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HomeMy WebLinkAboutMN-IHA-1984-01-05 ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JANUARY 5, 1984 PRESENT: Morris F. Angell, June S. Protts, Esther C. Frandell, Edward J. Conley, Margaret L. Clynes, Raymond Melton, Edward W. Austin, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director GUESTS: Claudia Montague, WHCU; Rob Pondiscio, WTKO; Eleanor Hutcheson, Clifford June - Titus Towers Residents; Joseph David, Geraldine Fisher, Sharon Fiorille, Sybil Phillips, Karen Rider, Elizabeth Roscioli, John Sylvester, Jeffrey Tilton, Brian Besemer, Allan Simon, Earl Brennan, Glenn Gray, Darrell Rhoads, Garfield Ellsworth - IHA Employees Chairman Angell called the meeting to order and the roll was called_. All members answered present. Chairman received letter of resignation- from Com- missioner Miriam Hutchins, effective January 3, 1984, and welcomed Edward J. Conley back to the Board. Mr. Conley was appointed by Mayor Gutenberger this date to fill Ms. Hutchins' unexpired term. APPROVAL OF December 15, 1983 Minutes: AYES ABSTENTION Morris F. Angell Edward J. Conley (not at meeting) Edward W. Austin Margaret L. Clynes Esther C. Frandell Raymond Melton June S. Protts Minutes approved as read. REPORTS: Vincent Lukas, OPR - No report. Titus Towers Tenant Council - No report. Northside Tenant Council - No report. Southview Tenant Council - No report. Attorney - Attorney Lange reported on the Eviction for Cause case, which appears to be resolved. Other items to be reported on as they appear on the agenda. Chairman - No report. Executive Director - No report. p BOARD OF COMMISSIONERS -2- January 5, 1984 OLD BUSINESS: A. Letter from HUD - Re: Audit for Period 10/1/79 - 9/30/82, resolved. No discussion. B. Letter from William A. Lange, Jr. - Re: Proposed Hearing Officers Attorney Lange explained the reason for the necessity of having a panel to serve as Hearing Officers. To be discussed in Executive Session as Mrs. Clynes had a question. RESOLUTIONS: LA RESOLUTION X184-1 - IHA Maintenance Employees Association Contract (Read by Secretary, copy attached to original minutes) Motion by Edward J. Conley; seconded by Raymond Melton AYES NAYS Morris F. Angell None Edward W. Austin Margaret L. Clynes Edward J. Conley Esther C. Frandeil. Raymond Melton June S. Protts LA RESOLUTION X184-2 - Establishing Positions and Comparability (Read by Secretary, copy attached to original minutes) Motion by Edward• J. Conley; seconded by Raymond Melton AYES NAYS Morris F. Angell Edward W. Austin Edward J. Conley June S. Protts Margaret L. Clynes Esther C. Frandell Raymond -Melton LA RESOLUTION #84-3 - Retainer Agreement for Legal Services between William A. Lange, Jr. and IHA (Read by Secretary, copy attached to original minutes) Motion by Edward J. Conley; seconded by Esther C. Frandell Mr. Austin questioned the date of the Agreement. Explained by Executive Director that all contracts go by the Fiscal Year, i.e. October 1 through September 30. Error noted in date on Contract (November instead of October) . Mr. Conley moved that the resolution be accepted and that the date be corrected. Seconded by Esther C. Frandell. AYES NAYS Morris F. Angell None Edward W. Austin Margaret L. Clynes Edward J. Conley Esther C. Frandell Raymond Melton June S. Protts BOARD OF COMMISSIONERS -3- January 5, 1984 LA RESOLUTION 4184-4 - Agreement for Accounting Services between the IHA and Sciarabba Walker & Company (Read by Secretary; copy attached to original minutes.) Motion by Esther Frandell; seconded by Edward Conley AYES NAYS Morris F. Angell None Edward W. Austin Margaret L. Clynes Edward J. Conley Esther C. Frandell Raymond Melton June S. Protts LA RESOLUTION 4184-5 - Operating Budget for Fiscal Year 1983-84 (Read by Secretary; copy attached to original minutes.) Motion by Esther Frandell; seconded by Edward Conley AYES NAYS Morris F. Angell None Edward W. Austin Margaret L. Clynes Edward J. Conley Esther C. Frandell Raymond Melton June S. Protts COMMUNICATIONS: A. Letter dated December 15, 1984, from former Mayor Shaw B. Letter to Chairman and Members of the IHA Board from Executive Director in reply to Mayor's letter Mr. Austin commented that it was his impression that discussions which occur in Executive Session are not for public comment or notification. Discussion ensued as to procedure for Executive Session. Mr. Austin continued, that discussion during Executive Session is confidential information. Executive Director stated that her letter was not to the public, but to the Chairman and members of the Board, and was to state her position on certain items that were either written or verbally stated. Commissioner Clynes moved to adjourn to go into Executive Session for the pur- pose of discussing the proposed list of hearing officers. Seconded by Esther Frandell. Mr. Conley stated that if a resolution is required, the Board would come out of Executive Session and the public meeting would reconvene. Open meeting reconvened. Motion by Edward Conley to accept Attorney Lange's recommendation of the three people to serve on the panel as hearing officers. Seconded by Raymond Melton. BOARD OF COMMISSIONERS -4- January 5, 1984 AYES NAYS Morris F. Angell Margaret L. Clynes Edward W. Austin Edward J. Conley Esther C. Frandell Raymond Melton June S. Protts Commissioner Austin requested information on the duties and responsibilities of housing commissioners. Executive Director said an order has been sent for another supply of the Handbook for Commissioners. As there was no other business, the Chairman asked for a motion to adjourn. Motion to adjourn by Edward Austin; seconded by Esther C. Frandell. Meeting adjourned. Esther C. Frandell, Secretary-Treasurer (Recorded by Patricia S. Darling) :1t u:. .112Jn1 C1tJ t•n!: Huus.ng I'ro)t•Ct Nu. NYO6-1'O-54-006/007 1983 Field Report %Work Payment Earned Contractor Completed Number Amount Todate Mc Guire 6 Bennett - GC 79 13 $41,089.00 $2,014,221.00 Williams Elec. Constr. - EC 88 13 25,566.86 305,643.60 Nen Bruielly P. 6 H. - HC 88 9 36, 975.10 218, 902.56 ABL Plum. 6 Heat. - PC 74 8 37, 743.20 197, 730.77 Note: ABL retainage 10%, all other primes 5% Due to the weather, all site work has ceased. The second floor sheetrock work is completed. GC is ready to do floor and ceiling followed by painting. The GC's activity has slowed down. The single story structure is still behind schedule. Roofing work has progressed to block out the weather. The unit is totally enclosed. HC is running heating lines and will set a space heater. This will enable the GC to pour the floor and erect partitions during the month of January. Elevator installation is 50% completed. The HC has completed the baseboard heating on floors 2 through 6. Covers will be set after the painting is completed. When the ground floor work is completed, the heating-air conditioning units will be set. The EC has completed the wiring and panels in the apartment units. The EC started to install switches and outlets. GC requested this be stopped to insure good finishing around the boxes by the sheetrock subcontractor. The PC contractor had 10 men on the job December 23, 1983. Instead of maintaining a normal crew after tis all out effort, the present crew is 1 supervisor, 1 apprentice plumber and 1 sprinkler fitter. At present, this is not causing any problems. It is conceivable that delays with other trades can develop in two weeks. Res ectfully submitted, 674/4(- C4---- Vincent Lukas, P.E. January 6, 1984 • Vf Titus Towers 11 Senior Citizen Housing Project No. NY06-PO-54-006/007 _January. 1984 Field Report %Work Payment Earned Contractor Completed Number Amount Todate McGuire & Bennett - GC 81 14 $ 75,528.00 $ 2,089,749.00 Williams El. Constr. - EC 92 14 13,751.30 319,394.90 Ken Brueilly P. & H. - HC 89 10 2,106.87 221,009.43 ABL Plumb. & Heat. - PC 84 9 28,690.14 226,420.91 Note: ABL retainage 10%; all other prime contractors 5% The finishing touches are beginning on the building. The GC has made substanial progress on the single story structure. The concrete floor is in place. The masonry wall enclosing the maintenance area is completed. The metal studs and sheetrock walls will be constructed the week of February 6. Sheetrock work is completed on floors 2 thru 6. Finishing is completed on floors 2 thru 5. Prime coat of paint is completed on the 2 and 3 floors. Latex on the span- crete floors are finished on floors 2 thru 4. Epoxy floors in the handicap units are being installed. Elevator work will be completed in the middle of February. The trash chute and scaffolding have been removed by the GC on January 30, 1984. The PC can move the hot water storage tank into the Mechanical Room. The GC completed the concrete piers. PC has made no plans to move the tank todate. The HC is caught up and had minimum activity during the month. The sheetmetal subcontractor is behind schedule. The HC is taking care of this matter and there will be no hold up on the ground floor work. The EC is on schedule. The work force has been reduced to three electricians. The work force is able to keep up with the other trades. The fire alarm and TV systems are currently being completed. The PC is concentrating on the main floor and work under the slab. Bath tubs are installed in the sixty units. Other plumbing fixtures are on site and will be installed when the second coat of paint is applied in the units. The fire protection system is 95% completed. Work remains in the single story. Water is in the system in the Six-story building, providing protection in case of a fire. Respectfully submitted, Feb. 3, 1984 tiV VFRED H. THOMAS ASSOCIATES PC TITUS TOWERS TWO ARCHITECTS + ENGINEERS SENIOR CITIZEN HOUSING 2560 NORTH TRIPHAMMER ROAD .-ITHACA HOUSING AUTHORITY ITHACA, NEW YORK 14850 ARCHITECT'S PROJECT NO. 1475 Contractors: MCGUIRE & BENNETT, INC. - GC KEN BRUIELLY PLB. & HTG. CO. , INC. - HC WILLIAMS ELECTRICAL CONSTR. , INC. - EC ABL PLUMBING & HEATING CORP. - PC PROJECT MEETING REPORT Report No. : 29 Date January 13, 1984 Attendees G. Ellsworth, Owner N. Smith, GC V. Lukas, Owner K. Bruielly, HC J. Loveall , A/E J. Williams, EC T. Michaud, A/E L. Bellucci , PC T. Schickel , A/E R. Hveem, PC Discussion: Meeting called to order at 10:00 A.M. by J. Loveall . General Construction Work: 1. Construction Progress and tentative schedule for next 2 weeks: 1 story building - Roof flashing was installed the week of January 1, 1984. - Temporary heat has been provided and all steel has been fireproofed. - Low slab adjacent to the existing building to be poured as soon as the expansion joints come in. Ramp and high slab to follow. J. Loveall cautioned _GC • that Proposal Request GC-32 would slightly alter the limits of the low and high slab, and stated that it- would be necessary for an early decision to avoid holding up the slab installation. - Latex leveling underway in Laundry Room 129. 6 story building - Elevator installation continuing through mid-late February. - Installation, taping and finishing of drywall completed on 3rd floor. 4th floor to be completed by the end of next week. GC to complete the closing of chases on the 6th floor next week. - Priming started in corridors and units on 2nd floor. Paint to be ordered next week for floors 2 through 6. - Application of a latex leveling coat under areas of scheduled VAT has been started in units and work to continue. - A test ceiling for units has been approved by Architect. Work to continue. Sample is in bedroom of Room T-15 Second Floor. 2. Owner questioned whether the slope of the ramp in Maintenance 115 could accommodate their tractor-plow. A/E to pursue prior to the pouring of the slab in that area. PROJECT MEETING REPORT NO. 29 / Page 1 Heating and Ventilating Work: 1. It was stated that Rumsey should be back on the job soon to avoid falling behind. HC stated that after next Wednesday, his subcontractor would be on the job again every day with a 3-man crew. There are fans to be hung and much duct work to go in, and the temperature control people have work to do again. 2. Heating lines have been installed in 1-story link. Electric Work: 1. Meters have been installed and fuses to be in today. EC has numbered meters. 2. EC mentioned a list of outstanding change orders. A/E to pursue. Plumbing Work: 1. PC is keeping up with the new schedule. 2. GC alerted PC that water tank can be brought into the building and tested as soon as elevator installation is complete, which will be in mid-late February and that fixtures can also be installed by mid-end February. 3. PC must still move his waste line in Community Room 119 before GC pours the high slab. 4. Owner brought up the question of the need for a hose bibb in both the Trash Room 105 and Maintenance Room 115. It was also mentioned that the specified drain for the Maintenance Room 115 does not have a sand-intercepting basin which Owner felt would be desirable. A/E to pursue with Owner and PC. • Next Job Meeting scheduled for Friday, January 27 , 1984 at 10:00 A.M. PROJECT MEETING REPORT NO. 29 / Page 2 / End OJSING Q Gi ITHACA HOUSING AUTHORITY U < 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 607-273-8629 err. 106 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: February 3, 1984 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Public Housing Manager SUBJECT: Monthly Report for January, 1984 Vacancies: 503 Hancock Street, Apt. #9 2 bedroom 412 Hector Street, Apt. #8B 3 bedroom 414B South Plain Street 3 bedroom Tenants tentatively being selected for placement 3 Tenants that were selected and placed 6 Inspections made on prospective tenants (applicants) 4 Inspections made on tenants moving out 3 Inspections made on present tenants 2 Tenants that have been relocated 2 Respectfully submitted, 14.Atjui 1" Joseph M. David JMD:br rnoe ITHACA HOUSING AUTHORITY Financial Report As of December 31 , 1983 Checking Accounts General Fund $ 4,887.04 Section 8 49,791 .93 $ 54,678.97 Savings Account Security Deposits 26,264.24 Escrow 1 ,262.88 27,527. 12 Investments Super Seven CTAP Acct. #02-101-018045 153, 149.46 Super Seven Operating Acct. #04-101-018045 135,795. 14 Certificate of Deposit #31-101-018045 275,000.00 Repurchase Agreement #583023-Dev. 1 ,222,415.09 U. S. Treasury Bills 485,989.66 2,272,349.35* Accounts Receivable Current Tenants (19) 995.02 Vacated Tenant Accounts Receivable (2) 15.39 1 ,010.41 $ 2,355,565.85 Accounts Receivable thru December 31 , 1983 Arrears as of 10/31/83 $ 4,634.20 Adjustments made 11/1/83 972.52 Rent roll charges for Nov. & Dec. 1983 71,425.50 Other charges for Nov. & Dec. 1983 994.70 $ 78,026.92 Advance payments from Oct. 1983 8, 170.20 Rent collected during Nov. & Dec. 1983 71 ,418.27 Other charges collected during Nov. & Dec. 1983 1 ,031 .23 Advance payments included in above (8,355.70) (72,264.00) Less Vacated TAR written off by Board Resolution #83-18 (4, 144.90) Less charges to be paid by DSS Vouchers & Security Deposits (607.61) Total Tenant Accounts Receivable as of December 31 , 1983 $ 1 ,010.41 *$19,254.08 of this amount is modernization funds, $475,896.23 of this amount is oper- ating funds, $1 ,523,018.06 of this amount is development funds, and $254, 180.98 of this amount is CTAP funds. ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY_ 1982- 1983 Balance/ V Purchase Date Amount Maturity Date Int. Rate Days Date Cast 2;rciitcace of Deposit 28-101-018045 08/16/82 185,000,00 09/15/82 9. 15 30 09/15/82 (185,000.00) ,:; rciit:ace of Deposit 26-101-01$045 08/16/82 3,000,098.00 09/ 15/82 9 . 15 30 09/15/82 • r.; market 26-301-018045 09/15/82 (3,000,098.00)100, 00 .. y 0 00 03/16/83 9 .954 182 03/( 83 (100,000.00) Ce tit:ace of Deposit 27-301-018045 09/15/82 100,000.001* 03/14/83 9.60 180 03/14/83 (100,000.00) U S . Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9. 50 120 1/13/83 (100,000.00) C.ertiitcate of Deposit 28-301-940371 09/15/82 100,000.00 10/15/82 9 .25 30 10/15/82 (100,000.00) Fe.: . F.,re Cr. Banks/ U. S . Treas. Notes* 982471 09/15/82 2 ,000,000.00 01/13/83 9. 50 120 1/13/83 (2,000,000.00) U. S . Treas. Notes* 982472 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 (100,000.00) u. S . Treas . Notes* 982473 09/15/82 736,760. 38 12/14/82 9,40 90 12/14/82 • 04-101-018045 . (736,760. 38) � * 30 da. .Ler Seven Account 12/31/83 135,795. 14 & r eh-.ra 1 tut.er Seven Account -Dev. 01 -301 -943605 -0- �` 30 da. int. 6 renewal Certificate of Deposit 26- 101-018045 12/14/82 260,837.07 04/13/83 8. 15 120 4/13/83 (260,837.07) . .riey market 27- 101-018045 04/13/83 267,826.07 10/12/83 8.798 182 10/12/83 (267,826.07) Certificate of Deposit 31 -101-018045 05/18/83 275,000.00 11/18/84 9.25 18 mos. • Repurchase Agreement 583023 05/18/83 1 ,222,415.09 05/18/84 8. 10 U.S. Treas. Bills - 10/27/83 485,989.66 06/14/84 9.36 203 das. Super Seven CTAP Acct. 02-101-018045 10/31/83 153, 149.46 * 30 da. int. 6 renewal *Super 7 rates change weekly. CASH DISBURSEMENTS - DECEMBER 1983 Date Check 41 Payee Amount 12/1/83 12754 Mr. William A. Lange Jr. Attorney (Legal Expense) 1,200.00 12/2/83 12755 NYS E & G (Balance of Oct. - Nov. billings) 11,009.48 12756 Ms. Leila Vinson (Security Deposit Refund plus int.) 127.21 12/4/83 12757 U. S. Post Office (Office Supplies) 134.00 12/6/83 12758 K-Mart Discount Store (Pre-K Supplies) 57.07 12759 Mary K. Rogers (N. S.-Christmas Party) 100.00 12760 Mary K. Rogers (Pre-K Snacks/Decemeber) 40.00 12761 Mary K. Rogers (Supplies/After School Program) 40.00 12/8/83 12762 Mary Louise Battisti (11/25/83 thru 12/8/83 Payroll Period) 759.41 12763 Patricia S. Darling (11/25/83 thru 12/8/83 Payroll Period) 201.81 12764 Joseph M. David (11/25/83 thru 12/8/83 Payroll Period) 516.04 12765 Sharon D. Fiorille (11/25/83 thru 12/8/83 Payroll Period) 268. 10 12766 Geraldine J. Fisher (11/25/83 thru 12/8/83 Payroll Period) 226.85 12767 Glenn D. Gray (11/25/83 thru 12/8/83 Payroll Period) 493.87 12768 Sybil S. Phillips (11/25/83 thru 12/8/83 Payroll Period) 446.38 12769 Elizabeth A. Roscioli (11/25/83 thru 12/8/83 Payroll Period) 248.69 12770 Jean R. Sylvestre (11/25/83 thru 12/8/83 Payroll Period) 244. 15 12771 Brian J. Besemer (11/25/83 thru 12/8/83 Payroll Period) 253.25 12772 Earl D. Brennan (11/25/83 thru 12/8/83 Payroll Period) 414.81 12773 Garfield G. Ellsworth (11/25/83 thru 12/8/83 Payroll Period) 479. 12 12774 Ralph M. Koberstine (11/25/83 thru 12/8/83 Payroll Period) 282.01 12775 Darrell A. Rhoads (11/25/83 thru 12/8/83 Payroll Period) 343.48 12776 Allan E. Simon (11/25/83 thru 12/8/83 Payroll Period) 416.24 12777 Jeffrey M. Tilton (11/25/83 thru 12/8/83 Payroll Period) 230.98 12778 Jack E. Allen (11/25/83 thru 12/8/83 Payroll Period) 277.70 12779 Vincent Lukas, P.E. (Dev.-Inspection Costs) 1,080.00 12780 Tompkins Emp. Federal Credit Union (Credit Union Shares/Dec.) 720.00 12781 IHA Maint. Emp. Ass. (Union Dues/Dec.) 25.00 12782 Mary K. Rogers (Contract Payment - NS After School Program) 50.00 12783 Mrs. Marian Tilton (Security Deposit Refund plus interest) 72.92 12784 Tompkins County Dept. of Social Services (Sec.Dep. Ref.) 88.61 12785 Fred H. Thomas Ass. PC (Dev.-A. & E. Fees) 1,065.00 12786 Auto Parts Supply (Maintenance Materials) 31.66 12787 Autosalvage of Ithaca, Inc. (Maintenance Materials) 35.00 12788 Best Plumbing Specialties (Maintenance Materials) 33.28 12789 Cramer's Auto Parts, Inc. (Maintenance Materials) 10.20 12790 The City of Ithaca, Dr. Chamberlain's Off. (Utility Exp.) 1,375. 16 12791 Creed Company (Maintenance Materials) 28. 12 12792 Direct-Page Communications, Inc. (Telephone/Dec.) 74.25 12793 Eagle Envelope Company (Office Supplies) 236.65 12794 Empire Building Supplies, Inc. (Maintenance Materials) 125.27 12795 Energy Materials & Controls, Inc. (Maintenance Materials) 184.61 12796 Exxon Company U.S.A. (Maintenance Materials) 44.85 12797 Finger Lakes Fabricating (Maintenance Materials) 7.28 12798 The Glass Company (Maintenance Materials) 208.76 12799 Hyatt Regency New Brunswick (Staff Training) 340.32 12800 Ithaca Agway Coop. Inc. (Maintenance Materials) 23.07 12801 Ithaca Wholesale Electric Supply, Inc. (Maint. Materials) 422.96 12802 Lustre Line Products (Maintenance Materials) 65. 19 12803 Paul Mancini & Son's Inc. (Extraordinary Maint.-Contract) 276.25 12804 T. G. Miller's Sons Paper Co. (Office Supplies) 146.83 12805 NYSARHO, Inc. (Sundry-membership renewal) 250.00 12806 NYS E. & G. (Bal. of Oct.-Nov. Billings) 6,815.51 12807 NYS Emp. Health Ins. Pending Acct. (Jan. 1984 Premium) 1,712.32 12808 New York Telephone (November Billings) 463.56 12809 Otis Elevator Company (Maintenance Contract) 930.98 12810 Sciarabba Walker & Co. (Accounting Fees) 425.00 12811 The Sherwin-Williams Co. (Maintenance Materials) 279.00 12812 Upstate Tractor Co. (Maintenance Materials) 28.55 CASH DISBURSEMENTS - DECF. 1983 - CON'T Date Check # Payee Amount 12/8/83 12813 Vasco Brands, Inc. (Maintenance Materials) 277.00 12814 Woolworths (Tenant Serives) 3.98 12815 Xerox Corporation (Sundry-Other) 93.29 12816 Mr. & Mrs. Michael Betancourt (Security Dep. Refund plus Int.)147.48 12/15/83 12817 PHADA Management of Maint. (Travel Expense) 169.00 12818 Tompkins-Seneca-Tioga B.O.C.E.S. (Staff Training) 80.00 12/22/83 12819 Mary Louise Battisti (12/9-22/83 Payroll Period) 759.41 12820 Patricia S. Darling (12/9-22/83 Payroll Period) 201.81 12821 Joseph M. David (12/9-22/83 Payroll Period) 516.04 12822 Sharon D. Fiorille (12/9-22/83 Payroll Period) 268.10 12823 Geraldine J. Fisher (12/9-22/83 Payroll Period) 226.85 12824 Glenn D. Gray (12/9-22/83 Payroll Period) 493.87 12825 Sybil S. Phillips (12/9-22/83 Payroll Period) 446.38 12826 Elizabeth A. Roscioli (12/9-22/83 Payroll Period) 248.69 12827 Jean R. Sylvestre (12/9-22/83 Payroll Period) 244.15 12828 Karen I. Rider (12/9-22/83 Payroll Period) 212.91 12829 Wilcox Building Specialties (Site Improvements-CIAP) 16,655.50 12830 ABL Plumbing & Heating Corp. (Dwelling Struc.-Dev.) 11,181.60 12831 Ken Bruielly Plumbing & Heating,Inc. (Dwell. Struc.-Dev.) 28,998.58 12832 McGuire & Bennett, Inc. (Dwelling Struc.-Dev.) 110,143.00 12833 Williams Electrical Construction Inc. (Dwell. Struc.-Dev.) 35,118.88 12834 Brian J. Besemer (12/9-22/83 Payroll Period) 240.89 12835 Earl D. Brennan-(12/9-22/83 Payroll Period) 371.44 12836 Garfield G. Ellsworth (12/9-22/83 Payroll Period) 435.96 12837 Ralph M. Koberstine (12/9-22/83 Payroll Period) 280.97 12838 Darrell A. Rhoads (12/9-22/83 Payroll Period) 402.93 12839 Allan E. Simon (12/9-22/83 Payroll Period) 340.16 12840 Jeffrey M. Tilton (12/9-22/83 Payroll Period) 235.98 12841 Jack E. Allen (12/9-22/83 Payroll Period) 303.54 12842 Vincent Lukas P.E. (Dev.-Inspection Costs) 1,200.00 12843 Mary K. Rogers (Contract Payment-NS After School Program) 50.00 12844 Mrs. Mabel B. Rightmire (Security Dep. Refund plus Int.) 137.22 12845 To The Estate of Mary McGuinness (Sec. Dep. Ref. plus int.) 81.47 12846 Ms. Karen Spradlin (Security Deposit Refund plus interest) 117.20 12847 Mr. & Mrs. Vinh Khon Quach (Sec. Dep. Ref. plus interest) 185.66 12848 Empire Building Supplies, Inc. (Gutters & Downspouts) 705.39 12849 Grossman's (Dwelling Structures - 77-MOD) 16.52 12/27/83 12850 Ithaca Housing Authority Petty Cash (Off. Supplies&Maint. Mat.)80.61 12851 Leo J. Roth Corp. (Dwelling Structures - Roofs (76-MOD) 28,094.62 12852 Morris F. Angell (Dev.-Travel) 108.65 12/29/83 12853 Ace Security Control (Maintenance Materials) 5.39 12854 JR's A.M. Auto Repair (Maintenance Contract) 121.16 12855 Bear Electric (Extraordinary Maintenance - Contract) 285.00 12856 Donovan-Luksa Paper Products (Maintenance Materials) 15.00 12857 The Ithaca Journal (Sundry-Other) 28.38 12858 William T. Pritchard, Inc. (Non-Dwell. Equip.-Autos.-CIAP) 10,337.55 12859 Simplex Time Recorder Co. (Maintenance Contract) 1,917.50 12860 Sunmark Industries (Maintenance Materials) 237.64 12861 Vasco Brands, Inc. (Maintenance Materials) 123.20 12862 West Publishing Company, Inc. (Sundry-Other) 5.00 12863 Ithaca Housing Authority Security Deposits (Nov./Deposits) 425.51 CASH DISBURSEMENTS - DECEMBER 1983 - CON'T. Date Check It Payee Amount 12/30/83 12864 Jean R. Sylvestre (12/23/83 thru 1/5/84 Adv. Payroll Period) 244. 15 12865 Tompkins Count Trust Co. (FWT/Dec. '83) 2,083.20 12866 NYS Income Tax (SWT/Dec. '83) 770. 10 12867 NYS Emp. Retirement System (Retirement for Dec. '83) 484. 15 12868 Tompkins County Sheriff (Employee Garnishments) 234.85 12869 Cayuga County Support Collection Unit (Emp. Garnishments) 20.00 12870 VOID -0- 12871 Cortland County Support Collection Unit (Emp. Garn.) 60.00 12872 Tompkins County Support Collection Unit (Emp. Garn.) 150.00 12873 United Way of Tompkins County (Contributions/Dec. '83) 11.00 $293,921.32 \w/ \./ OVSIN`' 9 it •s• ITHACA HOUSING AUTHORITY < A 800 SOUTH PLAIN STREET = ; ITHACA. NEW YORK 14850 r, 607-273-8629 E8r 194 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: February 1, 1984 TO: Mary Louise Battisti Executive Director FROM: Sharon D. Fiorille Section 8 Coordinator SUBJECT: Section 8 Report for January 1984 Total certificates available on program 94 Total number of certificates issued (not leased) 02 Total number of certificates not issued 00 Certificates issued during this month (not leased) 02 Units under lease 92 Units under lease this month 03 Relocations performed this month of present participants 03 Participation recertifications completed this month 06 Annual inspections completed this month 08 Initial occupancy inspections completed this month 04 Relocation inspections completed this month 02 Total dollar amount of rent subsidy disbursed to landlord participants during month of January 1984 $15,577.00 Respectfully submitted, ,,,i40AL07, nnLk Sharon D. Fiorille /sdf 0111 RI ACH Date � �_ _ ' Caseworker � /�� ' �� 7 /1'.,_.7L„,/ i. of Clients No. of New Clients Family Elderly Closed Sectionl8 General Service Case Specific Duties Inquiries re: IHA Services ( 1 Prescreen 7� Referrals received Review case Referrals made to other Forms agencies _ Fill out ;/5 Follow up on referrals Interpret , _"") institutional Visits Client advocate / • Resource People Transportation to services No. of Calls Accompany client to services No. of Visits / / Informal counseling .;roup Meetings Making appointments Mothers' group Follow up, including verify Community group 9 receipt of services i'c7-1i Tenant Council Program Enrollment Workshops 1 (----35 INGi ITHACA HOUSING AUTHORITY Q A m 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 607-273-8629 &r. 1948 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR Date: February 1 , 1984 To: Mary Louise Battisti Executive Director Subject: MONTHLY MAINTENANCE REPORT for the months of December 1983 and January 1984 Total Work Orders completed in December 1983 and January 1984: 250 Titus Towers (162 Units) 124 Northside (70 Units) 89 Southview (26 Units) 33 Overlook Terrace (10 Units) 4 Apartment REHABS completed during the months of December 1983 and January 1984: 410A South Plain Street 109 Titus Towers 510 Titus Towers 609 Titus Towers 1206 Titus Towers 216 2B Third Street 111 Fifth Street 308C Center Street Special Projects completed during the month of December 1983: December 1 - 5 Completed the winter maintenance on heating equipment that commenced November 28, 1983. Projects 54-1 , 54-2, 54-4, 54-5 December 7 Removed fencing and the air conditioner unit located outside of Titus Towers. Project 54-1 No special projects to report for the month of January 1984. This in addition to on-going, day-to-day and preventative maintenance. Respectfully submitted, Garfield G. Ellsworth Maintenance Supervisor 3. irms0 \w/ t`„i//.. �\?//J ITE-In E�..st u ,v 1,6 d .6 ,, g3 I :-.LLs..Y l Y (r �. \p J y _ t : 1 _� COO SOUTH I'!. ,I t c -[_T \ `i ITHACA, N' W YE e< r - .50 -\\ ..---"�Y 607 273-i ';29 t - "6 i•-1,4',-(Y I_C:LUVSt=EA1TI$TI F:.x.c-,".It`::LT- CYOR DATE: February 9, 1984 i0: Mary Louise Battisti Executive Director FROM: Glenn D. Gray SUBJECT: MODERNIZATION COORDINATOR'S REPORT _ January 1984 1. Installation of electrical appliance circuits by Madison-Aagaard Electrical Contractors at Northside Apartments is now complete. Architect's inspection is scheduled for February 9, 1984. Equip- ment submittals for Intercom System and Television Monitor at Titus Tower I have been approved by Architect. Installation is expected to commence as soon as materials arrive. 2. A purchase order has been issued to Eljo Products Inc. of Pennsauken, New Jersey in the amount of $2,592.00 for 108 sets of magnetic weath- erstripping stop sets and bottom sweeps for exterior doors at North- side. Delivery is expected in early February. Installation will be done by Force Labor. 3. A purchase order has been issued to Cayuga- Electric Supply Company for 500 circline type florescent light fixtures at $13.75 each. Installation will be done by Force Labor. 4. A low bid in the amount of $6,476.00 has been received from Sabia Construction Company of Windsor, Vermont for the removal of the existing waste compactor in Titus Tower I and installation of an IDC Model XM-40 compactor. Award is contingent upon satisfactory completion of the HUD Previous Participation process and check of the Debarred List. 5. The Dodge one ton Crew Cab Pickup was delivered on December 15, 1983. It is now in service and performing satisfactorily. The Chevrolet S-10 four wheel drive pickup with plow is scheduled for delivery on February 6, 1984. 6. Interior Sliding Storm Window installation at Titus Tower I is com- plete with the exception of one window which was damaged by the installers and had to be replaced. This window will be installed when crew returns to complete punchlist in early February. During installation, a large number of floor tile in the hallways were scraped and gouged by the installation crew's improper handling of the windows. A tile repair expert and a representative of the subcontractor's insurance company have both inspected the damage at this date, and Summit Modular has assured the Housing Authority that this matter will be resolved in a satisfactory manner. -2- 7. The Time Clock and Night Setback controls for Titus Tower I have been installed, calibrated and debugged. The system is on-line and performance is satisfactory. 8. Requests for Proposals for a Mini-Computer, including specifications for hardware, software, and system maintenance service have been forwarded to several systems companies. Award of this contract will be made through the competitive negotiation process, to allow for the proper tailoring of the system at the best price. Respectfully Su��tted, n G enn D. GrkV de Modernization Coodinator GDG: kir SANFORD. PAPWORTH 8c TRESPASZ ATTORNEYS AND COUNSELORS 1 300 STATE TOWER BUILDING lOfl SOUTH WARREN STREET RECEIVED JAN3 01984 SYRACUSE. NEW YORK 13202 SAMUEL C. SANFORD TEL.(3151422-2390 JOHN T.PAPWORTH THEODORE A.TRESPASZ January 13, 1984 DAVID 5.KIMPEL PAMELA J.FIELD' 'ALSO ADMITTED TO ARIZONA BAR Mary Louise Battisti, Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mary Louise: I have this day contacted the Surety and informed them that we have finalized the matter with regard to the roofing problems . I am including herewith an original and two copies of the final Stipu- lation of Settlement which must be executed by you on behalf of the Authority. It is my understanding that the Board has previously passed a resolution allowing you to take this action, however, if this is not the case let me know and I shall happily appear before the Board to explain this document and its import. I want to take this opportunity to say that it has been a pleasure working with you and the Ithaca Housing Authority and to also state emphatically that of all the Housing Authorities that I represent and have done work for around the state, I feel that your operation is the most efficient, due in no small part to your efforts. I know how difficult running an Authority is and how time consuming the job of director can be, and I just want to let you know that I think you are doing a hell of a job. I look forward to working with you in the future should the situation so arise. My best wishes to you and your staff in the New Year. Since ly, ohn T. Papworth JTP/vc Enclosures P 't/(y r��Tyi._ 7 c?,te(c Fr' 0/'a c� 0-40 ,'/a bGr1 70 CI Z c a/!c-( ! (Shcr// SC C l,2 i/ tf cJr: 777cd- 7c 47 0/7 T `'' MEMORANDUM OF UNDERSTANDING WHEREAS, the Ithaca Housing Authority (hereinafter the "Authority") and The Etna Casualty and Surety Company (hereinafter "Surety") have come to various terms as a result of protracted negotiations resulting from the default of D and V Development Company, Inc. , (hereinafter "D and V") in reference to the roofing contract on Northside and Southfield Apartments (hereinafter the "Project") , and WHEREAS, the parties are desirous of putting these terms in written form, NOW, THEREFORE, the parties hereto hereby agree as follows: 1 . That there is currently being held in escrow by the Authority the sum of $31 ,439. 12, which sum represents the reLlaining contract balance after previous payment to D and V the sum of $73,291 .99 of the original contract price of $104,258 as amended by change order. 2. The Ithaca Housing Authority shall pay to Leo J. Roth Corp. upon completion of their contract the sum of $33,445 in full payment of the completion of the D and V contract pursuant to a Memorandum of Understanding dated August 11 , 1983. 3. The Surety, in satisfaction of any and all claims against Performance Bond Number 45 SB 073908 BCA agrees to pay to the Ithaca Housing Authority the sum of $15,369.53, which sum represents: a. $2,005.88--representing the difference between the contract balance held by Ithaca Housing Authority ($31,439. 12) and the amount due to Leo J. Roth Corp. ($33,445) ; b. $3,000.00--representing attorney's fees incurred by the Authority; c. $5,863.65--representing architectural fees incurred by the Authority; d. $4,500.00--representing the escrow account as described in Paragraph 4 of this Memorandum of Understanding. 4. ESCROW ACCOUNT - The Surety and the Ithaca Housing Authority agree that the sum of $4,500 will be held by the Authority in an interest-bearing account (earning not less than v.5% interest per annum) for a period of not more than twenty-four (24) months from the date of this Agreement. This Escrow Account will be maintained for this period for the sole benefit of the Ithaca Housing Authority and may be used, in the Authority's sole discretion, to correct and repair any defects which may arise in workmanship on the project during the twenty-four month period. This Escrow Account will not be used and does not guarantee any defect in materials used on the described Project as the Authority has separate warrant:.es and guarantees from the manufacturer of the roofing materials. • The Authority agrees that in the event no defects are discovered during the twenty-four (24) month period, it will pay over to The Etna Casualty and Surety Company the entire balance of said Escrow Account including accrued interest. 5. All monies due hereunder shall be paid within thirty (30) days of execution of this Agreement. 6. This Memorandum represents the entire Agreement of the parties and shall not be changed except by written amendment to this Memorandum. 7. This Memorandum represents a full and complete settlement and release of any and all claims between The Etna Casualty and Surety Company and the Ithaca Housing Authority arising out of The Etna's Bond Number 45 SB 073908 BCA. ITHACA HOUSING AUTHORITY BY: /pez 2,E.-. c THE ETNA CASUALTY AND SURETY COMPANY BY: ; -/,(7- 4)• /1.1 v, S. t',^. . ' ' !.,/ ..,./� ,0ITI , (,c(t \�0 EI VSE D �AN1 21,984 CITY OF ITHACA 1 DB EAST GPEEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE 272-1713 MAYOR CODE 607 January 9, 1984 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mary Louise: • Thank you for your check in the amount of $22,476.30 for in lieu of taxes for F.I. 9/30/83. I have turned the said check over to Joe Spano today for deposit. I am sure that the next two years (at least) will produce a much smoother, coopera- tive working relationship between the City and the Ithaca Housing Authority! Thanks again, and I'll be in touch. Sincerely, ( -.4Z - 7- . John C. Gutenberger Mayor MA1 TH['v'J F. `.' ;IUGR •.1 .. V .L- 7'1 7 18' y'-TCOMMITTEE ON APPROPRIATIONS S UBC RJRA T!fF5 Congress,Y of the United t�itcz yA=A-• 1iEE AG RIC UIf t,4f RJRA;Cf Vf:OPMCNT NNN TF°tiaCE A.0 h.H:(IrY AND RELATED AGINCIFS ITHACA NEW 11850 F ORE,GN OP(RATIONS lune of Representation 150717731788 SELECT COMMITTEE ON CHILDREN, uFI YOUTH AND FAMILIES 2Uashington, D.C. 2015KINcsTON IcE292 FAIR Si R(ET WASHINGTON OFFICE KINGSTON NEW YORK 17101 2335 RAYBURN NOUSE OFFICE BUILDING 19141331-4166 WASHINGTON DC 70515 January 4, 1984 17021225 8335 Ms. Mary Louise BattistiE CE !J JA NZ -:yc4 Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mary Louise: I thought that you might be interested in some major changes which have been made in a number of federally funded programs which may affect your community. These changes, which result from the Housing and Urban-Rural Recovery Act of 1983, affect such programs as Community Development Block Grants (CDBG) , Urban Development Action Grants (UDAG) , and various housing assistance programs. There are also several new programs in which you may be interested. Enclosed is a summary of the most significant of these changes and new programs. I hope you find it to be of some use. If you have any questions, please feel free to contact my office. Best regards. Sin y Matthew F. McHugh MFM/djc Enclosure �� �/ �►RECEI4'ED JNt2 0i^S4 HIGHLIGHTS OF THE HOUSING AND URbAN-RURAL RECOVERY ACT OF 1983 The Housing and Urban-Rural Recovery Act of I383 makes some significant additions to the programs of the Departrent of Housing and Urban Development, and rakes changes in some existing programs. Following are highlights of these new programs and program chanjes. COi:. BITY AND :-1(: i,::°,i1 LEVE! ° MEN COMMUNITY DEVELOPpi[N1 FLOCK GRANT (CCS:7G;• PROGRAM -- Reauthorized for three yc. es--FY 1934 , 85, !, 86. -- Funded in each year at 53.458 billion. -- All cities defined as Metropolitan (over 50,000 population, or central city of a Metropolitan Sta':.istical Area) in FY 196 will retain the c'esigeation for 1984 and 1935 and their CDBG entit rent. -- Benefit to low- ano moderate-income persons is clarified in tee Act as the nrirary objective oT the CDBG progrm,r. * Over a period of up to tree ;ears, each state and unit of general local government receiving funds must certify that not less than 51 percent are used for that purpose. -- Submfssons to NUE must include a description of ho„ f,.rds v-are used in previous years. -- Grantees ,.1.ust ria' e a plea: * tn rr;inieize displacement of low- and moderate- income persc.,s, and p: ,ide assistance to those c:sp iacd. a _•rt`. "ice that a - tical plan has teen e ,•ei:»ed i0e:iti fy.He local .elopmeet and iso c. n ni e't and ^ ie ctive, and, • n _ , .;_.mac firtn2- fair housing. - Citize s :I;u t nue reasoiiablc: access to local records • eeewinq Fa. t. • grant ', unu_ ; performance reports e.'ale tiny accompl;sh gents ieLsed on stated oi.'jectv.es, , e ouets of furoc'e use;; to benefit low- ..'rl'd moderate-income (.trans. -- Cit-_'ens rue„ '.)E_' given the cppe. Eunity f comment on su stantial cur„n ,e; proposed in t:ie 'ncai program. -- No a sessments are allowed egainst lower income persons for ;eojeets undertaken ,,.i th CDLG and local • funds unless paid for with CDBG funds. -- Moderate income residents may not he assessed unless local CUBO fun,:; are insufficient. 11 • r -e- UP, - - Recut 'rorizc d for t'nr:,r, year:.--'Y 19:34, :35. -- Funded `. 01 yPar t S440 -- Eligibility criteria ;; expanded.a;ic<_ed.. rir rc r:,ppropri:,c to inriu c ii:r?_;v;:1oymeny _ job lag. or labor sum;; areai na toil. -- Small cities which had eligibility i:. FY 1933, but lost it, will remain eligible until the criteria are revised. - Commvnities will prc'p,rc _ nri ghorhood impact ana {yS 2 s vnd make it iiv i laui? to any person or or organization in a neighborhood where UDi;G project is propoaed. URW4 HOiE,S?FADING. PROD AM -- Ie utrori 7.crd for FY 1924 .s 35 -- Funded at $12 :pillion in 1934. SG r„inion in 1935. -- The Lrequired. occupancy is i rcreas,rd from three to five years before 7 ho;Ile /�e.3denreceives fen simple title to the property. -- Tim re limit are increased for completing repairs to the hoes?eaded property. -- New eligibility _ ..:1 }4rd` t rgei the program to r t. inco ;n £r;ns. -- Demonstration prccra musin i multifamily Dro `?rties will be undertaken: a U ino 11ropertir's held by O, one dam%onstration eq will require that ?.t least r L 75 percent of the r ehabi?i'fa r,d propertie;' resident. be of (ow- and moderate-income. `et ie Another '3!.:".1;;7i`t'".i 3i::t:ti will aside .�SI million '� in 1984 and 19;:5 for locally-owned ::4uitif roily propert i . • a � � -3- RENTAL REHABILITATION AND DEVELOPMENT GRANT PROGRAM The program is designed to provide additional housing for lower income people. The bill authorizes $615 million for FY '84 and FY '85 -- $150 million for Rental Rehab for both years and $200 million in 1984 and $115 million in 1985 for Development grants (new construction and substantial rehabilitation) . These grants cannot be used to rehabilitate or develop property if low income tenants will be forced out of their homes and replaced by higher income people. Units cannot be converted to condominiums or cooperatives for at least 10 years in the case of rental rehab and 20 years in the case of new construction development. The grant amount cannot be more than 50;0 of the total cost of rehabilitating or developing the building. RENTAL REHABILITATION GRANTS -- Will be distributed on a formula basis and allocated to cities, urban counties and states. These units of government must apply to HUD for the money. -- Can be used only in neighborhoods where the median income does not exceed 80 percent of the median income for the area. -- Can be used only for essential improvements. -- The Secretary must assure that large families benefit from an equitable share of the funds. -- Buildings occupied by very low income persons in substandard units will receive priority. DEVELOPMENT GRANTS -- Must be used in communities with a severe shortage of rental housing. The Secretary will create eligibility requirements by which the cities will compete for funds. -- For twenty years, at least 20 percent of the units must be occupied by tenants with incomes below 80 percent of the area 's median income. -- Selection factors for grantees will include: severe shortage of decent rental housing, availability of public-private funding, maximum use of units for the least cost to the Federal government. -- Rents will not exceed 30 percent of the adjusted income of a family with income equal to 50 percent of the median income of the area. -- States may administer the program for cities under 50,000 population or they may administer their own rehab or development programs. -- The Davis-Bacon Act applies to building with 12 or more units. 8 . -4- ASSISTED ASSISTED HOUSING PROGRAMS -- The total new budget authority i V9 .0 Killion, enough to provide an oddiclional 100, 00 assisted housing units. -- The amounts are r.;ns i tin with f ,i,ds already appropriated and include: * $1.289 billion for ,50,; public housing units , including 2,500 for ?na .;n * 51 .926 billion to r_ !Him - ' ;sidles in connection with 1G ,0 * S1 . 55 * $L' g housing .L17 _;l t ion -for - � . _ '_CtlOt", � ._� iStlrt certificates ; arid * $540 million for 7,500 Section ? Moderate rehab units. * 51 .603 bi , lioi. 0i 2', more Se-Aion Er , sting certificates . * In addidtion, an Experim; :.tai 'voucher program is included, totalling $242 million for assistance to an additional 15,000 families. -- Authorizes a voucher demonstration program which represents a start in establishing more efficient programs for lower income households . The subsidy is based upon a payment standard rather than a Fair ''arLet Rent, thus providing a "shopping incentive" , Whi_`h is not present under existing • programs. -- The 30 percent rent-to-income ratio for tenants in assisted housing is retained. however, changes in allowed income adjustments should substantially reduce tenant rents . The adjustments are: * $480 for ;minors, disabled or handicapped family members , or full-time students : * $400 for elderly f: * Medical expenses ip of 3 percent of income, for elderly fa lies : • Child Hca , _ ark co enable a family member to 401' f urtht-r i. ner education. -- Under the r.utnorisat i nn Fill , the special needs of certain lower income household? ;:re recognized. ▪ Families raying mor, than 50 percent of income for rent would nave oriori t, or occupancy of assisted housing. * Permits assistance under Section 8 existing and moderate rehab programs for elderly families who elect to live in shared housing which not only meets their housing needs but also reduces their costs of housing. * Authorizes the Secretary to carry out a demonstration progra',i en the feasinility of using public housing facilitics for ch lei care services for lower income families. -5- * Demonstration to improve standards of housing for lower incon,_} households. Authorizes grants to local rverrr .,:nts Tor varic;tis types of housing services , incllidipo, r,:.v. Autrc,rizes $10 million for FY 194; :1 lli; n for FY 1985. The 5eci ioi _ .r c rj r.c;:;r"ar,� is repealed, except fOr ; uncs ;irorr;.;t d prior or to JJou:iry 1, 1984, and except for fu ids used in c_nnecticn with Section 202 housing for the elderly and handi caed. • •