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Home My WebLink AboutMN-IHA-1978-05-11 t Jr BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS MAY. 1 1 , 1978 PRESENT: Elester Cunningham, Chairman; Chester Rawa, Gregory Kasprzak, John Crowley, Viola Scott, Donald Slattery, Thomas Cusack Mary Louise Battisti , Executive Director ABSENT: Y Robert L. Stolp, IHA Counsel GUESTS: Carol Blondford - Southview • Joe Spencer - Southview Joseph David, Sharon Smith Staff Members Jane Marcham, Ithaca Journal CALL TO ORDER: Chairman called the meeting to order with a quorum present. APPROVAL OF MINUTES: Mr. Slattery made a motion, seconded by Mr. Kasprzak that the April 6, 1978 regular monthly meeting minutes be accepted. Ayes 7 Nayes 0 REPORTS: Northside Mrs. Viola Scott reported that the keys to the Laundromat have been received and distributed to several tenants. Eventually every tenant will have a key. Maintenance has been called to repair some machines. ; The machines are constantly used and over- worked. Mr. Kasprzak raised the question of the possibility of in- stalling more machines. Mrs. Battisti replied that as far as installing more machines that there is not the room, unless we construct another building. At present there are two (2) laundromats within the Hancock Street Project to accomodate seventy (70) Units. Mrs. Viola Scott was pleased to report that the attendance was good during the previous Tenants Meeting. Thirty (30) residents attended. Mrs. Battisti informed the group that Viola Scott and Joe Spencer attended an Incorporated Tenant Meeting, that is for the entire State of New York where a task force is appointed by the President of the United States through the Director of HUD. Southview - Mr. Joe Spencer reported that $184.00 was spent for supplies and games for the Community Room. The contractors are BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS MAY 11 , 1978 presently trying to repair and correct the mistake that was made and make the bathtubs safe and sanitary. There have been a few complaints from the residents about the inconvenience, but the end result will benefit. Titus Towers - No report. TENANT RELATIONS COMMITTEE: Mr. Chester Rawa had nothing to report. ATTORNEY'S REPORT: Mr. John Crowley read aloud the Attorney's Report. The report stated that all the tenants that have been referred to him for eviction have either been evicted or payment plans have been formulated. Proof of claim has been submitted to The Reliable Insurance Company which is the Company that represented Mr. Deeb during his term of interment. Attempts have been made to secure copies of closing statements in regard to Hector Street property and Hancock Street property in order to ascertain what payment and taxes should be. Mr. Robert Stolp will report to the Housing Authority of future attempts. Mr. Crowley requested that a meeting with the Board be set up to discuss and clarify the above matter. CHAIRMAN'S REPORT: Mr. Cunningham announced that he will resign as Chairman. He thanked the Executive Director, the Board and the Press for their co- operation and support. EXECUTIVE DIRECTOR: Mrs. Mary Louise Battisti reported that the reconstruction of the books has been completed and all of our development certificates will be submitted to HUD this coming week. Mrs. Battisti was pleased to announce that we have $197,000.00 in reserve money. The Cost/Benefit Analysis Study is completed. Each Board member will receive a copy of the study. This Study will be submitted to HUD for their determination. TENANT RELATIONS SPECIALIST: No questions or discussion. FINANCIAL REPORT: No questions or discussion. BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS MAY 11 , 1978 SIX.MONTH FINANCIAL REPORT: No questions. MAINTENANCE REPORT: No questions. SECTION 8 REPORT: The Executive Director has submitted an additional application for 20 Units. Neighborhood Housing received the allocation that we executed last month per memorandum agreement. Mayor's Council has passed an amendment. The original applications have now been amended and our • submission is for 70 additional Units. OUTREACH WORKER REPORT: No questions. YOUTH WORKERS REPORT: No questions. OLD BUSINESS: Chairman Cunningham suggested to postpone discussion on some of the letters on the Agenda until IHA counsel is present. Letter from HUD - Dated April 27, 1978 Hector Street Contract - A & E This letter of rejection from HUD was discussed. It was suggested that HUD be contacted by Mr. O'Brien, and IHA counsel Robert Stolp to discuss this matter. Letter from O'BRIEN & TAUBE Discussion followed. Reliable Insurance Company (Bond) - Samuel Deeb Mr. Cunningham suggested that a date be set up with the Board to meet and discuss this matter. • BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS MAY 11 , 1978 • NEW BUSINESS: 1 . Washington Day - May 23 & 24, 1978 The Executive Director stated that this conference is particularly for Board Members and Legislature. It would be of no benefit for us to attend. 2. Nysaro Conference - June 20 & 23, 1978 Mrs. Battisti suggested that it would be very beneficial to attend this meeting accompanied by Ms. Margaret Jones, Mr. Joseph David and Mr. Robert L. Stolp, IHA counsel . LA RESOLUTION #78-11 BE IT HEREBY RESOLVED, by the Ithaca Housing Authority Board of Commissioners, that Mary Louise Battisti , Executive Director, Viola Scott, Chairman, Chester Rawa, Commissioner, Joseph David, Tenant Relations Specialist, Margaret Jones, Outreach Worker, Robert L. Stolp, Attorney, be authorized to attend Nysaro Conference, June 20, 23, 1978. Ayes 7 Nayes 0 COMMUNICATIONS: Reference was made regarding the letter of Appreciation from Gadabout. Inasmuch as there was no further business to discuss, Mr. Slattery moved, and Mr. Crowley seconded to adjourn. 44a k' �ft. 46.1 . y, m 1 5 t,," 'fir j''''' lit , ITHACA FIOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 June 28, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist • Subject: Section 8 Monthly Report for June 1978. Applications received to date 271 Applications received in June 7 Certificates Issued (not leased) 2 Units under lease 69 Units under lease this month 3 of the sixty-nine (69) leased units the following are represented: Disabled - Handicapped 16 Effic. 4 Elderly 25 1 Bdr. 25 White 58 2 Bdr. 23 Minority 11 3 Bdr. 13 4 Bdr. 3 The sixty-nine (69) leased units represent thirty-seven (37) landlords. Respectfully submitted, qi r ' /// •4/a/ti, •sep M. David Tenant Relations Specialist JMD:psb �,ITHACA HOUSING AUTHORITY FINANCIAL REPORT As of May 31 , 1978 Checking Accounts Regular Account 27,873.43 Section 8 Account 5,509.61 33,383.04 Savings Accounts Escrow and Security Deposits 14,361 .72 Vintage Savings 30,353.57 44,715.29 Certificates of Deposit Certificate #26 25,000.00 Certificate #27 100,000.00 Certificate #28 25,000.00 Certificate #29 (Modernization Funds) 3,500.00 Certificate #30 (Modernization Funds) 50,000.00 Certificate #31 20,000.00 Certificate #32 (Section 8 Funds) 9,000. 00 Certificate #33 (Modernization Funds) 2,000.00 234,500.00 Accounts Receivable (32 Tenants) Rent Other One Month 81 00 162.88 976.88 Over One Month 769.91 101 .53 871 .44 1 ,848.32 • Vacated Tenants Accounts Receivable (4 Tenants) 510.69 Total $314,957.34 PLEASE NOTE - A check in the amount of $6,546.00 is received monthly from HUD. Accounts Receivable thru May 31 , 1978 Arrears as of 3/31/78 $ 2,376.17 Adjustments made 3/31/78 - 2,376. 17 Rent roll charges for April & May 1978 42,686.00 Other charges for April & May 1978 582.69 45,644.86 Advance payments from last report 6,170.72 Rent collected during April & May 1978 41 ,314.76 Other charges collected during April & May 1978 425.87 Advance payments included in above (4,586.00) (43,325.35) Adjustments for the current period 40.00 Uncollected accounts receivable as of 5/31/78 $ 2,359.01 ;;. CASH DISBURSE[�"4,. - SECTION 8 - APRIL ty / . Check # Amount 563 4/1 Abbott Associates (Rental Assistance Payment) 92.00 564 Abbott Associates ( " ) 47.00 565 Abbott Associates ( " " ) 102.00 566 Abbott Associates ( n " ) 99.00 567 Abbott Associates ( " n ) 137 00 568 Abbott Associates( " iiii ) 24.00 569 Abbott Associates ( "" n ) 24.00 570 Abbott Associates ( n in ) 79:00 571 Abbott Associates ( u in ) 47.00 572 Abbott Associates ( " I, ) 43.00 573 Abbott Associates ( u " ) 87.00 574 Abbott Associates ( " "" ) 69.00 575 Abbott Associates ( " ) 42.00 576 Abbott Associates ( " ) 142.00 577 Abbott Associates ( " " ) 81.00 578 VOID - 579 VOID -- 580 Mr. & Mrs. John Barney (Rental Assistance Payment) 63.00 581 Mr. Rudolph Christopher ( " " " ) 80.00 582 Freda Deloule ( " in II ) 85.00 583 Leona Estate of Keith Dawning( " ) 124.00 554 L4 ona Drader (. " " " ) 91.00 5.- Mrs. Edith Egbert ( " ) 136.00 586 Mrs. Edith Egbert ( " u " ) 85.00 587 Mrs. Louis Flacco ( " 'I ) 72.00 588 William Gerber ( " " ) 88.00 589 William Gerber ( " II II ) 101.00 590 Vincent Giordano ( " n " ) 101.00 591 The Estate of Etta Hill . ( " ) 62.00 592 The Estate of Etta Hill ( " , n " ) 15.00 593 The Estate of Etta Hill ( " I, " ) 73.00 594 William B. Hillick ( . " n " ) 72.00 595 William. R. Hi11ick ( ) 74.00 596 1,%x v • _nis ( " n " ) 86.00 597 2.3ornas J. Hughes ( " II II ) 139 00 598 Robert J. Hurd ( " '" " ) 106.00 599 William Johanson ( " " II ) 66.00 600 William Johanson ( " II It ) 119.00 601 Philip White 'Jr. ( . II "' II ) ' 114.00 602 Philip White Jr. ( " " " ) 120.00 603 W '. .,'*r. J'})anson ( II H It ) 101.00 604 Theron ;�ofnsen ( " 11, ) 102.00 605 Theron Johnson ( " " ) 93.00 606 Mr. & Mrs. Victor Lazar ( '' H "' ) 102.00 607 Orson Ledger ( " " ) 93.00 608 Orson Ledger ( " II " ) 63.00 609 Orson. Ledger ( " " " ) 86.00 610 Esther McClary ( " " U ) ".00 611 Rebecca Matthews ( " '� " ) ), :L 612 Bernice Miller ( " H II ) 104.00 613 Mr. & Mrs. Bruce Nelson ( " Ill " ) 116.00 614 O'Neil Properties ( " "' 1, ) 89.00 615 Robert Shannon ( " n " ) 62.00 616 Sharwill Garden Aparts. ( " " "' ) 125.00 617 William Steele ( '" "' II ) 116.00 618 Warren Telfare ( " nto ) 113.00 619 Henry Theisen ( " "" " ) 39.00 620 Mrs. Myron Wasilchak ( "' IIII ) 84.00 va .# itch*. � t+ �( /� yy r ' �.c, d . y yi.,..!-;',.. r .� f, �X' # E _ •s� . • +• cY t_,g tr 4 �Fy .' 'xs �'. 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CASH DISBURSEMENTS - SECTIb/ 8 - MAY Check # Amount 631 5/1 Abbott Associates (Rental Assistance Payment) $ 70.00 632 VOID --- -- 633 Abbott Associates ( " " " ) 132,00 634 Abbott Associates ( " " " ) 126.00 635 Abbott Associates ( '" " " ) 148.00 636 VOID -------- 637 Abbott Associates ( " " " ) 30.00 638 Abbott Associates ( " " " ) 25.00 639 Abbott Associates ( " " " ) 55.00 640 Abbott Associates ( " " " ) 29.00 641 Abbott Associates ( " " " ) 119.00 642 VOID 643 Abbott Associates ( " " " ) 88.00 644 Abbott Associates ( " " " ) 104.00 645 Abbott Associates ( " " " ) 106.00 646 VOID 647 John & Joyce Barney ( " " H ) 63.00 648 Rudolph Christopher( " " " ) 80.00 649 Freda Deloule ( " " " ) 85.00 650 The Estate of Keith Downing (Rental Assistance Payment) 124.00 651 Leona Drader ( " " '" ) 91 .00 652 Edith Egbert ( " " " ) 136.00 653 Edith Egbert ( " " " ) 85.00 654 Mrs. Louis Flacco ( " II " ) 72.00 655 William Gerber ( 'I " " ) 87.00 656 William Gerber ( " " ) 101 .00 657 Vincent Giordano ( " u ) 101 .00 658 The Estate of Etta Hill ( " " " ) 62.00 659 The Estate of Etta Hill' ( " " " ) 15.00 660 The Estate of Etta Hill ( " " " ) 73.00 661 William B. Hillick ( " '' " ) 72.00 662 - William B. Hillick . ( II '' " ) 83.00 663 Glenn Hubbell ( " " " ) 109.00 664 Glenn Hubbell ( " u " ) 62.00 665 Glenn Hubbell ( " II H ) 55.00 666 Roger Dennis ( " '' " ) 86.00 667 Thomas J. Hughes ( " " " ) k 139.00 668 Robert J. Hurd ( " u " ) 106.00 669 William Johanson ( " " ) 66.00 670 ' William Johanson ( '' '' u ) 119.00 671 Philip White Jr. ( " II H ) 118.00 672 Philip White Jr. ( '' " ) 120.00 673 William Johanson ( " " " ) 101 .00 674 Theron Johnson ( " " ) 102.00 675 Theron Johnson ( u r, n ) 93.00 676 Lee Knuppenburg ( " ) 139.00 677 Mr. & Mrs. Victor Lazar ( " " u ) 102.00 678 Orson Ledger ( " H u ) 93.00 679 Orson Ledger ( " " " ) 63.00 680 Orson Ledger ( " " " ) 86.00 681 Esther McClary ( " " " ) 93.00 682 Rebecca Matthews ( " " " ) 98.00 683 Mary Mignano ( " " " ) 90.00 684 Bernice Miller ( " ' " " ) 104.00 685 Bruce Nelson & Diann Nelson ( " " " ) 116.00 686 O' Neil Properties ( " " " ) 89.00 687 Robert Shannon ( " " " ) 62.00 1 Check # CASH DISBURSEMENT.c--- SECTION 8 - MAY 1978 -- 688 5/1 Sharwill Garden Apartments (Rental Assistance Payment) 125.00 ' 689 William Steele ( " " "- ) 116.00 690 Warren Telfare ( " " ) 113.00 691 Henry Theisen ( " " " ) 39.00 692 Mrs. Myron Wasilchak ( " " H ) 84.00 693 Myron Wasilchak ( u '' ) 95.00 694 Myron Wasilchak ( " " " ) 93.00 695 Philip White Jr. ( " " " ) 100.00 696 Philip White Jr. ( " " "" ) 58.00 697 Merton J. Wallenbeck ( " " II ) 81 .00 698 Alfred Wurster ( u u ) 68.00 699 5/8 Merton J. Wallenbeck ( " " " ) 63.00 700 5/16 Abbott Associates ( " " " ) 47.0 TOTAL $ 5,855.00 CASH DISBURSEMENT." GENERAL FUND - APRIL, 1978 4 It\April 1 6601 W. E. Cuddy III, attorney for Richard Hayes (Terminal leave payment) 4,000.00 6 6602 Mary Louise Battisti (PP 3/24/78-6/4/78) 437.33 6 6603 Penny S. Burlingame (PP 3/24/78-4/6/78) 180.97 6 6604 Joseph David (PP 3/24/78-4/6/78) 325.38 6 6605 Ricky Delong (PP 3/24/78-4/6/78) 249.79 6 6606 Garfield G. Ellsworth (PP 3/24/78-4/6/78) 311.65 6 6607 Arthur Gorlin (PP 3/24/78-4/6/78) 193.71 6 6608 Joseph Haley (PP 3/24/78-4/6/78) 195.96 6 6609 Diane Jenkins (PP 3/24/78-4/6/78) 206.51 6 6610 Margaret Jones (PP 3/24/78-4/6/78) 222.11 6 6611 Edwin H. Kirchgrabek• (PP 3/24/78-4/6/78) 390.71 6 6612 Gloria Oakley (PP 3/24/78-4/6/78) 222.72 6 6613 Sybil Phillips (PP 3/24/78-4/6/78) 229.31 6 6614 Darrell A. Rhoads (PP 3/24/78-4/6/78) 278.69 6 6615 Allan Simon (PP 3/24/78-4/6/78) 266.03 6 6616 Sharon D. Smith (PP 3/24/78-4/6/78) 200.55 6 6617 Tcxnpkins County Trust Cunpany (Payroll deductions - MT) 527.80 6 6618 Tompkins County Trust Company (U.S. Savings Bonds) 37.50 6 6619 NYSARHO, INC. (Registration for worksIxp for M.L. Battisti, E. Kirchgraber) 38.00 6 6620 NYS Social Security Agency (FICA payment for first quarter, 1978) • 3,711.94 6 6621 Bond Paper company (Maintenance Materials) 12.00 6 6622 The Carey McKinney Group. (Insurance expense) 2,664.00 6 6623 Ace Security Control (Maintenance Materials) 25.87 6 6624 Cayuga Electric Supply Co. , inc. (Maintenance Materials) 31.37 6 6625 The City of Ithaca, Dr. Chamberlains Office (Water & Sewer charges) 1,535.50 6 6626 Creed Co. (Maintenance Materials) 78.77 6 6627 Duplicating Products of Ithaca, .Inc. (Supplies) 43.10 6 6628 Eighty-Nine Lumber & Supply Inc. (Maintenance Materials) 25.83 6 6629 Exxon Company, U.S.A. (Maintenance Materials) 32.37 6 6630 G&H Extinguisher Service (Maintenance Materials) 34.00 6 6631 Grossman's (Maintenance Materials) 11.94 6 6632 Harbeck Industrial Supply Co. (Office SpieS62.07 6 6633 Burroughs Corporation (Sundry) % 41.55 6 6634 IBM (Sundry) • 57.60 6 6635 Kex Copy Products, Inc. (Sundry) 208.24 6 6636 NESS, Inc. (Sundry) 17.81 6 6637 NYS G&E (Electric and Gas) 12,345.21 6 6638 NY Telephone 605.36 6 6639 Race Office Equipment Co. Inc. (Office Supplies) 6.84 6 6640 Salino Electric Motors Ma r;tnna zce Materials) 182.60 6 6641 VOID VOID VOID VOID VOM? 6 6642 Telephone Answering Service (Service for 4/1/78-5/1/78) 35.00 6 6643 Vasco Brands, Inc. (Maintenance Materials) 81.45 6 6644 Mary Brooks or Joe Spencer (Tenant Services) 104.99 6 6645 W. T. Pritchard, Inc. (Purchase price of new truck) 5,732.00 6 6646 Ziebart Auto-Truck Rustproofing 145.00 11 6647 Gadabout (Tenant Services) 200.00 20 6648 Mary Louise Battisti(4/7/78 thru 4/20/78 Payroll Period) Az' 3 20 6649 Penny S. Burlingame 180.97 20 6650 Joseph David 325.38 20 6651 Ricky L. Delong • 188.64 20 6652 Garfield G. Ellsworth 311.65 20 6653 Arthur .Godin 122.05 20 6654 Diane Jenkins • 206.51 20 6655 Joseph Haley 196.76 20 6656 Margaret Jones 222.11 20 6657 Edwin H. Kirchgraber 402.25 N./ CASH DISBURSEMENTS - GENERAL FUND - APRIL 1978 - CON'T. Date Ck. # Vendor Amount 20 6658 Gloria Oakley (4/7/78 - 4/20/78 Payroll Period) 140.55 6659 Sybil S. Phillips 258.29 6660 Darrell A. Rhoads 283.52 6661 Allan Simon 157.81 6662 Sharon D. Smith 200.54 6663 Tompkins County Trust Company (Bonds for employees) 37.50 6664 Tompkins County Trust Company (FWT, 4/7 - 4/20 Pay Period)480.10 6665 NYS Income Tax Bureau (SWT for the month of Apr. '78) 305.50 6666 Continental Assurance Company (DBL 1st guar. prem.) 232.32 6667 Hep Materials Corporation (Maintenance materials) 328.50 6668 Ante J. Egner & Associates (N - Hector St.) 106.71 6669 Arnold's Furniture & Appliances (Couch - Can. Rm.) 325.00 6670 Crown Products (Maint. Mat.) 272.25 6671 J. Bee Handicrafts (Tenant services- Hancock St. Cam.) 8.18 6672 NAURO (Annual Dues) 110.50 6673 Pepsi-Cola Elmira Bottling Co. , Inc. (Soda machine) 91.25 6674 Fall Creek Upholstering (Office repairs) 19.80 6675 Pierson's (Office Supplies) 5.10 6676 Stellar Stereo (Office equipment) 183.00 6677 Mr. Robert W. Stolp, Attorney (May services) 400.00 6678 Tompkins County Trust Company (Administration exp.-bonds) 372.78 6679 NYS Employee Health Insurance Pending Acct.(June prem.) 677.64 6680 NYS Employees' Retirement System (Contributions for Apr.) 156.11 TOTAL x+,293,75 , ` ' ftl CASH DISBURSEMENTS - GENERAL FUND - MAY 1978 • Date Check No. Vendor Amount 5/4 `'. 6681 Joseph David (Tr. Exp. for April 1978) 40.00 6682 Edwin H. Kirchgraber ( " ) 40.00 6683 Agway Lumber and Building Supply (Maintenance Materials) 42.91 6684 Ithaca Agway Coop. Inc. ( " ) 11 .50 6685 Bond Paper Company ( H ) 43.76 6686 H. A. Carey Co. , Inc. (Insurance expense) 184.00 6687 Commercial Products Supply Inc. (Maint. Mat.) 323. 14 6688 Exxon Company, USA ( " ) 28.55 6689 Garside Electrical Supply ( 1, ) 35.40 6690 Harbeck Industrial Supply Company ( " ) 18.07 6691 Haverstick 8 Company, Inc. ( " ) 17.00 6692 Ithaca Housing Authority - Petty Cash (3/30/78-4/28/78 reim.) 31.56 6693 Midstate Elevator Co. , Inc. (Maintenance Contracts) 1 ,084.00 6694 T. G. Millers' Sons Paper Company (Tenant Services) 32.87 6695 NYS E & G (Gas & Elec. - Ctr. & P1 . , T. T. , & Hector St. ) 5,833.76 a 6696 New York Telephone (Telephone service plus tolls) 233.30 6697 Telephone Answering Service (May 1978 Service) 35.00 6698 Weston's Shoppers City, Inc. (Office supplies) 18.98 6699 Bool `s Flower Shop (Secretaries Week) 37.00 6700 Crown Products (Maint. Mat. ) 41 .02 6701 Mary Louise Battisti (4/21/78 thru 5/4/78 Payroll Period) 437.33 6702 Penny S. Burlingame ( " ) 18Q.97 6703 Joseph David ( ii ) 325.38 6704 Ricky L. Delong ( II ) 246.58 6705 Garfield G. Ellsworth ( ii ) 332.66 6706 Arthur Godin ( " ) 175.07 6707 Joseph Haley ( II ) 108.43 6708 Diane Jenkins ( " ) 206.51 6709 Margaret Jones ( " ) 183.03 6710 Edwin H. Kirchgraber ( " ) 402.25 6711 Gloria J. Oakley (Balance back pay plus refund of retirement) 61 . 15 6712 Sybil S. Phillips (4/21/78 thru 5/4/78 Payroll Period) 258.29 6713 Darrell A. Rhoads ( II ) 294.07 6714 Sharon D. Smith ( ii ) 200.55 6715 Mrs. Thomas A. McCarthy (Security Deposit Refund plus interest) 67.83 6716 TOMPKINS COUNTY TRUST COMPANY (FWT for 5/4/78 Payroll) 480.80 6717 Tompkins County Trust Company (U.S. Savings Bonds - employees) 37.50 5/10 6718 NYS E & G (Balance of Gas 6 Elec. for Mar.-Apr. 1978) 3,421 .30 5/11 6719 Commissioner of Taxation & Finance (Unem. ben. - R. Hayes) 2,231 .00 5/15 6720 A-Arrow Exterminating Co. (Feb. , Mar. , & Apr. Ser. plus calls) 547.00 6721 Ace Security Control (Maintenance Materials) 28. 13 6722 Arthru Godin (Tenant Services) 21 .59 6723 B. T. Glass Co. of Ithaca (Maint. Mat. ) 18.28 6724 Bishop's of Ithaca, Inc. ( ) 611 .88 6725 The Carey McKinney Group (Insurance expense) 279.00 6726 Cramer's Auto Parts, Inc. (Maint. Mat. ) 7.45 6727 Creed Co. ( " ) 111 .71 6728 Donohue-Halverson, Inc. ( " ) 23.49 6729 Duplicating Products of Ithaca, Inc. ) 41 .80 6730 Ithaca Agency, Inc. (Insurance expense) 579.00 CASH DISBURSEMENTS - GENERAL FUND - MAY 1978 (CON'T.) Date Check No. Vendor Amount 5/15 6731 Ithaca Photo, Inc. (Office Supplies) 7. 15 6732 Sciarabba Walker & Co. (Accounting Fees) 234.00 6733 Tompkins County Trust Company (Bond Administration Fees) 99.80 '6734 United Rent-All (Maintenance Materials) 17.00 6735 U. S. Post Office (Office Supplies) 39.00 6736 Athens Stove Works, Inc. (Maint. Mat. ) 36.88 6737 Mary Louise Battisti (5/5/78 thru 5/18/78 Payroll Period) 437.33 6738 Penny S. Burlingame ( " ) 180.97 6739 Joseph M. David ( I' ) 325.38 6740 Ricky L. Delong ( " ) 225.59 6741 Garfield G. Ellsworth ( " ) 320.44 6742 Arthur M. Godin ( " ) 178.40 6743 Joseph R. Haley ( u ) 195.96 6744 Diane Jenkins ( " ) 175.38 6745 Margaret Jones ( " ) 222. 11 6746 Edwin H. Kirchgraber ( " ) 402.25 6747 Sybil S. Phillips ( " ) 258.29 6748 Darrell A. Rhoads ( " ) 294.07 6749 Sharon D. Smith ( " ) 200.54 6750 Tompkins County Trust Company (U. S. Savings Bonds) 18.75 6751 Tompkins County Trust Company (FWT for 5/5/78 - 5/18/78 Payroll) 494.00 6752 Joseph M. David (Travel expense allowance for May 1978) 40.00. 6753 Edwin H. Kirchgraber (Travel exp. allowance for May 1978) 40.00 6754 NYS Income Tax Bureau (SWT for May 1978) 292.60 6755 NYS Employees ' Retirement System (May 1978 Contributions) 159.91 6756 NYS Employee Health Insurance Pending Acct. (July Ins. Pmt.) 768.02 6757 Haverstick & Company, Inc. (Maint. Mat.) 123.48 6758 Ithaca Housing Authority - Petty Cash (2/28/78-5/17/78 Reim. ) 25. 15 6759 Titus Towers Tenant Council (Laundry collections) 133.00 6760 The Estate of Mary Heroy (Security Deposit Refund) 71 .64 6761 David F. English (Tub repairs- Center & Plain Streets.) 1 ,960.00 TOTAL '$ 28,028.94 "ti �Y4 , '^ ri r x} Y z t7,44;4:3`%4 g`%4 -04 { Y� m-` .�uy x e$.. rhe X SsiT waw' as. '4 u. '4 .�"� Y� �5* f '� a �,.22 fx 3`9 rb � 5'ri`: it �rk • • r .., .s..�i. `I ,. < w # . ,Y � d ce. .#14 `*' js li �' UTA R1-1‘., , •..[ ..,t �. t , 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: May and June 1978 To: Mary Louise Battisti Executive Director From: Edwin Kirchgraber Superintendent of Maintenance Subject: Monthly Report for May and June 1978 Number Number of work orders issued: 176 Number of work orders completed: 171 Number of work orders outstanding: 5 Number of work orders that were tenant callins: 111 Number of work orders that were issued by Maintenance: 60 •-- Number of work orders that were voided: 1 The following is in addition 'to Routine Maintenance and Lawn care. The repair of Fiber glass tubs on Center and Plain Street Project have now been completed. 310B Center Street 3 Bedroom Unit Paint completed. 503 #8 Hancock Street-2 Bedroom Unit Painted, 414B South Plain Street-3 Bedroom Unit -Paint complete apartment. 422 South Plain Street-3 Bedroom Touched Paint up and cleaned. 222 Fourth Street-3 Bedroom Painted complete. • 212 Fourth Street-4 Bedroom Painted completer 1410 Titus Towers- 1 Bedroom Painted complete. / / 9 tct-yam / .1 ' -G(/. L Edwin H. Kirchgraber Superintendent of Maintenance r zr '` 4 r d}Y 1HFrF a' *�`,� .Y ,.,� f '7'" a a ' - a *,, q' i a :',41 ? N ,er+ , *� * k r 12'-'''%.,s, ,:)-f4,41,#' r a'' 'i `fir-a4' ,Rt 0,.-l''- '�{f;a",� r :t x .� 1 „I n R- g ' ^.'^ G Y ' 1' a:' to *t4� f'� t s 3 rv`` '*t '�y,y .t ''p�� yt Y 1` A`5'aiW r S'tu.'a - ' ` p -4; i �' � �PT 0,--,,,::44 �` i t `k'yy+4..n .$ :y '1;'''' h : " vZ!'�+t t Aly 7 '''''i'.,.41.° a Ys➢,,. i s¥. �' «.^a & a ,v. , ,,,,t »,*", ,,-,.`K ,,; F e 4..` 1 ';'`. �,„'.41'77' '.J4 .t u. ,4's.i ,�4, t". h''''::1 a t ikt u ,ffrs 'O k ` .�'"r „ ,( , .�'s - 3 , „, _ Y '� a � i Y F a 1 t +R4t ..,,, :, 11' ii- 4,4 g c a - y^ x 1 .„.,7"4'4'.47;.Jj,� . Pyle Ithaca800 , N.South PlY.in 14850Street Phone 607-273-8629 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for May, June 1978 Vacancies: 1410 Titus Towers - One Bedroom 305 Titus Towers - One Bedroom 503 Hancock #7 - Two Bedroom 410B South Plain Street - Two Bedroom 304 Third Street - Three Bedroom 306 Third Street - Three Bedroom 137 Fifth Street - Three Bedroom 212 Fourth Street - Four Bedroom 214 Fourth Street - Four :edroom Tenants tentatively being selected for placement: Number Tenants`that were selected and placed: 8 Inspections made on prospective tenants (Applicants) : 4 Inspections made on present tenants: 4 Tenants that have been relocated: 0 Inspections made on tenants moving out: 6 1978 Annual INSPECTIONS COMPLETED TO DATE: 554- Unsatisfactory 4 Cener/Plain Satisfactory 13 Project . . Very Clean 6 23 3 Tenants Families - Recent Move-ins. 54-1 Hancock Project Unsatisfactory 5 Satisfactory 20 Very Clean 5 j_ I / I • j Joseph M Dav'd Tenant Relations Specialist � Ay • -;',40,1k.-',` h 404, y . f` `F4 $' t � i ayWr- T i : f „, 4 k ` ma.;y3 ,v : , ,, d. � < ai * t. . 's ' .„,„:„,,, .,,,.../,,,,,,,„: r .;. , ea3 _ 44,�31 °3« � si y ,: ' ` , ` f.telxv 101 -...,:riki14.,' :,... ' '-' '', %,-4,,, ,,,t—t-,:.-4,, _iir-ye: - 0,,:-. ., „4-, ' - .- . 1 , G .`exA i y/ Yi t4 , a .._r), lE tr O.R`i n �_8w :711l�„ � 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 • Date: June 29, 1978 To: Mary 'Louise Battisti Executive Director From: Arthur Godin Social Worker Subject: Monthly Report for the Months of May and June, 1978 • The youth program at the Northside Apartments was slowed down some- what during May and June by the departure of most of the volunteers • from Cornell, Ithaca College and Cooperative Extension who had been helping to conduct scheduled activities. The summer program being conducted jointly by the Youth Bureau and the Cooperative Extension Service to begin July 3, 1978, appears • to be well planned and is staffed by an intelligent and diverse group of people. I have attended most of their training sessions, have tried to help them anticipate possible problems, and have suggested compatible groupings of children. Mr. Dave Connors, recently hired as Family and Children's Services' -, new Community Development Specialist, is interested in the Northside Apartments' youth programs and in tenant activities, and may be help- ful in the future. An end-of-the-school year party was held on Monday, June 26, 1978, and was well attended by Norhtside children. Cakes were donated by ten- ants who also planned and conducted the event. This is representative of a general trend toward greater tenant responsibility for youth ac- tivities. Mr. Raymond Melton has helped supervise two dances this month and has offered to help with supervisor this summer; other parents have also offered their help. Respectfully submitted, Arthur Godin Social Worker • Wea th QtAIai tQe eampany, Sac. MANUFACTURERS OF ALUMINUM BUILDING PRODUCTS 2025 BRIGHTON-HENRIETTA TOWN LINE ROAD TELEPHONE 716: 473-9760 MAILING ADDRESS: P. 0. BOX 9888 ROCHESTER. N.Y. 14823 WEATHERMASTER MODEL #2400 TITAN WINDOW SPEECIFICATIONS • Window to be aluminum three track tilt-action window as manufactured • by WeatherMaster Company, Inc. Material ana Construction: Windows shall be designed of heavy gauge extruded aluminum sections of 6063 T5 tempered aluminum with a • minimum tensile strength of 22,000 PSI. Main frame shall have a nomimal wall thickness of .050. Glass and screen frames to have a nominal wall thickness of .045. Frame to be joined together at corners by stainless steel self-tapping screws. Each glass insert ana screen insert shall contain Schlegel (or equal) polt}propylene pile weather stripping with a ,nominal height of .160. This shall prevent metal to metal contact. An adjustable sill seat shall be fdrnished with each window. • • Glass panels to interlock at meeting rail. All glass shall be float quality and marine glazea. Corners shall have zinc die cast keys. They shall be peened on one side and' screwed on the other to ease . repair work. A IT channel virgin vinal shall wrap around edges of glass. Screen rails shall be of hollow construction...and peened at the corners. A vinal spline shall be inserted in channels to lock screen to side rails. A stabilizer bar shall be riveted to main frame at meeting rail. Hardware: Positive action latches made of zinc die cast and secured in position by a spring concealed in bottom channel of each insert. Screen to be 18 x 16 mesh conforming to Federal Specification RR-M-7365 Type VII. I • t:..:� �. • Howardts Storm Windows P .O. Box 1005 Corning, N.Y. 14830 Date : 6/29/78 Job Site : Hancock Apts . Sterling Homek Owner: Ithaca Housing Authority Plain St . Ithaca, N.Y 14850 Mrs . M.L. Battiti We Propose to install materials Specified below : Ithaca Housing to furnish 1. Sub frame metal 1/2 x 3/4 x 1/2 or equal. 2. Storm windows supplied by HUD approved vendor. 3. Electical outlets . Howard's Storm Windows to Install 1. Sub frame systemand prefab . 2. Storm windows 354 units . . 3. All screws to be coated/ Calk and strip as specified by Henry Kirchgrabber and Howard Harvey. for the sum of four thousand five hundred thirty and 50/100 dollars. Submitted by-H ward Harvey Acceptance We accept the above proposal and authorize you to enter it as an order and proceed with its execution. Firm Name Signature Date Acknowledgement We acknowledge the receipt of the order described herein and will proceed with itsexecution. Signature Date PRM SAL FOR A PLAY AWA AT 5151 West Clint:cxi Street FRIPOSAL In =ler to sgcpand the recreational facilities at Southvi8w Apartments and eliminate a blighting influencea franc the Southside caninuiity, it is pzv x eed that the building and lard krio n as 5151 W. Clinton Street be aguired, cleared, aid developed as a play area for yocrgg children. The owner of the building and land appears to be willing to sell for $6500. It is estimatand that damoliti cxl aid grating of the site will cost $2500. Fencing tles site and landocaEgry should be possible an a be et of $2500 and t'ae installation of play equipment for $2000. With no a.1awaance for contingencies, the total estimated cost of the project is $13,500 ry, ,Aaaquistican $6500 Downtime m. fill, k., aid greeting 2500 Fencirxj (300') 1800 Seedir>g & escaping 700 Play 2000 $13,500 As indicated on the attached sheets, the procosed play area is croit.igtioue with IIA land. A plan for,the play area itself needs to be developed. In comer to simplify the sub-division and transfer procedure, the 7-ft. right- of-way at the southern end of the property may need to be left undeveloped. The City of Ithaca Planning Departent has stated that it is willing to provide design input as an i -kind coantributiaon, to this project. It may be possible to tap several different sources of funds for this project. While no one has given formal approval to this play area plan or its funding, a cooperative funding approach could be structured as follows: Item k nt Source Land - Acquisition-$6500 $3500 Land Bank Trust Fund Sale to IEA- 3000 (INHS) Nott-$3500 Piccione of land $3000 IHA } Demolition, fill, grading, fencing, and laze $5000 IfIl4, • Play arfAiNfiltiont $2000 CitY of Ithaca r • $13,500 • 4 • • I # f i e ' C„'°. ! L .' ...,74_,..,,'''.: I 41 I I a # t 1 F 1 1 t , _ . i { T t I} i I iAI- s ' �` t i II ' , '.-'1,11.:: li,t. 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R t�, -:'6 kF ��' } s v t i }t.tP ii '''Psyv{• ?'• Y FI f t'jy r.CEIUtu JUN 19 1918 rear c� 1111111 *o DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AREA OFFICE 107 DELAWARE AVE., STA1 LEH BLDG., SUITE 800 YO,a430 olo �c BUFFALO, NEW YORK 14202 REGION II 26 Federal Plaza New York, New York 10007 June 15, 1978 IN REPLY REFER TO: 2.1 HMA Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Gentlemen: Subject: NY 54-2, Modernization Program, Architects Contract The Authority may accept this letter as our approval of the revised Architect's Contract, as submitted with your letter dated May 19, 1978. Sincerely, ��ie�lr`l 7" rank D. Cerabone/J Area Manager V • ext 3° �'d, �- ujx fr e. N h: ter. v 1,5,114,-;" .S• .. 1 �' •�' " . i :41i $' 5 tri " w" yrP � d ysmf ;A�'}e 800 South Plain Street Ithaca, 'N. Y. 14860 .; Phone 607.373-8639 July 6, t978 LA RESOLUTION #7!,3-1,;*11 WHEREAS,, the Cooperative Extension Association/Tompkins County 4.H, has • .provided youth programs to the residents rof Northside and Southview , S i tes, and WHEREAS, the Cooperative Extension Association/Tompkins County 4-H has requested matching funds of $1 ,500.00 from the`Ithaca Housing Authority, annually to provide a Bummer program _for the youth, and WHEREAS, said contribution will entitle the youth of all services provided by the Youth Bureau, including bussing to other sites, `and a summer day camp for two weeks for individuals between the ages of 7 and 13, NOW, THEREFORE, BE IT RESOLVED that the Ithaca Housing Authority shall contribute the sum of $1.,500:00 annually to the Cooperative Extension Assoc i;$t iott/TompMMMn,s `County, 4;t1, and the Executive Director is hotel)), authorized to sign any; doc�ra nts in regards to the same, Motionmade by: Seconded by: Votes: Ayes Hayes Abstentions John M. Crowley Secretary r,. h Me yu,. ya . � y. c`J k l',.;:-c-- ,. „A k. a *. i �t 4 �',' Y+ .' :,--4•C, n } e„ .:+,' .. ... sPiti,v, 'es,;-;:. �t'.�'. rp t.r i t r ,iit.,,,,t? ,..',,;-•,—,,„,,..^-4..,t� " { e '1 ,A-...,;„.wtin ,!,,,0, .7,„,, .:7r,>-1-!% ,*'• s ,s:�^. y ,, ,,%„'N-4,„ F,�',�� 0 A � d ,„,,,,-4...'.,s4-',„.....,.E i s g }$$yew v i• iq �i r c d t ;u �.'-'., t�; car A. . es s-$ � .' n �'C,':‘,., '-','-r,;*14:71,.I.,,,,o'- : ,',- ,'-,,,,t ,' ',,,,',.i'i',0't'.4.0.'„,,,/ ,\.,`-', •-• �_ v zs 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 July 6, 1978 4 LA RESOLUTION #78-14 BE IT HEREBY RESOLVED, that an "Outreach Worker," position be added in a temporary status - June 1, 1978 to September 30, 1978 at a salary of $536.00 monthly. • BE I T FURTHER RESOLVED, that position be established as permanent i n the 1978/79 Budget contingent upon HUD Approval . John M. Crowley Secretary BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JULY 6, 1978 • PRESENT: Donald Slattery, Gregory Kasprzak, Chester Rawa, Elester Cunningham Mary Louise Battisti, Executive Director ABSENT: Viola Scott, Chairman; John Crowley, Thomas Cusack, Robert W. Stolp, IHA Counsel Let the record show that Mrs. Viola Scott arrived after row call. GUESTS: News Media Joe Spencer - Southview Sharon Smith - Staff Member CALL TO ORDER: Chairman called the meeting to order with a quorum present. APPROVAL OF MINUTES: Mr. Cunningham made a motion, seconded by Mr. Kasprzak that the Mtiy 11, 1978 regular monthly meeting minutes be accepted. Ayes 5 Nayes 0 REPORTS: Titus Towers - No report. Northside - Mrs. Viola Scott reported that the summer youth program is well organized. Highly qualified senior counselors supervise the varied activities, sports and games. Mrs. Scott is very pleased with the summer lunch program and also the children participating in the program; for the lunches are prepared fresh on the premises. Southview - No report. TENANT RELATIONS COMMITTEE: Mr. Chester Rawa had nothing to report. ATTORNEY'S REPORT: No report. CHAIRMAN'S REPORT: Mrs. Scott promulgated to the Board a request received from a number of residents to hold outdoor religious services. Discussion followed. The Executive Director suggested to the Board that this Continued ---- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JULY 6, 1978 CHAIRMAN'S REPORT: Continued matter deserves a written policy in the event that such an occurance is repeated. A Resolution will be drawn up at the next order of business. The Chairman announced she will examine planned use of authority facilities by other organizations to ascertain the following: 1. Who these agencies are. 2. What service they provide. 3. How many hours spent on sites. 4. How much money used. Mrs. Scott believes that some organizations are using IHA to obtain State grants, but then the money is used up in administration. She will report back to the Executive Director of her findings. EXECUTIVE DIRECTOR: Mrs. Mary Louise Battisti made recomendation to the Board for the establishment of a "review board" to deal with problem cases before an eviction proceeding is required. This committee would discuss, review and advise the Executive Director on varied problems encountered with tenants: property damage; poor housekeeping; non-payment of rent; evictions. The "review board" will be composed of five (5) Members: 1. The Executive Director 2. A Board Member 3. Titus Towers Chairman 4. Northside Chairman 5. Southview Chairman • Mr. Kasprzak moved, and Mr. Cunningham seconded, for the establish- ment of a "review board" to deal with problem, cases before an eviction proceeding is required. Motion carried. Ayes 5 Hayes 0 The Executive Director proposed to the Board to amend our policy to adopt a "Ceiling Rent." At present the amount of rent increases with income. Mrs. Battisti stated that moderate income residents are forced to move, resulting in loss of rent and transient tenants. Continued --- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JULY 6, 1978 EXECUTIVE DIRECTOR: Continued Mr. Kasprzak suggested to the Chairman to appoint a committee of (3) three to study the question. To report one month later and decision me made by the authority. The Committee will consist of: Mr. Cunningham,' Mr. Kasprzak and Mr. Rawa. TENANT RELATIONS SPECIALIST: Mr. David's report was read aloud by Mr. Slattery. No questions or discussion. FINANCIAL REPORT: At present there is $30,353.57 in our Vintage Savings Account. The Chairman commended the Executive Director for the "Excellent" financial. shape. MAINTENANCE REPORT: Mr. Cunningham noted that the painting at Titus Towers has not commenced. The Executive Director replied that we have been short-handed in maintenance by two men. Maintenance has also been kept busy with summer lawn care; cleaning of vacated apartments and routine repairs. Mrs. Battisti stated she is considering getting some proposals as to the cost of contracting it out. SECTION 8'COORDINATOR: No questions or discussion. OUTREACH WORKER: No questions or discussion. YOUTH WORKERS: No questions or discussion. OLD BUSINESS: Mr. Slattery read aloud letter from HUD approving O'Brien and Taube Architects, revised contract for 54-2 Modernization Program. Mrs. Battisti stated that bids for this project should go out within 10 days. BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JULY 6, 1978 NEW BUSINESS: 1. Purchase of 354 storm and screen windows from Weathermaster. Under HUD Consolidated Supply Program 354 storm and screen windows were purchased from Weathermaster Company, Inc. at purchase price of $8,938.55. The Executive Director informed the board that this is an excellent product and that the majority of these windows will be installed by fall at the Hancock Street Project. Mr. Kasprzak moved, and Mr. Cunningham seconded, to give the authority to purchase 354 storm and screen windows to the Executive Director. Ayes 5 Nayes 0 2. Proposal for installation of windows. This proposal is submitted by Mr. Howard Harvey of Howard's Storm Windows, Corning, New York for the amount of $4,530.50. Discussion followed. Mr. Kasprzak moved, and Mr. Cunningham seconded, to accept the above proposal and authorize the Executive Director to proceed with its execution. Ayes 5 Nayes 0 3. Proposal from Ithaca Neighborhood Housing Services. Submitted by INHS for a play area located at 515 West Clinton Street, this proposal was read aloud and discussed. Mrs. Battisti stated that she is not particularly pleased with this proposal. The play area will certainly attract children from all of Southview area; therefore, will benefit everyone not only the authority. It was stated that IHA would be in favor of purchasing the land, if Ithaca Neighborhood Housing Services could provide for demolition, landscaping, fencing and grading. Mr. Kasprzak suggested that the Executive Director negotiate wj.th Ithaca Neighborhood Housing Services. Motion made by Mr. Cunningham, seconded by Mr. Kasprzak that the Executive Director negotiate with INHS. Ayes 5 Nayes 0 1 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS JULY 6, 1978 RESOLUTIONS:. LA RESOLUTION #78-13 WHEREAS, the Cooperative Extension Association/Tompkins County 4-H has provided youth programs to the residents of Northside and South- view Sites, and WHEREAS, the Cooperative Extension Association/Tompkins County 4-H has requested matching funds of $1,500.00 from the Ithaca Housing Authority, annually to provide a summer program for the youth, and WHEREAS, said contribution will entitle the youth of all services provided by the Youth Bureau, including bussing to other sites, and a summer day camp for two weeks for individuals between the ages of 7 and 13, NOW, THEREFORE, BE IT RESOLVED that the Ithaca Housing Authority shall contribute the sum of $1,500.00 annually to the Cooperative Extension Association/Tompkins County 4-H, and the Executive Director is hereby authorized to sign any documents in regards to the same. Motion made by Mr. Cunningham, seconded by Mr. Kasprzak that the Resolution #78-13 be approved. LA RESOLUTION #78-14 BE IT HEREBY RESOLVED, that an "Outreach Worker," position be added in a temporary status - June 1, 1978 to September 30, 1978 as a salary of $536.00 monthly. BE IT FURTHER RESOLVED, that position be established as permanent in the 1978/79 Budget contingent upon HUD Approval. Motion made by Mr. Kasprzak, seconded by Mr. Cunningham that the Resolution #78-14 be accepted. Ayes 5 Nayes 0 ADJOURNMENT: Inasmuch as there was no further business to discuss, motion made by Mr. Kasprzak, seconded by Mr. Cunningham, that the meeting be adjourned. i.., 4 •. .'�.-..�.�, -.. `> `�`�>"''-,d;K •a k .' a?m ew t° ".' ro. . "'�''" , • t: "Ff dK 63s�' t.' ..s • a'.. i f:«..**". o• ' w ,+tl •� gyp . a , • �.Y ' a t•d "-;z44-7_::-F.i' fM1`. 5, ' {7 raw y, • x ''',•••••q", V 1 IT c HOU $ING HOUSINGAt T Q Y 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for July 1978 Vacancies: 305 Titus Towers One Bedroom 503 #7 Hancock -Two Bedroom 133 Fifth Street -Three Bedroom 304 Third Street -Three Bedroom 206 Third Street -Three Bedroom 306 Third Street -Three Bedroom 137 Fifth Street -Three Bedroom 214 Fourth Street -Four Bedroom 107 Fifth Street -Four Bedroom Number 6 Tenants tentatively being selected for placement: Tenants that were selected and placed: 8 Inspections made on prospective tenants (Applicants) : 4 Inspections made on present tenants: - 8 0 Tenants that have been relocated: 0 Inspections made on tenants moving out: Respectfully submitted, {I n 2) ,///R� / Joseph . David Tenant Relations Specialist JMD:ld ITHACA HOUSING AUTHORITY FINANCIAL REPORT As of June 30, 1978 Checking Accounts Regular Account $ 20,090.95 Section 8 Account 8,532.61 28,623.56 Savings Accounts Escrow and Security Deposits 14,541 .86 Vintage Savings 31 ,430.69 45,972.55 Certificates of Deposit Certificate #26 25,000.00 Certificate #27 100,000.00 Certificate #28 25,000.00 Certificate #29 (Modernization Funds) 3,500.00 Certificate #30 (Modernization Funds) 50,000.00 Certificate #31 (Modernization Funds) 2,000.00 205,500.00 Accounts Receivable (31 Tenants) Rent Other One Month 1 ,041 .00 129.55 1 ,170.55 Over One Month 695. 18 143. 14 838.32 2,008.87'` Vacated Tenants Accounts Receivable (6 Tenants) 1 ,269.46 Total $ 283,374.44 PLEASE NOTE - A check in the amount of $6,546.00 is received monthoy from HUD. Accounts Receivable thru June 30, 1978 Arrears as of 5/31/78 $ 2,359.01 Adjustments made 5/31/78 -- 2,359.01 Rent roll charges for June 1978 21 ,175.00 Other charges for June 1978 408.35 23,942.36 Advance payments from last report 4,586.00 Rent collected during June 1978 21 ,359.73 Other charges collected during June 1978 306.30 Advance payments included in above (5,666.00) (20,586.03) Adjustments for current period (78.00) Total Accounts Receivable as of June 30, 1978 $ 3,278.33 * $315.00 of this amount is to be paid by Social Services. CASH DISBURSEMENTS - June 1978 Date Check No. Payee Amount 6-1-78 6762 Mary Louise Battisti (Payroll ) $ 456.08 6763 Penny S. Burlingame ( " ) 180.97 6764 Joseph M. David - ( " ) 325.38 6765 Ricky L. Delong ( " ) 246.58 6766 Garfield G. Ellsworth ( " ) 311 .65 6767 Arthur M. Godin ( " ) 209.03 6768 Joseph R. Haley ( " ) 196.76 6769 Diane Jenkins ( " ) 206.51 6770 Margaret Jones ( " ) 222. 11 6771 Edwin H. Kirchgraber ( " ) 393.22 6772 Sybil S. Phillips ( " ) 258.29 6773 Darrell A. Rhoads ( " ) 294.07 6774 Sharon D. Smith ( " ) 200.55 6775 Tompkins County Trust Company (FWT for 5-19 - 6-1-78) 507.40 6776 Tompkins County Trust Company (Bonds for Sharon D. Smith & Sybil S. Phillips) 37.50 6777 Agway Lumber & Building Supply (Charges for April) 35.22 6778 BT Glass of Ithaca (May Charges) 44.70 • 6779 Earlybird Farm (Maintenance Material ) 48.00 6780 Finger Lakes Fabricating (Maintenance Material) 7.40 6781 Grossinger's 75.00 6782 Grossman's (Maintenance Material) 84.70 6783 H.A. Manning Company Publishers (City Directory) 76.30 6784 Harbeck Industrial Supply Company (P.O. #1944 &1951) 17.84 6785 Howard's Storm Windows (Maintenance Materials) 167.30 6786 Ithaca Agway Coop, Inc. (Maintenance Materials) 43.53 6787 Madison Electric Co. , Inc. (Cost Benefit Analysis) 2,750.00 6788 NYSARHO (Registrations for M.L. Battisti , J. David C. Rawa, V. Scott, & R. Stolp) 235.00 6789 NYSE & G (Titus Towers & Center & Plain Street) 4,423.64 6790 NYS Employee's Retirement System (Employee's Benefits Contributions) 5, 132.00 6791 New York Telephone ( Titus Towers, Emergency Night Number & Phone booth) 238.20 6792 Salino Electric Motors (Maintenance Materials) 93.39 6793 Sciarabba Walker & Co. (Accounting and Auditing Fees) 81 .00 6794 Robert W. Stolp, Attorney (Legal Services) 400.00 6795 Telephone Answering Service (June 1 to July 1 , 1978) 35.00 6796 United Rent All (Maintenance Materials) 11 .50 6797 Lee Wilkinson (5/23/78 billing) 19.90 6798 The Carey McKinney Group (Insurance Expense) 17,582.00 6799 U.S. Post Office (Stamps) 62.00 6800 Tower Club - Ithaca College (Annual Meeting) 241 .24 6-8-78 6801 Cooperative Extension Association(Summer Youth Prog. ) 1 ,500.00 6-15-78 6802 A-Arrow Exterminating Co. (Maintenance Material ) 177.00 6803 Ace Security Control (Maintenance Material ) 34.89 6804 Athens Stove Works, Inc. (Maintenance Material ) 7.74 6805 Bishops Home Centers (Maintenance Material ) 239.50 6806 Bond Paper Company (Maintenance Materials) 56.43 6807 The Carey McKinney Group (Insurance expense) 4.00 6808 The City of Ithaca, Dr. (Water bills) ' 1 ,123.68 6809 Cramer's Auto Parts, Inc. (Maintenance Materials) 10.90 6810 Donohue-Halverson, Inc. (Maintenance Materials) 6.44 6811 Pepsi-Cola Elmira Bottling Co. , Inc. (Charge for April) 149.90 6812 David F. English (Bathtub Repair) 1 ,960.00 6813 Exxon Company, U.S.A. (Maintenance Material ) 41.99 `, \/ CASH DISBURSEMENTS - JUNE 15. , - CON'T. 6-15-78 6814 Midstate Elevator Co. , Inc. (Maintenance Contract) 542.00 6815 Karl and Lucelia Miller (Security Deposit) 138.36 6816 NYSE & G (Electric & Gas for 4/24 - 5/23/78) 2,289.79 6817 U.S. Government Printing Office ( Subscription for Federal Register) 50.00 6818 Vasco Brands, Inc. (Maitenance Materials) 40.70 6819 Lee Wilkinson (3 desk name plates) 24.00 6820 NYSARHO (Registration for M. Jones) 50.00 6821 Grossinger's (Registration for M. Jones) 15.00 6822 Mary Louise Battisti (Payroll) 437.33 6823 Penny S. Burlingame ( " ) 180.97 6824 Joseph M. David ( " ) 325.38 6825 Ricky L. Delong ( " ) 111 .50 6826 Garfield G. Ellsworth ( " ) 320.44 6827 Arthur M. Godin ( " ) 193.71 6828 Joseph R. Haley ( " ) 88.88 6829 Diane Jenkins ( " ) 206.51 6830 Margaret Jones ( " ) 222. 11 6831 Edwin H. Kirchgraber ( " ) 387.20 6832 Sybil S. Phillips ( " ) 258.29 6833 Darrell A. Rhoads ( ) 298.74 6834 Sharon D. Smith ( " ) 200.54 6835 Michael R. Harris ( " ) 174.45 . 6836 Lucy M. D'Allessio ( " ) 81 .66 6837 Allan E. Simon ( " ) 258. 11 6838 Tompkins County Trust Company (FWT for 6/2 - 6/15/78) 463.40' 6839 Tompkins County Trust Company (Bonds for M.L. Battisti ) 18.75 6-23-78 6840 Grossinger's (Conference - 6/20/78 thru 6/23/78) 778.19 6-29-78 6841 NYS Employee Health Insurance Pending Account(Aug. '78)555.83 6842 Edwin H. Kirchgraber (Travel expense allowance, June) 40.00 6843 Joe David ( " " " " ) 40.00 6844 U.S. Post Office (Stamps) 62.00 6845 Ithaca Housing Authority - Petty Cash (Reim. thru 6/23) 61 .15 6846 Mary Louise Battisti (6/16/78 thru 6/29/78 Payroll) 437.33 6847 Penny S. Burlingame ( " " " " ) 180.97 6848 Lucy M. D'Alessio ( u " " ) 192.01 6849 Joseph M. David ( ) 325.38 6850 Garfield G. Ellsworth ( " u " " ) 311 .65 6851 Arthur M. Godin ( u u u " ) 193.71 6852 Diane Jenkins ( " " " " ) 206.51 6853 Margaret Jones ( " " " " ) 222.11 6854 Edwin H. Kirchgraber ( " u u " ) 387.20 6855 Sybil S. Phillips ( u ii u " ) 258.29 6856 Darrell A. Rhoads ( " " " " ) 294.07 6857 Allan E. Simon ( ) 343.70 6858 Sharon D. Smith ( u u " " ) 200.55 6859 Michael Harris ( u u u " ) 195.58 6860 Tompkins County Trust Company (FWT for 6/16-6/29 PP) 463.00 6861 Tompkins County Trust Company (Bonds for employees) 37.50 6862 NYS Income Tax Bureau (SWT for June 1978) 444.00 6863 NYS Employees' Retirement System (Contributions, June) 291 .08 6864 Altman & Green (Inv. #63678) 31 .50 6865 Creed Co. , (Maintenance Materials) 160.27 6866 Donohue-Halverson Inc. (Maint. Mat.) 26.88 6867 NYS E & G (5/18/78-6/19/78) 3?164,19 6868 New York Telephone (June-July Service) 200. 13 6869 Race Office Equipment (Office equipment) 129.50 6870 Agway Lumber and Building Supply (Maint. Mat.) 45.97 $58,921 .50 F \ / . CASH DISBURSEMENTS - SECTION 8 - JUNE 1978 CHECK # AMOUNT 701 6/1/78 Abbott Associates (Rental Assistance Payment) $ 132.00 702 Abbott Associates ( II " " ) 126.00 703 Abbott Associates ( II " " ) 148.00 704 Abbott Associates ( II II " ) 30.00 705 Abbott Associates ( " " ) 25.00 706. Abbott Associates ( " " " ) 55.00 707 Abbott Associates ( II II " ) 29.00 708 Abbott Associates ( II " " ) 119.00 709 Abbott Associates ( II " " ) 47.00 710 Abbott Associates ( II " " ) 88.00 711 Abbott Associates ( II " " ) 104.00 712 Abbott Associates ( II " " ) 106.00 713 John & Joyce Barney ( " " " ) 63.00 714 Rudolph Christopher ( " " 11 ) 80.00 715 Freda Deloule ( IIII " ) 85.00 716 The Estate of Keith Downing (Rental Assistance Payment) 124.00 717 Leona Drader ( " " " ) 91 .00 718 Edith Egbert ( " " " ) 136.00 719 Edith Egbert ( ii " " ) 85.00 720 VOID 721 William Gerber ( " II " ) 101 .00 ' 722 Vincent Giordano ( " II " ) 101 .00 723 The Estate of Etta Hill . ( 11 " " ) 110.00 724 The Estate of Etta Hill ( " " " ) 15.00 725 The Estate of Etta Hill ( " ) 73.00 726 William B. Hillick ( " " ) 72.00 727 William B. Hillick ( II " " ) 77.00 728 Glenn Hubbell ( " il " ) 109.00 729 Glenn Hubbell ( " " " ) 62.00 730 Glenn Hubbell ( " " m ) 55.00 731 Roger Dennis ( " Si " ) 86.00 732 Thomas J. Hughes ( " ) 139.00 733 VOID 734 . William Johanson ( " " " ) 66.00 735 William Johanson ( " " " ) 119.00 736 William Johanson ( ii " " ) • 101 .00 737 Theron Johnson ( " it " ) 102.00 738 Theron Johnson ( " " ) 93.Q0 739 Lee Knuppenburg ( " ) 139.00 740 Mr. & Mrs. Victor Lazar ( " " " ) 64.00 741 Orson Ledger ( " " " ) 93.00 742 Orson Ledger ( " " " ) 60.00 743 Orson Ledger ( 11 " H ) 86.00 744 Esther McClary ( " it " ) 97.00 745 Rebecca Matthews ( " " " ) 106.00 746 Mary Mignano ( " " " ) 90.00 747 Bernice Miller ( " " " ) 104.00 748 Bruce Nelson & Diann Nelson ( " " ) 116.00 749 O' Neil Properties ( " " " ) 89.00 750 Robert Shannon ( II " II ) 62.00 751 Sharwill Garden Apartments ( " " ) 125.00 752 William Steele ( " " m ) 116.00 753 Warren Telfare ( " " " ) 113.00 754 Henry Theisen ( If 11 " ) 39.00 755 Mrs. Myron Wasilchak ( " il " ) 84.00 CASH DISBURSEMENTS - JUNE 1978 - SECTION 8 - CON'T. 756 6/1/78 VOID (Rental Assistance Payment) -- 757 Myron Wasilchak ( " " " ) 93.00 758 Philip White Jr. ( " " ) 42.00 759 Philip White Jr. ( " " " ) 760 Philip White Jr. ( H H „ ) 118.00 116.00 761 Merton J. Wallenbeck ( " " " ) 81 .00 762 Merton J. Wallenbeck ( " " " ) (�3 763 Alfred Wurster ( " 11 11 ) 68.00 764 Abbott Associates ( " 11 " ) 70.00 765 U.S. Post Office (Office Supplies) 32.00 766 Sciarabba Walker & Co. (Accounting Fees) 36.00 767 Pauline G. Jones ( Rental Assistance Payment) 51 .00 768 Harold Bennett ( II " " ) 134.00 769 William Gerber ( 11 " " ) 132.00 770 Jane Allen ( " " ) 75.00 771 Orson Ledger ( " " " ) 129.00 $ 5,977.00 .,, 3 :41 : ,, a, :-.'" a' f 9e ' a ''',Vi # 41. 4. j.H .;!---, f sM y '4,744,1,;''''.!,'-:„:4.1.' r2 ;a *" A . r `1 `,',6:,', 4 i rR41-,.4.,24,., . x k47i �z' ,,:,..,.;:.-... -.,.7..,",~ 1'.. ` r` s, 1 "'sk ,kbM' g` ' ' ,,"k # 'e,..;41t ari'.",--,'V '1/47• . „ 4+5 p y; rv3 " 3 .el. . ' :.s t ta .F e 'S, '1x i `, } r'::3::* a� F 4.14? I ^s -,„f4 � N ` ; { i« r b .'1,0k4;4:11,.. a vd ' k� ,v.,'",.. Y� r9p( . R t ' t.V 'ms4et a + p tS � t l�t Rt { oa a ` xii,„';', 8iY�F ♦♦ { 4v fi � 3r � l .,� ,i£fi` u {' SCA ' Pj �/kr ; f � r , r ` , , -r � S41 t~' # .c3Jl r ,,,„4 ,. ,..--,,,, , , .,,,, 607-273-8628;� r Street Phone Date: July 1978 To: Mary Louise Battisti Executive Director From: Edwin H. Kirchgraber Superintendent of Maintenance Subject: Monthly Report for July 1978 Number Number of work orders issued: 67 Number of work orders completed: 64 Number of work orders outstanding: 3 Number of work orders that were tenant catlins: 43 Number of work orders that were issued by Maintenance: 24 Number of work orders that were voided: 0 The following is in addition to Routine Maintenance and Lawn care. 410 8 Plain Street-unit left in good shape, some touch up paint little cleaning. 312 D Fourth Street-Painted living room, dining room front entrance, touch up In bedrooms and cleaned carpet. 306 Third Street-3 bedroom- painted down stairs, complete clean up and shampooed carpets. 137 Fifth Street-3 Bedroom- painted complete and shampooed carpets. 305 Titus Towers-1 Bedroom-unit painted complete. 606 Titus Towers-1 bedroom-unit painted complete. 503 #7 Hancock Street-2 Bedroom- unit painted complete. 418 C Plain Street-3 Bedroom- unit left in good shape, touched up paint and some cleaning. Installed three new High pressure sodium vapor outside light fixtures on the Hancock community parking lot. .6.14,.....t.„ vp_:. ,e,.::el.:-- ''( Edwin H. Kirchgarber Superintendent of Maintenance .010 ,/,/,:lii:lr,iii\;\ - ilkITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 July 27, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Section 8 Monthly Report for July 1978. Applications received to date 281 Applications received in July 10 Certificates Issued (not leased) 4 Units under lease 71 Units under lease this month 3 of the seventy-one (71) leased units the following are represented: Disabled-Handicapped 16 Effic. 4 Elderly 26 1 Bdr. 25 White 58 2 Bdr. 24 • Minority 12 3 Bdr. 14 4Bdr. 4 The seventy-one (71) leased units represent thirty-eight (38) landlords. Respectfully submitted_, 441,13 /4h, Joseph M. David Tenant Relations Specialist JMD:psb 410 IIIIIrITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 June 28, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Section 8 Monthly Report for June 1978. Applications received to date 271 Applications received in June 7 Certificates Issued (not leased) 2 Units under lease 69 Units under lease this month 3 of the sixty-nine (69) leased units the following are represented: Disabled - Handicapped 16 Effic. 4 Elderly 25 1 Bdr. 25 White 58 2 Bdr. 23 Minority 11 3 Bdr. 13 4 Bdr. 3 The sixty-nine (69) leased units represent thirty-seven (37) landlords. Respectfully submitted, 0 /1 i4 ' /// •�/ ysep M. David Tenant Relations Specialist JMD:psb I' / / OUTREACH Date- _3/ 71 Caseworker (-77244-101-4.4...,t190,Z-etaa/ . .dc Ho. of Ci ients.56 do. of idew .Cl cents /.2 FFami ly?.2. Elderly / . Closed / Ste, 0'.T. Accumulated 0.T. Used Regular Hour Generel Services CCs Stiecifig putiesi Inrjv, iriee re• Inp services' . Prescreen -_-� Reforrida received DSS,.1).t."1".4) 9 aerie"; case Referrals Redo tib other ' . � es Pill out(DSs�I J 't Sk i` 4..::.C.. Follow up on referralsE ' Interpret / Institu .eit4t2. Visits("1". , 14. _ .. Client: advocate 4, �aa�ce� C. : :#1. .q�j ion o Transportation to sezvioei � , / Accanpany client to services • No. of Vi.s.i.t.e .- Eo x t c .znse li n ??ccf, g fbtincrs v • f placing. appoi.n rn ntS Melita up, inclulinv ver4.fy oviirotity Z :receipt of services r 2t,.Coma: " Office Office ties a -f t -ter staffs ins : , c mit ail ess OttlfererIces ,4 LettersPolio Et NoVelper annourioe- meets diz.,46., 7. We.4)4411dx 2 4' 4.)ealtirkg to groups it • - • • •1l .„.. ,i,.;,44.1.""4.''''• 1- .. ! . RECEIVED JUL 121978 . 4r FRANK Cr BALDWIN R n ' } 102 TRIPHAMMER.ROAD e '' ITHACA, NEW YORK 14860 o, 1'I''!p' • lia:ef/' f 01^.0%x. A4. • 4 ot.a� 0leapt)4P AM 4„,r-,.....-tr: 1.--=-----. , . ,/,,,.......,,/ad-r--, 4-- .1.,14.,„e. da...4' •.„ , , ,„...r.....4#1 , . , 9 # . V r BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS AUGUST 3, 1978 • PRESENT: Viola Scott, Chairman; Donald Slattery, Gregory Kasprzak, Chester Rawa, Elester Cunningham, John Crowley Mary Louise Battisti , Executive Director ABSENT: Robert W. Stolp, IHA Counsel Let the record show that Mr. Robert W. Stolp arrived after row call . GUESTS: News Media Joseph David - Staff Member Joe Spencer - Southview CALL TO ORDER: Chairman called the meeting to order with a quorum present. APPROVAL OF MINUTES: Mr. Cunningham made a motion, seconded by Mr. Kasprzak that the July 6, 1978 regular monthly meeting minutes be accepted. Ayes 6 Nayes 0 REPORTS: Titus Towers - Mr. Chester Rawa informed the Board that all the shrubbery in front and around Titus Towers has been removed. A great variety of flowers were planted, and the residents are very pleased with this beautification of the grounds. Southview - Mr. Joe Spencer reported that the summer youth program is going quite well . The children participate in many activities which include swimming and camping. Mr. Spencer thanked the Housing Authority for the refrigerator and other accessories that were provided for the Community Room. Northside- Mrs. Viola Scott stated that since the last Board Meeting a great number of problems have developed in the summer youth program. Conflict of opinions with Youth Bureau and 4-H due to the participation of many outside children in the program. The Chairman informed the Board that the Coordinator that is employed through 4-H told her and the Executive Director that she had been directed by Mr. Samuel Cohen, Assistant Director-Youth Bureau; that outside children would remain and that she would continue to accept them. At present there are 15 outside children attending. 1 _ - f BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS AUGUST 3, 1978 Northside (Continued) Mrs. Scott pointed out that the program is over-staffed and too much money is going into salaries. The Staff consists of: 9 Senior Counselors —paid by 4-H 9 Speedy Counselors - paid out of CETA 1 Coordinator - paid by 4-H Total number of children participating in the summer youth program is 49. Mr. Kasprzak moved, and Mr. Cunningham seconded that authorization be given to the Executive Director to deal with the problem directly, and, if necessary, to prohibit, all outside children to participate in said summer program. Ayes 6 Nayes 0 TENANT RELATIONS COMMITTEE: No-questions or discussion. ATTORNEY'S REPORT: Mr. Robert W. Stolp informed the Board that we had two (2) evictions this month, both successful . CHAIRMAN'S REPORT: , Mrs. Scott expressed concern about the many disturbances occuring at the Hancock Street Project. The Police Department was notified on six (6) separate occasions last week. Tenants are causing disturbances, creating problems and endangering lives. The Executive Director stated that the Housing Authority has received cooperation from the Police Department. Particularly from Assistant Chief of Police, Walter Pagliaro whose cooperation and response to each and every call is commendable. Mr. Slattery pledged to schedule a meeting with Mayor Edward J. Conley, Judge Clynes, Bob Cutia, Coordinator-Youth Bureau Director, and other Officials to discuss and hopefully solve these problems. EXECUTIVE DIRECTOR: Mrs. Mary Louise Battisti 'related to the Board her recent appearance in court to testify on a trasspass and harassment suit against a non-resident but whose family resides at the Hancock Street Project. umit BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS AUGUST 3, 1978 EXECUTIVE DIRECTOR: (Continued) This individual has not only intruded in the family sites and caused much property damage but also created a disturbance at Titus Towers. The Executive Director informed the Board that our maintenance staff has been harassed by this person and he has annoyed on many occasions the senior counselors of the youth summer program. Discussion followed. IHA Counsel , Robert W. Stolp explained that rarely does a judge rule from the bench on anything and that a decision on this case should be forthcoming soon. Mrs. Battisti asked Mr. Stolp the status on a certain eviction case for non-payment of rent. Counsel replied that the Sheriff has been un- successful in attempts to make personal service. We are now proceeding to make substitute service. The Executive Director stated that we have four (4) tenants that are on a rent recurrent special . IHA receives the check from Social Service, the tenant is then contacted to come and endorse it. These tenants after being notified do not come to endorse their checks. Mrs. Battisti has contacted Social Services and has requested direct vouchering. If the Department of Social Services does not agree to this request we have but no recourse but to proceed with evictions. Mr. Slattery asked the Executive Director the procedure followed for non-payment of rent. Mrs. Battisti replied that when a tenant is late in payment, on the 5th day of the month a penalty charge is applied, and a letter immediately sent to advise them. If there is no response before the 1st of the following month another letter is sent. Mr. Slattery suggested that an eviction notice should be sent the 1st of the following month. Mrs. Viola Scott asked IHA Counsel what has been done regarding residents having guests for prolonged periods of time. Mr. Stolp replied that letters have been sent to the parties involved stating to contact the Executive Director within 48 hours and explain the presence of these unauthorized guests. TENANT RELATIONS SPECIALIST: The Chairman commended on Mr. Joseph David well written, clear and concise report. • BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS AUGUST 3, 1978 FINANCIAL REPORT: Mr. Slattery asked if the bathtub repairs on Center and Plain Street Project have been completed. Mrs. Battisti stated that the contractor never returned to finish the work. The Executive Director is retaining $800.00 until said repairs have been completed. Mr. Gregory Kasprzak suggested that IHA Counsel , review the contract and contact the contractor as to the reason for the delay. MAINTENANCE REPORT: Mrs. Viola Scott was pleased with the outside lighting being replaced at the Hancock Street Project. Mrs. Battisti explained to the Board that this new type of high pressure illumination is both economical to repair and in- expensive to replace in case of breakage. SECTION 8 COORDINATOR: No questions or discussion. OUTREACH WORKER: Mr. Crowley asked if this report is weekly or monthly. Mrs. Battisti informed him that it is monthly. OLD BUSINESS: Mr. Donald Slattery wanted to know if the skylights were going to be removed •at the Hector Street Site. The Executive' Director stated not at the present time. She announced that over the fireplaces there is a fissure of a window that HUD originally had wanted to close. After discussion it was decided that is should remain in the event the skylights were removed. In the future we would be in compliance with the building code. NEW BUSINESS: No questions or discussion. \r/ BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS AUGUST 3, 1978 RESOLUTIONS: LA RESOLUTION #78-15 WHEREAS, it has come to the attention of the Board of Commissioners of the Ithaca Housing Authority that the influence of children outside the Ithaca Housing Authodity has resulted in a disruptive atmosphere, and WHEREAS, the Ithaca Housing Authority is desirous of quelling said disruptive atmosphere, NOW, THEREFORE, BE IT RESOLVED that the Executive Director is authorized to deal with the problem directly, and, if necessary, to prohibit, on the authority of the Commissioners of the Board of the Ithaca Housing Authority, all outside children to participate in the summer program of the Ithaca Housing Authority. • Motion made by Mr. Kasprzak, seconded by Mr. Slattery, that Resolution #78-15 be accepted. COMMUNICATIONS: . Reference was made to letter from Frank C. Baldwin former member and Officer to IHA. ADJOURNMENT: Inasmuch as there was no further business to discuss, motion made by Mr. Cunningham, seconded by Mr. Crowley, that the meeting be adjourned. wis • h t g >f 4 ' le ITHACA HOUSING AUTHORITY :I. .v 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: August 31 , 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for August 1978 Vacancies: 306A Center Street - Two Bedroom 503 Hancock Street, Apt. #3 - Two Bedroom 503 Hancock Street, Apt. #7 - Two Bedroom 133 Fifth Street - Three Bedroom 308A Center Street - Three Bedroom 304 Third Street - Three Bedroom 125 Fifth Street - Three Bedroom 218 Fourth Street - Three Bedroom 214 Fourth Street - Four Bedroom Number Tenants tentatively being selected for placement : Tenants that were selected and placed: 7 Inspections made on prospective tenants (Applicants) : 5 Inspections made on present tenants: 0 Inspections made on tenants moving out: 4 Tenants that have been relocated: 0 Respectfully submitted, ,&.// I)»),4 Joseph M. David Tenant Relations Specialist JMD:ss y • S ITHACA HOUSING AUTHORITY FINANCIAL REPORT As of July 31, 1978 Checking Accounts Regular Account $21,773.63 Section 8 Account' 16,625.61 $38,399.24 Savings Accounts Escrow and Security Deposits 14,541.86 Vintage Savings 31,817.20 46,359.06 Certificates of Deposit Certificate #26 25,000.00 Certificate #27 100,000.00 Certificate #28 25,000.00 Certificate #29 (Modernization Funds) 3,500.00 ' Certificate #30 (Modernization Funds) 50,000.00 Certificate #31 (Modernization Funds) 2,000.00 205,500.00 Accounts Receivable (32 Tenants) Rent Other One Month 1,304.00 91.00 1,395.00 Over One Month 759.60 230.35 989.95 2,384.95 Vacated Tenants Accounts Receivable (12 Tenants) 2,169.26 ** Total $294,812.51 PLEASE NOTE - A check in the amount of $6,546.00 is received monthly from HUD. Accounts Receivable thru July 31, 1978 Arrears as of 6/30/78 $3,278.33 Adjustments made 6/30/78 -- 3,278.33 Rent roll charges for July 20,939.24 Other charges for July 395.50 24,613.07 Advance payments from last report 5,666.00 Rent collected during July 18,266.33 Other charges collected during Judy 227.28 Advance payments included in above (4,235.75) (19,923.86) Adjustments for current period (135.00) Total Accounts Receivable as of July 31, 1978 $ 4,554.21 * $618.70 of this amount is to be paid by Social Services ** $56.00 of this amount is covered by the tenants security deposits. 1. , CASH DISBURSEMENTS - JULY 19, Date Check No. Vendor Amount 7/13 6871 Mary Louise Battisti (6/30/78 thru 7/13/78 Payroll Period) AmAmo.nt 6872 Penny S. Burlingame ( " ) 181.57 6873 Lucy M. D'Alessio ( ii ) 213.63 6874 Joseph M. David ( " ) 325.68 6875 Garfield G. Ellsworth ( " ) 311 .85 6876 Garfield G. Ellsworth (Vacation Advance) 311 .85 6877 Diane Jenkins (6/30/78 thru 7/13/78 Payroll Period) 19.92 6878 Margaret Jones ( " ) 222.71 6879 Edwin H. Kirchgraber ( " ) 387.50 6880 Sybil S. Phillips ( ) 258.49 6881 Darrell A. Rhoads ( ) . 298,94 6882 Allan E: Simon ( ii ) 287.56 6883 Sharon D. Smith ( " ) 201 .14 6884 Michael R. Harris ( II ) 192.19 6885 Earl D. Brennan ( II ) 115, 15 6886 Tompkins County Trust Company (Savings Bonds - Employees) 18.75 6887 Tompkins County Trust Company (FWT for 6/30/78-7/13/78 PP) 454.00 6888 A-Arrow Exterminating Co. (Maintenance Contract) 161 .00 6889 Ace Security Control (Maintenance Materials) 18.72 6890 Arthur M. Godin (Local travel) 6.47 6891 Ben Ruzika Refrigeration & Electrical Service(Maint. Mat.) 170.66 6892 Bond Paper Company (Maint. Mat.) 147.81 6893 BT Glass of Ithaca (Maint. Mat.) 86.24 6894 Cayuga Electric Supply Co. , Inc. (Maint. Mat.) 94.87 6895 Cayuga Ford, Inc. (Travel ) 101 . 16 6896 The City of Ithaca, Dr. (Water & Sewer, 4/1/78-7/1/78) 1 ,582.74 6897 Cramer's Auto Parts, Inc. (Maint. Mat.) 18.31 6898 Diane Jenkins (Local travel & supplies) 56.49 6899 Exxon Company, U.S.A. (Maint. Mat.) 91 .05 6900 Haverstick C Company, Inc. (Maint. Mat.) 26.56 6901 Ithaca Glass Company, Inc. (Maint. Mat. ) 69. 10 6902 Kex Copy Products, Inc. (Office Supplies) 208.80 6903 NYS E & G (5/23 - 6/22/78) 1 ,781 .05 6904 Salino Electric Motors (Maint. Mat.) 6.20 6905 Sciarabba Walker & Co. (Accounting Services) 54.00 6906 Robert W. Stolp, Attorney (Legal Services for July 1978) 400.00 6907 Smith's Pro Hardware Inc. (Maint. Mat.) 15. 13 6908 Telephone Answering Service (July Service) 35.00 6909 United Rent All (Maint. Mat.) 2.00 6910 Weston's Pharmacy (First Aid Supplies) 29.32 6911 NYS Social Security Agency (FICA - 2nd Quarter 1978) 3,938.07 6912 Continental Assurance Company (DBL Premium, 2nd Quarter '78) 254.87 6913 Mrs. J. W. Falls (Security deposit refund) 67.28 6914 Careta Duprey (Security deposit refund) 91 .58 6915 NAHRO Conference Registrar (Registration, 10/7-10/78 Conf.) 190.00 6916 NYS Unemployment Insurance (!st quarter 1978 fees) 910.90 6917 NYS Unemployment Insurance (2nd quarter 1978 fees) 838.60 7/27 6918 Mary Louise Battisti (7/14178 thru 7/27/78 Payroll Period) 457.58 6919 Penny S. Burlingame ( " ) 181 .57 6920 Lucy M. D'Alessio ( " ) 215. 11 6921 Joseph M. David ( ii ) 325.68 6922 Garfiels G. Ellsworth ( " ) 57.82 6923 Margaret Jones ( " ) 222.71 6924 Edwin H. Kirchgraber ( II ) 387.50 6925 Sybil S. Phillips ( " ) 258.49 6926 Darrell A. Rhoads ( " ) 288.49 6927 Allan E. Simon ( li ) 294.40 U CASH DISBURSEMENTS - JULY 1S, , Date Check No. Vendor Amount 7/27 6928 Sharon D. Smith (7/14/78 thru 7/27/78 Payroll Period) 218.05 6929 Michael R. Harris ( " ) 217.51 6930 Eard D. Brennan ( II ) 256.97 6931 Tompkins County Trust Company (US Savings Bonds - emp.) 18.75 6932 Tompkins County Trust Company (FWT for 7/14/78-7/27/78 PP) 417.20 6933 Joseph M. David (Travel expense allowance for July) 40.00 6934 Edwin H. Kirchgraber (Tr. exp. allowance for July) 40.00 6935 NYS Income Tax Bureau (SWT for the month of July) 269.50 6936 New York State Employees' Retirement System (Contri . for July) 203.12 6937 NYS Employee Health Insurance Pending Acct. (Sept. Prem.) 780.91 6938 The Pham Truong (Security Deposit Refund) 130.14 6939 Dennis C Helena Welch (Security Deposit Refund) 56.40 6940 Mr. & Mrs. Robert Jackson (Security Deposit Refund) 64.83 6941 Mr. & Mrs. Ngoc Van Le (Security Deposit Refund) 59.67 6942 NYS Unemployment Insurance (Employee Benefits) 19.07 6943 Athens Stove Works, Inc. (Maint. Mat.) 29.84 6944 Howard's Storm Windows (Maint. Mat.) 72.00 6945 Midstate Elevator Co. , Inc. (Maintenance Contract) 542.00 6946 S. V. Moffett Co. , Inc. (Maint. Mat.) 37.34 6947 New York Telephone (July-August Service plus tolls) 230.70 6948 Race Office Equipment Co. , Inc. (Office Supplies) 35.00 6949 Porter Sheet Metal Co. , Inc. (Maint. Mat.) 21 .19 6950 Sciarabba Walker & Co. (Accounting Services) 63.00 6951 Robert W. Stolp, Attorney (August Services plus fees) 564.05 6952 Thayer Appliance Company (Maint. Mat.) 49.95 6953 Ithaca Agway Coop. Inc. (Maint. Mat.) 26.63 $22,865.06 i 1 1 '.„4 U SECTION 8 CASH DISBURSEMEN - JULY 1978 Check # Date Name Amount 772 7/1 Harold Bennett (Rental Assistance Payment) 42.00 773 Burr Ripley ( " " H ) 34.00 774 Jane Allen (Rental Assistance Payment) 75.00 775 Abbott Associates ( " " H ) 70.00 776 Abbott Associates ( " " H ) 132.00 777 Abbott Associates ( H H H ) 126.00 778 Abbott Associates ( HH H ) 148.00 779 Abbott Associates ( H " " ) 30.00 780 Abbott Associates ( " II II ) 25.00 781 Abbott Associates ( " " ) 55.00 782 Abbott Associates ( H " " ) 29.00 783 Abbott Associates ( H H " ) 119.00 784 Abbott Associates ( " H ) 47.00 785 Abbott Associates ( " " " ) 88.00 786 Abbott Associates ( " " H ) 104.00 787 Abbott Associates ( " " ) 106.00 788 John & Joyce Barney ( H " " ) 63.00 789 Rudolph Christopher ( " " II ) 80.00 790 Freda Deloule ( H II ) 85.00 791 The Estate of Keith Downing( " H " ) 124.00 792 Leona Drader ( HH H ) 108.00 793 Edith Egbert ( " " ) 136.00 794 Edith Egbert ( " " " ) 85.00 795 William Gerber ( " H II ) 101 .00 796 VOID ( " " " ) -- 797 Vincent Giordano ( H " " ) 101 .00 798 The Estate of Etta Hill ( " " ) 110.00 799 The Estate of Etta Hill ( " " " ) 15.00 800 The Estate of Etta Hill ( " " ) 73.00 801 William B. Hillick ( " " ) 72.00 802 William B. Hillick ( " " " ) 77.00 803 Glenn Hubbell ( H H " ) 109.00 804 Glenn Hubbell ( " " " ) 62.00 805 Glenn Hubbell ( " " II ) 55.00 806 Hudson Heights Apartments ( " " H ) 86.00 807 Thomas J. Hughes ( " " Il ) 139.00 808 William Johanson ( " II " ) 66.00 809 William Johanson ( " " " ) 119.00 810 William Johanson ( " " ) 101 .00 811 Theron Johnson ( H H H ) 102.00 812 Theron Johnson ( " " II ) 93.00 813 Pauline G. Jones ( " " " ) 51 .00 814 Lee Knuppenburg ( " II II ) 139.00 815 Mr. & Mrs. Victor Lazar ( " " Il ) 64.00 816 Orson Ledger ( " " " ) 93.00 817 Orson Ledger ( " " II ) 129.00 818 Orson Ledger ( H. Il " ) 60.00 819 Orson Ledger ( " " " ) 86.00 820 Esther McClary ( " " " ) 97.00 821 Rebecca Matthews ( " H " ) 106.00 822 Mary Mignano ( " " " ) 90.00 823 Bernice Miller ( " " " ) 57.00 824 Bruce Nelson & Diann Nelson( " " " ) 116.00 825 O'Neil Properties ( " " " ) 89.00 826 Robert Shannon ( " " ) 62.00 827 Harold Bennett ( H " ) 134.00 828 Harold Bennett ( H " " ) 125.00 829 William Steele ( II II " ) 116.00 . , SECTION 8 CASH DISBURSEMEN' - JULY 1978 - CON'T. Check # Date Name Amount 830 7/1 Warren Telfare (Rental Assistance Payment) 113.00 831 Henry Theisen ( " " II ) 39.00 832 Merton J. Wallenbeck ( H H " ) 81 .00 833 Merton J. Wallenbeck ( " " " ) 63.00 834 Mrs. Myron Wasilchak ( " " " ) 84.00 835 VOID -- 836 Philip White Jr. (Rental Assistance Payment ) 42.00 837 Philip White Jr. ( " H " ) 118.00 838 Philip White Jr. ( II " " ) 116.00 839 Alfred Wurster ( II " " 68.00 840 VOID 841 Rebecca Matthews ( " H H ) 101 .00 $5.831 .00 4114 ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 • August 30, 1978 To: Mary Louise Battisti Executive Director From: Edwin H. Kirchgraber Superintendent of Maintenance Subject: Monthly Report for August 1978. Number Number of work orders issued: 86 Number of work orders completed: 81 Number of work orders outstanding: 5 Number of work orders that were tenant callins: 77 Number of work orders that were issued by Maintenance: 9 The following is in additon to Routine Maintenance and Lawn care. 133 Fifth Street, 3 Bdr. , kitchen & living room painted, rest of unit touched up. 216 Third Street #1B, 3 Bdr. , painted complete. 308A Center Street, 3 Bdr. , painted complete, Unit left in bad condition. 306A Center Street, 2 Bdr. , unit left in very good condition, clean appliances. 1406 Titus Towers, Unit left in good conditon, clean appliances. 1105 Titus Towers, 1 Bdr. painted complete. 107 Fifth Street, 4 Bdr. , unit was left very dirt, we were able to clean walls without painting. Repaired water leak in main line on Plain Street, leak due to defective solder joint. Contractors have started installing aluminium storm windows at our 54 units at Hancock Street projects. Respectfully submitted, GAG t-'4.='k Edwin H. Kirchgraber Superintendent of Maintenance EHK:psb litITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 August 31 , 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Section 8 Monthly Report for August 1978. Applications received to date 290 Applications received in August 9 Certificates Issued (not leased) 3 Units under lease 64 Units under lease this month 2 of the sixty-four (64) leased units the following are represented: Effic. 4 Disabled - Handicapped 15 1 Bdr. 24 Elderly 26 2 Bdr. 20 White 53 3 Bdr. 13 Minority 11 4 Bdr. 3 The sixty-four (64) leased units represent thirty-four (34) landlords. Respectfully submitted, V 1 / ' i�'. f/;vj'' Joseph M. David Tenant Relations Specialist JMD:psb '"‘ 4 OUTREACH Caseworker 7/7acptzi No. of Cl ients z/b ilo. of flew Clients „2,0 /...1 Closed 3 O.T. Accumulated 0.1. Used Regular Hour General Services Case Specific Duties Irruiries re TIM Services Prescreen 4_1 Referrals received v_f_, ' casu .?seferrals made to other agencies 1 17ill out lt-1?)S .. PA Follow up on referrals f'q Interpret , -e- Institutional Visits I ( H7 Client advocate Pesource Transportation to services r3(1 L Ile. of Calls 4.- - ) - P.cccrinany client to services // YD. of Visits Informal comseling Grotto 'leetings akincr a-_-_-)ointments Dothers group Folkw up, including verify Community group receipt of services Tenant Counci Office Outics "corkshops qtaff T-eetings t. Cam-unity Awareness Conferences latio & LTeL7spaner announce- / 6e(4. n-pealdrigto 7.couns ',otters RECEIVED AUG , 1 197(.°12 8 Tompkins County Economic Opportunity Corporation 318 North Albany Street Ithaca, New York 14850 607/273-8816 August 30, 1978 Mary Louise Battisti, Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Ms. Battiste: Tompkins County Economic Opportunity Corporation is applying for a grant to construct a solar greenhouse. Our aim is to build and donate this greenhouse to a senior citizens organization for the exclusive use of low to moderate income senior citizens. I believe that Titus 'lowers would be an ideal site for such a greenhouse. The total construction costs would be covered by EOC grant monies. The activities of the greenhouse would be determined and co-ordinated by a Senior Citizens Greenhouse Coalition. This coalition could be comprised of representatives from various local senior citizens' organizations and residential projects. The greenhouse, for example, could be employed for growing seedlings for spring gardens, houseplants and flowers for decoration classes, and vege- table crops. The greenhouse could become a viable means of financial revenue for senior citizens. For instance, our initial investigations indicate that over 1,500 pounds of tomatoes could be grown and harvested annually. Cornell Agricultural Engineers and 4H have offered their technical services in actual gardening procedures. I have enclosed a description of the Proposed Solar Greenhouse Project for your information. Our grant for this project must be submitted by September 22 and, if approved, construction could begirt by N6•1y cd' next year. If you have any questions concerning the above please feel free to call me at 273-8816. Sincerely, Don Goeke Nutrition Advocate DG/bi Enclosure: BIG BROTHER/BIG SISTER • C.E.T.A. COMMUNITY JOBS • CHORES • HEAD START • OUTREACH • WINTERIZATION • Ac- ) RECFIVF n AUG 3 1 1978 • Solar Greenhouse Project The Tompkins County E.O.C. , proposes to construct a solar greenhouse using a passive system design coupled with wood back-up heating. E.O.C. also proposes to organize a senior citizens coalition to operate the greenhouse with the objective of production and distribution of produce year round to the elderly. Our objectives are as follows: 1) Use the best available technical assistance to design a solar greenhouse. 2) Construct the solar greenhouse. The Tompkins County Economic Opportunity Corporation Community Home Repair Service will do the main construction with the aid of volunteers from the senior citizens coalition and other parts of the community. 3) Organize a senior citizens coalition to operate the greenhouse. One Title IX worker will be hired full time to manage the greenhouse. Assuming C.E.T.A. is refunded. All decisions on what to produce and the best methods of distribution to the elderly will be made by the coalition. Again, the best technical advice will be used. 4) Carefully monitor all phases of greenhouse operation. Tompkins County E.O.C. , C.H.O.R.E.S. will develop effective testing and data • collection methods. The best available tech assistance will be used. All information gathered will be made available. We expect the solar greenhouse project to benefit the community as follows: 1) Creation of a community center of activity for senior citizens. The center will be operated by a variety of senior citizen groups and will provide new social outlets for many people. 2) Establish a permanent worksite for the elderly and develop effec- tive greenhouse production techniques in this area. Long-term training of elderly will result. Also, produce grown in the greenhouse will be distributed to the elderly. . Methods of distribut- ion will be determined by the senior citizens coalition. From • estimates provided by the Tompkins County Cooperative Extension, we can expect to grow enough food to impact many elderly people's food bills, and to improve the diets of some. 3) The greenhouse will be in a central location and highly visible to the community. Energy conservation will be the emphasis presented to the public. The main areas of concentration will be: • Solar Greenhouse Project Page 2 a) Insulation - the place to begin in any structure when you're talking about conservation. b) Energy - Making the most of what is free, using the most available/least expensive alternative for supplemental needs - wood, in this case. c) Energy and food - Why tomatoes cost so much, etc. d) Human energy - The economics of cooperation. 4) Once the greenhouse becomes operational, Tompkins County E.O.C. C.H.O.R.E.S. program will develop tests on all aspects of operation and keep a complete log of the data obtained. The data will be compiled at various intervals and made available. The best technical assistance will be sought in devising tests and recording data. 4-R t- •' • Allit ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 September 1 , 1978 LA RESOLUTION #78-16 BE IT HEREBY RESOLVED, by the Ithaca Housing Authority Board of Com- missioners that Mary Louise Battisti , Executive Director, and Viola Scott, Chairperson, be authorized to attend NAHRO'S National Conven- tion from October 8 - 11 , 1978. John M. Crowley Secretary 1978 SPRING CONFERENCE NYSARHO, INC. Grossinger Hotel Liberty, New York Thursday, June 22, 1978 2:15 - 4:45 P. M. DIGEST OF LEGAL CASES SUMMARY PROCEEDINGS PETITION S AMENDABLE TO CURE DEFECTS. For years the toughest part of commencing a summary proceeding was the preparation of the Petition and Notice of Petition ( for those of you new to the field they serve the same purpose as a summons and complaint). Woe be tide the poor innocent who made a mistake in the preparation of the papers. No sooner then the mistake was pointed out then the Petition was dismissed (without prejudice of course). The Petition was dismissed because of a "Jurisdictional Defect" which could not be amended. Who said so. The Appellate Courts said so - Who implemented that rule - We did - It was such a waste of time. Then in May and June of 1976, the Appellate Terms Second and First decided that enough was enough and in Caton Park Associates v. Mahoney, App. T. , 2nd Dept. N.Y. L. J. 5/11/76 p. 8 and Jackson v. New York City Housing Authority, 387 N. Y. Supp. 2nd 38, stated in substance that when the court had jurisdiction of the person and subject matter the Petition was amendable to cure defects. In so doing they made your life and mine much easier. You might note that the Appellate Term in Jackson upheld its infallibility in the following classic language: To the extent that our decision in Cal Cal Realty Corp. v. Taylor, 67 Misc. 2903 may be read to the contrary, it is no longer followed. " • • PUBLIC HOUSING - VIOLATIONS OF LEASE CLAUSE - TENANTS' FAILURE TO PURSUE GRIEVANCE PROCEDURES. Tenants in a public housing project who were notified of informal con- ferences relative to their violations of a lease clause allowing termina- tion of the tenancy for "serious or repeated interference with the r ights of other tenants, serious or repeated damage to the premises, and creation of physical hazards" were given sufficient notice to apprise them of the general nature of tire charges against them and the possible action that could be taken. Moreover, the tenants failed to attend the informal meeting and were then advised of their right to demand a hearing, and when no such demand was made were advised that their tenancies were terminated. This was adequate notice to meet due process requirements. In the Matter of Albertha Hall et al. v. The Municipal Housing Authority for the City of Yonkers. In the Matter of Drucilla Payton v. The Municipal Housing Authority for the City of Yonkers. New York Supreme Court. Appellate Division, Second Department. Nos. 11 50E, 1151E. Per Curiam Memorandum dated May 16, 1977. Before Martuscello, J. P., Latham, Shapiro and O'Connor, JJ. LANDLORD AND TENANT - MITIGATION OF DAMAGES. A landlord was not entitled to recover judgment for rent on a lease contract which was breached by the lessee prior to expiration of its term where such landlord made no effort to minimize the damages resulting from this breach. The landlord leased a townhouse to the lessee on May 1, 1974, for a term of one year. On August 31, 1974, the lessee executed a vacancy notice in which she stated her plan to vacate the premises on September 6 and set foth her reasons for so doing. This vacancy notice was accepted by the landlord's resident manager on September 3, 1974. The property remained vacant until March 5, 1975. No effort was made by the landlord to rent the vacant apartment, other than the regular advertisement in the newspaper for the apartment complex as a whole and the listing of the com- plex with a locater service. It is thus abundantly clear that the landlord made no effort to minimize the damages resulting from the breach of this lease contract. Such inaction is violative of the rule, which requires the injured party to a contract to do everything possible to minimize his damages. Marsha Hunter v. Faronia Square To wnhouses. Tennessee Court of Appeals. Western Section at Jackson. Opinion filed October 26, 1977. Blackburn, Sp. J. 2. • PUBLIC HOUSING - ELIGIBILITY STANDARDS - REVIEW PROCEDURES. Where an applicant for public housing was informed by letter that he did not meet the eligibility standards for public housing occupancy, and then, pursuant to instructions in the ldtter that he could meet with an agent of the housing authority to review his application, was afforded a meeting with such agent at which time he was provided with an oral statement as to the basis of the determination of eligibility, and then failed to seek further review as provided for in the New York Public Housing Law, Sec. 156-a, the housing authority fully complied with the provisions of the law, and the plaintiff was not denied any federally protected right. Moreover, by failing to seek review of the eligibility determination, the plaintiff failed to exhaust his administrative remedies that were provided by state law and is grounds for dismissal of an action brought pursuant to 42 U.S.C. Sec. 1943. Joseph Asch v. New York City Ho using Authority, et al. U. S. District Court, Southern District of New York, 76 Civ. 5279, Memorandum filed November 3, 1977. Bonsai, D.J. WRONGFUL EVICTION - LOCKOUT OF TENANT. A tenant was not entitled to money damages for wrongful eviction by the landlord's lockout of such tenant after the tenant had surrendered the premises. The totality of the testimony of five witnesses proved that the tenant intended to and did vacate the premises with finality on or about April 18, 1977. The provisions of the lease must also be borne in mind. They are: "The removal of all or a substantial part of the tenant's furni- ture from the apartment or any indications by other means that the apartment has been vacated shall be deemed an abandonment of the premises by the tenant and the landlord may re-enter and resume possession thereof. . . .whether or no t tenant has surrendered k eys thereto. " It was found that the landlord not only had the right but the duty to protect his property from waste and vandalism which would be harmful to other tenants as well as to himself . This he did by putting a secure lock on the apartment door. Tlirteen photographs taken by the landlo rd of the apartme nt depicted a bare apartment without a scintilla of the basic essentials of daily living. Clearly there was such incompatibility between the acts of the tenant and any theory of continued existence of the tenancy that not to conclude a surrender by operation of law would do violence to common sense. Maslin v. Flo rid. New York City Civil Court, Housing Part 17-A, Bronx County. Opinion filed September 12, 1977. Miller, J. 3. PUBLIC HOUSING - ELIGIBILITY - DISCRIMINATION. There was insufficient evidence to support a finding that a housing authority discriminated against an applicant for public housing by denying her eligi- bility for public housing accommodations because she suffered from a mental disability. Section 296 of the New York Executive Law prohibits the housing authority Tenant Selection Division, as the managing agent of a publicly assisted housing accommodation, from denying public housing accommo dations to an applicant because such person suffers a disability. The term "disability" includes a mental impairment. Thus, a determination of ineligibility grounded solely upon mental disability.would constitute an unlawful discriminatory practice. However, such legislation is not construed to mean that under no circumstances may a mentally disabled person be denied eligibility. Section 296 cannot be used to insulate such an applicant from disqualification based upon a valid reason. A study of the record, even in a light most favorable to the applicant, requires a conclusion that her ineligibility was not predicated upon her mental disability. The record is replete with incidents which portend that the applicant possessed a strong propensity for becoming a disruptive and disorderly tenant. Applicant's assocation with various housing authority assistants has been repeatedly marred by claims that she used abusive language, levied slander- ous accusations and directed insults toward them. Applicant was also emo- tionally distressing in that she had threatened suicide and on one occasion threatened to shoot a housing authority assistant. Although such threats were never effectuated or acted upon, they are recognized as an indication of a potentially dangerous person who should not be foisted upon rpospective neighbors comprised largely of elderly and disabled persons. Applicant mani- fested a similar disagreeable attitude toward other persons with whom she had dealings, including the clergy of the church. Nothing was found in the record which would establish that the housing authority has practiced a pattern of discrimination against a mentally disabled person. There is a factual basis for the housing authority's determination that the applicant would serve as a potential threat to the sound family and community life of prospective neighbors and that she could well be a menace to the elderly and disabled tenants with whom she would reside. In the Matter of the New York City Housing Authority Tenant Selection Division v. State Human Rights Appeal Board. et al. New York Supreme Court. Appellate Division, Second Dep artment. No. 2108 E. Opinion dated October 17, 1977. Before Damiani, J. P. , Shapiro, Mollen and O'Connor, JJ. • 4. LANDLORD ANT TENANT - LEASE PROVISION WAIVING COUNTERCLAIMS. In summary proceedings by a landlord for nonpayment of rent where the tenant pleads that a lease provision waiving any counterclaim in a summary proceeding is void as against public policy, is in violation of a statutory right, and is unconscionable, Section 235-c of the Real Property Law requires that the "parties shall be afforded a reasonable opportunity to present evidence as to its setting, purpose and effect to aid the court in making the determination" as to the validity of such provision. The statute mandates an inquiry on the issue of unconscionability. Motion to dismiss the counterclaims pursuant to the express waiver in the lease was, there- fore, denied. Edgernont Associates v. Barry Skolnick; New York Justice Court; Town of Greenburgh, Westchester County. Opinion dated June 10, 1977. Katz, J. LANDLORD AND TENANT - RETENTION OF SECURITY DEPOSIT. A tenant was entitled to a return of $90 out of his $100 security deposit ($10 was deducted for damages)because his failure to give written notice of his forwarding address to the landlord would not cause forfeiture of his security deposit. The evidence did not conclusively establish that the tenant had deposited $200 (as claimed) with the landlord. Neither did the record establish as as matter of law that the landlord acted in bad faith in retaining the security deposit when it had not received written notice of the tenant's forwarding address, so as to entitle the tenant to treble damages. Joseph C. LaVoie v. Max M. Kaplan, d/b/a Barcelona Apartments, Texas Court of Civil Appeals, Tenth Judicial District of Texas No. 5784. Opinion filed October 6, 1977, Hall, Assoc. J. Appeal from County Court of Law, Brazos County, Texas. 5. PAYMENT OF RENT AFTER ISSUANCE CF WARRANT. Affirmed on appeal was a decision that, even after issuance of a warrant for eviction of a tenant, so long as the warrant remains unexecuted and the tenant still remains in possession of the premises, the summary proceedings are deemed to be still pending, the co urt's ju risdiction still continues, and the tenant has the right to pay the amount due as rent on the judgment, so long as the tenant's failure to pay the rent when due was not deliberate and there was good cause shown to afford the tenant the opportunity to pay. The judgment for the tenant's default was properly vacated. New York City Housing Authoritj v. Luis Torres, et al. New York Supreme Court, Appellate Term, First Department. Per Curtain opinion dated April 28, 1977. Dudley, P.J. , Hughes, and Tierney, JJ. Appeal from Civil Court, Bronx County. ***** PUBLIC HOUSING - EVICTION - DAMAGES. Tenants of a municipal housing authority were not entitled to damages for the sheriff's execution of an eviction order against them, because the sheriff's action of ejectment was made pursuant to a valid and proper or der and therefore was not in violation of the provisions of 42 U. S.C. Sec. 1983. While the sheriff in executing the eviction order was acting under color of law, there was not such a violation of the tenant's Fourth Amendment right against unrea- sonable search and seizure as to be actionable. An officer is privileged when he evicts a person pursuant to a valid order of a court. Even if the sheriff had a policy and agreement with the municipal housing authority for the unofficial cancellation of ejectment orders and the housing authority had properly requested the sheriff to cancel the execution against the eviction order in this case, this would not support a conclusion that the sheriff violated the tenants' constitutional rights within the meaning of Section 1983. A violation of such an unofficial and informal agreement or policy as shown here between the sheriff and the holder of the ejectment judgment was at most a breach of the sheriff's duties to exercise ordinary care and does not divest the sheriff of authority to execute a valid judicial order. Finally, with respect to the tenants' claim for damages as a result of the sheriff's alleged negligence in executing the order of ejectment, there is no evidence of any damage to the tenants' person or pro perty. The only evidence with respect to damages related to alleged humiliation, embarass— ment and emotio nal distress resulting from.the sheriff's negligence. Mere hurt or embarassment are not compensable. James McDowell, et al. v. Marvin Dvvis, individually and as Sheriff of Durham County, North Carolina, et al. North Carolina Court of Appeals. No. 76-14DC 938. Opinion filed July 6, 1977. Hedrick, J. 6. EVICTION - GOOD FAITH It was found, and supported by sufficient evidence, that a landlord in evicting a tenant and in seeking the tenant's premises for the use and occupancy of the landlord an d her family was acting in good faith and had established a need and compelling necessity to obtain the tenant's apartment. The record shows that the landlord and her family intend to utilize the subject accommodation as part of a triplex apartment. The landlord submitted sufficient probative evidence in the form of a financial affidavit and letters from her architect to show that the construction of a triplex apartment in the subject premises is feasible and would conform to existing law. The landlord's application for a certificate of eviction was granted. Matter of Carruth (Department of Rent and Housing Mantenanc4 office of Rent Control). New York Supreme Court. Special Term, Part 1, New ' York County. Opinion filed August 26, 1977. Korn, J. EVICTION FOR NONPAYMENT OF RENT - BREACH OF IMPLIED WARRANTY OF HABITABILITY. A tenant's counterclaim for a.landlord's breach of the implied warranty of habitability was not dismissed by reason of the fact that the landlord's complaint for nonpayment of rent in his eviction action was dismissed. The counterclaim set up facts and prayed for affirmative relief. There is nothing to indicate that the landlord was not reasonably informed of the nature of the tenant's claim. As a matter of substantive law it is well established that a tenant may bring an action against his lan dlord for breach of a covenant. The counterclaim here alleged a breach of a covenant by alleging multiple violations of the building code which is a breach of the implied warranty of habitability. This counterclaim states a cause of action and was improperly dismissed by the trial co urt. The case was reversed and remanded. Mattie Fisher v. Vivian Holt. Illinois Appellate Court, First District Division 3. No. 76-1310. Opinion filed August 24, 1977, Jiganti, J. 7. • NONPAYMENT OF RENT - IMPLIED WARRANTY OF HABITABILITY - DAMAGES. In an action for nonpayment of rent in which the tenant alleged a defense of a breach of an implied warranty cf habitability, it was concluded that the tenant justifiably withheld payment of rent,because of the condition of the premises and it was error for the trial court, after having abated the rent due and demanded by the landlord, to award a final judgment of pos- session to the landlord on the ground it could not permit the tenant to remain in po ssession, under these conditions. Since the tenant remained in possession,she is not entitled to a total retroactive rent abatement. Although the tenant suffered damage as a result of the breach of the implied warranty, her failure to establish the extent of damage required a new trial on that issue. Alphonzo Covington v. Mary McKeiver. New York Supreme Court, Appellate Term, Second Department. Per Curiam Opinion dated August 2) , 1976. Before Glickman, P.J. Gagliardi and Silberman, JJ. ***** SECURITY DEPOSIT. A landlord who did not return a security deposit within 30 days after a tenant had vacated his premises and who did not notify the tenant of the reason for refusing to return the deposit was liable to the penalty imposed by statute for such action. The proofs establish beyond question that the landlord did not return the security deposit or any portion theraof to the tenant and did not notify him by registered or certified mail as to any reason for retaining the deposit. The tenant is entitled to an award of double the amount of the security deposit, plus interest thereon, together with costs. However, the landlord is entitled to a credit or setoff for unpaid rent due and owing as a result of the tenant's alleged occupation of the apart- ment witttut payment of rent. John L. Smith v. Renee Stark. New Jersey Superior Court, Appellate Division, No. A-2400-75. Per Curiam Opinion dated June 15, 1977. Before Lora, Crane and Michels , JJ. **** S . • LANDLORD AND TENANT - RETENTION OF SECURITY DEPOSIT'. A landlord who gives notice and lists the reasons for the retention of any portionof a tenant's security deposit, should not be subjected to the statutory award of treble damages, attorneys' fees, and court costs in the absence of bad faith. Adequate protection is afforded tenants by the statutory requirement that the landlord must bear the burden of proof and must show that his withholding of any portion of the depo sit was not wrongful. The landlord must establish that his retention was in good faith. Such a finding was a prerequisite to the denial of treble damages and attorneys' fees under the circumstances here. The matter is, therefore, remanded to the trial court with directions to make the findings required. Eleanor Guzman and Diane French v. Larry McDonald and Larene McDonald. Colorado Supreme Court. No. C-1036. Opinion dated October 11, 1977. Erickson, J. Certiorari to Superior Court in and for the City and County of Denver. ***** AFDC - SHELTER ALLOWANCE - HOLDOVER TENANT. The New York Department of Social Services was ordered to pay all arrears of use and occupancy of public housing for a needy AFDC recipient, and to continue to pay such shelter allowance for as long as the recipient remained in that apartment with judicial sanction or with the consent of the local housing authority. The recipient, who was holding over in the apartment which had formerly been rented by her parents, was not recognized as a tenant by the housing authority. The welfare agency had rejected her application for 'a rent allowance because she was unable to produce a lease from the landlord. The recipient's immediate future was in the hands of the Civil Court insofar as her tenancy is concerned, and the welfare agency did no t deny that her economic condition required shelter assistance. Maldonado v. Smith. New York Supreme Court, Special Term, Part I, New York Co unty. Opinio n dated March 22, 1977. Stecher, J. 9. s \id EVICTIONS - NON-PAYMENT OF RENT - WAIVER OF JURY TRIAL - UNCONSCIONABILITY - SIZE OF TYPE IN LEASE. In a dispossess proceeding brought by a landlord against a tenant for nonpayment of rent under New York law, a clause in the lease stating that the tenant waived any right to a jury trial and agreed that the dispute would be decided by the court alone was not an unconscionable clause that would lead to an unconscionable result. There was no evidence that a hearing before the court rather than a jury trial would prejudice either of the parties in the proceeding. Moreover, there were several advantages to a waiver of a trial by jury; specifically unfair delay could be avoided and substantial economies for all parties could be realized by keeping the proceedings "summary". Accordingly, since the lease was not unconscionable, the court could not refuse to enforce it. The lease also was admissible into evidence even though it contained type that was less than eight points in depth since it met statutory requirements that the print be clear and legible. In order for the lease to be inadmissible, the print must be both small and illegible. Koslowski v. Palmieri. New York City Ctvi 1 Court, Trial Term, Part 9, Kings County. Opinion dated May 4, 1978, Goldberg, J. LANDLORD AND TENANT - ABATEMENT OF RENT - BREACH OF WARRANTY OF HABITABILITY. A tenant was entitled to an abatement of rent due in the amount she spent to rid her apartment of roaches, since such condition was a breach of the landlord's warranty of habitability, notwithstanding the good faith efforts of the landlord to exterminate the roaches. Good faith attempts on the part of the landlord to correct the defective condition are not a defense to a tenant's claim for breach of the implied warranty of habitability. Tenants are not required to pay for services they did not receive and are entitled to an abatement of rent when the premises are not maintained in a habitable condition regardless of the landlord's culpability or lack thereof. The tenant's apartment was "bombed out" several times but the roaches returned until the tenant engaged a carpenter who nailed down the baseboard molding and sealed cracks and spaces with plaster and putty between the walls and floors throughout the apartment at a cost to the tenant of $118. 80. The landlord's "bombing out" of the apartment was not sufficient where the roaches were coming from outside the apartment. The tenant should be reimbursed for the $118. 80 thus spent. In addition, she is entitled to reimbursement for some of the meals she had to eat out while her apart- ment was being "bombed out. " Broadwell Investing Corp. v. Zelman. New York City Civil Court, Housing Part A, Queens County. Opinion dated March 27, 1978. Harbater, J. 10. ffil 1.1‘ M C s , NEWS S ____/w , .......... A NEWSLETTER FROM LEGAL DEPARTMENT, NEW YORK CITY HOUSING AUTHORITY VOL. 1, *3 FEBRUARY - MARCH 1978 • RULING ON FAMILY COURT ORDERS upheld an Authority termination of tenancy determi- SUSTAINED ON APPEAL nation for non-desirability and breach of rules and regulations, based on physical and verbal abuse of Au- As reported in our first issue, New York City Housing thority employees and tenants on eight different occa- Authority v.Miller is an action brought by the Authority cions, by a male friend of tenant who resided with her against all the judges of the Family Court sitting in without Authority consent. New York City, for an order prohibiting them from di- A lease on an apartment elsewhere in the male recting the Authority to give housing to families ap- friend's name and rent receipts issued to him were ad- pearing before the Court in neglect and foster care mitted into evidence at the administrative hearing. On cases. Family Court judges had issued nine orders, pur- the appeal, the tenant's attorney argued that this suant to Family Court Act Section 255, most of which evidence was proof, under the Authority termination directed the Authority to furnish housing with a view of tenancy regulations, that the friend did not reside toward bringing family members together who had with her. However, the court noted that the lease and been previously separated.The Authority also sought a rent receipts were "rebuttable proof" under the Au- judgment declaring Family Court Act Section 255 thority regulations, and this evidence had been rebut- unconstitutional. ted by six witnesses who testified against the tenant. In a judgment rendered by Justice Arnold L. Fein, The court noted that the credibility of the witnesses the Supreme Court of New York County ruled general- and the weight to be given their testimony were for the ly in favor of the Authority, prohibiting the judges hearing officer to determine. from directing the Authority to put families into As to the tenant's argument that termination was an public housing but ordering the Authority to "cooper- excessive penalty, the court said that it was the only ate" with the Family Court. However, the Supreme way to assure-that the disruptive friend stayed out of Court left in doubt both the meaning of the term the premises. The dissenting judge noted that all six of "cooperate" and whether the Family Court could issue the Authority witnesses had come into conflict with broad orders directing the Authority to do so. In addi- tenant's friend at one time or another, and therefore tion, the Supreme Court failed to rule on the constitu- was inclined to discount their testimony as not disin- tionality of the statute. terested. He was of the view that no more than fre- The Family Court judges appealed to the Appellate quent visitation (daily or two or three times a week)by the Division from the judgment of the Supreme Court. The friend had been established. Authority cross-appealed from so much of the judg- The decision of the court was handed down Januray ment as failed to grant the full relief requested by us. 12, 1978. John Sotirakis argued the successful Author- The Appellate Division, First Department in late Jan- ity appeal in this case. uary, 1978 unanimously affirmed the judgment of the In Rosado v. New York City Housing Authority, the Supreme Court, New York County, on the opinion of tenant challenged a non-desirability determination Justice Fein, below. The Family Court judges have not based on his own acts. Tenant, aged 62,was accused of appealed. Since the lower court ruling, as affirmed, was sexual abuse of two boys, aged 10 and 8. When haus- generally favorable to the Authority, and since an in- ing police officers came to arrest tenant, he resisted formal liaison procedure between the Authority and arrest and grabbed for a knife. The arresting officer the Family Court has been established, no further ap- was injured in the scuffle required to subdue the ten- peal is contemplated by the Authority. The case in the ant. At the hearing the hearing officer dismissed the Appellate Division was argued by Aaron Kohn and charges of sexual abuse as he noted that the uncorrob- Laurel Binder collaborated on the brief, orated testimony of these young children might have been motivated by ill will toward the tenant plus • .overactive imaginations. However, he found that the TERMINATION OF TENANCY FOR charge of resisting arrest and injuring a housing police NON-DESIRABLE ACTS UPHELD officer were sustained. By order of Justice Oliver Sutton of Supreme Court, New York County, in Recent Tenant Cases of Interest November 1977, the Article 78 proceeding was trans- I n Jones v. New York City Housing Authority, the Appel- ferred to the Appellate Division. By motion returnable late Division, First Department in a 3 to 1 decision, January 3, 1978 the Authority sought dismissal of the - proceeding for lack of prosecution. At that point the nated by the Authority to hear tenancy cases. Mr. attorney for the tenant advised the Authority attar. Fribourg thought the procedures had been reasonably ney that the appeal would not be prosecuted. Thus the effective in achieving the aim of a fair hearing. Authority determination stands. The case was handled As to acceptance of proof of non-desirability, Mr. for the Authority by Jeanne Hollingsworth. Fribourg said: "The rules of evidence are relaxed by admitting information from any source (almost without exception) provided it is CAUSATION IN FIRE CASES relevant,subject to the understanding that the reliability and weight to be given to any item of proof depends upon a vari- The Manager, in cases of recurrent fires of suspicious eity of considerations, including the surrounding circumstan- origin which occur solely within the confines of a ten- ces,whether it is hearsay,how obtained,bias and motivation, ant's apartment and under his jurisdiction, should ask etc. ... The approach is similar to the Federal rule regarding the Fire Department to provide a fire marshal's investi- hearsay evidence." gation and report, which should state where possible the cause of the fire. This report should be filed in the As to the basis of decisions, Mr. Fribourg stated: tenant's folder and will be available in the event that "Decisions are based on both legal and social considerations. termination charges are• brought. The lack of such The objective is to maintain a posture in which all pertinent investigative reports on causation has been a handicap factors are considered, the overriding goal, however, being to the Authority at the administrative hearing in prov- the welfare of other tenants. When the welfare of respond in charges that a tenant or members of the familyhas encs can be accommodated with the primary aim of the re- been responsible foraparticular fire or series of fires. suit is,and welfarese, of the residents of the project,such a pcult of course,preferred." A recent judicial decision illustrates the problem. In Matter of Summers (Christian), the Appellate Division, Replying to an inquiry as to the competency, effec- Second Department reversed an Authority determina- tiveness and dedication of tenants' representatives, Mr. tion of termination of tenancy based upon four fires Fribourg said: which had occurred in the tenant's apartment in the "Generally, lawyers are inclined to be too technical, losing space of two years. The court held that there was no sight of the overall picture,social workers are too personally evidence that the fires were caused either intentionally involved and legal interns are groping to master techniques.A or negligently by the tenant or members of her family. competent lawyer who does not approach a hearing as a legal The decision came down in December, 1977; the Au- battle of wits is most likely to be of substantial service to his thority was represented by Jeanne Hollingsworth. In diem." the Summers case fire marshal reports were not intro- He concluded: duced into evidence at the hearing (and had they been, "Every effort is made to adhere to due process within the they would have shown that the cause of the fires was stated to framework of an administrative hearing where more latitude be"unknown"). In addition, the tenant through her is permitted to both sides. Constitutional questions,such as attorney contended that there were faulty electrical illegal search and seizure, suppression of evidence, etc. are outlets in her apartment. This testimony was not•re- left to the courts." futed. While circumstantial evidence pointed to causa- . tion by a member of the tenant family, there was no CHALLENGE TO ADDITIONAL RENT direct proof as to the cause of the fires. CHARGES WITHDRAWN In any case of repeated fires in a tenant apartment, claims by the tenant that there are faulty electrical A class action challenge to the imposition of addi- outlets should be noted and specifics asked for. The tional rent charges was brought on behalf of two Manager should direct an inspection of the electrical tenants in public housing in the U.S. District Court of outlets in the apartment by a qualified maintenance the Southern District of New York. At issue were a employee and a report on the state of those outlets, in- charge of $12.75 imposed on one plaintiff to reim- eluding the making of needed repairs, should be filed burse the Authority for fees of the city marshal(necessi- in the tenant's folder. This record is then available in tated when an action for nonpayment of rent had to be com- refutation of claims by the tenant that a fire was menced against her), and $26.00 imposed on the other caused by defective outlets. Careful investigation and documenting (>1 causation LEGAL NEWS&VIEWS of fires is also important because of the clanger that a Published by The New York City Housing Authority fire, once started in one tenant's apartment, may Room 628,250 Broadway,New York,N.V. 10007-433-4176 spread and endanger other tenants. Joseph J.Christian Chairman Walter S. Fried Vice Chairman Amalie V.Betanzos Member TENANCY HEARINGS EVALUATED John Simon General Manager Norman Parnass Secretary Two students at Columbia Law School made a study Donald Schatz General Counsel MicuselCohen Deputy General Counsel of Authority termination of tenancy proceedings with Julius Pinelas Deputy General Counsel the support of a scholarship grant. Their work was • Jeanne Hollingsworth Editor evaluated by a well known attorney and reported in Godfrey R.de Castro Contributing Editor the New York Law Journal of January 4, 1978. As Allan Graff Contribution Editor part of his evaluation he presented aquestionnaire to Rob Aaron Kohn ContributingfitiaEditor Robyn Wortman Editorial Secretary Louis M. Fribourg, one of the Hearing Officers desig- Shirley Leong Illustrator Charlotte Gathers IBM ESC Operator - 2 - AIMNIP T.- Amid plaintiff for replacement of an interior apartment door ciplinary charges against him, was found guilty of some damaged by the negligence of the tenant. Plaintiffs of the charges and suspended without pay for forty- claimed that their constitutional rights to due process four (44) working days. Since the officer was on sick of law had been infringed by imposition of these leave when the penalty was imposed, the Authority charges without prior notice and an administrative withheld his pay for the period of his suspension. hearing.The Authority noted that in fact plaintiffs had The officer argued before the court that the Author- had prior notice of the charges in question, had not ob- ity had no right to enforce his suspension by withhold- jected to them, had not requested a hearing, and had ing what he termed his "sick pay benefits." However, voluntarily paid the charges. the Supreme Court, New York County, in a decision The Authority made a motion to dismiss the corn- by Justice Arnold Fraiman, held that by reason of the plaint or in the alternative for summary judgment, provisions of the collective bargaining agreement under arguing that the court lacked jurisdiction of the claim, which each Patrolman is entitled to sick leave with pay that plaintiffs lacked standing to represent a class of , for the full period of his illness, his compensation was which they were not members and that their constitu- salary, and not "sick pay benefits". As such, it was tional claim was frivolous and insubstantial. Upon subject to assessment for a period of disciplinary pay receipt of the Authority's motion papers,the attorney suspension. The court noted that otherwise, a healthy for plaintiffs sought to withdraw the action. The case, employee would be deprived of his salary by reason of Broadway v. Christian, was discontinued by stipulation of a suspension, but a similar penalty could not be im- the parties, dated February 2, 1978. The withdrawal posed on a sick or ihjured police officer. The decision was approved by District Judge William C. Conner. appeared in the New York Law Journal February 2, Jeanne Hollingsworth, Aaron Kohn and Laurel Binder 1978. Godfrey R. de Castro represented the Authority collaborated on the Authority motion papers and brief. in this proceeding. SITE 30 INJUNCTION LIFTED CORRECTION The Authority signed an annual contribution con- In our second issue (December 1977 • tract with HUD for the construction of 160 units of January low rent public housing on Site 30, located in the west 1978) in the lead article on handling of disci- side of Manhattan (between West 91st and West 92nd Streets, plinary proceedings,we stated (Col. 1,p. 1,Par. Columbus and Amsterdam Avenues) in December, 1972. 4) that a Manager who was a witness to an Over six million dollars was committed by the federal alleged disciplinary infraction, or who is in government for this purpose. Construction was daily contact with an accused employee, blocked by a federal law suit which has been in the should disqualify himself as Trial Officer for a courts for years. local hearing. This left the implication that In January, 1978, Judge Irving Ben Cooper of the there might be cases when a Manager could U.S. District Court for the Southern District of New preside as hearing officer of a local hearing in his own project. Such is not the case. The York, on the motion of the government parties (HUD union contract between the Authority and and the City of New York) lifted an injunction against construction of the project. He found that HUD had Local 237, I.B.T. specifically prohibits a prepared a proper Special Environmental Clearance, as hisna own from ctesiding at a local hearingrroe s had been directed by the federal appeals court in re- his project. We regret the erroneous impression left by the prior report. manding the case to the district court. During the course of the litigation the original main plaintiffs dropped out of the law suit (Trinity Episcopal School Corp. and Trinity Housing Co. Inc.), but it was continued by an INTEREST WAIVER UPHELD association of brownstone owners in the area. The plaintiffs focused on fears of neighborhood problems if Certain union welfare fund delayed payments by the additional public housing was constructed in the area. Authority were awarded to Local 1 - IUEC, AFL-CIO Racial tipping arguments were made and rejected by by an arbitrator in April, 1977, to be used by the both the district and circuit appeals courts. Union for investment purposes rather than for health Edward S. Lee, Authority director of Program Plan related purposes, as h,ul been requested by the Author ning, advises that the project must be restudied with ity. The fund payments in question had previously the developer in view of the long lapse of time and in- been awarded in a City Comptroller's Determination creased building costs. which contained a specific provision waiving any claim for interest. DISCIPLINARY SUSPENSION UPHELD The Union initiated a second arbitration hearing on their claim for interest on the award, contending that A. housing police officer brought an Article 78 chal- the waiver was violative of public policy and that it lenge to a suspension of forty-four (44) days without was the employees in titles represented by the Union pay, imposed on him as a penalty for proven discipli- and not the Union who have waived the granting of nary infractions, after a hearing pursuant to the Civil interest. The'Authority opposed these arguments and Service Law. The officer had sustained an injury and also pointed out that the Comptroller's Determination gone on sick leave the day after disciplinary charges provision waiving all claims for interest with respect to were preferred against him, and had not since returned these welfare fund benefit monies had been with the to work. Thereafter he participated in a hearing on dis- consent of the Union. The Authority in its memoran- 3 • %.1 -- dum of law cited cases which upheld the waiving of In chronic rent delinquency cases, when the tenant pension benefits, for example, as not being in violation admits the charges and consents to one year's probe- of public policy. Further,the Authority had never paid tion, the Authority attorney will provide a form of interest to a union as a result of similar Comptroller's stipulation for probation at the hearing stage, subject Determinations providing for the waiver of same, to approval by a Member of the Authority. The stipu- Finally, the welfare benefit agreement between the lation shall be in English,with a Spanish translation on Union and the City of New York providing for welfare the reverse side. If the Hearing Officer approves the fund benefit monies pursuant to the same Comptrol- stipulation, he shall issue a Decision and Disposition ler's Determination as in issue, does not provide for providing for probation in accordance with the stipu- interest payments to the Union. lation subject to approval by a Member of the Authori- The arbitrator found that the Union was bound by ty and requiring that the matter be set down for the employee's waiver of interest and held that the hearing in the event of disapproval by the Member. waiver of interest payment was not violative of public policy. The Authority was represented in the arbitra- tion proceedings by Allan Graff of Development and Special Services Division, Legal Department. PREGNANCY BENEFITS A number of human rights complaints have been filed by Authority employees claiming that they have been subjected to discriminatory treatment by reason STIPULATIONS IN LIEU OF HEARINGS of the non-provision of pregnancy disability benefits APPROVED IN SPECIFIED CASES by their employer. Managers who receive inquiries from employees As was mentioned briefly in our last issue, the should be aware of the legal position of the Authority Members of the Authority on December 14, 1977 ap- on this subject. proved a new procedure proposed jointly by the The New York State Legislature passed a law effec- Tenancy Hearing Officer and the Legal Department for tive August, 1977 requiring employers, as a matter of stipulations which will obviate the need for hearings in sex non-discrimination, not to exclude pregnancy disa- certain dog and chronic rent delinquency cases. bility benefits from any non-occupational disability In dog cases(other than chronic breach cases), where the benefit programs-they may have. The Authority does tenant, after charges have been served and before the not itself provide disability benefits for any non-occu- hearing, claims that the dog has been removed or pational disability. Therefore this legislation does not agrees to remove it by a specific date, he will be of apply to the Authority, and has not occasioned any forded an opportunity to enter into a stipulation in change of policy. lieu of hearing. A form of stipulation of settlement will The Authority makes a generous contribution on be provided by Legal Management, in English, with a behalf of each employee to the welfare fund of all ap- certified Spanish translation on the reverse side. propriate unions. Under the contracts,the unions agree If the tenant agrees to the stipulation, the Author- that these monies will be used by the union to pur- ity attorney, the tenant and his representative, if he chase benefits, including a "weekly indemnity (non- has one, will present the stipulation to the Hearing occupational)" benefit. Inquiries concerning coverage Officer for his approval. Questions will be asked on the of pregnancy disability benefits should be addressed to record of the tenant under oath by the Hearing Officer, the appropriate union by interested employees. designed to perpetuate his testimony to the effect that he did keep a dog, does not have anyone in his house- hold who has been adjudicated blind, is legally deaf, severely physically or mentally handicapped or mute, voluntarily agrees to dispose or has disposed of the dog, and understands that the Authority may evict him if COMMENTS WELCOME! he does not dispose of the dog. The Hearing Officer shall require the tenant to sign We have received many comments from an affidavit embodying his answers to the questions Managers expressing their appreciation for our propounded by the Hearing Officer, which shall be Newsletter. made a part of his folder. The affidavit shall be in English, translated into Spanish on the reverse side. Many thanks for the warm expressions of When a Spanish-speaking tenant states on the record interest and support. Please let us hear from that he does not understand English, a translator shall you if you have any ideas for subjects you be used to ask the questions under oath. The tenant would like to have covered in future issues. shall sign the Spanish version of the affidavit. Thereafter the Hearing Officer shall issue a decision • and disposition in accordance with the Stipulation of Settlement. -4 - ` ,, .� f I - . • P#fi.:".. ;)pitiii,..1.- � j� '�1 / I . (,- 4 Pe. i idt 4. -: 41IPPI ,4.,e' 111 01 d , Art.;-;.:4111" link 4t. - `4.-•'.,-.1 ‘-'11111'.''''''''7' NEWS EmArs ,64.3._ . l4 11111111k 1111111111111MNIMIIIMINN=MI A NEWSLETTER FROM LEGAL DEPARTMENT, NEW YORK CITY HOUSING AUTHORITY VOL. 1, .4 APRIL - MAY - JUNE 1978 AUTHORITY SUSTAINED ON APPEAL OF tioned upon depositing the $504 in court on or before HOUSING COURT SHOW CAUSE ORDERS December 10, 1976. When the Housing Court finally heard the motion on the merits it granted the tenants' In New York City Housing Authority v. Tones, the Appel- motion to vacate the default,vacated the judgment for late Division, First Department reinstated a judgment landlord and dismissed the petition. As the Appellate of possession in behalf of the Authority in a non-pay- Division noted: "The rationale for the dismissal was ment proceeding in the Housing Court which had been that the tenants had finally paid the $504 owed from vacated after the tenant obtained an order to show the rent from June through August." cause. In doing so the Appellate Division unanimously The Appellate Division stated that issuance of a reversed a unanimous decision of the Appellate Term warrant of eviction annuls the relationship of landlord which affirmed the Housing Court's dismissal of the and tenant. Thereafter the landlord is no longer obli- Authority's petition. gated to accept a tender of rent. However, Section The decision in Torres is significant in that it estab- 749(3) of the Real Property Actions and Proceedings lishes the principle that orders to show cause may not Law provides that a court has the power to vacate the be granted in those cases where there is no issue as to warrant for good cause shown prior to its execution. service of the Notice of Petition and Petition unless: The court held that good cause had not been shown in the Torres case where the tenant gave such excuses as a) The tenant shows a valid legal excuse forfailing that she could"not take time off from work" and hat to answer the petition and she does "not have all the money."Such excuses made b) The tenant has a meritoriousdefense to the non- on December 6, 1976 four months after the initial de- payment proceeding, mand of thelandlord and six months after the June rent was due were found by the court to be "patently In the past virtually all decisions of the Housing lacking in merit and, absent further evidentiary show- Court have been sustained by the Appellate Term, ing,totally unworthy of belief." which is the lowest of the appellate courts.As a result Now that this practice of the Housing Court has the decisions of Housing Court judges were virtually been reviewed by the Appellate Division and found to immune from appeal. In this case the Appellate Term be reversible error, it is expected that orders to show not only unanimously affirmed the decision of the Housing Court but denied the Authority's motion for cause will be reduced in number. This was borne out leave to appeal the Appellate Term's decision to the by the experience of Authority attorney Stephen Appellate Division, the higher appellate court. It was Klausner in Bronx Housing Court, where on April 24, 1978, 19 out of 24 orders to show cause submitted in only because the Authority continued to pursue the one week on behalf of defaulting tenants were refused matter by bringing a motion for leave to appeal in the signature. When last contacted Mr. Klausner noted that Appellate Division that the appeal was finally heard. for the first time he had no Orders to Show Cause on That motion was granted by the Appellate Division his calendar this week. and, as stated above, after the appeal was heard, the order of the Appellate Term was unanimously reversed. The Torres decision was reported on the front page The Appellate Division in its statement of the facts of the New York Law Journal, April 12, 1978. The ap- peal that the Authority had sued tenants for non- cwas argued Aaron Kohn; Laurel Anne Binder payment to recover $504 representing rent due for the collaboratedal on thea brief. months June through August, 1976 inclusively. A judgment by default was entered against the tenants HOME OWNERSHIP PROGRAM LAUNCHED and a warrant of eviction issued. The warrant .was stayed when an order to show cause was signed,condi- - In a joint effort with the U.S. Department of Hous- tioned upon the arrears of $504 being deposited on or ing and Urban Development (HUD), the Authority is before September 28, 1976. The motion was ad- making home ownership available to qualified tenants journed twice. Thereafter,V a second default judgment who reside in its single family homes acquired by it was entered against tenants and several months later a from HUD after foreclosure by Federal Housing Ad- second warrant of eviction ensued. The tenants ob- min. (FHA), via Project HOME, an acronym Home tained another stay of execution of the warrant condi- Ownership Made Easy. "This is a milestone in the ^9 public housing program" John Simeon, General Maria- project premises, and also annulled the Authority de- ger, said in announcing the program on March 28, termination of non-desirability based upon a robbery 1978. "When the concept of public housing was de- at knifepoint committed by tenant's son Ronald. The signed in the '30's, it was with upward mobility in permanent exclusion had been made a condition upon mind. We think this is a move in that direction,as well tenant's continued occupancy following a prior finding as one that will return properties to the tax rolls." of non-desirability based upon a robbery at knifepoint Project HOME is made possible by HUD's issuance and a rape of a 73 year old tenant by Ronald. of regulations implementing the pertinent provisions of Even though the tenant freely admitted that she the United States Housing Act of 1937, as amended, allowed her son to visit her two or three times a week authorizing the sale of single-family homes to tenants in her project apartment, and had seen him on the by the.Housing Authority. These regulations were pre- project premises on other occasions during the course pared with the participation of the Authority. of his visits with friends who live in the project, the Project HOME generally provides a procedure for Court refused to find that the stipulation had been the sale of the house, with mortgage financing by the violated. It held that the stipulation must be interpret- Authority if necessary and a requirement that the ed as excluding the son from occupancy in the project initial carrying charges do not exceed 25% of the home premises, and found that the Authority interpretation owner's gross income. that the exclusion was absolute and applied to any Thea applicant must actuallybe the tenant of the Au- presence on project premises was unreasonable. The pp hearing officer had found the tenant eligible based thority in the house the applicant wishes to purchase. upon similar reasoning. His decision was reversed by Tenants for single family homes are selected from the the Authority, and termination of tenancy was Im- regular Authority applicant waiting list. posed. (This was during the interim period after the Since the program was established a few months ago, Tyson-Randolph settlement and before the employment the Authority has canvassed the families who live in of Independent hearing officers). single family residences and has received approximate- This is a decision of first impression at the appellate ly 100 appllcantion for Project HOME. level, Involving as it does an alleged violation of a con- The family must be in a position to make the neces- dition of permanent exclusion. The dispositional sary payments toward the purchase of the house and option of permanent exclusion has been upheld by the carrying charges. This will be determined by the Au- Supreme Courts of New York and Kings County on thority assessing whether the family can, without more than one occasion, and permanent exclusion was financial hardship, make a minimum down payment of unanimously upheld by the Appellate Division, First 10%of the purchase price prior to or at closing of title, Department, in the Baskerville case, as reported in our pay closing and monthly operating costs and mortgage first issue (October-November 1977). payments. The purchase price will be the current ap- An appeal to the Court of Appeals is planned. The praised fair market value of the home less the value of Edwards case was reported in the New York Law Journal capital improvements made by the tenant while in of March 29, 1978. Jeanne Hollingsworth argued the residence. The appraisal and valuation of these im- appeal for the,authority. provements is made by'the Authority,subject to HUD approval. An income of approximately $15,000 a year, in some cases, will enable the family to meet all $22,000 IN GAS PENALTY CHARGES monthly carrying charges. CREDITED TO THE AUTHORITY Tenants must attempt to obtain their own financing, but if unable to do so, may obtain financing through Due to the shortage of natural gas, in 1971, the New the Authority. It will make available a 25-year mort- York State Public Service Commission (PSC) estab- gage for not more than 90% of the purchase price lished a program of gas allocation with penalty charges at the applicable federal interest rate in effect at the for those customers whose gas consumption is in closing, which presently is about 7%. In addition,there excess of the allowed amount. will be a 3/4%service charge. For the past 3 years (1975, 1978, and 1977), Edge- All pertinent legal information on Project HOME mere Houses has exceeded its allowed tenant cooking may be obtained from Julius Pinelas, Deputy General gas consumption.The Authority, as a result, was re- Counsel and/or Edward Chazin, Acting Assistant Chief, quired to pay many tens of thousands of dollars in Financing, Development and Real Estate Division, penalty charges to Long Island Lighting Company, Legal Department. Preliminary applications should be (LI LCO) the utility which supplies cooking gas to the directed to James Faison, Manager, FHA Acquired project. Homes, 1160-40 New York Blvd., Jamaica, New York In February 1978, the Authority petitioned the PSC 11434. and requested a ruling that Edgemere Houses should receive a new larger allotment based upon a revised formula to determine gas allocations which PSC had SCOPE OF PERMANENT EXCLUSION,LIMITED announced (the Gas Restrictions Case P.S.C. Case No. 25766) in 1977. LI LCO had amended its tariffs to re- In Edwards v. Christian, the Appellate Division, Sec- flect the new allocation formula. However, it refused and Department, unanimously annulled an Authority to apply the new formula to Edgemere Houses. determination that the tenant violated a written stipu- LI LCO contended that since Edgemere Houses had lation of permanent exclusion of her son Ronald from consumed more cooking gas than it had been entitled 2 - --T. _— ------ -- __ _.,,....,,.,..,.._.._..--........._... • . to in prior years, the utility's interpretation of the re- dence that faniiiy members have been the repeated vised PSC formula prevented use of the new formula basis of justified complaints from the housing project. for the Authority's project. The court noted: In response to the Authority's petition, on March "Petitioner fails to cite a single case where the courts have over- 24, 1978, the PSC ordered LI LCO to waive the 1977 ruled respondent in a finding of ineligibility.The cases are most penalty charges of over $22,000 and directed that the often quite to the contrary in view of the leniency of the future allocation of gas to Edgemere Houses be based Authority." upon its 1977 consumption level. In Co/on v. Christian, decided March 27, 1978,Justice The Petition to the PSC was prepared by Stephan H. Asch upheld termination of tenancy for repeated inci- Abramowitz, Associate Attorney, Legal Department. dents of excessive noise late at night emanating from tenant's apartment. In addition, minor children of tenant on two occasions had broken into the Child RECENT TENANT CASES OF INTEREST Care Center, on one of which objects were strewn 'about the room. The court held that termination was In Haggerty v. New York City Housing Authority, not unfair in light of the density of population in the the Supreme Court, Richmond County, in a decision project where petitioner resides. dated February 28, 1978 by Justice Arthur S. Hirsch, The Supreme Court, Bronx County, in a decision by upheld termination of tenancy for violation of probe- Justice William P. McCooe dated March 15, 1978 in tion for continued chronic rent delinquency by the the case of Rivera v. New York City Housing Authority, tenant. Originally the tenant had been placed on upheld termination of tenancy for possession by ten- probation after a finding that she had paid her rent late ant of drugs and narcotics paraphernalia in her apart- in nineteen (19) of the preceding twenty-one (21) ment. months, resulting in three (3) final judgments and The Haggerty and Rivera cases were handled by three (3) warrants of eviction. Thereafter the tenant Joyce Lazoff,Nimmons and Colon by Jeanne Hollings- continued to pay her rent late ten (10) times In ten worth. (10) months, resulting in one (1) final judgment and one (1) warrant of eviction. At the hearing the tenant explained that being aware of the temptation to divert PUBLIC HOUSING TENANT NOT ENTITLED rent money to other purposes, she had requested the TO SECTION 8 HOUSING Department of Social Services to issue two-party checks. The Hearing Officer found that, based upon From time to time a tenant residing in public hous- her pest record, termination of tenancy was appropri- ing will make application to move under the Section 8 ate. The court noted that the Hearing Officer could Housing Assistance Program. The Authority in such have considered that tenant's future behavior might instances sends the tenant a form letter advising him or • improve, but he was not obliged to accept this possible- her that there will be very few apartments available ity. The determination of termination of tenancy was under the program and that we are unable to provide held to be proper, reasonable, and not arbitrary and assistance as they are presently living in standard hous- capricious. ing at a subsidized rent. In effect, tenants residing in Justice Sidney H. Asch of Supreme Court, New public housing are deemed ineligible for Section 8 . housing because they are already receiving benefits York County, upheld termination of tenancy for non- desirability in two recent decisions. similar to those conferred by that program. In Nimmons v. Christian, decided March 14, 1978, The Supreme Court of New York County in Abram- Judge Asch, termination of tenancy was upheld based son v. Christian, decided April 21, 1978 by Justice upon violent, disruptive and destructive acts by three Irving Kirschenbaum, upheld rejection of a tenant sons and a grandson of tenant, ranging in age from 20 family already residing in public housing which applied to 10. Son Bonez Lee pushed and shoved a Housing for Section 8 housing. Tenant had complained that one Police Officer against the wall while resisting lawful of her sons had been mugged three times and her apart- arrest, son Abraham verbally harassed a Housing Police Officer, was by the testimony of another Housing LEGAL NEWS & VIEWS Police Officer unlawfully seated in the automobile of Published by The New York City Mousing Authority an Authority employee, and was identified to that of- Room 626,250 Broadway,New York,N.Y.10007-4334171 ficer by an alleged robbery victim as the perpetrator of Joseph J.Christian Chairman a robbery and arrested by him for that robbery. Son Welter S. Fried Vice Chairman Elliott blocked pedestrian traffic as part of a disorderly Blanca Cedeno Member gathering in a project building entranceway. Grandson John Simon General Manager Norman Parnas Seccretarytary Ralph threw nuts and bolts from the roof of a nursery Donald Schatz General Counsel school at the teacher and her pupils on the ground be- Michael Cohen Deputy General Counsel low, broke a 4th floor hallway window with a rock Julius Pinelas Deputy General Counsel thrown by ,him from the ground outside, and was Jeanne Hollingsworth Editor reported bya project tenant to the Manager as havingJulius PCha: Contributing Editor P P 1 9 - Edward Chazin Contributing Editor harassed her small daughter and taken money from her. Stephan Abramowitz Contributing Editor The tenant contended that the penalty of eviction Robyn Wortman Editorial Secretary was too harsh,as not all of the charges against her were Shirley LeongIllustrator Charlotte Gat sustained, but the court found there was ample evi- Chaher: IBM ESC Operator - 3 - ment had been burglarized once while she was present. he had been denied a federally protected right and that In an attempt to escape this environment, she filed an he had failed to exhaust available state administrative application for Section 8 subsidy in private housing. remedies. Judge Bonsai noted that Section 156-a of the The court upheld the Authority determination as rea- Public Housing Law had been held constitutional by sonable,and pointed out that the number of applicants the New York State Court of Appeals in the case of for Section 8 housing far exceeded the assistance avail- Sumpter v. White Plains Housing Authority in 1972. able. Thus, it is estimated that over a million families He agreed that this statute sufficiently satisfies a re- in New York City are eligible for Section 8 assistance, jected applicant's rights to due process. Summary but federal financial assistance for the current year will judgment on behalf of the Authority was granted. enable the Authority to assist only about 13,600 fami- Raphael Samuel handled the case for the Authority. lies. The court stated: "Clearly, under such circum- stances, a policy of offering the restricted benefits available under this program to those in most dire need EAST BROOKLYN LAW GROUP is necessary and rational." PRAISES AUTHORITY MANAGEMENT The court further noted that in a similar action pre- viously commenced by the same attorney on behalf of East Brooklyn Legal Services applauded Authority different tenants,Ge/bwachs v. Christian, in which the management in a recent issue of the newsletter of same arguments had been advanced, the Authority Community Action for Legal Services. East Brooklyn determination had been upheld by Justice Martin attorneys assisted tenants who resided in the 232-unit Evans on October 11, 1977. Although not bound by Long Island Baptist Houses, constructed in 1970 on a the decision of Justice Evans, Justice Kirschenbaum non-profit basis by the Long Island Baptist Housing found his reasoning persuasive, and followed his Development Fund. The four buildings, at 398 and precedent. 428 Sheffield Avenue, 550 Sutter Avenue and 340 . Jeanne Hollingsworth represented the Authority in Williams Avenue, erected by the F.W. Eversley Co., be- both cases. gan deteriorating almost as soon as the tenants had moved in, according to lgou Allbray, the East Brooklyn attorney who guided the tenants' group AUTHORITY APPLICANT PROCEDURES through the legal problems which developed. HELD CONSTITUTIONAL The buildings had been constructed under the feder- al interest subsidy 221(d)(3) program, and HUD had An applicant for public housing sued in the U.S. foreclosed on the mortgage in September, 1976 when ' District Court for the Southern District of New York the church group failed to keep up the payments.fast for a judgment that the Authority had denied his con- Brooklyn Legal Services reports that tenants had com- stitutional right to due process of law by rejecting his plained of lack of heat or hot water and shoddy application without a written statement of the reasons construction under the original management,and later for the rejection. In a decision dated November 3, of vandalism and drug peddling in the development. 1977 but received by the Authority only within the When HUD foreclosed, many of the original tenants, last few weeks, Judge Dudley B. Bonsai in the case of who had been-paying rents of as much as $275 a Asch v.New York City Housing Authority upheld the con- month, moved out because of bad conditions. Some stitutionality of the procedures set forth in Section 130 remaining tenants initiated a rent strike, and even- 156-a of the New York Public Housing Law. This tually had about $132,000 in rents deposited in King statute provides that when the Authority determines County Housing Court. an applicant for public housing to be ineligible, it shall East Brooklyn attorneys represented the tenants in cause a written record stating the reasons for ineligi- obtaining a stay of nonpayment proceedings corn- bility to be filed in its office. The Authority shall send menced by HUD's managing agent, and a court order the applicant a letter stating that he is ineligible and for repairs from Judge Thaddeus E. Owens, who re- that he may be told of the reason or reasons for such ferred the proceedings to a Special Referee, retired ineligibility at a personal interview at the office of the Judge Maurice Wahl. After inspecting the buildings, Authority. Judge Wahl terms conditions "a mess"and "horrible". Mr. Asch, an applicant for public housing, had been In January 1977, HUD transferred title to the build- sent a letter informing him that he did not meet the ings to the Authority, under an arrangement which Authority's standards of eligibility. In the same letter granted tenants in residence equal status with those in he was informed that he could, if he wished, meet with other NYCHA developments. Under the arrangement a staff member of the Tenant Selection Division to re- with the Authority, rents were reduced from a range of view his application and was advised that he could file $139-$275 to$29-$182. The lower rents were a special a request for reconsideration within ninety(90) days. benefit to recipients of Social Security and other Mr. Asch attended an interview at the Authority with a tenants on fixed incomes. staff member of the Tenant Selection Division who ad- During the period in which HUD held title, three vised him of the basis of his ineligibility. He was also managing agents had operated the buildings for the Apple atd ionf hiReviewbuildis right to of the Authority. He did further review before the government. Attorney Allbray said: "With NYCHA in not avail himself of this remedy. charge, we expect the tenants will have a responsible management, and that there will be a reversal of the The Authority made a motion for judgment on the conditions which had threatened to destroy an almost- pleadings or in the alternative, for summary judgment, new group of buildings." contending that Mr. Asch had failed to establish that -4 - ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, New York 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 A G END A ROLL CALL REPORTS: A. Chairman, Tenant Council (1) Titus Towers (2) Northside (3) Southview B. Tenant Relations Committee C. Attorney's Report D. Chairman E. Executive Director F. Tenant Relations Specialist G. Financial Report H. Maintenance Report I . Section 8 Coordinator J. Outreach Worker OLD BUSINESS: A. Reliance Insurance Co. - Deeb B. Elisa Johnson - Claim C. Solar Greehouse - E.O.C. D. Cornell Legal Aid - McKinley case NEW BUSINESS: A. Bid on Hector Street Renovations RESOLUTIONS: A. LA RESOLUTION #78-17 - Authorization to attend Nysarho Conference B. LA RESOLUTION #78-18 - Accounting Contract z.." �x,f}�+fY4!x T. v�, s '"t'' fi •�: 01' .Y,.f• ,'.+,. t1.0.;;;;;;7;',1;7-1-7.:::::\ '4 rr'*7b Y`x i1._ + ..br 4. t ' 0. ^,r}". .72,.,;': ;Yr �l �� . � � g ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: September 29, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for September 1978 Vacancies: 503 Hancock Street, Apt. #7 - Two Bedroom 306A Center Street - Two Bedroom 308C Center Street - Three Bedroom 304 Third Street - Three Bedroom 218 Fourth Street - Three Bedroom 214 Fourth Street - Four Bedroom 301 Fourth Street - Four Bedroom 302 Third Street - Four Bedroom Number Tenants tentatively being selected for placement: 3 Tenants that were selected and placed: 6 Inspections made on prospective tenants (Applicants) : 4 Inspections made on present tenants: 0 Inspections made on tenants moving out : 2 Tenants that have been relocated: 0 Respectfully submitted, /Q Jdseph` M. Davi d Tenant Relations Specialist JMD:ss ITHACA HOUSING AUTHORITY FINANCIAL REPORT As of August 31 , 1978 Checking Accouts Regular Account $ 50,216.50* Section 8 27,660.61** $ 77,877. 11 Savings Accounts Escrow and Security Deposits 14,541 .86 Vintage Savings 34,525.82 49,067.68 Certificates of Deposit Certificate #26 25,000.00 Certificate #27 100,000.00 Certificate #28 10,000.00 Certificate #29 3,500.00 Certificate #30 50,000.00 Certificate #31 2,000.00 190,500.00 Accounts Receivable (22 Tenants) Rent Other One Month 3 .00 3-6 07 417.07 Over One Month 709.30 137.30 846.60 1 ,263.67*** 1 ,858.54**** Total $320,567.00 PLEASE NOTE - *A check in the amount of $6,546.00 is received monthly from HUD. **A check in the amount of $16,863.00 was received 8/23/78 from HUD. Accounts Receivable thru August 31 , 1978 Arrears as of 7/31/78 $4,554.21 Adjustments made 7/31/78 (56.00) 4,498.21 Rent roll charges for August 21 ,051.00 Other charges for August 298.57 25,847.78 Advance payments from last report 4,235.75 Rent collected during August 22,052.30 Other charges collected during August 341 .60 Advance payments included in above (4,649.75) (21 ,979.90) Adjustments for current period (745.67) Total Accounts Receivable as of August 31 , 1978 $ 3,122.21 % ^4 $107.00 of this amount is to be paid by Social Services. *::.: $153.00 of this amount is to be paid by Social Services. a -. CASH DISBURSEMENTS - SECTION 8 - AUGUST 1978 Date Check # Vendor Amount 8/1/78 842 Jane Allen (Rental Assistance Payment) $ 75.00 843 Abbott Associates ( " " " ) 70.00 844 Abbott Associates ( " " ) 132.00 845 Abbott Associates ( " " " ) 126.00 846 Abbott Associates ( " ) 148.00 847 Abbott Associates ( " " " ) 30.00 848 Abbott Associates ( " " " ) 25.00 849 Abbott Associates ( " ) 55.00 850 Abbott Associates ( " " " ) 29.00 851 Abbott Associates ( " " " ) 119.00 852 Abbott Associates ( " " " ) 47.00 853 Abbott Associates ( " ) 88.00 854 Abbott Associates ( " " " ) 104.00 855 Abbott Associates ( " " u ) 106.00 856 John & Joyce Barney (" ) 63.00 857 Rudolph Christopher (" ) 80.00 858 Freda Deloule ( " " " ) 91 .00 859 Abbott Associates ( " " H ) 51 .00 860 Leona Drader ( " " " ) 108.00 861 Edith Egbert ( H " II ) 136.00 862 Edith Egbert ( " " II ) 85.00 863 William Gerber ( II II II ) 101 .00 864 Vincent Giordano ( " " u ) 101 .00 865 The Estate of Etta Hill ( " " " ) 110.00 866 Bill Tompkins ( " " H ) 26.00 867 Bill Tompkins ( " ) 113.00 868 William B. Hillick ( " " " ) 72.00 869 William B. Hillick ( " ) 77.00 870 Glenn Hubbell ( " " " ) 109.00 871 Glenn Hubbell ( II II " ) 62.00 872 Glenn Hubbell ( " " H ) 55.00 873 Roger Dennis ( u " ) 86.00 874 Leona Drader ( ) 147.00 875 William Johanson ( " " " ) 66.00 876 William Johanson ( " " " ) 119.00 877 William Johanson ( " " " ) 101 .00 878 Theron Johnson ( " " " ) 102.00 879 Theron Johnson ( II " " ) 93.00 880 Pauline G. Jones ( " " " ) 51 .00 881 Lee Knuppenburg ( " " " ) 139.00 882 Mr. & Mrs. Victor Lazar ( " " " ) 64.00 883 Orson Ledger ( " " II ) 93.00 884 VOID -- 885 Orson Ledger ( H H 1 ) 60.00 886 Orson Ledger ( II " II ) 100.00 887 Esther McClary ( " " " ) 98.00 888 Rebecca Matthews ( " " " ) 106.00 889 Mary Mignano ( " II " ) 90.00 890 Bernice Miller ( u " " ) 57.00 891 Bruce Nelson & Diann Nelson (" " " ) 116.00 892 O'Neil Properties ( " " " ) 89.00 893 Burr Ripley ( " " " ) 34.00 894 Robert Shannon ( " II " ) 62.00 895 Harold Bennett ( u " u ) 134.00 r Y fir. CASH DISBURSEMENTS - SECTION 8 - AUGUST 1978 - CON'T. Date Check # Vendor Amount 8/1/78 896 VOID $ -- 897 Harold Bennett (Rental Assistance Payment) 42.00 898 Warren Telfare ( " " " ) 113.00 899 Henry Theisen ( " " II ) 39.00 900 Merton J. Wallenbeck ( " " H ) 81 .00 901 Merton J. Wallenbeck ( " " " ) 63.00 902 Mrs. Myron Wasilchak ( " " H ) 84.00 903 Myron Wasilchak ( " " 'I ) 104.00 904 Philip White, Jr. ( " " " ) 42.00 905 Philip White, Jr. ( II H H ) 118.00 906 Philip White, Jr. ( H it u ) 116.00 907 William Gerber ( " " " ) 184.00 908 Rebecca Matthews ( " " " ) 101 .00 909 U.S. Post Office (Stamps) 45.00 910 Orson Ledger (Rental Assistance Payment) 95.00 $ 5,624.00 . a s V CASH BISBURSEMENTS - AUGUST 1978 Date Check // Vendor Amount 8/10 6954 Mary Louise Battisti (7/28/78 thru 8/10/78 Payroll) $ 469.08 6955 Penny S. Burlingame ( " " " " ) 181 .57 6956 Lucy M. D'Alessio ( " " " " ) 213.63 6957 Joseph M. David ( H u H u ) 325.68 6958 Garfield G. Ellsworth ( " " " " ) 285. 12 6959 Michael R. Harris ( " " H ii ) 215.94 6960 Margaret Jones ( " " ) 222.71 6961 Edwin H. Kirchgraber ( " " H " ) 387.50 6962 Sybil S. Phillips ( " " " " ) 258.49 6963 Darrell A. Rhoads ( H H " " ) 294.27 6964 Allan E. Simon ( u H H H ) 281 .89 6965 Sharon D. Smith ( u " " " ) 201 . 14 6966 Earl D. Brennan ( " " " " ) 256.97 6967 TOMPKINS COUNTY TRUST COMPANY (FWT for 8/10/78 Payroll ) 424.70 6968 Ace Security Control (Maintenance Materials) 60. 12 6969 Bond Paper Company (Maint. Mat. ) 165.45 6970 BT Glass of Ithaca (Maint. Mat.) 81 .58 6971 Cayuga Electric Supply Co. , Inc. (Maint. Mat. ) 557.59 6972 Commercial Products Supply Inc. (Maint. Mat. ) 273.73 6973 Commissioner of Taxation and Finance (Employee Benefits) 76. 15 6974 Cramer's Auto Parts, Inc. (Maint. Mat.) 8.95 6975 Donohue-Halverson, Inc. (Maim. Mat. ) 2.55 6976 Exxon Company, U.S.A. (Maint. Mat. ) 40.23 6977 Harbeck Industrial Supply Co. (Maint. Mat. ) 25.53 6978 The Hunting Company (Maint. Mat. ) 31 .40 6979 Agway Coop. Inc. (Maint. Mat. ) 164.58 6980 T. G. Miller's Sons Paper Co. (Maint. Mat. ) 28.00 6981 Telephone Answering Service (Emergency Night Number) 35.00 6982 NYS E & G (June thru July billings - all projects) 4,500.42 8/15 6983 Mary Louise Battisti (Vacation Advance) 100.00 8/24 6984 Mary Louise Battisti (8/11/78 thru 8/24/78 Payroll) 369.08 6985 Penny S. Burlingame ( " " " " ) 181 .57 6986 Lucy D'Alessio ( H " " ) 216.97 6987 Joseph M. David ( H u II II ) 325.68 6988 Garfield G. Ellsworth ( " H H u ) 344.75 6989 Michael R. Harris ( H u u H ) 178.79 6990 Margaret Jones ( " " H " ) 222.71 6991 Edwin H. Kirchgraber ( " " H H ) 387.50 6992 Sybil S. Phillips ( u " " ) 258.49 6993 Darrell A. Rhoads ( u u, u H ) 318.88 6994 Allan E. Simon ( u H u H ) 287.56 6995 Sharon D. Smith ( " " " H ) 201 . 15 6996 Earl D. Brennan ( " u H " ) 265.98 6997 Tompkins County Trust Company (FWT for 8/24/78 Payroll ) 446.70 6998 Tompkins County Trust Company (2 U.S. Savings Bonds - Employees) 37.50 6999 Joseph M. David (Travel expense allowance for August 1978) 40.00 7000 Edwin H. Kirchgraber ( " " " H " " ) 40.00 7001 NYS Income Tax Bureau (SWT for the month of August 1978) 270.30 7002 NYS Employees' Retirement System (August contributions) 201 .97 7003 NYS Employee Health Insurance Pending Acct. (Health Ins/Oct. ' 78) 648.61 7004 The Estate of Herbert Marsden (Security Deposit Refund) 61 .54 7005 Thanh Van Jguyen & Lan Jgoc Duong (Security Deposit Refund) 129.22 7006 VOID -- 7007 Frances Yaple (Security Deposit Refund) 71 . 10 7008 A-Arrow Exterminating Co. (Maintenance Contract) 161.00 . CASH DISBURSEMENT - AUGUST 1978 - CON'T. Date Check # Vendor Amount 8/2k 7009 Bishops Home Centers (Maintenance Materials) $ 809.31 7010 B. & W. Supply Company (Maint. Mat. ) 29.29 7011 Finger Lakes Fabricating (Maint. Mat.) 14.28 7012 Haverstick & Company, Inc. (Maint. Mat.) 20.61 7013 New York Telephone (8/13/78 billings) 251 .56 7014 Nichols Business Equipment, Inc. (Office expense) 195.00 7015 Pepsi-Cola Elmira Bottling Co. , Inc. (Soda for machine plus rental) 85.85 7016 Mr. Robert W. Stolp, Attorney (Legal services for September 1978) 400.00 7017 U.S. Post Office (Postage) 98.00 7018 Ithaca Housing Authority - petty cash (Reim. thru 8/4/78) 35.37 8/29 7019 Mr. David F. English (Tub repair) 784.00 8/31 7020 Mary Louise Battisti (Salary advance) 100.00 $ 18,660.29 » n n " , A /l)::1 *4111rITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 2, 1978 • To: Mary Louise Battisti Executive Director From: Edwin H. Kirchgraber Superintendent of Maintenance Subject: Monthly Report for October 1978. Number Number of work orders issued: 78 Number of work orders completed: 73 Number of work orders outstanding: 5 Number of work orders that were tenant callins: 68 Number of work orders that were issued by Maintenance: 10 The following is in addition to Routine Maintenance and lawn care. • 103 Titus Towers, 1 Bdr. , painted complete. 308C Center Street, 3 Bdr. , painted complete, unit left very dirty. 311 Fourth Street, 4 Bdr. , painted walls, kitchen walls. 503 #3 Hancock Street, 2 Bdr. , painted complete. 125 Fifth Street, 3 Bdr. , painted living room, kitchen and hall , all ceilings downstairs and washed walls upstairs. All the heating equipment has been serviced in Titus Towers, Barber Colman has serviced all controls for heating and air conditioning. Boiler in 503 Hancock Street has been serviced and started. Storm windows have been installed in the 54 units on Hancock Street Project. Twelve windows on back order will be installed at a later date. Respectfully submitted, Edwin H. Kirchgraber Superintendent of Maintenance EHK:psb r xr. p, .: r� i" '+ a, 1 . '.�'.°,;. �4"`"'r "r, '3' ,1„' " r y, a r .;:^q `' ' s ', , ; . .37/...''..,:,,,,.* '( S4g�i a+. Y[ * " � ,ay4 §- ,w'. "` 'c 'ti(-701- -. 4e,,-.1.-- -f*4 .1 '� k KA! 1 "?.t. ! n e ...4,.„ y % � t' " �� a qtr o .�..�" ,T 'fi's ar « � s 3 Y � as % �' ,3..1/4,A c#r '# 7 �� k��'1�. i -e_ S i 3ir f '' Ta. ?,4 7' £ 6tm 'fit h c � a t . '4€ 1 r� 3 ., %**, sx.� fir' .. �, q ��,��' ��; �� M�.ew �� `� � "��'+.t�+�yS;I,'� � F + ;.' ,--,"+ C�..� t,,:',V.,��i � e �,� IFS.�� iF R'-',5"' ,4: r. tF..w �q Y 'ii.,/,,L.,' �..$ L' 4y �. g L. ' 'i .:. �� •1 t T` +�N f k P 1, .i.,/,,L.� r..,— . .,. ' S.t �!mkw,.s: ...ta `' a- n..ei.'u"''`es `' 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 • September 29, 1978 To: Mary Louise Battisti Executive Director r From: Joseph M. David Tenant Relations Specialist Subject: Section 8 Monthly Report for September 1978. Applications redeived to date 303 Applications received in September 13 Certificates Issued (not Leased) 2 Units under lease 65 Units under lease this month 3 of the sixty-five (65) leased units the following are represented: Disabled - Handicapped 16 Effic. 5 Elderly 26 1 Bdr. 24 White 55 2 Bdr. 20 Minority 10 3 Bdr. 12 4 Bdr. 4 The sixty-five (65) leased units represent thirty-five (35) landlords. Respectful ly submitted, 79444. A M. David Tenant Relations Specialist JMD:psb ,t4 y ;_ tr X `°r'a, $ s5 ••• %,44,v,:#.,.,:,,144,1., ?d *sin f ra r , tt. ;1r k d7 p a , `v iYp,§ -.,44:'," ra ..� ,� ty•, s,`� ' � j `4w 'pe -;' ••• #.,.="�'j p+,,,:744(_";.---'1• .f" 4 1• a4,« .6.,:ik':1 'Y«-w si Le ' '.'s'..'' �� m Sx .,,;e 4 E, .) 1," 4 c ° '" ' , s; 4! +'v'" w -*,,,,,t•4 `.t, ,.'' � ¢ ` - `° ' ' rr�4:, v c 1 4, 3 ' .. kg:- , v ss' fit. ;',n-....'t L ss f, ,...,. t:-.s 3e }`°..y s� -, '?.- .i"_ a '`r V' AA, P $3 r `y' S a ,-;444 ,_ Yr s, c#" {Ai y',ry9"":i;rii' 4'"�+ t , i' t y . ` i. °, .N °,�' a ;gig.. ., i, ' . n. ). -.°� .Ot i RE CM `` -C..' Date• -,7 / -G set+ rker ' i p 1. of Clients_ � Y, 3 .,elderly ase '.. t . t >Q of 'i �ertt F tl Cld rl 1 s -0,T: Accumu l ated_,___.'0.1. .Usk__ :u,ar ' Hour __ s p p ,:t4-,,,, ', 4 ,t{ �i ,,''''•‘',/,40i.#4."'"',.%.14: ' a1 z" ' 'f`>1ti 4 ' ,..1,:t.. st n3-.sr> kn ,yr f�r '1,7 1� 5 .. rt#i '6s. �:Y F...� s �� 149+ {�� .'� 4 #P K h'' e �" d. 5 � t -hwi T f, i .Yk e• .r �:.'.%, 47 iXs, �d'' e er'al ,.�. 14 '.,Nn "ro° , ' y� , ,. tz ,, rx i .� t; c ' stat , ..,....4 , ,- -,-,-..7-roitoiliz.„.:.:, .,-.'„ -__1..,,,,,__IL.____,..:. - n vro' _ est ,6,'s /, ''4.,.....1%` j... y�QtS' ; . 'E. ,r, h y� • s iV � i 4 A4t 4 ;x p tt A . �.' t i M , 2 +�r ? ° ,rr '9,',%,s ' a t , �i ""„a 't a 4•,y� , �' '. '�' � , . ^rAx+ ' t e l'idY"' � ,a.1ywy,,.� ee a 1 s�y , � t fi v s c ,p s 1.41.:,,,,,',"4,4:4,4,' t1 r4O s� `1 rd A*w LF ti i , '..4,,k,"( if r 1 ' r*�w9 'ifq Y, ,t ,ma 'Myr , • ':- ,w!°5 >:G!r� !�F • • 3. sµ „1 . ' -i . : ; c mMse1ing; Fc+ 4 wb u�r4' i * ,r- s .a17 . e S z "d;,'T'a, kagW �,AT, kX k : r 'V. : w p , ' n4 trs� 401 1 ' •' {t! . e . ,,i iSid a r `} e • jYt2ITiitis • • �•f.cc'p', , � .' H7' ' ,,; faES „rd w •� ' " 4O `:n } e i .i r `"", 'r 67,', ) r,iok' tt'). X-__- om {fir�h, X,# t 4{ x3Ct Y r ' a ' . r0 r} - c � aws _ .y ,A z l',eRr ' i zs ,,, _ i.iv` ,3. , , y' , �, +,� QS _:1. Er n Q; a ak': A , 'L' ji;rF+ •* d 'j '' s ,i + yti zi� � Y . r �y ' ! ,, , , s•,,,,,,,,,,••••• N q � • , " . ' , ; wK;k -rfi.4 1 -s. , .a h 4 s, xa"`� ,� ,-...,..12.:1 rr,:d iy�:,h c r. ai a 4"�tiy, 4, tiv ` 4. 3k ry'w'Fa � ' W° ,'{ ;"a y -,;,4'10,„;,, ► "0P',4lf ' iffy. ^ , nlg,i r ,Y� 'r 'z ,a° ,i,.' ry. � , [ 4 4 yt. ij• . i y t rola ✓3d 4 e- ..P , w. 1.lt__ irCEIVEn OCT 021978 ROBERT W. STOLP ATTORNEY AND COUNSELLOR AT LAW THE CLINTON HOUSE 103 WEST SENECA STREET ITHACA,NEW YORK 14850 (6071373-7070 September 30, 1978 Honorable Joseph Joch District Attorney Tompkins County County Courthouse Ithaca, New York 14850 Re : Samuel Deeb Dear Joe : I attempted to call you today in regards to the above matter. I was not able to contact you. The Housing Authority is attempting to recover from its bonding company moneys for the value of services and materials which were appropriated by Sam Deeb when he was the Director. In order for the Housing Authority to recover, it is necessary that we supply the bonding company with receipts or copies of receipts of those items listed in your indictment . I believe the documents of which I speak are presently in your file , and would request an opportunity to examine your file to make copies of those receipts . By copy of this letter, I am informing the Housing Authority of this request , and asking you to contact them directly to send a representative to your office to procure the receipts or copies thereof. Thanking you in advance for your kind consideration, I remain Igor truly yours , 1 ROBERT W. STOLP RWS :d l s cc : Mrs . Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 RECEIVED OCT 021978 ROBERT W. STOLP ATTORNEY AND COUNSELLOR AT LAW THE CLINTON HOUSE 103 WEST SENECA STREET ITHACA,NEW YORK 14850 (607)273-7070 September 28, 1978 Mrs. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Re: Ithaca Housing Authority vs. Deeb Dear Mrs. Battisti: Enclosed please find letter from Reliance Insurance Company. If you have not already done so, please send them the information they are requesting. VrVer y y CA_....-sq. .rl, Robert W. Stolp RWS/dw Enclosure RECEIVED OCT L/1978 SEP 2 6 1978 (16*-4 fl I .1 19r INSURANCE COMPANIES September 25, 1978 Robert W. Stolp The Clinton House 103 West Seneca Street Ithaca, New York 14850 Re: Insured: Ithaca.Housing Authority Principal: Samuel J. Deeb Fidelity Bond Loss File: 05-03368 Dear Mr. Stolp: If you have nut already done so, please forward as soon as possible the proofs such as invoices and other documents to establish the values of the items allegedly stolen as indicated on the proof of loss signed by the insureds secretary, John Crowley. We await your response. Very truly yours, J. A.✓?Kamantis, Claims Representative JAK:jsb cc: Richard 0. Mann, Claims Supervisor ...We're Easy DM Business With P.O. Box 11 • Syracuse, New York 13215 • Telephone (315) 492-0098 Fichance urarre Company lirliance Standard Lite Insurance Compan/ United Pacific Insurance Company p` Y Planet Insurance Company ,_ CI RELIANCE INSURANCE CORNY L, JHTED PACIFIC INSURANCE COMPAN' NEW YORK `' State of ___- 1 PROOF OF LOSS UNDER BOND# 717925 ) ss. County of TOMPKINS _ ► In favor of .—. Ithaca Housing Authority _ Employer JOHN CROWLEY beingfirst dulysworn, deposes and The undersigned, l says: That he is Secretary of the Board of Directors of The Ithaca Housing Authority ;that on or about May, 1976 _- this Au th nr i f-y suffered a loss through the dishonesty of S amue 1 Deeb (I,We or This Company) ,employed as Executive Director and that the amount of money and/or the value of the goods dishonestly misappropriated by said Samuel Deeb is a total of ONE THOUSAND NINE HUNDRED EIGHTY SIX &00/1 AA. ($ 1986. 00 rand claim is hereby presented for that amount: That the loss occurred in the following manner: theft That the defaulting employee makes the following explanation or admission: defaulting employee convicted of Grand Larceny. 2nd Degree , after jury trial on July 5 , 1977 or about May, I97fi Employee Richard That the loss was discovered on in the following manner: te) Hayes informed Tompkins CounIDty District Attorney of suspected theft. That followirt9 is a detailed statement of the items composing_thjs claim: _____ • - Date Description of Items Amount Total Ma. Day Yr. May 1976 (1) Two American Bathroom handdryers - -- _ 50 50 00 _100_00 (2) Two handdryers of unknown make 50 00 -- -1:0-0-6-6.- (3) One Hotpoint refrigerator --T-_.-.r-.-22-9-013-T_-.__22-9'" 00 - (4) -moo pia5ti•c. .tras•h_"_cans.--. . . . _ . _. ......__.. - . - - .4 _.00- - - .._- . 800 ___ (5) One hand truck _ 15 00 15 100 (6) One stereo system 300 00 300 00 __ - (1 One Gene al- -Electri-e harvest geld- ref-Tiger- tor22-9 0-9----- 229- 1'00 (8) One Frigidaire harvest gold refrigerator 360 00 360 100 '/ (9) One rrigidaire range - - -- 2-9-5- -0-0---;---2-95- 00 (10) One range hood _________ -----------. 30 00 30 00P". (11) One vacuum canister cleaner 180 00 180100 (12) one' rebuirt--vaCU flt- cleaner mal.or - -- 35 ©a-,-.:--- 3-51-00--- (13) Gasoline paid for with Ithaca Housing ' • Authority credit card 103--_0-0- t- -_Th5100 i — TOTAL LOSS 1 ,986100 . CREDITS 1 By salary or commissions: i Securites,notes,etc. 1 Other: 441 • — -- _ TOTAL CREDITS # I 1 t — ----- --- - -- --Net Loss - - - -- I _ - - IF ADDITIONAL SPACE IS NEEDED, COMPLETE AN ADDITIONAL SHEET AND ATTACH HERETO. 9C 'Z3Eu.dlib (OVER) VRfNTtL' iNUSA upon information and belief That the foregoing statements are/4rue and correct in every respect and the items comprising said loss have been fraudu- lently misappropriated by the said Samuel Deeb with the intent to deprive his employer of the use and benefit thereof,notwithstanding that due and legal demand has been made upon him for the same: That there are no offsets whatever against said claim other than the credits listed above and that there is no other Surety- ship or Insurance under which this claim or any portion thereof is claimable, nor has the employer accepted any security for or on account of this claim except as set forth: That the employer has fully complied with all the conditions of Bond # 71792S and nothing has been sup • - pressed,withheld or misrepresented which is material to the facts of the loss: • ohn Crowley '`.-ASubscribed and sworn to before me,a notary public,this / day of June , 197R . 50 /-4-1-k ‘)/44(11ye) • Notary Public My commission expires INSTRUCTIONS FOR MAKING PROOF 1 Statement of loss should be an itemized account showing names,dates,amounts and description of individual items of money,securities or property,misappropriated,stolen or embezzled,as nearly as can be ascertained,and if representing collections made, the dates, names and addresses of the persons,firms or corporations from which the collections were made. 2 — Credits should be similarly entered in detail,as to commissions or salary due and unpaid,and any securities,notes,etc. should be listed individually with full description. 3 — Attach to Proof all original vouchers and receipts,if possible;otherwise verified copies of same and any further evidence in explanation or support of the amount or amounts for which claim is made. 4 — If other security, indemnity or surety against loss is held, list the amounts,names and addresses of the indemnitors or sureties with full description of same 5 — DELIVERY OF CLAIM BLANKS, PROOF OF LOSS OR ASSISTANCE RENDERED BY REPRESENTATIVES OF THIS COMPANY OR THE INVESTIGATION OF THIS LOSS SHALL NOT OPERATE AS A WAIVER OF THIS COMPANY'S RIGHTS, LIABILITIES OR DEFENSFS, NOR AS AN ADMISSION OF LIABILITY. 6 - Please check off the name of Company to whom the proof is directed. ROBERT W. STOLP RECEIVED RUG Z 4 1978 ATTORNEY AND COUNSELLOR AT LAW THE CLINTON HOUSE 103 WEST SENECA STREET ITHACA,NEW YORK 14850 (607)273-7070 August 22, 1978 Mrs. Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Re: IHA - Elisa Johnson Dear Mrs. Battisti: Enclosed herewith please find a copy of a letter which I received from Mr. Berger, the attorney for Elisa Johnson. Please advise me whether or not this offer of settlement is acceptable. - y, 1111i: Ill4 ROB RT W. STOLP RWS:dls Enclosure .CE, I VE u AUG 2 WIGGINS, TSAPIS, 11OLMBERG AND ( Al.. BRAITl I ATTORNEYS AND COUNSELORS AT LAW 308 NORTH TIOGA 9'f RLE r R. 0. BOX 3f19 WALTER J. WIGGINS 11I IA(.A, N. Y. 14850 STANLEY TEMPOS (1932-19771 TELEPHONE LAURA H.HOLMBERO to REA CODE 6071 DIRK A.GALBRAITH ITHACA 273-2040 LAWRENCE BEROER August 21, 1978 Robert W. Stolp, Esq. The Clinton House 103 West Seneca Street Ithaca, New York 14850 Re: IHA - Johnson Dear Mr. Stolp: Please be advised that we represent Ms. Elisa Johnson. Ms . Johnson is willing to accept $280 in full satisfaction of any claim or claims she might have against the Ithaca Housing Authority and/or its personnel. Would you please advise me whether this is acceptable at your earliest convenience. Yours truly, Cr.GC.c.tC.st-cc_ ! -� Lawrence Berger LB: jaf cc: Ms . Elisa Johnson CO3° Tompkins County Economic Opportunity Corporation 318 North Albany Street Ithaca, New York 14850 607/273-8816 September 14, 1978 Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Ms. Battisti: I have discussed your question regarding ownership of the solar greenhouse with my executive director, Charles Herndon. He foresaw no problems, from E.O.C. 's perspective, with the greenhouse becoming the actual property of Titus Towers. All materials and labor costs would be covered by E.O.C. grant monies and staff. The wood necessary for supplemental heating would also be supplied by E.O.C. The greenhouse would be donated to Titus Towers. We are amenable to whatever procedures your board would desire regarding this transfer of ownership. We do desire that the activities of the greenhouse be coordinated by a Senior Citizens' Greenhouse Coalition. This coalition would be comprised of a representative from Titus Towers and other senior citizens' organizations desiring to participate. The gardening spaces, time and revenues could be evenly divided among the coalition members. The coalition would, of course, be responsible for remaining within the framework of Titus Towers' policies and philosophy. The E.O.C. Manpower Program hopes to provide two part-time C.E.T.A. Title IX positions for the greenhouse project. These positions would be re- sponsible for the on-going maintenance of the greenhouse and would work with the coalition. We hope that these positions could be filled by residents of Titus Towers. The E.O.C. Nutrition Program would remain active in the project in an advisory capacity working with coalition. Cornell and 4-H have also offered their assistance as technical advisors regarding day to day gardening proce- dures. I am enclosing a copy of our grant proposal for you information. • BIG BROTHER/BIG SISTER • C.E.T.A. COMMUNITY JOBS • CHORES • HEAD START • OUTREACH • WINTERIZATION Mary Louise Battiste September 14, 1978 Page 2 Finally, I am hoping that you could forward to me, as soon as possible, a support letter for this project to be included in our grant proposal. This letter need not make any commitment or even reference to the greenhouse being built at Titus Towers. Hopefully, you could state that you feel that a Solar Greenhouse Project would be a meaningful program for senior citizens in Tompkins County. I appreciate all the effort you have spent with this matter. Sincerely, //, G�I Let.i ./ GILL.`" /Doon GGoeke Nutrition Advocate DG/mg Enclosure RECEIVED SEP 28 1979 CORNELL LEGAL AID -rI MYRON TAYLOR HALL ITHACA. N. Y. 14858 256-4196 September 27,1978 Ms . Mary Louise Battisti Executive Director Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 RE: Carrie McKinley Dear Ms. Battisti: Since you failed to respond to the September 23, 1978 request for an informal conference, we hereby request a formal grievance hearing on behalf of Ms. Carrie McKinley. Ms. McKinley is entitled to such a hearing according to 24C.F.R. § 866. 4 and clause 22 (c) of the Ithaca Housing Authority lease. Your cooperation in contacting us at your earliest convenience to arrange for a date will be appreciated. Please direct all correspondences to Robin Masson, Esq. at the Clinic. Very truly yours , CORNELL LEGAL AID by 04)S1m "C6 Naomi Post cc: Robert Stolp, Esq. Ms. Carrie McKinley O'Brien and Taube Architects 106 East Court Street Ithaca, New York 14850 607 277 3077 Robert John O'Brien, R.A. 20 July 1978 David H.Taube, R.A. Ithaca Housing Authority Titus Towers Ithaca, NY 14850 Attention: Mary Louise Battisti Executive Director Reference: Hector Street Housing Dear Mrs. Battisti : We have completed the Preliminary Design Phase for the above project, and enclose herewith the drawing and outline specifications for your approval . The probable construction cost for the work is itemized below: D-75-2 Enlarge parking area $ 4,750 D-75-3 New exterior Lighting $ 7,000 D-77-3b Replace timber stairs with concrete $2,600 D-77-3c Replace sliding glass doors $16,450 Total $30,800 Sincerely, 'Ate iff,*(:04,0 Robe n O'Brien ROB/bc Encls Renovations to Hector Street Housing Project Outline Specifications 7-20-78 Division 2 Site Work 2.1 Removal : Remove timber stairs, wood retaining walls, asphalt walks. 2.2 Grading: Grade and prepare sub-grade for new walks, driveway entrance, and parking area extension. 2.3 Trenching: Excavate trenches for new drainage line, and electrical conduit to pole lighting. 2.4 Back Fill : Backfill drainage trench with approved bank run gravel . 2.5 Drainage: Pipe to be 4" perforated asbestos cement, connect to existing. 2.6 Asphalt Paving: 1 1/2" wearing course throughout, 3" Base course in new areas. 2.7 Pavement Markings and Wheel Bumpers: Painted space markings, Railroad tie wheel bumpers. 2.8 Landscaping: Seeding and sodding as shown on drawings. Division 3 Concrete 3.1 Concrete: 4000 PSI concrete, reinforced. Division 4 Masonry 4. 1 Brick Veneer: Re-use existing brick from new door opening. Division 5 Metals 5.1 Handrails: 1 1/4" I.D. steel pipe, painted. 5.2 Lintels: Steel angles in sizes shown. Division 6 Wood and Plastics 6.1 Framing and sheathing: 2 x 4 white fir, sheathing to be T-111 plywood. 6.2 Trim: clear white pine in sizes shown to match existing. `.1 Division 7 Thermal and Moisture Protection 7.1 Building insulation: 3 5/8" Friction Fit batts with 4 mil polyethylene vapor barrier. 7.2 Sealants: one-part polysulfide or urethane. Division 8 Doors and Windows 8.1 Metal Doors (Units) : Benchmark B15A door units with wood frame, or equal . 8.2 Wood Combination Doors: Iroquois Ultra-Vu or equal . 8.3 Windows: Pella single glazed casements and awnings with Removable Double Glazing in sizes shown, or equal . 8.4 Hardware: Sargent 6-line, or equal . Division 9 Finishes 9.1 Gypsum Board: 1/2" gypsum board taped and spackled. 9.2 Paint: Glidden Interior: Spred satin Exterior: Spred House Paint Walls - flat Trim - semi-gloss Doors - semi-gloss Metals - semi-gloss Division 16 Electrical 16.1 Metering: Pole lights and building lights on new separately metered circuit. 16.2 Lighting Fixtures and Lamping: J. H. Spaulding Huntington I on 4" square steel pole 16' high with high pressure sodium lamps, or approved equal . BIO TABULATION _ 3 PM, 21 SEPTEMBER 1978 ITHACA HOUSING AUTHORITY Alterations to Hector Street Housing Ithaca, New York HUD Project No. NY-54-2 BIDDER AMOUNT BID BOND ADDENDUM NO. 1 SIGNATURE A. Construction I. J. Construction McGuire & Bennett McPherson Builders G 9; i/ft B. Electrical Norton Electric r RECEIVEn SEP 28 1978 O'Brien and Taube Architects 106 East Court Street Ithaca, New York 14850 607 277 3077 Robert John O'Brien, R.A. 27 September 1978 David H.Taube, R.A. Ithaca Housing Authority Titus Towers 800 South Plain Street Ithaca, NY 14850 Attention: Mary Louise Battisti, Executive Director Reference: Alterations to Hancock Housing Dear Mrs. Battisti: At the completion of the design development phase, we set the probable construction cost at approximately $30,000. We were directed, at that time, to make the following alterations and additions to the project scope: 1 . Replace bedroom windows in Garden Apartment units. 2. Install commercial steel doors and frames in lieu of wood doors and frames originally specified. 3. Install commercial combination screen/storm doors. 4. Install aluminum clad windows and sliding glass doors in lieu of wood. 5. Install concrete steps at south end of Townhouse units. • 6. Rewire existing exterior building lights. 7. Expand drainage system and carry drainage line to the street. 8. Regrade area west of parking lot. 9. Supply seeding and sodding for regraded areas. We have, accordingly, revised our original cost estimate to show a probable construction cost, based upon the final contract documents, of $49,955 for construction and $5,000 for electrical work. In view of this, we recommend that either the scope of the work be reduced, or the project budget be increased. . ✓ r `� a Mrs. Mary Louise Battisti Page 2 27 September 1978 As a hedge in rebidding, we have developed a list of deduct alternates which we estimate would reduce the project cost by approximately $7,500. This work involves elimination of the underground drainage and all work on the driveway below the parking lot. While this would help in reducing the project cost, it cannot possibly bring our estimate to within the current project budget. The only changes which might substantially lower the project cost would be a compromise in the quality of the window and door systems, i .e. changing to all wood construction. This, of course, raises the question of immediate economies versus: life cycle maintenance costs. . , Please .advise as to how you wish us to proceed. Sincerely, , . -of PIMA) ill . Robert • n O'Brien ROB/bc . • ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 5, 1978 LA RESOLUTION #78 - 17 Be It Hereby Resolved, by the Ithaca Housing Authority Board of Commissioners that two staff people be authorized to attend the Nysarho Fall Conference October 29 - November 1 , 1978. John M. Crowley, Secretary tECEIVEO SEP 221978 n,"s em SAY; 1�►� , " T OCTOB 19 8 "PA6 No. A epREAKFAST l. . • • • LUNCNE014: 3:00— eE VE C9 4XTT E 400 svrim j ' 1 6-1 W*$p,r,^1..Kl1«"Str+am tilt-tariff 4pliolcin 1-%o D�r�.�erz: Meet Me At The aid '%-i Ho SA its+.LtYY + TiffAnv Wialge '>% 7 : ,Ate' M• t+ ,y Al D1-14-077-77-77' -FA 4* No. �, /514""415th r`ities co & UR Housing Companies anies . $:30- ANTI-CRIME SECURITY THE ,L CITIES ` UAM UDCI�HCR �QJECT I0:30 From both Federal and State viewpoints (For Communities Management Agreements under 50,000) Rent Increase O 0 Procedures Escrow Accounts Working Capital Repairs & Renovation • 10:30- PROJECT BASE BUDGETING URBAN DEV1LOPMENT UTILITY COSTS 12:30 Inclusive of .costs,_ ACTIONBGRANTS Streamlined Eviction of insurance and NE ORHoo STRATEGY Proceedings utilities , AK „ . Tenant Selection vs. . Accounting Legal Aid The Performance' Funding System Pooled Data ' Processing ' 0 ' • : • . (i) . - , , . r -•. - ' , Lumc0E014: President Convenes the Conference. Mayor Welcomes NYSARHO 2t00- HOUSING LEGAL ECONOMIC DEVELOPMENT JO MEETING WI 3:30 Joseph Worona, Ch. Input from iOUS 'Fi NG AV ITY Legal Impediments to Dept. of Commerce Tenant Management Small Business Adm. in New York State Lease and Grievance EDA Procedures DOT Evictions ,1. Chamber of Commerc Municipal Officers Liability 0 3:30- 0 O `"IN ` CEa : 4:30 �' '" `"" (new regulations) " 0 . V �� ,,(( V \l/ S:30 430 wee P er"wiry' t1 tiny Lounste '"""."..m. c«a-Vat* rot...,.,E p t Mr. Appleby and Mr.. 4+rrgr 00:30 ,,NoSr,t1P.LITy : +slam:erne z • • yo = .. l.= i1 T I DA • _'OC bt c . 1 8 -PA G,E Nip,. 2 Mg12 (e . . .f • s . e_ CD & ' H.usinr Companies 9130 10:30 THE NYSARHO BUSINESS MEETING (for all) 10:30- S . 8 (for all) S REAMLININ 12:30 ,44ciating New Construction (Congregate : -4.1a-/C1N Housing and Sec.202) Substantial Rehabilitation' Allocations •Management (including Tenant Selection) 4111) (ED Impailimmiu LUNCµE'ow; 1 2:00= NEW MODERNIZATION BIG SIX { S??��7c SEC.312 EFFECTIVE TENANT ! 3:00 TIONS IAL 11M T LIA SON Il Transfer pf New H.U.D. ,u, . SES ' State UnitsBill Timely Allocations to H.U.D.u, • A. Nader ix .: S. Katz Unirorit,A—Ctior On Legis1 iO J. Simon =s d 3:00- BUS TOUR OF BUS TOUR OF ROCHESTER'SU ROCM � 5:00 �QMr.CHSEOrT�$� 'S HOUSING CD PtJECTS _$. NGSC NG PROJECTS McHugh Ms. Forbes S • ' 19A -7 NV P rT ,tY, Hci'lirlav tan T{e9caison 7- D u-s..*a R. Ho,10 ring . •4 - .: $ '� di.e /0-s . .ok-ez Part �- wTiffan Loun;.e NnS.A%,A1..ITYj r 4 .. .1, ;.: "A 1. w ►SDA ATE ' 9 BBR X978 1ti1 —PA 4 is No. oRISt`ior*1 les CD & U Housing Companies immorik *9:30- SOCIAL SERVICES REHABILITATION HOUSING t OMP4NY RAP 10:45 ACTION SESSION The ung 'orm S For the. Purpose of Rehabilitation ' the Preparation of Code in New York Pre-filed Bills State • Rehab Survey Report Don.Walsh Smoke Detectors W. Loewenstein 0 11:00- E _ I DIRECTORS 12:301 a* i , *m E ONERS4 OF WA'a • PHM Certification Rent Collections Admission Policies Sid Schwartz ‘) V LuM c 4EoN: Exhibitor's Gifts Awarded t'= • • inemnions iminimmink QNN�R: 4 • +. wAt} '4`r. ¢ `..¢,,q,�yA,,, Yr ad'P . '' ' >k wAi." n,,s a t 1 ' . ._`6% {t{+ ,.: .:. vro d a _ a '3. ',,4' k,.;„,-.n.-.)%k, :.,,� a,r s.` a r 4 # ;r 1,1q k� YfY+�(iQ} r. .,,„',A,.--,,:-,----,.,-,,,--;..:., i+C w �� ,t : + x t¥=�' }4 �'i fi�a '� �.r �� f} ` ��` r 'HE OCTOBER -NOVEMBER 1 , 1978 414, - ., ' ys . ,, , y .', ,4 ,_, ,, , . 0 ' if....1.v. ' , .:;:s. it$ ',4 ' - . IP- My nameis Clarence McGill and I"m the President " My' name is Lynda avidsot and 'rtt :1'ro:. of NYAcikl-1O. As you can-see by this page, it talcesa grafi Coordinatpr for the Rochestei-Confe €..nce. lot ;of;. eeople working together to prad�ee .•a Our theme is the exchange of idea.; between big NYS/41-10 convention:flair Associatiop'is like that < cities and small cities, between Federal and`.State too-- ofpeople workingtogether'tosuake• _ programs, between legislatorsci and anini- an asst Ciatio>ti.'The key words are'lots of people,andstrators, and that'' what our program i~; ill "tosetlii ,'';Our•members are"lots of people",arfif our about., I?or the first tulie, we're initiating a Big 6 eanven>xlons give us that oppiarturrity,to get"together" s. ,, • .-:co jt ei --><�ct hear tQ atk t to learn he •to i''a el`; so that the States "Big itt��'. call „ hai a tieir ideas, Si ,we ark i a., re*.t city, -civtr Ih '` Av „i gtt>pt* aa: t1 d atii ''t*I i , t' �. ; R --vrt chi► otn �iottsint* ar-t ('I ro tains � )c >,, eonteren e itiR`cif+t, s!cr. yr ' t •_ ," kc• en,-1(i for the t' R p $ Association, but i also feel very strongly that it will.he going to 8', on ii 4;uic1‘4(1 i' '‘)1 of these progratu , Iter f(ar jtot . $ th informed staffers telling us about#ea project. Our program subjects will .irclade: • llisio> ixi ' ' • . , ,< ,ANTI=CidIMF SE?CUR17'Y PRODEC 1" BASE 13ti r)f3ETlNG :',4'-'<t4.1....,.17, w ,'4 �' OUS1NG LEGAL y; � ' ;. f. 'SECTION 8 (All Phases) ff { } '' ` 4 IYIODERNIIAT1ON Rf<:GUL.ATFONti ' ' • _ ,w1 :4* . .,• _ 111(1-SIX `1 RANSFLR OF' SIA1E UNITS It) 11t . r 0 .. a Btrs-rout?,OF 1t0C11 i STGfd;'� fO1, SIN'C3 Plitt ' AM\ $°CIAI. SERVICES n ' 'tolls. ° 0'' t ._ 'RFi'M C i".R'I IFICATION `_ �4 3r 1 ''hN r C(o)1,1..F:CrION S • ry ' ' ' '� • AI MISSION I'ii1 I(_I!:sz SI1A1.I_ (.'t fit 1'ROt•it a',y: , URBAN i)UVrt()l'ML=R i f;(( I1('N GRANTS ' [.... •,. Nt1GllilORi-I()Oi) SIr.' '? :5" ;4'ttEAS My !frame is Frank Cci al-1;,(n‹..and I'M tilt' 1..);rei'ti; of Ec oN,+jk,I!( t)L•Vi•lt1i•> i r. ; the 'H CTD Area Office in lHuiialo The last i;r e yoe, 110tI'S1,N(l '\SSIS:t >A^`' n' ,,.s were iti off area was in 1977rt l�ii g,,a �t l^ r �tl# .and a lot Bit,„ 4Ad �.(�t M E �N t:t 1,\4, Sii , t, of triter lia,s,l�,,nc over the fall., since tl'h�tti, Ws�'re now—.' :c _• �;liI.L resporisihic for the housing aird community de'' 1pp BUS"l OUR OE R(X Hl:::,l ER Z`I) PROJECIS tlieiu programs of all the c(str tnuaiti��s in upstate N'w R#sHA'IiSI:ITAi'1c)N )IN11.0KM RI HAB'COUI' = 1.11.3c1-1A/ Jil3C t)HC'R SESS1()N York. And that':, why we're ::o pleased that ou're- ' A?C Ai3ATFM1 N"r meeting in Rochester, This 'tiilt he our first meeting` with NYSARHO in our jtnrisdiction since the reOrgai'n- ir_ati(in. My staff and.I will- be working d(ouhly hard to �UW%e.will also be hearing from Regional Adrnini-` insi.re ''that you,have a, most satisfying experience.at : strator Torn Af)plehy, 1)1-IC'R Commissioner ai, •. s ,,)ference. Marrerw), and-Congressman Lundine. , .. .1 �u..�........ y.,., .woo .., ..s....�wu...r...�.r , rS..-+.•-..°-ri"w�.1-'-i ...rwrrriwwp. 'F..auu• :17,Y .4.0.,4' . +�w"arrpwr.+.•• ti'y* t 'a'? ''',.i, ••. 7Fx .xZ ' ?.reh a`'V�a . +yq,a. °y l°x a+" i., Vi`:$' r` t 'yt i.}.''',4 '.'..t*, t t,w�^ i•, .''' '{r>.. '4.1Z.':`;,:;, ±,t rF> � +r lr.� r wjr+yh 14 .. t-, lk L. �..,..,�5e„",, , ,,f, '�,..'4.r, •? 4'3,.t i..,, a p si �:i t. �' ti r :• " of• } ..' } Qrt is 4'"" r'�' iY `,� jai ''a , . °� a• ;� fi!MJ•HA <h�i�.. Y�'4✓• �"�°. .: "t. • �'; �E � .A: ad wl,,a eL wV.� x ry #t� '•' k�,:;� ifr ;?i •"er. `�',',,,',4.4.,,,„'..,;,.„,..H • • ",t.',..-..•,-'!�.A ,+s -_� .,' ,fir .,� � ! .;,411.4.4•_„,...-,Qa, ; .,• .... ,,A^ai iaa iol µ{1� r t=5 .,.;7'''''.`.1..,',.,,,%`.'...44",;`, ..k. aa: # •+t'q 'k q+� ..:fir • ^-J• A . ,' r "tY3" , tk4N9ii ....,t,,„„,ire a'<_ w � "40*,'"ii' *. ' fig, ;,c� 1 res-- sir ', `,h' �`"•` tyf' ?f?i!'�,.x ,�p�� FI n.F;1 „• P'•m,jQ,,�'%` ° °+ M M N yi `'�' L.,--0,,,,,- -.1".„ .y •t �, +,. p�� may• li. >d k; u aj y ,nie {i ii ti lt`,,„.,.,� �1 r l `. ?Y . 7.;;4,,,,,, { ,.r v , >o *upd V 4rset au now .: . b./(hrd Z. � ' name`;i• c arolyn ve- . 'wand 1 ^ 'u ant4-,,. ,t r, .. �i ^ � ��'¢atllriafo,t fo; the•Gep �C''Plat�Yi� Y ttt� s :, ie< ., �t' r : t, Ii iief4 '.,'",,,r- 41.' , tt err 'aat; of eve or itis know t ha" ':-.=.- » �, , x F �t;' >a, ' ' `'',. ' ''t � '' .�y'it. .,r z ,Fall' onf erenee40 be rl l fih" t i• ,�' , •,' " �j.t V ' • i7 i4! > 1��+ ,,14,} V , ,,, Q�t # cue- i,,e -- a• u dit ' 1 'S a_ - Ksl ah. .J. s �`'7r.<, .+ �1y1 .,:cat., 1�� ,,..a� ,+i� „..,f,,,,•,:',./ •„:, its r. -vili of '` ” ' ! d'k • ari '4 r� 19'rari ou've become1 accost to.x t, R ? lr ,t t i It orld g&t cvice,t tell v . weleomc the challe«ng ' heret,4,,,3,,!:',:;, '',, ; 'r '`` . ' ...1''.'..'"'i•- ice;, a t* to y it Baer „ ter of �, r . 1..-4...r .,r r a'pV s : •p '7 -V i,, b �i^ - ; ' ., m CV@aitl�, we,vk1nutd a'ee yMC•at the ,,,a tti, �} e 4 > s ti 1'3.` 5 P <e 'F ''''''4.‘;4; V:< �A Q a SOTt of.:old 14 t1 o�te e :W$ hays 1 • ° �a ° '" ° . ki • 6 b•� ' { ri.• br7�dis bo the sea.„.,. A,:t „d c' Ktea,• pt' L ., , . r, �,,!!..�� y,1 ,y,,r,te�� _ a p .((... oriv .. �"," sr:",.. 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FR` :,i..„.1,,',.',' ,,-,,, 'a)40".4), •yr l W1 r-is,4.'sni a r,-,11-,-.:!:",... , %4 Maid t ''.'t.''' ° r.,' ^#11....,;•�!';..A...4414004:',4'.-;,-..-!>5 b :..1'4,....;:.;;,-...,4";-, ". ; t..,a ^ •n t .1.^y� fi AK► '�j A f Rte, A• +.tai o .r �} ..;,70;77,;-.7:01.1.': '4 a�',tv .,1.7„.7.!' y di � < tt r�rT ! + 94 '�+< •fir. � A �: 1 L l�,,",''1"'tyat3` ^, � N q, .. �y •[�",. 't • •F!�'.•y ,f`.�� r: r,�;F•";"--"t"-, ." � ,,� ' +� �:: ,,,4.1;;, j �fiy 4- yt^',` YY ,,,i'•. y P `." 1 I1 " r to of ,a_�l µ Y 6.If !'4rr '!rs F F..' 1 t vA 4'. Y., M'3}M1d'« "i'] K! M A't' f.:,A1f A! 7);ir`i. 1t lµ F 0,, �r.,� i �.jg . 1 '44. 7 . ' :,..:;."-f'.. ;i • S�"ry'R 4kJ �414 ,�',. t t. „yt{ iCali�`` -. ".-A, r� .'r� �' l :-.rr3 j I t.,:,Y^'{ },M� �.-- + ! ' d y pw rt.�Yrr',ss ' krP o•�e ^ .` S7"e, r..Kl, '1'..' .2,'. ¢ < { rte �y i a a ` a W' , . ax r ,ViF ba''3 Y $ + t , .w; �', ,' n tgut�F w3 sa' 'r 4.+i d'i 1' 1, i ie a;:'.4. a t r p t." -` ,b e;, T. ypy; �, �, � !C• nS si'+, a f..aµu r p�'e�K�`f�r, � '--4%1•17:14: i`rc F';4c e8ti: 'l`St � �'' r � ,•' +�•*'a p :� '�} °. A, A� �`' "�Rf�r-`A' }�'>n{�. �•�”' `�' ar°tll r•� '"-..ft.'P'.'"1:1'1';:, r-�yI c %'' * •rilr Y� :. hf r! "" id y t u >il• .1 41( .xe, `' ,# ,:,'''x+ !� i.:e- 1 k,41,,4 .,,,!' ,4"1", e ` '? `Y„•1 . i fi ', } 4,s•g , .ed .+, •y j S,'',,.:, J 4,"!-. f' f k1'a"` '� ,,r,`+t` t ,':F`tk,, r" ,..#*'::;:::' r. "�.' "?'...:•*---.' : hilt't ill44,('1Qtet�r ded Qur r + ,P r ''party 1 I ; ti + s ;a " se o it4-,1)0.---yf t y •a � Eco vn. WhtC w¢. { T �J:, �,A g&�y� S a a�u�, � fi � s sit i�. F,r mil 2 � � h R..• .`t Ste , ., r . 4L!: '0:....---.e 1' ,' '-'06.4-i''...-94....e '.# ''tor corning to t och'ester `f } ' ems: �• ' .` a a r of colt 5 , is'.rrtpr" than t i PL 1iTiict,nritrttr''. But eve don't stop thcte wlth n.in houraffer'thal,R ,--•.",'41',.`4.. ,, , x fine d►nne! w. invite you t�,p,►t' a_ t d`' .-'„,:4;-.40!...- • � � � �'th��'#i ^s..s1.. � of•t tern ti 't.al - tai � r°oscume(op tonal, �, ,t t �` r q,A'A A,`'';a5,[4'.1,--.",:'.-,. y'' Fier;Y': t 'rrt 4'a i Y'-CT�i""Y rt'*' v4" f;..''..c',,!., '1.4* :litt" 1.4 4 .r"-...•,1'.....- s r •-•,-7•":-•,..„''.'.„,'4,,i 44,0: fi '14 �,�8 rR "41644H1814.4.,iE . � �,�";"S} 1 �� •.'�f�rf , 't +�,� , , •�`�"��{y+�r r a a;,,4 $ taY 0 ++`a .t b- 1 • Y sii i i:� for the best Co tt1111e(I'grom p4 b a ` . " e. e d iu i ., .t x Y . r ` a #y $esrls d,r `, j'' ""''' ?stn c- ' an ind u-,. ,. x ' %F°� ; •v� ", 4rz a' ' :,+ � � � y `t :We re:reslty looking.forward to seeing aU of•vcm agst i.,-.4,";-440,,., %�'.'"% ° ' IHi ,t' ;a•'r syr •' -"v.,'' ' krs,''.. �} . L`ajEb$ . �+^qa. "..is r f -5c . r•�lY x °- _ _ - ,' Y w ,nye �* , ' 1. R ` 7,44i y r t ,,,fid: a ' 3• + s •1 '1 ' iV �,.., i t 'it '' -,�'t , ;, .lit ,�Ft{ F.6 a i } .. . dt• G,p n �" ,y,. Y r. , '' .A.r v M5 't"' �^' ', ' ti k Y 'le 4. ,r '.." r a 5 .. . •'.. i 1,,,,.., • .ow �� a w.y ,� r..N9 �� s,� + +'��':"}f' ;S+S 4+��+}'kF^�,`i,r'tiR'"` :��'{r ra �`d,^'# d s �.3_x- �° ! �a,•7� ,y t � ,'ter' ••*, �v�i•!w�i ! 6, r�. yA • mall, r ,.;4,—,.)„--.,..;,...:-....,14.c yy .a AL?iyiy.yy '� '; V >: •St t"f+ Yr;`Yt,.f 1� rq,,. s •l`�'�t 51"P yr, ,a. t "+Y •-•:-.:%,4 l.•' '9ic ,,.,..--..-,......L.,,.W { �M. t ""'a J Si ::ht b .yam. - a• �'r. +n+ `x ,*"*"°'''",',4-;'..,.,, ,,'••-w-. e. ''.,:-..441#1. 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Sys.Aut orlf l ha l#�t� !14 i a" i �r'•;riLL 'Nil*. i . gt t ^ 't•, Y � bmn wath`other hodsingand`renewaldeiegatesacross # a-,* q, ` r ' --'' �tgUm^pariy ' ' it - eery �c 'Encs•r ; he i! `'take itt shur`rnss'r4'mutual't;x ousi nces, problem. and P�.. y Y g resolutions in a dressing our ' nimon' oats Cli#tri lite. . art a"verb rata c.an t" tit lq�a` ic xin d K • -t W! a the Catlfcrcncir the Mousing Authority will bt # � >�litil ' ow wilt, er he opsit ttst i>r re t1te£ �'. imbiilg.s3,gkeided bus tour at R��chester's public housing ,*01 yrs a• tnntr _ nd the r on;Tues i , ,,',,,_•'-', „ $-1 y a r ins and we welcorr{e each of you to'accept out • ^, :u • ,$ H t it 1:- 1,-be' 1tVa ' i 'pli thre . =,n, o while irk Rochester to view our diverse d �4`J � a 1 .fia sk he H�o' i ''e 4 V -ct i W the 1�r',, i ''': ” �i rtogram a*e•f gine�;o er„vi[ew of Gur ukr.th t, • :r n.'..' ,,, - ,',*,,,..t.0,';'?'„, "*ti �+,please.lam the folfowi•n i. ` >« • '- ° ,� _F" . ; -t. ti�� $ 7`'1. ss: ,. allly'o nod familly�',housing un .a , -i k .,,,,, Y '4a'•art''.,', .. ,i. t, .- ^ .�.. 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Fteservattana Y ear. +' , + ©be9t 13, ,1'978, wil4 llc�i'riti}i�ecf ' » :' '' •.-t k '. k, 'b_ava'lsbility, A ' `* r s "r ..,, +,1'''k.,.,.-,..,,,,,,,,,,, x. a w ,.s« t Ittpv.rr/i01 • T' , TO 9e VEyOOR AS Evtoeac�QR+RETAtNEOx�BYraar sntr TAX EXEMPTION CERTIFICATE , . ti • Date 19 h,J, 'f '4 ,Ndme flt erspb;or Firm f+gnishl, ,,„,vicf and,,„,,.tlbriat$ p L .. •n h AQd2eSi �� • This is to certify that I cin art empfhyee•°f dt>g'State-of Mew Y$e dr ace_of-its IioWical subdlvrslogs;that tire sere n,ur-�matetiatS ` • purchased pn the date se(forth below Will be parbtdr b'th•e' tatf br p')ichticpi subdlvisu n,and tett Birch charges are ncurred ti the. p„E.0 performan�e at nv.ofticral duties. a `' _ a „ Nature of Fransac>lions u 5� • ab r `rr�o Oates Of Trpnsattlt►ns " i `' Sighahue ni-F^gip o.Fe ... x a • o Siatp Qept,, ,nGy or s Political Jubdtvision NOTE. A Se,..0 i c t`, iii i ce,rrht.rle is raquerg6 rorr� Pp�ri'fd'�11ng: nmn0 • i All& ITHACA HOUSING AUTHORITY- 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 5, 1978 LA RESOLUTION # 78-18 Whereas, the Ithaca Housing Authority has had a contractural agreement with the certified public accounting firm of Sciarabba Walker & Co. , for the fiscal years of 1976-77 and 1977-78 for the following scope of services: (a) Review the books of account and records on a monthly basis for the Authority in accordance with the pro • - cedures outlined by the Public Housing Administration; (b) Post books of original entry to General Ledger; (c) Prepare such fiscal reports and balance sheets on a monthly, quarterly, or annual basis as shall be re- quired by Federal , State, and/or local laws, statutes or regulations; (d) Be available and serve as a consultant on accounting and fiscal matters. (e) Perform any services monthly required by the Department of Housing and Urban Development relating to accounting and fiscal matters; for a sum of $18.00 per hour for work performed, the total amount for services rendered thereunder not to exceed $2, 160.00, and; Whereas, the accounting firm has agreed to render the same services for the fiscal year 1978-79 at the same compensation; and Whereas, the Executive Director recommends that we continue with this firm, for services, Now Therefore, Be It Resolved, the Ithaca Housing Authority Board of Commissioners does hereby authorize the Executive Director to enter into a Contract for fiscal year 1978-79• John M. Crowley, Secretary ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, New York 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 AGENDA ROLL CALL MINUTES OF PREVIOUS MEETINGS September 7, 1978 October 5, 1978 REPORTS: A. Chairman, Tenant Council (1) Titus Towers (2) Northside (3) Southview B. Tenant Relations Committee C. Attorney's Report D. Chairman E. Executive Director F. Tenant Relations Specialist G. Financial Report H. Maintenance Report I . Section 8 Coordinator H. Outreach Worker OLD BUSINESS: A. Approval Letter from HUD Re: Setaside - Section 8 Units B. Letter from Attorney Lawrence Berger Re: Elisa Johnson Claim NEW BUSINESS: A. Letter from Musicians' Union Re: Co-Sponsors to support music program at Titus Towers B. Proposal from Howard F. Harvey Re: Installation of storm windows on NY54-4 C. Tenant Case Re: Dawn Muckey - Collection of $304.00 Misrepresentation U BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 RESOLUTIONS: A. LA RESOLUTION #78-21 - Retainer Agreement for legal services between William A. Lange and IHA. B. LA RESOLUTION #78-22 - Write-off of vacated tenant accounts receivables. aft Aft..A'1416011"W' - _ `id A BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS SEPTEMBER 7, 1978 PRESENT: Viola Scott, Chairman, Gregory Kasprzak, Chester Rawa John Crowley Mary Louise Battisti , Executive Director • ABSENT: Elester Cunningham, Donald Slattery, Robert W. Stolp, IHA Counsel Let the record show that Mr. Robert W. Stolp arrived after row call . GUESTS: News Media Joseph David, Sharon Smith, Penny Burlingame - Staff Members Waiter Brock - Titus Towers Resident CALL TO ORDER: Chairman called the meeting to order with a quorum present. APPROVAL OF MINUTES: Mr. Crowley made a motion, seconded by Mr. Kasprzak that the August 3, 1978, regular monthly meeting minutes be accepted. Ayes 5 Nayes 0 REPORTS: Titus Towers - No report. Southview - No report. • Northview - The Cornell Students will be holding a cook out to raise money for the children on both sites for their fall program. The money will be donated to the Tenant Associates and factured out to the number of children on each site. The Executive Director informed the Board that there will be a meeting on September 13, 1978, at 12:00 between the 4-H, the Youth Bureau and the Ithaca Housing Authority to set up a fall program. Mr. Gaines, Executive Director of the Youth Bureau and Mayor Conley were informed of the meeting. The Board discussed the letter from Mr. Gaines about the fall program. TENANT RELATIONS COMMITTEE: No questions or discussion. -2- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS SEPTEMBER 7, 1978 ATTORNEY'S REPORT: Mr. Stolp informed the hoard that we had one. (1) eviction this month. The eviction was successful to the extent that the rent was paid and on a stipulation that if the rent wasn't paid with the others a warrant would be issued. Mrs. Scott asked Mr. Stolp when a tenant is being put out can their personal property be held for a certain amount of time or be auctioned off for back rent? The Counsel replied that once a Judge' issues a warrant it is a direction to the sheriff to remove the individual and his belongings from the premises and put the landlord back into possession. It would be difficult to get the sheriff to hold an auction for household goods. The income derived from selling the household goods would be so minimal , after the sheriff takes out his fees we:wouldn't receive anything. The Executive Director stated that in the Section 8 Prohibited Clauses HUD prohibits the selling of an individuals belongings and it is not allowable under the Federal guide lines. EXECUTIVE DIRECTOR: Mrs. Mary Louise Battisti informed the Board that the windows are being installed on Hancock Street and should be completed by the middle of October. The Legal Advertisement was placed in the paper for the rehabilita- tion of Hector Street. The 8id opening is the 21st of September at 3:00. The rehabilitation will be ninety (90) working days and it will be the first of the year before we can start filling Hector Street. The Executive Director asked for a discussion on a letter that was transmitted to one of our residents who had misrepresented herself. Mr. Crowley stated that he agrees with. the Executive Director's position and that the misrepresentation should be pursued to its logical conclusion. Mr. Kasprzak is concerned about why so many carbon copies were sent. Mrs. Battisti feels that the tenant had misrepresented herself by not giving all the facts to the dignitaries. The tenant felt that she was being riped-off. Mrs. Battisti stated that she would not vacillate from the rules and regulations for any individual no matter who called. Mrs. Battisti stated that she wanted it to be out in the open so that everyone would know that it will be followed in the proper manner and she appreciates the Board backing her in this matter. Mrs. Battisti feels that she shoudn' t be discussing a persons private case with other individuals. The Board has given the Executive Director permission to recoupe the retroactive rent. Mrs. Battisti and Mr. Stolp had a discussion on evictions of families that we can not control outside influences coming in as long as a particular -3- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS SEPTEMBER 7, 1978 EXECUTIVE. DIRECTOR (continued) : family may be residing in the unit. At that time Mr. Stolp felt that the eviction wouldn't be successful . The Executive Director stated that it has reached a point that the eviction should be made. The man has been arrested on seven different occasions. We went to courtand a decision was handed down that he was guilty, but had a conditional release. On two occasions while the Maintenance men and our exterminator were trying to do their job, they were put into a position by this man that it was very difficult for a man to have to stand up and not retaliate. On two other occasions this man has chased two members of his family with a motor vehicle through the play, area and nothing was done. This man has moved from his past residence and moved into our unit. The Executive Director recommends eviction of the family and she feels that she has done all she can to eliminate a tragedy. Mr. Stolp stated that our chances are much better now that this man has moved his furniture in our unit and he has vacated his past residence. The Executive Director informed the Board that she informed the tenant that the Maintenance men will not go into her apartment to make repairs as long as he is on the premises. CHAIRMAN' S REPORT: Mrs. Scott expressed her concern regarding this man being on the premises. Mrs. Scott informed the D'oard that this man started a fire in the apartment while the children were sleeping. Mrs. Scott spoke with the children to see what happened. The children smelled smoke and on top of the stove there was a pile of papers, plastic bags and paper bags with all four jets on. The son told Mrs. Scott just before his sister woke him up, he heard the door slam and knew his father had left. After the fire was put out, the father returned about two hours later. The Chairman stated that she had complete cooperation from the Police Department. Mrs. Scott called Mayor Conley and one of the Board members about the incident. The Board feels that we should proceed with the eviction. TENANT RELATIONS SPECIALIST: The Chairman commended on Mr. David's well written and up to date report. The Chairman feels that all of the reports are excellent. FINANCIAL REPORT: The Executive Director is concerned with the Accounts Receivable. Mr. Stolp has initiated a judgement for one of the tenants that he will pay through -4- BOARD 4-BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS SEPTEMBER 7, 1978 FINANCIAL REPORT (continued) : Sheriff's Department. If the tenant doesn' t voluntarily show up every week the sheriff will send a notice of execution to .the employer. Discussion followed regarding the occupancy rates and the waiting list. MAINTENANCE REPORT: The Chairman commended Mr. Kirchgraber's report that all work that was reported has been completed. SECTION 8 COORDINATOR: No questions or discussion. OUTREACH WORKER: No questions or discussion. NEW BUSINESS: Letter from E.O.C. - dated August 30, 1978 Tompkins County Economic Opportunity Corporation is applying for a grant to construct a solar. greenhouse. They would like to construct the greenhouse at Titus Towers for the Senior Citizens in this area. There would be a $15.00 utility charge for the electricity. The Board feels that there are still a lot of questions to be answered and study to made before making a decision. RESOLUTIONS: LA RESOLUTION #78-16 BE IT HEREBY RESOLVED, by the Ithaca Housing Authority Board of Com- missioners that Mary Louise Battisti , Executive Director, and Viola Scott, Chairperson, be authorized to attend NAHRO'S National Convention from October 8 - 11 , 1978. Motion made by Mr. Crowley, seconded by Mr. Kasprzak, that Resolution #78-16 be accepted. Ayes 5 Nayes 0 _5_ BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS SEPTEMBER 7, 1978 COMMUNICATIONS: Digest of Legal Cases - The New York Housing Authority has undertaken to send out all of their cases to other Housing Authorities. They have such a large legal staff and spend a lot of time in court, that they felt it would be very informational to other Housing Authorities. ADJOURNMENT: Inasmuch there was no further business to transact, Mr. Crowley moved, and Mr. Kasprzak seconded to adjourn. BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 PRESENT: Viola Scott, Chairman; Gregory Kasprzak, Chester Rawa, John Crowley, Elester Cunningham, Donald Slattery, Susan Fine. Mary Louise Battisti , Executive Director GUESTS: News Media Joseph David, Sharon Smith, Penny Burlingame - Staff Clifford June, Walter Brock- Titus Towers Residents CALL TO ORDER: Chairman called the meeting to order with a quorum present. Chairman welcomed Mrs. Susan Fine, newly elected member to the Board of Commissioners of the Ithaca Housing Authority. APPROVAL OF MINUTES: Minutes were not ready and will be the next order of business at the next meeting. REPORTS: Titus Towers - No report. Southview - No report. Northside - Several meetings have been held to try to set up a fall 8 winter program for the children. There will be a meeting with the children to see what they would like to be doing. in the program. Many of the parents have been opening the center two or three times a week for the children, be- cause we don't have a full time person to open the center. Mrs. Scott informed the Board that they would like to have a Halloween party and dinner to sell food for the children. A meeting with the .Youth Bureau and 4-H was held to set up some type of program and to help us find people to run the program just for our children. Mrs. Margaret Jones and Mr. Joe Spencer attend the meeting. The Chairman stated that we need to come up with some funds to hire a person through the Ithaca Housing Authority or through the projects to run the program. The Chairman stated that there isn' t any real problems with the laundro- mats except that the machines are worn out. The machines are always being repaired. The Executive Director stated that she will speak with the repair- men to see if the machines could be replaced. � � V -2- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 TENANT RELATIONS COMMITTEE: No questions or discussion. ATTORNEY'S REPORT: No report. CHAIRMAN'S REPORT: The Chairman informed the Board that the windows have been completed on Hancock Street. The Chairman feels that someone should tell the tenants how to use the windows. Mrs. Battisti informed the Board that Mr. David and Mrs. Jones are telling the tenants how to use the windows while they are doing inspections. EXECUTIVE DIRECTOR: The Executive Director informed the Board that she has been working with the Fee Accountant on the preparation of the figures for the budget. As soon as the initial figures are together Mrs. Battisti would like to have a work session with the Board. Mr. Battisti has been interviewing for the Maintenance Forman position and has four that may have the background. Mrs. Battisti informed the Board that she would like to have the Board sit in on the final selection. Mrs. Battisti brought out some important information from the Uthro Letter #37 that tenants'all over the United States are fighting for. Mrs. Battisti stated that everything the tenants have been fighting for the Ithaca Housing Authority has been doing. Copies of the letter will be dis- tributed to our tenants. TENANT RELATIONS SPECIALIST: The Chairman commended on Mr. Joseph David's well written and self- explanatory report. FINANCIAL REPORT: No questions or discussion. MAINTENANCE REPORT: The Chairman commended Mr. Kirchgraber's report that all work that was reported has been completed. Mrs. Scott informed the Board that Mrs. Battisti is without a Maintenance Forman and that it will be very difficult to fill Mr. Kirchgraber's shoes. • -3- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 SECTION 8 COORDINATOR: No questions or discussion. OUTREACH WORKER: The Chairman commended Mrs. Jones on her report and the good work she is doing. OLD BUSINESS: Letter form E.O.C. - Dated September 14, 1978. The Executive Director informed the Board that she spoke with Mr. Goeke regarding the ownership of the greenhouse. Mr. Goeke stated that the green- house will be donated to Titus Towers after it is built. Discussion was held on the location of the greenhouse in relationship to future building. Mr. Kasprzak volunteered to review the original site plan in the event of the construction of a twin tower. Mr. Slattery made a motion, seconded by Mr. Kasprzak that a letter of support be drafted for the application. Ayes 7 Nayes 0 NEW BUSINESS: Letters from O'Brien and Taube - Dated July 20 and September 27, 1978. The Executive Director informed the Board that we only received one bid for the rehabilitation work on Hector Street. This bid excluded the electrical portion of the contract. The Contractor was McPherson Builders. Bid amount $67,490.00. The projected amount for the full contract was $30,800.00. The Executive Director recommended that the bid be rejected and that we readvertise. Motion made by Mr. Kasprzak, seconded by Mr. Cunningham that we rebid. Ayes 7 Nayes 0 RESOLUTIONS: LA RESOLUTIONS #78-17 Be It Hereby Resolved, by the Ithaca Housing Authority Board of Com- missioners that two staff people be authorized to attend the Nysarho Fall Conference October 29 - November 1 , 1978. -4- BOARD 4-BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 RESOLUTIONS: (continued) Motion made by Mr. Cunningham, seconded by Mr. Kasprzak that Resolution #78-17 be accepted. Mr. Cunningham would like to make an amendment to the resolution that the Executive Director name the people that will attend the conference. LA RESOLUTION #78-18 Whereas, the Ithaca Housing Authority has had a contractural agreement with the certified public accounting firm of Sciarabba Walker b Co. , for the fiscal years of 1976-77 and 1977-78 for the following scope of services: (a) Review the .books of account and records on a monthly basis for the Authority in accordance with the pro- cedures outlined by the Public Housing Administration; (b) Post books of original entry to General Ledger; (c) Prepare such fiscal reports and balance sheets on a monthly, quarterly, or annual basis as shall be re- quired by Federal , State, and/or local laws, statutes or regulations; (d) Be available and serve as a consultant on accounting and fiscal matters. (e) Perform any services monthly required by the Department of Housing and Urban Development relating to accounting and fiscal matters; for a sum of $18.00 per hour for work performed, the total amount for services rendered thereunder not to exceed $2,160.00, and; Whereas, the accounting firm has agreed to render the same services for the fiscal year 1978-79 at the same compensation; and Whereas, the Executive Director recommends that we continue with this firm, for services, Now Therefore, Be It Resolved, the Ithaca Housing Authority Board of Commissioners does hereby authorize the Executive Director to enter into a Contract for fiscal year 1978-79. Motion made by Mr. Cunningham, seconded by Mr. Kasprzak that Resolution #78-18 be accepted. Ayes 7 Nayes 0 -5- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 RESOLUTIONS: (continued) LA RESOLUTION #78-19 ESTABLISHING POSITIONS AND COMPARABILITY WHEREAS, the Ithaca Housing Authority has accepted the City of Ithaca's Compensation Plan for establishing Authority employee salaries, and; WHEREAS, in compliance with HUD. comparable regulations the IHA must approve periodically the positions and establish comparability within the City structure, and WHERAS, the IHA has not acted on the updates of such plan since its establishment in 1969, NOW, THEREFORE BE IT RESOLVED, that the IHA establish the following positions, comparability and salary ranges: Executive Director Building. Commissioner $13,457 - 19,153 (established 1968) Tenant Relations Specialist Planner III 10,323 - 15,279 Principal Acct. Clerk City of Ithaca C.S.E.A. 7,876 - 11 ,659 Stenographer City of Ithaca C.S.E.A. 6,283 - 9,301 Outreach Worker Tompkins County C.S.E.A. 7,003 - 8,056 General Maintenance Foreman City of Ithaca C.S.E.A. 4.96 hr. - 7.05 hr. Maintainer City of Ithaca C.S.E.A. 3.68 hr. - 5.45 hr. Maintenance Man City of Ithaca C.S.E.A. 3.42 hr. - 4.87 hr. BE IT FURTHER RESOLVED, that should the City update their compensation plan, that the IHA will confofm, and; BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Common Council of the City of Ithaca for their compliance with Section 3, Article 32(1) of the New York State Public Housing Law. Motion made by Mr. Kazprzak, seconded by Mr. Slattery that Resolution #78-19 be accepted. Ayes 7 Nayes 0 The Board is concerned about when the Executive Director isn't available who would be able to sign certain documents or orders. Mrs. Battisti stated that when Mr. Cunningham was Chairman he would sign. -6- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS OCTOBER 5, 1978 RESOLUTIONS: (continued) Mr. Cunningham stated that a Board Resolution should be used to change the policies or make an amendment to the policies in case of an emergency. COMMUNICATIONS: Letter from Mr. Robert W. Stolp - Dated September 30, 1978. Mr. Crowley offered a resolution in reply to Mr. Stolp's September 30, 1978, letter. LA RESOLUTION#78-20 The Board of Directors of the Ithaca Housing Authority regretfully announces the resignation of Mr. Robert Stolp, Counsel to the Ithaca Housing Authority. In accordance with his September 30, 1978, letter to this Agency we recongnize that the growth of his professional practice has necessitated this decision. We look forward to Mr. Stolp's advice and guidance during this difficult transition period and wish him continuing success in all future endeavors. Motion made by Mr. Crowley, seconded by Mr. Cunningham that Resolution #78-20 be accepted. Ayes 7 Nayes 0 ADJOURNMENT: Inasmuch as there was no further business to discuss, motion made by Mr. Cunningham, seconded by Mr. Crowley, that the meeting be adjourned. 43'4"A..1.4404��a ,, �� ,pit ,� s '+ , � � e.- . q ,,., . F.�# - �, t,:'irrtk' *J iv�F .meg ° E .t. n,`r r 44 ` .. �Ii-Z{, ,"`h,.: P xr � ,�, � ��,,'" x�w m•� "�, '� '4a + � Eve .r � � r '; t � ,•�` rs ' � �.'S ' Id', 4r 4 6 4: ` 4°'". a� +,,.0 a� ' t z-5 �` = '7'� a P. $ e Kx"c41 4�''`c 1� l .t z o 'r 7.a� # ^i ate, _.� z k.+ �,� `C- �II, < 4 ai M ,44144-P1 4 r1 r t a k a p rk +. k c -, 0 , 'kms - ��S }*4,-%, �, *?�,�-- P'�,.�f� �`$�p"' � '.k'�` ..t � � • '4';+. F �v,,x * "° i" e * ""' i is d '�.N� ;�� i:'' * wo ''q<, �t� ,3'' � "x,.34 > ` a Fp a `' ,t• 4,4 ?y r%.mer' ¢•a�S t,P ! Y i A yy, V p +.R ��.�l.f.�"cc t 400`.01,6V., .t/_` . fA .'Y:. �.�'W + ^F'.: ri 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: October 27, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for October 1978 Vacancies: 302 Titus Towers 1 Bedroom 503 #7 Hancock Street 2 Bedroom 308C Center Street 3 Bedroom 218 Fourth Street 3 Bedroom 214 Fourth Street 1+ Bedroom 301 Fourth Street 4 Bedroom 302 Third Street 4 Bedroom Number Tenants tentatively being selected for placement: 5 • Tenants that were selected and placed: 2 Inspections made on prospective tenants (applicants) : 2 Inspections made on present tenants: 1 Inspections made on tenants moving out: 3 Tenants that have been relocated: 0 1978 Annual Inspections: Completed October 16, 1978 Project 54-5 Center and Plain Street: Southview Unsatisfactory 3 Satisfactory 15 Very Clean 8 Projects 54-1 , 54-4: Northside Unsatisfactory 6 Satisfactory 37 Very Clean 22 5 Tenant Families - Recent Move-ins: Project 54-2 - Overlook Terrace Satisfactory 1 Overall Condition of Apartments during the Annual Inspection for 1977 -2- 4% Unsatisfactory 4 69% Satisfactory 73 16% Very Clean 17 11% Apartments not inspected due to vacancy or recent move-ins 12 Overall Condition of Apartments during the Annual Inspection for 1978 8.5% Unsatisfactory 9 50% Satisfactory 53 28% Very Clean 30 5% Apartments not inspected due to vacancy or recent move-ins . 5 8.5% Units at Overlook Terrace, 54-2, deprogrammed 9 Note: 54-2 Overlook Terrace, only one (1) tenant family inspected, the other nine (9) family units have been temporarily deprogrammed. Respectfully submitted, tizeitil . Joseph M. David Tenant Relations Specialist JMD:psb . t r �J ITHACA HOUSING AUTHORITY FINANCIAL REPORT As of September 30, 1978 Checking Accounts Regular Account $ 59,480.34 Section 8 21 ,698.11 $81 ,178.45 Savings Accounts Escrow and Security Deposits 14,726.27 Vintage Savings 35 106.95 49,833.22 Certificates of Deposit Certificate #26 25,000.00 Certificate #27 100,000.00 Certificate #28 10,000.00 Certificate #29 (Modernization Finds) 3,500.00 Certificate #30 (Modernization Funds) 50,000.00 Certificate #31 (Modernization Funds) 2,000.00 190,500.00 Accounts Receivable (12 Tenants) Rent Other One Month 367.00 23.00 390.00 Over One Month 521 .74 26.00 547.74 937.74 Vacated Tenants. Accounts Receivable (8 Tenants) 1 ,757.54 $324,206.95 PLEASE NOTE: A check in the amount of $6,546. is received monthly from HUD. Accounts Receivable thru September 30, 1978 Arrears as of 8/30/78 $3,122.21 Adjustments made 8/30/78 -- 3,122.21 Rent roll charges for September 21 ,629.00 Other charges for September 285.00 25,036.21 Advance payments from last report 4,649.75 Rent collected during September 22,135.00 Other charges collected during September 409.87 Advance payments included in above (4,727.75) (22,466.87) Adjustments for current period 125.94 Total Accounts Receivable as of September 30, 1978 $ 2,695.28 4. CASH DISBURESMENTS FOR SEPTEMBER 1978 Check # Date Payee Amount 7021 9/6 TC-3 (Registration for J. David for CECA 740) $ 7.00 7022 9/7 Mary Brooks and Joe Spencer (Laundry money - Tenant Services) 187.33 7023 VOID -- 7024 Gladys Rapacz (Registration for Mrs. Battisti & J. David) 10.00 7025 Ace Security Control (September 1 , 1978, Statement less trade discount) 35.97 7026 Agway Inc. (8/21/78 Statement) 59.70 7027 Anderson Rent-All Inc. (8/25/78 Statement) 42.00 7028 Art Craft of Ithaca, Inc. (Order No. 8395, PO #1972) 60.25 7029 Bishop's of Ithaca, Inc. (Maintenance Materials) 258.64 7030 Bond Paper Company (8/31/78 Statement) 111 .25 7031 Mary Louise Battisti (8/25/78 thru 9/7/78 Pay period) 419.08 7032 Earl D. Brennan ( " " " " " ) 256.97 7033 Penny S. Burlingame ( " " " " " ) 181 .57 7034 Joseph M. David ( 11 " " " " ) 325.68 7035 Garfield G. Ellsworth ( " " II " " ) 301 .87 7036 Michael R. Harris ( " " " " " ) 144.09 7037 Margaret Jones ( " " " " " ) 222.71 7038 Edwin H. Kirchgraber ( " " 11 11 " ) 387.50 7039 Sybil S. Phillips ( " " " " " ) 258.49 7040 Darrell A. Rhoads ( " " 11 11 " ) 309.71 7041 Allan E. Simon ( " , 11 11 11 " ) 281 .89 7042 Sharon D. Smith ( 11 " " " " ) 201 .14 7043 Tompkins County Trust Company (FWT for 8/25/78 thru 9/7/78 pay period)425.20 7044 Cayuga Signs, Inc. (Inv. Dated 6/22/78) 34.65 7045 The City of Ithaca, Dr. (Water bills) 1 ,201 .62 7046 Creed Co. (Inv. #90460 dated 8/24/78) 77.99 7047 Exxon Company, U.S.A. (8/23/78 Statement) 9.15 7048 Grossman's (8/18.78 Statement) 28.74 7049 Howard's Storm Windows & Glass' (Inv. #6429 dated 8/20/78) 78.84 7050 Ithaca Agway Coop. , Inc. (8/21/78 Statement) 21 .76 7051 Ithaca Photo, Inc. (8/18/78 Statement) 14.60 7052 John D. Mac Lean & Sons, Inc. (8/18/78 Invoice) 67.50 7053 Leonard Vacuum Cleaner Co. (8/4/78 Inv. ) 4.95 7054 Midstate Elevator Co. , Inc. (August 1978 Maintenance Contract) 542.00 7055 NYS E .0 G (Gas & Electric, all projects) 4,403.31 7056 Race Office Equipment Co. , Inc. (Inv. #20973 & Inv. #20930) 178.91 7057 Ray DiPerna Contractor (Inv. #2484 8/16/78 less sales tax) 25.00 7058 Sciarabba Walker & Co. (Balance due for reconstruction of the books) 1 ,304.00 7059 JA Sexauer, Inc. (Order No. Boo332) 142.67 7060 Telephone Answering Service (Service from 9/1/78 thru 10/1/78) 35.00 7061 Vasco Brands, Inc. (Order No. 31981 , Inc. //800550) 77.40 7062 Water and Sewer Division (8/23/78 Inv. No. 10946) 14.24 7063 9/8 O'Brien and Taube Architects (Inv. #7806. 1 & 7806.2) 3,040.73 7064 9/14 Michael R. Harris (9/8/78 thru 9/21/78 Payroll Period) 11 .25 7065 9/21. Mary Louise Battisti ( n " IS H H ) 419.08 7066 Earl D. Brennan ( 11 u u 11 u ) 256.97 7067 Penny S. Burlingame ( " " " " " ) 181 .57 7068 Joseph M. David ( 11 11 11 " 11 ) 325,68 7069 Garfield G. Ellsworth (" .. ,. " ) 311 .85 7070 Margaret Jones ( 11 •" 11 11 " ) 222.71 `J CASH DISBURSEME,..S FOR SEPTEMBER 1978, CON'T. Check # Date Payee Amount 7071 9/21 Edwin H. Kirchgraber (9/8/78 thru 9/21/78 Payroll Period) 387.50 7072 Sybil S. Phillips ( " " u " " ) 258.49 7073 Darrell A. Rhoads ( " " " u u ) 294.27 7074 Allan E. Simon ( u u u u u ) 287.56 7075 Sharon D. Smith ( " " " " ) 201 .15 7076 Tompkins County Trust Company (FWT for 9/8/78-9/21/78 PP) 421 .60 7077 NYS Income Tax Bureau (SWT for the month of September 1978) 258.90 7078 NYS Employee Health Insurance Pending Acct. (Health Ins. Prem.) 516.31 7079 NYS Employees' Retirement System (Employee Contributions for Sept. ) 201 .36 7080 Joseph M. David (Travel expense allowance for September) 40.00 7081 Edwin H. Kirchgraber ( " " " " " ) 40.00 7082 Tompkins County Trust Company (Bonds for employees) 18.75 7083 Mr. Donald Gilbert, Executor of the Estate of Wm. Overbaugh (Sec. Dep) 72.67 7084 Eleanor Newby (Security Deposit Refund) 70.82 7085 A-Arrow Exterminating Co. (Maintenance Contract) 161 .00 7086 Allegheny Airlines (NAHRO 1978 National Conference) 856.00 7087 Cayuga Electric Supply Co. , Inc. (Maintenance Materials) 771 .49 7088 Central New York Housing Authorities (1978-1979 dues) 10.00 7089 Duplicating Products of Ithaca, Inc. (Office Supplies) 94.50 7090 Haverstick & Company, Inc. (Maint. Mat.) 35.57 7091 Howard's Storm Windows & Glass (MOD - NY 54-1) 71 .48 7092 NYS E & G (7/24/78 - 8/22/78, Hancock St. Blg. #7) 95.54 7093 Pepsi-Cola Elmira Bottling Co., Inc. (Soda machine, Titus Towers) 64.65 7094 Porter Sheet Metal (Maint. Mat.) 165.00 7095 Credit Bureau of Ithaca (Membership & Bulletin Service) 115.00 7096 Titus Towers Tenant Council (Laundry monies, Tenant Services) 221 .56 $23,251 .38 CASH DISBURSEMENTS - SEPTEMBER 1978 - SECTION 8 Date Check # Vendor Amount 9/1 911 Jane Allen (Rental Assistance Payment) 75.00 912 Abbott Associates ( " " " ) 70.00 913 Abbott Associates ( " " " ) 132.00 914 Abbott Associates ( " " " ) 126.00 915 Abbott Associates ( " " " ) 148.00 916 Abbott Associates ( " " if ) 30.00 917 Abbott Associates ( " " " ) 25.00 • 918 Abbott Associates ( " " " ) 51 .00 919 Abbott Associates ( " " " ) 55.00 920 Abbott Associates ( " " " ) 29.00 921 Abbott Associates ( " " " ) 119.00 922 Abbott Associates ( " " " ) 47.00 923 Abbott Associates ( " " '' ) 88.00 924 Abbott Associates ( " " " ) 104.00 925 Abbott Associates ( " " " ) 106.00 926 John & Joyce Barney ( " " " ) 63.00 927 Rudolph Christopher ( " " H ) 80.00 928 Freda De l ou l e ( " '' " ) 91 .00 929 Leona Drader ( " " " ) 108.00 930 Leona Drader ( u u " ) 147.00 931 Edith Egbert ( u IIH ) 136.00 932 Edith Egbert ( " II '' ) 85.00 933 William Gerber ( " " " ) 101 .00 934 Vincent Giordano ( " " " ) 101 .00 935 Bill Tompkins ( " " " ) 117.00 936 Bill Tompkins ( " " " ) 26.00 937 Bill Tompkins ( " " ) 113.00 938 William B. Hillick ( " " ) 72.00 939 William B. Hillick ( " " H ) 77.00 940 Glenn Hubbell ( " " " ) 109.00 941 Glenn Hubbell ( " " " ) 62.00 942 Glenn Hubbell ( " " " ) 55.00 943 Roger Dennis ( u u 11 ) 86.00 944 William Johanson ( " " H ) 66.00 945 William Johanson ( " " " ) 119.00 946 William Johanson ( " " " ) 101 .00 947 Theron Johnson ( " " " ) 102.00 948 Theron Johnson ( " " " ) 93.00 949 Pauline G. Jones ( " uu ) 51 .00 950 Kee Knuppenburg ( " " " ) 139.00 951 Mr. & Mrs. Victor Lazar ( " " " ) 64.00 952 Orson Ledger ( " " " ) 95.00 953 Orson Ledger ( uit " ) 60.00 954 Orson Ledger ( " " " ) 100.00 955 Esther McClary ( " " " ) 98.00 956 Rebecca Matthews ( " " ) 106.00 957 Rebecca Matthews ( " " " ) 101 .00 958 VOID -- 959 Bernice Miller ( " " " ) 57.00 960 Bruce Nelson & Diann Nelson ( " " " ) 116.00 961 VOID -- 962 Burr Ripley ( " • ' H ) 34.00 963 Robert Shannon ( " " " ) 62.00 CASH DISBURSEMENTS - SEPTEMBER 1978 - SECTION 8 - CON'T. Date Check # Vendor Amount 9/1 964 Harold Bennett (Rental Assistance Payment) 134.00 965 Harold Bennett ( " " " ) 42.00 966 VOID -- 967 Henry Theisen ( ) 39.00 968 Merton J. Wallenbeck ( " " " ) 81 .00 969 Merton J. Wallenbeck ( " " " ) 63.00 970 Mrs. Myron Wasilchak ( " " " ) 84.00 971 Myron Wasilchak ( " " " ) 104.00 972 Philip White, Jr. ( " " " ) 42.00 973 Philip White, Jr. ( " " " ) 118.00 974 Philip White, Jr. ( " " ) 116.00 975 Mary Magnano ( " " " ) 100.00 976 Edith Almann ( " " " ) 91 .00 977 Bill Hi:llick ( u " " ) 54.00 978 Bruce Whychules ( " " " ) 75.00 979 James Ciaschi St. ( " " " ) 27.00 9/11 980 Sharwill Garden Apartments ( " " " ) ' 250.00 $ 5,818.00 , L./ � ,. .5` tip F . " X +W; °a t .$ '`*!t aW, ,vy; 4" a4 '-k"'' i'"' `y` "lA�; _ ,^1, y•�rWk'�`'. ,.d.a- .. f` ". lit 44", r.401,3.• ;4. 7° r . rt' ,,,g. `per 1," ?t` a '' Ez tdMq,• a"4 � #, z• • ', -. } a}S, wa T&`�'w`R�.: d '� 4 ,' r'" 1.7f.'* J IAC A v. U SI A L T H O R Ty. 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: October 27, 1978 To: Mary Louise Battisti Executive Director From: Garfield Ellsworth Maintainer Subject; Monthly Report for October 1978. • Number Number of work orders issued: 107 Number of work orders completed: 75 Number of work orders outstanding: 32 Number of work orders that were tenant callins: 60 Number of work orders that were issued by Maintenance: 47 The following is in addition to Routine Maintenance and lawn care. 304 Third Street, 3 Bedroom, painted complete. 218 Fourth Street, 3 Bedroom, painted complete, unit was left very dirty. 301 Fourth Street, 4 Bedroom, painted complete. Twelve windows (on back order) were received and installed. Hancock Street Project - Gas warm air furnaces and hot water heaters were serviced in thirty-five (35) units. Control and safety checks were also completed. Fifth and Hancock Street - Installed 20' X 4' concrete pad for garbage bins. Respectfully submitted, 1610411, CSE LSC > Garfield Ellsworth Maintainer GE:ss V rd�r"y. 'rf'F` i 4• � 'Td' ; Y %a'3 i.P+•�• sr •-A' l ' > w a aa. t ,�y.,.r+`_*i ^- --77^"""' p,,�aF �/ rl it" �^ ,n tgyj't,f�OFS: n Sf a • hrr ; ;' t #' r r 1; �' :'' �;,'t ,' ;. t�:,r��,,,+1p�;4 i '� '�}i t T �%' 4..,.r r-'' aJ :r*:*,/,'''* f 1 ,, *`,, ^k Y'�k*u, '' 'r t i"',",; "1 t•Ylitit, �- 1i ',,' It �.. .11,!..'$' }r4.1 t"kIn g� . .` 41tr t--0,' Y' !�y 3��'.� i 411 � «. r c N. {"K :' V * a ti o-T , $' f' fia * a ° Kra t` ' } s' r '� fi -ti,,-;',„s„,,,,',4 t"s '.e4,4,'.1\1, 're., }�;,a ",.;s 'It, # '` a'.'a �,� •6 t ¢, y, i {l a ' t ,,,kyr - ; I '," a " ��' o ,` `� s ': ,, , . ' c 1 ropo . •yi;(§ 4 { r i 4 J: ,fig`(-NG y 11:q,,,,,:i-N.d.,M1�V' Y a 1,IP : ,r:6 .4,. '�t : L2° � � 'I .�. r a.. South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 26, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Section 8 Monthly Report for October 1978. 305 Applications received to date Applications rived in October 2 Certificates issued (not leased) 6 Units under lease 67 Units under lease this month 2 of the sixty-seven (67) leased units the following are represented: Disabled - Handicapped 16 Effic. 6 Elderly 26 1 Bdr. 23 White 55 2 Bdr. 20 Minority 12 3 Bdr. 14 4 Bdr. 4 The sixty-seven (67) leased units represent thirty-five (35) landlords. Respectfully 'submitted, , is I • , 4, Joseph M. David Tenant Relations Specialist JMD:psb y._.._.... __.._...,._ _.r . _ OUTREACH SI2ald.4.4.1 Date- 4Q - 2 - 7F Caseworker Tho. of Clients +I9 lo. of 'slew Clients / Family 4IElderly4,/ Closed S.¢4. S 5 0.T. Accumulated 0.T. Used Regular Hour , General Services Case Specific Duties Inquiries res IHA Services _ Prescreen __-1-__ Referrals received , _ Review cast: • Zefertals nye to other Forms ancien 42- Fill out Follow up on referrals 7 Interpret /1 Institutional Visits / Client advocate ___ VegourCe Pegnle Transportation to services o5 Tb. of Calls _CS_ I cca pang client to services 7 No. of Visits __ Infornal counseling GtoupIleetings rtking ap7ointments ma 1Dtl rs rryy�e^f Tr 7 "'�' Pbllcw tr�.), including verify . Casiunity gr receipt of services TenAnt Counci.' Office Duties Staff Testings Connuni.ty Awareness Conferences Radio & Newspaper announce- ments Speaking to groups _ Letters KY `ni *ECEIVED OCT 25 1978 WIGGINS, TSAPIS, HOLMBERG AND GALBRAITH -e ATTORNEYS AND COUNSELORS AT LAW 308 NORTH TIOGA STREET P. O. BOX 388 WALTER J.WIGGINS ITHACA. N. Y. 14850 TELePHONE STANLEY TIAPIM p039-1.771 LAURA H.HOLMMERG IARC CODE 411071 DIRK A.GALBRAITH ITHACA E73-8040 LAWRENCE MERGER October 24 , 1978 • Ms. Mary Louise Battisti Executive Director • Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Re: IHA - Johnson Dear Ms. Battisti: Please be advised that we represent Ms. Elisa Johnson. Ms. Johnson is willing to accept $280 in full satisfaction of any claim or claims she might have against the Ithaca Housing Authority and/or its personnel. Would you please advise me whether this is acceptable at your earliest convenience. Yours truly, j (:)••61044);"'". 44-a1,1 Grp •• Lawrence Berger LB:fjr cc: Ms. Elisa Johnson II . it MUSICIANS' PROTECTIVE UNION LOCAL 132 AMERICAN FEDERATION OF MUSICIANS ITHACA, NEW YORK 14850 — Chartered: March 12, 1901 — Tompkins and Schuyler Counties, except Groton Secretary OC t. 19, 1978 EDWARD J. MOORE, JR. 204 Lake Ave. 273-4313 Mary Louise Battisti, Chm. I.H.A. 800 S. Plain St. Ithaca, NY 14850 Dear Miss Battisti : The enclosed material was sent to all contact per- sons involved in current going projects. In a number of cases this has been through committees and not management. Accordingly, we wish to involve management in an awareness of our total programs and the financial drain. on Local 132. This past year, it cost the Local over $1500 to administer the funds. This has resulted, in part, for the depletion of all reserves. To reverse our financial situation, a 10% adminis- tration fee is being added to all projects. We are also actively seeking matching allocations or at least contributions from many Co-Sponsors. Some Co-Sponsors have made voluntary contributions in prior years. If a Co-Sponsor contributes, for example , $500, the MPTF funds wi J match that amount and give a total of $1000 in free music. . such as the 'State Parks mentioned in the enclosed letter. I have talked with Mrs. Kenfield and the only funds they have are obtained by 250 donations from resi- dents for refreshments at the monthly parties. I am therefor requesting the IHA to underwrite the 10% administration costs involved in furnishing music to the Hi Rise , and also consider making a yearly donation to the MPTF. C rdiAl ly, , . Secy, A ai Adm. RECEIVED COT 2 01978 "Live Music Is Best" } MUSICIANS' PROTECTIVE UNION LOCAL 132 — AMERICAN FEDERATION OF MUSICIANS ITHACA, NEW YORK 14850 — Chartered: March 12, 1901 — Tompkins and Schuyler Counties, except Groton Secretary Oct. 12 1 EDWARD J. MOORE, JR. 978 204 Lake Ave. 273-4313 To all MPTF Co-Sponsors Dear Friends : • For over 30: years Local 132 has been cooperating with the Music Performance Trust Funds of the Recording Industry in providing free music to Co-Sponsors, where the total emphasis was on Live Music. The MPTF Trustee allocates money on a geographical basis for qualifying projects. Most of the MPTF monies are distributed through the American Federation of Musicians as it represents, all of the. United States and Canada. Musicians performing on such projects are paid a minimum wage by the Fund. The MPTF resources have made it possible for Locals throughout the AFM to provide free music for millions on millions of music lovers, and a tremendous boost to the arts. In Tompkins and Schiiyler Counties alone , during the current fiscal MPTF year which ends April 30th, 1979, $25,000 will have been expended for such performance areas as Nursing Homes, Senior Citizen Centers, Demom�sst(tetions in High and Elementary School assemblies, Concefts by the Lake , Health and Correctional facilities, Music Therapy, Concerts on the Commons, Parades, Civic Functions etc. Expansion is planned in youth activities. Over the years, Local 132 has paid administration costs in • support of this program, but finances are now a problem. So as not to curtail the program and to provide for expan- sion, the Local has adopted a policy, effective Nov. 1, of requesting 10% of each performance cost from the Co-Sponsors to help defray expenses. The MPTF Trustee is also recommending that profit-making organizations, governmental agencies , etc. receiving pro- jects allocate matching funds. Token donations are sought from non-profit organizations . At one time , Tompkins County , through the Board of Representatives , contributed $1000 so projects could be continued at the County Farm. Some Co- Sponsors have made contributions in past years. "Live Music Is Best" K _ 2 This past summer, the New York State Parks Recreation Commission, through the regional office at Taughannock Falls State Park, allocated $500 for 15 performances at area State Parks. The project was most successful and • plans are in process for the 1979 programs. Besides the special projects that occur throughout the year, Local 132 provides groups on a monthly basis to the following: 1st Monday: Falls Senior Citizen Residence, Montour Falls 1st Thurs. : Newfield Senior Citizens • 2nd Wed. Reconstruction Home, Ithaca • 2nd Thurs. : Lakeside Nursing Home, Ithaca 3rd Tues. : Oak Hill Nursing Home, Ithaca • 3rd Wed. Tompkins County Farm, Perry City Rd. 4th Mon. Ellis Hollow Senior Housing, Ithaca 4th Wed. Ithacare , Ithaca Last Sun. : Long Term Ward, Schuyler Hospital, Montour Falls Last Non. : Titus Towers, Ithaca • Last Wed. Meadow House , Ithaca (temporary hold) Sept.Oct. : TC Senior Citizens Council We are currently working on a project with Dryden High School to provide musicians to work with the High School Chorus for a performance of Vivaldi ' s Gloria on Nov. 150. A concert and lecture of 12-Tone Music will be held at the County Library on Oct. 18. Three music demonstration Central School Assembly Programs planned for November. We are working with the City of Ithaca for a planned program of music in stores on the Commons during the Christmas season, etc. So at this point , I am requesting all Co-Sponsors to support us with a regular donation of 10%) of each performance cost. This will vary with the number of musicians performing. Many of the projects call for 5 musicians for example, and 10% would• be $14.10. . . 3 musicians would be $8.70. This would vary with the type of performance - dance , concert, parade , demonstration e I will be happy to confer with you at any time. I also wish to evaluate each project, review hours , days etc . and obtain your 1979 schedule by Nov. 1st , if possible. I can be reached every day at 273-4313 between 1 and 2 for certain, Mon.-Fri. ( ly , „. I ward A, Secret r ,y , Bus. Agt , MPT Chin. MUSIC PERFORMANCE TRUST FUNDS THE PURPOSE OF THE TRUST FUNDS IS TO PROMOTE "LIVE MUSIC" AND TO PROVIDE MUSIC WHERE MUSIC IS THE PRIME PURPOSE FOR PUBLIC ATTENDANCE. Recommendations for Projects for MPTF performances of the following types will NOT be approved: k" When admission is charged or there is a condition for admittance. 4: When donations, before, during or after performances are solicited. For composers' forums or performances to promote composers' new works. For a fund-raising activity regardless of the merit. For workshops, seminars, individual instructions or clinical type performances. For testimonials, proms, mixers, class reunions, commencement or graduation exercises, appreciation or award functions. For conventions, seminars, lectures of any organization. For a selective group - closed membership. For raffles. Where there is a requirement to purchase food or alcoholic beverages. Where there is sale of alcoholic beverages at a profit for charitable or other purposes. Where an A.F. of M. Local Union or Member of such Union acts as co-sponsor. It ,a, For sectarian or ecumenical religious services. .y . For church-connected feasts or holy days. Where the performance is recorded for commercial or private use. For live TV or radio broadcasts witnout the Trustee 's prior approval 60 • days in advance of performance. A performance to be taped for rebroadcast via TV or radio, either public or commercial. A performance where any commercial advantage is gained. A political rally, parade, meeting, convention, social function or celebra- tion for any political group, any business group or any Labor Union. For blood donors ' clinics. Where the expenditure for a performance is deemed excessive by the Trustee. Where the size of the musical group or the type of music is deemed innappro- priate for the audience to be serviced. TF-160 (Rev. 7/75) 401 fts.d Howard's Storm Windows 221 Sly Ave T' .O. Rox 1005 Co rn_i nt ,N .Y .111830 Date : October 5,1978 Job : 54-4 Housing Owner : Ithaca Housing Authority 800 S. Plain St . Ithaca, N.Y. We propose to install materials specified below: Ithaca Housing to provide : 1. Storm windows supplied by HUD approved vender. 2. Electrical supply. Howard's Storm Windows to install for the sum of $1267.09 dollars . 1. Storm Windows 151 units A. All units to be caulked. B. Screws to be aluminium or coated. Submitted by Howard F. Harvey Acceptance We accept the above proposal Firm Name Signature Date We ;i( ktl(,w 1 t.(11,(( 1,1w t•i•i•r I p1, of 1,1 1e ()r(II.t• (1(.;;(•r•1I)( (I herein rind will proceed with its execution. Signature Date . CORNELL LEGAL AID MYRON TAYLOR HALL II5133tC13:;S-D44 HACA. N. V. 14653 J ✓✓✓ 255-4196 .� October 3, 1978 Mrs. Mary Battisti Executive Directory Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Dear Mrs. Battisti: We represent Ms. Dawn Muckey who is a tenant of the Ithaca Housing Authority at 410 South Plain Street., On September 22, 1978, Ms. Muckey received a letter from you stating that her account was up to $182.00 and that unless she paid this amount by October 6, 1978, you would terminate her lease and begin formal eviction proceedings. Ms. Muckey has paid the balance of her September rent into an escrow account with Cornell Legal Aid. Before releasing this money to you; however, we want to resolve several areas of potential dispute. First, we believe that Ms. Muckey' s monthly rent of $151. 00 is too high because it fails to take into account Ms. Muckey's child care costs. Ms. Muckey must pay $25. 00 per week for the care of her four-year-old daughter while she works. According to Ithaca Housing Authority Regulations Section XII F (4). , such costs should be deducted from the "family income" used in determining the contract rent. • Second, we would like an itemized breakdown of the $182. 00 arrearage you claim Ms. Muckey owes. Third, you increased Ms. Muckey's rent from $52.00/month to $90.00/month in June, 1978, despite the fact that the Tompkins County Department of Social Services terminated her ADC payments at the end of May, 1978. We would like to know what the basis for this increase was. Representing Ms. Muckey, we are presenting these questions to you pursuant to Paragraph 1 of the I.H.A. Grievance Procedures which is entitled "Informal Settlement of Grievances. " The IHA Grievance Procedures are made a part of Ms. Muckey's lease in Paragraph 22 of that lease. We are confident that -all questions can be resolved satisfactorily through your informal settlement procedures. Very truly yours, CORN4LL LEGAL, AID bf By William Lyn Y'v . e ,. $I ..„0,,,, vv 7 ii M t• .., .d , '' a .'x,14 `}" rl+ + 7 t' ,�y a 'y. : a a?a •! 'ed 4_ ,. b''' .n'., 1 k,r,-" ♦ ..,... .,,,� Y 'i' °a, ' "171,14”b„,„.�I s 4 i+d'�,. .�1� �,' fM y_, i, ..°.�*•,' [* 7h It'., A a rry ar e' I, 4 a ' 4* ', k a dr - t.' ic:4 s3'` F x.:.rye A r R4 1 ;r 7 .'• e�:r 44,Y F 'w40 „ a 'fit 4 ,, b ;' R �N"V f i.. -�* ' '.,h .4. + •+ .av v,"'4 • •.< 0 ITHACA HOU &iNG AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 16, 1978 Mr. William Lynn Cornell Legal Aid Myron Taylor Hall Ithaca, New York 14853 Dear Mr. Lynn: This is in reply to your letter dated October 3, 1978. Following are replies to each 'of your questions: 1. Ms. Muckey did not advise us of child care expenses until Septembet 13, 1978, when she paid $ 100.00, on her rent and advised the Ithaca Housing Authority Account Clerk she would return on Friday, September 15, 1978. We expected her to return to our Office per her agreement. At that time she would have been advised that we require a notarized state- ment from the babysitter and her rent would be adjusted ac- cordingly. To date we have had no direct communication with Ms. Muckey. (copy of receipt attached) This is not acceptable and must be submitted on an Ithaca Housing Authority Form and notarized. 2. Breakout of arrearage is as follows: Rent/Late Charge _ Rec'd Amount . Balance May 1 rent of $ 90.00 $ 52.00 $ 38.00 June 1 rent of $ 90.00 128.00 June 2 52.00 76.00 June 5 late charge of $ 5.00 81.00 July 1 rent of $ 90.00 171.00 July 6 late charge of $ 5.00 176.00 July 25 50.00 126.00 August 1 rent of $ 151.00 277.00 August 4 151.00 126.00 September 1 rent of $ 151.00 277.00 September 6 late charge of $ 5.00 282.00 September 13 100.00 182.00 3. Increase in rent from $ 52.00 to $ 90.00 effective June 1978. • • -2- Ms. Muckey's rent was increased May 1, 1978. (Per attached interim rent adjustment sheet signed by Ms. Muckey and Mr. David and her budget sheet). On.July 5, 1978, Ms. Muckey telephoned our Office at 1:00 p.m. and advised our Account Clerk that she was called back to work at NCR and would no longer be receiving welfare. This was when we became aware that her ADC payments had been terminated. Since receipt of your letter I have contacted the Department of Social Services and requested a statement as to the date of termination. I have enclosed copy of same. Please note the effective date. At this time I also inquired as to the date her case was opened. Ms. Muckey had been on ADC from September 1977, acid never informed our Office of this. She had been receiving $ 240.00 monthly in- cluding the shelter allowance of $ 90.00, which is the housing rate set by the State and the Ithaca Housing Authority for a two bedroom apartment. • In other words, she had misrepresented her income to the Ithaca Housing Authority from September 1977, through May 1978. I respectfully refer you to Section II of the lease agreement. She has violated this section and was receiving $ 90.00 per month for eight months to pay a welfare rent when in fact she was paying $ 52.00 a month based on unemployment compensation. That is a difference of $ 38.00 or a gross amount of $ 304.00. In reviewing our policy and through further communications with Hud relating to welfare recipients versus returning to fruitful em- ployment, we have concluded that Ms. Muckey's rent of $ 151.00 should have become effecting on September 1, 1978 not August 1, 1978. Therefore the following adjustment will be made to her account: Rent/Late Charge Rec'd Amount Balance On July 30, 1978 $ 126.00 August 1 rent of $ 90.00 216.00 August 4 $ 151.00 65.00 September 1 rent of $ 151.00 216.00 Late charge of $ 5.00 221.00 September 13 100.00 121.00 October 1 rent of $ 151.00 272.00 Misrepresented income (8 months X $ 38.00) Difference between money received from Welfare and y! Rent paid is 30$.00 $ .5&8:00 Due 574-eo t . /-i . \-/ ♦ v -3- • I refer you to Section IX A and C and Section X B-1 of the State- ment of Policies Governing Admission to and Continued Occupancy of the Federally-Aided Low - Rent Housing Projects operated by the Ithaca Housing Authority. I am sending a copy of this letter to the Tompkins County Department of Social Services to advise them of this misrepresentation on the part of Ms. Muckey. I herein request you release the rent you are holding in your escrow account and have Ms. Muckey meet in an informal conference in my Office on Monday, October 23, 1978, at 2:00 p.m. K dly advise! i • • y("Louise Battisti Executive Director MLB:as Enclosures cc: Dawn Muckey Elizabeth Morris, DSS Department of Housing and Urban Development (y•rrsc� T :a � �---- I REGkIV to Fro 1 a wro , • Faic :„:44124,/ • 54• r 730 , , 1• ,,: ,:1 ' • • • • y92/ze-t) • INVIJN I•,I.•••••I•I•f.' r I'I•'1 •.IIJI•• •.r..•,1IN N/41•41,041..•••••••••••••••••••• • .._._.:_=rte.. .__...__.... �... .. �.._.- **t Ithaca Mousing Authority \.J""t; 4'-' ' 800 South Plain Street _ Ithaca, New York 14850 INTERIM RENT ADJUSTMENT ) � n6Tenant: 4ii .' i Date: l / !r ' Address: .41f!/ , if /. All Revision (Reason) : / ' ' iGe NelIMIIMIIIMIIMIWO Number in family: Q . _ income Source Rate, and Type Amount ,44 / A n r ,i ,e/ 11I g1 l mot '1 ) )54./i • . :... . . ..• •. • 0(7 . . . .. . . . ., Total income .7 /0•••• , % Deduction p2 1 •• / Minors @ 300 each .�iO • , i 0 her Exemptions: „or . .. ,1 . ) . . ft ' .1 ' h ii , ' I *' v . ' rffA Ifroi.II • Ide Income t ` /. . Monthly Rent Charge ?a Effective Date g e4 �� tune Petri - 1 „-- • Date j ,l, , , I 1� /, il 1.ii i 1 # At .,1 4k Ad Tenant ` at ons Spec i a I st Comments: , . ./ .4 A M J. .1 ki .. ',t 6 .i.►-i. / „ 1,40 7 Z_,Neret. cif, i i '/ IR )1 )r)7,7 TM .-. '�//4 .�L♦ I,'i. 'I ,IA . .AA i, 1I itAl . .I � Arearetio t. j \i/ ftp..IA*asset. �A!' ?'C.f �. . .. `�\ Cope Nome 1..../ Proyre� Case NurwMe HSI j ilt:'r ifj / � / BUDGET�WORKSHEET 110 1 A l I I ) 1 MI 2 c, % ) /)/2( 7' ,i ' ' .rata of New York D. 'Intent of Social Services f '-' i --• 1 ) Y' ��' 1 LIVINGOwn /_- FUEL SHELTER 0 Home Ancient (includes _tailing) C7-.%."./-y�- -; ,-, PERIOD (epblfy) ARRANGEMENTS No. Persons Restaurant Other Arrange. in in Hsehld 0 Allowance ❑ m.nt(speolfy) SECTION A. NF.Eps -_, SECTION D. EARNED INCOME Program Wage Earner•. Nome hem of Need Allowance Explanation T 1.Allowance J •( 1.Gross monthly Income --' 2.Shelter A 1 f`1Al• 2. Exemptions it t.04.)„,„,,,x,„) , 3.fuel for hooting 9.tools.Memos. etc.rsonal work j P (union dune. 1.RsstaureM Allowance 4. Personal work expense• e. Federal income tax 5.Room and board b.Stets Income tax d.Training e.Social security tax 7 Other(yecify) d. NYS disability insurance L.SUB TOTAL Pr 4B em li)tiIly e.Transportation PURCHASE REQUIREMENTS I. Lunch V.Homsmoker 0.Health Insurance Premiums 10.service h.Other(speolfy) service r 11.Child sane I.Other(specify) 12.Other(epeoffy) S.Court Ordered Support Payments (as verified) 13.Other(specify) 6.Total deductions (Add linen 2 thru 6) 14.TOTAL NEEDS i 7.NET APPLICABLE INCOME (num of items 0 thru 1S) ,in (1 minus 0) , J • SECTION B. INCOME SECTION E. OTHER INCOME Net Applicable income , Nature of DislribNien by Pretreat 1•(Ssolleq D.Mein T) Person's Nome inaclome Amountij * C aN 2.Other Income (Section E) r 1 ifl 1 t tint-v-PLi Bi.,--(, ICH"-- T, . or)t I 9Y. J 3.TOTAL INCOME (Item I plus 3) G&' >q0X' n ' 1,43 SECTION C. SURPLUS/DEFICIT AND GRANT f l 1,Surplus r1 3 s' 1 2.Deficit Clkib 3.Other than cash grant `)L1-- TOTAL OTHER INCOME ,1!"►-3 (Explain In"Remarks") [X 'ct „...' to •-or. , At �. REMAR KS r 4.Mat by cash grant L°....• -Pavia/of Cesb Grant 621 LAX vi .4 q t7/�l�� i Cesevrerker'a Signature Dote Signi / .,/• `� /-- 5~%31/9:4• __if)tiheS l: i. mi:4. 31r.. cd n • / 3. RECEIVED MAY 04 1978 '. :, , ;•( 1\ •, INSTRUCTIONS ON REVERSE MP OB79.3 \v r ir r f _'- SENDER; 1.DETACH YELLOW COPY • RECIPIENT: 1.WRI1 t REPLY AT BOTTOM 2.SEND WHITE AND PINK COPIES TO PERSON ADDRESSED 2.RETAIN WHITE COPY,RETURN PINK COPY TO SENDER I T. C. DEPT. OF SOCIAL SERVICES 1 Ill 10 , _ \&AA.— ""-Sk.. 108 E. Green Street . Ithaca, New York 14850 1\1`� . kgb%o RECEIVED ._�.._.._____.._ ._�___._... . _.__.._ OCT 1 0 1918 rDATE, I 'Cl. .'01c'e..lcT-A. _ ...... . _ . - k VA T, . C1.31' (k v .(.C Ccs�E._ l t`ra L' :•'('_""A A <`�k k.L_ *-1/43A'%S cx. 4m. t., Signed LI( tom.ilUJ/(0.0 • i TO DATE ; 1 R E _ • FOLD P L YSigned 11 x .b,�q1)y r a A `/ {. t,,,: c rkn,, -Y1q IY 1. ' ♦ '14' ' �,*0 * ' '.',. , ,,,. . ', s ' • ' ,A't • , ,. , .PO . - ITHACA _HOUSING AUTHORITY .. ‘ 800 South Plain Street Ithaca, N. Y. 14850 Phone 807-273-8829 /�17 Date: k,�'✓ CONFIDENTIAL INQUIRY • We are required; by Federal Law to verify the income and deductions of all individuals residing in the Ithaca Housing Authority. This is to deter- mine if a deduction for babysitting is eligible. ' Your name has been submitted by advising us that you provide care for their child/children for the fee of per week. Kindly furnish us with the informat,,ion listed on this form. For the Ithaca Housing Authority - (Title) Tenants Name Address ' 1. Date child service began 2. Basis of payment: Flat Rate ( ) Rate per hour $ Rate per week 3. Center care - provided to a child(ren) outside his/her own home in a group situation. Seven or more children are cared for and the facility is licensed by the State of New York. Yes No 4. Approved Homes .- care provided to a child(ren) outside his her own home in a family home, serving one or two children (including the provider's own children under the age of 14) . This type of care is approved by the local Department of Social Services. Yes No 5. In Home Care - provided to a child(ren) in his her own home by an approved provider. This is a formal "babysitting" agreement. Approval is given by the local Department of Social Services. Yes No 6. Certified family day care - provided to a children outside his/her own home in a family home serving up to 6 children (including the provider's own children under 14 years) . This type of care is certified by the local Department of Social Services. Yes No 7. Other. Yes No Please have this form notarized and return to the above address. Date Signature loo^''� 'M.,"I�' ,_ '4 N. .,�' i '� tt .•, l i1 .§s +44„ 6 .'A ,°* gar,e• S..r+ . + • ^. :Y 4* , . ► 'W+C.111,1 / 4 {'i R + 1.+40; '3`rM'. "! . t: 7 ,.'7�'yy +4,1'n r,� t , s W,+'M?" ,� 'i°NM' 'tii "' °!� ..`d ITHACA u HOUSING AUTHORITY 800 South Plain Street • Ithaca, N. Y. 14850 Phone 607-273-8629 October 17, 1978 • . Mrs. Elizabeth Morris Tompkins County Department of Social Services 108 East Green Street Ithaca, New York 14850 Dear Mrs. Morris: Please find enclosed correspondence and pertinent documents relating to Ms. Dawn Muckey, ,former client of Department of Social Services. Pleasereview to see if there has been fraud involved. R - I believe these people are abusing the system and should be taken to task for it. There are so many worthy and honest people collecting welfare that a case like this places a stigma on all involved. Kindly advise. Sincerely, Mary Louise Battisti Executive Director MLB:ss Enclosures , LJ u RECEIVED OCT 26 1978 TOMPKINS COUNTY DEPARTMENT OF SOCIAL SERVICES 108 EAST GREEN STREET • ITHACA. NEW YORK 14850 October 24, 1978 Mary Louise Battisti Executive Directory Ithaca Housing Authority 800 South Plain Street Ithaca, New York 14850 Dear Mary Louise, RE: Muckey, Dawn This letter will confirm Ms. Muckey's statement that she presented evidence to two of our Social Welfare Examiners (Jim Hennerty on 11-16-77 and Jill Weiss on 5-2-78) at Recertification that her rent at Ithaca Housing Authority was $52.00 rather than $90.Q0 per the schedule for welfare re- cipients. Due to an administrative misunderstanding the Examiners did not know that if the tenant was paying less than the schedule we would allow the lesser amount only. At the 5-2-78 recert appointment, Ms. Muckey did present a statement showing that her rent was being raised to $90.00 as of 5-1-78. Therefore, the amount of rent allowed for May and June 1978 was correct. We will try to be more diligent about sending your "budgets" for clients living at I.H.A. Close cooperation between our two agencies works to our advantage. We regret that the discrepancy in Ms. Muckey's rent was not discovered sooner. Please call on me any time. Sincerely, d-V‘r Eliz eth Morris Head Examiner EM:cc 4 ,,r w• t141, za a •4, '� �t,J a a " ate: 41 • (,-,1_'r t � M1:'k 0.01- } gi • G a, " r `TA* } ' r�k 4""4':11 �.... ".�,'r fi k - `t *;: .'2 Y ,h: '�& , ,„ x;;k .a", '1,1'44" AO Ort4t,,tittiti, V4, ..4s.1 16. YAiry Fes' , , Y` �f �,;� .(t $ ,..kn'' c , "�hd ti # t aC4 S f 1$,,, k R `f 1 Zµ - 5 d 4° iP� .4 3-,�r wC �Y }y � . A')¢ . �. ixi... .,� }�` �,va� s•'ir. 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 26, 1978 LA RESOLUTION #78-21 WHEREAS, the Ithaca Housing Authority is desirous of entering into a contractual arrangement for legal services under a retainer agreement and, WHEREAS, the Authority has negotiated such an agreement with William A. Lange, Jr. ,;Attorney for such services and, WHEREAS, the fee for such services has been established as Four Thousand Eight Hundred Dollars ($4,800) for the Fiscal Year 1978 - 1979 commencing 1 November, 1978, BE IT HEREBY RESOLVED, that the Retainer Agreement attached to and made hereby a part of this Resolution, together with the above indicated fee, is approved by the Authority subject to final approval by the Department of Housing and Urban Development. Secretary AGREEMENT FOR LEGAL SERVICES DURING MANAGEMENT FEDERALLY-AIDED LOW-RENT PUBLIC HOUSING PROJECTS AGREEMENT made and entered into this First day of November 1978 by and between ITHACA HOUSING AUTHORITY, in the County of Tompkins and State of New York, hereinafter called the "Authority", and William A. Lange , of Ithaca, in said County and State, herein- after called the "Attorney", WITNESSET H: WHEREAS, .legal services will be required by the Authority in connection with WHEREAS, said Authority desires to retain and employ said Attorney to act as attorney for said Authority and to represent it in all legal matters which may arise in connection with the business and management of said projects for the period beginning the first day of November 1978 and ending one year hence, to wit, the thirty-first day of October 1979 and WHEREAS, the Attorney desires to accept said employment as attorney and said Authority and to represent it in certain legal matters which may arise in connection with the business and management of said projects for the period as aforesaid; and WHEREAS, it is the intention and desire of said Authority and Attorney to comply with any and all existing rules, orders and regulations of the Department of •Housing and Urban Development; here- after referred to as "HUD"; NOW, THEREFORE, in consideration of the foregoing promises, it is mutually agreed between the parties hereto as follows: 1 . Employment: That the Authority hereby retains the Attorney as legal counsel for the said Authority and the said Authority hereby accepts said employment. -2- That the said Attorney shall : a. Attend meetings of the Authority and supervise the drafting of resolutions; b. Supervise, as to legality, the official minutes of the Authority. c. Give general advice and assistance to members and employees of the Authority with respect to Authority business; d. Give legal consultations to all parties having dealings with the Authority, in connection with its management business; e. Approve the legality of contracts and all pay- ments thereunder; f. Handle .all legal questions and matters of management arising under contracts of the Authority and rendering opinions on all matters submitted by the Authority; g. Handle all legal work in connection with advance, permanent and temporary note work not properly chargeable to Development. h. Give legal advice on all actions ex contractu and ex delicto; i . Appear for and represent the Authority in court in all litigated matters, excepting all extra- ordinary cases as hereinafter provided; j. Institute and bring to successful conclusion in court of original jurisdiction all actions for the recovery of possession of dwelling unit or for the collection of rent. 2. Compensation: (a) That the said Authority shall pay said Attorney for the above services the sum of Four Thousand eight Hundred Dollars ($4,800.00) • and, in addition, shall reimburse the Attorney for all reasonable and necessary expenses paid out or incurred by said Attorney on behalf of said Authority in render- ing the above services, subject to the provisions con- cerning compensation hereinafter set out in sub-paragraph (b) and (c) of this paragraph. (b) Whenever the Attorney is of the opinion that any litigation involving the Local Authority is extraordinary and beyond the scope of Paragraph 1 of this Agreement, he shall so notify the Local Authority. The Local Authority will then U -3- immediately submit the matter to the Public Housing Administration. If in the event any such litigation is, in the opinion of the Field Office Attorney of the Public Housing Administration, extraordinary, the Attorney shall, upon written request of the Local Authority, perform such extraordinary litigation which for the purposes of this Agreement, shall be considered extraordinary services. In the event the Field Office Attorney is of the opinion that such litigation will not comprise extraordinary services, then the Attorney shall perform the necessary legal services within the compensation hereinabove at sub-paragraph (a) provided. (c) In the event any litigation, as set forth in paragraph 2 (b) hereof results in an appeal , such appellate work by the attorney shall also be considered extraordinary services and the Attorney shall perform said services, if requested to do so, in writing, by the Local Authority. For such extra services, the Attorney shall be compensated thereof (in addition to the compensation hereinabove at sub-paragraph (b) provided) in such additional amount as may be agreed upon between the Local Authority and the Attorney, and as approved by the Field Office Attorney of the Public Housing Administration. 3. Nothing in this Agreement shall prevent the Local Authority from engaging for the extraordinary services herein set forth the services of a member of the Bar of the State of New York (herein called Special Counsel) other than the Attorney when, in the opinion of the Local Authority and the Field Office Attorney of the Public Housing Administration the engagement of such Special Counsel may be to the interest of the Local Authority. Upon the engagement of such Special Counsel , the Attorney agrees to turn over to such Special Counsel all, pleadings and papers then of record with him, the Attorney, and thereafter shall not be entitled to any additional fees or compensation in connection with his, the Attorney's participation, if any, in the case. \re/ -4- 4. The Attorney shall furnish the Field Office Attorney of the Public Housing Administration without extra cost therefor, three (3) copies of all pleadings, answers, and briefs of both Plaintiff .and Defendant in all litigation in which. the Local Authority is a party except routine eviction actions and suits for arrears in rents. 5. The Authority and Attorney agree to be bound by and do hereby bind themselves insofar as the services required of the Attorney pursuant to Paragraph 1 hereof and payment therefor .by the Authority pursuant to Paragraph 2(a) hereof are concerned, to the rules and regulations set down and approved by, and in, the Public Housing Admini- stration's Low-Rent Housing Manual . 6. No member, officer, or employee of the Local Authority during his tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds therefor. 7. No member of or Delegate of the Congress of the United States of America or Resident Commissioner, shall be admitted to any share or part of this Contract or to any benefits which may arise therefrom. 8. Nondiscrimination. In connection with the work under this Agreement, the Attorney shall not discriminate against any employee or applicant for employment because of race, creed, color or national origin. The Attorney shall take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to race, creed, color or national origin. Such Action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay of other forms of compen- sation; and selection for trading, including apprenticeship. IN WITNESS WHEREOF, the parties heretofore have hereunto set their hands and seals the date first mentioned above. ITHACA HOUSING AUTHORITY By: -5- (SEAL) ATTEST: WITNESS: Attorney yr•w X ',,. L.'Sk-, ✓'+r- i ,ya .ye' r^, q, v xa ,, $""'s}. „,"44,411c,„."s }ti f s iY d'a^::'+ M.'. .-. +,. ya 11.y .,. ',17 `s � �Q ice. rt • ri ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 October 26, 1978 LA RESOLUTION #78-22 WHEREAS, the Department of Housing and Urban Development has verbally instructed the Ithaca Housing Authority to declare vacated Tenant Accounts Receivable defunct as of October 31 , 1978. NOW THEREFORE BE IT RESOLVED, that the Ithaca Housing Authority does hereby declare these accounts, in the amount of $2,013.93 non-collectible debt losses and, through this resolution, writes off said amount from the Accounts Receivable. BE IT FURTHER RESOLVED, that judgements filed against individuals owing rent and other monies to Ithaca Housing Authority, will not be eligible for readmission until said judgements are satisfied. Secretary VACATED ACCOUNTS RECEIVABLE AS OF 10/31/78 Rent Card # Name Amount 1 A. Christie $308.39 14 D. Holly 654.21 16 N. Fields 128.09 35 P. Weems 58.02 48 J. Cummings 124.53 68 G. Bennett 396.41 88 J. Massaro 154.28 105 C. Hockenberry 190.00 $ 2,013.93 V ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, New York 14850 BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS DECEMBER 7, 1978 AGENDA ROLL CALL MINUTES OF PREVIOUS MEETING November 2, 1978 REPORTS: A. Chairman, Tenant Council (1) Titus Towers (2) Northside (3) Southview B. Tenant Relations Committee C. Attorney's Report D. Chairman E. Executive Director F. Tenant Relations Specialist G. Financial Report H. Maintenance Report I . Section 8 Coordinator J. Outreach Worker OLD BUSINESS: (A) Bids on Hector Street (B) Proposal for feasibility study from O'Brien & Taube on Hector Street NEW BUSINESS: A. Proposals from O'Brien & Taube for (A) Hancock Housing Attic Insulation & Ventilation (B) Alterations to Titus Tower COMMUNICATIONS: • Letter of resignation from Chester Rawa BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 PRESENT: Viola Scott, Chairman, Gregory Kasprzak, Chester Rawa, Donald Slattery, Susan Fine, William Lange, IHA Counsel Mary Louise Battisti , Executive Director ABSENT: John Crowley, Elester Cunningham GUESTS: News Media Margaret Jones - Staff member CALL TO ORDER: Vice Chairman called the meeting to order with a quorum present. Vice Chairman welcomed Mr. William Lange, newly elected Attorney to the Board of Commissioners of the Ithaca Housing Authority. APPROVAL OF MINUTES: Mr. Kasprzak made a motion, seconded by Mrs. Fine that the following minutes be accepted: regular monthly meeting of September 7, 1978 and regular monthly meetings of October 5, 1978• Ayes 5 Nayes 0 REPORTS: Titus Towers - No report. Northside - Mrs. Scott informed the Board that she received a check from Cornell for a $100.00 from the cook out they held for the children. The check has been deposited in the account until the money can be divided up for the number of children on each site. Mr. Kasprzak made a motion, seconded by Mrs. Fine that a letter be sent to Cornell thaking them for the money and that it will be used wisely. Ayes 5 .Nayes 0 Mrs. Scott informed the Board that we are still having problems with the children going in the laundry mats. Mrs. Scott stated that when the keys have been borrowed, they have been duplicated and we have no idea how many keys have been made. Mrs. Scott stated that when we get new machines • �.J -2- \./ BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 Northside (continued) we will have a certain number of keys made so that they can not be duplicated. Mr. Kasprzak recommended that the locks be changed on the laundry rooms. Mrs. Scott stated that the outsides of the buildings are looking very good. Southview = Mrs. Jones informed the Board that they have had one small meeting to make plans for the fall and winter. They just had a very success- ful Halloween Party, about thirty-one children attended the party. They are getting ready for their annual meeting for elections next month. The elec- tions are going to be a little different than last years election to see if they can more interest this year. TENANT RELATIONS COMMITTEE: No questions or discussion. ATTORNEY'S REPORT: Mr. Lange stated that he has prepared a change of Counsel forms on three cases that Mr. Stolp and I decided that needed to be changed. The papers have already been executed and need to be executed by Mrs. Battisti . Mr. Lange stated that he has done some checking on the legislature for the note issue, but the legislature is still in session. Mr. Lange stated that he must signthe papers within three days of the date of the issuance of the notes and send a telegram the day of the issuance. Mrs. Battisti informed the Board that she had met with Mr. Lange one afternoon. Mrs. Battisti stated that they told her not to hold up the papers waiting for the form that it can be sent later. CHAIRMAN'S REPORT: Mrs. Scott stated that she felt it would be nice if the Commissioners could attend some of the Tenant Council meetings so that the tenants could meet the Commissioners . Mr. Slattery stated that at one time the monthly board meetings were held in the community rooms on the different sites. Mr. Kasprzak made a motion, seconded by Mrs. Fine that the future meet- ings of the Board be rotated on the different sites and that the Board of u -3- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 CHAIRMAN'S REPORT (continued) : Commissioners be notified accordingly of the meetings. Also the Tenant Committees to notify the Board members of their meetings so the Commissioners could try to attend. Ayes 5 Nayes 0 Mrs. Fine asked if an orientation was planned for new Commissioners and a tour of the different sites. Mrs. Battisti stated that it hasn't been a policy, but it would be a very good policy. Mrs. Scott stated that she and Mrs. Battisti enjoyed themselves very much at the two conferences they atteded. Mrs. Scott asked the Board members to look over the material that she collected from the conference. At the conference there were many questions regarding the Commissioners. They would like to have workshops for the Commissioners, but they were turned down. Mrs. Scott stated that she was sorry it was turned down because she felt that it was needed. Mrs. Battisti stated NAHRO took the time to prepare all of the material for the Commissioners to have a workshop on a national level . At the con- ference it was requested that the Commissioners sell public housing instead of an Executive Director staff. At the New York State convention, the Execu- tive Directors voted down on the workshops for Commissioners. The motion was to have a workshop to define what the responsibilities of a Commissioner are and what the responsibilities of an Executive Director are. In NAHRO Letter #42 it points out what went on at the National Conference. EXECUTIVE DIRECTOR: Mrs. Battisti informed the Board that the budget, the performance fund- ing schedule and the end of the year financial reports have been prepared. The Board will have to have a work session on the budget for any amendments or imput. Mrs. Battisti stated a Special Meeting needs to be held within the next ten days to pass the budget. This year will show that we will not require as much subsidy as in the past. Mrs. Battisti stated that we have readvertised for the Hector Street renovations. The bid opening will be November 16th, 1978, at 3:00. Mrs. Battisti informed the Board that there has been alot of vandalism on Hancock Street in the Community Room. Mrs. Jones informed the Board that the doors were broken into, the bottom portions of the windows were -4- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 EXECUTIVE DIRECTOR (continued) : broken into, they tried to break into the storage room, there may, be some carpeting missing and the Community room itself was disturbed. The police department was notified and a report was made by the maintenance staff. Mrs. Battisti recommended that the Community room be secured until some structured, organized activities are planned. The maintenance staff has secured the building insofar as to change the locks and install dead bolts. We do not know who has keys to the community room. We have not been able to keep windows in the building so boards have been put up and the boards have been kicked out. Mrs. Scott went to the community room one night and found some children in the building. Mr. Kasprzak asked if the building would be locked from five o'clock and over night or locked for twenty-four hours? Mr. Slattery stated that the locks should be changed, the keys stamp- ed do not duplicate, secure the building under a twenty-four hour basis and have someone responsible for the keys. The community room should be opened during the day if there is a structured program. Mrs. Scott stated that her son opens the community room a couple of nights a week for the children, but there are no programs set up. The only thing that went on during the month of October was a dinner. The food left over from the dinner was thrown all over the building. The furnace room had been broken into and the thermostat was turned all the way up. Mrs. Scott feels that this will get parents a little more in- volved in what ishappening at the community room. Mrs. Fine suggested that the community room be reopened when the Tenant Council requests it. Mr. Kasprzak moved that the Northside Community building be closed until the time that the Tenant Committee is organized and the building ' be opened at their discretion withour further approval of the Baord. Mrs. Fine seconded that there be a rewording of the motion. Mrs. Fine suggested that it be closed until such time that the Tenant Council requests to the Chairman of the Board that it be reopened. Mrs. Fine made a motion, seconded by Mr. Kasprzak that the building be closed and secured until such time, that the Tenant Council shall meet and arrive at plans for its use and approval of the Chairman. Ayes . 5 Nayes 0 -5- BOARD 5-BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 TENANT RELATIONS SPECIALIST: Mr. Slattery stated that the report is showing the number of vacancies. Mrs. Battisti informed the Board that the Annual inspecitons have been completed by Mr. David and Mrs. Jones. It is very interesting to note the difference in the Annual reports from one year to the next. Our first in- spections two years ago showed a large percentage of unsatisfactory house- keeping and maintenance. Last year it improved and this year out of all of the inspected units there were only nine that were unsatisfactory. The residents are really keeping their apartments very nice and it is starting to show in the reports. Mr. Kasprzak asked if there would be anyway to encourage people to maintain their homes under a "very clean basis" and if there would be a way of recongnizing these people on a public basis to encourage the others to "compete"? Mrs. Battisti stated that sometimes a person's apartment is unsatis- factory for a reason. We are trying to analyze what the problem is and see if they need some assistance. We are trying to set up sessions with the Department of Social Services to teach them how to maintain their homes. We send letters to every person commending and thanking them. Mr. Kasprzak asked if these peoples names could be mentioned in the news letter? Mrs. Battisti stated that people could find that to be very demean- ing. Mrs. Scott stated that she has received telephone calls from tenants saying they received a letter from the IHA thanking them for the condition of their apartment. Mrs. Battisti stated that when a tenant does move into the private sector that there is no better reference than to have a letter from the Ithaca Housing Authority. FINANCIAL REPORT: Mr. Slattery asked if the check in the amount of $6,546.00 is an annual check? Mrs. Battisti stated that it is a monthly check and that it is our subsidy. Mr. Kasprzak asked whether the amount of the check is considered high or low? Mrs. Battisti stated that the last year we received a subsidy in the -6- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 FINANCIAL REPORT (continued) : amount of $130,000.00. We received two checks substantially and then month- ly. The subsidy is figured on projected income rental and on expenditures utilities. Based upon the budget and the preformance funding schedule, HUD then picks up the difference between the deficit and to keep us solvent. Mr. Slattery asked if we do our purchasing within the City of Ithaca? Mrs. Battisti stated that we purchase a great deal of our maintenance supplies from the Creed Company. They are on the consolidated blanket list that you buy it under the government prices. If we can buy it locally under competitive pricing then we will purchase it. MAINTENANCE REPORT: The maintenance report was reap aloud by Mr. Slattery. Mr. Slattery asked if the 20' X 4" concrete pad for the garbage bins was completed by our maintenance men. Mrs. Battisti stated that it was done by our own maintenance men. Mrs. Scott stated that the work had been done on Hancock Street and it is really nice. SECTION 8 COORDINATOR: Mr. David's report was read aloud by Mr. Slattery. Mrs. Fine asked if it would be possible for her to see a map with the units pin pointed out. Mrs. Battisti stated that we are having brochures made up and in the main office we have a map with all the units pin pointed to exactly where each and everyone of them are located. OUTREACH WORKER: Mrs. Jones stated that going on the inspections with Mr. David that she was very pleased with the results. Mrs. Jones stated that when pass- ing out the inspection notices many tenants stated that the inspection could be done immediately. According to Mr. David's report there has been an improvment and it wasn't because they were given fourty-eight hour notice. The cleaning is becoming a part of their everyday attitude. BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 A OUTREACH WORKER (continued) : Mrs. Jones stated that we are very busy with tenants from one end of their life to the other end. The tenants are starting to feel comfortable to call the office for help. The mothers group has had one small meeting this month. • Mrs. Fine asked Mrs. Jones what is the catagory of Resource People and what are the workshops? Mrs. Jones stated that the workshops are meetings that she attends to talk about how agencies can get together to help parents and children as a team approach. The Resource People are places that can be contacted to get help for people who need help. OLD BUSINESS: Approved letter from HUD Dated September 8, 1978. Mrs. Battisti stated that she received the letter from HUD approving the twenty units set aside for the Section 8 Program. Last May the Ithaca Neighborhood Housing Service were allocated twenty units, they were the only Neighborhood Housing Service in the New York State that was allocated Section 8 units. We signed a memorandum agreement with the Ithaca Neighbor- hood Housing Service that IHA would manage and administratively run the program. All of the required papers were sent in May and we never heard from HUD even though we continued to write letters. We were receiving letters from the Reinvestment Task Force out of Washington regarding the twenty units and they were the ones that had given us the allocations. We were notified that it was approved in the amount of $43,068.00. As soon as the contract is forwarded to us the Board will execute it and we will proceed with renting up the units. Arthur Pierce will send the people to us from the target area. The rent up will be five units per quarter. If Mr. Pierce can' t come up with five families within the quarter we will be able to issue the certificate to anyother person within the City, but priorty will be for families in the target area. NEW BUSINESS: Letter from Musicians' Union - Dated October 19, 1978. Mrs. Battisti stated that once a month the musicians come in and pre- �./ -8- BOARD 8-BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 • NEW BUSINESS (continued) : sents a musical program for the Senior Citizens. They are requesting that the co-sponsors come up with monies to help defray the cost. Mr. Moore stated in the letter that he spoke with Mrs. Kenfield and the, only funds the have are obtained by 25t donations from residents. Mrs. Battisti stated that IRA gives money to every Tenant Association to use for anything they want. The Titus Towers Tenant Association has close to $2,000.00 in their treasurery and that is for them to use so that they won't have to ask the IHA for money. Mrs. Battisti recommends that if the tenants want the musicians to come that they should pick up the costs themselves. Mr. Kasprzak made a motion, seconded by Mrs. Fine that the letter be transmitted to the Titus Towers Tenant Committee for Consideration. Ayes 5 Nayes 0 Mrs. Fine pointed our that the letter isn' t talking about large amounts of money and it might be very appropriate for the tenants to work out regular donations or fees. Proposal from Howard Harvey - Dated October 5, 1978. Mrs. Battisti stated that the windows that were installed on 54-1 were purchased through the HUD Consolidated blanket order. The only one that submitted a proposal was Howard Harvey. This proposal is for 54-4 for in- stalling 151 units for the sum of $1 ,267.00. Mr. Kasprzak asked if the amount is comparable to his previous costs? Mrs. Battisti stated that this one is a little less. On 54-4 we don't have to have the extentions built in and it will be a very simple installa- tion. He will be able to start November 13th. Mrs. Battisti stated that she would like to have it done as soon as possible so that we won' t be losing heat from the second floor windows. Mr. Slattery asked if we are to pay them after the work is done and everything is satisfactory? Mrs. Battisti stated that on the last job he didn't ask for progress payments at all . Mr. Kasprzak made a motion, seconded by Mrs. Fine to accept the pro -9- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 NEW BUSINESS (continued ) : posal from Howard Harvey as stated in his proposal for October 5, 1978• Mr. Slattery asked if we advertised for this job and if we didn't should we? Mrs. Battisti stated that we didn' t advertise and that the only time we have to advertise for bids under the new law is if it would exceed $5,000.00. Ayes 5 Nayes 0 ' RESOLUTIONS: LA RESOLUTION #78-21 WHEREAS, the Ithaca Housing Authority is desirous of entering into a contractural arrangement for legal services under a retainer agreement and, WHEREAS, the Authority has negotiated such an agreement with William A. Lange, Jr. , Attorney for such services and, WHEREAS, the fee for such services has been established as Four Thousand Eight Hundred Dollars ($4,800) for the Fiscal Year 1978 - 1979 commencing 1 November 1978, BE IT HEREBY RESOLVED, that the Retainer Agreement attached to and made hereby a part of this Resolution, together with the above indicated fee, is approved by the Authority subject to final approval by the Department of Housing and Urban Development. Mr. Slattery made a motion, seconded by Mr. Kasprzak that Resolution #78-21 be accepted. Ayes 5 Nayes 0 LA RESOLUTION #78-22 WHEREAS, the Department of Housing and Urban Development has verbally instructed the Ithaca Housing Authority to declare vacated Tenant Account Receivable defunct as of October 31 , 1978. NOW THEREFORE BE IT RESOLVED, that the Ithaca Housing Authority does -10- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 RESOLUTIONS (continued) : hereby declare these accounts, in the amount of $2,013.93 non-collectible debt losses and, through this resolution, writes off said amount from the Accounts Receivable. BE IT FURTHER RESOLVED, that judgements filed against individuals owing rent and other monies to Ithaca Housing Authority, will not be eligible for readmissionuntil said judgements are satisfied. Mr. Slattery made a motion, then withdrew his motion. Mr. Kasprzak made a motion, seconded by Mrs. Fine that Resolution #78-22 be accepted. Mr. Lange feels that the last paragraph should be reworded. Mrs. Fine suggested that it be changed to BE IT FURTHER RESOLVED, that where judgements are filed against individuals owing rent and other monies to the Ithaca Housing Authority, such individuals shall not be eligible for readmission until said judgements are satisfied. Mr. Lange agreed with the change and feels that it will clarify as to what our intentions are. The motion was amended and changed to BE IT FURTHER RESOLVED, that where judgements are filed against individuals owing rent and other monies to the Ithaca Housing Authority, such individuals shall not be eligible for readmission until said judgements are satisfied. Ayes 5 Nayes 0 Discussion followed. Mrs. Fine asked if this is an ordinary procedure at some point during the year? Mrs. Battisti stated that our Fiscal year starts November 1st and on October 31st we have to write it off so we can start out without carrying it over from month to month. Mrs. Fine asked if at the end of the year if the accounts written off are from the previous month if it falls within that fiscal year or do they have to be carried so many months? Mrs. Battisti stated that any vacated tenants up through October 31st will be written off. L./ ../ -11- BOARD OF COMMISSIONERS REGULAR MONTHLY MEETING TITUS TOWERS NOVEMBER 2, 1978 RESOLUTIONS (continued) : Mr. Slattery asked if there would be any possibility to collect any portion of the $2,013.93. Mr. Lange stated that it would be possible to collect and the writing off doesn' t have anything to do with collecting the money. ADJOURNMENT: Inasmuch as there was no further business to discuss, motion made by Mr. Kasprzak, seconded by Mr. Slattery, that the meting be adjourned. , "" r w-' - e':,'w. tr,,'71 i, ,.z ,.-,p.. 16 '.*1N1► yr _ X A+ . ,t!. 0 ri>. ler ITHACA HOUSING AUTHORITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: November 29, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Monthly Report for November 1978 Vacancies: #703 Titus Towers - One Bedroom #704 Titus Towers - One Bedroom 503 Hancock Street, apt. #7 - Two Bedroom 214 Fourth Street - Four Bedroom 302 Third Street - Four Bedroom Number Tenants tentatively being selected for placement: 3 Tenants that were selected and placed: 4 Inspections made on prospective tenants (applicants) : 2 Inspections made on present tenants: 1 Inspections made on tenants moving out: 4 Respectfully submitted, )141t1 /2.'' •/ %' Y-( Josey M. David Tenant Relations Specialist JMD:ss ITHACA HOUSING AUTHORITY FINANCIAL REPORT As of October 31 , 1978 Checking Accounts Regular Account $ 47,689.26 Section 8 4,732.93 $ 52,422.19 Savings Accounts Escrow and Security Deposits 14,726.27 Vintage Savings 35,493.46 50,219.73 Certificates of Deposit Certificate #26 25,000.00 Certificate #27 100,000.00 Certificate #28 (Modernization Funds) 10,000.00 Certificate #29 (Modernization Funds) 3,500.00* Certificate #30 (Modernization Funds) 25,000.00 Certificate #31 25,000.00 Certificate #32 (Modernization Funds) 2,000.00 190,500.00 Accounts Receivable (19 Tenants) Rent Other One Month 301 .27 23 0 535.27** Over One Month 209.30 29.00 238.30 773.57 Vacated Tenants Accounts Receivable (1 Tenant) 101 .00*** $ 294,016.49 PLEASE NOTE: A check in the amount of $6,546. is received monthly from HUD. Accounts Receivable thru October 31 , 1978 Arrears as of 9/30/78 $ 2,695.28 Adjustments made 9/30/78 109.00 2,804.28 Rent roll charges for October 21 ,772.39 Other charges for October 267.00 24,843,67 Advance payments from last report 4,727.75 Rent collected during October 21 ,232.67 Other charges collected during October 203.00 Advance payments included in above (4,208.25) (21 ,955. 17) Adjustments for current period (2,013.93) Total Accounts Receivable as of October 31 , 1978 $ 874.57 *$148.47 of this amount belongs 'to the General Fund. **$291 .00 of this amount is to be paid by Social Services. ***$101 .00 of this amount is to be paid by Social Services. r CASH DISBURSEMENTS - OCTOBER 1978 Check # Date Payee Amount 7097 10/5 Mary Louise Battisti (9/22/78 thru 10/5/78 Payroll Period) 469.08 7098 Earl D. Brennan ( " " " ) 256.97 7099 Penny S. Burlingame ( " " " " " ) 181 .57 7100 Joseph M. David ( " " " " " ) 325.68 7101 Garfield G. Ellsworth ( " u u u " ) 322.98 7102 Margaret Jones ( " " " " " ) 222.71 7103 Edwin. H. Kirchgraber ( " " " " " ) 306.55 7104 Sybil S. Phillips ( " " " " " ) 258.49 7105 Darrell A. Rhoads ( " " " " " ) 308. 10 7106 Allan E. Simon ( " " " II " ) 258.51 7107 Sharon D. Smith ( " " " " " ) 201 .14 7108 Tompkins County Trust Company (Bonds - Employee) 18.75 7109 Tompkins County Trust Company (FWT for 9/22/78-10/5/78 Pay Period) 397.60 7110 Ace Security Control (Maintenance Materials) 30. 18 7111 Mary Louise Battisti (Travel expenses for conference on 9/20/78) 37.78 7112 Bishops Home Centers (Maintenance Materials) ' 7113 Donohue-Halversin, Inc. (Maint. Mat. ) 270.35 7114 Agway-Inc. (Ma4nt. Mat. ) 31 .63 7115 Anderson Rent,A11 .(Maint. Mat..) 21 .00 7116 The City of Ithaca (Water & Sewer) 1 ,875.28 7117 Barber-Coleman Company (Maintenance Contract) 511 .50 7118 Fall Creek Upholstering (Office chair) 50.00 7119 Grossman's (Maint. Mat. ) 23.96 7120 H. E. P. Materials Corp. (Maint. Mat. ) 22. 16 7121 IBM (Office Equipment) 774.00 7122 The Ithaca Journal (Advertising) 55.08 7123 Ithaca Photo, Inc. (Office supplies) 14.60 7124 Kex Copy Products, Inc. (Office supplies) 208.24 7125 Midstate Elevator Co. , Inc. (Maintenance Contract) 1 ,084.00 7126 NYS E & G (Electricity S Gas - all projects, 8/23/78-9/22/78) 4,964. 15 7127 New York Telephone (9/13/78 billings) 255. 18 7128 Paolangeli Contractor Inc. (Maint. Mat.) 75.00 7129 Perkins Automatic Heating, Inc. (Maint. Mat.) 130.80 7130 Race Office Equipment Co. , Inc. (Office Supplies) 34.62 7131 S. & A. Auto Electric (Maint. Mat.) 41 .80 7132 S. & P. Welding (Maint. Mat.) 456.55 7133 Smith's Pro Hardware Inc. (Maint. Mat.) 6.00 7134 Telephone Answering Service (Night emergency for October 1978) 35.00 7135 Weather-Master Company, Inc. (Storm Windows, NY 54-1 ) 9,154.39 7136 Ithaca Housing Authority - Petty Cash (8/25/78-10/4/78 reim.) 53.90 7137 Mary Louise Battisti (Travel advance for Seattle, Wash. conf.) 170.00 7 138 Roosevelt Hotel (Seattle Conference, Mrs. Battisti , Viola Scott) 240.46 7139 10/11 NYS Social Security Agency (FICA for quarter ending 9/30/78) 3,226.45 7140 10/13 NAHRO Publications (Office Publications) 8.00 7141 NYSARHO (Conference registration) 175.00 7142 10/16 U. S. Post Office (Postage) 75.00 7143 NYS Unemployment Insurance (Third quarter contributions) 524.53 7144 10/19 Mary Louise Battisti (10/6/78 thru 10/19/78 Payroll Period) 469.08 7145 Earl D. Brennan ( " " " " " ) 255.91 7146 Penny S. Burlingame ( " . " " " " ) 206.65 7147 Joseph M. David ( u " " " " 325.68 7148 Garfield G. Ellsworth ( " " u u u ) 321.33 7149 Margaret Jones ( u " II " ) 239.72 7150 Sybil S. Phillips ( " u " u u ) 258.49 CASH DISBURSEMENTS - OCTOBER 1978 - CON'T. Check # Date Payee Amount 7151 10/19 Darrell A. Rhoads (10/6/78 thru 10/19/78 Payroll Period] 292.78 7152 Allen E. Simon ( " " " " " ) 281 .89 7153 Sharon D. Smith ( " " " " " ) 201 .15 7154 Tompkins County Trust Company (FWT for 10/6/78-10/19/78 Pay Period) 383.30 7155 NYS Income Tax Bureau (SWT for October 1978) 237.20 ' 7156 Tompkins County Trust Company (Bond for employee) 18.75 7157 Joseph M. David (Travel expense allowance for October 1978) 40.00 7158 Garfield G. Ellsworth (Tr. exp. allowance for October 1978) 40.00 7159 A-Arrow Exterminating Co. (Maintenance Materials) 165.00 7160 Blaine Window Hardware (Maint. Mat.) 35.34 7161 The Bond Buyer (Advertising) 28.26 7162 B. & W. Supply Company (Maint. Mat.) 11 .50 7163 The Carey McKinney Group (Insurance) 146.00 7164 Community Development Services, Inc. (Subscription) 107.50 7165 Cramer's Auto Parts, Inc. (Maint. Mat.) 46.60 7166 Creed Co. (Maint. Mat.) 56.92 7167 Crown Products (Maint. Mat.) 337.59 7168 Ellsworth's (Maint. Mat.) 21 .00 7169 Exxon Company, U.S.A. (Maint. Mat.) 49.60 7170 Haverstick & Company, Inc. (Maint. Mat.) 17.01 7171 Pepsi-Cola Elmira Bottling Co. , Inc. (Soda machine, Titus Towers) 35.75 7172 Department of State (Notary Fee) 10.00 7173 10/20 Department of State (Notary Fee) 10.00 7174 10/23 Gloversville Housing Authority (Conference on 11/15/78) 11 .00 7175 10/25 Continental Assurance Company (NYS Disability Benefits) 196.96 7176 NYS Employee Health Insurance Pending Acct. (December Premium) 582.46 $ 34,578.02 CASH DISBURSEMENTS - SECTION 8 - OCTOBER 1978 Check No. Payee Amount 981 Jane Allen (Rental Assistance Payment) $ 75.00 982 Edith Almann ( " " " ) 91 .00 983 Abbott Associates ( " " " ) 70.00 984 Abbott Associates ( " " " ) 132.00 985 Abbott Associates ( " " " ) 148.00 986 Abbott Associates ( " " " ) 30.00 987 Abbott Associates ( " " " ) 25.00 988 Abbott Associates ( " 11 " ) 51 .00 989 Abbott Associates ( " " ) 55.00 990 Abbott Associates ( " " " ) 29.00 991 Abbott Associates ( " " " ) 119.00 992 Abbott Associates ( " " " ) 47.00 993 Abbott Associates ( " ` " " ) 88.00 994 Abbott Associates ( " ' ) 104.00 995 Abbott Associates ( 11 " ) 106.00 996 John S Joyce Barney ( " " " ) 63.00 997 Rudolph Christopher ( " " • " ) 80.00 998 James Ciaschi Sr. ( " " " ) 27.00 999 Freda Deloule ( " " " ) 91 .00 1000 Leona Drader ( " " " ) 108.00 1001 Leona Drader ( " 11 " ) 147.00 1002 Edith Egbert . ( " ) 136.00 1003 Edith Egbert ( " " " ) 85.00 1004 William Gerber ( " " " ) 101 .00 1005 Vincent Giordano ( " " " ) 88.00 1006 Bill Hillick ( " " " ) 54.00 1007 Bill Hillick ( " " ) 72.00 1008 Bill Hillick ( " " " ) 77.00 1009 Glenn Hubbell ( " " " ) 109.00 1010 Glenn Hubbell ( " " " ) 62.00 1011 Hudson Heights Apartments ( " " " ) 86.00 1012 William Johanson ( " " ) 66.00 1013 William Johanson ( " " " ) 119.00 1014 William Johanson ( II " " ) 108.00 1015 Theron Johnson ( " " " ) 102.00 1016 Theron Johnson ( " " " ) 93.00 1017 Pauline G. Jones ( " " " ) 51 .00 1018 Lee Knuppenburg ( " u 11 ) 139.00 1019 Mr. & Mrs. Victor Lazar ( " " " ) 64.00 1020 Orson Ledger ( " " " ) 95.00 1021 Orson Ledger ( " u u ) 60.00 1022 Orson Ledger ( " " " ) 100.00 1023 Esther McClary ( " " " ) 98.00 1024 Rebecca Matthews ( " " " ) 106.00 1025 Rebecca Matthews ( " " " ) 101 .00 1026 Mary Mignano ( " " " ) 100.00 1027 Bernice Miller ( " " " ) 57.00 1028 Bruce & Diann Nelson ( " " " ) 116.00 1029 Burr Ripley ( " " " ) 34.00 1030 Robert Shannon ( " " " ) 62.00 1031 Sharwill Garden Apartments ( " " " ) 125.00 1032 Sharwill Garden Apartments ( " " " ) 134.00 1033 Sharwill Garden Apartments ( " " " ) 42.00 1034 Henry Theisen ( " " " ) 40.00 1035 Bill Tompkins ( " " " ) 113.00 1036 Bill Tompkins ( " " " ) 26.00 1037 Bill Tompkins ( 11 " 11 ) 113.00 Check # Date Payee .CTION 8 - OCTOBER CASH DISBI- NTS CON'T.) Amount 1038 10/1 Merton J. Wallenbeck (Rental Assistance Payment) $ 81 .00 1039 Merton J. Wallenbeck ( " " " ) 63.00 1040 Mrs. Myron Wasilchak ( " " " ) 84.00 1041 Myron Wasilchak ( " " II ) 104.00 1042 Philip White Jr. ( " " u ) 42.00 1043 Philip White Jr. ( " " " ) 118.00 1044 Philip White Jr. ( " " " ) 116.00 1045 Bruce Whychules ( " " " ) 75.00 1046 U.S. Post Office (Postage Stamps) 60.00 1047 Ithaca Housing Authority General Fund (Reim. of Sec. 8 exp.)11 ,196. 18 1048 10/4 Mr. William Tompkins (Rental Assistance Payment) 4.00 1049 10/13 Abbot Associates ( " u " ) 97.00 1050 Mr. & Mrs. Warren Telfare (" " ) 105.00 $16,965. 18 • gat a r r uu ' -wn., 0 ITHACA HOUSING . T4OR.ITY 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 Date: November 29, 1978 To: Mary Louise Battisti Executive Director From: Clyde Hopkins Superintendent of Maintenance Subject: Monthly Report for November 1978 Number Number of work orders issued: 115 Number of work orders completed: 109 Number of work orders outstanding: 6 Number of work orders that were tenant callins: 89 Number of work orders that were issued by Maintenance: 26 The following is in addition to Routine Maintenance, lawn care and snow removal . #302 Titus Towers, 1 Bdrm. , Clean and paint. #703 Titus Towers, 1 Bdrm., Painted complete. 218 Fourth Street, 3 Bdrm. , Recently painted and installed new flooring in downstairs. Hancock Street Project - Remaining Gas Warm Air Furnaces and Hot Water Heaters were serviced in twenty-three (23) units. Control and safety checks were also completed. Hancock Street Project - Replacement of loose and missing roof shingles, and patching of seams and cracks on roofs with an asphalt coating. In preparation of winter snow and ice we have received four point eight (4.8) tons of salt for ice removal and one (1) John Deere 826 Snow Blower and one (1) John Deere 320 Snow Blower which will be utilized with present snow removal equipment. Respectfully submitted, Z ' ,-4_ ,..2 Clyde Hopkins Superintendent of Maintenance CH:ss -T,';',7,..-:„,a= t - • ,`"4,4 r bgaa' a�'V c r, Ya° / 2 ' d f� 41 'b *'tar fi ' h , "-4 , ♦ s 'thtX,f.*. 9fTS i 44* u �� a y *+r,i - r x2':.�t -4,r baC e.r:, s iK r: ,..',/ , j , " y% 7 * @ y Y' ¢, t"2 ,moi a ' LIRA' x , .': 4- L ACA ROUSING OUSIGAUTHORITY , . . .. 800 South Plain Street Ithaca, N. Y. 14850 Phone 607-273-8629 November 30, 1978 To: Mary Louise Battisti Executive Director From: Joseph M. David Tenant Relations Specialist Subject: Section 8 Monthly Report for November 1978. Applications received to date 316 Applications received in November 11 Certificates Issued (not leased) 5 Units under lease 70 Units under lease this month 5 of the seventy (70) leased units the following are represented: Disabled - Handicapped 16 Effic. 6 Elderly 26 1 Bdr. 23 White 55 2 Bdr. 22 Minority 15 3 Bdr. 15 4 Bdr. 4 The seventy (70) leased units represent thirty-seven (37) landlords. Respectfully submitted, b"--/-A4i/41c"-ti Joseph M. David Tenant Relations Specialist JMD:psb TIFF-'77..: � .•y"`.F' ¢ 4D'± sK" nA70 ,+•� ��, J. 2 ,rr, �'1.**1 t P., F' "i" S ':?yy 1F :' '�, 1l• 't.:.. OUTREACH Date J/ 3D_ Caseworker -� ilo. of Clients 01/ tbo. of idew Clients / Family f Elderly ,,7Closed 0.T. Accumulated 0.7. Used Regular Hour General Sexy ices Case Srcific 1)uti es Iuiries.re! ,IIS Services gi Prescreen Peteacra7:S received 41 Review case •r ferrels`m e t�4.other . agencies < Fill out y Follow up on referrals (,f Interpret .� Instituticrlal Visits / Client advocate 1/ ltsource !ale Transportation to services ? tlo. of Calls ovanny client to services No. of Visits r...�.... Informal counseling l7alsix arraointments P s3thers° group >lbllcwup, including verify CCminity group I : receipt of services •Tenant Counci.' Office Duties T•Tork Staff ratings CaTunity A1reness Oanferences Padio & Newspaper announce- Inspect i ons .r P.ents Spealzing to groups I Letters I BID TABULATION 3 PM, 16 NOVEMBER 1978 ITHACA HOUSING AUTHORITY Alterations to Hector Street Housing Ithaca, New York HUD Project No. NY-54-2 gp I /kW N° 2 Or 3 BIDDER AMOUNT 5-IGNATt1RE A. Construction + 11/We. too. x/452 4m' B. Electrical fitC ( WI - . boo. • fol°13 u O'Brien and Taube Architects 106 East Court Street Ithaca, New York 14850 607 277 3077 Robert John O'Brien, R.A. 27 November 1978 David H.Taube, R.A. Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Attention: Mary Louise Battisti Executive Director Reference: Feasibility Study for Hector Street Housing Dear Mrs. Battisti : In response to your request, we propose to provide a feasibility study for the four Garden Apartment units in the Hector Street Housing complex for a fee of three thousand dollars ($3,000.00). It will be the purpose of this study to determine the extent to which the units have deteriorated, and to assess the advisability of putting additional money into renovations. Specifically, the study will be directed toward the following: 1 . Determination of the extent of structural and building envelope damage. 2. Determination of maintenance and remedial work required, and the estimated cost. 3. Life cycle projection for the building's systems, and related long term maintenance. 4. Assessment of payback period for proposed energy saving measures. 5. Analysis of the project's financial feasibility, both in the public and private sector. The report will conclude with recommendations as to the future disposition of the property. If you have any questions or comments, please contact me. We look forward to being of service to you. Respectfully submitted, I i. ii ., , Rob- ihn O'Brien ROB/bc RECEIVED NOV 0 1 1978 O'Brien and Taube Architects 106 East Court Street Ithaca, New York 14850 607 277 3077 Robert John O'Brien, R.A. 31 October 1978 David H.Taube, R.A. Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Attention: Mary Louise Battisti Executive Director Reference: Hancock Housing Attic Insulation and Ventilation Dear Mrs. Battisti: In response to your request, we propose to provide Architectural services for the above project for a fee of $1 ,500.00. This work would be executed under the same terms and conditions as those for our agreement on the Hector Street Housing project. We are available to begin work as soon as we receive your notice to proceed. If you have any questions, please feel free to contact me. Sincerely, 009 A 0 Robe . n O'Brien ROB/bc RtmtEIVED NOV 0 1 1978 u O'Brien and Taube Architects 106 East Court Street Ithaca, New York 14850 607 277 3077 Robert John O'Brien, R.A. 31 October 1978 David H.Taube, R.A. Ithaca Housing Authority 800 South Plain Street Ithaca, NY 14850 Attention: Mary Louise Battisti Executive Director Reference: Alterations to Titus Tower Dear Mrs. Battisti: . In response to your request, we submit the following proposal for Architectural services for the above project: 1 . Smoke/heat detection $1 ,700.00 2. Elevator fans, electric eyes, and emergency service $ 700.00 3. Keying system $ 480.00 4. Boiler combustion air $ 380.00 5. Parking area expansion $ 740.00 TOTAL: $4,000.00 This work would be executed under the same terms and conditions as those for our agreement on the Hector Street Housing project. We are available to begin work as soon as we receive your notice to proceed. If you have any questions, please feel free to contact me. Sincerely, i4 A - I.- 001/141 11 Robert . + O'Brien ROB/bc • t NOV 14 1979 G 3 ) ,i,d (1 d 0 ,1.-- jat-,6-4,: k ...dt i RECEIVED ill, i" 4,_ 97 7 /41,1'5 d `?,7r-v!- t/ G, / 9 7 S' . . ) --7• v ,©a ,i e4,-;, le- . ,.;q z/.,,0 t,--.,.. ,,,L .97 7 //7/475-6 Y . 7 , . , -t4, .:L-a,i,e4 ,Jo- // , , , ....... j cP- 4,-‘pi "1.6- ,A4-4-D' eltArrr‘- '''''-'11A / ite4.2.,14:rn. .51,. , /41,1_, t4. ,,,g-thze.-. d�Z a 11 / / : 'L - ��//� ,u,... .. ...`art ,Q... ph.,, ,,,„,,,e1,,,.„. ,,�i�'��/� .. l f