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Home My WebLink AboutMN-CA-2016-10-19CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 7:35 p.m. October 19, 2016 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (4): Fleming, Gearhart, McGonigal, Smith OTHERS PRESENT: Sidewalk Program Manager – Licitra Chief of Staff – Cogan HR Director – Michell-Nunn Controller - Thayer Deputy Controller – Andrew 1. Call to Order 1.1 Agenda Review 1.2 Review/Approval of Minutes: Alderperson Fleming made a motion to approve the minutes from the September 15, 2016 meeting of the City Administration Committee. Seconded by Alderperson Gearhart. Motion carried unanimously. 1.3 Statements from the Public. None. 1.4 Statements from Employees. None. 1.5 Council Response. None. 2. Consent Agenda Items 2.1 Donation of Skate Park Lighting System Moved by Alderperson Smith. Seconded by Alderperson Fleming. WHEREAS, the City owns and operates the Wood Street Park, within which a public facility for skateboarding was installed some years ago, and WHEREAS, in 2011 the City and TEMS Skate Fund entered into an agreement to partner in rehabilitating the City’s skate park facility Capital Project #732, and WHEREAS, the City completed the skate park rehabilitation project in 2014, and WHEREAS, TEMS Skate Fund has secured funding from the Park Foundation in the amount of $20,000 to install lighting to increase usability of the skate park, which funding TEMS Skate Fund intends to use to pay for installation of the lighting, and then gift the improvements to the City, and WHEREAS, City staff have reviewed the lighting plan provided by TEMS Skate Fund, and are generally supportive of the proposal, and City Administration Committee Meeting October 19, 2016 Page 2 WHEREAS, that the Board of Public Works is supportive of accepting the donation and recommends that Common Council accept the donation on the behalf of the City; and now therefore be it RESOLVED, That Common Council accepts the donation in accordance with the City’s Gifting and Solicitation Policy, and be it further RESOLVED, That Common Council hereby amends Capital Project #732 Skate Park Renovation by an amount not to exceed $20,000 for a total authorization of $265,000, and be it further RESOLVED, that funds necessary for the amendment shall be derived from said Park Foundation grant. A vote on the resolution resulted as follows: Passed unanimously. 2.2 YB – Request to Amend 2016 Budget Moved by Alderperson Smith. Seconded by Alderperson Fleming. WHEREAS, The Ithaca Youth Bureau received 2 NYS Higher Education Serves Corp Grants and 1 local grant from Bike Walk Tompkins, and WHEREAS, The grants received support Youth Bureau programming in the College Discovery (CDP) Program, and the Paul Schreurs Memorial Program for college tours for participants, and WHEREAS, a grant from Bike Walk Tompkins supports bikes and equipment needed for Ithaca Bike Rental, and WHEREAS, this amendment requires no additional funds from the City; now, therefore be it RESOLVED, That Common Council hereby amends the 2016 Youth Bureau Budget as follows: Increase Expenses: A7310-5445-01201 Travel & Mileage $3,348.27 A7310-5120-01201 Part-time Seasonal $849.94 A7310-9030-01201 FICA/Medicaid $66.00 A7310-9040-01201 Workers’ Comp $68.37 A7310-5445-01240 Travel & Mileage $13,862.00 A7310-5460-01203 Program Supplies $4,000.00 A7310-5120-01203 Part-time Seasonal $969.00 A7310-9030-01203 FICA/Medicaid $75.00 A7310-9040-01203 Workers’ Comp $78.00 Total $23,316.58 Increase Revenues: A7310-2070-01201 Paul Schreurs – Grant $4,332.58 City Administration Committee Meeting October 19, 2016 Page 3 A7310-2070-01240 CDP - Grant $8,400.00 A7310-2070-01240 CDP-ECHO $5,462.00 A7310-2070-01203 Donations $5,122.00 Total $23,316.58 A vote on the resolution resulted as follows: Passed unanimously. 2.3 Attorney – Request for Funds for Litigation and Legal Services Moved by Alderperson Smith. Seconded by Alderperson Fleming. WHEREAS, as part of the authorized 2016 Budget, $105,000 was placed in Restricted Contingency for the purpose of future litigation and legal services, and WHEREAS, the City will be expending funds on various litigation and legal services during the remainder of 2016; now, therefore be it RESOLVED, Common Council hereby transfers an amount not to exceed $105,000 from Account A1990 Restricted Contingency to Account A1420-5435 Attorney Contracts $30,000 and Account A1930-5000 Judgments and Claims $75,000 for the purposes of funding future litigation and legal services. A vote on the resolution resulted as follows: Passed unanimously. 2.4 Controller – Approval of Civil Service Agreement Moved by Alderperson Smith. Seconded by Alderperson Fleming. RESOLVED, That the Mayor and City Controller be authorized and directed to execute an agreement between the City of Ithaca and the Ithaca City School District for performance by the City for services in connection with Civil Service matters, for the period July 1, 2016, to June 30, 2017, in an amount of $58,253, payable to the City of Ithaca on or before December 1, 2016. A vote on the resolution resulted as follows: Passed unanimously. 3. City Administration, Human Resources, and Policy. None. 4. Finance, Budget and Appropriations 4.1 Engineering – Approval of Grant Application Moved by Alderperson Smith. Seconded by Alderperson Fleming. City Administration Committee Meeting October 19, 2016 Page 4 WHEREAS, the New York State Department of Transportation has noticed the availability of the federal Transportation Alternatives Program (TAP), wherein the federal-aid share of the total project cost is 80%, and WHEREAS, staff has reviewed projects previously considered for such funding and recommended the Hector Street Complete Streets project with a 20% local share, and WHEREAS, this project has been estimated at a total project cost of approximately $1.6 million, and WHEREAS, the City Administration Committee is supportive of applying for funding for the Hector Street Complete Street project; now, therefore be it RESOLVED, That Common Council hereby authorizes and directs the Mayor to submit an application for funding to the New York State Department of Transportation in accordance with the provisions of the Transportation Alternatives Program for the Hector Street Complete Street project. A vote on the resolution resulted as follows: Passed unanimously. 5. Committee Working Group Alderperson Gearhart reported that the survey had been distributed to the Chairs of all the Committees & Boards and that the public meetings had been scheduled to get feedback from the community. The Committees/Boards would discuss the survey at their respective meetings in October or November and provide feedback. Once the survey responses have been returned, the Working Group would compile the results. An update from the Working Group may be given at the December meeting of the City Administration Committee. Early next year (2017), a decision would be made on what Committees/Boards would be combined. Even though all of the Committees/Boards would participate in providing feedback to the survey, not all of the Committees/Boards would be part of the group that would be combined (e.g. Board of Public Works, Board of Zoning Appeals, Board of Electricians, Police Board, Fire Commissioner Board, etc.). The combining of the Committees/Boards would be a phased in process and is slated to start at the end of March. 6. Budget Process. None. 7. Meeting Wrap-up 7.1 Announcements. None. 7.2 Next Meeting Date: November 16, 2016. 7.3 Review, Agenda Items for Next Meeting: An item would be on the November agenda about gender. City Administration Committee Meeting October 19, 2016 Page 5 7.4 Adjourn: With no further business and on a motion by Alderperson Smith, the meeting was adjourned at 7:55 p.m.