HomeMy WebLinkAboutCommunity Drug Task Force Application for Federal AssistanceAPPLICATION FOR
FEDERAL ASSISTANCE
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/ OMB Kpproval No. 03484
5. APPUCANT INFORMATION
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3. DATE RECEIVED BY STATE
Applicant Identifier
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State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
CITY OF ITHACA
Organizational Unit:
COMMUNITY DRUG TASK FORCE
Address (give d y, county, State, and zip node):
108 EAST GREEN STREET
ITHAcA. TOMPKNS COUNTY, NY 14850
Name and telephone number of person to be contacted on matters Invoh
this application (give area code) Technical: 607.274.8501
Budgetary 607, 274-501
Contractual: 607•, 274.8501
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A. State H. Independent School Dist.
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C. Municipal . J. Private University
D. Township K. Indian Tribe
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9. NAME OF FEDERAL AGENCY:
OFFICE OF JUVENILE JUSTICE AND DEUOUENCY PREVENTION
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER.
TITLE:
161 —17 I Z
FY 2000.DRUO FREE COMMUNITIES SUPPORT PROGRAM
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, eta):
11. DESCRIPTIVE TITLE OF APPUCANT'S PROJECT:
The Community Drug Task Force of Ithaca New York will
continue the following initiatives:1) Public Awareness & Education Campaii
2) Prevention and Intervention
3) Partnership with Ithaca City School District
13. PROPOSED PROJECT
Start Date 'Ending Date
9-1 =02- 8-.3k-03
14. CONGRESSIONAL DISTRICTS OF:
2 643
a. Applicant
b. Project
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111. ESTIMATED FUNDING:
Federal
Applicant
c. State
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V (L1 bon 1 . 000
d. Local
s.Other
L Program Income
9. TOTAL.
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ORDER 12372 PROCESS?
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AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
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DATE 3-31 -oz.
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ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
Type Name of Authorized Representative b. Title c. Telephone Number
ALAN J. COHEN . MAYOR 607-274.6501.
Signature of Authorized Representative
e. Date Signed
3-31-oZ
Previous Edition Usable
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Project Abstract
The Community Drug Task Force of Ithaca, New York intends to utilize the Drug -Free
Communities Support Grant to:
1) Reduce substance abuse among youth, and over time adults in Ithaca and the surrounding
municipalities.
2) To strengthen the Community Drug Task Force partnerships with Ithaca City School
District, City of Ithaca, surrounding municipalities, local universities and colleges, existing
community private not-for-proft organizations and local and state government.
The specific programs being developed and implemented to realize these goals:
1) Public Awareness campaign at Ithaca High School that revolves around a ground-
breaking Social Norms Marketing Campaign .
2) A community basedPublic Awareness and Education Campaign targeting parents,
caregivers, guardians and adults working with youth. It will involve print, radio and
television and various community private not-for-profit organizations, and local and state
governments.
3) Transportation - Youth Bus Passes - on public transit to allow youth to participate in
healthy, positive after school activities.
4) A+ Tutoring Program targeted for African American youth in Ithaca High School.
5) Scholarships for High Risk Students that enable them to participate in enrichment
activities after school such as arts, music and dance classes.
6) Prevention, Intervention and Education - The Community Drug Task Force
through its partnership with the Mental Health Association will provide programs
for the prevention, education and intervention of parents, youth and community
organizations.
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Program Narrative
I. Goals and Objectives
The Community Drug Task Force has worked to bring a diverse community together to tip
the scales and measureably improve the welfare of children and the entire community by
reducing the incidence of substance abuse. We have made significant progress in this four
year initiative towards accomplishing our goals:
A. Goals
Goal I: Reduce substance abuse among youth, and over time adults, by addressing the
factors in a community that serve to increase the risk of substance abuse and factors that
serve to minimize the risk of substance abuse.
Goal II: Establish and strengthen collaboration among communities; Federal, State, Local
governments; and private nonprofit agencies and to support community coalition efforts to
prevent and reduce substance abuse among youth.
B. Objectives
Objectives - Goal I:
a) Increase the age onset of substance abuse by 8 months
b) Reduce frequency of use of alcohol, tobacco and other drugs in the past 30 days.
c) Increase perception of risk of harm of alcohol, tobacco and other drugs
d) Increase perception of disapproval of use of alcohol, tobacco and other drugs by
peers and adults.
Objectives - Goal II:
a) Improvement in the level of collaboration among communities and Federal, State,
Local and Tribal governments (e.g., increased number of interagency agreements.
b) Enhancement of intergovernmental cooperation and coordination of youth
substance abuse issues (e.g. adoption and use of an integrated management
information system to share data on youth substance abuse.
c) Increase citizen participation in substance abuse prevention efforts
d) Enhancement of prevention planning and prevention efforts (e.g. data -driven
needs assessment and comprehensive, research -based strategies.
This four year initiative will accomplish goals by focusing funding efforts in three main
objectives: 1) creating a progressive, district wide and county wide Public Awareness
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and Education Campaign targeted towards parents, caregivers, guardians and adults
working with youth; along with a special emphasis on a Social Norms Marketing
Campaign targeted towards youth. 2) Prevention, Intervention and Education
initiatives through the collaboration of the Community Drug Task Force and its partnership
with the Mental Health Association. 3) Increasing the Partnership with Ithaca City
School District , promoting collaborative initiatives and partnerships with the Ithaca City
School District, Community Drug Task Force, existing community youth programs, local
government, and law enforcement.
The programs we have designed are inter -related, forming a comprehensive stratgey
designed to meet our goals and objectives and foster successful community partnerships
and collaborations.
II. Project Design and Accomplishments
A. Public Awareness campaign at Ithaca High School that revolves around a ground-
breaking Social Norms Marketing Campaign .
Traditionally most prevention efforts have focused on reducing the negative behaviors.
Research now shows that it is more effective to strengthen and increase `protective'
behaviors (i.e. healthy behaviors.) We can increase the protective behaviors by documenting
the true norm.
Among young people there is a perception that there is much more negative behavior than is
really the case. In most cases, their peers' behavior is more moderate and more responsible
than they thought. The research shows that this incorrect perception of the norm tends to
increase the negative behavior.
The concept of a Social Norms Marketing Campaign is to give students the correct
information about the true norm through a media campaign. This has been done very
successfully on college campuses. This initiative includes print and electronic media that
have been specifically designed to reduce misperceptions of student norms and thereby
reduce levels of alcohol and other drug use and the resulting consequences. The media must
have the following elements; 1) a positive message 2) it must be inclusive 3) it must be
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empowering. In order for this message to work it must be based on good data and the media
must be considered `cool' by the target population of students.
We are working with Alan Berkowitz, a consultant who helps colleges, universities, and
communities develop innovative programs in the drug prevention, sexual assault prevention,
and diversity fields. He is nationally known for his approach of the social norm theory and
is a local resident committed to working with the Community Drug Task Force. His
approach is an empirically driven strategy, which is based on the research finding that
students tend to over-estimate considerably the amount of alcohol and drug use of their
peers, while parents tend to under -estimate the norm and become carriers of the
misperceptions.
The first key step was begun in December 1999, was to develop a social norms survey
instrument. Berkowitz worked with a Cornell University professor and two graduate
students to develop this survey. It was ready to be administered in March 2000, and the data
collected was used to develop the core positive norm statements. The survey measured self-
reported behavior and perception of use. It was administered to 270 IHS students in grades
9-12. The data was then analyzed and Berkowitz then developed the multiple positive norm
statements about alcohol and other drugs. The following statements were selected to be used
in posters and table tents:
1) What did you do last weekend? In a typical week, 92% of IHS students didn't drink.
2) 78% of IHS students had their best times with friends without drinking.
3) 67% of IHS students usually drink soda, juice or water at a party.
4) In the last 30 days, IHS students had fun with friends without using alcohol and other
drugs doing the following things:
51% doing a hobby
67% playing sports
62% going out to eat
71% going to the movies
60% going to the mall or shopping
85% hanging out at someone's hosue
53% computer or video game activities
5) 73% of IHS students have never smoked pot.
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The posters and table tents were designed by an award-winning local advertising firm,
Garrity Communications, Garrity Communications is very familiar with the social norms
approach - they designed Cornell University's Social Norms Marketing campaign. We
worked closely with IHS student focus groups to refine the designs until they passed the
`cool' test (i.e. the students had a strong, very favorable response.) The campaign was
launched in May 2000.
In addition, our multiple positive norm statements about alcohol and other drugs were
woven into interesting tidbits of information called `Campus Factoids.' Campus Factoids is
a desktop screensaver program now installed on all the computers at the high school. There
are approximately 200 Campus Factoids that were collected by team of IHS students. These
`Factoids' randomly appear on the computer screen. Every fifth statement is a positive
norm statement -- a combination of alcohol and drug education and `Jeopardy.' The
`Campus Factoids' deal with characteristics of the student body such as political opinions,
hours spent studying, current events, pop culture and many other topic areas. The topics are
drawn from a broad spectrum of sources to keep up student interest and to reflect the
academic and social values of the community. Some `Factoids' are amusing, some are
surprising, and some are disturbing. They are accompanied by the same colorful, eye-
catching graphics used on the posters and table tents. This highly successful online,
electronic program model has been used with great success at Hobart and William Smith
Colleges in Geneva, New York and has been adopted by other universities including Cornell
University. Implementation of the `Campus Factoids' program was made possible by Dr.
David Craig of Hobart and William Smith Colleges who trained Ithaca City School District
employees.
We are extremely encouraged by the positive response to the Social Norms Marketing
Campaign. Research indicates that the long term effectiveness of this method is dependent
on the `dosage' - students will need repeated exposures to these images (i.e. images need to
be seen a minimum of 10 times before an individual internalizes it.) We continued to
modify and improve these images and `Campus Factoids' throughout the 2001-2002
school year.
We are greatly encouraged by the success of this campaign and in the 2002-2003 school
year, in collaboration with the Ithaca City School District, we will begin the final phase: to
broaden this campaign to include the middle schools, DeWitt Middle School, Boynton
Middle School and the Alternatives Middle School and High School. This will complete the
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goal of the campaign: to reach every student, 6th grade through 12th grade in the Ithaca City
School District.
A random selection of students will be given a survey admininstered by the Community
Drug Task Force and the Ithaca City School District to evaluate the effectiveness of the
Social Norms Marketing Campaign. In addition, we have continued to compare these results
with Rocky Mountain Data Survey that the Ithaca City School District has committed to
administering yearly.
B. Public Awareness and Education Campaign
The community based Public Awareness and Education Campaign is focused on the target
audience of parents, caregivers, guardians and adults who work with youth. It is absolutely
essential that the messages and strategies that are developed complement the ground-
breaking Social Norms Campaign at Ithaca High School. This is one of the first high
schools in the country to implement this model, which has been extremely successful on
college campuses. It was essential to wait until the Social Norms Campaign was
successfully launched and integrated at the high school before this piece could be
completely developed and implemented.
Our targeted messages will complement the national anti-drug campaign's core messages of
"Truth," "Love," "Communication," "Trust," and"Honesty." We are tapping into
local parents and teens to tell their stories. These were developed into print ads, radio ads,
TV ads, posters, as well as printed materials, i.e. the `Parent Kit,' a series of mailings that
was launched Fall, 2001 to all parents, caregivers and guardians of Ithaca City School
District students, grades 6-12. These colorful mailings have done the following:
1) send a strong and effective message to our target population correcting the norm
regarding the perception of alcohol and other drug use among youth and parents.
2) Direct them to the Community Drug Task Force website (which was launched in Fall
2000) for more information. This website, www.ithacaparents.org, was designed by the
Media Outreach Team (a subcommittee of the Community Drug Task Force) which
includes Ithaca College Communications faculty and students, graphics and marketing
professionals, parents, and human service providers. It has been extremely effective and ties
together the entire public awareness campaign. In addition to featuring all the core
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messages, the website includes links to both national and local contacts that will connect
parents with the resources, information and help that they need.
3) Invited them to a series of trainings scheduled for Fall 2001 in this approach so that they
can have a more effective and more meaningful dialogue with their children on the
perceptions of alcohol and drug use. In this way, the social norms message can be
reinforced in multiple places and can really make a difference.
Communities often use the media as a vehicle to bring about changes in community
practices, programs and norms. Various forms of media attention can also be very helpful in
strengthening and augmenting effective strategies. We do not intend to use the media
necessarily as an effective strategy on its own but rather as a tool that can be used to
promote and support effective strategies.
A very positive benefit of our public awareness campaign, is that its success has attracted the
participation of other local organizations involved in these issues. We have formed new
partnerships and collaborations that have greatly strengthened the campaign. One example
of this, is that we been heavily promoting The Community Crisisline,which is our local 24
hour hotline, on all of our mailings and websites. We have greatly increased the awareness
of this crucial phone number for all members in the community and increased the number
of parents calling in to get help for dealing with their teens with alcohol and other drugs as
well as other parenting issues. We have also been able to work together to incorporate other
organizations' special events into our public awareness campaign.
The evaluation of the media campaign will be administered by a telephone survey to 500
residents in the area of the Ithaca City School District.
C. Transportation - Youth Bus Passes
Research has shown that afterschool hours are the time when our children are most at risk.
In increasing numbers, parents from all walks of life believe that encouraging their children
to participate in healthy activities during after school hours can keep them safe, improve
their academic performance and social development. The single largest obstacle for our local
youth to participate in after school programs or local youth programs is the lack of
transportation.
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These youth bus passes will allow transportation throughout the county on the TCAT bus
system. This will give students access to transportation that is flexible and fits his or her
personal schedule.
Our goal is to increase the number of youth participating not only in the many school
sponsored programs like sports, drama, clubs, tutoring programs, but also in many other
activities that students engage in after school hours such as jobs, music lessons, and
community service.
The response from parents/caregivers and guardians to the letter was immediate and
favorable. We now have 500 school and middle school students now participating in the
program. Many parents wrote notes of gratitude to us on their application (i.e. "Thank you
for this opportunity!" "This is a great need. Thank you so much.") It reinforced our data
that transportation was indeed a major obstacle for many working families.
The majority of the participating youth are using public transportation for the first time. The
cost of a 10 month student bus pass is normally $200, which is cost -prohibitive for many
families.
The immediate evaluation of the program will be found in the number of students using the
TCAT bus passes. A survey administered by the Community Drug Task Force to parents of
students issued passes, evaluating frequency of use and location of destinations also gave us
results that showed that students gained the following positive assets: increased
independence; increased self esteem: higher grades; higher frequency of library use, etc.
resulted in The more profound result from creating this transportation solution is that we
will foster the growth of increasing numbers of afterschool programs and resources that
support youth during out-of-school time.
D. A+ Tutoring Program targeted for African American youth in Ithaca High School,
formerly known as theSteppin' Up Tutoring Program .
This tutoring program is a partnership effort with a local community center called the
Greater Ithaca Activities Center and the Ithaca City School District. By offering this satellite
program at the high school campus they are able to reach more of the African American
students they are targeting.
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The program operates Monday - Thursday, 2:45 - 5:00 p.m. at Ithaca High School.
Students study independently in small groups with tutors. There are eight tutors working
with students on a regular basis. Approximately 35-40 students participate weekly.
The students are expected to sign in when they arrive and begin their homework or other
educational activity. The program provides notebook paper, folders, index cards, graph
paper, pens, pencils, calculators and any other school supplies needed to help students
complete assignments. Textbooks for specific classes are readily available. Snacks are also
provided.
The tutors come from several areas of the community including: 1) Cornell University
Work study program; 2) retired teachers and professors from the Durfee Tutoring Program
at First Presbyterian Church; 3) IHS teachers and IHS Honor Society students.
The program has been well received by the high school, which had no tutoring program on
site before this. The coordinator of the tutoring program met personally with all faculty
members as well as all athletic team coaches, guidance counselors and social workers. In
addition to referrals to the tutoring program by these key partners, niany referrals have also
come from the parents.
It is still of concern that the school has no additional support mechanisms outside of the
classroom to prepare students for the new NYS regents requirements. It is our hope that this
program will assist students in preparing for these new demanding standards.
The A+ Tutoring program will be evaluated through the numbers of students participating
in the program and over time academic achievement and daily school attendance of those
involved will be measured.
E. Scholarships for High Risk Students that enable them to participate in enrichment
activities after school such as arts, music and dance classes.
High school students who take music lessons and join theater groups do better in math,
reading, history, geography and citizenship, according to a study of Education Department
data. The study, which tracked more than 25,000 students for more than 10 years, found that
students who reported consistently high levels of involvement with instrumental music
scored significantly higher on math tests by the 12th grade.
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This observation held true for students regardless of their parents' income, occupations and
levels of education, said James S. Catterall, the lead author and an education professor at the
University of California, Los Angeles. Research shows that harnessing energies and
channeling the creativity of at risk youth is necessary for success in behavior modification
and treatment.
The main obstacle is the lack of direction and focus that many of these students have. Even
when it was a class that the individual had expressed strong interest in, it proved to be
difficult for them to attend regularly. The students with whom we had the greatest success
had established a rapport, a mentor relationship with the teacher of the class. They needed to
feel that personal connection to the adult to consistently attend.
To address this issue, in the Fall 2000, we initially intended to work closely with the Teen
Center to offer arts enrichment activities and classes at this location. This is a relatively new
center located in downtown Ithaca. However, it became clear that the Community School of
Music and Arts, which is also downtown, would be a better match. They had already
established a relationship with the Teen Center, and had developed some satellite arts, music
and dance classes for them.
The Community School of Music and Arts has over 70 faculty members teaching a full
range of individual and group classes in visual arts, music, dance, and yoga. We were able to
negotiate a reduced scholarship fee for at -risk, low income youth who would not normally
be able to participate in these classes. The Scholarship Program made over 35 successful
matches for youth in the 2000-2001 school year.
During the Fall 2001-2002 year we laid the groundwork for our long term effort to focus
on after-school programming for high risk teens, which is lacking in our area. Virtually
every local human service agency serving youth has resources that could be better utilized
through' enhanced collaboration and partnerships. The Community Drug Task Force will
serve as a catalyst in our community to focus attention on this very important issue by
creating new community partnerships and continuing to research other funding resources
and and support for such programming. With the increase of gang violence and drug and
alcohol activity among high risk youth in Ithaca and Tompkins County, there was an effort
to create a program that would be more effective to curb these behaviors.
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In Spring of 2002, we collaborated with the Community School of Music and Arts, the
Ithaca Housing Authority, the Southside Community Center and other youth service
providers to launch a new program, the Touchtones Steel Band Project. Steel drum bands
have proved to be a successful strategy to engage high-risk youth across the country. This
music program promotes team building, cooperation, personal development, anger
management and academic success. It can reduce drug and alcohol activity, violent crime
and school dropout rates.
The youth targeted are ages 12-18 in the Ithaca City School District, most of whom are
high-risk and are receiving services from the following agencies: Community Drug Task
Force, Ithaca Drug Treatment Court, Ithaca Youth Bureau, Big Brothers/Big Sisters
program, Ithaca City School District, Ithaca Police Department, Community Dispute
Resolution Center, and the Ithaca Housing Authority. Case management activities at these
agencies will ensure that participating students will continue to receive their established
services and maintain a commitment to academic achievement.
F. Prevention, Intervention and Education - The Community Drug Task Force
through its partnership with the Mental Health Association will provide programs
for the prevention, education and intervention of parents, youth and community
organizations.
The Mental Health Association is a not-for-profit agency that has been serving Tompkins
County for over 45 years. They have formed an exciting new collaborative effort, working
with the highly regarded Paul Scheurs Program at the Ithaca City Youth Bureau. This is a
mentoring program designed to work one to one with extremely high risk youth on the
edge. They are identified in middle school, and they work with the students through high
school. They have an excellent record of keeping the students on a positive track through
graduation.
The Mental Health Association has identified a particular model of resiliency theory
developed by Horacio Sanchez, of Resiliency, Inc. Sanchez has been running a very
successful program for high risk youth in North Carolina for 15 years. The Mental Health
Association has worked very closely with Sanchez to develop a curriculum training
program, that they have named the Success Program for mentors. This Success Program
will greatly enhance the services that the Paul Scheurs Program provides to youth and
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families. The curriculum will broaden their ability to understand in a holistic sense the
problems that youth and families struggle with.
They have trained nine new mentors in this curriculum - a total of 21 hours of training. The
mentors are working with middle school aged city and rural youth, primarily 6th -8th
graders. They have linked the mentors with 10 - 15 youth.
Phase II, which started in Fall 2000, included actual assessment of youth and identifying
their control group. An evaluation of the Success Program's neighborhood leader's project
has been researched and written, with guidance from both Cornell University's research and
design department of the School of Ecology/Family Life Development Studies and Ithaca
College Health Studies Department..
Other mentoring programs sponsored by the Ithaca City Youth Bureau have approached the
Mental Health Association for training in these risk and resiliency methods. The intent is to
enhance and complement the ongoing efforts of mentoring programs that are now occurring.
in Tompkins County, with the Paul Scheurs Program being the primary control group.
III. Management and Evaluation
A. Who will lead?
Alan Cohen, Mayor, City of Ithaca, Debi Albanese, Assistant Superintendent, Ithaca City
School District, Beth Jenkins, Director, Tompkins County Mental Health Association,
Laurel Guy, Coordinator, Community Drug Task Force. Project Management doing Task
Force work will be reported to Alan Cohen, Mayor, City of Ithaca.
B. Evaluation
In addition to the methods for local evaluation described above, all of the programs will be
evaluated for level of effectiveness by the following methods:
The Rocky Mountain Survey will be administered to youth in the Ithaca City School
District and high school levels every year (targeted at 6th, 8th, 10th and 12th graders.) Every
two years, this survey willl hit the same set of youth as they advance in grade. The survey
enables the evaluation of the immediate reduction of substance abuse. In 2002, the survey
will hit the youth from the baseline data administered in 2000.
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Data from Student Assistance Program (SAP) Counselor Currently the Student
Assistance Program Counselor keeps data for numbers of students served, the
demographics of students, and the total number of teachers and students. The counselor will
provide documentation to illustrate the nature and numbers she has served.
Strengthening Collaboration Anecdotal and statistical information will be shared by the
Community Drug Task Force members.
National Evaluation The Community Drug Task Force will fully participate in a National
Evaluation, in order to illustrate the effectiveness of these ongoing and developing projects.
C. Sustainability of Funding
A high priority is now being given to researching and identifying additional funding sources
at the local, state, and national levels, including foundation support. We will be working
closely with other local community organizations including the Alcoholism Council of
Tompkins County and the Tompkins County Tobacco Coalition to collaborate on grant
proposals that will continue to build on our efforts to put in place successful, comprehensive
strategies to reduce the incidence of substance abuse and to increase the protective behaviors
by changing the perception of the community norm. These programs will reduce the harm
of the risk factors, enhance existing partnerships, and become a gateway for future
programs and community collaborations. The programs also address the current service
gaps as well as the perceived service gaps within the Ithaca community.Together we will
continue building a safer and healthier community in which to live and work.
In four years time the City of Ithaca will be able to absorb the cost of a full-time paid
Coordinator of the Community Drug Task Force. The Mental Health Association will have
the communities positioned to train within their own neighborhoods, however they will
sustain the overall administration and oversee the neighborhood programs. The Board of
Education will absorb the cost of the discounted youth bus passes offered through
Tompkins Consolidated Area Transit (TCAT). Discussions with TCAT remain positive
about the continued discounted passes in future years. We are in the process of lobbying
them to add additional buses for the afterschool hours between 3:00 p.m. and 5:00 p.m. so
that students have less waiting time. TCAT wants to train the riders of the future and
increase overall numbers of public transit riders. We are optimistic that we will be able to
convince them to offer the discounted youth passes to the public to encourage this new
population and to fill their empty seats. The Public Awareness Campaigns will be continued
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with the increased town/gown collaboration with Cornell University and Ithaca College.
Both institutions boast sophisticated media facilities and have a commitment to utilizing the
talents of the students to benefit community organizations through student internships and
community service projects. The Community School of Music and Arts, which is emerging
as the lead agency for working with high risk students in the arts will develop other sources
of funding of the scholarships the Touchtones Steel Drum Project.
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OMB Approval No. 1121-0188
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the
preparation of the budget and budget narrative. You may submit the budget and
budget narrative using this form or in the form of your choice (plain sheets, your
own form, or a variation of this form.) However, all required information
(including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee if available. Show
the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent
with that paid for similar work within the applicant organization.
Name/Position Computation
*Laurel Guy/Paid Coordinator 3/4 time one year
Community Drug Task Force
Cost In -Kind
$17,160
**Youth Development
Program Leader
Paul Scheurs Program
32 weeks@17 hrs/wk@$9.38/hr $5,102
8 weeks @ 35 hrs/wk@$9.38/hr $2,626.40
***Greater Ithaca Activities Center (GIAC)
• Tutoring Coordinator 33 weeks@20 hrs/wk@$7.50/hr $4950
• Work Study Students: 27 weeks@ 3 students@25% of $6.50/ $1579
3hrs/day /4 times/wk
Total Cost $31,417.40
Total In Kind $0.00
* The Coordinator of the Community Drug Task Force will plan thepublic awareness
and education campaign, oversee the development and implementation of the Social Norms
Marketing Campaign, monitor all grant programs, research new grant opportunities,
coordinate volunteers of the Community Drug Task Force, implement the programs that
foster the relationship between the Ithaca City School District and the community, and
increase new community collaborations and partnerships.
** Youth Development Program Leader will assist with the after school program and
the summer program and play an active role in developing and implementing the Success
Program collaboration between the Mental Health Association and the Paul Scheurs
Program of the Ithaca City Youth Bureau. This will include recruiting, training and
supervising volunteer mentors, conducting home visits with family and youth, and providing
ongoing advocacy and support to youth and families. Our intent was that the Youth
1
•
Development Program Leader would work 17 hours per week during the school year and
35 hours per week during the summer. We decided to offer a full day program during July
and August in order to keep the participants fully engaged in enrichment activities during
school vacation, which is why there is a separate category (i.e. 8 weeks x 35 hours/wk
@$9.38/hr.) This amount, $2,626.40, is to be charged to the "personnel" category.
*** The GIAC Tutoring Coordinator will supervise the tutoring program at the high
school, track student participation and meet with teachers, guidance counselors, social
workers, coaches and parents..
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an
established formula. Fringe benefits are for the personnel listed in budget category
(A) and only for the percentage of time devoted to the project. Fringe benefits on
overtime hours are limited to FICA, Workman's Compensation, and
Unemployment Compensation.
Name/Position
*Laurel Guy
Coordinator,
Community Drug Task Force
**Youth Development
Program Leader
Paul Scheurs Program
Computation
$17,160. x 28.5%
$7728 X 28.5%
Fringe covers:
FICA, Health,
Retirement, Workers Comp,
Unemployment, Disability
Cost In -Kind
$4,890.60
$2202.00
TOTAL Cost: $7092.60
Total In Kind: $0.00
Total Personnel & Fringe Benefits: $38,510.00
•
•
•
C. Travel - Itemize travel expenses of project personnel by purpose (e.g. staff to
training, field interviews, advisory group meeting, etc.) Show the basis of
computation (e.g., six people to a 3 day training at $X airfare, $X lodging, $X
subsistence.) In training projects, travel and meals for trainees should be listed
separately. Show the number of trainees and unit costs involved. Identify the
lcoation of travel, if known. Indicate source of Travel Policies applied, Applicant
or Federal Travel Regulations.
Purpose of Travel
Location Item Computation Cost In Kind
Washington D.C. Training Travel Expenses
(Mandated) airfare (600.00) hotel (300.00) meals (100.00)
for two staff for 2 days
Technology Training in Region
airfare ($350.00) , hotel ($100.00)
and meals ($50.00) for one staff for 1 day
(Mandated travel to outlying areas
for Prevention series)
$1000.00
$500.00
200 miles @.30 $60.00
TOTAL $1,560.00
Total In Kind $0.00
D. Equipment - List non -expendable items that are to be purchased. Non -
expendable equipment is tangible property having auseful life of more than two
years and acquisition cost of $5000 or more per unit. (Note: Organization's own
capitalization policy may be used for items costing less than $5,000.) Expendable
items should be included either in the "Supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purhasing versus leasing
equipment, especially high cost items and those subject to rapid technical
advances. Rented or leased equipment costs should be listed in the "Contractual"
category. Explain how the equipment is necessary for the success of the project.
Attach a narrative describing the procurement method to be used.
Item Computation Cost In Kind
NA
•
E. Supplies - List items by type (office supplies, postage, training materials,
copying paper, and expendable items costing less than $5,000, such as books, hand
held tape recorders and show the basis for computation. (Note: Organization's
own capitalization policy may be used for items costing less than $5,000.)
Generally, supplies include any materials that are expendable or consumed during
the course of the project.
Supply Items Computation Cost In Kind
GIAC Tutoring Program
Books (textbooks, resource books, dictionaries) 280.00 $930.00
Paper.(notebook paper, graph paper) 50.00
Pens, pencils 20.00
Scientific and graphing calculators (two) 200.00
Regular calculators 50.00
Rulers, notebooks, index cards 80.00
Folders 50.00
Book cart (for textbooks and supplies) 200.00
Community Drug Task Force
Postage for Community Drug Task Force materials
six mailings to parents @ $600.00 each ICSD*
*Ithaca City School District
TOTAL
Total In Kind
930.00
3,600.00
$3,600.00
F. Construction - As a rule, construction costs are not allowable. In some cases,
monor repairs or renovations may be allowable. Check with the program office
before budgeting funds in this category.
Purpose
Description of Work Cost
NA
G. Consultants/Contracts - Indicate whether applicant's formal, written
Procurement Policy or the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be
provided, hourly or daily fee (8 hour day), and estimated time on the project.
Consultant fees in excess of $450 per day require additional justification and prior
approval from OJP.
Name of Consultant Service Provided Computation Cost
Alan Berkowitz
Developing core messages
for Public Awareness &
Education Campaign
•
•
Working with
Parent Focus Groups
Analyzing data and
developing messages
10 hours@$100/hr $1,000
5 hours@$100/hr $500
Total Cost
Total In Kind
Consultant Expenses: List all expenses to be paid from the grant to individual
consultants in addition to their fees (i.e. travel, meals, lodging, etc.)
Item Location
NA
$1,500
$0.00
Computation Cost
Contracts: Provide a description of the product or service to be procured by
contract and an estimate of the cost. Applicants are encouraged to promote free and
open competition in awarding contracts. A separate justification must be provided
for sole source contracts in excess of $100,000. •
Item Cost
NA
H. Other Costs - List items (e.g. rent, reproduction, telephone, janitorial or security
services, and investigative or confidential funds) by major type and the basis of
computation. For example provide the square footage and the cost per square foot
or rent, and provide a monthly rental cost and many months to rent.
Description Cost In Kind
Transportation
500 Youth Bus Passes @ $55 ea. $27,500 $85,000
TCAT*
The actual cost of these yearly bus passes is
$220 each. TCAT is charging us $55 for each pass,
and is subsizing the rest of the cost.
Scholarships Program $3000
We are working with The Community School of Music and Art (CSMA), which is
launching a new program, Touchtones, a steel band for at risk teens
Social Norms Marketing Campaign
Printing of 800 Posters and 400 Table Tents $2,000
for display at high school and middle schools
at $1.65 each.
•
•
Cost of Website HostingLease $3,480
ClarityConnect**
Television Ads: 30 spots a week @ $16 each
@ 24 weeks
Radio Ads: 6 spots a week @$30 each
@ 12 weeks
$5,760
TimeWarner Cable***
$2,160
Eagle Broadcasting****
Total Cost $32,500
Total In Kind Cost $96,400
*TCAT is Tompkins County Area Transportation, our local transit authority.
**ClarityConnect is a local internet webhosting provider
***TimeWarner Cable is our local cable access provider
****Eagle Broadcasting owns the 4 major local radio stations.
I. Indirect Costs - Indirect costs are allowable only if the applicant has a Federally
approved indirect cost rate. A copy of the rate approval, (a fully executed,
negotiated agreement), must be attached. If the applicant does not have an
approved rate, one can be requested by contacting the applicant's cognizant
Federal agency, which will review all documentation and approve a rate for the
applicant organization, or if the applicant's accounting system permits, costs may
be allocated in the direct costs categories.
Description Computation CoFt
NA
Budget Summary - When you have completed the budget worksheet, transfer the
totals for each category to the spaces below. Compute the total direct costs and the
total project costs. Indicate the amount of Federal requested and the amount of
non -Federal funds that will support the project.
BUDGET CATEGORY AMOUNT *MATCHING FUNDS
Required
A. Personnel $31,417.40
B. Fringe Benefits $7,092.60
C. Travel $ 1,560.00
D. Equipment NA
E. Supplies $930.00
F. Construction NA
G. Consultants/Contracts $1,500.00
H. Other Costs $32,500.00
Total Direct Costs
I. Indirect Costs NA
TOTAL PROJECT COSTS
Federal Request $75,000.00
Matching Funds $100,000.00
$3,600.00
$96,400.00
•
•
OMB Approval No. 1121-0188
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the
preparation of the budget and budget narrative. You may submit the budget and
budget narrative using this form or in the form of your choice (plain sheets, your
own form, or a variation of this form.) However, all required information
(including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee if available. Show
the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent
with that paid for similar work within the applicant organization.
Name/Position
*Laurel Guy/Paid Coordinator
Community Drug Task Force
Computation
3/4 time one year
Cost In -Kind
$17,160
**Youth Development
Program Leader
Paul Scheurs Program
32 weeks@17 hrs/wk@$9.38/hr
8 weeks @ 35 hrs/wk@$9.38/hr
$5,102
$2,626.40
***Greater Ithaca Activities Center (GIAC)
• Tutoring Coordinator
• Work Study Students:
33 weeks@20 hrs/wk@$7.50/hr
27 weeks@ 3 students@25% of $6.50/
3hrs/day /4 times/wk
$4950
$1579
Total Cost
Total In Kind
$31,417.40
$0.00
* The Coordinator of the Community Drug Task Force will plan the public awareness
and education campaign, oversee the development and implementation of the Social Norms
Marketing Campaign, monitor all grant programs, research new grant opportunities,
coordinate volunteers of the Community Drug Task Force, implement the programs that
foster the relationship between the Ithaca City School District and the community, and
increase new community collaborations and partnerships.
** Youth Development Program Leader will assist with the after school program and
the summer program and play an active role in developing and implementing the Success
Program collaboration between the Mental Health Association and the Paul Scheurs
Program of the Ithaca City Youth Bureau. This will include recruiting, training and
supervising volunteer mentors, conducting home visits with family and youth, and providing
ongoing advocacy and support to youth and families. Our intent was that the Youth
Development Program Leader would work 17 hours per week during the school year and
35 hours per week during the summer. We decided to offer a full day program during July
and August in order to keep the participants fully engaged in enrichment activities during
school vacation, which is why there is a separate category (i.e. 8 weeks x 35 hours/wk
@$9.38/hr.) This amount, $2,626.40, is to be charged to the "personnel" category.
*** The GIAC Tutoring Coordinator will supervise the tutoring program at the high
school, track student participation and meet with teachers, guidance counselors, social
workers, coaches and parents.
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an
established formula. Fringe benefits are for the personnel listed in budget category
(A) and only for the percentage of time devoted to the project. Fringe benefits on
overtime hours are limited to FICA, Workman's Compensation, and
Unemployment Compensation.
Name/Position
*Laurel Guy
Coordinator,
Community Drug Task Force
**Youth Development
Program Leader
Paul Scheurs Program
Computation
$17,160. x 28.5%
$7728 X 28.5%
Fringe covers:
FICA, Health,
Retirement, Workers Comp,
Unemployment, Disability
Cost In -Kind
$4,890.60
$2202.00
TOTAL Cost: $7092.60
Total In Kind: $0.00
Total Personnel & Fringe Benefits:
$38,510.00
C. Travel - Itemize travel expenses of project personnel by purpose (e.g. staff to
training, field interviews, advisory group meeting, etc.) Show the basis of
computation (e.g., six people to a 3 day training at $X airfare, $X lodging, $X
subsistence.) In training projects, travel and meals for trainees should be listed
separately. Show the number of trainees and unit costs involved. Identify the
Icoation of travel, if known. Indicate source of Travel Policies applied, Applicant
or Federal Travel Regulations.
Purpose of Travel Location Item Computation Cost In Kind
Washington D.C. Training Travel Expenses
(Mandated) airfare (600.00) hotel (300.00) meals (100.00)
for two staff for 2 days
Technology Training in Region
airfare ($350.00) , hotel ($100.00)
and meals ($50.00) for one staff for 1 day
(Mandated travel to outlying areas
for Prevention series)
$1000.00
$500.00
200 miles @.30 $60.00
TOTAL $1,560.00
Total In Kind $0.00
D. Equipment - List non -expendable items that are to be purchased. Non -
expendable equipment is tangible property having auseful life of more than two
years and acquisition cost of $5000 or more per unit. (Note: Organization's own
capitalization policy may be used for items costing less than $5,000.) Expendable
items should be included either in the "Supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purhasing versus leasing
equipment, especially high cost items and those subject to rapid technical
advances. Rented or leased equipment costs should be listed in the "Contractual"
category. Explain how the equipment is necessary for the success of the project.
Attach a narrative describing the procurement method to be used.
Item Computation Cost In Kind
NA
•
•
E. Supplies - List items by type (office supplies, postage, training materials,
copying paper, and expendable items costing less than $5,000, such as books, hand
held tape recorders and show the basis for computation. (Note: Organization's
own capitalization policy may be used for items costing less than $5,000.)
Generally, supplies include any materials that are expendable or consumed during
the course of the project.
Supply Items Computation Cost In Kind
GIAC Tutoring Program
Books (textbooks, resource books, dictionaries) 280.00 $930.00
Paper (notebook paper, graph paper) 50.00
Pens, pencils 20.00
Scientific and graphing calculators (two) 200.00
Regular calculators 50.00
Rulers, notebooks, index cards 80.00
Folders 50.00
Book cart (for textbooks and supplies) 200.00
Community Drug Task Force
Postage for Community Drug Task Force materials
six mailings to parents @ $600.00 each ICSD*
*Ithaca City School District
TOTAL
Total In Kind
930.00
3,600.00
$3,600.00
F. Construction - As a rule, construction costs are not allowable. In some cases,
monor repairs or renovations may be allowable. Check with the program office
before budgeting funds in this category.
Purpose
Description of Work Cost
NA
G. Consultants/Contracts - Indicate whether applicant's formal, written
Procurement Policy or the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be
provided, hourly or daily fee (8 hour day), and estimated time on the project.
Consultant fees in excess of $450 per day require additional justification and prior
approval from OJP.
Name of Consultant Service Provided Computation Cost
Alan Berkowitz
Developing core messages
for Public Awareness &
Education Campaign
•
•
•
Working with
Parent Focus Groups
Analyzing data and
developing messages
10 hours@$100/hr $1,000
5 hours@$100/hr $500
Total Cost
Total In Kind
$1,500
$0.00
Consultant Expenses: List all expenses to be paid from the grant to individual
consultants in addition to their fees (i.e. travel, meals, lodging, etc.)
Item Location Computation Cost
NA
Contracts: Provide a description of the product or service to be procured by
contract and an estimate of the cost. Applicants are encouraged to promote free and
open competition in awarding contracts. A separate justification must be provided
for sole source contracts in excess of $100,000.
Item
NA
Cost
H. Other Costs - List items (e.g. rent, reproduction, telephone, janitorial or security
services, and investigative or confidential funds) by major type and the basis of
computation. For example provide the square footage and the cost per square foot
or rent, and provide a monthly rental cost and many months to rent.
Description
- Transportation
500 Youth Bus Passes @ $55 ea.
The actual cost of these yearly bus passes is
$220 each. TCAT is charging us $55 for each pass,
and is subsizing the rest of the cost.
Scholarships Program $3000
We are working with The Community School of Music and Art (CSMA), which is
launching a new program, Touchtones, a steel band for at risk teens
Cost
$27,500
In Kind
$85,000
TCAT*
Social Norms Marketing Campaign
Printing of 800 Posters and 400 Table Tents $2,000
for display at high school and middle schools
at $1.65 each.
•
•
Cost of Website HostingLease $3,480
ClarityConnect**
Television Ads: 30 spots a week @ $16 each $5,760
@ 24 weeks TimeWarner Cable***
Radio Ads: 6 spots a week @$30 each $2,160
@ 12 weeks Eagle Broadcasting****
Total Cost $32,500
Total In Kind Cost $96,400
*TCAT is Tompkins County Area Transportation, our local transit authority.
**ClarityConnect is a local internet webhosting provider
* * *TimeWarner Cable is our local cable access provider
****Eagle Broadcasting owns the 4 major local radio stations.
I. Indirect Costs - Indirect costs are allowable only if the applicant has a Federally
approved indirect cost rate. A copy of the rate approval, (a fully executed,
negotiated agreement), must be attached. If the applicant does not have an
approved rate, one can be requested by contacting the applicant's cognizant
Federal agency, which will review all documentation and approve a rate for the
applicant organization, or if the applicant's accounting system permits, costs may
be allocated in the direct costs categories.
Description Computation Cost
NA
Budget Summary - When you have completed the budget worksheet, transfer the
totals for each category to the spaces below. Compute the total direct costs and the
total project costs. Indicate the amount of Federal requested and the amount of
non -Federal funds that will support the project.
BUDGET CATEGORY .AMOUNT *MATCHING FUNDS
Required
A. Personnel $31,417.40
B. Fringe Benefits $7,092.60
C. Travel $ 1,560.00
D. Equipment NA
E. Supplies $930.00
F. Construction NA
G. Consultants/Contracts $1,500.00
H. Other Costs $32,500.00
Total Direct Costs
I. Indirect Costs NA
TOTAL PROJECT COSTS
Federal Request $75,000.00
Matching Funds $100,000.00
$3,600.00
$96,400.00
•
Community Drug Task Force:
Organizational Chart
Alan Cohen
Mayor, City of Ithaca
Key Decision and Policy Initiator
Community Figurehead
Beth Jenkins
Director
Mental Health Association
Laurel Guy
Coordinator
Community Drug Task Force
Debi Albanese
Director, State and
Federal Programs
Ithaca High School
•
•
Community Drug Task Force
Timeline of Major Milestones and Project Deliverables
October 1999
Notification of Grant Award
Public Awareness
Media Outreach Team begins reviewing media materials
Consultant Alan Berkowitz is hiredfor Social Norms Marketing Campaign
Partnership with ICSD
School Outreach Team conducts student focus groups to identify afterschool enrichment activities
November 1999
Public Awareness
Dev. Social Norms Campaign
Hot Spot Card Campaign
Partnership with ICSD
TCAT develops prototype for Student Bus Pass
December 1999
Public Awareness
Social Norms Survey instrument is developed
Partnership with ICSD
Tutoring Coordinator is hired for GIAC A+ Tutoring program
January 2000
Public Awareness
Dev. Social Norms
Campaign
Partnership with ICSD
Scholarship program is launched
Tutoring program is launched
February 2000
Public Awareness
IHS students begins series of surveys
to collect Campus Factoid statements
Garrity Communications is hired to
design Social Norms Campaign
Partnership with ICSD
Negotiations with District Attorneys
regarding Student Bus Pass Program
reach a solution
•
•
March 2000
Public Awareness
Social Norms Survey is administered
Social Norms Survey data is analyzed
Garrity Communications begins designing
the Social Norms Campaign
Campus Factoid Survey data is analyzed
Partnership with ICSD
Second series of Scholarship classes start
Bus Pass Application Letter go out to high school parents
April 2000
Public Awareness
Social Norms Marketing Campaign is launched
Campus Factoids screen saver program is implemented
Partnership with ICSD
Bus Passes go out to high school students
Bus Pass Application Letter goes out to middle school parents
Renegotiated with TCAT for year-round student bus pass
May 2000
Public Awareness
Public Awareness & Education Campaign is
being developed: Radio & TV ad campaign
Website design process begins
Series of articles for Ithaca Journal being planned and drafted
through the summer
Partnership with ICSD
Partnership with Teen Center established for Fall 2000 for Scholarship program
June 2000
Public Awareness
Berkowitz conducts parent focus groups
Series of articles for Ithaca Journal being planned and drafted
through the summer
Planning begins for series of Parent training workshop
through partnership with BOCES
July 2000
Public Awareness
Berkowitz conducts parent focus groups
Berkowitz develops core messages for Public Awareness & Education Campaign
Series of articles for Ithaca Journal being planned and drafted
through the summer
August 2000
Public Awareness
Garrity Communications designs Parent Kit
Monthly article in year-long series is published in Parenting Journal
•
•
Fall/Winter 2000
Public Awareness
Parent Kit is mailed to all high school parents
Radio and TV ad campaign is launched
First series of parenting workshops begins
Social Norms Campaign is updated: new Campus Factoids are added;
new posters and table tents are printed
Partnership with ICSD
Scholarship program through Community School of Music and Arts is launched
Tutoring program starts up
Student Bus pass re-application letter goes out to high school and middle school parents
Winter/Spring 2001
Public Awareness
Second set of Radio & TV ads are launched
Second series of parent workshops begins
Monthly article in year-long series is published in Parenting Journal
Partnership with ICSD
Student Bus Passes are sent out for year 2001
Scholarship program is expanded
Fall/Winter 2001
Public Awareness
Ithaca ParentWebsite Launched
Parent Kit is mailed to all high school parents
Radio and TV ad campaign continues
New series of parenting workshops begins
Social Norms Campaign is updated: new Campus Factoids are added;
new posters and table tents are printed
Monthly article in year-long series is published in Parenting Journal
Partnership with ICSD
Scholarship program through Community School of Music and Arts expands
Tutoring program starts up
Student Bus pass re-application letter goes out to high school and middle school parents
Winter/Spring 2002
Public Awareness
Next set of Radio & TV ads are launched
Next series of parent workshops begins
Partnership with ICSD
Student Bus Passes are sent out for year 2002
Scholarship program is expanded
Fall/Winter 2002
Public Awareness
Ithaca ParentWebsite updated
Parent Kit series is mailed to all high school and middle school parents
Radio and TV ad campaign continues
•
New series of parenting workshops begins
Social Norms Campaign is expanded to all high school and middle school students: social norms is
conducted of students; Berkowitz develops core messages for Public Awareness & Education Campaign
Partnership with ICSD
Student Bus Passes are sent out for year 2002/2003
Scholarship program is focused on Touchtones Steel Band
Winter/Spring 2003
Ithaca ParentWebsite updated
Parent Kit series is mailed to all high school and middle school parents
Radio and TV ad campaign continues
New series of parenting workshops begins
Social Norms Campaign is expanded to all high school and middle school students: new posters printed,
campus factoids are launched.
•
RESUMES OF KEY PERSONNEL
CITY OF ITHACA
108 East Green Street Ithaca, New York 14850-5690
OFFICE OF THE MAYOR • ALAN J. COHEN
Telephone: 607/274-6501 Fax: 607/274-6526
Mini -Bio of City of Ithaca Mayor Alan J. Cohen
Born on April 22, 1959 to Joseph and Barbara Cohen. Grew up in Hicksville, N.Y., with
his two younger siblings Jeffrey and Michelle, and attended Syosset High School. Cornell
University Class of '81, graduated with a Bachelor of Science in Business Management.
In 1984, purchased the tavern Simeon's on the Commons, converted it into a
restaurant and managed it for the next twelve years. During that time he was involved in
many community service activities, focusing on hunger and poverty relief.
Activities include hosting a free New Year's Day Community Meal for the homeless
and disadvantaged, the Ithaca Share Our Strength's Taste of the Nation fundraiser, food
service consultant to homeless shelters and food pantries, Tompkins County Stop DWI Board,
County Substance Abuse Prevention Coalition, Healthy Heart Program Board, Catholic
Charities, Human Services Coalition board, Chamber of Commerce, Downtown Ithaca Inc.,
0 the Tompkins County Advisory Board on Tourism and Development, Ithaca Urban Renewal
cY
Ag en , several school district committees and two local theater boards. He is an active
Rotarian, and has served as a volunteer firefighter since 1994.
After an unsuccessful bid for city council in 1993, he ran for mayor in 1995. Running as
an Independent, he conducted an old-fashioned door-to-door campaign and defeated the three
term incumbent mayor.
Mayor Cohen is primarily focusing on the issues of economic development, substance
abuse, intermunicipal relations, organizational and human resource components of city
government, youth, diversity, neighborhood integrity and traffic.
•
'An Equal Opportunity Employer with an Affirmative Action Program'
4110
PROFESSIONAL EXPERIENCE:
•
Resume'
Dr. Katrina Jacobson Turek
1996 to Present: Assistant Superintendent of Pupil Personnel Services
Ithaca City Schools, Ithaca, NY
Responsible for overseeing all support services, including Special Education, Titlel,
ESL, Testing & Evaluation, Early Childhood, plus Athletics, PE and Health in' a public
school district of 6100 students. In addition, all district records, attendance, disciplinary
policies, procedures, and Hearings are supervised from this office, in addition to Home
Schooling and Homebound Education. Community outreach and laison work is also an
essential component, which includes the Community Drug Task Force, the School to
Career Initiative Partnership with the Chamber of Commerce and other mental health
and physical health community committees.
1987 to 1996: Student Support Services Project Director/Coordinator
North East Independent School District, San Antonio, TX
-Responsible for designing, implementing, training, coordinating and supervising comprehensive drug
and violence prevention program for a public school district of 46,000 students with an annual budget
of approximately $500,000. This includes student counseling services, mediation and conflict
resolution, curriculum development (PK -12) and extensive parent and community outreach and
education; includes grant writing, fiscal management, and supervision of 25 staff.
1985 to 1996: National Consultant and Trainer
-Responsible for the 3-5 day teaching of specific curriculum (college credit) to teachers,
counselors and school administrators
-1988-1996: Quest International, Granville, OH
-1985-1990: Lee Cantor & Assoc, Santa Monica, CA (Senior Trainer - Assertive Discipline)
1985-87: Assistant Principal, NEISD (500 elementary student enrollment)
1984-85: Interim Principal, NEISD (500 elementary student enrollment)
1979-85: School Counselor, NEISD (Caseload of 750 elementary students)
1975-79: Classroom Teacher, NEISD (5th grade)
1973-75: Pursuing MA -Internship, Boulder Creek, CA, Alternative High School
1969-73: Classroom Teacher, Moreland School District, San Jose, CA (6th grade)
PROFESSIONAL ORGANIZATIONS:
Association for Supervision and Curriculum Development
American Association of Counseling and Development
American Assoc. for Marriage and Family Therapy (Clinical Member)
National Peer Helpers Association (Exec. Board Member)
Peer Assistance Network of Texas (Vice Chair., Executive Council)
REFERENCES:
Placement Office
College
41111 Columbia University
New York, NY 10027
PROFESSIONAL HONORS:
1994 Palmer Drug Abuse Prevention Educator of the Year Award
National Peer Helpers Assoc. Board Member
1992 National Outstanding Student Assistance Award -National School Board Assoc.
1994 Director -24 Hour Relay CHALLENGE Community Mobilization Project
•
•
LICENSES/CERTIFICATIONS:
Certified School Administrator, New York and Texas
Certified School Counselor (K-12), TX and CA
Certified Teacher (K-6), TX, CA and NY
Licensed Professional Counselor, TX
Licensed Marriage & Family Counselor, Nationally and TX
Licensed Chemical Dependency Specialist, TX
EDUCATION:
Doctorate of Education - School Administration and Organizational Management, 1992
Columbia University, New York, New York
-Mid Management and Supervision Certification, 1986
Trinity University, San Antonio, Texas
Master of Arts - Counseling Psychology, 1975
San Jose State University, San Jose, California
-Marriage and Family Therapy Specialization, 1983
St. Mary's University, San Antonio, Texas
Bachelor of Arts - Elementary Education, 1969
S.U.N.Y. at Oswego, New York
Professional Consultant Training (1985-1991)
Lee Cantor & Assoc., Santa Monica, CA (1985-90)
Quest International, Granville, OH (1988-91)
t
•
•
Laurel Guy 219 Elm Street Ithaca, New York 14850 • 607/272-2921
Summary of Qualifications:
• Seasoned administrator in both business and non-profit environments with expertise encompassing
special events; community organizing, advertising, marketing and public relations; grant writing;
fundraising; budget preparation; staff and volunteer recruitment and training; office management.
• Excellent oral and written communication, organizational, and
creative problem -solving skills.
• Demonstrated capability managing simultaneous projects and successfully meeting deadlines.
• Active leadership in a variety of community organizations.
Employment Highlights:
COORDINATOR • Community Drug Task Force • Ithaca, New York (1998 to present)
• .Responsible for coordinating this coalition that functions as a partnership between the City of Ithaca
and the Ithaca City School district. The coalition is an alliance between the schools, government and
neighborhoods, and develops strategies to reduce alcohol and other substance abuse in Ithaca and
Tompkins County.
• Develop strategic plan for coalition and coordinate all volunteer committee groups and their outreach
activities.
• Develop and implement public awareness campaign, write quarterly newsletter for task force
members.
• Organize special events and educational activities for targeted groups.
DIRECTOR • Ithaca Festival • Ithaca, New York (1994 to present)
• Responsible for overseeing all aspects of this music and arts festival that features the performances of
over 1,000 musicians, dancers, actors, storytellers, community groups and ensembles. This
celebration is one of the most unique festivals in the country, attracting an audience of over 45,000.
• Created public relations, marketing and print, radio and TV advertising campaigns.
• Developed new funding sources through grants and corporate sponsorships.
• Coordinated staff and the efforts of over 300 volunteers.
GENERAL MANAGER • TakeNote • Ithaca, New York (1991 - 1996)
• Responsible for all aspects of this supplemental lecture note service at Comell University, including
hiringand training50 student notetakers and editors, supervising p rnsing weekly editing sessions,
maintaining subscriber database, distribution centers, creatingand designing print ads and flyers,
9 9
developing promotional campaigns, working with faculty and campus store personnel.
• Developed and published additional educational support materials working with graduate TAs and
professors.
• Developed strategic plan and franchise model for expanding this service to other universities;
established a successful location at University of North Carolina at Chapel Hill.
MANAGER • Made In New York Stores • Ithaca, New York (1985 - 1991)
• Responsible for the daily operation of two retail stores and national mail order business that marketed
products, food and wine made in New York State. Managed administrative operations including
accounts receivable, accounts payable, supervised staff, wrote print ads and catalogue copy,
developed new product ideas.
ENVIRONMENTAL ANALYST • Texas Eastern • Houston, Texas (1980 - 1981)
• Working with engineering services team, monitered pipeline facilities of this oil and gas corporation for
compliance with state and federal environmental regulations.
TECHNICAL WRITER • J.C.Kiriley Co. • Houston, Texas (1979 - 1980)
• Wrote engineering reports that analyzed the level of corrosion in oil wells and pipelines for this oil well
services company. Also wrote training manuals for several in-house positions.
INSTRUCTOR • Outdoor Education Center • Houston, Texas (1978 - 1979)
• Taught fifth grade curriculum with emphasis on environmental studies at this specialized magnet
school in the Houston Independent School District.
Education
BACHELOR OF ARTS IN ENVIRONMENTAL STUDIES • Trinity University • San Antonio, Texas
Related Activities:
FOUNDER • Ithaca Artists' Market
BOARD OF DIRECTORS • KitchenTheatre
CAMPAIGN MANAGER • City of Ithaca Mayoral Candidate
CAMPAIGN MANAGER • New York State Senate Candidate
•
•
•
Beth Jenkins
26 McLallen Street
Trumansburg, NY 14886
Phone (607) 387-5178
OBJECTIVE
To work for an organization as an administrator
MANAGEMENT
• Over 26 years experience in management of human service programs
• Skilled in motivating and working with clients, boards and other community agencies
• Ability to build linkages, partnerships and/or coalitions with human service agencies
FINANCIAL
• Experience with multiple public and private funding and regulatory sources
• Knowiedge and experience in development and execution of budgetary processes
• Ability to identify, write and secure Federal, State and local grants for program development
PROGRAM DEVELOPMENT, PLANNING AND EVALUATION
• Extensive experience in development, implementation and supervision of programs for children,
youth, and adults of all ages
• Successful development and implementation of mission statements, needs assessments and long
range planning for human service programs
• Experience in development of comprehensive program plans
PUBLIC RELATIONS
• Skilled in conducting public meetings and hearings
• History of resolving human service issues through collaboration with community organizations
• Ability to present written and verbal information to community organizations, media and goveming
bodies
EMPLOYMENT HISTORY
Executive Director for Mental Health Association in Tompkins County
December 1995 to present
Responsible for the overall administration of the agency in conformance with federal, state and local
mandates including program development, preparation of grant applications, supervision of ongoing
operations, negotiation and implementation of sub -contracts, public relations and contact with elected
officials, human service and community leaders; fiscal management, completion and management of
budgets; recruitment, hiring, supervision and training of staff.
Consultant Planner for Tioga County Area Agency on Aging
October 1995
Worked with the Director of the AAA to analyze client population and related data to develop planning
process using evaluation techniques; provide recommendations for efficient and effective use of
resources; and provide technical assistance to the planning and budget process for the 1996-2000 Four
Year Plan.
Consultant Planner for Crisis Hostel Research Project
September 1995 to December 1995
Worked with the Project Director to identify funding opportunities for the organization. Wrote funding
letters and worked on timeline development and approach for funding sources.
•
•
•
page 2 of 2, Beth Jenkins, (607) 387-5178
Tompkins County Mental Health, 201 East Green Street, Ithaca, NY 14850
Mental Health Administrator
October 1991 to August 1995 (accepted early retirement option)
Expanded responsibilities of Assistant Director for Planning and Administration to include: supervision
and development of four administrative teams encompassing the financial and administrative operations
of the department; developed, supervised and coordinated budget and spending procedures for the
department and contract agencies covering funding from Federal and State of New York Offices of
Mental Health, Mental Retardation/Developmental Disabilities and Substance and Alcohol Abuse
Services totaling 13 million dollars; established a new mental health department -wide computer billing
and records system to handle over 2,000 cases and over two million in receivable.
Assistant Director for Planning and Administration,
March 1988 to October 1991
Evaluated departmental and contract agency programs for the four disability areas; served as
department liaison to community, contract and state agencies; provided support and direction for the
Mental Health Board and committees; represented Commissioner at public meetings; assisted in the
development of departmental policies and procedures.
Tompkins County Department of Social Services, 401 Harris B Dates Drive, Ithaca, NY 14850
Positions held from Case Worker to Acting Commissioner of the Department
May 1968 to March 1988
Field to supervisory responsibilities for programs such as Medicaid, Food Stamps, Public Assistance,
and Services; supervised case work teams responsible for programs including Family Day Care, Family
Services, Foster Care, Adoption, Child and Adult Protective; insured regulatory compliance of providers
such as Center and Certified Family Day Care; established procedures for financial management that
met Federal and State requirements for Representative Payee for adult clients; responsible for hiring,
training and management for up to 55 staff; supervised the Tompkins County Home and Farm; planned
and coordinated training and evaluation programs; and assisted in department budgetary process.
EDUCATION
Youngstown State University, College of Arts and Sciences: AB Liberal Arts
Elmira College: coursework in psychology and history
SUNY Albany: coursework in social work
Cornell University, College of Industrial Labor Relations: coursework in labor relations
Tompkins Community College: Accounting 1982/Statistics, 1990
Continuing Education, NewYork State Office of Mental Health:
Participatory Planning, Conducting Needs Assessments, Conducting consumer satisfaction
surveys, Intensive Psychiatric Rehabilitation Treatment (IPRT)
BOARDS, COMMITTEES AND AWARDS
Suicide Prevention and Crisis Service; Jack Lewis Award for exemplary support to community members
in crisis, 1995
Group Homes of Tompkins County Board, 1995
Broome DDSO Regional Advisory Board (OMRDD), 1994 -present
Westem Regional Planning and Advisory Committee for Office of Mental Health,1992-1995
Health Planning Council
Human Services Coalition Board
Trumansburg Ulysses Joint Youth Commission, 1987-1993
Tompkins County Mental Health Board, 1980-1988
Case Management Team Award, State Office of Mental Health, 1984
Trumansburg Juniper Manor Planning and Development Board (Senior Housing)
Tompkins County Board of Representatives Development Committee to establish an Office for the Aging
in Tompkins County
REFERENCES AVAILABLE UPON REQUEST
•
•
Jun 2'7 00 0S:12a Ithaca Youth Bureau 607-273-2817 p.5
Mental Health Association
„ in Tompkins CountyTm
April 24, 2000
Alien Green
Youth Bureau
City of Ithaca
1 James L. Gibbs Drive
Ithaca, NY 14850
Dear Mr. Green,
225 South Fulton Street. Suite H
Ithaca, New York 14850
(6071 273-q250
Fax (607 ) 372-5343
It is with pleasure that I write this confirmation letter to the Ithaca Youth Bureau.
As we have discussed, the Mental Health Association in Tompkins County is a
partner with the City of Ithaca Community Drug Task Force and is to receive
funds from the Drug Free Grant.
We wish to allocate a portion of these funds to the Ithaca Youth Bureau for the
Mentoring Project- Paul Schreurs Memorial Program. As we have discussed the
amount for this first year will be $10,000. As you have proposed this would
permit the Youth Bureau to hire needed staff.
The more that I see and work with the Ithaca Youth Bureau staff, the more 1 am
impressed. I feel that this is a perfect match for us and the mentoring program
structure that Horacio Sanchez has provided the MHATC to use.
Thank you for your enthusiam and willingness to work with our agency to
enhance services to the mentors and the youth they serve.
Please feel free to contact me for more information or clarification.
Sincerely,
411.4
.41
Beth. Jenk
Executive effector
UNITED WAY
OF TOi.1PKINS COUNTY
•
Jun 27 00 09:11a Ithaca Youth Bureau
KEVIN THOMPSON
, DUCATION
Harvard University Graduate School - Cambridge, MA
John F. Kennedy School of Government
807-273-2017 P-2
11-B Strawberry Hill Road
Ithaca, New York 14850
607-272-0191
1984
Special Student in the Public Policy Program 1983-84; Study focus: Operations Research,
Business/Government Relations, Public Management; Harvard University Scholarship.
Cornell University Graduate School -Ithaca, NY 1981-83
College of Architecture, Art and Planning
Master of Cly and Regional Planning (MRP) ; Concentration: Fis al Planning and Housing;
Thesis: "Squatter Settlements in Kenya"; Emphasis in Fiscal Planning and Administration, Urban Design;
Cornell University Fellowship; Cornell Fellowship to Tanzania, Africa as Team Planner with Operation
Crossroads, Inc.
Syracuse University- Syracuse, NY 1977-81
Maxwell School of Citizenship and Public Affairs
Bachelor ofArts in Policy Studies, emphasis in State and Local Finance, Urban and Regional Economics:
Syracuse University Scholarship; Gerontology Certificate.; Ari y R.O,T.C. - Summer Camp at Fort Knox,
Kentucky,
PROFESSIONAL EXPERIEVCg
Brookline Fire Department -Brookline, MA 1987-96
Firefighter/EMT, Responsible for fire rescue and public safety; principal EMT for Group IV; Public
Education and Awareness wining on fire prevention, personal health and safety.
Thompson Real Estate Appraisal - Natick, MA 1992-96
Co-Owner/Assistant ner/Assistant RE. Appraiser, Assisted in the evaluation..ef real estate for valuation estimates;
collected data on residential and commercial properties for uniform appraisal reporting; Perforated quality
control, conducted on-site inspections, assisted in the management of multi -client fee for services.
Massachusetts Housing Finance Agency -Boston, MA 1986-87
h.ranagernent Analyst, Responsible for monitoring the property management of a portfolio of 15 to 20
M1iFA-financed developments (portfoiio valued at $100,000,000) including, evaluating and reviewing
developments from rent -up through rent-in=ease; Acted as Liason between Managerf evelcper, Tenants
and other MHFA departments.
Commonwealth of Massachusetts - Boston, MA 1985 - 86
Executive Office of Adrnialstration and Finance
Assistant Project Manager, Assist in the coordination and development f Capitol Improvement projects
within the Division of Capitol Planning and Operations- Office of Programming; Supervised and approved
services rendered by Architects and Engineers in coordination with User and Operating State Agencies;
Capitol allocation ofprcjecst ranged from S500,000 to $20 million.
ft CTIVITIES
Cornell and Syracuse University Black Alumni Association
Cornell University- Department of City and Regional Planning Minority Recruitment Committee
Certified Emergency Medical Technician I
•
•
3un 27 00 09:11a
Ithaca Youth Bureau 607-273-2817 p.4
Youth Worker — Youth Bureau'Ithaca New York Fall/1999i
Coordinated transportation to support student cultural exchange program; Acted as liason
between students to discuss differences/similarities in Ithaca city and rural communities;
Provided interactive activities to enhance program in diversity,
Instructor Training — Boston, Massachusetts (1984)
Obtained certificate in `Management Training' through the Executive Office of Finance;
Received training in learning how to supervise individuals and groups; Increased
knowledge of group dynamics, work styles and project management.
Thank you for the opportunity to apply for this position. Should you have any questions
on the documents, please feel free to contact me at 272-0191.
COMIVMUNITY DRUG TASK FORCE MATERIALS
•
COMMUNITY DRUG TASK FORCE
ROSTER
Required
Group
Member
Sector
Contribution of
Organization
Schools
•
Katrina Turek,
Assistant
Superintendent .
Pupil Personnel
Services
Ithaca High
School
Ithaca high school connection
to the community about youth.
school policy initiatives.
Local Government
Alan Cohen,
Mayor City of
Ithaca
City of Ithaca
Important Figurehead, Initiates
policy in community regarding
substance abuse
Coordinator
Laurel Guy
Community Drug
Task Force
Initiatives collaboration and
commitment to tasks of the
Action Teams
Law/Court
Judge John
Rowley
Ithaca Drug
Court
Interacts with youth in
treatment due to drug related
charges through Drug •
Treatment court; collaborates
what is needed through laws
and policy
Religious Leader
Rev. Cleveland
Thornhill
Reverend, St.
Jamie's AME Zion
Church
AME Zion church is a historic
African American church in the
city of Ithaca. This church
boasts a large congregation
Local Business
owner
Chuck Bartosh •
Owner, Clarity
Connect Inc.
Local business provides link to
help sponsor initiatives, and
know what they can do to
reduce substance abuse. Use,
and trafficking
Media
Sandy List
Publisher, Ithaca
Child
Link with media gives publicity
to Task Force, as well as other
youth programs within the
Organizations
Serving Youth
Cassandra Nelson
Greater Ithaca
Activities
Center(GIAC)
GIAC provides many of the
afterschool programs to youth
in the Northside of the City of
Ithaca. They can contribute
ideas and collaborate efforts
Civic or Volunteer
Organizations
Tracy Farrell
Common Council
member City of
Ithaca
Common Council members are
community volunteers elected
by the residents of the city of
Ithaca. They give their
constituents a voice. and bring
real life issues to the Task
Force
Religious Leader
Doug Green
Minister, First
Congregational
Church
Link to Congregation to
encourage workshops on
prevention and education for
youth and parents
34
i
•
Organization
Serving Youth
Sara Hess
Planner,
Tompkins County
Youth Bureau
The Youth Bureau can initiate
programs to serve youth as well
as bring problems with existing
programs up for discussion
Law enforcement
Court
Georgette King
•
Ithaca Drug
Treatment Court
Interacts with youth in
treatment due to drug related
charges through Drug
Treatment court; collaborates
what is needed through laws
and policy
Youth
Amity Weiss '
Ithaca High
School Student
Youth: youth given a voice to
community and school district
Prevention and i
Intervention
Beth Jenkins
Director, Mental
Health
Association of
Tompkins County
This agency provides much
needed link to prevention and
intervention efforts of youth
and families
Religious or
Fraternal
Organization
Mimi Melegrito
Kiwanas
A local business organization
that can provide sponsorship,
policy initiatives and a link to a
larger group of people.
Local University
Tim Marchall
Cornell University
Substance abuse
psychologist
Cornell University is a large
institution that can provide
resources to community, on
Law Enforcement
•
Phil Newby
Ithaca City Police
City Police give perceptions and
data on what crimes occur and
how they can be deterred by an
increased presence in the
neighborhood
Health Care •
Professional
Lynne Tylee
Clinical
Supervisor, Alpha
House
Alpha House is one of the only
residential services for
substance users and addicts in
Ithaca, they can provide
information on treatment
programs and outreach to the
Task Force.
1 Year Time Line (see attachments)
4 Year Strategic Plan (see 4 year timeline attached, in addition please see the
Community Drug Task Force Report for a comprehensive overview of future
initiatives)
Sustaining Funding after 4 years
In four years time the City of Ithaca will be able to absorb cost of a full-
time Paid coordinator of The Community Drug Task Force. The Mental
Health association will have the communities positioned to train within their
35
APPLICATION FOR
FEDERAL ASSISTANCE
OMB Approval No. 0348-0043
2. DATE SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION:
A plication
Construction
0 Non -Construction
5. APPLICANT INFORMATION
Legal Name:
Preapplication
0 Construction
0 Non -Construction
3. DATE RECEIVED BY STATE
State Application Identifier
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identifier
Organizational Unit:
Address (give city, county, State, and zip code):
Name and telephone number of person to be contacted on matters involving
this application (give area code)
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
II
II
11
I
8. TYPE OF APPLICATION:
0 New 0 Continuation
If Revision, enter appropriate letter(s) in box(es)
II
0 Revision
A. IncreaseAward B. Decrease Award C. Increase Duration
D. Decrease Duration Other(specify):
7. TYPE OF APPLICANT: (enter appropriate letter in box)
A. State H. Independent School Dist.
B. County I. State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
G. Special District N. Other (Specify)
9. NAME OF FEDERAL AGENCY:
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
TITLE:
12. AREAS AFFECTED BY PROJECT(Cities, Counties, States, etc.):
11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
13. PROPOSED PROJECT ,
14. CONGRESSIONAL DISTRICTS OF:
Start Date
Ending Date
a. Applicant
b. Project
15. ESTIMATED FUNDING:
00
a. Federal
b. Applicant
00
00
c. State
d. Local
e. Other
00
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
00
f. Program Income
g. TOTAL
00
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE
b. No. 0 PROGRAM IS NOT COVERED BY E. O. 12372
0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
0 Yes If "Yes," attach an explanation. 0 No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIOWPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name of Authorized Representative
b. Title
c. Telephone Number
d. Signature of Authorized Representative
e. Date Signed
Previous Edition Usable
Authorized for Local Reproduction
Standard Form 424 (Rev. 7-97)
Prescribed by OMB Circular A-102
35
1a.UL«l.if.!71, ..:_
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
2. DATE SUBMITTED
[fill in date sent]
Applicant Identifier
[leave blank]
1. TYPE OF SUBMISSION: 3
_Application ?Preapplication
J Construction I • Construction
Ei Non -Construction I • Non -Construction
3. DATE RECEIVED BY STATE
[leave blank]
State Application Identifier
[leave blank]
4. DATE RECEIVED BY FEDERAL AGENCY
[leave blank]
Federal Identifier
[leave blank]
5. APPLICANT INFORMATION
Legal Name:
Juvenile Justice Coalition
Organizational Unit:
Address (give city, county, State, and zip code):
7200 Lynn Street
y
Arlington, VA 22201 (Arlington County)
Name and telephone number of person to be contacted on matters involvinc
this application (give area code)
Thomas James (703) 555-1256, (703) 555-1257 (fax),
tjames@jjc.com
6. EMPLOYER IDENTIFICATION,NUMBER (EIN):
7. TYPE OF APPLICANT: (enter appropriate letter in box)
A. State H. Independent School Dist.
B. County I. State Controlled Institution of Higher
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
G. Special District Other (Specify) non-profit
N
Learning
3
—
8
7
6 5
4
1 31
8. TYPE OF APPLICATION:
N New II Continuation
If Revision, enter appropriate letter(s) In box(es)
A. Increase Award B. Decrease Award C. Increase
D. Decrease Duration Other(specify):
Duration
U
Revision
9. NAME OF FEDERAL AGENCY:
Office of Juvenile Justice and Delinquency
Prevention
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
F 1
6
- [ 1I G i 99
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Drug -Free Communities Support Program
10/01-09/30
TITLE: Drub Free Communities Support Program
12. AREAS AFFECTED BY PROJECT (Cities, Counties. States, etc.):
Arlington, VA
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
Start Date
10/01/02
Ending Date
09/30/03
a. Applicant
5
b. Project
5, 6, 7
15. ESTIMATED FUNDING:
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE
a. Federal
$ 0o
100,000
b. Applicant
$ 00
c. State
$ 00
b. No. 12 PROGRAM IS NOT COVERED BY E. O. 12372
0 OR PROGRAM HAS NOT BEEN SELECTED BY STA I F
FOR REVIEW
d. Local
$ 00
e. Other (match)
$ 100,000 00
f. Program Income
$ o0
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
• Yes If "Yes," attach an explanation. ji No
g. TOTAL
$ 00
200,000
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name of Authorized Representative
Morgan Tyler
b. Title
Executive Director
c. Telephone Number
(703) 555-3478
d. Signature of Authorized Representative
e. Date Signed
Previous Edition Usable
Authorized for Local Reproduction
tandard Form 424 (Rev. 7-
Prescribed by OMB Circular A-102
INSTRUCTIONS FOR THE SF -424
Public reporting burden for this collection of information is estimated to average 45 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required facesheet for preapplications and applications submitted for Federal assistance. It
will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in
response to Executive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review
the applicant's submission.
Item:
1. Self-explanatory.
2. Date application submitted to Federal agency (or State if
applicable) and applicant's control number (if applicable).
Entry:
3. State use only (if applicable).
4. If this application is to continue or revise an existing award,
enter present Federal identifier number. If for a new project,
leave blank.
5. Legal name of applicant, name of primary organizational unit
which will undertake the assistance activity, complete address of
the applicant, and name and telephone number of the person to
contact on matters related to this application.
6. Enter Employer Identification Number (EIN) as assigned by the
Internal Revenue Service.
7. Enter the appropriate letter in the space provided.
8. Check appropriate box and enter appropriate letter(s) in the
space(s) provided:
-- "New" means a new assistance award.
-- "Continuation" means an extension for an additional
funding/budget period for a project with a projected
completion date.
-- "Revision" means any change in the Federal
Government's financial obligation or contingent
liability from an existing obligation.
9. Name of Federal agency from which assistance is being
requested with this application.
10. Use the Catalog of Federal Domestic Assistance number and
title of the program under which assistance is requested.
11. Enter a brief descriptive title of the project. If more than one
program is involved, you should append an explanation on a
separate sheet. If appropriate (e.g., construction or real
property projects), attach a map showing project location. For
preapplications, use a separate sheet to provide a summary
description of this project.
Item:
12.
Entry:
List only the largest political entities affected (e.g., State,
counties, cities).
13. Self-explanatory.
14. List the applicant's Congressional District and any
District(s) affected by the program or project.
15. Amount requested or to be contributed during the first
funding/budget period by each contributor. Value of in-
kind contributions should be included on appropriate
lines as applicable. If the action will result in a dollar
change to an existing award, indicate only the amount
of the change. For decreases, enclose the amounts in
parentheses. If both basic and supplemental amounts
are included, show breakdown on an attached sheet.
For multiple program funding, use totals and show
breakdown using same categories as item 15.
16. Applicants should contact the State Single Point of
Contact (SPOC) for Federal Executive Order 12372 to
determine whether the application is subject to the
State intergovernmental review process.
17. This question applies to the applicant organization, not
the person who signs as the authorized representative.
Categories of debt include delinquent audit
disallowances, loans and taxes.
18. To be signed by the authorized representative of the
applicant. A copy of the governing body's
authorization for you to sign this application as official
representative must be on file in the applicant's office.
(Certain Federal agencies may require that this
authorization be submitted as part of the application.)
SF -424 (Rev. 7-97) Back
39
OMB APPROVAL NO. 1121-0188
EXPIRES 5-98 (Rev. 12/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet must be used to prepare the budget and budget narrative.
All required information (including the budget narrative) must be provided. Any category of expense
not applicable to your budget may be deleted. The Budget Detail Worksheet and Budget Narrative
must include both the Federal and non -Federal (match) amounts.
A. Personnel - List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
organization. _
Name/Position
Computation Cost
TOTAL
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
Name/Position
Computation
Cost
TOTAL
Total Personnel & Fringe Benefits
OJP FORM 7150/1 (5-95)
41
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3 -day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations.
Purpose of Travel Location
Item
Computation Cost
TOTAL
D. Equipment - List non -expendable items that are to be purchased. Non -expendable equipment
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization's own capitalization policy may be used for items costing less than
$5,000). Expendable items should be included either in the "supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe-
cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs
should be listed in the "Contractual" category. Explain how the equipment is necessary for the success
of the project. Attach a narrative describing the procurement method to be used.
Item
Computation Cost
TOTAL
type
Supplies - List items by t e ( office supplies, postage, training materials, copying paper, and
, such as
and
expendable equipment items costing less than $ own capitalizationb policy taperecorders)
beoused for P computation. (Note: Organization's
show the basis for comps 000). Generally, supplies include any materials that are expendable or
items costing less than
consumed during the course of the project.
Supply Items
Computation
TOTAL
Cost
construction costs are not allowable. In some cases, minor repairs or
F. Construction As a rule,
renovations may be allowable. Check with the program office before budgeting funds in this
category.
Purpose
Description of Work
TOTAL
Cost
G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or
daily fee (8 -hour day), and estimated time on the project. Consultant fees in excess of $450 per day
require additional justification and prior approval from OJP.
Name of Consultant Service Provided Computation Cost
Subtotal
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
Item
Location
Computation Cost
Subtotal
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open competition in awarding contracts.
A separate justification must be provided for sole source contracts in excess of $100,000.
Item
Cost
Subtotal
TOTAL
44
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and
how many months to rent.
Description Computation
Cost
TOTAL
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs
categories.
Description Computation
TOTAL
('ost
45
Budget Summary- When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal requested and the amount of non -Federal funds that will support the project.
Budget Category Amount
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultants/Contracts
H. Other
Total Direct Costs
I. Indirect Costs
TOTAL PROJECT COSTS
Federal Request
Non -Federal Amount
46
Budget Detail Worksheet
OMB APPROVAL NO. 1121-0188
EXPIRES 5-98 (Rev. 12/97)
A. Personnel
Name/Position
Computation
Cost
FEDERAL REQUEST
(name), Executive Director
(name), Coordinator
(name), Information Specialist
(name), Community Dev. Specialist
(name), Peer Helper
(name), Clerical Support
($64,890 x 10%)
($46,276 x 30%)
($32,000 x 10%)
($26,000 x 70%)
($23,000 x 40%)
($19,776 x 10%)
$6,489.00
$13,883.00
$3,200.00
$18,200.00
$9,200.00
$1,978.00
The executive director will provide oversight of grant, including fiscal and personnel management, community relations, and
project implementation, evaluation, and dissemination. The coordinator will coordinate coalition,services and project activities,
including hiring, training, and supervising staff, coalition communication, data collection, and` dissemination of findings. The in-
formation specialist will plan and oversee research, evaluation, and data collection activities. The community development spe-
cialist will provide staffing support to the working council in the area of media, cultural and religious outreach, and outreach to
businesses. The peer helper will be responsible for youth peer recruitment, coordination, and support. The clerical support will
process paperwork, payroll, and expense reports and be a major pointof:Ont t
•
NON-FEDERAL MATCH AMOUNT
(name), Executive Director
(name), Project Coordinator
(name), Secretarial support
(name), Volunteers for Youth Summit
The executive director will provide oversight to the implementation iof the grant to ensure compliance with all grant requirements.
The State's mental health agency is contributing these.funds to the'grant. The full-time project coordinator will be responsible for
implementing and"coordinating all coalition activities aii'd meetings The coalition has secured -local funding for half of the coordi-
nator's salary (20 hours per_week). The coalition's secretary`ts devoting, 2* of *time to:support grant activities. Twenty youth
are volunteering time to plan and implement the:Youtfi•Summit_ scheduled for Spring•2002. Average amount of time per youth is
estimated at 7.5 hours and $7.00 is average volunteer rate for youth/parents.
TOTAL - $52,950.00
($40/hr. x 2 hrs ;x 52 wk,) $4,160.00
($12.02/1* x 20 hrs: x 52 wks) $12,500.00
(2% of $13,000.,[annual salary` ])$260.00
x 1.50 hrs. x $7/hr.) ' , $21,000.00
TOTAL $37,920.00
B. Fringe Benefits
Name/Position
FEDERAL REQUEST
Employer's FICA
Worker's Compensation
Health/Life Insurance
Disability Insurance
Unemployment Insurance
NON-FEDERAL MATCH AMOUNT
Employer's FICA
Retirement
Unemployment Insurance
Workers Compensation
Health/Life Insurance
Computation
($52,950 x 7.65%)
($52,950 x 2.5%)
($52,950 x 7%)
($52,950 x 1.5%)
($52,950 x 1.5%)
($12,500 x 7.65%)
($12,500 x 6.85%)
($12,500 x 1%)
($12,500 x 2.5%)
($12,500 x 7%)
The coalition has secured local funding to pay all fringe benefits for the project cru n in:um..
Cost
$4,051.00
$1,324.00
$3,707M0
$794.00
$794.00
TOTAL $10,670.00
$956.25
$856.25
$125.00
$312.50
$875.00
.I'( )'I',\ I . 10,1 25,11(1
4 /
C. Travel
Purpose of Travel Location Item Computation Cost
FEDERAL REQUEST
2 -day grantee conference Washington, DC Airfare ($200 x 2 people) $400.00
Hotel ($119 x 2 people x 2 nights) $476.00
Meals ($46 x 2 people x 2 days) $184.00
2 -day regional training Chicago, IL Airfare ($150 x 2 people) $300.00
Hotel ($155 x 2 people x 2 nights) $620.00
Meals ($46 x 2 people x 2 days) $184.00
The grant requires travel for two staff to attend a grantee conference in Washington, DC, and two staff to attend a training and
technical assistance workshop to be held in a regional office. Travel estimates are calculated based on Federal per diem rates.
TOTAL $2,164.00
NON-FEDERAL MATCH AMOUNT
2 -day regional training conference $400.00
attendance for 2 people Chicago, IL Atrfafe (2 x$200)
Hotel, (2 x 2 nights; x;$155/night) $620.00
Per diem Y (2 x 2 days...446/0y)
$46/day) $184.00
a' $117.00
Mileage for outreach workshops Greenville,IL($.33Imile x:354•miles)
The regional conference, sponsored by the Center for e Application of Prey_ent on Technologyt
th
(CAPT), will provide training and
,- ;
technical assistance to grantees in the,central region. The,executtye director dro ect,coordinator will participate. Estimated
P J
costs are calculated based on Federa`liper diem rates for Chicago, IL 1The,local1 busmess communis ks providing funds for confer-
ence attendance. Project coordinator will travel to Greenville lL to lead workshops for,outreach projecteefforts: The local fraternal
organization is reimbursing mileage cost.
�,ar
TOTAL $1,321.00
:4E
D. Equipment'.
Item
48
E. Supplies
Supply Items
FEDERAL REQUEST
Office supplies
Postage
Video camera
2 computers
1 printer
1 copier
Computation
Cost
($50/mo. x 12 mo.)
($20/mo x 12 mo.)
$1,000
($800/computer x 2)
$300.00
$500.00
$600.00
$240.00
$1,000.00
$1,600.00
$300.00
$500.00
Office supplies and postage will be needed for general operation of the project. The video camera will be used to record youth
drug awareness training sessions for cable TV presentation. The equipment will support grant -related activities by coalition
members and project staff.
NON-FEDERAL MATCH AMOUNT
1 bookcase
Office supplies
1 digital camera
Project flier printing
2 printers
1 fax machine
1 copier
$74.00
(12 mo. x $50/
$30Q(0"
(4,60X0.50/page)
00/printe r2
$1*i'
TOTAL $4,240.00
$74.00
$600.00
$300.00
$2,326.00
$600.00
$150.00
$500.00
$500 " 5 ,
The local television station is donating these supplies fort: e in implementation of theagrant and related cooalttionactivities. A
coalition member is donating] ie'pnnting of pro ect tra�nin materials andifliers. The coahuon_is ,onatmg thisoequipment for use
l( t'A. h: rK
in implementation of the:grant and related coahtton activities\ Y
O'TAL $4,550.00
escription ;of'Work
49
G. Consultants/Contracts
Consultant Fees
Name of Consultant Service Provided
FEDERAL REQUEST
(name)
Evaluation Specialist
Computation Cost
($150/day x 30 days) $4,500.00
Dr. (name) will collect and analyze school survey data and write evaluation report.
NON-FEDERAL MATCH AMOUNT
(6 x $17.50/hr.xL01 s./mo x2 Mos.) $25,200.00
Subtotal $4,500.00
(name)
�a2 mR
Approximately six coalition members are volunteering their time to fac :te the youth drug prevention sessions outlined in the
strategic plan. Hourly rate is based on average salaries of volunteers
Coalition facilitators
Consultant Expenses
Item
FEDERAL REQUEST
Mileage
Dr. (name) is expec ,
__Location
$25,200.00
to make uplto6 trips to
round trip x 6 trips
rlltttate with the coalition
NON-FEDERAL MATCH AMOUN
None
Contracts
Item
Comp
Cost
$119.00
to collect survey data.
Subtotal $119.00
ation Cost
FEDERAL REQUEST
PSA production � �
" ($23/hr. x 100 hrs.) $2,300.00
A local vendor will produce a 1'/2-minutePSA from the youth drug awareness training video for local television market. Task
includes cutting and editing the tape p eparing the introductory segment, inserting transition music or narrative as appropriate,
and synchronizing the sound track. A Request for Proposal will be issued to secure a competitive bid before final selection is
made.
NON-FEDERAL MATCH AMOUNT
None
FEDERAL REQUEST TOTAL $6,919.00
NON-FEDERAL MATCH AMOUNT TOTAL $25,200.00
50
H. Other Costs
Description Computation Cost
FEDERAL REQUEST
Rent (700 sq. ft. x $15/sq. ft.) i.e. ($875/mo. x 12 mo.) $10,500.00
Telephone and fax ($100/mo. x 12 mo.) $1,200.00
Student alcohol, tobacco,
and other drug (ATOD) surveys ($1/survey x 4,447 surveys) $4,447.00
Summer camp registration fee ($40/youth x 48 youth) $1,920.00
Rent, telephone, and fax machine will be used to operate the project. Survey copyright requires the purchase of the ATOD
surveys. Summer camp fee of $40 per person is required to participate in the ROPES course.
NON-FEDERAL MATCH AMOUNT
Rent (700 sq. ft. x $15/sq. ft./yr.)
i.e. ($875/mo. x 12 mos.) $10,500.00
Television time for PSA dissemination (50 spots x $250 each)' $12,500.00
Food and beverages for (40 attendees x $2 S0 person x
program meetings
3 meetutgs) $300.00
�_
Space rental for Student/Parent Awareness Event $1,200.00 �� � ,
The county government is providing office space for e project:staff'to utt ertake e daily operational tasks of the project.
The local television station is donating air time ased on 1'/2 niinut ec PSA. The o cal market isdonating the food and bever-
ages, including snack food and fruit drinks for 40 people Food an�verages wi11 be erved as part o theedrug awareness rite of
passage activity between program parenfs and youth thatpecedes the.gradua on activt r Food and beverageewill comply with
OJP's Financial Guide. allowabiareasonable; work -rely ednt and„�ttot 6 ial event:IA schoolsystem is :nttPing rental fee
for weekly activity room.usefor a period of 2 ho s each wee The ac' ty room will•b used fot g pre on awareness
T.sessions with youth..41V
TOTAL $18,067.00
11
OTAL $24,500.00
I. Indirect Cost
Description
FEDERAL REQUEST
8% of personnel and fringe benefits ($63,620 x 8%) $5,090.00
The indirect cost rate was approvedby the Department of Justice in 2001. (A copy of the fully executed, negotiated, indirect cost
41,4
gomputation
Cost
agreement is attached.)
NON-FEDERAL MATCH AMOUNT
8% of personnel and fringe benefits ($41,045 x 8%)
(See attached copy of the negotiated indirect cost agreement.)
TOTAL $5,090.00
$3,284.00
TOTAL $3,284.00
51
Budget Summary
Budget Category
A. Personnel
B. Fringe Benefits
C. Travel -.
D. Equipment
E. Supplies
E Construction
Federal Request - Non -
$52,950.00
$10,670:00
$2,1.4 j 0`
G. Consul
II. Other
Total Direc
I. Indirect Costs
TOTAL PROJECT COS
Contracts
Federal Request
Non -Federal Match
$1: 067:00,
94,9 43:00
.5090:
$100,000.0!
100,000.00
Federal Match Total
37,920 + $90,870M0.
3,12500 w, i' $13,79500,.;
321.00 r $3,485..00
,', • 0.00 °; $0.00.,
$4,5 000 ; f $8,790.00
$0 0 ^j $0M0
$25,200.00 $32,1900''
24,50W $42,567.00
96,716.00 $191,626 00_s
$3284.00 $8,374.00
$100,000.00. _ - $200,000.00., -:
52