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HomeMy WebLinkAboutYouth Bureau Advisory Board By-Laws Csii C ' l ;tom „A YOUTH SUtEAC BY-LAWS I. NAIL - The nFne of this Bureau of the Municipal Government shall be "City of Ithaca Youth Bureau". II. OBJECT The object of this bureau shall be to coordinate, foster, and supplement the activities of public agencies and programs devoted in whole or in part to the welfare of youth in and about the City of Ithaca which may . wish to come under Its auspices, and to cooperate with other agencies working toward this goal. The activities of the Ithaca Youth Bureau shall conform with the state law supporting this activity and be subject to such rules and regulations as may be imposed by the government of the City of Ithaca. III. YOUTH BUREAU BOARD The Youth Bureau Board shall be made up of the following: A. President of P.I .A. Council or his appointed representative, Family Court Judge or his appointed representative, a delegate from the Ithaca Ministerial Association, a representative from the Superintendent of Ithaca Public Schools, Tompkins County Medical Society, United_ Way, Chief of Police and Town of Ithaca. B. lac additional nembere appointed by the for. C. There shall be in addition, an Advisory Group made up of the Youth and Recreation Committee of the Common Council and the Buildings and Grounds Committee of the Board of Public Works. IV. POWERS AND DUTIES The Youth Bureau Begird shall have the power and it shall be its duty t.o adopt a program of activities designed to promote the welfare of youth in end about the City of Ithaca. It shall be responsible for the observance of these By-Laws, and for the change thereof to meet changing needs or statutory obligations. It shall prescribe rules in keeping with these By-Lave and all other pertinent lamas and make such other provisions which are necessary to the efficient and satisfactory operation of the Youth Bureau. It shall devise and establish policies, provide advice and assistance, and in other democratic ways aid t'.■e Director in administering the program of the Youth Bureau. It shall adopt budgets, recors nd employment, transfer, and dismissal of personnel, and make recommendations to the Common Council necessary for the operation of the Youth Fureau. The Board i ii ,e. IV. POWERS AND DUTIES (con` t) shall further be respcnsible for enccureging .'hol.esome youth activities in Ithaca and aid in the development of cooperation between the Youth Bureau and other agencies and institutions working toward this end. v. SELECTION OF 1,T.11BERS Appointed members for the Youth Bureau Board stall be appointed by the Mayor, January 1st. Vacancies in the unexpired terms of Board members shall be filled by appointment by the Mayor. VI. TENURE OF MEMBERS • A. The terms of appointed members of the Youth Bureau Board shall expire on December 31st, each year, beginning on December 31st, 1952. The term for regular members shall be for three (3) years. Initial appointments should be made so one-third of the members will serve a one year term expiring December 31st, 1952, one-third of the members a two year term, and one-third a three year term. Appointed members may serve no nore than two consecutive terms and must be absent from membership for a period of one year before again being eligible for appointment. B. If any appointed member of the Youth Bureau Board shall be absent from three consecutive, regular meetings, without notice to the Director of the Youth Bureau, such absence shall auto- matically terminate membership on the YouthBureau Board and a successor shall be approved by the Youth Bureau Board and appointed by the Mayor at a subsequent meeting. VII. OFFICERS The officers of the Youth Bureau Board shall include: A. Chairman - term of one year, to be elected at December meeting and will take office in January. B. Vice-Chairman - who shall be a representative from the Youth and Recreation Committee of the Common Council. C. Nominations for Chairman will be submitted at the regular November meeting. VIII. DUTIES OF OFFICERS A. The chairman of the Youth Bureau Board shall preside at all meetings, appoint all comittees subject to appointment, shall call special meetings, act as Chairman of the Executive Committee, be an ex-officio member of all committees of the Bureau and per- form any other duties generally considered the responsibility of the chairman or President of an organization. Forge 3 VIII. DUTIES OF OFFICERS (con't) B. The Vice-Chairman shall assume the duties of the Chairman in the absence of the Chairman. IX. STAFF A. The Director of the Youth Bureau shall be a salaried employee of the City of Ithaca, appointed by the Mayor of the City of Ithaca upon recommendation of the Youth Bureau Board. Be shall direct and supervise all projects of the Bureau as authorized by the Common Council of the City of Ithaca and under the direction of the Board may lend whatever assistance he can to any projects involving the general objectives stated in • Paragraph II. B. The Secretary shall send notices of meetings and shall be responsible for keeping the minutes and other records of the Board. (The paid stenographic assistant to the Director shall perform the duties of the Secretary of the Board under the supervision of the Director.) C. At each November meeting of the Youth Bureau Board, the Director shall prepare and present for approval, a budget of Youth Bureau project proposed for the ensuing year. The approved budget shall be submitted to the December meeting of the Common Council for their approval and then forwarded to the New York State Youth Commission for their approval. X. STANDING COMMITTEE Executive Committee: There shall be an executive committee consisting of two officers and three members of the Youth Bureau Board appointed by the Chairman of the Youth Bureau Board at the January meeting. The Executive Committee shall have power to act on all matters which cannot be readily deferred until the regular meeting of the Youth Bureau Board. XI. QUORUM A. A quorum of the Board shall consist of one-third (8) of the voting members of the Board. B. A quorum of the Executive Committee shall consist of a majority of the members of the Executive Committee. C. All members named in Paragraph III, Section A and B shall have voting privileges at all regular meetings, as shall two (2) members designated by the Advisory Group spelled out in Section C. Page 4 XII. MEETINGS A. Regular meetings shall be held once each month throughout the year at a time and place approved by a majority of the members of the Board except as the Board may properly act to suapeRd regular meetings during any summer months. B. Special meetings may be held at the call of the chairman er by written request of one-fourth (6) of the members of the Board. XI I I. AKIEN D IE.N TS These By-Laws may be amended by a majority vote of members present at • any regular meeting, provided that the proposed amendment has been presented for consideration of the Board at the preceding regular meeting. •