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HomeMy WebLinkAboutMN-IURACDC-1980-12-08 IURA/CDA MINUTES December 8, 1980 7:30 P.M. - Planning Department • PRESENT: James Dennis, Vice Chairperson IURA/CDA Anne Jones, IURA/CDA Clarence Reed, IURA/CDA Stuart Stein, IURA/CDA Kathe Evans, C.D. Housing Specialist H.M. Van Cort, Director, Planning Press The meeting was called to order at 7:30. I. Homeownership Assistance 1 Evans asked that this item be tabled until a future meeting as information from INHS had not arrived in time for the meeting. Jones asked when INHS would make it's next report and noted that the agency had not heard from them in some time. Van Cort, as an INHS Board Member, said this was because the C.D. Staff had neglected to ask them for a presentation. Previously, INHS had made quarterly reports to the agency and Van Cort said he would have staff arrange for a report from INHS in the near future. He added that monthly reports are made to the INHS Board of Directors, of which he is a member, in which all the activities of the corporation are summarized in great detail . Stein said he had been concerned to hear at a recent public hearing that INHS would close if it did not receive C.D. funds. Jones added that she had been surprised to see Director Beth Prentice make recent presentations to community agencies to ask for funds for the INHS administration budget. Van Cort explained that INHS has consistently maintained it was not a government agency and these presentations were part of their attempt to solicit funds from sources other than the city. Contributions from the private sector have been made to INHS since its inception but they depend primarily on C.D ' con- tributions for the continuation of the program. II. Neighborhood Improvements Evans presented a 'draft memo to the agency requesting that 15% or $15,000 from Year III Neighborhood Improvements be designated as contingency. She explained that part of these funds would be used for Year II Neighborhood Improvements change orders that had occurred after the contracts had been fulfilled. These change orders include the application of a sealant on concrete work which will help to make the sidewalk projects and curb cuts last and also for a railing that December 8, 1980 IURA/CDA Minutes page 2 had been found necessary on the South Plain Street bridge. After the bridge was built it was discovered that the extent of the grade into the creek had. not been previously understood and that it presented a safety hazard. She noted that neither of these items had been seen as necessary or had been omitted when the specss were drawn up and she said that the amount requested for contingency would cover any third year unforeseen circumstances so that staff would not have to continually return to the Agency for these .fund reprogrammings. Jones asked. if the reprogramming would effect the projects of Neighborhood Improvements III and asked for a run down of the projects proposed. Evans said that there were four Neighborhood Improvements III projects: the Street Tree Planting which had been estimated to cost about $13,000 but had been bid at between $8-9,000 and was now completed; the Adams Street Bridge railing which had been estimated at $5,000 but which would cost only $1 ,800 as the city would take care of the rest of the cost; the third phase curb cuts and street intersection projectswhich was estimated at $40,000; and the drainage/sewer corrections which were estimated at $55,000. This last project would be bid out by the Engineering Department and Evans had informed that department that the costs should not exceed $50,000. She added that 15% of the entire budget was a reasonable amount to have as contingency and said that as bids had come in lower than had been estimated in two projects, it was possible that the other two projects might also be done for less than the estimates. Stein asked if it was alright to switch years, to put Year III funds into Year II projects. Evans said that the Neighborhood Improvements were viewed as an • ongoing program and that it had been broken down into reasonable parts in order for small contractors to be able to handle the different jobs. She said that the three year Neighborhood Improvements project was essentially one project and that there was no problem in using the funds designated for Year III to pay for Year II contingency work. Jones asked how much of the $15,000 would be used for the Year II projects and Evans said that the sealant for the concrete would come to $750 and the railing on the South Plain Street bridge would be $1 ,500 plus a 94% architect's fee. She said that in future projects , C.D. staff would pay a flat architect's fee as the 94% fee made bookkeeping very complicated. Reed MOVED and Jones SECONDED that WHEREAS, $100,000 is available in line S305 for Neighborhood Improvements III, and, WHEREAS, $15,000 is needed for change orders for Neighborhood Improvement projects II and III, and WHEREAS, the contingency budget in Neighborhood Improvements II has already been encumbered, now THEREFORE BE IT RESOLVED that the IURA/CDA directs CD staff to encumber $15,000 from line S305 as a contingency. MOTION PASSED. • December 8, 1980 IURA/CDA Minutes page 3 III. Executive Session The agency then went into Executive Session. At its conclusion, it was announced that no action had been taken on agenda items Landbanking or Personnel but that another item, GIAC Purchase, had been added to the agenda and action in the form of the following motion MOVED by Reed and SECONDED by Jones had been taken: WHEREAS, the City wishes to purchase the GIAC building from the City of Ithaca School District, now THEREFORE BE IT RESOLVED that the IURA/CDA authorizes the Mayor as Chairman of the IURA/CDA to direct the Attorney for the Agency to convey an offer to the Ithaca City School District for purchase of the GIAC property. MOTION PASSED and the meeting adjourned at 9:25. Respectfully Submitted, Approved, , 4A/int:a fi;� ��,�/ i /_� Natalie de Combray Katherine Evans