HomeMy WebLinkAboutMN-YB-2016-02-09
February 9, 2016
Meeting Minutes
Attendance: Eric Nichols, George McGonigal, Zoran Smiljanic, Talyse LaDora Hampton.
Jason Hecht and Caitlin Moss
Excused: William Murphy
Absent: Mark Vesci, Dave Warden
Staff: Liz Vance, Jim D’Alterio and Jody A. Hallett-Harris
Guests: Samantha Brodsky, Ithaca Times
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Meeting called to order at 6:07 p.m. by Eric Nichols
The Minutes from January 12, 2016, Talyse made the motion and Eric 2nd the motion and all were in
favor. Minutes were approved.
Jim D’Alterio the Facilities Director from Cass Park came to the meeting to answer questions regarding
the renovations scheduled to commence in late March, and should be completed by early June. Jim
passed around plans/drawings for review. Phase II is broken out into year one and year 2. Year one is
currently out to bid and should be receiving bids in the next couple of weeks. The low ease ceiling will
be torn down and replaced, lights will be removed and LED lights will be replaced, the roof will be
replaced and new insulation and membrane will also be put in.
Friends of the IYB will be kicking off a fundraising campaign for Phase 2, Year 2 - rink enclosure, They
will also add HVAC unit which will remove humidity when the rink is fully enclosed. The cost of this
final phase, Phase 2, Year 2, as of now is $1.3 million. We should anticipate a 3% increase for each year
the project is not done. If the enclosure is done and completed, they can increase the length of use and
length of the seasons and the possibility of more uses of the rink.
Jim explained that all of the Phase 2, Year 1 work is vital to the rink staying open and running smoothly
and safely. The Roof leaks, low lighting the current ceiling with birds/rodents is costly to maintain and
causes safety issues.
Friends of the IYB is working on the fundraising campaign for the enclosure project and has the first
meeting with stakes holders on 2/10. She will be reaching out to smaller groups to see if she can get
assistance going forward with this fundraising project. Eric stated that the Board will want to help Mary
with this fundraising and to keep in contact with the Advisory Board.
Jim advised that in 2010 the rink floor and refrigeration unit was replaced and in 2015 the pool filter was
replaced as well as the gutters.
George asked Jim about the inlet dredging for building up of the fields at Cass and Jim referred him to
Lisa Nicholas for more information.
Liz had several staff updates/announcements:
The YES Youth Leader position has been filled by Brent Triolo and he starts on Wednesday. They are
currently interviewing candidates for the Recreation Coordinator position which was opened when Will
Glennon left. The RSS program restructuring is moving forward and Common Council has approved the
hiring of a RSS Coordinator for Adults. The next step will be an internal posting for the position.
Liz advised that the IYB passed its fire inspection today.
She also stated that PSMP and CDP both just had family dinners and were very nice events. The
Spring/Summer I-playbook will be coming out at the end of February so that folks can start making plans
for their children for the summer.
She also stated that the Big Brother/Big Sister program is holding their annual Bowl for Kids’ Sake and
this is the program’s biggest fundraiser of the year. Talyse asked members if they would be interested in
putting together an IYB Advisory Board team and all members stated they would be interested in putting
together a team. Talyse advised that if you cannot or do not want to be on a team, you can support in
other ways by sponsoring a team, come out and cheer everyone on, the event is on 3/6 from 12-2 p.m. or
4-6p.m. Talyse will email the board the info regarding putting together a team.
Talyse stated that she was able to put the monitoring/shadowing documents on Google Forms and will
send out a link with the documents for everyone to take a look at. Any changes or suggestions should be
emailed directly to Talyse. She did pass around one of the documents to take a look at. There will be
four sections to the documents:
1. Monitor’s Info
2. Program basics
3. Program participants
4. Program support needed
There were some questions regarding the use of the forms for certain information that is needed and how
to ask certain questions. And there should be open questions with narrative spots to write in. Like what
the impact of the program is in the community and have the program share one successes story of their
program for the year. We will do a final review of these at next month’s meeting and Caitlin would like
to use the new forms for her shadowing of PSMP before next month’s meetings. Liz would like to take a
look at the document too before it is approved.
The only currently mandatory monitoring is of the BBBS Program for the National organization.
Bill Murphy was excused from the meeting and therefore unable to give report on RSS. Eric stated that
he attended last week’s Youth Council Meeting and was extremely impressed with the program and the
kids in the program. They were working on the 2016 Police Survey and everyone seemed to be able to
voice their opinion and everyone listened and seemed to be able to work well together.
George will be going canoeing with the Outing Program soon.
Dave Warden was not at the meeting so was unable to give an update from the Board of DPW.
George McGonigal stated that there were no relevant updates pertaining to the IBY from Common
Council.
Talyse gave update regarding Friends of the IYB that they are currently in a retreat and Liz stated that the
IYB and Friends have submitted a grant to Excellus BC/BS for a health & wellness grant for a new 5K
running program. Currently Fingerlakes Running Club hosts a 5&10 yearly and last year they added a 5K
fundraiser for the IYB and they hope to get the grant and be able to add this running program with the
final event being the 5K run at the Fingerlakes Running Club. The friends have reached out to Maguire
for the oil changes and they are on the list for 2017. Maguire did give a donation to Friends.
Meeting Adjourned: 6:53 p.m.
Next meeting: March 8, 2016 – 6:00 p.m. – Green Room