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Home My WebLink About04-24-17 Board of Public Works Meeting AgendaBPW Meetin DATE: April 2017 TIME: 4:45 pm LOCATION: 3r1 Floor, Board of Public Works City Hall, Council Chambers 0 108 E. Green St., Ithaca AGENDA ITEMS Time Topic Voting? Presenter(s) Allowed 1. Call to Order/Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. Communications and Hearings from Persons No Public 5 min. Before the Board 4. Response to the Public No Commissioners 5. Reports No Various 5 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 6. New Project Presentation 7. Administration & Communications A. Approval of Meeting Minutes Yes Mayor Myrick 5 min. 1. March 27, 2017 8. Buildings, Properties, Refuse & Transit A. A Resolution to Establish Guidelines for the Repair Yes Dir. of Eng. Logue 5 min. or Reconstruction of Pedestrian Connections between the Sidewalk and the Street The resolution is provided according to the Board's discussion on March 27, 2017 B. Board of Public Works Concurrence that the Yes Sr. Planner Nicholas 5 min. Planning Board be Lead Agency in Environmental Review for the Proposed Residential project at 323 Taughannock Blvd - Resolution Following the presentation on April 10, 2017, this resolution concurs that the Planning Board is lead agent for this project. 9. Highways, Streets & Sidewalks A. A Resolution to Delay Implementation of New Yes Dir. of Eng. Logue 5 min. Street Permit Fees for "Existing Permits" for Use of Streets or Sidewalk in Building Demotion or Construction B. Award of Contract for Construction Materials Yes Dir. of Eng. Logue 5 min. Testing Services for 2017 Construction Program Proposals were received for construction materials testing services in March 2017. Staff have reviewed the proposals and recommend the award of the 2017 contract. If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607-274-6570 at least 48 hours before the meetin The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. C. A Resolution to Declare Lead Agency Status for Yes Dir. of Eng. Logue 5 min. The Environmental Review of the West State/Martin Luther King, Jr. Street Corridor Enhancements Project D. Environmental Review for West State/Martin Yes Dir. of Eng. Logue 5 min. Luther King Jr. Street Corridor Enhancements Project - Resolution Please see the information provided in this packet regarding the environmental review for this project. 10. Parking & Traffic 11. Creeks, Bridges & Parks A. Award of Bid for Capital Project #818 (Stewart Yes Bridge Systems 5 min. Avenue Bridge Repainting Project — Resolution Engineer — Gebre 12. Water & Sewer A. Award of Bids for Water & Sewer Division Pipe Yes Asst. Supt. Whitney 5 min. and Materials Bids Because a quorum was not present on April 10, 2017, this resolution needs to be presented again. B. Award of Bid for the Annual Chemical Requirements Yes Asst. Supt. Whitney 5 min. 13. Discussion Items A. An Appeal for Private Staircases in the City's Right No Dir. of Eng. Logue 10 min. of Way and Cost Sharing on East Spencer Street 14. New Business No 15. Adjournment Yes 8A A Resolution to Establish Guidelines for the Repair or Reconstruction of Pedestrian Connections between the Sidewalk and the Street WHEREAS, around the City in many locations are pedestrian connections in the public right of way between the public sidewalk, which runs generally parallel with the street, and the street itself; these connections usually take the form of concrete slabs, steps, a staircase, or a ramp; and WHEREAS, it has been the policy and practice of the City that these connections are there for the private benefit of the adjacent property owner and are therefore the responsibility of the adjacent property owner; and WHEREAS, as a matter of practice, when the City sponsors a construction project that would modify these connections (and particularly when the connections are not in a state of good repair), the City has offered to rebuild the connection at the property owners cost; and WHEREAS, if the property owner declined this opportunity, the City would typically remove the connection as serving no public benefit; and WHEREAS, from time to time, adjacent property owners have appealed or will appeal that these connections serve some public purpose and ought to be reconstructed at the City's cost or in some cost sharing arrangement; and WHEREAS, the Board of Public Works desires to establish a set of criteria to assist in evaluating such appeals with the expectation that the criteria will provide guidance to staff, Board Commissioners, and the public; now, therefore be it RESOLVED, That the Board of Public Works establishes the following criteria as guidance to assist in decision making in cases when an abutting property has appealed for City participation in the cost of repairing or reconstructing pedestrian connections between the public sidewalk and the street: • The City is sponsoring a construction project that affects an existing pedestrian connection as described above; • Due to the City project, there would otherwise be no pedestrian access to the street curb from the sidewalk due to a steep slope or retaining wall; • The vertical distance between the top of curb and sidewalk is at least 4 feet; • The proposed condition would otherwise have a longitudinal distance of more than 150 feet to some other pedestrian access to the street, such as a driveway apron, a set of stairs, a concrete slab, or a ramp; • The Police Chief and Fire Chief have agreed that the stairs would provide an emergency services benefit; • The Transportation Engineer has agreed that either a mid -block crossing is appropriate or that the construction of the stairs is not likely to lead to a significant pedestrian or traffic safety issue; ; and, be it further RESOLVED, That these criteria are not meant to be the exclusive criteria to be used in decision making and that other factors may be considered as needed; and, be it further RESOLVED, That it is not the intention of the Board of Public Works to commit the City to future maintenance of such pedestrian connections should they be approved for one time funding and that it is the expectation of the Board that maintenance of the pedestrian connections will still be the responsibility of the abutting property owners in accordance with the City Code. 8B. Board of Public Works Concurrence that the Planning Board be Lead Agency in Environmental Review for the Proposed Residential Project at 323 Taughannock Blvd. - Resolution WHEREAS, 6 NYCRR Part 617 of the State Environmental Quality Review Law and Chapter 176.6 of the City Code, Environmental Quality Review, require that a lead agency be established for conducting environmental review of projects in accordance with local and state environmental law; and WHEREAS, State Law specifies that, for actions governed by local environmental review, the lead agency shall be that local agency which has primary responsibility for approving and funding or carrying out the action; and WHEREAS, the City of Ithaca Planning and Development Board has one pending application for site plan approval for proposed residential project at 323 Taughannock Blvd the City of Ithaca, by Noah Demarest for Rampart Real LLC.; and WHEREAS, the project involves approvals for a Planned Unit Development (PUD), subdivision, work on City property, and potentially disturbance to the banks and/or water of the Old Cayuga Inlet; and WHEREAS, the applicant is proposing construction of 8 attached townhomes on Inlet Island, on a 0.242 acre lot. The townhomes will contain up to 2 dwelling units each for a maximum total of 16 units with up to 24 bedrooms. The applicant is proposing zoning for the site that is identical to the City's adopted WF-2 zoning ordinance. The applicant proposes to subdivide the parcel such that each unit is on a unique parcel. The project includes an 8 space parking area that is accessed through the adjacent City -owned parking lot. The project includes some improvements to the city -owned parking lot- which will require approval by the Board of Public Works. The project also includes an asphalt walkway along the Old Cayuga Inlet, landscaping and lighting; and WHEREAS, this is a Type I Action under the City of Ithaca Environmental Quality Review Ordinance ("CEQRO") §176-4 (1) (h)[2] and (k) and the State Environmental Quality Review Act ("SEQRA") § 617.4 9 (b) (11) and is subject to environmental review; and WHEREAS, the BPW and Common Council, the Canal Corporation, NYS DEC and Tompkins County Department of Health have all been identified as potentially involved agencies in the environmental review of this project; and WHEREAS, it is the Planning Board's intention to act as Lead Agency for the environmental review of this project; now, therefore be it RESOLVED, That BPW does hereby consent to the Planning & Development Board acting as Lead Agency in environmental review for the proposed project. 9A. A Resolution to Delay Implementation of New Street Permit Fees for "Existing Permits" for Use of Streets or Sidewalk in Building Demotion or Construction WHEREAS, Section 342 of the City Code requires a street permit for work within the City right of way and authorizes the Board of Public Works to set fees for such permits; and WHEREAS, on February 13, 2017, the Board set new fees for street permits issued for use of street or sidewalk space in building demolition and construction to be effective February 15, 2017 for any new permit and March 15, 2017 for any "existing" permit issued before February 15, 2017; and WHEREAS, on March 13, 2017, the Board extended the implementation date for "existing" projects to April 15, 2017; and WHEREAS, issues about implementation for existing permits have continued and staff has recommended, again, delaying implementation; now, therefore be it RESOLVED, That the Board of Public Works amends the implementation of the new street permit fee (as authorized on February 13, 2017) such that the new fees are in effect as of July 1, 2017 for permits issued before February 15, 2017. 9B. Award of Contract Construction Materials Testing Services for 2017 Construction Program — Resolution WHEREAS, three Proposals were received on Friday March 13, 2017 for the contract for the 2017 professional services for construction materials testing services; and WHEREAS, the lowest price proposed that met the terms of our request for proposals was provided by SJB Services, INC. located at 60 Miller St, Cortland, NY, with a proposal not to exceed $25,000.00 for testing and inspection services; and WHEREAS, funding for the contract for professional services for construction materials testing services for the 2017 construction program shall be provided through operating budgets and capital programs; and WHEREAS, it is the recommendation of the City's Engineering Department that the contract be awarded to, SJB Services, Inc.; now, therefore be it RESOLVED, That the Board of Public Works award the contract for professional services for construction materials testing services for the 2017 construction program to SJB Services, Inc. located at 60 Miller St, Cortland, NY, for the amount not to exceed $25,000.00; and, be it further RESOLVED, That the Superintendent of Public Works be authorized to enter into and administer this contract. 9C. A Resolution to Declare Lead Agency Status for the Environmental Review of the West State/Martin Luther King Jr. Street Corridor Enhancements Protect WHEREAS, the State Environmental Quality Review Act (SEQR) and the City of Ithaca Environmental Quality Review Ordinance (CEQR), Section 176 of the City Code, require that a lead agency be established for conducting environmental review of projects in accordance with local and state environmental law; and WHEREAS, State Law specifies that for actions governed by local environmental review, the lead agency shall be that local agency which has primary responsibility for approving and funding or carrying out the action; and WHEREAS, SEQR and CEQR both provide for an uncoordinated review for "Unlisted" projects that involve more than one agency; and WHEREAS, the proposed construction of the West State/Martin Luther King Jr. Street Corridor Enhancements project (PIN 395050, Capital Project # 790) is a "Unlisted" action under SEQR and is an "Unlisted" action under CEQR; now, therefore be it RESOLVED, That the City of Ithaca Board of Public Works does hereby declare itself lead agency for the environmental review of the proposed construction of the West State/Martin Luther King Jr. Street Corridor Enhancements project. 9D. Environmental Review for West State/Martin Luther King Jr. Street Corridor Enhancements Protect - Resolution WHEREAS, the Board of Public Works has declared itself to be the lead agency for the environmental review for a project ("the Project") entitled "West State/Martin Luther King Jr. Street Corridor Enhancements" (PIN 395050, CP 790) in accordance with Section 176 of the Ithaca City Code (CEQR) and in accordance with Article 8 of the New York State Environmental Conservation Law (SEQR); and WHEREAS, the Project includes construction or reconstruction of walkways, bikeways, driveways, intersections, and traffic control to enhance conditions for people walking and biking in the corridor; and WHERAS, the Project is an Unlisted action according to CEQR and an Unlisted Action according to SEAR; and WHERAS, a Short Environmental Assessment form was prepared by staff for CEQR and for SEQR; and WHERAS, on April 24, 2017, the Board of Public Works declared itself lead agency for an uncoordinated environmental review for CEQR/SEQR; and WHEREAS, the Conservation Advisory Council has received a copy of the CEQR/SEQR short forms and a set of plans for the project; and WHERAS, the Board of Public Works, acting as lead agency, has, on April 24, 2017, reviewed and accepted as complete Short Environmental Assessment Forms prepared by staff, and Project plans prepared on behalf of the City by C&S Engineers, and other project materials; now, therefore be it RESOLVED, That the Board of Public Works determines that the project for West State/Martin Luther King Jr. Street Corridor Enhancements located in the City of Ithaca will result in no significant negative environmental impact and that a Negative Declaration for purposes of Article 8 of the NYS Environmental Conservation Law be filed in accordance with the provisions of Part 617 of the State Environmental Quality Review Act and that a Negative Declaration for purposes of Section 176 of the City Code be filed in accordance with the City Environmental Quality Review Ordinance. 11 A. Award of Bid for Capital Project #818 (Stewart Avenue Bridge Painting Proiect)- Resolution WHEREAS, a project for the rehabilitation of the Stewart Avenue Bridge over Cascadilla Creek, P.I.N. 3755.94 ("the Project") is eligible for funding under Title 23 U.S. Code as administered by the Federal Highway Administration (FHWA), as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal funds and 20% non -Federal funds; and WHEREAS, On March 4, 2015, Common Council authorized the City of Ithaca to pay in the first instance 100% of the Federal and non -Federal share of the costs of Scoping, Preliminary Design and Detailed Design; and WHEREAS, the sum of $80,000 has been appropriated from Capital Project #818 and made available to cover the cost of participation in the above phases of the project; and WHEREAS, as part of the approved 2017 budget, Common Council authorized $27,000 additional funding to cover Project administration cost; and WHEREAS, On October 21, 2016, additional $923,000 (80% Federal,15% State and 5% City share) Project funding made available by New York State Department of Transportation for Construction and Construction Inspection Phases; and WHEREAS, On December 7, 2016, the City of Ithaca Common Council amends the Capital Project budget authorizations for the Project by the sum of $950,000 (which includes $27,000 authorized in 2017 Capital Project Budget and the $923,000 covered in the supplemental agreement from New York State Department of Transportation [NYSDOT]) for a total project cost not to exceed $1,030,000; and WHEREAS, bids were received for the Project on March 27, 2017; and WHEREAS, P.S. Bruckel, Inc., 2697 Lakeville Rd., Avon, NY submitted the low bid for both the Project in the amount of $489,000; now, therefore, be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the contract for the Project to P.S. Bruckel, Inc., 2697 Lakeville Rd., Avon, NY for its low bid of $489,000; and, be it further RESOLVED, That the Superintendent of Public Works be and is hereby authorized to execute the contract for the project and to administer the same. CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-6590 DEPARTMENT OF PUBLIC WORKS Michael J. Thorne, P.E. Superintendent Telephone: 607/274-6527 Fax: 607/274-6587 Back -Up Item I IA MEMORANDUM TO: Board of Public Works FROM: Addisu Gebre, Bridge Systems Engineer DATE: April 18, 2017 RE: Award of Contract for Stewart Avenue Bridge Painting Project-CP#818 Please find enclosed a resolution and bid tabulation to award a contract to P.S. Bruckel Inc. for Stewart Avenue Bridge Painting Project (CP#818). Stewart Avenue Bridge Painting project is bridge specific project which will include field cleaning and overcoating the existing structural steel. The project was advertised on NYS Contract Reporter and Ithaca Journal on March 06, 2017 and the City received eight bids on March 27, 2017. The following is a summary of the bid results: Engineers Estimate=$797,264 Low Bidder's bid amount=$489,000 % Difference=38.67% under The low bidder, P.S.Bruckel Inc., successfully completed numerous projects in New York State and has been in business for over 35 years. The company is also QP 1 and QP 2 certified by the SSPC (The Society for Protective Coatings), in removal of lead, asbestos and other heavy metal coatings; therefore, I am ready to recommend that you award the contract to P.S. Bruckel Inc. in an amount not to exceed for $489,000. 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Award of Bids for Water & Sewer Division Pipe and Materials Bids — Resolution WHEREAS, bids were received on March 16, 2017, for pipe and materials to be used during the 2017 construction and maintenance season; and WHEREAS, the bid package consisted of 8 separate bid items, each to be awarded separately; and WHEREAS, staff has reviewed the 5 bids received and made recommendations for award; now, therefore be it RESOLVED, That the Board of Public Works hereby awards Bid 1 for water main pipe to HD Supply Waterworks of Binghamton, NY for a total contract of $9,270.00; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 2 for water main fittings to HD Supply Waterworks of Binghamton, NY for a total contract of $8,376.90; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 3 for hydrants to Blair Supply Corp. of Rochester, NY for a total contract of $25,977.00; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 4 for valve boxes to HD Supply Waterworks of Binghamton, NY for a total contract of $3,061.00; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 5 for valves to HD Supply Waterworks of Binghamton, NY for a total contract of $11,625.50; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 6 for flexible couplings to HD Supply Waterworks of Binghamton, NY for a total contract of $240.00; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 7 for water service components to HD Supply Waterworks of Binghamton, NY for a total contract of $2,346.50; and, be it further RESOLVED, That the Board of Public Works hereby awards Bid 8 for sanitary sewer pipe to Martisco Corp. of Syracuse, NY for a total contract of $550.00. 12B. Award of Bid for the Annual Chemical Requirements — Resolution WHEREAS, Staff received bids for the 2017-2018 Chemical Requirements on Tuesday March 14, 2017; and WHEREAS, Based on this information, staff has recommendations for award of bids; now, therefore be it RESOLVED, That the Board of Public Works hereby accepts staff's recommendations to award the 2017-2018 Chemical Requirements as follows: Chemical Vendor Price (per unit) Corrosion Inhibitor, per gal Shannon Chemical Corp. $6.340/gal Liquid Sodium Hydroxide Slack Chemical Co. $1.298 Liquid Sodium Permanganate Slack Chemical Co. $8.350 Ferrous Chloride, per lb of iron per gal Amrex Chemical Co. $0.542/lb-Fe/gal Ferric Chloride, per gal Kemira Water Solutions, Inc. $1.035/gal Gas, Sulfur Dioxide, per lb Amrex Chemical Co. $0.940/lb Liquid Sodium Hypochlorite, per gal Bison Laboratories, Inc. $0.777/gal Liquid Polymer Slack Chemical Co. $7.654 Liquid Sodium Bisulfite Slack Chemical Co. $1.549 Liquid Citric Acid Coyne Chemical $5.251 ; and, be it further RESOLVED, That the Board hereby authorizes the Assistant Superintendent of Public Works for Water and Sewer to enter into agreements (purchase orders) for the bid awards. BID TABULATION CITY OF ITHACA, NEW YORK DEPARTMENT:PUBLIC WORKS BID FOR: ANNUAL CHEMICAL REQUIREMENTS OPENING: MARCH 14, 2017, 2:00 PM Kuehne Chemical Co., Inc. 86 North Hackensack Avenue South Kearny, NJ 07032 bids@kuehnecompany.com Kemira Water Solutions, Inc. 3211 Clinton Pky Ct. #1 Lawrence, KS 66047 kwsna.bids@kemira.com Amrex Chemical Company P.O. Box 642,117 E. Frederick St. Binghamton, NY 13902 info@amrexchemical.com PVS Technologies, Inc. 10900 HarperAve nue Detroit, MI 48213 bids@pvschemicals.com ITEM NO. QUANTITY DESCRIPTION UNIT COST EXTENSIONS UNIT COST EXTENSIONS UNIT COST EXTENSIONS UNIT COST EXTENSIONS 1 3,000 Corrosion Inhibitor, pergallon $0.00 $0.00 $9.600 $28,800.00 $0.00 2 25,000 Ferrous Chloride, perpound of iron pergallon $0.00 $0.00 $0.542 $13,550.00 $0.880 $22,000.00 3 150,000 Ferric Chloride, pergallon $0.00 $1.035 $155,250.00 $0.00 $1.100 $165,000.00 4 10,500 Ga s S ulfur D !oxide, pe r pound $0.00 $0.00 $0.940 $9,870.00 $0.00 5 105,000 Liquid Sodium Hypochlorite, pergallon $2.070 $217,350.00 $0.00 $0.850 $89,250.00 $0.00 Membrane Quality (notless than 12.5% delivered) 6 8,000 Liquid Sodium Hydroxide (caustic soda), 25% $0.00 $0.00 $0.00 $0.00 7 1,500 Liquid Polymer $0.00 $0.00 $16.910 $25,365.00 $0.00 8 2,950 Liquid Sodium Permanganate (20%) $0.00 $0.00 $0.00 $0.00 9 2,240 Liquid Sodium Bisulfite (38%) $0.00 $0.00 $1.600 $3,584.00 $0.00 10 2,600 Liquid Citric Acid (50%) $0.00 $0.00 $0.00 $0.00 Addenda Bid Security TOTAL BID PRICE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A BID TABULATION CITY OF ITHACA, NEW YORK DEPARTMENT:PUBLIC WORKS BID FOR: ANNUAL CHEMICAL REQUIREMENTS OPENING: MARCH 14, 2017, 2:00 PM Bison Laboratories, Inc. 100 Leslie Street Buffalo, NY 14211-1621 katie@bisonlabs.com Coyne Chemical 3015 State Road Croydon, PA 19021-6997 bidadministration@coynechemi Shannon Chemical Corp. P.O. Box 376 Malvern, PA 19355 dcflynn@shannonchem.com Slack Chemical Co., Inc. 465 So. Clinton Street Carthage, NY 13619 slack@slackchem.com ITEM NO. QUANTITY DESCRIPTION UNIT COST EXTENSIONS UNIT COST EXTENSIONS UNIT COST EXTENSIONS UNIT COST EXTENSIONS 1 3,000 Corrosion Inhibitor, pergallon $0.00 $6.487 $19,461.00 $6.340 $19,020.00 $7.250 $21,750.00 2 25,000 Ferrous Chloride, perpound of iron pergallon $0.00 $0.00 $0.00 $0.5693 $14,231.25 3 150,000 Ferric Chloride, pergallon $0.00 $0.00 $0.00 $0.00 4 10,500 Ga s S ulfur D !oxide, pe r pound $0.00 $0.00 $0.00 $2.030 $21,315.00 5 105,000 Liquid Sodium Hypochlorite, pergallon $0.777 $81,585.00 $0.00 $0.00 $0.839 $88,095.00 Membrane Quality (notless than 12.5% delivered) 6 8,000 Liquid Sodium Hydroxide (caustic soda), 25% $0.00 $0.00 $0.00 $1.298 $10,384.00 7 1,500 Liquid Polymer $0.00 $0.00 $0.00 $7.654 $11,481.00 8 2,950 Liquid Sodium Permanganate (20%) $0.00 $9.639 $28,435.05 $9.770 $28,821.50 $8.350 $24,632.50 9 2,240 Liquid Sodium Bisulfite (38%) $0.00 $0.00 $0.00 $1.549 $3,469.76 10 2,600 Liquid Citric Acid (50%) $0.00 $5.251 $13,652.60 $5.830 $15,158.00 $6.447 $16,762.20 Addenda Bid Security TOTAL BID PRICE N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 13A A Resolution for the Reconstruction of Pedestrian Connections Between the Sidewalk and the Street at #111 East Spencer Street - Discussion WHEREAS, around the City in many locations are pedestrian connections in the public right- of-way between the public sidewalk, which runs generally parallel with the street, and the street itself; these connections usually take the form of concrete slabs, steps, a staircase, or a ramp; and WHEREAS, it has been the policy and practice of the City that these connections are there for the private benefit of the adjacent property owner and are therefore the responsibility of the adjacent property owner; and WHEREAS, as a matter of practice, when the City sponsors a construction project that would modify these connections (and particularly when the connections are not in a state of good repair), the City has offered to rebuild the connection at the property owners cost; and WHEREAS, if the property owner declined this opportunity, the City would typically remove the connection as serving no public benefit; and WHEREAS, from time to time, adjacent property owners have appealed or will appeal that these connections serve some public purpose and ought to be reconstructed at the City's cost or in some cost sharing arrangement; and WHEREAS, the Board of Public Works has established a set of criteria to assist in evaluating such appeals with the expectation that the criteria will provide guidance to staff, Board Commissioners, and the public; now, therefore be it RESOLVED, That the Board of Public Works accepts the appeal of #111 East Spencer St., property owner Peter Penniman, and consents that he has met the following criteria as guidance to assist in decision making in cases when an abutting property has appealed for City participation in the cost of repairing or reconstructing pedestrian connections between the public sidewalk and the street: • The City is sponsoring a construction project that affects an existing pedestrian connection as described above; • Due to the City project, there would otherwise be no pedestrian access to the street curb from the sidewalk due to a steep slope or retaining wall; • The vertical distance between the top of curb and sidewalk is at least 4 feet; • The proposed condition would otherwise have a longitudinal distance of more than 150 feet to some other pedestrian access to the street, such as a driveway apron, a set of stairs, a concrete slab, or a ramp; • The Police Chief and Fire Chief have agreed that the stairs would provide an emergency services benefit; • The Transportation Engineer has agreed that either a mid -block crossing is appropriate or that the construction of the stairs is not likely to lead to a significant pedestrian or traffic safety issue; and, be it further RESOLVED, That these criteria are met and the Board of Public Works authorizes the appropriate Sidewalk Improvement District fund to share the cost of this pedestrian connection 50%; and, be it further RESOLVED, That it is not the intention of the Board of Public Works to commit the City to future maintenance of such pedestrian connections should they be approved for one time funding and that it is the expectation of the Board that maintenance of the pedestrian connections will still be the responsibility of the abutting property owners in accordance with the City Code. CITY OF ITHACA 108 East Green Street, Ithaca, New York 14850-5690 Office of City Engineer Telephone: 607 / 274-6530 Fax: 607 / 274-6415 TO: Board of Public Works FROM: Johnathan Licitra, Sidewalk Program Manager DATE: 4/6/2017 RE: East Spencer St: An appeal for private staircases in the City ROW and cost sharing A property owner of #111 East Spencer St, Peter Penniman, presented a letter to the Board of Public Works (BPW) at the January 91h 2017 meeting. The letter requested that the City pay for the private staircase replacement within the City's street Right -of -Way (ROW) during the planned capital project for the East Spencer St Retaining Wall and Sidewalk Replacement Project (estimated 2017). Based on the Board's new guidelines for private staircases, the following checklist of required items are detailed below: 1. City is sponsoring a construction project Yes2016 Approved Capital Project $100,000, Construction planned 2017 2. Due to the City Project, there would be no Yes —As shown from preliminary pedestrian access to the street curb from the design plans. sidewalk due to the retaining wall. 3. The vertical distance between the top of Yes —As shown from preliminary curb and sidewalk is at least 4 feet. design plans, the retaining wall is 4 feet tall, plus 4' tall pedestrian fence. 4. The proposed longitudinal distance would Yes, on average 150 feet —The have access to another set of stairs or ramp proposed distance is 120 feet to the more than 150 feet away. East and 180 feet to the West. 5. The Police Chief has agreed that the stairs In different —via email to would provide an emergency services benefit J. Licitra 5 April 2017 6. The Fire Chief has agreed that the stairs Yes —via email to would provide an emergency services benefit J. Licitra 22 Feb 2017 7. The Transportation Engineer has agreed Awaiting final drawings —via verbal that either a mid -block crossing or that the discussions to J. Licitra construction of the stairs is not likely to lead to a significant pedestrian or traffic safety issue. 8. The adjacent property owner, Peter Yes —via email to Penniman, has agreed to 50% cost share and to J. Licitra 4 April 2017 maintain the staircases. REMOVE STRIPING ITEM 619.080101 TYPE S CROSSWALK - PAID UNDER ITEM 640.20 4Y )1 CAST -IN -PLACE CONCRETE STEPS BETWEEN E. SPENCER ST. & SIDEWALK TO BE PAID FOR BY HOMEOWNER STA. 10+70.0 BEGIN RETAINING WALL y~• STOP BAR ITEM 554.40 ITEM 640.20 SEE DETAIL ON DWG. NO. N-DET-01 v y ADJUST EXISTING VALVE BOX ITEM 663.33 - ADJUST EXISTING VALVE BOX ITEM 663 33 BEGIN WORK 5, MATCH EXISTING STA. N 10+13.3, 0.4' RT �c BEGIN GRANITE CURB 8� ITEM 609.0203 CONCRETE APRON, ITEM 608.0101 SLOPE TO MATCH SIDEWALK RAMP BEGIN WORK MATCH EXISTING STA. N 10+19.9, 8.0' RT P REMOVE STUMPS (2) 0000007-1 ITEM 614.0701 3Y•� N GRADING LIMITS PN8 � c - STA. N IO+TO.0 CONCRETE SIDEWALK BEGIN ORNAMENTAL STEEL PICKET FENCE ITEM 608.0101 ITEM 609.950.0 SEE DETAIL ON DWG. NO. N-DET-01 HOT MIX ASPHALT, ITEM 402.198902 6" SUBBASE, ITEM 304.12 9 STA. N 10+19.2, 4.0' LT EL. 99.79 MATCH EXISTING STA. N 10+13.4 EL. 99.9± STA. N 10+19.2, 1.0' RT EL. 99.89 STA. N 10■12.12, 11.8' RT MATCH EXISTING ELEVATION STA. N 10+19.9. 8.0' RT- EL. 100.44 MATCH EXISTING STA. N 10+20.3, 13.0' RT EL. 100.6± EMBEDDED DETECTABLE WARNING UNIT ITEM 608.21000003 STA. N 10+24.2. 4.0' LT EL. 99.89 STA. N 10+36.2, 4.0' LT EL. 100.63 STA. N 10+36.2 EL. 100.71 STA. N 10+24.2. 1.0' RT EL. 99.99 STA. N 10+24.8. 7.6' RT EL. 100.54 MATCH EXISTING STA. N 10+25.3. 12.6' RT EL. 100.7± END WORK MATCH EXISTING STA. N 12+94.8 END CURB END RETAINING WALL END SIDEWALK � a PNg E• SIN yam_ I � APPROXIMATE HIGHWAY BOUNDARY PRE -CAST CONCRETE STAIR UNIT ITEM 608.500100DE 2' 0 2' 4' SCALE BAR