HomeMy WebLinkAboutMN-YBAB-2012-07-24 Youth Bureau Advisory Bo aro
taseca July 24,2012
Meeting Minutes
Attendance: William Murphy,Shannon Terry and George McGonigal
Excused: Chris Milner Jen Handy,Patrick Hollister and September Johnson
Absent: Allison Lewis,Mark Darling,Eddie Rooker and Eric Nichols
Staff: Allen Green and Jody Hallett-Harris
Meeting called to order at 6:06 p.m.by Shannon Terry
Review and approval of Minutes:
The Minutes from the June 12,2012 were approved unanimously—Shannon Terry made the motion and William
Murphy 2nd the motion. The Minutes from the February 14, 2012 and May 8,2012 are still not yet completed and
need to be finished and reviewed at September's meeting.
Allen spoke regarding the 2013 Proposed Budget and that the draft budget has been completed with the Mayor's
-10%on the personnel line and-1%on the non-personnel line, which equals an 8.4%reduction. This reduction is
equal to approximately a quarter of a million dollars. The main focus was on avoiding lay offs and we are hopeful
with the retirement of Joan Jackson of the BBBS Program and the retirement at the end of the year of Mimi
Melegrito,also from BBBS Program,this will help with the numbers. Mimi may come back to work as a part-time
seasonal with approval,which will help the program. The BBBS Program will not fill the two vacant positions,but
this means fewer rural kid matches. Jen Handy of Youth Council will be leaving in 2013,so Marty Schreiber of
Computer All Stars will be taking her position,this means Computer All Stars will be eliminated. Marty has been
phasing his program out and working more and more with the Reuse Center and Jen will be able to train Marty
before she leaves. The draft budget does have one lay off in the RSS Program and this program is heavily funded
and has contractual obligations and this will greatly affect programs and its obligations to both the contracts and
participants. Also submitted was a reduction in hours of all staff, .75 for 20 hour roster staff and 1.25 for all other
roster staff,which will mean fewer services for kids,less programs and less revenue. This cut will also affect Cass
Park in that there is currently a vacant maintenance position that will not filled which impacts the winter season at
the rink,they usually start early and work late to keep the ice maintained and open to the public,and this will mean a
cut in maintenance personnel hours and thus a cut in the hours of operation of the skating rink and the pool hours
and possibly the pool season.
Marcia Fort has asked that the GIAC Board and the Youth Bureau Advisory Board meet and talk about the recent
conversation between Marcia and the Mayor regarding merger of the two departments. The meeting is scheduled
for August 14,2012 at 5:00 p.m.
Allen briefly discussed the attachment to the minutes of the Special Events Resolution regarding fees and rentals of
park space. There was concern regarding renting field space at Stewart Park as it has always been open to the public
with the exception of the pavilions. The small pavilion is still currently being built but the large pavilion does get
rented and the Youth Bureau does these rentals. There is also talk of fees going up for the small pavilion but last
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year there was research done regarding the fees in the area and the rental fee is in line with other area pavilion
rentals. Cass Park does rent its fields but Stewart Park has never rented fields and has never charged for admittance.
There is also a special events fee on the table as well,for events like the BrewFest, Scottish Games,Dragonboat
Fest,etc.,these events do take up the entire park and does cost the city money(police,maintenance for clean up,
etc.). its not really
Eric Nichol's applied for both at large membership as well as Marorial Appointment;there was a vote and he was
voted in unanimously for an at large membership. Bill made the motion and Shannon 2nd the motion,all were in
favor.
Jody is to contact Lauren Latella regarding attendance by her or Cornell in general at the meetings.
ADJOURNMENT: 7:11 p.m.
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