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HomeMy WebLinkAbout08-14-17 Board of Public Works Meeting AgendaDATE: August 14, 2017 BPW Meeting TIME: 4:45 pm LOCATION: 3rd Floor, Board of Pubtic Works City Halt, Council Chambers 108 E. Green St., Ithaca 2�= 01011Z _711,11" I'll, 11 & ZOTM i•� i I., . . . i . 0, h t7-3 Time Voting? Presente!Ls) Allowed I. Call to Order/Agenda Review No Mayor Myrick ® Mayor's Communications No Mayor Myrick ® Communications and Hearings from Persons No Public 5 min. Before the Board ® Response to the Public No Commissioners 5. Reports No Various 15 in. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 6. Public Hearing A. 2018 Sidewalk Improvement district Work Plan, No Dir. of Eng. Logue 10 in. Budget and Assessment Role A draft work plan for 2018 sidewalk improvements has been submitted and requires Board approval. 7. ®i & Communications A. Approval of Minutes Yes Mayor Myrick 5 min. 1. February 13, 2017 2. March 13, 2017 3. July 10, 2017 8. Buildings, Properties, Refuse & Transit A. Environmental Review for a Lease Agreement for Yes Dir. of Eng, Logue 10 min. the Alex Haley Municipal Pool and Expansion of the Wading Pool, CP #834 (1) A Proposed Resolution to Declare Lead Agency Status for the Environmental Review of a new Lease for the Alex Haley Municipal Pool and the Wading Pool Expansion project. (2) Environmental Review for a Lease Agreement for the Alex Haley Municipal Pool and the Expansion of the Wading Pool Per the board's discussion on July 10, 2017. 9. Highways, Streets & Sidewalks A. Request for Encroachment Agreement/License at Yes Dir. of Eng. Logue 5 min. 144 East Spencer Street — Resolution A License Agreement has been drafted by the City Attorney's office for the Board's review and approval. 10. Parking& Traffic 2�= 01011Z _711,11" I'll, 11 & ZOTM i•� i I., . . . i . 0, h t7-3 Time —Topic Voting? Presenter(s) Allowed 12. Water& Sewer A. Support for the Acquisition of a Six Mile Creek Yes Supt. Thorne 5 min. Watershed Conservation Easement – Resolution A resolution in support of Common Council authorizing the easement and use of funding from the Water Shed Accounts is enclosed, per the Board's July 10, 2017, discussion. 13. Discussion Items A. Appeal of Water Bill for 142 South Aurora Street No Asst. Supt. Whitney 10 min. The property owner has submitted an appeal to two large bills he received in 2016 and 2017 Enclosed is information from the Water Division. B. Request to Close Stewart Park to Vehicular Traffic No Supt. Thorne 15 mi during the Cayuga Sound Festival on September 23,2017 Dan Small Presents has received approval from the Special Events Committee to hold the Cayuga Sound Festival in Stewart Park on September 23, 2017. For safety purposes, they ar, requesting that the park be closed to vehicles other than for persons with disabilities and even staff the day of the event. They are also requesting to re-route the Cayuga Waterfront Trail around the fenced area of the park, similar to the Reggae Festival setup. C. Request to Approve a City of Ithaca Parks No Asst. Supt. 10 mi Department Logo from Parks Commission Benjamin The Parks Commission has submitted a request to create a consistent brand for City of I Ithaca Parks, which would help to ensure aft city parks are identified as such. Proposal to Install a Nature Play Area near the No Asst. Supt. 10 mi Wood Street Park Playground Benjamin Just Play Project. Ithaca has submitted a proposal to install a small, nature play area in Wood Street Park using materials from existing city stock piles, such as woodchips, stumps, etc. I 14. Now Business ZR rm 6A. Aeproval of 2018 Sidewalk Improvement District Work Plan and Assessment Roll — Proposed Resolution 31'AEREAS Section C-73 of the City Charter creates five Sidewalk Improvement Districts (each a "SID") for the construction and repair of sidewalk, and provides for an assessment against each property located in each SID for the benefits received by the property from such construction and repair; and WHEREAS the Board of Public Works is responsible for recommending to the Common Council a budget and schedule of work for each SID district for each fiscal year, following a public hearing; and TTAEREAS the Board has received a proposed SID assessment roll, budget, and schedule of work for Fiscal Year 2018; and 'I'MEREAS the City provided public notice of the SID assessment roll, budget, and schedule o7 work in August 2017; and WHEREAS owners of assessed properties were provided an opportunity to file written objections with the City Clerk, and present evidence to the Board at a public hearing on August 14,2017 -and 7 COM--]: SM QTT RESOLVED, That the Board recommends, subject to amendment and approval by the Common Council, the 2018 budget and schedule of work attached hereto, and be it further RESOLVED, That the Board finally approves the schedule of assessments constituting the 2018 assessment roll, which are reflected on the assessment roll kept on file with the City Clerk, which roll the Superintendent of Public Works shall on behalf of the Board file with th - I Common Council in the form of an upcoming Committee agenda thereof, and which roll sh thereafter be confirmed, as amended, by the Common Council by local law after a public hearing, creating a lien upon the real property so assessed. I CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-561 Office of City Engineer Telephone: 607 / 274-6530 Fax: 607 / 274-6415 Johnathan Licitra, Sidewalk Program Manager RE: 2018 Sidewalk Improvement District Work Plan and Budga Attached for your review are the draft 2018 Sidewalk Improvement District (SID) work plans and budget. A link to the 2018 assessment role is also -,yrovided (b=L//wwm.-q,ityqfitha2g.or&/21.9/Side v lk-Polky). a_ On your agenda for August 14th is a public hearing on the 2018 Sidewalk Improvement District assessment role, budget and work plan. At your August 28th meeting, I will request your approval to file a schedule of work and budget with Common Council. sidewalk contracts. Final quantities of work performed will be dictated by bid prices received and field conditions, which could increase or decrease the amount of work completed in the 2017 work plan. It is 1)ossible f�at issue% irflvwxwy 2t t1fiq fiwpwirNf 1W NN !a Ii 111TJ I I I-K92DLI ff-.1co irt Rwil -Z - mg design 7yya1rff0x syf MO 'Urn'rV M - efforts might identify construction barriers that will impact costs or make some projects technically infeasible. To proactively address any of the above potential construction issues and cost uncertainty—a contingency list of construction and design projects are included at the bottom of each sidewalk district. These projects could replace locations in the work plan, if needed, or add to the project list if additional budget is available based on bid prices. For many of the district work plans, a Future Collaboration list exists. This secondary contingency list is intended to combine sidewalk design plans with City Street and/or Water/Sewer repair work. Additionally, this list can be used to pursue future grant applications for new sidewalk construction. WUMM conaDorate witti Jean Urace to improve the sidewalk and tree Mawn area for merchants and the community. Select street landscaping will look to alleviate the current muddy conditions. The 100 block of East Spencer Street will combine with the 2015 Capital Project to replace the retaining wall and sidewalk on both sides. A goal will be to bid this job early in January 2018 and to limit constructions impacts for June -July. Three hundred block of Floral Avenue will get a new sidewalk addition which will connect existing sidewalk to approximately 500 feet of new sidewalk to the Towerview Apartments. Street Compiete Street troject For Me survey an 2 an; design costs. Construction for this project will be scheduled in 2019. 0 C14 ®C N clt L'^w 0 00 4 No 110 LO LO Com, C� N 00 N l`. L, a 00 N 00 r-4 N L� N 00 o C4 4 Ll" C N 07110 �10 O o � t Com. C e 0 00 m CN C14N CD e N o g K q LO C14 C14 N ON C� VJ Q L� LACD00 N Lf) C4 C14 N V!)- V�l IF, ifi, 01' Flo ed a, y . 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WHERE # L2W4 Q Atjx%awW, MV1WJWA�gE Environmental Quality Review Ordinance (CEQR), Section 176 of the City Code, require that a lead agency be established for conducting environmental review of projects in accordance with local and state environmental law, and WHEREAS, State Law specifies that for actions governed by local environmental review, the lead agency shall be that local agency which has primary responsibility for approving and funding or carrying out the action, and WHEREAS, SEQR and CEQR both provide for an uncoordinated review for "Unlisted" projects that involve more than one agency, and WHEREAS, the proposed new Lease for the Alex Haley Municipal Pool and the wading pool expansion (Capital Project #834) are "Unlisted" actions under SEQR and "Unlisted" actions under CEQR; now, therefore, be it RESOLVED, That the City of Ithaca Board of Public Works does hereby declare itself lead agency for the environmental review of the new lease for the Alex Haley Municipal Pool and the proposed expansion of the wading pool at the Alex Haley Municipal Pool project. Environmental vLeaseAgreementHaley Municipal Pool and the Exl2ansion of the Wading Pool WHEREAS, the Board of Public Works has declared itself to be the lead agency for the Project") `i Municipal Wading PoolE!. i i 4) in accordance with Section 176 of the Ithaca City Code (CEQR) and in accordance with Article 8 of the New York State Environmental Conservation Law (SEQR), and WHEREAS, the actions include a new lease for the whole Alex Haley Municipal Pool area and a project to expand an existing wading pool to approximately 800 square feet, to include a spray feature, and all associated appurtenances, and WHERr # Unlisted actions i i SEQR, and . WHERAS, Short Environmental Assessment forms have been prepared by staff for CEQR and for SEQR, i on `Board of ilic Works declared itself lead agency for Conservationuncoordinated environmental review for CEQR/SEQR, and WHEREAS, the Advisory • has ia copyof the short forms i a set of plans forproject, # RESOLVED,WHERAS, the Board of Public Works, acting as lead agency, has, on July_, 2017, reviewed and accepted as complete Short Environmental Assessment Forms prepared by staff, and schematic Project plans prepared on behalf of the City by Trowbridge Wolf Michaels Landscape Architects, and other project materials, now therefore be it That the Board of Public Worksdetermines that the new lease forAlex Haley Municipal Pool and the project for the Alex Haley Municipal Wading Pool Expansion, located in the City of Ithaca, will result in no significant negative# i that a Negative Declaration for purposes of Article 8 of the NYS Environmental Conservation Law be filed in accordance with the provisions of Part 617 of the State Environmental Quality Review Act and that a Negative Declaration for purposes of Section 176 of the City Code be filed in accordance with the City Environmental Quality ReviewOrdinance. WHEREAS, Asaf J. Dror, owner of the property at 144East Spencer Street (Tax Map Parcel No. 81.-10-2), in the City of Ithaca, has requested an encroachment agreement/license from the City into the adjacent street right-of-way for East Spencer Street and City -owned property of 121-35 East Clinton Street (Tax Map Parcel No. 81.-10-1) ; and 1) On the southeastern face of the building, a portion of the porch approximately 15 feet long, encroaching in the City right of way to the southeast by approximately 0.5 feet together with a stairway approximately 5 feet wide and encroaching in the City right of way to the southeast by approximately 2.5 feet, thereby encompassing an encroachment of approximately 17.5 square feet, and 2) On the northeastern face of the building and Iot line, a stonewall encroaching onto the City property located at 121-35 East Clinton Street (Tax Map Parcel No. 81.-1 1) by approximately 5.6 feet by 2.5 feet together with a second irregular stone wal approximately 22.5 feet long encroaching onto the aforementioned City property b no more than 2 feet in width, and 11 Both of which are shown on a resurvey map prepared by Michael John Reagan of Reagan Land Surveying, dated June 8, 2017. W17YE-ty-&- ye WWIc T OTFE SIII =21171A not inienrere MUT-me-slow.-MR-aF currently constituted; and 11TAEREAS, the Superintendent does not anticipate any conflicts in the near future with public works uses or needs; and T!"HEREAS, for use of City -owned property, the City requires an initial application fee of $1UU for new licenses, but stipulates that the annual use fee shall be waived for minor encroachments, now therefore be it RESOLVED, That the Board of Public Works hereby grants the request for an encroachment at 144 East Spencer Street, as proposed, contingent upon the execution of a lice nse/ag reem ent and submission of the required application form and fee (and renewal fees for any subsequent terms) and proof of required insurance, and be it further RESOLVED, That the Mayor, upon consultation with the Superintendent and City Attorney, is hereby authorized to execute a license/agreement allowing said encroachment, revocable upon 90 days' written notice by the City in the event that the encroached upon City property is required for any City purpose, and containing the usual terms and conditions, including those specified in Chapter 170 of the City's Municipal Code. IFA 1 1115 7 1 THIS AGREEMENT, made this _ day of 3 2017, by and between: 01- Asaf J. Dror, the owner of the property at 144 East Spencer Street, Ithaca, NY 14850, (hereinafter referred to as "LICENSEE"), II The CITY OF ITHACA, NEW YORK, a municipal corporation having offices at 108 E. Green Street, Ithaca, New York (hereafter referred to as "CITY"), WITINESSETH THAT: WHEREAS, LICENSEE is the owner of a parcel of land with improvements thereon in the City of Ithaca, County of Tompkins, State of New York, commonly known and designated as144 Easi Spencer Street, Ithaca, New York, and as T ax Map Parcel No. 81.-10-2; and 116 till bUlU PallU151 OT and which use can be described as follows: (I) On the southeastern face of the building located at 144 East Spencer Street, a portion of tha porch approximately 15 feet long, encroaching in the City right of way to the southeast approximately 0.5 feet together with a stairway approximately 5 feet wide and !R •, in the City right of way to the southeast by approximately 2.5 feet, thereby encompassing encroachment of approximately 17.5 square feet, and On the northeastern face of the building located at 144 East Spencer Street and lot line of the same, a stonewall encroaching onto the City property located at 121-35 East Clinton Street (Tax Map Parcel No. 81.-10-1) by approximately 5.6 feet by 2.5 feet together with a second irregular stone wall approximately 22.5 feet long encroaching onto the aforementioned City property by no more than 2 feet in width, and 11IL111 Ullb dy[OUrTlefli ab Exhibit A; and WHEREAS, Chapter 170 of the Municipal Code of the City of Ithaca establishes the process and the terms and conditions by which the CITY may license the use of and/or encroachment upon its real property to a person or persons; and WHEREAS, the CITY's Board of Public Works has authorized the Mayor to execute an agreement containing a revocable license that allows the above-described use or encroachment, subject to certain condons; liem#- #� 11. In the event of the expiration and non -renewal, or termination, of this License, failure of t LICENSEE to vacate the formerly licensed premises at that time may result in substantial penaltie pursuant to the Municipal Code of the CITY. 12. This License is transferable to a subsequent owner or lessee of the benefited property, b only upon proper re-application by said subsequent owner or lessee and submission of written proof required insurance in the new licensee's name. 'n -d t f ia r t a I i' ro te u p p n r e ee n prt r0 al f ti Y' 00 t e, b f 13. All notices provided for herein shall be sent to CITY at the address set forth above (in ca of the CitqChamberIajWj orto LICENSEE loran subse�uent owner oryem�a I the address set forth above, or at any other address provided in writing to CITY by LICENSEE. IN WITNESS WHEREOF, this Agreement has been duly executed by the parties hereto as of the d and year first above written. In XS= in W A 0 i' LVIVOIC 011 M41 =I[*] A IN 121110! On this - day of 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared , personally known to me or proved to me on the basis of satisfactory, evidence to be the individual whose name is subscribed to tb me that shelhe executed the same in her/his capacity, and that by her/his signature on the instrument, the individual, or person •,,: behalf of which the individual acted, executed the instrument. IMSEUM L410101,01 I V&% a KONTA INIA N! On this _ day of , 2017, before me, the undersigned, a Notary Public in and for said State, personally appeared SVANTE L. MYRICK, personally known to me, or proved to me on the basis of satisfactory evidence, to be the individual who, being by me duly sworn, did depose and say that he resides at Ithaca, New York, and that he is the Mayor of the City of Ithaca, the municipal corporation described in and which executed the above instrument; and that he signed his nam,� thereto upon authorization of the Board of Public Works of such corporation. City Attorney Date CITY OF ITHACA — Superintendent Public r kgehring cityofithaca.org 108 East Green Street, Suite 202, Ithaca, N.Y. 14650 Phone. (607) 274-6527 Fay: (607} X74 �� APPLICATION FOR USE OF CITY PROPERTY (sae §170 of the City Code for additional requirements, restrictions, and procedures) APPLICANT NAME Asaf J. Drier NAME OF ORANI2AT"ION/B JSINESS Law Office of Sharon M. Sulinicsticz MAILING ADDRESS 118 N. Tioga Street, Suite 202 T e or 14 50 PHONE NUMBER 6-7®256--0727 DATE OF APPLICATON SUBMISSION 7/28117 EMAIL ADDRESS sn ttc me tl w. y physicalL74 Provide a typed explanation of your request clearly indicating the location of the property under consideration, Your intended use(s) of that property, and intended duration of use. Also, include a description of any surveychanges that you wish to make to the City property and any other information you feet is relevant, such as paving, drainage improvements, signs, structures, etc, $100 non-refundable application fee, Checks payable to the City of Ithaca, IN Property proposedJJ/A r,-.1 A drawing, such as submitted or approved site plan, clearly illustrating the boundaries of the City property physical changes proposed and the affected area On square feet or acres) 0 Insurance coverage consistent with the terms stated in §170-9D(l) of the City Code fl9fi9aafj12LJ1AR2Mpaid o a I FOR OFFICE USE ONLY __„ _._...,,n.... (circle �rfe; (date b cash or check Application accepted by: — ate: 1 wflll J. ray9 �.�., superintendent �f Fublic wt�rlcs The Superintendent of Public Works has determined that this request should be properly treated as (check orae): 0 Temporary easement Permanent easement o Lease C3 License 0 Other The Superintendent has determined that this request i does Eg does not involve the use of public parkland. The Superintendent has determined that this request 6_l does 0/does not require environmental review. The Superintendent shall determine whether the requested encroachment or use interferes with any public works functions or needs. and whether any conditions should be attached to any granting of an easement, license or lease. The Superintendent has determined that additional review/action is necessary from the following (check all that apply): 0 Mayor City Attorney ri Fire Chief [I Board of Public Works [I City Clerk 1.1 Common Council iA Other This application been approved i# conditions denied by® Date: William J. Gray, PZ.,Superintendent of Public wort l a written response 0 has 0 has o been provided. J.?Front Office FileeFo s`,use of City Property Application.doc Applicant is seeking a or, in the alternative, a license for property located at 144 East Spencer Street, which encroaches upon City -owned property, Portions of the structure located at 144 East Spencer Street encroach upon the City owned property, including a stone wall, stone steps and a stone patio, as well as steps and a portion of a porch. See Resurvey Map - Lands ofAsafj Dror, Cit�y of Ithaca, Totnpkins County, State of New York-, prepared by Michael John Reagan, PLS 049892 (attached). The aforementioned encroachments have been in their current locations for several years. Applicant is attempting to sell the property and the buyers' lender, Tompkins amliw_cse at on the transaction. Time is critical and a decision is necessary as soon as possible. Upon approval of this application, Applicant will procure the necessary insurance coveragge consistent with Ithaca City Code § 170-913(1)0 STONY LEGEND: FALL 0 THE rtIT OF ITHACA -F-0'- 0 E=TING MON MONUMENT t FlPE L413/pAll AS SHOWN THE CITY OF IT CA SEE REFERENCE MAP UTIUTY POLE o a MAKE BY C. CRANDALL NLA73jP.3i1 v L25e/PA40 R.O. REPUTED OWNER fMCORD DISTANCE 0 ® (11,M) RECORD DIST CE, STONE Oil 0 MEASURED DISTANCE C3 PATIO 0 jif 9VERHE AD UTUITM ei, --- FENCE & 44, A 'V XY4 a/ AREA: q d, 1788 SQ. FT. FIi RE 2 BTORY PIN HOUSE NO. 144 a ti 'A. Al 10 q HOUSE NO142 Re.. O/H E C/H TV -4� 4 ,NDSEW Y & TANYA BROZOST -RO.- 'Pig,, WSTRUMENT NO, 4667afl 4 RESUR Y MAP N LANDS OF ASAF J. DROR CITY OF ITHACA — CONT UY OF TOMPKINS P\ STATE OF NEW YORK TAX MAP NO, 81,-10-2 Zr FERENCE DEED: INSTRUMENT NO, 594932-002 REFFIVOICE HAA "SURCET Hcp OF TWO DVELLINGS AT 142-144 SPENCERS TREET 908 BY HOWARD R. SCRUSIXER, Pl,, LS., LAST DA TFD 0/20/2004. SSE READ AN LAND SUR VEYING ORJOINAL VERSION OF THIS MAP DATED NB . AS!?. Q09 NO 1�=12AL NOTE, alD __ge vis with voutign 7209, Oubdrnsloa SUR NG � to this limp must A f I REAGAN LAND S M. R.N.',rc,,o0,,n',,u,,,,,v, Wve. All =aAmnahereon am valid fon Uds map P.0, Box 11Z4 and coplea thereof only it raid map at, copies bear tho embossed seal aA the llrydwi, New York 13063 Sloe ed lands urveyor whose signature appears heroom Thins nap is not ralid Phone/Fax (607) B44-8a37 whnn used in conjunction with a 'Surwy Affidavit' or "Cortilip4te of No-Change", L AOD 12 ereby NY: A50 o' Julio ',ei Vo �/ n fareft a [an KmAIL or 6/2017 ar certify tr, T ONK N FRE A MF ICZ IT(C 'V 4k -'qaq `Ine� I A N MARMA ORKIN TH"LL%Drk State Us _enro Nx� o 41 0, that I am R line end land surveyor, New QARUP_? and that this map x r a the Around made by me or under aq, direct, cardance with the current sods, of praction for land titin sus ys adcptcd by the Piety Yorit State Association of Professional IAud Surveyors; and ithe 99 property Ones except an shown, -ro properL) 05 4r- lseaaoaa jUNE 08 2017 eaS ated: udlog . ........ 12A. Support for the Acquisition of a Six Mile Creek Watershed Conservation Easement – Resolution WHEREAS, The City has received a request from Andrew Zepp, Director of the Finger Lakes Land Trust (FLLT), for a commitment of $15,000.00 from the City of Ithaca's Six Mile Creek Watershed Protection Fund to support the acquisition of a perpetual conservation easement on the Lounsbery Tract in the Town of Caroline, Tompkins County, and WHEREAS, the application meets the four criteria established in the Common Council Resolution "City Watershed Conservation Easements Processes" passed on March 4, 2015, and WHEREAS, the Superintendent of Public Works and Assistant Superintendent of Public Works—Water and Sewer have reviewed the application and believe that the property is of high value for protection of the watershed, and RESOLVED, That the Board of Public Works supports Common Council in authorizing the Mayor, on advice on the City attorney, to enter into a funding agreement with the FLLT by which the City provides $15,000 to the FLLT and the FLLT contractually commits to the preservation in perpetuity of the Lounsbery Tract, thus protecting the water quality of the watershed flowing into the City's water filtration plant, and be it further RESOLVED, That the Board of Public Works recommends that Common Council authorize funding in support of the same to be drawn from the Water Fund, Water Shed Accounts account number F8321-5700, in an amount not to exceed $15,000. CITY OF ITHACA 108 E. Green Street — 3rd Floor Ithaca, New York 14850-5690 TO: Board of Public Works FROM: JoAnn Cornish, Director of Planning and Developmeril DATE: June 30, 2017 RE: Request to Contribute to the Purchase of 125 -Acre Parcel in the Town of Caroline, Tompkins County, as part of the City's Six Mile Creek Watershed Protection Funding Commitment The City has received a request from Andrew Zepp, Director of the Finger Lakes Land Trust (FLLT), for a commitment of $15,000,00 from the City of Ithaca's Six Mile Creek Watershed Protection Fund to support the acquisition of a perpetual conservation easement on the Lounsbery Tract in the Town of Caroline, Tompkins County. The Land Trust is also seeking an equal amount of funding from Tompkins County's Natural Infrastructure Program and a grant of $250,000.00 from New York State's Water 't,uality Improvement Project Funding (WQIP) for this project. The Lounsbery Tract is located adjacent to the hamlet of Brooktondale, encompassing 125 acres agricultural fields and woodlands. Most significantly, it includes more than 3,900 feet of foreste stream buffers on Six Mile Creek. The proposed conservation easement would ensure protection of thl existing stream buffers while preventing large scale subdivision and development of the property. The easement would be crafted to allow for continued agriculture use and would provide for the selective harvest of timber from a woodlot located approximately 1,600 feet from the creek. Any forestry operations would need to be conducted under the oversight of a professional forester and subject to a management plan that was subject to the prior approval of the Land Trust. ITlining and the surface extraction of oil or gas from the property would be prohibited. Subdivision of the property would be limited to the creation of a maximum of two parcels (to provide for flexibility in terms of future farming operations) while additional development would be prohibited outside of a designated farmstead area. The owner of this property, Lois Lounsbery, is very interested in conserving her land but is not able to consider donating a conservation easement. The Land Trust intends to pursue newly available source water protection funds from New York State that are being administered through the WQIP program. th The submission deadline for this program is July 28 . The estimated value of the conservation easement is $250,000.00. Additional project expenses inclu staff time, land surveys, an ecological baseline study of the property, legal and appraisal fees, closi costs, and an allocation to the Land Trust's Stewardship Fund to provide for long-term monitoring the easement. The total estimated budget for the project is $290,000.00. Tompkins County Planning is currently assessing the feasibility of reducing & slowing down runoff into a roadside ditch that is immediately adjacent to the Lounsbery property. Improvements could include check dams, up gradient tree and shrub plantings, and coir logs. If the county proceeds with these actions, an estimated additional cost of $10 to $15,000.00 would be incurred by the county and these efforts would proceed in conjunction with the acquisition of an easement on the Lounsbery tract. The Lounsbery tract is one of the largest remaining parcels bordering Six Mile Creek. Acquisition of a perpetual conservation easement will prevent subdivision for residential development and ensure the continuation of existing streamside buffers on the property. Protection of the land will help maintain the quality of Ithaca's drinking water supply. The Land Trust is currently in the midst of discussions with several other landowners within the Six M il Creek and it is anticipated that additional easement projects will be brought forward within the ne year. Both easement donations and purchases are under discussion at this time. The Finger Lakes Land Trust is an accredited organization that holds and monitors 140 perpetual conservation easements including a dozen within the Six Mile Creek Watershed. The work of the organization is carried out by 14 paid staff and more than 200 volunteers. This project will be managed by the Land Trust's Senior Land Protection Specialist, Kris West, who brings with her more than a decade of land conservation experience with the Land Trust and The Nature Conservancy. On March 4, 2015, Common Council adopted a resolution (see below), in which the sixth Resolved states: "that the Board of Public Works deliberate upon, and thereafter approve or deny, each application for funding of transaction costs of a conservation easement, and if approved specify the dollar amount, not to exceed $15,000 per application, authorized for Use on the application-specific project to be drawn from the Council - budgeted funds available to this program at that time, abiding the following minimum criteria, all of which must be satisfied in support of any approved application: 11. The property owner(s) of the property impacted by the pending application is/are willing, i. t.. in the project. The owner of this prqpeounsbeed in conserving her land but is not able to consider donating a conservation easement 2. An outside funding match to City's contribution to the application-specific project is preferred, bull not required. The Land Trust is also seeking an equal amount of funding Yrom Tompkins Coun" Natural Infrastructure Program and a grant of $250,000 00 from New York State S; Water Quallty Improvement Project FundIng (WQIP) for this project 777e Land Trust Intends to pursue newly Rvallable source water protection funds from New York State that are being administered through the WQIP program. 777e submission deadlIne for this program Is July 281�. 3. Another party will be responsible for property management and stewardship of any conservation easement created under this program. The easement would be crafted to allow for continued agriculture use and would provide for the selective harvest of timber from a woodlot located approximately 1,600 feet from the creek Any forestry operations would need to be conducted under the oversight of a professional forester and subject to a management plan that was subject to the prior approval of the Land Trust. 4. The project is located in the City watershed and the conservation of the project is deemed by the Board of Public Works, on the advice of relevant City staff, to be beneficial to long-term water quality for the City's water supply. t Ithaca's six r9fle Lreek Watershed Protection Fund to support the acquisition of a perpetual conservation easement on the Lounsbery Tract in the Town of Caroline, Tompkins County. 3 1 � 0 210 420 840 Fepj Kathy_�ervoss From: Erik Whitney Sent: Wednesday, July 19, 2017 11:25 AM To: Kathy Servoss Cc: Barbara Frycek, Frederick Young Subject: RE: Water Bill Appeal Attachments: 142 S Aurora-3,docx Categories: Requests, B. In a "nut shell" - At 142 South Aurora Street a new meter was installed 7/29/15. Meter change was not noted in Govern billing software and without this no quarterly radio read was enabled. So, from 7/29/15 to 7/20/16 the billing system estimated consumption based on the past history for those quarters. On 9/9/16 the new meter was read manually and entered into the billing system. The actual meter read was 531 -units above the estimated consumption billed for. From 9/9/16 to 2/21/17 the new meter detected leaks and leak letters were sent on 11/17/16 mid cycle and again 12/29/16 upon billing read. Our Water Meter Technician inspected meter and plumbing on 1/5/17. As of 2/21/17 meter no longer indicating leaks. Conclusion: Actual reads higher than estimated is internal leaks. No credits warranted. Customer is responsible for the full metered amount. I've attached Barb Frycek, Senior Meter Technicians notes. Regards, Erik Whitney, PE Assistant Superintendent City of Ithaca DPW Water & Sewer Division 510 First Street, Ithaca NY 1485 NEM From: Kathy Servoss Sent: Tuesday, July 18, 2017 12:29 PM To: Erik Whitney Subject: FW: Water Bill Appeal Do you have the information for this appeal? I'd like to put it on Monday's agenda. From: Joe Daley [Ipgftto-'Ig j 175CIgrnalLcom] Sent: Wednesday, May 03,2017 9:43 AM U: K2tXy Se�&.,*ss <K5ervoKOU—CI!aI-Ethaca.-Q1g> Subject: Water Bill Appeal Summary: We request that the Board of Public Works hear an appeal regarding Water Bills for 142 South Aurora Street. Between 10/20/2016 and 01/20/2017, we received two water bills totalling $4,474.29, $2,908.31 more than what we normally receive during a 6 - month 1.eriod- Ba�,jj i i iW JIJ 0 Bill Date Usage Bill Amount 7/20/2016 6,500 $ 772.50 10/20/2016 9,500 $ 1,123.50 1/20/2017 27,300 $ 3,350.79 4/20/2017 6,300 $ 782.49 Timeline: The water department installed a new water meter for 142 South Aurora Street on 9/9/2016. We received a note from Barbara Frycek in late December regarding abnormal water consumption. We checked for leaks in the building and nothing. We then called the water department and did a walk-through of the building with the water department and were unable to identify causes of the heavy consumption. Hourly logs for the periods in question indicated sporadic high usage rather than a consistent flow of higher water consumption. The water department visited the building multiple times during the higher consumption billing periods to investigate the higher consumption and to replace/repair the meter installed on 9/9/2016. Request: Ve believe that the increased water bills for 10/20/2016 and 01/20/2017 are driven by a faulty water meter installed on 9/9/20 With that in mind, we request $2,908.31 to normalize bills received on 10/20/2016 and 01/20/2017. 1 Joe Daley x Meter # /0303433 was installed y 1422 Aurora d«w on July 29, 2015 & Meter w change was not entered in Govern at the Chamberlains * On September 9 7016§« k Young inspected meter consumi4> was 800 S< ® Ichecked meter and »_ ponder©<mbe» in Govern «a discovered previous meter in still the system. + 2=d the Chamberlains enter ®><«<«e information wmv«=2 read of 800 ® From <«*«<i<d+2Ithis account was billed for<V9units based «> manual and computer generated estimates531 unitsbelow actual usage. ® From *a«»<+fml2» « units«Gwater was metered and was «rthe leak report. Was on 226 mid-cycle leak report and v letter was sent by the Chamberlains. » #><:«*2»billing read » was onthe le kJ+.°a««=>¥asecon %>© ®©r}yading1 48). ® On01/03/17 a <«>¥ reading was done (reading » units :»days. ® #«+< 5«7ww«w!¥<kw«4«»?§t«succe© Mr.Young did find one toilet at the top» the overflow tube but not running y that time. ® As of it has no longer been +> leak. Kat Servoss From: Dan Smalls <dan@dspshows.com> Sent: Thursday, July 13, 2017 5:15 PM To: Kathy Servoss Subject: DSP Cayuga Sound Categories: M. I am writing on behalf of DSP Shows, the producers of the Cayuga Sound Festival that is taking place in Stewart Park on Saturday, September 23rd. We have already submitted the Phase Two special events application and been approved, and wanted to formally request the closing of the park to vehicular traffic for 9/23. We expect a crowd of over 4000 (capped at 5000) for this event and have already sold 2200 tickets without having begun our advertising in earnest. We are aware the Reggae Fest just occurred and had a crowd roughly half this size. Safety is our number one concern and that is the main reason for this request. With crowds this large, we'd like to control what vehicles can be in the park that day. Our plans are significantly larger for transportation and are described below. As I mentioned above, safety is our number one priority. By closing the park to local vehicular traffic, we wil be able to better ensure the safety of our patrons and the general public given the high amount of foot traffic the venue. There will be buses dropping people off from parking in satellite locations at the main park entran and in the park itself. There will be 12 bands coming and going in tour buses and sprinter vans. We have rented the large and small pavilion to use for artist green rooms and will be shuttling them from these pavilion to the backstage areas back by the boathouse. In addition, we would also like to use parkingwithin the venueI for handicap spots, event staff, and a handful of VIP guests. As you will see on the attached map, we are hoping to divert the waterfront trail in order to keep it open to the public and keep folks from having to travel through the concert grounds which will be fenced. Around the perimeter of the venue there will be a 6 foot high temporary chainlink fence, along with bike fence and barricade to separate backstage from the front of house. There will be accessibility for firetrucks and ambulances throughout the entire venue. The professional security that we have hired will include over 30 guards, 3 teams of 2 police at all times with sheriffs in the state roads. We have hired Bangs Ambulance, which will have a staffed EMT tent and ambulances on site. Inside the "venue" will be various tents for food and beverage, 10 local non -profits who are benefitting directly from any event proceeds, food trucks, merchandise areas etc. We have worked with TCAT to provide shuttles from downtown lots and a satellite location at the Shops at Ithaca Mall. We've contracted 8- 10 more buses just for the :out" when the concert ends around I OPM to have even more options and a smother transition. There will be upwards of 20 crank tower lights to keep the venue safe and well lit at night. We've also secured all the parking at the Ithaca Central schools nearby and will have staff there to help park and direct patrons. We will have the Finger Lakes Cycling Club doing a bike valet service and will be encouraging families to come by bike along the trail. 1 d cooperstown - brewery ommegang `g buffalo - asbury hall at babeville northampton (ma)- the academy of music pawling - daryl's house bethel - event gallery at bethel woods to rL at 25 to 0. I 1k]TIA" OF ITHACA PARKS COMMISSION Since the opening of Stewart Park on July 4, 1921, it has been an integral part of the community's social and sporting life. Since that time, the City of Ithaca park system has grown to over 20 parks—from neighborhood pocket parks to regulation -size playing fields. With that growth has come a greater constraint on the city's fiscal resources. Unfortunately, this combination often results in the deferment of much needed improvements. Luckili 6ere are wk '19,44,664JA �Fjo, _VdJ#,IVd1_JT%JCVLS III EIIC ILIL:F N pUrks ksuun as SfewarE ana Cass) and green spaces (sucft as the Uity cemetery), as well developing entire programming areas (such as the Children's Garden). While the Parks Commission is beyond grateful to such groups, it has become apparent that many residents and visitors do not always recognize that they are in a city park, partaking of city services paid for by City taxpayers and maintained by City civil servants. 0 ic encirciel ieaT IS Similarly, when you are in a New York State Park, you know that you are in a state park thanks to the ubiquitous brown and yellow signagc. We want the City of Ithaca logo to work in the s way. With that in mind, we set about to make the development of a logo a truly local initiative and asked Professor Mike Mooney of Ithaca College to make it a project for his marketing class. We worked closely with Mr. Mooney to create something unique to the area, readily recognizable, and easy to reproduce in many mediums. The students did a remarkable job and in the end the V'arks Commission couldn't pick just one, but ended up combining two in order to create the final product (attached). t 771 — , 1_. &1V1^VWWT also to�erad of a wide range of conditions, even urban environtnents. In fact, one cultivated variety is named "Urban Pinnacle." We felt it was the tight leaf to represent Ithaca as there are a group of bur oaks planted just outside of City Hall as well as many at Stewart Park. This species can live for several hundred years and has important ecological value in the natural habitat. The Parks Commission is requesting BPW approve this as the official logo for the Parks Department. It could then be put on any signage, shirts, hats, websites, printed materials vehicl etc., not only providing the City of Ithaca Park system with a concrete identity, but instilling pride in those who work for it and play in it. Ellen Leventry M amir—NA-1-1--c-, ' * 0 Josephine Martell Common Council Member, 5th Ward, Commission Liason Jeanne Grace OF -I ito