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Home My WebLink AboutMN-IHA-1982-01-14 ( SING \ ITHACA HOUSING AUTHORITY a+ ---11)14 800 SOUTH PLAIN STREET G Y ITHACA. NEW YORK 14830 607-273-8629 $47. MARY LOUISE■ATTI$TI EXECUTIVE DIRECTO* January 1,, 1982 LA RESOLUTION #82-1 WHEREAS, the Ithaca Housing Authority adopted a Statement of Policies Governing Admission to and Continued Occupancyof the Fed-Aided Low Rent Housing Projects operated by the Ithaca Housing Authority in February, 1977, and WHEREAS, Exhibit A - entitled "Maximum Net Income Limits," has been revised by the Department of Housing and Urban Development to increase the limits by a set-formula established by using the following list of percentage factors, based on the values of 90 percent of a Section 8 - 4-Person Family: Number of Persons Persons to be Applied in Family to 4-Person Limit (X) 1 70.00 2 80.00 3 90.00 4 100.00 5 106.25 6 112.50 7 118.75 8+ 125.00 NOW, THEREFORE, BE IT RESOLVED that Exhibit A be revised to reflect the following limits: 1 12,200 2 13,950 3 15,700 4 17.450 5 18,550 6 19,650 7 20,750 8+ 21,850 BE IT FURTHER RESOLVED that the Asset Limits remain at two-and-one-half (2 1/2) times the income limits which shall be reflected as follows: AA Nage LA RESOLUTION #82-1 -2- January 7, 1982 1 30,500 2 34,875 3 39,250 4 43,625 5 46,375 6 49,125 7 51,875 • 8+ 54,625 Margaret L. Clynes, Secretary Motion by: Seconded by: Votes: Ayes - Nays - r--• --- \,r( 4 s �r c� c ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET �� ITHACA. NEW YORK 14850 4'0; tY� 607-273-8629 MARY LOUISE YATTISTI EXacunVE wwEcrow January 14, 1982 LA RESOLUTION #82-2 BE IT HEREBY RESOLVED, that the Executive Director be authorized to execute the attached agreement between the Ithaca Housing Authority and Title IIIc Nutritional Program for one year, from January 1, 1982 to December 31, 1982. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: OVSINa St ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA,NEW YORK 14850 607-273-8629 ftT. 11 MARY LOUISE sATTISTI EXECUTIVE 0111[CTOR January 7, 1982 LA RESOLUTION #82-1 WHEREAS, the Ithaca Housing Authority adopted a Statement of Policies Governing Admission to and Continued Occupancyof the Fed-Aided Low Rent Housing Projects operated by the Ithaca Housing Authority in February, 1977, and WHEREAS, Exhibit A - entitled "Maximum Net Income Limits," has been revised by the Department of Housing and Urban Development to increase the limits by a set-formula established by using the following list of percentage factors, based on the values of 90 percent of a Section 8 - 4-Person Family: Number of Persons Persons to be Applied in Family to 4-Person Limit (%) 1 70.00 2 80.00 3 90.00 4 100.00 5 106.25 6 112.50 7 118.75 8+ 125.00 NOW, THEREFORE, BE IT RESOLVED that Exhibit A be revised to reflect the following limits: 1 12,200 2 13,950 3 15,700 4 17.450 5 18,550 6 19,650 7 20,750 8+ 21,850 BE IT FURTHER RESOLVED that the Asset Limits remain at two-and-one-half (2 1/2) times the income limits which shall be reflected as follows: C pthe tab'• I� , IN TOMPKINS COUNTY NUTRITION PROGRAM w a III 150 north albany street, Ithaca, n.y. 14850 273-1731 O IE �pO el LVATION ARMY w and soy I AGREEMENT BETWEEN ITHACA HOUSING AUTHORITY AND TITLE IIIc NUTRITION PROGRAM The Ithaca Housing Authority agrees to the use of the Commu- nity Room, the serving kitchen, and the serving room at Titus Towers by the Tompkins County Nutrition Program five days per week for serving the noon meal. Such facilities shall be utilized to operate a Title IIIc Nutrition Program, in accordance with regula- tions promulgated by the Tompkins County Department of Health and the New York State Office for the Aging. Further, the Nutrition Program shall have access to the facilities Mondays through Fridays except for ten legal holidays. The use of these facilities is a very generous contribution on behalf of the Ithaca Housing Authority and it is understood there is no monitary transfer involved. At the currently pre- vailing rate, the value of this in kind donation for rent is $340.00 per month. Daily custodial service shall be provided by the custodian of Titus Towers, including disposition of all disposable paper goods and refuse. It is further agreed that the Tompkins County Nutrition Pro- gram undertakes to indemnify and save harmless the Ithaca Housing Authority from any and all liability or damages the Ithaca Housing Authority may suffer as a result of claims, demands , costs, or judgements against it arising out of the use of the aforementioned premises, whether it be caused by the negligence of the Tompkins County Nutrition Program, its agents or employees. -2- If, for any reason, the Ithaca Housing Authority cannot handle the program at any time, the program can be terminated by the two parties in mutual agreement and with 60 days notice. This agreement if for one year, from January 1, 1982 to December 31, 1982, and may be renewed on a yearly basis. Date PROJECT DIRECTOR-T IIIc ITHACA HOUSING AUTHORITY j&001/14 SUBCONTRACTOR-THE SALVATION ARMY 0%AINO 7G c ITHACA HOUSING AUTHORITY < A 600 SOUTH PLAIN STREET ITHACA.NEW YORK 14850 607-273-8629 MARY LOUISE SATTISTI LXLCVTIVE DIRECTOR January 14, 1982 LA RESOLUTION #82-3 WHEREAS, the Ithaca Housing Authority requires legal counsel beyond the scope of the contract presently in effect between the Ithaca Housing Authority and William A. Lange, Jr.. , Esquire, and WHEREAS, the Ithaca Housing Authority is desirous of obtaining counsel to represent them in the Federal District Court in an action brought by Mary Lou McCoy on behalf of herself, her husband, and their nine child- ren, and all other persons similarly situated, and WHEREAS, the Ithaca Housing Authority is desirous of retaining John T. Papworth, Esquire to represent them at a rate of $70..00 per hour with a maximum sum of $5,000.00 for all services rendered, NOW BE IT RESOLVED, that the Executive Director is authorized to enter into a contract on behalf of the Ithaca Housing Authority with John T. Papworth, Esquire. - Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JANUARY 14, 1982 PRESENT: Esther Frandell, Margaret L. Clynes, Morris Angell, Miriam Hutchins, Thomas Hanna, Edward J. Conley (Let the records show Mr. Conley ar- rived after the roll was called) , William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Viola Scott (Excused due to illness) GUESTS: James Loveall, Architect with Fred H. Thomas Associates PC; Clifford June, Titus Towers resident; Will Astor, WHCU; Lachlan Carmichael, WTKO; Jane Marcham, The Ithaca Journal Secretary Clynes called the meeting to order with a quorum present, introduced James Loveall, and asked him to make a presentation to the Board on the progress of NY06-P054-006/007. Because of the time factor and necessity for a pile test (copy of letter at- tached to original minutes), the Board was asked to pass a resolution request- ing HUD to waive procedures and seek proposals from three qualified contractors with experience in this type of work. LA RESOLUTION #82-4 - Resolution to waiver bidding on test pile installation NY06-P054-006/007 (copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 6; Nays - 0 So carried. Questions and answers (discussion) ensued. Chairman Conley recommended that a meeting with the Titus Towers neighbors be held fairly soon, and Mr. Loveall said he would be pleased to give a presentation to the neighbors and also to the residents of Titus Towers at their next Tenant Council meeting. Mr. Loveall showed a study model of the new building to the Board and more dis- cussion ensued. APPROVAL OF MINUTES - December 3, 1981: Motion by Miriam Hutchins to accept the minutes; seconded by Thomas Hanna. Ayes - 6; Nays - 0. Unanimously carried. REPORTS: Titus Towers Tenant Council - Esther Frandell reported there are still problems with the hot water system. Executive Director explained that the system was put on computer, however, there is now a problem with the check valves. The engineer has recommended that seven known bad valves be re- placed with check valves, and possibly check valves will have to be in- stalled on every one. r u � BOARD OF DIRECTORS -2- January 14, 1982 The Executive Director asked the Board for a resolution in order to amend the contract with Kimble Plumbing Company, and Change Order No. 3. Chair- man Conley asked for a motion on this resolution. Miriam Hutchins so moved; Margo Clynes seconded the motion. Ayes - 6, Nays - 0. So carried. Northside Tenant Council - No report. Southview Tenant Council - No report. Attorney's Report - Reported on several cases turned over for eviction; all resolved except one. Will be going to court on that next week. (a) Letter / Performance Bond, D. & V. Development, Inc. - Spoke with bonding company representative who said a letter is on the way. Some discussion. Attorney Lange to keep Board informed. (b) Letters re Titus Towers Drainage Problem Discussion. Mr. Kinsella to be reminded about cleaning drainage ditch in spring. Chairman's Report - Chairman asked for nominations for a Vice Chairman. Margo Clynes nominated Miriam Hutchins; seconded by Morrie Angell. Ayes 6; Nays - 0. Miriam Hutchins named Vice Chairman of the Ithaca Housing Authority Board of Directors. Executive Director's Report - To be reported according to the Agenda. Tenant. Relations Specialist - Mrs. Clynes asked how tenants feel about the 70°temperature. Executive Director answered there are a few complaints; however, when they are tested, the temperature is 70° or more. Some tenants have storm windows open and inside windows open a crack. City code is 70° on multi-family, and IHA is adhering to that code. Principal Account Clerk - Question on cash disbursement to Crossmore & Morrison; answered by Executive Director. Section 8 Coordinator - No questions. Maintenance Report - No questions. OLD BUSINESS: Correspondence relating to NY06-P054-006/007 - Executive Director explained this is an overview of meeting in Buffalo for Board's records, and revised Development Schedule, and again pointed out need to get piling work com- pleted. quickly. Letter on approved executed amendment to ACC. Chairman Conley made a request of Secretary Clynes to ask Mayor Shaw to attend, the neighborhood meeting. +r �/ BOARD OF DIRECTORS -3- January 14, 1982 Correspondence relating to Operating Budget - Executive Director expressed her concern over HUD's proposed charging of the HEAP monies received against our subsidy (which has been reduced to 85.5% of need) . Commis- sioner Hutchins asked how this would affect the budget; Executive Director replied that the budget would have to be modified, if this comes through. Lengthy discussion ensued. Chairman Conley felt the Board should convey its concerns to our Congressman and submit specifics. Motion by Thomas Hanna that the IHA Board write to the Congressman expressing concerns on this energy package; seconded by Miriam Hutchins. Ayes - 6; Nays - 0. So carried. Modernization Coordinator letter explained by Executive Director. NEW BUSINESS: Correspondence relating to projected cuts in 1982 housing budget. Short discussion ensued. RESOLUTIONS: LA RESOLUTION #82-1 - Statement of Policies Governing Admission to and Continued Occupancy of the Fed-Aided Low Rent Housing Projects, Exhibit A, entitled "Maximum Net Income Limits" (copy attached to original minutes) Motion by Thomas Hanna; seconded by Esther Frandell Ayes - 6; Nays - 0 Unanimously carried. LA RESOLUTION #82-2 - Authorization for Executive Director to execute agreement between IHA and Title IIIc Nutritional Program from 1/1/82 - 12/31/82 (copy attached to original minutes Motion by Miriam Hutchins; seconded by Margaret L. Clynes Ayes - 6; Nays - 0 Unanimously carried. LA RESOLUTION #82-3 - Authorization for contract between IHA and John T. Papworth, Esq. (Class Action / Mary Lou McCoy) (copy attached to original minutes) Motion by Thomas Hanna; seconded by Miriam Hutchins Ayes - 6; Nays - 0 Unanimously carried. Regular meeting adjourned in order to go into Executive Session. • Margaret L. Clynes, Secretary (Recorded by Patricia S. Darling) „AWNG,G ITHACA HOUSING AUTHORITY Z 2 800 SOUTH PLAIN STREET .! ITHACA, NEW YORK 14850 607-273-8629 F. 19 MARY LOUISE BATTISTI ERECWMM DIRECTOR February 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations-Specialist SUBJECT: MONTHLY REPORT FOR JANUARY 1982 1 Vacancy - 512 Hancock Street - 3-bedroom Tenants tentatively being selected for placement 1 Tenants that were selected and placed 2 Inspections made on prospective tenants (applicants)_. . . . . . 1 Inspections made on tenants moveing out . . . . . . . . . . 3 Inspections made on present tenants 0 Tenants that have been relocated 0 Respectfully submitted, Jo eph M. David JMD:psd ITHACA HOUSING AUTHORITY Financial Report As of December 31, 1981 Checking Accounts General Fund $ 43,008.62 Section 8 2,477.45 $ 45,486.07 Savings Accounts Security Deposits 17,370.00 Escrow 1,437.81 P-A-D Savings 17,976.46 36,784.27 Certificates of Deposit Certificate #27-101-018045 x.80,000.00 280,000.00* Accounts Receivable (28 Tenants) Rent Other Totals One Month 390.00 148.06 538.06 Over One Month 816.12 101.86 917.98 1,456.04 Vacated Tenants Accounts Receivable (1) 19.41 $363,745.79 Accounts Receivable thru December 31, 1981 Arrears as of 11/30/81 $ 1,219.83 Adjustments made 12/1/81 364.00 Rent roll charges for Dec. 1981 27,648.00 Other charges for Dec. 1981 445.07 $ 29,676.90 Advance payments from last report 5,146.25 Rent collected during Dec. 1981 30,624.25 Other charges collected during Dec. 367.20 Advance payments included in above (7,987.25) (28,150.45) Adjustments for the current period (51.00) Total Tenants Accounts Receivable as of December 31, 1981 $ 1,475.45 *$38,896.57 of this amount is modernization funds, and $141,103.43 of this amount is operating funds. CASH DISBURSEMENTS - DECEAtrCR 1981 - GENERAL FUND \.-/ Date Check # Vendor Amount 12/1/81 10205 U.S. Post Office (Postage Stamps) 100.00 12/2/81 10206 N Y S E & G (Oct.-Nov. billings) 12,861 .95 10207 Ithaca Wholesale Electric Supply, Inc. (Maintenance Materials) 99.32 12/8/81 10208 A-Arrow Exterminating Co. (Maintenance Contracts) 227.74 10209 Agway Petroleum Corporation (Maint. Mat. ) 5.94 10210 Bishops' Home Centers (Maint. Mat.) 759.72 10211 Bond Paper Company (Maint. Mat.) 240.71 10212 Bruce's Equipment '(Maint. Mat.) 65.55 10213 BT Glass Co. of Ithaca (Maint. Mat.) 11 .74 10214 The Carey McKinney Group (Auto Insurance Renewal) 1 ,252.00 10215 The City of Ithaca, Dr. (Water & Sewer, Zone 2) 1 ,314.00 10216 Cramer's Auto Parts, Inc. (Maint. Mat. ) 68.51 10217 Julia Davis (Rent. Refund, Vacated Tenant) 8.00 10218 Direct Page Communications (Dec. Services) 69.75 10219 Exxon Company, U.S.A. (Maint. Mat. ) 195.93 10220 Russell 's Exxon (Nov. Charges) . 120.92 10221 Flower Fashions (Nov. Charges) 24.23 10222 Grossman's (Maint. Mat.) 133.38 10223 Mr. William A. Lange, Jr. , Atty. (Dec. Legal Services) 400.00 10224 Leonard Vacuum Cleaner Co. (Maint. Mat.) 15.00 10225 Midstate Elevator Co. , Inc. (Maint. Contracts) 653.27 10226 T. G. Miller's Sons Paper Co. (Oct. Charges) 10.45 10227 N Y S E & G (Bal . of Oct.-Nov. billings) 1 ,198.27 10228 NYS Health Insurance Pending Account (Jan. 1982 Premium) 1 ,129.69 10229 New York Telephone (11/13/81 billings) 311 .67 10230 Pepsi-Cola Elmira Bottling Co. , Inc. (T.T. Soda Machine) 133.65 10231 Porter Sheet Metal Co. , Inc. (Maint. Mat. ) 155.55 10232 Roaches Eliminated (Maint. Mat.) 85.20 10233 Salino Electric Motors (Maint. Mat.) 171 .00 10234 Smith's Hardware (Maint. Mat.) 7.38 10235 Wheaton's Sheet Metal Shop (Maint. Mat. ) 180.00 10236 Vasco Brands, Inc. (Maint. Mat.) 362.25 12/10/81 10237 Mary Louise Battisti (11/27/81 thru 12/10/81 Payroll Period) 648.19 10238 Earl D. Brennan ( . " " " " '" ) 316.73 10239 Patricia S. Darling ( " " " " " ) 183.89 10240 Joseph M. David ( " " " " " ) 456.55 10241 Garfield G. Ellsworth ( " " " " " ) 375.56 10242 Sharon D. Fiorille ( " " " " " ) 296.36 10243 Michael 0. Griffin ( " " " " " ) 257.07 10244 Margaret Jones ( u u u u u ) 302.38 10245 Sybil S. Phillips (. " " " " " ) 225.71 10246 Darrell A. Rhoads ( " " " " " ) 400.16 10247 Allan E. Simon ( " . " " " " ) 277.37 10248 Jeffrey M. Tilton ( " " " " " ) 228.88 10249 Navy Federal Credit Union (Employee Shares) 42.00 10250 Tompkins County Trust Company (FWT for the 12/10/81 Payroll) 831 .90 10251 Tompkins Employees' Federal Credit Union (Emp. Shares) 310.00 10252 Tompkins County Trust Company (Employee Bonds) 50.00 12/21/81 10253 Leland Winchell (Security Deposit plus interest) 74.05 10254 Commercial Products Supply Inc. (Maint. Mat.) 276.92 12/22/81 10255 Amoco Oil Company (Maint. Mat.) 17.00 10256 Donohue-Halverson, Inc. (Maint. Mat.) 16.96 10257 Duplicating Products of Ithaca, Inc. (Office Supplies) 119.50 10958 The Grapevine Weekly Magazine (Ad - Section 8) 38.00 10959 Gulf Oil Corporation (Maint. Mat.) 42.58 10960 Leo A. Kline (Maint. Mat.) 229.00 CASH DISBURSEMENTS - DECEMBER 1981 - GENERAL FUND - CON'T. Date Check # Vendor Amount 12/22/81 10261 The Palmer House (Travel Expenses) 481 .55 10262 Perkins Automatic Heating, Inc. (Maintenance Contracts) 136.00 10263 Race Office Equipment Co. , Inc. (Office Supplies) 38.00 10264 The Sherwin-Williams Co. (Maint. Mat.) 231 .00 10265 West Publishing Company (Sundry Expense) 5.50 10266 Xerox Corporation (November Services) 142.50 12/24/81 10267 Mary Louise Battista (12/11/81 thru 12/24/81 Payroll Period) 648.19 10268 Earl D. Brennan ( " " " II " ) 316.73 10269 Patricia S. Darling ( " " II " " ) 183.89 10270 Joseph M. David ( " " " " " ) 456.55 10271 Garfield G. Ellsworth ( " " II II II ) 397.58 10272 Sharon D. Fiorille ( " " " " " ) 256.36 10273 Michael 0. Griffin ( " " " " " ) 234.38 10274 Margaret Jones ( " " " " " ) 302.38 10275 Sybil S. Phillips ( " " " " " ) 225.71 10276 Darrell A. Rhoads ( " " " " " ) 372.32 10277 Allan E. Simon ( " " " " " ) 303.46 10278 Jeffrey M. Tilton ( " " " " " ) 228.88 10279 Tompkins County Trust Company (FWT for the 12/24/81 Payroll) 827.20 10280 NYS Income Tax (SWT for the month of Dec. 1981) 503.30 10281 NYS Employees' Retirement System (Dec. Emp. Contributions) 264.96 10282 Tompkins Employees' Federal Credit Union (Emp. Shares) 350.00 10283 Navy Federal Credit Union (Emp. Shares) 42.00 10284 Tompkins Couty Trust Company (Emp. Bonds) 25.00 10285 NYS Social Security Agency (FICA for the month of Dec. 1981) 1 ,589.02 10286 Ithaca Housing Authority Petty Cash (Reim. thru 12/22/81) 55.39 2/30/81 10287 N Y S E & G (Nov.-Dec. billings, TT & S-V) 11 ,353.84 $48,361 .22 CASH DISBURSEMENTS - SECTION 8 - DECEMBER 1981 Date Check # Payee Amount 12/1/81 3047 Abbott Associates (Housing Assistance Payments) 248.00 3048 Mr. John Anderson ( " " " ) 264.00 3049 John & Joyce Barney ( " ) 60.00 3050 Walter Bunkowski ( " " " ) 169.00 3051 Christine Carrington ( " " " ) 128.00 3052 Margaret Cecce ( u u u ) 216.00 3053 Susan Cummings :{ " " " ) 206.00 3054 Raymond DiPasquale ( " " " ) 48.00 3055 Wm. & Beverly Everts & C. Hull (" " ) 273.00 3056 Mr. 6 Mrs. Frank Feocco ( " " ) 157.00 3057 Carrie F. Gibbs ( " " " ) 140.00 3058 Mr. Harry Hoose ( " " " ) 135.00 3059 Harry & Dorothy Huddle ( " " ) 136.00 3060 Theron Johnson ( " " " ) 375.00 3061 Mr. & Mrs. Victor Lazar ( " " ) 106.00 3062 Orson Ledger ( " " " ) 1 ,170.00 3063 Orson Ledger-Ledger Properties, Inc. ( " ) 475.00 3064 Charles & Caroline Benjamin ( " " ) 13.00 3065 John E. & Margaret A. Little (HAP Utility Payment) 136.00 3066 Madeline MacAlarney (Housing Assistance Payments) - 135.00 3067 Mr. August Macali ( " II " ) 142.00 3068 Esther McClary ( " " " ) 111 .00 3069 Audrey McGuire ( " I' II ) 100.00 3070 Jim McGuire 150.00 3071 John McPherson ( u u " ) 166.00 3072 Mary Mignano ( " " " ) 115.00 3073 J. Muraca, J. England & J. Jennings ( " ) 145.00 3074 Marie Myers ( uit te ) 94.00 3075 Virginia Polak ( ) 92.00 �� 11 �t 3076 Mr. Alfreds Reide-Manis ( " " ) 138.00 3077 Arthur & Sharron Rollins ( " " ) 148.00 3078 Mr. Robert Shannon ( " " " ) 462.00 3079 David Solomon ( " " " ) 271 .00 3080 Ferdinand A. Stanchi ( " " " ) 98.00 3081 Eugene Terwilliger ( " " " ) 194.00 3082 Mack Travis ( u u H ) 149.00 3083 Merton J. Wallenbeck ( " " H ) 77.00 3084 Mrs. Myron Wasilchak ( " " " ) 142.00 3085 Myron Wasilchak ( " " " ) 122.00 3086 Julia H. Way ( " " " ) 77.00 3087 Philip White, Jr. ( " " " ) 307.00 3088 Abbott Associates ( " " " ) 741 .00 12/4/81 3089 Abbott Associates ( " " " ) 180.00 12/10/81 3090 Ithaca Housing Authority General Fund (Nov. expenses) 1 ,654.72 12/15/81 3091 Abbott Associates (Housing Assistance Payments) 1 ,814.00 12/16/81 3092 Orson Ledger ( " " IS ) 879.00 12/21/81 3093 Allan Porter ( " is " ) 184.00 3094 Blair & Roach Attorneys (Legal expenses) 149.39 3095 Lois Hawes (HAP Utility Payment) 27.00 12/29/81 3096 W. Cynthia Glover (Housing Assistance Payments) 304.00 3097 Abbott Associates ( " " " ) 150.00 $13,973.11 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1980-1982 Type Certificate # Purchase Date Amount Maturity Date Interest Rate Days Date Cashed Money Market 27-101-018045 12/18/80 $ 79,929.04 6/18/81 15.673% 182 6/18/81 Money Market 26-301-634866 12/31/80 70,000.00 7/1/81 14.282% 182 7/1/81 Money Market 28-301-591814 1/22/81 50,000.00 7/23/81 14.721% 182 7/23/81 Certificate of Deposit 28-101-018045 6/2/81 100,000.00 7/2/81 15.70% 30 7/2/81 Certificate of Deposit 26-101-018045 7/22/81 300,000.00 8/21/81 16.25% 30 8/21/81 Certificate of Deposit 27-101-018045 8/21/81 350,000.00 9/21/81 16.25% 32 9/21/81 Certificate of Deposit 28-101-018045 9/21/81 350,000.00 10/21/81 14.50% 30 10/21/81 Certificate of Deposit 29-101-018045 10/21/81 325,000.00 11/23/81 13.75% 32 11/23/81 Certificate of Deposit 26-101-018045 11/24/81 286,000.00 12/24/81 10.60% 30 12/24/81 Certificate of Deposit 27-101-018045 12/24/81 280,000.00 1/25/82 11 .25% 32 OVSING q G�c ITHACA HOUSING AUTHORITY = A 800 SOUTH PLAIN STREET r� ITHACA. NEW YORK 14850 607-273-8629 esT. 190 MARY LOUISE BATTISTI EXECUT1VI DIRECTOR February 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Section 8 Coordinator SUBJECT: SECTION '8 REPORT FOR 'JANUARY '1982 Total applications received to date 946 Active applications to date 98 Distribution of active applications based on bedroom size: Effic. / One-bedroom - 18 Two-bedroom - 60 Three-bedroom - 10 Four-bedroom - '10 Total 98 Inactive applications received to date (NOTE: This number category is based upon one application per family) . . 618 Distribution of inactive applications: Ineligible - 105 Lack of interest - 341 Certificate expired - 96 Inactive tenants 76 Total 618 Applications received in January 1982 11 Total number of certificates issued (not leased) . 8 Certificates issued during this month (not leased) . 6 Units under lease 85 Units under lease this month 3 Relocations performed this month of present participants 0 SECTION 8 REPORT -2- February 4, 1982 Of the 85 leased units, the following are represented: Effic. - 5 Elderly - 22 White - 59 One-bdrm. - 38 Handicapped - 2 Minority - 26 Two-bdrm. - 23 Disabled - 18 Three-bdrm. - 16 Elderly/Handicapped - 0 Four-bdrm. - 3 Elderly/Disabled - 2 There are 44 families in the category of Elderly, Handicapped and Disabled. Large families (families occupying three or more bedrooms) : Total - 19 Female headed - 12 Minority - 9 Small families (families occupying two or fewer bedrooms): Total - 66 Female headed - 50 Minority - 17 The 85 leased units represent 45 landlords. Participation recertifications completed this month . . -. . . . 1 Relocation procedures completed this month 0 Annual inspections completed this month 2 Initial occupancy inspections completed this month . . . . . 2 Respectfully submitted, POth k• Joseph M. David Section 8 Coordinator JMD:psd OUTREACH Date January 29, 1982 Caseworker- Margaret Jones No. of Clients 27 No. of New Clients 1 Family 9 Elderly 11 Closed 2 Section08 7 M J General Service Case Specific Duties • Inquiries . re: IHA Services 9 Prescreen Referrals received 1 Review case 1 Referrals made to other11 Forms agencies Fill out - 6 Follow up on referrals 1 Interpret 9' Institutional Visits 0 Client advocate 1 Resource People Transportation to services 0 No. of Calls 6 Accompany client to services 0 No. of Visits 2 Informal counseling 15- Group Meetings Making appointments ' 2 Mothers' group • 1 • Follow up, including verify Community group 0 receipt of services Tenant Council 1 Program Enrollment Workshops Pre-K • 10 Bloodmobile - -Sponsored by Northside and Arts Program 12 Southview Tenant Councils. Nutrition Program Twentynine (29) pints of blood was donated. (Arts & •Crafts) 10 ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 DATE: February 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth rj .� Maintenance Supervisor ' SUBJECT: MAINTENANCE REPORT FOR JANUARY 1982 Work orders completed 95 Apartment rehabs for month: 1004 Titus Towers (completed in December) 602 Titus Towers 218 Fourth Street 512 Hancock Street Changed 66 furnace filters This is in addition to on-going, day-to-day maintenance. GE:psd OVSING 4_ CIA c ITHACA HOUSING AUTHORITY cT Z Ia ! 800 SOUTH PLAIN STREET ITHACA,NEW YORK 14850 607-273-8629 MARY LOUISE BATTISTI EXECUTIVE DMIMM OR January 25, 1982 TO: IHA Board Members FROM: Mary Louise Battisti Executive Director SUBJECT: Information Meeting / Presentation of Schematic Design / T.T. II The attached letter was sent to the following neighbors of Titus Towers: Kenneth W. Andrew, 702 South Plain Street Mr. and Mrs. Frank W. Slovik, 704 South Plain Street Mr. and Mrs. Joseph J. Moore, 706 South Plain Street Mrs. Ruth MacCourt, 710 South Plain Street Mr. and Mrs. George E. Churey, 712 South Plain Street Mr. and Mrs. Gustaf E. Eframson, 802 South Plain Street Mr. and Mrs. Gabriel J. Radzik, 804 South Plain Street Mr. and Mrs. Riley, 806 South Plain Street Mr. and Mrs. Earl Mix, 808 South Plain Street Mr. and Mrs. Dunlavey, 810 South Plain Street Mr. and Mrs. Joseph J. Ksenak, 812 South Plain Street Mr. and Mrs. Arthur Salotti, 307 Wood Street Mr. and Mrs. Donald Ward, 311 Wood Street Mr. and Mrs. Thomas F. Keenan, 315 Wood Street Mr. and Mrs. Alan R. Burleigh, 319 Wood Street psd cc: Jim Loveall, Fred H. Thomas Associates PC 7 lk ITHACA HOUSING AUTHORITY riorAs 800 SOUTH PLAIN STREET ITHACA.NEW YORK 14850 607-273-8629 ga rte. MARY LOUISE BATTISTI EXECUTIVE DIRECTOR January 25, 1982 Dear You are cordially invited to attend an informational meeting and presenta- tion of the schematic design of Titus Towers II by Mr. James Loveall of Fred H. Thomas Associates, on Thursday, February 11, 1982, at 7:30 P.M. in the Titus Towers Community Room. We will be requesting constructive thoughts on this project that ulti- mately will enhance the entire neighborhood. Sincerely, Mary Louise Battisti Executive Director MLB:psd VV6/' 7‘d u is a.lN 18 1982 )11 201 Sunrise Road Ithaca, New York 14850 January 15, 1982 Mrs. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mrs. Battisti : As I mentioned to you earlier, here follows a list of the proposed First Ward meeting dates to be held at Housing Authority locations, once approval has been obtained: April 21, 1982 - Northside Community Center, Hancock Project October 20, 1982 - Titus Towers December 15, 1982 - Northside Community Center Hancock Project Please confirm as soon as possible as to the availa- bility of these locations on these dates . As you know, I am scheduling a First Ward meeting on the third Wednesday of each month in one of the four Districts of the Ward on a rotating basis. The meetings are not partisan. They are community gatherings where everyone is invited to discuss whatever concerns she or he may have. In other words, I am trying to stimulate a continuing dialogue among all citizens at the grass-roots level. * If you have any questions or problems with the fore- going, please advise . Respec , ully 2(/(d Raym n., Sch ath- RMS/j g .i f • a ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET ITHACA,NEW YORK 14850 607-273-8629 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR ' January 25, 1982 Dear You are cordially invited to attend an informational meeting and presenta- tion of the schematic design of Titus Towers II by Mr. James Loveall of Fred H. Thomas Associates, on Thursday, February 11, 1982, at 7:30 P.M. in the Titus Towers Community Room. We will be requesting constructive thoughts on this project that ulti- mately will enhance the entire neighborhood. Sincerely, Mary Louise Battisti Executive Director MLB:psd - 181982 201 Sunrise Road Ithaca, New York 14850 January 15, 1982 Mrs. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mrs. Battisti : As I mentioned to you earlier, here follows a list of the proposed First Ward meeting dates to be held at Housing Authority locations, once approval has been obtained: April 21, 1982 - Northside Community Center, Hancock Project October 20, 1982 - Titus Towers December 15, 1982 - Northside Community Center Hancock Project Please confirm as soon as possible as to the availa- bility of these locations on these dates. As you know, I am scheduling a First Ward meeting on the third Wednesday of each month in one of the four Districts of the Ward on a rotating basis. The meetings are not partisan. They are community gatherings where everyone is invited to discuss whatever concerns she or he may have. In other words, I am trying to stimulate a continuing dialogue among all citizens at the grass-roots level. If you have any questions or problems with the fore- going, please advise . Respec , ully y td/ Raym n• Sch ath- RMS/jg i rrCEIVE D JAN 2 5 2 2 a�yIM�0, THE SECRETARY OF HOUSING AND URBAN DEVELOPMENT *o+ WASHINGTON,D.C. 20410 eib44so 0. JAN 2 n Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Ms. Battisti: Thank you for your letter concerning the funding levels for the housing and community development programs of this Department. I am currently working closely with the President and the Office of Management and Budget to develop programs and funding levels which will reflect this Administration' s goal of decent housing for Americans, as well as economically healthy cities. These budget decisions will be sent to Congress shortly. I assure you our final decisions will be made only after careful consideration is given to all the views - esented. Ver sinceri • OOP • 0 IF lit Samuel R. P. erce, Jr. •../ \./ CING 4 Go ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET t7 ITHACA, NEW YORK 14850 607-273-8629 . 19�� . MARY LOUISE BATTISTI EXECUTIVE DIRECTOR Y February 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations-Specialist SUBJECT: MONTHLY REPORT FOR JANUARY 1982 1 Vacancy - 512 Hancock Street - 3-bedroom Tenants tentatively being selected for placement 1 Tenants that were selected and placed 2 Inspections made on prospective tenants (applicants).. . . . -. . 1 Inspections made on tenants moveing out . . . . . . . . . . 3 Inspections made on present tenants 0 Tenants that have been relocated 0 Respectfully submitted, 4t11:4° Jo eph M. David JMD:psd ylMi p .e.e '�/ se J � ` r4 * O 1 *$ THE SECRETARY OF HOUSING AND URBAN DEVELOPMENT ilI i WASHINGTON,D.C. 20410 �)yAJ!.i JAN 2 5 79$37 7PECEIVFn JAN281982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Ms. Battisti: Your letter to President Reagan concerning the funding levels for the housing and community development programs of this Department has been forwarded to me for reply. I am currently working closely with the President and the Office of Management and Budget to develop programs and funding levels which will reflect this Administration's goal of decent housing for Americans, as well as economically healthy cities. These budget decisions will be sent to Congress shortly. You may be sure that while the Administration strives to rebuild our economy, we will continue to work with States, cities and the poor to ensure that an appropriate amount of Federal resources are used effectively and efficiently to address the community, economic, and housing problems of our cities and their truly needy residents. I assure you our final decisions will be made only after careful consideration is given to all the views presented. Very truly yours Samuel R. Pi rce, Jr. `./ • ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS FEBRUARY 4, 1982 PRESENT: Esther Frandell, Morris Angell, Thomas Hanna, Viola Scott, Edward J. Conley (let the records show Mr. Conley arrived at 8:15 P.M.) , William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Margaret L. Clynes (excused), Miriam B. Hutchins GUESTS: Bruce Ryan, WTKO; Claudia Montague, WHCU; Clifford June, Resident of Titus Towers; Overlook Terrace Tenants Barbara Clark, Julia D. Sams, Wayne Carpenter, Michael Betancourt APPROVAL OF MINUTES: January 14, 1982 - Esther Frandell moved to accept the minutes; Morris Angell seconded the motion; Ayes - 4; Nays - 0; minutes approved as read. REPORTS: Titus Towers Tenant Council - Esther Frandell reported on Architect James Loveall's presentation of Titus Towers II to the residents of Titus Towers at their council meeting on February 1st, 1982. There was a good turn-out and the presentation was appreciated by the tenants. Northside Tenant Council - Viola Scott reported on the Bloodmobile held at Northside on January 26, 1982. Southview Tenant Council - Tenants of Overlook Terrace presented to the Board a Tenant Petition of Concern, read by Barbara Clark (copy attached to original minutes) . Executive Director replied that this was the first time she had seen it and some of the replies would have to be discussed with the Board. Executive Director reiterated that Overlook Terrace grounds and parking area rehabilitation was done under the HUD Moderniza- tion program with an architect in charge. The handrails were not in- stalled to meet specifications and the architect ordered the contractor to remove them and reinstall according to the specs. Prior to this con- tract, there were never any handrails. The cement steps replaced rotted railroad ties, and the railroad ties parking markers placement was approved by HUD. Let the records show that the IHA did pay for the architect's expertise. Lengthy discussion ensued between the tenants and the Board and Executive Director. Ms. Battisti informed those present that the final payment has not been made on this contract and will not be made until the handrails meet specs. Executive Director informed the Board of the extremely high utility bills for the Overlook Terrace apartments and cited several examples. This site is the only one individually metered. There are individual thermostats in each room of these apartments, which have been set on 70 by our maintenance staff and boxed in, and it is hoped there will be an improvement in the cost of the utilities. BOARD OF DIRECTORS -2- February 4, 1982 The Executive Director again restated IHA policy regarding work orders: all work orders must be reported to the IHA office only; they are not to be given to the maintenance men. Upon entering IHA housing, every tenant is given a packet which includes all IHA policies. Another lengthy discussion ensued with reference to the icy conditions at Overlook Terrace. It was determined that the ice was not only pecu- liar to that particular site, but covered the entire Northeast, and that perhaps tenants could do some practical things for themselves. . Attorney - Attorney Lange reported that the one pending eviction proceed- ing was resolved without the necessity of evicting. Some discussion on the City cleaning drainage ditch which adjoins Titus Towers site. Attorney to again write letter. Roofing problems for Executive Session. Chairman - Chairman Conley referred to Mayor Shaw's Memorandum to all City Boards. Chairman was contacted by Anne Jones, Tompkins Community Hospital Board, with a request that the IHA should appoint someone to the Hospital Board of Governors to represent housing. Executive Director - Reported on trip to Oneida Housing Authority with Jim Loveall and the electrical, mechanical and structural engineers from our architect's office, in order to look at the mechanics, heating, etc. of the building just recently opened. The contractor is to begin the final steps in the correction of the Domes- tic Hot Water System for Titus Towers on Monday. Overlook Terrace contract already covered. Executive Director discussed the HEAP payments, and that next year IHA will not be eligible for this. Rest of report. for Executive Session. Tenant Relations Specialist - No questions. Principal Account Clerk - No questions. Section 8 Report - Chairman queried about relationship with Section 8 landlords; Executive Director answered good rapport. Outreach Worker - Commissioner Hanna suggested that Margaret Jones sometime attend a Board meeting in order to give information other than statistics. N BOARD OF DIRECTORS -3- February 4, 1982 Maintenance Report - Executive Director mentioned certificate given to Mr. Ellsworth by Department of Social Services thanking him for his work with the Work Relief people. Chairman Conley suggested that Mr. Ellsworth attend a Board meeting at sometime. OLD BUSINESS: None NEW BUSINESS: Letter from Raymond M. Schlather, Councilman First Ward, regard- ing meeting dates to be held on IHA property, read by Commissioner Hanna. Some discussion. The Board gave its approval for the tenant councils to extend invitation to elected officials to use IHA facilities for meetings with constituents. However, it was decided that the October 20, 1982 date is too close to elections and should be re-scheduled by Mr. Schlather for another place. RESOLUTIONS: None COMMUNICATIONS: Letters from Samuel R. Pierce, Jr. , Secretary, HUD ADJOURNMENT: The regular meeting was adjourned, by motion of Viola Scott and seconded by Esther Frandell, in order to go into Executive Session. (Recorded by Patricia S. Darling) OvSNG'9 G'o ITHACA HOUSING AUTHORITY QI A 800 SOUTH PLAIN STREET \\ Y~ ITHACA. NEW YORK 14850 607-273-8629 F t 14� MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • March 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations Specialist SUBJECT: MONTHLY REPORT FOR FEBRUARY 1982 No vacancies. Tenants tentatively being selected for placement 0 Tenants that were selected and placed 3 Inspections made on prospective tenants (applicants) 0 Inspections made on tenants moving out 3 Inspections made on present tenants 2 Tenants that have been relocated 0 Respectfully submitted, ilaY4. 42W Joseph M. David JMD:psd ITHACA HOUSING AUTHORITY Financial Report As of January 31 , 1982 Checking Accounts General Fund $ 31 ,484.22 Section 8 12,342.39 $ 43,826.61 Savings Accounts Security Deposits 17,370.00 Escrow 1 ,437.81 P-A-D Savings 20,738. 10 39,545.91 Certificates of Deposit Certificate #28-101-018045 300,000.00 300,000.00* Accounts Receivable (28 Tenants) Rent Other Totals One Month 282.00 66.60 348.60 Over One Month 847.00 152.91 999.91 1 ,348.51 Vacated Tenants Accounts Receivable (1) 19.41 $384,740.44 Accounts Receivable thru January 31 , 1982 Arrears as of 12/31/81 $ 1 ,475.45 Adjustments made 1/1/82 (11 .00) Rent roll charges for Jan. 1982 27,798.03 Other charges for Jan. 1982 362.70 $ 29,625. 18 Advance payments from last report 7,987.25 Rent collected during Jan. 1982 23,911 .95 Other charges collected during Jan. 1982 339.51 Advance payments included in above (4,013.08) (28,225.63) Adjustments for the current period (31 .63) Total Tenants Accounts Receivable as of January 31 , 1982 $ 1 ,367.92 • *$34,288. 15 of this amount is modernization funds, and $265,711 .85 of this amount is operating funds. `/ CASH DISBURSEMENTS - JANUARY 1982 Date Check # Payee Amount 1/7/82 10288 Mary Louise Battisti (12/25/81 thru 1/7/82 Payroll Period) 647.66 10289 Earl D. Brennan ( u II II II II ) 323.69 10290 Patricia S. Darling ( ) 183.72 10291 Joseph M. David ( " " " " " ) 456.22 10292 Garfield G. Ellsworth ( " II II II " ) 362.90 10293 Sharon D. Fiorille ( ) 256. 14 10294 Michael 0. Griffin ( " " " " " ) 129.32 10295 Margaret Jones ( " " " " " ) 298. 18 10296 Sybil S. Phillips( H u u u " ) 375.44 10297 Darrell A. Rhoads ( if " is " " ) 415.30 10298 Allan E. Simon ( " " " " " ) 312.84 10299 Jeffrey M. Tilton ( of " " ) 196.00 10300 Tompkins County Trust Company (FWT for the 1/7/82 Payroll) 815. 10 10301 Tompkins Employees' Federal Credit Union (Employee Shares) 205.00 10302 Tompkins County Trust Company (Employee Bonds) 50.00 10303 Navy Federal Credit Union (Employee Shares) 42.00 10304 The City of Ithaca, Dr. (Water & Sewer, Zone 3 Billings) 1 ,478.70 10305 Direct-Page Communications (Jan. 1982 Emergency Service) 69.75 10306 Ithaca Wholesale Electric Supply, Inc. (Maintenance Materials) 31 .44 10307 Mr. William A. Lange, Jr. , Atty. (Jan. 1982 Legal Services) 400.00 10308 New York Telephone (Dec. 13, 1981 Billings) 420.68 1/13/82 10309 T-S-T B.O.C.E.S. (Staff Training-Maint.) 35.00 10310 Ace Security Control (Maint. Mat.) 18.87 10311 Ames of Ithaca, Inc. (Maint. Mat.) 20.00 10312 Bond Paper Company (Maint. Mat. ) 121 .04 10313 BT Glass Co. of Ithaca (Maint. Mat.) 112.40 10314 County Wide Appliance Service of Ithaca (Maint. Mat. ) 37.60 10315 Cramer's Auto Parts, Inc. (Maint. Mat.) 89.03 10316 Credit Bureau of Ithaca (Dec. Services) 5.00 10317 Crown Products (Maint. Mat.) 427.50 10318 Duplicating Products of Ithaca, Inc. (Office Supplies) 295.30 10319 Energy, Materials & Controls, Inc. (Maint. Mat.) 247.89 10320 IBM Corporation (Office Supplies) 168.00 10321 T. G. Miller's Sons Paper Co. (Office Supplies) 34.55 10322 National Elevator Service (Maint. Contracts) 83.00 10323 NYS E & G (Nov.-Dec. 1981 , bal . of billings) 7,340.40 10324 NYS Employees' Health Insurance Pending Acct. (Feb. 1982 Prem.) 1 ,129.69 10325 Pepsi-Cola Elmira Bottling Company, Inc. (TT Soda Machine) 80.50 10326 Root's Express, Inc. (Maint. Mat.) 32.96 10327 The Sherwin-Williams Co. (Maint. Mat. ) 132. 16 10328 Industrial Commissioner (Other Utilities Expense) 10.00 1/18/82 10329 NYS Unemployment Insurance (Fourth Quarter Prem. , NYS Unemp. Ins.) 136.64 10330 Continental Casualty Company (Fourth Quarter Prem. , NYS DBL) 219.74 1/21/82 10331 Mary Louise Battisti (1/8/82 thru 1/21/82 Payroll Period) 647.66 10332 Earl D. Brennan ( " " " " " ) 325.91 10333 Patricia S. Darling ( " H " " " ) 183.72 10334 Joseph M. David ( " " " " " ) 456.22 10335 Garfield G. Ellsworth ( " u II II " ) 384.32 10336 Sharon D. Fiorille ( " u " " " ) 256.14 10337 Michael 0. Griffin ( " " " " " ) 12.84 10338 Margaret Jones ( " I, " " " ) 243. 18 10339 Sybil S. Phillips ( " u " II " ) 323.34 10340 Darrell A. Rhoads ( II II II II " ) 428.79 10341 Allan E. Simon ( 11 II II II " ) 330.07 ASH DISBURSEMENTS - JANUARY 1982 - CON'T. ate Check # Payee Amount ./21/82 10342 Allan E. Simon (Payroll Advance for period 1/25-29/82, Vacation) 149.77 10343 Jeffrey M. Tilton (1/8/82 thry 1/21/82 Payroll Period) 159.66 10344 Tompkins County Trust Company (FWT for the 1/21/82 Payroll) 808.70 10345 NYS 'Income Tax (SWT for Jan. 1982) 498.00 10346 NYS Employees' Retirement System (Jan. 1982 Emp. Contributions) 278.57 10347 Tompkins County Trust Company (Emp. Bonds) 25.00 10348 Tompkins Employees' Federal Credit Union (Emp. Shares) 335.00 10349 Navy Federal Credit Union (Emp. Shares) 63.00 10350 United Way of Tompkins County (Emp. Contributions for Jan. 1982) 17. 10 10351 NYS Social Security Agency (FICA for Jan. 1982) 1 ,583.26 10352 Bishops' Home Centers (Maint. Mat.) 52.68 10353 Bruce's Kubota Equipment (Maint. Mat. & Equipment) 1 ,257.34 10354 Gulf Oil Corporation (Maint. Mat.) 145.08 10355 T.G. Miller, P.C.-Engineers & Surveyors (New Construction) 1 ,350.00 10356 O'Brien Taube Associates, P.C. (Development) 7,477.32 10357 Season-All Industries, Inc. (Storm Doors, 54-4) 935.50 10358 State of New York (Natary Renewals) 40.00 10359 Xerox Corporation (Dec. 1981 Rental ) 142.50 10360 Fred H. Thomas Associates, P.C. (A & E, New Construction) 15,975.00 10361 Ithaca Housing Authority Petty Cash (Reim. thru 1/19/82) 31 .89 22/82 10362 U.S. Post Office (Stamps) 100.00 25/82 10363 NYSARHO, Inc. (IHA Membership Dues) 250.00 28/82 10364 Agway Petroleum Corporation (Maint. Mat. ) 11. 16 10365 County Wide Appliance Service (Maint. Mat.) 21 .50 10366 Direct-Page Communications (Feb. Emergency Service) 72.25 10367 Bruce Lott (Maint. Mat. ) 331 .89 10368 NYS E & G (Dec.-Jan. billings, TT & 54-5) 14,391 . 19 10369 Midstate Elevator Co. , Inc. (Jan. 1982 Maint.) 717.75 1 70 New York Telephone (1/13/82 billings) 249.83 1/29/82 1L_ '1 Tallmadge Tire Service, Inc. (Equipment) 359.66 $69,670. 14 ( %NGI (IA ITHACA HOUSING AUTHORITY ZA _� 800 SOUTH PLAIN STREET r� �� ITHACA, NEW YORK 14850 607-273-8629 FST 190 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • March 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations Specialist SUBJECT: MONTHLY REPORT FOR FEBRUARY 1982 No vacancies. Tenants tentatively being selected for placement 0 Tenants that were selected and placed 3 Inspections made on prospective tenants (applicants) 0 Inspections made on tenants moving out 3 Inspections made on present tenants 2 Tenants that have been relocated 0 Respectfully submitted, PYI")14414 Joseph M. David JMD:psd ./ \/ CASH DISBURSEMENTS - JANUARY 1982 - SECTION 8 Date Check II Payee Amount 1/1/82 3098 Abbott Associates (Housing Assistance Payments) 1 ,580.00 3099 Abbott Associates ( " " " ) 1 ,567.00 3100 Mr. John Anderson ( " " " ) 264.00 3101 John & Joyce Barney ( " " " ) 60.00 3102 Walter Bunkowski ( 88 88 88 ) 169.00 3103 Christine Carrington ( " " " ) 128.00 3104 Margaret Cecce ( " " " ) 216.00 3105 Susan Cummings ( " " " ) 206.00 3106 Raymond DiPasquale ( " " " ) 48.00 3107 William & Beverly Everts & Craig Hull ( " ) 106.00 3108 Mr. & Mrs. Frank Feocco ( it ' ) 157.00 �� 3109 Carrie F. Gibbs ( ) 140.00 3110 W. Cynthia Glover ( " " II ) 304.00 3111 Theron Johnson ( " " " ) 375.00 3112 Mr. & Mrs. Victor Lazar ( " " ) 106.00 3113 Orson Ledger ( " " " ) 2,049.00 3114 Lois Hawes ( " '' " ) 27.00 3115 Charles & Caroline Benjamin (HAP Utility Payment) 13.00 3116 Orson Ledger-Ledger Properties, Inc. (H. A. Payments) 475.00 3117 John E. & Margaret A. Little (Housing Assistance Payment) 136.00 3118 Madeline MacAlarney ( " " " ) 135.00 3119 Mr: August Macali ( " " " ) 142.00 3120 Esther McClary ( 'I 88 . 88 ) 111 .00 3121 Audrey McGuire ( 100.00 3122 Jim McGuire ( " " " ) 150.00 3123 John McPherson ( " " " ) 166.00 3124 Mary Mignano ( " " " ) 115.00 3125 Joseph Muraca, James England, & Jerard Jennings (HA Payment) 145.00 3126 Marie Myers (Housing Assistance Payment) 94.00 3127 Virginia Polak ( " " " ) 92.00 3128 Allan Porter ( " " " ) 184.00 3129 Mr. Alfreds Reide-Manis ( " " ) 138.00 3130 Arthur & Sharron Rollins ( " It ) 148.00 3131 Mr. Robert Shannon ( " " ) 462.00 3132 David Solomon ( " 88 8' ) 271 .00 3133 Ferdinand A. Stanchi ( ) 98.00 3134 Eugene Terwilliger ( it " ) 194.00 3135 Mack Travis ( II II it ) 149.00 3136 Merton J. Wallenbeck ( " " ) 77.00 3137 Mrs. Myron Wasilchak ( " " ) 142.00 3138 Myron Wasilchak ( " " " ) 122.00 3139 Julia H. Way ( " " I' ) 77.00 3140 Philip White, Jr. ( tt " ) 307.00 3141 Abbott Associates ( " " ) 441 .97 3142 William & Beverly Everts & Craig Hull (Housing Assistance Pmts.) 191 .00 3143 Harry and Dorothy Huddle ( " " " ) 131 .00 3144 Blair & Roach Attorneys (Legal Expense) 100.35 3145 Mr. William Gerber (Housing Assistance Payment) 123.00 3146 Abbott Associates ( " " " ) 212.00 3147 Harry Hoose ( " " " ) 155.00 3148 Abbott Associates ( " " " ) 63.00 3149 Ithaca Housing Authority General Fund (Dec. 1981 expenses) 1 ,609.29 $ 14,771 .61 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1980-1982 Type Certificate # Purchase Date Amount Maturity Date Interest Rate Days Date Cashed Money Market 27-101-018045 12/18/80 $ 79,929.04 6/18/81 15.673% 182 6/18/81 Money Market 26-301-634866 12/31/80 70,000.00 7/1/81 14.282% 182 7/1/81 )Money Market 28-301-591814 1/22/81 50,000.00 7/23/81 14.721% 182 7/23/81 Certificate of Deposit 28-101-018045 6/2/81 100,000.00 7/2/81 15.70% 30 7/2/81 Certificate of Deposit 26-101-018045 7/22/81 300,000.00 8/21/81 16.25% 30 8/21/81 Certificate of Deposit 27-101-018045 8/21/81 350,000.00 9/21/81 16.25% 32 9/21/81 Certificate of Deposit 28-101-018045 9/21/81 350,000.00 10/21/81 14.50% 30 10/21/81 Certificate of Deposit 29-101-018045 10/21/81 325,000.00 11/23/81 13.75% 32 11/23/81 Certificate of Deposit 26-101-018045 11/24/81 286,000.00 12/24/81 10.60% 30 12/24/81 Certificate of Deposit 27-101-018045 12/24/81 280,000.00 1/25/82 11 .25% 32 1/25/82 )Certificate of Deposit 28-101-018045 1/25/82 300,000.00 2/25/82 12.25% 30 2/25/82 Certificate of Deposit 29-101-018045 2/25/82 300,000.00 3/29/82 12.25% 32 ( %NG> G'o ITHACA HOUSING AUTHORITY < A 030 800 SOUTH PLAIN STREET = ITHACA.NEW YORK 14850 t.:- 607-273-8629 41: i90 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR March 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR FEBRUARY 1982 Total certificates available on program 94 Total number of certificates issued (not leased) 6 Certificates issued during this month (not leased) 1 Units under lease 87 Units under lease this month 3 Relocations performed this month of present participants . 1 Participation recertifications completed this month . . . . 1 Annual inspections completed this month . . . 1 Initial occupancy inspections completed this month 4 Respectfully submitted, ‘62/./a40.440 Joseph M. David JMD:psd �./ OUTREACH `/ Date March 2,1982 Caseworker - Margaret Jones No. of Clients 81 No. of New Clients 2 Family t4 Elderly55 Closed 2 Sectionl8 12 General Service Case Specific Duties Inquiries re: INA Services 3 Prescreen 1 Referrals received 2 Review case 2 Referrals made to other 3 Forms • agencies 64 Fill out Follow up on referrals .-3 Interpret It Institutional Visits 2 Client advocate 1 Resource People 14 Transportation to services No. of Calls 15 14 Accompany client to services No. of Visits 7 Informal counseling 21 Group Meetings Making appointments • 5 Mothers' group 1 - Follow up, including verify Community group - � receipt of services 7 Tenant Council 3 Program Enrollment (Southview Special) Workshops • Pre-K 12 Brunswick Bowl (Summer Program) 1 - Arts Program 12 (Southview) Arts and Crafts 10 Section 8 Energy information 45 (Northside) E.O.C. - Cheese 52 Valentine Party 16 (Fiftytwo T.T. residents) (Northside) Exterior Inspections(Families) 8 (Eight (8) days of inspections, there were fourtyone (41) offenders) L/ ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 DATE: February 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MAINTENANCE REPORT FOR FEBRUARY 1982 Total work orders completed 68 Breakout of work orders by projects: Titus Towers (163 units) 30 Northside (70 units) 23 Southview (26 units) 9 Overlook Terrace (10 units) 6 Apartment rehabs for month: 1409 Titus Towers 601 Hancock Street (4-bedroom) Changed light fixtures in Titus Towers (fixtures obtained from hallways and made inoperable four/five years ago) , at a cost of $50.00 for material. Breakout of wattage saved: Previous wattage 8200 Current wattage 2914 Total wattage saved 5286 Repaired all window and door screens for spring change-over on Northside. This is in addition to on-going, day-to-day maintenance. GE:psd 4.1 CHANGE-OVER OF LIGHT FIXTURES IN TITUS TOWERS: Community Room was 3000 watts now 1240 Lobby was 3100 watts now 982 Men's Lavatory was 280 watts now 84 Women's Lavatory was 400 watts now 106 Front entrance was 200 watts now 80 Back entrance was 200 watts now 80 Observation room was 1020 watts now 342 Total watts previously - 8200 Total watts currently - 2914 Total watts saved - 5286 o1NG 4° ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET r ~ ITHACA,NEW YORK 14850 607-273-8629 FS7: 190 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR March 4, 1982 LA RESOLUTION #82-5 BE IT HEREBY RESOLVED by the Ithaca Housing Authority Board that the Executive Director and Tenant Relations Specialist be authorized to attend the NAHRO Workshop on Housing to be held March 28-31, 1982. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: r fir. t!„ RECEIVED MAR 11911 fI d STATE OF NEW YORK EXECUTIVE DEPARTMENT DIVISION OF THE BUDGET ALBANY 12224 RUDY F. RUNKO DEPUTY DIRECTOR February 23, 1982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority Ithaca, New York Dear Ms. Battisti: Governor Carey has asked me to thank you for your letter urging opposition to the proposed Federal budget cuts in public housing subsidies and section 8 funds. The Governor shares your deep concern with regard to the provision of adequate housing for the poor, the elderly, and the disabled. Despite the severe fiscal constraints facing the State, we continue to provide sub- stantial subsidies for over $900 million worth. of state- aided public housing., and a wide range of assistance for a portfolio of over 200 State-financed Mitchell-Lama housing projects. We agree, however, that the housing problems facing New York and other states cannot be effectively addressed without significant Federal assistance. The Governor understands your distress at the directions the Federal government appears to be taking in the housing area, and he and his representatives have not hestitated to make known the State' s point of view. We appreciate your expression of concern and urge that you send copies of your letter to your representatives in Congress. Sincerely, ✓ Q — ] (_-'1'6_,‘,"" ..- e � RECEIVED MAR 11982 WILLIAM A. LANGE. JR. ATTORNEY AT LAW SUITE 304. THE CLINTON HOUSE Cie/ 103 WEST SENECA STREET ITHACA. NEW YORK 14850 (007) 273-4044 March 1, 1982 Mr. Edward Carroll Aetna Casualty & Surety Company 1 Lincoln Center P.O. Box 493 Syracuse, New York 13221 Re: Performance Bond, D&V Development Inc. , Ithaca Housing Authority Roof Repair Project Dear Mr. Carroll: We have received your letter of January 14, 1982, and members of the Administration and the Board have met with representatives of O'Brien Taube Associates, the architects, and their attorney David Dubow of Ithaca. The architects have taken the position that they will not perform any additional work on the project, including the interim punch list which you presently require, until their account is paid up and money set aside for their additional services in preparing the punch list. Attached is an explanation of the present billing and an estimate of the cost of the interim punch list, both prepared by the architects. Would you please advise us in writing: 1. Whether the Surety will authorize the payment of these sums to the architect out of the balance due on the contract. 2. If not, would you please arrange for the appro- priate professional assistance in preparing the neces- sary list. If we elect to proceed in this manner, the Housing Authoirty will have to hold a sum equal to the architects present claim in escrow pending legal reso- lution of that matter. -2- The Housing Authority continues to have serious reser- vations about D&V Inc. 's ability to properly finish this job, but is hopeful that it can be done properly under your supervision. Please let us hear your response as soon as is con- veniently possible. Very truly yours, ; in y Wi liam . Lai e Attorney at Law • WAL/sad enc. cc: Mary Louise Battisti v David A. Dubow, Esq. O'Brien Taube assocfliako9 PCa Architecture, Planning, Graphic and Interior Design 106 East Court Street, Ithaca,New York 14850 •607 277 3077 Robert John O'Brien,RA David H.Taube,RA. Dennis Meek,RA 24 February 1982 Kerrigan and Dubow Attorneys at Law 300 North Tioga Street Ithaca, New York 14850 Attention: David A. Dubow Reference: IHA Northside and Southview Apartments Roofing Project Gentlemen: In accordance with your recent request we have summarized in the following text the sequence of events regarding the Northside/Southview Apartment Roofing Project to demonstrate the unusual circumstances which required extraordinary time for construction administration of the contract by this office. An Owner/Architect Agreement was signed 7 August 1980 between the Ithaca Housing Authority (IHA) and O'Brien Taube Associates, P.C. (OTA). Construction Documents for the project were completed 26 September 1980 and bids were received 28 October 1980. An Owner/Contractor Agreement was signed 24 November 1980 between the Ithaca Housing Authority and D & V Development, Inc. (D & V). Construction on the project commenced 2 December 1980 and by Contract was to be completed 26 March 1981 (One hundred twenty calendar days). D & V began their work at Northside Apartments where the scope of work included new shingles over existing shingle roofs, new ridge vents, new flashing, and miscellaneous minor repair of aluminum facies. The major portion of the roofing work was completed on Northside in approximately two weeks with roof penetration flashings and small shed roof reshingling not yet completed at that time. OTA inspected the progress of the work on several occasions during those two weeks. While certain problems with regard to the Contractor's quality of work were observed (in particular ridge vents which were bent down contrary to construction documents) we were assured that the problems would be taken care of. Portions of the work were performed in bad weather and during the second week the IHA requested that we investigate two leaks which were found in apartments and assumed to be related to the roofing work. During that same period both the IHA and the Architect requested on more than one occasion that D & V properly clean up the site after their work and pointed out that a great number of children lived in the Housing Project and were seen to be playing with debris from the roofing work. v � v O'Brien Taube A o i t-= ,QCT. 24 February 1982 Page 2 On the third week of construction the entire roofing crew moved to Southview Apartments. The scope of work at Southview included the removal of existing flashing, installation of new wood trusses, flashing, sheathing and roofing shingles. The change from the existing flat roof design to a trussed pitch roof design also required the extension of plumbing and exhaust vents through the newly formed attic space, the addition of facia boards and gable" ends, gutters and downspouts, and the placement of new insulation over the old roof. Again during this third week, the IHA requested that we investigate additional leaks that were reported at Northside Apartments and this office made several follow-up trips to investigate. With the move to Southview by the work crew, work at Northside was left incomplete with the assumption that the larger force would complete all the major work at Southview in a short period of time and that a smaller crew of three or four workers would come back to complete the remaining work at Northside. This was being done by D & V to avoid the temporary housing of numerous workers who had been brought in from out of town. During the fourth week of December this office pointed out to D & V that work at Southview was not being performed in accordance with the contract documents. D & V assured us that the work would be corrected. By the fifth week of construction leaks were being reported at Southview and appeared to be related to the Contractor's work. It was apparent that blisters on the old built up roof were being broken during the course of their work and that snow and ice which had entered into the blisters melted following a post-Christmas thaw. On the fifth of January 1981 OTA sent a letter to D & V describing leaks which were investigated in six different apartments at Southview. In addition to informing the Contractor of the damage to the six apartments, we also brought attention to the fact that there was a "general lack of quality workmanship" and "the constant need on our part to inform the work force of incorrect or inadequate construction during the progress of the work". D & V was informed that "in the event we cannot be assured of the highest quality • workmanship, we will excercise our responsibility to stop the work and counsel the Housing Authority to seek other recourse to complete the work in accordance with the contract documents". On 29 January OTA received a letter from Gerald Miller, Vice President of Baker-Miller Lumber Company of Groton, New York, requesting that this office assist them in receiving payment for materials which they had supplied to D & V and for which they had been promised prompt payment. A meeting to resolve this particular issue as well as the other on-going problems was called by Ms. Battisti of the IHA and held 3 February 1981. D & V assured everyone that Baker-Miller would be paid (in fact they were paid shortly thereafter) and assured everyone that incorrect work would be promptly rectified. O'Brien Taube A< < o i 4-4e59MGN. 24 February 1982 Page 3 Additional leaks were reported on the 10th and I I th of February 1981 and inspected. On 10 February a representative of OTA recognized problems in shingle work and Dennis Meek of OTA further inspected the work on I I February and found that the incorrect work pointed out on the previous day had not yet been corrected and, in addition, new work had been performed which also was contrary to the construction documents. Dennis Meek informed Ms. Battisti of the IHA that in his opinion work should be stopped and accordingly the IHA sent a certified letter to D & V stating that work shall be stopped effective at 5:00 p.m. on Wednesday 11 February 1981 and requested a meeting with all parties involved to resolve the ongoing issue. On 13 February 1981 a meeting was held at the IHA offices at Titus Towers with OTA, D & V and the IHA. D & V made apologies for the poor work and problems which they had to date and requested that they complete the remaining roofing work with a new roofing subcontractor and further that they would correct all errors. As stated in an IHA letter to D & V 13 February 1981, D & V was "allowed to proceed with the temporary sealing of the vent extensions and with carpentry work unrelated to the roofing. Otherwise, the Stop Work Order will remain in effect until such time as the Contractor, Architect, and Housing Authority agree on a new subcontractor for the roofing". D & V submitted a letter dated 18 February 1981 requesting that Howard Gleason Construction of Trumansburg, NY be approved as a new subcontractor for roofing work on both projects. This office sent a letter of approval to the IHA 25 February 1981. On 2 March 1981 IHA informed D & V that they had approved Howard Gleason as a new roofing subcontractor and thereby lifted the Stop Work Order imposed as of 13 February 1981. Gleason began his work on Southview 2 March 1981 and inspections showed the work to be satisfactory. He was substantially completed with work at Southview by the beginning of April. On 2 April 1981, prior to a request to OTA for a Final Punchlist Inspection, we were informed by Ms. Battisti of IHA that an informal inspection conducted by her crew on 31 March 1981 of Northside work showed numerous deficiencies in installation of the materials. Dennis Meek of this office and IHA staff inspected the roofs together and confirmed numerous problems which could not be identified during previous inspections. The IHA called for a new meeting for with D & V, OTA and IHA board members and attorney present. It was agreed that Mr. Gleason would look at the Northside project to determine whether or not he would be able to correct the problems evident there. Although Mr. Gleason originally stated that he would not perform corrective work on the job because he could not provide a guarantee, he did finally agree to do it at a meeting held 9 April 1981. Dennis Meek of this office did a roof by roof inspection with Mr. Gleason and others to determine all corrective work required and it was assumed that work was completed by Mr. Gleason. U • O'Brien Taube A o g?2,c' 24 February 1982 Page 4 On 7 April 1981 David Taube of OTA received a call from Mark Courtney of the HUD office in Buffalo wishing to discuss the problems we were having with D & V on the project. This had apparently been brought to his attention by Mr. Al Harrington of the HUD office who requested that Mr. Courtney contact OTA to discuss the issues. Following a discussion of the problems that were being encountered, Mr. Courtney felt that there was apparently no need for HUD to send an individual down for a special inspection and agreed that the problem was not one of construction administration but rather performance on the part of the contractor and lack of supervision by same. He suggested that we should be paid additional services for all the time that we were spending with respect to investigation and documentation of leaks caused by the Contractor's work and for all additional meetings, etc. relative to our attempts to obtain the Contractor's performance and completion of the required work. David Taube had also been informed by Ms. Battisti of the IHA that Al Harrington of HUD suggested that this office document the additonal services for the project and submit them to Ms. Battisti. This office sent a letter dated 22 April 1981 to the IHA documenting the unusual costs incurred for construction administration accounting for work through 17 April 1981. On 5 May Dennis Meek forwarded to the IHA a further breakdown of those costs as requested by Ms. Battisti. Having received no response from the Housing Authority, OTA sent an invoice dated 15 July 1981 for services rendered through 12 July 1981. On 9 October this office sent yet another letter to the Housing Authority requesting that payment be made for additional services and basic services for construction administration. We had received no additional communication from the Housing Authority until it was requested that we submit a new proposal for work to develop new construction documents so that the remaining work could be bid by new contractors (This letter submitted 3 November 1981 is further discussed later in the text). This office continued our inspection of the repair work being done to Northside through May and into June of 1981. Howard Gleason took his crew off the job in June assuming that his work was complete. D & V never informed this office that work was completed in accordance with the contract documents and that a final punch list was requested. It should be noted at this time that additonal leaks were reported to this office and promptly inspected on 21, 27, and 29 April, 6, 10, 12 and 18 May and 4 and 6 June 1981. Finally 9 June 1981 this office sent a letter to D & V with a copy to the Ithaca Housing Authority and the surety company stating that work was to be completed by the 23 June or this office would recommend that the contractor be declared in default and that the surety company assume its responsibilities to complete the work. By August, D & V was still insisting that they could complete the work and now requested that Tryon Home Improvement, Inc. be retained as subcontractor to complete all roofing work. This office felt that Tryon's performance at the begining of the job (they had served as superintendents and performed carpentry work) was less than desirable and O'Brien Taube ACJ` PAC. 24 February 1982 Page 5 considering the problems since that time it would not be in the best interest of the Housing Authority to approve them as yet a third subcontractor. This was so stated in a letter to the Housing Authority 3 September and on 9 September IHA stated that taking into consideration our comments of both letters (9 June and 3 September) that they would not accept Tryon as a new subcontractor and that within 7 days of the writing of the letter they would take possession of the work and inform the surety company that D & V was in default. 18 September, IHA's attorney informed the surety company that they were officially notifying them that the 7 days had elapsed and D & V was then declared in default. D & V's attorney suggested that the Contractor disputed the default and submitted claims to OTA for resolution of the individual issues, however, no such written claims were ever received by this office. 29 October the Housing Authority's attorney recommended to the IHA that they not "reinvolve" themselves with D & V any longer and suggested that this off ice submit a proposal to define all work yet to be completed and corrected and that a package be compiled with new contract documents for bidding to new contractors so that the work may be completed. 3 November this office submitted to the Housing Authority a proposal to perform an inspection to determine all incorrect and incomplete work and in that letter stated that payment for past additional services be made prior to our commencing any of the work for requested new services. I believe that this outline clearly indicates the unusual circumstances under which both the Housing Authority and this office were required to perform services. Great amounts of time were required to investigate and substantiate the numerous leaks that occured in Apartments in both Northside and Southview during the construction process, as well as considerable time required to constantly maintain a check on the contractor's poor workmpnship and non-compliance with contract documents. We were also required to spend much time dealing with the Contractor's requests for material changes. The fee for professional services was $8,500. Construction Administration is considered to be 20% of the fee (a standard long established by the American Institute of Architects) and is specifically called for in Article 7 of the HUD Agreement between Owner and Architect. That amount would therefore be $1,700. Our Invoice No. 8047.4 dated 15 July 1981, shows fees totalling $6,867.50 for the period I December 1980 through 12 July 1981. This would therefore indicate Additional Services for that period of $5,147.50. Mr. Courtney's observation best summarizes the issue in that it was a problem of Contractor's Supervision and not Architect's Administration. Our office did not cause the leaks or install the work improperly. I also wish to point out that this documentation is in fact a summary and if produced in greater detail would only further illustrate extenuating circumstances. O'Brien Taube f'tg,5a(5f1�d� 5, 24 February 1982 I hope that the information contained herein will satisfy the wishes of the Housing Authority so that we may bring this issue to rest. We have for over a year made the greatest effort to see the project completed and hope that it can still be accomplished in a reasonable period of time. If you have any questions regarding this material, please inform this office as soon as possible. Sincerely, O'Brien Taube Associates, P.C. 4,40 4. David H. Taube Vice President DHT/cve KERRIGAN & DUBOW ATTORNEYS AT LAW JAMES M. KERRIGAN 300 NORTH TIOGA STREET DAVID A. DUBOW FIRST FEDERAL SAVINGS & LOAN BLDG. P. O. BOX 716 ITHACA, NEW YORK 14150 February 25, 1982 (607) 273.1400 William A. Lange, Jr., Esq. The Clinton House 103 W. Seneca Street Ithaca, New York 14850 Re: Ithaca Housing Authority/O'Brien Taube Assoc., P.C. Northside and Southview Apartments Roofing Project Dear Bill: In accordance with our recent discussions, I am enclosing herewith a letter from O'Brien Taube Associates, P.C., outlining in detail the aaaitional services rendered by the architects with respect to this project. The letter explains the substantial time investment of the architect over and beyond the periodic visits required under the basic services provision of the contract. The letter also summarizes the many deficiencies of the contractor, D&V Development, Inc., including poor workmanship and failure to follow specifica- tions, hazardous worksi£e conditions, poor communication between the principals of the contractor and the difficulties concerning the subcontractors used by D&V Development. All of these problems created a need for the architect to spend a great deal of additional time on site so as to supervise and coordinate work and arrange for corrective duties to be performed. In light of the substantial documentation which we are now providing to you, together with the additional records available to the Ithaca Housing Authority, I am hopeful that you will recommend to the surety that O'Brien Taube Associates, P.C. be ccsripensated for the additional services reflected in the statements which they have submitted to you. It would seem most inequitable for the architects not to be compen- sated for these additional services while at the same time the surety authorizes D&V Development to complete the job. The inequity, of course, is that the architects additional services were necessitated by the poor job performance of this same contractor. In response to your inquiry as to the cost for O'Brien Taube Associates, P.C. to complete an interim punchiist as requested by the surety, I am advised that the architects would provide such services for a fixed fee of $1,600.00. The fee would include ten copies of the interim punchlist and all photographic costs. The scope of services to be formed by O'Brien Taube Associates, P. C. would include itemiza- tion of work remaining to be completed under the original contract as well as corrective work. It would not include inspections of individual apartments damaged by water as a result of the contractor's work. Services would also include photographic documentation where possible. The find- ings and documentation would be compiled in a report form. O'Brien Taube Associates, P.C., however, will not perform these additional services until they receive satisfactory, written assurance that their outstanding statement for additional services is to be paid in full. In addition, the offer to perform these services required for the interim punchlist for the fixed fee of $1,600 is valid for a period not to exceed 30 days from the date of this letter. I assume all of this information will be submitted promptly to the surety. I anticipate a prompt and favorable response to our request for payment in the hope that litigation will not be necessary. If additional questions or problems arise, I would of course be happy to discuss than with you. he. you for your assistance and cooperation.1truly yours, David A. Dubow DAD:1m ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS MARCH 4, 1982 PRESENT: Margaret L. Clyneg, Thomas Hanna, Morris F. Angell, Viola Scott, Edward J. Cony William A.—range, Jr. ,�' Ffran Esq. , and Esther dell and Miriam Hutchins (arrived at ,�.7- --� M.) Mary Louise Battisti, Executive Director (arrived 8:25 P.M.) GUESTS: Jeremy House, WTKO; Will Astor, WHCU; Garfield Ellsworth, Main- tenance Supervisor APPROVAL OF MINUTES: February 4, 1982 -, Motion to approve by Thomas Hanna; seconded by Morris Angell. Ayes - 5, Nays - 0. Minutes approved as read. REPORTS: Northside Tenant Council - No report. Southview Tenant Council - No report. Attorney - Attorney Lange referred to packet of letters in reference to Performance Bond, D. & V. Development, Inc. , and also about eviction procedures for the month. Chairman - Chairman Conley reiterated on the packet of letters referred to by Attorney Lange Tenant Relations Specialist - No questions. Principal Account Clerk - Commissioner Hanna questioned Attorney Lange on line item "Tenants Accounts Receivable" - as to whether that included existing tenants' rents. Attorney Lange answered that he'd have to ask the Executive Director. Commissioner Clynes said it had never appeared before. Section 8 Coordinator - No questions. Outreach Worker - Commissioner Hanna again requested that Margaret Jones attend a Board meeting. Maintenance Supervisor - Gar Ellsworth was introduced by Chairman Conley. Mr. Ellsworth explained the change-out of light fixtures for Titus Towers. Question from Secretary Clynes as to what was involved in the rehabs. Ex- plained by Maintenance Supervisor. Commissioner Angell mentioned the com- plaints from Overlook Terrace at last month's meeting. Mr. Angell and Mr. Conley questioned Mr. Ellsworth about the snow removal and the place- ment of the railroad ties in the parking lot. Discussion ensued. Mrs. Scott suggested putting reflectors on each end of the railroad ties, which would extend above the ties. Mr. Angell asked about the missing hand rails. Mrs. Scott said that temporary handrails had been replaced. Some discussion as to payment for the contract. At this point, Executive Director arrived BOARD OF COMMISSIONERS -2- March 4, 1982 and informed the Board that the handrails have not been paid for and will not be paid for until spec requirements are reached. The Executive Direc- tor asked Mrs. Scott, as the tenant representative, to explain the problem with the railroad ties. Mrs. Scott replied that the ties and asphault are the same color and she felt that reflectors extending above each end of each tie would indicate their presence. Commissioner Angell responded that cars would knock the reflectors down within a week, and that most people, when they park a car, drive up to or back up to railroad ties, completely covering them. Mrs. Battisti commented on the petition which was presented to the Board at last month's meeting and expressed her displeasure that appropriate steps had not been followed by tenants, and that there were no problems with the way the specs were drawn up and none with the contractor's per- formance. The Executive Director reminded the Board that it clearly states in the Personnel Policy that the Board of Directors employs the Executive Direc- tor, and the Executive Director employs all staff. When tenants are allowed to by-pass appropriate steps, and when Board members usurp the Executive Director's authority by going to her employees, then the posi- tion of the Executive Director is undermined. More discussion. Commissioner Clynes suggested that the Board get back to the discussion of the railroad ties. Commissioner Angell felt that should be left up to Mrs. Battisti. Executive Director - Mrs. Battisti gave an overview of housing under the present administration and commented on IHA's good fortune in getting the 70 new elderly units under construction since the government is recaptur- ing all funds which had been allocated for new housing. Executive Director gave an overview of the history of the Overlook Terrace site: that it had been deprogrammed in 1976 because of structural problems, that the majority of the tenants were represented by Cornell Legal Aid who was escrowing their rents. The Executive Director obtained $146,000 in modernization monies in order to get this ten unit site up to standard housing. All of this money has been invested on that site and it is still not satisfactory to the tenants. Mrs. Battisti wondered how far the IHA should go for these ten units at a cost to the other public housing sites. Commissioner Angell asked what the cost of Overlook is for a year. Execu- tive Director replied that it almost equates to the cost of Titus Towers, which houses 165 tenants. Mrs. Battisti also told the Board that since thermostats were set on 70o and boxed in, the IHA realized a reduction of $320.62 (or $32/apartment) in utilities this month. Also, that the fire- places in the Garden Apartments were capped, and this, too, was addressed in the tenants' complaint to Chemung Legal Aid. V BOARD OF COMMISSIONERS -3- March 4, 1982 Because of the new windows, roofs ang insulation at Southview, and the locking of all thermostats at 70 in apartments on family sites, lowering temperatures in hallways and community space at Titus Towers, sending Margaret Jones out on alternate mornings to make sure storm win- dows and doors were closed, the IHA realized a savings in dollars of $2,124.39 this month. More discussion on the Board's position in receiving tenant complaints. Secretary Clynes commented on the appropriate vehicle for tenants to use in presenting concerns; that each tenant council has a chairperson who attends every IHA Board meeting and reports any difficulties that have arisen during the past month. Mrs. Clynes suggested that tenants be re- minded that they have a chairman of their tenant council through which they can operate, and there is a certain way to register complaints in an orderly fashion, and that is the only way anything can be accomplished. Commissioner Angell requested that the Executive Director get together an overall picture of expenditures for Overlook Terrace to be looked at by the Board at the next meeting. NEW BUSINESS: Chairman Conley appointed Tom Hanna and Margo Clynes, and Miriam Hutchins volunteered to form a committee to make recommendations for officers to be elected at the Annual Meeting in June. RESOLUTIONS: LA RESOLUTION #82-5 - Authorization for Executive Director and Tenant Relations Specialist to attend NAHRO Workshop on Housing March 28-31, 1982 (copy attached to original minutes) Motion by Miriam Hutchins; seconded by Esther Frandell Ayes - 7; Nays - 0 - So carried. COMMUNICATIONS: Letter from Rudy Runko, Deputy Director, Executive Department, State of New York (read by Secretary Margo Clynes) Letter packet in reference to Performance Bond, D. & V. Development, Inc. ADJOURNMENT: Motion to adjourn by Margo Clynes; seconded by Miriam Hutchins. Ayes - 7; Nays - 0. Meeting adjourned. Margaret L. Clynes, Secretary (Recorded by Patricia S. Darling) ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS SPECIAL BOARD MEETING TITUS TOWERS MARCH 25, 1982 PRESENT: Edward J. Conley, Esther Frandell, Miriam Hutchins, Viola Scott, Margaret L. Clynes, Morris F. Angell, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Thomas Hanna GUESTS: James Lovell, Architect; Jeremy House, WTKO Chairman Conley called the special meeting to order with a quorum present. The purpose of the meeting was to review the bid tabulation on the Test Pile Installation and Test Loading and to award the contract to the lowest quali- fied bidder. LA RESOLUTION x/82-6 - Awarding of Contract to Covino Bros. , Inc. for Test Pile Installation and Loading NY 54-006/007 (copy of resolution and bid tabulation attached to original minutes) . Motion by Viola Scott; seconded by Margaret L. Clynes Ayes - 6; Nays - 0. Unanimously carried. Architect James Loveall gave a progress report on the new construction. Margaret L. Clynes, Secretary (Minutes recorded by Patricia S. Darling) OJSING G'o ITHACA HOUSING AUTHORITY Z A I 800 SOUTH PLAIN STREET r ITHACA. NEW YORK 14850 607-273-8629 FST. 1948 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: April 30, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations Specialist SUBJECT: MONTHLY REPORT FOR APRIL 1982 Vacancies: #410 Titus Towers - one bedroom #611 Titus Towers - one bedroom #712 Titus Towers - one bedroom #{805 Titus Towers - one bedroom #1309 Titus Towers - one bedroom 310A Center Street - three bedroom 310B Center Street - three bedroom Tenants tentatively being selected for placement 5 Tenants that were selected and placed 0 Inspections made on prospective tenants (applicants) 1 Inspections made on tenants moving out 8 Inspections made on present tenants 6 Tenants that have been relocated 1 Respectfully submitted, alh lh,Pctdifi Joseph M. David JMD:sdf ITHACA HOUSING AUTHORITY Financial Report As of March 31 , 1982 Checking Accounts General Fund $286,283. 14* Section 8 13,535.54 $299,818.68 Savings Accounts Security Deposits 17,596.30 Escrow 1 ,151 .84 P-A-D Savings 27,256.45 46,004.59 Accounts Receivable (22 Tenants) Rent Other Totals One Month 161 .00 71 .72 232.72 Over One Month 560.00 136.29 696.29 929.01 Vacated Tenants Accounts Receivable (1) 19.41 $346,771 .69 Accounts Receivable thru March 31 , 1982 Arrears as of 1/31/82 $ 1 ,367.92 Adjustments made 2/1/82 & 3/1/82 (185.00) Rent roll charges for Feb. & Mar. 1982 55,117.00 Other charges for Feb. & Mar. 1982 902.45 57,202.37 Advance payments from last report 4,013.08 Rent collected during Feb. & Mar. 1982 56,424.67 Other charges collected during Feb. & Mar. 1982 898.22 Advance payments included in above (5,101 .02) (56,234.95) Adjustments for the current period (19.00) Total Tenants Accounts Receivable as of March 31 , 1982 $ 948.42 *$34,288. 15 of this amount is modernization funds, and $251 ,994.99 of this amount is operating funds. CASH DISBURSEMENTS - MARCH 1982 Date Check # Payee Amount 3/1/82 10437 NAHRO (Registration-NAHRO Nat' l . Conv./J. David & M. Battisti) 320.00 3/3/82 10438 Tompkins County Department of Social Services (Sec. Dep. Refund) 107.91 10439 Agway Petroleum Corporation (Maintnance Materials) 11 .36 10440 Auth Electric Company (Maint. Mat. ) 57.40 10441 Bishops' Home Centers (Maint. Mat.) 76.46 10442 Bond (Maint. Mat. ) 249. 16 10443 BT Glass Co. of Ithaca (Maint. Mat.) 28.80 10444 The City of Ithaca, Dr. (Water & Sewer billings, 12/1/81-3/1/82) 1 ,461 .34 10445 Cramer' s Auto Parts, Inc. (Maint. Mat. ) 56.70 10446 Direct-Page Communications (March Emergency Service) 72.25 10447 The Buffalo Hilton (Travel Expense) 182.36 10448 Hudson Printing Company, Inc. (Printing Expense) 108.76 10449 Ithaca Agway Coop. Inc. (Maint. Mat.) 29.73 10450 Ithaca Wholesale Electric Supply, Inc. (Maint. Mat.) 20.30 10451 Mr. William A. Lange, Jr. , Atty. (March Legal Services) 400.00 10452 VOID -- 10453 T.G. Miller's Sons Paper Co. (Office Supplies) 80. 18 10454 NYS E & G (Jan.-Feb. billings, TT & Ctr. & Pl . Sts.) 12,811 .40 10455 New York Telephone (2/13/82 billing) 326.53 10456 NYS Employees' Health Insurance Pending Acct. (Apr. Premium) 994.51 3/4/82 10457 Mary Louise Battisti (2/19/82 thru 3/4/82 Payroll Period) 647.66 10458 Earl D. Brennan ( H H u u u ) 334.02 10459 Patricia S. Darling ( " " " " " ) 183.72 10460 Joseph M. David ( 11 u u fi " ) 456.22 10461 Garfield G. Ellsworth ( " u I, u ii ) 384.32 10462 Sharon D. Fiorille ( u u u u ) 256. 14 10463 Margaret Jones ( " " " " " ) 231 .43 10464 Sybil S. Phillips ( " " " " " ) 323. 15 10465 Darrell A. Rhoads ( u " u II II ) 438.80 10466 Allan E. Simon ( " II " " " ) . 320.00 10467 Tompkins County Trust Company (FWT for the 3/4/82 Payroll) 795.80 10468 Navy Federal Credit Union (Employee Shares) 42.00 10469 Tompkins Employees' Federal Credit Union (Emp. Shares) 353.80 10470 Tompkins County Trust Company (Emp. Bonds) 50.00 10471 The Ithaca Journal (Legal Ad-Development) 39.22 10472 NYS E & G (Jan.Feb. bal . of billings) 7,628.51 10473 Fred H. Thomas Associates PC (A. & E. Fees-Development) 21 ,300.00 10474 Midstate Elevator Co. , Inc. (Maint. Contracts) 717.75 3/15/82 10475 Credit Bureau of Ithaca (Sundry Expense) 8.00 10476 Grossman' s (Maint. Mat. ) 39.94 10477 Ms. Marina Hart & Mr. Raymond Knuntila (Sec. Dep. Refund) 70.77 10478 Haverstick & Company, Inc. (Maint. Mat. ) 38.67 10479 Ithaca Office Equipment (Office Supplies) 4.50 10480 The Estate of Martha Nelson (Refund of Pre-Paid Rent) 62.00 10481 Newark Stationary (Office Supplies) 38.40 10482 Pepsi-Cola Elmira Bottling Company, Inc. (T.T. Soda Machine) 45.32 10483 Sciarabba Walker & Co. (Accounting Fees) 140.00 10484 The Sherwin-Williams Co. (Maint. Mat. ) 112.20 10485 Vasco Brands, Inc. (Maint. Mat.) 222.50 3/18/82 10486 Mary Louise Battisti (3/5/82 thru 3/18/82 Payroll Period) 647.66 10487 Earl D. Brennan ( " " " " " ) 336.28 10488 Patricia S. Darling ( " u u u " ) 183.72 10489 Joseph M. David ( u u u u " ) 456.22 10490 Garfield G. Ellsworth ( " II II II " ) 384.32 • •.. DASH DISBURSEMENTS - MARCH 1982 C /ON'T. Date Check # Payee Amount 3/18/82 10491 Sharon D. Fiorille (3/5/82 thru 3/18/82 Payroll Period) 281 . 14 10492 Margaret Jones ( if II ii ii " ) 231 .43 10493 Sybil S. Phillips ( " ii II II " ) 323. 15 10494 Darrell A. Rhoads ( " " II II " ) 397.89 10495 Allan E. Simon ( " " " " " ) 341 .07 10496 Tompkins County Trust Company (FWT for the 3/18/82 Payroll) 792.00 10497 Tompkins Employees' Federal Credit Union (Emp. Shares) 349.92 • 10498 Navy Federal Credit Union (Emp. Shares) 42.00 10499 NYS Social Security Agency (FICA Contributions for March 1982) 1 , 497.88 10500 NYS Income Tax (SWT for March 1982) +91 .90 10501 Tompkins County Trust Company (Emp. Bonds) 25.00 10502 United Way of Tompkins County (Emp. Contributions) 14.00 10503 U.S. Post Office (Office Postage) 113.00 10504 NYS Employees' Retirement System (Emp. Contributions for March) '76.29 10505 Gulf Oil Corporation (Maint. Mat. ) 188.76 10506 William Messer (Sec. Dep. Refund) 84.46 10507 NAHRO (Annual Membership Renewal) ;60.00 10508 Rheem Manufacturing Company (Replacement Water Heaters) 1 , )18.71 10509 Xerox Corporation (Office Equipment Rental) :42.50 10510 Ithaca Housing Authority Petty Cash (Reim. thru 3/17/82) 81. 11 3/19/82 10511 Gulliver's Travels (Air Fare to JAHRO Nat' l . Cony. ) 620.00 10512 The Estate of Goldie Jones(Sec. Dep. Refund) 54.63 3/25/82 10513 Mary Louise Battisti (Travel Advance) 100.00 10514 Joseph M. David (Travel Advance) 100.00 10515 Gadabout (Annual Contribution) 200.00 3/26/82 10516 Agway Petroleum Corporation (Maint. Mat. ) 4.69 10517 A. M. Auto Repair (Maint. Contract) 25.00 10518 The Carey McKinney Group (Insurance Expense) 3,144.00 10519 Cayuga Electric Supply Co. , Inc. (Maint. Mat.) 18.28 10520 Empire Soils Investigations, Inc. (Dev. ) 6,799.03 10521 Franklin Printing (Office Supplies) 130.20 10522 William A. Lange, Jr. Atty. (1/18 & 3/17/82 billings) 401.22 10523 NYS E & G (Feb.-Mar. billings, T.T. & Ctr. & Pl . Sts. ) 11 ,776. 15 10524 New York Telephone (3/13/82 billings) 254.79 10525 Radio Communications (Sundry Expense) 84.32 10526 Thayer Appliance Co. (Maint. Mat. ) 63. 15 $ 85,315.86 CASH DISBURSEMENTS - SECTION 8 Date Check t Payee Amount 3/1/82 3200 Abbott Associates (Housing Assistance Payments) 1 ,688.00 3201 Abbott Associates ( " " " ) 1 ,630.00 3202 Mr. John Anderson ( ) 264.00 3203 John & Joyce Barney ( " " " ) 60.00 3204 Walter Bunkowski ( " " " ) 169.00 3205 Christine Carrington C' u H ) 128.00 3206 Margaret Cecce ( u u u ) 216.00 3207 Susan Cummings ( u u is ) 206.00 3208 Wm. & Beverly Everts & Craig Hull ( " ) 297.00 3209 Mr. William Gerber ( " " " ) 123.00 3210 Carrie F. Gibbs ( " " " ) 140.00 3211 W. Cynthia Glover ( " II 11 ) 304.00 3212 Adlophus C. Hailstork, Sr. ( " u ) 152.00 3213 Harry Hoose ( " " " ) 155.00 3214 Harry & Dorothy Huddle ( " " ) 131 .00 3215 Theron Johnson ( " " " ) 217.00 3216 Mr. & Mrs. Victor Lazar ( " to ) 106.00 3217 Orson Ledger ( " " " ) 2,037.00 3218 Charles & Caroline Benjamin (Utility Payment) 13.00 3219 Orson Ledger-Ledger Prop. , Inc. (Housing Asst. Pmts.) 475.00 3220 John E. & Margaret A. Little ( u u " ) 136.00 3221 Madeline MacAlarney ( u u " ) 135.00 3222 Mr. August Macali ( " " " ) 142.00 3223 Esther McClary ( " " " ) 111 .00 3224 Audrey McGuire ( " " " ) 100.00 3225 Jim McGuire ( " " " ) 150.00 3226 John McPherson ( u u " ) 166.00 3227 Mary Jignano ( " " " ) 115.00 3228 J. Muraco, M. England & J. Jennings ( " " ) 145.00 3229 Marie Myers ( " " " ) 94.00 3230 Virginia Polak ( ' u u " ) ' 92.00 3231 Allan Porter ( " " ) 184.00 3232 Mr. Alfreds Reide-Manis ( it u " ) 138.00 3233 May F. Rolle ( u u " ) 242.00 3234 Arthur & Sharron Rollins ( " " " ) 148.00 3235 Mr. Robert Shannon ( " " " ) 462.00 3236 David Solomon ( " " " ) 271 .00 3237 Ferdinand A. Stanchi ( " " " ) 98.00 3238 Eugene Terwilliger ( " " ) 194.00 3239 Mack Travis ( II u " ) 149.00 3240 Merton J. Wallenbeck ( " " " ) 77.00 3241 Mrs. Myron Wasilchak ( " " " ) 142.00 3242 Myron Wasilchak ( " " " ) 122.00 3243 Julia H. Way ( 11 u it ) 77.00 3244 Philip White, Jr. ( " " " ) 307.00 3/3/82 3245 Reinhold Wotawa ( " " " ) 265.00 3246 Orson Ledger ( " is ii ) 136.00 3247 Steven Zimmerman ( u u " ) 156.00 3/18/82 3248 Blair & Roach Attorneys (Legal Services) 151 .46 3249 Abbott Associates (Housing Assistance Payments) 160.00 $13,376.46 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1980-1981 Type Certificate # Purchase Date Amount Maturity Date Interest Rate Days Date Cashed Money Market 27-101-018045 12/18/80 $ 79,929.04 6/18/81 15.673% 182 6/18/81 Money Market 26-301-634866 12/31/80 70,000.00 7/1/81 14.282% 182 7/1/81 )Money Market 28-301-591814 1/22/81 50,000.00 7/23/81 14.721% 182 7/23/81 /Certificate of Deposit 28-101-018045 6/2/81 100,000.00 7/2/81 15.70% 30 7/2/81 Certificate of Deposit 26-101-018045 7/22/81 300,000.00 8/21/81 16.25% 30 8/21/81 Certificate of Deposit 27-101-018045 8/21/81 350,000.00 9/21/81 16.25% 32 9/21/81 Certificate of Deposit 28-101-018045 9/21/81 350,000.00 10/21/81 14.50% 30 10/21/81 Certificate of Deposit 29-101-018045 10/21/81 325,000.00 11/23/81 13.75% 32 11/23/81 Certificate of Deposit 26-101-018045 11/24/81 286,000.00. 12/24/81 10.60% 30 12/24/81 Certificate of Deposit 27-101-018045 12/24/81 280,000.00 1/25/82 11 .25% 32 1/25/82 ) Certificate of Deposit 28-101-018045 1/25/82 300,000.00 2/25/82 12.25% 30 2/25/82 Certificate of Deposit 29-101-018045 2/25/82 300,000.00 3/29/82 12.25% 32 3/29/82 Certificate of Deposit 26-101-018045 4/7/82 225,000.00 5/7/82 13.25% 30 OV51NG'9 0 ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET ITHACA. NEW YORK 14850 607-273-8629 R 191'6 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: April 30, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR APRIL 1982 Total certificates available on program 94 Total number of certificates issued (not leased) 3 Certificates issued during this month (not leased) 2 Units under lease 90 Units under lease this month 1 Relocations performed this month• of present participants0 - Participation recertifications completed this month7 Annual inspections completed this month 6 Initial occupancy inspections completed this month 1 Respectfully submitted, 4010 Auful Joseph M. David JMD:sdf OUTREACH Date May-3,1982_ - - Caseworker- Margaret Jones No. of Clients 25 No. of New Clients 1 FamilyElderlyl5 Closed Section/8 -1— General Service Case Specific Duties Inquiries . re: IRA Services 6 Prescreen 1 Referrals received 2 Review case • Referrals made to other Forms • agencies 3 Fill out 14 Follow up on referrals - 3 Interpret 3 Institutional Visits Client advocate 4 Resource People Transportation to services No. of Calls 4 Accompany client to services No. of Visits 6 Informal counseling _EL_ Group Meetings ?laking appointments ' Mothers' group 1 • Follow up, including verify Community group 1 receipt of services • Tenant Council 3 Program Enrollment Workshops 1 Pre-K • 15 Agenices Providing Support Services • Arts Program 7 E.O.C. AFROTC Show 6 D.S.S. Salvation Army Nutrition Program 10 Office for. Aging - Tompkins County Arts Council Arts & Crafts 10 St.James A.M.E.Zion Church Tompkins County Mental Health Southside Community Center Alpa Phi Omega Fraternity Alpha Kappa Alpha Sorority Ov51NG q � Go ITHACA HOUSING AUTHORITY = A 800 SOUTH PLAIN STREET r� Y ITHACA. NEW YORK 14850 607-273-8629 FSr. 1940 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR May 6, 1982 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth f Maintenance Supervisor. ' SUBJECT: MAINTENANCE REPORT - MARCH/APRIL 1982 Total work orders completed in March 100 Total work orders completed in April 57 Breakout of work orders by projects in March: Titus Towers (163 units) - 74 (includes Annual Inspection W.O.) Northside (70 units) - 19 Southview (26 units) - 2 Overlook Terrace (10 units) - 5 (100) Breakout of work orders by project for April: Titus Towers - 22 Northside - 24 • Southview - 8 Overlook Terrace - 3 (57) Apartment rehabs for the two months: 106 Titus Towers 410 Titus Towers 1204 Titus Towers 804 Titus Towers 805 Titus Towers 712 Titus Towers 507 Hancock Street, Apt. 4B 310A Center Street 310B Center Street Paint-out: 1310 Titus Towers Cleaned and rodded all sewers - all projects; Cleaned sanitary drainage - all projects; Completely overhauled 4 Jacobson lawnmowers; Cleaned all carpeting in offices, lobby and community room - Titus Towers; Began spring cleanup - all projects This is in addition to ongoing, day-to-day maintenance. RECElvrAPR 2 =• �2 Alpha Phi Omega—Service Fraternity Gamma Chapter 521 WILLARD STRAIGHT HALL CORNELL UNIVERSITY ITHACA, NY 14853 PHONE: 607-256-7432 • April 23, 1982 In compliance with the Public Housing Law of the State of New York, Section 30 as amended by the Laws of 1974, one Tenant Representative has been elected to membership on the Municipal Housing Authority of the City of Ithaca, New York, from the General Occupancy District (Family Units) to serve a term of two years, from May 1, 1982 to April 30, 1984 (LA Resolution #77 - 9, Section I, 2A, 8) . A formal election was held on April 20, 1982. Mr. Raymond Arthur Melton recived a total of 18 votes and Ms. Viola Scott received a total of 14 votes. The Board of Elections certifies by this means that Mr. Raymond A. Melton from 130 Morris Avenue (Hancock H lysing) , has legally been elected to membership on the Ithaca Housing Authority. If there is anything else we need to do concerning this election, please let me know. Yours in Service, 9Mose . Nieve)1 ;�" " airman, IHA Board of Elections p . Alpha Phi Omega—Service Fraternity Gamma Chapter 521 WILLARD STRAIGHT HALL CORNELL UNIVERSITY ITHACA, NY 14853 PHONE: 607-256-7432 April 23, 1982 Mr. Raymond A. Melton 130 Morris Avenue Ithaca, New York 14850 Dear Mr. Melton, On behalf of the Ithaca Housing Authority Board of Elections I would like to congratulate you on being elected as Tenant Representative from the General Occupancy District to the Housing Authority. Your term will begin on May 1, 1982 and extend through April 30, 1984. Between now and May 1, you must go to the Ithaca City Hall to be seorn in as a member of the Ithaca Housing Authority. Please consult with Ms. Mary Louise Battisti for details. As a member of the Housing Authority you are the sole voice for all the housing units on the District. Your job is to communicate their needs to the Board and to communicate Authority business back to the residents. This means remaining an active member of the Tenant Association so that you may understand the needs of your fellow citizens. It also means reporting to the Tenant Association any Housing Authority business that you feel is relevant to them. I hope these duties are clear to you. If you should have questions at anytime concerning your role as Tenant Representative to the Housing Authority please feel free to talk them over with the Chairman of the Housing Authority. Her name can be asked in the Housing Authority office. She is familiar with your job, since her duties are similar. I believe that you will find the next two years very rewarding. Best of luck to you. Yours in Service, %I (1 J/IIIT164,-/Q1420111 J se M. Nieves 4,1PUOVJ IHA Board of Elections Chairman off, cc: Mary Louise Battisti o ITHACA HOUSING AUTHORITY = A 3) 800 SOUTH PLAIN STREET Y ITHACA. NEW YORK 14850 607-273-8629 FST 19x8 MARY LOUISE BATTISTI EXCCUTIVE DIRECTOR May 6, 1982 LA RESOLUTION ##82-8 WHEREAS, the Ithaca Housing Authority has entered into a contract with the United States of America acting through the Department of Housing and Urban Development (hereinafter referred to as the "Government") for financial assis- tance for low-income public housing pursuant to the United States Housing Act of 1937, as amended, 42 United States Code section 1437 et seq. ; and WHEREAS, pursuant to said contract, the Government and the Comptroller General of the United States or his duly authorized representatives have the right to audit the books and records of the Ithaca Housing Authority pertinent to its operations with respect to such financial assistance; and WHEREAS, the Government has authorized the Ithaca Housing Authority to procure such an audit by an Independent Public Accountant in lieu of audit by the Government, subject to Government approval of the specific contract for audit entered into between the Ithaca Housing Authority and the Independent Public Accountant; and WHEREAS, the Ithaca Housing Authority did seek proposals from eleven audit- ing firms, who possessed the expertise to conduct such audits; and WHEREAS, Pasquale & Baasch, Certified Public Accountants of Syracuse, New York, submitted the lowest proposal in a lump sum fee of $1,500.00, inclusive of all costs and expenses, NOW, THEREFORE, BE IT RESOLVED that the Contract attached to and made hereby a part of this Resolution, together with the above indicated fee, is approved by the Authority subject to final approval by the Department of Housing and Urban Development. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: TABULATION OF AUDIT PROPOSALS 1. Pasquale & Baasch Syracuse, New York $ 1,500.00 2. Johnson, Frazier & Wright Atlanta, Georgia 2,950.00 3. Robert J. Tauriainen Livonia, Michigan 3,000.00 4. Anthony G. Polcari Rutherford, New Jersey 4,000.00 5. Main Hurdman Syracuse, New York 5,720.00 6. Shaye, Lutz, Schwartz & King Albany, New York No reply 7. Urbach Kahn & Werlin Albany, New York No reply 8. Peat, Marwich, Mitchell & Company Syracuse, New York No reply 9. Feeley & Driscoll Boston, Massachusetts No reply 10. Charles L. Marvin & Company Schenectady, New York No reply 11. Edwards, Williams, McManus, Ricciardelli & Coffey Glens Falls, New York No reply -- Y OVSING 4 G'o ITHACA HOUSING AUTHORITY = 800 SOUTH PLAIN STREET r� .4 ITHACA, NEW YORK 14850 607-273-8629 FST. 1910 MARY LOUISE BATTISTI EXECUTIVE OfRECTOR May 6, 1982 LA RESOLUTION 4182-9 • WHEREAS, the Ithaca Housing Authority did advertise for sealed bids for Fire and Extended Coverage Insurance to cover all property owned and managed by the IHA on March 25, 1982, and WHEREAS, the Ithaca Housing Authority did publicly open and read such bids on April 22, 1982 at 2:00 P.M. in the Administrative Office, and WHEREAS, the insurance firms named on the attached Bid Tabulation sub- mitted a Guaranteed Cost Plan Annual Installment and Three-Year Prepaid quotations based on the specifications in the Bid Documents; NOW, THEREFORE, BE IT RESOLVED that the Ithaca Housing Authority award a three-year contract to L. A. Lama Insurance Company contingent upon the Policy Contents being approved by the U.S. Department of Housing and Urban Development. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BID TABULATION FOR FIRE AND EXTENDED COVERAGE GUARANTEED COST PLAN THREE-YEAR BIDDER ANNUAL INSTALLMENT BASIS PREPAID BASIS L. A. Lama Insurance Company 502 West Court Street, Box 249 Ithaca, New York 14850 $ 5,000.00 $15,000.00 (Coverage placed with The North American Management Company, _ American International Group) Employers Insurance of Wausau P. 0. Box 4834 Syracuse, New York 13221 6,474.00 NONE (Coverage placed with Employers Insurance of Wausau) General Consultants of Ithaca Ltd. 108 West Green Street Ithaca, New York 14850 8,000.00 24,000.00 (Coverage placed with Twin City Fire & Marine) Ithaca Agency, Inc. 112 West State Street P. 0. Box 38 Ithaca, New York 14850 8,115.00 24,345.00 (Coverage placed with Pennsylvania General Insurance Company) H. A. Carey Company, Inc. 314 East State Street P. 0. Box 279 Ithaca, New York 14850 10,692.00 30,549.00 (Coverage placed with Firemen's Insurance Company of Newark, New Jersey) OJ51NG Q G's ITHACA HOUSING AUTHORITY Z AC271 800 SOUTH PLAIN STREET 4 ITHACA. NEW YORK 14850 607-273-8629 EdT '9p0 MARY LOUISE BATTISTI EXECUTVE DIRECTOR May 6, 1982 LA RESOLUTION #82-10 ACKNOWLEDGMENT OF FINAL SETTLEMENT PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY ACC CONTRACT NO. NY-515, FYE 9/30/82 WHEREAS, the supplemental Operating Subsidy obligated by Letter-of- Intent dated April 5, 1982, will provide funding at 96.5 percent for the fiscal year ending September 30, 1982, Performance Funding System eligibility originally funded at 85.5 percent; BE IT RESOLVED by the Board of Commissioners of the Ithaca Housing Authority that we hereby acknowledge that this payment in the amount of $30,008.00 constitutes full and final settlement of all operating subsidy for fiscal year ending September 30, 1982, including reimburse- ment for consumption overruns and utility rate increases for fiscal year(s) ending September 30, 1981 (and 1982). ATTEST: Edward J. Conley, Chairman Margaret L. Clynes, Secretary-Treasurer CERTIFIED to be a true and exact copy of Resolution No. 82-10, approved by the Board of Commissioners of the Housing Authority of Ithaca, New York, at their meeting of May 6, 1982. Margaret L. Clynes, Sec.-Treas. Date '` u 'vg2 ''YINI O ok' Ir Oat DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT +* ONO ��! *e= BUFFALO AREA OFFICE E�II i 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE �O'IANOttttO. BUFFALO,NEW YORK 14202 REGION Il IN REPLY REFER TO: April 5, 1982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Ms. Battisti: SUBJECT: Prevalidation of Supplemental Operating Subsidy Project Nos. NY 54-1, 2, 4, 5 This Office has prevalidated by letter of intent operating subsidy in the amount of $30,008 from appropriations Account No. 8620163. The Operating Subsidy approved herein is based upon an estimate of operating subsidy eligibility at the prorated level of 96.5 percent and is subject to downward adjustment only based upon Performance Funding System (PFS) Regulations applicable to PHA fiscal years beginning January 1, 1981; April 1, 1981; July 1, 1981; and October 1, 1981. Please be advised that there will be no further distribution of funds applicable to Federal Fiscal Year (FFY) 1981 operating subsidy eligibility. Accordingly, we request your PHA forward to this Office within thirty (30) days, a Board resolution which certifies that these funds constitute full and final settlement of all operating subsidy for. FFY 1981, including reimbursement for consumption overruns and utility rate increases for FFY 1981, which normally would be submitted for funding from FFY 1982 funds. Payment of the funds prevalidated herein will not be approved until this Office has received the aforementioned Board resolution; a revised Operating Budget , Form HUD-52564; and a Request for Payment of Perfor- mance Funding System Operating Subsidy, Form HUD-52721. We must further advise you that the amount of $17,622 (representing the amount by which the Low-Income Energy Assistance Program monies approved under the Home Energy Assistance Act of 1980, which were not specifically designated for capital improvement work to correct energy audit deficiencies, exceeds the difference between the total 1981 PFS subsidy eligibility and 96.5 percent of the eligibility) will be used as an offset to your PFS operating subsidy eligibility for your fiscal year beginning October 1, 1982. U U 2 Finally, we note that the ACC amendment required by 24 CFR Part 869 has been received from the PHA and has been determined to be properly prepared and executed by the PHA. Sinc ely, /, /z.:::) ,,,,fr_____2. 5..,: _.c7 __.7..,..." sr,_, .< _.../. 7 Joseph/-)B. Lynch Area Manager, 2. 1S Eligible 100% Subsidy $ 147,258 Utility Overrun 14,311 $ 161,569 96.5% 155,914 85.5% 125,906 $ 30,008 HEAP Payments $ 7,249.91 Paid directly to NYSEG 16,027.12 Received direct $ 23,277.03 17,622.00 which will be deducted $ 5,655.00 from 1982-83 eligibility $ 155,914 - 96.5% Received from HUD 5,655 - 3.5% Received from HEAP $161,569 - 100% of need OJSVNG GA ITHACA HOUSING AUTHORITY cT < A m 800 SOUTH PLAIN STREET ITHACA. NEW YORK 14850 607-273-8629 4'37. 190 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR May 6, 1982 LA RESOLUTION #82-11 WHEREAS, the Ithaca Housing Authority adopted an Administrative Plan for the Section 8 Existing Housing Program, which was submitted to and approved by the U.S. Department of Housing and Urban Development on March 1, 1977, and WHEREAS, under the Section entitled, "Determination of Eligibility and Selection of Families," second paragraph it reads: "Interviews will be scheduled for prospective applicants. During the completion of the application, the Section 8 Coordinator will gather information on the family's present and former landlord. The Coordinator will contact these landlords. Documented property abuse, nonpayment or delinquent payment of rent of former accommo- dations will preclude eligibility," WHEREAS, Transmittal 7420.7 dated 11/79 and received by the Ithaca Housing Authority on February 25, 1980, states the landlord has the full responsi- bility of screening potential tenants, NOW, THEREFORE, BE IT RESOLVED that this paragraph be deleted from the Ad- ministrative Plan of the Ithaca Housing Authority. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: � '"/ RECEIVED APR 2 319'12 BLAIR & ROACH Attorneys SUITE 403 • 170 FRANKLIN ST., BUFFALO,N.Y. 14202 (716) 856-9181 THOMAS R. BLAIR Niagara Falls, New York of Counsel (716) 283-2488 April 22 , 1982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Re : Angela Murray v. Ithaca Housing Authority et al . Dear Ms. Battisti : Enclosed please find a copy of the filed Stipulation . and Order in the above-referenced matter. This should, I trust , complete the case . Let me say on behalf of John Blair and myself that we very much enjoyed working with you. Best regards . Very truly yours , c� _•`mac._ David A . Stern DAS :gah Enclosure RECEIbt D . 2 31982 UNITED STATES DISTRICT COURT U' D.�, �71� NORTHERN DISTRICT OF NEW YORK it FtLF X ANGELA MURRAY, on behalf of herself •4i). ' and all other persons similarly situated, O'CLOCK M. AT—R.c U LY, Clerk Plaintiff, J. c a2�! c V. STIPULATION AND ORDER ITHACA HOUSING AUTHORITY, a municipal housing authority, Civil Action No. 80-CV-794 MARY LOUISE BATTISTI, as Executive Director of the Ithaca Housing Authority, and VIOLA SCOTT, as a member and chairperson of the Ithaca Housing Authority, Defendants. X The parties, through their respective counsel, hereby agree and stipulate as follows: • 1. The plaintiff, individually and on behalf of all others similarly situated, and defendants, by their attorneys, have made a thorough and detailed investigation of the facts and circumstances involved in this action and, after taking into account the likelihood that this litigation, if not settled now, will be protracted and costly, involving many questions of law . and fact, and potential time-consuming and expensive appeals, have concluded that it would be in the best interest of the plaintiff and others similarly situated, and the defendants to settle the action on the terms of this Stipulation and Order. -2- 2. This stipulation incorporates a full and complete resolution of all the issues raised in this action. 3. This stipulation is submitted to the United ; States District Court for the Northern District of New York for approval and to be incorporated as an order. 4 . Defendant IHA agrees that it will not, in any way, consider prior unfavorable tenant behavior during tenancies unassociated with the Section 8 program when determining eligi- bility for the Section 8 program, including non-payment of rent, delinquent payment of rent and damage to rental accomodations. S. Defendant Ithaca Housing Authority (IHA) agrees that, at any time during the period of one year from the dace that this Stipulation and Order is entered, plaintiff Angela Murray will , at her request, be issued the next available Sec- tion 8 rental assistance certificate, if she is found to be financially eligibile therefor. 6 . All those individuals, other than plaintiff Murray, who have been denied Section 8 certificates since Jan- uary 1, 1979, because of prior unfavorable tenant behavior as described in paragraph "4" will be sent a notice by defendant IHA stating that the standard under which they had been denied Section 8 certificates has been changed and that they may re- apply for a Section 8 certificate . All such individuals who reapply within six months from the date the notices are received by them and who are found to be financially eligibile for a -3- Section 8 certificate will be issued a Section 8 certificate based on their priority as of the date that they were previ- ously denied due to prior tenant behavior unassociated with the Section 8 program. 7 . The defendants voluntarily agree in order to fully resolve this proceeding, to all the provisions of Para- graphs "3" through "6" above. Defendants have not admitted, or conceded, flOT do they admit or concede, that there has been any violation by any of the defendants of any statute, rule, law, regulation, procedure or operations guide of any kind or that there is any liability other than what is described herein, for alleged injuries suffered by plaintiff or any other individual. 8 . This : agreement shall not be construed to impose an obligation upon the parties should applicable statute or regula- tion, require that IHA change the policy outlined in paragraph "4" . 9. Plaintiff Murray hereby waives any and all other claims against defendants for damages, whether actual, punitive, or exemplary, which arose out of the transactions or occurrences complained of in the complaint and hereby waives any and all claims for injunctive and declaratory relief she has against de- fendants . Nothing contained in this paragraph, however, shall prevent plaintiff Murray or any other individual affected hereby from enforcing this Stipulation before this Court or any other appropriate forum. -4- • 10. Upon the resolution of all substantive issues in this proceeding, the plaintiff and defendant will discuss the matter of attorneys ' fees as and for plaintiff ' s attorneys ' fees and costs. Dated:. 15-17$'1-. �' �� 441 Daniel Pozner, Es.1 CORNELL LEGAL AID Attorneys for Plaintiff Myron Taylor Hall Ithaca, New York 14853 Dated: �,�..-�� v>"-'S ; j�; ti�`,.�� David A. Stern, Esq. BLAIR & ROACH Attorneys for Defendants Suite 403 170 Franklin Street Buffalo, New York 14202 IT IS SO ORDERED: cam, Dated: Y \. - Y. \ �� < ��. United States District Court Judge 1( Northern District of New York OJSING 4 �� GA ITHACA HOUSING AUTHORITY = A 800 SOUTH PLAIN STREET Y.; Y ITHACA. NEW YORK 14850 607-273-8629 'PST. 106 MARY LOUISE BATTISTI, EXECUTIVE DIRECTOR May 6, 1982 LA RESOLUTION #82-12 WHEREAS, the Ithaca Housing Authority adopted a Statement of Policies Governing Admission to and Continued Occupancy of the Fed-Aided Low-Rent Housing Projects operated by the Ithaca Housing Authority in February, 1977, and WHEREAS, Section V, entitled: Rents and Other Charges defines the pro- cedures for calculation of rents; NOW, THEREFORE, BE IT RESOLVED that Notice BUF 81-50 shall become a part of this Section and be numbered as B.1 and Exhibit D.1. BE IT FURTHER RESOLVED, that Section XII 0. (x) be deleted from the Defini- tions. This definition was in accordance with HUD Director's Notice #51, attached hereto. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: RECEIVE D DEC 4190 U.S. Depaement of Housing and Urban Development f oL• I�)• REGION I I , BUFFALO AREA OFFICE To the Attention of: Notice BUF 81-50 All Public Housing Authorities Issued: December 2, 1981 Expires: Until Further Notice Cross References: 7465.1 REV. Subject: Welfare Rent Schedules The purpose of this Notice is to clarify the procedures for calculating rents to be paid by a public housing tenant family which has earned income and also receives welfare assistance. The regulations under 24 CFR 860.404 state that the minimum rent for a welfare family is the amount specifically designated by the welfare agency to meet the family's housing cost. Section 860.405 sets forth the maximum rent to be paid by all families subject to the provisions contained in Section 860.404. In determining the rent of a public housing tenant, the formula set forth in Section 3 (1) of the US Housing Act of 1937, as amended, 42 U.S.C. 1437 (1), as implemented by 24 CFR 860 should be computed. Should the . computed sum be less than the amount specifically designated by a welfare agency for housing costs, then the amount so designated shall pe collected as rent. If the computed sum is more than the amount specifically designated by the welfare agency for housing costs, then the computed sum shall be collected as rent. c To assure compliance with the above regulations, we are listing two examples of how rents should be calculated. _. A. Family has a' ypotehtical "family income" of $570 per month. This consists of $200 from non-welfare sources and $370 from welfare. Of the $370 provided by the welfare agency, $170 is specifically designated for the family's housing costs. Twenty-five percent of "family income" in this case is $142.50. Since the computed sum ($142.50) is less than the sum specifically designated ($170), the Authority shall collect the designated amount of $170 as rent. 2.1HMA:Distribution:As Above Previous Editions Are Obsolete HUD 211313-80) BUF 81-50 Page 2 B. The same hypothetical facts except the non-welfare income is now $400 per month. The family's welfare grant of $370 remains - $170 being designated to cover its housing costs. Therefore, 'family income" is now $770 per month. Twenty-five percent of "family income" is $192.50. Since the computed sum ($192.50) is higher than the sum designated by the local welfare agency ($170), the Authority shall collect the computed amount of $192.50 as rent. The family would therefore add, presumably from its non-welfare income, $22.50 to the sum allocated by welfare in order to meet its rental payment. As stated in 24 CFR Section 866.5, at least 30 days written notice must be given to affected families setting forth the revised rent schedule and provide the tenant an opportunity to present written comments. A copy of the approved Board Resolution adopting this rent schedule should be sent to this office for incorporation into your occupancy policy. Should you have any questions regarding this matter, please contact Pat Pawelczak at 716-846-4189. , U. S. VLi /k ; LilI UI IIUUSi u NNU vL LV1 ,•IL41 $ Leo W. O'Brien Federal Buildin4''/ North Pearl Street & Clinton Avenue Albany, NY 12207 • M i , ' E Alb. 1465. 1 ` Director's # 51 ' • • January 15, 1976 • • • SUDJECT: WELFARE RECIPIENTS The following is to clarify what determines a Welfare Tenant- • - In order to determine Welfare status, the following . criteria should be followed: Any recipient who is receiving 50 percent or more of the gross income supplemented by Social Services is to be considered a Welfare tenant; tenants receiving less than 50 percent of the gross income • from Social Services, are not to be considered for ' . the Welfare unit rate. Sincerely, • 1 ob:.rt LT,/ Wolf • • Dir-cto • • • • • 302 4 1c2;?6 • • • • • %2131" DISTRIBUTION: ALT, LOC T, AOt1STN0h.A iTIIORITIES HUD•2 & A,Ry -01•r:V.00.. r0 }k1 •-1a ' .re1/111.4e • I. �uSING 1&,‘ ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET 't:;• ITHACA. NEW YORK 14850 607-273-8629 FST. 19g6 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR May 6, 1982 LA RESOLUTION #82-13 • WHEREAS, the Ithaca Housing Authority requires legal counsel beyond the scope of the contract presently in effect between the Ithaca Housing Authority and William A. Lange, Jr. , Esquire, aid WHEREAS, the Ithaca Housing Authority is desirous of obtaining counsel to represent them in the Federal District Court in an action brought by Muckey and Greene on behalf of themselves and all other persons similarly situated, and WHEREAS, the Ithaca Housing Authority is desirous of retaining John T. Papworth, Esquire, to represent them at a rate of $70.00 per hour with a maximum of $700.00 for all services rendered, NOW BE IT RESOLVED, that the Executive Director is authorized to enter into a contract on behalf of the Ithaca Housing Authority with John T. Papworth, Esquire. Margaret L. Clynes, Secretary Motion by: Seconded by: Ayes: Nays: SANFORD, PAPWORTH 8C TRESPASZ ATTORNEYS AND COUNSELORS 1300 STATE TOWER BUILDING 109 SOUTH WARREN STREET SYRACUSE.NEW YORK 13202 SAMUEL C. SANFORD TEL. (313)422.2390 JOHN T.PAPWORTH THEODORE A.TRESPASZ April 20, 1982 PAMELA J. FIELD* •ALSO ADMITTED TO ARIZONA BAIL Mary Louise Battisti, Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Ms. Battisti: Thank you very much for your prompt response relative to the in- formation I requested at the last Board meeting. I have prepared the necessary resolution and based upon the amounts outlined in your review of the escrow account have agreed to the numbers in the proposed stipulation of settlement. I will now forward the final draft directly to the Litigation Department of HUD and await their response. I am told verbally that there should be no problem and based upon this feel the Judge will no doubt give his blessing to the stipulation subject to final approval from HUD. I have enclosed herewith our firm bill for services relative to settlement of the McCoy case. I would also like to point out that yesterday I appeared before Judge Minor in Federal Court relative to the Muckey, Greene v. Ithaca Housing Authority case. I was there presented with a Memor- andum of Agreement which would be used for a final stipulation of settlement in that case. I have now had an opportunity to review some of the files forwarded by Mr. Crossmore and I guess by first question is whether or not you would like this office to represent you in the case. I feel that the time involved would be under 10 hours inasmuch as it would simply involve the redrafting of your grievance procedures so as to follow various HUD regulations and due process requirements of the U. S. constitution. Perhaps the biggest item to be discussed is the Cornell Legal Aid Groups de- mand for attorneys' fees. I would propose at this time that you reach an agreement with these people to the effect that any agree- ment on payment of attorneys' fees be conditioned upon HUD reim- bursement for that amount prior to the payment of same. Mary Louise Battisti April 20, 1982 Page Two Please let me know your thoughts on the above. Very truly yours, k ' pt John T. Papworth JTP/vc • LI i P. S. I have included herewith a photocopy of the proposed terms of settlement submitted to me by the Cornell Legal Aid people. F_Cc. r) APR 2 2 2 SANFORD. PAPWORTH SC TRESPASZ ATTORNEYS AND COUNSELORS 1300 STATE TOWER BUILDING 109 SOUTH WARREN STREET SYRACUSE.NEW YORK 13202 SAMUEL C.SANFORD TEL(315)422.2390 JOHN T. PAPWORTH THEODORE A.TRESPASZ PAMELA J. FIELD• •ALSO ADMITTED TO ARIZONA BAR March 31, 1982 • Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 TO LEGAL SERVICES relative to representation of the Ithaca Housing Authority and Federal action entitled McCoy v. Ithaca Housing Authority, et al, including numerous tele- phone conversations with Mary Louise Battisti; two visits with the Board of Commissioners of the Ithaca Housing Auth- ority; numerous telephone conferences with Federal Judge Munson' s clerk; numerous telephone conferences with various HUD officials; numerous telephone conferences with various attorneys for the plaintiff; numerous telephone conferences to the New York State Attorney General' s office; numerous telephone conferences with legal representatives for the Dept. of Social Services; numerous telephone conferences with attorney Crossmore, previous legal representative for the Ithaca Housing Authority; two federal court appearances in Syracuse, New York; review of existing file as prepared by at- torney Crossmore; legal research relative to certification of class actions; motion for summary judgment; mootness of issues; including preparation of legal memoranda; preparation of motion to dismiss; preparation of motion for an Order involving subsitiution of attorneys; preparation and amendment of stipu- lation of settlement; preparation of Federal court order set- tlement; numerous telephone conversations with various other legal representatives of Housing Authorities throughout New York State; numerous telephone conversations with HUD Buffalo legal staff; preparation of motion papers in opposition to var- ious motions of plaintiff;research of various motion papers made by other defendants named in law suit; examination of various legal memoranda prepared by various defendants; examination of motion papers prepared by defendants all resulting in settlement of action against the Ithaca Housing Authority and establishment of escrow fund in the name of plaintiff, Mary Lou McCoy. 34. 2 hrs. x $70. 00 = $2,394. 00 long distance phone calls 46. 20 photo copy costs 86. 30 Total due - - - - $2, 526.00 RECEIVEn APR 221982 ,'lnrary 4 , 11''2 Edward Y. Crossmore, Esq. 1G3 ::est Seneca Street Inaca, :Tew York 14250 !.e: :•Tuckey and Green et al. v. INA et al. Dear Pr. Cross-lore: Please accept our anolorlies for the delay in draft- ing a com-)rch^nsive settlement proposal in regard to the above- entitled -"rocee incl. After consultations with Diana Pitts and David Chambers, I have recrafted the entire Grievance Procedure so that it now in- cor?:orates the substance and details of your an_ reements and dis- cussions .:lith Diana and David. Tn aldition, there are other issues that need to he dis- cussed, and in some cases resolved, nr for to a cOmnlete and corR- 1ir& ensive resolution of this case. These issues are: 1) C1ais action status: ':e are still inclined to maintain this proceeding as a class action. The reasons for this are twofold: a) we want to protect all class =bars who reside in Ii:: property, and b) with- out the answers to our InterroTatories we cannotzdanuatelv deter- mine the number of individuals iihle for class me,bership and, as such , we presume there is nurerositv status. If w' receive the ficures necessary to clarify the numerosity issue, we would recon- sider our decision to seek class certification. 2) Attorneys fees: Since this issue first arose we have maintained the same position, and we see no proper reason to retreat from that positior at this time. It is our opinion that it is unethical to discuss the resolution of this issue ^rior to the resolution of the sub- stantive aspects of this case. Consequently, we will not discuss attorneys fees prior to anv settle icnt. [See enclosed Bar Associ- ation Oninions. ) Fc ward Y. Cross;:.ore, Esq. Januaz4 , 1982 Pacie 2 We are, however, somewhat aware of IHA's financial situation. We are also aware that HUD can consider many fac- tors, including attorney fees , in determining a housing author- ity' s yearly o?e.rating subsidy. 3) Constance Greene: We would expect that, as part of the settlement of this case, IHA would withdraw with prejudice its claims against Constance Greene for payment of any repair assissments or other chart:es. 4) Notice: V'e would expect that provisions would be made to noti- fy all _I::?: tenants of the changes in the Grievance Procedure and the :;ettle ^-nt of this case. ^.e sincerely hope thbt you will seriously study the enclosed draft of the r4rievance Procedure and consider the other issues I've ac: 'ressed, I,ith the hope that we can resolve this matter. If _Jou ;►ave any r►ueF.tions , or wish to discuss this further, please do not hesitate to contact -ne. I look forward to hearing from you in rer-ard to this matter. r Very truly yours , COPD ELL LEGAL AID n by Patricia Cohen PC/cb Enclosure � E ;v: r APR 2 2 1982 Grievance PrccedureS The Grievance Procedures of the Ithaca Housing Authority ( INA) shall be applicable to all individual grievances between the Tenant and the IHA. The term "Grievance" is defined as any dispute which a tenant n:,,y have with rc' .pect to l IIA action car failure to act in accordance with the individual tenant' s lease or IHA regulations which adversely affect the individual tenant 's rights , duties , welfare or status . Per :,0n.11 ar. guments or conflicts do not nei.er.sarily involve Ithaca Housing Authority intervention, unless such actions become abusive or disruptive to the general peace of the projects . 1 ) Notification of Action Adverse to Tenants : The IHA shall notify, by written Notice (hereinafter Notice of Action) , any and all tenants of property owned or operated by IHA prior to the implementation of any action or determination which might adversely affect a tenant who resides in property owned or operated by the IHA, unless such action or determination is one applicable to all such tenants uniformly , such as a project-wide rent increase. Actions adverse to tenants include, but are not limited to: proposed termination of a tenancy, proposed eviction of a tenant , refusal by the IHA to make requested repairs to a rental unit , repair assessments , prospective or retroactive rent increases , increase in or new assessment of other charges made by the IHA, and any other determination which might adversely affect the tenant ' s rights , duties , welfare or status . / x ` / A4Z{ { ` -2- 1;(40' 2-/t The IHA shall include, at a minimum, in the Notice of Action adverse to tenants, the following information: a) the nature of the determination and the specific action the IHA proposes to take or expects the affected tenant (hereinafter also known as the complainant) to take ; b) the right to request an informal grievance conference (hereinafter Conference) within 14 days of receipt of the Notice of Action; c) that a Conference will be held within 10 days after the grievance is presented to the IHA office ; d ) that if a person requests a Conference within 14 days of the receipt of the Notice of Action, that the IHA's proposed action or determination will not be implemented until 14 days after the decision following the Conference is received ; e) the right to request a formal grievance Hearing within 15 business Flays of the receipt of the decision (written summary) 'following Conference ; f ) that if a person requests a formal grievance Hearing (hereinafter Hearing ) within 15 business days of receipt of the decision following Conference, IHA's proposed action or determination as set forth in such decision will not be implemented until a decision is rendered following the Hearing ; g ) the right of the affected tenant or their representative , prior to the Conference and Hearing, to inspect , examine and obtain copies of any and all documents or records held by the IHA which may ♦a ter +zi be relevant to the Conference and {,. acing ; h ) the right of the affecj,;„4 t i•nant to confront and cross-examine witnesses , and present JO defenses at the Conference and Hearing; • i) the right of the affect., tenant to be represented at the Conference and Hearing by any persc, ; 4 at the affected tenant chooses, and the availability of fr,, } epresentation from the Ithaca Office of the Chemung County Neight:As );aod Legal Services , DeWitt Mall , Ithaca, New York ( 273-3666) and the Legal Aid Clinic, Myron Taylor Hall, Ithaca , New York ( 256- /:46) ; j ) the method by which 0); Yciences and Hearings may be requested; k) the IRA will not take ,<-• action adverse to the affected tenant(s ) unless and until a final 6 :.c_rmination, pursuant to the Grievance Procedures , has been made its favor. [A Notice which substantially conforms to the sample'notice annexed as Exhibit "A" I would comply with the above requirents] . 2) Informal Settlement of C' -ievances : The tenant shall have the Wight to request an informal grievance conference (Conference) r;% ,in 14 days after receipt of a Notice of Action adverse to the tenFtt. Grievance (s ) shall be personally presented, either orally in writing, to the IRA office so that it can be discussed informa lY and settled without a hearing. The informal settlement (disco :cion nf•.rc•ncc• ) shall be held within 10 cLiys: Oi the 1'r (••.,•tit ( 'n (a1 t hi• J( t I t • I t11: id 1 i i•f• • Now/ - 4- A 4-A written summary of such discussion ( Conference) shall be prepared and delivered to the affected tenant within 15 days from the date of the Conference. One copy of the written summary of the Conference shall be given to the tenant and one copy retained in the I11A tenant file. The written summary of the Conference shall, at a minimum, specify the names of the participants at the Conference, dates of meeting, the nature of the proposed disposition of the grievance and the specific reasons therefor, and shall specify the right to request a formal grievance Hearing within 15 business days of receipt of the Conference summary, and the procedures by which a formal Hearing may be obtained if the affected tenant is not satisfied, as well as the rights afforded the affected tenant( enumerated in paragraph "1" of this Grievance Procedure) at the formal Hearing. The written summary of the Conference shall also inform the affected tenant that , following a request for a formal Hearing, the IHA will delay its proposed action or determination until a decision from the Hearing is rendered, except that the affected tenant may be required to deposit in escrow with the IHA any disputed rent which the Conference has found to be due and owing as of the time the hearing is requested [A Notice which substantially conforms to the sample Notice annexed as Exhibit "B" would comply with the requirements of paragraph " 2" above. ] 3) Adjournment of Informal Conference : If an affected tenant recuests an adjournment of the Conference, the Conference will be held, and a decision (written summary) issued, within 20 days of the request for the adjournment. In the event that a decision (written summary ) is not issued within the time limit set forth, in this paragraph , the affected tenant shall at his/her option, have the right to request a formal Hearing. 4 ) Procedure for Obtaining a Haring : The affected tenant (complainant) shall submit a written request for a formal Hearing to the INA office within 15 business days after receipt of the written summary of the Conference. The written request shall specify: a) the reasons for the grievance ; and b) the action or relief sought. If an affected tenant requests a nearing within the stated time period, the IHA's proposed action or determination will not be implemented until a decision in IHA 's favor is rendered following the Hearing, except that the affected tenant may be required to deposit in escrow with the IHA any disputed rent which the Conference has found to be due and owing as of the time the Hearing is requested. 5) Selection of a Hearing Officer: The hearing office shall be an impartial, disinterested person selected jointly by the IHA and the complainant (affected tenant) within 10 days of the receipt of the request for a formal Hearing. u - G- 6) Selection of a Hearing Panel : If within the ten day period stated in paragraph five (5) above of the Grievance Procedure, the IHA and the complainant (affected tenant) cannot agree on a hearing officer, they shall each appoint , within such ten day period, a member of a hearing panel . These two members shall select the third member of the hearing panel . If only one party appoints a hearing officer within the ten day period, that person will be the sole hearing officer. If neither party appoints a hearing officer within the ten day period the decision of the informal Conference will stand. If the hearing officers appointed by the IHA and the complainant (affected tenant) cannot agree on the selection of a third hearing officer within ten days from the appoitment of the second member, the third member shall be appointed from an independent arbitration association or a neutral group such as the Tompkins" County Bar Association , a member of the faculty of the Cornell Law school , or f some other appropriate agency or source. If the appointment of a third hearing officer cannot be agreed upon by the first two hearing officers within 10 days from the appointment of the second hearing officer, IHA will take the appropriate and necessary steps and assume the necessary costs of having the third hearing officer appointed, from the types of groups mentioned above, within 20 days from the appointment of the second hearing officer. The failure of the IHA to arrange for the appointment of a third hearing officer within the stated time period will result in a decision adverse to the IHA . -7- 7) 7-7) Alternative Methods of Appointing a Hearing Panel: In lieu of the procedures set forth above , the 1HA may provide for the appointc'ent of a hearing officer or hearing panel by any method which is approved by the majority of tenants ( in any building, group of buildings , or project, or group of projects to which the method is applicable) voting in an election or meeting of tenants held for the purpose. 8) Failure to Request a Hearing : If the complainant (affected tenant ) does not request a hearing, the IHA's disposition of the Conference shall become final. Failure to request a hearing shall not constitute a waiver by the complainant (affected tenant) of his right thereafter to contest the IHA 's action in disposing of the complaint in an appropriate judicial proceeding. 9) Hearing Prerequisites : All grievances shall he per::onally pre::(•nted pursuant to the informal procedure prescribed in Paragraph 2 as a pre-condition to a hearing under this section ; Provided, that if the complainant (affected tenant) shall show good cause why he failed to proceed in accordance with Paragaraph 2, the provisions of this subsection may be waived by the hearing officer or hearing panel . 10) Escrow heposit : Before a Hearing is scheduled in any grievance involving the amount of rent which the IHA claims is due, the complainant (affected tenant) , if requested by the 1HA, shall pay to the 1HA an amount equal to the amount of the rent due and payable as of the first of the month preceding the month in which the act or failure to act took place . • The complainant (affected tenant ) shall thereafter deposit the same amount of the monthly rent in an escrow account until the complaint(grievance) is resolved by decision of the hearing officer or hearing panel. . These requirements may be waived by the IHA in extenuating circumstances. If , pursuant to the Grievance Procedure, the resolution J/1 — of a grievance is not accomplished within 120 days from the date the affected tenant receives a Notice of Action , any ,additional time ( in excess of the 120 day period ) needed to resolve that grievance shall be defined as an "extenuating circumstance" , and the affected tenant ( .. need no longer deposit his monthly rent into the escrow account . Unless so waived, or if the grievance procedure takes longer than 120 days , the failure to make such escrow payments shall result in the termination of the grievance procedure. However, that failure r tomake payment shall not constitute a waiver of any right the complainant (affected tenant) may have to contest the IHA's disposition of his grievance in any appropriate judicial proceeding. 11 ) Scheduling of Hearing : Upon complainant 's (affected tenant ' s ) compliance with paragraphs4 , 9 and 10, a Hearing shall he scheduled by the hearing officer of hearing panel no less than 15 and no more than 30 days from the date the hearing officer or full panel has been selected, at a time and place rea!,onahly convenient to beth the complainant (affected -9- tenant) and the 1HA. Tiimedial ely upon the !;chedu1 ing of the Iii' .ring by the hearing officer or hearing panel , the hearing officer or the hearing panel shall prepare a written notification specifying the time, place, and the procedures governing the hearing and said notification shall be delivered to the complainant (affected tenant) and the appropriate IHA official. The above-mentioned written notification must , at a minimum, contain the information regarding hearing procedures stated in paragraph "12" below, of this Grievance Procedure. 12) Procedure Governing the Hearing: a . The nearing shall be held before a hearing officer or hearing panel , as appropriate. b. The complainant (affected Tenant) shall be afforded a fair hearing providing the basic safeguards of due process which shall include: 1 . The opportunity to examine before the Hearing and (at the expense of complainant) to copy all documents , records and regulations of the IHA that are relevant to the Hearing. Any document not made available after request therefor by the complainant may not be relied on by the IHA at the Hearing : 2 . The right to be represented by counsel or other person chosen as his or her representative ; 3 . The right to a private Hearing unle !-:s the complainant requests a public Hearing ; - 10- 4 . - 104 . The right to present evidence and arguments in support of his or her complaint, to controvert evidence relied on by the IHA or project management, and to confront and cross-examine all witnesses on whose testimony or information the IHA or project management relies ; and 5 . A decision based solely and exclusively upon the facts presented at the Hearing. • c. The hearing officer or hearing panel may render a decision without proceeding with the Hearing if the hearing officer or hearing panel determines that the issue has been previously decided in another proceeding . d . If the complainant or the IHA fails to appear at a scheduled Hearing, the hearing officer or hearing panel may make a determination to postpone the hearing for not to exceed five business days or may make a determination that the party has waived his right • to a Hearing. Both the complainant and the IHA shall he notified of the determination by the hearing officer or the hearing panel ; Provided, that a determination that the complainant has waived his right to a Hearing shall not constitute a waiver of any right the complainant may have to contest the IRA 's disposition of the grievance in an appropriate judicial proceeding . e . At the Hearing, the complainant must first make a showing of an entitlement to the relief sought and thereafter the IHA must sustain the burden of justifying the IHA action or failure to act against which the complaint is directed. `.d -11- f . 11-f . The Hearing shall be conducted informally by the hearing officer or hearing panel and oral or documentary evidence pertinent to the facts and issues raised by the complaint may he received without regard to admissibility under the rules of evidence aplicable to judicial proceedings . The hearing officer or hearing panel shall require the IHA, the complainant, counsel and other participants or spectators to conduct themselves in an orderly fashion. Failure to comply with the directions of the hearing officer or hearing panel to obtain order may result in exclusion from the proceedings or in a secision adverse to the interests of the disorderly party and granting or denial of the relief sought , as appropriate. g . The complainant or the IHA may arrange, in advance and at the expense of the party making the arrangement , for a transcript of the Hearing. Any interested party may purchase a copy of such transcript. 13) Adjournment of Hearing : • If the complainant (affected tenant) requests an adjournment of the Hearing, the Hearing shall be held, and a written decision issued, within 25 days of the request for the adjournment . 14) Decision of the Hearing Officer/Panel : a . 1 . The hearing officer or hearing panel shall prepare a written decision, together with the reasons therefore , within two ( 2) weeks after the date of the Hearing. If there is no decision rendered within this two ( 2 ) week period, the tenant shall automatically prevail in the dispute. A copy of the decision shall be sent to the complainant (affected tenant) and the INA. -12- 2. The IHA shall retain a copy of the decision in the tenant 's folder. 3. A copy of such decision (with all names and identifying references deleted) shall also be maintained on file by the IHA and made available for inspection by a prospective complainant, his representative, or the hearing panel or hearing officer. b. The decision of the hearing officer or hearing panel shall be binding on the IHA which shall take all actions , or refrain from any actions , necessary to carry out the decision unless the IHA Board of Commissioners _determines within thirty days , and promptly notifies the complainant (affected tenant) of its determination, that: 1 . The grievance does not concern IHA action or failure to act in accordance with or involving the complainant' s lease or IHA regulations which adversely affect the complainant 's rights , duties , welfare or status, or: t 2. The decision of the hearing officer or hearing panel is contrary to applicable Federal , State or local law, HUD regulations , or requirements of the L,nnual contributions contract between HUD and the IHA. c. A decision by the hearing officer, hearing panel , or Board of Commissioners in favor of the IHA, or which denies the relief requested by the complainant , shall not constitute a waiver of , nor affect in any manner whatever, any rights the complainant may have to a trial de novo or judicial review in any judicial proceedings , which may thereafter be brought in the matter. `/ - 13- %,../ / 15) Eviction Actions : If a tenant has re(luc'sted a hearing on a complaint involving an IHA notice of termination of the tenancy , and the hearing officer or hearing panel upholds the IRA's action to terminate the tenancy : a . The IHA shall not commence an eviction action in a State or local court until it has served a notice to vacate on the tenant . b. In no event shall the notice to vacate be issued prior to the decision of the hearing officer or hearing panel having been mailed or delivered to the complainant (affected tenant) . c. Such notice to vacate must be in writing and specify that if the tenant fails to quit the premises within the applicable statutory period, or on the termination date stated in the statutory period, or on the termination date stated in the notice of termination, whichever is later, apropriate action will be brought against him and he may be required to pay court costs and attorney fees. f 16) Applicability : a. The foregoing Grievance Procedure shall he applicable to all individual grievances as defined in the of ning paragraphs hereto between the tenant and the IHA; Provided, that in those jurisdictions which require that a tenant be given a hearing in court containing the elements of due process prior to eviction, the IHA nay exclude from its procedure any grievance concerning an eviction or termination of tenancy based upon a tenant 's creation or maintenance of a threat to \\\\,,the health or safety of other tenants or IHA employees . \../ -14- u r b. These Grievance Procedures shall not be applicable to disputes between tenants not involving the IHA or to class ) grievances. The grievances procedure is not intended as a forum for initiating or negotiating policy changes between a group or groups of tenants and the IHA 's Board of Commissioners . 17 ) Obligations of the IIIA: Failure of the IIIA to fulfill its obligations under this grievance procedure shall result in a decision adverse to the IHA. These obligations include, but are not limited to: a. Sending a Notice of Action, pursuant to paragraph "1" of this Grievance Procedure, concerning these grievance procedures to all tenants who could reasonably be expected to take advantage of the grievance procedure including : where the IHA is increasing their rent (except a project-wide increase) , where the IHA is seeking an eviction, where the IHA has assessed the tenant for monies owed, where 'the IHA has refused a tenant's request for repairs, and any other t determinations adverse to the tenant. b. Holding an informal Conference within 10 days of the presentation of the grievance to the IIIA office, and preparing and delivering, pursuant to paragraph "2" of this Grievance Procedure, a written summary of such informal Conference within 15 days from the date of the informal Conference. c. Arranging, pursuant to paragraph " 6" of this Grievance Procedure, for the appointment of a third hearing officer within 20 days of the appointment of the second hearing officer. - 1 - d. Providing adequate notice to the tenants of their rights pursuant to this Grievance Procedure and applicable federal laws and regulations ; e . Conducting the hearings in accordance with this C;t ic•v.tnce Pt f,c edul e .1►„1 f1•414•t .t 1 1 ,1w; iiia l equl ,,t i„nn; f . Completing the entire Grievance Procedure within 130 days of the tenant 's request for an informal C'onfet once . f SAMPLE NOTICE EXHIBIT A TO: ADDRESS: The Ithaca Rousing Authority has made the following determination: Based on this determination, the IRA will take the r following actions/expect you to take the following action: FYI ihit A - 2 If you believe that the determination or the action indicated above is incorrect or should not be taken you have a right to request an informal conference within 14 days of the date you receive this notice by personally presenting, either orally or in writing, your grievance to the 1HA office . If you request such a conference within 14 days , the determination and proposed action will not be implemented until 14 days after you receive a written decision following the conference. You have the right to he represented at the conference by the person of your choosing. In preparation for the conference you or your representative have the right to examine any documents the IHA has which might be relevant to the conference . At the conference , you or your representative have the right to confront and cross-examine witnesses , and present any defenses. Free representation may be available to you from the Ithaca Office of Chemung County Neighborhood Legal Services , DeWitt Mall, Ithaca , New York (273-3666) or from the Cornell Legal Aid Clinic, Myron Taylor Hall, Ithaca , New York ( 256-4196) . If you are not satisfied with the conference decision, you have the right to request a formal grievance hearing on this determination by submitting a written request for a hearing. If you make a hearing request within 15 business days of receiving your conference decision, the determination will not be implemented until a written decision following the hearing is issued, except that you may be required to pay disputed rent which has been 4041, Exhibit A - 3 determined to be owing at the conference into escrow with IIIA prior to the hearing. If you request a hearing you have the same *rights that you have at the conference which are described above (e.g. right to examine docuwnq nts, r i�3ht. to ► c.•pt 1.!.ent at i on, etc. ) . Again, free representation may be available to you from the Ithaca Office of Chemung County Neighborhood Legal Services, DeWitt Mall , rthh►ca, New Yolk (273 -3(66) or fium Cornell Legal Aid, Myron Taylor Hall, Ithaca, New York (256-4196) . I J ]1/\CA HU11.'i 1 NG AUTHORITY TY by — -- - - - - t SAMPLE CONFERENCE DECISION Exhibit S TO: ADDRESS: The i sS;ues hereby decided ari -.e out of a confer once request dated and a conference which was held on the Executive Director of IHA has decided that: The reasons for this determination are as follows: Exhibit B - 2 Therefore, IIIA will take the following action/expects you to take the following action: The persons participating in the conference were : If you are not satisfied with this decision you have the right to request a formal grievance hearing on this determination within 15 business days after receipt of the conference decision by submitting a written request for a Hearing to the IHA office. If you make such a request within 15 business days , the decision stated above will not be implemented until a written hearing decision is issued. You have the right to be represented at the hearing by the person of your choosing. You or your representative have the right to inspect any relevant documenzs IHA has before the hearing . At the hearing, you or your representatiave have the right to confront and cross-examine witnesses and present any legal defenses . Free legal representation may be available to you from the Chemung County Neighnorhood Legal Services , DeWitt Mall , Ithaca, New York ( 273-3665) or from Cornell Legal Aid, Myron Taylor Hall , Ithaca , New York (256-4196) . ITHACA HOUSING AUTHORITY by ,.tJOHN LoPINTO J E MICHAEL LoPINTO 323 Noen.Roa,srett. RAYMOND M. SCHLATHER P.0.Bo. 353 ITHACA.NEW YORK 14850 JAMES A. BAKER ArecA Coot 607 TCLC OONI AR 3.2202 April 2, 1982 Ithaca Housing Authority Titus Towers Ithaca, New York 14850 RE: Stephens v. Gleason, Index No. 82-259 Dear Sirs : Please take notice that Dale M. Stephens has commenced legal action against Howard Gleason of Hec- tor, N.Y. , seeking damages in the amount of $7,000 . The lawsuit arises out of Mr. Stephens ' delivery, on or about June 29, 1981, of an advance payment to Mr. Gleason for work to be performed by Mr. Gleason for the Ithaca Housing Authority (owner) and D & V Deve- lopment , Inc . , (general contractor) on housing units at Hancock Street and at Plain Street in Ithaca, New York. Please take further notice that Mr. Gleason y intends to hold you liable to him for any damages • ultimately awarded to Mr. Stephens in this action. The plaintiff in this action has moved for summary judgment . The motion is returnable at a Spe- cial Term of the Supreme Court, to be held in the Tompkins County Courthouse, Ithaca, New York, at 9 : 30 a.m. on April 15, 1982. By his co-signature on this letter, Mr. Gleason offers you control of the defense of this litigation. Res ctfully y s 15LIT Jam s A. Baker Howard Gleason JAB/rlk • MICHAEL J. PICHEL ATTORNEY AT LAW 320 NORTH AURORA STREET REC'D APR 131982 ITHACA. NEW YORK 14850 • MICHAEL.1.PICHEL AREA CODE 607 CONNIE FERN MILLER TELEPHONE: 273.1600 April 11, 1982 James A. Baker, Esq. Attorney 323 North Tioga Street Ithaca, New York 14850 Re: Stephens v. Gleason, Index No. 82-259, Ithaca Housing Authority, D & V Development, Inc. Dear Jim: I have a copy of your letter of April 2, 1982, directed to the Ithaca Housing Authority in the above (copy enclosed) . My client, Maurice Dusky, as I have already advised you, believes that this matter is fraudulent, and that the letter which you forwarded to the Ithaca Housing Authority amounts to tortious interference with contract. I note that there is no mechanic's lien filed on this job by Gleason, nor any claim whatsoever made against Dusky or D & V Development for any work, labor or materials whatsoever by Gleason. If Gleason has any claim against Duksy or D & V Development, or Ithaca Housing Authority, I would appreciate being advised of the basis of the claim, with a specific listing of the work, labor and materials, where they were provided, by whom they were provided, and the dates. In the event funds are withheld by the Ithaca Housing Authority, based upon your letter of April 2, 1982, Dusky, and D & V Development, Inc. will look to Gleason for damages. Please let me know the basis of Gleason' s claim, with particulars. Thank you. James A. Baker, Esq. -2- April 11, 1982 Very truly yours, MICHAEL J. PICHEL MJP:s Enc. cc: Ithaca Housing Authority Titus Towers Ithaca, New York 14850.' William A. Lange, Jr . , Esq. Attorney 103 West Seneca Street Ithaca, New York 14850 Mr. Edward Carroll Aetna Casualty and Surety Company One Lincoln Center P. 0. Box 493 Syracuse, New York 13221 AFI VE D APR 1198 WILLIAM A. LANGE, JR. 2 ATTORNEY AT LAW SUITE 304, THE CLINTON HOUSE 103 WEST SENECA STREET ITHACA, NEW YORK 14850 • (607) 273-4044 April 19 , 1982 Mr. Edward Carroll Aetna Casualty & Surety Company One Lincoln Center P.O. Box 493 Syracuse, New York 13221 Re: Performance Bond, D&V Development, Inc. , Ithaca Housing Authority Roof Repair Project Dear Mr. Carroll: The Director and Board of the Ithaca Housing Authority asked me to write to you requesting that we meet with you and, if necessary, someone from Aetna with additional authority in this matter so that we might agree on the next step to be taken in order to move the project along to completion. The Housing Authority proposes Thursday, April 29 , 1982, at 4:00 P.M. at the Titus Towers complex for the meeting. If this is not possible for you, would you kindly let me know immediately so that we might re- schedule the date and time. Thank you for your help. ,Vqry truly yours, ilOiL")1RP" ' it iam A Langge, tr/ Attorney at Law WAL/sad cc: Mary Louise Battisti • • STATE OF NEW YORK RECO APR 1 31982 •.y-'`' `•'` " SUPREME COURT COUNTY O!'' TOMP'KINS DALE M. STEPHENS, Plaintiff, NOTICE OF • vs . CROSS MOTION Index No . 32-259 HOWARD GLEASON, Defendant . SIR: PLEASE TAKE IJCT].CE that , upon the annexed affidavit of Howard Gleason, sworn the: ;rid day of April , 1982, and upon all prior papers filed ht•r':i.n, the undersigned will serve this Court, at a Special 'iorrn thereof to be held at the Tompkins • County Courthouse in Ithaca , :!ow. York, on the 15th da,: of April , • 1982, at 9 : 30 o ' c] oci. '. n i;!!:: forenoon of that day , or ns soon thereafter as counsel car: be heard rr,r an order granting to the defendant summary j udtr,:•r.•r:t and dismissing the plaintiff' s action, and grantin,' ¶.L : derendan1 puch other and further relief as the Court, ,ins , equitable and proper. Yours , M • ICHAEL LO PINTO, ESQ. JAMES A . BAKER, ESQ. , of Counsel 323 North Tioga Street P.O . Box 353 Ithaca , New York 14850 607 ) 273-2202 TO: WIGGINS, TSAI'T:], iGLM}?Eli'; Pr GtL WRAITH Attorneys for P] ni.n't ft' t 308 North Tioga tr•+::rt.. • P.O . Box 399 Ithaca, New York 1:4P,50 (607) 273-2040 ®,4f s • +...� jr. t1'.'(. 3 7�ru STATE OF NEW YORK SUPREME COURT : COUNTY OF TOMPKINS DALE M. STEPHENS, Plaintiff NOTICE OF MOTION vs. Index No. HOWARD GLEASON, • Defendant PLEASE TAKE NOTICE that upon the annexed affidavit of Dale M. Stephens, sworn to the /at day of ht.iu l4., , 1982 , plaintiff will apply to this Court at a Special Term thereof to be held at the Tompkins County Court House in the City of Ithaca , New York, on the 15th day of April, 1982 , at 9 : 30 A.M. in the • forenoon of said day or as soon thereafter as counsel may be heard for an order directing the entry -of judgment in favor of plaintiff and against defendant in the amount of $7, 000 . 00, with interest from the 15th day of July, 1981, the costs and dis- bursements of this action, and such other, further or different relief as to this Court may seem just and proper, upon the ground that this action is based upon an instrument for the payment of money only which is now due and payable. TAKE FURTHER NOTICE that all answering papers shall . be served upon the undersigned on or before the 21st day follow- ing personal delivery of the summons herein upon you. :61/131. TUNIS. WIGGINS, TSAPIS, HOLMBERG & GALBRAITH _ROAND GALBRAITH Attorneys for Plaintiff TORNET3 AND Office & Post Office Address: IS[LORS AT LAW 308 North Tioga Street RTN TIOOA •TTTTT P.O. Box 399 O. PDX 3011 Ithaca, N.Y. 14850 NEW YORK 14000 (607) 273-2040 • ATTORNEYS JOHN LoPINTO MICHAEL LoPINTO 323 Now.r Toc.s7w.t, RAYMOND M. SCHLATHER P.0 Bo. 353 ITHACA.NEW YORK 14850 JAMES A. BAKER A.LA Cooc 607 TELEPHONE AR 3-2202 April 8, 1982APR ,, I219g2- CERTIFIED - RETURN RECEIPT REQUESTED Mrs . Mary Louise Battisti, Director The Ithaca Housing Authority Titus Towers Ithaca, New York 14850 Re : In the Matter of the Claim of JOANNE M. EGGLESTON against The Ithaca Housing Authority Dear Mrs . Battisti : Enclosed please find claimant ' s Notice of Claim in the above-referenced matter. Respec ully yours - Rayon M. S. hlath-r RMS/,j g Enclosure it H STATE OF NEW YORK e. REVD APR 12 tg82 SUPREME COURT :. COUNTY OF TOMPKINS In the Matter of the Claim of 1 JOANNE M. EGGLESTON NOTICE OF CLAIM -against- THE ITHACA HOUSING AUTHORITY TO: NARY LOUISE BATTISTI, Director The Ithaca Housing Authority Titus Towers Ithaca, New York • PLEASE TAKE NOTICE that the claimant herein hereby makes . claim and demand against the Ithaca Housing Authority as follows : 1. The name and post office address of the claimant and of her attorneys are : Joanne Eggleston, 312C Third Street , Ithaca, New York 14850 Michael LoPinto and Raymond M . Schlather, attorneys for claimant , 323 North Tioga Street , Post Office Box 353, Ithaca, New York 14850 2. The nature of the claim: To recover damages for and breach of contract negligence, recklessness/in the ownership, operation and maintenance of certain premises owned by the Ithaca Housing Authority, which negligence and recklessness caused serious personal injuries to the claimant in connection with a fall on said premises which occurred on January 21, 1982, and which conduct or lack thereof was in violation of the lease agreement between the claimant and the Ithaca Housing Authority. 3 . The time when, the place where and the manner in which r the claim arose : On January 21, 1982, at approximately 3 : 30 P .M. at or near certain garbage containers owned, operated and main- tained by the Ithaca Housing Authority, and located near the Third Street driveway/parking lot entrance to the Ithaca Housing Authority apartments in the City of Ithaca, New York, claimant slipped on some ice and fell. As a result of this fall, claimant was seriously injured, which injuries included, but are not limited to, lacerations of the head, injuries to the right arm and elbow, and recurring dizziness, all of which caused claimant to be hospitalized for five days and necessitated other medical attention. Upon information and belief, the scar resulting from the head laceration is permanent ; the arm injuries and head injuries still persist and will do so into the indefinite future. 4. The items of damages and injuries claimed are : laceration of scalp; injury to right arm and elbow, the full extent of which is still unknown; injury to forehead causing dizziness , the full extent of which is still unknown; body aches and pains, which for the most part are now resolved. That said claim and demand is hereby presented for adjust- ment and payment in a reasonable and fair amount . PLEASE TAKE FURTHER NOTICE that by reason of the premises, in default of the Ithaca Housing Authority to settle this claim within the time limited for compliance with this demand in -2- \w, • L/ t• accordance with the statutes in such cases made and provided, claimant intends to commence an action against the Ithaca Housing Authority to recover damages for her injuries as aforesaid, together with costs and disbursements. DATED: Ithaca, New York ali• 4C - April —4"-44MkRE E' l.8, 1982 MICHAEL LO PINTO, ESQ. , RAYMOND M. SCHLATHER, ESQ. 323 North Tioga Street Post Office Box 353 Ithaca, New York 14850 (607) 273-2202 -3- (� VERIFICATION i - 1 STATE OF NEW YORK : ss . : COUNTY OF TOMPY.INS : JOANNE EGGLESTON, being duly sworn, deposes and says that she is the claimant in this action; that she has read the fore- going Notice of Claim and knows the contents thereof; that the same is true to the knowledge of deponent , except as to the matters therein stated to be alleged on information and belief, and that as to those matters , she believes it to be true. •J'FANNE E`GGLESTON ' - Sworn to before me this 8th day of April, 1982. Nory Public BETSY L. INMAN Notary Public, State cif New York No. 5:--1,)2.1750 ualified in 7 iZ Cou erm Expires l�; ch 30, 19t5 • • -4- Sir. Take notice of an INDEX No, YEAR 19,.,.8,x. • I • STATE OF NEW YORK 0 0 7 '-o ^. . „ a cif which the within isSUPREME . . COURT a copy, duly granted H ' County of TOMPKINS a '° a 9- .` in the within entitled action, on the �� ^ Y ^ ( da of �. � , 19_, and duly entered In the Matter of the Claim of U. ft.— re oDoEl o ( in the office of the Clerk of the County ; ° La tl '' N • 9.. f. JOANNE M. EGGLESTON R e• u, tn ^ °' of on the n. o. p day of 19 —against— . H o 00000 a r" 'Dated , N. Y., THE ITHACA HOUSING AUTHORITY Z's ;'co El ^ 19 s< a g x5. cr c n "• w w A.. � •I 71* a. a. n • n CIO 40 MICHAEL LoPINTO o' `< Attorney for Copy �. ^ fgr R Office and Post Office Address NOTICE OF CLAIM o a o P. O. Box 353 ❑0 O D 0 323 North Tioga Street �.. Q a �► ITHACA. NEW YORK 14850 MICHAEL LoPINTO ►e • .<K o ram. ) (607) 273.2202 - Attorney for Claimant � '• ? H ^ 1 Office and Post Office Address a' . ( P. O. Box 353 . - ,, 00000 E. 323 North Tioga Street N 9 (^[ '� , .O.pOH - h ITHACA, NEW YORK 14850 g a o 2 QoowH (607) 273.2202 n ' Due and personal service of the within °, v rW'' 00000 o a • is y admitted this day of -19 g To ogoo " orr( ^ r a-Cr i o r� Attorney for Attorney for I o- N- r� ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS SPECIAL BOARD MEETING . TITUS TOWERS APRIL 28, 1982 - 4:00 P.M. PRESENT: Edward J. Conley, Morris F. Angell, Thomas Hanna, Margaret L. Clynes, Esther Frandell, Viola Scott, Miriam Hutchins (arrived 4:55 P.M.) , William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director GUESTS: James Loveall and Terri Michaud of Fred H. Thomas Associates, P.C. Chairman Conley called the special meeting to order with a quorum present. The purpose of the meeting was to review the Construction Documents, includ- ing specifications, plans and drawings for Titus Towers II, which have been submitted to the Department of Housing and Urban Development, and to accept said documents by passing LA Resolution #82-7 (copy attached to original minutes) . Architect James Loveall reviewed the documents with the Board and gave an overview. The test pile was discussed, project manuals shown, along with smaller drawings showing details. Mr. Loveall told the Board that as soon as the evaluations by the soils engineers is complete, the foundation work will be begun. Commissioner Clynes requested that the Board be given copies of the schedule when it is available. The Executive Director will do that. Questions, answers and more discussion ensued. Commissioner Clynes asked Mr. Loveall to go over the link building. After Mr. Loveall's presentation on the link building, Chairman Conley asked for a motion to approve LA Resolution #82-7. Commissioner Hanna so moved for the approval of LA Resolution #82-7; Commissioner Scott seconded the motion. Ayes - 7; Nays - 0. Unanimously approved. Attorney Lange brought the Board up to date on the problem with the roofs and lack of response from the surety company. Attorney Lange recommended that the Board authorize the Executive Director to obtain an estimate from a reputable architectural firm to prepare the punch list and do the final inspection. Commissioner Hanna made a motion that the IHA Board authorize the Executive Director to identify an architectural firm who would prepare a punch list for final inspection, to be reviewed at the next meeting. Esther Frandell seconded the motion. Ayes - 7; Nays - 0. Unanimously approved. Meeting adjourned. /01 ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS • REGULAR MONTHLY MEETING TITUS TOWERS MAY 6, 1982 PRESENT: Margaret L. Clynes, Raymond Melton, Morris Angell, Thomas Hanna, Esther Frandell, Edward J. Conley (arrived 8:15 P.M.) , William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Miriam B. Hutchins GUESTS: Lachlan Carmichael, Carol Boyd, WTKO; Will Astor, WHCU; Jane Marcham, The Ithaca Journal; Lola Bulahan, Mary Tilton, Lillie Melton, Thomas and Nancy Dunham, Northside Tenants Association; Margaret Jones, Outreach Worker Secretary-Treasurer Clynes called the meeting to order with a quorum present. Raymond Melton, newly elected tenant representative, was introduced and wel- comed by the Board. MINUTES: Commissioner Hanna wished the following to be added to the March 4, 1982 minutes (under Maintenance Supervisor report) - "Mr. Ellsworth was invited to attend meeting in order for Commis- sioners to express their appreciation for his work." REPORTS: Titus Towers Tenant Council - Esther Frandell reported the residents' extreme displeasure and concern with reference to Assembly Bill #10146 / Senate Bill #8168 Dog and Cat bill (read by Mrs. Frandell) . Tenant Coun- cil circulated a petition against this bill, and came out with one hundred percent signatures - many stating that they love animals, but they are inappropriate for a building such as this. Discussion. Attorney Lange to check on the bill's status and report back to Executive Director. Mrs. Frandell commented on the fine job Mr. Ellsworth and the Maintenance Department are doing in clearing the brush and weeds from the grounds. Executive Director added that Mr. Dougherty of the City gave permission to the IHA to dump the brush on the Elmira Road dump, or else it would have been too costly to haul the brush to the regular dump. Executive Director to write letter to the City thanking them for this. Northside Tenant Council - None. Southview Tenant Council - None. Attorney - Attorney Lange reported that as of the last billing cycle, the Accounts Receivable was entirely current, that tenants are beginning to realize rents must be paid on time. Rest of report for Executive Session. BOARD OF COMMISSIONERS -2- May 6, 1982 Executive Director - Executive Director Battisti reported on new grant program from the New York State Energy Department and a seminar that she attended. It appears IHA is eligible for approximately $21,000, and an application will be started. Executive Director hired a Moderni- zation Coordinator. (which position had been budgeted) with the Chairman's concurrence, and had Mr. Breidinger attend the seminar on Low Cost Energy Conservation Program. Executive Director asked for input from the Board on IHA charging tenants for destroyed thermostat lock boxes and the possibility of legal aid ac- tion. Discussion ensued and the consensus of opinion was that the Board had set the policy on thermostats and the policy shall be enforced, i.e. when tenants destroy thermostats and lock boxes, they will be charged for the replacement. Remainder of Executive Director's report to be addressed as the meeting progresses. Tenant Relations Specialist - No questions. Principal Account Clerk - No questions. Section 8 Coordinator - No questions. Outreach Worker - Margaret Jones, in addition to her written report, gave an overview of the past month's activities. Ms. Jones commented on the Northside Tenant Council meeting which was well attended and the recent election. Commissioner Hanna queried Mrs. Jones about her job and thanked her for coming to the meeting. Maintenance Supervisor - Raymond Melton commented on the accident to the 503 Hancock Street building which caused damage to the plumbing, and that Mr. Ellsworth handled the situation exactly right. Executive Director concurred. NEW BUSINESS: Commissioner Clynes informed the Board that the County Planning Department intends to include in their 1983 budget a County Stream Coordina- tor and since there have been so many problems with the stream which adjoins Titus Towers property, that it would be a good idea for the Authority to write Mr. Frank Liguori and specifically state the problems with the stream. Attorney Lange to write letter. OLD BUSINESS: Commissioner Angell requested an overall picture of expenditures for Overlook Terrace. Executive Director informed Mr. Angell that the six months financial report has just been completed, and that information will have to be extracted from that in order to charge each project. Letter received from the IHA Board of Elections informing us that Raymond Melton is now representing the family units. BOARD OF COMMISSIONERS -3- May 6, 1982 RESOLUTIONS: LA RESOLUTION #82-8 - Award of Contract for 24-Month Audit to Pasquale & Baasch, Syracuse, New York (copy filed with original minutes) Motion by Thomas Hanna; seconded by Esther Frandell Ayes - 6; Nays - 0. LA RESOLUTION #82-9 - Award of Insurance Contract for Fire and Extended Coverage to Lowest Bidder, L. A. Lama Insurance Company (copy filed with original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 6; Nays - 0. LA RESOLUTION #82-10 - Acknowledgement of Final Settlement Performance Funding System Operating Subsidy ACC Contract No. NY-515, FYE 9/30/82 (copy filed with original minutes) Motion by Margaret L. Clynes; seconded by Thomas Hanna Ayes - 6; Nays - 0. Lengthy discussion ensued. Resolution #82-10 approved under duress. LA RESOLUTION #82-11 - Deletion of paragraph in Section 8 Administrative Plan under Section "Determination of Eligibility and Selection of Families" (Copy filed with original minutes) Motion by Margaret L. Clynes; seconded by Thomas Hanna Ayes - 6; Nays - 0. LA RESOLUTION #82-12 - Amendments to Statement of Policies Governing Admissions to and Continued Occupancy of the Fed-Aided Low-Rent Housing Project operated by the IHA (copy filed with original minutes) Motion by Margaret L. Clynes; seconded by Thomas Hanna Ayes - 6; Nays - 0. LA RESOLUTION #82-13 - Authorization for Contract between IHA and John T. Papworth, Esq. (Class Action - Muckey & Greene) (copy filed with original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 6; Nays - 0. BOARD OF COMMISSIONERS -4- May 6, 1982 Secretary Clynes read a proposal from Fred H. Thomas Associates, PC, proposing to do the punch list on the Northside and Southview roofs and the final inspec- tion at a cost of $1,450.00 based on an estimate of six man days. The Chairman recommended that the Board authorize the Executive Director to execute a con- tract with Fred H. Thomas Associates (LA RESOLUTION #82-14) to do the punch list and final inspection on the roofs. Margaret L. Clynes so moved; Esther Frandell seconded the motion. Ayes - 6; Nays - 0. Unanimously approved. Executive Director reported to the Board that HUD is keeping on schedule with the review on the new development. Meeting adjourned in order to go into Executive Session. Margaret L. Clynes, Secretary-Treasurer (Recorded by Patricia S. Darling) ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS ANNUAL MEETING • THE CAYUGA INN JUNE 3, 1982 PRESENT: Edward J. Conley, Raymond Melton, Esther Frandell, Miriam B. Hutchins, Thomas Hanna, Morris F. Angell, Margaret L. Clynes, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director GUESTS: Mrs. Edward J. Conley, Mrs. Raymond Melton, Mrs. Thomas Hanna, Mrs. William A. Lange, Jr. , Mrs. Morris Angell, Mr. John C. Clynes, Mrs. Viola Scott, Mr. and Mrs. Joseph M. David, Mrs. Sharon Fiorille, Mr. William Breidinger and guest, Mr. and Mrs. Glenn Darling, Mr. and Mrs. James Loveall, Jane Marcham of The Ithaca Journal Chairman Conley called the meeting to order with a quorum present, and gave a brief overview of the year's activities and commented on the outstanding job done by the architectural firm of Fred H. Thomas Associates, PC. The Chair- man presented Viola Scott with a plaque in appreciation of her many years of service to the Ithaca Housing Authority as both a commissioner and Chairman. RESOLUTIONS: LA RESOLUTION #82-15 - Extension of appreciation to Viola Scott (copy filed with original minutes) and signed by each Board member and the Executive Director EXECUTIVE DIRECTOR'S REPORT: Mrs. Battisti introduced her staff and the architect, Mr. James Loveall, who gave a quick overview of the test pile loading. NOMINATING COMMITTEE: Thomas Hanna, Chairman of the Nominating Committee, presented the following slate of officers for 1982-83: Edward J. Conley, Chairman Miriam B. Hutchins, Vice Chairman Margaret L. Clynes, Secretary-Treasurer Motion by Morris Angell and seconded by Raymond Melton. Ayes - 7; Nays - 0. Unanimously approved. Meeting adjourned. Margaret L. Clynes, Secretary-Treasurer Recorded by Patricia S. Darling ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS SPECIAL MEETING TITUS TOWERS JUNE 23, 1982 PRESENT: Margaret L. Clynes, Esther Frandell, Raymond Melton, Miriam Hutchins, Morris Angell, Thomas Hanna, Edward J. Conley (arrived after meeting commenced) Mary Louise Battisti, Executive Director GUEST: James Loveall of Fred H. Thomas Associates, PC Vice Chairman Hutchins called the meeting to order with a quorum present. Since the Chairman was unable to be present for the beginning of the meeting, LA Resolutions #82-16 and #82-17 were held until the end of the meeting to be acted upon. RESOLUTIONS: LA RESOLUTION #82-18 - Authorization for Study and Testing of Light Weight Fill - NY 54-006/007 (read by Secretary Clynes) Motion by Margaret L. Clynes; seconded by Thomas Hanna Ayes - 6; Nays - 0. Unanimously approved. LA RESOLUTION #82-19 - Authorization for Executive Director to Execute Contract for Unusual or Special Litigation with John T. Papworth, Esq. (Gleason v. IHA) (read by Secretary Clynes) Motion by Margaret L. Clynes; seconded by Thomas Hanna Discussion ensued. Executive Director "sorted out" D. & V. and Howard Gleason for the Commissioners. More discussion as to whether this con- tract covers only the Gleason part or entire roofing problem. Executive Director had discussed this with Attorney Papworth and he indicated it was for the entire roofing litigation. To be clarified with Attorney Papworth. After more discussion, motion by Thomas Hanna and seconded by Margaret L. Clynes to approve resolution. Ayes - 6; Nays - 0. Unani- mously approved. At this point, the Board went into Executive Session. Margaret L. Clynes moved that the meeting return to regular session. LA RESOLUTION ##82-16 - Amendment ##13 to ACC - NY 54-006 (read by Secretary Clynes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 7; Nays - 0. Unanimously approved. BOARD OF COMMISSIONERS SPECIAL MEETING -2- June 23, 1982 LA RESOLUTION #82-17 - Amendment #14 to ACC - NY 54-007 (read by Secretary Clynes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 7; Nays - 0. Unanimously approved. OLD BUSINESS: Architect James Loveall went over HUD's review of the contract documents and his replies. After discussion on Item #8, a, b, c, Thomas Hanna made a motion that the Board support the Architect's position; seconded by Morris Angell. Ayes - 7; Nays - 0. Unanimously approved. Executive Director informed the Board of the error on the part of the Building Commissioner's response to her letter of last summer in which she requested a letter that the IHA is in compliance to the zoning regulations. The Building Commissioner now stated that he thought she was asking this information on the existing Titus Towers, and that the IHA now needs to get a zoning variance. The Executive Director and James Loveall to attend the Planning Board meeting on Tuesday, June 29, 1982 at 8:30 P.M. and Mr. Loveall to give a presentation. Zoning appeal to be heard Wednesday, July 7, 1982. Meeting adjourned. OJ$tNG 4 f G). ITHACA HOUSING AUTHORITY = A 800 SOUTH PLAIN STREET ,rte Y ITHACA, NEW YORK 14850 607-273-8629 FST. 19g8 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • DATE: August 5, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations Specialist SUBJECT: MONTHLY REPORT FOR JULY 1982 Vacancies: #709 Titus Towers - 1-bedroom 41006 Titus Towers - 1-bedroom 310C Center Street - 2-bedroom Tenants tentatively being selected for placement 3 Tenants that were selected and placed 3 Inspections made on prospective tenants (applicants) 2 Inspections made on tenants moving out 4 Inspections made on present tenants 2 Tenants that have been relocated 2 Respectfully submitted, / r4 pwid, Joseph M. David JMD:psd ITHACA HOUSING AUTHORITY Financial Report As of June 30, 1982 Checking Accounts General Fund $ 16,279.53 Section 8 19, 188.60 $ 35,468. 13 Savings Accounts Security Deposits 17,828. 12 Escrow 1 , 167.01 P-A-D Savings 32,397.78 51 ,392.91 Certificates of Deposit Certificate #28-101-018045 185,000.00 185,000.00* Accounts Receivable (29 Tenants) Rent Other Totals One Month 492.00 81 .80 573.80 Over ONe Month 830.00 219. 16 1 ,049. 16 1 ,622.96 Prior Vacated Tenat Accounts Receivable (1) 189.83 Vacated Tanant Accounts Receivable (4) 545.35 $274,219. 18 Accounts Receivable thru June 30, 1982 Arrears as of 3/31/82 948.42 Adjustments made 4/1/82 19.00 Rent roll charges for Apr.-June 1982 83, 100.00 Other charges for Apr.-June 1982 1 ,256.60 85,324.02 Advance payments from last report 5,101 .02 Rent collected during Apr. , May & June 81 ,840.81 Other charges collected during Apr.-June 1 , 133.07 Advance payments included in above (5,228.02) (82,846.88) Adjustments for the current period (119.00) Total Tenants Accounts Receivable as of June 30, 1982 2,358. 14 *$34,288. 15 of this amount is modernization funds, and $150,711 .85 of this amount is operating funds. \../ O./ CASH DISBURSEMENTS - JUNE 1982 - GENERAL FUND S Date Check 11 Payee Amount 6/3/82 10704 Mary Louise Battisti (Travel Advance-Wash. , D.C.) 125.00 10705 Edward J. Conley (Travel Advance-Wash. , D.C.) 125.00 • 10706 The Cayuga Inn (Annual Board Dinner) 357.55 10707 NYS Employees' Retirement System (May 1982 Contributions) 275.64 10708 A-Arrow Exterminating Co. (Maint. Contract) 250.51 10709 Agway Petroleum Corporation (Maint. Materials) 3.37 10710 Jr's. A. M. Auto Repair (Truck Repair) 222.90 10711 Anderson Rent-All (Maint. Mat.) 56.00 10712 Bishops' Home Centers (Maint. Mat.) 90.92 10713 Bruce's Kubota Equipment (Maint. Mat.) 124.43 10714 The City of Ithaca, Dr. (Water & Sewer, 3/1-6/1/82) 1,286.32 10715 Direct Page Communications (June 1982 Service) 72.25 10716 Earlybird Farms (Tenant Services) 147.60 10717 Exxon Company, U.S.A. (Maint. Mat.) 239.40 10718 Franzese & Davis Const. Co. , Inc. (Hector St.) 1,863.96 10719 The Glass Company (Maint. Mat.) 830.90 10720 Grossman's (Maint. Mat.) 331.85 10721 Haverstick & Company, Inc. (Maint. Mat.) 73.24 10722 Ithaca Agway Coop. Inc. (Maint. Mat.) 161.20 10723 Ithaca Tire & Auto Service Center, Inc. (Maint. Mat.) 12.70 10724 Ithaca Wholesale Electric Supply, Inc. (Maint. Ma.t) 102.53 10725 Mr. William A. Lange, Jr. , Atty. (June Legal Services) 400.00 10726 Midstate Elevator Co. , Inc. (Maint. Contract) 717.75 10727 T.G. Miller's Sons Paper Co. (Office Supplies) 91.77 10728 To the Estate of Hazel Mitchell (Sec. Dep. Refund) 7.74 10729 NYS E & G (Apr.-May billings, all projects) 10,158.45 10730 NYS Employees' Retirement System (Emp. Ret.-YE 3/31/81) 14,042.00 10731 NYS Employees' Health Ins. Pending Acct. (July Premium) 1,234.88 10732 New York Telephone (5/13/82 billings) 366.00 10733 Nichols Appliance Parts, Inc. (Maint. Mat.) 94.50 10734 Fred H. Thomas Assoc. , P.C. (A. & E.-New Construction) 15,975.00 10735 Vasco Brands, Inc. (Maint. Mat.) 146.15 6/10/82 10736 Mary Louise Battisti (5/28/82 thru 6/10/82 Payroll Period) 624.74 10737 Brian J. Besemer ( " " " " '" ) 252.14 10738 William J. Breidinger ( " uu '" ) 544.93 10739 Earl D. Brennan ( '" it " " " ) 337.32 10740 Patricia S. Darling ( " n " " ) 185.32 10741 Joseph M. David ( " n1 " " ) 464.22 10742 Sharon D. Fiorille ( " " " " "" ) 248.74 10743 Margaret Jones ( " " " n ) 333.13 10744 Sybil S. Phillips ( " " " "" " ) 245. 15 10745 Darrell A. Rhoads ( " " " " " ) 423.48 10746 Garfield G. Ellsworth ( " " " " " ) 336.36 10747 Allan E. Simon ( " " " " " ) 355.11 10748 Tompkins County Trust Company (FWT For 6/10/82 Payroll) . 767.70 10749 Tompkins Employees' Federal Credit Union (Emp. Shares) 383.56 10750 Citizens SavingsBank (Emp. IRA Contributions) 194.42 10751 Navy Federal Credit Union (Emp. Shares) 42.00 6/11/82 10752 Bond Paper Company (Maint. Mat.) 295.63 10753 Covino Brothers, Inc. (New Construction) 17,100.00 6/18/82 10754 City of Ithaca (Zoning Pee) 15.00 6/21/82 10755 U.S. Post Office (Office Supplies) 151.00 6/24/82 10756 Mary Louise Battisti (6/11/82 thru 6/24/82 Payroll Period) 605.24 10757 Brian J. Besemer ( " " " " " ) 226.00 10758 William J. Breidinger (_ " 11 " " ) 506.76 CASH DISBURSEMENTS - JUNE 1982 - GENERAL FUND - CON'T. S Date Check # Payee Amount 6/24/82 10759 Earl D. Brennan (6/11/82 thru 6/24/82 Payroll Period) 327.37 10760 Patricia S. Darling ( " " " " " ) 183.72• 10761 Joseph M. David ( " " ) 456.22 10762 Sharon D. Fiorille ( " " " " ) 241.14 10763 Margaret Jones ( " " " " " ) 215.43 10764 Sybil S. Phillips ( " " " to " ) 238.15 10765 • Darrell A. Rhoads ( " " m " " ) 443.88 10766 Allan E. Simon ( " " " " ) 355.27 10767 Jeffrey M. Tilton ( m " " " ) 217.51 10768 Garfield G. Ellsworth ( " mm " ) 344.32 10769 Tompking County Trust Company (FWT for 6/24/82 Payroll) 839.50 10770 NYS Income Tax (SWT for June 1982) 516. 10 10771 NYS Social Security Agency (FICA for June 1982) 1,768.59 10772 NYS Employees' Retirement System (June Retirement Contri.) 326.03 10773 Tompkins Employees' Federal Credit Union (Emp. Shares) 325.00 10774 Navy Federal Credit Union,(Emp. Shares) 42.00 10775 United Way of Tompkins County (Emp. Contributions) 6.00 10776 Cortland County Support Collection Unit (Emp. Contri.) 80.00 10777 Citizens Savings Bank (IRA Contributions) 194.42 $81,746.11 CASH DISBURSEMENTS-JUNE ,,,/2-SECTION 8 1.J Date Check # Payee Amount .6/1/82 3356 Abbott Associates (Housing Assistance Payments) 1 ,636.00 3357 Abbott Associates ( " uu ) 1 ,567.00 3358 Mr. John Anderson ( ) 264.00 3359 John & Joyce Barney ( " II II ) 44.00 3360 Christine Carrington (" " ) 128.00 3361 Rudolph Christopher ( " " " ) 157.00 3362 Susan Cummings ( II II " ) 206.00 3363 William & Beverly Everts & Craig Hull ( " ) 309.00 3364 Mr. William Gerber ( " " " ) 123.00 3365 Carrie F. Gibbs ( " " " ) 140.00 3366 W. Cynthia Glover ( " " " ) 304.00 3367 Adolphus C. Hailstork, Sr. ( " " ) 152. 00 3368 Harry Hoose ( II II II ) 155.00 3369 Harry and Dorothy Huddle ( " " ) 131 .00 3370 Theron Johnson ( " " " ) 217.00 3371 Orson Ledger ( " " " ) 1 ,498.00 3372 Orson Ledger-Ledger Prop. , Inc. ( " ) 227.00 3373 John E. and Margaret A. Little ( " ) 136.00 3374 Madeline MacAlarney ( " " " ) 147.00 3375 Mr. August Macali ( " " " ) 142.00 3376 Audrey McGuire ( " " " ) 100.00 3377 Jim McGuire ( " II II ) 150.00 3378 John McPherson ( " " " ) 166.00 3379 Mary Mignano ( II " II ) 135.00 3380 Joseph Muraca, James England & Jerard Jennings (HAP) 145.00 3381 Allan Porter (Housing Assistance Payment) 184.00 3382 Mr. Alfreds Reide-Manis ( " " ) 138.00 3383 May F. Rolle ( " " " ) 330.00 3384 Arthur & Sharron Rollins ( " " ) 148.00 3385 Mr. Robert Shannon ( " " " ) 496.00 3386 David Solomon ( " " " ) 271 .00 3387 Ferdinand A. Stanchi (" " " ) 98.00 3388 Eugene Terwilliger ( 't II II ) 194.00 3389 Mack Travis ( u u u ) 149.00 3390 Merton J. Wallenbeck (" " " ) 77.00 3391 Myron Wasilchak ( " " " ) 122.00 3392 Philip White Jr. ( " " II ) 228.00 3393 Reinhold Wotawa ( " " " ) 265.00 3394 Steven Zimmerman ( " u u ) 156.00 6/2/82 3395 Helen Mike ( " " " ) 167.00 3396 Orson Ledger ( " " " ) 149.00 6/8/82 3397 The Estate of Exther McClary ( " " ) 111 .00 6/9/82 3398 Virginia Polak ( " II II ) 96.00 3399 Orson Ledger-Ledger Prop. , Inc. ( " ) 161 .00 3400 Julia Way ( " " H ) 30.00 6/11/82 3401 Philip M. White, Jr. (" " " ) 102.00 3402 Victor A. Lazar ( " " " ) 140.00 3403 Walter Bunkowski ( " " " ) 188.00 3404 Orsor R. Ledger ( " " " ) 245.00 3405 Julia H. Way ( " " • " ) 30.00 6/21/82 3406 Abbott Associates ( " " " ) 471 .00 3407 Orson Ledger ( " " " ) 359.00 $13,484.00 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1980-1982 • Type Certificate # Purchase Date Amount Maturity Date Interest Rate Days Date Cashed Money Market 27-101-018045 12/18/80 $ 79,929.04 6/18/81 15.673% 182 6/18/81 Money Market 26-301-634866 12/31/80 70,000.00 7/1/81 14.282% 182 7/1/81 Money Market 28-301-591814 1/22/81 50,000.00 7/23/81 14.721% 182 7/23/81 Certificate of Deposit 28-101-018045 6/2/81 100,000.00 7/2/81 15.70% 30 7/2/81 Certificate of Deposit 26-101-018045 7/22/81 300,000.00 8/21/81 16.25% 30 8/21/81 Certificate of Deposit 27-101-018045 8/21/81 350,000.00 9/21/81 16.25% 32 9/21/81 Certificate of Deposit 28-101-018045 9/21/81 350,000.00 10/21/81 14.50% 30 10/21/81 Certificate of Deposit 29-101-018045 10/21/81 325,000.00 11/23/81 13.75% 32 11/23/81 Certificate of Deposit 26-101-018045 11/24/81 286,000.00 12/24/81 10.60% 30 12/24/81 Certificate of Deposit 27-101-018045 12/24/81 280,000.00 1/25/82 11 .25% 32 1/25/82 )Certificate of Deposit 28-101-018045 1/25/82 300,000.00 2/25/82 12.25% 30 2/25/82 Certificate of Deposit 29-101-018045 2/25/82 300,000.00 3/29/82 12.25% 32 3/29/82 Certificate of Deposit 26-101-018045 4/7/82 225,000.00 5/7/82' 13.25% 30 5/7/82 Certificate of Deposit 27-101-018045 5/10/82 220,000.00 6/9/82 12.75% 30 6/9/82 Certificate of Deposit 28-101-018045 6/14/82 185,000.00 7/14/82 12.85% 30 7/14/82 Certificate of Deposit 29-101-018045 7/15/82 185,000.00 8/16/82 12.75% 32 Certificate of Deposit 27-101-018045 7/15/82 3,000,098.00 8/16/82 12.75% 32 O‘.1SING \moo ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET Y~ ITHACA. NEW YORK 14850 607-273-8629 FST. 19g6 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • • DATE: August 5, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR JULY 1982 Total certificates available on program 94 Total number of certificates issued (not leased) 1 Total number of certificates not issued 1 Certificates issued during this month (not leased) 0 Units under lease 92 Units under lease this month 0 Relocations performed this month of present participants . . 2 Participation recertifications completed this month 4 Annual inspections completed this month 4 Initial occupancy inspections completed this month 0 Relocation inspections completed this month 2 Respectfully w///,,ssMuu)bmitted, / - oseph M. David JMD:psd 1S1NG �s ITHACA HOUSING AUTHORITY = A m 800 SOUTH PLAIN STREET r� / ITHACA, NEW YORK 14850 607-273-8629 41-. 19ge • MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • August 5, 1982 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MAINTENANCE REPORT - JUNE/JULY 1982 Total work orders completed in June 80 Total work orders completed in July 59 Breakout of work orders by projects in June: Titus Towers (163 units) - 50 Northside (70 Units) - 14 Southview (26 units) - 12 Overlook Terrace (10 units) - 4 (80) Breakout of work orders by project in July: Titus Towers - 36 Northside - 12 Southview - 7 Overlook Terrace - 4 (59) Apartment rehabs for the two months: 611 Titus Towers 1309 Titus Towers 310C Center Street 503 Hancock, Apt. #3 512 Hancock Street 907 Titus Towers 709 Titus Towers 503 Hancock, Apt. #11 216 2B Third Street 508 Hancock Street 710 Titus Towers 709 Titus Towers 1006 Titus Towers Ten-year Anniversary Paint-outs: 1411 Titus Towers 509 Titus Towers 507 Titus Towers 1106 Titus Towers 1006 Titus Towers Continued \./ Maintenance Report June-July, 1982 -2- August 5, 1982 Cleaned brush and trees' from Titus Towers grounds Painted shuffle boards (2) at Titus Towers (grounds) Built permanent fireplace at Titus Towers (grounds) Resurfaced bridge, painted, and repaired Resurfaced flat roofs on Overlook Terrace Made extensive repairs to soffit at 412 Hector, 10B (carpenter ants damage) Washed all windows and screens in Titus Towers (all apartments) Removed cinder block sand box from Southview (used blocks for permanent fire- place at Titus Towers) This is in addition to ongoing, day-to-day maintenance. Respectfully submitted, Garfield G. Ellsworth Maintenance Supervisor • GGE:psd OVSING 4 G'o ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET Z ® X% - ITHACA. NEW YORK 14850 607-273-8629 Far. 1a° MARY LOUISE BATTISTI [a[CUflV[Dlw[CTOA MEMORANDUM TO: Mary Louise Battisti , Executive Director OFFICE: Modernization FROM: DATE: June 7, 1982 William J. Breidinger Mod. Coordinator • SUBJECT: Modernization Program Monthly Report PREFACE: The appointment of the Modernisation Coordinator position effective May 6, 1982 initiated the first advancement of the Ithaca Housing Authority into the Modernization Program other than by necessary Executive action taken in 1977. Appointment of the Coordinator indicates the development of the Modernization Program Office which is to be engaged in the planning, development, and completion of Modernization Program activities designed to improve the physical structures, business systems, tenant services and any other appropriate activity designated by the Federal Regulations as eligible areas under the direction of the IHA Executive Director and Board of Commissioners. Monthly reports are initiated in order to document planning operations and examine the progressive development of the Modernization Program Office from the date of initiation. It is hoped the reports detail multi-faceted horizontal development with care to progressively effect all areas of IHA responsibility where applicable. MAY ACTIVITIES I . PLANNING A. Building Surveys 1 . Familiarity with all Authority buildings by type 2. Examination of Heating systems, all building types B. Energy Audits 1 . Each building type • 2. Conservation measures listed for basis of funding. 3. Conservation measure costs estimated from Vendors 4. Payback periods calculated C. Regulation Dissemination 1. Initiated readings of Federal Regulations and HUD handbooks 2. Readings on State Regulations concerning public housing • and funding 3. Planning roles determined from eligible activities per Federal Register II . Grant Application A. N.Y.S. - S.E.O. 6 D.H.C.R. - HEAP low cost energy conservation measure grant for public and publicly assisted housing application reviewed, assembled, and submitted. B. H.Y.S. Dept. of State - HEAP Weatherization grant application reviewed, assembled and submitted. III . Correspondence - Requested inclusion on appropriate mailing lists IV. Research A. Readings in appropriate newsletters B. Preparation for attendance in appropriate seminars C. Planned visitation to model Modernization program offices. • OvS%NG ,4 r Go ITHACA HOUSING AUTHORITY 1 e 32 BOO SOUTH PLAIN STREET Y Y ITHACA. NEW YORK 14850 • 607-273-8629 4'57. 120 MARY LOUISE BATTISTI rucurtY[Dlw[CTOR ' MEMORANDUM TO: Mary Louise Battisti , Executive Director OFFICE: Modermization FROM: William J. Breidinger, Mod. CoordinatorDATE: Aug. 2, 1982 SUBJEC : Monthly Report - July The modernization office expended the majority of its efforts for the month of July in the preparation and submission to the HUD Buffalo area office of the CTAP ( Comprehensive Improvement Assistance Program ) Preliminary Application. The application covered a five year plan and the majority of items requested in the 1 .4 million package were operations cost reduction or energy conservation oriented. All items submitted were designed to bring family and elderly units & buildings to or exceed the prescribed HUD standards. Initial phases of the Joint Review :with HUD for this project is scheduled for August 12th and Aug. 17th and 18th. JULY ACTIVITIES: • A. CTAP Preliminary Application Preparation 1 . Cost estimates obtained - a. contractor estimates solicited b. prices obtained from HUD Consolidated Supply Program c. Estimates based on Over-the-counter supply _ 2. Payback analysis calculated a.. energy conservation priorities b. Per unit savings isolated 3. Program packaged for review a. Special Purpose grants submitted for five project items b. Four comprehensive grant applications submitted 4. Application delivered in Buffalo July 16, 1982 h B. Joint Review Preparation 1 . Energy Surveys completed 2. Three comprehensive, one spesial purpose projects isolated for review 3. Payback analysis finalized. C. Grants in Progress 1 . HEAP low cost energy conservation program for Public and publicly assisted housing - N.Y.S. - DHCR, SEO. a. additional technical data submitted b. Independent study request to be submitted for final approva - electro magnetic cleaning unit. 2. N.Y.S. - D.O.S. HEAP grant application - Special Projects a. application approvable but on hold per funding re-evaluation b. additional supportive data submitted (C.A.P. support letter) 0.1.,•. \ DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT # BUFFALO AREA OFFICE i + 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE •,%,pe 114" BUFFALO,NEW YORK 14202 REGION II RECEIVED IN REPLY REFER TO: .' 2 1982 • K v C JUL 0 6 1982 Ms . Mary Louise Battisti , Executive Direct•rfREUH. IIIUMASASSUCIAIES. P.C. Ithaca Housing Authority Amhilettt EnCinetit 800 South Plain Street Ithaca, New York 14850 Dear Ms. Battisti : Subject: Ithaca, NY06-P054-006/007 , Revised Contract Documents This office has completed its review of your revised bid documents and the following comments are offered: 1 . As discussed with your architect, Mr. James Loveall , the community room should include a kitchen area. 2. A current wage rate was sent to you on June 21 , 1982 which should be included in your bid package. - 3. Enclosed please find HUD form 2530, Previous Participation Clearance . which should be included in your bid documents and completed by each bidder. 4. Concerning the issue of the Substitution Sheet, it is the opinion of this office that inclusion of this material in the bid documents is premature. Section 10-11 of the Public Housing Development Handbook (7417.1) establishes procedures for processing any changes or substitutions in the original contract. The contractors are expected to submit bids based upon the detailed plans and specifications formulated by your architect and endorsed by your Authority. Any changes must be endorsed by your agency and approved by this office prior to implementation of such changes. Therefore, all references to substitutions shall be deleted from the bid documents. 5. Regarding the issue of the subcontractors list and material list, again it is the position of this office that such. a requirement at the bidding stage is premature. Section 10-3 of the Public Housing Development Handbook contains the procedures for acceptance or rejection of subcontractors by the PHA. There- fore, all references to contractor's subcontractor and material list shall be deleted from the bid documents. Page 2 Upon completion of the above changes to your bid documents you are hereby authorized to issue the Invitation for Bids in accordance with Section 8-10 of the Public Housing Development Handbook. Please provide this office with a copy of the actual published Invitation for our files along with a confirmation that the above changes to your bid documents have been completed. Finally it must be pointed out that your architect, Mr. James Loveall of Fred H. Thomas Associates has done an exceptionally well job for your Authority. • Mr. Loveall has been extremely cooperative with this office and all submissions have been complete in every detail . We look forward to working with Mr. Loveall during the construction phase of Titus Towers II . If you have any questions on the above, please call Douglas Potter at (716) 846-4688. S nce ely, Boyd O. Bar on Direct r Housi Division, 2.1H Enc. 4 7 •f •'fie"Tn,", � RECEIVED JUL 91982 yco9 RATED`00 CITY OF ITHACA • 1 OB EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 BUILDING COMMISSIONER July 8, 1982 CODE 607 Ithaca Housing Authority Edward J. Conley, Chairman 800 South Plain Street Ithaca, New York 14850 • Re: Board of Zoning Appeals Meeting of July 7, 1982 Appeal No. 1453 Gentlemen: The Board considered your appeal for an area variance to permit the construction of a six story multiple dwelling which will be connected to the existing fifteen story multiple dwelling at 800 South Plain Street. The decision of the Board was as follows: Motion was made and seconded to approve the area variance requested in appeal number 1453. Vote: 4 Yes; 0 No; 1 Absent Granted Findings of Fact: 1) This housing would increase the number of specifically designed elderly housing units for which there is a significant demand in the community. 2) This housing would not adversely affect the neighborhood. 3) The relationship of parking spaces to the number of people housed has been shown to be more than adequate for this type of use, both through HUD re- quirements and through the experience of the Housing Authority. 4) Practical difficulties due to soil conditions were shown, and the effect of the height of buildings on the adjoining prpperties was carefully studied for harmful affects and the building designed to eliminate or reduce those effects. Ve y truly yours, TDHbr / Thomas D. Hoard, Secretary CC: Mary Louise Battisti Board of Zoning Appeals "An Equal Opportunity Employer with an Affirmative Action Program" . ' RECEIVED MAY 201982' fes' DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT tr *s~ N BUFFALO AREA OFFICE *t 'sem 11 i 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE '1%,0 11„ref BUFFALO,NEW YORK 14202 REGION II IN REPLY REFER TO: • May 19, 1982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Ms. Battisti: SUBJECT: Amendment of Letter-of-Intent Dated April 5, 1982 On February 16, 1982, the Comptroller General of the United States issued a decision regarding the Department's procedures for using reservation and notification letters to obligate funds under various Federally assisted housing programs. Due to this decision, it is necessary for us to amend the subject letter-of-intent in order for it to be considered as a valid obligating document against which disburse- ments of operating subsidy can be made by our Regional Accounting Division. Accordingly, the subject letter-of-intent is hereby amended to remove the following provision as stated therein: "The operating subsidy approved herein is based upon an estimate of operating subsidy eligibil- ity at the prorated level of 96.5 percent and is subject to downward adjustment only based upon Performance Funding System Regulations applicable to PHA fiscal years beginning January 1, 1981, April 1, 1981, July 1, 1981, and October 1, 1981," and insert in lieu -thereof the following: "The operating subsidy approved herein is based upon your Performance Funding System (PFS) operating subsidy eligibility for your fiscal year ending September 30, 1982 at the prorated level of 96.5 percent." Sincerely, 44-4.4(1) Joseph B. Lyn4,-Iej9 Area Manager, 2.1S 7 - w4G o ITHACA HOUSING AUTHORITY _ 800 SOUTH PLAIN STREET ,rte 4 ITHACA. NEW YORK 14850 _ 607-273.8629 FST, 19&0 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR May 6, 1982 LA RESOLUTION #i82-10 ACKNOWLEDGMENT OF FINAL SETTLEMENT PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY ACC CONTRACT NO. NY-515, FYE 9/30/82 WHEREAS, the supplemental Operating Subsidy obligated by Letter-of- Intent dated April 5, 1982, will provide funding at 96.5 percent for the fiscal year ending September 30, 1982, Performance Funding System eligibility originally funded at 85.5 percent; BE IT RESOLVED by the Board of Commissioners of the Ithaca Housing Authority that we hereby acknowledge that this payment in the amount of $30,008.00 constitutes full and final settlement of all operating subsidy for fiscal year ending September 30, 1982, including reimburse- ment for consumption overruns and utility rate increases for fiscal year(s) ending September 30, 1981 (and 1982). ATTEST: Edard J. Conley, Chairman J Margaret L. C1};nes, Secretary-Treasurer CERTIFIED to be a true and exact copy of Fesolution No. 82-10, approved by the Board of Commissioners of the Housing Authority of Ithaca, New York, at their meeting of May 6, 1982. PAAA 1s �,� �� 7Cly4 19 1 Margaret L: CLynes, Sec.-Tr(easfr Date Motion by' Margaret L. Clynes, fseconded by Thomas Hanna - Ayes - 6; Nays - 0 'R e 7982 000[Nf e, 1 O ti4 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT O *o BUFFALO AREA OFFICE !OHMI �e 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE '%Asa w+. BUFFALO,NEW YORK 14202 REGION II IN REPLY REFER TO: April 5, 1982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Ms. Battisti: SUBJECT: Prevalidation of Supplemental Operating Subsidy Project Nos. NY 54-1,•2, 4, 5 This Office has prevalidated by letter of intent operating subsidy in the amount of $30,008 from appropriations Account No. 8620163. The Operating Subsidy approved herein is based upon an estimate of operating subsidy eligibility at the prorated level of 96.5 percent and is subject to downward adjustment only based upon Performance Funding System (PFS) - Regulations applicable to PHA fiscal years beginning January 1, 1981; April 1, 1981; July 1, 1981; and October 1, 1981. Please be advised that there will be no further distribution of funds applicable to Federal Fiscal Year (FFY) 1981 operating subsidy eligibility. Accordingly, we request your PHA forward to this Office within thirty (30) days, a Board resolution which certifies that these funds constitute full and final settlement of all operating subsidy for FFY 1981, including reimbursement for consumption overruns and utility rate increases for FFY 1981, which normally would be submitted for funding from FFY 1982 funds. Payment of the funds prevalidated herein will not be approved until this Office has received the aforementioned Board resolution; a revised Operating Budget, Form HUD-52564; and a Request for Payment of Perfor- mance Funding System Operating Subsidy, Form HUD-52721. We must further advise you that the amount of $17,622 (representing the amount by which the Low-Income Energy Assistance Program monies approved under the Home Energy Assistance Act of 1980, which were not specifically designated for capital improvement work to correct energy audit deficiencies, exceeds the difference between the total 1981 PFS subsidy eligibility and 96.5 percent of the eligibility) will be used as an offset to your PFS operating subsidy eligibility for your fiscal year beginning October 1, 1982. . ) 2 Finally, we note that the ACC amendment required by 24 CFR Part 869 has been received from the PHA and has been determined to be properly prepared and executed by the PHA. Sinc ely, 15/11 Jo eph . Lynch Area Manager, 2.1S • I Eligible 100% Subsidy $ 147,258 Utility Overrun 14,311 $ 161,569 96.5% 155,914 85.5% 125,906 '$ 30,008 HEAP Payments $ 7,249.91 Paid directly to NYSEG 16,027.12 Received direct $ 23,277.03 17,622.00 which will be deducted $ 5,655.00 from 1982-83 eligibility $ 155,914 - 96.5% Received from HUD 5,655 - 3.5% Received from HEAP $161,569 - 100% of need tkanZ'ht ` � 'i"'�f RECEIVEY JUL 2 91S82 r JoBS•PEAcE•JuSricE soc,AL. PRoGsS Coalition for Social Progress BMW �= P.O. Box 2706 Ithaca, New York 14850 ar es July 27, 1002 Battisti Executive Director Ithaca1Housing Authority • Titus owers Ithaca' • Dear Ms. Battisti, The Ithaca Coalition for Social Progress was formed last September to try to counter the acute consequences of policies being adopted by the Reagan administration. We hope to uromote alternative po- licies which address basic human needs Lfi rights - employment, • housing, nutrition, health-care, education, etc. The Coalition in- cludes representatives from local peace roues, trade unions, small businesses, woL.en' s groups, local political parties as well as con- cerned individuals. As we approach the mid-term. elections in lovember, we are greatly concerned that many Ithacans are not registered to vote and there- fore will have no voice at the polls. With this in mind, we are em- barking on a voter registration campaign. This will ensure that as many people as possible will be eligible to vote. A number of us are residents of the First Ward, and we have identified this Ward as including many people who have a great stake in the elections, but are not registered. The First Ward is one area in . which we hope to concentrate our voter registration drive. • We would like to announce our voter registration campaign, and to solicit community support, at a meeting in the First Ward downtown community. We propose this meeting to take place on August 17 at 7:31 pm, lasting for approximately one and a half hours. We are re- Questing permission to use the community room of the Hancock Street housing project for this purpose. If �:ou have any further questions, please contact me at 753-4106 or 273-021 . Hoping to hear from you soon, I am, S;ncerel yours, 000C. • Carl H. Feuer, for the Coalition r r c ''wooi REVD AUG 11982 - � < r (s-k-A. T4% � ,,.,oRATEO_.- CITY OF ITHACA 1OB EAST GREEN STREET ITHACA, NEW YORK 141350 OFFICE OF TELEPHONE: 272-1713 CITY CLERK July 30, 1982 CODE 607 Mrs. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mrs. Battisti: The City of Ithaca is requesting the use of Titus Towers as a polling location for First Ward, District Two, for the year 1982. The schedule is as follows: Primary Election Day: Thursday, September 23, 1982 12:00 p.m. to 9:00 p.m. General Election Day: Tuesday, November 2, 1982 6:00 a.m. to 9:00 p.m. If you have any questions, please feel free to call me. Thank you very kindly. Sincerely, I If I er PA4JA, Joseph A. Rundle City Clerk JAR:hh "An Equal Opportunity Eml'ioyei with an Attrmahve Action Program' TOMPKINS COMMUNITY HOSPITAL NOMINATING FORM FOR CORPORATE MEMBERSHIP Term of Membership: April 1982 - March 1983 Sponsoring Organization Name: Address: Phone: President of Board or Chief Executive Officer (person to contact): Categories of Sponsoring Organizations (please circle correct category): a. Private, not-for-profit organizations from the hospital service area with at least 25 members. The organization must have a public service purpose and be more than social in nature. r b. Municipality in the hospital service area. (specify) c. Educational institutions in the hospital service area. (specify) d. Governmental units or administrative sub-units of government which have an interest in health in the hospital service area. (specify) Nominee for Corporate Membership Sponsoring entities may nominate one individual each year to become a member in the Tompkins Community Hospital Corporation. The individual nominated must be at least 18 years of age, and can be nominated by only one sponsoring organization. Name: Address: Zip Phone: Role in Sponsoring Organization: (over) The Secretary of the Corporation, will inform nominees of the organizational meeting of the hospital's membership corporation. Rights and duties of the members of the corporation, as provided in the bylaws, are as follows: 1. Members will meet annually to elect three Directors on the Board of Directors, and the entire Membership & Nominating Committee. A slate of candidates for Directors will be presented by the Nominating Committee at the annual meeting. 2. Any member may hold any office in the corporation to which the member may be elected or appointed. Each member will have one vote. 3. Members may also amend the hospital bylaws. 4. Members may participate in other activities as may, from time to time, be deemed appropriate to the position, or as legally mandated under New York State law. S. Members will be appointed annually to the corporation by their sponsoring entities. 1 As president of the board or chief executive officer of the above entity, I believe that my organization fits the description in the Tompkins Community Hospital by laws that is circled above. I understand the duties and responsibilities outlined in the hospital's bylaws and believe our nominee is able to fulfill them. Signature: Date: L ;-) _ ! � , t , mbs ; /,'" (3%NG o ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET ITHACA. NEW YORK 14850 607-273-8629 EaT 106 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • August 5, 1982 LA RESOLUTION #82-20 WHEREAS, the Ithaca Housing Authority (hereinafter called the "Local Issu- ing Agency") has adopted a resolution on the 3rd day of April 1969, entitled: Resolution Authorizing the Sale Issuance and Delivery of Project Notes and the Execution of Requisition Agreements (hereinafter called the "Resolution") and now proposes to amend that Resolutionto allow as an alternate procedure the receipt and opening of bids on its behalf for the purchase of project notes which may be issued under that Resolution, by the Associate Regional Counsel in the United States Department of Housing and Urban Development (hereinafter called "HUD") involved with the issuance of project notes (hereinafter "private market finance") by local issuing agencies in this HUD geographical Region, NOW, THEREFORE, BE IT RESOLVED by the Local Issuing Agency as follows: 1. The Resolution be, and it hereby is amended to include a new sub- paragraph c. in Section 3 to read: c. The Associate Regional Counsel of the United States of Housing and Urban Development involved with private market finance in the HUD Regional Office in the geographical Region in which this Local Issuing Agency is located, is hereby authorized to act alternatively on behalf of this Local Issuing Agency and to per- form each of the functions set forth in Section 3, subparagraph a. and b. , of the Resolution. 2. This Resolution shall take effect immediately. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: 0J5ING'9 h. st o ITHACA HOUSING AUTHORITY = A 800 SOUTH PLAIN STREET Y ITHACA. NEW YORK 14850 607-273-8629 FST 190 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR • August 5, 1982 LA RESOLUTION #82-21 WHEREAS, the Ithaca Housing Authority has entered into a contract with the United States of America acting through the Department of Housing and Urban Development (hereinafter referred to as the "Government") for financial assis- tance for low-income public housing pursuanttothe United States Housing Act of 1937, as amended, 42 United States Code section 1437 et seq. ; and WHEREAS, pursuant to said contract, the Government and the Comptroller General of the United States or his duly authorized representatives have the right to audit the books and records of the Ithaca Housing Authority pertinent to its operations with respect to such financial assistance; and WHEREAS, the Government has authorized the Ithaca Housing Authority to procure such an audit by an Independent Public Accountant in lieu of audit by the Government, subject to Government approval of the specific contract for audit entered into between the Ithaca Housing Authority and the Independent Public Accountant; and WHEREAS, the Ithaca Housing Authority did seek proposals from five auditing firms, who possessed the expertise to conduct such audits; and WHEREAS, Johnson, Frazier and Wright, Certified Public Accountants of Atlanta, Georgia, submitted the lowest proposal in a lump sum fee of $1,940.00, inclusive of all costs and expenses, NOW, THEREFORE, BE IT RESOLVED that the Contract attached to and made hereby a part of this Resolution, together with the above indicated fee, is approved by the Authority subject to final approval by the Department of Housing and Urban Development. Margaret L. Clynes, Secretary-Treasurer Motion by: .. .... .... .... .... Seconded by: Ayes: Nays: TABULATION OF AUDIT PROPOSALS 24-MONTH 36-MONTH • 1. Johnson, Frazier & Wright Atlanta, Georgia $2,950.00 $1,940.00 2. Anthony G. Polcari Rutherford, New Jersey 4,000.00 2,100.00 3. Pasquale & Baasch Syracuse, New York 1,500.00 2,500.00 4. Robert J. Tauriainen Livonia, Michigan 3,000.00 3,000.00 5. Main-Hurdman Syracuse, New York 5,720.00 5,720.00 '0 JUN 91982 Jlriwre. � DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT' * 1� * 8 BUFFALO AREA OFFICE `se e,, aO woe BUFFALO,NEW YORK 14202 • REGION II IN REPLY REFER TO: June 8, 1982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Ms. Battisti: Subject: Audit for 24 Month Period from October 1, 1979 to September 30, 1981 This letter is in response to your phone inquiry of May 17, 1982, concerning the reason your audit proposals were returned unapproved for the audit period ending September 30, 1981. Pursuant to Chapter 3, Paragraph 10 of HUD Handbook IG 7476.3, entitled "Audit Guide for Audits of Public Housing Agencies, " dated August 1978, if an audit proposal is not requested within 120 days after the close of the PHA's fiscal year, the PHA should request proposals to coincide with the end of the next fiscal year and obtain a three-year audit. Accordingly, as per your discussion with Ron Cianciosi of my staff, since the audit proposals forwarded to this office were not solicited in accordance with the provisions of HUD Handbook IG 7476.3, the Ithaca Housing Authority must resolicit proposals for the thirty-six(36) month period ending September 30, 1982. If you have any further questions concerning this matter, please contact Mr. Cianciosi on 716-846-5757. Sirfcerel , ,1)6.016ti b-.) Boyd 0. Barton Director Housing Division, 2.1H • 7 REC E1VELUJ:,, 0 2 1.,81 U. ; EPARTUENT OF HOUSING AND UREA DEVELOPMENT RIJGION II December 29, 1980 >1 N O T i C E BUF 80-81 7476.1 Until further notice TO: Ali Public Housing Agencies SUBJECT: Compliance with Qualification Requirements of Independent Public Accountants HUD Handbook 7476.1, Audits of Public Housing Agencies by Independent Public Accountants, dated January 1977, outlines procedures to be followed by public housing agencies when engaging the services of an Independent Public Accountant for conducting biennial audits. Pursuant to Page 3, Paragraph 8 of the proposed form of audit contract, "The Contractor must be either a Certified Public Accountant, or a licensed or registered public accountant licensed on or before December 31, 1970, by a regulatory authority of a state or other polit- ical subdivision of the United States and meet any legal requirements concerning registration in which the Public Housing Agency is located. In addition, those public accountants licensed after December 31, 1970, but prior to December 31, 1975, who performed a PHA audit prior to December 31, 1975, will be eligible to continue to perform PHA audits. A statement by the state identifying such registration or license shall be attached to this Contract." The Office of the Regional Inspector General for Audit has recently advised the HUD field office that instances of noncompliance with the above stated certification and/or licensing requirements have been reported to them. Therefore, unless an auditor is a CPA or meets the above stated licensing/registration requirements, they would not be acceptable to conduct an audit of your Public Housing Agency. Accordingly, in the future, at the' time of the request for audit approval, the PHA must obtain from the IPA and submit to us evidence of compliance with the above referenced paragraph. Should you have any questions regarding this matter, please contact Ron Cianciosi at (716) 846-5757. 2.1HMA;Distribution as above 2 21717-P MID-1..+1+..D. C. MUD-2111 [.Il 4.OJSINe- G'0 ITHACA HOUSING AUTHORITY 4 A m 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 607-273-8629 FS7 1948 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR August 5, 1982 LA RESOLUTION 482-22 WHEREAS, the Ithaca Housing Authority has adopted a Rent Schedule for the operation of its low-rent public housing projects, and WHEREAS, a separate Welfare Rent Schedule was adopted therein, and WHEREAS, HUD Buf Notice 81-58 recommended a procedure for the increase of the Welfare Schedule, which is attached hereto, and WHEREAS, the continued increases in utility costs, labor costs, etc. necessi- tates such an increase in order to maintain public housing units in a safe, decent, and sanitary condition, NOW, THEREFORE, BE IT RESOLVED that the following schedule be implemented on October 1, 1982: Occupancy Existing Standards Proposed 1-bedroom $ 77.00 1-2 $130.00 2-bedroom 90.00 2-4 161.00 3-bedroom 101.00 4-6 191.00 4-bedroom 107.00 6-8 219.00 5-bedroom - 110.00 8 247.00 Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: F� 1a./ %NNW ic-1. OJSiN(, q � ., Go ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET %."... ITHACA. NEW YORK 14850 607-273-8629 FST 106 MARY LOUISE BATTIST7 MCu71Vr DMCCTOR • July 22, 1982 Department of Social Services Division of Income Maintenance 40 North Pearl Street Albany, New York 12243 To Whom it May Concern: . Subject: Welfare Rent Schedules / BUF Notice X)81-58 Ithaca Housing Authority Ithaca, New York Per above subject, HUD BUF Notice X181-58, attached and marked "Exhibit A," we proposed the following welfare rent schedule and received HUD approval: Existing Occupancy Standards Proposed 1-bedroom $ 77.00 1-2 $130.00 2-bedroom 90.00 2-4 161.00 3-bedroom 101.00 4-6 191.00 4-bedroom 107.00 6-8 219.00 5-bedroom 110.00 8 247.00 This schedule was posted in conspicuous areas for tenant comment for thirty (30) days. No comments were received. The above proposal was based upon two salient factors: 1. Occupancy standards based upon the IHA's Statement of Policies - Section VII, entitled "Continued Occupancy Standards," and marked "Exhibit B." 2. The Tompkins County Public Assistance Standards, which are utilized for private rentals only, and marked "Exhibit C." Since the Ithaca Housing Authority does not have a state project and sincerely feels that the above schedule would be equitable and fair, we do not wish to propose the Section 8 FMRs, which are as follows: Existing Occupancy Standards 1-bedroom $237.00 1-2 2-bedroom 290.00 2-4 3-bedroom 346.00 4-6 4-bedroom 391.00 6-8 Department of Social Services -2- July 22, 1982 Due to the extreme increases in utility costs, we are unable to continue renting these units at such low rents. We have reduced our consumption through energy conservation methods, but are unable to keep up with the utility company's increases. During the winter months, the welfare rent does not cover the utility bills for these units. We find ourselves using money earmarked for maintenance and improvements to compensate for the loss. We sincerely feel we are compromising the issue by not proposing the Section 8 FMR. We intend to implement the increased welfare schedule on October 1, 1982. Should you wish ,to discuss this increased schedule, please call or write. Sincerely, Mary Louise Battisti Executive Director MLB:psd Enclosures cc: James J. Brennan, Commissioner Tompkins County Department of Social Services Wille Lott Department of Housing and Urban Development ••• 411 L 1 11, t. . .,; J t. k• REG I1 , BUFFALO AREA OFFICE LI{{W RECEIVED MAY 1 41982 To the Attention oft Not1CQ BHP 81-58 All Conventional Publio Housing Authorities Issued: January 6, 1982 • Expires: Until further notice r • • Cross References: 7465.1 Subject: Welfare Rent Schedules Many:housing authorities have been experiencing difficulties in updating their welfare rent schedules. After several consultations and much correspondence with our Central Office, they have recommended the following procedure for approving welfare rent schedules: 1) Submit a proposed welfare rent schedule equal to your local state project shelter allowance or, if you have no state projects, the appropriate Section 8 Fair Market Rents to the Buffalo Area Office for approval. 2) Once approval of a welfare rent schedule is obtained, you must advise the appropriate welfare agency directly of your new rents. We recommend the letter give at least 60 days notice before you charge increased rents. The letter should be addressed to: Department of Social Services Division of Income Maintenance 40 North Pearl Street Albany, New York 12213 • A copy should be sent to your local Social Service office, as well as this office. _ • 3) Once the waiting period has lapsed, affected tenants must be charged the new rent. PHAs should be lenient in proceeding against tenants who become delinquent in rent payments because of State failure to increase their welfare grants. If, once you have completed this process, you encounter any problems collecting increased rents, contact your Buffalo Area Office Occupancy Specialist immediately. • • 2.1 Dislnbution: As above "EXHIBIT A" Prrvious Fdir;ons Are Obsolete HUD 21813801 is to he gi ‘l '� to the tc r,,,nt ,,nd case c .i cut, d ( 'y is to he retained by the Authority i ,c ' cn:,nt 's Il le. B. if, through any cause, the signer of th, ease ceasesto be a, ifienher of the tenant family, the lease s to be voi —d and a new lease agreement executed and signed by a remaining •rnber the family who can qualify as a tenant , provided the family is other.' e ligible for continued occupancy. If no member is qualified to sign a lease, the existing lease is to be voided and the family required to :tate. C. During tenure of a Leas Agreement, cl ges in rent or family composition shall be made in the •ollowing manner: 1 . Changes in r nt may be made by proper n. ice to the tenant, dated and signed. ch notices shall become part o the existing lease. 2. Chang& in family composition may be related t . Applications for Ad- mis on or Continued Occupancy, whichever is late D. If a enant family transfers from one dwelling unit to another, a new Lease s . 1 be executed for the dwelling to be occupied. SECTION ViI : CONTINUED OCCUPANCY STANDARDS A. To avoid overcrowding and prevent waste of space, dwellings are to be leased in accordance with the occupancy standards set forth below. Dwellings will be so assigned that, except possibly in the case of infants or very young children, it will not be necessary for person of opposite sex, other than husband and wife, to occupy the same bedroom. L'here it Is found that the size of the dwelling is no longer suitable for the family in accordance with these standards, the family is to be required to' move to a dwelling of appropriate size when it becomes available. NUMBER OF NUMBER OF PERSONS BEDROOMS MINIMUM MAXIMUM 0 - 1 1 1 1 2 2 2 3 4 6 6 8 B. Only those occupants meeting all of the following requirements will be con- sidered eligible for continued occupancy: 1. who qualify as a family except that a person remaining as the residum of a family may be permitted to remain in occupancy in a unit of ap- propriate size; 2. whose net income at the time of re-examination (less all income of minor members of the family, plus amounts paid by the U.S. Government for disability or death occurring in connection with military service, or any other exemption for continued eligibility) does not exceed the • _ applicable income limit for continued occupancy set by the authority and stated in Exhibit B. _ "EXHIBIT B" • • -6- C. D.+ellings will be so assigned that, except possibly in the case of inf;,nts or very young children, it will not be necessary for persons of opposite sex, other than husband and wife, to occupy the same bedroom. Reassignment or transfers to other dwelling units shall be made without regard to race, transferred to a dwelling unit of equal size either within a project or between projects, except for alleviating hardships as determined by the Executive Director or his designee. Transfers within projects shall be made for families requiring large-size units which do not exist within the project; i .e. , tenant requires 5-BR unit and lives in Project A, which has only 1- to 4-BR units. SECTION VIII : REGULAR RE-EXAMINATION OF TENANTS A. Redetermination of Eligibility and Rent Adjustments. The eligibility of all tenants is to be re-examined once every twelve (12) months , and upon deter- mination of the anticipated income for the ensuing years, the tenant's rent is to be adjusted in accordance.With an established re-examination schedule. Elderly families (62 years of age or over) are required t be re-examined at east once every two years. The length of time between he admission of a ti ant and his first re-examination is not to exceed ei -•hteen (18) months, an. the first re-examination for any elderly tenant fa ily may be extended to nit more than twenty-four (24) months from the dat = of admission. B. Re-exa , 'nation Procedures. Data assembled at the tine of re-examination is to be file. in the folder set up for the family at th- time of its application for admis ion. C. Each tenant amily is to be notified in writing .f any change required in rent or unit occup ed and of any misrepresentation • lease violation revealed by the re-examina ion and the corrective action -ken. All entries on the fo s are to be made in ink, i delible pencil , or typed In. Correction or changes - e to be made by lining rough the original entry and substituting the correct'ng data. Also, such • anges are to be dated and initialed by the person recording t e changed data, and the reasons and the authority for suck changes incorporated into e record. D. Each tenant is to be req. ired, at the time of re-examination, to submit and sign an application for c• tinued oc•upancy on forms provided for that pur- pose. E. As a part of the record of eac• f. ily re-examined, the Executive Director is to certify that it has been det. r fined that the tenant and his family are eligible or ineligible for conti ed occupancy. - F. Tenant families who are inelig ble or continued occupancy shall be notified in writing and allowed six mo the wit in which to move. If a family is un- able, due to special circums antes , t . find decent, safe, and sanitary housing within its financial means fter makin. every reasonable effort to do so, the Executive Director or desi nee, after in estigation, may permit the family to continue in occupancy for the duration o such situation. In such event, the Authority shall: 1. secure a written tatement every six mon hs from the tenant stating that the tenant is ma ing every reasonable of ,•rt to-find an apartment within his financial ans; TOMPKINS COUNTY PUBLIC ASSISTANCE STANDARDS ' `:umber of Eff. 10/1/75 Eff. 10/1/75 I :.craons in Pre-added Heat Allowance y Shelter Allowance : sistance Allowance Regular Natural Gas Growl Eff. 7/1/74 12 Mo. 8 Mo. 12 Mo. 8 Mo. Unheated Heated - 1 U 1 $ 94.00 $ 22•.00 $ 33.00 $14.00 $ 21.00 $108.00 $130.00 j m 2 150.00 31.00 47.00 18.00 28.00 130.00 161.00 - 3 200.00 40.00 59.00 27.00 41.00 137.00 177.00 ; w 4 258.00 50.00 74.00 32.00 48.00 141.00 191.00 = . 5 318.00 53'.00 79.00 34.00 • 52.00 146.00 199.00 1 6 368.00 56.00 84.00 36.00 53.00 163.00 219.00 7 418.00 60.00 89 .00 39.00 58.00 163.00 223.00 8 468.00 63.00 94.00 40.00 60.00 184.00 247.00 9 518.00 ----- ---- ----- ------ • 10 568.00 ----- ----- ----- • Plus $50.00 each added. Restaurant Allowance .. Breakfast: $ .75 • . • Lunch: 1.00 Dinner: .1.45 - All Meals : 64.00 . Lunch and Dinner 47.00 EXEMPTIONS; ADC;- none at intake, then, if eligible; first $30.00 of family, monthly gross income and 1/3 of . . the remainder. ' ) HR - • $20.00 work incentive for single, $40.00 for employed homemaker. 1 HR - V.A. disability pension - 1590 exempted. . Amounts for heating water and for cooking fuel are included in the pre-added allowance. o ;ING -1 . J '� GA ITHACA HOUSING AUTHORITY QA s 800 SOUTH PLAIN STREET = ITHACA. NEW YORK 14850 • 607-273-8629 'sr. 91,e MARY LOUISE BATTI5T1 EXECUTIVE DIRECTOR' August 5, 1982 LA RESOLUTION #82-23 WHEREAS, the Gadabout Transportation Service has provided transportation to the residents of Titus Towers, and • WHEREAS, the Gadabout Transportation Service has requested the Ithaca Housing Authority to contribute $200.00 annually for said service, and WHEREAS, said contribution will entitle the residents of Titus Towers to preferred scheduling and reduced rates for group use, NOW, THEREFORE, BE IT RESOLVED that the Ithaca Housing Authority shall contribute the sum of $200.00 annually to the Gadabout Transportation Ser- vice of Tompkins County, and the Executive Director is hereby authorized to sign any documents in regard to the same. Margaret L. Clynes, Secretary-Treasurer Motion by: Seconded by: Ayes: Nays: A VOLUNTARY TRANSPORTATION SERVICE FOR OLDER ' AND HANDICAPPED TOMPKINS COUNTY RESIDENTS Liv JUN 8 1982 crkinink WIT — TRANSPORTATION SERVICES, Inc. — ITHACA: 607-273-1878 G R OTON: 607-898-4661 June 4, 1982 Mrs. Mary Louise Battisti, Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mrs. Battisti: Gadabout Transportation Services has been meeting a crucial need of the elderly and handicapped in Tompkins County for a flexible public trans- portation system over the six years since its inception in 1976. In an attempt to stabilize its base of local support, Gadabout has requested that organizations whose clients use the service most extensively make an annual contribution to the program. The amount being requested is $200 per organiza- tion, or less than 1% of Gadabout's total operating budget. Contributing organizations will be given preferred scheduling for group use of the Gadabout vehicles as well as reduced rates for group use. This year, the Board of Directors voted to maintain the per mile reimbursement rate at .60 for contributing organizations, while -raising that rate for non-contributing agencies to .80' . The idea of an annual contribution was initially discussed at a meeting of Gadabout staff, Board members, and representatives from several residential facilities for older persons. The sense of the meeting was that while Gadabout provides an invaluable service for the clients of these facilities, the cost of this service cannot be met solely by the donations of the people riding the buses. It was recommended that an annual contribution be requested to help cover the actual costs of the service. In order to insure Gadabout's continued survival, we need the help and support of all the agencies and facilities that use it. Enclosed you will find a "Statement of Intent" from Gadabout to provide services for your organization in return for your contribution of $200. We hope that you will be able to give us your support. S' cerely, L. ^ ence P. O'Neil, President Gadabout Board of Directors 710 WEST COURT STREET ITHACA, N.Y. 14850 GADABOUT TRANSPORTATION SERVICES, INC. SUPPORT AGREEMENT As the authorized representative of (name of organization)I would like to inform you of our organization's intent to contribute $200.00 to help offset the annual operating cost of the Gadabout service for one year from the date of receipt of our check. Our Board agrees that the primary purpose of this contribution is the support of a service which is used extensively by our organiza- tion's clients; however, we also understand that in return for this contribution we will be allowed preferred scheduling for group use of the Gadabout vehicles and our group use rate will be reduced to sixty cents ( .60c ) per mile from the regular rate of eighty cents ( .800 per mile. We do, of course, understand that any group use is contingent upon vehicle availability. Signed, Title As President of Gadabout Transportation Services, Inc. I would like to state that it is the intent of Gadabout to allow preferred scheduling of vehilces for group use, as our schedule permits, and to reduce group use rates from eighty cents ( .80 ) a mile to sixty cents ( .604) a mile for all organizations making an annual contribution of $200.00 towards Gadabout's operating budget. Signed, President Gadabout Transportation Services, Inc. MEMORANDUM OF UNDERSTANDING BETWEEN GADABOUT TRANSPORTATION SERVICES, INC. AND GROUP USE AGENCIES Organizations made up of, or serving the elderly and /or handicapped will be allowed to use the vehicles, when not scheduled by Gadabout, under the following conditions: a. Vehicles may be driven only by drivers who have met the Gadabout driver- training requirements or an approved equivalent. The GADABOUT office will have a list of these qualified drivers. GADABOUT will notify organizations of GADABOUT training classes. b. The organization must take responsibility for: 1. Reserving the vehicle in advance and arranging to pick up the keys and clip board record during regular GADABOUT office hours; 2. Supplying a qualified driver: supplying an escort also, if one is necessary. (If GADABOUT is asked to furnish a driver, an escort, either staff member or volunteer, must be provided, unless otherwise arranged by GADABOUT. ); 3. Making a pre-trip vehicle check (lights, brakes, signals, etc. ) as per driver training; 4. Providing mileage and passenger records to GADABOUT; 5. Returning the vehicle promptly and in good condition; 6. Observing all traffic rules and regulations, and paying any fines for parking or other violations incurred while using the bus; 7. Reporting accidents promptly according to GADABOUT instructions (attached to clipboard), and legal requirements; 8. Paying for damage to the vehicle not covered by GADABOUT"s $100 deductible collision policy or $50 deductible comphrehensive coverage if there is an accident for which the organization's driver is responsible. 9. Locking the vehicle when not in use; 10. Proper use of safety and vehicle related equipment within the bus, such as radio and first aid equipment; assume responsibility for the loss of such equipment if such a loss takes place while the vehicle is being used by the organization. (Radio equipment should not be used except in an emergency situation to summon assistance. ); 11. Making a reimbursement to GADABOUT to help cover the costs of operating the vehicles. The cost of operating the vehicles is estimated at .80t per mile, currently. The committee requests a minimum contribution of $5.00 per trip from organizations. Organizations using the vehicle may suggest that riders make a donation to be turned over the GADABOUT to help cover the .804 per mile cost, but they may not charge a fee. (Contributing agencies, those donating a minimum of $200 per year to GADABOUT, are asked to cover a lowered rate of .60C per mile. ). v -2- GADABOUT 2-GADABOUT TRANSPORTATION SERVICES, INC. WILL: 1. Offer periodic driver training and testing at no cost to the individual or organization; 2. Accept reservations for use of the vehicle from contributing agencies 60 days in advance, when such use does not interfere with regular GADABOUT service; requests will be considered from non-contributing agencies on a monthly basis, after the requests from contributing agencies have been scheduled; 3. Arrange to have the appropriate vehicle available and adequately fueled at the times scheduled for agency use; 4. Provide automobile liability insurance coverage through the Insurance Company of North America in the amount of $1,000,000 per accident. The borrower is an insured person or entity under our policy whether or not their negligence causes or is responsible for the accident. This memorandum may be amended in writing at any time by either party. By executing this memorandum of understanding the group use organization agrees to all of the terms and conditions stated above. A signed copy of this Memorandum will be made available to all concerned parties. Signature, Executive Director Signature, Director, Group Use Gadabout Transportation Services, Inc. Organization Date Date revised: 5/20/82 \./ .e FSC CSI! E MAY 131982 WILLIAM A. LANGE, JR. ATTORNEY AT LAW SUITE 304, THE CLINTON HOUSE 103 WEST SENECA STREET ITHACA, NEW YORK 14850 (607) 273-4044 • May 11, 1982 Mr. Frank Liguori Planning Department 128 East Buffalo Street Ithaca, New York 14850 Re: County Stream Coordinator • Dear Frank: This will confirm our telephone conversation of May 9 , 1982 . The Ithaca Housing Authority supports your efforts to create the position of County Stream Coordinator. The Housing Authority would appreciate being kept advised of the progress of the program as its property at 800 South Plain Street in the City of Ithaca abuts on a stream which may very well be included in the program. We understand that the program is oriented principally towards flood control and prevention. Thank you for your kind attention. Very truly yours, • L , Jr. A ney at L w WAL/sad cc: Ms. Mary Louise Battisti ✓ ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MEETING TITUS TOWERS AUGUST 5, 1982 PRESENT: Esther Frandell, Raymond Melton, Miriam Hutchins, Margaret Clynes, Edward J. Conley (arrived 8:40 P.M.) , William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Thomas Hanna, Morris F. Angell GUESTS: Carol Boyd, WTKO; Claudia Montague, WHCU; Clifford June, Titus Towers; Viola Scott, Overlbok Terrace; James Loveall and Terri Michaud of Fred Thomas Associates Vice Chairman Miriam Hutchins called the meeting to order with a quorum present. APPROVAL OF MINUTES: April 28, 1982 —Motion by Margaret Clynes; seconded by Esther Frandell May 6, 1982 - Motion by Esther Frandell; seconded by Raymond Melton June 3, 1982 and June 23, 1982 - Motion by Esther Frandell; seconded by Margaret Clynes. Minutes approved as read. The meeting was turned over to James Loveall and convened outside of Titus Towers in order to inspect bricksamples in the daylight and to select one from the samples on display. Mr. Loveall gave a summary on strategy employed in order to get manufacturers to compete on prices. A vote was taken and the majority of the Board chose the brick sample that Mr.. Loveall had selected. . Mr. Loveall reported that as of this date 75 sets of the _bid documents had gone out. Also, that the architectural firm was in the process of soliciting appli- cations from Clerk of the Works applicants. A copy of the advertisement for this position was passed out to the Board members and Commissioner Hutchins suggested that the following be added to it: "We are an equal opportunity employer." . This will be added to the advertisement. Interviews to be set up at the con- venience of Board members. The Executive Director reminded the Board members of the construction bid openings _to be held on August 24, 1982 at 2:00 P.M. , and that the Chairman and as many commissioners as possible be present. REPORTS: Titus Towers Tenant Council - Esther Frandell reported everything running smoothly. BOARD OF COMMISSIONERS -2- August 5, 1982 Northside Tenant Council - Raymond Melton reported that summer camp was running smoothly in spite of the lack of funding. Attorney - Attorney Lange reported on three tenants taken to City Court for non-payment of rent have all brought their accounts current. All papers have been forwarded to Attorney Papworth on the D. & V. case. Has twice met with representatives of IHA Maintenance Employees' Associa- tion. Rest of report for Executive Session. Executive Director - Mrs. Battisti informed the Board of the new regula- tions; effective August 1, 1982, for new tenants of public housing - rents will be based on 30% of adjusted income. For tenants in place and those to be recertified, rents will be based on 26% of adjusted income, and, effective October 1, 1982 (new fiscal year), 27% of adjusted income. Executive Director reported on. CIAP Application and that a HUD engineer will be in Ithaca on August 13 and the regular team here on the 16th and 17th. If everything is approved, IHA will receive approximately $500,000. Three million dollars for new construction was received and is in the bank. Interest goes to General Fund. Tenant Relations Specialist - No questions. Principal Account Clerk - No questions. Section 8 Coordinator - No questions. Outreach Worker - No questions. Maintenance Supervisor - No questions. Modernization Coordinator - No questions. OLD BUSINESS: Amendment of Letter of Intent —Resolution on Performance Funding System - LA RESOLUTION #82-10 Motion by Margaret L. Clynes to rescind.LA RESOLUTION #82-10; seconded by • Esther Frandell. Ayes - 5; Nays - 0. LA RESOLUTION #82-10 rescinded. NEW BUSINESS: A. Request from the Coalition for Social Progress to use the Northside Community Room for a voter registration campaign. Lengthy discussion ensued. The concensus of opinion was that voter registration is very important; however, IHA Board policy is that no partisan politics are allowed on IHA property. The Coalition to be advised that they must contact Raymond Melton of the Northside Tenant Council. MargaretClynes requested that she not be named in the letter as she is a candidate for the First Ward. Let the records show that Mrs. Clynes abstained from any of the foregoing discussion. B. Use of Titus Towers as a polling place again approved. i' 1./ 1-, BOARD OF COMMISSIONERS -3- August 5, 1982 C. Nomination for Corporate Membership to the Tompkins Community Hospital. Chairman Conley proposed that Viola Scott be nominated. Miriam Hutchins so moved; seconded by Esther Frandell. Ayes - 5; Nays - 0. Carried. RESOLUTIONS: LA RESOLUTION #82-20 - Amendment to Master Resolution - Project Notes Bids (copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Raymond Melton Ayes - 5; Nays - 0. So carried. LA RESOLUTION #82-21 - Award of 36 Month Audit Contract to Johnson, Frazier & Wright (copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 5; Nays - 0. So carried. LA RESOLUTION #82-22 - Welfare Rent Schedule (copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Miriam Hutchins Discussion: Executive Director explained to Commissioner Hutchins that the increase in welfare rents would not have a negative effect on welfare recipients; that private landlords do get the higher welfare rents, but that the Housing Authority, up to this point, has received the very low rents. Chairman Conley wondered that if the State refuses to approve the new rent schedule it would discourage the IHA from accepting additional welfare tenants due to budgetary constraints. The Executive Director con- curred. Vote: Ayes - 5; Nays - 0. So carried. LA RESOLUTION #82-23 - Authorization for IHA to contribute annual $200.00 to Gadabout Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 5; Nays - 0. So carried. COMMUNICATIONS: Letter regarding County Stream Coordinator ADJOURNED (to Executive Session) Margaret L. Clynes, Secretary (Recorded by Patricia S. Darling) L./ ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 • BOARD OF COMMISSIONERS SPECIAL MEETING TITUS TOWERS AUGUST 30, 1982 PRESENT: Margaret L. Clynes, Morris F. Angell, Esther Frandell, Thomas Hanna, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Edward J. Conley, Miriam B: Hutchins, Raymond Melton GUESTS: Duncan Davey, WTKO; James Loveall, Fred Thomas Associates PC Secretary Margaret L. Clynes called the meeting to order with a quorum present. The purpose of the special meeting was to award the contracts on the NY06- P054-006/007 new construction project. The following resolutions were read by the Secretary (copies attached to original minutes) : LA RESOLUTION #82-25 - Award of General Construction Contract to McGuire & Bennett, Inc. - Motion_by:Margaret L. Clynes; seconded by Morris F. Angell Ayes - 4; Nays - 0 Unanimously carried. LA RESOLUTION #82-26 - Award of Heating, Ventilating and Air Conditioning Contract to Ken Bruielly Plumbing & Heating Motion by Margaret L. Clynes; seconded by Morris F. Angell ' Ayes - 4; Nays - 0 Unanimously carried. LA RESOLUTION #82-27 - Award of Electric Work Contract to Williams Electrical Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 4; Nays - 0 Unanimously carried. LA RESOLUTION #82-28 - Award of Plumbing Work Contract to ABL Plumbing & Heating Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 4; Nays - 0 Unaimously carried. BOARD OF COMMISSIONERS -2- August 30, 1982 At this point, the meeting was turned over to Mr. Loveall who recapped the formal procedure for awarding the contracts, handed out a copy of letter re- ceived from General Building Contractors (copy attached) and copy of letter sent to four prime contractors (copy attached). The Executive Director was concerned that the GBC went directly to the architect's office; and that any questions should have been directed to HUD. Also, that GBC is acting on be- half of McGuire and Bennett, Inc., that the form in question was bound into the specs, and the proposal was submitted with full knowledge of all documents required. Thomas Hanna proposed a motion that the Executive Director be au- thorized by the Board to write a response to the General Building Contractors based on these matters, that the bid documents are not being changed, and any further questions of this nature should be referred to HUD. Seconded by Esther Frandell. Ayes - 4; Nays - 0. So carried. Mr. Loveall informed the Board that applications have been received for Clerk of the Works position, and interview's -will be set_up .(all_in one day) and Executive Director and Board members to be present. Meeting adjourned to Executive Session. Margaret L. Clynes, Secretary (Recorded by Patricia S. Darling) 1' ,s‘yst/s1G Cf,b. ITHACA HOUSING AUTHORITY It 1,1 800 SOUTH PLAIN STREET ‘3",•• ITHACA. NEW YORK 14850 607-273-8629 tST. MARYLOUMEBATTISTI EXECUTIVE DIRECTOR DATE: October 7, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations Specialist SUBJECT: MONTHLY REPORT FOR SEPTEMBER, 1982 Vacancies: 503 Hancock Street, #2 - 2-bedroom 312D Third Street - 4-bedroom Recertifications completed for Titus Towers Aug./Sept. . . .163 Tenants tentatively being selected for placement 1 Tenants that were selected and placed 3 Inspections made on prospective tenants (applicants) . . . . 0 Inspections made on tenants moving out 4 Inspections made on present tenants 0 Tenants that have been relocated 1 Respectfully submitted, PadtiMP)1).14 Joseph M. David JMD:psd ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982 Type It Purchase Date Amount .. " 'Maturity Date Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9.15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 Certificate of Deposit 27-301-018045 09/15/82 100,000.00 03/14/83 9.60 180 /1. S. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120 Certificate of Deposit 16-101-018045 09/15/82 100,000.00 10/15/82 9.25 30 Fed. Farm Cr. Banks/ U. S. Treas. Notes* 982471 09/15/82 2,000,000.00** 01/13/83 9.50 120 U. S.•'Treas. Notes* 982472 09/15/82 100,000.00** 10/15/82 9.25 30 U. S. Treas. Notes* 982473 09/15/82 736,760.38** 12/14/82 9.40 90 *Investments through Repurchase Agreements with Tompkins County Trust Company. **Development monies totalling $2,836,760.38 as of 09/15/82. OvsING l G J 0 ITHACA HOUSING AUTHORITY Z A _23 800 SOUTH PLAIN STREET .ry ITHACA, NEW YORK 14850 • 607-273-8629 FST 1 9 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: October 7, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR SEPTEMBER, 1982 Total certificates available on program 94 Total number of certificates issued (not leaped) 1 Total number of certificates not issued 6 Certificates issued during this month (not leased) . . . 1 Units under lease 87 Units under lease this month 0 Relocations performed this month of present participants 1 Participation recertifications completed this month . . . 4 Annual inspections completed this month 4 Initial occupancy inspections completed this month . . . . 0 Relocation inspections completed this month 1 Respectfully submitted, )1444P///457.4 oseph M. David JMD:psd o CENTRAL NEW YORK MINORITY CONTRACTORS & VENDERS ASSOCIATION, INC. 4200 SOUTH SAUNA STREET• SYRACUSE. NEW YORK 13205• (315)469.0208 September 2, 1982 SEP 7 1982 RECEIVEn. Mrs. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 S. Plain Street Ithaca, NY 14850 Dear Mrs. Battisti: This letter is in reference to our telephone conversation of August 27, 1982. As discussed with you, it is my understanding that McGuire & Bennet was the apparent low bidder for the general construction on the project. • I was gratified to hear that you share my feelings in reference to the utiliza- tion of minority entrepreneurs and that you would take whatever steps possible to assure that minority participation exists on this project. If I can be of any assistance to you in your efforts to meet your objectives, please feel free to contact me at the above number. Sin•- -ly, 1 /," d."- uel Henderson, Jr. President EH/taf - WILLIAM A. LANGE, JR. M1 ATTORNEY AT LAW �p 19Q ✓ I� SUITE 304, THE CLINTON HOUSE 03 WEST SENECA STREET Q C `'C 9 �Jiii.. 1ITH CA NEW YORK 14850 ►`��G'YCD (607) 273-4044 September 8, 1982 Mary Louise Battisti Ithaca Housing Authority 800 S. Plain St. , Titus Towers Ithaca, New York 14850 Re: Titus Towers II • Dear Mary Louise: At your request, and at the request of the Board of Directors, I have reviewed the applicability of Section 106-b of the General Municipal Law of the State of New York to the recently approved contract for construction of the above project. I enclose a copy of Section 106-b for your information and reference. Section 106-b, subdivision 1, of the General Municipal Law provides that "the public owner shall retain not more than 5 percentum of each progress payment to the contractor. . . " This provision is made expressly applicable to all contracts for public work awarded by Municipal Housing Authorities in the State of New York by Section 151, subdivision 6, of the Public Housing Law of the State of New York. However, Section 106-b, subdivision 3, of the General Municipal Law clearly provides that " In the event that the terms of payment on a public works project, as provided in this section, are pre-empted or superceded as a result of the provisions of any federal statute, regulation or rule applicable to the project, the terms of this section shall not apply." Accordingly, it is entirely clear that the Ithaca Housing Authority, acting pursuant to H.U.D. rules or regulations has every right to require 10% re- tainage until 50% completion of the contract. I hope that this adequately answers the legal question raised at the last Board meeting. If not, please feel free to get in touch with me. Very ruly y' rs, , • AVtel A ,.:�-e, Jr. A n: at w WAL/sad enc. i, - _ - t 10 M wo s F ..a 'ka g fig�'6 Y}.r sit .a+-F;t' , a t Fe.'i t} { ; a�t '"` ' -, .; ART 5-A ART 5-A GENERAL MUNICIPAL LAW § 106-b 1 icipal Law. 1965 Ops St RESEARCH REFERENCES AND PRACTICE AIDS: 40 NY Jur, Municipal Corporations §844. rity of New York State, ruway Authority, of the te School District and § 106-b. Payment on public work projects bligation housing bonds ,ol district for substitu- Notwithstanding the provisions of any other law to the contrary, all rcentages. Bonds of the contracts made and awarded by the appropriate officer, board or agency of a Finance Agency and of tory Authority may not political subdivision or of any district therein, hereafter referred to as the t Compt File#765. public owner, for construction, reconstruction or alteration of any public nt mechanic's lien has work project shall provide for payment by the public owner to the contrac- d from payments to a tor and payment by the contractor to the subcontractor in accordance with wn by such contractor the following: the mechanic's lien and with the proper officer. - 1. Payment by public owners to contractors. The contractor shall periodi- I146. cally, in accordance with the terms of the contract, submit to the public is used in section 106 owner and/or his agent a requisition for a progress payment for the work Law, refers only to inicipality from a con- performed and/or materials furnished to the date of the requisition less any lined percentage provi- amount previously paid to the contractor. The public owner shall in :ontract and does not accordance with the terms of the contract approve and promptly pay the municipality pursuant contract, such as mon- requisition for the progress payment less an amount necessary to satisfy any damages to which the claims, liens or judgments against the contractor which have not been 1 titled in the event ofS 977 Op St Compt File suitably discharged and less any retained amount as hereafter described. The public owner shall retain not more than five per centum of each progress ipal Assistance Corpo- payment to the contractor except that the_public owner may retain in excess York may be deposited of five per centum but not more than ten per centum of each progress by a contractor in payment to the contractor provided that there are no requirements by the 7 part of the amount division as security for public owner for the contractor to provide a performance bond and a labor intract. However, the and material bond both in the full amount of the contract. The public owner a market value equal shall pay, upon requisition from the contractor, for materials pertinent to h Sao op St Compt File the project which have been delivered to the site or off-site by the contractor may be retained from and/or subcontractor and suitably stored and secured as required by the upon substantial corn- public owner and the contractor provided, the public owner may limit such (tract,until the end of payment to materials in short and/or critical supply and materials specially provided for in the File #622. fabricated for the project each as defined in the contract. When the work or major portions thereof as contemplated by the terms of the contract are substantially completed, the contractor shall submit to the public owner sing funds and and/or his agent a requisition for payment of the remaining amount of the contract balance. Upon receipt of such requisition the public owner shall ct therein shall approve and promptly pay the remaining amount of the contract balance g, handling and less two times the value of any remaining items to be completed and an amount necessary to satisfy any claims, liens or judgments against the jred six of this contractor which have not been suitably discharged. As the remaining items in may provide of work are satisfactorily completed or corrected, the public owner shall ed a reasonable promptly pay, upon receipt of a requisition, for these items less an amount bank or trust necessary to satisfy any claims, liens or judgments against the contractor here a political which have not been suitably discharged. Any claims, liens and judgments it with a bank or referred to in this section shall pertain to the project and shall be filed in ic1e. accordance with the terms of the applicable contract and/or applicable laws. 2. Payment by contractors to subcontractors. Within fifteen calendar days of ruly 21, 1981. the receipt of any payment from the public owner, the contractor shall pay r 513 A 'a £ y :.- "{d'1 a 3t. w • w ; 'r Sk aai ire a "ryC sz t .c .� ��F � '4`;`1,- r1r T' r '''I[i § 106-b CONSOLIDATED LAWS SERVICE ART 5-A ART 5-A i each of his subcontractors and materialmen the proceeds from the payment any political representing the value of the work performed and/or materials furnished by any district I , the subcontractor and/or materialman and reflecting the percentage of the person or prc ,-I subcontractor's work completed or the materialman's material supplied in such contract 'ill the requisition approved by the owner and based upon the actual value of therein, may ' . the subcontract or purchase order less an amount necessary to satisfy any therein an ui claims, liens or judgments against the subcontractor or materialman which fiscal officer Ii' have not been suitably discharged and less any retained amount as hereafter pursuant to tl !!i ' described. The contractor shall retain not more than five per centum of each with such sur I:, payment to the subcontractor and/or materialman except that the contrac- such political j i tor may retain in excess of five per centum but not more than ten per conditioned fc centum of each payment to the subcontractor provided that prior to be recovered i IIentering into a subcontract with the contractor, the subcontractor is unable 1;: or unwillingtoprovide aperformance bond and a labor and material bond HISTORY: Add, L 1953 both in the full amount of the subcontract at,the request of the contractor. However, the contractor shall retain nothing from those payments represent- ing proceeds owed the subcontractor and/or materialman from the public § 108. Workm owner's payments to the contractor for the remaining amounts of the Each contract contract balance as provided in subdivision one of this section. Within agency thereof fifteen calendar days of the receipt of payment from the contractor, the character that subcontractor and/or materialman shall pay each of his subcontractors and. under the pro materialmen in the same manner as the contractor has paid the subcontrac- stipulation tha i tor. Nothing provided herein shall create any obligation on the part of the person or cor public owner to pay or to see to the payment of any moneys to any compensation subcontractor or materialman from any contractor nor shall anything . contract, such provided herein serve to create any relationship in contract or otherwise, men's compens implied or expressed, between the subcontractor or materialman and the public owner. HISTORY: Add, L 1953, • 3. In the event that the terms of payment on a public works project, as prove ea In this section, are pre-empted or superseded as a result of the FEDERAL ASPS provisions of any federal statute, regulation or rule applicable to the project, Compensation uction of the terms of this section shall not apply. Redworkman's HISTORY: RESEARCH REI Add, L 1978, ch 769, eff Nov., 1978, applies to all applicable public work contracts 40 NY Jur, h bid on after the effective date of this act. 59 NY Jur,1 Sub 2, amd, L 1981, ch 166, § 1, eff Aug 31, 1981 and shall apply to all applicable 15 Am Jur L public work contracts bid on or after the effective date of this act. • • CROSS REFERENCES: This section referred to in CLS Pub Hous § 151. This section mandal CASE NOTES late that it is to 1 secures compensatic keeps them insured The Suffolk County Water Authority, being a is subject to the similar provisions of State Finance the insurance carrie public benefit corporation, is not subject to the Law, §139-f. 1979 Op St Compt File #688. this provision, and provisions of General Municipal Law, §106-b,but on such a project Department of Pub Ship Contracting § 107. Claims against political subdivisions; contractor's undertaking 442,243 NYS2d 94 A city is not require A contractor under a contract heretofore or hereafter made or awarded by cation insurance w 514 • 7 ` * y ' 4 a•` ; v . ,ai ' 17 + t. « tr' —eia ,tit� { ".a4,,,,, ,4,,,,..--,v1.,„„0-.,v,:.,4,44 yya. ,isgfie a )� :,- ',,, u ' . a� s � >� " ` ,. .„ r -`r > , rta # t r e„,„ ,* ya as ; , " 4� y , t., .-:,-2.4., .�` ° k0,-?,-. ,,- , „azk, s= YRw L ', t< t :o, : -Ns.-,,,,„ `-' ._ l.,.'^ _ yof #" j � , r ', } � z y.h:t> RECE'7 D AUG 181982' 011111 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT" *IP # BUFFALO AREA OFFICE • `sem II 6 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE b,eA1111 BUFFALO,NEW YORK 14202 August 17, 1982 •REGION 11 IN REPLY REFER TO: Mrs. Mary Louise Battisti Executive Director • Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Mrs. Battisti: This is to confirm that as per a telephone contact made by Area Office personnel, a Joint Review was scheduled to be conducted at your Authority on August 13 and 18, 1982. This Joint Review was scheduled after completion of preliminary screenings in accordance with the provisions of Comprehensive Improvement Assistance Program Handbook 7485.1 Rev. 1 to cover the following: Project Number Type of Modernization NY 54-1 Special Purpose, Comprehensive NY 54-2 Comprehensive NY 54-4 Comprehensive NY 54-5 'Comprehensive The fact that a project receives a Joint Review does not guarantee funding for that project in the current fiscal year. Final funding decisions will be made after completion of the Area Office rating and ranking procedure. At that time, you will be notified in writing of the funding decisions for these projects. S e y, /All ` /, :ofd 0. :: ton (� Di ect%r, Housing Division, 2.1H <C. "Tr Nome INT dr` DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT # BUFFALO AREA OFFICE + II If II+c° 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE °'ciao w+" BUFFALO,NEW YORK 14202 REGION II IN REPLY REFER TO: SEP 23 1982 PECEIVF0 OCT 11982 Ms. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Mrs. Battisti: • SUBJECT: Request for Application, Modernization Project No. NY54-902 Submission Deadline: November 12, 1982 On July 16, 1982, your Authority submitted a preliminary application for FY 1982 Comprehensive Improvement Assistance Program (C.I.A.P. ) funding. Subsequent to the joint review and ranking process, you have been selected to prepare and submit a final C.I.A.P. application in accordance with the provisions of C.I.A.P. Handbook 7485.1 REV 1(Section 3-16). This final application must consist of the following documents (original and 3 copies): A. For those projects for which Comprehensive or Special Purpose funding is being requested, an estimate of the total costs for re- placement of the equipment, systems, or structural elements which would normally be replaced over the remaining period of the ACC or during the 30 year period beginning on the date of submission of the final application whichever is longer. A sample format has been included to assist you in the preparation of this estimate. B. A single Form HUD-52825, Comprehensive Assessment/Program Budget (Parts I and II), including the individual PHA project(s) identified below: NY54-1 C. Form HUD-52823, Project Financial Forecast, for each project for which Comprehensive or Special Purpose Modernization is being requested. Please note that this form is to be prepared in accord- ance with the PHA's fiscal year rather than the Federal fiscal year. D. Modernization Organization and Staffing Plan including minimally the following: 1. Whether a separate modernization unit has been or will be established within the PHA and the proposed duration of the unit; if so, the relationship of the unit to the existing organizational structure of the PHA. i' 2 2. The staffing of the modernization unit or function; number, titles and salaries of technical and non-technical PHA personnel to be assigned full-time or part-time to modernization, and additional personnel to be hired; designation of a modernization coordinator, if necessary, and lines of authority. 3. Plans for periodic inspections by an architect/engineer, independent contractor or PHA staff to assure work quality and progress. 4. Resolution of any issues discussed during the joint review pertinent to C.I.A.P. staffing. E. Letter report from the PHA commenting on the City's performance within the terms of the Cooperation Agreement. F. Form HUD-918, Civil Rights Compliance Certification. G. Resolution by the PHA Board of Commissioners approving the final application and containing all certifications required by Handbook 7485.1,. REV 1, Section 3-16f. We recommend that the language contained in this section be utilized in the actual Board Resolution. Affixed is a list of Physical and Management work items which this Office agrees to fund from its FY 1982 C.I.A.P. allocation. Please prepare Form HUD-52825 in accordance with this list. Any items on the list preceded by an asterisk(*) have been identified by this Office as exceeding the modernization standards. Separate justification for inclusion of these items must be submitted with the final application. Any no-cost management items included in this listing must also be included on Form HUD-52852, Part II. Additional items which do not appear on this list are not to be included for modernization funding, although the Authority may propose to accomplish additional Moderniza- tion work through the use of Operating Reserves should they be avail- able. Please follow the appropriate instructions on Form HUD-52825 in this matter. The provision of funds is subject to Field Office approval of the Final Application and subsequent Annual Contributions Contract (ACC) Amendment. Funds may be fully or partially recaptured, in accordance with Chapter 14 of Handbook 7485.1 REV. , if an approvable final appli- cation is not received in the Area Office by November 12, 1982. The forms needed to complete this application are enclosed. Please make photocopies of these blank forms for your own use. We ask that you attend to this matter on a priority basis in order to expedite the application approval process. i' \y � 3 If we can be of any assistance in this matter, please feel free to contact Percy Rochester on 716-846-5887 at your earliest convenience. Si7erelyy,, Joseph B. Lynch Area Manager, 2.1S Enclosures ITHACA HOUSING AUTHORITY FFY 1982 CIAP NY 54-1 A&E Fees 25,300 Employee Salaries 112,300 Employee Benefits 32,000 Dump Truck 13,500 Pickup Truck 11,000 High Pressure Cleaner 1,500 Rug Cleaner 2,000 Computer and Software 18,000 Storm Windows 21,000 Intercom 40,000 Replacement Panel Sections 60,000 Heating and Air Conditioning 27,000 Compactor 14,000 Exhaust Fan Timers 4,000 Exterior Lighting 4,200 Water Filter 10,000 Heating Controls 13,000 Electrical 7,500 Gutter and Downspouts 22,000 Fluorescent Lights 11,300 Hot Water Tanks 9,000 • { ITHACA HOUSING AUTHORITY (continued) FFY 1982 CIAP NY 54-1 (con. ) Plumbing 13,000 Handrails 19,200 Weatherstripping 18,000 Siding 75,000 Walkways 4,700 Paving 14,500 Trash Receptacles 17,500 Carpeting 33,000 Flooring 35,000 Kitchens 90,000 Baths 75,000 Stoves 6,500 Refrigerators 27,000 $887,000 Non-physical management improvement items 1) Reorganization of staff 2) Update procurement policy i' Yn Y V aECT SEP 24 It Public Housing Authorities Directors Association _ ee,C2 • • Holl of the States 444 North Capitol Street,N.W. • Suite 177 • Washington,D.C.20001 202-624-5608 Executive Officers Amy Kell,Director President Immediate PastSr.Vice-President Vice-President Vice-President Vice-President - Vice-President Secretary --' ; Treasurer Melvin D.Rice President',1-1 r ' Cloud H.Bolton,]r. Membership • ' Professional Housing Legislation Apolonio Flora Fronk F.Graziano Los Angela County William C Gordon 923 53rd St. ; 'Services Development Poul Flint ' Joseph F.laden 'P.O.Drawer 1300 P.O.Box 193 P.O.Box 7322 P.O.Box 21287 Galveston, Floyd T.Carter Betty Elkins Mercer County 20 Warren St. Son Antonio, Oceanport, Los Angeles, Greensboro, • -• TX 77550 r P.O.Box 28007 P.O.Box 1226 335 Quinby St. Albany, TX 78295 NJ 07757 CA 90022 NC 27420 713.744.3641 Raleigh, Mt.Vernon, Sharon, NY 12202 512-225-1616 - 201-542.6223 213.262-0539 919-275-8501NC 27611 IL 62864 PA 16146 518.445-0711 ,_ • r w. r. 919-755.6416 618-244-5910 412-981.6881 September 22, 1982 TO ALL MEMBERS:-- SUBJECT: URGENT"REQUEST`FOR"LEGISLATIVE ACTION The good news is that all HUD area offices have been notified that you will be funded for 100% of -the PFS for the 1982 fiscal year. The major credit for this rests with the Congress of the United States since HUD had requested substantially less funds, and if their recommendations had been followed, you could have received funding as low as 80 - 82 percent. Part of the reason Congress supported-full funding was because of your efforts and the efforts of other directors throughout the United States in contacting their congressmen. NOW THE BAD NEWS! The Appropriation Bill for 1982 has passed the House of Rep- resentatives overwhelmingly. The vote was .343 to 38. This means that only 38 members . of the House opposed the HUD Appropriation Bill. If you have one of the 38 in your area, I would strongly suggest you place your objections before the Representative and that you also notify :all your tenants of his record. The bill must now pass the Senate and the Senate version will be different than the House version, and ;after that, it will go in conference before-the -final, bill is passed. Our objective should be one objective only -- and that is to obtain-the maxi- mum funding of operating subsidies. There are many issues that will be fought by • others in this bill ,_ but let us stress only one particular issue -- full funding of operating subsidies. The Senate bill provides 1 .28 bil.lion.dollars for operating subsidies. The House bill provides 1 .35 billion dollars for operating subsidies. (the same as in 1982 year.) The Administration's request, as submitted by Secretary Pierce, was 1 .075 billion dollars which would .be a disaster! ! ! • The bill will come before the Senate in the next few days. We ask you to con- - tact your individual Senators and recommend they support the HUD Appropriation Bill, iirer Trustees Russell Barokat(FL)•Jack F.Berry(PA)•Lorene P.Brown(PA)'•Jock H.Davis(KS)'•Howard Goldberg(NJ)•David Gonzales(CT)•George C.Hobson(RI) Richard M.Keefe(NJ)•Gus Kuhn(AL)•Cressworth Lander(AZ)'•David J.Levey(OH)•David W.Madden(AL)•Michael J.Maurizio(NJ)•Chris Mayo(TX)' Ben Montijo(CA)•Mary R.Naylor(MD)•Brown J.Nicholson,Jr.(GAy•William Y.Nishimura(WA)'•Kenneth E.Nixon,Jr.(NJ)'•John Rademacher(ND)' Nancy H.Rockwell(OH)'•Arthur D.Sortini(NV)•James M.Scott.Jr.(NJ)•Pot Shenemon(AZ)•James M.Smith(ME)•Virgil Tinklenberg(SD)•Alonzo Watson(IN) B.M.VanNote(ME)'•Robert A.Willis(CA)•David Walsh(RI)•Ed Witmer(OH) 'Regional Officers f ' t Y but that they do everything. � k � c possibleto encourage the Conference Committee to accept the House version of 1 .35 billion dollars. Remember, if you get less, you will .,have your budgets cut substantially. You only have two senators in your state and we can expect you to make`direct con- tact with them by letter and by phone. Stress the importance of the Senate accepting ,- the ccepting "the House version of the provision for operating subsidies when it goes to Conference. As an additional safety measure, please thank the members of the House who sup- ported our bill and also ask them to do everything possible to encourage the member- ship to support their version of operating subsidies of 1 .35 billion dollars when it goes to Conference. The two key people are Representative Boland in the House and Senator Garr in the Senate. Both in the past have been supportive of operating subsidies. . Have your representatives indicate that they support them and that they support the House bill . This is urgent, and if we lose this battle, you will soon feel it in your pocketbook. The members of the House and the Senate will be visiting their districts between now and election time when they close down for a week or two. Please make_an effort to have the members of the House visit some of your sites, take them out and show them what good housing is and whatkind of a job we are doing to provide for the needs of low income people. Wherever possible, have the press available and also have them meet your tenants and the senior citizens in particular. If they visit your site and you have newspaper articles or pictures, please send copies to our office in Washington, D. C. so we may catalog these and use them in our meeting with other representatives on the "Hill". This action is important-- our only strength and defense for future cuts will be with the members of the 'House and the members of the Senate. HUD cannot help since OMB is running the show and is - interested in only reducing costs and not helping people! We have a new full-time employee coming on board around October 20th.— Complete background information on this employee will be made available to you in the near future and it will add to our strength since we will have somebody available every day on the "Hill" and at the HUD offices. ****** The new rules are already in your hands concerning the change in the rent structure and also the elimination of ceiling rents. We have heard of some com- _ plaints on the issue of the elimination of ceiling rents and if you have any par- ticular problems on this issue,please send the information direct to our Washington office so we may review the problem. The HUD 1984 budget is now in the hands of OMB but in the term of the HUD offi- cials, there is an "embargo" on releasing information on this issue. Based on past experience, it is doubtful that the budget will request adequate funding and we will again have to fight the fightin '84 that we fought in '82 and are now fighting for '83. Thank you for your support and help in the past. Please make this final push effective. y Regard -. . :.... . t - . :.., :> Jose F. Laden • . F Vice-President/Legislation • • \e/ ✓ r.a c✓� , y ✓fir.. f://• v Public Housing Authorities Directors Association Hall of the States 444 North Capitol Street,N.W. • Suite 177 • Washington,D.C.20001 202-624-5808 Executive Officers Amy Kell,Director President Immediate Past Sr.Vice-President Vice-President Vice-President Vice-President Vice-President Secretary Treasurer Melvin D.Rice President Cloud H.Bolton,Jr.• Membership Professional Housing Legislation Apolonio Flores Frank F.Graziano Los Angeles County William C.Gordon 923 53rd St. Services Development Paul Flint Joseph F.Loden P.O.Drawer 1300 P.O.Box 193 P.O.Box 7322 P.O.Box 21287 Galveston, Floyd T.Carter Betty Elkins Mercer County 20 Warren St. San Antonio, Oceonport, Los Angeles, Greensboro, TX 77550 P.O.Box 28007 P.O.Box 1226 335 Quinby St. Albany, TX 78295 NJ 07757 CA 90022 NC 27420 713-744-3641 Raleigh, Mt.Vernon, Shoran, NY 12202 512-225.1616 201.542.6223 213-262-0539 919-275.8501 NC 27611 IL 62864 PA 16146 518-445-0711 919.755.6416 618.244-5910 412.981.6881 September 22, 1982 SPECIAL MEMO TO: MEMBERS IN THE STATES OF CONNECTICUT DELAWARE MARYLAND MASSACHUSETTS NEW JERSEY NEW YORK PENNSYLVANIA RHODE ISLAND VIRGINIA Only two representatives in Congress in the House voted against the HUD Appropriation Bill that just passed! THEY ARE --PENNSYLVANIA - WALKER - 16TH DISTRICT NEW YORK - JERRY SOLOMON - 29TH DISTRICT If your authority serves residents of these districts, please let your tenants know what kind of support they are providing. Regards, seph F. Laden Vice-President/Legislation Trustees Russell Borokot(FL)•Jock F.Berry(PA)•Lorence F:Brown(PA)'•Jack H.Davis(KS)'•Howard Goldberg(NJ)•David Gonzales(CT)•George C.Hobson(RI) Richard M.Keefe(NJ)•Gus Kuhn(AL)•Cressworth Lander(AZ)'•David J.Levey(OH)•David W.Madden(AL)•Michael J.Mourizio(NJ)•Chris Mayo(TX)' Ben Montijo(CA)•Mary R.Naylor(MD)•Brown J.Nicholson,Jr.(GA)'•William Y.Nishimura(WA)'•Kenneth E.Nixon,Jr.(NJ)'•John Rademacher(ND)' Nancy H.Rockwell(OH)'•Arthur D.Sartini(NV)•James M.Scott.Jr.(NJ)•Pat Shenemon(AZ)•James M.Smith(ME)•Virgil Tinklenberg(SD)•Alonzo Watson(IN) B.M.VonNote(ME)'•Robert A.Willis(CA)•David Wolsh(RI)•Ed Witmer(OH) 'Regional Officers • a • SANFORD. PAPWORTH 8C TRESPASZ ATTORNEYS AND COUNSELORS 1300 STATE TOWER • 109 SOUTH WARREN STREET BUILDING RECE 1 VF n SS P 2 7198 SYRACUSE.NEW YORK 13302 • SAMUEL C.SANFORD TEL.1315)422-2990 .,. JOHN T.PAPWORTH • THEODORE A.TRESPAS2 September 23, 1982 PAMELA J.FIELD• - • •ALPO ADMITTED TO ARIZONA SAN O'Brien Taub, Associates, P.C. 106 E. Court Street Ithaca, New York 14850 Re: Roof Repairs to Northside and Southview Apartments Dear Sirs: Please be advised that this --office has been retained_ by the Ithaca Housing Authority to assist that organization in the resolution of various disputes .regarding the above captioned job. As a result of preliminary conferences with the var- ious parties involved it appears as if the job was not only never completed but that much of the work=previously done was done so improperly. Because of the number-and -seriousness of the defects in the roof as completed-it is my feeling that you should be notified that your professional services ren- -- „ dered as architects on the job are being questioned by the -. - various-principals he : - various--principals involved and notice is hereby given-that : you notif-y your "errors and omissions" -insurance carrier for possible future action. In view of the events to date it seems likely that the Bonding Company will be forced to either complete .the job or totally redo -the roofs and I am sure they will be looking to you for possible . redress. If you have any questions relative to the above, please do not hesitate to contact this office. Very truly yours, • JTP/vc -. John..T Papworth - cc: Mary Louise Battisti f � Gh� 7 RECtIV • E D SEP 21982 Westview Apartments 400 Triphammer Road Ithaca, N.Y. September 20th, 1982 Dear Mary Louise: Thank you for arranging the meeting for our committee with your architect. We know from experience with architects and contractors on some of the others senior housing projects that it is most important that you have the best and fortunately you have made such choices. Your architect has taken in to account the mistakes in your present building; he is sensitive to senior needs and he has certainly had imagination and crea- tiv4Oness. As you may know, we were hard pressed to find any faults. He was responsive to several minor details which we mentioned and there has been follow-up on those. We have a question for you. If and when the deeieion is made to have a green house and an exercise room, we think that there is an important point at which the Proper resource people ought fm be brought into the planning. .+'e would have suggestions as to who those resource people are. If there is to be a green house, for example, then plumbing is in- volved and the contractor should have the plan. For the exercise room too the experts would have some ideas about the arrangement and the equipment. Thanks again, Nary Louise, and congratulat Vons on your ex- cellant administration. You are going to be repaid in sat- isfaction for all the hard work that has been involveeein getting this addition. Sincerely jr.c...4 ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 7, 1982 PRESENT: Miriam Hutchins, Raymond Melton, Esther Frandell, Margaret L. Clynes, Morris F. Angell, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Thomas Hanna, Edward J. Conley GUESTS: Claudia Montague, WHCU; Duncan Davey, WTKO Vice Chairperson Miriam Hutchins called the meeting to order with a quorum present. APPROVAL OF MINUTES: August 5, 1982 - Motion by Esther Frandell, seconded by Raymond Melton August 30, 1982 - Motion by Raymond Melton, seconded by Esther Frandell Ayes - 5; Nays - 0. Minutes approved as read. REPORTS: Titus Towers Tenant Council - Esther Frandell reported that construction work has begun and that tenants seem to be enjoying watching the pro- gression of the work. Northside Tenant Council - No report. Southview Tenant Council _ No Report. Attorney - Attorney Lange reported he has met with the Executive Director, representatives from HUD and the architect to firm up final plans on Titus Towers II. Also has met several times with union representatives. Executive Director - Construction moving along; executed approval for two subcontractors under the general contractor. Steel piles to be stored at end of lot. Temporary parking lot to be made. Final application re- ceived for CLAP. Congressman McHugh at Titus Towers Monday, October 4, and made the formal announcement. Approximately 60-70 tenants were in attendance. Titus Towers Tenant Council to give a tea for Margaret Jones on Friday, October 8, at 3:00 P.M. Board members are cordially invited. Tenant Relations Specialist - Commissioner Clynes requested that Joseph David attend the next Board meeting. Principal Account Clerk - No questions. Section 8 Coordinator - Commissioner Clynes asked who is responsible for doing the annual inspections. Executive Director explained. BOARD OF COMMISSIONERS -2- October 7, 1982 OLD BUSINESS: Letter from Central New York Minority Contractors & Venders Association, re Titus Towers II (for information only) . Commissioner Hutchins com- mented on the letter and is pleased an effort is being made to contact and work with minority contractors. Letter from Attorney Lange re Titus Towers II - information only. NEW BUSINESS: Letter from Boyd 0. Barton, Department of Housing and Urban Development re CLAP (explained by Executive Director) . Letter from Joseph B. Lynch, Department of Housing and Urban Development re CLAP (explained by Executive Director) . COMMUNICATIONS: Letter from PHADA (explained by Executive Director that she is a member of this organization and is kept abreast of valuable information on legis- lation through the PHADA) . Letter from Attorney Papworth regarding the Roofs. Executive Director informed the Board of meeting with James Loveall, Gar Ellsworth and John Papworth in his office, the punch list was reviewed, and it is now in the hands of the Surety Company. Letter from Fred Morris of the Senior Citizens Council. Mrs. Battisti requested an informal work session with Board members on Tuesday at 5:00 P.M. to go over the Draft Budget. Executive Director informed the Board that IRA is requesting an easement from the City for the driveway opening (006/007) ; there appears to be no problem with the City's granting it; and Mr. Kinsella, Superintendent of Public Works, will recommend granting the easement to the Board of Public Works. Motionto adjourn the regular meeting and move into Executive Session by Margo Clynes; seconded by Esther Frandell. Ayes - 5; Nays - 0. Regular meeting adjourned. Margaret L. Clynes, Secretary-Treasurer (Recorded by Patricia S. Darling) "SING qG OF o ITHACA HOUSING AUTHORITY A 27 600 SOUTH PLAIN STREET r •r ITHACA. NEW YORK 14850 607-273-6626 4s6ae MARY LOUISE BArnsTI OIECVTIV[DIRECTOR DATE: October 29, 1982 TO: Mary Louise Battisti Executive Director FROM: Joseph M. David Tenant Relations Specialist SUBJECT: Monthly Report for October 1982 Vacancies: #1303 Titus Towers - 1 bdrm. 503 Hancock St. , #2 - 2 bdrm. 410 Hector St. , #1A - 2 bdrm. Tenants tentatively being selected for placement 3 Tenants that were selected and placed 2 Inspections made on prospective tenants (applicants) 1 Inspections made on tenants moving out 3 Inspections made on present tenants 0 Tenants that have been relocated 1 Respectfully submitted, , 4p.4 J•seph M. David JMD:sdf ITHACA HOUSING AUTHORITY Financial Report As of September 30, 1982 Checking Accounts General Fund $ 45,164.67 Section 8 25, 150.09 $ 70,314.76 Savings Accounts Security Deposits 18,065.59 Escrow 1 ,182.55 P-A-D Savings 42,863.73 62, 111 .87 Investments 3,236,760.38 3,236,760.38-; Accounts Receivable (32 Tenants) Rent Other Totals One Month $268.20 $ 72.00 $ 37415-716- Over 0.20Over One Month 396.00 338.96 734.96 1 ,075. 16 Prior Vacated Tenant Accounts Receivable (1 ) 189.83 Vacated Tenant Accounts Receivable (3) 420.49 $3,370,872.49 Accounts Receivable thru September 30, 1982 Arrears as of 6/30/82 $ 2,358. 14 Adjustments made 7/1/82 208.00 Rent roll charges for July-Sept. 84,044.06 Other charges for July-Sept. 1 ,547. 14 $ 88,157.34 Advance payments from last report 5,228.02 Rent collected during July-Sept. 85,351 .78 Other charges collected during July-Sept. 1 ,391 . 14 Advance payments included in above (6,086.00) (85,884.94) Adjustments for thecurrentperiod (586.92) Total Tenants Accounts Receivable as of September 30, 1982 $ 1 ,685.48 $34,098. 15 of this amount is modernization funds, $313,062.86 of this amount is operating funds, and $2,889.599.37 of this amount is development funds. CASH DISBURSEMENTS - SEPTEMBER 1982 Date Check # Payee Amount 9/1/82 10965 T-S-T BOCES Adult Education (Emp. Training) 110.00 10966 NYS E & G (July-August billings) 7,278.56 9/2/82 10967 Mary Louise Battisti (8/20/82 thru 9/2/82 Payroll Period) 624.74 10968 Patricia S. Darling ( " " " H " ) 185.32 10969 Joseph M. David ( " ) 464.22 10970 Sharon D. Fiorille ( " " " " " ) 248.74 10971 Margaret Jones ( " " " " " ) 220.33 10972 Sybil S. Phillips ( " " " " " ) 245. 15 10973 Brian J. Besemer ( " " H " " ) 239. 18 10974 Earl D. Brennan ( ) 33b.05 10975 Garfield G. Ellsworth ( " " " " ) 430.49 10976 Jeffrey Little ( " " " " " ) 165.83 10977 Darrell A. Rhoads ( " ) 397.63 10978 Allan E. Simon ( " H H u u ) 365.44 10979 Jeffrey M. Tilton ( " " " " ) 211 .75 10980 Tompkins County Trust Company (FWT for the 9/2/82 Payroll ) 777.60 10981 Tompkins Employees' Federal Credit Union (Emp. Shares) 350.00 10982 Navy Federal Credit Union (Emp. Shares) 42.00 10983 Citizens Savings Bank (Emp. IRA contributions) 194.42 10984 Commercial Products Supply Inc. (Maint. Mat. ) 141 .12 9/10/82 10985 Agway Inc. (Maint. Mat. ) 66.63 10986 Auth Electric Company (Maint. Mat. ) 213.24 10987 The City of Ithaca, Dr. (Water & Sewer, Zone 2, 6/1-9/1/82) 1 ,252.70 10988 Exxon Company, U.S.A. (Maint. Mat. ) 304.27 10989 Grossman 's (Maint. Mat. ) 380.17 10990 Gulliver' s World Ltd. (Air Fare-Boston Conference) 292.00 10991 Haverstick & Company, Inc. (Maint. Mat.) 93.30 10992 Ithaca Agway Coop. , Inc. (Maint. Mat. ) 437.44 10993 Ithaca City School District (Tenant Services) 75.00 10994 Ithaca Wholesale Electric Supply Co. (Maint. Mat. ) 326.56 10995 Jardine Ter Bush & Powell Inc. (Insurance Expense) 3,973.00 10996 William A. Lange, Jr. , Atty. (September legal services plus) 480.51 10997 The Estate of Ethel Poole (Key deposit refund) 2.00 10998 PHA/DA (Annual Membership Dues) 150.00 10999 Race Office Equipment Co. , Inc. (Sundry Office Expense) 73.50 11000 Frank Wright & Son, Inc. (Maint. Mat. ) 8.49 9/16/82 11001 Mary Louise Battisti (9/3/82 thru 9/16/82 Payroll Period) 624.74 11002 Patricia S. Darling ( " " " " " ) 185.32 11003 Joseph M. David ( ) 464.22 11004 Sharon D. Fiorille ( " " " " " ) 248.74 11005 Margaret Jones ( " " " " " ) 220.33 11006 Sybil S. Phillips ( " " " " " ) • 320. 15 11007 Brian J. Besemer ( " " " " " ) 242.71 11008 Earl D. Brennan ( ) 339.58 11009 Garfield G. Ellsworth ( " u H u H ) 348.42 11010 Jeffrey Little ( " " " " " ) 87.42 11011 Darrell A. Rhoads ( " " " " " ) 444.36 11012 Allan E. Simon ( u uI, " ) 372.29 11013 Jeffrey M. Tilton ( " " " " " ) 216.35 11014 Tompkins County Trust Company (FWT for the 9/16/82 Payroll) 757.50 11015 Tompkins Employees' Federal Credit Union (Emp. Shares) 275.00 11016 Navy Federal Credit Union (Emp. Shares) 42.00 11017 Citizens Savings Bank (Emp. IRA Contributions) 194.42 11018 Ithaca Housing Authority Petty Cash (8/27-9/15 reim.) 36.43 11019 Margaret Jones (Summer Camp Expense Reimbursement) 244.92 CASH DISBURSEMENTS - SEPTEMBER 1982 - CON'T. Date Check # Payee Amount 9/20/82 11020 Ace Security Control (Maint. Mat. ) 94.71 11021 Bear Electric (Extraordinary Maint. ) 161 . 15 11022 Bond (Maint. Mat.) 203.79 11023 The Bond Buyer (Sundry Development Expense) 38.65 11024 Central New York Housing Authorities (Travel Expense) 10.85 11025 Cramer's Auto Parts, Inc. (Maint. Mat. ) 84.96 11026 Credit Bureau of Ithaca, Cortland & Tioga (Aug. Services) 11 .35 11027 Direct-Page Communications (Sept. Service) 72.25 11028 Donohue-Halverson, Inc. (Maint. Mat. ) 137.42 11029 Empire Soils Investigations, Inc. (Dev. Expense) 2,632.50 11030 The Gathering Place Resource Center (Camp Supplies) 24.76 11031 Hudson Printing Company, Inc. (Dev. Sundry Expense) 88.82 11032 The Ithaca Journal (Dev. Sundry Expense) 33. 17 11033 Ithaca Photo, Inc. (Tenant Services) 4.55 11034 B. Kelly & Sons (Betterments & Additions) 821 .96 11035 Midstate Elevator Co. , Inc. (Maint. Contract) 717.75 11036 NYS Employees' Health Ins. Pending Acct. (Oct. Premium) 1 ,488.47 11037 New York Telephone (Telephone Expense) 345.51 11038 Purolator Courier Corp. (Maint. Mat. ) 29.33 11039 The Sherwin-Williams Co. (Maint. Mat. ) 461 .03 11040 S & P Welding (Maint. Mat. ) 204.25 11041 Tallmadge Tire Service, Inc. (Sundry Expense) 83. 10 11042 Woolworth Woolco (Tenant Services) 64.48 11043 Vasco Brands, Inc. (Maint. Mat . ) 105.90 11044 Xerox Corporation (Sundry Office Expense) 142.50 9/23/82 11045 Ms. Mary Bing (Security Deposit Refund plus interest) 105.79 9/30/82 11046 Mary Louise Battisti (9/17/82 thru 9/30/82 Payroll Period) 624.74 11047 Patricia S. Darling ( " " " " " ) 185.32 11048 Joseph M. David ( " " ) 464.22 11049 Sharon D. Smith ( " " " " " ) 248.74 11050 Margaret Jones ( " " " " " ) 220.33 11051 Sybil S. Phillips ( " " " " " ) 320. 15 11052 Brian J. Besemer ( " " " " " ) 272.59 11053 Earl D. Brennan ( u u u u " ) 432.89 11054 Garfield G. Ellsworth ( " u " " " ) 395.23 11055 Darrell A. Rhoads ( " I, " " " ) 430.39 11056 Allan E. Simon ( " " " " " ) 326.04 11057 Jeffrey M. Tilton ( u u u u " ) 246.59 11058 NYS Social Security Agency (FICA Contributions for Sept.) 2,558.33 11059 Tompkins County Trust Company (FWT for the 9/30/82 Payroll ) 801 .60 11060 NYS Income Tax (SWT for Sept. 1982) 786.90 11061 NYS Employees' Retirement System (Ret. Contributions for Sept.) 512.21 11062 Tompkins Employees' Federal Credit Union (Emp. Shares) 275.00 11063 Cortland County Support Collection Unit (Employee Deductions) 120.00 11064 United Way of Tompkins County (Emp. Contributions) 12.00 11065 Navy Federal Credit Union (Emp. Shares) 42.00 11066 Citizens Savings Bank (Emp. IRA Contributions) 194.42 $44,460.97 ../ `./ CASH DISBURSEMENTS - SEPTEMBER 1982 - SECTION 8 Date Check 1/ Payee Amount 9/1/82 3504 Abbott Associates (Housing Assistance Payments) $ 1 ,443.00 3505 Abbott Associates ( " " " ) 2,193.00 3506 Mr. John Anderson ( " " " ) 264.00 3507 John & Joyce Barney ( " " " ) 44.00 3508 Walter Bunkowsky ( " " ) 188.00 3509 Christine Carrington (" " " ) 208.00 3510 Rudolph Christopher ( " " " ) 157.00 3511 DICO-Neal Dietz ( " " " ) 514.00 3512 Wm. & Beverly Everts & C. Hull (" " ) 191 .00 3513 William Gerber ( " II " ) 123.00 3514 Carrie F. Gibbs ( " " ) 140.00 3515 W. Cynthia Glover ( " " " ) 155.00 3516 Adolphus C. Hailstork, Sr. ( " " ) 262.00 3517 Harry Hoose ( " H " ) 155.00 3518 Harry & Dorothy Huddle ( " " ) 131 .00 3519 Ithaca Neighborhood Housing Services ( ) 286.00 'f 3520 Theron Johnson ( " " " ) 249.00 3521 Orson Ledger ( " " " ) 2,798.00 3522 Jeannette Rivers ( " " " ) (Utility Pmt. ) 16.00 3523 Orson Ledger-Ledger Prop. , Inc. ( ) 490.00 3524 Madeline MacAlarney ( " " " ) 147.00 3525 The Estate of Esther McClary ( " " ) 138.00 3526 Audrey McGuire ( " " " ) 100.00 3527 John McPherson ( ) 166.00 3528 Mary Mignano ( " " " ) 135.00 3529 Helen Mike ( " " " ) 167.00 3530 J. Muraca, J. England & J. Jennings ( " ) 160.00 3531 Virginia Polak ( " " " ) 96.00 3532 Allan Porter ( " " " ) 184.00 3533 Mr. Alfreds Reide-Manis ( " " ) 153.00 3534 May F. Rolle ( " " ) 242.00 3535 David Solomon ( H " " ) 202.00 3536 Ferdinand A. Stanchi (" " " ) 222.00 3537 Eugene Terwilliger ( " m II ) 194.00 3538 Mack Travis ( II II II ) 149.00 3539 Myron Wasilchak ( ) 139.00 3540 Julia H. Way ( mm II ) 30.00 3541 Philip White, Jr. ( ) 366.00 3542 Reinhold Wotawa ( ) 265.00 3543 Steven Zimmerman ( " ) 156.00 9/3/82 3544 Susan Cummings ( " H ) 132.00 3545 John E. & Margaret A. Little ( " " ) 155.00 9/13/82 3546 Arthur & Sharron Rollins ( " " ) • 162.00 9/14/82 3547 May F. Rolle ( " " " ) 182.00 9/20/82 3548 Sciarabba Walker & Co. (Accounting Expense) 50.00 9/24/82 3549 Orson Ledger (Housing Assistance Payment/Bal . of Sept. ) 23.00 $14,122.00 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982 Type # Purchase Date Amount Maturity Date Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9.15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 Certificate of Deposit 27-301-018045 09/15/82 100,000.00 03/14/83 9.60 180 Tj. S. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120 Certificate of Deposit 16-101-018045 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 Fed. Farm Cr. Banks/ U. S. Treas. Notes* 982471 09/15/82 2,000,000.00** 01/13/83 9.50 120 U. S. Treas. Notes* 982472 09/15/82 100,000.00** 10/15/82 9.25 30 10/15/82 U. S. Treas. Notes* 982473 09/15/82 736,760.38** 12/14/82 9.40 90 Super Seven Account 31-101-018045 10/15/82 100,000.00 9.50 7 da. int. & renewal Super Seven Account 31-301-943605 10/15/82 100,760.27** 9.50 7 da. int. & renewal ) *Investments through Repurchase Agreements with Tompkins County Trust Company. **Development monies totalling $2,889,599.37 as of 09/30/82. .../ �/C0 ‘, 1N a 1. ITHACA HOUSING AUTHORITY Z A 10 600 SOUTH PLAIN STREET Y, �y ITHACA. NEW YORK 14850 607-273-6626 MARY LOUISE BArnSrI EXECUTIVE DIRECTOR DATE: October 29, 1982 TO: Mary Louise Battisti Executive Director FROM: Sharon D. Fiorille Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR OCTOBER 1982 Total certificates available on program 94 Total number of certificates issued (not leased) 05 Total number of certificates not issued 04 Certificates issued during this month (not leased) 05 Units under lease 85 Units under lease this month 00 Relocations performed this month of present participants . . . 00 Participation recertifications completed this month 12 Annual inspections completed this month 12 Initial occupancy inspections completed this month 01 Relocation inspections completed this month 01 Respectfully submitted, ca . 0, %:el,tlif4--J Sharon D. Fiorille /sdf . (;)SING. /` 'i ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET ITHACA.NEW YORK 14850 607-273-8629 \8T 1946 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: November 4, 1982 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MONTHLY REPORT FOR AUGUST, SEPTEMBER, OCTOBER Winterized Titus Towers units Turned on all furnaces and changed filters on Hancock Street Turned on electric baseboard heaters on Center and Plain Streets Turned on electric furnaces and changed filters on Hector Street (Starting date for all furnaces October 4) Changed all storm windows and doors on Hancock Street Poured one concrete pad for garbagebin and one path of sidewalk - Hector Street Poured four concrete pads for garbage bins on Center and Plain Streets Completed installing 25 bathtub and walls on Center and Plain Streets Received ten tons winter supply of salt on October 5th Winterized all vehicles Cleaned and rodded all sewers - all projects Painted ceiling and walls and hung mural - 14th floor Observation Room Painted ceilings and walls on all 14 floors and laundry room - Titus Towers Removed old clay from circle in front of Titus Towers and replaced with new topsoil Replaced two 2-1/2" gate valves due to electrolysis with two 2-1/2" Ball valves at Titus Towers Remodeled shop and put in maintenance office at Titus Towers Received and installed overhead door at Northside Community Room/Shop Nine-year anniversary paint-outs: 1412 and 1201 Titus Towers Work orders completed - 167 This is in addition to day-to-day maintenance. psd Y q\1 j 4q DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BUFFALO AREA OFFICE s+* �I i *ea 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE s '%A C Y�� BUFFALO,NEW YORK 14202 REGION II OCT 2 7 19S:' IN REPLY REFER TO: • ECEIVFr)Ithaca Housing Authority OCT 281082 800 S. Plain Street Ithaca, NY 14850 Dear Program Participant: SUBJECT: Application for Section 8 Existing Housing Units, Project No. NY06-E054-006, Ithaca, New York We are hereby notifying you that your application pertaining to the above-captioned program was not selected for funding. As there were insufficient funds available to satisfy all the applications received, selections were made on a priority basis in accordance with outstanding regulations. If you have any questions concerning this action, please contact this Office on 716-846-4879. Thank you for your interest in the Section 8 Existing Program. Sincer ly, i 4100 Jose B. Lynch Area Manager, 2. 1S cc: Local Government: 213 Office (c.,11,n yi41 yL -( ,f •tch47t' el �OVSING qG 'oITHACA HOUSING AUTHORITY Z A g800 SOUTH PLAIN STREET /�~ ITHACA.NEW YORK 14850 607-273-8629 t�gT 19'6 MARY LOUISE BArnSTI EXECUTIVE DIRECTOR November 4, 1982 LA RESOLUTION #82-29 WHEREAS, an Operating Budget for the Ithaca Housing Authority has been prepared for the Fiscal Year October 1, 1982 through and including September 30, 1983, and WHEREAS, said Budget has been prepared for submission to HUD, Buffalo, New York Office for approval, BE IT FURTHER RESOLVED, that said Budget is hereby approved as per the follow- ing HUD requirements: 1. That proposed expenditures are necessary in the efficient and economi- cal operation of the housing for the purpose of serving low-income families; 2. That the financial plan is reasonable in that: a) it indicates a source of funding adequate to cover all proposed expenditures; b) it does not provide for Federal funding in excess of that payable under Circular HM 7475.12; 3. That all proposed charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract. Motion by: Seconded by: Ayes: Nays: "INGgG ITHACA HOUSING AUTHORITY A 12 800 SOUTH PLAIN STREET ,� ITHACA. NEW YORK 14630 607-273-8629 FST; 19A, MARY LOUISE BATTISTI [X[CU11V[OIR[CTOR November 4, 1982 LA RESOLUTION #82-31 WHEREAS, the Ithaca Housing Authority has determined that serious defici- encies exist in the project known as NY 54-1, and WHEREAS, the estimated cost of repairs and rehabilitation cannot be funded from current operating funds, and WHEREAS, the proposed work items are eligible for the Comprehensive Improve- ment Assistance Program (C.I.A.P.) , and WHEREAS, the amount of C.I.A.P. funds requested represent the Ithaca Housing Authority's best estimate of costs and needs described in the Final Applica- tion, and that the proposed physical work meets the modernization standards, NOW, THEREFORE, BE IT RESOLVED, that the Ithaca Housing Authority will comply with all policies, procedures and requirements prescribed by HUD for the modernization, including implementation of the modernization in a timely, efficient and economic manner; and BE IT FURTHER RESOLVED, that the IHA has adopted the goal of awarding at least 20 percent of the dollar value of the total of the modernization con- tracts, to be awarded during the subsequent FFY, to minority business enterprises; and has complied with the required tenant consultations; and has furnished a copy of the Flood Insurance Policy to HUD; and has complied with requirements for the physically handicapped, and BE IT FURTHER RESOLVED, that the IHA will comply with civil rights statutes, executive orders, and regulations, as applicable. Motion by: Seconded by: Ayes: Nays: Absent: MODERNIZATION ORGANIZATION AND STAFFING PLAN A separate modernization unit will be established within the Ithaca Housing Authority for the duration of the C.I.A.P. (approximately three years) . It will consist of the following: Modernization Coordinator - 100% Account Clerk/Typist - 100% Superintendent of Maintenance - 20% A Maintenance Clerk will be hired under management improvements (1408) in order to centralize all maintenance activities including, but not limited to, inventory control, work order systems, etc. This position will be charged to the C.I.A.P. for two (2) years. An organizational chart is attached portraying the relationship of the above unit to the existing organization structure of the Ithaca Housing Authority. We intend to have an architectural firm prepare plans, specifications and perform periodic inspections on certain items that are outlined in the Final Application under 1430.1. The balance of the work items will be inspected by both the Modernization Coordinator and the Superintendent of Maintenance to ensure work quality and progress. Board of Commissioners ITHACA HOUSING AUTHORITY Chairperson Executive Steno- Director grapher 1 1 Main- tenance Maintenance Principal Tenant Outreach Section 8 Modernization Clerk Supervisor Account Clerk Relations Worker Coordinator Coordinator Specialist Account Main- Main- Clerk Account tainer tainer Typist Clerk Typist I Maint. Worker • Laborer Laborer APPLICATIONn+n_ o7f Oonr. �' , � Cl,CIIIR(1Ni 1'i)l I(:Y71.1110 UI 11 N —""'°"" wAl FL '""'""© ' EMERGENCY AND REGULAR PROGRAMS Q taw nrNlIMPORTANT-SEE REVERSE SIDE-IMPORTAP P" i NI W 11AL'1 Ili Ar+K- I.e.,.,.w...p.na, cw.n•p«.rM.p.wc, _ - - --- ND1LIM<r�IUAiliThi 0 (It Ti(1hS 1-1T CO-11ITiONO TO LNITRUZ'11�NS IN-THl_IIQOO IMSUR NcL MANvM f 1 J'1 1-7 f a, 1 I�,� TO /Ju I 1,A t f, J ►D ONE YEAR POLICY � THREE YEAR POLICY 0 POLICY T[RM IS FROM {.a 01. } O DIRECT BILL INSIRUC11UN5 1201 A M LOCAl TIME AT THE INSURED PROPERTY LOCATION 77r DLII lli� DLII © But SILOND ❑3 D 0 OIU 0 IS Il INTLNULD THAT THIS POLICY BE EFFECTIVE AT THE TIME • MOIIGAGII BORIC/VI PAYIL T HAT 1HE DESCRIBED BUILDING IS ACQUIRED? YES 0 NO hJ ADDRESS OF LICENSED PROPERTY OR CASUALTY INSURANCE N O NAME AND MAILING ADDRESS OF INSURED A O AGENT OR BROKER: 4 >� Nnu4 i n Authnrl t sand i L Laz s Tne_ Agency i Tthstr $ Y 502 W_ Court St_ " I " . " Pa Box 249 L Tkvnl"Twin t, A_T_I_M_A_ Ithaca, NY 14850 500 Snutlt Plain St. A Tth2Ci, NY laRsn t7-.. 4-, 4-...-44; ,.":.. ..•, .'r_ 'QSI O N -' i+i vim,. 4r"'g L c ,yw;kilt - O A IS COVERAGE REDO D FOR DISAST ASSIS1ANCE7 IF YES. CHECK (i) GOVERNMENT AGENCY AND ENTER CASE FILE II f{ O D YES Y ❑ NO NUMBER OR INSURED'S SOCIAL SECURITY NUMBER AI ` • SBA / FEMA 2 FHA O HEW 0 IF OTHER,PLEASE SPECIFY 0 F NAME AND ADDRESS OF FIRST MORTGAGEE IF SECOND MORTGAGEE, LOSS PAYEE OR OTHER, IS TO BE BILLED. 2 O THE FOLLOWING MUST BE COMPLETED, INCLUDING THE S ® N NAME AND ADDRESS: T 0 2ND MORTGAGEE 10 LOSS PAYEE 0 DISASTER AGENCY 0 0 IF OTHER, PLEASE SPECIFY O R R T T G A G i A E C 8Q IS INSURED PROPERTY LOCATION SAME AS INSURED MAILING E I�1 E P L ADDRESS? YES NO Q IF NO,ENTER PROPERTY ADDRESS. 0 R 0 IF RURAL, DESCRIB ROPERTY LOCATION: R OC P A 0 E T T R I T T O E I Y N R M O NAME OF COUNTY/PARISH? Tompkins LOCATED IN AN UNINCORPORATED AREA OF THE COUNTY? YES 0 NO 51 1\ U COMMUNITY NUMBER AND SUFFIX FOR LOCATION OF PROPERTY INSURED: 360' 500 S N COMMUNITY PROGRAM TYPE IS: REGULAR li EMERGENCY 0 IS BUILDING IN SPECIAL FLOOD HAZARD AREA? YES la NO 0 I FLOOD INSURANCE INFORMATION MAP INFO a COMMUNITY 0 FLOOD 0 OTHER 0 Y RATE MAP ZONE AI-A30 SOURCE: FACILITY OFFICIAL MAP U 10 CHECK (4)ONE APPLICABLE BLOCK IN EACH A, B.C.0, E. F,G, AND H BELOW AND COMPLETE I THEN.1 IF APPLICABLE. (A) BUILDING OCCUPANCY: (B) BUILDING TYPE (C) BASET IS: (E) IS PROPERTY A (G) IS THIS BUILDING IN R (INCLUDING BASEMENT NONE CONDOMINIUM? THE COURSE OF RESIDENTIAL IF ANY): B FINISHED LD CONSTRUCTION'? E (BUILDERS RISK) U SINGLE FAMILY 0 ONE FLOOR 0 UNFINISHED o YES 0 NO lit I 2-4 FAMILY 0 TWO FLOORS © YES 0 NO Cit D THREE OR L OTHER RESIDENTIAL Ca MORE FLOORS rit D SPUT LEVEL .0 (0) INSURED OUAUFlES (F) IS BUILDING OWNED (H) IS BUILDING INSURED'S AS A SMALL BY STATE PRINCIPAL RESIDENCE? I NON-RESIDENTIAL 0 BUSINESS RISK? GOVERNMENT'? N (INCLUDING HOTEL/MOTEL) MFOUNDAT ONON® YES 0 NO C5i YES 0 NO a YES 0 NO C C G (I) ESTIMATED REPLACEMENT COST OF INSURED (J) IF NOT SINGLE FAMILY DWELLING,NUMBER OF OCCUPANCIES: 0 BUILDING? $4 , 500D000 DESCRIBE USES OF BUILDING: !Tou.ing-Authority P IS BUILDING MULTIPLE OCCUPANCY? YES 0 NO C► IS PERSONAL PROPERTY HOUSEHOLD CONTENTS'? C IF YES, INSURED OCCUPIES (CHECK ONE BLOCK BELOW) IF NO, PLEASE DESCRIBE BELOW. YES 0 NO 0 Y O T BASEMENT ONLY 0 FIRST FLOOR ONLY 0 N BASEMENT AND ABOVE 0 FIRST FLOOR AND ABOVE ONLY 0 T SECOND FLOOR AND ABOVE ONLY El EQ IS BUILDING POST FIRM CONSTRUCTION OR SUBSTANTIAL IMPROVEMENT? YES 0 NO 4 (SEE REVERSE SIDE FOR DEFINITION.) L IF YES. BUILDING PERMIT DATE OR DATE CONSTRUCTION STARTED. Mo' W I rR A R IF POST FIRM CONSTRUCTION IN ZONES A1-A30. AN. V1-V30. OR IF PRE FIRM CONSTRUCTION IS ELEVATION RATED, COMPLETE p ELEVATION DATA BELOW: M LOWEST FLOOR ELEVATION (-) BASE FLOOD ELEVATION (_) DIFFERENCE TO NEAREST FOOT (+OR-) N IS BUILDING FLOOD-PROOFED? YES 0 NO L ATTACH ELEVATION OR FLOOD-PROOFING CERTIF1CAT10 (SEE FLOOD INSURANCE MANUAL FOR SUGGESTED CERTIFICATE FORM.I FL Y IF PREVIOUSLY yy SUBMITTED, INDICATE POLICY NUMBER TO WHICH CERTIFICATION WAS ATTACHED. 1 COVERAbE REOUES1EO-CHECK ONE BLOCK.BELtti AND COUPLETS REMAINBER.OF,GE N 13. - C 13 BUILDING AND CONTENTS BUILDING ONLY CONTENTS ONLY 53 p BASIC UMITS ADDITIONAL LIMITS BASIC AND ADDITIONAL ✓ (REGULAR PROGRAM ONLY) COVERAGE TOTAL R AMOUNT AMOUNTTOTAL AMOUNT PREMIUM A OF ANNUAL OF ANNUAL OF E INSURANCE RATE PREMIUM INSURANCE RATE PREMIUM INSURANCE REQUESTED A DN CONTENTS 10,009- ,40 40 NG :� 190, 000 .33 637 .000 300,000 667 .00 .OD SRA T BLANKET COVERAGE NOT PERMITTED ANNUAL SUBTOTAL .00 (FOR COMPUTATION OF A THREE YEAR POLICY TIRE[ YEAR SUBTOTAL I ONE YEAR POLICY MULTIPLY THE ANNUAL SUBTOTAL BY THREE. AND (ANNUAL K THFIEE) THREE YEAR POLICY © THEN ADD THE EXPENSE CONSTANT) EXPENSE CONSTANT -.- 00 L 2 TOTAL PREPAID PREMIUM flt 89_.00 C` 1 THE ABOVE STATEMENTS�A1iE CORRECT O THE BEST OF MY K WLEDGE. I UNDERSTAND THAT ANY FALSE STATEMENTS MAY BE PUNISHABLE BY FINE, OR IMPRIS NT UND(NEZ N REVERSE HAVE BEEN DIS SSED COD SCC 1001 INSURANCE AGENT ALSO CERTIFIES THAT ITEMS ON WITHU 0 U ��/� ��y►CC 131 DA i r�2 f SIGNAL DATE OF APPLICATION PL S TTACH TO NFlP COPT OF APPUCATION THE CHECK OR MONEY ORDER FOR THE TOTAL PREPAID PREMIUM MADE PAYABLE TO THE NATIONAL FLOOD INSURANCE PROGRAM SPECIAL NOTE TO INSURANCE AGENT: Form Approved U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OMB No. 2502-0208 COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET PAGE 1 OF 1 PART I -SUMMARY NAME OF PHA LOCALITY(City/County and State) ACC NUMBER MODERNIZATION PROJECT FEDERAL FISCAL ® ORIGINAL NUMBER YEAR 0 REVISION(Give Number) ITHACA HOUSING AUTHORITY ITHACA / TOMPKINS / NEW YORK NY-515 NY54-902 FY 82 LINE INDIVIDUAL INDIVIDUAL INDIVIDUAL INDIVIDUAL INDIVIDUAL SUMMARY BY DEVELOPMENT ACCOUNT PROJECT NO. PROJECT NO. PROJECT NO. PROJECT NO. PROJECT NO. TOTAL FUNDS HUD-APPROVED NO. NY 54-1 REQUESTED FUNDS 1 TOTAL OPERATING FUNDS PROVIDED BY PHA $ $ $ $ $ +- " 2 1408 Management Improvements . 3_6.419 1410 Administration 125,900 4 1415 Liquidated Damages 5 1430 Fees and Costs 25,300 6 1440 Site Acquisition 7 1450 Site Improvement 40,900 1 - 8 1460 Dwelling Structures 588,000 9 1465.1 Dwelling Equipment- Nonexpendable 42,500 1 i - - - 10 1470 Nondwelling Structures 11 1475 Nondwelling Equipment 28,000 _ 12 1495.1 Relocation Costs 13 MAXIMUM MODERNIZATION COST (Sum of Lines through 12) $ 887,000 , $ $ $ $ $ $ TOTAL MODERNIZATION PROGRAM COST(Line 1 +Line 13) $ 887,000 $ $ $ $ $ $ 15 AMOUNT OF LINES 3 AND 5 RELATED TO PLANNING COSTS . ' ' .: ,; • ':i $ —0— $ .. TOTAL PLANNING AND MANAGEMENT IMPROVEMENT COSTS 16 (Line 15+ Line 2) 3 36,410 17 AMOUNT OF LINE 13 RELATED TO PHYSICAL IMPROVEMENTS (Line 13-Line 16) '• . • . . $850,590 $ 18 LINE 16 T LINE 17 (Not to exceed 10%) .• .04 °ib % 19 ANNUAL COST SAVINGS SIGNATURE OF EXECUTIVE DIRECTOR OR DATE SIGNATURE OF FIELD OFFICE DIRECTOR DATE The PHA will not be allowed to participate in the Comprehensive DESIGNEE Improvement Assistance Program unless this form is completed and • 7/ sa filed as required by existing regulation. ��"`n4J ... J� 4`°J // NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM ITHACA HOUSING AUTHORITY COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET PAGE 1 OF 7 PART II-SUPPORTING PAGES WORK DEVELOPMENT INDIVIDUAL TOTAL HUD APPROVED ITEM ACCOUNT ASSESSMENT OF NEED DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED (11 (21 (3) (4) (5) (6) (7) M-82-1 1408 Management Improvements Modernization Coordinator and Executive Direc- 36,410 tor (a) Procurement policy is outdated (a) Will update procurement policy and upon approval of HUD will implement and monitor the procedure to reduce operating expendi- tures. 10% of Mod. Coordinator's first year salary will be charged to this account. 1,770 (b) Reorganization of staff (b) A separate modernization unit will be responsibilities established for the duration of C.I.A.P. The Modernization Coordinator will report directly to the Executive Director and coordinate the Force Labor Items with the Superintendent of Maintenance. An Account Clerk/Typist will be employed to work directly with the Modernization Coordinator. A Maintenance Clerk will be hired to work in the maintenance depart- ment to set-up an inventory control system and improve the work-order system. Main- tenance Clerk's salary 100% to management improvement. 16,640 ) (c) Manual accounting and work order/ (c) Purchase and install micro computer inventory systems are unreliable system and software to accommodate . and do not provide necessary in- management 18,000 formation on a timely basis. HUD-52825 16-821 NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM ITHACA HOUSING AUTHORITY COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET PAGE 2 of 7 PART II -SUPPORTING PAGES WORK DEVELOPMENT INDIVIDUAL TOTAL HUD APPROVED ITEM ACCOUNT ASSESSMENT OF NEED DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED ft) (2) (3) f4) (5) (6) (7) M-82-2 1410.1 Non-technical Salaries 26,162 (a) Adequate supportive services (a) Full time services of Account Clerk/ required to ensure timely comple- Typist for three (3) years NY54-1 26,162 tion of C.I.A.P. projects and to implement management improvements `�82-3 1410.2 Technical Salaries Services of Modernization Coordinator 100% NY54-1 67,727 J� Full time coordination and supportive of time to serve in coordination of projects services and as Contracting Officer, working with architect. Pay 20% of maintenance super- visor to supervise progress of force labor accounts and inspection of contract labor projects for three (3) years. • 1. Modernization Coordinator 56,850 2. Maintenance Supervisor 10,878 M-82-4 1410.9 Employee Benefit Contribution Fringe benefits based on 30% of salaries NY54-1 32,000 1-82-5 1430.1 - Architectural and Engineering Fees Prepare plans, specifications and building 25,300 documents, inspections and recommendations on improvements for the following: • Handrailings, intercom system, insulated panels, electrical applicance circuits, cooling wall mounted units, exterior siding replacement, sidewalks and parking lots at 8-percent • HUD-52825(6-82) NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM ITHACA HOUSING AUTHORITY COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET PART II -SUPPORTING PAGES PAGE 3 OF WORK DEVELOPMENT INDIVIDUAL TOTAL VED HUD APPRO ITEM ACCOUNT ASSESSMENT OF NEED DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED (1) (2) (3) (4) (5) (6) (7) M-82-6 1450 Site Improvements 40,900 (a) Project does not have adequate (a) Provide and install 13 high pressure illumination for parking lot and sodium heads and lamps for walkways and access paths. parkways at Titus Towers. Force Labor Account. NY 54-1 4,200 (b) Repair or replace deteriorated (b) Replace and/or repair approximately sidewalks. 1,950 sq. ft. of walkways at Titus Towers and family site. Contract labor. NY 54-1 4,700 (c) Parking area surfaces are cracked (c) Reseal and resurface blacktop on all and have numerous pot holes. parking lots located at Titus Towers and family sites. Contract labor. NY 54-1 14,500 (d) Project garbage bins are deterio- (d) Replace 10 refuse bins at $1,735 each rated and useless. through consolidated supply program. Force Labor Account. NY 54-1 17,500 M-82-7 1460 Dwelling Structures 588,000 (a) Each floor of Titus Towers Senior (a) Install 1,596 linear feet of metal hand ) Citizens' building is without rail in all 14 hall corridors and main safety railing, lobby at $12.00 linear foot. Contract labor. NY 54-1 19,200 (b) Each unit has two single pane (b) Install through consolidated supply sliding units without storms. program 342 interior sliding storm windows. Installed price. NY 54-1 21,000 (c) Existing intercom system is plagued (c) Remove and replace existing intercom with operational failure. Inacces- system from entrance to apartment with sible for handicapped and disabled. individual headset for tenant use with • addition of wall mounted lock buzzer ' control - 165 units connected with entrance vestibule. Contract labor. NY 54-1 40,000 HUD-52825(6-82) Part i i NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET ITHACA HOUSING AUTHORITY PAGE OF 7 PART II •SUPPORTING PAGES WORK DEVELOPMENT INDIVIDUAL TOTAL HUD-APPROVED ITEM ACCOUNT ASSESSMENT OF NEED DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED (7) (2) (3) (4) (5) (6) (7) M-82-7 1460 (d) Ground floor window and panel (d) Remove existing framing and panels and (Continued) hollow steel framing is deterio- replace with thermo-break aluminum rated. No insulation causing framing. Insulated panels to replace excessive heat loss. Glass is lower hinged windows in office and com- single pane. munity room. Replace all single pane windows with thermo-pane. Contract labor. NY 54-1 60,000 (e) Circulating central air system (e) Provide and install six heating and for community rooms, lobby and cooling wall mounted units, self- office is inoperable and beyond contained, including installed walled repair. air intake and grill, all electrical accessories to provide conditioned air to office, community room and kitchen of Titus Towers. Contract labor. NY 54-1 27,000 (f) Exhaust fans run constantly. (f) Provide and install time clock and night set-back controls on five zones in Titus Towers and night shut-down of 14 general exhaust fans. Contract labor.. NY 54-1 4,000 (g) Compactor requires constant (g) Replacement of existing waste "Gobbler" maintenance. compactor which has been plagued with 1 failure and constant maintenance repairs. NY 54-1 14,000 (h) Water has a high content of (h) Provide and install electro-magnetic calcium, lime, iron and a high pH. cleaning system for hot water supply forheating and domestic hot water to eliminate corrosion. Contract labor. NY 54-1 10,000 (i) Utility costs could be reduced (i) Provide and install 11 auto. setbacks with night and day heat controls. with accustats and energy control panel. Material purchased through Consolidated Supply Contract. Contract labor. NY 54-1 13,000 • HUD-5282516-82) Part II NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM • COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET _ ITHACA HOUSING AUTHORITY PART II -SUPPORTING PAGES 5 PAGEOF 7 WORK DEVELOPMENT INDIVIDUAL TOTAL ITEM ACCOUNT ASSESSMENT OF NEED HUD APPROVED DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED (1) (2) (3) (4) (5) mu r» M-82-7 1460 (j) Kitchen area outline wiring is (j) Rewire 54 electrical appliance circuits (Continued) inadequate to handle the use of on family site for the safe usage of approved appliances. washers and dryers. Contract labor. NY 54-1 7,500 (k) Existing downspouts and gutters (k) Provide and install gutters and down- have holes throughout from age and spouts on family site. (3,232 feet with corrosion. appropriate brackets and hardware) Contract labor. NY 54-1 22,000 (1) All units have several incandescent (1) Provide through Consolidated Supply Con- lighting fixtures and it would be tract 486 Circline fluorescent retro-fit cost effective to convert to conversion kits to replace incandescent fluorescent. lighting on 54 family units. Force Labor Account. NY 54-1 11,300 (m) Copper and galvanized pipes meet- (m) Install 54 electrolysis breaks and ing create electrolysis. valves in Titus Towers. Contract labor. NY 54-1 13,000 (n) Weatherstripping is either non- (n) Provide and install through Consolidated NY 54-1 18,000 existing or deteriorated causing Supply Contract weatherstripping on all great heat loss. doors and windows in Titus Towers and 54 family units. • (o) Existing siding is rotted and (o) Provide and install double vinyl siding ) deteriorated which permits air and insulation on 14 buildings on family infiltration. site. Contract labor. NY 54-1 75,000 (p) Sinks and cabinets in kitchens (p) Purchase through Consolidated Supply are not free from cracks and Contract 54 kitchen cabinetry fixtures material deterioration. and accouterements @ $1,450 per unit plus 15%. NY 54-1 90,000 (q) Bathroom fixtures and cabinets (q) Purchase and install through consolidated have deteriorated and require supply contract 54 bathroom fixtures @ replacement. $1,195 a unit plus 15% contingency. NY 54-1 75,000 HUD-52825(6-82) Part II NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET 6 PAGE OF ITHACA HOUSING AUTHORITY 7 PART II -SUPPORTING PAGES WORK DEVELOPMENT INDIVIDUAL TOTAL HUD APPROVED ITEM ACCOUNT ASSESSMENT OF NEED • DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED (1) (21 (3) (4) (5) - (6) /7) M-82-7 1460 (r) Carpet in units have holes (r) Provide and install carpeting in 52 (Continued) throughout. units replacing existing worn carpet. Contract labor. NY 54-1 33,000 (s) Existing floor covering loose and (s) Provide and install new vinyl covering cannot be replaced. and sub floor with accessories in 36 family units. Contract labor. NY 54-1 35,000 M-28-8 1465.1 Dwelling Equipment - Nonexpendable 42,500 (a) Refrigerators are 12 years old. (a) Purchase through Consolidated Supply Freon is leaking and costly to Contract 68 refrigerators - 30 units maintain. for Titus Towers; 38 units for family units. NY 54-1 27,000 (b) Stoves are 12 years old and require (b) Replacement of 15 stoves and purchase of parts and maintenance. 54 electronic igniters through Consoli- dated Supply Contract. Force Labor Account. NY 54-1 6,500 (c) Domestic Hot Water heaters are (c) Purchase through Consolidated Supply 12 years old and are not cost Contract 42 energy efficient domestic effective. hot water heaters to replace 12-year old heaters in family units. Forde Labor Account. NY 54-1 9,000 • HUD-52825(6-821 NAME OF PHA COMPREHENSIVE IMPROVEMENT ASSISTANCE PROGRAM COMPREHENSIVE ASSESSMENT/PROGRAM BUDGET ITHACA HOUSING AUTHORITYPART II -SUPPORTING PAGES PAGE 7 OF 7 WORK DEVELOPMENT INDIVIDUAL TOTAL HUD APPROVED , ITEM ACCOUNT ASSESSMENT OF NEED DESCRIPTION OF PROPOSED/APPROVED ACTION PROJECT FUNDS FUNDS NUMBER NUMBER NUMBER REQUESTED (1) (2) (3) (4) (5) MU (7) M-82-9 1475.2 Nondwelling Equipment - Maintenance 3,500 (a) Exterior of buildings is dirty (a) Purchase 1-1/2 h.p. high pressure and many are covered with cleaner for the cleaning of all grafitti. buildings. NY 54-1 1,500 (b) Vacant apartments are being (b) Purchase 8-gallon rinse and vacuum cleaned and polished manually. for maintenance of carpets and vinyl covering. NY 54-1 2,000 M-82-10 1475.7 Nondwelling Equipment - Automobile 24,500 (a) IHA has one 1977 pickup truck (a) Purchase 1-ton cab and chassis truck to service all five projects. with dump and stake body and associ- ated accessories to provide better service to all sites. NY 54-1 13,500 (b) IHA has one 1977 pickup truck (b) Purchase a 4-wheel drive, short body with plow to service all five pickup truck with plow. NY 54-1 11,000 projects. HUD-52825(6-82) Part II w ` , ' �aF ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 4, 1982 PRESENT: Edward J. Conley, Miriam B. Hutchins, Esther Frandell, Raymond Melton, Morris Angell, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director ABSENT: Margaret F. Clynes (Excused) GUESTS: Vincent Lukas, OPR; Joseph M. David, Tenant Relations Specialist; Sharon D. Fiorille, Section 8 Coordinator; Viola Scott and Clifford June, Tenants Chairman Conley called the meeting to order with a quorum present. APPROVAL OF MINUTES: Miriam Hutchins moved that the minutes of October 7, 1982 be approved as read; Esther Frandell seconded the motion. Ayes - 5; Nays - 0. Minutes approved. REPORTS: Titus Towers Tenant Council - Esther Frandell reported that some new soil has been put in the circle for the flowers; the Titus Towers hallways are nicely painted and the floors polished. At the request of the Executive Director, Mrs. Frandell gave an overview of her attendance at the NAHRO Conference in Boston and the tour of some of the sites of the Boston Housing Authority. Mrs. Battisti explained that Boston is the only housing authority in history that has been re- moved from city jurisdiction and put into receivership because of mis- management. Northside Tenant Council - No report. Southview Tenant Council - Reported by Viola Scott that the tenants along with the Southside Community Center have planned a Tea to honor Margaret Jones and commissioners were invited to attend. Mrs. Scott also reported as the representative for the IHA tenants on the Tompkins Community Hospital Board. Attorney's Report - Attorney Lange reported that initial contact had been made with the city attorney with reference to the Easement for the drive- way. Executive Director informed Attorney that we are now waiting for the surveyor and that the legal description will be written by him. Attorney Lange investigated the IHA's right to remove trespassing vehicles. The method now being used is appropriate. Executive Director has settled union contract and attorney to update the language. BOARD OF COMMISSIONERS -2- November 4, 1982 Executive Director - Authorization received that the application for HEAP grant approved - $20,325.00 will be received for help in conservation. At the request of the Executive Director, since the Secretary was absent, the Chairman appointed Morris Angell as acting secretary. Owner's Project Representative - Vincent Lukas submitted a written report (copy attached to original minutes) , and gave an oral update. Discussion ensued on IHA's payment for the construction company's performance bond. • Mr. Lukas explained it is standard procedure and is written into the con- tract. Tenant Relations Specialist - Joseph David was introduced to the Board and spoke briefly in addition to his written report. Principal Account Clerk - Executive Director commented on the investment summary. Section 8 Coordinator - Sharon Fiorille was introduced to the Board and spoke briefly in addition to her written report. Maintenance Report - Executive Director commented that Gar Ellsworth is attending all of the job meetings. • OLD BUSINESS: Letter from HUD re Section 8 rejection. Some discussion on the City's HAP Plan. RESOLUTIONS: LA RESOLUTION #82-29 - Operating Budget for Fiscal Year 1982-83 (copy attached to original minutes) Motion by Morris F. Angell; seconded by Miriam Hutchins Ayes - 5; Nays - 0 Unanimously carried. LA RESOLUTION #82-30 - Establishing Positions and Comparability (copy f` attached to original minutes). (711`� Explained by Executive Director that under New York State law, salaries of employees of a housing authority within a municipality must be compar- able. Some discussion. Motion by Morris F. Angell; seconded by Esther Frandell Ayes - 5; Nays - 0 So carried. LA RESOLUTION #82-31 - Approval of Final CIAP Application (copy attached to original minutes) Motion by Morris F. Angell; seconded by Esther Frandell Ayes - 5; Nays - 0 So carried. Short discussion ensued on consolidated contracts and bidding procedure. Motion to adjourn meeting by Miriam Hutchins; seconded by Raymond Melton. (Margaret F. Clynes) (Minutes recorded by Patricia S. Darling) OJSING G'o ITHACA HOUSING AUTHORITY A g 800 SOUTH PLAIN STREET .� ITHACA. NEW YORK 14850 607-273-8629 T. 1e MARY LOUISE BATTISTI EXECUTIVE DIRECTOR Date: November 29, 1982 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for November 1982 Vacancies: 309 Fourth Street -3 bdrm 312C Third Street -4 bdrm Tenants tentatively being selected for placement 2 Tenants that were selected and placed 5 Inspections made on prospective tenants (applicants) 4 Inspections made on tenants moving out 4 Inspections made on present tenants 2 Tenants that have been relocated 1 Respectfully �{ submitted, • OatifP Joseph M. David JMD:br CASH DISBURSEMENTS - OCTOBER 1982 Date Check N Payee Amount 10/4/82 11067 NYS E & G (Aug.-Sept. billings) 7,494.47 11068 Bolton's Donuts (Breakfast with Matt McHugh) 36.00 11069 Ithaca Housing Authority Petty Cash (Reim. thru 10/4/82) 93.95 10/5/82 11070 NYSARHO (Registration for M. L. Battisti , Conf. 10/17-20?82) 80.00 10/6/82 11071 Commercial Products Supply Inc. (Maintenance Materials) 355. 15 11072 Ithaca Wholesale Electric Supply, Inc. (Maint. Mat. ) 118.95 10/7/82 11073 A-Arrow Exterminating (Maint. Contract) 250.51 11074 Acrographics, Inc. (Sundry Other Expense) 73. 14 11075 Bishops' Home Centers (Maint. Mat. ) 77. 17 11076 Bruce' s Equipment (Maint. Mat. ) 58.70 11077 The City of Ithaca, Dr. (7/1-10/1/82 Zone 3 Water & Sewer) 1 ,693.38 11078 Barber-Colman Company (Maint. Contract) 511 .50 11079 Direct-Page Communications (Oct. Emergency Service) 72.25 11080 Donohue-Halverson, Inc. (Maint. Mat. ) 58.75 10/13/82 11081 Empire Soils Investigation, Inc. (Dev. Planning) 967.01 11082 Exxon Company, U.S.A. (Maint. Mat. ) 261 .23 11083 Ithaca Agway Coop. Inc. (Maint. Mat. ) 19.29 11084 Ithaca Photo, Inc. (Tenant Services) 4.09 11085 B. Kelly & Sons (Property Betterments & Additions) 681 .96 11086 Kem Manufacturing Corporation (Maint. Mat. ) 262. 12 11087 Kimble Plumbing & Heating, Inc. (Property Betterments) 19,926.60 11088 Midstate Elevator Co. , Inc. (Maint. Contracts) 717.75 11089 Moore Business Forms, Inc. (Sundry Office Supplies) 832.84 11090 Newark Stationary (Sundry Office Supplies) 20.60 11091 NYS Employees' Health Ins. Pending Acct. (Nov. Premium) 1 ,319.41 11092 New York Telephone (9/13/82 billings) 404.31 11093 Perkins Automatic Heating, Inc. (Maint. Contract) 148.00 11094 Piersons (Sundry Office Supplies) 88.64 11095 Power Plant Ezuipment Corp. (Maint. Mat. ) 105. 15 11096 Sciarabba Walker & Co. (Accounting Expense) 420.00 11097 Sherwin-Williams Co. (Maint. Mat. ) 480.85 11098 Vasco Brands, Inc. (Maint. Mat. ) 982. 15 11099 Wheaton's Sheet Metal Shop (Maint. Mat. ) 27.00 11100 Xerox Corporation (Sundry-Other Expenses) 114.00 10/14/82 11101 Mary Louise Battisti (10/1/82 thru 10/14/82 Payroll ) 669. 19 11102 Patricia S. Darling ( " " " " ) 221 .81 11103 Joseph M. David ( ) 506.54 11104 Sharon D. Fiorille ( " " " " ) 296. 10 11105 Margaret Jones ( " " " " plus pd. leave) 871 . 10 11106 Sybil S. Phillips ( " " " " ) 353.48 11107 Brian J. Besemer ( " " .1 " ) 216.08 11108 Earl D. Brennan ( ) 336.05 11109 Garfield G. Ellsworth ( " ) 463.70 11110 Darrell A. Rhoads ( " " " " ) 410.21 11111 Allan E. Simon ( " " " ) 365.44 11112 Jeffrey M. Tilton ( " " " " ) 211 .75 11113 Robert P. Fuller ( " " " " ) 240.94 11114 Daniel J. Hamilton ( " " " " ) 240.94 11115 Tompkins County Trust Company (FWT for 10/1-14/82 Payroll) 1 ,033.41 11116 Tompkins Employees' Federal Credit Union (Emp. Shares) 275.00 11117 Navy Federal Credit Union (Emp. Shares) 42.00 11118 Citizens Savings Bank (IRA Contributions/Emp. ) 194.42 10/18/82 11119 Grossman's (Maint. Mat. ) 662.99 11120 J. D. Concrete Pumping (Maint. Mat. ) 125.00 10/20/82 11121 U. S. Post Office (Sundry Office Supplies-Postage) 137.00 se CASH DISBURSEMENTS - OCTOBER 1982 Date Check # Payee Amount 10/22/82 11122 Mary Louise Battisti (Travel Advance-NAHRO Conference) 150.00 11123 Esther Frandell (Travel Adv.-NAHRO Conf. ) 150.00 11124 Continental Casualty Company (NYS Disability-3rd Quar. Prem. ) 241 .98 11125 NYS Unemployment Insurance (3rd Quar. Prem. ) 290.92 10/28/82 11126 Vincent Lukas, P. E. (Dev.-Inspection Costs-Contract) 840.00 11127 Mary Louise Battisti (10/15-28/82 Payroll Period) 669. 19 11128 Patricia S. Darling ( " " " ) 221 .81 11129 Joseph M. David ( II II " ) 506.54 11130 Sharon D. Fiorille ( " " " ) 296. 10 11131 Sybil S. Phillips ( 11 " " ) 450.98 11132 Brian J. Besemer ( " " " ) 220.68 11133 Earl D. Brennan ( " ) 339.58 11134 Garfield G. Ellsworth ( " II H ) 414.22 11135 Darrell A. Rhoads ( " II " ) 450.49 11136 Allan E. Simon ( " " " ) 368.97 11137 Jeffrey M. Tilton ( " " " ) 216.71 11138 Robert P. Fuller ( " " " ) 196.35 11139 Daniel J. Hamilton ( " " H ) 216.58 11140 NYS Social Security Agency (FICA Contributions for Oct. 1982) 1 ,986.72 11141 Tompkins County Trust Company (FWT for the 10/28/82 Payroll ) 864.60 11142 NYS Income Tax (SWT for Oct. 1982) 632.39 11143 NYS Employees' Retirement System (Oct. Contributions) 373.57 11144 Tompkins Employees' Federal Credit. Union (Emp. Shares) 220.00 11145 Cortland County Support Collection Unit (Emp. Deductions) 80.00 11146 United Way of Tompkins County (Emp. Contributions 8.00 11147 Navy Federal Credit Union (Emp. Shares) 42.00 11148 Citizens Savings Bank (IRA Contribution-Emp. ) 76.92 11149 Ace Security Control (Maint. Mat. ) 52.34 11150 Commercial Products Supply Inc. (Maint. Mat. ) 130.21 11151 Mr. William A. Lange, Jr. Atty. (Oct. & Nov. Legal Services) 800.00 $59,237.92 ITHACA HOUSING AUTHORITY INVESTMENT SUMMARY 1982 Type # Purchase Date Amount Maturity Date Int. Rate Days Date Cashed Certificate of Deposit 28-101-018045 08/16/82 185,000.00 09/15/82 9. 15 30 09/15/82 Certificate of Deposit 26-101-018045 08/16/82 3,000,098.00 09/15/82 9. 15 30 09/15/82 Money Market 26-301-018045 09/15/82 100,000.00 03/16/83 9.954 182 Certificate of Deposit 27-301-018045 09/15/82 100,000.00 03/14/83 9.60 180 S. Treas. Notes* 982474 09/15/82 100,000.00 01/13/83 9.50 120 Certificate of Deposit 16-101-018045 09/15/82 100,000.00 10/15/82 9.25 30 10/15/82 Fed. Farm Cr. Banks/ U. S. Treas. Notes* 982471 09/15/82 2,000,000.00** 01/13/83 9.50 120 U. S. Treas. Notes* 982472 09/15/82 100,000.00** 10/15/82 9.25 30 10/15/82 U. S. Treas. Notes* 982473 09/15/82 736,760.38** ' 12/14/82 9.40 90 Super Seven Account 31-101-018045 10/28/82 100,353 .74 9.50 7 da. int. & renewal Super Seven Account 31-301-943605 10/28/82 101 ,116 .70** 9.50 7 da. int. & renewal ) *Investments through Repurchase Agreements with Tompkins County Trust Company. **Development monies totalling $2,889,599.37 as of 09/30/82. r•uu).-••a rnp• 1 or 4 rvuL.,- nrn v ..v.ntT P•, 1.•r{ IA/0 • rrlftfI I. (C� ��yr�� IN w �� [ �� ' L O�/ . r ! U.S. DEPARTMENT OF HOUS`G AND URAN DEVELOPMENT NrY- LOW•INCOME HOUSIN.: PHOI.RAM PERI ED ` `5EMa .'O1 I982 BALANCE SHEET CONTRACT NUMBER PROJECT NUMBER(S) Sec Instructions on the Revers. 54-I t 54-a, 5q-q 514-5 o • • z ua ASSETS Z • J CASH _ 1 11 11.1 General Fund(Development and/'r Operation) - Sq x10.45 1/ 2 11 !1.2 General Fund(Unapplied Debt Service Fto:dsl • _ _ 3 1111 Security Dcpu:it Fund •)g 5.55-9 4 1117 Petty Cash Fund IOO.OD .5 1118 Change Fund • ____ go 376.14 ACCOUNTS RECEIVABLE 6 1122 Tenants aZ 194114 • • 7 1124 Homebuyers 8 1125 HUD • 9 1127 Advances for Security and Utility Deposits • • 10 1129 Other 0 'MI.in 4 9611.q 11 1 130 NOTES AND MORTGAGES RECEIVABLE 12 1145 ACCRUED INTEREST RECEIVABLE 1 ilk/Jo ADVANCES • 13 1155 Limited Revolving Fund 14 1156 Unlimited Revolving Fund 15 1157 Other INVESTMENTS 16 1162 General Fund 3 ,236 166-3g 17 1163 Homeownership Reserve Funds _ •3 3[0 7 .00. g DEBT AMORTIZATION FUNDS 18 1171 Debt Service Fund '7 021.714 19 1172 Advance Amortization Fund A 103,SII 20 1173 Investments - 21 1174 Accrued Interest Receivable- Investments • 22 1176 HUD Annual Contributions Receivable • 19q.Oq 23 1177 Deposits with HUD . • •9 55,4•j 7` DEFERRED CHARGES - 24 1211 Prepaid Insurance `a 51(0.50 25 1212 Insurance Deposits • • • 26 1255 Maintenance Work in Process • 27 1260 Inventories-Materials 28 1270 Inventories-Equipment S13 29 1290 Other I S13. _ In •390.30_ LAND,STRUCTURES AND EQUIPMENT • 30 1400.2 Development Cost (r U95 3'11.0 - 31 1400.3 Less: Development Cost-Contra (i, :594 $'17.00 lin 4CIS.133 _ 32 14416.4 Land,Structures and Equipment '1 (•n ' •21 1 1 qQ Rzl.R14 33 1510 PAYMENTS FOR OFF-SITE UTILITIES UNDISTRIBUTED DEBITS 34 1620 Ineligible Expenditures BID GUARANTIES 35 1820 Undeposited Bid Guaranties 36 1830 Less: Returnable Bid Guaranties-Contra - • ADVANCES FOR DEBT AMORTIZATION • • 37 1860 Advances from General Fund to Debt Service Fund • 38 1870 Less: Refunds Due General Fund from Debt Service Fund -Contra . . . 39 TOTAL ASSETS - 10579V/2./5 • l/The Genera) runt Includes S ____repre.entins proceeds from disposition of property reserved for replacement of equipment or fur sur% other purposes as pe prided In the annual contributions or administration contract. • i NO f E' Accrued annual(Nva of amployars at the and of the fiscrl year 3 _Novi- • • '4(10 •J•ins .t•ta r r1•ru.ry 1976 / • mcicp uit1_..,� . hunt, �} -— BALANI ,HEET • CON,\v." 1.0044114 p4.1410D I ND, r) _ _ NY 115 _ 0 '�0_1I� . z(j LIABILITIES % :�z ACCOUNTS PAYABLE 40 2111 Vendors and Contractors ___. __.35_ 9'MI5_ 41 2112 Contract Retentions 42 2113 Performance Deposits _ — 43 2114 Tenants Security Deposits aK '1'7.L13 44 2118 HUD(Accts. 2118.1, 2118.3 d 2118.6) Q- /� 45 Other (Accounts 2115, 2117& 2119) __< 11,39> -/alL a.15a_ NOTES PAYABLE . • 46 2122 Project Loan Notes - HUD - 12alco 47 2123 • Administrative Notes - HUD 48 2126 Project Notes - Non-HUD _1_259 (Sage 49 2129 Sundry Notes _ _ 4 Zci 1S0,96 ACCRUED LIABILITIES • 50 2131.1 Interest Payable - Development Notes and Bonds - HUD 51 21312 Interest Payable - Administrative Notes- HUD 52 21313 ' interest Payable- Other Notes(Deferred Payment) HUD ' _ . 53 2132 Interest Payable Notes -Non-HUD _ 54 2133 Interest Payable - Bonds - Non-HUD • 55 2137 Payments in Lieu of Taxes • HS M.'S 5 �o,�� 56 Other(Accts. 2134, 2135, 2136 ti 2139) — — J TRUST AND DEPOSIT LIABILITIES • 57' 2161 Homebuyers Ownership Reserve 58 2162 Homebuyers Nonroutine Maintenance Reserve . 59 2165 Mortgagors Taxes and Insurance 60 2166 Mortagors Maintenance Reserve • 61 2168 Annual Contributions for Security and Utility Deposit Funds Provided . ' DEFERRED CREDITS . 62 2210 Prepaid Annual Contribution -- 63 2240 Tenants Prepaid Rents - • - to O86tDD • . 64 2241 Prepaid Monthly Payments - Homebuyers - . . 65 2250.1 Investment Income - Homebuyers Ownership Reserve- Unapplied 66 2250.2 Investment Income - Homebuyers Ownership Reserve-Applied . ,(. • ) • 67 2251.1 Investment Income - Homebuyers Nonroutine Maintenance Reserve - Unapplied ' 68 2251.2 Investment Income - Homebuyers Nonroutine Maintenance Reserve - Applied ( _ .—)—_ 69 2290 Other . . . _ _,- 111022,0 R9 TYE.Q3 FIXED LIABILITIES . 70 2311 • Permanent Notes- HUD . 71 2321 Series "A" Notes and Bonds Issued 72 2322 Series "A" Notes and Bonds Retired _ . •. . . ( ) . 73 2331 Series"B" Notes and Bonds Issued - 74 2332 Series"B" Notes and Bonds Retired t_ ) 75 2341 New Housing Agency Bonds Issued '5 405 (YY).DO - 76 2342 New Housing Agency Bonds Retired ( 515 Cca.CO ) 1`I SP OrO.OD 77 2351 . Other Notes Payable to HUD(Deferred) r{ g an,GO CONTRACT AWARDS 78 1810 Contract Awards - Contra • _ 79 1800 Less: Uncompleted Contracts 80 TOTAL LIABILITIES 9 ��9 !S'l"S.(�1 SURPLUS 81 2810 Unreserved Surplus (,3 51,3 Ia's.(24) 82 2820 Operating Reserve - Locally Owned Projects . . e25I'3'13.9_ 83 2821 Operating Reserve- Leased Projects . R4 2823 Operating Reserve - Homeownership Projects . _ Y5 224 Ope.atinc Reserve - Section 23 HAP Prn'rets . . 86 16 25 5 Contingency Reserve.Unfunded Sect.23 HAP Proj. _ _- 87 2826 Operating Reserve - Section 8 HAI' Projects . . . 88 2827 Project Account•Unfunded-Sect.8 HAP Projects . • 89 Total Surplus from Operations ( (ri t 51.91) L 90 2840 Cumulative HUD Annual Contributions H (a51 )NE..31l 91 28.0 Cumulative Donations 92 2855 Cumulative Proceeds from Sale of Dwellings 93 2856 Cumulative Contributions by Homebuyers for Property 94 2860 Book Value of Projects Conveyed by HUD . . . _ 95 2870 Less: Contract Payments to HUD (T _) ... - 96 2880 Development Cost • Undeveloped Projects ( ) ��p 97 2890 Book Value of Capital Assets Conveyed to Homebuyers (_ )�MILVA1Z 93 TOTAL SURPLUS AND LIABILITIES 10 ci Nom.C'5 r•ntrAH[o a IS.xr rurr rROVCD cV IN.uJ1u. `f1 1 •�-1 _ . �' • -= I, 1 • la►...a Walker b (o, DAl E i�lE JDAT(,I .-,' , ,r-? aca, New York 14850 'HUD-57396 U.S. DEPARTMENT OF H - 'NG AND URBAN DEVELOPMENT • LOCAL AUTHORITY / J.••.••ry 1971 LOW-RE R DUSIHG PROGRAM Jfl4$ f 17Q�I)IN(, Cilrmc( �•/ ADDRESS STATEMENT OF INCOME AND EXPENSE goo J. 'R-qt 1-n1/`(p AND CHANGES IN ACCUMULATED SURPLUS CONTRACT NO. PROJECT NUMOERTs1�' Y OR DEFICIT FROM OPERATIONS N'1-515 54-1 N -a,c4-"1.5N-5 FOR FISCAL YEAR ENDER 6Evmmz is 30 198. LINE ACCT. NO. NO. OESIT CREDIT INCOME AND EXPENSE INCOME: • 1 3000 Op.ratino Incam. • _383 .z: 2 5210 Premiums an Notes and Bonds 3 5220 Bond Perches. Discount 4 5230.1 Interest on Debt S..vic• Fund Investments 5 5230.2 Interest on Other D.bt Amortization Fund Investments 6 5240 Interest on Payments for Off-Site Utilities EXPENSE: 7 4000 Operoting Exp•ns• • '45aZ (,,13(0.16 8 5610 Interest on Notes and Bonds Payable • 28R I&I.N 1 9 5640 Bond Redemption Premiums SURPLUS CREDITS AND CHARGES: 10 6010 Prior Year Adjustments-Affecting Residual Receipts (or Deficit) 2 &11(11) 11 6020 Prior Year Adjustments-Not Affecting 'Residual Receipts 12 6110 Gain or Loss from Disposition of R•oI Property 13 6120 Gain or Loss from Disposition of Non•xpendobl• Equipment. • 14 Residual R•c•ipts-Initial Operating Period (Credit) 15 Totals (Lines 1 through /4) • 734 S 11.51 325 801.i1.' 16 NET INCOME OR DEFICIT-CURRENT YEAR (Net debit or credit di//errnce between total debits and credits on Line 15) .3149 o * '4 CHANGES IN ACCUMULATED SURPLUS OR ► DEFICIT FROM OPERATIONS 2810 UNRESERVED SURPLUS: 17 Balance at and of previous fiscal year when hooks were closed 3 III 77(r.110 18 •Total debit and credit adjustments during current fiscal year ,t 19 Net income or deficit-current year(Line 16) 3''19 0144.14 20 7010 . Provision for Operating R.s.rve-Locolly Owned Projects rri0P1550514'd 21 7011 Provision for Operating Reserve-L•osed Projects 22 7013 Provision for Operating Reserve-Homeownership Projects 23 • Totals (Lines 17 through 22) 3.51:21 24 2810 Unreserved Surplus balance at end of current fiscal year(net debit or credit t' di//erence between total debits and credits on Line 23) 3 513 Iar5 a g4 • 2820 OPERATING RESERVE-LOCALLY OWNED PROJECTS: 25 Balance at end of previous fiscal y.or when books ware closed .31Y' !( .3G 26 Total debit and credit entries to Account 2820 during current fiscal y.or I4 )5.9 27 Totals (Lines 23 and 26) a! I ?73.9: 28 2820 Operating Reserve Balance at end of Current fiscal year(net credit di//erence between total debits and credits on Line 27) 2821 OPERATING RESERVE-LEASED PROJECTS: 29 Bolanc. at end of previous fiscal year when books were closed 30 Total debit and credit entries to A t 2821 during current fiscal year 31 Totals(Lines 29 and 30) 32 2821 Operating Reserve balance at end of current fiscal year(net credit di//erence between total debits and credits on Line 31) 2823 OPERATING RESERVE-HOMEOWNERSHIP PROJECTS: 33 Balance at end of previous fiscal year when books were cles.d 34 Total debit and credit entries to A t 2823 during current fiscal veer 35 Totals (Lines 33 and 34) 36 2823 Operating R.s.rve balance et end of current fiscal year(net credit difference between total debits and credits on Line 35) 37 ACCUMULATED SURPLUS OR DEFICIT FROM OPERATIONS(net debit or credit total o/balances on Lines 34. 28. 32. and 36) •3ale1 a51.41 • PREPARED $: Sciarabba Walker & Oa. APPROVED•Y: - • 309 North Tioga St. • Signaturet/ .„.1106(.1 Ithaca, New York 14850 signature dh �,�- • --(471a244: Title P�>< Irak / Data 11/24F;:,S;_ Tula es- Dote /'/ -.)74 HUD.S7396 HUD 62699 July 1973 P.Q.1 of 2 S7.COOL (1.2) BASIC PROJECT NO. SYSTEM COOL (9.30) (3-a) 3(o _ 514-I 25 U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TYPE OF ASSISTED PROJECT(S)i (11.12) FY ENDING iaJf 198 (1 LOW-RENT HOUSING PROGRAM (Check One) (14) STATEMENT OF LHA Owned Rental Housing 01 ® 1. 0 MAR.31 LHA Owned Mutual Help 03 0 2. ❑ JUNE 30 OPERATING RECEIPTS AND EXPENDITURES LHA Leased Rental Housing 04 0 3. ® SEPT.30 LHA Owned Homeownership 10 ❑ 4. 0 DEC. 31 LHA Leased Homeownership 11 0 NAME OF LOCAL AUTHORITY NO.OF PROJECTS NO.OF D.U. N.O.OF O.U.UNDER LEASE (15-17) (18.23) (24-28) #TNA(fl flo1131N6 gtrmolp y _ azo ADDRESS NO.OF UNIT MOS.AVAILABILITY OR NO.OF UNIT DAYS UNDER UNDER LEASE (29-35) LEASE (3642) sop '. puwjjr, Irma, N.y. 14850 3q1DI REPORT FOR PERIOD ENDED CONTRACT NUMBER(S) PROJECT NUMBER(S) iErrFmul 30, 198 NV 515 54-1, 1.2, 51-141 514-5 LINE ACCT. BUDGET ACTUAL NO. NO. ACCOUNT TITLE AMOUNT PUM PUM AMOUNT (43-45) (46-55) HOMEBUYERS MONTHLY PAYMENTS FOR: 010 7710 Operating-Expense . 020 7712 Earned Home Payments 030 7714_ Nonroutine Maintenance Reserve 040 7716 Excess(orDeficit)in Break-Even 050 7790 Homebuyers Monthly Payments-Contra(Lines 010 to 040) OPERATING RECEIPTS 060 3110 Dwelling rental 31q Sq0 9S.13 IQ3.11 Tax O'IN.O7 070 3120 Excess utilities 1 ZOO .9D D .Sq / 213,o 080 3190 Nondwelling rental 090 Total Rental Income(Lines 060 to 080) 3g1 (A0 44.29 1014.00, 33(0 (10.0"1 100 3610 Interest on general fund investments iIa 114_3q 11.31 36) 473.7.55 110 120 3680 Assessments-homeowners 130 3690 Other income (D q00 MS 3.00 q '1x9.2) 140 Total Operating Income(Lines 090 to 130) 314 No !MAI 3�3 325. 3 150 7110 Receipts from off-site utilities 160 7530 Receipts from nonexpendable equipment not replaced 170 TOTAL OPERATING RECEIPTS EXCLUSIVE OF HUD CONTRIBUTIONS(Lines 140 to 160) 37 ( 510 l 15.54 i i g.31 .3A3 .)g.g3 OPERATING EXPENSE ADMINISTRATION: 180 4110 Administrative salaries 5(a SO0 113 )(o.$B '5Ll '1)9.'19 190 4130 Legal expense 4 800 1.45 2.29 1 '107. 21 200 4140 Staff training 1514 go 210 4150 Travel N SOC) 1.0 1.� S 97E.3R 220 4170 Accounting and auditinj fees 5 300 1.co1 - .lG 5)a.00 230 4190 Sundry I3 GOO 4.20 4.5a 114 (atiq.'�Q 240 Total Administration Expense(Lines 180 to 230) 2po x6,1)3 25.7 g3 431.9.5 TENANT SERVICES; 250 4210 Salaries CI (QSO 2-q 9 3.00 q 112.85 260 4220 Recreation,publications and other services a COO . 191 ,145 414.5,53 270 4230 Contract costs,training and other ITT) .44 .a. SLR (00 280 Total Tenant Services Expense(Lines 250 to 270) 1,3 1 SO col 3.11 la 001.911 UTILITIES: 290 4310 Water 1 980 1'40 2.1(0 7 ("' .5S 300 4320 Electricity 1 t o ont-) 33,q5 qi 14G.3� 310 4330 Gas ( � t00 M3'1 11.23 6R 93a.gIS 320 4340 Fuel 330 4350 Labor 340 4390 Other utilities expense • 3 320 1.(Q5 1_N-5 4 700.1.1.2 350 Total Utilities Expense(Lines 290 to 340) 1 Aq ?CO os,Ln 55.0(c 178 'SRS.R1 ORDINARY MAINTENANCE AND OPERATION: 360 4410 Labor '1226,0 82..30_ ao.Oq 04 q 14.AIO 370 4420 Materials 27 oco x.33 8.21 ?g 533.31,9 380 4430 Contract costs 1'1 SIQ N.NS V.12 13 .359.14 390 Total Ordinary Maint.&Operation(Lincs 36010 380) 113 770 S5.11 32.47 ln{' 8 i n7.15 PROTECTIVE SERVICES: 400 4460 Labor 410 4470 Materials 420 4480 Contract costs 430 Total Protective Services(Lines 4001n 420) Purviews •dlllon I, eb.ol.l• (Continuo on Page 2) HUD-6261/9 HUD•6?699 July 1973 Pop,?of �./ BASIC PHOJECI NO. STATEMENT OF OPERATING RECEIPTS AND EXPENDITURES 5K-1 CONTRACT NO(SI. IJ'( . 51'5 NAME OF LOCAL AUTHORITY, FISCAL YEAR ENDING DATE 1-rHACA POLDINc, AtrnloVRy OEYrEmIF?) 30, 198 LINE ACCT. BUDGET ACTUAL NO. NO. ACCOUNT TITLE AMOUNT (4346) AMOUNT PUM PUM (46.615) GENERAL EXPENSE: 440 4510 Insurance I'1 39f , L'15 ..P0 1(o R'Sa,so 450 4520 Payments in lieu of taxes 13 250 X1.09 Vti 15 HO.?q 460 4530 Terminal leave payments 470 4540 Employee benefit contributions &IJ (c1Q 12.135_ 10.13, 3'1 'lSa.7 c 480 4570- Collection losses 490 4580 Interest on administrative and sundry notes 500 4590 Other general expense 510 Total General Expense[Lines 440 to 500) („[) 21.69 a0.'n (07 1(0,08 520 TOTAL ROUTINE EXPENSE(Lines 240,280,350,390,430&510) q11 SCI Q_ 195.0, 13$.31, INS 4$( ,a'1 NONROUTINE MAINTENANCE 530 - 4610 Extraordinary maintenance 25 000 • 1,1.., 1.1? 4 5qq,71 540 4620 Casualty losses-noncapitalized-net 550 Total Nonroutine Maintenance/Lines 530 and 540) " QQQ 7.1 1'12 5qq, $q RENT FOR LEASED DWELLINGS 560 4710 Rent to owners of leased dwellings 570 TOTAL OPERATING EXPENSE(Lines 520,550 and 560) qq, 81 Q 113.35 139.T? I' a 686. 14, CAPITAL EXPENDITURES 580 7520 Replacement of nonexpendable equipment q 79Q 2,17 , 1.47 '412. ql 590 7540 Property betterments and additions 7 qt) 13.5P 11.'52_ 3'l 3t . Sa 600 7560 Casualty losses-capitalized -net 610 Total Capital Expenditures(Lines 580 to 600) 53 00 _1(o39 13.19 tta 125.73 620 TOTAL OPERATING EXPENDITURES-CURRENT YEAR (Lines 570and 610) FM RV NAM 1'292 AIg5 4 Jf :b'9 PRIOR YEAR ADJUSTMENTS 630 6010 Affectin&residual receipts-Debit(Credit) ('c1(0\ < 41 y7$ .GA OTHER DEDUCTIONS ' 640 Deposits in rental debt service account 650 Deficiency in residual receipts at end of preceding_fiscal year 660 Total Other Deductions(Lines 640 and 650) 670 TOTAL OPERATING EXPENDITURES,INCLUDING PRIOR YEAR ADJUSTMENTS AND OTHER DEDUCTIONS(Line 620 • n plus or minus Line 630,plus Line 660) 5P1 VW) i 104.11 152.1(0 lic d 93'1.29 680 RESIDUAL RECEIPTS(or DEFICIT)before HUD Contributions and provision for reserve(Line 170 minus Line 670) ( 175,M). (511•15)<33$5; t 10q (QUA) HUD CONTRIBUTIONS �/ Basic Annual Contribution Earned-Leased Projects: 690 8010 Current Year 700 8011 Prior Year Adjustments-(Debit)Credit 710 Total Basic Annual Contribution(Line 690 plus or minus Line700) Contributions Earned-Operating Subsidy: 720 8020 Current Year - PS'S 61114 11`-12.- t1$.12 P'YS 41114,ao 730 8021 Prior Year Adjustments-(Debit)Credit 743 Total Operating Subsidy(Line 720 plus or minus Line 730) 155 914 , 1157,f? qg-la 15'5 911.oc 750 Total HUD Contributions[Lines 710 and 740) 115 9P4 , 4110 118.14 1515 91c1.oo 760 RESIDUAL RECEIPTS(or DEFICIT)before provision for reserve(Line 680 plus Line 7501 < 19 9(,G) <' c.03) 14.27 II(v 305.5q 770 PROVISION FOR OPERATING RESERVE(Account 7010, 7011,or 7013E as applicable) i q i (oto 4,03 € 4(o 305.534) 780 RESIDUAL RECEIPTS(or DEFICIT)(Line 760 minusLine 770) _ _ OTHER FINANCIAL DATA 790 OPERATING RESERVE-Balance at end of fiscal year(Account 2820,2821 or 2813,asapplicable) a5 fl R'i3.g3 800 MAXIMUM OPERATING RESERVE APPROVED(Per Operating Budget,Form BUD-52564, approved for subsequent fiscal year) ar57 53(01,00 ACCOUNTS RECEIVABLE-Balance at end of Fiscal Year(Accounts 1122 or 1124,as applicable) 810 For Tenants or Homebuyers in Occupancy a 1 q q,34 820 For Vacated Tenants or Homebuyers _ 830 7610 EXPENDITURES ATTRIBUTABLE TO VANDALISM 'PREPA1tED BVISdanbba Walker b Lb. APPAOVED BYI t_ 309 North Tioga St - • ( -- n Signature 1'iki•l .J Ithaca, New York URSQ Signature M oit , re._ Title /11QYf1Pt Date6 •Title (7✓ c_ 4: "12 Date //,‘'_,1/..; / Nlti. 5." 1 - M..r . IML/ _ (f..... ..1, ( rt s 7'.leA) orwri ANALYSIS OF NONROUTINE EXPENDITURES t:o.... :it Asit I.ui1y ---- I ...el Y.,, (nd.np Dote--- - - -- - - - )rl!I-11- N":t;IZlrc. tITM r-rii/ _— _.__1 SF11'I'FP _. IqI"' 1 -- Locelay Req...., I. P.rio4d End. '; 1')_'- Tip!! k.jr. Iii-IFC' , 1,1.\f . ?' .5D_. — 1--�'��it ��n'F,FP, 14F� -- P.01•01 N... Prl.l-I / 114-2, l4 -LI j 514. — 14`I J)' . PART I - SUMMARY OF EXPENDITURES FOR LABOR, MATERIALS, NONEXPENDABLE EQUIPMENT, AND CONTRACT COSTS AND CREDITS REPRESENTING PROCEEDS FROM CASUALTY CLAIMS (Thea. amounts Toy b• round.d out to ...n dollars) NON- PROCEEDS ACCT. EXP:NU• CONTRACT FROM NO. ACCOUNT TITLE LABOR MATERIALS ABLE COSTS INSURERS TOTAL 1 OUIPME NT OR OTHERS (CREDIT) 4610 E.troordinory Moint.nonc• 1 9L4• _D &UT.Sq, 141")3. 4620 Cosuolty Losses - Noncopitolised 7570 Reploc.m.nt of Non.spendoble Equipment _tu!,:),gl - �gi i 7540 Property Betterments and Additions , 31 l'il2.sp 37 Y1;12, 7560 Casualty Losses - Capitalised Totals I 99,2. �•.f" 1� r�.c'q l't� 1-7 Dr7.121 t.'7 :,9!• • PART II - ANALYSIS OF EXPENDITURES FOR EXTRAORDINARY MAINTENANCE, REPLACEMENT OF EQUIPMENT, AND PROPERTI BETTERMENTS AND ADDITIONS (The s• amounts may be rounded out to •v.n dollars) WORK PROJECT TOTAL ACTUAL COST a ;PROJECT JOB DESCRIPTION NUMBER BUDGETED CO NUMBER COST PLE Priv Y... C.r..nt Year Total To Dor. EXTRAORDINARY MAINTENANCE - ACCOUNT 4610 F(,--vr...- 'c_rr,j, . Ky-I t:-'Tto.SC!' C'1('.;;Th Ir • v 'x`1"1_ '50_ .75 5C•!. .C !1 — -Tit..r ---71.--- C.•:/str-. JE1-1 1.?_"'•73 14'..'2.7"--• !C CtF'r'I" t• , rN-) f 13^.::C r ) ,.s I 1( :'-•f",1;t f-"!.I 1�1FIG r,1S-I =s7.0 2• 7.c.1 p,t - T<.. I E. 1 e,t;-I 5'�.(Y) C'..-.0^ /f -4-7 Iti-'r.= 'Rt= r 4--rrur rets-I g7c. cr;,r.� ); "Fr-'1rr f,Lri IL. ` `6:-I _ t C'..•Qr (.;.q'SI h r , r ''`` CC,C.Flt'' i—'t- F`t-!T}1' Fir Vltr.IC ry-1 'cLC.CO ¶4L 4'- I t k g:rri-t c P.. 1',.I I'-I.c-, I f.44-1, P r,_r 1'c i f I /C /6 L— Total - Account 4610 -.----- - -''' ('� ,r r) 14 ~Q'q•q9 4 •(' ----q--- REPLACEMENT OF NONEXPENDABLE EOUIP.-ACCT.75 • - 1� 10}--- Nuc' 'c+'-I It(-�cr, 1 15q.Q9 I I'''4.° 1 Io Fr.'' r rCi'<t(FC 2'-I j7C rn 7'T�.0 9-7(..!( I Is —__ nf ,I} 1 .•c f Ir.,. eJ-I .1 F'.;r.({l, 5ti$2.ga tit`, r37 1(; — — I Toro) - Account 7520 --� r.i1:..7-")= ---1 NI�AI __1`)K!-,.al I PROPERTY BETTERMENTS A/O ADDITIONS - ACCT. 740 - ----- -- L:y-" :t-r -- - __-__ --1`�2' 1C�_• .r-'. -�--LC.��' ,d2 ID I1� 't'a l:i. — --- — ' I— '.1t t --t • -:1' � ' " �+3l1_ _�.!Lt: _.L 3 C - -- ;.. _� Pt c"-.1_ r_. TI`• , r1 •1""1! c''' r°1"ii-_ 't'1• _L:, _ 3 100.144 1(t( LI: 1:1-"4- It - 'l,rrf-•;i -k-r 14-I '5_::^t‘•LC). (?� O'5- .P (yr," ,C. -- - 1t . WI•—r:� .',11-rfc y 1�r ..•.rr,.t� lcu-i T.2,1..;•,...y, _� 1-1 :{..(.c, 11 414;••,(,,N11_: ' 1 - --- 1 -- -- - -- . _ _IV.nL�c=itnt 7u0 _- --- — k.) '1:'--.`ll_ 31 :1,4:).... .7 31 li.C,.' IN.,4.4 By: Arr..... Br: 1,.'.A. -1�i --- J r - I T.t I. � �fiu - — - — — Det. _J r��ta - T tt I. /1/. � t K.«. .�tnji iv D.,._ _1 j T4 - -- ((`" NUL'•..h., D.C. HUt�I.`Sol i.,o 810.41111Sclarabba Walker & Co. 303 North bora St. Ithaca, Nert York 14S50 . 1.1 1)1 .iO(')rr+(. a I:U W.1 Al: UI VI I Or ►•I N1 t 1 r•t c), r 1-(..r, ( 1 151 • 1 ht+- 141 hp USI/cL r rroGRAU O LHt. O..r.rd Rental lic•t'sin9 iJ LHA 0-ord He met•-'.rrthip • COI,f UTATION OF**P'AYMENTS IN LIEU OF "'AXES roM rII(•L lt .IRI .4011. . __ _ ArrFt,iE4F !O I9Fa - - •..u( Ur tOt At r.UU1'Nt, •U1NOH11♦ ION1r.Ac1 NULD( 11 JI'►''H �I� 2 .3 1T� NV- J • Usf / —. - -- — r•r.0i1 L1NU.ALIL M Ill 300 .5 e TV( Ji- A �!-Y. I�,�;�p 1 x-11 511-2 r✓7-14,".54.5 — COMPUTATION OF SHELTER RENT CHARGED 1. D. tiling Rental (Account 3110) 3'14 O1 LD'7 • 7. Escess Utilities (Account 3170) . p? 7,93.0 3. t:un(!..clling Rental (Account 3190) Hon.rbuyers '.Monthly Poyments for: 4. Eornrd Hume Poyments (Account 7717) 5. t:omoutine Moinlrnonce Reserve (Account 7714) 6. Total Renlol or Homebuyers Poyments Charged (Lines 1 to .5) p_91.97/_OL 7. Total Utilities Expense (Accounts in 4300 group) I9F 8. SHELLER RENT CHARGED (Line 6 minus Linc 7) COMPUTATION OF SHELTER RENT COLL ECT ED (To be completed only if Cooperation Aglren.ent provides for payment of PILOT on bosis of Shelter Rent Collected) . 9. Accounts Receivable (Account 11?7 or 1174) at beginning of fisdol year � OgEE99_ 10. Total of Lines 8 and 9 • ' ((2o Deductions: 11. Collection Losses (Account 4570) during current fiscal year 17. Accounts Ret civoble (Account 11?7 or 1124) of end of fiscal yeor . X199- _ 13. SHE LI ER RENT COLLECT ED (Line 10 minus total of Lines 11 & 12) _j5R ELr7_,91_ C_Ow.PUTAIION OF APPROXIMA1E FULL REAL PROPERTY TAXES TAXING DIS1RICTS A SL El. VAI UE TAX RA1 E AMOUN1 II) 17! (3) 14) • 14. .&pproximotr Full Real Properly Taxes (Total of amounts in Col. (4)) PAYMENTS IN LIEU OF TAXES 15. 100 of Line S or Line 13, whichever is opplicobie 1/ (see instructions on reverse side) I'S so. 1q 16. PAYMENTS IN LIEU OF TAXES (Line 15 or Line 14, whichever is lesser) II St) rig Y.'rre ony expenses incurred for the projects) during the fiscal yeor for services or facilities which the loco) taxing body should hove furnished under the terms of the Cooperation AQneement? `,E s X No. If the answer is "yes," will such expenses be deducted from PILOT or otherwise collected from the epplicoblr toxins body? — vEs If the ens..e, is ''no," ottoch o stotcnient shoving the amount of such expenses intuited and the reason for net col:rcting. 11 thr 1..,rrnto9e speciliel in the Cooperotion Avecr..rnt or the Contract with HUD is le—et, such to—r, pertrntosr shall Ise used. 41 PARED BY: sand a afke: & L+U. APPROVED 8Y: 309 North 'toga St. me /gild 41/Elf Ithaca, lew-Xak ��gS@— Nome me �� , 1,4 rr� ,f _ 1tle �Q,rjjrsn _ Dote J( 2,2 Title A.. Dole / .3.24--? •... HUD-57767 e...d HUP-527L7.. -1,:.1. .e• el•elere • t 1./ HUD•S7766 U.S. DEPARTMENT OF HOUSING AND URBAN DEVFLOPutNT f OR MUD USE ONLY Jo.,uo,y 1971 LOW-RENT HOUSING PROGRAM • STATEMENT AND VOUCHER FOR ACCRUING ANNUAL CONTRIBUTION coIOC8a - V0 VOUCHER NUMBER FOR FISCAL YEAR ENDED TO: Deportment of Housing and Urbon Development ` 30 — P� ANNUAL CONTRIBUTION DATE `r /S-8.2. �/ltil�+ S ` ' ., s CONTRACT NUMBEII — / FROM: _LL ,V/ y s-,s- e - e I / ,' E" r . I TYPE OF PROJECT-MI PROJECT NUMBERIS) el.:ow-Rent . D Homeownership 1UiiSq1fafIll r9.dl REDDEST IS HEREBY MADE FOR THE PAYMENT OF THE ACCRUING ANNUAL CONTRIBUTION PAYABLE PURSUANT TO THE TERMS OF THE ABOVE NUMBERED ANNUAL CONTRIBUTIONS CONTRACT FOR THE PROJECT(S) INDICATED AS SET FORTH IN THE FOLLOWING STATEMENT: STATEMENT OF ACCRUING ANNUAL CONTRIBUTION PER FOR HUD USE ONLY LOCAL AUTHORITY HUD APPROVED BOOKS ADJUSTMENTS BY HUD 1. FIXED ANNUAL CONTRIBUTION t/a3 q0,2, 2. Additional Annual Contribution for E Interest on Notes ' , a 41g dog 3. TOTAL FIXED ANNUAL CONTRIBUTION (Lines 1 & 2) y..2L�� r68 Less Amounts Available for Reduction of Annual Contribution: 4. Interest Received from Purchaser of Bonds or Series Notes S. Copitolixed Interest on Bonds and Notes 6. Residual Receipts from Initial Operating Period for Project No.(s) 7. Residual Receipts from Operations 8. Interest on Debt Service Fund Investments 9. Homebuyers Payments for Reduction of Annual Contributions (Account 8110) , 10. 11. TOTAL (Lines A through 10) 12. ACCRUING ANNUAL CONTRIBUTION (Line 3 minus Line 11) 4'v2 / 4 c ,681 . I CERTIFY THAT, in connection with the development and administration of the above mentioned projects, the undersigned Local Authority hos, to the date hereof, complied with the opplicobl• provisions of the above numbered Contract relating to th• payment of prevailing solories and wages; that sinc• th• next preceding annual contribution payment dote said projects have been and are at th• dat• hereof exempt from all real and personal property taxes levied or imposed by th• State, city, county, or other political sub- divisions; and that this statement and voucher and all supporting financial reports, schedules, and statements hove been examined by me and to the best of my knowledge and belief or• true, correct, and complete. 7ignoture ksc� 7 .t-4- l--�-.arc ZZ-4... .of O icer Authorized to Certify) /J (,'Tome of LornYAuthori:7)t. 111/' .0- -e-s-ti.-l- .11444. -t. /0....2--4:-.2 (Title) (Dote) This voucher hos been examined by me and found to b• correct, except as noted. ( FOR HUD USE ONLY I Signature T-113‘1"t' ( 41— W Date J f q _SZ-' • .. .. . w w , 14.1n HLP-526.:'1 January 1976 `r>/ U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR HUD USE ONLY VOUCHER FOR PAYMENT OF ANNUAL CONTRIBUTIONS HOUSING ASSISTANCE PAYMENTS PROGRAM (Toucher Humber) SECTION 23 L- SECTION 8 TLX FOR FISCAL YEAR ENDED (See Instructions on reverse) 3kprEn)803 .3J) I'Sd NAME AND AD E55 OF P BLIC HOUSING AGENCY (Including ZIP Code) AC CONTRACT NUMBER PROJECT NUMBER ITNF.!F 'Jt171NG �LLrHUr)m' !oci Tutu:yr. • f;Y 1C,".) fly-c t`o54-G0a tcrxl J c1: F, ff.y . MIMS50 HUD FIELD OFFICE TYPE OF PROJECT (Check One) BEGINNING DATE OF FIRS' FISCAL YEAR � �rt, ,� NEW LJ REHAB fl EXISTINGDC 141P1 HUD REGIONAL OFFICE NUMBER OF DWELLING UNITS NUMBER OF UNIT MONT.+S UNDER ACC I UNDER LEASE /�FEL' Nr�}:N �� 1, i `J Request is hereby made for the payment of annual contributions payable pursuant to the terms and conditions of the above number ed Annual Contributions Contract for the project and the fiscal year shown above, as set forth in the following statement: REQUESTED BY PHA HUD ADJUSTMENTS MAXIMUM ANNUAL CONTRIBUTIONS AVAILABLE (21 _ I3I 1. Maximum Annual Contribution Authorized - per Annual Contributions Contract s'?1 r �,Q��__ 2. Pro Rata Maximum Annual Contribution Applicable to a Period of Less Than Twelve(12)Months 3. Maximum Annual Contribution For Fiscal Year(Lines 1 and 2) _ '?'_h NS,(XZ 4. Contingency Reserve/4rcount 2825) for Section 23 projects or Project Account (Account 2827) for Section B projects - Balance at beginning of Fiscal Year ing 5. Total Annual Contributions Available(Lines 3 and 3) �"ig-17`i.I4 APPROVED�E,SITIMATE OF ANNUAL CONTRIBUTIONS REQUIRED ANNUAL Ca 1 )TIONS 6. Housing Assistance Payments(Areount 4715) ��s 'r� I5Lq ,QQ 7. Administrative Fee Om'Instructions) a' c (Ys) 2 S H '.,1O 8. Preliminary Administrative Expense - Prior to ACC(.acct. -1010) 9. Preliminary Administrative Expense - After ACC(Acct. 4012) 10. Nonexpendable Equipment/.1cronts 7520 and 75.10) 11. Security and Utility Deposit Fund(Section 23 Project. ,)nh) - - 12. Independent Public Accountant Audit Costs 13. Total Funds Required - Current Year(Linc. 6 through 12) _ -1 Sr.,. 14. Deficit at End of Preceding Fiscal Year - 15. Total Funds Required(Line., 13 and 14) I . Lar,rt;) I171,+=: ID 16. Project Receipts other than Annual Contributions(Aectc. 36)0. .1690. and 7.3 fu) t (, q __ _ 17. Total Annual Contributions Required(Line 15 minus Line 16) t?C- ),cc e;I _ EXCESS OR DEFICIT IN ANNUAL CONTRIBUTIONS AVAILABLE 18. Excess(Amount by which Line 5 exceeds Line 17) c01 61.3'• °L. 19. Deficit(Amount by which Line 17 exceeds Line 5) YEAR-END SETTLEMENT 20. Pnnual Contributions Due for Fiscal Year(Line 17 minus Line 19) 11(:' 21. Total Partial Payments Received by PHA for Fiscal Year is C,(_r.).Or) 22. Underpayment Due PHA(4mnunt by uhieh Lin; 20 exceed.. Line 21) 23. Overpayment Due HUD(Amount b,',Inch Line 21 rtrr.el. line _0) 5 511.49 STATUS OF PROJECT ACCOUNT (Section 8 projects only) 24. Project Account- Balance at the End of Fiscal Year(-1 ccount 2827)(Line 18) 177f (t.c44_ 25. Provision for Project Account(Account 7027) a. Increase(4nu)nnf/n which Line 21 exceed: Line 1)b. Decrease(Amount b-i rehirh Linc I exceeds Linc 24) STATUS OF CONTINGENCY RESERVE (Section 23 projects only) 26. Contingency Reserve - Balance at the End of Fiscal Year(.4ccount 2835) (Line 18 or 10''1 of Line 1, u-hicln•rer is lesser) 27. Provision for Contingency Reserve -(Areocnt 7023) a. Increase(Intount 01 whirl, Line 26 ctrecits Line 1l b. Decrease( 1rn.,r,,;r bt i•hi,j. Lin.- cirerd. 1-inc _'(il STATUS OF SECURITY AND UTILITY DEPOSIT FUND (Section 23 projects only) 26 Security and Utility Deposit Funds Prcvide;:. Account ?168.1 29 Security and Utility Deposits - Uncollectible Advances, Account 2168.2 3C Balance of Security and Utility Deposit Fund 1l.ine t. minis Liar 21) 31 Accounts Receivable Advances for Security and Utility Deposits Account 1127 3? Security and Utility Deposit Funds Available(Line 30 minis line 3I)I CERTIFY that housing assistance payments hove been or will be mode only with respect to units which: 111 ore under lease by Fomilies at the time such •ousing assistance payments ore mode except as otherwise provided in the Housing Assistance Payments Contracts and (2) the Housing Agency hos, within one 'rot prior to the making of such housing ossistonce payments. odegvately inspected or soused to be i.spected Iln.h,ding ,n..pection of{}rounds, larti)rres an_ n..w 4o the benefit and use of the Families) to assure that decent, safe and sonitary housing occomedotions ore being provided; that all applicable provisions of the obove numbered Annual Contributions Contract hove been complied with by the Housing Agency; and that this Voucher for Annual Contributions hos been examined by me and to the best of my knowledge and belief it is true, correct and complete. // /11/8.: pies U.ta.�.C `a PE _lye�� Lam.�•• lAnmr .,l , et flousrn� A,or,.. / 1)w e, ,y �n' . •nd rile of Offir sat Auth,u,,ed to Certify) TCR REGIONAL OFFICE USE ONLY: Nk ki-VIEwED BY - 1. (lcrrl•wtr.i.ro of S - _--__ _ _-_ re'celvtd fr.,n P}f.*, .ti ri nn hurl L)n.1rll.rtre•nl of $ _ . -. _ _..--certified lot l..sr.rn' tc . wr. the I'llA 'n -- -_-._ - ---- f .. ,. .r,. r— U.:;. DifAa(TMINT Ur IiOL ;;IN(; AND OHIIAN DL VI-LOI'MLNT - SEE INSTRUCTIONS ON REVERSE OI'ERATIN ;TATEMENT %e„4rEcoot. HOUSING ASSISTANCE PAYMENTS PROGRAM Cup SECTION 23 [3Es SECT ION }� — - -- _ TYPE OF PROJECT(S) FY ENDING 19FG� NAME AND ADD ESS OF PUBLIC HOUSING AGENCY (Including ZIP Code) (Check wit) (Check One) p/iii' J F CKUIN6 (!ITV:) lrrs/ EXISTING 01 @1. ❑ MAR. 31 OW 3. -PI,FIJ a>T_ NEW 02 0 'L. ❑ JUNE 30 Irl41qc , N4 I11E5© REHAB. 03 ❑ 3. SEPT. 30 4. 0 DEC. 31 NUMBER OF DWELLING UNITS NUMBER OF UNIT MONTHS AC CONTRACT PROJECT NUMBERIS) — UNDER ACC q UNDER LEASE NO. • 9 '103 NY- Iota r(Yoa-1o5N -ooa z col LINE ACCT. ACCOUNT TITLE ACTUAL NO. NO. PUM . AMOUNT PART I OPERATING RECEIPTS AND EXPENDITURES OPERATING RECEIPTS • U10 3610 Interest -,n general fund investments , q _ � 51_ 020 3090 Other Income 030 Total Operating Income(Lines 010 and 020) , 9a . 44G•�9 040 7530 Receipts from nonexpendable equipment not replaced • 050 Total Operating Receipts, exclusive of annual contributions(Lines 030 and 040) ,q _ 1 r• 060 8025or Annual Contributions Earned I'1o,(p9 I'l(o egg, 5-1 8026 070 Total Operating Receipts(Lines 050 and 060) III .(n! , J _ OPERATING EXPENDITURES Housing Assistance Payments, Prelim. Admin. Exp.,and Nonexpendable Equip. • 080 4715 /lousing Assistance Payments 141,.(15 151 9H'L a) 090 4010 Preliminary administrative expense - Prior to ACC 100 4012 Preliminary administrative expense. - After ACC 110 7520 Replacement of nonexpend:Ihlc equipment —�� 120 7540 Property betterments and ;additions ^— 130 Total Housing Assistance l'ayments, Preliminary Admin. Exp., and — Nonexpcndable Equipment(Lines 080 thru 120) 14L95 151 q4,17, 1- . 140 Total Operating Receipts Available for the Regular Costs of Admin. (Line 070 minus Line 130) '1./•.(z �) 4.1C. , I'D Administrative Expense:' 150 4110 Administrative salaries lr..43 7 IC),,.t r. 160 4130 Legal expense •50 SI._� 170 4150 Travel - __ _ 180 4170 Accounting and auditing fees ^C� J.j^,.�,`� 190 4180 Office rent 200 4190 Sundry Administrative Expense 3 13 rr),.? CCI 210 Total Administrative Expense (Lines 150 thru 200) al.I I __.1j-3 !- 19 Other Expense: 220 4400 Maintenance and Operation (for nonexpendable equipment only) 230 4510 Insurance 240 4530 Terminal leave payments 250 4540 Employee benefit-contributions 260 4590 Other General Expenses — 270 Total Other Expense (Lines 220 thru 260) r,'...'2) 5 911. p 1_ 280 Total Admin. and Other Expense, (Lines 210 plus Line 270) X,.',LI ` a- T^r Prior Year Adjust:nents 290 6010 Affecting residual receipts(or deficit)-debit (credit) 300 Total Expenses for the Regular Cost of Admin., including prior year _ _ adjustments(Line 280 plus the debit Or minus the credit un Line 290) '�(�,�I4 - _97 P:r1 U 310 NET INCOME(OR DF.FICIT) before provision for operating reserve — — (Line 140 minus Line 300) (1.0 (/ ( e�I l.."'.1. PART II ANALYSIS OF OPERATING RESERVE (:II!Section 23 11A1'1'roje-:ts or Ali Sec•tina S I'.1 P Projects 3:'0 ', ' tor Operalins Reserve -Balance at beginning of fiscal year covered by this statement `) ,15 330 Cash ' :;,,lTawal: from Reserve daring fi::al year cosi.;ed by this statement — 340 Net Op_ratin? Reserve after Cash WLlhdrawale(Line 3:0 minus Line 33U) -- — — _ --- _ 350 Net Income(or nefrcir) before provision for operating ieserv'e (net tut_! of line 310 for all 11A l'projects) 360 Net Defier; brought forward from preceding focal year (see Line 10 of Analysis of Operating Re•vfnve An preceding fiscal i'ev,) — :+70 Total Income (r..LIe/ru (See invrnrrli., is) _ — ( I 11—�— 7014or ''� 7016 Provision for Operating R:serve 3S0 Ad,lllion(the urn..un! of rnr..mr, it Crete, on line 370) _ • 'n It-du riunrlF r.. l .u. •. ! ,... T- rete... r t rr! nl r, — — _ 400 :'‘.7-1 ,r OprratineRe.:eve - tal.an, . attudcattas,-alvear I('Sc•Irdbythis .tnt-nt:nt — — 370 (Late- 34(1;this I we 3st. n, ,.:nest 1-01,• 7')(t, as apl,L(c."!t•I 4 10 I)ett,11 al void of llv,.t1), a cot 1:t1 h) Hit. i1 ,u•y(Lute 3'I,rvr.,rc /u iy(a!j —I r . -T,(7,4.7 Jtilithati +1j11 - StIa;at+3 Walker & Co. Ii:Tr - -- --- — H'—' ---- • — -- — ---- — ---- — -- — — _ JT _ - 3".l, hJRtTaira Sl ia„ae, !Nem ICS50 _ °-------- -xIIc.. t._...-- , f / -- . • - -- - - — ------- ISING AGI NCV r•Ui�S:'•bS 1'np. 1 01 ? Pl1BLIC H(ll ._ ._--_-----_--_-----. rrbr.,,•y l-'976Irp i No(1-onL_1l1lvvl f - `r -- ----- ----- - U.S. UE PART ME NT OF HOU:ING AND URBAN Dr VE LOPMI NT IITI4Ir(fit N.Y. LOW.INCOME HOUSING PROGRAM PERIOD ENDED it FT (1fi -.2O, I Is'a BALANCE SHEET CONTRACT NUM R — _ Ny - I U3p PROJECT NUMBER(S) Sec Instructions on the Rm.-1,r. • NY • kt:Y:3'4-00,'? C 004 O Z w ASSETS • Z -I CASH 1 11 1 I.1 General Fund (Development and/or Operation) - 9'5 /.'3O.0(1 I/ 2 II 11.2 General Fund(Unapplied Debt Service Funds) _ _ _ 3 III4 Security Depo-it Fund 4 1117 Petty Cash Fund .5 1118 Change Fund _ ) ACCOUNTS RECEIVABLE 6 1122 Tenants • • 7 1124 Hornebuyers 8 1125 HUD _ 9 1 127 Advances for Security and Utility Deposits 10 1129 Other __ —_ 11 1 130 NOTES AND MORTGAGES RECEIVABLE 12 1 145 ACCRUED INTEREST RECEIVABLE ADVANCES . 13 1155 Limited Revolving Fund 14 1 156 Unlimited Revolving Fund 15 1157 Other - INVESTMENTS 16 1162 General Fund 17 1163 Homeownership Reserve Funds ---- y= DEBT AMORTIZATION FUNDS 18 1171 Debt Service Fund 19 1 172 Advance Amortization Fund 20 1173 Investments - - 21 1174 Accrued Interest Receivable - Investments - 22 1176 HUD Annual Contributions Receivable — • —_-- 23 1177 Deposits with HUD — DEFERRED CHARGES 24 1211 Prepaid Insurance 25 PI Insurance Deposits 26 1255 Maintenance Work in Process 27 1260 Inventories-Materials 28 1270 Inventories-Equipment 29 1290 Other -- LAND,STRUCTURES AND EQUIPMENT 30 140(12 Development Cost 31 1400.3 Less: Development Cost - Contra _______ __ 32 1406 4 I and, Structures and Equipment ?M`_ 3 #477,c7 33 . 1510 PAYMENTS FOR OFF-SITE UTILITIES —_ UNDISTRIBUTED DEBITS 34 1620 Ineligible Expenditures BID GUARANTIES 35 1820 Undeposited Bid Guaranties 36 1830 Less: Returnable Bid Guaranties-Contra ADVANCES FOR DEBT AMORTIZATION • 37 11360 Advances from General Fund to Debt Service Fund _- 38 1370 Less: Refunds Due General Fund from Debt Service Fund • Contra . . . . _ 39 TOTAL ASSETS112 ? • 11T hr r;c.. nI I unJ inti, c S_—_—_ _ __ _reprc,entrn. prr..reil.from(1.aw.nlluon of rr..rw•rt! rcarr.cc)fur repl,remrnt nr cquipn.rr.t or I,.r surh other I,urr.r.csai r•rvs,drd in the.nnrultuntr.hutu.nsur ,dmuu.tntiun♦nntract. r.rc)I I :•r n n ,l Ir,.,oI .mpin"►rs lr1 thr.nd of Ihr yr,r i____ . . .'.7t' ..%• . of : I'1'1,e,( V/,•.n.,(, t.r'.1 NLY I r•,,..,, ,.76 , i I3ALAN&WiSHLET tt't11 N>`� NUMMI 11 11.141 D I NO1-n -- - - ----------- ------— ----- ----- •- ----- - - N y_ I OP — _____q �'n `�� — L. 6 LIABILITIES Li 2 ACCOUNTS PAYABLE 40 2111 Vendors and Contractors ---_- 41 2112 Contract Retentions ------ 42 2113 Performance Deposits - 43 2114 Tenants Security Deposits -- 44 2118 HUl) (Accts. 2118.1, 2118.3 d 2118.6) ___ 5511,14q - 45 011ier (Accounts 2/15, 2117 cf 2119) _-___120_75.5_,_21= Z (..-1:::,.7D NOTES PAYABLE . 46 2122 Project Loan Notes - HUD ---------- 47 2123 Administrative Notes - HUD - -- 48 2126 Project Notes - Non-HUD - ---- 49 2129 Sundry Notes =--- ____ - — ACCRUED LIABILITIES 50 2131.1 Interest Payable - Development Notes and Bonds - HUD - -- — 51 2131.2 Interest Payable - Administrative Notes - HUD . 52 2131.3 Interest Payable - Other Notes (Deferred Payment) 1-IUD 53 2132 Interest Payable - Notes -Non-HUD 54 2133 Interest Payable - Bonds - Non-HUD 55 2137 Prvments in Lieu of Taxes — 56 Other (Accts. 2134, 2135, 2136 d 2139) - • — TRUST AND DEPOSIT LIABILITIES 57' 2161 Homebuyers Ownership Reserve 58 2162 Homebuyers Nonroutine Maintenance Reserve - 59 2165 Mortgagors Taxes and Insurance - 60 2166 Mortagors Maintenance Reserve _ _-_-- 61 2168 Annual Contributions for Security and Utility Deposit Funds Provided . __- __ - -- DEFERRED CREDITS 62 2210 Prepaid Annual Contribution — — 63 2240 Tenants Prepaid Rents 64 2241 Prepaid Monthly Payments - Homebuyers. --- — 65 2250.1 Investment Income - Homebuyers Ownerhip _ Reserve - Unapplied 66 2250.2 Investment Income - Homebuyers Ownership Reserve - Applied . ( — ) 67 2251.1 Investment Income - Homebuyers Nonroutine Maintenance Reserve - Unapplied 68 2251.2 Investment Income - Homebuyers Nonroutine Maintenance Reserve - Applied (____— _) --- 69 2290 Other . . . .. ____ -- - FIXED LIABILITIES . 70 231 1 " Permanent Notes - HUD 71 2321 Series "A" Notes and Bonds Issued 72 2322 Series "A" Notes and Bonds Retired ( 1 73 2331 Series "B" Notes and Bonds Issued 74 2332 Series "B" Notes and Bonds Retired (._--___—_ _) - 75 2341 New Housing Agency Bonds Issued —_ - 76 2342 New Housing Agency Bonds Retired (- ) _- - 77 2351 Other Notes Payable to HUD (Drferrcti) - CONTRACT AWARDS 78 1810 Contract Awards - Contra _- 79 1800 Less: Uncompleted Contracts = __ _ — - 80 TOTAL LIABILITIES _ - SURPLUS '\ 81 2810 Unreserved Surplus _( 1 ry 7 59Q.N.) 82 2820 Operating Reserve - Locally Owned Projects . . 83 2521 Operating Reserve - Leased Projects - > 4 28_'3 Operating Reserve - Ilnmeov.nership Projects . •5' 11 Opc•a;;: , Rr'crve - S'.Ction 23 HAP Pro'rcls 5+6� 2S,5 Contingency Reserve-Unfunded Sect.23 HAPProj. 87 2826 Operating Reserve - Section 8 HAP Projects . . . _ < __-1 11!.,(-7) 88 2827 Project Account-Unfunded-Sect.8 HAI'Projects . ____-5 )I I-' /- 89 Total Surplus from Operations 90 2840 Cumulative HUD Annual Contributions ____-_5Lg __ .3 91 2850 Cumulative Donations --- -- Q' 2855 Cumulative Proceeds from Sale of Dwellings _---- 93 2856 Cumulative Contributions by Homebuyers for Ptrperty __ 94 2860 Book Value of Projects Con c)ed by HUD . . . __ _-_,_ __..-____ 95 :5170 Less- Contract raylncnt' to HUD ( 1 _-- -- - 96 2E80 Deselop:nent Cost - Und('seloped Projects ( _ - _. _ _ ____ _) 97 2,0) Rook Value of Capital Assets Curtseyed to Homebuyers (- - -- _ ) .-- ---y - .ry TOTAL SURI`LUS AND LIABILITIES _-_ <' (••- 3'. _ — 1 1,1 I A141 0 I'r lf, .c,...r) gl•YraoVt C r • •u•:.,r) If1J? �1(� ------- -- - r7a7-c1�4a -_ '�.z~C �> -- - �, 1'i � Sriara'�ba Walker- b CO. nnT I 1 rT�t Al I nA�r Pt��rt�l_ - - ;D> Nath T.o„a St. 1_11118�$0�. - - . — ick- mac. Ler_,-,_..- i-.:.:4_7' ------ -- /L f- itiaca, 14A St 1:SSe p ` .�R''-iNo.rli.- : I''') ...,,, t. f Lii :I [jfl rlrc) Pu _ - ,i, - (. ,, i i U N rr. i 1 0crE5f 1981i . ; 10 .. 2 hnr1'.s ; 14511 ) F. TEarrt,Pr 1931 i 82i y1 193 i Flu it..r.ciaS — 911 - 3i(IJr Zv { E ,it ,Lj 1: JL• -af.-:C-:- l'_,E;). 94 Lit,'rt) _ _ )0_7,-4 - , - if 5'•i1- 11-;,-:,ET F,E x P 9 0 a.a° -0 x .()g5 . . d D.'5 4 S S I O j i - ..%1O1 ftsie OJAING 0'9 GO ITHACA HOUSING AUTHORITY a A s 800 SOUTH PLAIN STREET 1:.° Y ITHACA.NEW YORK 14850 607-273-8629 Egi: 106 MARV LOUISE BArnsTI EXECUTIVE DIRECTOR DATE: November 29 , 1982 TO: Mary Louise Battisti Executive Director FROM: Sharon D. Fiorille Section 8 Coordinator SUBJECT: SECTION 8 REPORT FOR NOVEMBER 1982 Total certificates available on program 94 Total number of certificates issued (not leased) 07 Total number of certificates not issued 02 Certificates issued during this month (not leased) 02 Units under lease 85 Units under lease this month 00 Relocations performed this month of present participants00 Participation recertifications completed this month 10 Annual inspections completed this month 11 Initial occupancy inspections completed this month 03 Relocation inspections completed this month 00 Respectfully submitted , Aad c, Sharon D. Fiorille /sdf oOSINGq �� GA ITHACA HOUSING AUTHORITY Z A 800 SOUTH PLAIN STREET Y ITHACA.NEW YORK 14850 607-273-8629 Far. 190 MARY LOUISE BATTISTI EXECUTIVE DIRECTOR DATE: November 29, 1982 TO: Mary Louise Battisti Executive Director FROM: Garfield G. Ellsworth Maintenance Supervisor SUBJECT: MONTHLY REPORT FOR NOVEMBER 1982 Total work orders completed in November 69 Breakout of work orders by projects in November: Titus Towers (163 units) - 38 Northside(70 units) - 18 Southview (26 units) - 9 Overlook Terrace (10 units) - 4 .(69) Apartment rehabs for the months of August thru November: 1109 Titus Towers 1102 Titus Towers 507 Hancock, Apt. #5B 503 Hancock, Apt. #2 530 Madison Street 118 Morris Ave. 312D Third Street 1303 Titus Towers 410 Hector Street, Apt. 4A 410 Hector Street, Apt. IA 503 Hancock Street, Apt. 12 510 Madison Street 137 Fifth Street Nine-year Anniversary Paint-outs: 210 Titus Towers 910 Titus Towers 1210 Titus Towers 607 Titus Towers This is in addition to ongoing, day-to-day and preventative maintenance. Respectfully submitted, G.4rfie d G. Ellsworth Maintenance Supervisor GGE:j rs 40SING qG� ITHACA HOUSING AUTHORITY A 800 SOUTH PLAIN STREET ITHACA.NEW YORK 14850 607-273-8629 4st. '!° MARY LOUISE SATTISTI EXECITVZ D RECTOR December 2, 1982 LA RESOLUTION #82-32 WHEREAS, the Ithaca Housing Authority has negotiated a one-year contract for the period covering January 1, 1983 through December 31, 1983 with the Ithaca Housing Authority Maintenance Employees Association, and WHEREAS, the said contract has been tentatively approved by a quorum of Ithaca Housing Authority Directors meeting in special session, NOW, THEREFORE, BE IT RESOLVED that the Executive Director execute said contract on behalf of the Ithaca Housing Authority and submit it to HUD forthwith for approval, and BE IT FURTHER RESOLVED, that upon receipt of approval from HUD, the Execu- tive Director be empowered and directed to implement the terms and conditions of said contract. Motion by: Seconded by: Ayes: Nays: TABLE OF CONTENTS ARTICLE TITLE PAGE I SCOPE AND TERMS OF AGREEMENT 1 II RECOGNITION; UNION RIGHTS AND RESPONSIBILITIES 1 III WAGES 2 IV HOURS OF WORK AND OVERTIME 3 V LATENESS 3 VI PAY FOR EMERGENCIES 4 VII PAID LEAVE 4 Holiday 4 Vacation 5 Sick 6 Workmen's Compensation 6 Bereavement Leave 7 Court Leave 7 VIII FRINGE BENEFITS 7 Retirement 7 Health Insurance 7 IX GRIEVANCE PROCEDURES 8 X PROTECTIVE AND SAFETY EQUIPMENT 8 XI SENIORITY 8 A AGREEMENT BETWEEN ITHACA HOUSING AUTHORITY AND THE ITHACA HOUSING AUTHORITY MAINTENANCE EMPLOYEES' ASSOCIATION ARTICLE I - SCOPE AND TERM OF AGREEMENT 1. The parties to this Agreement are the Ithaca Housing Authority, subse- quently called the "Employer," and the Ithaca Housing Authority Mainten- ance Employees' Association, subsequently called the "Union." 2. The Agreement covers calendar year 1983. It shall become effective when executed and ratified by both parties according to their respective by- laws and regulations and approved by the appropriate representatives of the United States Department of Housing and Urban Development. 3. The terms of the Agreement and all benefits herein apply to employees who have been permanently appointed to ,the provisions of New York Civil Service Law. 4. ANY PROVISIONS OF THIS AGREEMENT THAT REQUIRE LEGISLATIVE ACTION TO PERMIT IMPLEMENTATION BY AMENDMENT OF LAW OR BY PROVIDING THE ADDITIONAL FUNDS, THEREFORE, SHALL NOT BECOME EFFECTIVE UNTIL THE APPROPRIATE LEGIS- LATIVE BODY HAS GIVEN APPROVAL. ARTICLE II - RECOGNITION; UNION RIGHTS AND RESPONSIBILITIES 1. The Employer recognizes the Union as the exclusive negotiating repre- senative for employees in positions covered by the Order of Certifica- tion issued by the New York State Public Employment Relations Board dated November 10, 1978. 2. The Union recognizes that all management functions, rights, powers, and authority are, and shall continue to be, vested in and exercised by the Employer exclusively except as specifically abridged, terminated or modi- fied by this Agreement. 3. The parties shall continue to so recognize each other for the duration of this Agreement, subject to applicable provisions of Article 14 of the New York State Civil Service Law. 4. The Union shall have the right to post notices on a bulletin board or in other space that the Employer may maintain for public notices. Such material shall meet any general requirements regarding such considera- tions as size, shape and removal as the Employer may establish. 5. The Employer shall give a copy of this Agreement to each member of the Union. 6. The Employer shall meet with a designated representative of the Union within five working days after receiving a request to discuss any prob- lem related to the terms and conditions of the Agreement. Such request -2- shall contain the proposed agenda for the meeting. The meeting shall be scheduled at a mutually agreeable time prior or subsequent to work- ing hours. The Employer shall promptly meet with a designated repre- sentative of the Union, without regard to the time and agenda require- ments of this paragraph, in the event of circumstances or problems that threaten the health and safety of employees. 7. The Employer agrees to deduct such Union dues as may be set by the Union from the pay of Union members and to directly deposit such dues in an account established by the Union for such purpose. ARTICLE III - WAGES 1. During 1983, each employee shall be paid on the basis of the wage rate corresponding to his job classification and service in that classifica- tion shown below: Job Title Min. Step 1 Step 2 Step 3 Step 4 Laborer $4.32 $4.50 $4.68 $4.86 $5.06 Maintenance Worker 4.50 4.68 4.86 5.06 5.26 Maintainer 4.84 5.04 5.24 5.45 5.67 2. An employee whose wage rate at the end of 1982 is already at or above the maximum for his job classification as shown for 1983, shall none- theless receive a salary increase of 10% of that wage rate. 3. An employee's wage rate shall be increased to the next higher step, if any, on the first day of the calendar year following no less than one year service at the lower rate. ARTICLE IV - HOURS OF WORK AND OVERTIME 1. The basic workweek shall be 40 hours in any period of 7 consecutive days, for purposes of computing overtime earnings. The Employer shall publish, and may modify, rules and schedules governing the times at which work is to be performed and the hours to be worked by each employee. The Employer shall confer with the Union regarding planned modifications in the work schedule no less than ten days prior to the date on which the modifica- tions are to become effective. 2. The Employer agrees to establish "Winter" and "Summer" hours of work. Subject to paragraph 1 above, the present "Winter" workday of 7:30 A.M. to 4:00 P.M. shall be modified from June 1 through September 1 to a "Summer" workday of 7:00 A.M. to 3:30 P.M. 3. Each regularly scheduled workday shall include two (2) rest periods not to exceed fifteen (15) minutes duration each. Rest periods shall be con- sidered time worked in computing the 40 hour workweek. \./ -3- 4. An employee shall be paid at 1-1/2 times the applicable wage rate shown in Article III for all hours worked in excess of 40 during any period of seven (7) consecutive days. Paid leave, as set forth in this Agreement, shall be considered as hours worked in computing overtime wages. 5. An employee who works on the last of seven (7) consecutive days that be- gin on the first day of his basic workweek shall be paid at 1-1/2 times his basic wage rate. An employee who works on a "holiday" specified in this Agreement shall be paid at 2-1/2 times his basic wage rate. 6. An employee's paycheck shall include all overtime earned during the second week of the preceding pay period and the first week of the period covered by the paycheck. Deductions for lateness, if any, shall be for the cor- responding period. ARTICLE V - LATENESS 1. An employee shall report to work at the scheduled starting time and remain at work until the scheduled stopping time except for authorized rest periods. He shall report his time at work by personally punching the time clock. In the event that an employee reports for work after the scheduled starting time, his earnings shall be reduced as follows: Minutes Late Deductions (Tenths of an Hour) 1 to 6 minutes 0.1 hours 7 to 12 minutes 0.2 hours 13 to 18 minutes 0.3 hours 19 to 24 minutes 0.4 hours 25 to 30 minutes 0.5 hours 31 to 36 minutes 0.6 hours 37 to 42 minutes 0.7 hours 43 to 48 minutes 0.8 hours 49 to 54 minutes 0.9 hours 55 to 60 minutes 1.0 hours 2. In the event that an employee works overtime as authorized by the Employer, his overtime earnings shall be computed on this same basis. Persistent tardiness is unacceptable and shall be cause for further dis- ciplinary action which shall include oral warnings by the Employer's designated representative, a written record of such warnings and the subsequent imposition of penalties up to and including dismissal. ARTICLE VI - PAY FOR EMERGENCIES 1. Employees in the Maintainer classification and the Maintenance Supervisor shall be scheduled to respond to after hours emergencies for successive seven (7) day periods. During each employee's "on-call" period, he shall be accessible by telephone or beeper and within 30-minutes travel time of the Employer's premises, or alternatively shall arrange for similar ac- cessibility by another Maintainer or the Maintenance Supervisor. Such employee shall be guaranteed five-hours wages at the applicable wage rate in addition to wages for his regularly scheduled working hours dur- ing each seven (7) day "on call" period. No employee shall be required to be "on call" more than one week in every three weeks. `./ -4- 2. An employee other than an "on call" Maintainer may also be called into work at a time other than his regularly scheduled starting time, in the event that the Employer decides that emergency conditions prevail, or to compact gargage on weekends or holidays. In such event, the employee shall earn no less than two hours pay at the applicable wage rate; in the event that such "call in" is on a Sunday or "holiday," the employee shall earn no less than three hours pay at the applicable wage rate. 3. The Employer shall not reschedule an employee's work week during a pay period to avoid the payment of overtime earned under the provisions of this article. 4. There shall be no pyramiding and no duplication of overtime pay or pay guarantees under this Agreement. 5. The Employer agrees to provide a "beeper" for the use of the employee on emergency call out. 6. Employees called into work under this article shall be paid mileage from their home to work at the rate of 18.5 per mile. ARTICLE VII - PAID LEAVE 1. Holiday and Personal Leave a. Employees shall receive paid leave on the following holidays: New Year's Day Washington's Birthday Memorial Day Fourth of July Labor Day Veteran's Day Thanksgiving Day Friday after Thanksgiving Day before Christmas Christmas Day b. In the event that a holiday falls on a weekend, the following Monday shall be observed as the paid holiday. c. An employee scheduled to work on the day before a holiday or the day after a holiday shall report to work or forfeit his holiday pay. This provision shall be waived when such employee is on paid leave. In this event, the employee shall be considered to have worked and shall receive his holiday pay as well as any other pay due him. d. An employee shall also receive three paid personal leave days. The Employer shall consider each employee's request in granting personal leave days. An employee shall normally request a personal leave day no less than two days in advance of the date requested. 2. Vacation - Employees shall receive paid vacation as follows: -5- a. Employees who have worked 12 months shall receive five work days vacation leave. b. Employees who have worked 24 months shall receive ten work days vacation leave. c. Employees who have worked five years shall receive 15 work days vacation leave. d. Employees shall receive one additional workday of paid vacation leave for each two years of service after the tenth year served, as follows: Years Served Total Vacation 12 16 days 14 17 " 16 18 " 18 19 " 20 20 " The maximum paid vacation leave that any employee shall receive under this Agreement shall be 20 days. e. Paid vacation leave shall be credited on the employee's anniversary date and taken in the year credited. An employee shall indicate his vacation preferences on a form that the Employer shall post no later than March 15th. The Employer shall schedule vacations with due regard to the preferences of employees. In the event of con- flicting preferences, seniority shall prevail. Paid vacation leave may be accumulated with the Employer's consent. When an employee is separated from the Employer's service, he shall be paid in cash at the time of his separation for his unused paid vacation leave, calculated as if it had accrued on a monthly basis. f. In the event that a paid holiday occurs during an employee's paid vacation leave, such holiday shall not be charged as a paid vacation leave day. An employee shall not be required to return to work dur- ing paid vacation leave scheduled by the Employer. g. Paid vacation leave shall be used for scheduled vacations only. In no event shall any unscheduled absence from work be charged against paid vacation leave credits, except as provided in Argicle VII - 5. 3. Sick Leave a. An employee who is absent due to an illness or other physical dis- ability, or for medical examination or treatment which cannot be scheduled outside of working hours, or is quarantined by order of the Public Health Authorities, shall continue to be paid to the ex- tent of his unused sick leave accrual. Paid and unpaid leave in con- nection with an occupational injury or disability is covered separately in the Agreement under the Article, "Workmen's Compensation." b. A full time employee shall accrue sick leave at the rate of two hours for each 40 hours worked. Such accrual shall begin after completion of the first day period of service. An employee shall be eligible to use his sick leave accrual at the end of his probationary period. -6- c. Sick leave in excess of three consecutive work days shall be sup- ported by a written statement or certificate from a physician attesting that the illness warranted absence from work. The Em- ployer may require a doctor's certificate for any absence in the event that there appears to be evidence of abnormal or abusive use of sick leave. d. Accrued sick leave shall be cumulative from year to year to a maxi- mum of 120 days, and may be used as provided in this Article at any time during the period of employment. A maximum of 120 days of unused sick leave shall be credited to an employee's account at his average basic wage during the year earned. The Employer shall provide and pay for the conversion of such credits to additional retirement benefits available under the New York State Retirement Benefits program. 4. Workmen's Compensation An employee who is injured or disabled in the course of work shall elect in writing whether he desires to use his accumulated sick leave for the period of disability or whether he desires to retain the weekly benefits provided under the Workmen's Compensation Law. Such statement shall be filed with the Employer prior to the payment of any further compensation to the employee. In the event that the employee elects to take sick leave with pay, he shall endorse and transmit his weekly benefit check to the Employer. When such check is received by the Employer, the em- ployee's sick leave shall be increased in accordance with the following formula: The weekly amount of the Workmen's Compensation check divided by the employee's daily rate of pay (equals number of sick days per week returned to the employee) . In the event that an employee elects to retain his Workmen's Compensation benefit, he shall be placed on unpaid leave for the duration of his dis- ability. In such event, all additional paid leave accruals shall cease; the Employer shall continue to provide health insurance and retirement benefits until the employee either resumes his regularly assigned duties or has been terminated. 5. Bereavement Leave In the event of a death in an employee's immediate family, the Employer will grant paid leave up to a maximum of three calendar days. Immediate family shall be defined as mother, father, grandparent, children, spouse living in the household of the employee, brother or sister of the employee or his spouse. In the event that additional leave is required, or if leave is required in connection with the death of persons other than those listed, an employee may request the Employer to apply unused vacation leave credits. 6. Court Leave Court leave shall be granted on the following conditions: a. A summons, court order or subpoena must be legally served for an appearance by the employee as a witness or for jury duty. The em- ployee shall immediately inform the Employer upon receipt of such summons. b. The pay of an employee who has received the subpoena, order or sum- mons for jury duty or as a witness will continue at the regular basic wage rate. Any fees or other payments received shall be turned over to the Employer to be credited against wages paid. The employee shall retain any payment received to reimburse him for the expense of travel and meals. -7- ARTICLE IX - GRIEVANCE PROCEDURE Any dispute concerning the interpretation or application of the terms of this Agreement or the rights that are claimed to exist under it, shall be processed in accordance with the following procedure: 1. An employee or the Union shall deliver a written statement of the facts concerning such disputes to the Executive Director no later than the fifth working day following the date on which the dispute occurs. 2. In the event that the dispute is not satisfactorily resolved or adjusted at the preceding step of this procedure, then the Union shall present same to and request a hearing by the Board of Commissioners of the Ithaca Housing Authority. The request for such hearing shall be presented no later than the tenth working day after receipt of the written decision of the Executive Director. 3. The Board of Commissioners shall conduct a hearing according to its by- laws no later than the tenth working day after receiving such a request. It shall issue a written decision no later than the tenth working day following the hearing. 4. In the event that the dispute is not satisfactorily resolved or adjusted at the preceding step, it shall be referred to binding arbitration. The Executive Director shall request that the American Arbitration Association submit a list from which the parties shall select the arbitrator who shall arbitrate the dispute according to the rules and procedures of the Ameri- can Arbitrator Association. The arbitrator shall have no power to add to, subtract from, or modify the provisions of this Agreement in arriving at a decision on the issue or issues presented. The arbitrator's decision shall be binding upon both parties. All fees and expenses of the arbitra- tor shall be divided equally between the parties. Each party shall also bear the cost of preparing its own case. ARTICLE X - PROTECTIVE AND SAFETY EQUIPMENT 1. The Employer shall maintain safe and healthful working conditions in compliance with local Stated and Federal Laws, and shall provide all necessary safety, health and protective equipment. 2. The Employer shall meet promptly with a designated representative of the Union to confer on any working conditions that constitute a threat to the safety and health of employees. ARTICLE XI - SENIORITY 1. An employee shall accumulate seniority in each job classification and primary occupational skill area according to his length of paid service with the Employer in each such job classification and skill area. 2. Promotions shall be based on qualifications to perform the work required in a vacant position as demonstrated by an employee's relevant training, experience and job performance during his paid service with the Employer. In the event that two or more employees are equally qualified, preference shall be given to present employees and seniority shall prevail. 3. In the event of a reduction in force, employees will be retained accord- ing to their qualifications to perform the work required in any remain- ing positions in their respective job classifications and primary occup- pational skill areas as demonstrated by relevant training, experience and job performance during paid service with the Employer. In the event that two or more employees are equally qualified, seniority shall prevail. AGREEMENT BY UNION President, I.H.A. Maintenance Secretary-Treasurer, I.H.A. Employees' Association Maintenance Employees' Association AGREEMENT BY THE EMPLOYER Chairman, Board of Commissioners Executive Director Date Executed in the City of Notary Public Ithaca, New York APPROVED AS TO FORM William A. Lange, Jr. , Attorney to Ithaca Housing Authority • OVSING q �� lac ITHACA HOUSING AUTHORITY S A 1g 800 SOUTH PLAIN STREET N- ITHACA.NEW YORK 14850 607-273-6626 ter. 106 MARY LOUISE SATTISTl £XECIRIVE DIR[CTOR December 2, 1982 LA RESOLUTION #82-33 WHEREAS, the Ithaca Housing Authority entered into a Contract with the accounting firm of Sciarabba Walker and Company to render accounting ser- vices on October 1, 1977, and amended Section B. of said contract increas- ing the hourly rate from $18.00 per hour to $20.00 per hour in October, 1979, NOW, THEREFORE, BE IT RESOLVED, that Section B. be hereby amended to increase the hourly rate from $20.00 to $25.00 per hour for work performed, and the total amount for services rendered thereunder shall remain the same and shall not exceed $2,160.00. Motion by: Seconded by: Ayes: Nays: „ , A Sciarabba Walker & Co. CERTIFIED PUBLIC ACCOUNTANTS ANDREW J.SCIARABBA P.O.BOX 788 J.KENNETH WALKER ITHACA.N.Y. 14850 November 1 , 1982 TELEPHONE(807)272-5550 • Ithaca Housing Authority 800 S. Plain St. Ithaca, New York 14850 Attn: Mrs. Battisti Dear Mrs. Battisti : As you are aware, we have been engaged as fee accoun- tants for the Ithaca Housing Authority since 1976. Our hourly rate charged for work performed under the initial agreement was $18 , and was raised to $20 I believe in 1978 or 1979. For the upcoming year (82-83) , we propose increas- ing our hourly rate to $25. We feel this rate is reasonable in view of the rates charged during the past six years, and is necessary due to our increasing costs. I feel our relationship has been mutually beneficial over the years, and fully expect it to remain so in the fu- ture. Please feel free to contact me should you have any questions or wish to discuss this matter further. Sincerely, Michael Levy ML:jj T L� �0 . -NGgG ITHACA HOUSING AUTHORITY 0 800 SOUTH PLAIN STREET �.� Y ITHACA. NEW YORK 14850 607-273-8629 441. 19 MARY LOUISK SATTISTI sxicimvi aNtCTOR December 2, 1982 LA RESOLUTION 4182-34 BE IT HEREBY RESOLVED, that the Executive Director be authorized to execute a contract with the Otis Elevator Company to furnish maintenance on two (2) Haughton passenger elevators located in Titus Towers. Said contract attached and hereby made a part of this resolution. Motion by: Seconded by: Ayes: Nays: OTIS ELEVATOR COMPANY North American Operations ELEVATOR MAINTENANCE FOR INDUSTRIAL BUILDINGS To ITHACA HOUSING AUTHORITY Dated at 6057 Corporate Drive 800 South Plain Street E. Syracuse, New York 13057 Ithaca, New York 14850 November 9, 1982 We propose to furnish MAINTENANCE on the following described elevators in your building located at Titus Towers, 800 S. Plain Street, Ithaca, New York 14850 TWO (2) HAUGHTON PASSENGER ELEVATORS Under this contract we will maintain the elevator equipment herein described,on the following terms and conditions: We will use trained men directly employed and supervised by us.They will be qualified to keep your equipment properly adjusted,and they will use all reasonable care to maintain the elevator equipment in proper and safe operating condition. We will regularly and systematically examine,adjust, lubricate as required,and if conditions warrant, repair or replace: Machine, motor, generator and controller parts, worm, gear, thrust, bearings, brake magnet coil, or brake motor, brake shoes, brushes, motor windings, commutator, rotating element, contacts, coils, resistance for operating and motor circuits, magnet frames and other mechanical parts. We also agree: To renew guide shoe gibs or guide rollers when this is necessary to insure smooth and quiet operation. To renew all wire ropes as often as is necessary to maintain an adequate factor of safety and repair or replace conductor cables. To furnish lubricants, as required. To examine,lubricate,adjust,and if conditions warrant,repair or replace all accessory equipment with exceptions as stated hereinafter. To examine periodically all safety devices and governors and make our customary annual no load safety test, AND EACH FIFTH YEAR PERFORM A FULL LOAD, FULL SPEED TEST OF SAFETY MECHANISM, OVERHEAD SPEED GOVERNORS, CAR AND COUNTERWEIGHT BUFFERS. THE CAR SUbSIdiatYOf BALANCE WILL BE CHECKED, AND THE GOVERNOR SET. IF REQUIRED, THE UNITED GOVERNOR WILL BE RECALIBRATED AND SEALED FOR PROPER TRIPPING SPEED. TECHNOLOGIES. Page 1 We shall not be required to make other safety tests nor to install new attachments on the elevators whether or not recommended or directed by insurance companies or by governmental authorities,nor to make any replacements with parts of a different design.It is agreed that we are not required to make renewals or repairs necessitated by reason of negligence or misuse of the equipment or by reason of any other cause beyond our control except ordinary wear and tear. We assume no responsibility for the following items of elevator equipment which are not included in this contract: Car enclosure(including removable panels,door panels,car gates, Plenum chambers,hung ceil- ings, light tubes and bulbs, handrails, mirrors, car flooring or carpets); hoistway enclosure, hoistway gates, doors, frames, sills, hoistway door hangers, door guides, rixon checks, pivots, signal lamps, cylinders, plungers and buried piping on hydraulic elevators. The items listed on the schedule below show wear.To provide you with the maximum of service from these items, we are accepting them in their present condition with the understanding that you are to pay,in addition to the base amount of this contract,an extra at the time the items listed are first replac- ed. The charge for this replacement will be determined by prorating the total cost of replacing the in- dividual items.You are to pay for that portion of the life of the items used prior to the commencing date of this contract and we are to pay for that portion used since the commencing date of this contract: SCHEDULE OF PARTS TO BE PRORATED Name of Part Date of Installation Traveling Cables 9/1/72 Hoist Ropes 9/1/72 SPECIAL PROVISIONS: Current wiring diagrams reflecting all changes for the equipment covered by this contract will be provided by you but will remain your property All work is to be performed during our regular working hours of our regular working days unless other- wise specified below. This contract includes emergency minor adjustment callback service during regular working hours and also during any overtime hour. iOQo@c t icx ,•/i '1,I4 .� .-• :.�. l •.•_-.7'-..,• - • p., .'• 1,►-"?t, '•)1,,� : .'. '.t:, .,•y. w�l:•.:JlliLliGll0.{AA itaixotovitbimmbecutiaricatiectratbeenextiraithaatustouornatpatsmonegotkaxiciitticasdesx xx FORM 4444 IM•T (0880) Printed in U.S.A. ©OTIS ELEVATOR COMPANY 1976 Page 2 •Z•0VSING q A �V ro ITHACA HOUSING AUTHORITY Z I- 800 SOUTH PLAIN STREET ITHACA.NEW YORK 14850 607-273-8629 fs►; 19 MARY LOUISE SATTISTI OKCVT'IVE DIRIECTOR December 2, 1982 LA RESOLUTION #82-33 WHEREAS, the Ithaca Housing Authority entered into a Contract with the accounting firm of Sciarabba Walker and Company to render accounting ser- vices on October 1, 1977, and amended Section B. of said contract increas- ing the hourly rate from $18.00 per hour to $20.00 per hour in October, 1979, NOW, THEREFORE, BE IT RESOLVED, that Section B. be hereby amended to increase the hourly rate from $20.00 to $25.00 per hour for work performed, and the total amount for services rendered thereunder shall remain the same and shall not exceed $2,160.00. Motion by: Seconded by: Ayes: Nays: This service shall.�,/�mence on the day of 19_, and shall con- -= tinue thereafter unlTierminated.Either party may terminate this agriient either at the end of the first three years or at the end of any subsequent three year period by giving the other party thirty(30)days prior written notice. CONTRACT PRICE Eight Hundred Fifty & 39/100---- ($ R50_19 ) DOLLARS per month, payable monthly. The contract price shall be adjusted as soon as practicable after an increase or decrease in labor costs occurs. The contract price will be increased or decreased by the percentage of increase or decrease in the straight time hourly labor cost.The labor cost in effect on the date of this proposal was 21.42 per hour which includes fringe costs of 4.73 You shall pay, in addition to the price, any tax imposed upon you by any existing or future law and the amount of any tax imposed upon us, our suppliers or you under any statute, court decision, rule or regulation becoming effective after the date of this proposal which is based upon or incident to the transfer, use, ownership or possession of the materials or equipment involved in the performance hereof or the services rendered, hereunder. It is agreed that we do not assume possession or control of any part of the equipment but such remains yours exclusively as the owner(or leasee)thereof.We shall not be liable for any loss,damage or delay due to any cause beyond our reasonable control including, but not limited to, acts of governments, strikes, lockouts, fire,explosion, theft, floods, riots, civil commotion,war,malicious mischief or act of God. Under no circumstances shall we be liable for consequential damages. This proposal,when accepted by you below and approved by our authorized representative,shall con- stitute the contract between us, and all prior representations or agreements not incorporated herein are superseded. MACHINE NUMBER(S) Haughton #1OTIS ELEVATOR COMPANY Haughton #2 Bya66-1(000/t4016-702 Andrea Campione, Service Sales Representative Accepted in Duplicate: 19 By Title Approved for Otis Elevator Company 19 Authorized Representative Page 3 /44 Mawr o' �I I ~'� DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT • s BUFFALO AREA OFFICE 1#* 111 I *e 107 DELAWARE AVENUE,STATLER BUILDING,MEZZANINE 44/0 O.+ BUFFALO,NEW YORK 14202 November 4, 1982 REGION II IN REPLY REFER TO. Viola Scott Chairman Ithaca Housing Authority F,E C E \r E n NOV 5 1 800 South Plain Street Ithaca, New York 14850 Dear Mrs. Scott: SUBJECT: Occupancy Audit Enclosed is the report on audit of occupancy records for the Ithaca Housing Authority which was performed by a member of my staff October 20, 1982. The report contains findings and recommendations to improve records of the Housing Authority. With the exception of the above findings, the PHA is administering their program in accordance with HUD requirements. Kindly inform this office within 30 days from the date of this letter of the actions taken to correct these findings and comply with the recommenda- tions stated in the enclosed report. May we take this opportunity to thank you and your staff for the cooperation rendered during the visit. Sinc rely, Joseph/B. Lynch Area Manager, 2.1S Enclosures cc: Executive Director Commissioners N., OCCUPANCY AUDIT Ithaca Housing Authority Ithaca, New York Review of tenant files selected at random revealed the following: Findings: 1. Several files revealed that family units had no record of re-examination for a period of over 2 years. 24 CFR, Section 860.4 provides that each PHA shall re-examine the income of each family, other than elderly families, in occupancy in its projects at least annually, except that the re-examination interval may be extended to 18 months following admission. The income of an elderly family shall be re-examined in at least 2-year intervals. Recommendation: It is recommended that each family other than elderly be examined yearly or for a period not to exceed 18 months in accordance with the above stated regulation. 2. Tenants are residing in units which are under-utilized according to family composition. Tenant files do not contain a Notice of Transfer to a proper size unit when such unit becomes available. 24 Crit, Section 866.4 c(3), provides as a lease requirement, an agreement by the tenant to transfer to an appropriate size dwelling unit based on family composition upon appropriate notice by the PHA that such a unit is available. Recommendation: Each tenant who resides in an under-utilized unit should be notified that they will be transferred to a proper sized unit as soon as one becomes available. General Recommendation: It is recommended that the present lease be amended to show that interest earned on Security Deposits will be refunded annually to each tenant in accordance with BUF 81-39 Notice dated 10/20/81. \./ \-/ ITHACA HOUSING AUTHORITY 800 SOUTH PLAIN STREET ITHACA, NEW YORK 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS DECEMBER 2, 1982 PRESENT: Edward J. Conley, Margaret F. Clynes, Esther Frandell, Morris F. Angell, Raymond Melton, Miriam Hutchins, William A. Lange, Jr. , Esq. Mary Louise Battisti, Executive Director GUESTS: Vincent Lukas, OPR; Mayor William Shaw; Claudia Montague, WHCU; Carol Boyd, WTKO; Elizabeth Roscioli, Staff; Clifford June, Titus Towers Tenant Chairman Conley called the meeting to order with a quorum present; welcomed Mayor Shaw and thanked him for coming. Mayor Shaw expressed his apologies for not attending sooner, and will be work- ing on appointing a new commissioner to the Board. Chairman Conley called upon Vincent Lukas, OPR, to present his report (copy attached to original minutes) . Mr. Lukas verbally went through his written report. Executive Director Battisti introduced new staff member Elizabeth Roscioli. Secretary Clynes took the roll; all members answered present. APPROVAL OF MINUTES - November 4, 1982. Motion to accept by Margaret Clynes; seconded by Esther Frandell. Vote: Ayes - 6; Nays - 0. Minutes approved as read. REPORTS: Titus Towers Tenant Council - No report. Northside Tenant Council - Raymond Melton reported that some tenants are concerned over the amount that their rents were increased. Executive Director commented on the new regulations and that they have been imple- mented and are being followed. Southview Tenant Council - No report. Attorney - Attorney Lange reported on three principal items: one eviction proceeding; the Easement from the City of Ithaca (assurance by the City Attorney it will be ready soon) ; and the finalization of the IHA Mainten- ance Employees Contract. BOARD OF COMMISSIONERS -2- December 2, 1982 Executive Director - to report as meeting progresses through the agenda. Tenant Relations Specialist - Chairman asked about vacancies. Executive Director explained that vacancies are rented and leases signed for the first of January. Principal Account Clerk - Commissioner Hutchins questioned a payment; Executive Director explained it was final payment for Hot Water contract. Commissioner Clynes asked if the Buzzer System was completely repaired. Executive Director answered it is repaired for the moment; however, will never be completely fixed. It is one of the items on the CLAP application which will be started shortly. Executive Director went over the Year End Report, explained certain line items (budgeted and actual amounts) , and that we came in "under" on every line item. Also, due to our energy conservation methods, even with cost going up, our consumption has gone down and is reflected in the bills. Executive Director went over the Section 8 Year End Report; explained that legal fees had depleted the reserves and we ended with a deficit. Section 8 Report - Executive Director reported on number of certificates that have been issued and the problem certificate holders have in finding apartments. Maintenance - No questions. OLD BUSINESS: None NEW BUSINESS: None RESOLUTIONS: LA RESOLUTION #82-32 - IHA Maintenance Employees Association _Contract (read by Secretary; copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 6; Nays - 0. Unanimously carried. LA RESOLUTION #82-33 - Amendment to Section B. of Contract with Sciarabba Walker Company (read by Secretary; copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Miriam Hutchins Ayes - 6; Nays - 0. Unanimously carried. LA RESOLUTION #82-34 - Authorization to execute contract with Otis Elevator Company (read by Secretary; copy attached to original minutes) Motion by Margaret L. Clynes; seconded by Esther Frandell Ayes - 6; Nays - 0. Unanimously carried. BOARD OF COMMISSIONERS -3- December 2, 1982 COMMUNICATIONS: Occupancy Audit Report - Explained by Executive Director. Comments from Secretary and Chairman on the favorable report. ADJOURNMENT: Motion to adjourn by Miriam Hutchins; seconded by Raymond Melton. Ayes - 6; Nays - 0. Meeting adjourned. Margaret F. Clynes, Secretary (Recorded by Patricia S. Darling)