HomeMy WebLinkAboutMN-YB-2016-01-12
January 12, 2016
Meeting Minutes
Attendance: Eric Nichols, George McGonigal, Zoran Smiljanic, Talyse LaDora Hampton
and Dave Warden
Excused: Jason Hecht, William Murphy and Caitlin Moss,
Absent: Mark Vesci
Staff: Liz Vance and Jody A. Hallett-Harris
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Meeting called to order at 6:04 p.m. by Eric Nichols
The Minutes from December 8, 2015 had one change to them and with that one change, the minutes were
voted on, Zoran made the motion and Jason 2nd the motion and all were in favor. Minutes were approved
with the noted change.
Liz had several staff updates/announcements:
There have been some recent staffing changes as Will Glennon the Recreation Coordinator has taken a
position with Newfield as a PE teacher, therefore leaving the spot open. Liz has filed a request to fill
vacancy and will be going through the current civil service list of applicants who have already applied
and taken the exam to see if they would be interested in the position. One of the two positions currently
open in the YES Program has been filled and Brent Trola will be starting in February. The second
position will be next to be filled.
Liz also advised that the RSS program will be restructured as there is currently an open position from
when Jennie Pogorzala left and all 5 staff were working with all age groups. The new restructured
program will have two Coordinators, one for Youth and one for Adults as well as staff divided to work
either with youth or adults. They will be going to City Administration to hire a program Coordinator for
Adults, as Joanie Groome, who is the current RSS Coordinator, will be the new Youth Program
Coordinator. They hope to have this completed by August, 2016.
Liz reported back to the Board after speaking with the supervisor and coordinators regarding the current
process of monitoring/shadowing and they would like things to stay the same but have Board Members
come to more programs to see what actually goes on and what they do during program.
Eric and Talyse will work on digitized forms for all of these monitoring documents/questions so that they
are accessible at any time and can actually be used to check on progress or see if needs/wants have been
met, etc. Talyse will try to have a draft of these at the next meeting. Dave Warden suggested an app
called Cam Scanner.
Liz thanked the board members who donated money towards the staff holiday party.
Liz advised that Cass Park bid for the approved renovations will be going out soon and they hope that the
work will be done between mid-March and mid-June. This will include a new ceiling, new lighting and a
new roof on the rink. The board had a lot of questions regarding these and asked if Jim could attend the
next board meeting to answer questions, give updates and bring drawings/plans of this project.
Eric asked if Jody would email the dates and times of the Youth Council meetings. George advised that
he has spoken with Kim and will be going canoeing with the program once the program commences.
Caitlin who was excused from the meeting advised via email that she will report on PSMP at next
month’s meeting.
Dave Warden gave an update from the Board of DPW that more bikes lanes have been added and speed
limits have been changed to 25 mph in specific areas, stop signs will be added also and these might be
helpful to Ithaca Bike Rental when they reopen for bike rental for use on the trail and streets
George McGonigal gave an update from Common Council and that they officially approved the bond for
Cass Park Rink work and it was passed unanimously. George made a suggestion that fundraising should
be done to help offset the cost of this to the city or to pay this off early. Liz advised that fundraising has
been tried in the past for this and has not been successful.
Talyse gave update regarding Friends of the IYB that they are still currently looking for a liaison for the
IYB Board and they are currently in the process of setting up 2016 plan.
Meeting Adjourned: 6:40 p.m.
Next meeting: February 9, 2016 – 6:00 p.m. – Green Room