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HomeMy WebLinkAboutMN-BPW-2016-03-14BOARD OF PUBLIC WORKS PROCEEDINGS CITY OF ITHACA, NEW YORK Regular Meeting 4:50 p.m. March 14, 2016 PRESENT: Mayor Myrick Commissioners (4) – Darling, Goldsmith, Jenkins, Warden OTHERS PRESENT: Superintendent of Public Works – Thorne Assistant Superintendent of Water and Sewer – Whitney Assistant Superintendent of Streets and Facilities – Benjamin Director of Engineering – Logue Director of Parking – Nagy Common Council Liaison – Fleming Executive Assistant – Servoss EXCUSED: Commissioner – Greene City Attorney – Lavine DAC Liaison – Roberts ADDITIONS TO OR DELETIONS FROM THE AGENDA: There were no additions to or deletions from the agenda. MAYOR’S COMMUNICATIONS: The Mayor had no communications at this time. COMMUNICATIONS AND HEARINGS FROM PERSONS BEFORE THE BOARD: Cynthia Brock, First Ward Alderperson, expressed support for the request to replace the sewer main along the South Hill Trail above Renzetti Place. She further encouraged the Board to allow the Special Joint Commission to negotiate with the City’s Human Resources Department regarding personnel issues. RESPONSE TO THE PUBLIC No response was provided. ADMINISTRATION AND COMMUNICATIONS: Public Hearing – Proposed Changes to North Tioga Street to Implement Ithaca’s Bicycle Boulevard Plan Resolution to Open Public Hearing By Commissioner Darling: Seconded by Commissioner Jenkins RESOLVED, That the public hearing regarding Proposed Changes to North Tioga Street to Implement Ithaca’s Bicycle Boulevard Plan be declared open. Carried Unanimously David Nutter, BPAC, provided a summarized history of the creation of the Bicycle Boulevard Plan and expressed support for completing the plan with installing bike lanes along North Tioga Street. Marshall McCormick, City of Ithaca, addressed the Board to express support for the Bicycle Boulevard and using bicycles as main transportation throughout the city, noting that there was not a safe route to get to the Commons from any area of the city. He expressed support for bike lanes. Cynthia Brock, expressed support for installing Sharrows and not removing parking on North Tioga Street. She stated that the neighborhood on North Tioga Street was very vibrant with small businesses, including attorneys, doctors and the courthouse. Forcing people to park in the parking garages would tack additional time on to trips. Ann Sullivan, City of Ithaca, opposed the installation of bike lanes on North Tioga Street because she did not want the elimination of the parking. She noted that the two block area of Board of Public Works Page 2 March 14, 2016 Regular Meeting North Tioga Street contained the post office, Town Hall, County Courthouse, County Administration and a number of other small businesses. Julie Schrader, City of Ithaca, expressed opposition to the removal of parking on North Tioga Street. David West, City of Ithaca and BPAC, read the following letter he submitted on behalf of BPAC: At our February 22nd At our Feb. 22nd, 2016 meeting BPAC voted unanimously in support of the idea of improving Tioga St. to improve safety for people on bikes and people walking, elements of several of the proposed options will forward the Comprehensive Plan's strong call for prioritizing sustainable active-transportation alternatives for all people and we believe that the city should do as much as possible to create a safe and comfortable environment for the most vulnerable road users. We applaud the City and the BPW for searching for ways to make streets safe for people who choose to travel by bike whether they are 8, 80, or any age in between. BPAC strongly believes that the proposed traffic diverter should be a key component in any plan, and that providing a bicycle connection from Fall Creek to the Commons is important. BPAC also believes that intersections and associated markings will play a significant roll in creating a safe and traffic calmed route for people of all abilities traveling by bike. We look forward to continuing the conversation and reviewing future documents, Sincerely, David West Chairman City of Ithaca Bicycle Pedestrian Advisory Council Amanda Zurilly, City of Ithaca, expressed support of bike lanes on North Tioga St. stating that she is thinking of the future and believe that city residents need to use active transportation. She believes that the city’s Comprehensive Plan won’t work if more people don’t sta rt using active transportation. Fernando D’Aragon, ITCTC, City of Ithaca, stated that it is important to have a bike plan and to ensure all parts of the city is connected, not just a portion. He expressed support for bike lanes. He works to convince people to not be as car dependent as people seem to be. 50% of trips are less than 3 miles. Dan Klein, Town of Danby, Legislature, addressed the Board regarding the following letter submitted from the County Legislature that opposes the removal of parking o n North Tioga Street: Board of Public Works Page 3 March 14, 2016 Regular Meeting Board of Public Works Page 4 March 14, 2016 Regular Meeting Board of Public Works Page 5 March 14, 2016 Regular Meeting George McGonigal, City of Ithaca, stated that Ithaca was considered the County Seat, and he had received comments from residents that would not use the post office if there wasn’t any parking in front of the building. Resolution to Close Public Hearing By Commissioner Darling: Seconded by Commissioner Goldsmith RESOLVED, That the public hearing regarding Proposed Changes to North Tioga Street to Implement Ithaca’s Bicycle Boulevard Plan be declared closed. Carried Unanimously Board of Public Works Page 6 March 14, 2016 Regular Meeting Mayor Myrick thanked everyone for coming and speaking to the Board. He further expressed appreciation to the Engineering Division for providing advanced notice for the hearing. He stated that he was a huge fan of alternative transportation, and noted that drivers automatically slow down in the blocks close to downtown. He mentioned he suggested installing speed humps to slow vehicular traffic further. Commissioner Goldsmith asked if the County Administration parking lot had to be used for employees. Dan Klein, County Legislator, responded that the parking was for employees for the entire complex, including state court. He noted that parking in the garages was not provided for County employees because it would be an additional cost to the taxpayers . Commissioner Goldsmith responded that no business was required to provide parking for its employees. Mr. Klein further noted that the parking spaces reserved for law enforcement was used to transport prisoners to/from court, which was a good use of the spaces. He further stated that the County was obligated to provide parking for state court employees. Dir. of Eng. Logue mentioned that he had distributed a packet of public comments that had been submitted as of noon today. Additional comments would be packaged together and emailed to the Board for their information. Mayor Myrick stated that a full discussion would be held at the Board’s next meeting. Approval of Minutes: Approval of the February 22, 2016, Board of Public Works Meeting Minutes – Resolution By Commissioner Jenkins: Seconded by Commissioner Warden RESOLVED, That the minutes of the February 22, 2016 Board of Public Works meeting be approved as written. Carried Unanimously NEW PROJECT PRESENTATION: Water Treatment Plant Rebuild Project Update Rick Gell, O’Brien and Gere, joined the Board to present the following update on the project: March 10, 2016 Mr. Erik Whitney, P.E. Assistant Superintendent City of Ithaca Department of Public Works 510 First Street Ithaca, NY 14850 RE: Water Supply Project – Status Report FILE: 1598/49288 Dear Erik: This letter serves to provide an update on the status of the Water Supply Project. We have prepared this project status report to document project progress, communicate budget status and provide an update to our proposed project budget compliance strategy. CURRENT PROJECT ACTIVITIES The following is a summary of the major activities as of March 7, 2016. only pending design item is resolution of comments received from the New York State Department of Health (NYSDOH) on Contract No. 1 Sixty-Foot Reservoir and Dam Improvements. The Permit for work within the Sixty-Foot Reservoir was received from the New York State Department of Environmental Conservation (NYSDEC) on February 11, 2016. With the receipt of the permit conditions from the NYSDEC, we can now incorporate the permit conditions and resolve remaining comments from the NYSDOH. We will update the contract documents and advertise for construction this spring. Limited active construction associated with site preparations is anticipated in 2016. been in service since last summer and the commissioning of the first two membranes was completed on February 15, 2016. Treated water from the new processes is now being delivered through the rehabilitated 1929 clearwell to the City customers in the gravity zone. At the time of our last report in June of 2015, the construction completion date was projected to be November 2016. Since that time, delays have been encountered associated with establishing temporary chemical installations in heated enclosures, coordination of the start-up, testing, regulatory approvals associated with the Board of Public Works Page 7 March 14, 2016 Regular Meeting commissioning of the completed membrane systems and preparations for the demolition of the existing facilities. The projected completion date is now December 19, 2016. All parties have been working diligently and in a cooperative manner to minimize the cost impact of the delays, but the extended schedule will impact our budget. Note, the original construction budget was to cover 27 months of inspection, based on the revised contractors schedule a total of 42 months inspection will be required. The NYSDEC Protection of Waters Permit for work within the Sixty-Foot Reservoir was received much later than anticipated and includes restrictions for when work can be performed within the reservoir. Consequently, it is clear that most of the construction will not be completed concurrently with the water treatment plant, as originally planned. The budget update included in this report is based on the assumption that construction support after completion of the water treatment plant will be accounted for in a separate budget, under development for the upgrade or de-commissioning of the City’s four dams on Six-Mile Creek. - The design of the Process Control Panels has paralleled the design of instrumentation and control system for the water treatment plant, the wide area communication network and the design of the membrane control panels by Pall. The five scheduled process control panels have been designed, manufactured and tested. Four are in operation. inspection of the 1903 clearwell. This inspection revealed deteriorated concrete and new information on the original construction. Based on this new information, we recommend that the City perform a complete reconstruction of the clearwell storage tank, rather than the intended lining of the existing tank. The proposed tank, would be constructed inside the existing buried 500,000 gallon tank using cast-in-place concrete, with a membrane roof and fitted with new interior baffles, a new overflow, access hatches and vent. EARNED VALUE ANALYSIS The attached earned value analysis includes a task breakdown of the budget for professional services and our assessment of the percent complete for each task. Our invoices for professional services to date total $4,666,193 (period ending 2/6/16). Considering unbilled costs and projected commitments to subcontractors, our total expenditures to date are approximately $4,770,152. Our current authorization totals $4,750,000 which includes authorizations for Control System Integration and engineering assessment of the Sixty-Foot Dam described in our July 11, 2014 letter. This authorization does not include the separate authorization for the Sixty-Foot dam safety upgrades. Based on the above analysis we are currently over the present authorization. As previously indicated, the budget needs are very closely linked to the contractors’ construction schedules and timing of regulatory approvals. As noted above, the contractors currently project a construction completion date of December 2016. The project has advanced to the point where the level of office support and field inspection services have stabilized and are limited to inspection, responses to requests for information and assistance with change management. Additional budget, as indicated in our June 2015 project summary, to support ongoing inspection and office support during the contractors’ extended schedule, will be required. Also, additional efforts have been expended regarding the Control System Integration to address temporary systems, flow metering, and coordination of the wide-area- network with the City’s IT department. We have updated the overall estimated project budget as shown below, to illustrate how the impact of the project delays and developments, based on the ongoing need to support the project for ten months (from period ending 2/6/16 to project completion of 12/31/16), at same rate as has been required for the last few months, approximately $60,000. The projected budget shown below also includes the $50,000 for the design and office based engineering support during the construction of the replacement clearwell. This clearwell is anticipated to be designed and constructed concurrently with the completion of the water treatment plant to mitigate inspection and construction costs. The funding for the new clearwell could be achieved by either re-purposing funds originally intended for the Sixty-Foot Dam rehabilitation or a budget amendment of $1,250,000. PROJECT BUDGET UPDATE Based on the above discussion, an updated project budget is shown in the following table. This analysis reflects the current authorization, as well as the requested engineering fee increase. Bids have been received for 90% of the projected construction costs and approximately 58% of the work is complete. Based on these percentages and the contractors’ projection of a December 2016 construction completion date, we feel these budget estimates are appropriate. In summary, based on the current project status, we are confident that the $36,369,969 authorized for this project is sufficient to complete the project as originally planned. The budget projections are based on an increased budget authorization of $1,250,000 to provide sufficient funds to construct a replacement tank for the 1903 clearwell. Board of Public Works Page 8 March 14, 2016 Regular Meeting SUMMARY We are confident that the original project scope, excluding the construction phase support for rehabilitation of the Sixty-Foot Dam can be completed within the original budget. We project the replacement of the 1903 clearwell can be completed if the budget is increased to $37,619,969. We recommend establishing a separate project budget for the dam rehabilitation work that would include construction support after completion of the water treatment plant. Very truly yours, O’BRIEN & GERE ENGINEERS, INC. Richard E. Gell, P.E. Senior Managing Engineer Alderperson Fleming asked for clarification of the “gravity zone.” Mr. Gere responded that it was the zone within the city where water was delivered strictly by using gravity, which was mostly in the valley. He stated that pumping of water would be used for the Mitchell Street and East Hill Systems. Discussion followed on the floor regarding the amount of energy utilized to pump water through the filtration system and to residences. Mr. Gere stated that the project had gone very well and was within budget. He noted that the 1929 clear well would need to be rehabilitated, which is an added cost of approximately $1.2 million. He stated that there was a significant amount of contingency funds available, but it was not enough to cover the full cost of rehabilitating the tank. He suggested shifting some funding from the dam project. He stated he was looking for authorization from the Board to move forward. He noted that the completion date has been moved from Sept. 7 th to Dec. 19th; he would like a decision soon due to commitments with subcontractors. Mayor Myrick stated that staff would need to discuss the proposal and would bring the topic back for the next Board meeting. Description Authorization Projected Budget Sixty-Foot Dam and Reservoir Improvements* $3,000,000 $3,000,000 Water System Improvements $1,929,207 $1,929,207 Giles St. and Interconnection Building $4,462,917 $4,462,917 Water Treatment Plant Construction $17,577,209 $17,577,209 Membrane Equipment Purchase $3,122,969 $3,122,969 Subtotal Original Project $30,092,302 $30,092,302 Construct New Clearwell Storage Tank $1,200,000 Contingency $1,527,667 $927,667 Total Estimated Construction Cost $31,619,969 $32,171,086 Professional Services Engineering $4,250,000 $4,715,000 Control System Integration $500,000 $685,000 Total Estimated Project Cost $36,369,969 $37,619,969 *Estimated cost reflecting splitting the dredging, cofferdam and low level outlet costs with dam rehabilitation project. Board of Public Works Page 9 March 14, 2016 Regular Meeting Discussion followed on the floor regarding cost differences between rehabilitating versus replacing the storage tank. Supt. Thorne noted that though it was a large additional cost, it would be better to replace the tank while the site was still under construction. Commissioner Darling mentioned that it was a 100 year investment and the tank should be replaced before it costs even more. The Board thanked Mr. Gell for the update. REPORTS Superintendent and Staff Dir. of Eng. Logue reported that a pre-construction meeting was held for the Lake Street Bridge Replacement Project. Asst. Supt. Benjamin reported that more sink holes had been found due to recent storms; crews had replaced culverts; an issue was found with the stormwater pipe on Floral Avenue that was full of gravel; clay tile pipes came apart on Ferris Place; the Osprey box may need to be moved from Cass Park; and the Parks Commission discussed removing/cutting back the bushes in DeWitt Park along Buffalo Street. Asst. Supt. Whitney reported that the City had 103 miles of iron water pipe, which did not contain lead, and provided a history of removing lead piping within the city wate r system. He stated that up to 30 households were tested every three years to ensure lead piping had been removed. Dir. of Parking Nagy reported revenues for February had increased about 6% over the 2015 revenues; and he was working with two committees to designate locations for pay stations and to market parking. Commissioner Goldsmith noted that the City should not have a goal of just raising revenue in parking, but to manage parking within the city. Commissioner Goldsmith further suggested that the summary that Asst. Supt. Whitney had provided should be written up and distributed as an op-ed from Asst. Supt. Whitney and the Mayor to note that the City was taking the threat of lead in the water very seriously. Supt. Thorne agreed. BUILDINGS, PROPERTIES, REFUSE AND TRANSIT: Award of Contract for Professional Services for Construction Materials Testing Services for 2016 Construction Program – Resolution By Commissioner Darling: Seconded by Commissioner Goldsmith WHEREAS, Proposals were received on Friday March 4, 2016 for the Contract for Professional Services for Construction Materials Testing Services, and WHEREAS, The lowest price proposed that met the terms of our request for proposals was provided by CME Associates, Inc. located at 701B Chemung Street, Horseheads, New York, 14845, with a proposal not to exceed $25,814.80 for Testing and Inspection Services, and WHEREAS, Funding for the Contract for Professional Services for Construction Materials Testing Services for the 2016 Construction Program shall be provided through Operating Budgets and Capital Programs, and WHEREAS, It is the recommendation of the City’s Engineering Department that the Contract be awarded to, CME Associates, therefore let it be RESOLVED, That the Board of Public Works award the Contract for Professional Services for Construction Materials Testing Services for the 2016 Construction Program to CME Associates, Inc. 701B Chemung Street, Horseheads, New York, 14845, and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into and administer this contract. Carried Unanimously Denial of Encroachment Request from Ruloff’s at 411 College Avenue – Resolution By Commissioner CJ: Seconded by Commissioner Warden Board of Public Works Page 10 March 14, 2016 Regular Meeting WHEREAS, the Owner of Ruloff’s, located at 411 College Avenue, has submitted an Application for Use of City Property to provide and maintain existing, unpermitted benches and attached business signage on a sidewalk bump -out within the City ROW in front of Ruloff’s, and WHEREAS, the 400 block of College Avenue experiences high pedestrian traffic with relatively narrow sidewalks, and the existing benches reduce the amount of space intended for pedestrian use, and WHEREAS, there are currently no design guidelines for the Collegetown streetscape, and the Board of Public Works does not wish to evaluate the aesthetic aspects of various streetscape elements in the absence of design guidelines, now therefore be it RESOLVED, That the Board of Public Works denies the Application for Use of City Property for the existing benches in front of Ruloff’s, and be it further RESOLVED, That the Board of Public Works supports the development of design guidelines and approval processes for the Collegetown streetscape. Carried Unanimously CREEKS, BRIDGES, AND PARKS: DeWitt Park Improvements – Resolution By Commissioner Darling: Seconded by Commissioner Goldsmith WHEREAS, the City of Ithaca Department of Public Works and Parks Commission have identified public safety needs at DeWitt Park, which include increased lighting and landscape modifications, and WHEREAS, capital funding for public safety improvements in DeWitt Park were not established in the 2016 budget, and WHEREAS, it was recently discovered that a trust fund consisting of private donations, with a current balance of $2,892.90 (known as the DeWitt Park Improvement Fund) was established for the sole purpose of non-specific improvements to DeWitt Park, now therefore be it RESOLVED, That the Board of Public Works supports utilizing the trust fund account to supplement operating funds for public safety improvements at DeWitt Park up to the full balance of the trust fund, and be it further RESOLVED, That the Board of Public Works directs the Superintendent of Public Works to work with the City Chamberlain and City Controller to access the trust funds for this purpose. Carried Unanimously Award of Contract for Cass Park Ice Rink Renovations Phase II, General Construction – Resolution By Commissioner Warden: Seconded by Commissioner Jenkins WHEREAS, bids were received on Tuesday February 16, 2016, for Cass Park Ice Rink Renovations Phase II, General Construction Contract and WHEREAS, Capital Project 733 funding was approved by Common Council on Novemb er 4, 2015, and WHEREAS, Edger Enterprises, Inc., 330 East 14th Street, Elmira Heights, New York. 14903 did submit a bid for: General Construction Base Bid of $997,000 and Alternate 1 Roof Extensions of $58,200 and Alternate 2 Re staining Wood Arches of $21,000 and Alternate 3 Mech. Fastened Roof System of ($67,300.) Total Project Cost $1,008,900, now therefore be it Board of Public Works Page 11 March 14, 2016 Regular Meeting RESOLVED, That the contract for General Construction Base Bid including all three Alternates is hereby awarded to Edger Enterprises, Inc., 330 East 14th Street, Elmira Heights, New York 14903 for their low submitted bid of $1,008,900, and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into and administer these contracts. Carried Unanimously Award of Contract for Cass Park Ice Rink Renovations Phase II, Electrical Construction – Resolution By Commissioner Darling: Seconded by Commissioner CJ WHEREAS, bids were received on Tuesday February 16, 2016, for Cass Park Ice Rink Renovations Phase II, Electrical Construction Contract , and WHEREAS, Capital Project 733 funding was approved by Common Council on November 4, 2015, and WHEREAS, Billitier Electric, Inc., 760 Brooks Avenue, Rochester, New York 14619 did submit a bid for: Electrical Construction Base Bid of $92,000 and Alternate 1 E-1 Colored Lighting $41,400 and Alternate 2 E-2 Omni Directional Speakers $4,000 and WHEREAS, the Total Project Cost including the two alternates of $138,200, now therefore be it RESOLVED, That the contract for Electrical Construction Base Bid including two Alternates is hereby awarded to Billitier Electric, Inc., 760 Brooks Avenue, Rochester, New York. 14619 for their low submitted bid of $138,200, and be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into and administer these contracts. Carried Unanimously WATER AND SEWER: Award of Bid for Water & Sewer Division “Trench Shield System” – Resolution By Commissioner Goldsmith: Seconded by Commissioner Warden WHEREAS, bids were received on March 4, 2016 for a trench shield system to be used to provide OSHA required personnel protection during excavation for construction and maintenance of our underground utilities, and WHEREAS, preliminary vendor quotes of $35,000.00 was budgeted in the 2016 Budget under "Construction Equipment" with $14,000 in F8316-220 and $21,000 in G8116-220, and WHEREAS, staff has reviewed the 4 bids received and made recommendations for award, now therefore be it RESOLVED, That the Board of Public Works hereby awards the Bid for the specified Trench Shield System components to American Shoring, Inc., 207 Lake Street (Route 32), Newburgh, NY 12550, NY, for a total of $16,600.00 Carried Unanimously DISCUSSION ITEMS: Friends of Stewart Park Update Rick Manning and Diana Riesman, Friends of Stewart Park, joined the Board for the discussion of this topic. Mr. Manning stated that the Friends of Stewart Park meet with city staff monthly, including Youth Bureau, Engineering, and City Forester. He provided a short history of the work that has been completed at Stewart Park. He stated that Pamela Kingsbury, architect, believed that three north facing windows in the Picnic/Large Pavilion should be replaced next. The Friends of Stewart Park was requesting authorization from the Board to move forward with the window replacement project, using $60,000 of the funds that were received through a grant that was awarded in 2015. The Board generally agreed to use the funds. Board of Public Works Page 12 March 14, 2016 Regular Meeting Mr. Manning explained that the Friends of Stewart Park was planning a fundraiser for Stewart Park and asked the Board for a pavilion rental fee waiver. Commissioner Goldsmith stated that the Board recently decided that the city would not authorize a waiver for anything t hat was not a city function, but this event sounded like a city function. The Board decided to consider the waiver at its next meeting. Ms. Reisman explained that another project was planned to restore the pond overlook that was initially built in 1934. She explained that funding was available and requested approval to move forward with design. Alderperson Fleming left the meeting at 6:15 p.m. Discussion followed on the floor regarding railing requirements and accessibility. Commissioner Darling asked if the Ithaca Landmarks Preservation Commission (ILPC) would need to weigh in on this project. Mr. Manning stated he would contact the Planning and Economic Department to find out. Buffalo Street Municipal Parking Lot Mayor Myrick asked if Dir. of Parking Nagy explained that a request for parking spaces be reserved for medical customers and employees. He stated that the lot had parking meters in it and he would like to install a pay station. Asst. Supt. Benjamin noted that adjacent property owner Mr. Iacovelli only wanted access for his tenants to drive through the city’s lot in order to get to his private parking lot. Dir. of Parking Nagy proposed that one pay station be installed, designate four or five parking spaces as hourly paid parking, and continue to sell monthly permits for the rest of the lot. The Board generally agreed. Mayor Myrick stated that a resolution should be brought back for the Board’s approval and Dir. of Parking Nagy should notify Mr. Iacovelli of the City’s intentions. Appeal of Water and Sewer Bill for 424 Richard Place Discussion was held regarding the probability of the residence having a leak of some sort . The Board agreed to deny the appeal. A resolution would be provided at the next meeting. Recommendation to Establish a Capital Project and Funding to Replace a portion of the Sanitary Sewer Main along the South Hill Trail above Renzetti Place – Proposed Resolution WHEREAS, two sanitary sewermains along the west end of the South Hill Trail have experience storm related high flows on at least two occasions since 2011 resulting in overflow s which spilled onto the trail and along the south ditchline of Renzetti Place., and WHEREAS, the carrying capacity of the two mains is exceeded during high flows due to slope, size, and both mains being connected perpendicular to the flow in the Hudson Street sanitary sewermain at the same location, and WHEREAS, installing 4 new manholes and 463 feet of new 15 -inch diameter pipe and making a new point of connection with the sanitary sewermain on Hudson Street downhill of the existing connection will provide both increased slope and a more hydraulically efficient transition in that the flows will be converging in the same direction, and WHEREAS, City Department of Public Works Water & Sewer Division staff have estimated the maximum cost for this project to be $36,000.00, and WHEREAS, a 41.57% share of the costs of this sanitary sewer project could be reimbursed by the Town of Ithaca under the Joint Sewer Interceptor Agreement, not to exceed $14,965.20, and WHEREAS, City Department of Public Works Water & Sewer Division staff estimates our Crews could complete this work in two to four weeks. Work would be schedule for Summer or Fall of 2016, now therefore be it Board of Public Works Page 13 March 14, 2016 Regular Meeting RESOLVED, That the Board of Public Works recommends that Common Council establish a capital project with funding not to exceed $36,000.00 to facilitate the construction of a 463 -foot length of sanitary sewermain along South Hill Trail above Renzetti Place. The Board discussed this resolution. Asst. Supt. Whitney noted that the City Administration Committee would not be meeting in March, so there was time for the Board to approve the resolution at the next meeting. The Board agreed. ADJOURNMENT: On a motion, the meeting adjourned at 6:28 p.m. Kathrin D. Servoss Svante L. Myrick Executive Assistant Mayor