of 21 city bridges be approved in the amount of $11,065.38. /0`2 Carried . Modjesky $ Masters bill $1,985.11 7; By. Comm. Baldini : seconded by Comm.., Shaw RESOLVED, That the final bill from Modjesky and Masters for the inspection and rating of bridges in our city in the amount of $1,985.11 be approved for payment. Carried Discussion followed concerning the inspection of bridges on an annual basis. 12 West Seneca Street Bridge Sidewalk Comm. Baldini reported to the Board: A further inspection of the West Seneca Street Bridge has determined that the side- walk on the north side of the bridge is unsafe and it was determined advisable to close the walk immediately. The department will temporarily provide a walkway on the bridge separated from the traffic. As soon as a satisfactory method for replacing. the sidewalk has been determined, the staff will present its recommendation along with a request for financing. It is hoped that this work can be completed before the end of the year. Discussion was held on the floor regarding the Seneca St. Bridge WEST SENECA STREET Sidewalk replacement Comm. Schickel reported that a temporary sidewalk is now in operation on the West Seneca Street Bridge. The Common Council has been asked to make $10,000 available for the replacement of the sidewalk. If the Council acts favgra,bly on October 1, the department will proceed with the replacement of the walk. is 7) 13 Milosevski Brothers Bill By Comm. Baldini: seconded by Comm. Schickel 7) RESOLVED, That a bill of Milosevski Brothers for cleaning and painting Stewart Avenue Bridge be approved in the amount of $6,875. This is a 50% completion payment on which 10% has been withheld. Carried • Stewart Avenue Bridge - $7,562.50 By Comm. Baldini: seconded by Comm. Schickel z/7RE/2-77'— RESOLVED, SOLVED, That a final bill of Milosevski Brot ers for the cleaning and painting of the Stewart Avenue Bridge over Cascadilla Creek be approved in the amount of $7,562.50. Carried 15 Syracuse Rigging Company - $9,600. By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the final bill of Syracuse Riggi g Company for the refab- ricatibn of the girders for the Plain Street pedestrian bridge be approved Iin the amount of $9,600. Carried 16 Leo J. Georgiou, 601 Hudson Street Property By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That an assessment of $414.29 be levied against the property of Leo J. Georgiou of 601 Hudson Street for construction of curb and gutter in Crescent Place adjacent to his property, and that a public hearing on said levy be held at the regular meeting of the Board on November 26, 1975. 11.(217.)— / t2 `7}- --- Carrie / /PUBLIC HEARING - CURB F GUTTERS Motion to open Public Hearing on Curb and Gutters° ' By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the public hearing on curb and gutters be opened. Carrie No one appeared. before the Board. /0 7) Motion to close the Public Hearing on Curb and Gutters By Comm. Baldini:. seconded by Comm. Clynes RESOLVED, That the public hearing on,curb and gutters be closed. Carried Resolution By Comm. Shaw: seconded by Comm. Baldini WHEREAS, a public hearing has been held by this Board on an assessment of $414.29 levied against the property of Leo J. Georgiou at 601 Hudson Street for the construction of curb and gutter at Crescent Place adja- cent to this property, and WHEREAS, the property owner has been afforded an opportunity to be heard as provided by the City Charter, NOW, THEREFORE, BE IT RESOLVED, That said assessment of $414.29 which was levied by the Board of Public Works on November 12, 1975 be, and is hereby, finally approved and recommended to the Common Council for confirmation. Carried 17 Mrs. Beth Mulholland, Chairman of the CircleGreenway Project Mrs. Beth Mulholland, Chairman of the Circle Greenway Committee of the City of Ithaca Bicentennial Commission spoke to the Board concerning theCircle Greenway crossings of the Six -Mile Gorge. . /z�i3/7� Mrs. Mulholland presented a sketch showing where the walkway crossings should be built across the Six -Mile creek. Estimated costs for the first structures were presented as follows: I CROSSINGS A and B (Crossing C to be built by volunteers LABOR: 2 laborers 1 foreman equipment 1 dozer and operator 2 days MATERIAL: cement blocks already in creek bed - $950.00 TOTAL .CROSS.INGS 950.00 II STEPS FROM GILES STREET END OF COLUMBIA STREET BRIDGE. Approximately 80' drop; R.R. ties anchored. with 1/2" steel pipe. LABOR: • Crew of 5 Foreman Truck, driver $460/day for 4 days $1,840.00 MATERIAL: 69 R.R. ties 517.50 Steel Pipe 1206.98 1,724.48 TOTAL, STEPS $3,564.48 TOTAL, STEPS 6 CROSSINGS . :$4,514.48 Mrs. Mulholland commented that the crossing labeled "C" on the sketch is thought to be a volunteer project since the stream is shallow at that point. Crossings "A" and "B" require heavy equipment. Discussion followed on the floor. Resolution By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the matter of Circle Greenway'Crossings on Six -Mile Creek be referred to the Bridges, Creeks and Storm Drainage Committee. Carried Repairs to creeks & bridges - report - damages due to Hurricane Agnes 1 Fall Creek Ground Water Study Report '2 Hancock St. Bridge Repair; Modjeski & Rasters payment; Vector Constr. pymt. 3 Cascadilla Creek walkway - badly eroded 4 Removal of silt from Cascadilla Creek near Cayuga Inlet (Johnson's) 5 Floral Avenue storm drain (see capital projects, pg. 4) 6 Plain St. Pedestrian Bridge (see capital projects, pg. 4) Fall Creek Recreational River proposal 6 Flood Protection Project, Cascadilla & Fall Creek 7 Owego River Basin workshop study 8 Gas line placed beneath Flood Protection Channel 9 Turner Place drainage problem 10 Bridge Inspection program, Modjeski & Masters hired 11 West Seneca St. Bridge - sidewalk to be closed 12 Milosevski Brothers bill - Cleaning, painting Stewart Ave. Bridge 13 Request to place dock at old inlet - Mr. Rogowizc 14 Syracuse Rigging bill - Plain St. Pedestrian Bridge 15 Leo Georgiou Hdson St. property - curb and gutter assessment 16 Circle Greenway crossing of .Sdix Mile Creek Gorge 17 PUBLIC BUILDINGS PUBLIC GROUNDS f 1 Renovation of Hangar: Supt. Dingman reported that Tom Niederkorn, Chairman of the Board of Trustees of the Center for the Arts, has requested a meeting with the Building & Grounds Committee, January 13, at 4 p.m. in the Superintendent's office,, so that the Building & Grounds Committee may; review the plans for the renovation of the Hangar and be in position to recommend approval by the Board of PublicWorks at its January 22 meeting. �0-w 8' CENTER FOR THE ARTS: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the Center for the Arts be authorized to proceed with the renovation of the airport Hangar in accordance with plans presented to the Buildings & Grounds Committee by Architect Mueller on January 13. This authorization is to be subject to the provision that no work shall, be started until the plans have been approved by the Building Commissioner with respect to the structural sufficiency, life safety and public assembly aspects; by the County Health Department with respect to public health; and by the Fire Chief with respect to public safety. BE IT FURTHER RESOLVED, That as a condition of this approval, the Center for the Arts meet the requirements of the agreement between the City and the Center with respect to the deposit of money in a joint account to assure completion of the work. Z -Z v Carried Ithaca Festival Land: Comm. Clynes reported at the Common Council meeting of April 9, the following resolution was adopted: "Alderman Jones reported that the 14+ acres of land which has been under lease to Ithaca Festival was returned to the City's control and should so remain. Its use should be recreational in nature (Youth Bureau type) and for this reason be properly graded and planted with appropriate grass. R. 0. Dingman should be authorized to negotiate suitable arrangements with the State contractor for the purpose of grading, etc. the entire 14 acres while the surrounding state's land is being leveled and seeded." The Supt. requires more detail on the meaning of "grading", etc. After discussion on the floor the following resolution was presented: By Comm. Clynes: seconded 15Y Comm. Schickel 2- 3 RESOLVED, That Supt. Dingman be authorized to negotiate suitable arrangements for the finished grading and seeding of the 14 1/2 acres of the so called festival area. Carried Letter from Tom Niederkorn: Supt. Dingman explained that he received a letter from Tom Niederkorn on behalf of the Center for the Arts requesting that the City install a new water service to the hanger in conjunction with other work being done by the contractor. New service is needed 'in order to give good service to the building, and Supt. Dingman recommended that the Water Division be authorized to construct.this anew service to the hanger at the City's expense. By. Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the Water Division be authorized service system at the hanger. / cf to install a new water Carried 2 Lease of Proper - Tioga Street: By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the City Attorney be directed to prepare a lease of the property on the east side of Tioga Street at the northerly bank of Cascadilla Street to the owner of the abutting land, with conditions the same as those contained in the previous lease and with a term of one-year, automatically renewable unless terminated by notification of either party. Carried GOULD LEASE: Comm. Clynes reported that he had received a copy of the lease from Mr. Shapiro, and that he has no objection. Supt. Dingman explained that he has sent this down to Mr. Gould asking whether or not he approves it. If he does then Attorney Shapiro will be asked to sign it. p.,,� . i_ -2.- This LThis board will then be asked to refer it to Council. 0 Lease !agreement with John W. & R. Jeanette Gould: By Comm. Clynes; seconded by Comm. Baldini, RE?OLVED, That the Mayor be authorized to execute the lease agreement with John W. and R. Jeanette Collid, whereby the city for $1.00 per year leases land on North Tioga Street which lies between property of the Gould's and Cascadilla Creek. arried GOULD LEASE: Attorney Shapiro reported that he forwarded the Gould Lease over to Mr. Edward King the Attorney for the Goulds and asked that they sign it first and then it will come back for the Mayor's signature. YVVI " Z dO 3 Golf Course Signs: Asst. to the Supt. Dougherty informed the Board that most of the signs advertising the Municipal Golf Course were installed, at the entrances to the City. 21/4 4 Graves Property: Comm. Clynes reported that the County Board acted favorably on the abatementd2. taxers for that parcel of land on Floral Ave. that will connect two green strips.. 5 Property 528 W. Buffalo St.: By Comm. Clynes: seconded by Comm. Batithe city has no public works use for 67 RESOLVED, .That Mr...Waidley be advised that the property at 528 W. Buffalo St. Carried Sculptures' on Public Lands: Comm. Stein reported that, ,there is a piece: of sculpture that has been offered, to be put on a piece of public and in the ci,ty4 The'donator of the sculpture has asked that s site be selected and then the city turn the site over for the location of this sculpture. A model of the sculpture was brought in last night and it was discussed at. the Planning Boird meeting and the idea was suggested that there be guidlines set up to encourage and.set up guidlines. for public sculpture on public lands. This apparently was the first case Of this kind to ccme'before,the Board. Maybe a Ad -Hoc committee be established to draw up' such guidlines; and report back, and that committee be composed of a representative from Council, Planning Board and the Board of Public Works. Presumably the representative would be the chairman of the Public Building, Public Grounds and Parks Committee. 246, 7 Ithaca Commons Regulations: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the following -interim regulations with respect to that portion of the 100 and 200 blocks of East State Street and the 100 block of North Tioga Street, all collectively known as Ithaca Commons, be promulgated by the Board of Public Works: _ a. The riding of bicycles is prohibited. b. Vending without a specific permit issued by the Supt. of Public Works is prohibited. c. Operation of vehicles other than emergency vehicles and city -owned service vehicles is prohibited except by special permit issued by the Supt. of Public Works. d. The posting of bills or notices,' or the attachments of any unauthor- ized devices to any of the structures of the Commons is prohibited. BE IT FURTHER RESOLVED, That these regulations be published as required by city ordinances and be included in the Code of Regulations of the Board of Public Works. Carried Comm. Stein commented that these are temporary types of regulations, and that Commons Committee is in the process in doing something else that would rcflect the intent of that group as it develops. !Commons Advisory Manual of .Operations Manual: Comm. Shaw reported that the Commons Advisory Committee has prepared a 17 page manual of operations to go with the proposed Ithaca Commons.ordinance. We shall need some advice on how much of this, if any, should be .incorporated .in :the regulations of.the .Board of Public Works. -A copy of ths.`manual will be made available to any :... Board member who wishes to review it. No action is advised at this time.ina-A-c.&- 2 Control of the Commons good control of the early activities on the Commons. Comm. Ewanicki commented that the City does not have very Mayor Conley remarked that the Finance Committee will be dealingwith Police Chief's recommendations. Mayor Conley said he is reassuingthehmsrchantsand e this problem will be dealt with. that Alderman Boothroyd said that if there were uniformed maintenance men one Common with two-way radios to contact the Police Department with,s alle- viate some of the problems.possibly this would �; Commons Commissioner Shaw reported a letter has been received from Bonnie Simpson complimenting the city on the appearance the Commons in general, and pointing out that placingmofnrefuse efor collection on the Commons does detract from its attractiveness. The department is working on systems to eliminate the need for placing the refuse on the Commons for collection. We shal ask for regula- tions to accomplish this at a later date. %d Mayor Conley reported the official dedication_of't.e Commons will be September 11, 1975, in the evening, this will be an annual event.. Comm. Ewanicki asked if the contractor was still responsible for the Commons or if the City was. He said that several areas that will eventuallybe catch basins are still open, and are dangerous. /2= Supt. 2- Supt. Dingman stated that the responsibility still remains with the .cgfttractor but the City has responsibilities also.- We have required the contractor to make those areas safe during this period of shutdown. Anton Egner Bill: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, Thata bill of Architect Anton Egner bfoapproved in rconsulting ane anspection services on the Ithaca Commons through January , /2- $3,x+89.03. Carried Anton J .' . EgrPr Bill : By Comm. Clynes; seconded by Comm.'SChickel, RESOLVED, That the bill of Anton J. Egner for consulting services in connection with the construction of Ithaca Mall through February be approved in the amount of $1,567.01. y . , f Y Com.- i Carried Anton J. Egner Bill: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That a bill of Anton J. Egner for supervision of construction of Ithaca Mall for the month of March be approved in the amount of $833.33. rried Anton Egner Construction Bill By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That a bill of Anton Egner for construction services in connection with the Ithaca Mall be approved as follows: Contract Administration/// $ 833.37 Reimbursable expenses including site representative 4,008,39 for a total of 4,841.76 Carried Anton J. Egner Bill on Ithaca Mall By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That a bill of Anton J. Egner for inspection services in connection with the Ithaca Mall be approved in the amount of $833.33. � z 3 Car led Anton Egnerr Bill - Ithaca Mall By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That a bill of Anton Egner for consulting services thru Jly 1975, in connection withthe construction of the Ithaca Mall be approved in the amount of $3,739.74. Carried Anton J. Egner - $1,692.30 By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That a bill of Anton J. Egner for consulting services in the supervision of the construction of the Ithaca Mall through Septem- ber and October be approved in the amount of $1,692.30. 0(26 Carried 10 STREETER ASSOCIATES: Streeter Associates has present requisition No. 7 for payment of services in connection with.the construction of the Ithaca Commons in the amount of $26,690.50. This makes the total completed to date $706,547.30 out of a total adjusted contract price of $793,248.30, or approximately 89%. By Comm. Clynes: seconded by Comm., Ewanicki- Z RESOLVED That in connection with Ithaca Commons be approved in the amount a requisition No. 7 of Streeter Associates for construction services of $26,690.50. Carried Streeter Assoc. Change Order No. 8: Cohan. Clyhes,stated''that the following changes in the Streeter Associates contract for the consti.uction of the Ithaca Mall have been approved by the archeitect and the Superintendent:': Ihstall reinforced sub -slab - Holley's $ 345.71 Sidewalk vault — Home Dairy 120.46 Install sub -slab - Logos 357.38 Reinforce sidewalk vault - Home Dairy 338.21 77.03 Z G Temporary sidewalk - Aurora Street .+': Hand holes - traffic lights 271.58 Premium time - 11/23/74 2,595.03 Premium time - 11/24,174 2877.65 4" roof drain - Savings Bank 45.37 $7,028.42`' By Comm..Clynes: seconded by Comm. Ewanicki. ". RESOLVED,•That change order No. 8 in the Streeter:Associates contract for the con- struction of Ithaca Mall be approved in the amount of $7,028.42. Carried Streeter Assoc. Change Order No. 9: Comm. Clynes stated that the following changes in the Streeter Associates contract for the construction of the Ithaca Mall have been approved by the architect and the Superintendent: 4 traffic man holes Relocate F.A.I. at Shalimar Lower gas piping at Logos': 4 traffic hand holes - excavate for hand hole foundation Install 3" X H.C.I. roof drain sewer.. Install 5 pull chain fixtures under sidewalk vault (M. Ward) Fill abandoned vaults - Marrakesh & Optivision Hook up two each roof drains to storm sewer (M. Ward) Install 10 LF 4" X H.C.I. sanitary sewer inside basement (Marque III) $ 868.75 380.15 76.58 378.89 174.25 157.07 305.02 97.13 43.72 $2,481.56 4 4 By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That change order No. 9 in the Streeter Associates contract for the construction of the Ithaca Mall be approved in the amount of $2,481.56Carried Streeter Associates Requisition No..8:. Streeter Associates has presented requisition for payment No. 8 for construction services in connection with the Ithaca Mall. This payment is for $22,660.98, and. will bring the total bill to date to $729,208.28 out of a. -total adjusted contract sum of $802,758.28, or 90%. By Comm.. Schickel; seconded by•Comm. Baldini, RESOLVED, That requisitiori No 8 from Streeter Associates for construction services in connection with the Ithaca Mall be approved in the amount of $22,660.98. Comm. Schickel asked if it is 'really 90% completed. Supt. Dingman stated that it is 90% completed, and sometime between the 15th and the first .the Streeter forces. will; -return to .thesite• and take about .one month to finish ;the project. A vote was taken on the motion which resulted as follows: Carried Streeter Assoc. - Ithaca Mall By Comm. Clynes: seconded by Comm Baldini RESOLVED, That the request for payment No. 9 submitted by Streeter Associates, Inc. for services rendered in connection with the con- struction of the Ithaca Mall be approved, subject to the approval of the Superintendent, in the amount of $44,100, less the amount of the lien against them with approval of the Attorney for the City. ,13 Carried Streeter Associates - Ithaca Mali By Comm. Clynes: seconded by Comm. Schickel RESOLVED, IT IS RECOMMENDED That the following change orders in the contract of Streeter Associates for the construction of the Ithaca Mall be approved: a. Furnish and install millstone - add $300 ry/� b. Furnish temporary street lighting - add $240 d c. Furnish and install additional manhold frames and covers; handhole covers, frames and grates - add $5,213 d. Furnish and install additional storm sewer and catch basin at Aurora - State Street intersection - add $2,216 e. Cost of additional excavation and backfill in connection with the sanitary sewer due to variation inactual elevation - add $10,704 f. Additional cost in landscaping due to change in source and substitution of certain planttypes - net addition $1,110 Anton J. Egner Bill for $3,759.91 . ( fBy Comm. Clynes: seconded by Comm. Schickel • 7) RESOLVED, That a bill of Anton J. Egner. Associates for architectura services in connection with the construction of Ithaca Mall be approved in the amount of Carried $3,759e91• Carried l0a Streeter Associates Change Orders By Comm. Schickel: seconded by Comm. Shaw /e) RESOLVED, That the following change orders in he contract of Streeter Associates for the construction of the Ithaca Comm -mg be an roved. a. Deletion of steel beams (Charjan's) - deduct $843 b. Deletion of vault reinforcement (Lewis, Kay's, Altman & Green) - deduct $580 c. Repair to vault top at Montgomery Ward - deduct $919 d. Repair to vault at Browning & King - add $907 e. Installation of manholes at Aurora Street - add $110 f. Plumbing changes = deduct $2,187 g. Painting of manhole frames, tree grates - add $540 Net deduction - $2,972 Carried. Streeter Associates requisition No. 10 By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That requisition No. 10 by Streeter Associates for construction services on Ithaca Commons, be approved in the amount of $28,261. (cj» IT IS FURTHER RESOLVED, That the City Chamberlain be directed to reduce the retainage to $20,000. Carried 11 Alderman Meyer inquired about the status of the Farmer's. Market after Supt. Dingman sent out his letter& Some people are very involved with this because it effects their planting time, and she wondered if this could be brought up for discussion at this time. Supt. Dingman stated that it is his knowledge that the people involved with this: have heen notified by the Planning Board to make an 'approach to the,Board with precisely-_ what they wish and then the Board will act on it. Supt. Dingman read a memo from Tom Neiderkorn pertaining to where it would be held and the regulations required. Alderman Meyer was concerned that if it takes two weeks to come tot'heBoard and then it takes the Board two weeks to make a decision on it that puts the placating into April. Attorney Shapiro asked about the use of the parking lot, if,there wasn't something in the agreement that the City or Urban Renewal entered into with respect to the use of that lot with Mr. Abbott and Woolworth. Attorney Shapiro said he remembers that we needed his consent for the helix. Alderman Meyer stated that Mr. Abbott has .been spoken to informally. Controller Daley asked if there was a plan. Alderman Meyer said she couldn't state exactly what the plan was, but there was one. LETTER FROM ITHACA FARMERS' MARKET: Supt. Dingman reported that a letter was received'from the Ithaca Farmers' Market as follows: To the Board of Public Works, - V4(3'11-1-4' The Ithaca Farmers' Market will beopening again this year in mid May. We would like to- be able to have the market at the old Freight Station site on Sat- urday Morning's and at the "Woolworths" parking lot on either Tuesday or Wednesday at around noon. We believe the two location set-up would allow greatest benefits to both us and the downtown area with a minimum of disruption. We are also flexible vu wh.i: h wcokaay we. would be downtown. Thank you. 'David F. Rindo for the IFM Comm. Clynes suggested splitting the application in two issues. Comm. Clynes commented that regardless -of what we do the City has got to put some kind of barricade or fence on the old Freight St. site because' already it is a mess, the cranes are back and we have the power to haul them _out if it gets to that pointwel are going to do it. The other sidb of it, the Woolworth lot should go to the Perking and Traffic Committee. - Attorney Shapiro commented that additionally there ii another problem with the Woolworth., lot. There is some agreement with Abbott with respect to the use of the parking spaces over there with the requirement that we keep them open As Attorney Shapirq'reealls it will take some consent on his part and possibly Woolworth's part to do it. Cowl QY) (� a.GK Mayor Conley commented that Ernie Silvers has an agreement with Mr. Abbott and he also has an agreement from his company. We are talking about the Farmers' Market and the utilization of that lot. We are talking about the Woolworth lot on that Tuesday or Wednesday. They have no trouble with the Freight Station apparently. Mayor.: 'Conley said he was expressing his concern over the fact that we are going to have that`:other parking lot done away with for a period of time. This is in the Fall season, it is going to carry over until the first frost, as far as the selling season is concerned. Mayor Conley said we will be giving up some 50 places for the vendors plus F& are going to have to develop a policy of people driving in and picking up their goods and getting out. Do they have to pay for parking or how do we work that? There is going to be a certain amount of interruptions in our parking plans. Mayor Conley asked Mr. ,Silvers how his company and Mr. Abbott feel about it. Mr. Silvers remarked his company feels that it would induce traffic both for our store and the central business district. The first time it was discussed with Farmers' Market business was a couple weeks ago they mentioned Tuesday;iuorning and Saturday after- noon. Since that time it has been changed. Mr. Silvers said he spoke to Jack Rindo. Mr. Silvers said he had the feeling that Mr. Rindo thought there might have been a little bit of confusion, but he will settle for Tuesday or Wednesday. Mr. Silvers told Mr. Rindo that we were going to lose 75 parking places on the triangle across from the Strand Theater. Mr. Silver told him that Woolworth is anticipating holding a tent sale. Mr. Silvers said the only misgivings that he would have wouldlbe as far as parking is concerned, if somebody wants to go and make purchases there they are going to have to park at an available meter or pull in the lot, thereby subject to the going tariff of 100 an hour, unless these people at the Farmers' Market want to subsidize the shops and City parking, in which event the MBA would make available to -then the parking stamps that we sell to the central business district merchants. Mr. Silvers said he has the approval of Mr. Smith, the general store manager of Woolworth for the Tuesday or Wednesday and even Saturday if later on they so desire. Mr. 'Silvers { said he spoke to Dave Abbott and he said he would go along with it. It was up to Woolworth as long as they didn't feel that they were going to be tying up tie.parking places. By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the Supt. be authorized to negotiate with this group on the use of the Freight Station site. starting in mid May, and that their request for use, of the downtown Woolworth lot be referred to the Parking & Traffic Committee with power to act. B y Comm. Stein: seconded by Comm. Baldini Carried RESOLVED, That the Attorney be directed to prepare and the Mayor authorized to sign an agreement with the Ithaca Farmers' Market which provides for the use of city land on Taughannock Blvd. lying between the former railroad plat- form on the west and Taughannock Blvd. on the east, and between the parking lot of the Station Restaurant on the south and land of 89 Lumber on the north, on Saturdays from May 24, 1975 through November 1, 1975, and BE IT FURTHER RESOLVED, That the agreement provide for an annual fee of which shall be payable in installments starting July 1 and the first of eachc succeeding month, .-m d further, require that the said Farmers' Market hold the city harmless frog any liability actions which may result from their operatics. Carried Mr. Dingman advised the Board that he has been informed that the letters he was supposed to receive from Woolworth and Mr. Abbott will not be forthcoming, consequently approval will have to be limited to the use of the parking lot on Taughannock Blvd. Discussion was held pertaining to having an insurance policy requirement written into the agreement. I Farmers Market: Attorney Shapiro reported that he has drafted an agreement for the Farmer's Market pursuant to the Board's direction, and sent it to the presidentof the j Farmer's Market. As yet it has not been received back from him. 12 DOVER RLEVATOR COMPANY: Comm. Clynes reported that the Dover Elevator Company has reviewed its proposal for improvements to the passenger elevator in City, Hall. They now propose to install a new control system together with car position indicator on the first floor and in the car, an electric eye cut out on they door closing system,, and improvements to the door for a total price of $15,5+1. Common Council had proposed• to include $12,500 in Account A1620 -A for this work. By Comm. Clynes: seconded, by: Comm. Ewanicki,. RESOLVED, That the Common Council be requestedto-increase'its allowance in the 1975 budgetfor the repair of ;the elevator in City Hall to $15,541. }'V! at L C. Carried Dover Elevator Company - $266.38 per month By Comm. Clynes: seconded by Comm. Schickel // ////2/7-› RESOLVED, That the Superintendent be authorized to approve the new con- tract price for service by the Dover Elevator Company at $266.38 per month at City Hall. Carried ERNIE SILVERS PROMOTIONAL DIRECTOR FOR DIBA: Mr. Silvers made the following comments: The Central business district will experience a grand opening starting May 1st through the first seven or ten days of May. I am in the process now of firming up several activities; namely, a dixieland band, a chicken barbeque puton by the fire department, possibly a clown act, anticipate approximately a 36 page tabloid to be produced by the Ithaca Journal with a 15,000 copy overrun to go to the peripheral areas on the edge of the county. I think, weather permitting, we will experience for the first time the kind of traffic we enjoy only once a year around Christmas time. The request I want to make is that for,the3-day period, May 1 through 3, 1975, Thursday, Friday and Saturday that.. the City provide as a token of goodwill free bus service for these three days. I am going to try -to encourage the central business district merchants -to -remain open Friday night which the second night to go along with Thursday. The other part of that request is to request that free parking be made available on the City parking Lot D of the Woolworth Parking lot and the Seneca Street Parking ramp. I feel that giving the merchants a taste of what real heavy traffic is all about on a consistent basis will in the near future encourage them to subsidize to their own organization some form of free parking for customers, it might be 2 -hours;, it might be 3 hours with a receipt. I think they drastically need some form of illustration as to what this Commons is going to mean to everybody in the central business district. � I After Discussion on the floor, the following resolution was presented: By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the request for free bus service and free parking by the DIBA for May 1, 2, and 3, 1975 be granted. TIRO J 2 Ayes - 5 Carried Nays - 1 Clynes Rescinding of Free Bus Service and Parking on May 1, By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the action of thi;siBoard on March 26, free bus service and free parking on May 1, 2, and 3 2, and 3, 1975: 1975, which provided for , 1975, be rescinded. Carried Supt. Dingman read a letter advising the Board that the Grand Opening of the Ithaca Commons set for May 1, 2, and 3, 1975 has been postponed until August lErnie Silver of the Downtown Ithaca Businessmens: Assoc. Mi'. Ernie Silver of the D.I.B.A. appeared before the Board. Mr. Silver ,stated that in March there was a request made to have the city provide free bus service and free parking for a three day period to coincide withthe GrandOpening of the Ithaca Commons. On April 7th he submitted !a letter to Mr. Dingman advising him of the postponement of the Grand Opening and that no exact date had be established. The offer of free 'bus and parking was requested to be held in advance, the request since then has been recinded. Mr. Silver remarked that he is now requesting that committment be rzinstated, the Grand Opening has been set for Wednesday, September 10th, to be officiated by Mayor Conley. The reta 3 advertising promotion is scheduled to break that Wednesday, September 10th, with the three day event to be held Thursday, September 11, Friday, September 12, and Saturday, September 13, 19750 By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the City of Ithaca provide free bus service and free parking on Thursday, Sept. 11, Friday, Sept. 12, and Saturday, Sept. 13, 1975, for the Grand Opening of the Ithaca Mall. Carried 14 ROTHSCHILD - STRIP OF LAND: Alderman Nichols reported that the Planning & Development Committee of Common Council asked her to bring a matter to the Board that was referred to them. Mr. James Rothschild came in with a proposal of giving the City the strip, of land between his new store and Aurora St. The reason for wishing to give away the piece of land is that as the store is designed he has a covEred walkway around it and the parking garage will 1exit into the covered walkway and he doesn't know how to develop the strip of land between the covered walkway and the street. The exact details of the number of square feet of the land were not available at our conference and we did not know whether the City had any use for this or whether it would it be wished to develop it in any in accordance with our plan for extending the Mall or possible traffic planning device. It seemed that it really was in the province of the Board of Public Works to consider this matter whether we want that piece of land and whether we have any intention of doing anything with it. By Comm. Stein: seconded by Comm. Schickel RESOLVED, That this matter be referred to the Public Buildings, Public Grounds and Parks Committee. Carried 15 Increase of Rental of Social Services Dept. of County Occupied Spaces at 108 E. Green St. and 123 S. Cayuga St.: By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, Mat the Attorney be directed to enter into a negotiation with the County to increase the rental for the area occupied by the Social Services Dept. of the County in the city buildings at 123 S. Cayuga Street and at 108 E. Green Street, to $35,000 per year without parking. - 7 OtL IT IS FURTHER RESOLVED, That the provision of parking for Coun ry vehicles in city -owned parking spaces be separately negotiated. Carried County Use of City Facilities: Attorney Shapiro reported that with espect to the renegotiation of the lease of the County use of the City facilities, he has not as yet contacted the County. ATTORNEY FOR THE CITY'S REPORT Attorney Shapiro stated that he was authorized to renegoiate the leases with the County Social Services Dept.. at 123 S. Cayuga St. and 108 E. Green St. and he found that of the three leases two of them had expired and one was beingcontinued year to year.11,1 Attorney Shapiro stated that he wrote to the County Clerk and g . lher the required four month notice on the existinglease1� in the other two leases together. Attorney Shapio remarked that she hasn't heard anything back from the County at this time. County Lease of City Facilities -� Attorney, for the City Shapiro explained the memo he placed on each of the Board Member's desks. The Attorney for the City said that he was asking the Board to give him some direction as to the requests for improvements stated in the letter from County Attorney,Robert William- son. Attorney for the City, Shapiro, also stated the County is inter- ested in renting the old Town of Ithaca Offices and asked direction from the Board on this matter. /O Mayor Conley requested this matter be referred /to the Staff for recom- mendation, and the Staff make recommendation back to the Board. Social.Services requests parking spaces Social Services has requested space for 15 cars to be included in the lease for office space now under negotiations with/ tide ,city. They have also asked for use of the former Town of Ithaca space. 10/1 7s By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the former Town of Ithaca office space be made available to the Social Services Department. IT IS FURTHER RESOLVED, That a separate figure be included in the lease to cover the value of the 15 car spaces, with the provision that the spaces will be on the top floor of the Seneca Garage until the Green Street Garage is ready, and that the spaces provided in the Green Street Garage be in a designated location. IT IS FURTHER RESOLVED, That the lease contain the right of the City to discontinue the arrangement for parking upon reasonable notice. 1'!7' Discussion was held on the floor by the Board. 1° Leasing_of City Hall Property. Comm. Clynes asked Superintendent leasing of space. Superintendent Dingman stated that negotiating with the County on the Annex. He had transmitted to the County ,and asked for your guidance 123 S. Cayuga Street First floor Second floor Third floor Fourth floor 108 E. Green Street 10 parking spaces Dingman to go ov r the sheet on // lL/7i the Attorney for the City has been leasing of space in the City Hall Board Members a counter-offer of the on it. Figures are shown as follows: 1,864 sq. 1,822 " 1,822 1,822 7,330 5,409 12,739* tt tt tt ft. TI It vt tt it It tt @ $2.75 t' @ $2.75 at $175 (on 2nd level Green St.) Proposed annual rental for 3 years 1974 income was. $19,900 (add $1,240 for parking) Projected 1976 costs are (including $1,750 for parking) Proposed 1976,7,8 (including 10 parking spaces) 1976 costs @ 12,739 sq. ft. = 2.56 sq. ft. + parking 1976 proposal = 2.75 sq. ft. + parking 1974 income = $1.56 sq. ft. + parking ($1,240) * • ** $ 20,157.50 14,874.75 35,.032.25 1,750.00 36 782.25 21,,140.00***. 34,457.00 36,782.25 Useable floor space Assume that they would control entire building and that entire floor space would then become useable. City Engineer's office would continue to retain use of storage vault. (approx. 75 sq. ft.) Additional spaces up to total of 15 available at same rate includes parking spaces (12) square area does not include 1,124 sq. ft. of base now used with. out rent. Discussion followed on the floor. ,fi a 15a Mayor Conley asked how the rate for parking was established. Superintendent Dingman replied that the rate for parking is established Eby taking a figure of what the spaces would likely earn the City if /they were available during normal business hours. 1 Comm. Clynes stated that in the letter from Social Services they asked for certain parking improvements. Do you have a dollar figure on those Iand how do we get.that back. There were also comments on air condition - t ing units, etc. Mayor Conley advised that we have provision in our budget this year for air conditioning units, venetian blinds, and a post jack.• Comm. Clynes.asked.if there is an amortization figure in here for property improvements we are making. Superintendent Dingman replied, yes to a certain extent there is, because in figuring each year'and coming up with an operating budget for this building we include monies in the budget for general maintenance'and replacement and the air conditioning would be included in that. We would work it out in the proposal. When they ask for painting we -would agree that over the 3 year period that we have this agreement with them, we would repaint the interior starting with the ones that'need it the worst. In the case of carpeting, it is an obvious situation - which carpet should be replaced. In the case of the air conditioning, replacement or repair has already been -budgeted; in the case of the venetian blinds, we would expect to take about 2 years to accomplish that. What the recom- mendation will be, if Comm. Clynes presents it that way, the City Attorney will be directed to use these figures in his negotiations. He has asked for direction from the Board - we prepared these figures in f//l Z 7 -' reply. to his request. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the data sheet dated November 12, 1975, as prepared by the Superintendent, be used by the City Attorney 'in his negotiation with the County of Tompkins for the lease of office space at 123 S. Cayuga and 108 E. Green Streets. Carried ;Mr.. Ernie Silver, of the D.I.B.A. 'Mr. Ernie Silver, promotion director of the Downtown Ithaca Business Asso- 'ciation appeared before the Board. He stated that he knows of a prospective ;tenant that is interested in the first floor of the City owned building on !the corner of Green and Cayuga Streets, now occupied by Social Services, for possible commercial use. /2123/7; Discussion took place on the Council floor. !Resolution ;By Commissioner Schickel: seconded by Comm. Baldini !RESOLVED, That Attorney for the City Shapiro be requested to look into the 'legalities of renting the space commercially. Carried 1 00410 Notice to Defective Sidewalk Owners and a Hearing: - Comm. Shaw reported that repair notices are being sent to owners of defective sidewalks in the city. In cases where this is a second notice, they are being directed to repair the walks or show cause at a hearing to be held before this Board on July 23, why the city should not proceed to repair the walks and charge the owners for the cost. By Comm. Shaw: seconded by Comm. Baldini ,7 RESOLVED, That the. Board hold a public hearing at its re ular_meeting at 4 p.m. on July 23 in the Common Council Chambers for the'purpose of hearing persons who have been directed to repair their sidewalks or have them repaired by the city at the owner's expense. Carried Alderman Jones asked if this was also directed to those who have been requested to install sidewalks for the first time. Supt. Dingman commented yes, it is directed to them also. Public Hearing -Sidewalks Commissioner Shaw reminded the Board that a public hearing will be held on July 23 to hear persons who have been ordered to repair side- walks, or show cause why the city should not repair them at the expense of the owner. PUBLIC HEARING - Sidewalks By Comm. Baldini: seconded by Comm. Ewanicki RESOLVED, That the public hearing on sidewalks be opened. Z 3 David Mintz, owning property on 616 E. State St. & 105 N. Quarry St. Mr. David Mintz, owner of the property at 616 E. State Street and 105 North Quarry Street appeared before the Board to ask a year's extension on repairing those sidewalks. Mr. Mintz stated that he had some problems, he had to cut down five big elm trees, that cost him almost $1,000. Mr. Mintz asked the- Board to direct someone from the city to come up and give him some advice on the repair of his sidewalks. Carried Commissioner Baldini pointed out that Mr. Mintz's name is not on the delinquent list, but he has been sent a warning notice. Mayor Conley said that automatically Mr. Mintz could have the year extension to repair his sidewalks. Mayor Conley also said that arrangements could be made with Mr. Mintz and the City -to give him some help in what the rules and regulations are and what he could and rcmla not An Close Public Hearing�- By .Comm. Baldini:: seconded by Comm. Schickel RESOLVED, That the public hearing on sidewalks be closed. Carried Sidewalks By,'Comm. Schickel: seconded by Comm. Baldini WHEREAS, a public hearing as required by the City Charter, has been held by this Board on the 23rd day of July, 1975, to afford property owners an opportunity to show cause to the Board why they had not complied with the Superintendent's final notice to have their side- walks repaired, and WHEREAS, sixteen property owners served with final notices have failed to comply or appear at this hearing, 7A3 NOW, THEREFORE, BE IT RESOLVED, That the Superintendent be authorized to cause the repair of the following list of sidewalks, and upon completion of the repair that he be directed to certify the cost thereof to the Board of Public Works for levy against the respective property.owners as provided in the City Charter. Defectiv Sidewalk 223 N. Albany St. 526-28"S. Albany St. 1434 N. Aurora St. 216 Cascadilla St. 617 N. Cayuga St. `211 S. Corn St. 113 Dryden Rd. 125 Dryden Road 409 Eddy St. 808 S. Plain St. 810 S. Plain St. 323 W. State St. 109 Titus Ave. 331 S. Titus Ave. 401 S. Titus Ave. 407 S. Titus Ave. Owner's Name Address Donald & Thelma Streeter 223 N. Albany St. Marshall & Elizabeth Drake 205 1/2 Center St. Dr. Robert Duthie 436 N. Aurora St. William H. Hart 617 W. Green St. Jay & Carol MacDonald 70 Longworth Ave. Charlottetown, PEI,Canada" Robert T. Perry 217 Cliff St. Theron Johnson 138 Linn Street R.G. Bartholf & J. Petricola 325 College Ave. Gorge & Gus Lambrou 407 Eddy Street Earl & Ina Mix 808 S. Plain St. Rodney L. Howell 36 Lake Shore Rd. Lansing, N.Y. L.W. Bacorn & Chas.Wood Est. 323 W. State St. J. B. Reilly $ F.N. Leander 140 College Ave. Shirley & Mary Carey 331 S. Titus Ave. Raymond E. Jordan 215 Speed Hill Rd. Brooktondale, N.Y. George & Thelma Miller 409 S. Titus Ave. Carried Thk. Sq. Est. Ft. Cost 4" 145 $223.30 4" 240 369.60 4" 118 181.72 4" 150 231.00 6" 80- . 140.80 4" 525 808.50 4" 600 924.00 6" 50 88.00 4" 475 731.50 4" 210 323.40 6" 50 88.00 4" 115 177.10 4" 183 281.82 4" 110 170.50 6" 50 • 88.00 4" 142 218.68 4" 325 500.50 4" 20 30.80 6" 75 132.00 4" 425 654.50 6" 60 105.60 4" 200 308.00 16a 11 Sidewalks repaired by City Forces - By Comm. Shaw: seconded by Comm. Schickel. Private sidewalks throughout the city have been repaired with city forces during 1975 in accordance with the Board's action dated July 23, 1975, and the cost thereof is as shown on the following list.� i /2 7 r - RESOLVED, That sidewalk assessments as shown on the followi approved and levied against the respective n list be P property owners in accordance with the provisions of Section 5-30 of the City Charter as codified, and that a public hearing on said levy be held at a regular meeting of this Board on November 26, 1975. Location of Unsafe Side. 223 N. Albany 216 Cascadilla 617 N. Cayuga 409 Eddy St. 808 S. Plain Property Owner & Mailing Address Donald & Thelma Streeter 223 N. Albany St. William H. Hart 617 W. Green St. Total J & C MacDonald 70 Longworth Ave. Charlettetown P.E.I. Canada G & G Lambru 407 Eddy St. Earl & Iva Mix 808 S. Plain St. T11K Carried Sq. City + 10% Owner's Ft. Cost = Cost 4 145 203.00 20.30 223.30 4 150 6 80 420 44 210.00 128.00 338.00 588.00 70.40 658.40 21.00 12.80 33.80 58.80 7.04 65.84 231.00 140.80 371.80 646.80 77.44 724.24 4 115 161.00 16.10 177.10 4 183 256.20 25.62 281.82 Location of Unsafe Side. 323 W. State 414 Stewart Ave. 331 S. Titus Ave. Property Owner F TH Sq. City + 10% Owner's Mailing Address K Ft. Cost = Cost L. W. Bacorn & 4 142 198.80 19.88 218.68 C. Wood Estate 323 W. State St. N.Y.Tele Co. Const. 4 159.5 223.30 22.33 245.63 % Mr. R. Bradley 720 W. Court St. Shirley & Mary Carey 4 20 28.00 2.80 30.80 331 S. Titus Ave. 6 75 120.00 12.00 132.00 -148.00 14.80 162.80 Total . 4 1334.5 1868.30 186.83 2055.1.3 6 199 318.40 31.84 ' 350.24 $2186.70 $218.67 $2405.37 'Hearings - Sidewalks - Curb and. Gutters By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the hearings on sidewalks and rescheduled for December 10, 1975. curb and .gutters be Carried PUBLIC HEARING - SIDEWALKS Motion to open Public Hearing on Sidewalks By Comm. Baldini: seconded by Comm. Clynes 'RESOLVED, That the public hearing on sidewalks be opened. Carried No one appeared before the Board. Motion to close public hearing .on sidewalks By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the public hearing on sidewalks be closed. Carried 7 .) Resolution . By., Comm. Shaw: seconded by Comm. Clynes WHEREAS, A public hearing has been held by this Board on assessments levied for the construction of sidewalks at various locations in the City of Ithaca as detailed in the following schedul.e,and the property owners affected have been afforded an opportunity to be heard as provided for by the City Charter, NOW, THEREFORE, BE. IT RESOLVED, That assessments levied by the Board. on November 12, 1975 in the totalamount of $2,405.37 be, and are hereby, finally approved and recommended to the Common Council for confirmation. Carried Location of Unsafe Side. 223 N. Albany 216 Cascadilla Property Owner F Mailing Address Donald A Thelma Streeter 223 N. Albany St. William H. Hart 617 W. Green St. Total 617 N. Cayuga J $ C MacDonald 70 Longworth Ave. Charlette•town P.E.I. Canada 409 Eddy St. G f, G Lambru 407 Eddy St. 808 S. Plain Earl $ Iva Mix 8.98 S. Plain St. 323 W. State L. W. Bacorn $ C. Wood Estate 323 W. State St. 414 Stewart Ave. N.Y. Tele Co. Const. Mr. R. Bradley 720 W. Court St. 331 S. Titus Ave Shirley & Mary Carey 331 S. Titus Ave. Total Grand Total H Sq. City + 10o Owner's Ft. Cost Cost 4 145 203.00 20.30 223.30 4 150 210.00 6 80 128.00 338.00 4 420 588.00 6 44 70.40 658.40 4 115 161.00_ 4 183 256.20 4 142 198.80 21.00 12.80 33.80 58.80 7.04 65.84 16.10 25.62 19.88 231.00 140.80 371.80 646.80 77.44 724.24 177.10. 281.82 218.68 4 159.5 223.30 22.33 245.63 4 20 28.00 2.80 30.80 6 75 120.00 12.00 132.00 148.00 14.80 162.80 4 1334.5 1868.30 186.83 2055.13 6 199 318.40 31.84 350.24 2186.70 218.67 2405.37 17 Construction of Commons Sidewalk Adjacent to New Rothschilds: By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the Board authorize the construction of a portion of the Commons sidewalk directly adjacent to the new Rothschild store and extending to Aurora St., by Siegfried Const. Co. .at a lump sum price of $7,500 chargeable to Capital Account A391-121. Car1, ried Siegfried Construction Company Bill By Comm. Schickel: seconded by Comm. Shaw RESOLVED, •That a bill of Siegfried Construction Company for the con- struction of concrete sidewalk on the Ithaca Commons north of Roths- child's Department Store be approved in the amount of $71500. Carrs -d 18 Community Service Building Damage By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the Superintendent be authorized to execute a proof of loss and release in connection with property damage to the Community Service Building be an unidentified vehicle on November 1, 1974, in the amount of $1,746.90. Carr ed 19 Contribution of Planting Flowers on Commons By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the City Clerk direct a letter to tie Liberty Hyde Baily Men's Garden Club on behalf of the Board of Public Works, expressing the appreciation of the Board of Public Works for their generous contribution of labor, equipment and expertise in the planting of approximately 1,000 annual flowers in the planters on the Ithaca Commons on Saturday, May 31. Carried Flowers on the Commons Alderman Meyer asked that consideration be given to the begonias on the Commons and/ if they could be given to a non-profit group rather than having them thrown away. Alderman Meyer further suggested the possibility that they be sold and some of the 1 money be given back to the Commons' Trust Fund. By Comm. Stein: seconded by Comm. Schickel d///7J eo— RESOLVED, That Superintendent Dingman be given the authority to dispose of the begonias in any way he sees fit. Carried 20 Collegetown Beautification Council Mr. Anthony Faltesek, Collegetown Beautification Council representa- tive appeared before the Board. Mr. Faltesek explained some things about the Collegetown Beautification Council, to beautify Collegetown without spending alot of money. Mr. Faltesek said he talked with the Planning Board about improving Collegetown. He said they would like to start planting trees, repairing sidewalks, build kiosks to hang handbills, place bike racks, wall muriels, mowing grass on City property and a common enclosures for garbage cans. Mr. Faltesek suggested a park, better lighting, and extra trash recepticle. 6/4 Alderman Dennis commented that one of the first things that should be done is a survey of the utilities, concerning the Cornell Univer- sity property at Sheldon Court, if we could enlist Cornell's support morally and moneywise in doing something about this property, even- tually we would have to maintain that ourselves. Alderman Dennis said he would like to see the appropriate committee of the Board of Public Works meet with merchants, and planners to discuss the College - town problem. Mayor Conley commented that tonight at the Council meeting. the Collegetown problem would be discussed. 1 Mayor Conley asked Comm. Shaw and Comm. Stein to get their committees together and see what they could come up with to solve the problems of Collegetown. 21 I Notice of Finding of No Significant Effect on the Environment 1 I Superintendent Dingman reported to the Board that he has received the report, "Notice of Finding of No Significant Effect on the Environment": (1C6 -M , - --ce, P 4") ).s A discussion took place on t e floor regarding the report. No action was taken. 22 Paolangeli Contractor - Repair of Sidewalks. By Comm. Clynes: seconded by Comm. Baidini RESOLVED, That payment request No. 1 submitted by Paolangeli Contractor for services rendered in connection wi h the repair of sidewalks be approved in the amount of $7,037.92. . c.3 Paolangeli Bill By Comm. Shaw: seconded by Comm. Schickel /o/� RESOLVED, That a bill of Paolongeli Contractor, Inc. of $12,532.58 for the repair of City sidewalks be approved. Paolangeli Const. Co.. bill $3,499. By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That a final bill of Paolangeli Construction Company for construction of sidewalk and retaining wall on Elm Street be approved in the amount of $3,499. Carried / A Southside Playground Comm. Clynes reported to the Board: Architect Boehlecke (Bay-lic) has produced contract documents for the construction of the Southside Playground on Plain Street. The design has been approved by the Planning Board and recommended to Common Council for construction. Common Council is expected to approve construction at its regular meeting on September 3. In order to start construction this season, bids should be received and acted on by the Board of Public Works at its September 22 meeting. By Comm Clynes: seconded by Comm. Stein RESOLVED, That, contingent upon approval of design and construction by Common Council, the Superintendent be authorized to solicit bids for construction of South' Side Park returnable September 22. (y �d- Discussion was held on the floor regarding the deeds and abstracts peri�aining to the land. A vote was taken on the motion which resulted as follows: Carried Establishment of City Plantation or Nursery By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That the BPW considers establishing its own plantation or nursery, because the City is continuously in need of new plantings and trees, etc. AND BE IT FURTHER RESOLVED, That this matter be referred to the Public Buildings, Public Grounds and Parks Committee for consideration. Carrie 25 City Cemetery Alderman Boothroyd reported there has been vandalism in the City Cemetery that has not been corrected and -asked if the owners of the. lots could be contacted to. resolve this problem. / i Superintendent Dingman commented that there are lim ed funds for repair of damage to the City Cemetery. Superintendent Dingman stated there has been some discussion in raising the fees for perpe- tual care. CONTROLLER'S REPORT / _ Alderman Boothroyd repo ted to the Board, The -Capital Improvements Review Committee has requested of him to inquire as to the Railroad Company's responsibilities for rebuilding the three grade crossings on Fulton Street as requested by the. Board of Public Works. If the Railroad Company is not responsible, could. the Board request their financial participation in this project. Question was raised whether this might be the Railroad's responsibility. Superintendent Dingman remarked that he would like to see it authorized as a Capital Project, then the City could seek financial assistance from other groups. 27 Time $ Temperature Indicators Commissioner Schickel reported the Tompkins County Trust Company,' through its. Vice President Paul Sandefur, has offered to pay for the maintenance of the Time and Temperature indicators on the Ithaca - Commons in exchange for a prominant indication of such sponsorship on the Time and Temperature indicators. The proposed agreement runs for five years, The monthly maintenance charge at the present time is. $278.21 per month. r By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the city accept the offer of the Tompkins County Trust Company for the maintenance of the Time and Temperature indicators on the Ithaca Commons in exchange for prominent acknowledgment of such sponsorship, for the period of five years beginning with the expira- tion of the guarantee period provided for in the contract between the city and Streeter Associates for the erection of said Time and Temper- ature indicators. .Commissioner Stein asked if the other banks had the opportunity to have the same prominent display. Mayor. Conley replied the Tompkins County Trust had the-ox.-iginal fran- chise for Time and Temperature signs. Commissioner Stein commented that if this offer was not open to other businesses that he could not support the resolution. - „- Vote was taken on the motion which resulted as follows: AYES - (2) Schickel, Ewanicki NAY - (1) Stein ABSTENTION - (1) Shaw Mayor Conley voted NAY Motion Defeated Mayor Conley explained he voted NAY so that the matter could be brought up again after further information is obtained. -- - - d Commissioner. Shaw.said he would like to e p a'n is ABSTENTION to the Board. Commissioner Shaw said he was fearful that if -t-his---is---not --- known by the other major institutions that .have contributed . so :.much= and in so many different ways, it would be a shame -to have this as a negative thing to develop and find it is too late to do anything about it. Mayor Conley stated that he would feel more comfortable just knowing what the priorsituation was. Commissioner Shaw said it was not too late, the Time & Temperature Signs can be changed, however this is a major intra -city business problem it would be better to take it easy on it. 28 Establishing a Tax Benefit District for the Commons Alderman Jones asked when the Board of Public Works intended to establish the Tax Benefit District for the Commons? Attorney for the City, Shapiro , explained that Mr. Daly has requested information on this same question. Attorney for the City, Shapiro, said he has been in touch with Sykes,Galioway and Dikeman, because before he came into office here, there was quite a bit of correspondence between the Bonding Counsel and the previous City Attorney and also with the Planning Department. Since the time that they reacted to the initial desires of the City to establish a tax benefit district, the.City recodified its code and recodified its Charter; one of the things that the City did when they did that was they changed a couple provisions which were exactly in point with establishing a tax benefit district. Sax Galloway, at iiis request, is reviewing the new Charter and they recently promised Mr. Shapiro an answer within a couple of weeks as to what the recommendations are. This is something the City sought before, and he certainly thought we should follow it up and see how things might have changed. As soon as he has their recommendation back, he will be in- forming Mr. Daley who actually asked him in the first place, what their recomrnen- dations are and what his recommendations are as to how to proceed, but right now it is Mr. Shapiro's understanding that Mr. Daley is waiting for him to find out from Sax Gallows,� Galloway just what they have to say about it. %/7 Alderman Jones asked For. Shapiro if he was saying at this point in time, the City does not know if it can establish a tax benefit district. Attorney for the City, Shapiro, commented that there is no question, but that we can establish a tax benefit district, the question is the manner of establishing the tax benefit district. Mr. Shapiro commented that additional amendments to the Charter may be necessary to be on the safe'side. 29 Rothschild's Plaza By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to enid q7 gage the services of Architect Egner in the preparation of contract documents, bidding assistance and supervision of construction for the construction of Rothschild's Plaza as an extension of the Ithaca Commons. By Comm. Clynes: seconded by Comm. Schickel Rothschild's Plaza Carried By Comm. Clynes: seconded by Comm. Baldini ////V7 .- RESOLVED, That contingent upon approval of $25,000 by the Common Council of a capital project for the reconstruction of the intersection of Aurora Street and East State Street, the bid for constructing Rothschild's Plaza in accordance with the specification of October 15, 1975 be awarded to Giordano Construction Company for the low bid of $31.,560. IT IS FURTHER RESOLVED, That the cost of the construction of Rothschild's Plaza be divided between the capital project for the construction of the Ithaca Commons, and the capital_ project for the improvement of the inter- section of Aurora Street with East State Street in the following manner:- - Ithaca Commons - $20,000 Intersection - balance of costs Comm. Stein remarked that a question arose at the last. meeting about the ownership of this property. Mayor Conley stated that we have a communication from Mr. Bruno Mazza indicating that the first map sent deeded over to us more than we had agreed to accept. ,They have now agreed to cooperate -with the City and, give us whatever it was that we wanted and straighten out the legal matters. 'Prior to his presentation to Council, he will get a letter of intent from Mr. Rothschild which will satisfy Council on that point. What this action will do is accept the low bid - however we will have to have permission of Council because we have to get the capital project approved by Council -prior to actually starting construction .or even signing.the document. This will be done- at a special meeting of Council. \Comm. Schickel commented that_. .w at the last meeting thereas a question /.as to whether $31,000 wasn't an awful lot more than what Council had originally planned. to spend on it. There is, in fact, $11,000 differ- ence, the way the thing is split. explained that what the problem was is that Council thad we Mayor Conley P The project y g in terms of $20,000 for the triangle. p Ye project that puten outtlking lus parts of a capital p j Our staff felt that they should both be done wgoingo bid was that triangle p we were to do anyway. ark area and the -retaining wall at the same time - the sidewalk and�thep put out to bid as one project. There was I and the curve.. It was all or agreed to straighten it some confusion at the Council level. The May out with Council ��, ��' A vote was taken on the motion which resulted as follows: "\ u Carried j Anton J. Egner Assoc. $2,104.68 By Comm. Clynes : seconded by Comm. Ewanicki, ,z/jv`7' 4.kESOLVLD, That a bill from Ann aJ. rationner sofcconstructioniates for cdocumentsl �', services in connection with thepreparation for :othschild's Plaza be approved in the amount of $2,104.68. Carried 30 Drinking Fountain at the Gazebo 7 Mr. Gentile was present at the meeting to answer any questions which the 1 3oard members might have relative to the $500. anonymous donation for the rehabilitation of a drinking fountain at the gazebo at the former - intersection of West Buffalo Street and Brindley Street. / Discussion followed on the floor. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the Asst. Superintendent of Public Works Hannan do the necessary research to determine what the total cost of a drinking foun- tain in this area would be. Mr. Hannan will then get together with Mr. Gentile to come up with a minimum of what would be satisfactory to the donor, and come back to this Board with the amount that the drinking fountain would cost over and above the $500 being donated. Carried Hangar - Renovation 1 Tioga Street - Lease of Property to John Gould 2 Lehigh Valley Freight Station (see Bids, page 2) Golf Course signs installed 3 Graves property - abatement of taxes by County 4 W. Buffalo St. property at 528 not needed for public works use 5 Sculptures on public lands proposed 6 Ithaca Commons regulations 7 Commons catch basins responsibility of contractor 8 Anton Egner bill (Ithaca. Commons) 9 Streeter Associates bill (Ithaca Commons) 10 Request for Farmers' Market to sell at location to be agreed upon 11 Dover Elevator Service - City Hall 12 Promotional activity on the Commons 13 Rothschild strip of land 14 Rental of property at 108 E. Green & 123 S. Cayuga 15 Owners of defective sidewalks given notice to repair; public hearing 16 Construction of Commons sidewalk adjacent to Rothschild's ;5,(2,=?P._°,c d j 17 Community Service Bldg. property damage 18 Planting of flowers on Commons - contribution appreciated 19 Collegetown beautification 20 Community Renewal - effect on environment 21 Paolangeli Contractor payment - sidewalk contract-- Elm Street 22 Southside Playground 23 Protest from Zaldokas for grass cutting by city (see Attorney) Establishment of city plantation or nursery to be considered 24 City Cemetery vandalism 25 Protest from Orz4no for grass cutting by city (see Attorney) LV railroad resp. for rebuilding grade crossings 26 Time & temperature indicators on the Commons 27 Tax benefit districts on the Commons 28 Rothschild's Plaza - extension of Commons 29 Drinking fountain at the Gazebo 30 r Audit:' By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 1 of the Construction & Maintenance Division and the Water & Sewer Division be approved for payment, and that the bills receivable be ap- proved and ordered rendered. armed AUDIT: By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 2 of the Construction & Maintenance Division and the Water and Sewer Division be approved for payment, and that the bills receivable be approved and ordered rendered. y za Carried Audit: By Comm. Schickel: seconded by Comm. Stein RESOLVED, That bills audited and approved by the Finance Committee as listed wn Abstract No. 3 of the Construction & Maintenance Division and the Water & Sewer Division be approved for payment, and that the bills receivable be approve. and ordered rendered. J - arried Audit: - - By Comm. Stein:- seconded by Comm. Baldini ,21,/ C RESOLVED,:. That bills audited and approved by the Finance Committee as listed on Abstract No. 4 of the Construction & Maintenance ,Division and the Water. & Sewer Division be approved for payment, and that the bills receivable be approved and ordered rendered. Carried Audit: By Comm. Schickel; seconded by Comm. Baldini,.. RESOLVED, That bills audited and approved by. the. Finance Committee as listed on Abstract No"i 5 of the Construction &, Maintenance Division arid the Water & Sewer De. --inion be approved for payment, and that the bills receivable be approved and ordered rendered j/Vf 2 - Carried Carried AUDIT: By Comm. Schickel.: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed ort Abstract #6 of the General Fund accounts of the Department of Public Works and,9n Abstract #6 of the Water and Sewer Fund be approved for payment and that biIla'receivable be approved and ordered rendered. ---- — Ca<rrj!ed Audit: By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract #7 of the General Fund accounts of the Dept. of Public Works, and on Abttract #7 of the Water &Sewer Division, be approved for payment, and IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Audit:. By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 8 of the General Fund accountsof the Department of Public Wdrks, and on Abstract No. 8 of the Water & Sewer Division, be approved for payment, and BE'TT FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Audit: By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee and. listed on Abstract No. 9 of the General Fund accounts of the D.P.W., and on Abstract No. 9 of the Water & Sewer Division, be approved for payment. (q BE IT ,FURTHER RESOLVED, That the bills receivable be approT.ed and ordered -rendered. 1 Carried Audit By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 10 of the General Fund accounts of the Department of Public Works, and on Abstract No. 10 of the Water & Sewer Division, be approved for payment. IT IS FURTHER RESOLVED; That the bills receivable be approved and ordered rendered. Carried Audit By Comm.-Schickel: seconded by Comm. Ewanicki RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 11 of the General Fund accounts of the Department of Public Works, and on Abstract No. 11 of the Water & Sewer Division,. be approved for payment, and ITIS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Audit By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 12 of the General Fund accounts of the Department of Public Works, and on Abstract No. 12 of the Water & Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Ca ried • Audit By Comm. Schickel: seconded by Comm. Shaw RESOLVED,That the bills audited and approved. by the Fin =nce'Committee and listed on Abstract no. 13 of the General Fund accounts of the Department of Public Works, and on Abstract No. 13 of the Water & Sewer Division,•be approved for payment. BE IT FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That bills audited and aye 7!- 3 and listed on Abstract No. 14 of therGeneral FundFaccountsinance oof1theeDe- partment of Public Works, and on Abstract No. 14 of the Water E Sewer Division,,be approved and paid. BE IT FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried FINANCE, ACCOUNTS, AND CAPITAL IMPROVEMENTS COMMITTEE Audit By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 15 of the General Fund accounts of the Depart- ment of Public Works, and on Abstract No. 15 of the Water & Sewer Division, be approved for payment. (3 IT IS FURTHER RESOLVED That the bills receivable be approved nd ordered rendered. Carried AUDIT By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the bills audited and approved by the Finance Comm. and listed on Abstract No. 16 of the General Fund accounts of the Department of Public Works, and on Abstract No. 16 of the Water & Sewer Division, be approved and paid. rkroz-2 Carried Audit - By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That bills .audited and tjeroved by the General FundFaccountsinance ooflthee and listed on Abstract No. 17 of $. Department of Public Works, and on Abstract No. 17 of the WaterD Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, that the bills receivable e approved and ordered rendered. Carried Audit By Comm. Schickel: seconded by Comm. Stein RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No 18 of the General Fund accounts of the Department of'Public Works, and on Abstract No. 18 of the Water and Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved and ord red rendered. Carf�i/d Abstract No. 19 By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the Finance Committee as listed on Abstract No. 19 of the General Fund accounts of the Department of Public Works, and on Abstract No. 19 of the Water & Sewer Division, be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Reye/7s Carried Abstract No. 20 By.Comm. Schickel: seconded by Comm. Shaw RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 20 of the General Fund accounts of the Department of Public Works and on Abstract No. 20 of the Water & Sewer Division, be approved for payment. 'IT IS FURTHER RESOLVED That the bills receivable be approved and ordered -"i rendered. Carried Abstract No. 21 By Comm. Schickel: seconded by Comm. Baldini / / /� 2- 7> RESOLVED, That bills audited and approved by -the Finance Committee and listed on Abstract No. 21 of the General Fund accounts of the Depart- ment of Public Works and on Abstract No. 21 of the Water & Sewer Divi- sion, be approved for payment. IT IS FURTHER RESOLVED, That the bills receivable be approved ordered rendered. Carried and lb 'Abstract No.. 22 - Audit i 1/ By Comm. Schickel: seconded by Comm. Baldini ( Z6 • ;RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 22 of the General Fund accounts of the Department of Public Works and on Abstract No. 22 of the Water and Sewer Division, be approved for payment. BE IT FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried I Abstract No. 23 - Audit By Comm. Schickel: seconded by Comm. Stein RESOLVED, That bills audited and approved by the Finance Committee and listed on Abstract No. 23 of the Geneial Fund accouAts of the Department of Public Works and on Abstract No. 23 of the Water & Sewer Division, be approved for payment, and / 1//o/ 7s//N ' I BE IT FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. 11111/ Carried Abstract No. 24 — Audit By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That bills audited and approved by the FinanceCommitteeand listed on Abstract No. 24 of the General Fund accounts of the Department of Public Works and on Abstract No. 24 of the Water and Sewer Division, be approved for payment. 4.3/7' BE IT FURTHER RESOLVED, That the bills receivable be approved and ordered rendered. Carried Capital Funds: Comm. Schickel reported that it was the ,Finance Committee's understanding that capital funds were provided in the 1 75 tentative budget for Public Works requirements as shown on the attached sheet. • 1975 Capital Budget: Comm. Schickel reported that the 1975 Capital Budget is proposed to be adopted by the Common Council at its May 7 meeting. (Copy attached to Minute Book) 3 By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That. Account 141+0 '(Engineering Division) berevised by :transferring$15' (Z 0.00 from the Personal Services line to the Advertising line. arried . BUFFALO STREET PUMPING STATION: _ ; By Co.,,Ewanicki:, cki :, . , s econded-, Comm, ShawA-.by C . RESOLVED, That the Common Council., be requested to provide an' additional $350. the t Council:, of the Water and 'on -,line ,312 of .Account, 68120-4. (Buffalo Street ? Pumping Station) 1 Sewer Division to provide., for a new electr+c, service which Vas not anticipated ybt�`-e.�-. ,I when the Tentative Budgets:was `dnawri. z Ca Carried 1 Transfer of Funds For Monitoring Phosphorous .$ Nitrate: By Comm. Ewanicki: seconded by Comm. Baldini- RESOLVED, That Common Council be requested to transfer $3,0.00 from the Sewer Contingency Accountof the 1975budget ,to the Sewage Treatment and Disposal Account G8130, Laboratory Supplies, Line 316, to provide funds for monitoring of phosphorous and nitrate as required by the EPA discharge permit. C111 arried Supt. Dingman commented that the need for this monitoring require- ment by the E.P.A. was not known when they submitted their budget in September. - Transfer of Funds By Comm. Schickel: seconded by Comm. Baidini RESOLVED, That the Common Council be requested to authorize the -transfer of $2,000 from Acct. 5110C line 314 -Surface Treatment, Construction Materials - to Acct. 8170 . line 312 -Street Cleaning Equipment Parts and Supplies because of unexpected need for repair of street sweepers. Carried Transfers in Construction & Maintenance Accounts By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the following transfers in the accounts of the Construc- tion and Maintenance Division be approved: From: Utility Patching, Acct. A5110B Personal Services, Line 101 - $2,500 217 -3 -- To: Refuse & Garbage, Account A8160 Motor Vehicle Equipment, Line 230 - $ 728 Rental of Equipment, Line 413 - 600 Repairs to Equipment, Line 418 - 1,172 Carried Water Contingency Account Transfer . By Comm. Schickel: seconded by Comm. Clynes RESOLVED,IThat a transfer from Water Contingency to Account F8330 to provide an additional $15,000 in Treatment Supplies and $1,900 additional in Laboratory Supplies, be approved. / 0/2/7 2 Carried Transfer of Funds By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the Common Council be requested to transfer funds from the appropriate contingent accounts to cover the cost overrun on the following capital projects: /f/7) No. It 11 11 138 - Cass Park Rest Rooms 66 - Cayuga Street Water Line 83 -.Elm Street Sewer, Improvements 86 - Franklin Street Relief Sewer $ 1,719.61 151.99 326.45 10,751.22 Carried Capital Project - Construct a Storm Drain on West Side of Floral Ave.: By Comm. Baldfini: seconded by Comm. Schickel RESOLVED, That the department prepareand request funding in 1976 for a Capital Project to construct a storm drain on the west side of Floral Avenue for the purpose of diverting storm water now discharging from the street on to the land of Carpenter. - arried PLAIN STREET PEDESTRIAN BRIDGE: Comm. Baldini reported in preparation for the 1975 budget the department proposed a $2,000 temporary walkway on Plain Street Bridge together,with a capital request for $150,000 for construction of a pedestrian bridge in 1976. The department -now has a scheme where through the use of existing steel girders presently owned. by the City, a pedestrian bridge would be constructed in about three months at a cost of approximately $30,000. There is approximately $19,500 in the South Aurora and Giles Street capital accounts. The Council has proposed to put approximately $50,000 into the bridge reserve account. A discussion took place regarding charging public utility companies a fee to use city bridges to run their lines on, and the design of the bridge. By Comm. Baldini : seconded by Comm.: Schickel RESOLVED, That the Common Council be requested to set up $30 ,000 , in the 1975 capital program for the immediate construction of a pedestrian bridge across Six Mile Creek at South Plain Street.`rnrnp a 4. Carried Capital Projects By Comm. Schickel: seconded by Comm. Stein RESOLVED, That the Superintendent be authorized to submit the list of Capital Projects to the Capital Improvement Review Committee and to the Controller for inclusion in the 1976 Capital Budget, to include all proposals from the previous year. 4/2/ Carried Superintendent Dingman reviewed the Capital Projects list with the Board. Capital Projects By Comm. Schickel: seconded by Comm. Baidini RESOLVED, That the following two capital projects be proposed for 1976 construction: a. Traffic Signal at Geneva and Buffalo Streets - $8,000 b. Drainage of "Manos Lake" between Spencer Road and Elmira . Road - $20,000 Vv-.�� Carded Pr - Reauthorization of Funds By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the Common Council be requested to reduce the authori- zation of Capital Project No. A391-141 - Hancock Street Bridge, to $120,000. BE.IT FURTHER RESOLVED, That the $30,000 thus realized be reauthor- ized as follows: � /0 Children's swimming area at Cass Dark - $15,000 Ball diamond at Cass Park - $5,000 Reconstruction of_sidewalk at West Seneca Street Bridge - $10,000 Carried Cass Park Baseball Diamond Commissioner Clynes reported that the department has requested Common Council to provide $5,000 for improvement of the main baseball diamond at Cass Park. If the Common Council acts favorably q o his request on October 1, the department will start the work immediately. o7/ 7J- Unexpended Authorization - Capital Projects Comm. Schickel reported that the Superintendent has prepared and is distributing to Board members a listing of the Capital Projects currently on the books of the Department of Public Works, which shows unexpended authorization as of October 1,��� 1975, with comments on the status of the job as of that date° You will note that the unexpended authorization does not necessarily reflect the true picture, because comments and encumbrances have been made which are not reflected in the Controller's balances. - — i 5 Capital- Project Repairs to Giles Street Bridge: By Comm. Baldini: seconded by Comm. Schickel RESOLVED, m at`Capital Project H890-116, Repairs to Giles Street Bridge, declared complete and the balance of $8,510.60 bereleased. t� Ca ried Capital Project - Repairs to S.' Aurora Street -Bridge: .By Comm. Baldini:- seconded by Comm. Schickel RESOLVED, That Capital Project H890-115, Repairs to South Aurora Street Bridge, be declared complete and the balance of "$11,077..62 be released. Carr ed Capital Projects By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the following capital projects be declared .complete and their balances released for reappropriation to the proper accounts: No. It rr" 1► .t it 61 - Water Treatment Plant Pump $ 481.57 62 = Plain, Center, Albany_ Main 124.47 , 65 - E. Green Street Water Line 35,096.53 66 - S. Cayuga Street Water Line - 83 - Elm Street Sewer Improvement 113 - Pier Road Parking Lot 521.13. 143 - Cherry Street Storm Drain 688'.'23 Caried/ Hancock Street Bridge Project #141 By Comm. Schickel: seconded by Comm. Baldini 7� RESOLVED, That $35,000 of the balance remaining iii capital project #141, .Hancock Street Bridge Redecking, be released for reappropriation to the ro.er account. J Amendment to above Resolution Comm. Baldini requested that the Board amend the above resolution so that we would recommend to the Council the transfer of $7,500. of this balance of $35,000 from the Hancock Street Project #141 to the Buffalo - Geneva Streets intersection traffic light. This was a capital project that was to be recommended next year but since we have this money, and since the people in the area have been asking for this and because he knows it is needed, he would like to amend the above Resolution so that this can be started this year. Mayor Conley commented that the capital projects. which were submitted from the Capital Review Committee included that intersection light. The Mayor's review also included it and left it intact. ,Comm. Baldini stated that if we could ask Council to transfer this money within the budget, the work could get an earlier start. Comm. Baldini further commented that we do not have -the authority -to transfer funds within departments but the amendment is asking the Council to consider doing it. Discussion followed on the floor. By Comm. Baldini: seconded by Comm. Schickel 'RESOLVED, That the Board amend the above resolution so that we would recommend to the Council the transfer of $7,500 (or the necessary 'amount) of the balance of $35,000 from the Hancock Street Project #141 to the Buffalo -Geneva Streets intersection traffic light. Ayes - 3 (Stein, Baldini, Schickel) Nays - 3 (Shaw, Clynes, Ewanicki) Mayor Conley voted Aye to break the tie. The original motion with the amendment Carried Electric Duplicating Machine - $1,000 By Comm. Schickel: seconded by Comm. Clynes-•- fl q7) RESOLVED, That the Superintendent beendent ofbto e a current ek permission efrom e Common Council to spend approximately $1,000 the present spirit duplicator in the Superintendent's office with an electric drive model with appurtenances. Carried 6 D.P.W. Budgets - Deadline Extended By Comm. Schickel: seconded by Comm. Baldini RESOLVED,'That the Common Cduncil be requested to extend its deadline for the filing of Department of Public Works budgets for 1976 to September 15, 1975, to allow time and approval by the Board of Public Works. Mayor Conley explained to the Board and Alderman Boothroyd the reasons that the D.P.W. Budget will be late. A vote was taken on the motion which resulted asVows: 447 Cared I J 1976 Budget Request for Department of Public Works By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That budget requests prepared by the department amounting to $2,506,331 in the General Fund and $916,389 in the Water Fund and $91.5,395 in the Sewer Fund, be approved as the 1976 budget requests of. the Board of Public Works. / After discussion on the floor by the Board the fol"owing amended motion was presented: Amending Motion By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the above motion be amended to read as follows: RESOLVED, That budget requests prepared by the department amounting to $2,506,331 in the General Fund and $916,389 in he Water Fund and $915,395 in the Sewer Fund, be accepted and / C BE IT FURTHER RESOLVED, That the 1976 Budget of th Department of Public Works be referred to the Mayor and the Finance Department for review subject to further recommendation by the Board. Carried Bus Tour of Department of Public Works' Projects and Facilities Mayor Conley and the Board agreed upon a date for a bus tour of the Department of Public Works budget requests. The date was established October 4, 1975 at 8:30 A.M. at the Station Restaurant. -' / e Mayor Conley said this bus tour would be for the Board Mhbers, any interested Council Members and the Press is invited. Budgets - Discussion --- Comm. Stein asked when the Department of Public Works Budget could be reviewed. Comm. Stein asked if the Board could.review the budget with the finance committee. Supt. Dingman stated that he would make an attempt to have the budget materials in the hands of the Commissioners for perusal prior to the next meeting. /c.) Comm. Stein suggested a joint meeting with Common Council members to reveiw the budget. Comm. Ewanicki commented that we would be better equipped to even consider a joint meeting with Council members after studying the information needed. Mayor Conley asked the Board of Public Works to work with the Department Hea sd ^` or Mr. Dingman, in reviewing the budget. A meeting will be established with the Finance Committee sometime during the adoption of their final budget. • Mayor Conley requested that all Lay Boards and all Department Heads .-revie,/' their budgets and come up with any opportunities for economies ortry to establish priorities which are realistic, and can be accomplished. 7 1976 Budget Comm. Schickel reported that the 1976 budget which will be presented for hearing and possible adoption by the Common Council on Thursday, Decem- ber 18, omits the following recommended projects from the Capital Improve- ments Program: /17/07 a. Reconstruction of Elmira Road - $600,000 b. Reconstruction of West Clinton Street and Cherry Street - $171,000 c. Renovation to City Hall parking lot - $11,000 d. Reconstruction of grade crossings - $50,000 e. Fifth Streit improvements - $16,000 f. Elmira Road water loop - $60,000 Controller Daley explained the above items as follows: a. The Budget & Administration Committee recommended $60,000. for a continued engineering study on the Elmira Road area. b. Reconstruction of West Clinton Street and Cherry Street - $171,000. completely removed from the budget by recommenda- tion of the Budget $ Administration committee. c: The $11,000. for renovation of the City Hall parking lot has been approved but it is in Contingency. d. The Budget & Administration Committee recommended that the amount of $50,000. for reconstruction of grade crossings be deferred until 1977. e. The $16,000. for Fifth Street improvements will be included in Superintendent Dingman's operating budget. It was ap- proved but will not be a capital project. f. $60,000. was approved for the Elmira Road water loop, how- ever in order to balance the budget it was removed until .this meeting tonight. Mayor Conley stated that he would 'appeal to the Budget $ Administration Committee and to the Council to have item b - reconstruction of West Clinton Street and Cherry Street at $171,000. be put back in to the budget. Audit 1 Capital Funds provided for 1975 budget 2 Transfers & additional budget requests 3 Capital Projects (new) 4 Capital Projects closed out 5 DPW budgets - deadline extended 6 Capital Projects omitted in 1976 budget 7 o ; ao ri • za W W U a 0 W Z V O W 11 11 Wz8 A>I z al El • 0 ►W7 W N ILtO0 FCP n.4 z ~]o IN• W I N NAT/ O NAL 23-280—Colored Tabs 23-281—Clear Tabs Traffic Code: By Comm. Stein: seconded by Comm. Ewanicki tiU RESOLVED, That the Common Council be requested to make the following changes in - the TrafficCode: Section 15-182 Parking prohibited during certain hours on certain streets. Insert - No standing 3:00 p.m. - 6:00 p.m. except Sundays, north Aurora Street, east side, State Street to Buffalo Street. North Aurora Street, west side, Seneca Street to Buffalo Street. Section 15-180 Parking prohibited at all times on certain streets. Insert - Ggi_les S reet southside, State Street to Giles Street Bridge over Six Mile Creek. GilesStreet, north side, State Street to Bridge Street. Giles Street, north side, from a point:150 feet west of Bridge Street, west to Giles Street Bridge over Six Mile Creek. Carried TRAFFIC ORDINANCES CHANGE: By Corsa. Stein: seconded by Comm. Shaw RESOLVED, That Common Council be requested to change its traffic ordinances as follows: Section 15-182 Parking prohibited during certain hours on certain streets. Two hour parking: Delete: Turner Place, east side of 500 block, 9:00 a.m. to 6:00 p.m. Insert: Turner Place, east side of 500 block, 8:00 a.m. to 6:00 p.m. Carried 67.6‹ Ordinance Change: 60.42 All Night Parking By Comm.. Stein: seconded by Comm. Ewanicki RESOLVED, That Common Council be requested to de etc North Cayuga Street, both sides, Court Street to Cascadilla Street. Carried 90 -day Trial _Pio Parking on Designated Streets 1,3 Cri- Commissioner Stein reported the City Traffic Engineer and the Chief of Police have promulgated the following three 90 -day experimental regulations: The Parking of Motor Vehicles at All Times Shall be Prohibited in the Following Zones on the FolIowiing Streets: a. CORNELL STREET, WEST SIDE, FROM STATE STREET TO EASIWQOD AVENUE. b, EAST STATE STREET, BOTH SIDES FROM THE EAST CITY LINE TO MITCHELL , c. CLIFF STREET, BOTH SIDES FROM THE NORTH CITY LINE TO 200° SOUTH OF VINEGAR HILL. Parking S ace in Front of the Former Salvation Army• Headquarters o By. Comm. Stein: seconded by Comm. Cl ynes ALsoSaFi vL RESOLVED, That the Common Council be requested to change Section 60.43 of the Code of Ordinances "Parking Prohibited in Designated Locations" by deleting therefrom the following: West State Street, South Side, From A Point One Hundred Sixty-five (165) Feet West of the West Line of South Cayuga Street West, A r0 7� distance of Thirty-five (35) Feet, This change will enable the City to reclaim a parking meter space in front of former Salvation Army headquarters. Carried Lake Street - Removal of Parking Restrictions: Comm. Stein reported that the present state of development of Lake Street in the vicinity of Cliffside Terrace, Kline Road, and the Board of Education building is such that it would not be in the best interest of traffic or pedestriansafety to remove the present parking restrictions,; By Comm. Stein:. seconded by Comm. Schickel a,'`" RESOLVED, That the request of Attorney Gershon behalf of the Cliffside Terrace Apartments for removal of parking restrictions on Lake Street, be denied: Carried Elm Street - On Street Parking: City Engineer Schlieder presented a report on the alternatives for the solution of the parking problem on Elm Street. (copy attached) To^-' Elm Street - On Street Parking: Comm. Shaw reported that there is attached a .-opy of the report of the City Engineer on the alternatives available to the c2P.y for the solution of the parking problem and traffic congestion in the 100 and 200 blocks of Elm Street. =- By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the report be referred to the Highway Committee. Carried 4 SIGNALIZATION - CASCADILLA STREET & MEADOW STREET: Comm. Stein reported that ,he has received a letter from the Department of Transportation advising us that our most recent request for signalization of the intersection of Cascadilla Street and Meadow .Street has been :denied. LZ Supt. Dingman explained that in traffic engineertalk in determine whether to put .up a signal, they study it with a certain criteria in mind; one of them being the total number of vehicles which must use the intersection, another might be thenumber of accidents in a certain; period of time. The professional staff of the DOT in the Syracuse office has reviewed this intersection again from a correct :traffic count standpoint': - The, study was made between the hours of )4 and 6 p.m. on a Thursday in the Fall. The amount of traffic: on-Cascadiaa Street was well I below the:. required volume which., dholId_:be' .present-;to.^begin :consideration of . installation of a traffic signal. The delay study indicated that the average delay for a motorist::enterinv Meadow=•Street was:less than 'the minimum delay-.._ _ caused if the traffic"signal "were-to'.be 'installed.:. The:'minimuni'delay of a traffic signal would be about-.35"seconds,,;lin that location The airerage motorist who tryed to get out "of Cascadilla Street did., not • have to wait .as 'much .as ". 35 seconds: Based on` this'::- study• they felt. that•traffic;.fsignal was .not justified at this time.. Letter from Mr. Raymond T. Schuler City, Clerk Rundle read a letter from Mayor Conley addressed to Superin- -tendent Dingman, as follows: Subject: Traffic Signal on Meadow St., Route 13 and 34, at Cascadilla Street " Attached hereto pleasefind a copy of a letter received from the New York State Department of Transportation in regard to the above entitled matter in response to my letter to them dated November 3rd for your in- formation. Honorable Edward J. Conley, Mayor City of Ithaca Ithaca, New York 14850 Dear Mayor Conley: This is in reply to your letter of November 3, concerning the need for a traffic signal on Meadow Street, Route 13 and 34, at Cascadilla Street, in Ithaca. In response to your request, our Regional Office in Syracuse will up- date the data collected during their previous investigation to determine if conditions have changed to the point where a traffic signal may be justified. I have advised our Regional Office of your correspondence and you may be certain that your comments will be thoroughly considered during our investigation. Upon conclusion of this study, I will advise you of the results. I appreciate your interest in this matter. Sincerely, /s/ William G. Hennessy RAYMOND T. SCHULER Commissioner Mayor Conley commented that he is not interested in an update of this intersection because the people just aren't using it bcuseoit is such a dangerous one. Mayor Conley commented that he plans to the Department of Transportation again. e7/(°' 1' Gars Parked Along Inlet: Alderman Boothroyd said since we put in the Inlet Park, from Floral Ave. to the Octopus, south to the Catholic Cemetary on the inlet side there'are allowed private vehicles to park, in some instances they have run over the trees. Aldermap Boothroyd suggested.that this area be fenced off or clean it up in some way. 2/2- Parked /Z Parked Cars Along the Inlet:Comm. Ewanicki backthe Inlet By Comm. Shaw: seconded by to the RESOLVED, That the Supt. be authorizedlto thetBoard.z� a parking along (east side of Floral Ave.) and reportCarried 6 Parking on Lake Ave. and Cascadil.la St.: Comm. S`ein stated that' for the information of the Board,- the, Traffi;c,.Engineer and the Chief of Police have promulgateda.90,,day experimental regul:ation pursuant to the authority granted in Section 60.3A of the Code of Ordinances which prohibits the parking of motor 'vehicles between the hours of 9 a.m. and 6 p.m. on the north side of Cascadi l l a Street from a point 75' west : of.Lake; Avenue to. a :point 75'. east , of Y� First Street.This experimental regulationtis a 1iberalization.of.,theparking .--� regulation now in -effect which _:prohibits :,parking, i n this; area at all '. times. it is designed.tormake evening and night parking in this area consistent with that already in effect for the balance of Cascadil1a:Street:; /.z Comm:, 'Stei n . sai d this: As a matter ;that; ,was "brought to; :our attention, by the . Al derman from that Ward who::was;contacted: by k theeresidents _that,we.r,.e effected: by -this -condition. So that this liberalization of traffic rules was in order. The traffic engineer reviewed this and it is put into effect on trial. Crouse-Hinds Traffic Signal Equipment;:. • • • Comm. STein stated that each year the staff recommends that the city ...standardize on. Crouse-Hinds traffic signal equipment. In order to accomplish this, it is necessary for the Board to request Common::Council to pass a.reSolUtien adopting:Crouse-Hinds as the standard of equipment. ibis process does not eliminate bidding,: but it -does limit the types of equipment whictI'mak be _ By Comm. Stein: seconded by Comm.:1-::Baldirti: , .- WHEREAS, It is the sense of this Board that It inthe:best triterest...6f;the.City.of. Ithaca to standardize the Crouse-Hinds traffic signal and controller equipment for. use in the City of Ithaca for reator(iiif efficiency and economyas follows: a. The city now has Crouse-Hinds traffic:1Si gnal and-,controllerT equipment in use at fifty Antersections.:throughoUtItthe:;ti t9,,: b. This action will minimize.the ityentbilf,-..iof repair : parts: which mustbe .maintained forsierviCing traffic signals and controller .equipment. c. The Tabor costs for servicing a standard tYpe:of:Signal,willbe,less:_than if required to ser3i1 ceAi fferent; types.; _ NOW THERVORE BE IT RESOLVED; That the Common Council be requested to adopt Crouse- Hinds as the'Standar-d traffic signal and controller-equipment to bp:purchased and used by the Cit,S•i'bf Ithaca in the year 1975, except on the. existing.state.arterial system on Meadow, Street, and to authorize the Board of Public Works to;-advertise for bids and purChaSe: traffic signal and:,'contr011eriequipmentofithis manufacturer in. such quantities as there are funds appropriated in 1975 • rl *•- ,• , r Carried 8 Cancelling Lease with Mr. Hillick on the Old Savings & Loan Block: Comm. Stein reported that the Urban Renewal Agency has indicated that they will send notice to the city cancelling the city's lease of parking space on the.Old Savings & Loan block bounded by Aurora, State and Green Streets, during the month of April. The city presently sub -leases this land to Mr. Hillick who operates it as a parking lot. The lease with Mr. Hillick requires notice seven days before the beginning of the month. PRa.e.e2c_. (2, By Comm. _. Stein.; seconded-by..Comm,..Sehickel, RESOLVED, That the clerk be directed to notify Mr: Hillick that his lease with the city for the operation of the parking lot at the old Savings & Loan block will be cancelled, effective April 1, 1975. Controller Daley stated that he had spoken to Mr. Hillick and he has two tenants that pay by the month and there will be two cars in the lot until April 15, 1975 and there is nothing we can do about iti He doesn't think they will be in the way. At the Council meeting on the 19th of March they will offer'to sell the lot. Comni.Schickel asked if there is a delay can they keep parking thereon a day to day basis. Supta Dingman stated that if Urban Renewal is willing a day to day arrangement with ' Mr, Hillick should be arranged. What, we are doing by this action is legally informing him seven days in advance of the termination.' A vote was taken on the motion which resulted as follows: Carried 9 New Parking Meters: Comm. Stein, reported that there is a meter zone approved by Council which includes the 400 block of North Cayuga Street. Currently they are preparing plans to put meters on'that part of the street. This report is for the people living and parking on that street so they will become aware that this is in the works and he will bring in a resolution at the next meeting to put the met ars in there. There will. be .36 meters on:both sides of the street•. They are considering a combination pf long term and short term meters at that location. nn -2_ The second location that is under consideration is the 400 block of N. Aurora Street. This will require Council to expand the meter zone to include that stretch. METERS ON 400 BLOCK OF NORTH AURORA ST . By Comm: Stein: seconded by Comm. Schickelinstallation of RESOLVED, That the Trafficblock of NorEngineer b e authorized to thrAU.rorafor St.esubsequent to action 2 hour 'ri'►eters in sucYi portion ; of the 400 114 �� L c, by the Common Council. Carried PARKING METERS NORTH 400 BLOCK OF Ni CAYUGA STREET: By Comm. Stein: seconded by Comm: Baldini RESOLVED, That parking meters be installed in the 400 block of N. Cayuga St. in accordance with a scheme developed by the Traffic Engineer providing for 2 hour limit meters nedr the street corners and 10 hour limit meters in mid block. Z c. Carried DESIGNATION OF METER ZONE.ON 400 BLOCK 0F N. ADJRORA ST: By Comm: Stein: seconded by Comm. Ewanicki RESOLVED, That the Common Council be requested to designate that portionfofnorth 400 block of N. Aurora St. from intersection with Court St. ,to a point 75 Cascadiila Creek as a meter zone. Carried Letter Commenting on Meter Zone Decision: Comm. Stein reported on a letter from Mr. & Mrs. Marvin Carlson of 407 N. Aurora St. commenting on the decision of the Board to establish a meter zone in the 400 block of N. Aurora St.Y (\' Report on Protests of Parking Meter Installations: Comm. Stein reported that the department has received a petition .signed by 53 persons, most of whom are employees of the Tompkins County Library or the Finger Lakes Library System, or employees of [the day care centers in the vicinity of DeWitt Park, protesting the installation of parking meters in the 400 block of N. Cayuga St. The meters have been installed, `M 14 Metered Parking An additional petition with respect to metered parking in the 400 blocks of North Cayuga Street and North Aurora Street has been collected and sent to the Mayor, Members of the Board of Public Works, Members of the Department Staff and Aldermen. By Comm. Stein: seconded by Comm. Schickel RESOLVED, That this petition be referred to the Parking and Transit Committee. ‘/// Carried 10 SEELEY PARKING LOT: . By Comm. Clynes: seconded by Comm. Baldini ; ,•W• - RESOLVED, That a lease of property on the southerly.side of .'State Street,known as the Seeley Parking Lot be referred back to the Supt. and to the Attorney for tCity for further study. C1146- arried.. Seeley Parking Lot: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the Common Council be advised that the city lots at 901 and 903 West State Street (known as the Seeley lot) are no longer of use as public parking lots, have no other public works use in the foreseeable future, produce revenue far below their potential, and therefore, should be made available for public sale at an upset price to be determined by appraisal. Tabling Motion: By Comm. Baldini: seconded by Comm. Stein RESOLVED, That this motion be tabled. Carried 11 STOP SIGN ON MADISON STREET: Comm. Stein reported that for the Commissioners infor'matiofi the, Traffic Engineer has directed that a stop' sign be installed on the -westerly approach of 'Madison Street to 5th street on a temporary basis (under section. 6o 3b) until intersection reconstruction can be made to improve the dangerous situation in this area. -There is a stop sign on the southerly approach of 5th to: Madison St. z.4; • STOP. SIGNS ON CAMPBELL AVENUE: Comm. Stein reported also for information of the Commissioners, stop signs will be : installed under section 60.3b on Campbell Ave. at both approaches to Brookfield Road. The northerly approach is a new street improvement within the Town of Ithaca which provides a direct access to Cliff Street andhas precipitated this action. Comm. Stein reported on a request to the Common Councilby the Traffic Engineer. He has informed Comm.. Stein that in the last -3 or 1 months several requests have been made to the Council for adoption of specific items as amendments to the code regarding parking and traffic. Comm. Stein understands that these were put off until they had the new codes and ordinances printed up.`_- ' Alderman Boothroyd commented that the Council had' taken- care of this matter. 13 LETTER FROM R. H. LOUNSBERRY: Comm. Stein reported that a letter was received from R. H. Lounsberry concerning the parking regulations in the toot -away zone on the 200 Block of N. Aurora St. By Comm. Stein: seconded by Comm. Schicke7. RESOLVED, That the letter from R. H. Lounsberry be referred to the Parking and Traffic Committee. Carried Cars Being Towed Away - 200 Block North Aurora Street Attorney for the City, Shapiro, stated that he has received a number of complaints that tow -a -ways on North Aurora Street. Apparently we are still having problems with the signs that say No Standing. One woman complained that she did not take that to mean No Parking. She took her ticket over to City Court where the City. Judge promptly dis- missed the ticket and sent her over toMr: Shapiro. Other discussion was held on the floor regarding t,e signs posted and , their wording. / U Mayor Conley commented that he would ask Superintendent /ingman and his Staff to look into this matter and report back. 14 N.C.R. MAINTENANCE .CONTRACT: By Comm. Stein: seconded by Comm: Schicke. -' RESOLVED,Garage at' a rate of $1�+6 per � year That the maintenance contract of the National Cash Register Co. for main- tenance of 2 cash registers in the Seneca Parking �,��.i` Carried be approved:--- --- Study on Parking on Thursday and Friday Nights: By Comm. Stein: seconded by Comm. Schickel RESOLVED,. That the Parking & Traffic Committee be authorized to study the city's present regulations on parking on Thursday nights and Friday nights, and the city's present operation of buses on Thursday nights and Friday nights, and make recommendations for any changes which seem advisable because of the change in the merchants' hours of business. CLi —__ Carried IOOLWORTH TENT: SALE: Comm. Clynes reported that Woulworth..hasrequested permission, to conduct;a:tent =.sale, in the Southwest corner of Parking Lot D for promoting a•`sale of major appliances,; This request is ;the same as Was permitted. in 1971.: A °tent . would be erected; Mondey,.. May 12, 175 and would remain in place through Tuesday,,' May -27, ;19757- ; By Comtn. Clynes: seconded by Comm., Schickel ; ...< RESOLVED, That ; the;request . ofWoolworth .to hold a,tent sale on Parking Lot ;D ,May 12 through May ,27,:1975,. in accordance ;with ,theix1 letter of;request.r-eceived .March- 26 be approved and the Supt. authorized to promulgate such regulations-;vin:connection , with the use as are expedient. �/� GA-GA-?:�. Carried Mayor Conley reminded the Board that some of these parking requests theuse of Farmers Market and other. such ,things like -that, e; :are giving away ;parts: .+of our _parking lot. that the Colbert project.;will be ,started,w=around mid: April.v_Thatzis.::going -to have 78 cars that are now parking that wil1,.have.to get parking someplace ;else in -: the 'central .-., business district. Mayor Conley said he has nothing against this. particular proposal. Traffic Signs Stolen on Stewart Ave.: Mayor Conley commented that we are losing a tremendous amount of traffic signs. Students are taking them for their rooms. Mayor Conley said he has talked to people at the University, and wondered if it would be appropriate for us to get some sort of resolution or some fashion that he might take to the admin- istration at Cornell to see if there is something that can be done. A discussion took place on the floor of the Board and no action was taken. • Downtown Businessmen's Assoc. Automobile Show: Comm. Shaw reported that the Downtown Businessmen's Assoc. has 'received a permit for an automobile show to be held on the Ithaca Commons Friday, Saturday and Sunday, May 16, 17 and 18. Because of the size of the show and because operations of the contractors limit the amount of space available on the Commons for this show, the Assoc. has requested that the 100 block of West State St. be closed so that a portion of the show can be held there. '{By Comm. Shaw: seconded by 'Comm. Ewanicki 'RESOLVED, That the Downtown Businessmen's Assoc. be permitted to !hold an automobile show in the 100 block of W. State St. on Friday !Saturday and Sunday, May 16, 17, and 18. I BE IT FURTHER RESOLVED, That the Superintendent be authorized to establish regulations for/the use of the street for this show which will provide for the elimination of regular vehicle traffic in the 1 100 block of W. State St. while the show is in progress, and will further provide for a lane for the operation of buses and emergency vehicles. ri (4 --- ----------- _ Carriea 19 Betty Bagnardi, Pres. of Bryant Park Civic Assoc.: Mrs. Bagnardi introduced Mr. Joseph Leeming and stated her concern of the traffic safety conditions surrounding the Belle Sherman 'School. She pointed out factors contributing to the hazardous l situation at Cornell and Mitchell St. intersection. Mrs. Bagnardi continued to point out the problems with increased traffic and the problems of motorists misjudging the stop signs or just running them. She also presented a map and stated that the Town of Ithaca has erected 35 m.p.h. signs along Mitchell St., provided a walkway along Mitchell St. to the City line and a stop sign will be erected at i the Town -City line on the south side of Mitchell St. Mrs. Bagnardi asked for suggestions and questions and hoped the City would join i in the efforts to solve this problem. A question and answer discussion followed Mrs. Bagnardi's presentation. (Joseph Leeming commented that they were concerned about the safety all around this area, and that the City and Town should get together sand decide who can do what. Mr. Leeming stated that the motorist land confused as to who has the right-of-way on the Mitchell St. slope. By Comm. Stein: seconded by Comm. Ewanicki AL' -d ;RESOLVED, That this matter be referred to -the Parking Traffic Committee. Carried Meeting -Parking, Traffic and Transit Committee, Bryant Park Civic Assoc. Comm. Baldini reported that a meeting of the Parking, Traffic and Transit Committee with the Bryant Park Civic' Association has been set for 9 a.m., Tuesday, July 15 to discuss the issues raised by. the Association at the May 14 Board of Public Works meeting. 1� f Jonathan Bernstein of 216 Dey St.: Mr. Bernstein appeared before the Board to represent people in his neighborhood with petitions. Mr. Bernstein drew a map of the streets around Dey St. and stated that the traffic on Dey St. has increas- ed immeasurably. In the past two years two children have been hit on that street. Mr. Bernstein explained the area surrounding Dey St. and the traffic habits in that area. Mr. Bernstein concluded by saying that the people of this area would like authorized three things; placement of a flashing yellow light near Franklin St. facing both directions, painted crosswalks be put in, and signs be put in all along the south curb of Dey St. - Slow Children At Play. By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That this matter be referred to Parking $ Traffic Comm. Carried 21 Cornell Transportation Office Parking Meter Placement Request: Comm. Stein reported he received a letter from the Cornell Univ. Office of Transportation Services requesting the placing of parking meters in the 400 block of Thurston Avenue. This request has been reviewed by the Traffic Engineer and he recommends the placement of two-hour limit meters in the area. By Comm. Stein: seconded by Comm. Schiekel I r' (RESOLVED, That the Common Council be requested to establish Thurston Ave. on both sides from Wyckoff west to Waite Ave. as a parking meter zone. BE IT FURTHER RESOLVED, That contingent on the establishment of the meter zone by the Common Council, that this Board establish the area as a two-hour limit metered parking zone at 10 cents per hour. Petition - Thurston Avenue A petition was submitted by the Thurston Avenue residents requesting parking meters not be allowed on the 400 block of Thurston Avenue or elsewhere, "we should like to maintain a residential quality in our neighborhood, and feel that these will introduce a commercial element not in keeping with residential zoning. We fairly stress that meters for the benefit of the single property owner is discriminatory and that they are suitable only for business districts serving the general public'!.//Y Comm. Stein stated that was the third petition received regarding parking meters. Metered Parking on Thurston Avenue Commissioner Stein reported that a communication has been received from David W. Brown, Director of Transportation at Cornell University, withdrawing the request to the Board of Public Works for a metered or time zone parking on Thurston Avenue. The action of the Board of Public Works requesting the Common Council to establish such a metered zone has not been implemented. By Commissioner Stein: seconded by Comm. Baldini RESOLVED, That the action of the Board of Public Works on May 14, 1975, requesting the Common Council to establish a metered zone on Thurston Avenue be rescinded. /0 7.5 Car 22 Request to Council to Amend the Code: ' Comm. Stein reported in order to reclaim a. meter space in the 100 AJD• block of W. State St. in front of the former Salvation Army building,4SP6 i. the following action is recommended: By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the Common Council be requested to amend the Code of Ordinances, Section 60.43, Parking Prohibited in Designated Locations by deleting the words "West State Street, south side., from a point -one hundred sixty-five (165) feet west of the west line of South Cayuga Street west, a distance of thirty-five (35) feet." t �i BE IT FURTHER RESOLVED, That contingent onsuc)h action by the Common Council, the department be authorized to replace the meter that was formerly there. Carried Seneca Street Garage Parking Spaces Free" By Comm. Baldini: seconded by Comm Ewanicki RESOLVED, That Tompkins County be permitted to use up to 8 spaces in the Seneca Garage free of charge to replace parking space of the Presbyterian Church and the Baptist Church at DeWitt Park which has been closed due to the reconstruction of the old Court House. This is a temporary permit and will be continued only as long as the construction requires it. Discussion was held on the floor by the Board. A vote was taken on the motion which resulted as follows: Carried 'Petition from Communicants of Church of Nazarene City Clerk Rundle read a petition from the Communicants of Southg h Hill Church of Nazarene at .210-220 Grandview Ave., the removal of 'no parking' signs along the northerly edge of Grand- view Ave. in front of the church's property and 'no parking between signs' placed immediately in front of the church building. 7 Resolution - Parking at Church of Nazarene By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the subject of removal of 'no parking' signs and 'no parking between signs' in front ohe Church of Nazarene be referred to the Parking and Traffic Committee.arr ed 'No Parki nq" 4'tie u l ati on on North side of 200 Block of Grandview Avenue Commissioner Stein recommended that there be rto change in the existing "no parking" regulation on the North side of the 200 block of Grandview Avenue. Parking is now permitted on the South side of Grandview Avenue. A requested change was received from the communicants of the South Hill Church of the Nazarene at 210.220 Grandview Avenue. \Stephen J. Perialas, 1120 E. State Street Stephen J. Perialas commented that there is an extreme hazardous condition on the section of Cornell Street between E. State and Eastwood Ave., the condition is brought about by the condoned swimming in the second dam area. The students or whoever swim there, park on both sides of Cornell Street, which is very narrow and has a lot of traffic on Cornell Street. Mr. Perialas has called the police and was told by the police that nothing could be done about the problem, unless there were restrictive parking signs posted. Mr. Perialas said he also has talked to the City Engineer, and they have agreed to put signs twenty feet ahead of the stop sign, which would eliminate part of the problem. Mr. Perialas said he was at the Board meeting tonight to see if the Board would authorize' 'no parking' signs on at least one side of the street, preferably the west side of the street because of the School, from E. State Street to Eastwood Ave. or preferably all the way up to Bell Sherman School. Mr. Perialas told the Board that he has several names, not in the form of a petition, but people that agree that these signs should be placed on Cornell Street. fact that Mayor Conley said''that he knows the problem exists, due he lives in the neighborhood of Cornell Street. Discussion was held on the floor problem. 'Mayor Conley informed Mr. Perialas that he would have Commissioner Stein notify Mr. Perialas when a decision has been made. about the Cornell Street parking "No Parking" Cornell Street between State and Eastwood Avenue Nbr ed ACommissioner Shaw reported there will be a 90 -day experimental "Jo parking" regulation will be implemented on Cornell Street, prohibiting the parking on the West side of Cornell Street between State Street and Eastwood Avenue. -26 - Mayor Conley commented that a man came to his office last week, who was concerned that his car had been towed away from a work zone that did have a sign that instructed him there was no parking. The man said that he parked his car in the no parking zone at night and it was difficult to see the sign. Mayor Conley said that at the time, not`know- ing the full details, only what the man stated, he called Alderman. Meyer to meet with the individual and get his car back. Mayor Conley remarked that he has had some complaints on tow away situations, where people.hav,ing complaints in the process of trying t� get their car back. The situation, in that case, was more of a police matter than Board of Public Works matter. The City Police Department has engaged vendors who who do tow away for the City. The wrecker service was notified, towed the car away, and put it.an area where it was almost impossible for an individual without his automobile to recover. No public trans- portation, down on Willow Avenue and no identification of where.the persons car would be, or how to find it.. Richard Frank, 111 Ozmun Place, 277-0973 Richard Frank spoke of the problem he had trying to recover his car from a wrecker service lot on Willow Avenue. Mr. Frank said he didn't see the "no. parking" sign, he said he doesn't think he was negligent. Mr. Frank said that he had to go through alot to gei. his car back. It was hard to get the wrecker service to meet him at the lot location to get his car. Mr. Frank said he was appearing before the Board to see if he could recover the $20 towing charge. 3. Alderman Meyer commented that it would be possible tzhat the signs were not seen because of their placement. Alderman Meyer said that it was hard for someone to pick up their car at the wrecker's lot, be .cause no one. was there at all times for someone to pick up the car. Alderman Meyer wondered if someone could not meet with•the wrecker service on one day, would they be charged for an extra day. Mayor Conley said he wanted to discuss with the Police Department the selection of vendors for wrecking and towing service. Comm. Baldini brought up the fact that this is a metered zone and, therefore, a car cannot park there all night. Mr. Frank said he was not contesting the ticket but the towing of his car. Comm. Shaw commented that he is not in sympathy with1 Mr. Frank for the violation because the City needs cooperation when doing repair work, but the signs are in very poor shape. Comm. Shaw suggested that the matter be referred to Parking and Traffic Committee. 3 By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That the matter be referred to Parking Traffic, and Transit Committee. AYES (4 NAY (1) Schickel Carried -27- Parking/Changes Comm. Stein reported that there will be a 90 day trial on taking parking off of east State Street from the city line to Mitchell Street, it is now off of the east side and there is some consideration to take parking off of the south side of East State Street. Comm. Stein commented that the same proposal is being considered for Cliff Street from the city line to Vinegar Hill. Comm. Stein said that the residents should be informed that this will be done in both locations and it will be temporary for the summer. 1/2. 28 George Harper, 105 Dryden Road Mr. George Harper appeared before the Board. Mr. Harper commented that he was the owner of a business at 105-107 Dryden Road, and there are other small businesses in that area. There is a problem with delivery, so therefore the businessmen request that one of the four meters be marked 6 a.m. to 12 a.m. truck loading zone. Mr. Harper said that a truck driver wouldn't deliver today because the truck driver would not double park. Mr. Harper stated that the businessmen weren't going to let the truckdrivers run their businesses, but they can't do business unless they have something to do business with. Mr. Harper said he would prefer the sign on the top meter on Dryden Road at the corner of Eddy Street. By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the matter of a"6 a.m. to 12 a.m. no parking truck loading zone" sign in front of 105 Dryden Road be referred to the Parking Traffic and Transit Committee with power to act. /3 Loading Zone - 107 Dryden Road By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That the easterly most meter in front of 107 Dryden Road be design ted a \loading zone from 6 A.M. to Noon, Monday through Friday. Carried 29 Stop Signs Installed Commissioner Shaw reported to the Board the Traffic Engineer has found certain intersections to be dangerous. Under Section 60.38 of the Municipal Code he has designated these intersections as hazardous and ' will direct the installation of stop signs at the following locations: Fairmount Avenue at Dryden Road Miller Street at Cornell Street Westfield Drive at Sunrise Road Fall View Terrace at Brookfield Road <3 Traffic Light - Corner of State and Cayuga Streets P12 7 Mayor Conley commented some people were concerned that the new traffic lig Ls going up at the corner of State and Cayuga Streets were interfering withthe view of the information tower at that end of the Mall. Mayor Conley asked Comm. Stein to check to see if this is the way the lights have to be hung or can they be hung at a different level. 31 Petition Opposing Senterline Striping an Cliff Street Commissioner Stein reported a petition with 69 signatures has been received opposing the proposed centerline striping on Cliff Street by City forces. Cliff Street, Route 96, was considered for striping in the City's 1975 striping..program after rnany.requests were received from concerned persons -over the past few years, asking for the painting of a Cliff Street center line. Other heavily traveled and State numbered routes within the City have been striped for added safety and contination of the New York D.O.T. striping which stops at the City line. gex7 Commissioner Stein commented that this matter was still in committee. •I 32 Nancy Schuler, 110 Ferris Place Nancy Schuler appeared before the Board and read the following letter addressed to Commissioner Stein: Dear Mr. Stein, pie 7 We are writing to ask you that you bring before the Board of Public Works the urgent need for a Traffic Signal and cautionary signs at the intersection of State Street and Stewart Avenue. There is a strong and growing concern among parents who live in the East Hi1MSchool neighborhood that the corner of State Street and Stewart Avenue is a tremendous hazard to the thirty (30) children who roust cross there to go to and from their neighborhood school. Traffic on State Street is heavy and often fast. Visibility is poor because of the hill and curb at State. Although there is a conscientious crossing guard there before and after school, he is some- times unheeded by drivers. The absence of any traffic signal makes children cross- ing Stewart uncertain when cars pausing to turn on State Street will turn. Appar- ently, residents of Ithacare suffer the same terror that the children do when they cross State Street to meet the City bus at Quarry and State Street. In addition. to the thirty (30) children who cross, some mothers accompanying their children to school with pre-school children, making the prospect of getting across safely, is even more frightening. We believe it is essential that there be a traffic light at the corner of State Street and Stewart Avenue to ensure the safety of all of us who cross there, whether to go to school or not. We have been led to believe that a conventional traffic light would cause problems, because of the steep grade of State Street. We understand that there are no regulations prohibiting traffic lights on steep grades. There are possible ways to use a safe traffic light while compensating for the problem of grade. A manually controlled light, perhaps set up to be controlled by the crossing guard only. Or a light that would automatic- ally switch to flashing when slippery road conditions are imminent. A third pos- sibility that has been discussed is a flashing red/yellow combination like that in operation at the corner of Stewart Avenue and Buffalo Street. We believe the lat- ter would be inferior, because of the ambiguity such signals present to both ped- estrians and drivers, and because child pedestrians, in particular, would be un- certain as to how to interpret the signals. Since it may be some time before a traffic light may be approved and installed, we urge you to explore with the Board of Public Works What may be done to reduce the hazards of this intersection im- mediately. Large "Children Crossing" signs on State Street and painted yellow cross walks might serve to notify drivers of what they clearly do not expect. At least, perhaps, such signals would lead drivers to pay attention to the crossing guard. We would like to know when this matter would be discussed by the Board of Public Works. The letter was signed by fourteen residents of the neighborhood. A discussion followed. All Board members recognized that something should be done about this crossing as soon as possible. By Commissioner Ewanicki: seconded by Commissioner Stein RESOLVED, That the matter of a traffic signal or other precautionary measures for the crossing at State Street and Stewart Avenue be referred to the Parking, Traf- fic and Transit Committee for study and action. Carri ed Stewart Ave. & East State St. Traffic Control /0Z/7-.) Comm. Stein reported the Parking ? Traffic Committee has met with repre- sentatives of the East Hill Civic Association on the subject of traffic control.at the intersection of Stewart Avenue and East State Street. The committee will prepare a recommendation for a flashing signal with remote beacons and present it to the Board at the special meeting on the 29th • with the further recommendation that it be referred to Common Council for inclusion in the 1976 capital budget. Flashing Signal - Stewart Ave. & E. State St. ,By Comm. Stein: seconded by Comm. Baldini I(7(z/73"- ' RESOLVED, That the Common Council be requested to provide $10,500 in :the capital budget for the erection of a flashing signal- with remote beacons at the intersection of Stewart Avenue and East State Street. Carried Beacon Lights at Stewart Ave. & E. State Street Comm. Stein reported that there is another item on the Agenda that came from Council. The budget committee approved the request that we made '2 weeks ago for the beacon at Stewart Ave. $ E. State Street but the figure of $8,500. should be changed to $10,500. 2 - Discussion took place on the floor. Mayor Conley suggested that this information be referred back to the Finance Committee to get the total appropriation as requested. Alderman Meyer asked if there was any report on the question asked of Attorney for the City Shapiro regarding the school zone on State Street near the East Hill School. Attorney for the City Shapiro replied that there is no report at this time. / Z/zV?>' Alderman Meyer stated that the residents are very concerned about this intersection. 33 Janet Agard, 218 East State Street, Owner of H & H Liquor Store Ms. Agard requested the Board to consider having 5 or 10 minute free parking spaces along the streets adjacent to the Commons for people who only want to make pick' ups. Mayor Conley .commented that "On -Street Parking" will be studied in depth as soon as the parking ramp is completed. As soon as we have enough off-street paring, we will be able to consider some of the merchant's needs, /0/6/7' Commissioner Stein added that the Board is very sympathetic with tie problems of the Merchants and we will try to solve the problem.. We do not disagree with the request. 34 Fee for Green St. Parking Lot and Parking Lot "D" By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the rate for parking in the Green Street Parking Ramp and Parking Lot "D" be established at $.10 per hour except on Sundays and Holi- days. Discussion followed. jv/Z z 7 IA vote was taken on the motion.which resulted as follows: Carried Discussion took place on the floor regarding free parking during the opening of the Green Street Parking Ramp. By`217� Comm. Schickel: seconded by Comm. Stein �6/' RESOLVED, That when the Green Street Garage is ready to open, the question of free parking be referred to the Parking, Transit & Traffic Committee, with the power to act. Carried Attorney for the City Shapiro reviewed the early entry agreement which the City has with Caldwell Development Corp., as regards the Green Street Ramp. 7-> By Comm. Schickel: seconded by .Comm. Baldini , Z6 RESOLVED, That the Board of Public Works authorize the Mayor to sign the early entry agreement with Caldwell Development Corporation as it pertains to the use of the Green Street Ramp. Carried By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the monthlyf /°/ 7-) Garage be extended to the Gpeen1Streetepa�kinQovided in the Seneca 'D.' The rate is $20 per calendar month; $io. ifrthe tie cketrisnlot fter the 15th of the month. bought Carried Octopus Report ?I J 1 LI i J Mayor Conley report d that the Council members had requested him to make a presentation of the Octopus Intersection problems to the Board of Public Works and have the Board of Public Works make a recommendation back to Council. Supt. Dingman requested the Mayor to postpone this discussion until later, when Traffic Engineer Combas would present the alternatives. Octopus intersection Traffic Engineer Frank Gombas reported to the Board on the Octopus Inter- section. Mayor Conley reported that there is no existing plan that the Board is ;willing to expedite. Plan B was totally unacceptable by the City because it would eliminate the sidewalk. Superintendent Dingman stated that this plan that has just been presented to the Board and which was presented in general by Comm. Clynes at a meet- ing about 1-1/2 years ago does not have a recommendation for implementa- tion from D.O.T. or the District Director. So it would seem to be proper for this Board to indicate to Common Council that no satisfactory plan has ,been presented, therefore there is nothing to recommend. Comm. Clynes asked if we were looking at the latest plan? He went over a ,plan on the Mayor's behalf - and another plan was submitted which he dis- cussed with Mayor Conley at his place of business. That map looked fresher then the one before us. It had a few minor revisions. 'Superintendent Dingman further explained that the original plan included 5 lanes across the bridge - one of which was removed for the sidewalk. As a result of a meeting in Syracuse where the director himself indicated that the 5th lane wasn't feasible, it then went back to their drawing board and there were some corrections in the data used. A plan came back - this 4 lane one, but the situation didn't change that much. Mayor Conley stated that we should check again with D.O.T. people to deter- mine whether there are any other proposed solutions that might be of help to us. The Council wanted to know; does this put an end to it or what is thesituation at this point and where do we go from here, if anywhere. Comm. Stein inquired whether it would be possible for the department to put together a proposal and take it to the State. •', Mayor Conley stated that the State likes to have us point out the prob- lem and they move in with their "Teams" and then bring us their proposal. Superintendent Dingman explained that his department has put much time on this matter and, short of the construction of additional lanes across the stream, we are unable to come up with a satisfactory proposal under the existing traffic conditions. This is what ties it back to Route 96. The only real solution is to have additional lanes across the stream some place and for that reason we don't want to get ourselves involved with the 96 design, we hesitate to get involved with any other schemes 1 Mayor Conley clarified another statement by State officials. They wanted us to declare that the bridge was the number 1 traffic problem in the City. Comm. Clynes added =--- under the Federal Highway Improvement Act; TOPICS is out. Under the plan they are now using the bridge would be a separate issue from the 89 - 96 highway. Comm. Clynes stated that the 89 - 96 funding has already taken place. The funds for the bridge come from a different source. Superintendent Dingman stated that we are willing to admit that the State has far greater resources for studying this problem than we have and so our response that there doesn't appear to be a solution short of additional lanes across there could very well be argued by somebody with more resources to do the study. Mayor Conley added that you have six roads going into the four -lane bridge and six roads on the other side - that's the problem. Mayor Conley felt that we should get on with the bridge and after the bridge then if there can be some signalization, some improvements to the inter- section as to how it deals with local traffic; then at that point it might be helpful. Mayor Conley agreed that Superintendent Dingman's report and Comm. Clynes' comments should be used in a report to Council. By Comm. Shaw: seconded by Comm. Ewanicki RESOLVED, That the Mayor recommend to Council that no acceptable solution from the State has been presented to date. Therefore we recommend against expediting any existing solution to the bridge. Carried .0 H1' Rt. 96 Impact Statement • Comm. Clynes reported concerning the Route 96 impact. Two or three meetings ago Comm. Clynes mentioned that he had received word from our Congressman regarding the Rt. 96 impact statement. He now has more in- formation that it was received in the federal office of the Department of Transportation in Albany on November 28, 1975 and as of December 10th it is still being reviewed. /2-/-'/7 • 36 Traffic light at Geneva E Buffalo Street By Comm. Baldini: seconded by Comm. Stein /1-‘/ 2 / c/ 7", RESOLVED, That the Superintendent of Public Work be directed to pro- ceed with the installation of a traffic light at the corner of Buffalo and Geneva Streets as soon as possible. Carried 37 City Clerk Rundle read the following letter from Jane A. Sheckells, Principal of the South Hill School; and Robert J. Gerace, President of the South Hill School P.T.A. The Honorable Edward J. Conley Mayor of the City of Ithaca City Hall 7 Ithaca, New York 14850 Dear Mayor Conley: p The Parent Teachers' Association of South Hill School have perceived a problem and are seeking the assistance of the Mayor's Office to take corrective measures. • The flows of traffic on both Aurora and Hudson Streets are exceeding safe speeds and presenting potential dangers to pedestrian students. The problem can best be solved by two rather inexpensive means: 1. Paint markings indicating a school crossing and the reduced speed limit on the approaches to the school. 2. The existing signs, pictures of which are included, are not adequately visible. Would it be possible for larger signs to be installed in the same locations? Although these requests might eventually be directed to other divisions of our local government, the Principal and Parent Teacher Association of the South Hill School are seeking your. endorsement and action on this first. Your assistance is appreciated. Sincerely, /s/ Robert J. Gerace President, P.T.A. Discussion followed on the floor. /s/ Jane A. Sheckells Principal, South Hill School By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the request for larger signs, etc. on both Aurora and Hudson streets, near the South Hill School be referred to the Parking, Traffic and Transit Committee and a request be sent to the staff with a recommendation to the Committee. Carried Traffic Code changes 1 Lake Street - Removal of parking restrictions - Cliffside Terrace - 2 Elm Street parking 3 Cascadilla & Meadow St. - Signalization denied by State 4 Parking of cars along the Inlet 5 Parking on Lake Ave. and Caseadilla St. - 90 day exp. reg. prohibiting 6 Crouse -Hinds traffic signal equipment - standardized for use in city 7 Parking lease with Hillick to be cancelled (Old Savings & Loan block) 8 New parking meter locations (N. Cayuga, N. Aurora) 9 Seeley parking lot 10 Madison Street stop sign 11 Campbell Avenue stop sign 12 Tow -away zone - N. Aurora St. 13 Seneca Parking Garage maintenance contract on cash registers 14 Parking on Thursdays, Fridays (evening) 15 Parking Lot D tent sale 16 Theft of traffic signs 17 DBA Automobile show; permission granted to close 100 block of W. State 18 Safety conditions near Belle Sherman School (Cornell & Mitchell Sts) 19 Dey Street traffic hazard (petition) 20 Thurston Ave. parking meter placement request 21 Protest (petition) of prkg. meters on 400 block N. Cayuga St. 9 Parking space in 100 block W. State (former Salvation Army) reclaimed 22 Si Seneca Garage prkg spaces for Presbyterians' and Baptist Church 23 Church of Nazarene - parking in front of church 24 oder Cornell St. portion between E. State and Eastview - parking hazards E? 7 25 r Richard Frank complaint - tow. away. Comments by Mayor in re wreckers 26 64 E. State to Mitchell - 90 trial - no parking 27 `r ` Dryden Rd. "no parking, truck loading zone" requested 28 Stop signs installed at hazardous intersections 29 Traffic light at State & Cayuga 30 Loading zone - Dryden Road = 31- State & Stewart - request for traffic light and cautionary signs 32 Commons - parking requested 3 -3 - Fee for Green St. Parking Ramp & Parking Lot "D ' , 34 Lai! C f Octopus intersection report 35 Buffalo & Geneva Sts. traffic light 36 Aurora & Hudson (S. Hill School area) request for more traffic control 37 L 1 Bus Service - Quarry Street: By Comm. Stein: seconded by Comm. Ewanic RESOLVED, That the letter from Ithacare with respect to bus service to the facility on Quarry Street be referred to the Parking, Traffic and Transit Committee of the Board of Public Works and to the Planning & Development Commit:, tee of Common Council. Carried ITHACARE BUS: Comm. Stein reported that the Ithacare Bus request which had been scheduled and then cancelled because of the breakdown of several buses. The trial run has been rescheduled for Friday, January 24, 1975, at 3 o'clock. City Engineer Schlieder commented that he was on the Board of the NJnited Fund and they have discussed the financing of a mini bus which would be run for the invalid aged by the American Red Cross. Mr. Schlieder felt that this should be incorporated in their discussions of that facility..-,; Comm. Stein remarked that this group is aware of this. Bus Service for the Elderly: Comm. Stein reported that the.cor ittee is working on the matter of bus service for the elderly. i New Bus Route: Z 3 Comm. Stein reported that the policy to establish a new route to go up State Street to serve Ithacare and out into the Town of Ithaca to serve the Ellis Hollow apartments has been approved by both the Common Council and by the Town Board. It is now pretty close to happening. It is tentatively scheduled to start service on May 6 and will run tentatively Tuesdays, Thursdays and Fridays, two trips a day. The arrangements between the Town and the City have to be still put together in legal form and the Attorney is working on that. This represents the kind of intermunicipal cooperation for expansion of the bus system that was discussed at length at the meeting that he just came from. Report on Ithacare-Ellis Hollow Bus Run: Comm. Stein reported that on this bus run the buses were running about 2/3 full. Comm. Stein stated that as far as they can tell it is running well. X11 t* Extension of Bus for the Elderly • Comm. Stein reported on the extension of the bus route for the Elderly to Ithacare and Town of Ithaca. Comm. Stein said there will be a proposal presented to Council attheir September 3, 1975 meeting to extend that bus route until December 31, 1975, withthree changes: 1. The bus now runs three days a week, one of those days has been changed to accommodate the people using the bus. 2. The service has been changed to include morning and afternoon. 3. The County Office of the aging has agreed to pick up the entire cost of the subsidy to the City. Bus Stop Permit - Cornell Buses /O Commissioner Stein reported t at he Cornell University bus system has requested to use she City's bus stop at Risley Hall on Thurston Avenue. By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the City of Ithaca permit the Cornell University bus system to use the City's Bus Stop at Risley Hall on Thurston Avenue. This permit to be terminable at the City's option. Carried 2 COMMUNITY TRANSIT SYSTEM- REPORT OF OPERATIONS: By Comm. Stein: seconded by Comm. Ewanicki . RESOLVED, That the Community Transit System report of operations, October - December 197+ be accepted. (copy attached to minutes) -: z Z Carried . Comm. Stein reviewed the transit report'With .the .Boar d. ' Report of Bus Operations: . Comm. Stein presented the report of the bus operations for the quarter Jan- ' uary-March, 1975 as prepared by the Community Transit -System. It is to be noted that the ridership for the quarter is down by approximately 5,000 riders from the same period in 1974. This is probably explained by a com- bination of events, including adverse weather condition and University and Ithaca College scheduling. -z.3 Community Transit Report Comm. Stein reviewed the Community Transit Report with the Board, and told the Board that the Community Transit System is being used more and more every year. By Comm. Stein: seconded by Comm Ewanicki 77 RESOLVED, That the Community Transit System Report of Operations January - June 1975 be accepted as submitted. Carried Community Transit System report of Operations attached to minutes on file in the City Clerk's office. I Discussion was held on the Community Transit System and its growth. Assistant. to the Superintendent Dougherty repdrtetd o the Board that the Community Transit System carried over 10,000. paying passengers last week, which is a record for the Community Transit System over the last 25 years. , J ,z 7D Communitj Transit Report Commissioner Stein reported on the Community Transit Corp. Over a period of the last three months the Operating Income was up 20% from the previous year, and it appears as if the Operating Loss is down. Net Loss, after Capital Investment; is down 40%. Total passengers - up 16% over last year for the same three-month period. By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the Board accept The Community Transit Report - July -September 19750 i eVr 7 s Carried 3 By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the report of Bernard Carpenter with respect to his accomplishments in the position of Foreman of the Transit Division be approved. (Copy Attached to Minutes) . , is rried 4 Request for, One Bus: By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Common Council be requested to amend the equipment list attached to the 1975 budget to provide for one intermediate -size passenger bus. BE TT'.FURTHER RESOLVED, That the Common Council be requested to amend Account A5630 to provide $l5,000for the purchase of one intermediate -size passenger bus. , iz arried Alderman Boothroyd asked if it was ordered now when would it arrive. Mr. Dougherty remarked that it would depend on the manufacturer, GMC could deliver a bus in six months. Comm. Stein reported that there is a need for replacement of one of the large buses. There is a growing cost for servicing the buses because they are old and breaking down. The purpose of this recommendation is to indicate that the bus is needed this year, and hopefully will be paid for by UMTA. • Z Purchase of Bus for the Elderly Comm. Stein. reported there is now funds, from UMTA, to purchase a bus for the elderly. Comm. Stein commented that this will be a special bus for use for the elderly. There will be some discussion on how large a bus, type of bus, because the City has never purchased a bus for this purpose before. .Y7-2 7 Purchase of Buses Commissioner Stein reported that there has been discussion on the purchase of new busses for the Community Transit System with funds from the UMTA Grant, particularly for the bus for the elderly. Commissioner Stein reported the bidding is under way but we probably will not get any busses for 15 months becausetheyaren't making busses very rapidly. �' D 5 Notice of Meetin. of Ithaca Tomskins Transit Subcommittee: Supt. Dingman reported that e received a notice of this meeti'g in the County Planning Offices on the 23rd of April at 2:00 p.m. on the same day as the next Board meeting. Transit Committee Meeting: Comm. Stein reported that the meeting of the Transit Committee under Frank Liguori met this afternoon and had presentation from Mr. Nyberg of the survey of the transit system in the City of Ithaca with several comments made. The main point in the discussion was to begin to develop a specific proposal for organizing a system for new routes and for new administrative structure to be considered by public officials in this area. It seemed to be the direction of the committee that the proposal would be considered and compared within the very near future so that we could begin to think in terms of some changes growth, expansion, hopefully improvement of the public transit system in the county. It looked as if there was some progress that was being made and look forward to continuing progress in the coming year inrevising the transit system. ( Z 3 Letter from Comm. Schuler, N.Y.S.. Department of Transportation Supt. Dingman said that the letter asked for the emergency trans- portation plan, if there was a discontinuance of transportation G // services in case of a flood, labor dispute, fire or other emerge cy, this is mandated by State Law. Supt. Dingman recommended to the --'Board that the matter be referred back to the Common Council. Ernie Silver, Downtown Ithaca Businessmen's Assoc. Mr. Ernie Silver, of the Downtown Ithaca Businessmen's Assoc. said last fall for a back -to -school promotion, the City graciously ran the bus service with the merchants running coupon ads with the Ithaca Journal and Cornell Daily Sun for a two day period. Mr. Silver asked that the city again grant the D.I.B.A. this boon to the Downtown Central Business District this year, but due to the fact that the Downtown Merchants are open Thursday night instead of Friday, that it be stretched to three days, Thursday, Friday, and Saturday, the 28th, 29th and 30th of August, 1975. Comm. Clynes said that the previous request was not only for the Central Business District, but for any merchant that wished to parti- cipate. Mr. Silver commented that he would amend his .request that they would like the city to provide free bus service to the incoming student population on the same basis as last year, only instead of two days it would be three days. By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the matter of free bus tickets on the 28th, 29th and 30th of August, 1975 be turned over to the Superintendent, to work out the details. Carried Labor Day - Buses Running Mayor Conley asked if the buses will be running on Labor Day for the Benefit cf the students who have to start classes. 7 Comm. Stein commented that this has been taken caree running. of and the buses will tf a r City Buses /0/2 0 /2 Z/7 Comm. Stein reported that the city buses will be operating as usual on October 27 and on November 11 even though one of those days will be cele- brated as Veterans' Day. PETITIONS AND HEARINGS OF -PERSONS BEFORE THE BOARD Mr. Silver, promotion Director of D.I.B..A. appeared before the Board and presented facts and figures to the Board to back his request for free bus service on the 14 days the downtown stores will be open, Nov. 28, Dec. 4, 5, 11, 12, Dec. 15 thru 23, 1975, until 9:00 P.M. for the Holiday Season. Commissioner Stein recommended starting the free service about 10:00 A.M. so that the commuters who use buses in the early morning would not be get- ting free service. Mr. Silver agreed. /e`Z z17J Mr. James Rothschild of Rothschild's Dept. Store, spoke in favor of free bus service for the 14 days being considered and also spoke in favor of a short period of free parking for customers who use the new_Green Street Parking Ramp; if the ramp is opened early in November. Mr. Stewart Lewis of Iry Lewis Men's Store, spoke in favor of the free bus service for the Holiday Shopping Season. Mayor Conley spoke in favor of granting the request for free bus service during the Holiday Season. Commissioner Shaw commented that he wondered how the collegetown merchants, felt about this request. By Comm. Schickel: seconded by Comm. Stein RESOLVED, That the Board grant free bus service on the 14 days outlined by Mr. Silver (Nov. 28, Dec. 4, 5, 11, 12, 15 through 23) from 10:00 A.M. until the normal shutdown time. If consideration is given to extending bus ser- vice beyond the normal closing time, this will be negotiated by the Parking, Transit & Traffic Committee with power to act. 1 7; Ayes - 4 Mayor - Aye Nay - 1 (Clynes) Carried Free Bus Service Comm. Stein'reported to the Board relative to he Free Bus Operation on specified days listed during November .and December - this bus service being provided beyond normal operating hours, The Committee deliberated on this and decided not to provide bus service after normal operating hours. During the.course of this discussion the question was also dis- cussed about starting the free buses at 10:00 A.M. which was part of a motion that was approved at the last meeting. The operators of the bus system recommended to the committee that that Resolution be amended and the bus service be provided free on those days for the entire day rather than starting at 10:00 A.M. The reason for this is that in previous periods of time when we ran free buses or when we ran them beyond time, the bus drivers felt that a number of bus riders who used the buses at times when they weren't free expressed a certain amount of complaints and bad -will towards the system because they had to pay and others who were getting on later did not have to pay. They also expressed the very. great concern that it would be very difficult to manage as to when to stop and when to start charging and it was strongly suggested that - since one of the reasons for this was to promote good -will and since the 10:00 A.M. starting time would promote bad -will - we amend this Resolu- tion to make bus service free all day starting at the beginning of the day. By Comm. Stein: seconded by Comm. Baldini RESOLVED, That the Board amend the previous Resolution to read that free bus service will be provided for the entire day during the normal opera- ting hours. Ayes - 4 Nays - 1 (Clynes) Comm. Stein further reported that is a decision of Committee who is Carried the after hours part of the Resolution empowered to make that decision. Free Bus Service Asst. Superintendent Dougherty presented a report on the usage of the free bus service which was approved by this Board. The staff recommended that this service be discontinued. nild7 )� Mr. Ernie Silver, from the Downtown Ithaca Business Assn. presented in- formation which he felt favored continuance of the free bus service during the holiday season. Discussion followed on the floor. It was agreed that better arrangements should be made for publicity if free bus service is to be considered for another year. Since a commit- ment has been made for free bus service this year, the feeling of the Board was that it should be continued for the period agreed upon, but merchants should be encouraged to give as much publicity as possible to the free bus service. On behalf of the merchants of the Qity of Ithaca, Mr. Silver thanked the City for the installation of the Christmas lights, and said they did a fantastic job: Free Bus Service I �- Z3 J.7,— Commissioner Clynes and omfnissioner Baldini both made the point that the ads in the newspapers are definitely misleading as to who is paying for the free bus service. The taxpayers are paying for the service, but the ads would lead people to believe that the downtown merchants are paying for it. 8 UMTA Grant - Graphic Design Program By Comm. Stein: sedonded by Comm. Schickel RESOLVED, That the Parking, Traffic and Transit Committee be empowered to negotiate with graphic designers to develop graphicdesign program for the C.T.S. under the terms and with the funds available from the UMTA Grant- Professional Services. Carried By Comm. Stein: seconded by Comm. Schickel RESOLVED, That the Parking, Traffic and Transit and Buildings, Grounds and Parks Commission be empowered to interview and negotiate with archi- tectural firms for professional services pertaining to the design and construction of public bus shelters under the terms and with the funds. available from the UMTA Grant., - ' Carried r Interviews for Professional Services ///117`) -- Comm. Stein reported relative to the hiring of professional services for the design of the Graphic System for the Transit System using funds that are being provided by Urban Mass Transit Administration and also for the'design of three (3) special bus shelters in the down- town area. They are starting interviews and have sent out letters to all architects and others who might be interested in this and have had signi- ficant response and are starting interviews Thursday afternoon, Friday and Monday starting at 4:30 each day - interviewing those who have indi- cated interest in being considered. He hoped some of the Commissioners would join him, particularly the members of the Parking, Traffic & Tran- sit Committee. The process will -be to talk with everybody who has ex- pressed an interest 'and then to deliberate on terms of qualifications and other factors that we'll establish and then to narrow it down to a smaller list and go through a second set of interviews before making the determination within a relative short period of time. Alderman Boothroyd stated that the Planning & Development Committee was curious as to the status of implementing UMTA - in particular where we stand as far as the hardware is concerned the buses, stops, etc. Assistant to the Superintendent Dougherty replied that as far as the buses are concerned we have just resolved the problem. A couple of weeks ago we didn't lmavexactly what we wanted in the way of a .bus for the handicapped and elderly, after that decision was made we received specifications which are now almost complete. Comm. Stein asked about the other buses. Asst. to the Superintendent Dougherty replied that in one package. Comm. Stein added to the report that as part of the we have some new bus stops to be built downtown. we send them all UMTA application Ithacare requests bus service to facility on Quarry Street, Ellis 1 Report of Transit System operation Hollow, etc. 2 Report of Bernard Carpenter, Foreman 3 Request for one new bus 4 Free bus service on Commons during promotion (see B & G, pg. 13) Notice of meeting of Ithaca -Tompkins Transit subcommittee 5 NYS DOT requests emergency transportation plan 6 DIBA requests free bus service for incoming students; holidays 7 UMTA grant 8 I r 1 JR. OLYMPICS: Comm. Ewanicki asked about the extent of the city's committment to the Junior Olympics as far as labor and equipment, etc. is concerned. Supt. Dingman explained that there.is a request in committee which the committee has not yet acted on. Supt. Dingman felt that some action should be taken within the month and have suggestions made to,the committee for its recommendation. Mayor Conley said there was a resolution passed. The.resolution in essence prompted by a question that they proposed to him. The Mayor talked to the Board; the Board at that time passed a resolution which said that the city would cooperate fully with that committee for the purpose of that event. The Mayor had hoped that the Boar& would allow them to utilize city personnel to erect things at their direction, to accomplish what they wanted accomplished. The Mayor felt that the Board has indicated that they would give full cooperation to the Junior Olympics committee. Ch.. _nber of Commerce Meeting - Junior Olympics: Comm. Clynes reported that at arecentnieetingat the. Chamber of Commerce attended by the Mayor, Commissioner Ewanicki, Commissioner Clynes.:and the'Superintendent, it was determined that the department__uzonld furnish the fallowing cooperative services for the Junior Olympics during the period August 4 through August 15. The Building & Grounds Division will furnish one Foreman and two Laborers to aid in the setup, operation, and take down of equipment to be used. The department will also continue to be responsible for the mechanical cr.eration of the pool, bathhouse, and skating area. It will continue to be responsible for the security of this area. The depaYtr'rt will furnish a_ truck as necessary for moving items within the Cass The depait will furnish the services of its Electrician and its Carper.:for work to be determined. The department will not furnish any materials. The Junior Olympics Committee will be responsible for the cost of all new materials required for the setup'and will be responsible for the payment ,of sepa;r�� ly metered electricity.. .. " Concession at Cass Park Mayor Conley stated that people from the Junior Olympics appeared before the Board of Public Works asking the Board's cooperation in using the facility, which was granted to them. Mayor Conley said he feels by granting that we are letting them utilize that facility for that period of time with the understanding 'that they would handle the concessions. He does not know why there is confussion, but Mr. Cutia is satisfied, Mayor Conley is satisfied. They are making arrangements with non-profit groups to use those concessions which he sees, nothing wrong with. &%/ L Junior Olympics Supt. Dingman read two letters from the Tompkins County Chamber of Commerce as follows: - •- June 25; 1975 Board of Public Works City of Ithaca City Hall Ithaca, New York 14850 Dear Board Commissioners: This letter is to request your formal approval for the use of Cass Park Pool August 4th thru August 12th for the purpose of setting up and conducting the National Junior Olympic swim event. The commitment has been made verbally but we feel it in the best interest of all concerned to have it in writing so there be no misunderstanding. I believe that sufficient information has been given to Mr. Dingman involving the dates and usage of the Cass Park facility. If not, we would be happy to provide any additional data as might be required. Thank you for your prompt consideration. Sincerely, RALPH L. JORDAN, Exec. Dir. For: National Junior Olympic Committee 1975 Copy to: Col. Richard Comstock - General Chairman Roy Staley - Assistant General Chairman Pat Filley - Chairman Support Board of Public Works City of Ithaca City Hall Ithaca, New York 14850 Dear Board Commissioners: June 25, 1975 We are corresponding for the purpose of securing. a blanket permit for concessions at Cass Park Pool during the Junior Olympic Competition which is August 8th thru 12th 1975. The one exception to the above is the Food Concession which has been granted to the Ithaca Swim Boosters. It would be desirable, due to the nature of the concession, that the Swim Boosters be awarded a separate permit that would cover food and beverage. We would respectfully ask that the area in and around the pool entrance, the skating rink and the pool itself by -,limit- ed to NJO Committee approved concessions. The food concession will be in the skating rink area and precautions are being. taken .to meet restrictions that it be consumed only in auth- orized locations. If you have additional questions please advise. Sincerely, RALPH L. JORDAN - Exec. Dir. National Junior Olympic Committee Copies to: Also to -Dr. Col." Richard Comstock - General Chairman Roy Staley - Asst. General Chairman E Swim Meet Dir. Pat Filley - Chairman Support Kathleen Gaffney -Tompkins County Board of Health Superintendent Dingman commented that it would be in order to pass a resolution on the part of the Board making the swimming pool and its bathhouse building available exclusively to the Tompkins County Chamber of Commerce Aug. 4th thru 12th, 1975. The Cass Park pool would not be available to the public except as designated by the Tompkins County Chamber of Commerce. In the matter of the concession, Superintendent Dingman recommended that a concession be granted,to the Tompkins County Chamber of Commerce for the pool area and the bathhouse building Aug 8th, thru Aug. 12, 1975. LS Chuck Quenette of the Chamber of Commerce remarked thai�t all the insurance committments have been fulfilled, there is no copy on file of the insurance verification, but there will be one shortly. Superintendent Dingman explained what the city's responsibility would be during the Junior Olympics. The Board will furnish one foreman and two laborers to aid in the set up and take down of equipment, the city is to be responsible for mechanical operations -of the bathhouse, the pool and skating area, security of the area, furnish a truck that is necessary to move items within the site, - the services of our electrician and carpenter for work to be deter- mined, we will not furnish any materials and the Olympics committee would be responsible for the costs of all new materials and payment of any metered electricity. The clean-up will be done by volunteers. Resolution By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the request be granted to the Tompkins County Chamber of Commerce or their designees for use of the Cass Park facilities and the concessions, dependent on proper submission of certificate of insurance holding the City of Ithaca harmless during the Junior Olympics August 4th thru August 12, 1975 ' Carried National Junior Olympics Superintendent Dingman reported Board thehas Boardland theedepartment from Colonel Comstock expressing gratitudeto for their cooperation in akPagkshSuperv�sor Lynchnal Junior and hPsccrewssuccess. The extra effort put outby greatly appreciated. / e7 Mayor Conley also expredofhis PubPiceWorks�,rof the and cited Mr. Lynch for re- ceived from the Department an outstanding job. SPECIAL ORDER OF BUSINESS - PRESENTATION .OF.PLAQUES Mr. Richard Comstock, representing the Tompkins -County Chamber of Com- merce, and the Amateur Athletic Union of the U.S.A., presented plaques from the National Junior Olympics Committee to the following: City of Ithaca - Dept. of Public Works, Youth Bureau, and employees Edwin Lynch, Franklin Gardner, John Sladich, who performed outstanding service. Mr. Comstock stated that the Ithaca swim meet appeared in the A.A.U. National Publication - which stated that this was the finest swimmeet that was ever conducted in the U.S. - any place at any time. Mr. Comstock com- mented that thiswas a result of the fine cooperation from city employees. /D-2 7J Mayor Conley thanked the Department of Public Works and its mployees for an exceptional job well done. 2 Coptinuation of Agreement Between City of Ithaca and Cecil Cage for Dock Space Use: Comm. Clynes reported that Captain Cecil E. Cage, operator of Cayuga Boat Tours, reports that he has purchased a new vessel to sail on Cayuga Lake this season, and he requests extension of his present agreement with the city which provides for an annual rental of $100 for dock space at Stewart Park. By Comm. Clynes: seconded by Comm. Baldini ry 0 RESOLVED, That the agreement between the City of Ithaca aid Cecil Cage of 14 Main Street, Freeville, N.Y., which provides for the use of dock space at Stewart Park at ars annual rental of $100 per year, be continued for the year 1975. Carried William Sullivan appeared before the Board on behalf of the Ithaca Amateur Softball Association to discuss the matter of the fields at Stewart Park —and_the other fields that are availahl afor the use of the Association. Mr. Sullivan made the following comments: There is a rather pressing matter that is facing the Softball Association by reason of the schedule starting of their season which is May 5th by reason of the fact that they have 36 teams involved in the use of the fields. At the present time in Cass Park there are seven fields which are available for the use of the softball league and they were counting on the use of the two fields at Stewart Park in order to make a full schedule possible. There have been a number of teams which have been turned down because of the fact that they couldn't go beyond the 36 team limit and stay within the nine fields that they have been led to believe would be available. There are local sponsors which have been contacted and have made arrangements to put up the funds for the necessary expenses. On behalf of the Softball Association I would like to have that matter dealt with today so that they can complete their final scheduling arrangements. The question is whether or not the fields are going to be available to the Softball Association. There is some indication that they may not beavailable according my information it was suggested that the matter be brought before the Board of Public Works for a final decision on it. Supt. Dingman suggested that the Board maintain a position that Stewart Park is not designed to be let out on a regularr basis to leagues. Mr. Cutia, Coordinator -Youth Director commented he was coming here to ask that StewartPark be allowed to be used as a site for slowball primarily because in Cass Park we have run out of room. We haven't had that problem for the past couple of years primarily because the marina was not under construction and we used land that is now under water. When the slowball league had about 16 or 18 teams in it and they were using Stewart Park there was sufficient space there and they moved to Cass Park. The Kiwanis baseball was still using the same facilities it had used for years and what we had designed as Kiwanis baseball fields began to be used by slowball programs. The slowball programs began expanding to the point where now there are two leagues of slowball a league of fast pitch a slowball league for women, etc. Mr. Cutia requested that Stewart Park be used Monday through Thursday in the early evenings. Comm. Stein commented that he agreed with Supt. Dingmans sugg stion that Stewart Park be set aside as a family area, and he would be against the resolution. By Comm. Clynes: seccnded by Comm. Ewanicki RESOLVED, That the request of the slowball league to use Stewart Park on Monday through Thursday in the early evening be granted for one year. Ayes: 4 Carried Nays: 1 - Stein Mr. John Perko President of the American Slowball Association appeared before the Board and invited everyone to come down to enjoy some good ball playing at Stewart Park. Mr Mike Donnelly from the Ithaca Amateur Softball Association appeared before the Board to discuss the possibility of a tournament in August. Mr. Donnelly made the following comments: I talked to Mr. Dingman about a week ago and he felt that the best thing to do was to come and speak to the Board. The Genessee Brewery Company in Rochester, New York wants to sponsor an invitational slow pitch tournament in Cass Park. With this will be an entry of about 30 teams throughout New York State and Pennsylvania. The reason I am here is to find out if it is possible or if you would take into consideration of us dispensing beer at the Cass Park facilities for the tournament. The profits that are returned from the beer distributing would go back into the association for the better- ment of Cass Park, and possibly put in another fence down there or buying player benches or whatever can be worked out. Mr. Donnelly remarked that if it does work out, they might want to make it an annual event. After discussion on the floor, the following resolution was presented: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the request by the Ithaca Amateur Softball Association to dispense beer in Cass Park at a tournament to be held in August be granted. led 5 Challenge Industries Request to Operate a Vending Vehicle in Cass Park: Comm. Schickel reported we have a request from Mr. Gilroy of Challenge Industries for permission to operate a vehicle in Cass Park for the purpose ofvending ice cream, soft drinks, snacks, and cigarettes. By Comm. Ewanicki: seconded by Comm. Stein RESOLVED, That this matter be referred to the Inlet Parr Committee. _Carried Mobile Concession at Cass Park By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That Challenge Industries be authorized to operate a mobile concession in Cass Park in the 1975 season for a fee of $1.00. BE IT FURTHER RESOLVED, That the vehicle to be used as the mobile concession and the items to be vended be subject to the approval of the Superintendent, and BE IT FURTHER RESOLVED, That this mobile concession cannot be operated the vicinity of the swimming pool and its bathhouse.or the entrances thereto during the Junior Olympics. Discussion was held on the floor regarding the motion. A vote was taken on the motion which resulted as follows: �Ls Carried in Seeding and Grading Cass Park: Comm. Schickel reported that responding to a request from the Common Council reported in the last meeting of the B.P.W., the Supt. has met with representatives of Judski Construction Co. relative to the cost of seeding and grading the area formerly designated as Festival of Arts land lying northerly of the hangar at the old&t.40/ city airport. The cast of clearing, regrading and seeding with B 7 type seed the portion of the above area not presently included in. Judski's contract would be $14,500. To further improve the entire .city-owned area by using A type seeding would require an addition of $11,500 for a total of $26,000. To even further improve the area by the addition of top soil within the city-owned land would require an additional $12,500. Therefore, in order to improve the entire area satisfactorily in a manner satisfactory for ball fields, the cost to the city if a decision is reachedby the end of this month, would be $38,500. It would produce an area approximately.. 800 ft. long by 400 ft. wide, which would be suitable for formalized sport fields. By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That this information be transmitted to the Common Council for their decision, and BE IT FURTHER RESOLVED, That the Board recommend no action by the Council on this matter other than the decision to perform the work by separate contract after the present, contractor has completed his work. Carried A discussion took place on the floor. Supt. Dingman stated that he felt that there was poor planning and that proceeding would be a mistake. ' Mayor Conley stated that this would have to be a policy decision made by Council. Fire Damages at Stewart Park Pavilion- By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the Superintendent be authorized to execute a proof of loss and release in connection with the fire damages at Stewart Park pavilion on December 16, 1974, in the amount of $1,340.77. // Car ied 7 R $ B Construction Bill By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That the R. & B. Construction Company has submitted a requisition for partial payment in the amount of $16,637, which represents 90% of the value of work completed o date,and G // BE IT FURTHER RESOLVED, That this bill be approved for payment. Carried Cass Park Restrooms By Comm. Clynes: seconded by Comm.. Schickel RESOLVED, That requisition no. 2 of Rottman f Bohling, contractors for the restrooms at Cass Park, be approved in the amount of $4,213. This is the final -payment due Rottman & Bohling in connection with this project. C ri d Cass Park Restrooms - Bill Expunged seconded by Comm. Baldini By Comm. Schickel: of Ithaca General Fund for RESOLVED, That bill No. 9441 to the City ed A corrected bill will work atl the Cassnt Park July udit. Thoms be eucorrection will remove the '� be included in the July labor charges. C rri d 8 Inlet Park Committee Report C Comm. Clynes reported that with respect to Item 5 in the Inlet--� Park Committee Report which was sent with my letter to you, we have been assured by the Finger Lakes State Park Commission that _ the contractor will return all city land to its orginal condition. 10 Cass Park Open for Swimming Alderman. Jones asked if the Board could leave Cass Parkpapencforing swimming four or five days after laborC _day, �� for the Junior Olympics. YA-AA--)2- Discussion was held and it was determined ehatAlderman Jones' request would be considered, weather permitting. -11 - ;Hedge on Buffalo Street at DeWitt Park Commissioner Clynes reported that Common Council in its 1975 budget !provided $1,000 in additional funds for DeWitt Park to be used in connection with existing funds for the establishment of a hedge on the Buffalo Street side of DeWitt Park and planting of one tree. The !City Charter, in Section 5.23, charges the Board with the responsibility for determining the method and manner of adornment of the parks and in Fall things to have complete control and authority thereover. By Comm. Clynes: •-seconded by Comm. Schickel RESOLVED, That the Board authorize the Superintendent to plant a suitable hedge on the Buffalo Street side of DeWitt Park, and to plant additional trees as funds permit. ------ --- Carried i 12 Swimming at Stewart Park Comm. Clynes asked for any information the Board had on the re-estab- lishment of swimming at Stewart Park. Comm. Clynes reported the dead- line for requesting funds is August 18th. 13 By Comma Clynes: seconded by Comm, Baldini RESOLVED, That the Board of Public Works request funding of $10,000 from Common Council for a study to restore swimming at Stewart Park. Alderman Jones asked for a total estimated cost of restoring swimming to Stewart Park. Comm. Clynes said there is no way that could be estimateduntil there is a study done. Comm. Ewanicki commented that he would like to see the swimming re- stored. Comm. Clynes remarked that Cornei_1 University had a N.A.S.A, study on current flow and there is another department who said they have the results of a survey that indicates tendancies and preferences in swimming now days. Comm. Shaw remarked that he was hesitant to vote on the issue because of lack of information. A vote was taken on the motion which resulted as follows: Carried Swimming At Stewart Park Alderman Meyer commented that she had a request to present to the" Board and one that she will -be taking to the Planning Board also. The request is that the matter of swimming at Stewart Park be turned over to. the County. Alderman Meyer gave 3 reasons why she is requesting this. 1) Lansing now'is asking $2.00 for the use of their parks, 2) there is no other place in the County to swim other than Myers Point, 3) We request very little money for the use of our swimming. The cost to ready Stewart Park for swimming and maintenance very summer would only amount to about $10,000. 4 /° Mayor Conley commented that this has been'ent to the Capital Review Committee and they will come back to Common Council with the recommen- dation. Mayor Conley asked ifthis matter was before any other committee other than the Capital Review Committee? Superintendent Dingman stated that he has a recollection that this is officially before the Building and Grounds Committee, but he said he could not be sure. Superintendent Dingman said the route the Building F Grounds Committee is they are requesting funds for a Consultant to look over the problems and the costs involved in swimming at Stewart Park. If this is approved as a capital project, then we will recommend the hiring of that Consultant. �p Alderman Meyer remarked that she is requesting that this be taken to the proper Board and Council Committees to be considered as a concept, and to the Board of Representatives. Mayor Conley commented that he would refer that to Commissioner Clynes who is also on the Board of Representatives. 13 City Clerk Rundle read a letter from Mr. Richard Buckingham directed to the Mayor: .Morse -Collins, Inc. Route 13 & Hanshaw Road Ithaca, New York 14850 Mayor Conley: August 11, 1975 l e7 The reason I am addressing this proposal to you is that I do not know the person who assumes the responsibility, and you will. Many times.this summer my wife, who is a day care mother, has visited Stewart Park with the children and been caught in a sudden thunder- storm. On several occasions there was no car in which she could take refuge and the experienceis a little unsettling. This has come. to= the surface again after reading of the tragic instances of injury and death in the cities of Rochester, Syracuse and most recently James- town where a man lost his life while at a park. With the high usage of the park in the summer time I strongly sug- gest that the City take the initiative to provide a safe place for those people in the park who have no choice but to endure the storm. My company has done several jobs for the City which include the Rink at Cass Park and the shelter at the Cass Park playground. The shelter which is adjacent to the playground area at the park is the most practical and would involve the least amount of money. At times when various schools have picnics at the park, there are large numbers of people and this shelter is large. enough to accommodate quite a number of people. It is also centrally located which would offer easy access should the need arise. I am taking the liberty of enclosing a proposal for your -considera- tion and hope that the City of Ithaca can take this very important step toward providing shelter to those who would need it'turing the frequent summer storms. Should you require more specific information I'would be most happy to furnish you with it upon your request. Thanking you for your time and co-operation I remain, Sincerely, /s/ Richard Buckingham Sales & Design Along with Mr. Buckingham's letter was a proposal for the Board's consideration. To furnish and install a complete lightning protec- tion system at Stewart Park, total cost $300.00. Superintendent Dingman commented that he read the letter and it merits consideration. Lightning Protection System At Stewart Park By Comm. Stein: seconded by Comm. Schickel /D RESOLVED, That the matter of a'Lightening Protection at Stewart Park be referred to the Building F Grounds Committee. Carried Lightning Protection at Stewart Park By Comm. Clynes: seconded by Comm. Schickel RESOLVED That Common Council be reques1edinclude datiStewartSPark asthe was7C budget for Stewart Park to provide thelightning protection requested at the Board of Public Works meeting of September 10. td///7 J Carried 14 Sculpture for Stewart Park — Commissioner Stein reported that a sculpture is being offered td ties City for placement in Stewart Park. The sculptor is Ms. farja Vallila, who is a graduate student instructor at Cornell. By Comm. Stein: seconded by Comm. Schickel RESOLVED, That this donation of sculpture and the placement of same in Stewart Park, be referred to the Stewart Park Commission so the Board can act on their recommen- dation. Carried Discussion followed'concerning replacing members on the Stewart Park Commission. Mayor Conley agreed to write a letter to Charles Treman asking for a recommendation to fill the present vacancy. /%/7.,-- Anton J. Egner Bill for S5 285.62 By Comm. Clynes: seconded by Comm. Ewanicki 0/05 RESOLVED, That an invoice from Anton J. Egner Associates for architectural services in connection with the construction of the Cass Park swimming area be approved in the amount of $5,285.62. Carried Southside Park Proposal By Comm. Clynes: seconded by Comm. Schickel /e/z 217 RESOLVED, That a proposal from Robert Boehlecke for supervision of con- struction at the Southside Park for a fixed fee .of $500., be approved. Carried 17 Warren Brothers Roads Co.. - $10,968.92 By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the contract of Warren Brothers Roads Company for the site development of the north portion of Cass Park be declared complete, and that upon the submission of a proper voucher the Chamberlain be authorized to make a final payment of $10,968.92, which is the outstand- ing retainage on the contract. Carried V. Giordano Const. Co. Requisition No. 1 By Comm. Clynes: seconded by Comm. Stein 217 e 7/7 RESOLVED, That payment requisition #1 from V. Giordano Construction Company for construction services iii connection with Cass Park wading pool, be approved in the amount of $26,100. Carried 19 Allan H. Treman Park - sign on City Grounds By Comm. Clynes: seconded by'Comm. Baldini RESOLVED, That the request of Finger Lakes sion for permission to erect an entry sign on city lands be approved subject to final intendent. State Park & Recreation Commis - for Allan H. Treman State Park location approval by the Super lZ 47, - Carried Junior Olympics Commitment; W;+oyee recognition 1 Agreement between Cecil.4.age/City for dock space at Stewart Park 2 Stewart Park to be used by Slowball League 3 Cass Park slowball tournament 4 Challenge Industttes requests permission to operate vending machine 5 Stewart Park pavilion fire damages 6 Rottmann & Bohling bill - construction of Cass Park restrooms 7 Inlet Park Committee report 8 Cass Park mobile concession - Challenge Ind. Cass Park request for swimming till after Labor Day 10 DeWitt Park - hedge to be planted by city 11 Stewart Park swimming problem to be studied 12 Lightning protection requested at Stewart Park 13 Sculpture offered for Stewart Park use 14 Anton Egner.bill - Cass Park swimming area 15 Southside Park proposal - Architect supervision 16 Warren Bros. Cass Park site development of north portion -retainage 17 Giordano payment requisition - Cass Park wading pool 18 Allan H. Treman Park sigh / 19 1 1 Bid' -Can and Bottle Crusher: Comm. Shaw reported that one bid was received on Monday for supplying a can and bottle crusher for use at the glass recycling plant,,from Qualheim, Inc. of Racine, Wisconsin. They proposed to supply the unit as specified for $5,500. In a subsequent conversation with Mr. Qualheim, the Supt. received a quote of a reduction of 10% of the bid price, or $4,950, plus a:shear pin mechanism in the amount of $165, for a total delivered price of By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Supt. be authorized to place an order with Qualheim, Inc. for one Model DIS -1000-50 heavy-duty conveyer type canand bottle, crusher, together with one mechanical shear pin device delivered :in=Ithaca, for a total net price of $5,115. Carried I 2 Lehigh Valley Freight Shed: By Comm. Clynesi seconded,by Comm. Ewanicki RESOLVED, That the contract for the demolition of the former. Lehigh Valley freight shed on Taughannock Blvd. in accordance with.the•terms of. the specifi- cations dated October 9, 1974, be awarded to .Ithaca'Rigging Service for their low bid of $4,200, and the Supt. be authorized to direct the demolition to proceed as soon as the present tenant or tenants can be removed. . 76 Carri d • Mayor Conley.reported that the Attorney -for•the City and himself were directed by Council to contact the State and. strongly protest..their action of putting this on the National Register. Mayor Conley said in his telephone conversation he told them that something might happen to that building and it might come down. He was told by th'e State. office that the City could be in jeopardy of any future federal...funding. 'However,' the City has never been officially notified by anyone_ that this . is on -the national anything. The only thing the City has is the note from the State saying'that they were going to recommend it Mayor Conley said in any event that the Attorney for the City can ascertain that the City could in fact hive some problems with the federal government in the way of funding the City might ask the Board toehold up. Comm.,Clynes commented that by passing this resolution.it will bring the issue • to a head but it ,will take some time to get tenants out, and our congressman is aware of the situation.. LVRR FREIGHT STATION: Mayor Conley commented that after meeting with the federal highway people Friday maybe provision should be made for: the Board to meet to decide what we do and where we go. 2 �. he has not seen any Dingman said that s indication fro the Council or the Board to stay the action of demolition further unless he was directed by the City or its chief executive not to. Bill for Demolition of LVRR Freight Station: Comm. Clynes stated that Ithaca Rigging has completed its work on the demolti.on and removal of the former Lehigh Valley Railroad Freight Station on Taughannock Blvd.. in accordance with specifications prepared for that purpose. 2-1//. By Comm.,Clynes: seconded by Comm. Baldini RESOLVED, That the bill of Ithaca Rigging for'the:demolition of the Lehigh Valley Railroad'. Freight Shed on Taughannock Blvd. be approved in the amount of $4,200. Carried 1BIDS - TRACTORS: By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to take bids on February 10 for the following motor vehicles for the Buildings & Grounds Division: -2- /Agricultural Tractor Tractor Loader Carried Bids for Agricultural Tractor: Comm. Clynes reported that bids were received on Monday, February 10,1975 for supplying one Agricultural Tractor for the Building & Grounds Division as follows: T & J Simplicity Sales& Service Vann's Outdoor Power Equipment Arsenault Tractor Sales,'Incc Dryden Lawn & Recreation, Inc: $2,551.35 )4,195.00 2,606.50 ?,797.50 / 2_ By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the contract for supplying one 1975 Simplicity Model 9020 Agricultural Tractor in accordance with the specifications of January 21, 1975, be awarded to T & J Simplicity Sales and Service for their low bid of $2,5.51.35.. Comm. Stein asked if this was the sum of money estimated. Supt. Dingman stated that the estimation was $2,200. A vote was taken on the above motion that resulted as -follows: Carried Bids for Tractor Loader: Comm. Clynes reported that bids were received on Monday February 10, 1975, for supplying one Tractor Loader for the Building & Grounds Division as follows: S. C. Hansen, Inc. Arsenault Tractor Sales, Inc. $10,819.00 $ 8,980.00 Comm. Clynes commented thatzdue to the fact that we have a local bidder who's not quite up to specs. that -2000 is involved that this be referred jointly to the Supt. and Attorney for study. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That this be referred jointly to the Supt. and Attorney for the City for further study. Mayor Conley asked Mr. Dingman if they can negotiate a bid after they have received a bid: i Supt. Dingman assumed that they can negotiate with the low bidder. They have made an investigation and there are several areas that the two are not comparable. Attorney for the City Shapiro stated that he felt that all bids should be rejected and be rebid. It is not fair to go to one company and say to them to get their specs up and maybe waive a couple of the specs. Attorney Shapiro felt that the problem is with the specs that went out. Comm. Clynes withdrew his original motion and made the following motion. By Comm. Clynes: seconded by Comm. Schickel Carried RESOLVED, That the Board reject all bids and rebid. BID - TRACTOR LOADER: On February 10, 1975 we received bids on a tractor loader to replace equipment number 57 of the Buildings and Grounds Division. One bid was for $10,890 by Hanson Company. Another bid from Arsenault Company was for $8,980. The Atsenault bid did notmeet the specification in. these ways: a) A mesh eight -speed forward and four -speed reverse with standard hydraulic reversers of which offered in lieu of a torque convertor. b) .Fifteen inch eight ply tires were offered in lieu of sixteen inch ten ply tires for the front wheels. c) The tires offered for.the -rear wheels were 1.6 inches narrower than those specified. d) The P.T.O. offered was a "continuous live" instead of an "independent live." The loader offered 13% less lift capacity than specified and 13% less break-out force. The lift height is five inches shorter than specified, which when combined !with the s 31er tire offered made the tractor a less desirable alternative. The division is now using torque convertor tractors with an.extremely wide tread. These two features are necessary to provide constant power for lifting and handling snow and to provide stability when mowing on these steep embankments of the flood protection project. The departmenthas discussed the specifications with Arsenault Tractor Sales and have viewed their equipment. We have also discussed this with the Ford tractor people and viewed their equipment. In our opinion it would be a step backward to use less of a tractor than we have been. After discussion on the floor the following resolution was. presented:, By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That the Supt. be authorized to readvertise for a tractor loader using a specification identical to the one used, for bids received February 10;1975. . Carried• Bid - Tractor. Loader: By Comm. Sc iekel: seconded by CommSSawa Tractor -Loader in accordance with RESOLVED; That the contract for supplying the specification of April 9, 1975, be awarded to S. C. Hansn, Inc. for their low bid of $10,890.2-3 Ayes: 4 Cary ed Nays: 1 - Clynes 5 BIDS - MOTOR VEHICLES: By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the Superintendent be authorized to receive bids on February 24 for the following list of motor vehicles for the Construction & Maintenance Division, Buildings & Grounds Division, and for the Water & Sewer Division: 1 Standard -size Four -door Sedan 2 1/2 Ton Pickup Truck 1 3/4 Ton Pickup Truck 2 24,000# GVW 144" WB Dump Truck 2 24,000# GVW 136" WB Dump Truck 1 16 -cu.. yd. refuse packer Carried Vehicles for D.P.W.: By Comm. Shaw: seconded.by,Comm. Ewanicki RESOLVED, That the contract for supplying one sedan, four dump trucks, and one refuse packer as specified in the bid specification of January 24 be awarded to Cayuga Motors Company to the extent that funds are available. z/2 Comm Stein asked if the Supt. has estimated total cast of the bid. Supt. Dingman replied; no but if it would be helpful we could run one up rather quickly. A vote was taken on the above motion which resulted as By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the contract for supplying three pickup bid specifications of January 24 be awarded to Zikakis funds are available. follows: Carried Ayes -4. Abstention 1' Stein trucks as specified in the Chevrolet to the extent that Alderman Meyer asked if any of these bids or trucks have been considered in the reevaluation of the budget. / z Mayor Conley said they were, and these were on the equipment list that was approved by ,the Finance Committee and Council and in the tentative budget that Council passed. There hasn't been considered any budget cut except in wages, that was what .was asked for by the Finance Committee of. the Dept. of Public Works. It is true we are looking for economies, however, this equipment list was approved by the Finance Committee and Council. This is why we want to move the final budget to May, to give more time for planning. Alderman Boothroyd said it seems to him the Committee specified that some of the trucks be 1/2 ton instead of 3/4 ton, and he would assume there would be some savings involved. Flavor Conley said we approved the money. Alderman' Boothroyd said the equipment -list has been .goneover once already. Mayor Conley said that the:Departments-Were Asked to bring all their equipment lists tothe'Finance'Committee and they went over it and some of the requests were pared out, at. that time. Alderman Boothroyd said he would be suprised'if'7% was cut from there. Mayor Conley. said he: was sure even more =than 7% was cut, and then with the:•monies that .were appropriated by the Finance Committee :'was; adopted by Council and that:. is w'rdat Supt. Di ngman . has put out to bid:Mayor Conley said the personnel costs, Were strictly the Departmental requests, the only thing in the tentative budget, as a final item was the equipment list, any budget cutting will be mainly in the personnel:.. Comm... Stein said the reason he is . abstaining ;i s -.he'.i s a little uneasy about this. The newspapers keep telling us about agencies having, to. lay, off people, he•: is:; concerned that as ,few::. city employees be :l aged ; off as ,possible,.) -and that we don',t -go , ahead buying alot of machinery that might be used for. people. . ! Mayor,Cogley:explained:that=a, lot of.confusion;,stems.`from the news media. The !: :. dept. heads- were asked:to submit a report -showing= that, if they: cut :the payroll .back . 7%, what,.wotul d, that , do,, -without demi ni shi ng service; how could -they exist;' and would they be 'able: to operate.: The'Council -,had -stated -and the Finance Committee had.. stated we weren't going to•�l�ay'off •any'empl-oyees, weswere doing this through'attrition to see what could be accompFished, to gain :infcrmation..-::,,During that, -process:•,, while we were:getting:.. that:, information, all :of.a..sudden„we,;got1to_a-situation, we were' laying off employees, ,closing��down-fire stations;. All this,.was:.informati:on the.. :Press was fol 1 oWi ng; -talking to- dept. heads, what, would happen,.i f. they di, d-1 ose_, 7q. ,Now._ the Finance:. Committee .is; going; .through,: the same ;old ;system, cutti ng.,out 'things . , •.y :” Comm Stein :saidf, his questions were answered, and he was satisfied Alderman Boothroyd commentedthat the yvehicles in question are on a:regular replace- , ment list, they are scheduled, to be replaced on a regular basis, and,.if delayed,.in some cases, in the long run it costo-. more.,, m..t oney tory. to,, repai r exi sti ng vehi cl es . . .- •. r4. ... a ..S A� Comm.: Stein- said. his.:: feeling is,that,,we oughts to be very careful- aboutoff people at these times and if it : means,.del aying rept acement� if that's ;the" trade off. A vote was taken on the above motion which resulted as follows: Carried Cass Park Restrooms: By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That plans and specifications for two combination rest -room storage buildings for Cass Park be approved, and the Supt. be authorized to offer them for bid with bids returnable on March 10, 1975 at 3 p.m. Carried Cass Park'Restroom Building: Bids were received on March 10 for the general construction work and the plumbing work of two restrooms at Cass Park. Subsequent to the°bidding,:a letter has been received from Hull Heating and Plumbing withdrawing their bid. By Comm. Clynes, seconded by Comm. Schickel, RESOLVED, That the contract for the,general construction of two restrooms at Cass Park in accordance with the February 18, 1975 specifications be awarded to R & B Contracting, Inc. for their low bid of $20,700. Comm. Schickel asked if we can encourage the contractor to use local help, Comm. Ewanicki stated that if this is a union job it will be a jurisditional thing. Supt. Dingman stated that we did not write that in the specifications, other than encourage them to use local help, there is nothing more we can do. There are certain laws that ,_work against insisting this. `nwL-' A vote was taken on the motion that resulted as follows: Carried Cass Park Restroom Plumbing Bid: By Comm. Clynes; seconded Comm .Schickel, 'RESOLVED, That the contract for the.plpmbing work of two restrooms,,:at Cass Park in accordance with the February 18, 1975 specifications be awardedto Donahue - Halverson for. their low bid of $9,892. 446.- I L Carried Change Order - Cass Park Restroom By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That a change order in the contract for R & B Construction Company which provides for an additional security window guard on the north restroom now being constructed at Cass Park, be approved in the amount of $150. 6/// Carried Donohue -Halverson - Cass Park Restrooms By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That a bill of Donohue -Halverson for plumbing services in connection with the Cass Park restrooms be approved in the amount of $9,892. /23 Carried ' Bids for Water Meters: Comm. Ewanicki reported that bids for supplying water meters ,for 1975 were received on February,24, 1975. The Water :& Sewer Division has reviewed these bids and recommends award to the Badger Meter Company.'/a - By Comm. Ewanicki: seconded by Comm. Baldini RESOLVED, That the contract for supplying water meters and :remote..reading.devices in , accordance with the specification of February 4 be awarded to Badger Meter, Inc. at the unit prices shown in their bid. This was the only 'qualified •bid. Carried 8 Construction & Maintenance Facility Progres: Supt. Dinman reported that there is nothing new on the bidding status of them 'on,and Maintenance Facility. Bids will be received one week from tyle 12,Constructs 13th and at that time we will be in a much better position to know where we stand. BIDS - MAINTENANCE GARAGE: Comm. Clynes reported that bids were received on Thursday, March 20th for the construction of a maintenance garage off Willow Avenue for the Construction and Maintenance Division. The low bids were as follows: GC Elmira Structures Stewart & Bennett Al ekna ELECTRIC TH Green Madison Norton - $450,000 - $451,000 - $472,000 - $109,300 - $113,775 - $118,686 ALTERNATE $448, Soo $447,922 $470,000 $100,000 $1o3,315 $109,j18 PLBG Hogg -.Nichols - $44,440 Kimble - $48,885 Donahue -Halverson - $49,846 H/V Wheaton - Sheet Metal - $16,964 Joseph Cashier - $20,932 Consolidated Sheet - $21,150 There are 14 bidders on the general construction ranging from $450,000 to $596,000: Eight of these are. under $500,000. There were 5 bidders on the, electric ranging from $109,300 to $120,000. There were 6.on the heating and ventilating ranging from $16,964 to $26;317. There were 5 bids on the plumbing ranging from $44,440 to $63,401. A tabulation of the bids received is attached to the minute book. • By Comm. Clynes_ti_,.seconded by. Comm. Ewanicki - RESOLVED, That the bids ,for the construction of tho.-maintenance garage be referred to the Buildings and Grounds Committee with power to act on the award. Carried Mayor Conley commented that a letter of no prejudice was received from UMTA so that if we end up with a contract with UMTA, the maintenance facility can be considered for partial funding from them. Comm. Clynes commented that the committee and the whole Board would like to go on public record in recognizing the Mayor's expertise in getting us that letter so as not to cloud the issue, one day before bid time, and thanked the Mavc-r_ Comm. Clynes reported that a letter was received from T. G. Miller, consultant for the design of the Construction & Maintenance Garage on Pier Road, which recommends award of the contracts as follows: Contract No. 1 - General Construction - alternate bid Stewart & Bennett $447,922 Contract No. 2 - Plumbing Hogg -Nichols - $44,440 Contract No. 3 - Ventilation and Air Conditioning Wheaton Shop - $16,964 Contract No. 4 - Electric Work - Alternate bid T. H. Green Electric Compannyh $100,100 t*te::71; The total construction cost as proposed to -be awarded is $609.326. y a construction cost of approximately $20 per sq. ft. I By Comm. Clynes: seconded by Comm. Ewanicki tion & RESOLVED, That the contracts for the construction of the Construe Maintenance Garage on Pier Road in accordance with plans and specifications prepared by T. G. Miller under date of March 15, 1974, be awarded to the low bidders as recommended by the consultant. tee, a 3 Sheet Metal Carried 9 Advertising for Bids for Engine Parts for a GMC Diesel Bus.Motor: By Comm. Stein; seconded by Comm. Baldini RESOLVED, That the Superintendent be authorized to advertise for bids parts for a GMC diesel bus motor. Comm. Stein asked for some information on this matter. Ass't.-to Supt. Dougherty stated that last year he asked for emergency authorization for this same thing. This engine has the same number of hours on it 'as the engine authorized last year. The cost is around $2,000 and the parts will be needed,so they are ordering them now. A vote was taken on the motion which resulted as follows: for engine nrte-LeA (1 - Rejection 1L Rejection of GMC Turo-flow Engine Parts Bid: By Comm. Stein: seconded by Comm. Ewanicki RESOLVED, That a bid of the Albee Truck, Inc. for supplying engilne parts in accordance with the specifications of March $2,851.33 be rejected, and Carried GMC Turo-flow 13, 1975 for IT IS FURTHER RESOLVED, That the department be authorized o order these parts as specified directly from General Motors Corporation at a total cost of $2,421,20. Carried DEMOLITION OF BUILDINGS ON PLAIN STREET: • By Comm. Clynes: eeconded by Comm. Scliickel RESOLVED, That the`Supt.be authorized to .proceed with the demolition of the buildings on the presently purchased properties at 217, 219, 221 South Plain Street. 1,14a Z 6 Carried Bids - Removal of Buildings on South Plain Street: By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the contract for the removal of buildings at 217/219, 219 1/2 and 221 South Plain Street in accordance with the specification of April 9, 1975, be awarded to S. F. Lopke for his low bid of $2,8Q0. tied Demolition of houses on South Plain Street F. S. Lopke has completed their contract for the demolition of houses at the Southside playground on Plain Street and presented their bill. By Comm. Clynes: seconded by Comm, Stein RESOLVED, That the bill of F. S. Lopke for demolition of houses at Nos. 217, 219 and 221 South Plain Street in accordance with the specifications of April 9, 1975, be approved as a complete and final payment in the amount of $2,800. 6fr Carried 11 Bids - South Plain Street Bridge Removal: Comm. Ewanicki reported that bids were received on Monday, April 21, for • the removal of the existing South Plain Street Bridge. The results of the bidding are shown on the sheet attached to the minute book. By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That subject to the approval of the Common Council of the Capital Budget for 1975, that F. S. Lopke be awarded the contract to remove the South Plain Street Bridge in accordance with the specification of April 9, 1975 for his low bid of $400. ` 2...3 C.rrri ed Bill for Demolition of South Plain Street Bridge F. S. Lopke has satisfactorily completed his demolition of the South Plain Street Bridge. By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That a bill of S.F. Lopke, Inc. for demolition of the South Plain Street Bridge be approved in the amount of $400, this being a total and final payment for work performed by this contractor under a contract awarded at the Board of Public Works meeting of April 23. // Carried Stewart Park Food Concession: By Comm. Clynes: seconded by Comm. Ewanicki, Z RESOLVED, That the concession for selling food at Stew rt Park for the 1975 season in accordance with the specification of April 9, 1975, be awarded to Challenge Industries for their bid of $350. Carried 13 Bid - Modification of Girders: Supt. Dingman reported that a bid opening for the modification of the girders to be used for the Plain Street Bridge scheduled for April 21 was adjourned on that date until 3 p.m., May 12, because the department has not yet completed the plans and specifications for this job. 3 Refabrication of City Owned Girders Commissioner Baldini reported bids were received on Monday, August 11, 1975 for the refabrication of•city-owned girders and their erection at the Plain Street pedestria bridge. By Comm. Baldini: seconded by Comm. Clynes RESOLVED, That the contract for the refabrication and erection of city- owned ityowned girders at the plain Street pedestrian bridge in accordance with the specifications of July 3, 1975 be referred to the Bridges & Creeks Committee for study with power to act. Carried Refabrication of Bridge Girders Comm. Baldini reported. to the Board: The Creeks and Bridges Committee met on ThursdaY, August 21, andoactrndgong he eereconmen- dation of the staff awarded the contract for in Companyfori accordance with the specifications of July 5, 1975, to Syracuse Rigging their low bid of $9,600. Bids for Street Trees: By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the. Supt. be authorized to solicit bids for 80 street trees 1 of the size and type indicated as highest priority on the report of the 1 Ithaca Shade Tree Commission.. Canned Bids for Supplying Trees: Comm. Shaw reported tree bids were received on Monday, May 12, for supplying trees for spring planting as shown on the attached sheets. By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying trees in accordance with the specification of April 21, 1975, be awarded to White Nurseries for their bid of $5,3'20. Supt. Dingman stated that the bids were high and that they had bids from another nursery which are lower. Whites Nursery is the only one that bid on the complete list. Comm. Stein stated that the bid was high and that theunit prices were even higher than the other bidders. Discussion was held pertaining to ordering some trees from one bidder and the rest from Whites Nursery and what would happen if the bid was not excepted. A vote was taken on the motion which resulted as follows: AYES - (4) Schickel, Shaw, Stein, Mayor Conley NAYS - (1) Baldini LABSTAINED - (1) Ewanicki Bids for Street Trees By Comm. Shaw: seconded by Comm. Baldini 1°/Q RESOLVED, That the Superintendent be authorized to solicit bids for street trees 7 1 V4ci1 lc( Carried to be returnable on October 27 at 3 p.m. Carried Street Trees Bids By Comm. Shaw: seconded by Comm. Ewanicki Three bids were received for furnishing street trees in accordance with the specifications of October 11, as follows: /c//2._/7 a. Schictel's Nursery $2,238.00 b. Chase's Road Stand 2,338.80 c. White's Nursery 2,528.00 Cole's Nursery of Circleville, Ohio also submitted a bid on two of the items; however, their bid is rejected as being incomplete. RESOLVED, That the contract for supplying 50 street trees in accordance with the specifications of October 11, 1975, be awarded to.Schictel's Nursery for their low total bid of $2,238. Carried 15 Elevator Repairs: By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That the Supt. be authorized to solicit bids for repairs.225 to the elevator in City Hall. Ca ried Bid for Repair of City Hall Eleu'ator:' Comm. Schickel reported one bid was received for repairs to the elevator in City Hall as follows: Dover Elevator Company - $14,580. By Comm. Schickel: seconded by Comm. Baldini hA RESOLVED, That the contract for performing the repairs to the .elevator in City Hall as specified in the specification dated April 24, 1975, be awarded to Dover Elevator Co. for their bid of $14,580. Carried By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for Sidewalk Construction in accord- ance with the specification of May 7 and their bid of May 27 be awarded to Paolangeli Contractor, Inc. for the prices quoted in their Bid./// Carried 17 By Comm. Shaw: seconded by -Comm. Schickel RESOLVED-, That the contract for supplying Asphalt Concrete in accordance with the specification of May 7, 1975 and their bid of May 27, be awarded to General Crushed Stone for the prices quoted. Carried By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying Bituminous Products in accordance with the specifications of May 7, 1975 and their bid of May 27 be awarded to Koppers Company, Inc. for the pr'ces quoted. / // Carried By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying Transit mix in accord- ance with the specification of May 7 and their bid of May 27 be awarded as follows: Types lA and B; Types 2A and B - Rumsey-Ithaca Corp. or the prices quoted. Types 3A and B - Cayuga Crushed Stone for the prices quoted. Carried 1 20 21 By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for supplying Storm Drain Pipe, Metal in accordance with the specification of May 7 and their bid of May 27 be awarded to Chemung Supply Company for the prices quoted in their bid. (/// Carried By Comm. Shaw: seconded by Comm. Schickel RESOLVED, That the contract for Storm Drain Pipe, Concrete in Iaccordance with the specification of May 7 and their bid of May 27 be awarded to L.S. Lee & Son for the prices quoted in their 'bid. 0 Carried 22 Bids for Supplying Gravel By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the contracts for supplying gravel in accordance with the specifications of May 7 be awarded as follows: Item 203-2.02B loaded at the contractor's plant - to Inlet Valley Service for their low bid of $1.20 per net ton; delivered to a site within the City. of Ithaca - to Landstrom Gravel Company for their low bid of $1.95 per net ton. Item 203-2.02C loaded at the contractor's plant - to Landstrom Gravel Company for their low bid of $1.90 per net ton; delivered to a site in the City of Ithaca - to Landstrom Gravel Company for their low bid of $1.95 per net ton. 6/./ Carried //S Comm. Shaw reported that a recommendation of the award of Item �',u) 304-2.02 is being withheld pending further investigation of the material offered. Contract Award for Bank Run Gravel By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the contract for supplying bank run gravel, Item 304- 2.02 in accordance with the specifications of May 7 be awarded to Inlet Valley Service as follows:" 7.4r$2.10 per net ton loaded at the supplier's plant; $2.90 per net ton delivered in the contractor's trucks to a location within the city. Carried 23 Bulldozer Repair Bid: Comm.Ewanicki reported that one bid was received for bulldozer repairs as follows: Syracuse Supply Company - $5,559 By Comm. Ewanicki: seconded by Comm. Baldini RESOLVED, That the contract for supplying parts and performing repairs on a Water & Sewer Division bulldozer/as specified in the specifications of April 21, 1975, be awarded to the Syracuse Supply Co. for its bid of $5,559. cLI Carrie Comm. Stein inquired why the City only received one bid. Supt. Dingman explained that the parts are for a Caterpillar bull- dozer and that they have to be obtained from Caterpillar organiza- tion and only one company was able to qualify. 24 Bi•s or Repairs to Hancock St. Bridge: By Comm. Baidini: seconded by Comm. Ewanicki RESOLVED, That the Superintendent be authorized to solicit bids returnable June 9 at 3 p.m., for the repairs to the deck of Hancock St. Bridge in accordance with plans and specifications r ep ared by Modjeski & Masters. 11/1 CarrieF Street Bridge Comm. Baidini stated that bids for construction of the deck of Hancock Street Bridge in accordance with the specifications of May 16, 1975, are shown in the minutes recorded at the City Clerk's Office... By Comm. Baidini: seconded by Comm. Schickel 6 /7 RESOLVED, That the contract for reconstructing the deck of Hancock Street Bridge deck in accordance with the specifications of May 16, be awarded to Vector Construction Corp., the low bidder, at the unit prices quoted in their bid. Carried 25 Vacuum Pickup Sweeper Four bids were received on Monday, June 9, for supplying a vacuum pickup sweeper as follows: Konkel $33,000 Clark 39,642 Finger,Lakes 35,990 6//7 Blackwell 37,990 By Comm. Shaw: seconded by Comm. Clynes RESOLVED, That the bid of Konkel Municipal Equipment Company bidding on a Tymco Model 600 sweeper be rejected because the bid is based on a 22,000 lb. GVW unit and the specifications called for 27,500 Ib. GVW, and because the bid was based on a single system vacuum brake and the specifications called for full. air brakes. -BE IT FURTHER RESOLVED, That the bid of Finger Lakes Sales Corp. bidding on a Model E5-13 Vac -all be rejected because the bid is based on a 5 -speed standard transmission and the.specifications called for an automatic transmission, and because the bid was based on a gas auxiliary engine and the specifications called for a diesel auxiliary engine, and because the bid was based on.a left hand drive unit and the specifications called for a right hand drive unit. BE IT FURTHER RESOLVED, That the contract for supplying one vacuum pickup street sweeper in accordance with the specifications of May 22, 1975, be awarded to Charles J. Blackwell, Inc. bidding on Ecolotec Mark IV Vacu-sweep at a net delivered price of $37,990. BE IT STILL FURTHER RESOLVED, That the alternative price which provides for a dustfree driver environment at an additional charge of $950 be also accepted, so that the net delivered price of the unit will be $38,940. Carried 26 Soil Pre -Loading in Cass Park Wading Pool Comm. Clynes stated that one bid was received for soil pre -loading at Cass Park wading pool as follows; Yukon Towing Company - $7,000 By Comm. Clynes: seconded by Comm. Ewanicki • RESOLVED, That the contract for pool in accordance with the specifications of June 3, 1975, be awarded to Yukon River Towing Company for theirbid of $7,000, Carried Supt. Dingman explained that there has been a project in the Capital Projects for a Cass Park Wading Pool for some time. Sup't. Dingman said that this part of the project would be done in time for the Junior Olympics. The only portion of the site that would be lost would be the northeast corner. Cass Park Pool By Comm. Clynes: seconded by Comm. Ewanicki IRESOLVED, That the contract of Michael J. Hannan for the soil pre- lloading at Cass Park pool be declared complete, and his requisition for payment be approved in the amount of $7,000. Ca rie Stewart Avenue Bridge ,Commissioner Baldini reported that bids were received on Monday, 'August"11, 1975, for the cleaning and painting of Stewart Avenue Bridge. By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That the contract for the cleaning and painting of Stewart Avenue Bridge in. accordance with the specifications dated July 18, 1975, be awarded to Milosevski Brothers Painting Co., Inc for their flow bid of $13,750. (_3 Pressure Concrete Comm. Baldini reported bids were received on Monday, August 11, 1975 for pressure concrete. By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That the contract for pressure concrete in accordance with the specifications dated July 28, 1975, be awarded to The Penetryn System, Inc. for their low bid as follows: a. Cascadilla Creek b. Six Mile Creek $21.00/bag $21.00/bag Carried t_3 29 Solicit Bids - Cass Park Wading Pool By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the Superintendent be authorized to solicit bids the construction of the children's wading pool at Cass Park. Carried for (3 Children's Wading Pool - Cass Park Comm. Clynes reported to the Board: Bids were received on Monday, August 25 on the construction of a Children's Wading Pool for Cass Park as shown on the attached sheet. The appropriation for the project was $65,000. The low bid accepting all, except item 4, of the alternates is $80,300 There was $7,000 expended on preloading. Design expense will be $6,000. Other ex- penses posted to date have been $327. By Comm. Clynes: seconded by Comm. Schickel K027 RESOLVED, That Common Council be requested to increase the appropriation for. Cass Park Pool to $100,000, BE IT FURTHER RESOLVED, That contingent upon the increase of appropriation to $100,000 the contract for construction of the Children's Wading Pool in accordance with the specifications of August 1, 1975, and including alternates one, two, three and five be awarded to V. Giordano Construction Company, for their low total bid of $80,300. Discussion was held on the floor. A vote was taken on the motion which resulted as follows: Carried Children's Wading Pool - Cass Park Commissioner Schickel reported the Common Council at its September 3 meeting voted to increase the capital. project authorization for the - construction of the children's wading_pool at Cass Park from $65,000 0 to $80,000. Common Council also approved a revised plan for the con- Istruction of the wading pool. A negotiation was held with the low bidder, with the result that the contract sum could /- reduced to $60,250. r IBy Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the Mayor and the City Clerk be authorized to sign an agreement with V. Giordano Construction Supply Company for the con- struction of the Cass Park children's swimming area as designed by Anton J. Egner Associates for the sum of $71,500. BE IT FURTHER RESOLVED That change order no. 1 which provides for b) a) deletion of the requirement to uncover the sanitary sewer; b) deletion of the raising of the center manhole; c) slide shutes;sub c ) deletion of the steps, platform and slide; e) g weightconcrete; deletion stitution of regular concrete for light f) then of planter walls; g) deletion of certain areinnforcinngeiinvolvedfor de inote delete coping, pp above deleted items; and h) / / o credit amount of $11,250. � Carried 30 Bids - Merry -Go -Round, Stewart Park By Comm. Clynes:, seconded by Comm. Ewanicki RESOLVED, That the Superintendent be authorized to solicit bids for the mepry-go- round concession at Stewart Park for the period 1976 thru 1978. J / 7 Cari ed Stewart Park Merry -Go -Round Concession - One bid was received on Monday, September 22 for the merry-go-round concession at Stewart Park. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the contract for the merry-go-round concession at Stewart Park for the years 1976, '77 and '78 in accordance with the specifications of September 4, 1975, be awarded to.the Finger Lakes Paddle Boat and Go Kart Company for their bid of $381 per year. ie/4/1 " .Carried 31 Bids for Salt Bids for salt for ice control were received on Monday, September 22 as follows: a. Cargill, Inc. - bulk rock salt, deicing, treated F.O.B. Lansing, N.Y $10.40/ton Truck delivered $13.28/ton b. Morton Salt Co. - bulk treated Rock Safe -T -Salt F.O.B. Hinrod, N.Y......O...,,.$10.40/ton Delivered (20 T min. trucks)$13.40/ton c. International Salt Co. - bulk rock salt, treated F.O.B. Retsof, N.Y$10.40/ton Delivered (20 T min. trucks)$13.40/ton By Comm. Shaw: seconded by Comm. Schickel /07(7 RESOLVED, That the contract to provide salt for ice control in accordance with the specifications dated August 23, 1975, be awarded to Cargill, Inc. for their bid of $10.40/ton FOB Lansing, and $13.28/ton truck delivered. Carried Bids Construction of Southside Park and Mammal_ Bids were received on Monday, September 22, for the construction of the Southside Park and Playground By Comm. Clynes: seconded by Comm. Shaw RESOLVED, That the contract for the construction of the Southside Park and Play- ground in accordance with the specification of September 4, 1975, accepting alter- nates 1, 3, 4, and 5, be awarded to McPherson Builders, Inc. for their low bid of $62,037. IT IS FURTHER RESOLVED, That change order no. 1 which provides for the substitution of wood game tables in place -of concrete, and the substitution of 6 to 8" wood poles in place of 12" timber in the play areas and retaining walls, for a net credit of $4,450, be approved. /0//7, Carried 33 Pole Building Bid ® Authorization By Comm. Clynes: seconded by Comm. Schickel. RESOLVED, That the department be given authorization to bid on a pole building, which is a part of the Construction and Maintenance garage facility, the cost of which is included in the total budget for the project. !d�/� Carried Pole Barn bid for $22,890 By Comm. Clynes: seconded by Comm. Schickel One bid was recieved for the construction of the pole barn in accordance with the specification of September 25, from Agway, Inc. for $!22,890. RESOLVED, That the contract for the construction of the timber column building at the Construction $ Maintenance garage in accordance with the specification of September 25, 1975, be awarded to Agway, Inc. for their bid of $22,890, with the following provisions; /o/Z 2_/7�� a. Item 4 on the limitation sheet (page 7) which deals with the maximum cost of posthole digging will be eliminated. b. The award is subject to the presentation of the required plans and specifications prepared by a registered Professional Engineer. Carried 34 RESOLVED, That the Superintendent be authorized to request bids on the construction of Rothschild°s Plaza, returnable on October 27, 1975. fte/73 Carri ed 35 1950 Snow Blower By Comm. Shaw: seconded by Comm. Clynes The department has an inoperative 1950 snow blower which cannot economi- cally be made usable as a standby unit. A private individual has shown interest in purchasing it. 7J RESOLVED, That the Superintendent be authorized to offer the 1950 snow blower for sale to the highest bidder on an 'as is,' 'where is' basis. Carried Bids on Snow Blower By Comm. Shaw: seconded by Comm. Baldini Bids for the sale of a used snow blower were received on Monday, Decem- ber 8, as follows: /2/ie/7) a. Gaggle Company - $176 b. James R. Bower - $800 1 RESOLVED, That the used Marmon Harrington Snogo snow blower, equipment 1 No. 77, be sold to James R. Bower in accordance with the specifications of November 28, 1975, for $800. Carried 36 Traffic Signal Controllers - Bids By Comm. Stein: seconded by Comm. Clynes 1. Two bids were received on Monday, November 24 for the furnishing of traffic signal controllers and related equipment as follows: a. Crouse -Hinds Company - $5,198.95 b.. Eastern Signal Company - $4,262.20 RESOLVED, That the bid of Eastern Signal Company for supplying traffic signal equipment in accordance with the specification of November 7, 1975, be rejected because the controllers. bid on do not meet the specifications. BE IT FURTHER RESOLVED, That the contract for supplying traffic signal controllers and related equipment in accordance with the specification of November 7, 1975 be awarded to Crouse -Hinds Company for their bid of $5,198.95. ! Discussion followed on the floor concerning why the Eastern Signal ' Company bid was rejected. A vote was taken on the motion which resulted as follows: 7 Carried 37 Bids By Comm. Shaw: seconded by Comm. Baldini RESOLVED, That the contract for supplying Hydrated Lime in accordance with the specifications of October 31, 1975 be awarded to Warner Com- pany for their net unit price of $55. per ton. RESOLVED, That the contract for supplying Ferric Chloride in accordance with the specifications of October 31, 1975, be awarded to Ashland Chemical Company for their low bid of $6.30 per cwt. RESOLVED, That the contract for supplying. Liquid Chlorine in accordance with the specifications of October 31, 1975,. be awarded to Nyclor for their low bid of $0.129 per lb. RESOLVED, That the, contract for supplying Primary Coagulate (Magnifloc 515C) in accordance with the specifications of October 31, 1975, be awarded to American Cyanamid Company for their low bid of $0.07645 per ib. through March 31, and $0.06330 per lb. for the balance of the con- tract period. RESOLVED, That the contract for supplying Coagulant Aid (Magnifloc 572C) in accordance with the specifications of October 31, 1975, be awarded to American Cyanamid Company for their low bid of $0.49000 per lb. RESOLVED, That the contract for supplying filter aid (O'B Floc) in accor- dance with the specifications of October 31, 1975, be awarded to Commer- cial Chemical Products, Inc. for their low bid of $0.51 per ib. Discussion followed on the floor. A vote was taken on the resolution which resulted as follows: Carried Comm. Ewanicki arrived at the meeting at 4:32 P.M. Can and Bottle Crusher 1 Lehigh Valley RR Freight Shed Demolition 2 Agriculture Tractor 3 Tractor Loader 4 Automotive Equipment: Four -door sedan; 1/2 ton pickup tuuck; 3/4 ton pickup truck; 24,000# 144" & 136" dump truck; refuse packet Also see 5 Cass Park Restrooms/Storage Buildings Hwys., page 8 6 Water Meters & Remote Reading Devices 7 Maintenance Facility 8 GMC Diesel Bus Motor _ 9 Demolition of buildings on S. Plain St. - - 10 Demolition of Plain Street Bridge 11 Concession at Stewart Park (food) 12 Modification of Girders for Plain Street Bridge 13 Street Trees 14 Elevator Repairs 15 Sidewalk construction, general 16 Asphalt concrete 17 kituminous products 18 Transit mix concrete 19 Sewer pipe, asbestos -cement 20 Storm sewer pipe, metal/concrete 21 Gravel 22 Bulldozer Repair 23 Repairs to Hancock St. Bridge Deck 24 Vacuum pickup sweeper; 25 Soil preloading Cass Park Wading Pool 26 Stewart Ave. Bridge cleaning and painting 27 Pressure Concrete (gunite) 28 Cass Park Children's Wading Pool - construction 29 Merry -ground - Stewart Park 30 Salt 31 Southside Park & Playground. 32 Pole Building 33 Rothschild's Plaza 34 Used Snow Blower 35 Traffic Signal Controllers & Related Equipment Chemical requirements 36 37 James R. Miller Appointment: Supt. Dingman reported that Sr. Engineering Aide, James Miller, has.passed his Civil Service examination. Mr. Miller has been serving in this position with a.provisional appointment. d4tt/t 'By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That James R. Miller be permanently appointed to the position of Sr. Engineering Aide at an annual salary of $9,361, effective January 22, 1975. Carried Appointment: Superintendent Dingman requested the Board's approval of his appointment of: Paul A. Capozzi a Laborer in the Construction & Maintenance Division at $2.85 per hour, effective. February 10, 1975. By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That Paul A. Capozzi be appointed a Laborer in the onstruction & Maintenance Division at $2.85 per hour, effective February 10, 1975. Carried William L. Scott - Engineering Aide: Supt. Dingman provisionally appointed William L. Scott as an Engineering Aide in the Engineering Division at an annual salary of $6,938, effective April 7, 1975, and asked the Boards approval. By Comm. Clynes: seconded by Comm. Shaw RESOLVED, That the Superintendent's provisional appointment :of William L. Scott as an Engineering Aide at an annual salary of $6,938, effective April 7, 1975 be approved. Carried Phil i L. Cox - Provisional Ci�ngeonalB y appointed City Enginee r aty Comm.nShaw RESOLVED, That Philip L. Cox be rr•i s annual salary of $17,418, effective May 5, 1975, and IT IS FURTHER RESOLVED, That the city provide an amount not o exceed $1,000 for the expenses of moving his household to Ithaca. Carried Appointment and Promotion: Supt. Dingman requested the Board's approval of the following appointment and promotion: Eric Happ a Bus Driver at $3.46 per hour, effective May 12, 1975. John Sladich to Working Foreman in Building $ Grounds Division at $4.49 per hour, effective May 18, 1975. ,By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That the Superintendents appointment of Eric Happ a Bus 1Driver at $3.46 per hour, effective May 12, 1975 and promotion of iJohn Sladich to Working Foreman in Building $ Grounds Division at 1$4.49 per hour, effective May 18, 1975 be approved. — -- -- __Carried 1. Appointment By Comm. Baldini: seconded by Comm. Schicke.l/// RESOLVED,That the appointment of Nicholas Zichettella, a Laborer lin. the Construction and Maintenance Division.. at $2.85 per hour, effective May 18, 1975 be approved. Carried: Appointments: Supt. Dingman reported that he has made threeappointments as follows: Peter A. Dzikiewicz, a Bus Driver in the Transit Division at. $3.46 per hour, effective June 5, 1975. Larry R. Holley, a Laborer in the Building $:Grounds Division at $2.96 per hour, effective May 29, 1975. Richard C. Kimpland, a Laborer in the Building $Grounds: Division at $2.85 per hour,. effective June 4-, 1975. to (/ By Comm. Schickel: seconded by Comm. Clynes RESOLVED, That the appointments made 'by.the Superintendent be ` approved. I 1 Permanent Appointment- Olga Potorti, Carried By Comm. Schickel: seconded by Comm.'Ewanicki 6j// RESOLVED, That Olga Potorti be permanently appointed as Administra- tive Secretary in the Superintendent's office at an annual salary of $9,866, effective June 1, 1975. Carried Promotions and Appointments By Comm. Clynes: seconded by Comm.. Baldini RESOLVED, That Edward Bennett be promoted to the position of Maintainer in the Construction and Maintenance Division at $3.20 per hour, effective June 29,.1975.Carried By Comm. Baldini: seconded by Comm. Clynes RESOLVED, That Donald A. Knapp be appointed a Laborer in the. Building F, Grounds Division at $2.85 per hour, effective June 24, 1975. zs Ca ried la Appointments By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the appointment by the Superintendent of William E. Short a Bus Driver in the Transit Division at $3.46 per hour, effec- tive July 14, 1975, be approved. By Comm. Baldini:' seconded by Comm. Schickel Carried 7/2 RESOLVED, That the appointment by the Superintendent of Demetrius Lypka to Water Treatment Plant Operator in the Water F Sewer Division at an annual salary of $7,967,ceffective July 28, 1975, be approved. Carried Appointments • By Comm, Clynes: seconded by Comm. Baldini David Washington, a Laborer in the Construction & Maintenance Division at $2.85 per hour, effective August 17, 1975. Charles Wheeler, a Laborer in the Water & Sewer Division at $2.85 per hour, effective August 3, 1975. Ronald Gustafson, a Laborer in the Water & Sewer Division at $2.85 per hour, effective August 3, 1975. RESOLVED, That the appointments by the Asst. Superintendent be approved. (3 Carrie By Comm. Baldini: seconded by Comm. Clynes RESOLVED,. The following promotion and appointments made by the Supgrintendent be approved: Alvin Martak,a truck driver in the Construction and Maintenance Division at $3.33 per hour, effective August i8., 1975. (appointed) Stanley E. Ink a,laborer in the Building and Grounds Division at $2.85 per hour, effective August 18, 1975. (appointed) Appointments Ay Comm, Schickel: seconded b Comm, Ewa.' ;RESOLVED, That the Superintendent's appointment of Anthony J, Alo, a Laborer in the Building & Grounds Division at $2.85 per hour, ef- fective August 17, 1975, be approved.. Carried Appointments By Comm. Clynes: seconded by Comm. Shaw7j' RESOLVED, That the Superintendent's appointment of Bruce Eastman, Jr. as a Laborer in the Building & Grounds Division at $2.85 per hour, effective September 9, 1975, be approved. Carried Appointments By Comm. Schickel: seconded by Comm. Clynes RESOLVED, That the Superintendents appointments of Peter Halvorsen as a Water Treatment Plant Operator (provisional) at an annual salary of $7,967, eff ctive October 12, 1975. ,.,: /0/F 7) James McGinnis, a Laborer in the Electrician Section at $2.85 per hour, effective October 12, 1975. Knuutila, a Laborer in the Construction and Maintenance Division at $2.85 Raymondapproved. per hour, effective October 5, 1975, be Carried Charles Barber appointed By Comm. Schickel: seconded by Comm. Clynes RESOLVED, That Charles Barber be provisionally appointed to the position.. of Assistant Engineer at an annual Salary of $12,825, effective October 26, 1975, and /o/a z�»� IT IS FURTHER RESOLVED That the Civil Service Commission be requested to hold a non-competitive promotional examination for the position. Carried -Appointments By Comm. Ewanicki, seconded by Comm. Clynes /6/2-217 o/Z2 7 RESOLVED, That the Superintendent's appointments of Alfred J. Rose, Jr. and Richard A. Harris as Laborers in the Construction & Maintenance Division at I$2.85 per hour, effective October 26, 1975 be approved. Carried By Comm. Schickel: seconded by Comm. Clynes RESOLVED, That the Superintendent's two promotions in the Buildings Grounds Division be approved as follows: j j73 Z a. Thomas C. Sinn, Jr. to a Mai tainer at $3.20 per hour, effective November 16. b. Leonard Soule, to a Maintenance Man at. $3.08 per hour, effective November 16. Carried Superintendent Dingman stated that he would like to make a short review presentation of the continued leasing of City Hall to the Tompkins County Social Services when Comm. Clynes makes his report. lb Appointments By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the Superintendent's three appointments, one in the Construction & Maintenance Division and two in the Buildings and Grounds Division be approved as follows: Construction F Maintenance Division Charles D. Niver, a Maintainer at $3.20 per hour, effective December 1, 1975. 7) •lr 2-6 G Buildings $ Grounds Division Harry E. Lynch, a Laborer at $2.85 per hour, effective November 26, 1975. Edith Rohrer, a Laborer at $2.85 per hour,. effective November 26, 1975. Carried Ayes - (.5) Abstained (1) (Clynes) • Appointments By.. Comm. Schickel: seconded by Comm. ClynesL`-Lry� RESOLVED, That the Superintendent's two <fiomoiionsr one in the Building & Grounds Division, the other in the Construction & Maintenance Division be approved as follows: /210//75 a. Thomas P. Cassidy, a Laborer in the Building & Grounds Division at $2.85 per hour, effective December 1, 1975. b. Peter B. Albertsman, a Laborer in the Construction $ Maintenance Division at $2.85 per hour, effective Decem- ber 15, 1975. Appointments Carried By Comm. Clynes: seconded by Comm. Schickel RESOLVED, That the Superintendent's two appointments be approved as follows: /11q7) Z Z3 7) Helen M. Everhart, a Bus Driver i t e Trans' Division at $3.46 per hour effective 12/15/75. Fred Noteboom, a Motor Equipment Operator in the Construction & Maintenance Division at $3.60 per hour, effective 12/15/75. Carried 2 Promotions: Supt. Dingman reported that he has made three promotions in the Water & Sewer Division as follows and asked for the Board's approval: David Zavaski, a Motor Equipment Operator at $3.60 per hour, effective April 13, 1975. Robert Dickens, a Working Foreman at $4.57 per hour., effective April 13, 1975. Edward Parker, a Truck Driver at $3.33 per hour., effective April 13, 1975. " By Comm. Schickel: seconded by Comm. Shaw O,! RESOLVED, That the Supt. promotions in the Water & Sewer Divii'on be approved. Carried Promotions: By Comm. Schickel: seconded by Comm. Clynes 6,,//// RESOLVED, That the promotion of Jeffrey Redsicker a Maintainer in the Construction and Maintenance Division at $3.91 per hour, effective June 1, 1975, be approved. Carried Elwood Hulbert from Truck Driver to Motor Equipment Operator in the Construction and Maintenance Division at $3.60 per hour, effective August 31, 1975. (promoted) Carried r North American Snow Conference: By Comm. Stein: seconded by Comm. Clyries ,':. t= , RESOLVED, That Asst. to the Supt. of Public Works Dougherty be. authorized to attend the North American Snow Conference in Milwauke, Wisconsin on.;April 21 through April 23; the cost of registration, transportation; 1'ood.and lodging to be a charge against the city to the extent that funds -have been.. provided in the 19751budget: 2A c -. Carried Upstate N.Y. Chapter of American Public Works Assoc.: By Comm. Schickel; seconded by Comm. Clynes RESOLVED, That the Superintendent and the Ass't. Superintendent of Construction be authorized to attend the Annual Spring Meeting of the Upstate New York Chapter of the American Public Works Association in Binghamton on May 21, 22 and 23. BE IT FURTHER RESOLVED, That the -cost of meals, lodging, registration and transpor- tation be a valid charge against the City. Comm. Stein stated that there are going to be cutbacks in travel expenditures and asked if the Board had some kind of a policy on this. Supt. Dingman stated that he couldn't respond on whether or not the Board has a policy but that he would respond/with his departmental policy. This kind of conference', the City iaa member of the American Public Works Association and he would recommend that those are conferences that are. working conferences that will produce results. There are other conferences that aim at specific things and we recommend -to the extent that funds are available to send people to these conferences. Recommending that people attend these conferences is because they feel that the City will derive a benefit from them. He finished with stating that at this time the funds are in the budget. Comm. Stein stated that it is not a question of getting benefits from these- Conferences but that it is amatter of todays conditions and todaysbudget. Balancing how much it is:worth-to spend the money on this sort of thing compared. to other needs. . Comm. Clynes asked if there are any Board members that would like to go to this rAGI-L-eic Supt, Dingman..stated,that he would make,. the announcement available to Board to attend this conference. :. conference. A vote was taken on the motion which resulted as follows: Ayes - (5) Abstention - (1) Stein Carried members N.Y.S. CONFERENCE OF MAYORS: Comm. Schickel reported that for information purposes the N.Y.S. Conference _cif Mayors and Municipal Officials will hold its 66th annual meeting at Grossingers June 1 through 5, 1975. This conference contains plenary sessions on general municipal topics and,. categorical meetings and workshops in 20 or more municipality specialties. Further information on this conference is available in the Supts. Office. Z e International Municipal Signal ASsociation Meeting: By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That Traffic Engineer Frank Gombas and City Electrician Jack Brooks be authorized to attend a meeting of the International Municipal Signal Assoc. in Cortland on April 30 and May 1; expenses of meals, registration, transpor- tation to be deferred by the city. ied Donald Terrell to Attend American Water Works Assoc. Annual Meeting: By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, ThatChief Water Plant Operator Donald Terrell be authorized to attend the annualmeetingof the American Water Works Association inNinneapolis June 8 through June 13; the cost of registration, travel, room, and meals notexceeding $450 to be a legal charge against the city. �r Gaarrid Public Works School By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That City Engineer Cox be authorized to attend the e Public1 Workthrgh 24SSchool of the New .York State Conference of Mayors at Syracuse, endot . The expenses of registration, meals, lodging and transportation to be paid b the City to the extent funds are available;. 7-7-7 Carr ed • International'Public Works Congress . By.Comm. Schickel: seconded by Comm. Baldini RESOLVED, That Superintendent Dingman be authorized to attend the International Public Works Congress at New Orleans, September 20 thru 25. The necessary expenses of registration, meals, lodging and transportation to be paid by the City t the extent that funds are available. ,2 - Carried Western New York Water Works Conference By Comm. Ewanicki: seconded by Comm. Schickel RESOLVED, That two men from the Water $ Sewer Division be authorized to attend the fall meeting of the WesternNew York Water Works Con- ference in West Seneca on ,September 17; cost of travel, meals, and registration to be a legal charge against"the city. / c2 Carried Bell System Seminar By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the Superintendent be authorized to attend a one day communication seminar of the Bell System in New York City on November 13, 1975. The only expense chargeable to the City will be transportation. /0/7f Carried 3a Workshop of the State Traffic Safety Council I -By Comm. Schickel: seconded by Comm. Shaw /G/z 274' RESOLVED, That Traffic Engineer Gombas and members of the Parking & Traffic Committee be authorized to attend a workshop of the State Traffic Safety Council to be held in Binghamton on October 31. Carried In -Service Training Session - Syracuse, N.Y. By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That four employees in the Construction F Maintenance Divi- sion be authorized to attend an In -Service Training Session in Syracuse, November 17 through 21. The cost of registration, meals and transpor- tation will be a charge against the city. „/,z Carni d 4 Howard Schlieder Resignation: City Engineer Schlieder said that he finds in his personal life that he is going to be snaking a change and asked the Board to consider his resignation as of February 1, 1975 plus any vacation time. His last day of actual work in the City will be January 31, 1975. q I��.vard Schlieder Resignation: By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the Board accept with regret the resignation of Howard Schlieder and that the Superintendent be directed to arrange for a severance in accordance ' vv ;;h the established City practice. - Carried HOWARD SCHLIEDER - RESOLUTION: By Comm. Ewanicki: seconded unanimously WHEREAS, Howard R. Schlieder has served the City of Ithaca as its City Engineer from June 1, 1967, and will conclude such service on January 31., 1975, in order to further advance'his career, and WHEREAS, Mr. Schlieder, during his service to the City, has been a diligent and loyal servant, NOW, THEREFORE, BE IT RESOLVED, That this Board thanks Mr. Schlieder for his service on behalf of the City, and wishes him success in his continuing career as a professional Engineer. Ca -2Z ried Unanimously !Supt. Dingman introduced to the Board the new City Engineer, Philip !Cox who was working with the Corps. of Engineers prior to his job !with the City. Supt. Dingman stated that Mr. Cox will be heading ithe Engineering Division and any engineering work will be done Lthrough his office. Al iy CITY ENGINEER: By Comm. Schickel: seconded by Comm. Stein RESOLVED, That the Superintendent be authorized to place ads in trade magazines � with national coverage in an attempt to find a City Engineer. Z Carried City Engineer Application Review: Supt. Dingman commented that he would appreciate a committee of three or more Commissioners to review the applications for City Engineer and to make recommendations thereon. He suggested a meeting of this committee at 4:00 p.m. on Wednesday, the 19th. By Comm. Clynes: seconded by Comma Ewanicki RESOLVED, That the Board act as a committee of the whole to review the applications for City Engineer. Carried The Mayor explained that Council had not lifted the moratorium on that position yet. City Engineer Position: - Comm. Stein commented that he. has .hande.d the Board. abstracts of resumes of .the.: 25 applicants for theposi tion of City Engineer.; ..The committee as ,a whole has reduced that number and -will probably,have a. recommendation for, personal interviews on a few of the -applicants. 2-12--<- City Engineer Search:,. Supt. Dingman stated that they are in the process of interviewing the more likely ca2didates which were selected from the applications that they had. They have interviewed one and two more will be in town on Friday,any of the Board members that will be available need to be in his office; at 1:00 .p .m. on Friday to meet these gentlemen. %'1 ems- 12 - Moving Moving Expenses for City Engineer By Comm. Schickel: seconded by Comm. Clynes RESOLVED, That a voucher for partial payment of moving expenses of Philip L. Cox, City Engineer, be approved in the amount of $843.31. i(// _Car led City Engineer Cox - Moving Expenses By Comm. Baldini: seconded by Comm. Shaw RESOLVED, That the request for payment submitted by City Engineer Cox for the balance of reimbursement approved by the City for moving ex- penses, be approved in the amount of $154.69. n „ n , 3 Carried 6 Authorized Complement;of Employees Document: By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That a document entitled "City of Ithaca, Department of Public Works, Authorized Complement of Employees, February 1, 1975" be approved and adopted by the Board asthe authorized complement of employees for its Department of Public Works. This approval pertains particularly to the authorized job titles" and numbers of persons authorized to fill those titles. /? Alderman Boothroyd stated that as you are aware the B & A Committee is in the process of reviewing all departments for this year to see how they can save the City some money or change services or what have you, and unlessthis is really vital to the operation of the dept. it would be well if they waited<a month. Supt. Dingman stated that this is an updating because they have not published this annually and he wanted to make this document official. Comm. Stein asked Supt. Dingman to explain how they can have no authorized positions and yet it is filled.:, Supt. Dingman stated that they never exceed in a division the number of positions authorized but there may be more in a certain area than in others. He stated that they may fill more at a lower -classification only because they have not moved people up yet. A vote was taken on the above motion that resulted as follows: Carried ENGINEERING AIDE: By Comm. Clynesi .seconded by Comm. Baldini RESOLVED, That the Supt. be author i zed. to request the finance committee of the Common Council to permit. the immediate hiring of an additional engineering aide in the Engineers. Division. Carried Moratorium on Hiring: Mayor Conley explained to the Board that the Finance Committee of Council has raised the moratorium on hiring after accepting the budget and stated that the hiring of personnel would be in accordance with the budget. /y1 CL\ I 1 Buildings & Grounds Division -. Employee Changes By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That the complement of employees authorized in the Buildings $ Grounds Division be changed as follows: //217-) � z/7� — 1. Add one Laborer in the custodial sec ion to be used in the Construction & Maintenance Garage. 2. Reduce the number of Maintainers in- the Parks Ej Forestry Division to one, and add one Truck Driver in the same section. Carried Discussion followed on the floor. Construction & Maintenance Division - Employee Changes By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the complement of employees for the Construction & Main- tenance Division be changed as follows: /1/1 2./7 1. Add one Maintainer in the garage section to be used as a stock person. 2. Reduce the number of Maintainers o�nWtheHrighoas seition by one, and increase the number this section by the same number. Carried Jeffrey Soule - Leave of Absence By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That Jeffrey Soule be granted a 90 -day convalescence leave of absence effective July 6, 1975. Ca ie Ceasare Cappucci Leave of Absence By Comm. Schickel: seconded by Comm. Baldini RESOLVED, That Ceasare Cappucci be granted a three month leave'of absence, effective ' August 24, 1975. Carried Leave of Absence - Jeffrey Soule By Comm. Schickel: seconded by Comm. Shaw RESOLVED, That the convalescence leave of absence granted to Jeffrey Soule to recover from a non -job connected injury be extended for three months. fa/ Carried Appointments 1 Promotions 2 Authorization to attend conference 3 Resignation (City Engr); Introduction of new engineer 4 Authorization to advertise for City Engineer position; review of 5 applications Authorized complement of employees document; moratorium on hiring 6 Leave of absence 7 Telephone & Electricity Survey Funds Superintendent Dingman reported that in view of the rapidly increasing cost of certain types of telephone service, and in view of the rapid increase in use and cost of electricity, he would like the Board to consider whether Lthey will request the Common Council to provide funds for a survey by an ;independent consultant of the manner in which the city purchases these 'two utility services and to make recommendations where savings could be made. Discussion followed on the floor. Z �/7) By Comm. Stein: seconded by Comm. Baldini 'RESOLVED, That the Superintendent of Public Works investigate the costs hof doing a study on telephone and electrical service and report to the 'Board of Public Works at an early date with his recommendation. Carried Telephone & electricity survey 1 N- - 'ATTORNEY FOR THE CITY'S REPORT Attorney -for the .City, Shapiro; :reported that he received a notice of a cle,ss . action by the. City. of.=New.,. York, against General Motors= Corp-. The City was .sent the notice because they migIt„be one of -the members of the class. The class 1 has to do with municipalities that' have bought buses from GM Corp. between October 4;''1968 and August' 8; 1973., 'The definition of. the buses is‘that they have a seating capacity of 40 adults. Attorney'Shapiro spoke with Supt. Dingman and found out that none of the City !'s buses.,, have a seat ing capacity of 40 or more. Attorney Shapiro went on to say that theycould request for exclusion from the class and proceed on their own or forget about it. Another thing they can do is do nothing and be considered a member .of the•class.and if. there is:any- recovery .-arid we qualify,, they may _get some of the recovery. or the City, .: couhd.nform them within :60 days that they wish . to remain a member\ of the ..class but want to.' be represented by their own council: There: is a 30 day requirement. for requesting exclusion from the class. The Attorney for the City recommended that they do nothing and see how .the case develops. - ATTORNEY FOR THE CITY REPORT Attorney for the City, Shapiro, reported there was a small mechanics lien filed against the towers that are on the mall, $1,100 by J.G.S. Construction against Triangle Steel. Attorney Shapiro said that he was informed today that the lien has been discharged. • l3 2 City Clerk Rundle read the following letter to the Board from Ms. Esther Zaldokas, 523 East State Street: August 21, 1975 City Clerk: This letter is in response to a phone call I received from City Chamberlain's Office in regards to a bill sent to Mr. Ernold Zaldokas - August 28th, 1974 for cutting grass at 523 E. State Street, Ithaca, on this piece of property we own - Mr. Zaldokas has been deceased a3most 7 years. I personally myself out the grass at 523 East State Street the day before I received the letter of complain from the City - therefore I had already.ctit the grass and I don't feel this bill is in fairness to me -- I would have paid the bill long time ago if I had felt it to be fair -- I did not know there was any recourse on a matter like this until instructed so by the Chamberlain's.Office. This is why the matter has been delayed this long. Any further consultation on this matter may be done by consulting meat 38.75194 or Box 42. Mecklenburg, N. Y. 14863 7 Sincerely, Ms. Esther Zaldokas Please present this letter at your meeting of.August 27th at 4 o'clock as I.cannot be present. Mayor Conley commented that this matter should be brought to the Building Dept.'s attention and Mr. Ed Lynch, who carried the order out. Mayor Conley explained to the Board the reason these bills were sent to the Collection Agency by Common Council. Supt. Dingman said the bills were recommended for expungment from the Attorney for the City because he felt they were uncollectable without great cost to the City. Resolution By Comm. Clynes: seconded by Comm. Baldini RESOLVED, That the matter of Ms. Zaldoka's bill for cutting her grass be referred to the Common Council: Carried City Clerk Rundle read the following letter from Mr. Frank Orzino: To Whom It May Concern: Arrangements were being made Morris Ave. The people responsible forthe maintenance of this lawn were ill at the time. The City of Ithaca sent' two men, a truck and driver and two lawn mowers to take care of this 40 x 50 lot after I had explained the situation. At the same time the City property at the corner of Titoga and State was neglected and remained that way; overgrown with scrub trees and shrubs, for two years at least, Also the fair grounds, some private property on Meadow St. belonging to an Oil Company and others were not touched. Which I complained about. Also one man worked and two men watched the lawn being cut at 211 Morris St, /° to take care of the property at 211 I refuse to pay this bill. Report that city is included in class action brought by NYC against General Motors- 1 Mechanic's Lien against Triangle Steel - Towers on Mall 1 Protest from Zaldokas for grass cutting by city _ o 2 w 1 ELECTION OF VICE-CHAIRMAN By Comm. Clynes: seconded by Comm. Schickel • RESOLVED, That Comm. Ewanicki be nominated as Vice -Chairman of the Board of 41ILPublic Works. By Comm. Clynes: seconded by Comm. Shaw RESOLVED, That the nominations be closed. Comm. Ewanicki received a unanimous vote by the Board. APPOINTMENT OF COMMITTEES Carried Carried Mayor Conley made the following appointments to the committees of the Board of Public Works: �t 4 Chairman Comm. Ewanicki Comm. Shaw Comm. Baldini eli Comm. Clynes Vice Chairman Water. and Sanitary Sewer Comm. Shaw Member Comm. Clynes • Highways, Street Lighting and Refuse Comm. Clynes Comm, Stein Bridges, Creeks and Storm Drainage Comm. Ewanicki Comm. Schickel Public Buildings, Public. Grounds and Parks Comm. Schickel Comm. Shaw Comm. Schickel Comm. Stein Finance, Accounts and Capital Improvements Comm. Stein Comm. Baldini Parking, Traffic and Transit Comm. Baldini Comm. Ewanicki 2 REGULAR MEETING FEBRUARY: Supt. Dingman urged the Board to hold their next meeting on February 12, 1975,even though . City: Hallwill be closed due to the holiday (Lincoln's birthday). He said the reason for this is that there will be, bids to be taken, and approval, of the;plan.s.•for the. maintenance facility. 2 2 - No No objections were made. ;) Regular Meeting BOARD OF PUBLIC WORKS PROCEEDINGS City of Ithaca, New York 4:00 P.M. Fi(e 4 fpm May 28., 1975 MEETING POSTPONED Due to lack of quorum, the -meeting was postponed and will be called by the Mayor, or in his absence the Vice Chairman, or will .reconvene at the next regular meeting date. May 30, 1975 . p A. Runt City Clerk Regular Meeting BOARD OF PUBLIC WORKS PROCEEDINGS City of Ithaca, New York 4:00 P.M. MEETING ADJOURNED Meeting Adjourned on a Day. to Day basis fo.r lack of a quorum. .September 26, 1975 September 24, 1975' euh . Run y� Clerk Special Meeting 10/29/75 By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That a special meeting will be held Wednesday, October 29, 1975 at 4:00 P.M. to consider the bids which will, be received Monday, October 27, 1975 pertaining to construction of .the Rothschild Plaza and for street trees. Also at the October 29th meeting action will be taken on the request of East Hill citizens for a traffic control at the intersection of State St. & Stewart Ave. . , /o4 2-/7.> Carried. . Superintendent Dingman reported that the next meeting of the Board of Public Works would normally fall on the day before Christmas. It would seem advisable to select another date for the final meeting of the year. He suggested consideration be given to some other suitable date. Discussion followed on the floor. By Comm. Schickel: seconded by Comm. Clynes /7 5 RESOLVED, That the next meeting be held at 4:00'P..M. on Tuesday, Decem- ber 23, 1975. In.the event that a quoram.cannot be present, the members will be notified in advance. Carried 3 Rules and Regulations Adoption by the Board: By Comm. Schickel: seconded by Comm..Ewanicki WHEREAS, The general rules and -regulations. of -the Board of Public Works pertaining to Parks and Pe creation; Streets,Sidewalks and Public Places, Water and Sewer; and Garbage, Trash and Weeds have been prepared in Code Form; and n r WHEREAS, It is in the best interest of the City of Ithaca to adopt s h rules and regulations in Code form, NOW, THEREFORE, BE IT RESOLVED, That the following Chapters annexed hereto and made a part hereof, be and heeeby are adopted as the general rules and regulations of the Board of Public Works as follows: Chapter 241 Parks and Recreation Chapter 244 Streets, Sidewalks and Public Places Chapter 245 Water and Sewers Chapter 272 Garbage, 'Mash and Weeds; and BE IT FURTHER RESOLVED, That all rules and regulations or parts thereof pertaining to the same subject matter and any other rules or regulations or parts thereof inconsistent with the aforesaid rules and regulations contained in said Chapters, be and they hereby are repealed; and BE IT FURTHERRESOLVhD, That the City Clerk publish or cause to be published a notice generally describing'said Chapters at least once in the official news- ; paper of the City of, Ithaca pursuant to S 5.50 of the Ithaca City Charter. Carried MINUTES- Alderman INUTES-Alderman Boothroyd requested that the April 9, 1975 minutes under Possible Water Rate Increase should be corrected to read$100,000 instead of $400,000. By Comm. Schickel: seconded by .Comm. Clynes RESOLVED, That the minutes of the April 9, 1975 meetin corrected. be approved as Carried MINUTES: By Comm. Baldini: seconded by Comm. Schickel RESOLVED, That the minutes of the meeting of June 11 be corrected as follows: On. page 4 delete: RESOLVED, That the contract for supplying Gravel in accordance with the specification of May 7 -and their bid of May 27 be awarded as follows: Inlet Valley Service Item 203-2.02B, loaded - $1.20 Item 304-2.02, delivered - $2.90; loaded - $2.10 Landstrom Gravel Company Item 203-2.02B, delivered - $1.95 Item 203-2.02C, delivered - $1.95 All of the above prices are dollars per ton. d �S Carried Carried MINUTES: I - By Comm. Baldini: seconded by Comm. Shaw I RESOLVED, That the minutes of the 7:um1_y_. 23, 1975 meeting be approved with the following correction: On page 4, Maintenance Facility: Correct total construction cost as -proposed to be awarded should read $609,426. Carri dl's MINUTES: By Comm. Ewanicki: seconded by Comm. Schickel ( 2_ 7RESOLVED, That the minutes of the April 23, 1975 meeting be approved with` the following correction: On page 4, Maintenance Facility: Correct total construction cost as proposed to be awarded should read $609,426. Carried MINUTES: By Comm. Clynes: seconded by Comm. Ewanicki RESOLVED, That the minutes of the December 10, 1975 meeting be approved ; with the following Eorrection: That page 3 o the minutes be corrected/0..3/?f to show that Mr. Albertsman and Mr. Cassidy were appointed rather than promoted. Carried -5 - Board of Public Works. Annual Report for 1974:. Supt. Dingman stated that the annual report has been presented tom, the Commissioners and there will be action taken later in the meeting. Resolution to Accept B.P.W. Annual, Report: •By Comm. Schickel: seconded by Comm. Ewanicki RESOLVED, That the Clerk be directed to receive the Annual Report of the Board of Public Works and place it on file. Mal(q BE IT FURTHER RESOLVED, That the department distribute thecustomary copies thereof.. Carried MOMENT OF-rSILENCE IN MEMORY OF MICHAEL..LEARY . Vice Chairman Ewanitki r-equ.ested.a11 present. to stand in a Moment of Silence memory of Michael Leary who served'on the Board of Public Works for eleven years. Chairman ommissioner.Ewanick1 Commissioner Shaw BOARD : OF 'PUBLIC WORKS COIsIITTEE APPOINTMENTS' Water and Sanit•aryr `Sew r, C"ammissioner Shaw Highiways, Street Ligat n ,,Land `Refuse Commissioner Clynes Bridges, Creeks and Storm Drainage , Member Commissioner :Clynes Commissioner Baldirii. Commissioner Ewanicki. Public Buildings, Publicrounds and Parks 'Commissioner Clynes Commissioner Schickel. Finance"Accounts and Capit'al;..Tmprovements _�, „Commissioner Schickel Commissioner Stein `101101' Commissioner Stein h n 13p0_. d pc, t, ( r c I.CJOr S Parking, Traffic and Transit- Commissioner Baldini e te c_te. d VIc_e. To- vi Commissioner Stein tmissioner Sehickel ommissioner Shaw . Commissioner Baldini =. Commissioner;Ewanicki GheA- P-11,7et- K •