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Home My WebLink AboutMN-CABLE-2017-02-06 1 City of Ithaca Cable Access Oversight Committee Meeting Minutes MONDAY, February 6, 2017 at 4:30 PM (as approved March 6, 2017) Meeting Room, PEGASYS Access Center, 519 West Green Street, Ithaca, NY Present: Vice-chair Wies van Leuken, AOC members Sue Perlgut, Wayles Browne, later Common Council liaison Ducson Nguyen; studio manager Lauren Stefanelli. Absent: Chair Rich DePaolo. 01. Call to Order by Van Leuken at 4:40 pm. 02. Agenda Additions and/or Deletions: none. 03. Public Comments: none. 04. The minutes of the Dec. 5, 2016 meeting were approved without change, 3 to 0. 05. Access Studio Coordinator Report: submitted in writing (attached). a. TWC's Maintenance and Repair Report: no repairs needed since last meeting b. Usage Fees Report for 2016 showing receipts, uses & final balance: no report (see attached). For next meeting. c. Subscriber Fee Report for 2016 ($0.15/subscriber/month revenues): shows a balance of $55,040 for equipment, most of which will be used for the studio upgrade (see last line of attached table and item 5d below). d. Studio Upgrade - update: this project has still not gone forward, but Director of Government Relations Chris Mueller will soon sign its purchase voucher. e. Quality of PEG Channels after transition to All-Digital - update: no response. For next meeting. 06. Member Reports a. Election of Chairperson, Vice Chairperson and Secretary. Chair Rich DePaolo, Vice-chair Wies van Leuken, and Secretary Wayles Browne were re-elected unanimously, 3 to 0. b. Adoption of Meeting Schedule. Agreed to meet first Monday of the month, but at 5 pm instead of 4:30 pm. Adopted unanimously, 3 to 0. c. Term Expirations - report. Browne and Perlgut have both been re-appointed to terms ending December 31, 2019 and have been sworn in. d. Notice of Funding to educational institutions and review of their use of equipment and program production. In recent years schools have not shown much interest in using the studio's equipment, nor in telecasting programs they make. It was agreed to skip the annual notice to educational institutions, but instead invite teachers to the open house to be held once the new HD (high-definition) studio is in operation. 2 e. Report Publicity and Outreach Ad-Hoc Committee (P&O): - The AOC approved adding producer Tony Ingraham to the P&O. - Perlgut presented a draft plan for outreach and publicity. She and Ingraham have set up a publicly viewable Facebook page for producers; it already has several posts about programs being telecast: https://www.facebook.com/pegasysTV/. P&O will next meet Feb. 22 at 1 pm. f. Third Quarter Franchise Fee Report from Village: for next meeting. g. Communications RE quality of PEG cablecasts, faulty entrance door and release of 2016/2017 Budget funds: tabled till next meeting. 07. Old Business a. Franchise Agreement: for next meeting. b. Spectrum - update: for next meeting. c. PEGASYS' Access Rules – report City Attorney: for next meeting. 08. New Business. Browne wrote a Letter to the Editor informing viewers that some difficulties in viewing PEG channels 13, 15 and 16 can easily be fixed by asking the cable company to install a new piece of cable between the street and one's house. The letter was published in the Jan. 20, 2017 Ithaca Journal and the Jan. 18-24 Ithaca Times. 09. Next meeting: Monday, March 6, 5:00 pm. 10. Adjournment at 5:50. Contact information for AOC members: City of Ithaca: Wayles Browne, secretary <ewb2@cornell.edu>. City of Ithaca: Ducson Nguyen, Common Council liaison 2016-17 <dnguyen@cityofithaca.org>. City of Ithaca: member Sue Perlgut <scperl@verizon.net>. Town of Ithaca: Rich DePaolo, chair <rd@richdepaolo.com>. Village of Cayuga Heights: Wies van Leuken, vice chair <pmv4@cornell.edu>. Web site for the PEGASYS studio, with program schedules: http://pegasys.webstarts.com/index.html studio location: 612 West Green Street, Ithaca, New York mailing address: 519 West State Street, Ithaca, NY 14850 phone (607) 272-7272 fax (607) 277-5404 PEGASYS staff: studio manager Lauren Stefanelli <Lauren.Stefanelli@charter.com> 3 February 2017 Access Studio Coordinator Report  2016 Equipment Fund: Studio Upgrade to HD After much confusion about our equipment fund, due to the merger of Charter-Time Warner and the introduction of a different accounting system with new staff in different cities, the franchising and finance staff have created a way forward for us with our project. The franchise manager, Chris Mueller, will authorize each expenditure against this fund. The fund itself was located and a report of collections through year-end 2016 is attached. We have a balance of $55,000 through year end 2016. Chris has authorized our project to go forward. Our vendor is still prepared to go ahead at the same price, giving us a newer version of the Broadcast Pix video switcher [the model was updated since our original quote].  Usage Fees We have a slight problem accounting for our usage fees at present. I can no longer deposit collections at the Ithaca office. Charter is just familiarizing themselves with our franchise requirements, and their finance manager is studying our usage fee collection system to see how to continue it under their accounting system.  2016 Facility and Channel Usage Reports Attached. Usage of our main studio is up significantly compared to last year [220 uses compared to 179 in 2015], despite the temporary nature of our studio wiring. Usage of field cameras is way up this year as well [199 sign-outs compared to 152 in 2015]. Editing is down somewhat [155 sign-outs compared to 182 in 2015], however the number of producers who are using other editing resources [their own computers or Cornell] has increased proportionately.  2017 PEGASYS Awards Our 2017 PEGASYS Awards is in progress. I still need a judge, so all AOC members who are not submitting programs are cordially invited to act as a contest judge. The judging period is 2/27-3/10.  Intern We have an Ithaca College intern for the semester. Michaela Abbott is a senior, majoring in documentary videography. She has already started working with one producer to develop his language/cooking show series, and is looking to help me get a class going at Lifelong as an additional project.  Public Relations The AOC’s subcommittee on public relations started a Facebook page for producers. 4 Time Warner Cable Syracuse Div. 2/6/2017 3:29 PM, Page 1 Equipment Usage By Group and Type 1/1/2016 to 12/31/2016 Number of Uses Hours of Use Dollar Value Editing Edit 3 Laptop Adobe Premiere CS6 Editor Laptop 20 2,138.50 $4,456.28 Edit 4 Laptop Adobe Premiere CS6 Editor Laptop 16 1,486.00 $4,643.79 Edit 5 Laptop Adobe Premiere CS6 Editor Laptop 42 2,856.00 $8,934.43 Edit Station 1 Adobe Premiere CS6 Non-linear Editor 29 93.00 $4,650.00 Edit Station 2 Adobe Premiere CS6 Non-linear Editor 48 156.00 $7,800.00 Group Totals Editing 155 6,729.50 $30,484.50 Port Cam Camcorder DVCam Sony DSR250 DVCam Camcorder 5 658.50 $4,118.75 Camcorder GoPro Gopro Hero3+ 11 1,637.50 $2,048.75 Camcorder GY150 JVC GY-HM100/150U SD Card Camcorder 122 9,893.75 $28,868.99 Camcorder NX5 Sony HXR-NX5U AVCHD Camcorder 30 3,762.00 $10,978.30 Camcorder X10 Sony DSR PDX10 Mini DVCam Camcorder 31 7,605.00 $22,181.16 Group Totals Port Cam 199 23,556.75 $68,195.95 Studio Studio 1 3-camera studio, 15x34' 179 397.00 $43,670.00 Studio 2 Ministudio 112 345.00 $37,950.00 Group Totals Studio 291 742.00 $81,620.00 5 Time Warner Cable Syracuse Div. 2/6/2017 3:35 PM, Page 1 Programming Analysis For Schedule Dates: 1/1/2016 to 1/1/2017 Number of Different Hours Played Number of Plays Programs Played All Programming First Run 437.53 603 603 Repeat 3931.23 5602 901 Total First Run and Repeat 4368.77 6205 980 By Origin Other Local First Run 4.67 10 10 Repeat 36.67 77 17 Total First Run and Repeat 41.33 87 26 PEGASYS First Run 297.38 421 421 Repeat 3091.87 4367 717 Total First Run and Repeat 3389.25 4788 719 Syndicated First Run 135.48 172 172 Repeat 802.70 1158 167 Total First Run and Repeat 938.18 1330 235 6 PEG Access Capital Collections 2004 - December 2016 2004 2004 Balance PEG Access Collections ($.15) $22,768.04 PEG Access Equipment Spending $19,372.15 $3,395.89 2005 2005 PEG Access Collections ($.15) $20,144.93 PEG Access Equipment Spending $14,814.73 $8,726.09 2006 2006 PEG Access Collections ($.15) $19,616.00 PEG Access Equipment Spending $0.00 $28,342.09 2007 2007 PEG Access Collections ($.15) $18,807.00 PEG Access Equipment Spending $19,338.81 $27,810.28 2008 2008 PEG Access Collections ($.15) $18,347.25 PEG Access Equipment Spending $11,749.14 $34,408.39 2009 2009 PEG Access Collections ($.15) $17,509.95 PEG Access Equipment Spending $17,954.00 PEG Access Equipment Spending $3,148.13 $30,816.21 2010 2010 PEG Access Collections ($.15) $16,593.60 PEG Access Equipment Spending $17,433.96 $29,975.85 2011 2011 PEG Access Collections ($.15) $15,088.35 PEG Access Equipment Spending $9,589.92 $35,474.28 2012 2012 PEG Access Collections ($.15) $14,032.50 PEG Access Equipment Spending $4,254.78 $45,252.00 2013 2013 PEG Access Collections ($.15) $13,977.69 PEG Access Equipment Spending $22,956.23 $36,273.46 2014 2014 PEG Access Collections ($.15) $13,097.76 PEG Access Equipment Spending $0.00 $49,371.22 2015 2015 PEG Access Collections ($.15) $12,492.90 PEG Access Equipment Spending $13,883.00 $47,981.12 2016 2016 PEG Access Collections ($.15) $12,415.63 PEG Access Equipment Spending 5,356.29 $55,040.46 Total $214,891.60 $159,851.14 Balance $55,040.46 Note: Peg Access collections repr. $.15/mo. from the City, Town of Ithaca, Cayuga Heights 7 [this page blank]