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HomeMy WebLinkAboutMN-HSC-1990-01-16 4 n p V5 V i ; C PoRAtEO== CITY OF ITHACA 108 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 CITY ATTORNEY CODE 607 TO: Dan Hoffman FROM: Chuck Guttman 4,?/, DATE: January 16, 1990 SUBJECT: GIAC I have.looked through the old files on GIAC and have been able to pull out some of the old documentation. These files are quite extensive and I have not done a complete search regarding all past agreements and documents. Of course, the files are open to you. I have found and am enclosing here- with the following: 1. Lease between the School District and the City from January 1980 - the City agreed to use and occupy the premises for a "youth and adult recreation, cultural and educational service or other projects authorized by the State Division of Youth or the State Department of Education." 2. Agreement between the City .and GIAC on December 31, 1973 in which, on page 3, the City agreed to continue the Central School Building's use as a multi- purpose community service center. The various programs and projects were to be more particularly described in Schedule B which was not in the file. 3. A letter from Kathe Evans to Richard Backer of February 11, 1980 regarding improvements to the building in which the building is referred to as a "commu - nity center." 4. Draft of an agreement between GIAC and the Ithaca Youth Bureau from June 12, 1980. This is a draft only. I could not find the actual agreement. 5. Purchase offer for the building from the City to the School District. 6. Letter from Kathe Evans to Bill Clark at HUD dated February 13, 1981 in which the building is referred to as a multi-purpose neighborhood center. An Equal Opportunity Employer with an Affirmative Action Program" TO: DAN HOETMAN Page 2 Re: GIAC 7. Deed from School District to City from July 1981. Please note that there are no deed restrictions. 8. Agreement between City and GIAC from 1983. Again the building is referred to as a multi-purpose community service center. 9. Memo from Human Services Committee to Ralph Nash of June 27, 1989. 10. Ralph!s responding memo dated July 3, 1989. 11. Current proposed agreement between the City and GIAC. If you have further questions regarding this, of course get back to me. WHEREAS, the City of Ithaca will consider appropriating a portion of its 1993 general operating funds for support of local human service agencies, and WHEREAS, the Human Services Coalition is funded in part by the City of Ithaca to provide an objective overview of human services needs and provision, and to evaluate requests for City support; now, therefore, be it RESOLVED, that all 1993 requests for city funding from private agencies seeking to provide non-mandated human services shall be submitted to the Human Services Coalition for review by their time deadlines, and be it further RESOLVED, that the Coalition shall report its findings to the Human Services Committee of Common Council by September 1, 1992, and be it further RESOLVED, that the following criteria shall be used by the Coalition in its review of requests : A-1 . The application shall be received by the Human Services Coalition by Friday, May 22, 1992 and the applicant must complete the Human Services Coalition review process in a timely manner. A-2 . An application may be reviewed either through the Human Services Coalition review for human services proposals, or through the process review for other types of proposals, but not both. A-3 . Applicants must also demonstrate that they have requested funding from the County and from any town( s) where 5% or more of the population to be served by the proposal reside. A-4 . Applicant must submit the following materials : budgets for 1992 and 1993, financial report for 1991, and enumeration of other funding sources . A-5 . If the applicant received city funds in 1992, the applicant shall have demonstrated that they performed effectively under the contract. B. The Coalition shall award points for the degree to which the proposal meets the established criteria, on a scale of 1 to 5, 5 being the most desirable rating, for each criterion; if applicant does not supply sufficient information for Coalition to make a judgment, the proposal receives zero points in such case. B-1 . Applications from agency programs in operation prior to January 1991 shall be evaluated according to the following criteria: a. Proposal will serve city residents in proportion to city funding requested compared to total program. b. The proposal will serve an identified need which does not duplicate another service, with higher points allocated in proportion to the severity of the problem in the city. c . The proposal demonstrates that the service has effectively met the needs of its clients; proposal includes measurable objectives . d. The agency has been effective in managing needed fiscal resources and in containing costs, e.g. developed internal controls, invested reserves, reduced overhead expenses, instituted cooperative efforts . e. Population to be served by proposal can be shown to be a population in financial need (i.e. federal poverty guidelines ) . f . Agency has thoroughly sought and secured other sources of funding. g. Agency has demonstrated extreme financial need for itself due to increased caseload or loss of funding. h. The request for city funding is less than half of that requested for county funding. B-2 . Applications from agency programs that began operating after January 1991 shall be evaluated according to the following criteria: a. Proposal will serve/target city residents in proportion to city funding requested compared to total program budget. b. The proposal addresses an identified need which does not duplicate another service, with higher points allocated in proportion to the severity of the problem in the city. c . Agency has the expertise and a realistic plan to meet the identified client needs . d. Proposal includes measurable objectives developed to demonstrate the effectiveness of the service. e. The agency has plans and policies in place to manage needed fiscal resources and to contain costs, e.g. is developing internal controls, seeking other funds, minimizing overhead expenses, instituting cooperative ventures . f. Population to be served/targeted by proposal is in financial need. g. Agency has thoroughly sought and secured other sources of funding. h. The request for city funding is less than half of that requested for county funding, and be it further RESOLVED, that the Human Services Coalition shall review all proposals that meet criteria A-1 through A-4, shall recommend whether each request should be fully or partially funded, and shall consider both new and previously funded agencies, and shall inform the applicant of the Coalition' s recommendation and make a copy of such report available to the applicant, and be it further RESOLVED, that the Human Services Coalition will evaluate and update its plan to reduce by 20% the total time and money agencies must spend on local review by funders for the 1993 funding cycle and to continue to reduce time and money agencies spend on review in the future. ',,fi,,.•••. t • t I; n�l ;� °oA•,. . `moo= CITY OF ITHACA 10E3 EAST GREEN STREET ITHACA, NEW YORK 14850 OFFICE OF TELEPHONE: 272-1713 CITY ATTORNEY CODE 607 March 5, 1990 Mr. Joe Lomax Greater Ithaca Activities Center 318 No. Albany Street Ithaca, NY 14850 Dear Mr. Lomax: • Enclosed please find an original and one copy of the proposed contract between the City of Ithaca and G.I .A.C. which contract has been approved by the Ithaca Common Council and signed by Ben Nichols as Mayor. I would appreciate your reviewing this and if this contract is acceptable to your organization, signing the contract and returning it to me at City Hall. Of course, if you have any questions or concerns regarding this, please contact me or have your attorney contact me to discuss it. Very truly curs, - = • tman ity Attorney CG/a encs. An Equal Opportunity Employer with an Affirmative Action Program- . THIS AGREEMENT is made the of 19 between the CITY OF ITHACA and its YOUTH BUREAU and the GREATER ITHACA ACTIVITIES CENTER, hereinafter referred to as "GIAC. " WHEREAS, GIAC, a not-for-profit corporation was formed for the purpose of providing a wide variety of educational and recreational and human service programs for the greater Ithaca community, and WHEREAS, the Youth Bureau is the agency of the City of Ithaca formed for the purpose of operating and maintaining recreational and youth service programs for the community, and WHEREAS, the City of Ithaca purchased the former Central School building at 318 North Albany Street, Ithaca, hereinafter referred to as "GIAC building", for the purpose of continuing to house recreation, youth service, and other community programs, and WHEREAS, the Board of Directors of GIAC and the City of Ithaca and its Youth Bureau share the common objectives of jointly providing these services to the community; NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties agree as follows: 1. The City of Ithaca and its Youth Bureau are: a. to be the employer of record of GIAC employees, including the coordinator, abiding by Civil Service rules and any applicable Union contract, issuing pay checks, and maintaining appropriate City benefits; b. to operate and maintain the GIAC building; c. to continue representation on the Board of Directors of GIAC as called for in the Constitution of that organization; d. to accept an assignment of all fees or rental income due GIAC, by reason of any contracts or agreements, or rents concerning the use of the GIAC building. All such sums shall be applied against the sums GIAC agrees to pay the City of Ithaca under Paragraph 2c of this Agreement. The Board of Public Works shall review all contracts for rental income from use of GIAC building; e. to be responsible for handling all operating income and payment of bills, including salaries of employees, in connection with the operation of the GIAC building through normal procedures of the City" of Ithaca; f. to meet major facility maintenance and renovation needs of the GIAC building; g. to continue the GIAC building's use as a multi-purpose and multi-cultural center. 2. The GIAC Board is: a. to establish policy for the operation of GIAC programs, and to work with the Center Coordinators and Youth Bureau Director in the implementation of the programs. b. to contribute toward annual operations all sums received from the United Way and the New York State Division for Youth, and any other major revenue sources; c. to assign and transfer to the City of Ithaca, all of its rights, title, and interest in and to any and all fees or rental income now due or to become due GIAC by reason of any contracts or agreements which make reference to or concern the use of the facility; d. to continue to solicit funds from the United Way Board and other sources; e. to have a representative of the GIAC Board on the Youth Bureau Board of Advisors; f. to set the fees and dues structure for GIAC activities; g. to set policies for the use of the GIAC building, assignment of space, and rental contracts which shall be consistent with city policies; h. to prepare and submit annually to the City through City processes, a proposed budget including recommendations for staffing levels. 3. The City of Ithaca and its Youth Bureau and. the GIAC jointly are: a. to select, hire and discipline the Coordinator, consistent with the provisions of 1(A) . b. to operate, administer, and maintain recreation, youth service, multi-cultural, and other community programs in the GIAC building. c. to plan major capital improvement projects involving the GIAC building and grounds, taking into account program continuity. d. to share full use and enjoyment of all equipment owned and controlled by both parties necessary to the operation of the programs. In the event of the termination of this agreement, all equipment purchased by GIAC with non-City funds will remain with GIAC. (All other equipment will remain with the City. ) e. to carry out the program as approved in the budget for the budget year. Any changes desired to be made by either the City of Ithaca or GIAC must be approved by both the City of Ithaca and GIAC. 4 . Nothing in the agreement between the Greater Ithaca Activities Center and the City of Ithaca shall be construed to limit the Youth Bureau's mandated obligation to review all expenditures of the Greater Ithaca Activities Center relating to City of Ithaca Funds. 5. This agreement shall be effective until December 31, 1990 and shall automatically be renewed annually thereafter unless either party notifies the other in writing of an intention to terminate six months prior to December 31 of that year. 6. The parties hereto agree to comply with all laws, governmental regulations and rules applicable to the use of the premises as described. 7. The parties may at any time modify this contract by mutual consent. In Witness Whereof, the parties have caused this instrument to be signed by duly authorized officers and seals affixed the day and year first written above. GREATER ITHACA ACTIVITIES CENTER, INC. CITY OF ITHACA By By .l / ,4 am w President of the Board of Mayor of the City of Directors Ithaca J � STATE OF NEW YORK ) ss: COUNTY OF TOMPKINS ) On this .� day of J)ta.a ceA , 1990 before me personally came Benjamin Nichols, to me personally known, who being by me duly sworn, did depose and say that he resides at 109 Llenroc Court, Ithaca, New York and that he is the Mayor of the City of Ithaca, the corporation described in and which executed the above Instrument; and that he signed his name thereto by direction of the Common Council of the City of Ithaca. Q-e /1 .2-1 Notary Plic .Y STATE OF NEW YORK ) h::i t; i York ) ss: (r l ', .. . i . , • COUNTY OF TOMPKINS j C ; '? • ^ /o/3i/vb On this _ day of , 1990 before me personally came , to me personally known, who being by me duly sworn, did depose and say that he resides at Ithaca, New York and that he is the President of said corporation described in and which executed the above Instrument; and that he signed his name thereto by direction of the Board of Directors of said corporation. Notary Public