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Home My WebLink AboutMN-IHA-1983-01-25 ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS SPECIAL MEETING TITUS TOWERS JANUARY 25, 1983 PRESENT: Edward J. Conley, Esther Frandell, Raymond Melton, Margaret L. Clynes, Morris F. Angell, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Miriam B. Hutchins GUEST: Carol Boyd, WTKO The Chairman called the meeting to order with a quorum present. The purpose of the special meeting was to amend the Master Resolution of the Project Notes Bid Opening, and to pass the Resolution Authorizing Amendment 415 to the Annual Contributions Contract. The following resolutions were introduced by the Chairman, read and acted upon: LA RESOLUTION #83-1 - Resolution Amending Master Resolution on Project Notes Bid Opening (Copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 5; Nays - 0 Unanimously carried. LA RESOLUTION #83-2 - Resolution Authorizing Amendment #15 to the Annual Contributions Contract (Copy attached to original minutes) Motion by Esther Frandell; seconded by Margaret L. Clynes Ayes - 5; Nays - 0 Unanimously carried. Upon recommendation of the Chairman, the next regularly scheduled meeting of the Board of Commissioners will be held on February 17, 1983. Special meeting adjourned. Margaret L. Clynes, Secretary-Treasurer (Recorded by Patricia S. Darling) %SINGgG i�O o ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET r; N- ITHACA.NEW YORK 14850 607-273-8629 *VT 194 MARY LOUISE BATT STI EXECUTIVE DIRECTOR Date: February 28, 1983 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for February 1983 Vacancies: 1310 Titus Towers -1 bdrm 412 Hector St., Apt. 10B -3 bdrm Tenants tentatively being selected for placement 2 Tenants that were selected and placed 2 Inspections made on prospective tenants (applicants) 1 Inspections made on tenants moving out 2 Inspections made on present tenants 2 Tenants that have been relocated 2 Annual inspections completed 31 Respectfully submitted, r if ik.41/iii, I oseph M. David JMD:br ITHACA HOUSING AUTHORITY Financial Report As of January 31 , 1983 Checking Accounts General Fund $ 43,947.20 Section 8 51 ,783.62 $ 95,730.82 Savings Accounts Security Deposits 18,306.22 Escrow 1 ,198.30 P-A-D Savings 289.52 19,794.04 Investments Money Market 100,000.00 Certificate of Deposit 100,000.00 Super Seven Acct. #04-101-018045 193,815.74 Super Seven Acct. #01-301-943605 2,126,883.52 2,520,699.26* Accounts Receivable Current Tenants (33) 1 ,127.79 Prior Vacated Tenant Accounts Receivable (1 ) 148.00 Vacated Tenant Accounts Receivable (2) 339.65 1 ,615.44 $2,637,839.56 Accounts Receivable thru January 31 , 1983 Arrears as of 12/31/82 $ 1 ,470.52 Adjustments made 1/1/83 303.00 Rent roll charges for Jan. 1983 35,596.00 Other charges for Jan. 1983 363.05 $ 37,732.57 Advance payments from Dec. 1982 7,978.45 Rent & other charges collected during Jan. 1983 34,816.78 Advance payments included in above (7,603.45) (35,191 .78) Charges to be paid by DSS Vouchers (618.00) Vacated Tenants Accounts Receivables written off by Board Resolution (307.35) Total Tenants Accounts Receivable as of January 31 , 1983 $ 1 ,615.44 *$34,098. 15 of this amount is modernization funds, $94,514.05 of this amount is operating funds, and $2,392,087.06 of this amount is development funds. t\SH DISBURSEMENTS - JANUAF,..001983 Date Check # Payee Amount 1/6/83 11353 Vincent Lukas, P.E. (DEV. Inspection Costs) 1 ,080.00 22354 Mary Louise Battisti (12/24/82 thru 1/6/83 Payroll Period) 776. 11 22355 Patricia S. Darling ( " " " " " ) 221 .81 22356 Joseph M. David ( " " " " " ) 506.54 22357 Geraldine J. Fisher ( " " " " " ) 223.95 22358 . Sharon D. Fiorille ( " " " " " ) 316.10 22359 Sybil S. Phillips ( " " " " " ) 450.98 22360 Elizabeth A. Roscioli ( " II 11 11 " ) 245.59 22361 Jean R. Sylvestre ( " " " " " ) 205.32 . 11362 Brian J. Besemer ( " It " " " ) 209.77 12363 Earl D. Brennan ( " " " " " ) 362.82 11364 Garfield G. Ellsworth ( " " " " " ) 406.30 11365 Darrell A. Rhoads ( " II II " " ) 409.32 11366 Allan E. Simon ( 11 H H H " ) 374.82 11367 Jeffrey M. Tilton ( " 11 11 11 " ) 236.65 11368 Robert P. Fuller ( " " " 11 " ) 220.13 11369 Daniel J. Hamilton ( 220.13 11370 William F. Kanouse ( " " " " " ) 217.64 11371 Tompkins County Trust Company (FWT for the 1/6/83 Payroll ) 997.70 11372 Tompkins Employees' Federal Credit Union (Employee Shares) 170.00 11373 Ithaca Housing Authority Maintenance Employees' Assoc. (Union Dues) 20.00 1/10/83 11374 Agway Petroleum Corporation (Maintenance Materials) 5.05 11375 Athens Stove Works (Maint. Mat. ) . 54.04 11376 Jr' s A.M. Auto Repair (Sundry-Other Expenses) 145.81 11377 The City of Ithaca, Dr. (Water & Sewer, Zone 3) 1 ,636.84 11378 Cramer' s Auto Parts, Inc. (Maint. Mat. ) 43.91 11379 Credit Bureau of Ithaca, Cortland & Tioga Cos. (Sundry-Other) 16.70 11380 Direct-Page Communications, Inc. (Jan. 83 Emergency Service) 72.25 11381 Donohue-Halverson, Inc. (Maint. Mat. ) 1 .53 11382 Empire Building Supplies, Inc. (Maint. Mat. & Extraordinary Maint.) 713.57 11383 Exxon Company, U.S.A. (Maint. Mat.) 188.08 11384 The Glass Company (Maint. Mat.) 587. 17 11385 Grossman' s (Maint. Mat. ) 45.42 11386 Horwitz (Maint. Mat.) 314.06 11387 Ithaca Photo, Inc. (Sundry-Other) 25.67 11388 Ithaca Wholesale Electric Supply, Inc. (Maint. Mat.) 10. 19 11389 Kelley Bros. (Extraordinary Maint. ) 330.94 11390 B. Kelly & Sons (Dwelling Construction-Mat. & Labor) 1 ,004.43 11391 Kmart #7188 (Tenant Services) 50.54 11392 Mr. William A. Lange, Jr. , Atty. (Jan. Legal Services) 400.00 11393 Leonard Vacuum Cleaner Co. (Maint. Mat.) 12.00 11394 T.G. Miller' s Sons Paper Co. (Office Supplies) 49.55 11395 The Boston Park Plaza Hotel (E. Frandell , M.L. Battisti , Travel ) 892.29 11396 Monroe (Office Equipment & Off. Supplies) 507.48 11397 New York Telephone (12/13/82 billings) 530.01 11398 Piersons Office Supply (Office Equipment & Off. Equip.) 266.05 11399 Radio Communications Co. (Sundry-Other Exp. ) 81 .24 11400 Salino Electric Motors, Inc. (Maint. Mat. ) 33.75 11401 The Sherwin-Williams Co. (Maint. Mat. ) 176.48 11402 West Publishing Company (Sundry-Other Exp.) 5.00 11403 Woolworths Woolco (Tenant Services & Maint. Mat. ) 121 .61 11404 Xerox Corporation (Xerox Monthly Service, 12/25 & 1/25/83) 186.58 1/13/83 11405 B. Kelly & Sons (Dwelling Construction-Mat. & Labor) 753.49 GASH DISBURSEMENTS - JANUArN.0,1983 - CON'T. `,,i Date Check # Payee Amount 1/14/83 11406 McGuire & Bennett, Inc. (Dev.-Dwelling Construction-Contract) 37,739.00 11407 Williams Electrical Construction, Inc. (Dev.-Dwelling Const.) 12,543.50 1/18/83 11408 The Circuit-Tree (Sundry-Other) 11 .21 1/20/83 11409 Vincent Lukas, P.E. (Dev.- Inspection Costs) 1 ,440.00 11410 Mary Louise Battisti (1/7/83 thru 1/20/83 Payroll Period) 746. 11 11411 Patricia S. Darling ( " " " " " ) 221 .81 11412 Joseph M. David ( ) 506.54 11413 Geraldine J. Fisher ( " " " " " ) 223.95 11414 Sharon D. Fiorille ( " " " " " ) 296.10 11415 Sybil S. Phillips ( " " " " " ) 450.98 11416 Elizabeth A. Roscioli ( " " " " " ) 245.59 11417 Jean R. Sylvestre ( " " " " " ) 186.27 11418 Brian J. Besemer ( " " " " " ) 231 .07 11419 Earl D. Brennan ( " " " " " ) 371 .28 11420 Farfield G. Ellsworth ( " " " " ) 460.76 11421 Darrell A. Rhoads ( " H " " " ) 433.42 11422 Allan E. Simon ( " " " " " ) 345.56 11423 Jeffrey M. Tilton ( " " it ) 257.74 11424 Robert P. Fuller ( " " " " " ) 196.76 11425 Daniel J. Hamilton ( " " " ) 219.63 11426 William F. Kanouse ( " II " " " ) 220.13 11427 NYS Social Security Agency (FICA for Jan. 1983) 2,157.47 11428 Tompkins County Trust Company_ (FWT for the 1/20/83 Payroll ) 1 ,025.60 11429 NYS Income Tax (SWT for Jan. 1983) 675.20 11430 VOID -- 11431 Tompkins Employees' Federal Credit Union (Emp. Shares) 220.00 11432 The Support Collection Unit (Emp. Deductions) 80.00 11433 Cortland County Support Collection Unit (Emp. Deductions) 80.00 11434 T. C. Support Collection Unit (Emp. Deductions) 35.00 11435 Tompkins County Sheriff (Emp. Deductions) 110.03 11436 United Way of Tompkins County (Emp. Contributions) 7.00 1/24/83 11437 NYS Employees' Retirement System (Jan. 1983 Contributions) 383.58 1/25/83 11438 The Extate of Albert Adams (Security Deposit Refund plus int. ) 162.20 11439 U. S. Post Off.i ce=(Stamps, Office)_ 97.00 11440 NYS Unemployment Insurance (4th Quarter Unemployment Ins. ) 286.82 11441 Continental Casualty Company (4th Quarter Prem. , NYS DBL.) 243.29 11442 A-Arrow Exterminating Co. (Maint. Contract plus Specials) 547.51 11443 Ace Security Control (Maint. Mat. ) 54.35 11444 Black & Decker (US) Inc. (Maint. Mat. ) 45.54 11445 Commercial Products Supply Inc. (Maint. Mat.) 151 .20 11446 County Wide Appliance Service of Ithaca (Maint. Mat. ) 32.20 11447 Earlybird Farms (Tenant. Services) 22.50 11448 Empire Building Supplies, Inc. (Extraordinary Maint. & Maint. Mat.) 131 .02 11449 Exxon Company, U.S.A. (Maint. Mat.) 211 .42 11450 Ithaca Agway Coop. Inc. (Maint. Mat.) 2.59 11451 Nan McKay and Associates, Inc. (Sundry-Other Expense) 29.95 11452 NYS Employees' Health Ins. Pending Acct. (Feb. 1983 Premium) 1 ,313.74 11453 New York Telephone (1/13/83 billings) 362.09 11454 Simplex Time Recorder Co. (Sundry-Other) 101 .25 11455 Ms. Linda Forker (Security Deposit Refund plus interest) 109. 13 11456 Mrs. Beverly Southard (Security Deposit Ref. plus int. ) 97.57 11457 Johnson, Frazier & Wright (Accounting Seminar for Public Housing) 750.00 11458 NYS E & G (Dec.-Jan. billings) 23,567.97 $107,573.74 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982 Type # Purchase Date Amount Maturity Date ' Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9. 15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 Certificate of Deposit 27-301-018045 09/15/82 100,000.00** 03/14/83 9.60 180 )S. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120' 1/13/83 Certificate of Deposit 16-101-018045 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 Fed. Farm Cr. Banks/ C. S. Treas. Notes* 982471 09/15/82 2,000,000.00 01/13/83 9.50 120 1/13/83 U. S. Treas. Notes* 982472 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 U. S. Treas. Notes* 982473 09/15/82 736,760.38 12/14/82 9,40 90 12/14/82 Super Seven Account 04-101-018045 1/31/83 193,815.74 *;* Floating*** 7 da. int. & renewal Super Seven Account 01-301-943605 2/11/83 2,126,883.52** Floating-** 7 da. int. \ & renewal 1 *Investments through Repurchase Agreements with Tompkins County Trust Company. **Development monies totalling $2,392,087.06 as of January 31 , 1983. *:'*Effective 3/2/83 the interest rate is 8.25% on monies through $200,000.00. Over $200,000.00 earns 7.50%. :SING :i �vn ?o ITHACA HOUSING AUTHORITY Z ?; 800 SOUTH PLAIN STREET r ~ ITHACA. NEW YORK 14850 � Y 607-273-8629 � .. 196 MARY LOUISE sATTisTI EXECYTIYE DIRECTOR DATE: February 28, 1983 TO: Mary Louise Battisti Executive Director FROM: Sharon D. Fiorille Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR FEBRUARY 1983 Total certificates available on program 94 Total number of certificates issued (not leased) 06 Total number of certificates not issued 00 Certificates issued during this month (not leased) . . 02 Units under lease 88 Units under lease this month 04 Relocations performed this month of present participants03 Participation recertifications completed this month 03 Annual inspections completed this month 04 Initial occupancy inspections completed this month 04 Relocation inspections completed this month 02 Respectfully submitted , A4a tim i0. 1.t4ii-eie_J Sharon D. Fiorille /sdf CASH DISBURSEMENTS - January 1983 - Section 8 : Date Check # Payee Amount 1/1/83 3683 John/Joyce Barney (Housing Assis . Paymts . ) $ 44.00 1/1/83 3684 Walter Bunkowski ( " ) 188 .00 1/1/83 3685 Christine Carrington( " ) 104 .00 1/1/83 3686 Rudolph Christopher ( " ) 157 .00 1/1/83 3687 Susan Cummings ( ) 208 .00' 1/1/83 3688 DICO-Neal Dietz ( ) 514.00 1/1/83 3689 Carrie F. Gibbs ( ) 140.00 1/1/83 3690 W. Cynthia Glover ( ) 167 .00 1/1/83 3691 Adolphus C. Hailstork , Sr . ("" ) 122 .00 1/1/83 3692 Harry/Dorothy Huddle( " ) 143.00 1/1/83 3693 Ithaca Neighborhood Housing Serv. ( " ) 227 .00 1/1/83 3694 Theron Johnson ( ) 249.00 1/1/83 3695 Orson Ledger ( " ) 1 , 369.00 1/1/83 3696 Orson Ledger-Ledger Properties Inc . ( " ) 509.00 1/1/83 3697 Madeline MacAlarney ( " " ) 147 .00 1/1/83 3698 August Macali ( ) 156 . 00 1/1/83 3699 The Estate of Esther McClary( u ) 138 .00 1/1/83 3700 John McPherson ( ) 179.00 1/1/83 3701 Mary Mignano ( ) 135 . 00 1/1/83 3702 Helen Mike ( ) 167 .00 1/1/83 3703 Joseph Muraca, James England & Jerard ---- Jennings ( ) 160.00 1/1/83 3704 Virginia Polak ( ) 96.00 1/1/83 3705 Alfred Reide-Manis ( " ) 153 .00 1/1/83 3706 May F. Rolle ( ) 424.00 1/1/83 3707 Arthur/Sharron Rollins ( ) 162 .00 1/1/83 3708 Ferdinand A. Stanchi ( ) 111.00 1/1/83 3709 Eugene Terwilliger ( " ) 197 .00 1/1/83 3710 Mack Travis ( ) 146 .00 1/1/83 3711 Myron Wasilchak ( ) 139 .00 1/1/83 3712 Julia H. Way ( u up ) 30. 00 1/1/83 3713 Philip White , Jr . ( ) 93 .00 1/1/83 3714 Philip White , Jr . ( ) 273 .00 1/1/83 3715 Reinhold Wotawa ( ) 265 .00 1/1/83 3716 Steven Zimmerman ( ) 156 .00 1/1/83 3717 David/Pamela Solomon ( ) 223 .00 1/1/83 3718 Wm. /Beverly Everts/Craig Hull ( u ) 211.00 1/1/83 3719 William Gerber ( ) 133 .00 1/1/83 3720 Harry Hoose ( ) 143 .00 1/1/83 3721 John Anderson ( u u ) 138.00 1/18/83 3722 Abbott Associates ( ) 2 , 152 .00 1/18/83 3723 Abbott Associates ( " ) 1, 677 .00 1/18/83 3724 Abbott Associates ( ) 400 .00 1/18/83 3725 Abbott Associates ( ) 1,878.00 1/18/83 3726 Abbott Associates ( ) 1,447 .00 1/18/83 3727 Abbott Associates ( ) 728 .00 $16 , 598 .00 v � C / r OUTREACH Date �, j � . - Caseworker v_ /,�i%�/ --7«, - /Ci % / No. of Clients No. of New Clients Family Elderly Closed Sectionl8 General Service Case Specific Duties Inquiries . re: IHA Services .) Prescreen Referrals received Review case Referrals made to other , / Forms • agencies Fi l l out Follow up on referrals Interpret . Institutional Visits 1/4.;t4 Client advocate 42 Resource People Transportation to services aj No. of Calls jl Accompany client to services No. of Visits Informal counseling /p ) Group Meetings Making appointments ' Mothers' group Follow up, including verify Community group receipt of services Tenant Council Program Enrollment Workshops ad isol �O %AING 09 � �T % ITHACA HOUSING AUTHORITY A s 800 SOUTH PLAIN STREET Y; .1- 4 ITHACA, NEW YORK 14850 607-273-8629 4-6.644 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: January 31 , 1983 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MONTHLY REPORT FOR DECEMBER 1982 AND JANUARY 1983 Total Work Orders completed in December 1982 - - 126 Titus Towers (163 Units) 51 Northside (70 Units) 50 Southview (26 Units) 21 Overlook Terrace (10 Units) 4 1� Total Work Orders completed in January 1983 116 Titus Towers (163 Units) 68 Northside (70 Units) 31 Southview (26 Units) 15 Overlook Terrace (10 Units) 2 T Apartment Rehabs for the months of December 1982 and January 1983: 309 Fourth Street 308 Third Street 412 6A Hector Street Painted all 14 floors both North and South stairwells at Titus Towers. Cleaned all lateral sewer lines at Titus Towers. Constructed six cabinets and bookcases for the Community Rooms at Northside and Southview. Constructed four tables, two for the offices at Titus Towers and two for the Community Rooms. Pilot Program at 312C Third Street, consisting of adding.a;walk-in coat closet downstairs, changing to a stationary door on the furnace room, and the addition of a kitchen closet. Pending approval of this pilot program, all Stirling Homex 4 Bedroom Units will be changed. Maintenance Report December 1982 - January 1983 -2- January 31 , 1983 This is in addition to ongoing, day-to-day and preventative maintenance. Respectfully submitted, Garfield G. Ellsworth Maintenance Supervisor GGE:j rs f} Y GITHACA HOUSING AUTHORITY (\E:12/).1). 800 SOUTH PLAIN STREET TiITHACA. NEW YORK 14850 607-273-6626 °ST. 1046 MARY LOUISE BATTISTI EXIECUTIVN DIRECTOR DATE: February 28, 1983 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MONTHLY REPORT FOR THE MONTH OF FEBRUARY 1983 Total Work Orders completed in February 1983 69 Titus Towers (163 Units) 39 Northside (70 Units) 19 Southview (26 Units) 6 Overlook Terrace (10 Units) 5 -65 Apartment REHABS for the month of February 1983: 501 Titus Towers 1401 Titus Towers_ _ 105 Titus Towers 1310 Titus Towers 310C Center Street 222 Fourth Street Laundry Room - Plain and Center Streets Anniversary Paint-Outs for the monthof February 1983: 310 Titus Towers - 8th Anniversary 1301 Titus Towers - 8th Anniversary Closet Conversion Program completed during the month of February 1983: 312A Third Street 312C Third Street 312D Third Street 312F Third Street 308 Third Street Maintenance Report February 1983 -2- February 28, 1983 This is in addition to on-going, day-to-day and preventative maintenance. Respectfully submitted, f � , , Garfield G. Ellsworth Maintenance Supervisor GGE:j rs lJ U.S. Depo •nt of Housing and Urban D=veloprnent REGION II , NEW YORK REGIONAL OFFICE ♦01 yl` RECEIVED FEB 81983 Notice #83-18 Issued: January 31, 1983 Expires: July 31, 1983 Attention of: Cross References: 7465.1 Rev. All New York State PHA's Administering Federally-Assisted Housing Subject: Welfare Rents in Public Housing Over the last few months, HUD officials have had discussions with New York State Department of Social Services (NYSDSS) officials concerning the rents charged to welfare recipients living in public housing. Litigation has also boon filed on this subject. This notice establishes the policy to be followed by PHAs in computing welfare rents. Until further notice, PHAs shall use the following procedures for establishing the rent to be charged pursuant to 24 CFR 860.404(a) (3) : • The PHA shall use the amount of the welfare rent from its last HUD-approved rent schedule; provided that, in no event shall the rent established pursuant to 24 CFR 860.404(a) (3) exceed the maximum allowed by the the New York State Department of Social Services for shelter and utilities to a family (welfare assistance unit) of this size residing in public housing. The following notices and memoranda are hereby revoked: -BUF 81-58 dated January 6, 1982 -BUF 82-44 dated September 21, 1982 -NYAO - Notification (Memo) dated February 4, 1982 -NYAO - Notification (Memo) dated April 22, 1982. No action leading to eviction shall be taken against any tenant for failure to pay rent in excess of that allowed by this notice. Any rent collected in excess of that authorized .y this notice shall be returned to the tenants. • Jose Nb'•` icciolo, FAIA Reg'! al f.. inistrator G: : Distribution: PG: (Area Mgrs, Hsng, and Legal in NYAO, NYRO, and Buffalo Area Office only.) Previous Editions Are Obsolete HUD 21 B(3-80) i % 1. / ‹ • .r- Tompkins RECD FEB 251983 County ckrts Council February 24, 1983 Inc. Mrs. Mary Louise Battisti, Executive Director Ithaca Housing Authority Titus Towers South Plain Street Ithaca, New York 14850 Dear Mrs. Battisti: On behalf of the Tompkins County Arts Council, I would like to ask that the Ithaca Housing Authority consider making office space available for use by the Community Arts coordinator, Martha Mooney. As you may know, the Community Arts Program (CAP), now in its second year, is funded as part of a UDAG grant to the City of Ithaca, administered by the Ithaca Urban Renewal Agency and implemented by the Tompkins County Arts Council. The purpose of this program is to provide neighborhood arts projects and workshops, given by local artists, for residents of all ages, children and families, of the Northside and Southside neighborhoods. A number of these activities have already taken place-in the Hancock community building and at Southview, and more are scheduled in the months ahead. The Arts Council has come to recognize the value of having the coordinator of this program actually in residence in one of the neighborhoods involved, rather than working out of the Council's office. We believe the program will be more effective if its coordinator maintains high visibility in the community. This makes her more readily accessible to neighborhood residents and program needs can be more directly assessed and responded to. In other words, we believe there will simply be more community involvement possible for the CAP coordinator if her presence is established in the neighborhood. Martha also tells us that the time saved by an in-house office location would most likely enable her to provide an extra after school art workshop once or twice a week for Northside children. This would be over and above the adult and children's classes and workshops already scheduled for that area. Direct supervision by the coordinator of all classes held in the community building would be an added advantage. We realize the importance of security. Martha would be directly responsible for the key to the facility and the only person to have one. She would take charge of clean-up after all CAP classes and workshops. Her time in the building would be flexible but would generally not exceed 10 to 15 hours per week between now and the end of August. She would not be there on most Fridays. Dewitt Mall Ithaca, New York 14850 North Cayuga Street (607) 277-4906 • Tompkins County Mrs. Mary Louise Battisti, Executive Director Ckr'tS Ithaca Housing Authority Council Titus Towers Inc' South Plain Street Ithaca, New York 14850 Page Two February 24, 1983 We specifically have in mind the small space next to the large community room. We know that this is used as a day-care facility but Martha says she and Mary Rogers have shared this space successfully in the past. This would also provide necessary lock-up space for a few supplies needed in the classes and workshops. The Arts Council would hope to install a telephone to be used in the CAP program and would be responsible for_all telephone. costs. The phone would also be available for your staff people, of course. We greatly appreciate your consideration of this request. Since the program is already in process we hope a determination can be made as soon as possible. If you have specific questions please feel free to call Mrs. Mooney or a member of the Arts Council staff at 277-4906 or me at 256-7225. Yours truly, 1 Rosemary Silbey, Chairman Ad hoc Program Committee Tompkins County Arts Council Program Committee: Rosemary Silbey, Chairman Donna Bloom Tom Leavitt Tom Niederkorn Jeff True Dewitt Mall Ithaca. New York 14850 North Cayuga Street (607) 277-4906 ...„;...,----..-_"§"' „,--..,-..,i,-,--.....,,...,..-:',..:.9,'4:-.,..:--...,',''..,-„..-.....,..-„, .,-,-..,,,.....--kr ,V.;.-i...,,--r-;/..4..",;-0-,-0,1,.,.._....;-,,,---....-,.,-;--;47.....-s1---_-:...,----Y- 7-°,.,*;--.-...4„-4.7‘7";;;--../.--*---.4.-,,,,;,'-,4, 4......-.-,',?;:,,,?..'°4--,',7j7-:-.•r*'14:'r'+2;;-;-v...-ikol,i,g,i Af-r„.;-'-: .,;=,.'r.,T707-&-.,,tk'„7:,•'-t•.„ . 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'_-''' ..; ___ .. , ---, -,....„- \' 1_ , ' ' t..17':i,:fLL'' -1'1--::7f iti ‘ ..R. :1,%i;7-•- . . ... .., . ., ''- .-.- -----..---_----- - - - - -..,°=';'' ..--- --l'iliir°''1- '..-i, t.. -," ...... k%..--. -_ ,• .... .c 7- ... .:„... •‘,L1.„,:- -......-' , .. .- - r. .-,.. - . t...,_,.. , ....1....:, ". ... . "t (`'.r,,4)W4,- • ' L.:. ?' :'-:. C \L L. F11::" ' . ` .';' t;C1117' :' : L ' - 14si: ',11'!'"-..2,''St:t,•r ., /.., ,.-‘4 ` .\.;,„%i•-',. ';.;;:liT7:<:.' r ,-- 7,."„ ..• i'li: 1 i,1.. . ' ,- ;1,..f. 7--7', ..'.:'TA:,1.1:('.._‘:; ' , . ,41' )‘'; `'', 4.'1F',i ii`'!,;' L " • Q16 RECEIVED FEB1 61� ;,i 0t)• CITY OF ITHACA 1OB EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF MAYOR TELEPHONE. 272-1713 WILLIAM R. SHAW CODE 607 MEMO TO: All City Lay Boards and Commission Chairs FROM: Bill Shaw, Mayor /!)e-?' DATE: ') <DATE: February 10, 1983 SUBJECT: Training Workshops Last October we held our first Training Workshop for the Chair and members of the various City Boards and Commissions. We covered such areas as group leadership techniques, Robert's Rules of-Order, developing an agenda, techni- ques'. of chairing meetings and techniques for gaining group consensus. If you were-unable to attend this workshop but would like copies of some of our hand-outs on the above, give my office a call and they would be happy to for- ward them to you. The attendees of the workshop felt that their time was well spent and the topics covered were well worthwhile. They expressed a desire of having another work- shop in the Spring on public relations. The workshop would focus on a review of the public relations philosophy of the City and address such issues as, who should talk to members of the press, what kinds of information should be shared with the press with role playing situations to help develop an awareness of the issues and problems faced in public relation activities. I am writing to solicit your interest in attending such a workshop if it were scheduled (hopefully late in April , or early May) , and paid for by the City. Please respond by phone or note to my office of your interest and willingness to attend in the next week to ten days (272-1713 Ext. 231 ) . If there is suffi- cient interest, we can proceed in scheduling the workshop. Thank you. BS: r • vain no.tou44J VB 14. U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM , PRELIMINARY APPLICATION NAME OF PUBLIC HOUSING AGENCY lary/t:ounry and State/ CURRENT FFY ITHACA HOUSING AUTHORITY ITHACA / TOMPKINS / NEW YORK 1983 PAGE 2 OF 6 PRIORITY INDIVIDUAL TYPE OF FUNDING REQUESTED/APPROVED BRIEF DESCRIPTION OF BASIC APPROACH/PROJECT ANNUAL COST SAVINGS NUMBER NUMBER MODERNIZATION FFY, Al • FFY, 84 • FFY 85 FFY 86 FFY 87 MAJOR WORK ITEMS TOTAL PIM It) • 121 131 14 (5) (6) (7) (8) (9) • I 1,o 1 NY 54-5 Comprehensive 37,000Provide and install new siding replacing deteriorated, delamin- ated and substandard siding with • additional R-5 Insulated backing meeting MPS 605-3, 609-2.6, ) 7485.2, 9-3. Contract Labor. 4,4173.00 , 14.33 2 NY 54-5 Comprehensive 3,030 Paint and caulk concrete block to blend with new vinyl siding. 7485.2, 9-2. Contract Labor. 207.00 -- 3 NY 54-5 Comprehensive 4,100 Provide and install 22w. Circline fluorescent retro-fit conversion • kits to save energy replacing in- efficient incandescent lighting in kitchens and hallways through consolidated supply program. •• Meets standards MPS 403-2.1, • table 4-3.1, 616, 7485.2, 7-4, -) Force Labor Account. 640.00 2.05 4 NY 54-5 Comprehensive 2,600 Replace 820 s.f. and repair 200 l.f. of deteriorated sidewalks per MPS 307, 503 and 602. Contract • Labor. II I hereby certify that the PHA has notified tenants of its intent to submit a Preliminary Application. I hereby certify that,in consultation with local officials, SIGNATURE OF EXECUTIVE DIRECTOR OR DA TE the PHA has determined that the proposedComprehensive or Special PurposeModernization is financiallyfeasible and will result in long-termDESIGNEE physical and social viability at the project. Where such a determination cannot be made, the PHA has considered alternatives to improvement of all existing dwelling units. and has included the selected alternative in the Preliminary Application. I hereby certify that the PHA has considered and included every possible • cost savings. •y. WIRD NO.£ 04 4.1106 U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM PRELIMINARY APPLICATION NAME OF PUBLIC HOUSING AGENCY LOCALITY (Ciry/Counry ind Sari/ CURRENT FFY 1 ITHACA HOUSING AUTHORITY ITHACA / TOMPKINS / NEW YORK 1983 PAGE 3 OF 6 PRIORITY INDIVIDUAL TYPE OF FUNDING REQUESTED/APPROVED ANNUAL COST SAVINGS PROJECT BRIEF DESCRIPTION OF BASIC APPROACH/ NUMBER MODERNIZATION FFY 83 FFY 84 _FFY 85 FFV 86 FFY 87 MAJOR WORK ITEMS , NUMBER TOTAL RJM (I) • 121 (3) (U fel /61 _ (71 (81 (91 1101 5 NY 54-5 Comprehensive 25,000 Provide and install new energy saving gas-fired domestic hot water heating units replacing worn, deteriorated electrical units ) complete w/appropriate supply lines, exhaust system. Meets r standards 7485.2, 6-4, especially 6-3, item 4, MPS 515-3, 615-3.11, includes 10% contingency. Contract Labor. 6,500.00 21.0 6 NY 54-5 Comprehensive 3,200 Provide and install exterior light- . ing high sodium systems for walk- ways and parkways, replacing or improving existing inefficient mercury vapor system for health and safety as required by MPS 313-4 and City Code 27-72. Con- • • tract Labor. 7 NY 54-5 Comprehensive 8,900 Replace combination storm/screen doors at primary and secondary entrance doors, 7485.2; 10-7K Indeterminate I hereby certify that the PHA has notified tenants of its intend to submit B ry Application. I herebycertify that,In consultation SIGNATURE OF EXECUTIVE DIRECTOR OR DA TIE1 the PHA has determined that theon with local officials, proposed Comprehensive or Special Purpose.Modernization is financially feasible and will result in longterm physical and DESIGNEE social viability at the project. Where such a determination cannot be made, the PHA has considered alternatives to improvement of all existing dwelling • units, and has Included the selected alternative In the Preliminary Application. I ftereby certify That the PHA has considered and included every possible cost savings. I • • • UMb NO.s ukijjce U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1 COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM PRELIMINARY APPLICATION NAME OF PUBLIC HOUSING AGENCY LOCALITY (City/County and Sterol CURRENT FFY TTHA(A HOTISTNG AUTHORT Y • ITHACA / TOMPKINS / NEW YORK 1983 PAGE 4 OF 6 PRIORITY INDIVIDUAL. ' TYPE OF FUNDING REQUESTED/APPROVED BRIEF DESCRIPTION OF BASIC APPROACH/ ANNUAL COST SAVINGS NUMBER PROJECT MODERNIZATION, '' ` MAJOR WORK ITEMS NUMBER FFY •R'I FEY 84 FFY 85 FFY 86 FFY 87 TOTAL PUPA III • 121 (3) fol (51 (6) (71 (8) (91 1101 8 NY 54-5 Comprehensive 6,900 t'urcnase tnrougn consolldac.ed supply contract 26 energy effici- • ent electric stoves each with 3- prong 6' pigtails to replace worn, deteriorated, substandard units. ) Meets MPS 611-2.1, 7485.2, 5-3. Force Labor Account. Inc}eterminate 9 NY 54-5 Comprehensive 11,000 Provide and install through con- solidated supply program new energy efficient cycle frost re- frigerators replacing wasteful, - deteriorated, leaking units. Meets standards 7485.2, 5-3c, MPS • 401-4.1, 4-1.2, 516, 511-2, 611-2. Force Labor Account. Indeterminate • 10 NY 54-5 . Comprehensive 20,300 Purchase adjacent vacant building and lot which has been posted by the City of Ithaca as unsafe for • ) • human habitation, demolish and develop Tot Lot per standards in 7485.2, 3-10a. Force Labor Account . Existing play area is 480 s.f. which is insufficient. This site houses 26 families which consists of 59 children. Consequently, children are playing throughout the development and primarily in the parking lots. ! I I hereby certify that the PHA has notified tenants of its intent to submit a Preliminary Application. I hereby certify that,in consultation with local officials, SIGNATURE OF EXECUTIVE DIRECTOR OR DA rE the PHA has determined that the proposed Comprehensive or Special Purpose Modernization isifinancially feasible and will result in long-term physical and DESIGNEE social viability at the project. Where such a determination cannot be made, the PHA has considered alternatives to improvement of all existing dwelling units, and has included the selected alternative in the Preliminary Application. I hereby certify that the PHA has considered and included every possible • Dost savings. • • veno no.toss/-u406 • U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM PRELIMINARY APPLICATION NAME OF PUBLIC HOUSING AGENCYLOCALITY(City/County and Snits) CURRENT FFY • ITHACA HOUSING AUTHORITY ITHACA / TOMPKINS / NEW YORK 1983 PAGE 5 OF6 PRIORITY INDIVIDUAL TYPE OF • FUNDING REQUESTED/APPROVED BRIEF DESCRIPTION OF BASIC APPROACH/ ANNUAL COST SAVINGS NUMBER PROJECT MODERNIZATION 87 MAJOR WORK ITEMS TOTAL ►utr NUMBER FFY 1.8� FFY 84 • FFY 85 FFY 86 FFY (I) • (21 (3) (4) (5) (61 (71 (8) (91 110) 11 NY 54-5 Comprehensive 1,700 Provide and install re-surfacing of blacktop and parking area to replace cracked and potholed area • w/two coats Fed. Spec. RD 355 D Sealer meets MPS 602-6.1, 602-6.2. Contract Labor. j • 12 NY 54-5 Comprehensive 2,970 Spread top soil, fertilizer and seed approximately 10,000 s.f. Fertilize entire lawn area. 7485.2, 10-3. Contract Labor. • • 13 NY 54-5 Comprehensive 760 Improve laundry room; replace window and floor. 7485.2; 9-7 and 10-6c. Force Labor Account. 14 NY 54-5 Comprehensive 42,500 Purchase and install through con- , solidated supply contract 26 kitchen cabinets and counter tops. 7485.2; 5-3. Contract Labor. 15 NY 54-5 Comprehensive 5,400 Replace 28 medicine cabinets. 7485.2; 5-4. Force Labor Account. I herebycertifythat the PHA has notified tenants of its intent to submit a Preliminaryhereby certify that,in consultation with local officials, SIGNATURE OF EXECUTIVE DIRECTOR OR DA fE ri Application. I DESIGNEE the PHA has determined that the proposed Comprehensive or Special Purpose Modernization is financially feasible and will result in long-term physical and social viability at the project. Where such a determination cannot be made, the PHA has considered alternatives to improvement of all existing dwelling units, and has included the selected alternative in the Preliminary Application. I hereby certify that the PHA has considered and included every possible • cost savings. _ UMD PCO.L0414tj • U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM PRELIMINARY APPLICATION NAME OF PUBLIC HOUSING AGENCY LOCALITY (City/County and Stem) CURRENT FFY ITHACA HOUSING AUTHORITY ITHACA '/ITOMPKINS / NEW YORK 1983 PAGE 6 OF 6 INDIVIDUAL FUNDING REQUESTED/APPROVED ANNUAL COST SAVINGS PRIORITY TYPE OF BRIEF DESCRIPTION OF BASIC APPROACH/ NUMBER PROJECT MODERNIZATION 83 84 85 86 87 MAJOR WORK ITEMS . NUMBER FFY FFY FFY FFY FFY TOTAL Puns 111 (2) (3) (4) (5) (6) 17) fel (9) 110) 16 NY 54-5 Comprehensive 105,000 Conversion and replacement of out- moded, substandard electric heat- ing units with individual energy • saving gas-fired units complete with duct work for forced air, ) site gas and accessories commen- , surate with standards in 7485.2, • 6-3. Meeting MPS 515-3, 615-3, 615-3.11. Includes 10% contin- gency. Contract Labor 35,100 112.50 17 NY 54-5 Comprehensive 14,300 Provide and install as alternative to Item 16,. remote room thermo- stats to save energy and reduce repairs to existing apartment electric heat. Meets MPS 516, • 616, 615-1.4, 615-3.3, 515-3.3, . City Code 27.26 1 & 2. 7,124 22.83 • • ) 18 NY 54-5 Comprehensive 6,200 Provide and install as alterna- tive to Item 5. DHW Heaters are deteriorating and replacements are needed. 7485.2, 6-4. Indeterminate i 11 SIGNATURE OF EXECUTIVE DIRECTOR OR DA("E1 hereby certify that the PHA has notified tenants of its intent to submit a preliminary Application. I hereby certify that,in consultation with local officials, I the PHA has determined that the proposed Comprehensive or,Special Purpose Modernizatigp isifinancially feasible and will result in long-term physical and DESIGNEE I social viability at the project. Where such a determination cannot be made, the PHA has considered alternatives to improvement of all existing dwelling units, and has included the selected alternative in the Preliminary Application. I hereby-certify that the PHA has considered and included every possible Executive Director • cost savings. Nuts/R74 14.f171 7 4.OVSING '• ITHACA HOUSING AUTHORITY ZA 800 SOUTH PLAIN STREET �.� ITHACA.NEW YORK 14850 607-273-8629 N 124j6 MARY LOUISE BATTISTI tXtCUTTYt DIRtCTOR March 3, 1983 LA RESOLUTION #83-3 WHEREAS, the Department of Housing and Urban Development has instructed the Ithaca Housing Authority to declare vacated Tenant Accounts Receivable defunct-as of September-30, 1982, NOW, THEREFORE, BE IT RESOLVED that the Ithaca Housing Authority does hereby declare these accounts, in the amount of $307.35 non-collectible debt los- ses, and through this resolution_writes off said amount from the Accounts Receivable, BE IT FURTHER RESOLVED, that where judgments are filed against individuals owing rent and other monies to the Ithaca Housing Authority, such indivi- duals shall not be eligible for readmission until said judgments are satis- fied. atis- fied. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: VACATED TENANTS ACCOUNTS RECEIVABLE As of September 30, 1982 Donald House $ 19.41 Rent Card 4114 Molly Beardsley 22.08 Rent Card 4144 Stephanie Peterson 265.86 Rent Card 4192 Total VTAR $307.35 0vAING�G A ITHACA HOUSING AUTHORITY < A 72 800 SOUTH PLAIN STREET ITHACA,NEW YORK 14850 607-273-8629 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR March 3, 1983 LA RESOLUTION #83-4 WHEREAS, the President's Fiscal Year 1983 budget proposes $90 million of Contract Authority and $1.8 billion of budget authority for the Compre- hensive Improvement_Assistance Programs for public housing units, and WHEREAS, the Department of Housing and Urban Development has requested preliminary applications from Housing Authorities be submitted and post- marked by March 12, 1983, and WHEREAS, the Ithaca Housing.Authority is still awaiting a certified list of qualified applicants from the Civil Service Commission for the Moderniza- tion Coordinator position, which was funded through our approved 1982 CLAP, NOW, THEREFORE, BE IT RESOLVED that Vincent Lukas be employed under con- tract to conduct a physical needs assessment, and in coordination with the Executive Director prepare a preliminary application at a rate of $90.00 per day with a maximum sum of $1,500.00 for all services rendered. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: k TOMPKINS • SENECA • TIOGA Board of Cooperative Educational Services RECEIVED JAN2 81983 555 Warren Road Ithaca, New York 14850-1898 Telephone 607-257.1551 ROY DEXHEIMER, District Superintendent THAD HETHERINGTON,Assistant Superintendent TO: Mr. Charles Gruman, Mrs. Roberta Beck, Mrs. Pearl Comins BOCES /Mr. Gar Ellsworth, Mrs. Geri Fisher Ithaca Housing Authority FROM: Russell Campitelli DATE: January 28, 1983 RE: Diversified Occupations - Group 3P Module: Building Maintenance(Janitorial Services) 1982-83 Length of Course: 20 Weeks Number of Students: 10 For twenty weeks this course has endeavored to give each student competencies in - the janitorial field. An innovation was to offer the students realistic work experience in the community of Ithaca as well as on the BOCES campus. The first two weeks of September were spent in introducing the students to the equipment which they would be using and in constructing a storage area for the tools as well as a tile work station to be utilized in practical experience. During the last two weeks of September, actual work experience began. Classroom sessions using various pieces of equipment alternated with practical employment of these tools, not only indoors, but also on the school grounds. Throughout this period we emphasized safety, pacing the work, and checking it after completion. Also we made large identification cards naming each piece of equipment as well as cautionary cards,for example: danger, warning. On November 22, a work agreement was arranged through the generosity of Mr. Gar Ellsworth,Maintenance Director of the Ithaca Housing Authority. This provided an opportunity for the students to participate in a work experience outside of the familiar school environment. Mrs. Geri Fisher, Social Outreach Representative for the Ithaca Housing Authority, arranged a semi-weekly work schedule and participated with us on each occasion. In Titus Towers, the Senior Citizens' Residence in which the office for the Ithaca Housing Authority is located, Mrs. Fisher posted a sign-up sheet for tenants wishing to have their apartments cleaned by the BOCES practice-working students. As of this date at least three tenants have requested these services. It was Mrs. Fisher's extensive cooperation that made this endeavor possible for the students. Her understanding approach made their initial outside work experience a very positive one. During the twenty weeks the students performed a total of fifty cleaning jobs, including the following: Northside Community Center Southside Community Center and Laundry Center In addition to this, the students cleaned different types of environments on campus,for example: Smith Building — Small Apartment Library Conference Room Classrooms Art Room B Building — Faculty Room Kitchen Two Bathrooms Vocational Director's Office Retail Store Student Services'Offices Various Classrooms Exterior Ground Care The variety of activities mentioned above offered the students a more positive approach to maintenance work than they would have experienced in a restricted classroom situation, and since many of the students in this program are preparing to graduate. It seems that a course such as this offers a valid contribution toward preparation for participation in community life. L� Sim/ ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS MARCH 3, 1983 PRESENT: Esther Frandell, Edward Austin, Raymond Melton, Margaret Clynes, Morris F. Angell (arrived 8:07 P.M.) , William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Edward J. Conley, Miriam B. Hutchins GUESTS: Geraldine Fisher, Elizabeth Roscioli, Staff; Clifford June, Titus Towers Tenant; James Loveall, Architect; Carol Boyd, WTKO; Claudia Montague, WHCU; Rosemary Silbey, Tompkins County Arts Council In the absence of the Chairman, Secretary Clynes called the meeting to order with a quorum present. APPROVAL OF MINUTES: Esther Frandell moved that the minutes of December 2, 1982, and January 25, 1983, be accepted as read; seconded by Raymond Melton. So carried. James Loveall reported on letter received from soils engineers (copy attached to original minutes) . Discussion ensued. Executive Director felt the last sentence of the letter should be changed; Board concurred. Sentence to be changed to: " satisfactory for the project to proceed immediately." Mr. Loveall also reported that the brick supplier was in, and that a sample panel will be built on site. Executive Director asked Mr. Loveall to report on the meeting held in Syracuse with the surety company, contractor, Ed Stiles, Executive Director and Attorney Papworth regarding the roofing litigation. Mr. Roth (contractor) and Mr. Stiles (architect's office) to get together at both Northside and Southview and agree upon one roof and one building for use as an average sampling. Attorney Pap- worth gave two weeks or he will continue with litigation. Executive Director felt it was the best meeting on roofs that she has attended. REPORTS: Titus Towers Tenant Council - No report. Northside Tenant Council - No report. Southview Tenant Council - No report. Attorney - Attorney Lange reported on one delinquent account, warning notice at this point, probably will petition into court. Has been in touch with Executive Director on routine things. Tenant Relations Specialist - No questions. Executive Director - Three-year audit will be started the week of March 21, 1983. Principal Account Clerk and Section 8 Coordinator to attend workshop in Washington, D.C. on new regulatory federal accounting pro- cedures. Final monies received for new development. BOARD OF COMMISSIONERS -2- March 3, 1983 Principal Account Clerk - Mrs. Clynes had question on check #11433; explained by Executive Director. Section 8 Report - No questions. Outreach Worker - No questions. Maintenance - Raymond Melton commented on the pilot program on 4-bedroom apartments and the improvements made. Executive Director explained what has been done. OLD BUSINESS: Letter from HUD Re: Welfare Rents (read by Secretary Clynes) Explained by Executive Director. NEW BUSINESS: A. Request from Tompkins County Arts Council to provide office space for Community Coordinator. Rosemary Silbey spoke to the Board about this request. Geraldine Fisher, Outreach Worker for IHA, conveyed her concerns as to the restrictions that would be imposed upon IHA programs already in place and any future activities that are being planned. She also felt that G.I.A.C. would be more appropriate as to its location and availability of space. More discussion. Ques- tion raised as to who would be responsible for telephone, etc. B. Letter from Mayor Shaw on Training Workshops (read by Secretary) C. C.I.A.P. Submittal - Explained by Executive Director. RESOLUTIONS: LA RESOLUTION #83-3 - Write-off of Accounts Receivable (copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Raymond Melton. Ayes - 5; Nays - 0. So carried. LA RESOLUTION #83-4 - Authorization to employ Vincent Lukas to perform Physical Needs Assessment CLAP (copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Discussion: Executive Director explained that this was just being ratified. Ayes - 5; Nays - 0. So carried. COMMUNICATIONS: Letter from BOCES commending two IHA employees. ADJOURNMENT: Motion to adjourn by Esther Frandell; seconded by Raymond Melton. Ayes - 5; Nays - 0. Meeting adjourned. Margaret L. Clynes, Secretary-Treasurer (Recorded by Patricia S. Darling) ITHACA HOUSING AUTHORITY Financial Report As of February 28, 1983 Checking Accounts General Fund $ 55,783.61 Section 8 32,861 .73 $ 88,645.34 Savings Accounts Security Deposits 18,306.22 Escrow 1 ,198.30 P-A-D Savings 289.52 19,794.04 Investments Money Market #26-301-018045 100,000.00 Certificate of Deposit #28-301-940371 100,000.00 Super Seven Acct. #04-101-018045 195,059.42 Super Seven Acct.-Dev. #01-301-943605 2,126,883.52 Certificate of Deposit #26-101-018045 260,837.07 2,782,780.01* Accounts Receivable Current Tenants (26) 770.93 Prior Vacated Tenant Accounts Receivable (1) 148.00 Vacated Tenant Accounts Receivable (2) 339.65 1 ,258.58 $2,892,477.97 Accounts Receivable thru February 28, 1983 Arrears as of 1/31/83 $ 1 ,615.44 Adjustments made 2/1/83 719.00 Rent roll charges for Feb. 1983 35,469.00 Other charges for Feb. 1983 435. 11 $ 38,238.55 Advance payments from Jan. 1983 7,603.45 Rent collected during Feb. 1983 36,047.50 Other charges collected during Feb. 1983 438.22 Advance payments indluded in above (7,356.45) (36,732.72) Charges to be paid by DSS Vouchers (247.25) Total Tenants Accounts Receivable as of February 28, 1983 $ 1 ,258.58 $34,098. 15 of this amount is modernization funds, $347,476.61 of this amount is operating funds, and $2,401 ,205.25 of this amount is devlopment funds. • ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982-1983 Type 0 Purchase Date Amount Maturity Date Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9. 15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 03/16/83 r •tificate of Deposit 27-301-018045 09/15/82 100,000.W* 03/14/83 9.60 180 03/14/83 U. S. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120 1/13/83 Certificate of Deposit 28-301-940371 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 Fed. Farm Cr. Banks/ U. S. Treas. Notes* 982471 09/15/82 2,000,000.00 01/13/83 9.50 120 1/13/83 U. S. Treas. Notes* 982472 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 U. S. Treas. Notes* 982473 09/15/82 736,760.38 12/14/82 9.40 90 12/14/82 Super Seven Account 04-101-018045 2/28/83 195,059.49* Floating"A 7 da. int . & renewal Super Seven Account-Dev. 01-301-943605 3/11/83 3,343,644. 18** Floating*** 7 da. int. & renewal . ,rtificate of Deposit 26-101-018045 12/14/82 260,837.07`- 04/13/83 8. 15 120 ) *Investments through Repurchase Agreements with Tompkins County Trust Company. **Development monies totalling $2,401 ,205.25 as of February 28, 1983. On 3/2/83 additional Dev. monies of $1 ,201 ,027. 15 rec'd . **Effective 3/2/83 the interest rate is 8.2590 on monies through $200,000.00. Over $200,000.00 earns 7.50%. Effective 4/4/83 the interest rate is 8.60% on monies through $200,000.00 and 7.80% for the balance over $200,000.00. CASH DISBURSEMENTS - FEB, 1983 `./ Date Check # Payee Amount 2/3/83 11459 Mary Louise Battisti (1/21/83 thru 2/3/83 Payroll Period) 746. 11 11460 Patricia S. Darling ( " " " " " ) 221 .81 11461 Joseph M. David ( " " " " " ) 506.54 11462 Geraldine J. Fisher ( " " " II " ) 223.95 11463 Sharon D. Fiorille ( " " " " " ) 296. 10 11464 Sybil S. Phillips ( " " " " " ) 440.98 11465 Elizabeth A. Roscioli ( " " " II " ) 245.59 11466 Jean R. Sylvestre ( " " " " " ) 226.37 11467 Brian J. Besemer ( " " " " " ) 228.57 11468 Earl D. Brennan ( " " " " " ) 383.27 11469 Garfield G. Ellsworth ( " " " II ) 376.24 11470 Darrell A. Rhoads ( " " " " " ) 428.55 11471 Allan E. Simon ( " " " " " ) 888.24 11472 Jeffrey M. Tilton ( " " " " " ) 266.89 11473 Robert P. Fuller ( " " " " " ) 239.94 11474 Daniel J. Hamilton ( " " " " " ) 219.63 11475 William F. Kanouse ( " " " " " ) 240.94 11476 Vincent Lukas, P. E. (1/24/83 per diem payment) 120.00 11477 Tompkins County Trust Company (FWT for the 2/3/83 Payroll) 1 ,129.75 11478 Tompkins Employees' Federal Credit Union (Emp. Shares) 230.00 11479 I . H. A. Maintenance Employees ' Association (Union Dues) 20.00 2/7/83 11480 Sanford, Papworth & Trespasz (Legal Expense) 3,500.24 11481 Cornell Legal Aid Clinic (Legal Expense) 1 ,000.00 2/10/83 11482 Agway Petroleum Corporation (Maint. Materials) 11 .42 11483 Ames of Ithaca, Inc. (Maint. Mat.) 9.00 11484 Athens Stove Works (Maint. Mat.) 39.37 11485 Bond Queen City (Maint. Mat.) 86.00 11486 BT Glass Co. of Ithaca (Maint. Mat.) 9.63 11487 Cramer's Auto Parts , Inc. (Maint. Mat. ) 41 .90 11488 Credit Bureau of Ithaca, Cortland & Tioga Cos. (Sundry Exp. ) 10.40 11489 Direct-Page Communications, Inc. (Emergency Answering Service) 74.25 11490 Donohue-Halverson, Inc. (Maint. Mat. ) 35.63 11491 Empire Building Supplies , Inc. (Maint. & Extraordinary Maint. ) 369.78 11492 Empire Soils Investigations , Inc. (Dev.-Sundry Planning Costs) 2,054.00 11493 Grossman's (Maint. Mat.) 25.23 11494 Horwitz (Maint. Equipment) 1 ,625.00 11495 Ithaca Housing Authority Petty Cash (Reim. thru 2/2/83) 74.96 11496 Ithaca Photo, Inc. (Sundry Expense) 5.00 11497 Ithaca Wholesale Electric Supply, Inc. (Maint. Mat.) 95.20 11498 Kelley Bros. (Extraordinary Maint.) 191 .79 11499 William A. Lange, Jr. (Legal Expenses) 251 .25 11500 John C. Lowery, Inc. (Maint. Mat.) 28.80 11501 Lustre Line Products (Maint. Mat. ) 25. 16 11502 Xerox Corporation (Sundry Office Supplies) 13.80 11503 T. G. Miller Associates, P. C. (Dev.-Surveys & Maps) 826.00 11504 T.G. Miller's Sons Paper Co. (Sundry Office Supplies) 41 . 12 11505 NYS E & G (Dec.-Jan. rebilling) 421 .78 11506 NYS Employees ' Health Ins. Pending Acct. (Mar. 1983 Prem.) 1 ,322.56 11507 Otis Elevator Company (Maint. Contract) 1 ,975. 10 11508 Piersons Office Supply (Office Supplies) 89.50 11509 Radio Communications Co. (Sundry-Other Expense) 8. 15 11510 Rockwell International (Maint. Mat.) 59.65 11511 S & P Welding (Extraordinary Maint. ) 311 .00 11512 Sears Roebuck and Co. (Non-expendable Equipment) 1 ,581 .60 11513 The Sherwin Williams Co. (Maint. Mat.) 551 .91 ' CASH DISBURSEMENTS - FEB UAcY 1983 - CON 'T. u Date Check # Payee Amount 2/10/83 11514 Vasco Brands, Inc. (Maint. Mat. ) 36.35 11515 Wheaton's Sheet Metal Shop (Maint. Mat. ) 18.00 2/17/83 11516 Mary Louise Battisti (2/4/83 thru 2/17/83 Payroll Period) 671 . 11 11517 Patricia S. Darling ( " " " " " ) 221 .81 11518 Joseph M. David ( " ) 506.54 11519 Geraldine J. Fisher ( " " " " " ) 204. 15 11520 Sharon D. Fiorille ( " u u " ) 296. 10 11521 Sybil S. Phillips ( " " " " " ) 340.98 11522 Elizabeth A. Roscioli ( " " " " to ) 245.59 11523 Jean R. Sylvestre ( " " " II " ) 226.37 11524 Brian J. Besemer ( " " " " " ) 227.42 11525 Earl D. Brennan ( " " " " " ) 380.33 11526 Garfield G. Ellsworth ( " " " " " ) 409.38 11527 Darrell A. Rhoads ( " " " " " ) 397. 14 11528 Jeffrey M. Tilton ( " " " " " ) 245. 18 11529 Robert P. Fuller ( " " " " " ) 219. 13 11530 Daniel J. Hamilton ( " " " " " ) 240.44 11531 William F. Kanouse ( " " " " " ) 240.94 11532 Vincent Lukas, P.E. (Per diem contract payment-CTAP) 720.00 11533 NYS Social Security Agency (FICA for Feb. 1983) 2,249.84 11534 Tompkins County Trust Company (FWT for the 2/17/83 Payroll) 990.30 11535 NYS Income Tax (SWT for Feb. 1983) 708.95 11536 NYS Employees ' Retirement System (Ret. for Feb. 1983) 395.51 11537 Tompkins Employees ' Federal Credit Union (Emp. Shares) 230.00 11538 United Way of Tompkins County (Emp. Contributions) 14.50 11539 INA Maintenance Employees' Association (Union Dues) 5.00 11540 Citizens Savings Bank (Emp. IRA) 175.00 11541 The Support Collection Unit (Emp. Payroll Deductions) 150.00 11542 Cortland County Support Collection Unit (Emp. Deductions) 80.00 11543 Tompkins County Sheriff's Dept. (Emp. Deductions) 283.60 11544 Ms. Leslie Ann Yu (Security Deposit Refund) 54.78 11545 Mr. & Mrs. William Dallahan (Security Deposit Refund) 124.22 11546 Margaret Jones (Sec. Dep. Refund) 175.07 2/18/83 11547 The Carey McKinney Agency (Insurance Expense) 1 ,110.00 2/24/83 11548 Empire Building Supplies, Inc. (Maint. Mat. ) 1 ,632.44 2/25/83 11549 Mr. William A. Lange, Jr. , Atty. (Legal Expense) 800.00 2/28/83 11550 Empire Soils Investigations Inc. (Dev.-Sundry Planning Costs) 90.00 11551-11737(Security Deposit Interest Refunds to all tenants) 2,938.38 $ 42,500.20 OVSING'9 ITHACA HOUSING AUTHORITY T A S 800 SOUTH PLAIN STREET �.� ITHACA.NEW YORK 14850 607-273-8629 \ST 19p6 MARY LOUISE BATTISTI EXRCVTIVt DIRECTOR Date: April 4, 1983 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for March 1983 Vacancies: 203 Titus Towers -1 bdrm 503 Hancock St. , Apt #8 -2 bdrm Tenants tentatively being selected for placement 2 Tenants that were selected and placed 3 Inspections made on prospective tenants (applicants) 1 Inspections made on tenants moving out 2 Inspections made on present tenants 2 Tenants that have been relocated 2 Annual inspections completed 71 Respectfully submitted, igt#4. 1)Ctid Joseph M. David JMD:br <3s%N G,9 s ITHACA HOUSING AUTHORITY (< A g 800 SOUTH PLAIN STREET .r ITHACA, NEW YORK 14850 607-273-8629 �ST 10_, MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • DATE: April 1, 1983 TO: Mary Louise Battisti Executive Director FROM: Sharon D. Fiorille Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR MARCH 1983 Total certificates available on program 94 Total number of certificates issued (not leased) 06 Total number of certificates not issued 00 Certificates issued during this month (not leased) 04 Units under lease 88 Units under lease this month 00 Relocations performed this month of present participants 00 Participation recertifications completed this month 04 Annual inspections completed this month 05 Initial occupancy inspections completed this month 02 Relocation inspections completed this month 00 Respectfully submitted, )46Utirn qi:ei:CELJ Sharon D. Fiorille /sdf CASH DISBURSEMENTS - \,..1 btuary 1983 - Section 8 : \.J Date Check # Payee Amount 2/1/83 3728 Abbott Associates (Housing Assis . Paymts . ) $ 1 , 584 .00 2/1/83 3729 Abbott Associates ( " II " ) 1 , 382 .00 2/1/83 3730 Abbott Associates ( " ) 924.00 2/1/83 3731 John Anderson ( " ) 138 .00 2/1/83 3732 John/Joyce Barney ( " II II ) 44 .00 2/1/83 3733 Walter Bunkowski ( ) 188 .00 2/1/83 3734 Christine Carrington( " ) 104 .00 2/1/83 3735 Rudolph Christopher ( " ) 157 .00 2/1/83 3736 Susan Cummings ( ) 208 .00 2/1/83 3737 DICO-Neal Dietz ( " ) 514 .00 2/1/83 3738 Wm. /Beverly Everts/Craig Hull ( ii ) 211 .00 2/1/83 3739 William Gerber ( " ) 133 .00 2/1/83 3740 Carrie F. Gibbs ( ) 140.00 2/1/83 3741 W. Cynthia Glober ( ) 167 .00 2/1/83 3742 Adolphus C. Hailstork , Sr . ( " II ) 27 .00 2/1/83 3743 Harry Hoose ( " ) 143 .00 2/1/83 3744 Harry/Dorothy Huddle( " ) 143 .00 2/1/83 3745 Ithaca Neighborhood Hous . Serv. ( " ) 227 .00 2/1/83 3746 Theron Johnson ( " ) 249 .00 2/1/83 3747 Orson Ledger ( ) 1 , 137 . 00 2/1/83 3748 Orson Ledger-Ledger Prop. Inc . ( " ) 470.00 3749 VOID 2/1/83 3750 Madeline MacAlarney ( ) 147 .00 2/1/83 3751. . August Macali ( ) 156 .00 2/1/83 3752 The Estate of Esther McClary ( ii ) 138 .00 2/1/83 3753 John McPherson ( " 179.00 2/1/83 3754 Mary Mignano ( " ) 135 .00 2/1/83 3755 Helen Mike ( ) 167 .00 2/1/83 3756 Joseph Muraca, James England/Jerard Jennings ---- ( ) 160 .00 2/1/83 3757 Virginia Polak ( " ) 96 .00 2/1/83 3758 Alfreds Reide-Manis ( " " ) 153 .00 2/1/83 3759 May F. Rolle ( " ) 182 .00 2/1/83 3760 Arthur/Sharron Rollins ( ) 162.00 2/1/83 3761 David/Pamela Solomon ( ) 223 .00 2/1/83 3762 Ferdinand A. Stanchi ( ) 111.00 2/1/83 3763 Eugene Terwilliger ( ) 197 .00 2/1/83 3764 Mack Travis ( ) 146 .00 2/1/83 3765 Myron Wasilchak ( ) 139 .00 2/1/83 3766 Julia H. Way ( ) 30 .00 2/1/83 3767 Philip White , Jr . ( " ) 366 .00 2/1/83 3768 Reinhold Wotawa ( " ii ) 265 .00 2/1/83 3769 Steven Zimmerman ( " ) 156 .00 2/1/83 3770 May F. Rolle ( ) 252 .00 2/9/83 3771 IHA General Fund (Reimbursement of Loan dated ---- 1/18/83) 7 ,000.00 $18 , 850.00 OUTREACH / C!Date Caseworker No. of Clients No. of New Clients Family/ Elderly /„2j Closed Sectionl8 General Service Case Specific Duties Inquiries re: IHA Services '.5 Prescreen Referrals received Review case Referrals made to other Forms agencies Fill out ____ Follow up on referrals Interpret 095- Institutional Visits Client advocate oZ Resource People Transportation to services . 3 No. of Calls ),2, Accompany client to services No. of Visits Informal counseling //7 Group Meetings Making appointments Mothers' group Follow up, including verify Community group receipt of services Tenant Council _L_ Program Enrollment Workshops �OVSING,9 Go ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET ,c ITHACA. NEW YORK 14850 607-273-8629 Esr. i9jj% MARY LOUISE BATTISTI GIECUITIVE DIRECTOR DATE: March 31 , 1983 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MONTHLY REPORT FOR THE MONTH OF MARCH 1983 Total Work Orders completed in March 1983: 97 Titus Towers (163 Units) 50 Northside (70 Units) 35 Southview (26 Units) 10 Overlook Terrace (10 Units) 2 Apartment REHABS for the month of March 1983: 707 Titus Towers 604 Titus Towers 101 Titus Towers 1307 Titus Towers Anniversary PAINT-OUTS for the month of March 1983: 702 Titus Towers- Sixth Anniversary 412 Titus Towers - Seventh Anniversary 1302 Titus Towers - Seventh Anniversary Apartment Closet Conversions completed during the month of March 1983: 302 Third Street 202 Fourth Street 212 Fourth Street 214 Fourth Street 226 Fourth Street 311 Fourth Street 107 Fifth Street 119 Fifth Street 121 Fifth Street 510 Madison Street 530 Madison Street 118 Morris Avenue 130 Morris Avenue 508 Hancock Street Maintenance Monthly Report March 31 , 1983 -2- Apartment Closet Conversions completed during the month of March 1983: (Con't) 516 Hancock Street 520 Hancock Street 528 Hancock Street 601 Hancock Street Special Projects for the month of March 1983: Commencing February 16, 1983 and concluding March 24, 1983, the annual inspection of Housing Authority Family Dwelling Units was conducted. The Zone 1 Hot Water Circulating Pump motor was dismantled, repaired, and reassembled March 28, 1983. This is in addition to on-going, day-to-day and preventative maintenance. Respectfully submitted, Garfield G. Ellsworth Maintenance Supervisor GGE:j rs PROGRAM SPRING CONFERENCE—CONCORD HOTEL 1983 ANNUAL CONFERENCE JUNE 12-15, 1983 JUNE 12-15, 1983 HOUSING AUTHORITIES MONDAY,JUNE 13, 1983 SUNDAY 9:00 a.m. JOINT OPENING SESSION June 12, 1983 10:30 a.m. Speaker:RONALD E.USELDINGER,M.A., 2:00 p.m. Executive Committee Meeting San Jose,Ca. 10:45 a.m.- AUTHORITY LEGAL 3:00 p.m. Registration Desk Opens 12:30 p.m. 5:30 p.m. Opening Reception 2:00 p.m.- AUTHORITY LEGAL,cont'd. Exhibits Open 3:30 p.m. 7:00 p.m. Dinner 3:30 p.m.- MODERNIZATION 9:00 p.m. Al Yosman Memorial Gripe Session 5:00 p.m. Federal'til 4:15 p.m. 10:00 p.m. Showtime State'til 5:00 p.m. 12:00 p.m. Nightcap Time TUESDAY,JUNE 14, 1983 10:45 a.m.• PREPARING AND IMPLEMENTING A BASIC 12:30 p.m. SAFETY AND SECURITY PROGRAM JOINT EVENTS FOR ALL SESSIONS - supervising agency review — tenants responsibility and awareness — need for education activities SUNDAY — lighting audit June 12 Welcoming Reception (jointly with Housing Companies) June 12 Dinner 2:00 p.m.. ROUND TABLE DISCUSSION WITH HUD& 3:30 p.m. DHCR,OUR BASIC AGENCIES • . 3:30 p.m. SMALL&MINORITY BUSINESS ENTERPRISE MONDAY PROGRAM June 13 Joint Opening Session, WEDNESDAY,JUNE 15, 1983 Speaker Ronald E.Useldinger,M.A.,California 9:00 a.m.• BACK TO BASICS ON OCCUPANCY 12:00 p.m. — Definitions of family and singles June 13 Luncheon — Income/Income Limits — Alien June 13 Hospitality Before Dinner and After Show — Shared Housing June 13 Nominations — Lease&Grievance Procedures June 13 Dinner PRESERVATION COMPANIES Speaker is Yvonne Scruggs-Leftwich,DHCR, Commissioner MONDAY,JUNE 13, 1983 TUESDAY 9:00 a.m.- JOINT OPENING SESSION 10:30 a.m. Speaker:RONALD E. USELDINGER,M.A., June 14 Annual Business Meeting and Annual Elections San Jose,Ca. of Officers and Directors for two-year terms 10:45 a.m.- WHERE IS THE NPC GOING? 12:30 p.m. June 14 Awards Luncheon 2:00 p.m.- HOUSING ASSISTANCE PROGRAMS Presentation of Annual Memorial Award 3:30 p.m. Presentation to Outgoing Officers and Directors 3:30 p.m.- PANEL CONTINUED June 14 Concord Reception 5:00 p.m. June 14 Dinner TUESDAY,JUNE 14, 1983 10:45 a.m.- THE STATE'S NEW RENTAL SECURITY DEPOSIT Speaker is Joseph D. Monticciolo,HUD, 12:30 p.m. PROPOSAL FOR LOW COST FINANCING FOR Region II Administrator REHAB PROJECTS SERVING LOW&MODERATE INCOME PEOPLE,OUR BASIC CLIENTS WEDNESDAY 2:00 p.m.- HOW TO BUY AND SAVE A HOME. June 15 Exhibitors l=uncheon for the award of 3:30 p.m. SHELTER IS BASIC. Exhibitors Prizes 3:30 p.m. SMALL&MINORITY BUSINESS ENTERPRISE PROGRAM EDNESDAY, JUNE 15, 1983 TUESDAY, JUNE 14, 1983 00 p.m.. CAN SUNYMA STEP IN WHERE REAGANOMICS 10:45 a.m.• THE ROLE OF THE COMMUNITY DEVELOPMENT 12:00 p.m. STEPPED OUT? FUNDING IS MOST BASIC 12:30 p.m. AGENCY IN THE CREATION OF JOBS OF ALL — Job Training — U.D.A.G. •..' 2:00 p.m.• REHABILITATION DIRECTIONS 1983-1984 HOUSING COMPANIES 3:30 p.m. IONDAY,JUNE 13,'1983 WEDNESDAY, JUNE 15, 1983 9:00 a.m.• LEGISLATIVE UPDATE 10 a-m.• JOINT OPENING SESSION 12:00 p.m. SMALL CITIES BLOCK GRANT TAKEOVER BY 10:30 a.m. Speaker:RONALD E.USELDINGER,M.A., STATE San Jose,Ca, HUD DHCR RAP SESSION )'45 a.m.• EVALUATION OF NEW DHCR RENT INCREASE 12:30 p.m. PROCEDURES — Comparison with HUD&DHCR Regulations — Problems with compliance 2:00 p.m.- LEAVING MITCHELL-LAMA—IS IT FEASIBLE? 3:30 p.m. — Co-op&Rental Options — Legal Implications — Financial Costs` — Market Resale ADVANCE REGISTRATION SERVICE AND TUESDAY, JUNE 14, 1983 ON-SITE REGISTRATION 0:45 a.m.- PREPARING AND IMPLEMENTING A BASIC FORMS—Pre-registration forms are enclosed,to be completed and 12:30 p.m. SAFETY AND SECURITY PROGRAM returned with check or voucher to Conference Registrar,NYSARHO, Supervising agency review Inc., 100 State Street,Albany,N.Y. 12207. — Tenants responsibility and awareness FEES—Vouchers of payment of the$145 Annual Meeting registration — Need for education activities fee(make check payable to NYSARHO,Inc.)is to accompany the ad- - Lighting audit vance registration form when it is mailed to the Association at 100 State - (jointly with Housing Authorities) Street,Albany,N.Y. 12207. There is no registration fee for spouses or 2:00 p.m.- ENERGY MANAGEMENT AND MAINTENANCE— family members.Advance registration should be received at the Asso- 3:30 p.m. THE BASIC PHYSICAL PLANT ciation's Albany Office not later than Wednesday,June 2. Those re- - Language of the boiler ceived later will be processed at the Annual Meeting registration desk — Boiler room audit at the Concord. — Understanding utility rates ACKNOWLEDGMENT — The Association will mail an advance — Roof replacement or repair over applications registration acknowledgment,to you,following receipt of payment.You 3:30 p.m. SMALL&MINORITY BUSINESS ENTERPRISE will need this at the Annual Meeting.Upon your arrival at the Concord, PROGRAM this acknowledgment form is to be presented at the Conference's"Pre- Registered"desk after 3:00 p.m.Sunday afternoon(in our registration WEDNESDAY, JUNE 15, 1983 area),in exchange for your official numbered receipt,pre-prepared rk 9:00 a.m.- ANNUAL RAP SESSION WITH DHCR badge and other Annual Meeting materials and information. \-- 12:00 p.m. REFUND POLICY—Advance registrants subsequently not able to attend may obtain full refund of the $145 registration, upon applica- tion, and upon surrender of the above-mentioned acknowledgement COMMUNITY DEVELOPMENT & form.Advance registration refund receipts will be honored until URBAN RENEWAL June 4.Because of the Annual Meeting demands on staff time,actual refunds will not be made until after the Annual Meeting.Requests for MONDAY,JUNE 13, 1983 refunds received after June 4,will be subject to a 25%discount. JOINT OPENING SESSION REGISTRATION AT MEETING — For those registering upon 9:00 a.m.- 10 3 a.m. JOINTSpeakeRONALD E. USELDINGER,M.A., arrival,registration procedures there will be the same as in former years San Jose,Ca. and the registration fee plus late fee will be payable at that time.The STATE RESOURCES FOR URBAN registration desk will open Sunday afternoon,June 12,at 3:00 p.m.and 1645 a.m.- Sremain open until 7:00 p.m.Sunday evening. Registration facilities also 2230 p.m. AITALIZATION will be open during regular hours on the following days, beginning at ' 2:10 p.m.- HELPING THE TRULY NEEDY SENIOR, 8:00 a.m.on Monday. 3:30 p.m. HANDICAPPED,INFIRM CONGREGATE HOTEL RESERVATIONS—The hotel reservation form must be HOUSING PROGRAM mailed,with the room deposit,directly to the Concord,at the address 3:30 p.m.- MANAGEMENT TECHNIQUES FOR COMMUNITY shown on that form. Please do this as soon as possible,as our block of 5:00 p.m. DEVELOPMENT AGENCIES rooms is held only for a limited period of time. • , ... .., OC)1'VS�NG 1 1ITHACA HOUSING AUTHORITY Z 800 SOUTHPLAINSTREET �.� . ITHACA. NEW YORK 14850 607-273-8629 't- 44.r. 11 6 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR April 7, 1983 LA RESOLUTION #83-5 WHEREAS, the Ithaca Housing Authority did submit an application to Division of Housing and Community Renewal to receive assistance through the HEAP program to make certain energy conservation improvements in the amount of $20,325.00 on June 21, 1982, and WHEREAS, DHCR did determine that the IHA was eligible to participate in the program and the Executive Director of the IHA did execute Contract on August 23, 1982, and WHEREAS, the fully executed Contract was not returned to the IHA until November 1, 1982, and WHEREAS, due to the time limitations set up in the above named Contract in Sections 2, 3, 4 and 5, and since DHCR did not modify nor extend the time constraints, the IHA felt it could not administer the program according to the Contract Document, NOW, THEREFORE, BE IT RESOLVED that the HEAP Contract be terminated and the Executive Director be authorized to execute a termination agreement. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: FflFIVFn NOV 11982 DIVISION OF HOUSING AND COMMUNITY RENEWAL LOW COST ENERGY CONSERVATION GRANT PROGRAM ASSISTANCE CONTRACT C 14 2 0 3 3 Agreement made this;;i- r day of. // 7 f'"'-`" 1982 by and between the New York State Division of Housing and Community Renewal ("DHCR") having its principal office at 2 World Trade Center, 60th Floor, New York, New York 10047, and 1--P-MCA Ai/`TH0,ei7Y (the "Project Owner") with offices at fop S�,�A�N �7,2�,ET �THACA/ /li6w /U,P_,e 44e6-0. WHEREAS, the Low Income Home Energy Assistance Act of 1981 (Title 26 of Public Law 97-35) (hereinafter referred to as "the Act" or "HEAP") authorized grants to the states to provide assistance to eligible households to meet the costs of home energy; and • WHEREAS, the State of New York has agreed to administer the Act in accordance with the requirements of Section 2605 of said Act and has submitted to the United States Department of Health and Human Services a plan for such administration (hereinafter referred to as the "State Plan"); and WHEREAS, in accordance with the State Plan and Section 2605(k) of HEAP the State has established a program for low-cost residential weatherization and other energy related home repairs; and WHEREAS, pursuant to an agreement (the "Cooperative g P Agreement") dated the 1st day of March, 1982 between DHCR, the New York State Energy Office ("SEO") , and the New York State Department of Social Services ("DSS"), DHCR is the administrator of the Low Cost Energy Conservation Grant Program ("Program"); and - 1 - i HEAP (8/82) Form 2 DIVcttC1Y l.v••.. r.r�1.1'i'Ktw� -` WHEREAS, the Project Owner has made application to DHCR to receive assistance through the Program to make certain energy conser- vation improvements; and WHEREAS, DHCR has determined that the Project Owner is eligible to participate in the Program; and WHEREAS, DHCR, based on recommendations from SEO, has approved the Project Owner's application to implement the energy conservation measures ("ECMs") set forth in Schedule 1 annexed hereto and made a part hereof; NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, DHCR and the Project Owner agree as follows: Section 1. The Grant. DHCR hereby grants an award in an amount not to exceed $ 0,3 S for the implementation of the ECMs, subject to the Housing Company's compliance with the terms and conditions of this contract. Section 2. The Energy --Conservation . Measures. The Project Owner hereby agrees to implement the ECMs set forth in Schedule 1 to this Contract under the following conditions: a. Bids on work and/or materials shall be forwarded to DHCR for approval within 30 days of the date of this Contract. b. Contracts shall be awarded within 10 days of approval of bids by DHCR. c. Work shall commence within 14 days of approval of contracts by DHCR. d. Any changes in the ECMs as set forth in Schedule 1 - 2 - 4 •r shall be reviewed by SEO and approved by DHCR prior to implementation. e. No later than November 1, 1982, the Project Owner shall certify to DHCR the current status of its activities under this contract. This certification shall include, but not be limited to, a statement of work completed and expenditures made with respect to each ECM and, with respect to any work item not yet completed, a projected schedule for completion and payment. Section 3. Commencement of Work. Prior to the commencement of the ECMs, the Project Owner shall submit to DHCR for its approval • such plans and _specifications, contracts and/or purchase orders and estimated work and expenditure schedules as are necessary for the implementation and completion of the ECMs. No work may be commenced without DHCR's prior written approval. Any expenses incurred without such -approval will not be reimbursed pursuant to this contract. Section 4. Solicitation and Award of Contracts. The solicitation and award of all contracts, supplemental contracts, or amendments thereto in connection with the ECMs, including approval thereof by DHCR, shall be subject to the requirements of subdivisions (b) through (f) of Section 1728-4.1 of Title 9 of the Codes, Rules and Regulations of the State of New York, annexed hereto as Exhibit A; as used in such Exhibit A, the terms "housing company" and "company" shall, where applicable, be read as "Project Owner" and "authority". Section 5. Disbursements. Disbursements will be made to the Project Owner by DHCR under the following conditions: a. Upon DHCR's approval of projected work and expenditure schedules submitted by the Project Owner, DHCR may - 3 - is make an initial disbursement to the Project Owner. b. Interim progress disbursements shall be made when necessary. However, such disbursements shall not exceed 90$ of the amount set forth in Section 1 above, unless otherwise approved by DHCR. c. Requests for interim and final disbursements shall be made in the format required by DHCR and accom- panied by such information as DHCR may require, including proof satisfactory to DHCR that the Project Owner has properly incurred the obli- gation for which it is seeking disbursement. d. All requests for final disbursement must be received by DHCR no later than December 15, 1982. Section 6. Project Owner Accounts and Records. a. The Project Owner shall keep accurate records, in the manner and form required by the Division, of all activities, contracts, and expenditures related to the grant and the ECMs. All costs charged to the Program, including any approved services contributed by employees of the Project Owner, shall be supported by properly executed payrolls, time records, invoices, vouchers, contracts or purchase orders evidencing in proper detail the nature and propriety of the charges. All records shall be kept in a manner which distinguishes such Program activities, contracts and expenditures from all other activities, contracts and expenditures of the Project Owner. b. Upon completion of the ECMs, the Project Owner shall submit to DHCR a certified financial report covering its activities under this Contract, in such form as DHCR shall prescribe. - 4 - 2 • c. All documents supporting requests for disbursements shall be maintained by the Project Owner for a period of at least six years from the date of completion of the ECMs at the Project Owner's offices or at such other place as shall be readily accessible to DHCR, SEO, DSS, the New York State Department of Audit and Control and the United States Department of Health and Human Services for the purpose of auditing costs incurred and expenditures made in connection with this Contract. Section 7. Audit and Inspection. a. The Project Owner shall permit, and shall require its contractors to permit, representatives of DHCR, SEO, DSS, the New York State Department of Audit and Control and the United States Department of Health and Human Services to inspect all work, materials, records, invoices and other relevant data and records, and to audit the books, records and accounts of the Project Owner pertaining- -to the grant and the ECMs. b. If an audit or inspection shows that any item of work for which a disbursement has been made was not carried out in full com- pliance with this Contract, the Project Owner shall, upon demand, repay such disbursement to DHCR. Section 8. Provisions Required by Law. a. The Project Owner shall comply with the terms and con- ditions set forth in Appendix A, which is attached hereto and made a part of this Contract. b. The Project Owner shall comply with the minority business enterprise participation requirements set forth in Appendix B, which is attached hereto and made a part of this Contract. - 5 - � R \./ c. This contract is entered into pursuant to the Low Income Home Energy Assistance Act of 1981, the applicable Federal regulations relating thereto, the State Plan, and the Cooperative Agreement, the provisions of each of which shall govern in case of any inconsistency with the provisions of this Contract. Section 9. Indemnity Clause. The Project Owner shall indemnify and hold harmless DHCR, SEO and the State of New York from any and all suits, actions, damages and costs of any name and description relating to the performance of this Contract. DHCR may retain such monies from the amount- due the Project Owner as may be necessary to satisfy any claim for damages recovered against DHCR, SEO, or the State of New York. The Project Owner's obligations under this paragraph shall not be deemed waived by the failure of DHCR to retain the whole or any part of such monies due the Project Owner, nor shall such obligations be deemed limited or dischargedby the procurement of any insurance for liability for damages imposed by law upon the Project Owner, DHCR, or SEO. Section 10. Executory Clause. This Contract - shall be deemed executory only to the extent of moniesavailable to DHCR pursuant to the Low Income Energy Assistance Act of 1981, the State Plan and the Cooperative Agreement for the performance of the terms hereof and no liability on account thereof shall be incurred by DHCR beyond monies available for the purpose thereof. - 6 - IN WITNESS whereof, the parties have executed this Agreement the day and year set forth in the Preamble thereto. APPROVED AS TO FORM DATE: '(Project Owner) ('-'7 i ;.'1'.; - - By: 1-1 SEF 4,, .. i'-"d..,: — ?-7.„..„. ,) _ 5.....�._:�_:Attorney General / /� �( Nne) ,.' :- APPROVED ,kr,... , 7-,j. /./.,,;',/- j i! ' L /I (Title) DATE: 01 t 1 � /98 DIVISION OF HOUSING AND ` -- /-.5`'""' COMMUNITY RENEWAL State Comptroller By: i / G -Q`Com .ssioner - 7 - STATE OF NEW YORK ) ss. : COUNTY OF NEW YORK ) On this 22 S G day of �'�,/`x , 19 r2 , before me personally came 3 „,7 0,4 S (-.a R J F.,,C.5r v c Pv 7 Y Commissioner of the New York State Division of Housing and Community Renewal, to me known and known to me to be the person described in and who executed the foregoing instrument and he acknowledged to me that he executed the same for and on behalf of the New York State Division of Housing and Community Renewal for the purpose therein mentioned. / n ry.� ( ,,/,,////0- 4__------- (` ' ,/// //0- s_/ Notary Puelic State of "New York SUSAN CAUGHRON Notary Public, State of New York i No. 43-4727512 Qualified in Richmond County I STATE OF NEW YORK ) Commission Expires March 30, 198 �j f ) ss. : COUNTY OF Q� kev`t—rt ) On this 2...3 day of , 191-1- , before me personally came ] ��- - - to me known, who being by meL duly sworn, did depose and sa that he resides at G c n c� 'fix. 7- 3 A, --.� -�-ti, )�- Z at he is the Ie/ 4a— Lz of the Corporation/Housing Authority described in and which executed the foregoing agreement; that said Corporation/Authority has, by resolution annexed - hereto, authorized him to execute such agreement for and on behalf of it; and that he signed same pursuant to such authorization. / 2 ire t 7 Notary Public State of New York' , >(rervi.t.m. . 4kwal 1S �) DIVISION OF HOUSING AND COMMUNITY RENEWAL LOW-COST ENERGY CONSERVATION GRANT PROGRAM TERMINATION AGREEMENT Agreement made this day of , 1983 by and between the New York State. Division of Housing and Community Renewal ("DHCR") having its principal office at Two World Trade Center, 60th Floor, New York, New York 10047 and the Ithaca Housing Authority (the "Authority") with offices at 800 Splain Street in the City of Ithaca , State of New York WHEREAS, the Low Income Energy Assistance Act of 1981 provides certain Federal assistance to States for use in meeting the costs of home energy, including a Low Cost Energy Conservation Grant Program (the "Program") which provides assistance to certain property owners for energy conservation improvements; and WHEREAS, the Program is administered by DHCR through contracts with various eligible project owners, including public housing authorities; and WHEREAS, DHCR and the Authority entered into a Low Cost Energy Conservation Grant Program Assistance Contract (the "Contract") on September 22 , 19 82 , providing for financial assistance to the Authority in an amount not to exceed the sum of Twenty Thousand Three Hundred and Twenty—Five dollars ($ 20,325.00 ) , which Contract was duly registered with the Comptroller of the State of New York and bears Contract number C- 142039 ; and WHEREAS, DHCR and the Authority have determined that it would be in the best interests of both parties and of the public to terminate the Contract and release each party thereto from its obligations as set forth therein; and WHEREAS, no monies have been paid out by DHCR or requested by the Authority pursuant to the Contract; NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, DHCR and the Authority agree as follows: Section 1. Contract number C- 142039 , entered into on September 22 , 19 82 by and between DHCR and the Authority, is hereby cancelled and terminated as of the date of this Agreement. Section 2. The Authority waives any right to any payments under the Contract, including but not limited to any payments with respect to periods prior to the date of this Agreement. Section 3. Each party to this Agreement hereby releases the other from any liability or obligation arising out of the Contract. - 2 - a IN WITNESS whereof, the parties have executed this Agreement the day and year set forth in the Preamble thereto. APPROVED AS TO FORM OF ITHACA HOUSING AUTHORITY DATE: By: Mary Louise Battiste Attorney General (Name) APPROVED Executive Director (Title) DATE: DIVISION OF HOUSING AND COl1MMUNITY RENEWAL State Comptroller By: Commissioner - - r. STATE OF NEW YORK ) ss. : COUNTY OF NEW YORK ) On this 2 2 day of ��~4"� , 19 P2 , before me personally came /3,:. .)- OA S c-.a /t s / c3 r v c Pv Y Commissioner of the New York State Division of Housing and Community Renewal, to me known and known to me to be the person described in and who executed the foregoing instrument and he acknowledged to me that he executed the same for and on behalf of the New York State Division of Housing and Community Renewal for the purpose therein mentioned. Notary Public State of 'New York SUSAN CAUGHRON Notary Public, State of New York I No. 43-4727512 Qualified in Richmond County I STATE OF NEW YORK ) Commission Expires March 30, 198 ss. : COUNTY OF avov, r_ ) Ad On this Z.3 day of 7)41'4- , 19 f- , before me personally cameto me known, who being by me' duly sworn, did depose and sa that he resides at Geo 2c. 7- 3p, )z ; hat he is the -, �� - Lz ,. of the Corporation/Housing Authority described in and which executed the foregoing agreement; that said Corporation/Authority has, by resolution annexed • hereto, authorized him to execute such agreement for and on behalf of it; and that he signed same pursuant to such authorization. /nna,t.._20-A-AA- 4,4A1A-4Zr Notary Public State of New York '6_,4g_ 2s-13/ • 3 • DIVISION OF HOUSING AND COMMUNITY RENEWAL LOW-COST ENERGY CONSERVATION GRANT PROGRAM TERMINATION AGREEMENT Agreement made this day of , 1983 by and between the New York State" Division of Housing and Community Renewal ("DHCR") having its principal office at Two World Trade Center, 60th Floor, New York, New York 10047 and the Ithaca Housing Authority (the "Authority") with offices at 800 Splain Street in the City of Ithaca , State of New York WHEREAS, the Low Income Energy Assistance Act of 1981 provides certain Federal assistance to States for use in meeting the costs of home energy, including a Low Cost Energy Conservation Grant Program (the "Program") which provides assistance to certain property owners for energy conservation improvements; and WHEREAS, the Program is administered by DHCR through contracts with various eligible project owners, including public housing authorities; and WHEREAS, DHCR and the Authority entered into a Low Cost Energy Conservation Grant Program Assistance Contract (the "Contract") on September 22, 19 82 , providing for financial assistance to the Authority in an amount not to exceed the sum of Twenty Thousand Three Hundred and Twenty—Five dollars ($ 20,325.00 ) , which Contract was duly registered with the Comptroller of the State of New York and bears Contract number C- 142039 ; and WHEREAS, DIICR and the Authority have determined that it would be in the best interests of both parties and of the public to terminate the Contract and release each party thereto from its obligations as set forth therein; and WHEREAS, no monies have been paid out by DHCR or requested by the Authority pursuant to the Contract; NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, DHCR and the Authority agree as follows: Section 1. Contract number C- 142039 , entered into on September 22 , 19 82 by and between DHCR and the Authority, is hereby cancelled and terminated as of the date of this Agreement. Section 2. The Authority waives any right to any payments under the Contract, including but not limited to any payments with respect to periods prior to the date of this Agreement. Section 3. Each party to this Agreement hereby releases the other from any liability or obligation arising out of the Contract. - 2 - a IN WITNESS whereof, the parties have executed this Agreement the day and year set forth in the Preamble thereto. APPROVED AS TO FORM OF ITHACA HOUSING AUTHORITY DATE: By: Mary Louise Battiste Attorney General (Name) APPROVED Executive Director (Title) DATE: • DIVISION OF HOUSING AND COMMUNITY RENEWAL State Comptroller By: Commissioner - - IN WITNESS whereof, the parties have executed this Agreement the day and year set forth in the Preamble thereto. APPROVED AS TO FORM A z-L i7 DATE: `(Project Owner) /') i , , -i-)3=.,'i is By: SEFu . �t•.. , / Attorney General / �� ((NP-Lme) APPROVED ( • l/.c-c, , t�� / -'-A ,- t<; (Tit e) DATE: 1 J X982 DIVISION OF HOUSING AND :7--',.- '71°."E".. COMMUNITY RENEWAL State Comptroller By: / c e 7`Com .ssioner G - 7 - i STATE OF NEW YORK ) ss. : COUNTY OF NEW YORK ) On this day of , 19 , before me personally came Commissioner of the New York State Division of Housing and Community Renewal, to me known and known to me to be the person described in and who executed the foregoing instrument and he acknowledged to me that he executed the same for and on behalf of the New York State Division of Housing and Community Renewal for the purpose therein mentioned. Notary Public State of New York STATE OF NEW YORK ss. : COUNTY OF ) On this day of , 19 , before me personally came to me known, who being by me duly sworn, did depose and say that he is the of the Ithaca Housing Authority described in and which executed the foregoing agreement; that he knows the seal of said Authority; that the seal was affixed thereto by order thereof, and that he signed his name thereto by like order. Notary Public State of New York OVSING qG Ve 'o ITHACA HOUSING AUTHORITY Z to ; 800 SOUTH PLAIN STREET ITHACA.NEW YORK 14850 607-273-8629 �sr106 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR April 7, 1983 LA RESOLUTION 483-6 WHEREAS, the Gadabout Transportation Service has provided transportation to the residents of Titus Towers, and WHEREAS, the Gadabout Transportation Service has requested the Ithaca Housing Authority to contribute $200.00 annually for said service, and WHEREAS, said contribution will entitle the residents of Titus Towers to preferred scheduling and reduced rates for group use, NOW, THEREFORE, BE IT RESOLVED that the Ithaca Housing Authority shall contribute the sum of $200.00 annually to the Gadabout Transportation Ser- vice of Tompkins County, and the Executive Director is hereby authorized to sign any documents in regard to the same. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: A VOLUNTARY TRANSPORTATION SERVICE FOR OLDER , AND HANDICAPPED TOMPKINS COUNTY RESIDENTS a int 11,5 ink In 4.10 11.11 Ur — TRANSPORTATION SERVICES, Inc. — ITHACA: 607-273-1878 G R OTON: 607-8984661 March 30, 1983 Mrs. Mary Louise Battisti, Exec. Director �I . Ithaca HousingAuthority - Titus Towers Pr-Lt. ^ nnT f'JAgtR r, ir 800 South Plain Street Ithaca, New York 14850 Dear Mrs. Battisti: Gadabout Transportation Services has been meeting a crucial need of the. elderly and handicapped in Tompkins County for a flexible public trans- portation system over the seven years since its inception in 1976. In an attempt to stabilize its base of local support, Gadabout has requested that organizations whose clients use the service most extensively make an annual contribution to the program. The amount being requested is a minimum of $200. Contributing organizations will be given preferred scheduling for group use of the Gadabout vehicles as well as reduced rates for group use. This year, the Board of Directors voted to maintain the per mile reimburse- ment rate at .604 for contributing agencies, and .80 for non-contributing organizations. The idea of an annual contribution was initially discussed at a meeting of Gadabout staff, board members, and representatives from several residential facilities for older persons. The sense of the meeting was that while Gadabout provides an invaluable service for the clients of these facilities, the cost of this service cannot be met solely by the donations of the people riding the buses. It was recommended that an annual contribution be requested to help cover the actual costs of the service. In order to insure Gadabout's continued survival, we need the help and support of all the agencies and facilities that use it. Enclosed you will find a "Statement of Intent" from Gadabout to provide services for your organ- ization in return for your contribution of at least $200. We hope that you will be able to give us your support. Sincere , "Li% William E. Wendt, President Gadabout Board of Directors 710 WEST COURT STREET ITHACA, N.Y. 14850 ;1'1 Y--^ ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS APRIL 7, 1983 PRESENT: Margaret L. Clynes, Edward W. Austin, Miriam B. Hutchins, Esther Frandell, Morris F. Angell, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Edward J. Conley (excused) , Raymond Melton (excused) GUESTS: Claudia Montague, WHCU; Vincent Lukas, OPR; Viola Scott and Clifford June, Tenants Vice Chairman Miriam Hutchins called the meeting to order with a quorum present. APPROVAL OF MINUTES: Esther Frandell moved to approve the minutes of March 3, 1983; seconded by Margo Clynes. Ayes - 5; Nays - 0. Minutes approved as read. REPORTS: Titus Towers Tenant Council - No report. Northside Tenant Council - No report. Southview Tenant Council - No report. Owner's Project Representative - Vincent Lukas updated the Board on the progress of construction on Titus Towers II. Mrs. Clynes asked about a sample brick wall that was to have been put up by the architect. Execu- tive answered that it isup and that commissioners will be called for a daytime meeting sometime after April 11th upon the Architect's return in order to select the mortar color. Mrs. Hutchins asked if contractors are staying within their bids. Executive Director explained that they must stay within their bids. Attorney - Attorney Lange reported going to City Court on a delinquent account, which has been brought current. Chairman - At the Chairman's request, the Executive Director asked the Vice Chairman to appoint a nominating committee to select names for the election of new officers at the June Annual Meeting; and also to select the site for this meeting. Morris Angell, Raymond Melton and Edward Conley were appointed to the nominating committee. Executive Director - Mrs. Battisti reported that the 36-month audit was completed and a report should be received the first part of May. Also, HUD has scheduled a joint review on the CLAP application for Southview. Executive Director reported that serious water problems are being experi- enced at Overlook apartments again. A bedroom in one of the garden apart- ments has been closed off because of mold growing in the room. Since 1976, $114,000 has been expended on improvements to these ten units and the same problem is being experienced again. Discussion ensued. Mr. Austin asked BOARD OF COMMISSIONERS -2- April 7, 1983 about IHA's liability should a health problem occur in the future due to this mold. Attorney Lange advised that liability occurs when notice is received of a problem and it is not fixed. Executive Director in- formed Board that tenant did not report the mold or that the bedroom had to be vacated; that tenant had been offered relocation and declined as they will be moving out of Ithaca in August. Architect Loveall did a general inspection of the site and will report back to Executive Director after further investigation. Executive Director asked the Attorney about IHA's liability even though relocation had been offered. Attorney recom- mended that the Health Department be asked to give an opinion and that if there is a health hazard, the tenants would be asked to leave that apart- ment. Tenant Relations Specialist - No questions. Principal Account Clerk - Question from Mrs. Hutchins on interest rate; explained by Executive Director. Question from Mr. Angell on excess monies; explained by Executive Director. Section 8 Coordinator - No questions. Outreach Worker - Mrs. Hutchins commented that she assumed Geraldine Fisher had been appointed fairly recently. Executive Director ex- plained that Mrs. Fisher has been employed about four months and was taken from the Civil Service list. Maintenance Supervisor - Mrs. Hutchins asked what "closet conversions" were. Explained by Executive Director. OLD BUSINESS: None. NEW BUSINESS: NYSARHO Annual Conference - Executive Director asked Commis- sioners to advise her if they wish to attend. RESOLUTIONS: LA RESOLUTION 483-5 - Authorization to terminate HEAP contract (copy attached to original minutes) Read by Secretary Clynes. Motion by Margaret Clynes; seconded by Esther Frandell Executive Director gave an overview of the sequence of events which lead up to the termination of contract; and that the IHA has received funding for the same improvements under CLAP. Ayes - 5; Nays - 0. Unanimously carried. LA RESOLUTION ##83-6 - Authorization for IHA to contribute $200.00 to Gadabout (copy attached to original minutes) Read by Secretary Clynes. Motion by Esther Frandell; seconded by Morrie Angell Commissioner Angell questioned the definition of the word, "Annual." Executive Director explained that the IHA has been contributing $200.00 annually; that the original resolution did say, "Annual," but because of the change in Board members, she submits a new resolution each year. BOARD OF COMMISSIONERS -3- April 7, 1983 Commissioner Angell made a motion to amend La Resolution 483-6 to read: " that the Ithaca Housing Authority shall contribute the sum of $200.00 for calendar year 1983 " Seconded by Margo Clynes. Mrs. Clynes questioned the wording, "preferred scheduling;" more discus- sion ensued. Ayes - 5; Nays - 0. Resolution approved as amended. Motion to move into Executive Session for: Discussion on selection of architectural firm for CLAP Discussion on three tenants with individual problems by Esther Frandell; seconded by Ed Austin. Regular meeting adjourned. Margaret L. Clynes, Secretary-Treasurer (Recorded by Patricia S. Darling) OJS�NC' R � G'o ITHACA HOUSING AUTHORITY •((' A 800 SOUTH PLAIN STREET ITHACA. NEW YORK 14850 607-273-8629 FST. i9Ag MARY LOUISE BATTISTI EXECUTIVE DIRECTOR Date: April 29, 1983 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for April 1983 Vacancies: 403 Titus Towers -1 bdrm 503 Hancock St. , Apt #8 -2 bdrm Tenants tentatively being selected for placement 2 Tenants that were selected and placed 1 Inspections made on prospective-tenants (applicants) 2 Inspections made on tenants moving out 2 Inspections made on present tenants 3 Tenants that have been relocated 1 Annual inspections completed 17 Respectfully submitted, I 41 A.1)Wid Joseph M. David JMD:br ITHACA HOUSING AUTHORITY Financial Report As of March 31 , 1983 Checking Accounts General Fund $ 1 ,689. 19 Section 8 15,536.02 $ 17,225.21 Savings Accounts Security Deposits 18,544.72 Escrow 1 ,213.91 P-A-D Savings 294.69 20,053.32 Investments Super Seven Acct. #04-101-018045 191 ,439.87 Super Seven Dev. Acct. #01-301-943605 3,553,341 .79 Money Market #27-101-018045 260,837.07 4,005,618.73* Accounts Receivable Current Tenants (27) 538.76 Prior Vacated Tenant Accounts Receivable (1) 148.00 Vacated Tenant Accounts Receivable (2) 339.65 1 ,026.41 $4,043.923.67 Accounts Receivable thru March 31 , 1983 Arrears as of 2/28/83 $ 1 ,258.58 Adjustments made 3/31/83 247.25 Rent roll charges for Mar. 1983 35,868.00 Other charges for Mar. 1983 696.85 $ 38,070.68 Advance payments from Feb. 1983 7,356.45 Rent collected during Mar. 1983 38,224.67 Other charges collected during Mar. 1983 564.41 Advance payments included in above (9,472.45) (36,673.08) Charges to be paid by DSS Vouchers (371 . 19) Total Tenant Accounts Receivable as of March 31 , 1983 $ 1 ,026.41 *$34,098. 15 of this amount is modernization funds, $361 ,350.98 of this amount is operating funds, and $3,610, 169.60 of this amount is development funds. • ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982-1983 Type U Purchase Date Amount Maturity Date Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9. 15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 03/16/83 r tificate of Deposit 27-301-018045 09/15/82 100,000.0& * 03/14/83 9.60 180 03/14/83 DS. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120 1/13/83 Certificate of Deposit 28-301-940371 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 Fed. Farm Cr. Banks/ U. S. Treas. Notes* 982471 09/15/82 2,000,000.00 01/13/83 9.50 120 1/13/83 U. S. Treas. Notes* 982472 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 U. S . Treas. Notes* 982473 09/15/82 736,760.38 12/14/82 9,40 90 12/14/82 04-101-018045 3/31/83 191 ,439.8 ** Floating*** 7 da. int. Super Seven Account 7 & renewal Super Seven Account-Dev. 01-301-943605 3/31/83 3,553,341 .79 ** Floating-** 7 da. int. 6 renewal Certificate of Deposit 26-101-018045 12/14/82 260,837.07** 04/13/83 8. 15 120 4/13/83 ley Market 27-101-018045 04/13/83 267,826.07 10/12/83 8. 798 182 4, -CASH DISBURSEMENTS - MAI ,83 Date Check # Payee Amount 3/3/83 11738 Vincent Lukas , P.E. (Per diem payment-CTAP) 450.00 11739 Mary Louise Battisti (2/18/83 thru 3/3/83 Payroll Period) 671 . 11 11740 Patricia S. Darling ( " 11 11 " " ) 221 .81 11741 Joseph M. David ( " " " " " ) 506.54 11742 Geraldine J. Fisher ( " II II " " ) 223.95 11743 Sharon D. Fiorille ( " " " " " ) 335.71 11744 Sybil S. Phillips ( " 11 " " " ) 354. 10 11745 Elizabeth A. Roscioli ( " " " " " ) 245.59 11746 Jean R. Sylvestre ( " " " " " ) 205. 32 11747 Brian J. Besemer ( " " " " " ) 215.60 11748 Earl D. Brennan ( 11 " " " " ) 243.50 11749 Garfield G. Ellsworth ( " " ) 379.92 11750 Darrell A. Rhoads ( " II " ) 432.45 11751 Jeffrey M. Tilton ( " " " " " ) 266.89 11752 Allan E. Simon ( 11 " " " " ) 167.78 11753 Daniel J. Hamilton ( " " " " " ) 219.63 11754 William F. Kanouse ( II II II " " ) 220. 13 11755 Ralph Koberstine ( " II II " " ) 103. 10 11756 Tompkins County Trust Company (FWT for the 3/3/83 Payroll) 959.41 11757 Tompkins Employees' Federal Credit Union (Emp. Shares) 210.00 11758 Citizens Savings Bank (Emp. IRA Contributions) 175.00 11759 U. S. Post Office (Postage) 100.00 11760 I . H. A. Maintenance Employees ' Association (Union Dues) 25.00 3/4/83 11761 I . H. A. Petty Cash (Reimbursement thru 3/2/83) 71 . 36 11762 Ace Security Control (Maint. Mat. ) 60.45 11763 Agway Petroleum Corporation (Maint. Mat. ) 11 .44 11764 Bob Baker Kitchens, Ltd. (Dwelling Constr.-CIAP) 960.60 11765 The Carey McKinney Group (Insurance Expense) 2,482.00 11766 The City of Ithaca, Dr. (Water & Sewer) 1 ,203. 12 11767 County Wide Appliance Service of Ithaca (Maint. Mat. ) 37.50 11768 Empire Building Supplies (Maint. & Extraordinary Maint. Mat. ) 1 ,282.03 11769 Exxon Company, U.S.A. (Maint. Mat.) 179.55 11770 Franklin Litho (Office Supplies) 152.80 11771 HEP Materials Corp. (Extraordinary Maint. Mat. ) 79.00 11772 Ithaca Wholesale Electric Supply, Inc. (Extra. Maint. Mat. ) 51 .80 11773 Kelley Bros. (Extra. Maint. Mat.) 90.53 11774 NYS E & G (Dec.-Jan. billing) 580.79 11775 NYS E & G (Jan.-Feb. billings) 24,642.68 3/8/83 11776 Lac Binh Chau (Sec. Dep. Int. Refund) 14.28 3/11/83 11777 Sharon D. Fiorille (Payroll Advance) 100.00 3/14/83 11778 Sharon D. Fiorille (Travel Advance for travel to Wash. , DC) 150.00 11779 Sybil S. Phillips (Travel Advance for travel to Wash. , DC) 150.00 11780 Hyatt Regency Crystal City (Wash. , DC hotel expense for above) 440.63 11781 Acme Visible Records, Inc. (CIAP- Inv. Records) 520.85 11782 Blair & Roach Attorneys (Legal expense/Section 8) 27.81 11783 The Bond Buyer (Sundry-Other Expense) 70.20 11784 Bond Queen City (Maintenance Materials) 54.94 11785 Bruce's (Maint. Mat.) 3.00 11786 Barber-Colman Company (Maint. Contract) 511 .50 11787 Cramer's Auto Parts , Inc. (Maint. Mat. ) 27.29 11788 Credit Bureau of Ithaca, Cort. , & Tioga Cos. (Sundry expense) 14.75 11789 Direct-Page Communications, Inc. (Sundry expense) 74.25 11790 Grossman's (Maint. Mat.) 80.85 11791 Horwitz (Maint. Mat.) 16.87 11792 Hudson Printing Company, Inc. (Sundry expense) 99.20 11793 IBM (Office Equipment) 790.00 CASH DISBURSEMENTS - MAA.A 33 CON'T. ...i Date Check # Payee Amount 3/14/83 11794 JR's A.M. Auto Repair (Maintenance Contract) 486.22 11795 NYS E & G (Jan.-Feb. billings-bal . ) 844.77 11796 NYS Employees ' Health Insurance Pending Acct. (Emp. Health Ins.) 1 ,541 .56 11797 New York Telephone (2/13/83 billings) 411 .86 11798 Otis Elevator Company (Maint. Contract) 850.39 11799 Piersons Office Supply (Office Supplies) 17.69 11800 William T. Pritchard, Inc. (Maint. Mat. ) 17.61 11801 Rheem Manufacturing Company (Replacement Water Heaters) 1 , 174.50 11802 Salino Electric Motors (Maint. Mat.) 18.08 11803 The Sherwin-Williams Co. (Maint. Mat. ) 506.22 11804 Simplex Time Recorder Co. (Maint. Contract) 1 ,811 .50 11805 South Park Electric Co. , Inc. (Maint. Mat. ) 355.68 3/17/83 11806 Mary Louise Battisti (3/4/83 thru 3/17/83 Payroll Period) 671 . 11 11807 Patricia S. Darling ( " " " " " ) 221 .81 11808 Joseph M. David ( " " " " ) 506.54 11809 Geraldine J. Fisher ( " " " " " ) 223.95 11810 Sharon D. Fiorille ( " " " " " ) 232.42 11811 Sybil S. Phillips ( " " " " " ) 435.90 11812 Elizabeth A. Roscioli - ( " " " " " ) 235.59 11813 Jean R. Sylvestre ( " " " " " ) 249.35 11814 Brian J. Besemer ( " " " " " ) 247.66 11815 Garfield G. Ellsworth ( " u u u " ) 350.59 11816 Darrell A. Rhoads ( " " " " " ) 397.36 11817 Allan E. Simon ( u u u u " ) 357.80 11818 Jeffrey M. Tilton ( " " " " " ) 257.74 11819 Daniel J. Hamilton ( " " " " " ) 240.44 11820 William F. Kanouse ( " " " " " ) 240.94 11821 Ralph M. Koberstine ( " u u u " ) 257.74 11822 Tompkins Couty Trust Company (FWT for the 3/17/83 Payroll ) 1 ,016.30 11823 Tompkins Employees ' Federal Credit Union (Emp. Shares) 240.00 11824 Citizens Savings Bank (Emp. IRA Contributions) 175.00 11825 Vasco Brands , Inc. (Maint. Mat. ) 59.65 3/23/83 11826 Darrell A. Rhoads (Bal . of 3/17/83 Payroll ) 39.48 3/24/83 11827 Empire Building Supplies, Inc. (Extraordinary & Maint. Mat.) 2,063.51 11828 Gulliver's World Ltd. (Airfare for Wash. , DC travel) 408.00 11829 The Ithaca Journal (Sundry expense) 38.47 11830 T. G. Miller Associates, P.C. (Dev. expense) 553.00 11831 New York Telephone (3/13/83 billings) 575.37 11832 Porter-Cable Corporation (Maint. Mat.) 12.00 11833 Syracuse Newspapers (Sundry expense) 33.21 11834 Xerox Corporation (Sundry expense) 186.58 11835 Williams Electrical Construction, Inc. (Dev. Expense) 8,490.07 3/31/83 11836 Mary Louise Battisti (3/18/83 thru 3/31/83 Payroll Period) 671 . 11 11837 Patricia S. Darling ( " " " " " ) 221 .81 11838 Joseph M. David ( " " " " " ) 506.54 11839 Sharon D. Fiorille ( " " " " " ) 296. 10 11840 Geraldine J. Fisher ( " " " " " ) 223.95 11841 Sybil S. Phillips ( u " " " " ) 357.96 11842 Elizabeth A. Roscioli ( " u " " " ) 235.59 11843 Jean R. Sylvestre ( " " " " " ) 241 .55 11844 Brian J. Besemer ( " " " " " ) 218.78 11845 Earl D. Brennan ( " " " " " ) 162.91 11846 Garfield G. Ellsworth ( " " u u " ) 372.91 11847 Darrell A. Rhoads ( u u u u " ) 397.76 11848 Allan E. Simon ( " " " " " ) 372.20 11849 Jeffrey M. Tilton ( I, u u u " ) 265.81 11850 Daniel J. Hamilton ( " " " " " 240.44 11851 William F. Kanouse ( " " " " " ) 240.94 CASH DISBURSEMENTS - MINNA 83 - CON'T. Date Check # Payee Amount 3/31/83 11852 Tompkins County Trust Co. (FWT for the 3/31/83 Payroll ) 996.80 11853 New York State Income Tax (SWT for March 1983) 994.85 11854 Tompkins Employees' Federal Credit Union (Emp. Shares) 240.00 11855 Vincent Lukas , P.E. (Dev. Expense) 1 ,200.00 11856 United Way of Tompkins County (Emp. Contributions for Mar. ) 16.50 11857 NYS Employees' Retirement System (Emp. Ret. Contri . for Mar. ) 570.85 11858 NYS Social Security Agency (FICA for March) 3, 184.25 11859 Citizens Savings Bank (Emp. IRA Contributions) 175.00 11860 Cortland County Support Collection Unit (Emp. Wage Deductions) 120.00 11861 Tompkins County Support Collection Unit (Emp. Wage Deduct.) 225.00 11862 Tompkins County Sheriff (Emp. Wage Deduct. ) 343.54 11863 J. C. Penney (Office Furn. & Equip. ) 35.00 11864 Department of Housing and Urban Development (Dev. Insp. Costs) 4,368.07 11865 Binghamton Press Co. , Inc. (Sundry Expense) 87.70 11866 Exxon Company, U.S.A. (Maint. Mat. ) 165.53 11867 G. & H. Extinguisher Service (Maint. Contracts) 142.25 11868 B. Kelly & Sons (Maint. Mat. ) 248.34 11869 Lustre Line Products (Maint. Mat. ) 737.40 11870 NYS E & G (Feb.-Mar. billings) 17,785.23 11871 Otis Elevator Company (Maint. Contract) 850.39 11872 Sciarabba Walker & Co. (Accounting Fees) 62.50 11873 Star-Gazette & Sunday Telegram (Sundry Expense) 61 .48 11874 Vaxco Brands , Inc. (Maint. Mat. ) 177.00 11875 Woolworth 's Dept. Store (Sundry Expense) 4.63 $106,836.94 • ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982-1983 Tvpe U Purchase Date Amount Maturity Date Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9. 15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 03/16/83 r tificate of Deposit 27-301-018045 09/15/82 100,000.0CP* 03/14/83 9.60 180 03/14/83 1S. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120 1/13/83 Certificate of Deposit 28-301-940371 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 Fed. Farm Cr. Banks/ U. S. Treas. Notes* 982471 09/15/82 2,000,000.00 01/13/83 9.50 120 1/13/83 U. S. Treas. Notes* 982472 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 U. S . Treas. Notes* 982473 09/15/82 736,760.38 12/14/82 9,40 90 12/14/82 . Super Seven Account o4-101 -018045 3/31/83 191 ,439.87 ** Floating*** 7 da. int . & renewal Super Seven Account-Dev. 01-301 -943605 3/31/83 3,553,341 .79 ** Floating-*- 7 da. int. & renewal Certificate of Deposit 26-101-018045 12/14/82 260,837.07** 04/13/83 8. 15 120 4/13/83 ley Market 27-101-018045 04/13/83 267,826.07 10/12/83 8. 798 182 's ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET r .r ITHACA. NEW YORK 14850 607-273-8629 FSI'. 1946 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: April 28, 1983 TO: Mary Louise Battisti Executive Director FROM: Sharon D. Fiorille Section 8 Coordinator SUBJECT: Section 8 Report for April 1983 Total certificates available on program 94 Total number of certificates issued (not leased) 04 Total number of certificates not issued 00 Certificates issued during this month (not leased) 01 Units under lease 90 Units under lease this month 04 Relocations performed this month of present participants 00 Participation recertifications completed this month 06 Annual inpsections completed this month 09 Initial occupancy inspections completed this month 05 Relocation inspections completed this month 00 Respectfully submitted, jiaA.6-712 x -1 Sharon D. Fiorille /sdf . CASH DISBURSEMENTS - March 1983 - Section 8: DATE CHECK # PAYEE AMOUNT 3/1/83 3772 Abbott Associates (Housing Assis. Paymts. ) $ 885.00 3/1/83 3773 Abbott Associates ( ) 1,033.00 3/1/83 3774 Abbott Associates ( " ) 1,083.00 3/1/83 3775 Abbott Associates ( " ) 854.00 3/1/83 3776 John Anderson ( ) 138.00 3/1/83 3777 John/Joyce Barney ( " ) 44.00 3/1/83 3778 Walter Bunkowski ( ) 188.00 3/1/83 3779 Christine Carrington( " ) 104.00 3/1/83 3780 Rudolph Christopher( " ) 157.00 3/1/83 3781 DICO-Neal Dietz ( " ) 514.00 3/1/83 3782 Wm./Beverly Everts & Craig Hull ( ) 211.00 3/1/83 3783 William Gerber ( ) 133.00 3/1/83 3784 Carrie F. Gibbs ( ) 140.00 3/1/83 3785 W. Cynthia Glover ( " ) 167.00 3/1/83 3786 Adolphus C. Hailstb rk, Sr. ( " m ) 27.00 3/1/83 3787 Harry Hoose ( ) 143.00 3/1/83 3788 Harry/Dorothy Huddle( " ) 143.00 3/1/83 3789 Ithaca Neighborhood Hous. Serv. ( m ) 227.00 3/1/83 3790 Theron Johnson ( ) 249.00 3/1/83 3791 Orson Ledger ( ) 888.00 3/1/83 3792 Orson Ledger ( Is m u ) 832.00 3/1/83 3793 Orson Ledger ( ) 1,121.00 3/1/83 3794 Orson Ledger ( is ) 718.00 3/1/83 -_ 3795 Orson Ledger ( ) 675.00 3/1/83 3796 Orson Ledger ( ) 981.00 3/1/83 3797 Orson Ledger-Ledger Properties Inc. ( " ) 354.00 3/1/83 3798 Madeline MacAlarney( " ) 147.00 3/1/83 3799 August Macali ( ) 156.00 3/1/83 3800 John McPherson ( ) 179.00 3/1/83 3801 Mary Mignano ( ) 135.00 3/1/83 3802 Helen Mike ( ) 167.00 3/1/83 3803 Joseph Muraca, James England & Jerard Jennings ____ ( ) 160.00 3/1/83 3804 Virginia Polak ( ) 96.00 3/1/83 3805 Alfreds Reide-Manis( " ) 153.00 3/1/83 3806 May F. Rolle ( ) 434.00 3/1/83 3807 Arthur/Sharron Rollins ( ) 162.00 3/1/83 3808 David/Pamela Solomon( " ) 232.00 3/1/83 3809 Ferdinand A. Stanchi( " ) 111.00 3/1/83 3810 Eugene Terwilliger ( " ) 197.00 3/1/83 3811 Mack Travis ( ) 146.00 3/1/83 3812 Myron Wasilchak ( ) 139.00 3/1/83 3813 Julia H. Way ( " ) 30.00 3/1/83 3814 Philip White, Jr. ( ) 366.00 3/1/83 3815 Reinhold Wotawa ( ) 265.00 3/1/83 3816 Steven Zimmerman ( ) 178.00 Sub-total $15,462.00 _ i V CASH DISBURSEMENTS - March 1983 - Section 8: (Continued) DATE CHECK # PAYEE AMOUNT Sub-total $15,462.00 3/1/83 3817 Susan Cummings (Housing Assis. Paymts. ) 208.00 3/1/83 3818 Orlando Turco ( ) 176.00 3/1/83 3819 Gladys Rich ( ) 84.00 3/1/83 3820 Donald Darrow ( " ) 123.00 3/1/83 3821 Lois L. Dengler ( ) 82.00 3/7/83 3822 Orson Ledger ( ) 716.00 3/7/83 3823 Orson Ledger-Ledger Properties Inc. (" ) 271.00 3/7/83 3824 Abbott Associates ( ) 153.00 3/8/83 3825 Adolphus C. Hailstork, Sr. ( " m ) 224.00 3/9/83 3826 Orson Ledger .( m II n ) 161.00 Total $17,660.00 OU1 RI ACH Date //if/ Caseworker — — No. of Clients L5 No. of New Clientsj Family Elderly Closed Sectionl8 /- General Service Case Specific Duties Inquiries , re: IHA Services C2 Prescreen Referrals received Review case Referrals made to other / Forms agencies 7 Fill out 42-) Follow up on referrals Interpret jot Institutional Visits Client advocate Resource People Transportation to services No. of Calls Accompany client to services No. of Visits Informal counseling Group Meetings ?laking eppoirrtmcrrts • Mothers' group • Follow up, including verify Community group receipt of services Tenant Council Program Enrollment Workshops OJS,NG 9L ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET viITHACA. NEW YORK 14850 607-273-8629 FSr. 190 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: May 2, 1983 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MONTHLY REPORT FOR THE MONTH OF APRIL 1983 Total Work Orders completed in April 1983: 73 Titus Towers (163 Units) 29 Northside (70 Units) 33 Southview (26 Units) 4 Overlook Terrace (10 Units) 7 • Apartment REHABS for the month of April 1983: 203 Titus Towers 503 #8 Hancock Street 1003 Titus Towers 403 Titus Towers Anniversary PAINT-OUTS for themonth of April 1983: 905 Titus Towers - Tenth Anniversary 711 Titus Towers - Sixth Anniversary 1005 Titus Towers - Seventh Anniversary 812 Titus Towers - Sixth Anniversary Special Projects for the month of April 1983: Annual Inspection of Titus Towers commenced, Monday, April 25, 1983. Commenced spring Clean-up of properties, including raking and tree trimming. This in addition to on-going, day-to-day and preventative maintenance. Respectfully submitted, Garfield G. Ellsworth Maintenance Supervisor GGE:j rs OJSING G �� 'o ITHACA HOUSING AUTHORITY = A x 800 SOUTH PLAIN STREET ti ITHACA. NEW YORK 14850 607-273-8629 Fes. 1406 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR May 5, 1983 LA RESOLUTION #83-7 WHEREAS, the Ithaca Housing Authority requested proposals for Architectural Services from local architectural firms for Modernization of sites and buildings known as NY 54-1, and Modernization Project Number NY 54-902, and WHEREAS, the general scope of the work is as follows: 1. Handrailings on halls in Titus Towers; 2. Replace existing intercom system from entrance to apartments in Titus Towers; 3. Replace existing heating and cooling system on main floor in Titus Towers; 4. Replace framing with insulated panels on ground floor of Titus Towers; 5. Installation of heat controls in NY 54-1 (both elderly and family sites) ; 6. Rewiring of electrical circuits on family sites for safe usage of washers and dryers; 7. Installation of siding and insulation on 14 buildings on family sites; 8. Replace/repair walkways and resurfacing of parking lots at Titus Towers and family sites; and WHEREAS, the Ithaca Housing Authority evaluated all responses to the invita- tion in accordance with the following criteria: 1. Professional and technical competence and experience; 2. Capability to provide professional services in a timely manner; 3. Knowledge of local building codes; and 4. General response to the invitation. LA RESOLUTION 4683-7 -2- May 5, 1983 NOW, THEREFORE, BE IT RESOLVED that the Executive Director be authorized to execute a contract with the Fred H. Thomas Associates Firm for a fixed fee of $21,200.00 which would cover complete professional services through con- struction. BE IT FURTHER RESOLVED that contract be submitted to the Department of Housing and Urban Development, Buffalo, for their review and concurrence. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: Fred H.Thomas Associates PC 2560 North Triphammer Road, Ithaca, New York 14850 607/257-1300 666 Old Country Road, Garden City, New York 11530 516/222-2177 May 2, 1983 RECEIVED MAY 31983 Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Attn: Ms. M.L. B'attisti Executive Director Re : Proposal MOD Program NY 54-1 Dear Louise: As requested we have reviewed our proposal of April 19, 1983 on the above project. Accordingly we hereby revise our quote for professional services to a fixed fee of $21 ,200. This would cover complete professional services through construction and would exclude travel expense and printing costs as defined in our previous proposal . We look forward to continuing our professional relation- ship with the Ithaca Housing Authority. Sincerely, FRED H. THOMAS ASSOCIATES PC James S. Loveall \ Fred H.Thomas JSL:ddb Peter Brellochs Angelo Franco,Jr. James S. Loveall Robert M. Mueller Michael R.Schwartz Franklin Van Volkinburg Charles Dvorak,Jr.