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Home My WebLink About01-23-17 Board of Public Works Meeting Agenda'`DATE: January 23, 2017 F.BPW MeetingTIME: 4:45 pm LOCATION: 3rd Floor, ^' Board Of Public Works City Hall, Council Chambers yl 5 108 E. Green St., Ithaca AGENDA ITEMS Time Topic Voting? Presenter(s) Allowed 1. Call to Order/Agenda Review No Mayor Myrick 5 min. 2. Mayor's Communications No Mayor Myrick 3. Communications and Hearings from Persons No Public 5 min. Before the Board 4. Response to the Public No Commissioners 5. Reports No Various 5 min. A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff 6. New Project Presentation 7. Administration & Communications A. Approval of Minutes Yes Mayor Myrick 5 min. 1) January 9, 2017 8. Buildings, Properties, Refuse & Transit 9. Highways, Streets & Sidewalks A. Award of a Professional Services Contract to Yes Dir. of Eng. Logue 5 min. Fisher Associates for the Elmira Road Overlay and Signal Replacement Project — Resolution As the Board discussed, the resolution is provided for a vote. 10. Parking & Traffic 11. Creeks, Bridges & Parks 12. Water & Sewer 13. Discussion Items A. Proposal for a Temporary Community Alter in No Senior Planner 10 min. DeWitt Park Megan Wilson The Parks Commission has discussed the proposal and provided a memorandum of support, contingent upon the display be installed for only one month and daily monitoring is provided by the organizers. B. Proposed Street Permit Fees No Dir. of Eng. Logue 15 min As discussed previously, staff has provided additional information and a suggested fee schedule for Street Permits, including sidewalk closures, parking lane closures, and street closures. C. Complete Streets Policy Recommendation from No Dir. of Eng. Logue 20 min. BPAC A draft policy has been developed and will be distributed to the Board separately. If you have a disability that will require special arrangements to be made in order for you to fully participate in the meeting, please contact the City Clerk at 607-274-6570 at least 48 hours before the meetino. The Board of Public Works meets on the second and fourth Mondays at 4:45 p.m. All meetings are voting meetings, opening with a public comment period. Meeting agendas are created from prior public input, Department operating, planning issues, and requests made to the Superintendent. The Board reserves the right to limit verbal comments to three minutes and to request written comments on lengthy or complex issues. This information may then be used to create committee agendas, with the speaker or author invited to attend. Time Topic Voting? Presenter(s) Allowed D. Appeal of Water Bill for 108 Y2 Fifth Street No Asst. Supt. Whitney 15 min. The owner and tenant of this apartment spoke before the Board on January 9, 2017. Enclosed is the letter appealing water bills for this address. 14. New Business 15. Adjournment No Yes Page 2 of 3 9A. Award of a Professional Services Contract to Fisher Associates for the Elmira Road Overlay and Signal Replacement Project — Resolution WHEREAS, professional services proposals were received on August 10, 2016 for the Elmira Road Overlay and Signal Replacement project (CP 832, PIN 375592), and WHEREAS, staff has reviewed the eight proposals received and made recommendations for award, and WHEREAS, engineering studies and designs are a Type II action requiring no further review under the State Environmental Quality Review Act and the City Environmental Quality Review Ordinance, now therefore be it RESOLVED, That the City of Ithaca Board of Public Works hereby awards the professional services contract for the Elmira Road Overlay and Signal Replacement project (CP 832, PIN 375592) to Fisher Associates, of Rochester, New York, for an amount not to exceed $210,000, and be it further, RESOLVED, That the Superintendent of Public Works for the City of Ithaca be hereby authorized to enter into said contracts under the usual terms and conditions. Page 3 of 3 CITY OF ITHACA 108 E. Green St. — Third Floor Ithaca, NY 14850-5690 DEPARTMENT OF PLANNING, BUILDING, ZONING, & ECONOMIC DEVELOPMENT Division of Planning & Economic Development JOANN CORNISH, DIRECTOR OF PLANNING & DEVELOPMENT PHYLLISA DESARNO, DEPUTY DIRECTOR FOR ECONOMIC DEVELOPMENT Telephone: Planning & Development— A07-274-F55n Community Development/IURA — 607-274-6559 Email: dgnmder@cityofithaca.org Email: iura@cityofithaca.org TO: Board of Public Works FROM: Megan Wilson, Senior Planner DATE: January 17, 2017 RE: Proposed Community Altar in DeWitt Park At its January 10th meeting, the Parks Commission discussed Your Art Club's proposal for a temporary community altar in DeWitt Park. The group noted that they had made some changes since their original proposal, including daily monitoring/curating of the installation and a tentative design. In addition, the group has contacted the Presbyterian Church about the project and will follow up with the veterans' organization that has adopted DeWitt Park. The Commission's primary concerns were items being blown around the park; the collection of garbage within the altar; and inappropriate or offensive contributions to the altar. Commission members felt that daily monitoring should address these concerns, but City staff will need to follow up with the project organizers about any complaints or other issues. While a quorum was not present, all Parks Commissioners in attendance were supportive of the proposed temporary community altar in DeWitt Park, provided that the installation be for one month and that Your Art Club monitors the project daily. The project organizers should provide contact information to City Forester Jeanne Grace so that any issues that may arise can be addressed quickly. If you have any questions or comments, please contact me at 274-6560 or CITY OF ITHACA 108 East Green Street, Suite 202 Ithaca, New York 14850-5690 OFFICE OF THE CITY ENGYI1ti EER Telephone: 607/274-6530 Fax: 607/274-6587 To: Board of Public Works From: Tim Logue, Director of Engineering Date: January 19, 2017 Re: Street Permit fees There was a lot of private development in the City this past year, particularly in Collegetown. Many of the buildings were built on land that offered little in the way of staging or room to construct the building, and eventually the work spilled out into the street right of way, closing sidewalks, parking lanes, travel lanes and sometimes the whole street. In order to occupy the street right of way, people need to get a street permit from the Engineering office. There is a fee for this permit: $50 for any and all work except for sidewalk replacement, which is $25. It doesn't matter what you are doing, whether you are doing a $5,000 roofing job or building a $30 million hotel, the fee is $50. Also, it doesn't matter what the impact on the traveling public would be, whether you are putting a scaffold over a sidewalk or closing a street or flagging traffic in one lane, the fee is $50. We found this past year that this low fee may have distorted the financial incentives for development projects. There was no financial incentive to reduce the impact on the public by occupying less of the street right of way or by accelerating the project schedule. For example, it is considerably less expensive to close a street and put a crane there, and all the construction materials, than it is to try to incorporate a crane into the building itself. Enclosed is a proposal to increase our street permit fees. We are proposing that the fee vary based on impact to the street right of way and by the duration of the permission. I look forward to a discussion with you about this. An Equal Opportunity Employer with a coomailmem to worklorce diversification." co 2017 Street Permit Fee Proposal Occupancy fees to be charged through Street Permits for use of City right of way. Note: these fees do not apply to special events permits or to utility work. PARKING LANE Areas with no meters or pay stations $5/day/space plus $20 deposit for use of DPW signs Areas with meters/pay stations $20/day/space (a space is defined as a 20 linear foot distance within legal parking or loading zones) SIDEWALK CLOSURE Residential area Less than a week $100 One week to a month $200 Each additional month $200 Commercial area Less than a week $300 One week to a month $750 Each additional month $750 LANE CLOSURE $50/day STREET CLOSURE $100/day All days are calendar days and therefore include weekends and holidays. Days and months are not pro -rated for partial occupancy. Additionally, the City reserves the right to assess costs for assurance of compliance with plans and specifications. Assessed costs shall be the City's actual costs or the City may require permittees to provide third party engineering inspections or material certifications at the permittees cost. TNL, 1/19/17 The Board of Public of Ithaca: I would bring an agenda of the water bill issue on 108 at Fifth street ,Apt 2 . 1: Received two big bill for May $ 538.20 and for Aug $ 456.30 after the new water meter installed in March. 2: It's a very small Apt, no dishwasher, no cloth -washer, always only one single man lives there and uses limited water 3: No leak could be seen and heard in that period according to the tenant . 4: It is the meter technic problem . 5: This issue has been. brought to the water department couple of times since the first bill received, until this month, they gave credit for Aug's bill , but did not agree credit for Mays. So, there is still $413.13 in balance for the account 3913060401. 1 paid $ 140.40, the basic charge. Thank you very much in advance for your attention of this issue. Lin Zhou ( Owner of property of 108 Fifth St at Ithaca) 1504 Elmira Rd Newfield NY 14867 Phone: 607/279-5247 12/20/2016 RECEIVED Dept. of PuCnc 1 ; rVs DEC 2 0 2016 Dff'ice of the Superintendent and Engineering Dwision CITY OF ITHACA OFFICE OF THE CHAMBERLAIN 108 E GREEN STREET ITHACA, NY 14850 RETAEV THIS PORTION FOR YOUR RECORDS 2154 LIN ZHOU 1504 ELMIRA RD NEWFIELD, NY 14867 Billing Information (607) 274-6580 Service Calls - Days (607) 272-1717 Service Calls - Nights (607)273-4680 OFFICE HOURS Mon - Fri. 8:30 am to 4:30 pm. except Holidays ON OR BEFORE 06/20/16 ' $538.20 Unpaid balances accrue penalty of 5% for the first month after the due date, plus 1%per month thereafter. Previously unpaid balances may affect the amount due. BALANCE FORWARD $0.00 SERIAL# READINGS CONSUMPTION NB of Days Current 32830588 240Reset mew 03/31/2016 5 57 32830588 ONew Meter 03/31/2016 0 0 32930588 41 Actual 05/02/2016 41 32 MESSAGE Current Bill Detail Us it AMOUNT WATER 4,600 $276.46 SEWER 4,600 $261.74 Current Charge $538.20 Pay before due date $538.20 you have arranged with us to pay this bill through the Automated earing House (ACH), please do not pay the amount above. This count will be deducted from the account you specified on the due Notice of change of rates:. Water/sewer rates effective 12/20/16 are $12.23 per 100 cubic feet. Minimum bill rates based on meter size apply. Stormwater fee is calculated using equivalent residential units (ERU) of impervious surface on a property, with residential (1, 2 or 3 family properties) being assessed 1 ERU ($12 per quarter). Trash tag rates will also remain the same for 2017. ***NOTE- Sign Up For Exterior Maintenance Ticket Same Day Online Notification (with photo): www.cityofithaca.org/epmo-signup*** CITY OF ITHACA Billing Information OFFICE OF THE CHAMBERLAIN (607) 274-6580 e 1 I $ 108 E GREEN STREET PLEASE RETURN THIS PORTION WITH PAYMENTS BILL PAYABLE ON RECEIPT MAKE CHECKS PAYABLE TO ITHACA, NY 14850 CITY OF ITHACA ANY AMOUNT MUCH IS MR NOT PAID BY DUE DATE WILL BE SUBJECT TO PENALTY CHARGES OF 108 FIFTH St Unit 2ND Unit 2ND 3913060401 5 A PLUS I % EACH ADDITIONAL MONTH 179290FAILURE TO PAY THE PAST 1111101111111 DUE BALANCE MAY RES ULT 1N A PROPERTY TAX LBiN LIN ZHOU 1504 ELMIRA RD NO I ON OR NEWFIELD, NY 14867 BEFORE 06/20/16 S53$.20 00001792902016000000000039130604010300000000000000053820007 L1 JL CITY OF ITHACA OFFICE OF THE CHAMBERLAIN 108 E GREEN STREET ITHACA, NY 14850 RETAIN TFfIS PORTION FOR YOUR RECORDS 2152 LIN ZHOU 1504 ELMIRA RD NEWFIELD, NY 14867 Billing Information (607)274-6580 Service Calls - Days (607)272-1717 Service Calls - Nights (607)273-4680 OFFICE HOURS 108 FIFTH St Unit 2ND Unit 2ND Mon - Fri. 8:30 am to 4:30 pm. except Holidays ON OR 09�2U�16 ' $865 56 SERIAL # READINGS CONSUMPTION NB of Days Ca at 32830588 80Actual 8/01/2016 39 91 Reading History 10504585 80 Actual 08/01/2016 39 91 41 Actual 05/02/2016 41 32 0 New Meter 03/3 U2016 0 0 240 Reset meta 03/31/2016 5 57 235 Actual 02/0V2016 11 92 224 Actual 11/03/2015 11 92 213 Actual 08/03/2015 9 91 MESSAGE BEFORE Unpaid balances accrue penalty of 5% for the first month after the due date, plus 1% per month thereafter. Previously unpaid balances may affect the amount due. BALANCE FORWARD $409.26 Current Bill Detail Usage/Unit AMOUNT WATER 3,900 $234.39 SEWER 3,900 $221.91 Current Charge $456.30 Pay before due date $865.56 have arranged with us to pay this bill through the Automated ig House (ACH), please do not pay the amount above. This t will be deducted from the account you specified on the due Notice of change of rates: Water/sewer rates effective 12/20/16 are $12.23 per 100 cubic feet. Minimum bill rates based on meter size hpply. Stormwater fee is calculated using equivalent residential units (ERU) of impervious surface on a property, with residential (1, 2 or 3 family properties) being assessed 1 ERU ($12 per quarter). Trash tag rates will also remain the same for 2017. ***NOTE- Sign Up For Exterior Maintenance Ticket Same Day Online Notification (with photo): www.cityofithac&org/epmo-signup*** CITY OF ITHACA Billing Information . (607) 274-6580 OFFICE OF THE CHAMBERLAIN 108 E GREEN STREET PLEASE RETURN THIS PORTION WITH PAYMENTS B PAYABLE MAKE CON RECEIPT PAYABLE TO ITHACA, NY 14850 CITY of ITHACA I..,. ..,._• - _�.- .�,_, J,.e, ��, �:L e T—�.'� "�' �•'s6atYTM..-.,-x. � `' 4_ '. �°a r k S — ;fs R {J R• Js� 1 tom. / n r �' z y �y v L _ _.._ - ✓_ _� • .,.«.._..� 1r.. is is-�.L. 3� ..3.::.t 1.4 - i8 FIFTH St Unit DUnit 2ND . 3913060401 MI 179290 I Vial � alli �� ICI Illlf �I ICI LIN ZHOU 1504 ELMIRA RD NEWFIELD, NY 14867 ANY AMOUNT WHICH IS NOT PAID BY DUE DATE WILL BE SUBJECT TO PENALTY CHARGES OF 5% PLUS 1% EACH ADDITIONAL MONTH. FAILURE TO PAY THE PAST DUE BALANCE MAY RESULT IN A PROPERTY TAX LIEN ON OR 09/20/16 $865.56 BEFORE 00001792902016000000000039130604010300000000000000086556001 CM OF IT OFFICE OF MCA 108 E GREENS C�MBERLAIX ITHACA, NY 14850 ET 1'-"T`IIA'THISP0RTI0NF0R YOUR RECORDS 2145 LM ZHOU I504 EL1I�IIR,q WFIELD,1 Y14867 Billiq- (607 Service service (607) OFFICI Mon 8.30 am tq except F a 1umces aecact� usly unfnpdbalnuepoof5goomb thve first 'momn a atpd bal%- edces hue date, plus y af%et the amount due, BALANCE FOR W AR1j ._- $761.86 WATB SEWER Usa a nit QLZT- °�C 19 0o A1Vr$-7 2.12 2016 $6s.2a CI73r OF 1 THACgr n1 Y befor Current Charge $140.40 •• - e due date • 6 '% You have atran '�g House (AC "� "' Pay this bi punt will be ded �' Please do not u acted from the account o NS Notice of c � You specified size apply. SttoBe ofrntes: Water/se on the due residential ral (I water Fee, wer rates eff **NOTI� °� 3 fatrul1 pro dated using equivalent t2/20/16 are $12.23 e ,Vww ci Sign Up por Ext perties) being assess residential utlits p r 100 cubic feet. tyofith 'O�epmo-s'19"UP' * Itenance Tick Same DaY p ��r quarter) oT��ious sur& uni afiPro �s bred on meter e NotiScation (wig des will also pew' with photo): remain they for 2017. jSERIAL # READINGS ZCm88msat CONSUI�ION 8SActual 1013l 12076 NB of Day, 10504585 Reading History 91 85 80 AAct�oal I013112016 41 Actual 0810112016 5 91 0 0510�016 39 91 R Afeter 03/31/2016 41 32 240 mete, 03 235 Actual 112016 0 224 Aral 0 02/03/2016 5 57 11/0320/5 11 SSAr,� 92 11 92 CITY OF ITHACA 51 p First Street Ithaca. New York 14850-3506 i ,,, • 3 PI(BIA: WORKS • VIMI'T AND NINVER INYISION Telephone: GO- 2`2.1-1' Pas. 611712--S028 MEMORANDUM To: Deborah Whitney City Chamberlain From: Barbara G. Frycek Senior Meter TechniciZ— Date: December 2, 2016 Re: io8 Fifth Street Acct *: 3913o60401 Please credit/adjust the bill as follows for water used to flush the water lines because of discolored water. o8/2oi6 billed 39 Minimum -12 Used for flushing 27 = Credit due $315.90 Cc LIN ZHOU & LI JIANHUA,1504 ELMIRA Rd., NEWFIELD, NY 14867 File `�� V\/, City of Ithaca, office of Chamberlain: To whom it may concern: I am writing to you again about the issue on water bill of 108 Fifth St, Unit 2 . Three months ago, when we received a huge amount water bill which more than $ 500 , 1 immediately contacted your office ,and got the Apartment checked by your staff . I did not see real leak in toilet but we replaced an old part inside. My husband and I considered the misreading of the new water meter and did not agree the bill costed by leak, it just as your staff said, such water usage could happen only someone stands beside the toilet nonstop flushing. How could that be? Your stuff, I believe is Barbara, she said they would ask the IT group to put date log to monitor the water consumption .After that ,I called her several times and left message for her. Once she said. still waiting for the answer from IT person.. I did not get the reply before the due day of water bill payment, 1 paid regular amount. Through rest of three months, I still did not get any writing answer or phone call from your office . I suppose this issue was gone . In face , it is not gone but my requests were totally neglected -- another big bill sent to me last Thursday on Aug 25. Billed $ 865.56 ( includes the balance from last bill). It's unacceptable that keep sending the huge amount bills without giving any investigation, result report and communication! Anyway, we went to the Apt checked the toilet, there was no leak. I called youroffice the second morning and wrote a letter as well on Aug 26" . One week is gone, I did not get any call or information. My husband and I strong request this issue need to be put in action and resolved as soon as possible . 1: The meter needs to be technically checked or replaced immediately. A report /writing letter of settlement needs to send to our address at 1504 Elmira Rd, Newfield NY 14867 2: There is only one person lives in the Apt, he confirmed no leak at all the last three months. (a state from the tenant is attached ) . 3: We do not accept the big bills, as respect law house owner, we will pay the basic, regular amount of bill . 4 : We ask an apologize from your office that no response, final report giving to us three months after the apt was checked by your staff If the situation keeps no change, we have to bring this issue to the law office of the mayor of Ithaca. Thank you Lin Zhou , Owner of 108 Sept 1st, 2016 To whom it may concern, I live on the second floor of the building at 108 fifth Street, Ithaca NY.14850. I have not seen or heard any sign of any water leak anywhere in my apartment during the last 3 months. Jacob Parker Carver