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HomeMy WebLinkAboutMN-YB-2003 S 7 se Ithaca Youth Bureau Board of Advisors Minutes of the January 13,2003 Meeting Attendance: David Delchamps, Sheila Hemami, Bill Murphy, Joan Spielholz, Cathy Currier, David Whitmore,Nancy Zahler,Nancy Zook Staff: Allen Green, Alison Welch, Ric Dietrich Absent: Lara Kimber,Cheryl Reidel Guest Speaker: Jeff True I. The Meeting was called to order at 7:05p.m. December Minutes approved II. OLD BUSINESS Review and discussion took place regarding City-County Committee hand out.The committee may include elected officials,members of the IYB Advisory Board,County Youth Board and staff.Nancy Zahler and Allen Green are still discussing a timeline for the process and when to meet.The suggestion of a smaller group meeting first is still being discussed. At some point a liaison from the Human resource committee will be appointed to join the committee. Update on Jim Morris-Knower's visit- Recreation Department was given Jim's information and are planning to possibly use some of the techniques from the book Just Let the Kids Play for training coaches,volunteers,and parents on sportsmanship and code of conduct surrounding children's' sports programs. A Community forum is still being discussed and will possibly happen at a later date. III. NEW BUSINESS County Youth Board will review needs of young people in the community through conducting a community survey. The survey is titled(Healthy Youth, Vital Communities-Community Survey).The survey includes information on statistics and community services for youth,and who provides the service. County Youth board is trying to gather information from churches,schools,and any other agency that involves youth,to find out what services are available in the community. They want to know what works well and what does not work well,to improve service to youth.There have been forums held with outlying townships to gather information on youth services. The County Board is interested in doing the same type of forum in the City of Ithaca. IYB Advisory board discussed how the planning of a community forum could be planned in a sufficient amount of time to ensure that it would be successful and to include the people that need to be involve to make decisions. Giac has been asked to co-sponsor the proposed forum. IV. STAFF and COMMITTEE REPORTS Boynton enrichment program-Jamie Thomas(Boynton staff) invited IYB to attend site base council meeting. Discussion took place regarding IYB and Boynton joining together in partnership to create a Boynton enrichment program. Many staff members from IYB attended the meeting. The recreation piece of the enrichment program needs to be approved by the recreation partnership board. Site based council willing to offer scholarships. All programs will have a fee. Spring is when a pilot program will take place. Jeff True of The Community Foundation of Tompkins County joined the board for discussion of options for funding the outings program. Ric Dietrich, Outing Program Coordinator discussed some possible governing structures with board. Creation of a "Friends of the Outing Program"governing/Advisory Board was explored. Reports from liaisons: Common council--- Giac--- Martin Luther King Breakfast Saturday January 25, 2003 Southside--- ICSD--- TCYB--- Meeting Adjourned 9:00pm 4 AILED Ithaca Youth Bureau 'FEB-b "'" Board of Advisors C Fp't Minutes of the January 12, 2003 Meeting Attendance: David Delchamps, Bill Murphy, Cathy Currier, Joan Spielholz, Sebby Friedeborn, Bree Diaz, Cheri Kruse, Sarah Hiliker, Kristin Stevens, Larissa Anderson Staff: Alison Welch, Karen Friedeborn Excused: David Whitmore, Allen Green Absent: Sheila Hemami, Barton Smith Meeting called to order at 7:10pm, review and approval of December minutes. OLD BUSINESS The date for IYB orientation for common council and guest has been set for March 8, 2004. At the event staff will present a power point presentation and be available for question after the presentation. Refreshment will be served. Task for the board in preparation for the orientation, are food, beverages (Joanie volunteered), and welcome table. Bill Murphy volunteered to make name tags for the guest. The board suggested that staff create invitations. Karen suggested that the board create a board bio display with a short message and photo. Members that volunteered to work on the display are: Larissa, Bree, Joanie, and sarah. II. NEW BUSINESS _ III. BOARD/ STAFF COMMITTEE REPORTS Update- Friends of IYB Joanie reported that paperwork was signed to formally create the "Friends of the Ithaca Youth Bureau" Fund of the Community Foundation of Tompkins County, This affiliation gives the group 501(c)(3) status so they can solicit funding from individual donors, businesses and private foundations on behalf of the IYB. Recreation report-please see attached IYB Highlights-Staff at the Ithaca Youth Bureau will be working with a group of Cornell graduate students to evaluate our programs. Staff and the group will be conducting a focus group discussion on Wednesday,January 21, 2004 at 6:30pm. at the Ithaca Youth Bureau. This discussion will take about 90 minutes. The group will be limited to 12 people Light refreshments will be provided. Anyone that attends will receive either a free, one- time parent/child pass to Tot Spot or Cass Park rink for one session of skating. Recreation Mainstream Program received the Steven Fellows award. Reports from liaisons: Common council--- Giac--- Southside--- ICSD--- TCYS--- Meeting Adjourned 7:55 p.m. Ithaca Youth Bureau Board of Advisors Minutes of the February 09,2003 Meeting Attendance: Bill Murphy,Joan Spielholz, Sebby Friedeborn, David Whitmore, Sarah Hiliker, Larissa Anderson, Colleen Emerick Staff: Allen Green,Alison Welch,Karen Friedeborn Excused: David Delchamps, Bree Diaz Absent: Sheila Hemami, Barton Smith, Cheri Kruse,Cathy Currier Meeting called to order at 7:11pm,review and approval of January minutes. OLD BUSINESS IYB Open House- Dry Run Power Point presentation presented to the board. Feed back and suggestion from the board are the following: read only major highlights, explain difference between youth development and recreation, explain history of Recreation Facilities, and handout note cards for council members to write down questions. Board members were asked to forward their information for the bios as soon as possible, so that the bio display can completed for the orientation March 8,2004. II. NEW BUSINESS Membership- Colleen Emerick and Barton Smith were appointed by Mayor Carolyn Peterson. Karen Friedeborn suggests recruiting new members from the Asian Coalition and the Village of Ithaca. III. BOARD/STAFF COMMITTEE REPORTS Allen reported that there are four Common Council standing committees: -- City Administration Committee- Michelle Berry, Chair Governance Committee- Pam Mackesey, Chair Community Services Committee- David Whitmore, Chair Planning,Neighborhoods & Economic Development Committee- Mary Tomlan, Chair. Allen also reported on Youth Development& Recreation participation,handed out end of the year participation reports. Please see attached reports. Facilities Committee report-Bill Murphy reported that there has been discussion of increased fees for the use o the Cass Park due to parking problems that evolve when nonprofit groups use the park for large fund raising events. The groups will now have to reserve the Cass Park pavilion in order to have adequate parking. There will possibly an additional $50 fee included in the regular$60 fee,the fees will cover the cost of administrative time used to prepare the facilities. Babe Ruth is still undecided on the renovation to Cass fields. The pool will be opening a week late for this year's swimming season. Board Issue- Notice*Meetings will start promptly at 7:00pm,Please be on time* Reports from liaisons: Common council--- Giac--- Southside--- ICSD--- TCYS--- Meeting Adjourned 8:30 p.m. • Ithaca Youth Bureau Board of Advisors Minutes of the February 10,2003 Meeting Attendance: Bill Murphy,Joan Spielholz, Cathy Currier,Nancy Zook,Kristin Stevens Staff: Allen Green, Alison Welch, Liz Vance,Karen Friedborn Absent: Lara Kimber, Sheila Hemami, David Whitmore Excused: Cheryl Reidel, David Delchamps The Meeting was called to order at 7:10p.m. January Minutes approved II. OLD BUSINESS Ithaca Youth Bureau search committee done with Director search. Mayor has the names of the three candidates. III. NEW BUSINESS Refund/credit policy-The Recreation Department sought input on creating a credit/refund policy due to an increase in the number of requests being made and the variety of reasons be given. Discussions focused on credits only due to injury and illness. Suggestions to make decisions on a case by case basis were made. Staff felt that some written guidelines would be helpful in making decisions. IV. STAFF and COMMITTEE REPORTS Recreation Partnership review-Soccer coaches participated in a new training that focused on youth development. Over all the fall soccer season went very well.New theater program, Lets create musical theatre,The program was created by Ed Dvorak(Rec Specialist)who is new to the recreation staff. Small Fry Football was very successful,the program received $2500 NFL grant and established a kickoff dinner that was well attended. Tots spot is going well and the attendance is high. Some participants have been turned away because the gym was filled to its capacity level. Recreation end of the year report-Baseball had low enrollment, Summer Camps were filled to capacity, Club Ithaca numbers not yet complete. Youth Development Summary distributed- BJM-after school update-Karen Friedborn(Youth Program Coordinator-Special Projects) reports that Academic Plus is going well and is now funded through a grant of New York State Comprehensive School Reform. The program has established a relationship with Cornell Cooperative Extension and the Youth Bureau to provide services to BJM students and families. Volunteers come on a regular basis to help out. Linda Cimaskasky, coordinator to the Academic Plus program meets with teaching staff on a regular basis to provide academic support services for the kids in the program. Fee Nunn will be offering keyboarding lesson in the near future. Reports from liaisons: Common council--- Giac--- Southside-- ICSD--- TCYB-- Meeting Adjourned 9:00pm Ithaca Youth Bureau Board of Advisors Minutes of the March 10,2003 Meeting Attendance: Bill Murphy,Joan Spielholz, Cathy Currier,Nancy Zook, David Whitmore Staff: Allen Green, Alison Welch, Liz Vance Absent: Lara Kimber, Sheila Hemami, Cheryl Reidel Excused: David Delchamps, Kristin Stevens Guest: Denise Reghetti The Meeting was called to order at 7:10p.m. February Minutes approved II. OLD BUSINESS Credit/Refund Policy—Revised- Policy reads: Registrations must be accompanied by full payment.There are no refunds,with following exceptions: • Refunds and or credits may be issued if a child is unable to participate due to illness or injury. A Doctor's note is required. A 10%processing fee will be charged. • 100%Refunds are given if IYB cancels a program,or if a parent is recruited to be a head coach and has paid the fee. Extenuating Circumstances: Request for refunds/credits may be made,but will be determined on a case by case basis. The YB Director and/or Recreation Coordinator will make the final decision. The board voted and approved the policy. YOUTH SPORTS FORUM- Approximately 40 people attended the forum,Staff from Ithaca High School, Ithaca Youth Bureau,Cornell,Ithaca College,as well as parents and community members.Topics that were discussed,parent conduct during sport events and sportsmanship. III. NEW BUSINESS Code compliance project-front office counter and stair case is one of the projects on the list as well as other City Departments. For the Front Counter project the plan is to make the counter handicap accessible.Then the second part of the project is to redesign atrium stair case,to make the stairs case more safe than the current set up. IV. STAFF COMMITTEE REPORTS Youth Bureau brochure is being created by Karen Friedeborn,a draft was circulated.The new brochure will be sent out to the printer. We set up an Ithaca Youth Bureau display at the recent 25th Anniversary Convocation for the Cornell Tradition. Youth Bureau staff planning to host an event Sunday June 1, same weekend as the Ithaca Festival,to create some awareness to the general public. Games,tours of facility, and parking will b available. A committee has been formed to work out all the details. This will be a 55th Birthday Celebration for the IYB. Reports from liaisons: Common council---David Whitmore reports that the Mayor will meet with the three candidates for Youth Bureau Director then his decision will go to Common Council for approval. Giac---Joanie Spielholz reports that GIAC is looking for new board members Southside— ICSD--Elections May 20,2003 TCYB--TCYB will offer information for Agencies about 2004 funding in April Meeting Adjourned 8:20p.m. Ithaca Youth Bureau Board of Advisors Minutes of the April 14,2003 Meeting Attendance: Bill Murphy, Joan Spielholz, Cathy Currier, Nancy Zook, David Whitmore, Cheri Kruse, Denise Righetti Staff: Allen Green, Alison Welch, Karen Friedeborn Excused: David Delchamps, Kristin Stevens,Cheryl Reidel Absent: Sheila Hemami The Meeting was called to order at 7:10p.m. March Minutes approved II. OLD BUSINESS Waterfront park meetings are happening,next meeting scheduled for May 4th Represerfttive from each organization(IYB,United Soccer)to discuss use of Cass fields. Meeting r.7 is scheduled for April 29th at the Youth Bureau 7:00pm. { III. NEW BU t ESS Joanie(brarchair)proposed to appoint Denise Righetti as an at large member of the dl: Advivei board David W. Second the vote. Board approved. / '' re l rriedebom presented information on a infrastructure committee for the Youth Bureau. The ZOMMittee is: Karen Friedeborn,John Doyle,Marty Schrieber. Main objective of the committee is to create visibility of IYB,stabilize current funding and create new funding streams.Committee is asking board to adopt the committee and become a part of planning for the Youth Bureau.Cathy Currier,Joanie Spielholz,and Cheri Kruse volunteered to help. Next meeting April 30,@10am. IYB 55th Birthday Celebration/Event staff are planning to have a tent at the Ithaca Festival Sunday June 1. This will be a kick off to and all year long celebration. Tent will be located next to the playground. We will offer"premium parking"for the festival at the IYB parking lot,as a fundraiser.This will be an opportunity to support youth programs by making a donation. Also to celebrate later in the year special events like cabin fever for middle school age kids,and a teen party w/roller skates at Cass Park is also being discussed,possible date June 28th IV. STAFF COMMITTEE REPORTS Allen reported: Youth Bureau received 20,000 for Computers All stars and ECHO fund by anonymous donation. Reports from liaisons: Common council---Youth Bureau director will be selected sometime in the next few weeks Giac--- Southside-- ICSD--- TCYS--Agencies(including the IYB)are in the process of applying for 2004 County Youth Services funding. Preliminary proposals are due May 2 and final proposals are due may 23rd Meeting Adjqurned 8:25 p.m. ITHACA YOUTH BUREAU ADVISORY BOARD Notice of Meeting 7:00 p.m. Monday May 12,2003 Ithaca Youth Bureau Building 1 James L. Gibbs Dr. First Floor Activities Room AGENDA 0 7:00 I call to order/approval of April minutes 'rj • 7:10 II OLD BUSINESS 441 44 I i A 7:30 III NEW BUSINESS 1. Cass/Waterfront park discussion(John Doyle) 7:50 IV STAFF AND COMMITTEE REPORTS Computer All Stars Program Update (Marty Schrieber) 8:20 V Reports from Liaisons: Common Council Giac ICSD Board of Education Tompkins County Youth Bureau 8:35 VI BOARD COMMENTS/ISSUES 8:40 VII ADJOURNMENT ellt-41W4 Ithaca Youth Bureau Board of Advisors Minutes of the June 9,2003 Meeting • Attendance: Bill Murphy,Joan Spielholz, / Staff: Allen Green Excused: David Delchamps,Cheryl Reidel, Cheri Kruse Absent: Sheila Hemami, Cathy Currier,Nancy Zook, David Whitmore, Denise Righetti, Kristin Stevens The Meeting was called to order at 7:10p.m. II. OLD BUSINESS/public comment Fay Gougakis was in attendance to address the board regarding concerns about the"water basketball hoop"at Cass Park Pool. Concerns centered around incompatibility of basketball with deep water exercising. Discussion ensured that Allen offered to meet with Ms. Gougakis at Cass Park to look into the issue further. III. NEW BUSINESS All items tabled due to lack of a quorum. IV. STAFF COMMITTEE REPORTS Allen reported on the 55th IYB Birthday kickoff at the Ithaca Festival. The weather was terrible, but the event went well.Parking fund raiser($395.00 raised)Those present had an opportunity to meet"Rusty". Our thanks to Jackie Merwin of Youth Employment Service,who arrange for the new public art display at the Youth Bureau. "Rusty"is the work of Doug Makemson of Makemson Sculpture,Nicholson Georgia. Doug's work is also on display downtown as part of the art in the heart of the city program. He also reported a donation from Martha Frommelt and David Feldshuh and family in honor of their friends Jim Miller and Christie Schelhas Miller's birthday's. Allen shared a letter from Ruth Katz to the Youth Bureau staff explaining Ruth's decision to rescind her acceptance of the Director's position. Allen reported on the Cornell Tradition Service Award,which was awarded to Dan Bengoya of our One-to-One Big Brother Big Sister Program. Dan has designated the award for our Big Brother Big Sister Program. Reports from liaisons: Common council--- Giac--- Southside-- ICSD--- TCYS-- Meeting Adjourned 8:25 p.m. `J . .,o Ithaca Youth Bureau FILED -.A Board of Advisors AUG 2 ; 2063 Minutes of the July 28,2003 Meeting CLERK'S OFFICE Attendance: Bill Murphy, Joan Spielholz, Cathy Currier, David Whitmore, Kri . r';� Barton Smith � I Staff: Allen Green, Alison Welch Excused: David Delchamps, Cheryl Reidel, Absent: Sheila Hemami,Nancy Zook, Cheri Kruse The Meeting was called to order at 7:10p.m. June Minutes approved II. OLD BUSINESS Report form infrastructure committee- Cathy Currier reported that the committee is deciding how to organize fundraising projects to generate revenue for the Youth Bureau.Park Fellows students were assisting the committee,till their semester ended,In the fall the group will resume with the projects they were working on to assist the committee.Also the committee has met with Peg Hendrix Acting Director of The Community Foundation of Tompkins County,to discuss options for 501c3 funding streams.The committee will meet with Ms.Hendrix again to process an application for September filing. One-to-One approval of new members-Planning&Development Committee- Committee recommending new members to be approved by the IYB Advisory Board to join the committee.The new members are:Brenda Wickes,Mike Barry,Victor Lunger,Tina Wheeler- Vizy and Ellen Cohen Rosenthal.Kristin Motion to vote new members to the committee,Cathy second the motion,the board voted unanimously to approve the new members. III. NEW BUSINESS 2004 Budget Proposal- Guidelines from the Mayor are to follow a 5%reduction level for all city departments.The guidelines are difficult to apply to the IYB because of the many funding sources. The board was given a budget summary sheet for each department,to review the budget proposal. Two positions may be eliminated through administrative restructuring. Outings has 2 position that may be eliminated,which leaves the program with 2 positions that are remaining which are Outing Coordinator and ACS staff. Big Brother Big Sister,Katie Foleys' position(Administrative Assistant)has been reduced to 25 hours. Paul Schruers Memorial program has a vacant roster position with reduced hours. Youth Employment Service will hire fewer teens. Cass Parks plans to increase rates for admission at the pool and ice rink. Recreation,the coordinators position will be increased to 40 hour to allow more time to assist with fall sports. Recreation partnership will be charged 5 hour less for the title Administrative Assistant to recreation. A fulltime Recreation Supervisor position has been reduced to 20 hours per week. Several recreation programs will be eliminated,track,basketball camp, lacrosse camp,and science camp.Junior Olympics will no longer be free of charge;there will be a fee of$5 to participate in the event. Recreation Mainstreaming,will reduce the number of mainstreaming aides that are hired. Motion to vote on budget proposal, motion was second,all board members were in favor of the vote. A suggestion was made to endorse the"optional"budget proposal. The budget proposal is to be presented to the mayor August 1. IV. STAFF COMMITTEE REPORTS Report proposal to restructure- Allen attended Human Resources Committee meeting to discuss staff structure of the Youth Bureau. The committee decided to reinstate the title of Deputy Director to the Youth Bureau roster. IYB will attempt to hire for the title internally. The title that the candidate would leave vacant could possibly become eliminated. Applicants can apply till July 31,2003. Reports from liaisons: Common council--- David reported the facilities cost has been included in the recreation partnerships fees. The next step is to meet with the county and discuss facilities issues. Giac--- Southside-- ICSD--- TCYS-- Meeting Adjourned 9:00 p.m. ' Ithaca Youth Bureau Board of Advisors Minutes of the September 8, 2003 Meeting Attendance: David Delchamps, Bill Murphy, Joan Spielholz, Cathy Currier, Cheri Kruse, Kristin Stevens, Barton Smith Staff: Allen Green, Katie Foley, Karen Friedeborn Excused: Cheryl Reidel, David Whitmore, Absent: Sheila Hemami, Nancy Zook, Guest: David Schwartz Meeting called to order at 7:10pm, review and approval of July minutes. Introductions of board members as well as special guests. OLD BUSINESS Cathy, points out the revised version of the draft resolution from the Infrastructure Committee. Proposal of the Friends of the Youth Bureau would raise money through a Community Fund in order to have 501 C3 status. This will open up the door for Fundraising and create a support system for the IYB at large. Karen, points out that as a Municipality we cannot solicit funds and connect directly work for the Friends of the Youth Bureau, and we need to create a team that is totally separate from IYB staff and Common Council. There is a 1-5% maintenance fee. David Schwartz mentioning that outside funding is important- and in addition to this it is important for us to create a vehicle for donors to give money too. This is how the Community Foundation can assist the IYB. Bill, Questions whether or not having money from other funders will make the city and county contribute less? David D., uses BBBS as an example to show the county has not cut funding from BBBS and actually praises them for looking for outside funding. What about the Friends of Outings? Would this fall under the umbrella? Yes- this would benefit the Youth Bureau at large. We will need to explore if and /or how this effort relates to the rec. partnership. Friends of the Youth Bureau should be a benefit to the rec. Partnership. The rec. partnership has under the umbrella all the programs that could potentially benefit from this. The Community Foundation could contribute some of the money towards both rec. partnership and non-rec. partnership funded activities. Fundraising Ideas for fundraising: Barton- mentioned selling "healthy foods"- we would manufacture as well as sell and profit from these kinds of fundraising. For example, GIAC has a concession stand- how does this work? Johnson Park Scholars working with Fraternities and Sororities to help create a signature fundraiser as well and a Ceremony for the Friends of the Ithaca Youth Bureau. II. NEW BUSINESS Karen and Allen discuss adding youth reps to the board. Increasing the umber from 2 to 5 members- long ago there was a youth council that worked on civic affairs and assisted with Board related agendas. The idea being that the youth members would attend the meetings, and then meet on their own to discuss things further with the help of a youth advisor. How should we go about this? A suggestion is made to have 5 rotating members- Bill opposes, saying that it would break up the continuity. A second suggestion is made to have 2 juniors and 2 seniors. We could recruit by advertising that we would write up something for their college during application time to acknowledge their involvement in this community board. Joanie recommends that the youth meet on their own first and then joins the meetings — this way there is some kind of pre-engagement before the meetings with the entire board. A last suggestion is made to have a Focus group where kids could get together to meet about issues concerning them and them bring it to the Board meetings. III. STAFF COMMITTEE REPORTS Allen: Congratulations to Liz Vance who has been selected as the deputy director of the IYB. Ithaca City School District Liaison- there are issues arising around the idea of the Rink and the Boys hockey Team practicing there. There should be a liaison from the ICSD on the Youth Advisory Board or a member from the IYB Board on the ICSD as a liaison to assist in dealing with these issues. Reports from liaisons: Common council--- Giac--- Southside--- ICSD--- TCYS--- Meeting Adjourned 9:00 p.m. Ithaca Youth Bureau Board of Advisors Minutes of the October 15, 2003 Meeting Attendance: David Delchamps, Bill Murphy, Cheri Kruse, Barton Smith Staff: Allen Green, Alison Welch, Liz Vance, Karen Friedeborn Excused: David Whitmore, Cathy Currier, Joan Spielholz Absent: Sheila Hemami, Kristin Stevens Guest: David Schwartz Meeting called to order at 7:10pm, review and approval of September minutes. Bill Murphy chaired the meeting in the absence of Joan Spielholz OLD BUSINESS Karen F. reports that there are 4 new youth representatives to serve on the advisory board. The reps are all in high school (sophomore, junior, and senior) She also recommends that there be a board mentor for each new representative, To provide guidance on how to be an advisory board member. All board members present were in favor of the mentor idea. Karen is also working on a new member orientation; each new member would get an orientation packet. The packet includes information on the code of conduct for board members and IYB history, general information about the functions and duties of the advisory board. II. NEW BUSINESS Confidentiality policy- We have received a couple of request for names and addresses of participants that are in enrolled in IYB programs. In one case it was related to advocacy county youth programs. There were concerns with giving participants demographic information to outside agencies,without the participants permission. There are confidentiality policies intact for each program. However, there is not a general policy that covers the whole agency. At some point in the future the plan is to create a confidentiality policy that applies to all of the IYB. Allen is asking that the board assist in creating a policy. III. BOARD/ STAFF COMMITTEE REPORTS Budget update- Allen reports working with the 5% guideline for the 2004 proposed budget has been difficult. The Mayor's proposed budget goes beyond the department's proposal and would close the Cass Park pool, and eliminate several additional positions. One of the positions is in the Youth Employment Service Program. (funded 50% by the county and 50% by the city.) The Paul Schreurs program receives funding through Drug task force. There are additional cuts in the Cass park area, the cut effects a position of maintenance supervisor, who is planning to retire some time in the next year. Comparing 2003/2004 there are a total of $250,000 in cuts. The Mayors decision on the pool depends on funding from the town of Ithaca. Monday October 20, 2003 there is a Department budget review meeting, 7:00pm. A Proposal will be presented to Common Council regarding the pool; alternatives have been discussed. One idea is to charge residents and nonresident different fees to be able to use the pool, a good number of pool patrons are nonresidents. Concerns have been voiced on the pool closing and public safety becoming and issue. A possible fund raiser was described as an idea to help save the pool from closing. The fund raiser is bottled water with a special label that says "Make a Splash Support Cass Pool". Gregar Brous of the Ithaca Bakery is assisting. Donations are being accepted. Reports from liaisons: Common council--- Giac--- Southside--- ICSD--- TCYS--- Budget being reviewed by County Budget Committee, Friday, possible cuts of 10%. County Legislator not in favor of any cuts. Budget will be revisited to decide on all final cuts for Youth Services. Meeting Adjourned 8:45 p.m. Ithaca Youth Bureau Board of Advisors Minutes of the November 10, 2003 Meeting Attendance: David Delchamps, Bill Murphy, Cathy Currier, Joan Spielholz, Sebby Friedeborn, Larissa Anderson, Bree Diaz, Ryan Kay, Sarah Hiliker Staff: Allen Green, Alison Welch, Karen Friedeborn, John Doyle Excused: David Whitmore, Kristin Stevens Absent: Sheila Hemami, Barton Smith, Cheri Kruse Guest: Gary Wilhem, Denise Pritchard, Karen Werner, Colleen Emerick, Sandy Wold Meeting called to order at 7:10pm, review and approval of October minutes. OLD BUSINESS Make a Splash Fund Raiser-Karen expressed ideas of possibly continuing the fund raiser to promote PR for the Youth Bureau,main purpose would be to get the IYB name and services offered well known in the community. Some of the board members suggested having the fund raiser during the summer or spring months. Bill Murphy,Larissa Anderson,will assist Karen with research on how to make the fund raiser a success. One Possibility is to have all proceeds go to the IYB scholarship fund. Budget Update- Power point presentation was displayed at a Common Council meeting, by Suki Tabor, the presentation represented YES, PSMP, overview of IYB and budget & Cass Park. A budget similar to the budget proposal that Advisory Board reviewed at an earlier meeting, was approved. The New youth representatives also attended the Common Council meeting and handed out the Make a Splash water bottles to the Common Council members. Cass Pool is restored in the budget for 2004. Stair case renovations project is also included in the budget for 2004. YES & PSMP were restored. II. NEW BUSINESS Slate of Officers for 2004 Joanie Spielholz nominated Bill Murphy for Chair Person Bill Murphy nominated Joanie Spielholz for Treasurer There were no nominations for vice chair. Bill move to close the nominations of officer for 2004,Cathy 2nd to close the nominations for 2004. Final vote will be at the December meeting. Cass Fields- Gary Wilhelm and John Doyle presented a major project to renovate fields at Cass Park. The Renovated fields would be used for youth baseball, currently there is one field that is dedicated to youth baseball. Gary Wilhelm represented information on the Cal Ripken Baseball Program for kids 5-12yrs& Babe Ruth Baseball for kids 16-18yrs. To make the improvement that are being proposed it would cost 100,000 to start renovations. Program fees, and tournaments would cover cost to run the actual programs. A part of the renovations would be to include advertisements on the fencing that surrounds the fields, this also would generate funding for the program. Parks Commission, DPW, already endorsed the project. City attorney is reviewing information regarding the advertisement issues, etc. Denise Pritchard and Karen Werner, attended the meeting to speak on the behalf of the Ithaca Women's Amateur Softball Association. They expressed concerns regarding scheduling and safety while playing on Cass fields if renovations are carried out. They are questioning if other avenues have been explored,mainly so that their program would not be disrupted. The group currently uses the fields about 3 days a week during softball season. There are about 300 player in their association. Denise also stressed concern of possibly loosing players if field availability and scheduling had to change. Joanie S. Suggest that another meeting be scheduled so that all issues being discussed could be discussed further. Referred to Facilities Committee. Board Activity- Introduction of new members activity. Each person was paired with a buddy. Every buddy group went through a questionnaire to get to know their buddy. Then each buddy introduced each other to the rest of the group according to the way their buddy answered the questionnaire. Purpose of the exercise was that the youth representatives could get know everyone involved with the board. III. BOARD/ STAFF COMMITTEE REPORTS Update-Friends of IYB Karen reported that the Friends of IYB have held 2 meetings. They have mainly been working on figuring out their mission and what direction they would like to take. Update—Park Scholars Karen reported that there are 4 students from Cornell that are creating fund raiser templates to be used for general IYB fund raising. Some Examples of templates are: a family run(marathon),baskets(care package), silent auction(formal dinner)they will attempt to use one of the templates this spring for a trial run. Joanie reported that she spoke with the ICSD board chair and no one is available currently to be an ICSD liaison for IYB advisory board. Joanie also commented that it is nice to have youth reps on the board again. Reports from liaisons: Common council--- Giac--- Southside--- ICSD--- TCYS--- Public hearing on budget issues, there are $50,000 in cuts directed toward TCYS staff, but all cuts are pending. Rec. Partnership is slated to receive one-time money for 2004, from Tompkins County. Meeting Adjourned 9:00 p.m. Ithaca Youth Bureau Board of Advisors Minutes of the December 8, 2003 Meeting ' Attendance: David Delchamps, Bill Murphy, Cathy Currier, Joan Spielhofif Sebby, Friedeborn, Bree Diaz, Cheri Kruse, Sarah Hiliker, Kristin Stevens'' Staff: Allen Green, Alison Welch, Karen Friedeborn, John Doyle Excused: David Whitmore, Absent: Sheila Hemami, Barton Smith, Larissa Anderson Meeting called to order at 7:10pm, review and approval of November minutes. OLD BUSINESS Babe Ruth League Update- Facilities Committee and the Babe Ruth League met to discuss concerns with proposal for Cass Fields. The main areas of concern are permanent fencing, softball and Soccer usage. The board created a resolution and voted unanimously to approve the resolution. Please see attached the resolution. Nominations-slate of officers for 2004 reopened and the following officers were voted on and approved, Bill Murphy Chair Cathy Currrier Vice Chair Joanie Spielholz Treasurer H. NEW BUSINESS There are 8 new members of Common Council, and there is discussion of having an IYB open house/orientation to get the new members familiar with IYB and the programs provided. Karen F, would like to invite County legislators, and possible donors. It was also suggested by the board, to have the event in February or March. The board requested a list of guest and a list of things to do in order to make the open house/orientation a success. III. BOARD/ STAFF COMMITTEE REPORTS Update- Friends of IYB Karen reported that the Friends of IYB have continued to meet. Main objective is to figure out the mission and what direction they would like to take. Allen reported that John Bailey, BBBS Coordinator, resigned and he will be going back to school, attending the University of Rochester. Katie Foley will step in as the Acting Program Coordinator. Reports from liaisons: Common council--- Giac--- Southside--- ICSD--- TCYS--- Meeting Adjourned 8:40 p.m.