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HomeMy WebLinkAbout09-26-16 Board of Public Works Meeting Agenda BPW Meeting Board of Public Works DATE: September 26, 2016 TIME: 4:45 pm LOCATION: 3rd Floor, City Hall, Council Chambers 108 E. Green St., Ithaca AMENDED AGENDA Topic Voting? Presenter(s) Time Allowed 1. Call to Order/Agenda Review No Mayor Myrick 5 min. 2. Mayor’s Communications No Mayor Myrick 3. Communications and Hearings from Persons Before the Board No Public 5-15 min. 4. Response to the Public No Commissioners 5. Administration & Communications A. Approval of Meeting Minutes 1. September 12, 2016 Yes Mayor Myrick 5 min. 6. New Project Presentation 7. Reports A. Special Committees of the Board B. Council Liaison C. Board Liaisons D. Superintendent and Staff No Various 15 min. 8. Buildings, Properties, Refuse & Transit A. Request for Encroachment Agreement/License at 102 East State Street – Resolution Yes Supt. Thorne 10 min. The Cornell Store would like to install an awning that would extend the existing marquee out over the sidewalk by approximately an inch. A description of what they would like to do, along with a rendering of what the awning will look like, are enclosed. 9. Highways, Streets & Sidewalks 10. Parking & Traffic 11. Creeks, Bridges & Parks A. Recommendation of Pavilion Reservation Fees from Ithaca Youth Bureau – Resolution Yes IYB Dir. Klohmann 10 min. A resolution is provided for consideration. 12. Water & Sewer A. Appeal of Water Service Bill for 510 Utica Street - Resolution Yes Asst. Supt. Whitney 5 min. The enclosed letter has been mailed to the property owner. A resolution will be provided at the meeting. 13. Discussion Items A. Request for Reimbursement from Ithaca Ice Company No Supt. Thorne 15 min. Henry Newman, owner of Ithaca Ice Company, has submitted an e-mail requesting that he be reimbursed for the additional expenses his company incurred during B. Introduction of Ithaca Skate Park Lighting Project No Andrew Douglas 15 min. Mr. Douglas has been working on a project to improve the lighting at the skate park in Wood Street Park. Page 2 Topic Voting? Presenter(s) Time Allowed C. Request for Reserved Parking Spaces in Green Street Garage from Miller Mayer, LLP No Parking Dir. Nagy 15 min. Miller Mayer, LLP, Attorneys at Law, are requesting that the City allow the purchase of two reserved parking spaces in the garage specifically for their customers. A letter and draft agreement are provided for discussion. 14. New Business No 15. Adjournment Yes **NOTE: The first BPW meeting in October will be held on October 3, 2016, due to the Columbus Day Holiday on October 10, 2016.*** Page 3 8A. Request for Encroachment Agreement/License at 102 East State Street – Resolution WHEREAS, Cornell University DBA the Cornell Store, lessor of the property at 102 East State Street (Tax Map Parcel No. 68.-3-11), in the City of Ithaca, has requested an encroachment agreement/license from the City into the adjacent airspace of City street right of ways for East State Street and North Cayuga Street; and WHEREAS, the encroachment consists of the following: An awning overhang extending off the existing storefront into the City’s right of way for East State Street by approximately 1 inch for a span of approximately 21 feet encompassing 1.75 square feet and for North Cayuga Street by approximately 1 inch foot for a span of approximately 18 feet encompassing 1.5 square feet, and WHEREAS, it appears that the awning overhang in question has been in existence for many years, and that the proposed encroachment is inside the current location of the existing airspace of the City owned property known as the Commons and will not interfere with the City’s property as currently constituted; and WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public works uses or needs; and WHEREAS, the 2016-17 schedule of fees for use of City-owned property requires an initial application fee of $100 for new licenses, but stipulates that the annual use fee shall be waived for minor encroachments, now therefore be it RESOLVED, That the Board of Public Works hereby grants the request for an encroachment at 102 East State Street, as proposed, contingent upon the execution of a license/agreement and submission of the required application form and fee and proof of required insurance, and be it further RESOLVED, That the Mayor, upon consultation with the Superintendent and City Attorney, is hereby authorized to execute a license/agreement allowing said encroachment, revocable upon 90 days’ written notice by the City in the event that the encroached upon City property is required for any City purpose, and containing the usual terms and conditions, including those specified in Chapter 170 of the City’s Municipal Code. Page 4 11A. Recommendation of Pavilion Reservation Fees from Ithaca Youth Bureau – Resolution WHEREAS, the Ithaca Youth Bureau was requested to review the pavilion rental fee structure in both Stewart and Cass Parks as part of their budget process because they handle the rentals and are most familiar with the current use or demand for the facilities in both parks, and WHEREAS, the Ithaca Youth Bureau has developed a new proposed fee structure which largely reflects a 10% rate increase in the current fees for city residents (individuals and families) and a 15% for non-residents and organizations, and WHEREAS, due to increased reports of damage to the pavilions by renters in 2016, the Ithaca Youth Bureau is recommending changes to the pavilion rental form that indicate whether alcohol will be consumed and indicating responsibilities of renters to maintain the pavilions, now therefore be it RESOLVED, That the Board of Public Works adopts the following rate structure for use at both Cass and Stewart Park, effective January 1, 2017: Current Fees (2014-16) (City Residents) Current Fees) (2014-16) (Non-City Residents) Proposed New Fees (City Residents) Proposed New Fees (Non-City Residents) Cass Park Up to 24 people $36.00 $47.00 $40.00 $52.00 25 – 74 people $72.00 $94.00 $80.00 $104.00 75 + people or Exclusive Use $90.00 $117.00 $100.00 $130.00 Stewart Park Small Pavilion Up to 24 people $36.00 $47.00 $40.00 $52.00 25 – 74 people $72.00 $94.00 $80.00 $104.00 75 + people or Exclusive Use $120.00 $156.00 $130.00 $170.00 Stewart Park Large Pavilion Up to 24 people $40.00 $52.00 $45.00 $55.00 25 – 74 people $80.00 $104.00 $90.00 $115.00 75 – 99 people $120.00 $156.00 $130.00 $170.00 100 – 149 people $160.00 $208.00 $165.00 $215.00 150 + people or Exclusive Use $180.00 $234.00 $200.00 $260.00 And be it further RESOLVED, That the Board of Public Works approves the updated rental application for 2017.