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HomeMy WebLinkAbout02-13-17 Board of Public Works Meeting Agenda• DATE: February 13, 2017 Meeting TIME: 4:45 pm BPW LOCATION: 3rd Floor, 57 Board of Public Works City Hall, Council Chambers 108 E. Green St., Ithaca AGENDA ITEMS Time Topic Voting? Presenter(s) Allowed 1. Call to Order/Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. Communications and Hearings from Persons No Public 5 min. Before the Board 4. Response to the Public No Commissioners 5. Reports No Various 5 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 6. New Project Presentation A. Update on Geese in Stewart Park No Goose Committee 10 min. Josephine Martell has provided a memo to the Board with an update on recommendations. 7. Administration & Communications A. Approval of Minutes Yes Mayor Myrick 5 min. 1) October 5, 2015 2) January 23, 2017 8. Buildings, Properties, Refuse & Transit 9. Highways, Streets & Sidewalks A. A Resolution to Amend Street Permit Fees for Use Yes Dir. of Eng. Logue 10 min. of Street or Sidewalk in Building Demolition or Construction A memo with a resolution is provided for the Board's consideration. 10. Parking & Traffic 11. Creeks, Bridges & Parks 12. Water & Sewer 13. Discussion Items A. Proposal for a Temporary Community Alter in No Project Applicants 10 min. DeWitt Park The applicants will attend the meeting to continue the discussion about this project. They are proposing to install the alter in DeWitt Park from March 20rh through April 181h. B. East Spencer Street Sidewalk Replacement No Sidewalk Prog. Mgr. 15 min. Licitra More information about the staircase will be provided to the Board prior to the meeting. it you nave a oisaomry rear will require special arrangements to be made in order for you to fully participate in the meetino. please contact the Citv Clark at 607-274-6570 at least 48 hours before the meetin The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Time Topic Voting? Presenter(s) Allowed C. Appeal of Water Bill for 108 Y2 Fifth Street No Asst. Supt. Whitney 10 min. Additional information has been provided by city staff, along with a letter from the property owner. D. Appeal of Water Bill for 130 East State Street No Asst. Supt. Whitney 10 min. In January 2017, City staff found that this property has not been billed correctly for water service since 2010. Avery large bill was mailed to the property owner at that time. The owner has submitted a letter requesting that the bill be reduced. E. Recommendation from Planning & Development No Planning 10 min. Board that Sidewalks be Installed on Worth Street The Planning and Development Board passed a resolution recommending that the Board of Public Works approve funding for the design and implementation of sidewalks on Worth Street to connect the Maplewood Graduate and Professional Student Housing Project to the Belle Sherman neighborhood and school. 14. New Business No 15. Adjournment Yes Page 2 of 3 City of Ithaca New York To: Board of Public Works Ithaca Common Council Josephine Martell, Fifth Ward imartell @cityofithaca.ora From: Josephine Martell, Common Council; Rick Manning, Friends of Stewart Park Date: February 6, 2017 RE: Update on the pilot project to minimize people and geese conflicts in Stewart Park The purpose of this memo is to provide an update on the activities that have been undertaken as part of a pilot program to address some of the complaints about increasing amounts of Canada Goose feces in City parks. We are currently in Year Two of a 3-5 year long pilot program to address this issue. The primary goal of the pilot program is to deter the geese from staying on City lands, in this case Stewart Park, by making it unappealing for them and forcing them to go elsewhere. Ithaca cannot address the increasing geese population as a whole across the US, or even NYS, so our long-term goal is to simply keep them off City lands where they are causing the most human -wildlife conflict. The proposed program consists of a three -prong approach that includes egg oiling, hazing and implementing a no -feeding ordinance, as these are the three main components of any successful, non- lethal management program. Last year, with BPW's support, the City passed the No Feeding Ordinance in May 2016. In 2017, we hope to oil a small numbers of nests in and around Stewart Park (see below), implement some minor deterrent methods (also see below), install signs about the feeding ban, and conduct public outreach on the issue (news, web, social). This past summer, we were very fortunate to work with NY DEC, and Paul Curtis and Heidi Henrichs at the Department of Natural resources at Cornell, to get some baseline data on population estimates and test some deterrent methods. DEC collared and banded more than 400 Geese last summer and were able to track their movements around the City. The initial population estimates put the goose population at Stewart Park around 450 geese at the highest point, and they estimated about 10-12 nests based on the number of goslings last year. In addition, the most successful deterrent methods identified were using a remote controlled truck and firecrackers. Their report is included with this memo. Due to these results, this year, we hope to oil the eggs in the 10+ nests in and around Stewart Park and the golf course in Feb/March, and then implement the aforementioned deterrent methods again in late May and early June. We are working now to identify an intern for the deterrent project. Friends of Stewart Park is willing to help fund it through a work study position. This year, Jeanne Grace's staff will also be installing no feeding signs before April (gosling season) in a few locations in Stewart park and other areas of the City. The City will also issue a press release on the topic (reminder about no feeding, and an update/explanation on the oiling and deterrent efforts), add an "An Equal Opportunity Employer with commitment to workforce diversification." informational page to our website, and we hope to get some more press as a way to remind people of the new efforts underway. Background: This project has been developed over the years since the summer of 2015, when a small working group was convened, as a subcommittee of the City of Ithaca Parks Commission, to come up with a set of recommendations for how to address the issue of Canada Geese on City lands. Membership of the group included Josephine Martell, Common Council and Chair; Rick Manning, Executive Director of Friends of Stewart Park; Jim D'Alterio, Director of Cass Park; and Larry Fabbroni, Jr., Parks Commissioner. The group met two times and had a series of e-mail discussions. After reviewing the literature on Canada Goose management, considering public opinion in Ithaca, reaching out to wildlife and management experts, and examining how other communities have dealt with this issue, the group proposed a 3-5 year pilot program. The group also held an initial stakeholder meeting in early January 2016 with a variety of local stakeholders including NY DEC, Cornell Department of Natural Resources, Friends of Stewart Park, Ithaca College, Ithaca High School, the New York State Parks, Cornell Plantations, the City's Parks Commission, the City Forrester (who serves on the Parks Commission and has been very active in the discussion all along), the Ithaca Youth Bureau, and the director of a national program, Geese Peace. Other local stakeholders including the Lab of Ornithology and the Cayuga Bird Club were also invited, and are part of the discussion, but could not attend the meeting. However, the Cayuga Bird Club (CBC) has been quite involved since then, and Rick Manning and Josephine Martell attended a CBC meeting last year, and gave a presentation on the topic. The wider stakeholder group is kept updated via a -mail about ongoing City activities around this issue. If you have any questions or would like to get involved, please contact Josephine Martell at or Megan Wilson at or 274-6560. "An Equal Opportunity Employer with commitment to workforce diversification." 9A. A Resolution to Amend Street Permit Fees for Use of Street or Sidewalk in Building Demolition or Construction WHEREAS, Section 342 of the City Code requires a street permit for work within the City right of way and authorizes the Board of Public Works to set fees for such permits, and WHEREAS, Section 342-39, specifically addresses use of street or sidewalk space in building demolition and construction, WHEREAS, the Board has discussed the imbalance created by having one fee for any kind of street occupation or street opening, especially related to new building construction, and is interested in setting new street permits fees related to occupancy of the street right of way for the purposed of building demolition or construction activities, now, therefore, be it RESOLVED, That the Board of Public Works the following schedule of fees for street permits issued for occupancy of the right of way for the purposes of building demolition or building construction (which includes erection, demolition, repair, alteration or reconstruction of a building), in accordance with Section 342-39: PARKING SPACES (a space is defined as a 20 linear foot distance within legal parking or loading zones In areas with no meters or pay stations: $5/day/space, plus $20 deposit for use of DPW signs In areas with meters/pay stations:$20/day/space SIDEWALK CLOSURE Residential area: $100 per week Commercial area: $200 per week to divert sidewalk into adjacent parking lane (no additional charge for parking lost) $500 per week to close sidewalk and detour pedestrians to the other side of the street TRAVEL LANE CLOSURE $50/day STREET CLOSURE $100/day All days are calendar days and therefore include weekends and holidays. Days and weeks are not pro -rated for partial occupancy. Page 3of3 CITY OF ITHACA ] 08 East Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE, OF THE CITY ENGINEER Telephone: 607/274-6530 Fax: 607l274-6587 To: Board of Public Works From: Tim Logue, Director of Engineering Date: February 7, 2017 Re: Street Permit fees Please find enclosed a resolution for your consideration to change the street permit fees that we charge for occupancy of the street right of way related to building construction or demolition. Based on your discussion at the last meeting, we have modified the fee schedule to make it more expensive to close a sidewalk (and detour people to the other side of the street) than to divert people into a walkway in the adjacent travel lane. We were going to propose an even less expensive option to keep the sidewalk open and provide overhead scaffolding, but after further discussion with staff, we decided that there is little inconvenience to the public to keep the sidewalk open with overhead scaffolding and that we are comfortable with keeping the base permit fee of $50 for this arrangement. I've also included some selections from the City Code related to the requirement to get a street permit (342-7), the Board's authority to set permit fees (342-8), the Superintendent's right to revoke a permit (342-10), the requirement to comply with the terms of a granted permit (342-13), and the existing paragraphs related to use of street or sidewalk in building demolition or construction (342-39). 'An Equal Opportunity Employer with a commitment to �\ c w1doi-ce diversification." ra City of Ithaca, NY http://ecode360.com/printlIT1348?guid=8395337,8395341,8395346,, City of Ithaca, NY Tuesday, February7, 2oi7 Chapter 342. Streets and Sidewalks Article II. Construction and Other Use of Public Property § 342-7• Work requiring permit. [Amended 5-4-2005 by Ord. No. 2005-o8] No person shall do any of the following without first obtaining from the Superintendent of Public Works or his/her authorized representative a written permit therefor: A. Construct, remove, replace or repair a sidewalk or driveway within the limits of any public street, highway or other public property. B. Open or cause to be opened, by cutting or excavating, the pavement or soil of any street, highway, sidewalk area or other public grounds. C. Obstruct, encumber or occupy in any manner any public street, highway or sidewalk area, except for parades or public gatherings and assemblages permitted by the Ithaca Police Department. § 342-8• Permit application and fee. [Amended 5-4-20o5 by Ord. No. 20o5-o8] A. Forms. Any property owner or utility corporation desiring a permit as prescribed in § 342-7 shall make application therefor to the Superintendent upon forms provided for that purpose. B. Contents. Said application shall contain the names and addresses of the applicant and of the owner of the property in front of which or for whom the work is to be performed, the nature of the work to be done, the date or dates when the work is to be done, together with such necessary sketches and additional information as the Superintendent may require, and a signed statement by the applicant that said applicant agrees to perform the work for which the permit is granted strictly in accordance with the conditions of the permit, the provisions of the Charter and the Code of the City and the applicable rules and regulations of the Department of Public Works, and that the City is to be saved harmless from any loss, injury or damage arising out of the granting of the permit or from any negligence or fault of said applicant or his/her servants or agents in connection with any of the work done under or in connection with said permit. C. Fee. No permit shall be issued until the applicant therefor shall have first paid in cash or by other means acceptable to the City a fee as set, and amended from time to time, by resolution of the Board of Public Works. [Amended 9-5-2012 by Ord. No. 2012-07] § 342-10. Revocation of permit. The Superintendent shall have the right to revoke or cancel a permit at any time should the permittee fail to comply with any of the terms, agreements, covenants and conditions thereof. § 342-13• Compliance required. All work performed under any permit issued pursuant to this chapter shall be performed at the permittee's expense and in accordance with the provisions of the City Charter, this Code, rules and regulations and specifications applicable thereto and to the satisfaction of the Superintendent. Article V. Obstructions § 342-39• Use of street or sidewalk in building demolition or construction. A. Superintendent to establish limits. In the case of a permit issued by the Superintendent for a street obstruction related to the erection, demolition, repair, alteration or reconstruction of a building, the permissible area of the street, highway or sidewalk to be obstructed, encumbered or occupied shall be determined and specified by the Superintendent. No sidewalk vaults, gratings or areas will be permitted. B. Portion to be free from obstruction. Unless otherwise authorized by the Superintendent, the permittee shall conduct his/her operation under the permit for street obstruction in such a manner that no less than 2/3 of the total width of a street or highway pavement or surface shall at any time remain free of any obstruction. C. Access to facilities required. The permittee shall keep clear and unobstructed at all times and shall in no way interfere with prompt access to or adequate operation of all manholes, catch basins, hydrants, valves or fire alarm boxes that may be situated in or near the area obstructed or occupied in accordance with the permit. D. Use of metered zones. The use of any metered zone or area for a period of more than five days must be approved by the Board of Public Works, which will establish the amount of reimbursement. 2 of 2 2/7/2017 3:46 PP CITY OF ITHACA 108 E. Green St. — Third Floor Ithaca, NY 14850-5690 DEPARTMENT OF PLANNING, BUILDING, ZONING, & ECONOMIC DEVELOPMENT Division of Planning & Economic Development JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT PHYLLISA DESARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT Telephone: Planning & Development - 607-274-6550 Community Develonment/RTRA - 607-274-6559 Email: dgrunderCcityofithaca.org rman: iuraLcityotittiaca.org TO: Board of Public Works FROM: Megan Wilson, Senior Planner DATE: January 17, 2017 RE: Proposed Community Altar in DeWitt Park At its January 10th meeting, the Parks Commission discussed Your Art Club's proposal for a temporary community altar in DeWitt Park. The group noted that they had made some changes since their original proposal, including daily monitoring/curating of the installation and a tentative design. In addition, the group has contacted the Presbyterian Church about the project and will follow up with the veterans' organization that has adopted DeWitt Park. The Commission's primary concerns were items being blown around the park; the collection of garbage within the altar; and inappropriate or offensive contributions to the altar. Commission members felt that daily monitoring should address these concerns, but City staff will need to follow up with the project organizers about any complaints or other issues. While a quorum was not present, all Parks Commissioners in attendance were supportive of the proposed temporary community altar in DeWitt Park, provided that the installation be for one month and that Your Art Club monitors the project daily. The project organizers should provide contact information to City Forester Jeanne Grace so that any issues that may arise can be addressed quickly. If you have any questions or comments, please contact me at 274-6560 or mwilsongc4ofithaca.org. Additional questions I sincerely thank the board of public work spent time in board meeting on Jan 23d to talk about the issue of water bill at 108 Fifth St, Ithaca . Below I would like add couple of questions to support the agenda which I did not get chance to speak out last meeting. 41 unit (100cubic feet) 1 : Why many years the toilet was in same condition, the water usage in the apartment was always lower than basic unit number before the new meter was installed ? 2: After the new meter installed, consumption of 41 unit ( 100cubic feet) through 32 days . it means someone stands beside the toilet constantly flushing, how could be possible, the tenant did not see and hear nothing at all ? 3: Why such huge water consumption was not tracked, monitored by water department ? 4: If it was indicated to the service system , why we were not informed by a phone or a mailing note ? I hope those questions can bring attention to the board before the final decision being made. Thank you very much ! Lin Zhou Owner of the property of 108 at Fifth street 02/01/2017 Kathy Servoss From: Erik Whitney Sent: Thursday, February 02, 2017 11:27 AM To: Kathy Servoss; Barbara Frycek Subject: RE: 108 112 Fifth St. Water Bill Attachments: MyStatementBarbFrycek.pdf Kathy, Please find attached a summary provided by Barb Frycek, Senior Meter Technician. Within this summary she shows an a timeline graphic which clearly shows the issue was resolved by Fred Young, Meter Technician when noted toilet tank overflow was constant and made adjustment to correct leak by on May 27, 2016. 1 would recommend to the Board that no further action or refunds are warranted. Regards, Erik Whitney, PE Assistant Superintendent City of Ithaca DPW Water & Sewer Division 510 First Street, Ithaca NY 14850 0.(607) 272-1717 C: (607) 280-1041 From: Kathy Servoss Sent: Wednesday, January 18, 2017 1:24 PM To: Erik Whitney; Barbara Frycek Subject: 108 1/2 Fifth St. Water Bill Hi Erik, I thought I had forwarded the attached appeal to you, but can't find the e-mail. I apologize for the short notice. The owner and tenant of this apartment spoke at the last BPW meeting. I would like to put this appeal on the agenda for this next BPW meeting. Please send me any information or recommendation or bring it with you to the meeting. Thanks, K.athd sewoss Executive assistawt Suet. of PubL'c WOrIU, 6wgtweer%w PArleun.g Cato of Ithaca 1os e. c reeve st. Ithaca, NY 1+R50 607-274_"2y On March 31, 2016 the sending unit (transponder) was replaced due to dead batteries. On April 2Bth readings were taken for the May billing (41 HCF). Theresa Moore from the Chamberlains Office asked to have the reading rechecked due to the high reading and a leak alarm. This was done on May 6th (5089 cf) and a leak letter was sent. Ms. Zhou contacted our office and made arrangements to meet on May 27th at 7:30 a.m. Both the radio and visual reads where 7495 cf. and on a leak alert. Meter tech Fred Young did a walk thru with the tenet. Fred found the toilets tank water level so high the water was going down the overflow. Fred made adjustments and lower the level. While Fred did the walk thru I talked with Ms. Zhou and explained the numbers. She was adamant that it was the meters fault. Immediately after Fred adjusted the fill valve readings returned to normal. We could not do a data log at the time because the new sending units programing was updated and would not communicate with the receiver. On the June 16th mid -cycle read it was no longer on leak alarm. The reading was 78 HCF. .mob his jlta� c'Ycte LuNr �'Y Q �'`iijmG rl( '711 baq 5 i�P)ys I would like to point out that on December 2"d a credit was issued on this account in the amount of $315.90. This was issued under the June, July and August issues. Yet the time line clearly shows the high consumption was before June. Respectfully, 4 Barbara G. Frycek Senior Water Meter Technician r' MARCH y Hs l oys� 7 ca Or lsw- ra . $ _ 3197 aL, ZV- Z3?- 04 ibwsIto Iv 4051 �joqoseba Y. MAY ,2 J hl,4 v v '500 ff, L101 c27yd -9 �F- 194sicaric I, A*-w 6 2v3 AT-A-GLANCIE 0 SEPTEMBER gl" 7- M C; rip 0 0 0 0 0 M OZ UA YA CR Q 1i IM t{ � �g- if m D1d a3t mCm#iLZ a'o :; � = m n N in 10 (a !o Sl. Ie-4.Mcn.a.whs m }? cm rcncncnMMam) car) + 1ML _Z I' Lad 1 � acom1jcno�pp}�� w � � lraPr .� ae ° � 41 °`• m cc to gl 3 ` omo! i w m: rcncncnmmmm@i I � r rL o I; al D Izi cz I (At W (� z o .... .................. .... . ...... . ...... ... ....... (D Dc .31 F F a (V -C2- CD H 0 0 W* 0 CPR =®� I .a r, b In la L". m 0. 77J -7 ED Im -M eop Sl s- Meter ID :10504585 Pulse Output :1 Type: Water Current Status: OK Readings Received :122 Last Readings Time: 9/16/2016 2:19:41 PM Time Between Readings :15 minutes Result Reading Date Time 1 8393 9/16/2016 2:19 PM 2 8393 9/16/2016 2:04 PM 3 8393 9/16/2016 1:49 PM 4 8393 9/16/2016 1:34 PM 5 8393 9/16/2016 1:19 PM 6 8393 9/16/2016 1:04 PM 7 8393 9/16/2016 12:49 PM 8 8393 9/16/2016 12:34 -PM 9 8393 9/16/2016 12:19 PM 10 8393 9/16/2016 12:04 PM 11 8393 9/16/2016 11:49 AM 12 8393 9/16/2016 11:34 AM 13 8393 9/16/2016 11:19 AM 14 8393 0/16/2016 11:04 AM 15 8393 9/16/2016 10:49 AM 16 8393 9/16/2016 10:34 AM 17 8393 9/16/2016 10:19 AM 18 8393 9/16/2016 10:04 AM 19 8393 9/16/2016 9:49 AM 20 8393 9/16/2016 9:34 AM 21 8393 9/16/2016 9:19 AM 22 8393 9/16/2016 9:04 AM 23 8393 9/16/2016 8:49 AM 24 8393 9/16/2016 8:34 AM 25 8390 9/16/2016 8:19 AM 26 8390 9/16/2016 8:04 AM 27 8390 9/16/2016 7:49 AM 28 8390 9/16/2016 7:34 AM 29 8390 9/16/2016 7:19 AM 30 8390 9/16/2016 7:04 AM 31 8390 4/16/2016 6:49 AM 32 8390 9/16/2016 6:34 AM 33 8390 9/16/2016 6:19 AM 34 8390 9/16/2016 6:04 AM 35 8390 9/16/2016 5:49 AM 36 8390 9/16/2016 5:34 AM 37 8390 9/16/2016 5:19 AM 38 8390 9/16/2016 5:04 AM 39 8390 9/16/2016 4:49 AM 40 8390 9/16/2016 4:34 AM 41 8390 9/16/2016 4:19 AM 42 8390 9/16/2016 4:04 AM 43 8390 9/16/2016 3:49 AM 44 8390 9/16/2016 3:34 AM 45 8390 9/16/2016 3:19 AM 46 8390 9/16/2016 3:04 AM 47 8390 9/16/2016 2:49 AM 48 8390 9/16/2016 2:34 AM 49 8390 9/16/2016 2:19 AM 50 8390 9/16/2016 2:04 AM 51 8390 9/16/2016 1:49 AM 52 8390 9/16/2016 1:34 AM 53 8390 9/16/2016 1:19 AM 54 8390 9/16/2016 1:04 AM 55 8390 9/16/2016 12:49 AM 56 8390 9/16/2016 12:34 AM 57 8390 9/16/2016 12:19 AM 58 8390 9/16/2016 12:04 AM 59 8390 9/15/2016 11:49 PM 60 8390 9/15/2016 11:34 PM 61 8390 9/15/2016 11:20 PM 62 8390 9/15/2016 11:05 PM 63 8390 9/15/2016 10:50 PM 64 8390 9/15/2016 10:35 PM 65 8390 9/15/2016 10:20 PM 66 8390 9/15/2016 10:05 PM 67 8390 9/15/2016 9:50 PM 68 8390 9/15/2016 9:35 PM 69 8390 9/15/2016 9:20 PM 70 8390 9/15/2016 9:05 PM 71 8390 9/15/2016 8:50 PM 72 8390 9/15/2016 8:35 PM 73 8390 9/15/2016 8:20 PM 74 8390 9/15/2016 8:05 PM 75 8390 9/15/2016 7:50 PM 76 8390 9/15/2016 7:35 PM 77 8390 9/15/2016 7:20 PM 78 8390 9/15/2016 7:05 PM 79 8390 9/15/2016 6:50 PM 80 8390 9/15/2016 6:35 PM 81 8390 9/15/2016 6:20 PM 82 8390 9/15/2016 6:05 PM 83 8390 9/15/2016 5:50 PM 84 8390 9/15/2016 5:35 PM 85 8389 9/15/2016 5:20 PM 86 8389 9/15/2016 5:05 PM 87 8389 9/15/2016 4:50 PM 88 8389 9/15/2016 4:35 PM 89 8389 9/15/2016 4:20 PM 90 8389 9/15/2016 4:05 PM 91 8389 9/15/2016 3:50 PM 92 8389 9/15/2016 3:35 PM 93 8389 9/15/2016 3:20 PM 94 8389 9/15/2016 3:05 PM 95 8389 9/15/2016 2:50 PM 96 8389 9/15/2016 2:35 PM 97 8389 9/15/2016 2:20 PM 98 8389 9/15/2016 2:05 PM 99 8389 9/15/2016 1:50 PM 100 8389 9/15/2016 1:35 PM 101 8389 9/15/2016 1:20 PM 102 8389 9/15/2016 1:05 PM 103 8389 9/15/2016 12:50 PM 104 8389 9/15/2,016 12:35 PM 105 8389 9/15/2016 12:20 PM 106 8389 9/15/2016 12:05 PM 107 8389 9/15/2016 11:50 AM 108 8389 9/15/2016 11:35 AM 109 8389 9/15/2016 11:20 AM 110 8389 9/15/2016 11:05 AM 111 8389 9/15/2016 10:50 AM 112 8389 9/15/2016 10:35 AM 113 8389 9/15/2016 10:20 AM 114 8389 9/15/2016 10:05 AM 115 8389 9/15/2016 9:50 AM 116 8389 9/15/2016 9:35 AM 117 8389 9/15/2016 - 9:20 AM 8389 9/15/2016 9:05 AM `118 119 8389 9/15/2016 8:50 AM 120 8389 9/15/2016 8:35 AM " ��:' • 10 Flr�! ~tree! Ithaca. `ot w York f - �ty�,, �'�a'' I)lElaltl[\! II I'i 111.1(1C'UHhti \ti'I1tit.t\fi \Ii1i'I'R ltl\'stilt >♦ Fax 0 MEMORANDUM To: Deborah Whitney City Chamberlain From: Barbara G. Frycek Senior Meter Technician Date: December 2, 2o16 Re: 1o8 Fifth Street Acct #: 3913060401 Please credit/adjust the bill as follows for water used to flush the water lines because of discolored water. o8/2o16 billed 39 Minimum -12 Used for flushing 27 X 11. 0 Credit due $315.90 Cc LIN ZHOU & LI JIANHUA,1504 ELMIRA Rd., NEWFIELD, NY 14867 File Kathy Servoss From: Erik Whitney Sent: Thursday, February 02, 2017 10:27 AM To: Kathy Servoss, Barbara Frycek Cc: Michael Thorne Subject: RE:130 E. State Street Water Bill Appeal Attachments: 130 E State-l.docx Categories: BPW Hello Kathy, I've attached a detailed summary from Barb Frycek, Senior Meter Technician. Barb also has account information screen shots and log book entries which are available if needed for further detail but are not attached here. In brief, a new meter was installed for this customer in November of 2010. All the data was entered into the billing software at the Chamberlains office to initiate the account and billing. However, under the account maintenance tab an inactive date (from previous meter) was not deleted from the date field. This resulted in the account not populating the read file download for the automated field meter read collection. So, not only was the meter not read, but no account info was present to flag the null read. About three weeks ago this was discovered. Upon discovery the technical issue was corrected, the meter was read, and we sent out a bill for all the usage since the meter was installed. Having only the initial zero and the current read, We divided up the bill uniformly across all the years with the corresponding billing rates for the consumption during those time periods. The customer used the water and sewer services. How, the customer was not aware that they were not receiving a water and sewer bill i have not a clue. I would recommend to the Board of Public Works that the bill stand. Regards, Erik Whitney, PE Assistant Superintendent City of Ithaca DPW Water & Sewer Division 510 First Street, Ithaca NY 14850 O: (607) 272-1717 C. (607) 280-1041 From: Kathy Servoss Sent: Wednesday, February 01, 2017 8:38 AM To: Erik Whitney; Barbara Frycek Cc: Michael Thorne Subject: FW: Erik and Barb, Please review this appeal and send me a recommendation and any backup documentation by next Wednesday, please. I want to put this item on the BPW agenda for Feb. 13cn Thank you, - Kathy k " WATER& SEWER DIVISION I � DEPARTMENT OF 6t't)r^^... �PUBLIC . ' Erik Whitney, Assistant Superintendent r Telephone: 607 272-1717 F'ax: 607 277-5028 MEMORANDUM To: Deborah Whitney City Chamberlain ��}a From: Barbara G. Frycek Senior r �cter Tech..^.ic:s^ i,' � Date: January 17. 2017 Re: 130 E. State St. Aect #: 4615194600 During a test on the billing system it has come to our attention that tis account has not been billed since October 2010. A new meter was installed in November 2010; its current reading is 3210 HCF. Please bill as follows. 2011 4quarters x128=512x$8.62=S4.413.44 2012 4 quarters x 128 = 512 x $ 9.56 = 4.894.72 2013 4 quarters x 128 = 512 x $10.20 = 5.222.40 2014 4 quarters x 128 = 512 x $10.58 = 5,416.96 2015 4 quarters x 128 = 512 x $11.09 = 5,678.08 2016 4 quarters x 128 = 512 x $11.70 = 5,990.40 Water and Sewer $31,616.00 Fire line 24 quarters x $72.00 = 1,728.00 Storm Water Fee 8 quarters x S24.00 = 192.00 Total due $33,536.00 cc: ITALTHAI LLC, 20 ROSINA Dr.. ITHACA'NY 14850 Erik )k hitney, P.E.. Assistant Superintendent of Public Works File BOO Pal "An Equal Opportunity Employer with a commitment to workforce diversification." On January 13th I was discussing various accounts with Carol Howard (Supervising Customer Service Rep). She showed me a screen shot of an account that showed a balance due from November of 2010 that had not been posted (billed). In researching this I found that on 10/14/2010 this account was temporarily inactive due to renovations. A larger meter was installed on 11/17/2010 and the water turned back on. Paper work was turned in to the Chamberlains Office. At this point there are seventeen (17) different data entry steps. Five are crucial for billing. Three in "Service Maintenance" water, sewer and fire line. This area also covers on -off fees and since 2015 the storm water fees. All were activated. In "Meter Maintenance" the status box needs to be made active, this was done. Then there is the "Account Maintenance" which has a box for the inactive date. Once the meter is back in service any dates in this area should be deleted. Unfortunately this did not occur. As a result this account would not down load to the read file and was not known to be missing. It was brought to our attention when Govern was running a system analyses for Ms. Howard. The second attached page shows how I broke down the 3,210 HCF of use. Respectfully, Senior Water Meter Technician 510 First Street Ithaca, NY 14850 Resolution by the Planning & Development Board Recommending to Board of Public Works that Funding be Approved for Design & Implementation of Sidewalks on both sides of Worth Street to Connect the Maplewood Graduate and Professional Student Housing Project to Belle Sherman Neighborhood and School January 24, 2017 WHEREAS: the City of Ithaca and the Town of Ithaca recently approved the Maplewood Graduate and Professional Student Housing Project, and WHEREAS: the project will redevelop the existing 170-unit and 372-bedroom Maplewood housing complex into a new project with 500-600 units and up to 975 bedrooms. The units are to be a mixture of townhomes, stacked flats, and multi -family apartment buildings. The project will include a community center, some neighborhood -scaled retail, and internal circulation network, including connections to adjacent East Hill Recreation Way, landscaping, lighting, and other amenities. The project site is approximately 17 acres — 0.75 of which is in the City of Ithaca and is proposed to contain a road, landscaping, and a plaza with a covered TCAT bus stop, and WHEREAS the project site is adjacent to the East Hill Recreation Trail and spans from Maple Avenue to Mitchell Street, and WHEREAS: the project has three connections to the East Hill Rec Way, one of which is midway between Maple Avenue and Mitchel Street which could feasibly be extended to Walnut Street in the Town, then connecting to Worth Street in the City, and WHEREAS: such a connection would knit the development into the urban street layout and provide residents of the development with safe pedestrian passage between the project and Belle Sherman School, both of which are desirous urban planning goals, and WHEREAS: this connection, if achieved, would require a crosswalk and sidewalks to be installed on both sides of Walnut Street in the Town and sidewalks to be installed on both sides of Worth Street, now, therefore, be it RESOLVED: that the City of Ithaca Planning and Development Board recommends to the Board of Public Works that funding be approved for the design and implementation of a sidewalk on Worth St, and that City engineering staff workwith the Town to encourage the above referenced improvements in the Town. Moved by: Darling Seconded by: Schroeder In Favor: Blalock, Darling, Elliott, Jones Rounds, Johnston, Lewis, Schroeder Against: None Abstain: None Absent: None Vacancies: None C& (� D GE G ' �� St ° GE 876.00 � -- t0 _ b _ I ) p I ., ate' � i-' `�y ��_ _ � �` ! ? MAPLEWOOD OD ID c 10 'co -co Aj i C..�� • � y � u r I —Aj lb Cb n i i �' e�a, � � 1 ■ � "jk', r _ � j *r r I DR NNAGE IN 4 ` • ' i ) a00 O f O 1 O I k I 1 n n i �^ .A aD 0D I�a�o h I'1$ ao r•••,• ,, G _ 6 I r� EXISTING AND PROROSED CONNECTIONS DATA GRAPHIC SCALE ' OD • v RI 0 20 40 80 FINAL SITE PLAN SUBMISSION MAPLEWOOD REDEVELOPMENT PROJECT CONNECTION BETWEEN PROJECT AND WORTH STREET @1WHITHAM CIRCULATION DIAGRAM 1 A Id ..I Tompkins County Property Viewer a Notes This map was automatically generated using Ge000rtex Essentials. Your tax dollars at work!