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HomeMy WebLinkAboutMN-CA-2016-06-15CITY ADMINISTRATION COMMITTEE CITY OF ITHACA, NEW YORK Regular Meeting 6:00 p.m. June 15, 2016 PRESENT: Alderperson Mohlenhoff – Chair Alderpersons (4): Clairborne, Fleming, McGonigal, Smith Mayor (1): Myrick OTHERS PRESENT: Youth Program Coordinator – Stokes Youth Bureau Director – Vance City Attorney – Lavine Fire Chief – Parsons HR Director – Michell-Nunn Controller - Thayer 1. Call to Order 1.1 Agenda Review: Alderperson Fleming asked that item 2.2 - Request for Permanent Easement for 400- 404 Stewart Avenue Proposed Encroachment be removed from the consent agenda and put as item 4.1. 1.2 Review/Approval of Minutes: Alderperson Fleming made a motion to approve the minutes from the May 18, 2016 meeting of the City Administration Committee. Seconded by Alderperson Gearhart. Motion carried unanimously. 1.3 Statements from the Public: None. 1.4 Statements from Employees. None. 1.5 Council Response. None. 2. Consent Agenda Items 2.1 IPD – Amendment to 2016 Budget Moved by Alderperson McGonigal. Seconded by Alderperson Gearhart. WHEREAS, the City of Ithaca Police Department (IPD) is hosting a NYS Department of Criminal Justice Services SWAT Operator Course at IPD facilities this month (June), and WHEREAS, the fees collected for this training will be $5,400 and these fees will be used to offset the cost of instructors for this training, and WHEREAS, as a benefit of hosting this training, IPD SWAT personnel will be taking the training at no cost to the City; now, therefore, be it City Administration Committee Meeting June 15, 2016 Page 2 RESOLVED: The Common Council approves the amendment of the 2016 City of Ithaca Budget to accommodate the increase of revenues to be collected and the related increase in training expenses as follows: Increase Revenue: A3120-1520-5022 Police Fees $5,400 Increase Expenditures: A3120-5440-5022 Staff Development $5,400 A vote on the resolution resulted as follows: Passed unanimously. 2.2 Installation of Friends of Ithaca Youth Bureau Donor Wall Moved by Alderperson McGonigal. Seconded by Alderperson Gearhart. WHEREAS, the City is currently proceeding with Phase II, Year 1 of 2 of the Cass Park Ice Rink Renovations project; and WHEREAS, Phase II, Year 2 of the project contemplates enclosure of the Cass Park Arena and improvements for the conditioned air system, ventilation, and spectator and skater areas; however, at this time, the City has not appropriated funding for Year 2 project goals; and WHEREAS, in support of the Phase II, Year 2 plans, Friends of the Ithaca Youth Bureau has offered to fundraise and donate towards this project; and WHEREAS, Friends of Ithaca Youth Bureau has recommended that the Youth Bureau create wall space no larger than 8 feet by 12 feet within the renovated Cass Park Ice Rink to display the names of donors for a term of twenty years, and the Youth Bureau and Board of Public Works is supportive of the proposal; and WHEREAS, General City Law §20(3) empowers the City to accept gift, grants, or donations upon terms and conditions between the donor and City; now, therefore, be it RESOLVED, The Common Council authorizes the City to accept donations from the Friends of Ithaca Youth Bureau conditioned on recognition of donors to this project on a donor wall as described above; and RESOLVED, The Common Council authorizes the City’s placement of a donors wall no larger than 8 feet by 12 feet within the renovated Cass Park Ice Rink to display the names of donors for a term of twenty years. A vote on the resolution resulted as follows: Passed unanimously. 3. City Administration, Human Resources, and Policy. None. City Administration Committee Meeting June 15, 2016 Page 3 4. Finance, Budget and Appropriations 4.1 Request for Permanent Easement for 400-404 Stewart Ave Proposed Encroachment Moved by Alderperson Fleming. Seconded by Alderperson Smith. WHEREAS, Jason Demarest, as representative for the owner of 400-404 Stewart Ave in the City of Ithaca (Tax Map Parcel No. 63-1-6, MSW Management, LLC owner of record), hereinafter referred to as “Applicant”, has requested a permanent easement from the City into the adjacent Stewart Ave and Osmun Place rights-of-way; and WHEREAS, Applicant requests an easement to permit the following encroachment into the City’s right of way: An encroachment for installation of footers and awnings extending into City-owned subsurface and airspace from the building located on 400-404 Stewart Ave no more than two feet as follows: to the south and running parallel to the building face and Osmun Place for 51 feet and to the east running parallel to the building face and Stewart Avenue for 64.50 feet, and as depicted in the drawing attached and included by reference as Exhibit A. WHEREAS, City Code Section 170-5 vests Common Council with the authority to convey a permanent easement across City property; and WHEREAS, it appears that the proposed encroachment into City property will not interfere with the right of way as currently constituted; and WHEREAS, the Superintendent does not anticipate any conflicts in the near future with public works uses or needs and the Board of Public Works by resolution recommended that Common Council authorize granting this easement under the terms described in this resolution; now, therefore, be it RESOLVED, That the fee for this permanent easement shall be $18,666.77, based on the Pomeroy appraisal value of $833.47 for one year of use at the current appraisal rate in Collegetown of $2.87 per square foot, calculated out for a thirty year depreciation period and 2% rate of inflation; and RESOLVED, That the Mayor, in consultation with the City Attorney, and upon payment of the fee set forth in this resolution, is hereby authorized to execute all necessary documents to grant the easement requested by Applicant and described above. A vote on the resolution resulted as follows: Passed unanimously. 4.2 YB – Amendment to 2016 Budget Moved by Alderperson McGonigal. Seconded by Alderperson Fleming. City Administration Committee Meeting June 15, 2016 Page 4 WHEREAS, the Ithaca Youth Bureau has applied for funding through the Tompkins County Workforce Investment Board and will be receiving $152,247.86 in new funding for the Tompkins Summer Youth Employment Program, and WHEREAS, the goal of this program is to provide short-term subsidized internships for low-income eligible teens needing assistance in securing employment; now, therefore, be it RESOLVED, That Common Council hereby amends the 2016 Youth Bureau budget contingent upon confirmation of funding as follows: Increase revenue: 7310-4820-1200 Youth Development Administration $3,000.00 7310-4820-1202 Youth Employment Service $144,903.36 7310-4820-1400 Administration $4,344.50 Total $152,247.86 Increase expenses: 7310-5460-1200 Staff Development $2,000.00 7310-5460-1200 Program Supplies $1,000.00 7310-5120-1202 Part time/Seasonal $121,035.76 7310-5425-1202 Office Supplies $2,531.35 7310-5445-1202 Travel & Mileage $1,000.00 7310-5460-1202 Program Supplies $4,400.00 7310-5420-1400 Gas & Oil $500.00 7310-5425-1400 Office Expense $3,000.00 7310-5476-1401 Equipment Maintenance $844.50 7310-9030 Fica/Medicare $9,260.00 7310-9040 Workers Comp $6,676.25 Total $152,247.86 A vote on the resolution resulted as follows: Passed unanimously. 4.3 IFD – Amendment to 2016 Budget – CP 821 Moved by Alderperson Smith. Seconded by Alderperson Fleming. WHEREAS, the Common Council authorized Capital Project #821 for the fiscal year 2016, in the amount of $455,000, to replace the truck chassis and refurbish the body of the Fire Department’s Heavy Rescue Truck, which was purchased new in 1990; and WHEREAS, the City’s Fleet Manager has determined that a Pumper Truck that was purchased in 2000, needs the vehicle’s frame replaced due to deformity and severe corrosion, and City Administration Committee Meeting June 15, 2016 Page 5 WHEREAS, the Manufacturer of the Pumper Truck has estimated the cost of the frame replacement to be at least $49,000, and WHEREAS, the replacement of the Pumper Truck is scheduled to be in 2020, and WHEREAS, the Fire Chief and the City’s Fleet Manager recommend postponing the Heavy Rescue Chassis Replacement and Refurbishment and purchase a replacement Pumper Truck at a cost of $555,000; now, therefore, be it RESOLVED, That Common Council approves the amendment of Capital Project #821 to increase the project funding by $100,000 for the purchase of a new Pumper Truck, and be it further RESOLVED, That funds needed for said new Pumper Truck shall be derived from the issuance of Serial Bonds. A vote on the resolution resulted as follows: Passed unanimously. 4.4 DPW – IAWWTF – Request to Establish CP 421J for Microgrid Electric Power Feasibility Moved by Alderperson Gearhart. Seconded by Alderperson Fleming. WHEREAS, the staff of the Ithaca Area Wastewater Treatment Facility (IAWWTF) applied for and received a New York State Energy Research and Development Authority (NYSERDA) Grant for $100,000, and WHEREAS, NYSERDA, in conjunction with the New York State Governor’s Office of Storm Recovery, offered the grant as part of the three-stage NY Prize Community Grid Competition to support the development of Community Microgrids, with the objective of the program to promote the design and build of community grids that improve local electrical distribution system performance and resiliency in both a normal operating environment as well as during times of electrical grid outages, and WHEREAS, the NYSERDA $100,000 grant for Stage 1 includes Feasibility Assessment of the Development of the Microgrid Capabilities and Analysis, and WHEREAS, if the Microgrid Feasibility Study deems the Microgrid Project viable, other stages of the grant competition will be applied for, and WHEREAS, a Capital Project will need to be established to account for the NYSERDA NY Prize Microgrid Program Stage 1 revenue and expense; now, therefore, be it RESOLVED, That Common Council hereby establishes Capital Project #421J IAWWTF Microgrid for Electrical Power Feasibility in the amount not to exceed $100,000, and be it further RESOLVED, That funds needed for said Capital Project shall be derived from NYSERDA and the NY Prize Community Grid Competition Grant. City Administration Committee Meeting June 15, 2016 Page 6 A vote on the resolution resulted as follows: Passed unanimously. 5. Committees Working Group Alderperson Gearhart reported that the Committees Working Group had its first meeting. At this meeting, the Group focused on assignments and reviewed all collected material. At the next meeting, the Group will focus on solidifying the Committee’s charge. At this point, there is no time line on making decisions about the reorganizations of the Committees. The Group will design a mechanism to get public feedback on the restructuring of the Committees and will make a report to Common Council in early 2017. Chairperson Mohlenhoff reported on the makeup of the Group; which consisted of the City Attorney, the Chief of Staff, Alderpersons Gearhart and Mohlenhoff, Former Alderperson McCollister, Joe McManus, Megan Wilson, the City Clerk and a person from Cornell. 6. Budget Process 6.1 Discussion of Finalized Meeting Schedule Chairperson Mohlenhoff reported that dates/times have been scheduled for the budget meetings this year. Within the next week, the Controller’s Office will send these dates/times to Common Council and department heads. On September 28, 2016, there will be a Common Council meeting. At this meeting, presentations will be given on Parking and Capital Projects. 7. Meeting Wrap-up 7.1 Announcements. None. 7.2 Next Meeting Date: July 20, 2016 7.3 Review, Agenda Items for Next Meeting. None. 7.4 Adjourn: With no further business and on a motion by Alderperson Gearhart, the meeting was adjourned at 6:42 p.m.