HomeMy WebLinkAboutMN-YB-2016-06-14
June 14, 2016
Meeting Minutes
Attendance: George McGonigal, Dave Warden, Caitlin Moss and Eric Nichols
Excused: Jason Hecht and Talyse LaDora Hampton
Absent: Mark Vesci
Staff: Liz Vance and Jody A. Hallett-Harris
Guest: Jesse Tedora
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Meeting called to order at 6:15 p.m. by Eric Nichols
The Minutes from March 8, 2016 and April 12, 2016, were tabled for next month’s meeting, as there
wasn’t a quorum.
There were several announcements: Friends online auction starts this weekend and Mary Grainger has
been working hard and going strong on the Cass Park Campaign and is getting ready for a mailing to go
out shortly.
The Happenings Newsletter has been getting revamped by Shari Hall and Liz asked that she would like to
have all the email addresses for Board Members.
Boat rental storage slips have been going in four different locations. There were questions about the boat
rentals going on and Liz will get the info as to who is in charge.
Jump on Board event was successful and we got several names off the list of people that signed up for
further information. Jody will follow up with emails from the other people that signed up.
The IYB is busy with the summer hiring of staff and there is no budget guidelines yet and they are trying
to prep as much as possible. Liz briefly explained to Jesse that the explanation IYB is a bit different
because we generate revenue and also receive funding, grants, donations, etc.
The gym floor will be getting redone at the end of august. Dave will touch base with Jody regarding Tae
Kwon Do dates.
Liz showed the card (RSS participants made the cards and are currently selling them at the IYB front
counter) and the two mugs that a former pottery student, Eleanor has made for Bill in recognition of his
years of service. George will be speaking at the Common Council meeting for recognition of Bill’s years
of service. Liz will reach out to Bill to see if he would come to a meeting for presentation of these items.
Dave Warden brought up some recent issues with the large pavilion and all of the renovations that have
been done. There has been stapling to the walls and there shouldn’t be putting anything in the walls now
that all this work has been done to the pavilions. There was recently an incident by CU fraternity in
which a large mess was left in the pavilion (garbage, alcohol and vomit) this cost the City of Ithaca
money to clean this up so that the next group that had rented the pavilion could use it. Suggestions were
made to change the language of the form, maybe also have a security deposit left when renting the
pavilion and have a staff person on duty at all times to check the pavilion before and after each rental to
ensure that rules/policies are being followed. There has been underage drink in the pavilion and there
should be some kind of permit to drink alcohol in the pavilion. There was a suggestion that maybe there
be separate policies for fraternities/universities so that they can be held accountable for any damage or
mess that is made or if there is underage drinking at these parties, etc. Dave suggested that we had more
questions/language on the form so that maybe the more questions you ask they less likely they will lie and
then they will be held accountable for any damage or clean up that is needed. There were other
suggestions such as raising the fees for the pavilions to include a cleaning fee. Liz is meeting with Jeanne
Grace this week and will talk with her regarding putting up signs on the buildings so that no staples or
nails are used on the building. Only double sided tape, 3m tape and possible cork boards put up to allow
people to decorate without damaging the wood in the pavilions. Dave will talk with Ari at the attorney’s
office regarding changing the language on the actual forms regarding alcohol usage and other language
that should be updated and changed on the forms. There was also a suggestion that some kind of plaque
or sign be put up in the pavilion stating that it is a historic building and that may dissuade people from
damaging the building when using it. Dave and Liz will report at the next meeting regarding the outcome
of their discussions.
Shadowing/Monitoring documents was again tabled as Talyse was unable to attend the meeting.
The next meeting will be the Executive Committee Budget Review on Tuesday, July 19th from 4-6 in the
2nd floor conference room and everyone stated that they will be at this meeting and asked that Jody send
an email reminder for this meeting. The next meeting for full board members was to be on July 26th at
6:00 p.m., Liz suggested that we hold both dates open and if the board needs to meet the 26th for further
budget items we meet and if it’s not needed then we will meeting again in September.
Dave Warden gave an updated from Board of Public Works - The Board of PW also approved the waiver
of fee for the Stewart Park Large pavilion for Friends of Stewart Park for any renovation work or
meetings regarding the renovations/work to be done.
The Cass Park renovations are underway and moving along, Jim is doing a great job keeping everything
on schedule for the Cass Park Day Camp. The pool opens this weekend and the ceiling has been removed
and beams have been painted and it looks fantastic.
George McGonigal stated he had no updates from Common Council.
Meeting Adjourned: 7:30 p.m.
Executive Committee – Budget Review – Tuesday, 7/19/16 4-6:00 p.m. – 2nd Floor
Conference Room
Full Board Meeting tentatively scheduled for 7/26/16 at 6:00 p.m., if needed
Next Meeting: September 13, 2016 at 6:00 p.m., Green Room