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Home My WebLink AboutMN-IURA-1979-02-22 1 MINUTES IURA/CDA MEETING HELD: February 22, 1979 Date: February 26, 1979 PRESENT: James Dennis IURA/CAC, Anne Jones IURA, Clarence Reed IURA, Stuart Stein IURA ALSO: E. Conley, Mayor, IURA Chairman, A. South CD, K. Evans CD, S. Hector CD, T. Van Cort, Planning, Members of the Press Mayor Conley called the meeting to order at 3:25 I. Minutes of the last meeting were unavailable and will be presented for approval at the next meeting. II. Administration. a) Financial Report: Tabled b) Amendment of 4th and 5th Year Application for Peripheral Streets , $40,000: Van Cort summarized the purpose of a memorandum distributed to members. Conley said that the City must be innovative and that the shifting of funds is to maintain the cash flow necessary to keep the project going. He stressed that the priorities have not changed. Reed said that it was the sense of the CAC that the project be maintained and that the source of the money was unimportant. South explained that if money were to be taken out of fifth year funds it would have to go through a full review as required for all new projects. As the Peripheral Streets project is not new, it does not need to go through this review. Jones said that she is concerned about the shifting of funds and asked why the $40,000 could not be used from City funds. Van Cort explained that a project begun by the City could not be continued or refunded by CD funds. He said any delay would seriously jeapordize the project as one of the industries would have to pull out and possible the entire grant would be lost. He said that by losing leases, the grant application credence diminishes. Evans passed around a memo prepared by Roz Williams showing the steps involved in reprogramming. Conley said that a vote for the reprogramming is in effect a vote to encourage starting the Cherry Street project earlier than would be possible if reprogramming were not adopted. Stein MOVED to accept the reprogramming as outlined in the memorandum.Dennis SECONDED. AYES:4,:NAYS: 0. ABSTENTION: 1 c) Benefit Package for CD Employees: Tabled d) CD Secretary Natalie de Combray was introduced. page 2 ' MINUTES IURA/CDA February 22, 1979 III. Neighborhood Facilities. GIAC Report: Tabled IV. Housing. 312 Program - Progress Report: Van Cort announced the appointment of Ron Osher as Rehabilitation Specialist. T. Hoard, Art Pierce and Stu Stein assisted at the interviews and Van Cort mentioned the interesting cross section of applicants. He said that Hoard would be Ron Osher's immediate supervisor in the 312 program but that it has not yet been decided whether to run the program from the INHS o ffice or from City Hall . He will report when this decision is made. Evans said that Osher is hired as of March 6, 1979 and that on the 21st he will be sent to Washington D.C. for a training session. She also stated her concern in helping Hoard find a new code enforcer to replace Osher in the Building Department. She said that another person is needed to handle the secretarial work and do the credit investigations and that this person would also be sent to the training ses- sion. In the meantime, she, Hoard and Osher will be visiting neighboring cities to study their handling of the program. V. Neighborhood Improvements. West State Street - Progress Report: Tabled VI. Historic Preservation. Van Cort said that HUD has been challenged by the ACLU on the expenditure of government funds on religious buildings as long as those buildings continue to be used for religious purposes. Until this issue is settled, HUD will not give any more money for either the AMA Zion Church or the First Baptist Church. Conley suggested a strong letter to HUD explaining that we are trying to preserve historic structures in the community and that our efforts have no religious relationship. Stein stated that the State Division for Historic Preservation has gone through this issue before and has gotten approval to provide funds for these purposes. He suggested that a letter be written to the State Division of Historic Preservation for help in this matter. Conley MOVED that Stein draft this letter. AYES: Unanimous. Contract with the City for Historic Resources Survey: Van Cort explained that a new contract is needed between individuals working on the Historic Resources page 3 ' MINUTES IURA/CDA February 22, 11979 Survey and the IURA. At present, the contract is between the City and the State of New York and does not cover individual survey employees. South said she would like to make the following amendment to the Project Budget on page 2 of the contract: The Community Development Budget for the Historic Survey is $7,5000 (with an additional loan of $2,000 to be repaid by the City from the last State payment) . In addition there is $2,500 of in kind services from the City and this total amount of $2,500 and $7,500 will be matched by a grant from the New York State Parks and Recreation Department of Historic Pre- servation for a total of $20,000. Jones MOVED to accept the contract as amended subject to approval by City Attorney Martin Shapiro. AYES: Unanimous Hector asked that the committee consider using the $2,000 of Historic Preservation money that will be refunded to the City for a citywide plaque system for local registered landmarks. Van Cort will bring this idea up for a vote at a future meeting. The meeting was adjourned at 5:10 ndc MINUTES IURA/CDA ' MEETING HELD: February 22, 1979 Date: February 26, 1979 PRESENT: James Dennis IURA/CAC, Anne Jones IURA, Clarence Reed IURA, Stuart Stein IURA ALSO: E. Conley, Mayor, IURA Chairman, A. South CD, K. Evans CD, S. Hector CD, T. 'Jan Cort, Planning, Members of the Press Mayor Conley called the meeting to order at 3:25 I. Minutes of the last meeting were unavailable and will be presented for approval at the next meeting. II. Administration. a) Financial Report: Tabled b) Amendment of 4th and 5th Year Application for Peripheral Streets , $40,000: Van Cort summarized the purpose of a memorandum distributed to members. Conley said that the City must be innovative and that the shifting of funds is to maintain the cash flow necessary to keep the project going. He stressed that the priorities have not changed. Reed said that it was the sense of the CAC that the project be maintained and that the source of the money was unimportant. South explained that if money were to be taken out of fifth year funds it would have to go through a full review as required for all new projects. As the Peripheral Streets project is not new, it does not need to go through this review. Jones said that she is concerned about the shifting of funds and asked why the $40,000 could not be used from City funds. Van Cort explained that a project begun by the City could not be continued or refunded by CD funds. He said any delay would seriously jeapordize the project as one of the industries would have to pull out and possible the entire grant would be lost. He said that by losing leases , the grant application credence diminishes. Evans passed around a memo prepared by Roz Williams showing the steps involved in reprogramming. Conley said that a vote for the reprogramming is in effect a vote to encourage starting the Cherry Street project earlier than would be possible if reprogramming were not adopted. Stein MOVED to accept the reprogramming as outlined in the memorandum.Dennis SECONDED. AYES:',:NAYS: 0. ABSTENTION: 1 c) Benefit Package for CD Employees: Tabled d) CD Secretary Natalie de Combray was introduced. page 2 MINUTES IURA/CDA February 22, 1979 III. Neighborhood Facilities. GIAC Report: Tabled IV. Housing. 312 Program - Progress Report: Van Cort announced the appointment of Ron Osher as Rehabilitation Specialist. T. Hoard, Art Pierce and Stu Stein assisted at the interviews and Van Cort mentioned the interesting cross section of applicants. He said that Hoard would be Ron Osher's immediate supervisor in the 312 program but that it has not yet been decided whether to run the program from the INHS ,office or from City Hall . He will report when this decision is made. Evans said that Osher is hired as of March 6, 1979 and that on the 21st he will be sent to Washington D.C. for a training session. She also stated her concern in helping Hoard find a new code enforcer to replace Osher in the Building Department. She said that another person is needed to handle the secretarial work and do the credit investigations and that this person would also be sent to the training ses- sion. In the meantime, she, Hoard and Osher will be visiting neighboring cities to study their handling of the program. V. Neighborhood Improvements. West State Street - Progress Report: Tabled VI. Historic Preservation. Van Cort said that HUD has been challenged by the ACLU on the expenditure of government funds on religious buildings as long as those buildings continue to be used for religious purposes. Until this issue is settled, HUD will not give any more money for either the AMA Zion Church or the First Baptist Church. Conley suggested a strong letter to HUD explaining that we are trying to preserve historic structures in the community and that our efforts have no religious relationship. Stein stated that the State Division for Historic Preservation has gone through this issue before and has gotten approval to provide funds for these purposes. He suggested that a letter be written to the State Division of Historic Preservation for help in this matter. Conley MOVED that Stein draft this letter. AYES: Unanimous. Contract with the City for Historic Resources Survey: Van Cort explained that a new contract is needed between individuals working on the Historic Resources page 3 MINUTES IURA/CDA 'February 22, 11979 Survey and the IURA. At present, the contract is between the City and the State of New York and does not cover individual survey employees. South said she would like to make the following amendment to the Project Budget on page 2 of the contract: The Community Development Budget for the Historic Survey is $7,5000 (with an additional loan of $2,000 to be repaid by the City from the last State payment) . In addition there is $2,500 of in kind services from the City and this total amount of $2,500 and $7,500 will oe matched by a grant from the New York State Parks and Recreation Department of Historic Pre- servation for a total of $20,000. Jones MOVED to accept the contract as amended subject to approval by City Attorney Martin Shapiro. AYES: Unanimous Hector asked that the committee consider using the $2,000 of Historic Preservation money that will be refunded to the City for a citywide plaque system for local registered landmarks. Van Cort will bring this idea up for a vote at a future meeting. The meeting was adjourned at 5:10 ndc PROGRESS ON C.D. ACTIVITIES - MARCH 1979 No.• Program Budget Expended Unexpended Comments 101 Rehab. loans & Grants 65,000 65,000 0 102 Neighborhood Facilities (Southside Center) 150,000 150,000 0 103 Landbanking 0 0 0 Reprogrammed to 209, 210 211 104 Park Facilities 0 0 0 Reprogrammed to 209 -Park Facilities 105 Neigh. Improvements 10,000 1 ,029 8971 Design in progress - Im- plementation Spring 197 106 Economic Develop. Study 10,000 11 ,780 0 107 Historic Preservation (First Baptist Church) 10,000 0 10,000 Held up because of lawsuir on separation of church and state 108 Administrative Costs (INHS) 60,000 60,000 0 109 Contingency 6,748 0 6,748 Expected use in Small Cities Program 110 C.D. Administration 10,710 10,710 0 201 Rehabilitation Loans & Grants 135,000 135,000 0 202 Administrative Costs (INHS) 25,000 25,000 0 203 Neighborhood Facil- ities (GIAC) 105,000 105,000 0 204 Economic Development 0 0 0 Reprogrammed to 312 - Street Improvements 205 Historic Preservation (Boardman House) 20,000 20,000 0 206 Support Services for Housing Rehab. 7,364 5,201 2,163 207 Administration 0 0 0 Reprogrammed to 309 - C.D. Study . �. PROGRESS ON C.D. ACTIVITIES MARCH1979 PAGE 2 ' No. Program Budget Expended Unexpended Comments 208 Contingencies 15,636 0 15,636 Expected use in Small Cities Program 209 Park Facilities 20,000 11,299 8,701 Match for BOR Application 210 Demolition & Acqui- sition 0 0 0 Reprogrammed to 301 Rehab. Loans & Grants 211 Neighborhood Facil- ities 0 0 0 Reprogrammed to 312 Street Improvements 301 Rehab Loans & Grants 129,728 129,728 0 302 Administration (INHS) 25,000 25,000 0 303 Neighborhood Facil- ities 60,000 14,033 45,967 Southside Improvements 304 Acquisition of Proper- ty - Econ. Devel. 0 0 0 Reprogrammed to 411,412 413 305 Neighborhood Improve- ments 60,000 0 60,000 Spring Implementation 306 Code Enforcement 5,000 5,000 0 307 Land Banking 0 0 0 Reprogrammed to 301 - Rehab Loans & Grants 308 Historic Preservation 10,000 700 (Boardman II) (4,200) (2,603) (1 ,537) Final Payments to (Family & Childs. Boardman House Services) (5,100) (5,100) (0) " 309 Community Development Study 20,000 10,890 9,110 Continued Use - Administ. 310 Contingency 21 ,936 0 21,936 Expected Use in Small Cities Program 311 Neighborhood Improvements (combined with 305) 312 Street Improvements 150,000 140,000 0 Reprogrammed to 416 Progress on C.D. Activities March 1979 ' page 3 No. Program Budget Expended Unexpended Comments 401 Administration (INHS) 25,000 0 0 Reprogrammed to 416 402 Rehab Loans & Grants 100,000 21,491 78,509 403 312 Loan Administra- tion 20,000 253 19,747 Ron Osher hired as Rehab Specialist; hiring Finance Counselor now. 404 Citywide Emergency Grant 7,500 0 7,500 Funds released Mar. ,1979 Retroactive to Jan. , 1979 405 Landbanking 30,000 30,000 0 406 Neighborhood Improve- ments 50,000 0 50,000 Spring Implementation 407 Code Enforcement 5,000 0 0 Reprogrammed to 416 408 Citywide Sidewalk Funds 10,000 0 10,000 Funds released Mar. ,1979 Retroactive to Jan. , 1979 409 C.D. Administration 20,000 15,244 4,756 Continued use 410 Contingency 0 0 0 Reprogrammed to 413 - Historic Survey 411 Econ.Develop.& Marketing Study 30,000 0 30,000 Land Use Study in Progress, - the Marketing Study for W. State St. will follow 412 Citywide Housing Program 20,000 0 20,000 Funds released Mar. 1979 Retroactive to Jan. , 1979 413 Historic Preservation 49,500 4,918 44,582 (St. James AME Zion) (20,000) (0) (20,000) St James being held up on separation of Church & St. (STrand Theater) (13,200) (0) (13,200) (Historic Survey) (17,000) (4,918) (12,082) 414 Handicapped Accessi- ble Imp. 15,000 0 15,000 Funds released Mar. ,1979 (Family & Childrens Retroactive to Jan. , 1979 Services) 415 Fall Creek Study 10,000 10,000 0 416 Street Improvements II Peripheral Streets 40,000 0 40,000 Release Expected April PROGRESS ON. C.D. ACTIVITIES MARCH 1 979 Page 4 No. Program Budget Expended Unexpended Comments 501 Cherry St. Ind. Park 40,000 0 0 Reprogrammed to 511 , 512, 513 502 Citywide Materials Grant 22,500 0 22,500 5th year approval June 1, 1979 503 Citywide Crew Leader 13,000 0 13,000 II 504 Mini Repair Program 18,000 0 18,000 II 505 Parallel Use Proposals 30,000 0 30,000 II 506 Neigh. Tech. Assist. 20,000 0 20,000 0 507 Homeownership Assist. 20,000 0 20,000 If 508 Handicapped Access. 7,000 0 7,000 509 Citywide House Recycle. 60,000 0 60,000 II II 510 Code Enforcement 12,000 0 12,000 511 Administration 30,000 0 30,000 !I 512 Code Enforcement 5,000 0 5,000 It 513 C. D. Administration 5,000 0 5,000 as 514 Strand Theater 0 0 0 , GREATER ITHACA ACTIVITIES CENTER REPORT ON BUILDING INVESTIGATION CONTENTS SCOPE OF INVESTIGATION BUILDING EXTERIOR INTERIOR RENOVATIONS F MECHANICAL-ELECTRICAL SYSTEMS ENERGY CONSERVATION HANDICAPPED ACCESS AND FACILITIES PRIORITIES ' COST SUMMARY `a`��,�SjERED ARC"f,•A4I ii14 •:_e-..\< <`;;* % 1 — • - y� il` c. .. < �:fA.,'10,, 'HE STAZE S' ```�� ROBERT A. BOEHLECKE, JR . , ARCHITECT 203 UTICA STREET, ITHACA, N. Y. SCOPE OF INVESTIGATION It is the intent of this report to: Outline ways of improving the facilities of the building in./the directions suggested by the G .I .A .C. staff in the "Community Development Funding Proposal" submitted to the Department of Planning and Development, dated Jaruart 4, 1978. Suggest additional improvements and maintenance appropriate or needed for continuation of the present building use. Provide cost estimates for each area of work and an overall budget cost for the suggested work. Suggest priorities for phasing work if necessary BUILDING EXTERIOR • Roof and Flashi gs The building roof is in good shape and should last approximately 10 years . Some flashings need some repair work as does the small roof over the main entrance . Roof drains should be cleaned and debris removed from the roof surface . Terra cotta copings on wall penetrating the main roof need repointing. Cost $1,500 .00 Brick Walls and Stone Copings Deteriorated mortar joints should be pointed, loose stones reset, etc. Cost .16 ,500 .00 Fire Escapes Fire escapes need painting to prevent further deterior- ation that could soon lead to the necessity of replacing some structural parts. Cost $5,000.00 Basement Hatch The boiler room access structure on the west side of the building is deteriorated generally and loose metal roof sheets are a danger to kids climbing on it. This structure should be repaired. Cost $2 ,000 .00 Skylight The large skylight in the second floor corridor has been covered with sheet plastic for several years to prevent leaks (the plastic is now missing) . • BUILDING EX'T'ERIOR (continued) Skylight (continued) An alternate for installing new covering similar to the translucent window material was included in the bids when the windows were replaced. The cost was approximately $3,500 .00 and the alternate was rejected. This should be done now or the skylight should be covered over with solid roofing and sealed and insulated at corridor ceiling. Cost--new skylight $3,500.00 - 4,00C Cost--roof over, seal and insulate . . $1,000.00 - 1,50C Basement Windows Some protective screens need to be replaced or re- fastened to prevent forced entry to the building. Cost $500.00 Foundation Walls There are several cracks in foundation walls that should be grouted. Cost $1,000.0 Exterior Painting Wood en'irance doors and some miscellaneous wood and metal items should be painted. Cost $2;000.00 INTERIOR RENOVATIONS Office Facilities, G .I .A.C . The three or four full-time staff members plus a number of part-time people are extremely crowded in the present office facilities which are contained in a sub-divided single former classroom space. Expansion of the office facilities into the adjacent room to the north seems to be the best way to provide the additional space needed. That room could be arranged to provide work counters or carrels along the walls for part- time staff leaving the central area of the room for a meeting, conference or work area. Facilities for office machines ,' storage of supplies, etc. could also be incorporated in this space . The present office area could then be renovated to, better offices for the full-time staff members. The cost for complete renovation of these spaces , in- cluding electrical work should be in a range of. .$12,000 - $15,000 Meeting Rooms The two rooms on the south side of the 1st floor entrance hall are presently used as conference and meeting rooms for internal use as well as for frequent rental to outside groups . Their usefulness could be increased by renovation including removal of some small closet spaces in the rooms, installation of a good quality soundproof folding partition to separate the spaces , new floor covering, improved lighting, air-conditioning, appropriate furniture , and general re-decoration. Cost--not including furniture . .$9,000 - $12,000 Shower Facilities There are presently no sheerer facilities in the building and some of the programs, parAc,Larly boxing, should have them. One possibility is to put a single shower stall each in the mens ' and womens ' toilet rooms on the main floor. INTERIOR RENOVATIONS (continued) • Shower Facilities (continued) Another possibility is to put in shower facilities in place of the two toilet rooms off the gym entrance lobby. This would eliminate the toilets in that area. Although the main floor toilets are close to the gym, they are on a different level and this scheme would leave the gym with no toilets on the same floor level. These two possibilities utilize existing plumbing to some extent and would therefore be less expensive than locations where no plumbing exists. Cost $2,000 - 3 ,000 Boxing Room Ventilation Operation of the main ventilating system would surely help in this area but because of the intensity of use and lo- cation of the room, it probably won't totally solve the ventilation problem. A direct exhaust system, to be operated manually as needed, should be installed. Cost $500.00 Boxing Room Storage A door and lock can be installed on the small storage room in the boxing area to secure equipment. Cost $300.00 Gym Storage A secure storage area for play equipment is needed. This can be provided by putting a door on the small room (formerly a coat room) off the gym lobby. If this space is used for shower facilities , a locked storage area could be provided elsewhere . Cost $500.00 INTERIOR RENOVATIONS (continued) ' Arts and Crafts Room Sinks Many arts and crafts activities are hampered by lack of any sinks in that area of the building. Since the art room is in the opposite end of the basement from where drain lines drop to basement level, waste from the sinks will have to be pumped up to ceiling level and piped to nearest waste line . Cost for first sink will be about $800.00 and additional sinks in same room about $300.00 each. Cost--2 sinks $1,100.00 Corridor Ceiling and Lighting Building occupants would like to have new dropped ceilings and new lighting installed in the corridors for energy con- servation and modernization. I do not feel that lowered ceilings will conserve enough energy to justify their cost on that basis alone . There are a number of things that could be done to conserve energy that would be more cost effective than the new ceilings However, new corridor ceilings and lighting could make the corridors brighter and more attractive and would be an —appropriate part of a_ renovation project. Some savings in energy and painting of walls would partially offset their cost. The cost of new suspended ceilings and new fluorescent lighting in first and second floor corridors would be approximately $6, 000.00 . Telephone System An analysis of the telephone requirements should be done by a supplier of phone systems, and a system selected and rj) incorporates into the design of the ntw office facilities . ti Cost. .monthly service charges • INTERIOR RENOVATIONS (continued) ' Interior Painting Painting of areas where major renovation work is proposed is included in the cost estimates for those areas . To paint all other spaces in the building could cost from $15,000 to $20,000. Some areas are obviously more in need of painting than others and I think a good compromise between painting everything and doing only the most obviously needy areas would cost between $8, 000 and $12, 000. • MECHANICAL-ELECTRICAL SYSTEMS ' Heating System The existing one pipe steam radiation heating system was designed for large classroom size spaces . Subdivision of those spaces into smaller ones has resulted in disproportion- ate amounts of radiation in some spaces, making even heating nearly impossible . The option of a new heating system was rejected several years ago in favor of rehabilitation, new controls , etc. for the existing system. Although this reduced some of the imbalance, some still exists and is impossible to eliminate . Maintenance of the existing system and controls to ob- tain optimum performance of the system is necessary to keep the imbalances to tolerable levels . No major repairs are needed--annual maintenance cost should be minimal. Ventilatin _System The building has two large power ventilation systems, one serving the rooms each side of the central east-west hall. These systems were serviced, repaired, and had new controls installed 2 years ago. At that time , the drive belts in the south system were discovered to be worn out and replacement would have been a $400.00 "extra" to the contract. The "extra" was not approved and the system is still inoperable. The north system is apparently not being used at this time either. One of the new air intake lower control motors in the shaft at the roof is loose from its mounting and should be refastened and checked for f'Crage . Also a new phone system cable has been run inside the air shaft and between lower blades. This should be relocated. MECHANICAL-ELECTRICAL SYSTEMS (continued) ' Ventilating Systems (continued) When operating, these systems are capable of recirculating air within the building and also automatically introducing fresh outside air in varying amounts . In addition to the fresh air and air movements , this would probably help even out the heating in the vaious spaces. These systems should be serviced, placed in operation, and the building maintenance personnel should be instructed in the proper operation of the systems. Cost $1,000.00 Electrical System The electrical system was brought up to code several years ago and no major work should be neededs except that work required for renovations outlined in this report. Cost of electrical work is included in the estimated cost for each renovation item. Plumbing System Plumbing system is in good shape, but needs some minor repairs. Cost $500.00 (cost of new showers, sinks, etc. is included in "interior renovations" ) ENERGY CONSERVATION I have in the building many times in the last few years and have observed a number of situations wasteful of energy that can be improved at minimum or no cost. Fire doors The fire doors at the top of the main stair and the basement stair are always propped open. Not only does this defeat their purpose , it permits heat to rise rapidly to the second floor where it is lost through the roof and large skylight. Skylight Heat loss through the skylight in its present condition is probably greater than through the entire remainder of the corridor ceiling. Windows Many windows are open in very cold weather. This is probably because of overheating of the small spaces created by the subdivision of larger spaces. Some spaces of only a few humdred square feet contain radiation designed to heat much larger spaces . Leaving corridor doors open and keeping the ventilation systems in operation would aid in releasing this excess heat to other parts of the building instead of out the windows. Mechanical systems Efficient operation of the heating and ventilating systems can reduce energy costs . The heating system should be checked annually and serviced as needed by qualified personnel. Controls should also be checked on some regular basis as recommended by the manufacturer. • HANDICAPPED ACCESS AND FACILITIES Access Access to any part of the building other than the gym is presently impossible for wheelchairs and very difficult for anyone lim.ted by stairs . Only one entrance door to the main level (the south door to the drop in center) enters the first floor at floor level after coming up exterior steps . The other entrance doors are all to landings with additional steps up to the main level . An exterior ramp would only work at the south door and then one would have to go through two rooms before reaching the corridor. Such a ramp would have to be about sixty feet long and would be a constant maintenance problem during winter. I believe a better solution is to install an inclined lift on the stair from the gym lobby to themain level. This could be a folding, key operated lift that would accomodate wheelchairs . Access to the second floor and basement could probably be accomplished only by installation of an elevator. Installation of the inclined lift would cost about c7000 dollars . Toilet facilities One stall in each of the main floor toilet rooms could be modified for handicapped use at an approximate cost of 1500 to 2000 dollars • PRIORITIES Safety There are no obvious severe safety hazards . The loose metal roofing on the basement hatch is a possible hazard and should be fixed or covered . An electrical inspection should be made and any code violations corrected when other work is done . The second floor south exit corridor is partially blocked with furniture and tools and should hp t1s r.d . The abandoned and enclosed West stair is filled with combustible junk which should be removed. Preventive maintenance Furthur delay in painting fire escapes , repairing flashings , and pointing masonry could allow accelerated deterioration which could rapidly increase ultimate repair costs . Energy Conservation 'Placing the ventilation system in operation, maintenance of the heating system, and replacing or sealing off the skylight should result in savings . Keeping stairway doors closed will also help conserve energy. Other items Priority of all other items seems to be best determined by the preference of the building occupants , subject to an order that avoids duplication of work. ., COST SUMMARY Building Exterior. Roof and flashings 1500 Brick walls and Stone copings 5500 Fire Escapes, painting 5000 Basement hatch 2000 Skylight 4000 Basement windows 500 Foundation walls 1000 Exterior. painting 2000 21,500 Interior Renovations Offices , G .I .A.C . 15000 Meeting rooms 12000 Shower facilities 3000 Boxing room ventilation 500 Boxing room storage 300 Arts and Crafts room sinks 1100 Gym storage 500 Corridor ceilings and lighting 6000 Telephone system - Interior painting 12000 50,400 Mechanical-Electrical Systems Heating system - Ventilation system 1000 Electrical system - Plumbing system 500 1,500 Energy Conservation (The items mentioned are all either included elsewhere or are "no cost" items) Handicapped Access and _Facilities Access 7000 Toilet facilities 2000 9,000 Total all items above 82,400 • A COST SUMMARY (continued) Total of all work items from previous page 82,400 Design and bidding contingency @ 15% 12, 360 Subtotal 94,760 Fees @ 10% 9,476 Construction contingency @ 5% 4,738 Total Budget Cost $ 108, 974 No furnishings for the renovated offices and meeting rooms are included in the above figures as these are best purchased outside of the construction contract on state contract or otherwise . The design and bidding contingency does allow for some minor items to be added during the design phase and for some inflation but addition of very many seemingly minor items and/or delay beyond next Spring in bidding the project will require an upward adjustment of the budget .figires. SMALL CITIES PROGRAM NO. Program Budget Expended Unexpended Comments 5101 Loans/Grants 200,000 0 200,000 Funds released Feb, 1979 S102 INHS Services 50,000 0 50,000 S103 Elderly Mini Repair 16,000 0 16,000 Administrator hired 5104 312 Technical Assist. 30,000 0 30,000 S105 Home Recycling Prog. 100,000 0 100,000 Funds released, Feb, 197. 5106 Neighborhood Improve. 29,000 0 29,000 5107 Wood St. Park 20,000 0 20,000 Survey of residents S108 Conway Park 20,000 0 20,000 Survey of residents 5109 GIAC 90,000 0 90,000 5110 St. James AME Zion Church 30,000 0 30,000 Funds held by separation of church and state lawsuit Administration 65,000 0 65,000