HomeMy WebLinkAboutProgram Analysis Committee - 1999 . ,9"mo tQ 4-vetti
Program Analysis Committee
Minutes, February 9, 1999
Present: Vaughan, Chair, Taylor, Marcham
Absent: Shenk, Hershey, Sams
Others Present: Cafferillo, Thayer, Cohen
Cafferillo spoke about the City's health insurance program, and noted that he is still -
negotiating with Health Now! and Blue Cross/Blue Shield about coverage. He has
received comparative data on hospitals in Central New York, and will make that
information available to all of Council.
As a result of Council's January decision, four large departments will keep their accounts
in program budget format throughout the year. These are DPW,Fire, Police and Youth
Bureau. Vaughan stated that she would like to see more than four departments doing this
by the start of 2000. The Building Department was mentioned as one which might be
able to start this mid-year. Cafferillo said he would explore this further .
Committee Calendar. Vaughan stated that she is planning to hold two meetings a month
through September, 1999. These would take place on the second Tuesday from 3:30-5:30,
and on the third Monday from 7:30 until approximately 10 p.m. The Tuesday meeting
would typically have one major topic covered.
The second June meeting was set for Monday,June 15. Vaughan noted that she will be
away for both meetings in April and that Vice Chair Hershey would preside for those
sessions.
The Committee divided itself into subcommittees to examine various topics. These
subcommittees were:
Revision of the Budget Process: Shenk& Hershey (This subcommittee was asked to
solicit opinions and suggestions from other members of Common Council as well as
staff)
Revision of the Capital Project Review process: Vaughan&Marcham. This
Subcommittee was asked to come up with a process that would eliminate the many late
additions to the capital projects list and/or significantly improve the readiness status of
the projects that are submitted to the review committee.
Fine & Forfeiture Revenue Issues: Shenk& Sams
New or Revised Fees: Hershey & Taylor
Sliding Fees Scales: Sams
Streamlining the Approval Process for Revising Fees: Marcham
Departmental Expectations for New Revenue: Taylor&Vaughan(a continuation of last
year's work)
Because many of these topics are related to budgetary issues,the Committee set up a
schedule that would complete these tasks in time to be of use for the 2000 budget process
The Committee approved a schedule of meetings and topics for the period through July,
1999.
Tuesday, March 9—Departments charging each other/departments trading services with
3:30 - 5:30 p.m. other municipalities/income that comes from the efforts of
more than one department. This would be in part a roundtable
of department heads for whom this is an issue. Building/DPW/
Police/Prosecutor/others?)
Monday, March 15 —Interim report on budget process revisions.
7:30-10 p.m. Interim report on capital review process revisions.
Interim report on expectations by departments on newly generated
revenues
Tuesday, April 13 — Interim report on slump in fine& forfeiture revenues.
3:30-5:30 Police/Prosecutor/Chamberlain/Attorney/Building to discuss with
the committee what is happening in their departments in relation
to fines and forfeitures.
Monday, April 20— Non-General Fund activities: Water& Sewer and Solid Waste.
7:30-10 p.m. (W. Gray, L. Fabbroni, R. Ferrel)
Tuesday, May 11 —Final reports and recommendations on budget process revisions.
3:30 - 5:30 p.m. Final report and recommendations on capital review process
revisions.
Monday,May 17—Budget projections for five years plus actual revenues and
7:30-10 p.m. expenditures from 1998—Cafferillo
Final report and recommendations on expectations by departments
on newly generated revenues.
Tuesday, June 8—Final report and recommendations on fines and forfeitures.
3:30 - 5:30 p.m.
Monday, June 15 —New revenue initiatives for 1999. Discussion on guidelines for
7:30 - 10 p.m. departments on new revenues/competition with the private
sector
Streamlining the approval process for new or increased fees.
Tuesday, July 13 —TBA
3:30 - 5:30 p.m.
Monday, July 19—DPW ideas for new/expanded revenues not discussed last year.
Discussion on state reimbursement for highway maintenance.
"Self-supporting" activities in DPW and elsewhere.
Tuesday, August 10—TBA
Monday, August 16—TBA
Tuesday, September 7—TBA
Monday, September 13 —TBA