HomeMy WebLinkAbout2002 Community Drug Task Force InformationALAN J. COEEiV Mayor KAREN M.. ;LoPARCO Administrative Assistant TO: FROM: RE: DATE: City of Ithaca, New York OFFICE OF THE MAYOR 108 East Green Street -F Ithaca, New York 14850-5690 Telephone: (607) 274-6501 Facsimile: (607) 274-6526 FACSIMILE TRANSMISSION )46tAty,(A- � � .� Carr -0 n rG TOTAL NUMBER OF PAGES (Including Cover Sheet) CO LINTS: Z bk l u -k 6-6\r- 60 If you e xperience any difficulties with this transmission, call the Office of the Mayor at (607) 274-6501 • AN EQUAL OPPORTUNITY EMPLOYER n r Community Drug Task Force Steering Team January 11, 2000 MINUTES Present: Laurel Guy, Katrina Turek, Audrey Cooper, Dianne Ferriss, Mark Ashton, Amy Rand, Tim Marchell, Rosalie Fontana, Lisa Kendall, Bill Rusen, John Rowley, Nancy Zahler, Cassandra Nelson, Alan Cohen • Updates Youth Bus Pass Program - Over 375 bus passes have been sent oui, and we expect more applications. Next month, Laurel will provide a breakdown of age groups who are utilizing the pass. Scholarship Program - We had a dozen requests for applications for these scholarships that will pay for studentsto take classes music, dance or art at CSMA after school. So far, we have five participating students. We expect to receive more applications. In addition, we have spoken to Sam Velasquez at CSMA about the possibility of us giving them a mini -grant of $500 or $1000 to create a group class at a satellite location. Public Awareness Campaign - We will be using the core messages from the National YouthAnti-Drug Campaign, developed bOffice of National Drug Control Policy: 1) Truth. The Anti -Drug. 2) Honesty. The Anti -Drug 3) Communication. The Anti -Drug. 4) Love. The Anti -Drug. The core messages will be targeted to parents and caregivers. The campaign will include: print ads, flyers, radio, TV. A graphic designer, DianeTessaglia-Hymes, has been hired to create a campaign that has a local feel to it. A web designer, Christopher, DelCollo, has also been hired to design a website for the Community Drug Task Force that will be launched with this campaign. It is tentatively being called www.ithacaparents.org. When the design process is further along, we will take a detailed look at the whole campaign and timeline for rolling out these elements. Friends and Neighbors Group Laurel will be meeting with Nancy Potter at Cooperative Extension to see if they are willing to collaborate with us on the Friends and Neighbor Group outreach project, which was proposed by Sara Hess. This project is designed to train a core group of about 10-15 parents as peer coaches, who will then facilitate discussions in at-home, `Tupperware -type' gatherings among parents, friends and neighbors. The goal is to increase knowledge about the protective factors for youth. This setting can be a vehicle for information, support and reinforcement of positive family values. Discussion of IHS Prevention Planning Survey Report. We had a discussion about this report that was given in addition to the American Drug and Alcohol Survey. The questions measure social and personal characteristics that research studies show are related to drug use and/or violence. Most of these risk and protective • factors fall into four different categories: 1) peers 2) the family 3) the school 4) the child's attitudes and beliefs. Although there are other influences, the emphasis throughout the report was placed on these main four categories. The discussion of the data led to questions by some of the newer members of the task force about the mission of the task force and our priorities. I've included in these minutes our mission statement and our current priorities. The mission of the Community Drug Task Force of Ithaca, New York is to: 1) Reduce substance abuse among youth, and over time adults in Ithaca and the surrounding municipalities. 2) To strengthen the Community Drug Task Force partnerships with Ithaca City School District, City of Ithaca, surrounding municipalities, local universities and colleges, existing community private not-for-proft organizations and local and state government. The specific programs being developed and implemented to realize these goals: 1) Public Awareness campaign at Ithaca High School that revolves around a ground- breaking Social Norms Marketing Campaign . 2) A community basedPublic Awareness and Education Campaign targeting parents, caregivers, guardians and adults working with youth. It will involve print, radio and television and various community private not-for-profit organizations,. and local and state governments. 3) Transportation - Youth Bus Passes - on public transit to allow youth to participate in healthy, positive after school" activities. 4) A+ Tutoring Program targeted for African American youth in Ithaca High School. 5) Scholarships for High Risk Students that enable them to participate in enrichment activities after school such as arts, music and dance classes. 6) Prevention, Intervention and Education - The Community Drug Task Force through its partnership with the Mental Health Association will provide programs for the prevention, education and intervention of parents, youth and community organizations. Goals and Objectives The Community Drug Task Force has worked to bring a diverse community together to tip the scales and measureably improve the welfare of children and the entire community by reducing the incidence of substance abuse. We have made significant progress in this four year initiative towards accomplishing our goals: Goals Goal I: Reduce substance abuse among youth, and over time adults, by addressing the factors in a community that serve to increase the risk of substance abuse and factors that serve to minimize the risk of substance abuse. Goal II: Establish and strengthen collaboration among communities; Federal, State, Local governments; and private nonprofit agencies and to support community coalition efforts to prevent and reduce substance abuse among youth. Objectives This four year initiative will accomplish goals by focusing funding efforts in three main objectives: 1) creating a progressive, district wide and county wide Public Awareness and Education Campaign targeted towards parents, caregivers, guardians and adults working with youth; along with a special emphasis on a Social Norms Marketing Campaign targeted towards youth. 2) Prevention, Intervention and Education initiatives through the collaboration of the Community Drug Task Force and its partnership with the Mental Health Association. 3) Increasing the Partnership with Ithaca City School District , promoting collaborative initiatives and partnerships with the Ithaca City School District, Community Drug Task Force, existing community youth programs, local government, and law enforcement. The programs we have designed are inter-related, forming a comprehensive stratgey designed to meet our goals and objectives and foster successful community partnerships and collaborations. Public Awareness campaign at Ithaca High School that revolves around a ground- breaking Social Norms Marketing Campaign . Traditionally most prevention efforts have focused on reducing the negative behaviors. Research now shows that it is more effective to strengthen and increase `protective' behaviors (i.e. healthy behaviors.) We can increase the protective behaviors by documenting the true norm. Among young people there is a perception that there is much more negative behavior than is really the case. In most cases, their peers' behavior is more moderate and more responsible than they thought. The research shows that this incorrect perception of the norm tends to increase the negative behavior. The concept of a Social Norms Marketing Campaign is to give students the correct information about the true norm through a media campaign. This has been done very successfully on college campuses. This initiative includes print and electronic media that have been specifically designed to reduce misperceptions of student norms and thereby reduce levels of alcohol and other drug use and the resulting consequences. The media must have the following elements; 1) a positive message 2), it must be inclusive 3) it must be empowering. In order for this message to work it must be based on good data and the media must be considered `cool' by the target population of students. We are working with Alan Berkowitz, a consultant who helps colleges, universities, and communities develop innovative programs in the drug prevention, sexual,assault prevention, and diversity fields. He is nationally known for his approach of the social ntrm theory and is a local resident committed to working with the Community Drug Task Force. Hiss- approach is an empirically driven strategy, which is based on the research finding that students tend to over-estimate considerably the amount of alcohol and drug use of their peers, while parents tend to under-estimate the norm and becptire carriers of the misperceptions. The first key step was begun in December 1999, was to develop a social norms survey instrument. Berkowitz worked with a Cornell University professor and two graduate students to develop this survey. It was ready to be administered in March 2000, and the data collected was used to develop the core positive norm statements. The survey measured self- reported behavior and perception of use. It was administered to 270 IHS students in grades 9-12. The data was then analyzed and Berkowitz then developed the multiple positive norm statements about alcohol and other drugs. The following statements were selected to be used in posters and table tents: 1) What did you do last weekend? In a typical week, 92% of IHS students didn't drink. 2) 78% of IHS students had their best times with friends without drinking. 3) 67% of IHS students usually drink soda, juice or water at a party. 4) In the last 30 days, IHS students had fun with friends without using alcohol and other drugs doing the following things: 51% doing a hobby 67% playing sports 62% going out to eat 71% going to the movies 60% going to the mall or shopping 85% hanging out at someone's hosue 53% computer or video game activities 73% of IHS students have never smoked pot. The posters and table tents were designed by an award-winning local advertising firm, Garrity Communications, Garrity Communications is very familiar with the social norms approach - they designed Cornell University's Social Norms Marketing campaign. We worked closely with IHS student focus groups to refine the designs until they passed the 'cool' test (i.e. the students had a strong, very favorable response.) The campaign was launched in May 2000. In addition, our multiple positive norm statements about alcohol and other drugs were woven into interesting tidbits of information called `Campus Factoids.' Campus Factoids is a desktop screensaver program now installed on all the computers at the high school. There are approximately 200 Campus Factoids that were collected by team of IHS students. These `Factoids' randomly appear on the computer screen. Every fifth statement is a positive norm statement -- a combination of alcohol and drug education and `Jeopardy.' The `Campus Factoids' deal with characteristics of the student body such as political opinions, hours spent studying, current events, pop culture and many other topic areas. The topics are drawnTrom'a broad spectrum of sources to keep up student interest and to reflect the academic and social values of the community. Some 'Factoids' are amusing, some are surprising, and some are disturbing. They are accompanied bythe same colorful, eye- catching graphics used on the posters and table tents. This highly successful online, electronic program model has been used with great success at Hobart and William Smith Colleges in Geneva, New York and has been adopted by other universities including Cornell University. Implementation of the `Campus Factoids' program was made possible by Dr. David Craig of Hobart and William Smith Colleges who trained Ithaca City School District employees. In addition, Berkowitz educated the key stakeholders about the social norms theory by holding workshops for IHS faculty and admininistrators at the Superintendent's Conference Day in March 2000. We are extremely encouraged by the positive response to the Social Norms Marketing . Campaign. Research indicates that the long term effectiveness of this method is dependent on the `dosage' - students will need repeated exposures to these images (i.e. images need to be -seen a minimum of 10 times before an individual internalizes it.) We will continue to modify and improve these images and `Campus Factoids' into the next school year. A random selection of students will be given a survey admininstered by the Community Drug Task Force and the Ithaca City School District to evaluate the effectiveness of the Social Norms Marketing Campaign. In addition, the Rocky Mountain Data Survey (administered in January 2001), percentages should illustrate the effects of the campaign. Public Awareness and Education Campaign The community based Public Awareness and Education Campaign is in the developmental stage. The target audience will be parents, caregivers, guardians and adults who work with youth. It is absolutely essential that the messages and strategies that are developed complement the ground -breaking Social Norms Campaign at Ithaca High School. This is one of the first high schools in the country to implement this model, which has been extremely successful on college campuses. It was essential to wait until the Social Norms Campaign was successfully launched at the high school before this piece could be completely developed and implemented. We want to: 1) send a strong and effective message to our target population correcting the norm regarding the perception of alcohol and other drug use among youth and parents. 2) Direct them to the Community Drug Task Force website. The website will include links to both national and local websites that will connect parents with the educational resources, information and help that they need. The campaign will revolve around a few core messages to create radio, print and TV spots to be run on local media outlets. Communities often use the media as a vehicle to bring about changes in community practices, programs and norms. Various forms of media attention can also be very helpful in strengthening and augmenting effective strategies. We do not intend to use the media necessarily as an effective strategy on its own but rather as a tool thatcan be used to promote and support effective strategies. The evaluation of the media campaign will be administered by a telephone survey to 500 residents in the area of the Ithaca City School District. Transportation - Youth Bus Passes Research has shown that afterschool hours are the time when our children are most at risk. In increasing numbers, parents from all walks of life believe that encouraging their children to participate in healthy activities during after school hours can keep them safe, improve their academic performance and social development. The single largest obstacle for our local youth to participate in after school programs or local youth programs is the lack of transportation. These youth bus passes will allow transportation throughout the county on the TCAT bus system. This will give students access to transportation that is flexible and fits hisor her personal schedule. Our goal is to increase the number of youth participating not only in the many school sponsored programs like sports, drama, clubs, tutoring programs, but also in many other activities that students engage in after school hours such as jobs, music lessons, and community service. The response from parents/caregivers and guardians was immediate and favorable. We have over 350 high school and middle school students now participating in the program. Many parents wrote notes of gratitude to us on their application (i.e. "Thank you for this opportunity!" "This is a great need. Thank you so much.") It reinforced our data that transportation was indeed a major obstacle for many working families. We expect to reach maximum participation of 500 students by Winter 2001. The majority of the participating youth are using public transportation for the first time. The cost of a 10 month student bus pass is normally $200, which is cost -prohibitive for many families. Based on the initial response and overwhelming need for this program, we renegotiated with Tompkins County Area Transist (TCAT) to extend the 10 month after school youth bus pas to a year-round bus pass. Our negotiated rate for 10 months had been subsidized at $30; we renegotiated the 12 month pass at a rate of $55. This will increase the opportunities for youth to participate in summer school and other summer youth enrichment activities. The immediate evaluation of the program will be found in the number of students using the TCAT bus passes. There will be a survey administered by the Community Drug Task Force to those issued passes, evaluating frequency of use and location of destinations. The more profound result from creating this transportation solution is that we will foster the growth of increasing numbers of afterschool programs and resources that support youth during out- of-school time. A+ Tutoring Program targeted for African American youth in Ithaca High School, `formerly known as theSteppin' Up Tutoring Program . This tutoring program is a partnership effort with a local community center called the Greater Ithaca Activities Center and.the Ithaca City School District. By offering this satellite program at the high school campus they are able to reach more of the African American students they are targeting. The program operates Monday - Thursday, 2:45 - 5:00 p.m. at Ithaca High School. Students study independently in small groups with tutors. There are eight tutors working with students on a regular basis. Approximately 28 students participate weekly. The students are expected to sign in when they arrive and begin their homework -or other educational activity. The program provides notebook paper, folders, index cards, graph paper, pens, pencils, calculators and any other school supplies needed to help students complete assignments. Textbooks for specific classes are readily available. Snacks are also provided. The tutors come from several areas of the community including: 1) Cornell University Work study program; 2) retired teachers and professors from the Durfee Tutoring Program at First Presbyterian Church; 3) IHS teachers and IHS Honor Society students. The program has been well received by the high school, which had no, tutoring program on site before this. The coordinator of the tutoring program met personally with all faculty members as well as all athletic team coaches, guidance counselors and social workers. In addition to referrals to the tutoring program by these key partners, many referrals have also come from the parents. It is still of concern that the school has no additional support mechanisms outside of the classroom to prepare students for the new NYS regents requirements. It is our hope that this program will assist students in preparing for these new demanding standards. The A+ Tutoring program will be evaluated through the numbers of students participating in the program and over time academic achievement and daily school attendance of those involved will be measured. Scholarships for High Risk Students that enable them to participate in enrichment activities after school such as arts, music and dance classes. High school students who take music lessons and join theater groups do better in math, reading, history, geography and citizenship, according to a study of Education Department data. The study, which tracked more than 25,000 students for more than 10 years, found that students who reported consistently high levels of involvement with instrumental music scored significantly higher on math tests by the 12th grade. This observation held true for students regardless of their parents' income, occupations and levels of education, said James S. Catterall, the lead author and an education professor at the University of California, Los Angeles. Research shows that harnessing energies and channeling the creativity of at risk youth is necessary for success in behavior modification and treatment. After several student focus groups in December 1999 and January 2000, we selected the following classes that were offered starting in February 2000: 1) Capoeira (a brazilian martial art form that includes dance, music and song.) 2) Break Dance Club 3) Crochet Club 4) Creative Writing. Instructors for these six week courses identified, places and times were set, flyers were created to promote, these courses. Students signed up for these courses through the Student Assistance Program -at the high school. In addition, at risk students used this scholarship program to attend fitness classes, music and dance classes atCity Health Club and the Community School of Music and Art. We had approximately 40 students participating. The Scholarship Program will be evaluated by the number of successful matches for youth in the area. It will serve as .the beginning of our long term effort to focus on after-school programming for teens, which is lacking in our area. Virtually every local human service agency serving youth has resources that could be better utilized through enhanced collaboration and partnerships. The Community Drug Task Force will serve as a catalyst in - our community to focus attention on this very important issue by creating new community partnerships and continuing to research other funding resources and and support for such programming. Prevention, Intervention and Education - The Community Drug Task Force through its partnership with the Mental Health Association will provide programs for the prevention, education and intervention of parents, youth and community organizations. The Mental Health Association is a not-for-profit agency that has been serving Tompkins County for over 45 years. They have formed an exciting new collaborative effort, working with the highly regarded Paul Scheurs Program at the Ithaca City Youth Bureau. This is a mentoring program designed to work one to one with extremely high risk youth on the edge. They are identified in middle school, and they work with the students through high school. They have an excellent record of keeping the students on a positive track through graduation. The Mental Health Association has identified a particular model of resiliency theory developed by Horacio Sanchez, of Resiliency, Inc. Sanchez has been running a very successful program for high risk youth in North Carolina for 15 years. The Mental Health Association has worked very closely with Sanchez to develop a curriculum training program, that they have named the Success Program for mentors. This Success Program will greatly enhance the services that the Paul Scheurs Program provides to youth and families. The curriculum will broaden their ability to understand in a holistic sense the problems that youth and families struggle with. They are currently in Phase I of the initiative, which includes hiring a Youth Development Program Leader for the the Success Program. This person's responsibilities will include recruiting, training and supervising volunteer mentors, conducting home visits with family and youth, and providing ongoing advocacy and support to youth and families. • They are in process of training nine new mentors in this curriculum - a total of 21 hours of training. The mentors will be working with middle school aged city and rural youth, primarily 6th-8th graders. They will link the mentors with 10 - 15 youth. Phase II, which starts in Fall 2000, will include actual assessment of youth and identifying their control group. An evaluation of the Success Program's neighborhood leader's project has been researched and written, with guidance from both Comell University's research and design department of the School of Ecology/Family Life Development Studies and Ithaca College Health Studies Department. Other mentoring programs sponsored by the Ithaca City Youth Bureau have approached the. Mental Health Association for training in these risk and resiliency methods. The intent is to enhance and complement the ongoing efforts of mentoring programs that are now occurring in Tompkins County, with the Paul Scheurs Program being the primary control group. Community Drug Task Force Minutes February 8, 2001 Present: Laurel Guy, Rosalie Fontana, Katrina Turek, Tim Marchell, Amy Rand, Cassandra Nelson, David Bulkley Report on the Youth Bus Pass Program The following is the breakdown of students for Winter/Spring 2001: 12th grade - 43 11th grade - 71 10th grade - 71 9th grade - 82. 8th grade- 58 7th grade- 51 6th grade- 60 Total # of students participating in this program: 427 More requests for bus passes are coming in. We will have 500 participants in the program by next month. Suggestions: ,There are many people of all ages who are intimidated by the prospect of etaking the bus.i TCAT should do an orientation for students and their families to promote ridership. Perhaps to offer field trips, after school trips. TCAT and the Community Drug Task Force could collaborate to create a special map of popular destinations that students would be interested in, which would also includethe bus routes. The map would be more user friendly than the current -map that shows all the routes. Report on GIAC' s A+ Tutoring Program Cassandra Nelson reported that there are 21 students regularly participating in the program. They are meeting in the library, which is a quieter space. There are regular tutors every week in certain subject areas. The tutors are work/study students from Cornell and IC, retired professors and Durfee tutors. There is a concern that there will be a shortage of tutors when the college students leave in early May. We will need extra help as the students will be preparing for their Regents exams.We talked about task force assisting in a public awareness push for tutors the first week in April. (Casey Stevens show on WHCU, Ithaca Journal feature on the program) We also suggested that Cassandra contact Kendall to help identify more retired.professors who might enjoy tutoring. Asset Building Campaign The Tompkins County Youth Bureau is moving ahead with their plans to implement the Search Institute Asset Building Campaign here in Tompkins County. Community Drug Task Force Steering Team March 8, 2001_ MINUTES Present: Rosalie Fontana, Amy Rand, Audrey Cooper, Lisa Kendall, Bill Rusen, David BulkleyMark Ashton, Laurel Guy, Nancy Zahler Discussion: Revisiting the Basic Priorities of the Community Drug Task Force. This was a very interesting and constructive meeting. It was spent looking over the mission statement, discussing the history and original intent of the Drug Task Force. We also looked over the Community Drug Task Force' s Final Report that was published in April, 1999 to revisit the recommendations made by those Action Teams and to see what progress has been achieved and what areas we need to refocus on. We were pleased to note that `i lny 'of the recommendations that were proposed in that original report have been implemented. .... ,From that discussion, the following suggestions and -ideas were made: • Mission Statement We are committed to forging an alliance between our schools, government and neighborhoods, and together developing strategies to reduce alcohol and other substance - . abuse in Ithaca and Tompkins County by: 1.) Involving families, schools, and the community in a constructive dialogue about alcohol and other substance abuse. 2) Developing initiatives designed to teach young people about the risks of using illegal drugs and abusing legal drugs, including alcohol and cigarettes, providing positive activities for youth. 3) Ensuring that people who need substance abuse treatment can get effective help when they need it. 4) Empowering citizen initiatives and actions, including encouraging further organization of neighborhood associations and neighborhood watch groups. . 5) Supporting enhanced enforcement of existing laws and passage of new legislation to combat drug abuse; and - 6) Working with area school districts and universities to develop and enforce campus -wide and district -wide substance policies. • Joining the County Youth Bureau's Asset Building Campaign We agreed that that Drug Task Force should make a commitment to the Asset Building ":Campaign that the County Youth Bureau is launching. That this campaign would in fact a way of fulfilling our greater mission to reach out to the larger community. Nancy Zahler . said that one idea that they are considering is constituting a new group that will include representatives from all the other county school districts as well as other community groups. A delegate from the Drug Task Force would be a member of that larger consortium. We have done a lot of work in this school district and in the city and we' ve learned a lot. This would be an opportunity to not only share that information with other districts but to learn from them as well. • A series of forums was proposed It was suggested that instead of constituting a new group - (or in conjunction with the new group) - that the County Youth Bureau could sponsor a series of forums that happen over time that will bring the group mentioned above together. This would allow a dialogue to occur with the other school districts and community groups in Tompkins County. • Utilizing the ICSD Drug Survey Results in a more effective way to focus our priorities It was suggested a vital role for this group would be to go back to the drug survey results and creating a more concise summary that extracts three or four core messages from the data. This will provide more strategic focus for setting our priorities: guidance in terms of behaviors that we should be concerned about and the types of approaches that we can advocate for that will address those behaviors. Nancy Zahler volunteered her very capable intern from Cornell to go over the results of the big report and create this summary for us. It was also suggested that the Drug Task Force might then become the primary vehicle for communicating these three or four core messages from the survey data to the public through presentations to the PTAs and Site -Based Councils as well as:through the media. To be the body that gets the information out to the public in a way that makes it not so overwhelming and to provide them with clues for practical action. • Getting a comprehensive picture of what drug education programs are currently being offered We need to know what's already being done in, very concrete terms.The Youth Education Action Teamattempted to inventory the drug education programs in ICSD" in the Final Report ofthe Community Drug Task Force. But it is not a complete list. What needs to be done is to go door to door, building to building, school by schoo discussion, and ask specific questions such as: Is every class getting this every day? Is it one of the.health teachers or all of the health teachers. One concern that was raised is that we don' t have an official standing. A suggestion was made that we could raise these questions at PTA meetings where building principals and health directors could respond. By collecting this detailed°information, we will be able to identify some real gaps and see what needs to be supplemented. One of the main recommendations in the Final Report is to improve the drug education in the district. To find out what is working and what is not working. Recent research suggests that D.A.R.E. does not work. We need t� look at these programs that we are offering, evaluate them, make recommendations about other programs, and lobby for change that is needed. The question is who should collect this data, who then maintains it and keeps it updated?We need to collect this data and then who maintains it, keeps it updated? It could possibly be the Substance Abuse SubCommittee of the Mental Health Committee. • Create a Strong Link with the Substance Abuse SubCommittee of the Mental Health Committee. These are the people we should talk to first about what' s going on in Tompkins County. Thefocus of the committee: What does the whole substance abuse care and education system look like in Tompkins County? They may not have the answers but the only way they' 11 get the answers is if you ask the question.They are the group that makes the recommendations about how the money is spent in Tompkins County and what the priorities are going to be We can go the this committee and give them this data that we have collected in our district. That we have these needs documented in this survey. We have an insufficient amount of this kind of education or intervention. This subcommittee is in the position to be the pipeline to OASAS funding and we want them to think about getting grants for these things. Time ran out on this meeting. We need to continue this discussion and create a true comprehensive plan that will focus our prioritiees in the long term. • Community Drug Task Force Steering Team August 9, 2001 MINUTES Present: Laurel Guy, Nancy Zahler, Chuck Bartosch, Bill Rusen Tim Marchell Discussion: Adding Survey Questions to Bus Pass Application We discussed the need to collect data from parents of students who have been utilizing the. TCAT bus pass program so that we can understand how the pass is being used and also if it is indeed making a positive difference. The following list,of questions resulted and were included in the most recent bus pass application. The data collected will be then be analyzed and reported at a future meeting. • •1. Did the Youth Bus Pass make a positive difference in your child's life? 2. Did it lead themt o try different activities that might noght have been available to them? If -.s. so, what were they? 3. Did you notice whether this has resulted in any positive change in their behavior? 4. Approximately how many times a week did your child use the bus pass? - For what purposes? Please check the appropriate line) _After school programs (sports, clubs, theatre, music, etc.) • _Tutoring Job _Library , _Art, Music, Dance lessons _Other (please specify) 5. Have you (parent) or another sibling ridden TCAT at your own expense? 6. Have you purchased the TCAT Summer Pass before at your own expense? - 7. Would you be willing or able to purchase this Youth Bus Pass if it were at a subsidized rate? . ;.! 8. Is there anything else we might do to help with transportation (or other things) that would : encourage your child to participate in positive after school activities? . i. . . Chuck Bartosch gave a brief update on the school district's budget woes. The district is under intense financial pressure and that if the school board does not find a solution there - _ -could be massive layoffs even as soon as the middle of the school year. We asked him about who will be taking on Katrina's role. He replied that someone at the Assistant Director would be hired as a short-term solution. He felt that this would work for a year, but would not be tenable as a long-term solution. He is also concerned because there are members of the school board who are attacking the necessity of continuing the Drug Survey. The AIDP Grant (Attendance Improvement and Drop Out Prevention) funding that pays for this survey may not be available, and it may be difficult to find other funding to pay for it. We discussed possible solutions and how the Drug Task Force might be able to ensure that this survey continues this year. This discussion will continue next month. NEXT MEETING: THURSDAY SEPT. 16, 2001 Cornerstone Recovery Services 334 W. State St. Please mail your application to: Community Drug Task Force c/o Mayor's Office 108 E. Green St. Ithaca, New York 14850 YOUTIL BUS PASS APPLICATION 1 `1- Gradechool` Pate Student's Name c L A gc_ t �- k • City_±...F.--a---c-----` State�`f -Zip Code 14®S o -- Street Address- — .h E-mail address 0,-(1/4S t..4)( r..A ' L4rn Phone Number a1 2,- (r) 55a—_ P�, eS fQrthe f�vactzvities (circle all that aggly) My child will�use theYOUTI�BH-- •` � music lessons •-dance-lessons • art lessons ;ports school club ��� tutoring o er im.)0 . `nc Will this bus pass allow your c,1uld..tn participate in a new opportunity,.or activities that night not otherwise be availablc.to him/her? (circle) 6 NO How would you rate your child's academic perforinance? (circle) excellent good fair poor fair poor How would you rate your child's school attendance? (circle) How many times per week will the youth bus pass be used? Will theP ass be used for primarily downtown areas or outlying areas? List the number of children in your family and their ages Yes, 1 give my permission to Signature: Parent/Guardian/Caregiver Name Print Name kvl A 01; ./k. fq, (./1 ParentJGuardianlC egiver.Name 1• Q c�c�✓� 1�11c.��c�1•, tc� use aYOUTH BUS PASS. Student's Name (// Date; 70 Bides Fe.! ST E,9 Ms. Anne Whelan CCS 721 W. Court St. v PM Ithaca, NY 14850-3216 SEP c` 1 o 14850+S ej i 4 M Co IMV 4 ✓ ,A,2 Jc)4-& F ovoz ' -h `,, ' Ce_ 11 _)AJ ( LIS 5 - III ,11,11111„1111111111111111„11 111111111.11111/11111:111 Sent By: STATE & FEDERAL PROGRAMS OFFICE; 607 274 2289; TgiP µKrt14 �f . AMERICAN DRUG Ete.x1'14 Ithaca City School. District.. Attn: Ms. Deborah Albanese • P.O. 13ox 549 Ithaca, NY 14851 Order Agreement: : 41200100052' Jul -15-02 11:40AM; Page 2/4 DAS & ALCOHOL S U R V E Y INVOICE Invoice EI: 00002897 Invoice. Date: 2/20/02 Payment Due.: 03/22/02 Terme: 0.00/0 NET 30 Surveys: 1384 Adc>les::.ei1L ADAS Prevention Planning Booklets 8 $1.75 each b Adolescent ADAS Detailed Reports 0 $20 each 1 Adolescent' -Multi-year Comparison 1-cporl (::-.andard) 1 Prevention Planning Report:. 5 Longitudinal Multi-year Reports (nen-sLandd(d) 0 $150 each 28 Special Analysis Tables $35 each 5 hours special handling.@ 450/hr 1 data disk Special Shipping Charges: Next Day :shipment of ::iur.•vey,5 on 12/30/01 Please Remit To: TOTAL Rods), Mountain Behavioral Science InsiitUte. Inc, 419•Canyon Avenue. Stare 716. Fort Collins. CO 80321 970:671-0607 / 1400.417.4354 J rar.4,0-711.0595 www rrnba rnrn PAGE 1 2,422.00 1,250.00 125.00 200.00 750.00 980.00 2 50. 00 75.00 214.60 6,266.60 Federal Tax I.D. Number 84-0572954 Sent By: STATE & FEDERAL PROGRAMS OFFICE; 607 274 2289; i Jul -15-02 11:49AM; Page 3/4 ITHACA CITY SCHOOL DISTRICT Office of :State and Federal Programs 400 Lake Street, Ithaca HY 14950 Deborah Albanese, Director Office (607) 272.0715 Fax (607)274-2269 Gtuail dalbanes a(�h'esd.k12_ny.us DATE: March 20, 2002: TO: Mayor Alan Cohan's Office FROM: Joyce Turner SUBJECT: American Drugi& Alcohol Survey Please nate the accompanying; Invoice for the American Drug and Alcohol Survey (Order Agreement#200100052) by Rocky Mountain Behavioral Science Institute, Inc. This invoice covers the surveys done in the Ithaca City School District at the secondary school level for the school year 2001-2002. The amount being submitted to your office Is $2,422. If you have any questions please call Deborah Aibanese's office at 272-0715. Thank you. NUMBER OF PAGES TRANSMITTED INCLUDING COVER 2 Sent By: STATE & FEDERAL PROGRAMS OFFICE; 607 274 2280; Jul -15-02 11:4OAM; Page 4/4 ITHACA CITY SCHOOL DISTRICT State and Federal Programs 400 Lake Street Ithaca NY 14850 Deborah Albanese, DirceLor Office (607) 272-0715 Fax (607) 274 2289 E-mail dalbanes(iicsd.k12.ny.us TO: Mayor Alan Cohen FROM: Joyce Turner DATE: April 25, 2002 SUBJECT: American Drug &:Alcohol Survey Please note the accompanying :invoice for the American Drug and Alcohol Survey (Order Agreement #200100052) by Rocky Mountain Behavioral Science Institute, inc_ This invoice covers the surveys done in the Ithaca City School District at the secondary school level for the School year 2001-2002. The amount being submitted to: your office is $2,422. If you have any questions please call Deborah Albanese's office at 272-0715. Thank you. Joyce Turner State & Federal Programs Offide (607) 272-0715 - phone (607) 274-2289 - fax jturner@icsd.k12.ny.us High Priority Confidential Normal Processing Please Reply NUMBER OF PAGES TRANSMITTED INCLUDING COVER 2 X Sent By: STATE & FEDERAL PROGRAMS OFFICE; 607 274 2280; Jul -15-02 12:Q1PM; Page 1/1 ITHACA CITY SCHOOL DISTRICT State and Federal Programa 400 Lake Street Ithaca NY 14850 Deborah Albanese, Director Office (607) 272-0715 Fax (607) 274-22H9 E: rr,vil dalbane rt; csd.k12.ny.us TO: Karen, Mayor Cohen's office FROM: Joyce Turner DATE: July 15.2002 SUBJECT: Unpaid invoice: Hi Karen, If there is anything you can do to help, 1 would greatly appreciate it. Attached please find copies of the previous faxes I send over and a copy of the invoice from Rocky Mountain Behavioral Science Institute for the American Drug and Alcohol Survey given to students during the 2001-2002 school year. The Mayor agreed to pay for the surveys only for a total of 2,422.00. i have made three phone callS since the April fax. On the last call I was transferred to the Comptroller's office and was told It would be paid June 7. Is there anything more 1 can do? I left a message in the Comptroller's office, this morning, when you transferred me. If you have any questions please call. Thanks in advance Karen, Joyce Turner State & Federal Programs Office jturner@a icsd.k12.ny.us High Priority X Confidential Normal Processing Please Reply NUMBER OF PAGES TRANSMITTED INCLUDING COVER 4 Sent By: STATE & FEDERAL PROGRAMS OFFICE; 607 274 2289; Jul -15-02 11:49AM; Page 1/4 ITHACA CITY SCHOOL DISTRICT State and Federal Programa 400 Lake Street Ithaca NY 14550 Deborah Albanese, Director Office (607) 272-0715 Fax (607) 274 2289 E-mail dalbanesglicsd.k 12_ny, use TO: Karen, Mayor Cohen's office FROM: Joyce Turner DATE: July 15, 2002 SUBJECT: Unpaid invoice. Hi Karen, If there is anything you can doEto help, I would greatly appreciate it. Attached please find copies of the previous faxes I send aver and a copy of the invoice from Rocky Mountain Behavioral Science Institute for the American Drug and Alcohol Survey given to students during the 2001-2002 school year. I have made three phone calls:slnce the April fax. On the last call I was transferred to the Comptroller's office and was told it would be paid June 7. Is there anything more 1 can d�? I left a message in the Comptroller's office, this morning, when you transferred me. If you have any questions please call. Thanks in advance Karen. Joyce Turner State & Federal Programs Office jturner©icsd.k12.ny.us High Priority X Confidential Normal Processing Please Reply NUMBER OF PAGES TRANSMITTED INCLUDING COVER 4 07/09/2002 13:40 FAX 5184631190 NYCOM N -> ITHACA 21001/002 Pai New York State Conference of Mayors and Municipal Officials 9 p Executive Committee President Ellen Polimenl Mayor, Canandaigua First Vice President Eugene J. Murray Mayor, Rockville Centre Second Vice President Richard A. Bucci Mayor, Binghamton MEMORANDUM: TO: FROM: DATE: Treasurer Gerald D.-JenNngs — —SUBJECT Mayor, Albany immediate Past President Joseph A. Griffo Mayor, Rome Members Michael R. Bloomberg Mayor, New York Alan J. Cohen Mayor, Ithaca Joseph Delflno Mayor, White Plains Susan C. Goetachlue Mayor, Wellsville William A. Johnson, Jr. Mayor, Rochester Klm K. Muller Mayor, Oneonta Thomas E..Nyquiat Mayor, New Peitz Frank A. Pagano Mayor, Fredonia Ernest J. Suede Mayor, Westbury Gary A. Vegllante Mayor, West Hampton Dunes Affiliate Representative Karen P. McLaughlin NYS Society of Municipal Finance Officers Past Presidents: Ex-Ofclo Robert Elliott Mayor, Croton -on -Hudson Shawn D. Hogan Mayor, Hornell William H. Kelly Mayor, Asharoken Executive Director Edward C. Farrell 119 Washington Avenue, Albany, New York 12210 (51 8) 463-1185 Toll free number for NYCOM members 1-800-446-9266 Fax # (518) 483-1190 Mayors, Managers, and Administrators Ed Farrell, Executive Director July 9, 2002 -Empire Mate De`velopmerit Funding Opportunities Yesterday Governor Pataki announced the availability of applications and assistance through the new Empire Opportunity Fund and the "Main Street New York (MSNY)" Downtown Development Initiative. Your turnaround time is very short as the deadline for applications isAugust .12, 2002. I encourage you to attend the Regional Information Meetings starting the week of July 15 (See Attached) and complete the applications as soon as possible. Below is a summary of the types of projects eligible for funding. The three types of projects that will be accepted for Empire Opportunity Fund are • • • The development of industrial facilities, business parks and incubators; Downtown and Rural Retail and Commercial Projects; and Tourism Destinations. For the "Main Street New York (MSNY)" Downtown Development Initiative Program, applications will be accepted from communities to address the following • Beaut eEtit f projects — - - • Main Street restoration • Tourism development projects • Municipal park improvements • Preservation of historic structures • Parking enhancements • Street lighting • Renovation and rehabilitation of commercial or mixed use buildings • Demolition of abandoned or substandard buildings or structures; and • Elimination of blight. Guidelines and applications can be downloaded from the web (www.nylovesbiz.com/whatsnew.html) or received by e-mail (empireopportunityfund@empire.state.ny.us) or by mail (Empire Opportunity Fund, Empire State Development, 30 South Pearl Street, Albany, NY 12245). For further information contact Empire State Development at (518) 292-5100. 07/09/2002 13:41 FAX 5184631190 NYCOM N -, ITHACA 2002/002 Empire Opportunity Fund & Main Street New York Downtown Development Initiative Regional Information Meetings Location Date Time Contact # Buffalo The ATC (Advanced Training Center) 275 Oak St. — Buffalo July 18 2:00 p.m. 716-856-8111 Ellicottville Holiday Valley Inn/Resort Holiday Valley Road (Main Chalet - 2nd floor) July 17 10:00 a.m. 716-856-8111 Rochester RIT CIMS Center July 22 10:00 a.m. 716-325-1944 Syracuse ESD Regional Office 620 Erie Boulevard W. Suite 112 July 17, 2002 10:00 a.m. 315-425-9110 Utica State Office Building 207 Genesee Street July 24 10:00 a.m. 315-793-2366 Watertown State Office Building July 16 10:00 a.m. 315-785-7932 317 Washington Street Plattsburgh Chamber of Commerce July 15 11:00 am. 518-561-5642 7061 State Route 9 Binghamton State Office Building 44 Hawley Street July 24 10:00 a.m. 607-721-8605 Capital Region ESD Regional Office Rensselaer Tech Park 385 Jordan Road July 17 10:00 a.m. 518-283-1010 New Windsor 33 Airport Center Drive July 18 11:00 a.m. 845-567-4882 Hauppauge July 18 10:00 a.m. 631-435-0717 ESD Regional Office 150 Motor Parkway FORM IPO -22 (REV.03/95) CITY OF ITHACA NOISE ORDINANCE PERMIT APPLICATION FILE COPY Chapter 240 of the City of Ithaca Municipal Code entitled 'City of Ithaca Noise Ordinance' requires a permit under the following conditions: A. Where a sound source is planned, installed or.intended to be installed or modified by any person in a manner that such source will create or is likely to create unreasonable noise or otherwise fail to comply with the provisions of the City of Ithaca Noise Ordinance. B. Where any person uses or plans to use sound amplifying equipment in such a way that equipment is or will be heard outside of any building between 9:00 pm of any day and 7:30 am the next day, such person must secure a permit. C. Where any person uses or plans to use a public address system that will make sound outside of a building, such person must secure a permit The application shall be made to: the Superintendent of Public Works in connection with construction work on public rights-of-way or, in parks; the Building Commissioner for all other construction projects; the Mayor for any other events. The applicant is first required to file a copy of this application with the Chief of Police before filing it with the city official who will approve or deny the permit. APPLICATION TO: 'a MAYOR 0 BUILDING COMMISSIONER 0 SUPT. OF PUBLIC WORKS DATE OF EVENT /lo/Oa TiME EVENT STARTS 10 :00 PM TIME EVENT ENDS i =00 AM LOCATION OF EVENT Corn II lin i;;ers; ki - Wts F i.G.npus TYPE OF EVENT C c}nct:-f ESTIMATED ATTENDANCE 2OO TYPE OF NOISE REQUIRING PERMIT (e.g., music, public address, construction work, etc.) music REASON FOR SUCH NOISE (State reasons for such noise and explain why it is desirable or necessary for the City to issue a permit pursuant to the provisions of the Noise Ordinance.) c Sb ■• • ■,v CE • • • _ • • • 4 I t t • •a •_J • • we_ n u Fo ttmr F 4.he sound. I4 is desirable. because Fhi,t will he. a 3re_af PLANS & SPECIFICATIONS OF THE NOISE AND ITS SOURCE LOCATION OF SOUND SOURCE OciFSidt OF (gcr Cm oust-1iCen(er IS SOUND TO BE AMPLIFIED? 0 NO 0 YES TYPE OF AMPLIFICATION Speakers SET FORTH ALL PLANS & METHODS DEVELOPED BY APPLICANT TO ABATE OR CONTROL THE NOISE PROPOSED All noise For 4k, eutnf Will bt through speakui. which can Ile. edjusledas necessofu IS THE EVENT ON CORNELL UNIVERSITY PROPERTY OR CONNECTED WITH CORNELL? 0 YES 0 NO . (If the event is to be held on Cornell property or affiliated with Cornell, a copy of the completed "Cornell Registration of Events" form must be attached to the application.) HAS NOTIFICATION OF THE APPLICATION FOR THIS PERMIT BEEN GIVEN TO EACH PERSON REASONABLY EXPECTED TO BE AFFECTED BY THE NOISE? El YES 0 NO (The applicant must set forth the manner in which such notification has been given and that the notification to each person' included who this application is, being made to and that any person objecting to the granting of such permit maycontact the individual to whom the application is being made to express their opposition to the granting of the permit.) Ure„.oF lin(✓zc• P.. tl'ic r he nun ^;••le rut 1'il I! i-• $rI - ,� ''mm ni(-iis (J•1'a W • aTec j'3 (-kis not SF hcu` ap A COPY OF THIS APPLICATION MUST BE FILED AT THE ITHACA POLICE DEPARTMENT, 120 EAST CLINTON STREET, PO BOX 6557, ITHACA, NY 14851-6557 The sponsoring group•or individual agrees to comply with all.New York State Laws and all that the sponsoring group or individual is responsible and accountable for all the actions sponsoring group or individual assumes all responsibility for damage to City property and for individual agrees to pay for any special services provided by the City of Ithaca Departments. City of Ithaca employees is necessary, the sponsoring group or individual will be billed. I hereby verify that a copy of this application has been filed with the Chief of Police. As a representative of this group, or individual, I agree to the above and accept responsibility on behalf of the group. Signed local ordinances. It is understood of the guests at this event. The clean-up. The sponsoring group or If repairs or additional clean-up by Name (Please Print) Date {I -:1 -;r°` -i Telephone ;:a -i .ati:', -,2`is Event Site Telephone This permit only applies to the City of Ithaca Noise Ordinance and does not exempt anyone from the requirements of Section 240.20(2) of the Penal Law of the State of New York, "DISORDERLY CONDUCT", which provides that a person is guilty of disorderly conduct when, with the intent to cause public inconvenience, annoyance or alarm, or recklessly creating a risk thereof:...He makes unreasonable noise. IF APPROVED, THE ORIGINAL OR A COPY OF THIS APPLICATION AND PERMIT MUST BE PROMINENTLY POSTED AT SITE OF EVENT • APPLICATION FOR PUBLIC ACCESS TO RECORDS TO: Records Access Officer C2 c7.F G4 ( 2/2 's 0/, 6e) Name of agency: Address: I hereby apply to inspect the following records (please be as precise as possible in your description): (/ T %C'&7 M 61,e7* -,'✓'cam / L7 fry,= Cr7V-`3'7/ r L b 02ivuq! _ . a AI Signature: Print Name: Pi1f Mailing Address: W Li.!---//kW12223,5 lD Date: 7-0 NOTICE: YOU HAVE A RIGHT TO APPEAL A DENIAL OF THIS APPLICATION TQ THE MAYOR NOTICE: The City of Ithaca charges a reproduction fee of .25 per page for 8 by 11 documents and the actual reproduction cost for oversized documents. 09/01 p u N Ep.to • , - M E M 0 • • TO , ,:.- •-•--- .,. L_ DATE 1)57 TIME AM v . 3 .1s- !Rom h .616 II ',44c--,:k-- PHONE ( CELL ( ) 01 FAX M E S S A G E • 1Y1kry-SWW(1 I (p I Ile) f 0 i it )_g--- E-MAIL ADDRESS /7q---A-rINED PHONED CALL RETURNED WAN TO BACK CALL SEE YOU WILL CALL AGAIN WAS IN URGENT •,_ a . , . ALAN J. CON Mayor KAREN M.:LopARCO Administrative Assistant TO: rROM: RE: DATE: City of Ithaca, New York OFFICE OF THE MAYOR 108 East Green Street -F Ithaca, New York 14850-5690 Telephone: (607) 274-6501 Facsirnile: (607) 274-6526 • FACSIlVIII,E TRANSVIISSION oritl F9 loccnt,s-c, OSVA darefi D+u� Suave P .D. i\ I gD �ol TOTAL NUMBER OF PAGES (Including Cover Sheet) COMLIIENTS: 7. ,6‘r 35°LL3 0 l�C lived ooh. t4 -e (at( RP. If you experience any difficulties with this transmission, call the Office of the Mayor at (607) 274-6501 • AN EQUAL OPPORTUNITY EMPLOYER Beth\j n ns, Director elincttl Mental ealth Association 225F t lton Ithaca, N 14850 27%9250 * Audrey Cooper Community Organizer, IHA Drug Elimination Grant Cooperative Extension of Tompkins County 615 Willow Ave Ithaca, NY 14850 * Stacy Cangelosi Education Coordinator Alcoholism Council 201 E. Green,,,, (W Ithaca, NY 14850 27-6288 4 * Amy Rand Coordinator, Reality Check Reality Check Cornell Cooperative Extension 615 Willow Ave. Ithaca, NY 14850 Eloise Barrett Coordinator, Mentoring Program Ithaca Youth Bureau 1 James L. Gibbs Dr. Ithaca, NY 14850 273-8364 » (filter a") 600'°§1,;)div'Y 4%k,. Paul Scheurs 'Sse-Ppex(Coordinator, A+ Tutoring Program GIAC 318 N. Albany Ithaca, NY 14850 272-3622 i de * Wendy Gutman Student Assistance Counselor Ithaca High School 1401 N. Cayuga St. Ithaca, NY 14850 wyut c5J•2-N7. (45 214 6g4�- tktokal Mao mots, clot 1! GIA -at i tatAIT. PcocalvtAi. ' ' At,42,_,slita, , 7 C5 Po , CE's an — -) --fuer /- our Community Drug Task Force Steering Team *Voting members are noted with an asterisk. *Alan Cohen Mayor of Ithaca 108 E. Green St. Ithaca, NY 14850 274-6501 Mayes V * Debi Albanese Director of State and Federal Programs Ithaca City School District 400 Lake St. Ithaca, NY 14850 270715, dalbanes@icsd.k12.ny.us T au*, Coordinator, Community tt-L—eretercerritoad 17 2-7-3-3646.„5-3-9-2A-74. * John Rowley Tompkins County Court Judge 320 N. Tioga St. Ithaca, NY 14850 277-4957 rte" • �'.;+ �etN t tst tax, vim `A * Bill Rusen, Director Cornerstone Recovery Services * Nancy Zahler, Director Tompkins County Youth Bureau 320 W. State St. Ithaca, NY 14850 274-5310 Vl2Ai� 6t ibmigt16"(0,0� rA nm -y ctistwAvuoithekti Pstyykaatk). vdore 3774 kiPtf tiritf6 *111-eic P-0. /gc) -a(441 I101 CL9b1)')-1-5 -155b0 j vowkel e 0001-1-4, -1-ekke . u wo P rival esen coo -i. . * Chuck Bartosch Owner, Clarity Connect, President of the School Board 200 Pleasant Grove Road Ithaca, NY 14850 257-8268, Chuck@clarityconnect.com * Mark Ashton Consultant 655 Snyder Hill Road Ithaca, NY 14850 272-9212 moi4lIf'v'9 10)111f4vili-. Co Tim Marchell Director, Substance Abuse Clinic University Health Services 10 Central Avenue Cornell University Ithaca, NY 14853 255-4782 (". 046 274-- 5w, .1--11CGUQQ L,uq4 / h46 v6i,Lczct e ff f Mtc K,Onl ivitA • Aimc.wrr COMMUNITY DRUG TASK FORCE: WHAT WE DO (in a nutshell) The Community Drug Task Force is currently implementing a series of programs funded by the Drug -Free Community Support Grant. This federal grant program is funded by the Office of Juvenile Justice and Delinquency Prevention, which operates under the auspices of the United States Department of Justice.:We are in Year 3 of this grant, and are eligible to apply for Year 4 funding, but there is no guarantee that we will receive it!) • Social Norms campaign at Ithaca High School, targeted towards teens. Among young people there is a perception that there is much more negative behavior. The research shows that this incorrect perception of the norm tends to increase the negative behavior. The concept of a Social Norms Marketing Campaign is to give students the correct information about the true norm through a media campaign. A survey of 270 IHS was conducted in May, 2000 and colorful posters and table tents based on that data were designed and distributed at IHS. A follow up survey will be done Fall 2002, with a fresh media campaign. • A community based Public Awareness and Education Campaign targeting parents, caregivers, guardians and adults working with youth, focusing on parents of ICSD students, grades 6-12. It involves print, radio and television, the internet. Our media campaign's focus or `hook' is having local parents (i.e. real people) talking about the the core messages of Love, Trust, Truth, Honesty, and Communication, developed by the national Anti -Drug Campaign. Because we did not have this campaign developed when we first received this grant, we received permission to rollover funds. • Transportation - Youth Bus Passes - on public transit to allow 500 students, grades 6-12, to participate in healthy, positive after school activities.Research has shown that after-school hours, and the summer, are the times when our children are most at risk. The single largest obstacle for youth to participate in after school or summer programs, or local youth programs is the lack of transportation. These youth bus passes allow transportation throughout the county on the TCAT bus system. Our goal is to increase the number of youth participating not only in the many school sponsored programs like sports, drama, clubs, tutoring programs, but also in many other activities that your children engage in after school hours such as jobs, music lessons, and community service. ' • A+ Tutoring Program targeted for African American youth in Ithaca High School. This T„{1 after school tutoring program is a partnership between GIAC (Greater Ithaca Activities Center to and the Ithaca City School District. By offering this satellite program at the high school campus they are able to reach more students. The program operates Monday - Thursday, 2:45 - 5:00 p.m. at Ithaca High School. Students study independently in small groups with tutors. There are eight tutors working with students on a regular basis. Approximately 35-40 students participate weekly. • Scholarships for High Risk Students that enable them to participate in enrichment activities after school The Community Drug Task Force is collaborated with the Community School of Music and Arts to offer more after school opportunities in the arts to students who might not ordinarily be able to participate. We also gave mini -grants to the IHS Step Squad and IHS Circle of Recovery groups. Prevention, Intervention and Education - The Mental Health Association developed a curriculum based on the Horacio Sanchez model, and formed a collaborative effort, working with the Paul Scheurs Memorial Program at the Ithaca City Youth Bureau. This is a mentoring program working with high risk youth, grades 6-12. Community Drug Task Force Steering TeamMembers *Voting members are noted with an asterisk. *Alan Cohen Mayor of Ithaca 108 E. Green St. Ithaca, NY 14850 274-6501 mayor@ci.ithaca.ny.us. Debi Albanese Director of State and Federal Programs Ithaca City School District 400 Lake St. Ithaca, NY 14850 27k-0715, dalbanes@icsd.k12.ny.us v Coordinator, Community Drug Task Force 11 Level Green Road Brooktondale, NY 14817 273-3646, laurel@ithacafestival.org * John Rowley Tompkins County Court Judge 320 N. Tioga St. Ithaca, NY 14850 277-4957 jrowley@courts.state.ny.us Chuck Bartosch Owner, Clarity Connect, President, School Board 200 Pleasant Grove Road Ithaca, NY 14850 257-8268, Chuck@clarityconnect.com Mark Ashton Consultant 655 Snyder Hill Road Ithaca, NY 14850 272-9212 mashton@lightlink.com * Tim Marchell Director, Substance Abuse Clinic University Health Services 10 Central Avenue Cornell University Ithaca, NY 14853 255-4782 tcm9@cornell.edu 4 Bill Rusen, Director Cornerstone Recovery Services 334 W. State St. Ithaca NY 14850 273-5500 brusen@cornerstone-recovery.org * Nancy Zahler Director Tompkins County Youth Bureau 320 W. State St. Ithaca, NY 14850 274-5310 nzahler@tompkins-co.org Beth Je kins, Director Mental ealt Association 518 W. St. Ithaca, 14850 273-925 fo@mhaedu.org * Audrey Cooper Community Organizer, �IHA Drug Elimination Grant Cooperative Extension of Tompkins County 615 Willow Ave 272-2292 Ithaca, NY 14850 ajc39@cornell.edu * Stacy Cangelosi Education Coordinator Alcoholism Council 201 E. Green Ithaca, NY 14850 273-6288 scangelosi@odyssey.net my Rand Coordinator, Reality Check Reality Check Cornell Cooperative Extension 615 Willow Ave. 272-2292 Ithaca, NY 14850 ar257@cornell.edu Eloise Barrett Coordinator, Paul Scheurs Mentoring Program Ithaca Youth Bureau 1 James L. Gibbs Dr. Ithaca, NY 14850 273-8364 psmp@ci.ithaca.ny.us Jorkamarago.Coordinator, A+ Tutoring Program GIAC 318 N. Albany Ithaca, NY 14850 272-3622 ' o elfin' ikto- Wendy Gutman Student Assistance Counselor Ithaca High School 1401 N. Cayuga St. Ithaca, NY 14850 274-6844 wgutman@icsd.k12.ny.us J ComrritOty Drug Task*Force - Re: Fwd: Introduction/Meeting notice Page 1f From: Audrey Cooper <ajc39@comell.edu> To: "Community Drug Task Force" <drugtaskforce@cityofi... Date: Thu, May 30, 2002 8:32 AM Subject: Re: Fwd: Introduction/Meeting notice Hi Michelle, It worked! I received the attachment. YeahI!I11 Ok, now for getting down to the business at hand here is the information you requested. Name Audrey J. Cooper Title Community Educator/Organizer Organization Cornell Cooperative Extension TC/Multicultural Resource Center (MRC) [snail] mail address 615 Willow Avenue, Ithaca, NY 14850 e-mail address ajc39@comell.edu preferred contact number [home/work] work 272-2292 Fax number 272-7088 You have a huge job ahead of you I wish you success and sanity. Audrey At 04:44 PM 5/29/02 -0400, you wrote: >Audrey, >So sorry about the attachment. That's why I'm doing a 'test' of this >system. Please tell me if you receive the document so that I can re -send >to the other Board Members if necessary. >Yes, in fact, Laurel did resign in March, I believe but technically about >1 week ago just before I assumed the position. >I'll give you a call to schedule. Thanks for the message. >Best, >Michelle Thursday, May 2, 2002 Subject: Community Drug Task Force Date: Wed, 01 May 2002 10:21:32 -0400 From: Priscilla Ouirk <pquirk@ithaca.edu> Organization: Ithaca College To: Laurel Guy <ithfest@lightlink.com> Hi Laurel - Community Drug Task Force Page: 1 1E1 My name is Priscilla Quirk, and I'm the new Coordinator of Health Promotion and Substance Abuse Prevention at Ithaca College. I began in January and have been working on making contacts both at IC and in the community. Bill Rusen from Cornerstone gave me your name. In addition to attending a Community Drug Task Force meeting, I'd love to meet with you some time. I'm not only a professional in the field, but am also a parent of middle and high school aged sons, so I have a personal interest in prevention too: Please let me know when the next Task Force meeting is, and also let me know when it might be convenient to sit down and talk for a while. Thanks - -Priscilla 274-3136 13Z 54% Priscilla Quirk cnquirk@ithaca.edir Coordinator, Health Promotion & Substance Abuse Prevention Ithaca_College Counseling Center ete a tQ"' 1 rens Do r . A." . /� •/� . mailbox:/Mac i ntosh%20 HD/System%20 Folde r/Preferences/ Netscape%20 U sers/tau reI%20 Guy/Ma i I/I nbox? i d= 1 I Community.Drug Task Force - RE: New attachment Pageil From: "Stacy Cangelosi" <scangelosi@odyssey.net> To: "Community Drug Task Force" <drugtaskforce@cityofdhaca.org> Date: 5/30/02 4:10PM Subject: RE: New attachment Here's the contact information you requested. Name: Stacy Cangelosi Title: Education/Prevention Director Organization: Alcohol & Drug Council of Tompkins County [snail] mail address:201 E. Green St. Suite 500 Ithaca, NY 14850 e-mail address: scangelosi@odysssey.net preferred contact number [home/work]: work Fax number. 274-6280 Stacy Cangelosi, MSW Prevention & Education Coordinator Alcohol and Drug Council of Tompkins County Phone: (607) 274-6288 FAX: (607) 274-6280 www.alcoholdrugcouncil.org Original Message From: Community Drug Task Force[mailto:drugtaskforce@cityofithaca.org] Sent: Thursday, May 30, 2002 9:43 AM To: Allen Green; Eloise Barrett; chuck@clarityconnect.com; ar25@comell.edu; tcm9@comell.edu; jrowley@courts.state.ny.us; dalbanes@icsd.kl2.ny.us; wgutman@icsd.k12.ny.us; pquirk©ithaca.edu; mashton@lightlink.com; scangelosi@odyssey.net Subject: New attachment Good Morning! Since many did not receive the text within the attachment, please see the enclosed. Michelle ' Page 1 of 1 Community Drug Task Force - mailing list confirmation From: Mark Ashton <mashton@Iightlink.com> To: <drugtaskforce@cityofithaca.org> Date: 05/30/2002 10:33 AM Subject: mailing list confirmation Mark Ashton 102 The Commons, #6 Ithaca, NY 14850 607-272-9212 mashton@Iightllnk.com no pizza preference file://C:\TEMP\GW }00001.HTM 05/31/2002 Page 1 of 1 Community Drug Task Force - Re: New attachment From: Allen Green <alleng@cityofithaca.org> To: Community Drug Task Force <drugtaskforce@cityofithaca.org> Date: 05/30/2002 10:26 AM Subject: Re: New attachment HI Michelle Nice to hear from you. Here's my contact Into: Allen Green Acting Deputy Director Ithaca Youth Bureau 1 James L. Gibbs Drive Ithaca, NY 14850 email: alleng@cllyofithaca.org Phone: 273-8364 Fax: 273-2817 Good luck! Alien Community Drug Task Force wrote: > Good Morning! > Since many did not receive the text within the attachment, please see the enclosed. > Michelle Name: board_intro2.doc > board_intro2.doc Type: Microsoft Word Document (app!ication/msword) Encoding: base64 file://C:\TEMP\GW }00001:HTM 05/31/2002 MEMORANDUM To: Tom F. Office of the Mayor From: Michelle T. A Community Drug Task Force' "MAYOR'S OFFICE • [A9 ODZ OF ITHACA' Date: 28 May 2002 Re: Request for Proposal/Project Overview/Project Approval Application/Bus Survey/Contract for Services/Drug Survey Analysis As a follow-up to our meeting last week, outlined are the projects that we discussed: 1. Request for Proposal: create or revise an RFP which will be suitable to submit to future contract programs who seek funding from the Community Drug Task Force [CDTF}. 2. Project Overview - create or revise a project overview form which would serve as a pre - application for funding to the CDTF Board. Include information as request for funding, matching funds involved, start and end date of program and evaluation criteria. 1 page in length. 3. Project Approval Application - create or revise a project approval application which would be an extension of the Project overview form for projects which will receive 'consideration for funding' by the CDTF Board. The application should be no more than 2-3 pages. 4. Contract for services - I was able to obtain a copy from the Comptrollers' office and will revise this myself. 5. Bus Survey & Cover Letter - After thinking about it, I would prefer that we send a form cover letter and 81/2-11 survey instead of a postcard. I believe that the survey would be more comprehensive and perhaps render better results with using this method. Please set up a system [on diskette] with a spreadsheet that has these titles student/parents names, address, application received, survey received, bus pass mailed and any other relevant tracking information in anticipation of returned surveys. Please have a draft of the survey and cover letter by Friday/31 May. The ledger can be completed by June 4/Tuesday. I found out that the dates of the Summer Fun Pass usage are Friday/June 28 to Wednesday/September. 6. Drug SurveyAnalysis - Alan will be preparing a 'State of Youth Drug Use' paper at the end of the Summer. Alan would like you to obtain the results from the National Youth Drug Survey and the First Social Norms Survey which were used at the Ithaca High School. He would like analysis completed which discusses the trends in drug use and other 'positive' features that the surveys may have revealed. The analysis of the survey data can be obtained from Ms. Debi Albanese, Deputy Superintendant, Ithaca School District at 274-0715. Please prepare a project research scope for Karen and myself which will ultimately be reviewed by Alan before seeking any information from Debi. I will talk with you more about this in our meeting on Friday. As agreed, we will be meeting at 11:30am on Friday/31 May to review the draft forms and discuss your recommendations. Thank you, once again, for your enthusiastic assistance to both the Community Drug Task Force and myself. cc: men L� Comm], Dikj`ctst( � 562894 Budget Center #: If I 'jL Master #: PO #: SEND ORDER TO: Staples Business Advantage Customer Service 877-285-8852 FAX: 877-285-8850 City of Ithaca (NYS) The Following Address Information Must be Completed:(Originator Name and Phone is Required) Company Name CITY OF ITHACA CITY HALL Street Address 108 E GREEN ST City IT ACA State NY Zip + 4 14850 Originator Name :nn ( _AL ki� ICL r Phone # (05)-1..7) 1i -/j Date yi 3 b/ b Department: Room #: yb� PAGE OF Staples Use Only: Initials Order # Item # Qty UM Description Price Page 46 2113 1 MtitWh rtov 1) i,vtaers 13 3s 38 ( f 1 I'�4 4 ( 311 Ida kik, LS. b t 8'1 2 3r s m e( ID ,,tect,v Ldtirzi 4— s Lvt, J 4-1'G I,•sdl 19 3 q 1329 I - A-dcixtss L etbeU 3 ?,7a 400 -'40i \------,______7_ (f yi-y 1-6 atasyfri,LA- i. 0 / - s--zixr 1 f Staples Use Only: Initials Order # _ _7 CONTRACT FOR SERVICES Made this day of between: The CITY OF ITHACA, a municipal corporation with offices at 108 East Green Street, Ithaca, New York, hereinafter called the "City", And hereinafter called the "Contractor" WITNESSETH: �, ... WHEREAS, the City requires certain services to be performed more particularly set forth in Schedule A attached hereto and made a part thereof, and WHEREAS, the Contractor is desirous of performing such services and the City is desirous of contracting with the Contractor to provide such services; NOW, in consideration of the covenants, conditions, and provisions contained herein, it is hereby AGREED as follows: 1. The Contractor agrees to perform the services set forth in Schedule A attached hereto and made a part hereof in a manner and at such time or times as is satisfactory to the City. 2. The Contractor shall be paid for providing such services as follows: 3. The relationship of the Contractor to the City is that of an independent contractor. As such, the Contractor shall receive no fringe benefits from the City including but not limited to medical insurance, retirement benefits, workers' compensation, disability, unemployment insurance or any other benefits or remuneration other than that set forth in paragraph 2 hereinabove. 4. The City may terminate this contract at any time without cause, in which case the Contractor shall be paid pro rata for the satisfactory work performed to date of termination. 5. The Contractor shall defend, indemnify, and hold the City harmless from any claims against the City arising from the negligence of the Contractor. 6. The Contractor will not discriminate against any employee, applicant for employment, sub -contractor, supplier of materials or services, or program participant because of race, age, creed, color, sex, national origin, disability, marital status or sexual preference. 7. Workers' Compensation and Disability Coverage: A condition for entry into this agreement is the presentation by the Contractor to the City of Ithaca of either proof that the Contractor provides the levels of workers' compensation and disability coverage required by the State of New York or that the Contractor is not required to provide such coverage. CITY OF ITHACA: BY: DATE: CONTRACTOR: BY: DATE: APPROVAL AS TO FORM: DATE: City Attorney CITY CONTROLLER: DATE: City Controller BUDGET AND ADMINISTRATION COMMITTEE DATE: Chairperson, B & A Committee OJJDP Reporting Requirements CAPR [should also be sent to Calliber Associates] January 1 June 30 December 30 Financial Status [should also be sent to DC Comptroller] March 30 June 30 September 30 December 30 t.' Page 1 of 5 Bill Rusen From: Laurel Guy <ithfest@lightlink.com> To: <mayor@ci.ithaca.ny.us>; <dalbanes@icsd.k12.ny.us>; <jrowley@courts.state.ny.us>; <chuck@clarityconnect.com>; <nzahler@tompkins-co.org>; <mashton@lightlink.com>; <tcm9@cornell.edu>; <ajc39@cornell.edu>; <brusen@cornerstone-recovery.org>; <scangelosi@odyssey.net>; <jlb76@cornell.edu>; <ar257@cornell.edu>; <info@mhaedu.org> Sent: Wednesday, May 08, 2002 11:06 AM Subject: DTF MTG THURSDAY May 9 5:00 p.m. Cornerstone Community Drug Task Force Thursday, May 9, 5:00 p.m Cornerstone Recovery Services, Conference Room 334 W. State. St. (corner of State & Plain St.) AGENDA Introductions . Charting our Course: Revisiting Recommendations made by the Community Drug Task Force from the Interim Report on the Community Drug Task Force* (*See these Recommendations listed below.) Refreshments will be available! If you are unable to attend, please call Laurel Guy at 273-3646 (Ithaca Festival office) or email her at laurel(ithacafestival.org Our meetings are the 2nd Thursday of the month. Our next meeting will be Thursday, March 14. Save the Date! Recommendations made by the Community Drug Task Force from the Interim Report on the Community Drug Task Force Short Term Proposals and Recommendations * Develop an educational/resource booklet for middle school students about substance abuse. (Youth Education; p. 4) Status: Check w/ Sara Hess * Survey students and teachers to gather community based data on local conditions and trends. 5/9/02 (Youth Education; p. 5) Status: To be administered in Nov. * Allow the Parent Education Action Team to speak at ICSD PTA meetings. (PEAT; p. 8) Status: * Hire Cayuga Role Players to perform at schools on drug related issues. (ibid.) Status: Funding issue * Advocate community political and religious leaders to take responsibility for drug-related treatments for youth. (Treatment; p.10) Status: Start round table discussions leading to action * Create a directory of the active neighborhood association and watch groups. (Community; p. 13) Status: In progress, being updated * Develop an informational booklet to give community residents assistance in fighting drugs in their neighborhoods. (ibid.) Status: In progress, being revised * Provide local seminars at the neighborhood level on "how to report a crime." (ibid.) Status: * Promote use of "Hot Spot Cards" by campaigning, implementing it as an anonymous service in schools, and including "hot spot cards" in a packet of material with Section 8 Housing program materials. (Community; p.14) Status: Katrina, school level; develop a community- wide campaign * Create a signed agreement by students involved in sports, clubs and long standing activities to abstain from the use of drugs (tobacco and alcohol included.) (School Culture Environment; p. 18) Status: change to intermediate goal; increase student participation; add business incentives * Change departure time of school buses to 4:00-4:15 to allow more time for extracurricular activities. (SCE; p. 19) Status: Contact Paul Mintz/Dave Bacarat to change times; Alan Cohen/ arrange free TCAT from school * Adopt a no open container rule in the ICSD schools. (ibid.) Status: Check with Elaine Little * Monitor rest rooms/cafeteria in the schools for drug trafficking. Page 2 of 5 5/9/02 (SCE; p. 20) Status: Elaine Little bringing to principles' meeting * Create a clear policy regarding use of drugs in schools so that all staff, students and parents understand the policy and the consequences of violating them. (SCE; p. 21) Status: revisiting procedures, not implemented consistently. * Supplement DARE program with judges and lawyers speaking in classrooms as well as expand the program into the middle schools. (Justice System; p. 30) Status: * Locate and distribute a national survey on drug issues for the Ithaca area. (Survey; p. 32) Status: Rocky Mountain Survey Intermediate Term Proposals and Recommendations * Improve drug education in ICSD. (Youth Education; p. 5) Status: Randy Ehrenberg/Katrina Turek * Include drug education in the School to Work program. (ibid.) Status: Katrina Turek * Incorporate the concepts of family and culture into training, counseling and treatment services provided in the community. (Treatment; p. 9) Status: * Establish a consortium of neighborhood associations and watch groups into the form of a neighborhood council or forum. (Community and Government Initiatives; p. 13 & 26) Status: Done * Inviting and encouraging landlords to be involved in the neighborhoods they own or manage. (Community; p. 13) Status: Short term initiative; Just had landlord training w/ James Barbett; also training community trainers to continue effort * Train and sensitize IPD dispatchers to the needs of some residents. (Community; p. 14) Status: Alan Cohen/Mike Vitucci working w/ Chief Basile * Promote and build neighborhood -police relationships (Community; p. 150) Status: Ongoing * Create a "closed campus" as well as arrange for academic schedules to be uninterrupted. (SCE; p. 17) Status: Katrina Turek/ICSD issue; also need to research local truancy laws Page 3 of 5 5/9/02 * Establish an IHS parking lot gate to monitor student arrivals and departures. (ibid.) Status: Elaine Little/Katrina Turek looking at other school models * Increase funds and support for intramural sports and after school activities. (ibid.) Status: Talk to Bill Bryan * Bring drug dogs to inspect student lockers. (SCE; p. 19) Status: Katrina Turek and Judith Pastel; Alan Cohen to speak to IHS student council * Increase staff intervention of students suspected of being impaired by drugs. (ibid.) Status: Mark Ashton * Establishment of drug free zones: extend District policing authority beyond boundaries and expand drug free school zones past federally mandated areas. (SCP; p. 22) Status: Mark Ashton/Judith Pastel * Drug Awareness Street Festival focused on downtown; involving college/high school students, GIAC and West End businesses and individuals. (Public Outreach; p. 24) Status: Create interactive booth display that could be set up at any special event/festival * IPD: trade time with other departments on a quid -pro -quo basis. (Justice System; p. 25) Status: John Rowley /clarify quid -pro -quo * Create a "Youth Court" with sentencing of community service by a jury of their peers and implement a school wide mock trial program to teach students about the legal system. (Justice; p. 29) Status: John Rowley/active committee * Create a formal process where concerned citizens would receive updates regarding prosecutions. (Justice: p. 30) Status: Bruce Estes/Talk w/ Ithaca Journal Long Term Proposals and Recommendations Page4of5 5/9/02 * Improve training and support for teachers through forums. (Youth Education; p. 6) Status: Make part of Superintendent's Conference Day * Create a treatment model, which includes a residential treatment option (halfway house), as well as the creation of a subcommittee to pursue research on the feasibility of establishing a halfway house in Ithaca for adolescents. (Treatment; p. 10) Status: Sara Hess; Community Block Grant issue * LPD: Create satellites in city neighborhoods, a canine unit and a mobile satellite unit. (Community; p. 15) Status: Northside satellite * Create a community watch program with the City of Ithaca Dept. of Public Works employees. (Community; p. 16) Status: Research other communities * Introduce a reintegration program for students returning to school after drug rehabilitation. (SCE; p. 20) Status: Make part of drug counselor program * Ensure consistent enforcement of policies and rules regarding drugs. (SCP; p. 21) Status: * Place priority on increasing law enforcement budgets. (Justice; p. 31) Status: John Rowley; group advocacy issue * Expand training for probation officers and DSS caseworkers. (ibid.) Status: * Continue support for the Ithaca City Drug Court team. (ibid.) Status: group advocacy issue; funding issue Page 5 of 5 5/9/02 COMMUNITY DRUG TASK FORCE ALAN J. COHEN, CHAIR MICHELLE M. THOMPSON, COORDINATOR Enclosed for your disposition are the following: Agenda for Tuesday/18 June 2002 Board Meeting Drug Free Communities Support Program, FY 2002 [for FY'03 Funding] Budget Detail Worksheet 108 East Green Street, Suite 402 Ph: 607/274-6545 Ithaca, New York 14850 Fx: 607/274-6501 Community Drug Task Force Meeting Agenda for Tuesday/18 June 2002 5:OOpm at Comerstone Recovery Services 334 West State Street 5:00 — 5:15pm Informal Discussion/Sign-in. 5:15 — 5:20pm Chairman Alan Cohen call to order/Overview. 5:20 5:45pm Laurel Guy update on programs & fiscal status; May meeting minutes. Board discussion. 5:45 — 6:15pm Chairman: FY'03 application & plans; Board Discussion. 6:15 — 6:25pm Michelle Thompson: highlight of policy & procedure modifications; Fall proposal: DARE & Logo contest; Report on Bus pass program; FX'03 theme. 6:25 — 6:35pm Public comment/presentation: Andrew Coleman. 6:35 — 6:45pm Discussion & vote on Vice Chairman. 6:45 — 6:50pm Project Reports Review. 6:50 — 7:OOpm Next Meeting & Agenda: July meeting availability; Board Retreat; Request for Proposal policy & Procedures; CDTF marketing. lasvir Oor lc -w) .{-tf n1. -not'. Sr z7�• 'x$73 � Q Vjibt,:(9e- L__ C�NFID9ITrnL OMB Approval No. 1121-0188 Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the form of your choice (plain sheets, your own form, or a variation of this form.) However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position *Laurel Guy/Paid Coordinator Community Drug Task Force Computation 3/4 time one year Cost In -Kind $ 17,160 **Youth Development Program Leader Paul Scheurs Program 32 weeks@17 hrs/wk@39.38/hr 3 weeks @ 35 hrs/wk@$9.38/hr $5,102 $2,626.40 ***Greater Ithaca Activities Center (GIAC) • Tutoring Coordinator • Work Study Students: 33 weeksc 30 his/wk@37.50/hr 27 weeks@ 3 students@25'0 ofS6.50/ 3hrs/day /4 times/wk $4950 $1579 Total Cost Total In Kind $31,417.40 $0.00 * The Coordinator of the Community Drug Task Force will plan the public awareness and education campaign, oversee the development and implementation of the Social Norms Marketing Campaign, monitor all grant programs, research new grant opportunities, coordinate volunteers of the Community Drug Task Force, implement the programs that foster the relationship between the Ithaca City School District and the community, and increase new community collaborations and partnerships. M* Youth Development Program Leader will assist with the after school program and the summer program and play an active role in developing and implementing the Success Program collaboration between the Mental Health Association and the Paul Scheurs Program of the Ithaca City Youth Bureau. This will include recruiting, training and supervising volunteer mentors, conducting home visits with family and youth, and providing ongoing advocacy and support to youth and families. Our intent was that the Youth Development Program Leader would work 17 hours per week during t e sc ` o 35 hours per week during the summer. We decided to offer a full day program during July and August in order to keep the participants fully engaged in enrichment activities during school vacation, which is why there is a separate category (i.e. 8 weeks x 35 hours/wk @$9.38/hr.) This amount, $2,626.40, is to be charged to the "personnel" category. *** The GIAC Tutoring Coordinator will supervise the tutoring program at the high school, track student participation and meet with teachers, guidance counselors, social workers, coaches and parents. B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. Name/Position *Laurel Guy Coordinator, Community Drug Task Force **Youth Development Program Leader Paul Scheurs Program Computation $17,160. x 28.5% $772S X 28.5% Fringe covers: FICA, Health, Retirement, Workers Comp, Unemployment, Disability Cost In -Kind $4,890.60 $2202:00 TOTAL Cost: $7092.60 Total In Kind: $0.00 Total Personnel & Fringe Benefits: $38,510.00 C. Travel - Itemize travel expenses of project personnel by purpose (e.g. staff to training, field interviews, advisory group meeting, etc.) Show the basis of computation (e.g., six people to a 3 day training at $X airfare, $X lodging, $Y subsistence.) In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and unit costs involved. Identify the Icoation of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost In Kind Washington D.C. Training Travel Expenses $1000.00 (Mandated) airfare (600.00) hotel (300.00) meals (100.00) for two staff for 2 days Technology Training in Region $500.00 airfare ($350.00) , hotel ($100.00) and meals ($50.00) for one staff for 1 day (Mandated travel to outlying areas 200 miles @.30 $60.00 for Prevention series) TOTAL $1,560.00 Total In Kind $0.00 D. Equipment - List non -expendable items that are to be purchased. Non - expendable equipment is tangible property having auseful life of more than two years and acquisition cost of $5000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000.) Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purhasing versus Leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost In Kind NA E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable items costing less than $5,000, such as books, hand held tape recorders and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000.) Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost In Kind GIAC Tutoring Program Books (textbooks, resource books, dictionaries) 280.00 $930.00 Paper (notebook paper, graph paper) 50.00 Pens, pencils 20.00 Scientific and graphing calculators (two) 200.00 Regular calculators 50.00 Rulers, notebooks, index cards 80.00 Folders 50.00 Book cart (for textbooks and supplies) 200.00 Community Drug Task Force Postage for Community Drug Task Force materials six mailings to parents CT 5600.00 each ICSD* *Ithaca City School District TOTAL Total In Kind 930.00 3,600.00 $3,600.00 F. Construction - As a rule, construction costs are not allowable. In some cases, monor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost NA G. Consultants/Contracts - Indicate whether applicant's formal. written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8 hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Alan Berkowitz Developing core messages for Public Awareness & Education Campaign Working with Parent Focus Groups Analyzing data and developing messages 10 hours@$100/hr $1.000 5 hours@$100/hr $500 Total Cost Total In Kind Consultant Expenses: List all expenses to be paid from the grant to individual consultants in addition to their fees (i.e. travel, meals, lodging, etc.) Item Location NA $1.500 $0.00 Computation Cost Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item NA Cost H. Other Costs - List items (e.g. rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of computation. For example provide the square footage and the cost per square foot or rent, and provide a monthly rental cost and many months to rent. Description Transportation 500 Youth Bus Passes @ $55 ea. The actual cost of these yearly bus passes is $220 each. TCAT is charging us $55 for each pass, and is subsizing the rest of the cost. Scholarships Program $3000 We are working with The Community School of Music and Art (CSMA), which is Launching a new program, Touchtones, a steel band for at risk teens Cost $27,500 In Kind $85,000 TCAT* Social Norms Marketing Campaign Printing of 800 Posters and 400 Table Tents for display at high school and middle schools at $ 1.65 each. $2,000 Cost of Website Hostin2Lease $3,480 ClarityConnect** Television Ads: 30 spots a week @ $16 each @ 24 weeks Radio Ads: 6 spots a week @$30 each @ 12 weeks $5,760 Time Warner Cable*** $2,160 Eagle Broadcasting**** Total Cost $32,500 Total In Kind Cost $96,400 *TCAT is Tompkins County Area Transportation, our local transit authority. **ClarityConnect is a local internet webhosting provider ***TimeWarner Cable is our local cable access provider ****Eagle Broadcasting owns the 4 major local radio stations. I. Indirect Costs - Indirect costs are allowable only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost NA Budget Summary - When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non -Federal funds that will support the project. BUDGET CATEGORY AMOUNT *MATCHING FUNDS Required A. Personnel $31,417.40 B. Fringe Benefits $7,092.60 C. Travel $ 1,560.00 D. Equipment NA E. Supplies $930.00 F. Construction NA G. Consultants/Contracts $1,500.00 H. Other Costs $32,500.00 Total Direct Costs I. Indirect Costs NA TOTAL PROJECT COSTS Federal Request $75,000.00 Matching Funds $100,000.00 $3,600.00 $96,400.00 OJP FORM 4040/1 (REV. 5-87) 11A- OPS 4• j P oF., �.._ U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS GRANT ADJUSTMENT NOTICE pn�,p ��o�, i��� ' "• ,;' prrV Or i1 n_9 A °s e\" ' CHECK APPROPRIATE BOX OJP BJS BJA NIJ x — _ _ �� 1. GRANTEE NAME AND ADDRESS (Including Zip Code) City of Ithaca 108 East Green Street Ithaca, NY 14850 3. GRANT NUMBER 1999 -JN -FX -0139 4. ADJUSTMENT NUMBER LI 1A. GRANTEE IRS/VENDOR NUMBER 15-6001415 5. DATE AUG 2 6 2002 2. PROJECT TITLE Drug -Free Communities Support Program 6. GRANT MANAGER Patrick Dunckhorst :n•:::::::•:ri::::::::::::::i ti}}n'ti;'h'f}.'{:r{$}{{:{};:}:{:}:::: SECTION I. DEOBLIGATIONS & REOBLIGATIONS $iriritik:in'r:::i$::$::::;:}}:::::::::::$;:.{}}ii:::{•: $i}.,.... ti{.}k{::irr:•::vi$}$,,,.. :{•:•:v;•i`✓ish27'S%:fC/r' :}rr>r?:Lh`f �vrir.:?ff :{ �YiC fhf\� ii:vi{{i{:?h:�}?iC�:{:.::.:..:::::...:..vr7iti� :nv,:,v,{x.YJ,•sf.}J;�:�;{r '{r.•:?$ \•:{^ (¢;r::kk{{}fr:;kYti::irr{i{?: ti }rtih.ti: ?}+f.}rr}:fruis7 ;{:},'{\ifii:''.�-0ttiti?v�{::Srr$}f:�r:r}::: �r��n'{::.... iC��iti}}{},r{::;}{{}:^;}: 7. ACCOUNTING CLASSIFICATION CODE FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. MBO 9. PREVIOUS GRANT AWARD AMOUNT $ 275,000.00 10. REOBLIGATION AMT. $ 0.00 DOCUMENT CONTROL NUMBER 11. ADJUSTED AWARD AMOUNT $ 275,000.00 ,.::...:f : r1rr.•fr}r.�}lfJo}lffflr}}}}11} :}}}}}{: F:rrh'JS r.•:.'. .ti{4:: {:• h r :.1?y'•}};•;y'y'{y'{y(yy {fff'fyy'y(ti•JL YAh•':rN.{}r.�•J.V}.:'rl ll�rµ'A}.?'}{:}: ll.WY.V!{{}lrl.M1f{ {' SECTION II CHANGES rl . y..:.{'.V: h{ .:.: f.ti'f .?{h :1.'}•::�::.yt:��r��. J : rrh:.:',:: •y{�:yVL•y1f•, �?::: �r•V??�:.. �. �:yAr,}y}y. : WAti.VAVM15L:::Y.:tiKK• tiJLY.'hSM1M1Vffrr l2.{{1tiM1'}:':ti}.'t.}r. •.4{::L{{ tiV.::•Ati{V.•.{ ?L•}.'.{'}:'}:.'}::'}.{.{:�•}.•}}.::':{':.....................•:}:•:•lfr}:•}:•:•:•:{'}:•}.•}:•}:{•}.•}.{.:...:.'}::.': ?{?'1:...•.•:r.....µ.r•}lllfl}J. ':.Y.Y.:....\. ;::..::•}r; 1. •. •:.{..... 12. CHANGE GRANT MANAGER FROM Lauren Ziegler TO Patrick Dunckhorst 1 13. CHANGE GRANT PERIOD FROM TO •:,,v,{('r,}}:ixtilkir{r:4Lrti}frim0}' --is }{ :;w,}}}ii}'r' Y fl * wt.:vt{ SECTION III. OTHER ADJUSTMENTS & INFORMATION .5 }::}}::ti r:•i}:;:;:%}. )9$" v}i v—i.x } 'l'i`'{{ .A:: .. }nVi ::inti•:{{i•:L:ti:L<ititi::}'.vr?{'t'r::?::kidikk+'ti'++'i::ti:ri22:.tir': :{'v`r{:}ir::titi{"::,C•'X::'K:'vSiv::{{{},:r{:${;$:1:?;:ii:i{i::r>.'ri:}ii::{{'r,:}i: Y''fr:r?.;{???:f??.;?r.;J.;{.Vr:?r?r?rr:•.h{:{r.}:•}f:::': N::.Y:r:r::.:Y.V ..................:.:..::::.:.:.::....:.:..... rr:::r:::r:: r.•:::::•: ':.::::':{:•Y.}'.V ::WN::::: ::}:V:r::: ::::.Y.:::Y::::::::.Y.Y.Y::::..::•.:....:::•:::::.Y::::::::::r:.:.::•:::: 14. This GAN hereby approves the temporary appointment of Mayor Alan Cohen as Project Coordinator until he is able to identify and hire a full-time coordinator. Previous Coordinator, Dr. Michelle Thompson resigned on June 3, 2002. This GAN also hereby changes the program manager from Lauren Ziegler to Patrick Dunckhorst. ‘; 15. TYPED NAME AND TITLE OF AUTHORIZED OFFICIAL Jim Burch Director, Special Emphasis Division 6. S NATURE OF AUTHORIZED OFFICIAL 40 07,,i - OJP FORM 4040/1 (REV. 5-87) Patrick Durlckhorst - FW: Resignation l Page 1 From: "Michelle Thompson" <mthompson@lincolninst.edu> To: <durickhorst@ojp.usdoj.gov> Date: 6/3/02 11:26AM Subject: FW: Resignation Original Message From: Community Drug Task Force[mailto:drugtaskforce@cityofithaca.org] Sent: Sun 6/2/2002 9:10 AM To: mayor@ci.ithaca.ny.us; Allen Green; Eloise Barrett; karen loparco; chuck@clarityconnect.com; ajc39@cornell.edu; ar25@cornell.edu; tcm9@cornell.edu; brusen@cornerstone-recovery.org; jrowley@courts.state.ny.us; dalbanes@icsd.k12.ny.us; wgutman@icsd.k12.ny.us; pquirk@ithaca.edu; scangelosi@odyssey.net; nzahler@tompkins-co.org -Cc:: Subject: Resignation Dear Chair and Members, After much deliberations I have decided to resign as Coordinator of the Community Drug Task Force. I have come to this decision as a result of policy conflicts which I do not believe I can resolve and be an effective administrator of the CDTF programs. I've attached a copy of my Program Report. I will also send it via regular mail for those who do not wish to download. Good luck and Godspeed. Dr. Michelle M. Thompson U.S. Department of Justice Office of Justice Programs Washington, D.C. 20531 Official Business Penalty for Private Use, 5300 gc• d'1e•Avi9adold. PENALTY PON PRIVATE VSE $300 * * !.0 METER 7250372 U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Washington, D.C. 20531 The Honorable Alan J. Cohen Mayor City of Ithaca 108 East Green Street Ithaca, NY 14850 Dear MayoLcohen: . MAY OR S ()ICE. 1JUN 12002 Deli <uen Prevention CITY OF I HACA" Gr. Recently, we received the enclosed email from Dr. Michelle Thompson announcing her resignation from her position as the Program Coordinator for the Drug Task Force for the City of Ithaca. Her email also included a report alleging irregularities with the financial management of your grant award. As a result, we have initiated a fiscal and programmatic review of your Drug -Free Communities Support Program Grant #1999 -JN -FX -0139. During this period of review, a hold has been placed on these funds. As part of this review, please provide in writing your respective comments'regarding issues raised by Dr. Thompson. It is our intent to review this matter promptly. Please provide your response regarding these allegations no later than June 28, 2002. If you have questions or would like to discuss these issues, please contact me at 202-616-8988 or Patrick Dunckhorst at 202-514-4158. Thank you. Sincerely, Lauren Ziegler Enclosure Cc: William Woodruff, Deputy Administrator, OJJDP Greg Dixon, Administrator, ONDCP Patrick Dunckhorst - FW: Resignation Page From: "Michelle Thompson" <mthompson@lincolninst.edu> To: <dunckhorst@ojp.usdoj.gov> Date: 6/3/02 11:26AM Subject: FW: Resignation Original Message From: Community Drug Task Force [mailto:drugtaskforce@cityofithaca.org] Sent: Sun 6/2/2002 9:10 AM To: mayor@ci.ithaca.ny.us; Allen Green; Eloise Barrett; karen loparco; chuck@clarityconnect.com; ajc39@cornell.edu; ar25@cornell.edu; tcm9@cornell.edu; brusen@cornerstone-recovery.org; jrowley@courts.state.ny.us; dalbanes@icsd.kl2.ny.us; wgutman@icsd.kl2.ny.us; pquirk@ithaca.edu; scangelosi@odyssey.net; nzahler@tompkins-co.org Cc: Subject: Resignation Dear Chair and Members, After much deliberation, I have decided to resign as Coordinator of the Community Drug Task Force. I have come to this decision as a result of policy conflicts which I do not believe I can resolve and be an effective administrator of the CDTF programs. I've attached a copy of my Program Report. I will also send it via regular mail for those who do not wish to download. Good luck and Godspeed. Dr. Michelle M. Thompson Community Drug Task Force C/o Tompkins County Youth Bureau 320 W. State Street Ithaca, New York 14850 Phone: 607-274-5310 Fax: 607-274-5313 Email: Nzahler@toinpkins-co.org TO: Patrick Dunkhorst FROM: Community Drug Task Force Board Nancy Zahler, Acting Coordinator DATE: December 11, 2002 RE: Corrective Action Plan In response to your memo of October 17, 2002 outlining the status of our Drug Free Communities Grant, the Drug Task Force Board has prepared the followed plan to respond to OJJDP's requirements and recommendations. It updates and supercedes the draft sent to you on November 18, 2002. During your site visit in August, members of the Drug Task Force Board learned more about our responsibilities. Since then, we have taken the following steps to provide leadership and compliance with the grant's requirements. 1. The core members of the Task Force Board initiated a meeting on September 13th with Mayor Alan Cohen to update all voting members of the Task Force Board, as established in March 2002. The minutes of that meeting are attached and include the following decisions: • The Task Force Board would become responsible for selecting the next coordinator for the project. The Mayor indicated his willingness to appoint any qualified candidate recommended to fill the City's position. The Mayor solicited input from the Board on the qualities to include in a job notice to be posted by the City. • Although the City position is supervised by the Mayor, he agreed to have Task Force Board leaders provide substantive oversight of the new coordinator. • The Mayor also agreed to continue to make payments on any approved grant expenses that would be reimbursable while the project was coming into compliance. He indicated that he had contacted the direct service providers to advise them of their on-going funding and that he had contacted the Community School of Music and Art that funding for the Steel Drum Band was not authorized at this time. • The Board elected Debi Albanese from the Ithaca School District and Nancy Zahler from the Tompkins County Youth Bureau as co-chairs of the Task Force to serve for the period of time that it took to bring the project back into compliance. • To assure that work would continue as quickly as possible, the Board committed to meeting twice a month. (1St Wed 4:-5:30 and 3rd Monday 5-6:30) • Task Force members brainstormed possible new members to fill the required vacancies and agreed to make contacts before the next meeting. • Debi Albanese updated the Board on plans to move ahead with an updated Social Norms survey requested by principals and with the assistance of consultant Allen Berkowitz. • At the September 13th meeting the Tompkins County Youth Bureau submitted the attached concept paper offering the expertise of its department to fulfill the responsibilities of the coordinator on a contracted basis. 2. After the September 13th meeting, Debi Albanese contacted Patrick to get clarification on a number of issues including membership and whether it would be allowable if the Task Force chose to contract with the Youth Bureau, with Nancy designated as the coordinator and delegating responsibilities to her staff. Copies of her emails and Patrick's response are attached. 3. At the October 7th meeting of the Task Force Board, the Board reviewed a plan developed by the County Youth Bureau to begin corrective action while awaiting the official correspondence from OJJDP. (See attached). The Board voted to authorize Debi Albanese and Nancy Zahler to find an acceptable coordinator to tackle the compliance requirements and assist in the implementation of the current grant. Their direction was to begin by inviting Dr. Michelle Thompson, who had served as the interim coordinator, to return to the project. If she was unwilling or unable to serve, the Board wanted the Tompkins County Youth Bureau to assume the role of coordinator, based on OJJDP's willingness to approve such an amendment and with the stipulation that as the Coordinator, Nancy Zahler would resign as a voting member of the Board to remove any conflict of interest. (See attached minutes) 4. On 10/21 Debi Albanese updated the Board on its intention to advertise the availability of bus passes to Ithaca City School District students in grades 6-12. Audrey Cooper from Cooperative Extension volunteered to help prepare the 6,000 piece mailing which would direct parents to return their applications to the Tompkins County Youth Bureau. 5. On November 6th, Nancy reported that Michelle Thompson declined the position and that, per Board approvals on 10/21, the County Youth Bureau would assume the administrative responsibilities with Nancy as the Acting Coordinator. Nancy offered her resignation from the Board effective November 7th. A sub -committee of the Board agreed to assist in reviewing and updating the budget. Nancy prepared the attached report to update the Board on progress since the last meeting. 6. On 11/6 the Board also decided that they did not need to review each of the 500 applications for bus passes as long as students intended to use the passes for afterschool activities as outline in the grant. Since the proposed budget for 02-03 submitted by Mayor Cohen included less money for bus passes than spent in 2001-02, the Board voted to proceed with the purchase of up to 500 passes, as indicated in the letter to families, and to assure that any unused passes could be refunded. A decision regarding summer bus passes was deferred until a fuller review of the overall budget could be made by the full Task Force Board. Summary of corrective actions taken to date: 1. Coordinator selected. On 11/6 the Task Force Board confirmed its selection Nancy Zahler as the Drug -Free Coordinator, contingent upon approval of the current budget and amendments to transfer funds from Personnel, Fringe Benefits, operating supplies and travel from their current budget lines into the contractual category to enable the Tompkins County Youth Bureau to perform the functions of the coordinator. (The Youth Bureau has begun work in good faith while it prepares a contract with the City of Ithaca.) 2. Task Force roles and leadership. The City of Ithaca continues to be the fiduciary agent for the grant and the Mayor is a voting member of the Task Force Board. The Ithaca School District continues its commitment as a co -leader of the grant by assigning Debi Albanese as an active member on the Task Force Board. Debi is currently serving as the Chair of the Board. Task Force Board members now make all policy decisions. 3. The role of the Mental Health Association was clarified at a Task Force Board meeting on December 4th. Beth Jenkins, Executive Director of MHA will become an active Board member but will no longer function as the "3rd pillar" of the Coalition. 4. Coalition Membership. Several new members have been identified. See the attached roster. 5. Update budget worksheets. Budget worksheets were revised by Alan Cohen on 11/27/02. 6. Implementation of grant services. Several components of the current grant are being implemented as planned: • Bus passes will be distributed by 12/12/02. Theresa Albert, Administrative Assistant of the County Youth Bureau has created a database of all recipients and entered the answers to questions from the 500+ applications received so far. TCAT public transit has ordered the bus passes and will be encoding 500 by 12/10. TCAT has agreed to refund the cost of any passes not distributed and to our request to pro -rate the cost of the passes from $30.00/pass to $20.00/pass for 6.5 months of use. • The social norms survey has been updated for distribution at Ithaca Schools. Debi Albanese is responsible for having surveys administered through building principals and will do so once the scoring procedure is finalized. Plan to complete corrective actions: Corrective Action Step to be completed When Who 1. An amendment will be prepared to reconcile MHA status and future role with the original grant. 1/30/03 N. Zahler 2. Remaining vacancies will be filled 1/16/02 TF Board 3. Revised budget will be reviewed and adopted 1/15/02 TF Board 4. CAPR reports will be completed 1/30/03 N. Zahler 5. Financial status report will be completed for 4th qtr 02 12/16 S. Thayer 6. A letter of resignation from Laurel Guy will be obtained and payroll records for Laurel Guy and Michelle Thompson will be provided. 12/16 Mayor Cohen 7. Monitoring of grant -sponsored activities will be accomplished several ways: • Regular meetings with Mayor & City Controller to review financial status and prepare YTD reports • Written progress reports & financial reports will be submitted to Board • Direct service components will be monitored in person and through program reports • Periodic reports will be made to Common Council & Ithaca School Board • Social Norms survey results reported to TFBD • Bus pass usage will be reported to Board • CAPRs will be reviewed with TF Board Monthly Monthly Jan. & July Jan & July March '03 April & July Quarterly N. Zahler N.Zahler N. Zook TF Bd Mbrs and Coord D. Albanese TCAT/Zahler N. Zahler 8. Proposed amendments will be approved by Board to reconcile current activity with approved grant, as needed. 9. Revised grant or amendments submitted to OJJDP 1/30/03 2/7/03 N. Zahler N. Zahler